HomeMy WebLinkAboutMinutes - 2000.05.04 - 8286
214
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
May 4, 2000
Meeting called to order by Chairperson John P. McCulloch at 10:05 A.M.
in the Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Amos, Appel, Buckley, Causey-Mitchell, Colasanti, Coleman,
Dingeldey, Douglas, Galloway, Garfield, Gregory, Jensen, Law, McCulloch,
McPherson, Melton, Millard, Moffitt, Obrecht, Palmer, Patterson, Schmid,
Sever, Suarez, Taub. (25)
ABSENT: None. (0)
Quorum present.
Invocation given by the Reverend Leland Matlock from the
Calvary Missionary Church.
Pledge of Allegiance to the Flag.
Representatives from the Oakland County Veterans’ Group presented
Chairperson McCulloch and the Board of Commissioners with the Prisoners of War
(POW)/Missing in Action (MIA) Flag and a Certificate of Recognition thanking
the Board for their continued support of veterans and their families in
Oakland County.
Commissioners Minutes Continued. May 4, 2000
215
The Vietnam Vets of America, Post 133, presented a Certificate of
Appreciation to Sheriff Michael Bouchard and the Sheriff’s Department for
providing the motorcycle escort to the traveling Vietnam Memorial Wall in
Rochester. Sheriff Captain Henry Wallace from the Pontiac Veteran’s Group
presented a Certificate of Appreciation to Michael Zehnder for his outstanding
efforts in assisting veterans in Oakland County. Captain Douglas Eader was
also recognized for his exemplary service to the United States during the
Vietnam War.
Moved by Patterson supported by Buckley the minutes of the April 6, 2000
and April 13, 2000 Board meetings be approved.
A sufficient majority having voted therefor, the minutes of
April 6, 2000 and April 13, 2000 were approved, as printed.
Moved by Jensen supported by Causey-Mitchell the rules be suspended and
the agenda be amended, as follows:
ITEMS ON BOARD AGENDA
PLANNING AND BUILDING COMMITTEE
e. Central Services/Support Services - Transfer of Six (6) Positions
from Radio Communications to Information Technology/CLEMIS and
Public Safety and the Creation of Two (2) Proprietary Positions
(Reason for suspension of Planning and Building Committee, item e: Suspension
of Rule XII.C.1. Direct Referral to the Finance Committee and Personnel
Committee. SET PUBLIC HEARING FOR MAY 18, 2000)
f. Community and Economic Development - Creation of the Oakland
Enhancement Special Revenue Fund
(Reason for suspension of Planning and Building Committee, item f: Suspension
of Rule XII.C.1. Direct Referral to the Finance Committee and Personnel
Committee)
g. Facilities Management - Request for Lease Space, 7 North Saginaw
Street, City of Pontiac, for Community and Economic Development
(Reason for suspension of Planning and Building Committee, item g: Suspension
of Rule XII.C.1. Direct Referral to the Finance Committee)
PUBLIC SERVICES COMMITTEE
a. 52nd District Court, Division 1 - Drug Court Planning Grant
Acceptance
(Reason for suspension of Public Services Committee, item a: Suspension of
Rule XII.C.1 Direct Referral to the Finance Committee and the Personnel
Committee)
ITEM NOT ON BOARD AGENDA
PLANNING AND BUILDING COMMITTEE
h. Miscellaneous Resolution #00073, Department of Facilities
Management - Request for Lease Space for Community Corrections
Instep Program at 5640 Williams Lake Road, Waterford, MI 48329
(Reason for suspension of Planning and Building Committee, item h: Suspension
of Rule III. Planning and Building Committee held on 5/4/2000 before the full
Board meeting)
Commissioners Minutes Continued. May 4, 2000
216
Vote on suspension:
AYES: Amos, Appel, Buckley, Causey-Mitchell, Colasanti, Coleman,
Dingeldey, Douglas, Galloway, Garfield, Gregory, Jensen, Law, McCulloch,
McPherson, Melton, Millard, Moffitt, Obrecht, Palmer, Patterson, Schmid,
Sever, Suarez, Taub. (25)
NAYS: None. (0)
A sufficient majority having voted therefor, the motion to suspend the
rules and amend the agenda carried.
Taffada Wethy, Betty Schofer, Mary Almonzo and Commissioner Fran Amos
addressed the Board.
Moved by Dingeldey supported by Coleman the resolutions on the
Consent Agenda be adopted, with accompanying reports being accepted. The vote
for this motion appears on page 228.) Items on the Consent Agenda follow
(annotated by an asterisk [*]):
* MISCELLANEOUS RESOLUTION #00084
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF CENTRAL SERVICES/LEASED VEHICLES - FLEET EXPANSION OF
ONE (1) VEHICLE FOR DRAIN COMMISSIONER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners adopted a leased
vehicle policy through Miscellaneous Resolution #93230 which was amended by
Miscellaneous Resolution #94357 and requires additional vehicles to be
approved by the Board of Commissioners; and
WHEREAS the Drain Commissioner has requested the addition of one (1)
truck for inspections for illicit drain connections; and
WHEREAS $22,650 is required to purchase the vehicle and funding is
available in the Drain Commissioner’s Equipment Fund Balance to cover the
capital acquisition fee; and
WHEREAS the vehicle will not be taken home at night; and
WHEREAS as required by policy, the County Executive's Department of
Central Services has reviewed the request and determined it is justified
within the policy.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the expansion of the fleet by one vehicle to be
assigned to the Drain Commissioner.
BE IT FURTHER RESOLVED that the Fiscal Year 2000-2001 Biennial Budget be
amended as follows:
FY_2000 FY 2001
DRAIN EQUIPMENT FUND
Revenue
639-61-111317-46500-1003 Vehicle Rental $ 2,150 $ 5,160
2,150 5,160
Expense
639-61-311317-46500-8001 O.T. Out 22,650
639-61-211317-46500-6661 Leased Vehicles 2,150 5,160
24,800 5,160
639-61-455-001 Est. Profit/(Loss) ($22,650) $ -0-
Commissioners Minutes Continued. May 4, 2000
217
MOTOR POOL FUND
Revenue
661-13-661003-10-1701 O.T. In $22,650
661-13-661001-10-0635 Leased Equipment 2,150 $ 5,160
24,800 5,160
Expense
661-13-661002-10-3900 Depr. Motor Veh. 3,775 8,116
661-13-661002-10-2976 Insurance 400 1,014
661-13-661002-10-2776 Equipment Maint. 490 1,176
4,665 10,306
661-13-445-001 Est. Profit/(Loss) $20,135 ($ 5,146)
Chairperson, on behalf of the Finance Committee, I move adoption of the
foregoing resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 228.)
* MISCELLANEOUS RESOLUTION #00080
BY: Commissioner William Patterson, District #1
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN
ROSE TOWNSHIP
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an
Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous
Resolution #99093 in an effort to increase the share of dollars flowing into
infrastructure projects for the County and its cities, villages and townships
(CVT’s); and
WHEREAS pursuant to the Disbursement Policy, Rose Township has submitted
a resolution of authorization to the County for reimbursement of expenses
incurred in connection with an eligible environment remediation of improvement
project; and
WHEREAS Rose Township is requesting reimbursement for work related to
the controlling storm water runoff and addressing pollution controls; and
WHEREAS the Fiscal Year 1999 authorized amount of funding for
Rose Township is $20,555.25 from the Environmental Infrastructure Fund as
repayment to Rose Township for expenses incurred in connection with
environmental remediation or improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the storm water runoff and pollution control project as
eligible for reimbursement from the Environmental Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes an appropriation in the
amount of $20,555.25 from the Environmental Infrastructure Fund (Account #90-
263222-41000-3985) to repay Rose Township for expenses incurred in connection
with environmental remediation or improvement projects, once proper invoices
are presented.
Chairperson, I move the adoption of the foregoing resolution.
William R. Patterson
Copy of Rose Township’s Environmental Infrastructure Fund Reimbursement
Request on file in County Clerk’s office.
Commissioners Minutes Continued. May 4, 2000
218
FISCAL NOTE (Misc. #00080)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: ENVIRONMENTAL INFRASRUCTURE FUND REIMBURSEMENT FOR PROJECT IN
ROSE TOWNSHIP
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds that $20,555.25 is available in the
Environmental Infrastructure Fund to reimburse Rose Township for this project,
no additional appropriation is required.
FINANCE COMMITTEE
(The vote for this motion appears on page 228.)
* MISCELLANEOUS RESOLUTION #00077
BY: Commissioners Shelley Taub, District #12; Thomas Law, District #13;
David Buckley, District #14
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN
BLOOMFIELD TOWNSHIP
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an
Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous
Resolution #99093 in an effort to increase the share of dollars flowing into
infrastructure projects for the County and its cities, villages and townships
(CVTs); and
WHEREAS pursuant to the Disbursement Policy, Bloomfield Township has
submitted a resolution of authorization to the County for reimbursement of
expenses incurred in connection with an eligible environment remediation of
improvement project; and
WHEREAS Bloomfield Township is requesting reimbursement for work related
to the installation of sewer meters in specified districts of the Township's
sanitary sewer system and video inspection of separate sanitary sewers; and
WHEREAS the Fiscal Year 1999 authorized amount of funding for
Bloomfield Township is $256,426.90 from the Environmental Infrastructure Fund
as repayment to Bloomfield Township for expenses incurred in connection with
environmental remediation or improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the installation of sewer meters and video inspection
of separate sanitary sewers project as eligible for reimbursement from the
Environmental Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes an appropriation in the
amount of $256,426.90 from the Environmental Infrastructure Fund (Account
#90-263203-41000-3985) to repay Bloomfield Township for expenses incurred in
connection with environmental remediation or improvement projects, once proper
invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
Sue Ann Douglas
Copy of Bloomfield Township’s Environmental Infrastructure Fund
Reimbursement Request on file in County Clerk’s office.
FISCAL NOTE (Misc. #00077)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN
BLOOMFIELD TOWNSHIP
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds that $256,426.90 is available in the
Environmental Infrastructure Fund to reimburse Bloomfield Township for this
project, no additional appropriation is required.
FINANCE COMMITTEE
(The vote for this motion appears on page 228.)
Commissioners Minutes Continued. May 4, 2000
219
* REPORT (Misc. #00078)
BY: General Government Committee, Shelley G. Taub, Chairperson
IN RE: CROSS COUNTY TRAIL – WEST BLOOMFIELD TO ROCHESTER SEGMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the above-mentioned
resolution on April 10, 2000 recommends to the Oakland County Board of
Commissioners the resolution be adopted.
Chairperson, on behalf of the General Government Committee, I move the
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #00078
BY: Shelley G. Taub, District #12, John P. McCulloch, District #22;
Larry Obrecht, District #3; Sue Ann Douglas, District #8; Frank H. Millard,
District #4; Thomas A. Law, District #13; Charles E. Palmer, District #16;
Donald W. Jensen, District #15; Terry L. Sever, District #19;
Brenda A. Causey-Mitchell, District #6; Michelle Friedman Appel, District #23;
Fran Amos, District #5; David B. Buckley, District #14; Ron Colasanti,
District #10; Eric Coleman, District #21; Nancy Dingeldey, District #11; David
N. Galloway, District #2; John P. Garfield, District #9; Vincent Gregory,
District #20; Ruel E. McPherson, District #25; Tim W. Melton, District #7;
David L. Moffitt, District #18; William R. Patterson, District #1; Kay Schmid,
District #17; George W. Suarez, District #24
IN RE: CROSS COUNTY TRAIL – WEST BLOOMFIELD TO ROCHESTER SEGMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County has been an active promoter of a cross county
trail as part of its Countywide greenways plan; and
WHEREAS the West Bloomfield to Rochester Trail has been designated by
the President of the United States as part of a national Millennium Trail
initiative; and
WHEREAS by supporting local community non-motorized transportation and
intergovernmental linkages, we can provide our growing population with
expanded opportunities to access the wealth of features in our geographic
area; and
WHEREAS such features as town centers, schools, parks and recreation
facilities and community centers when linked to residential neighborhoods
through non-motorized transportation routes and greenways contribute to the
social, physical, and economic health of Oakland County’s communities and
their citizens quality of life; and
WHEREAS the communities of West Bloomfield, Sylvan Lake, Pontiac, Auburn
Hills, Rochester Hills, and Rochester, have expressed the desire for their
segments, or portions of their segments, of railroad abandonment be converted
to trail development.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners supports the local community initiatives to acquire and develop
these designated segments of abandoned railroad rights of way to trail use as
part of the Countywide trail and greenway system.
Chairperson, I move the adoption of the foregoing resolution.
Shelley G. Taub, John P. McCulloch,
Larry Obrecht, Sue Ann Douglas,
Frank H. Millard, Thomas A. Law,
Charles Palmer, Donald W. Jensen,
Terry Sever, Brenda Causey-Mitchell,
Michelle Friedman Appel, Fran Amos,
David B. Buckley, Ron Colasanti,
Eric Coleman, Nancy Dingeldey,
David N. Galloway, John P. Garfield,
Vincent Gregory, Ruel E. McPherson,
Tim W. Melton, David L. Moffitt,
William R. Patterson, Kay Schmid,
George W. Suarez
Commissioners Minutes Continued. May 4, 2000
220
(The vote for this motion appears on page 228.)
* MISCELLANEOUS RESOLUTION #00085
BY: General Government Committee, Shelley Taub, Chairperson
IN RE: BOARD OF COMMISSIONERS – SUPPORT COMMUNITY MENTAL HEALTH BID OUT PLAN
FOR MICHIGAN AUTHORIZED BY SENATORS SHIRLEY JOHNSON AND BEVERLY HAMMERSTROM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Senators Shirley Johnson and Beverly Hammerstrom have drafted a
Bid Out Plan for Community Mental Health Services based on primary positions
taken by the Michigan Community Mental Health Board Association, the Michigan
Association of Counties Human Services Committee; and
WHEREAS the Plan incorporates many of the ideas from the Michigan
Department of Community Health’s originally proposed bid out plan, such as:
1) input from providers, 2) input from consumers and advocates, 3) promotes
competition from mental health services at the local level, 4) encourages
partnerships between programs that enhance service delivery, and 5) requires
reinvestment of all savings back into mental health care programs; and
WHEREAS the Oakland County Community Mental Health Authority supports
this Plan as the best effort to date in converting the State Community Mental
Health Service Providers to effective Managed Care and Provider Organizations.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners does hereby support the Community Mental Health Bid Out Plan for
Michigan as authored by Senators Shirley Johnson and Beverly Hammerstrom.
BE IT FURTHER RESOLVED that copies of this resolution be forwarded to
Governor Engler, all Oakland County’s legislative delegates and lobbyists, and
the Michigan Association of Counties.
Chairperson, I move the adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
(The vote for this motion appears on page 228.)
* REPORT (Misc. #00068)
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: COUNTY EXECUTIVE ADMINISTRATION/CORPORATION COUNSEL – RECLASSIFICATION
OF A TYPIST II AND A LAW CLERK
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above-mentioned resolution
on April 12, 2000, recommends to the Oakland County Board of Commissioners the
resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #00068
BY: General Government Committee, Shelley G. Taub, Chairperson
IN RE: COUNTY EXECUTIVE ADMINISTRATION - RECLASSIFICATION OF ONE (1) TYPIST II
AND ONE (1) LAW CLERK POSITIONS IN THE CORPORATION COUNSEL DIVISION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County continuously faces the increased potential for
liability exposure in the execution of its governmental functions; and
WHEREAS Corporation Counsel has evaluated the number of claims resulting
in legal action; and
WHEREAS to increase efficiency and effectiveness, the Division is in the
process of implementing the Unified Claims System to monitor the correlation
of risk management factors with legal actions; and
WHEREAS to assist with the workload associated with the Unified Claims
System, Corporation Counsel is requesting that one (1) full-time eligible
Typist II position be reclassified to Technical Assistant; and
WHEREAS the current workload of legal counsel requires substantial
support with legal research; and
WHEREAS one Law Clerk position was created to provide support to legal
counsel; and
Commissioners Minutes Continued. May 4, 2000
221
WHEREAS the Division has experienced difficulty in recruiting and
retaining employees in this position; and
WHEREAS to provide consistent and adequate support, Corporation Counsel
is requesting the reclassification of one (1) full-time non-eligible Law Clerk
position to a full-time eligible Paralegal.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the reclassification of two (2) positions in
Corporation Counsel: one (1) full-time eligible PR Typist II, (Position
#11502-06843) to Technical Assistant, and one (1) full-time non-eligible GF/GP
Law Clerk (Position #11501-02978) to full-time eligible Paralegal.
Commissioners Minutes Continued. May 4, 2000
222
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
FISCAL NOTE (Misc. #00068)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: COUNTY EXECUTIVE ADMINISTRATION – RECLASSIFICATION OF ONE (1) TYPIST II
AND ONE (1) LAW CLERK POSITIONS IN THE CORPORATION COUNSEL DIVISION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. The Corporation Counsel Division has experienced a significant
increase in workload associated with the Unified Claims System;
necessitating the reclassification of one (1) full-time eligible
Typist II position (Position #11502-06843) to a Technical Assistant
and one (1) full-time non-eligible Law Clerk position
(Position #11501-02978) to a full-time eligible Paralegal to provide
the necessary support.
2. The cost of the reclassification of the Typist II to a Technical
Assistant (#11502-06843) equals $2,889 in salary and $757 in fringe
benefits for Fiscal Year 2000. The annual cost for Fiscal Year 2001
will be $7,588 in salary and $1,988 in fringe benefits. Funding is
available in the Building and Liability Insurance Fund balance to
cover this increase; no General Fund/General Purpose appropriation
is required.
3. The cost of reclassifying the FTNE Law Clerk to a FTE Paralegal
(#11501-02978) equals $10,542 in salary and $4,217 in fringe
benefits for Fiscal Year 2000. The annual cost for Fiscal Year 2001
will be $27,409 in salary and $10,964 in fringe benefits. Funding
is available in the non-departmental Contingency account to cover
this increase. The Fiscal Year 2000 and Fiscal Year 2001 Budget is
amended as specified below:
FY 2000 FY 2001
90-290000-25000-2564 Contingency ($14,759) ($38,373)
11-250100-20000-2001 Corp. Counsel Salary 10,542 27,409
11-250100-20000-2075 Corp. Counsel Fringe 4,217 10,964
0 0
FINANCE COMMITTEE
(The vote for this motion appears on page 228.)
* MISCELLANEOUS RESOLUTION #00086
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION - RESOLUTION
APPROVING PROJECT AREA AND PROJECT DISTRICT AREA (LYON GEAR & MACHINE, INC.
PROJECT) - OAKLAND TOWNSHIP
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS there exists in the County of Oakland the need for projects to
alleviate and prevent conditions of unemployment, to assist and retain local
industrial and commercial enterprises in order to strengthen and revitalize
the County's economy and to encourage the location and expansion of such
enterprises to provide needed services and facilities to the County and its
residents; and
WHEREAS the Economic Development Corporations Act, Act No. 338 of the
Michigan Public Acts of 1974, as amended (the "Act") provides a means for the
encouragement of such projects in this County through the County's Economic
Development Corporation (the "EDC"); and
WHEREAS the EDC has commenced proceedings under the Act for the benefit
of such a project (Lyon Gear & Machine, Inc. Project) and has designated to
this Board of Commissioners a Project Area and Project District Area for
its approval.
NOW THEREFORE BE IT RESOLVED that the Project Area as designated by the
EDC to this Board is hereby certified as approved.
Commissioners Minutes Continued. May 4, 2000
223
BE IT FURTHER RESOLVED that it having been determined that the territory
surrounding said designated Project Area will not be significantly affected by
the Project because the surrounding territory is devoted to
commercial/industrial uses, a Project District Area having the same
description as and boundaries coterminous with the Project Area herein
certified as approved be hereby established.
BE IT FURTHER RESOLVED that it having been determined that there are
less than eighteen residents, real property owners, or representatives of
establishments located within the Project District Area, a Project Citizens
District Council shall not be formed pursuant to Section 20(b) of the Act.
BE IT FURTHER RESOLVED that the County Clerk is hereby directed to
provide four certified copies of this resolution to the Secretary of the Board
of the EDC.
Chairperson, on behalf of the Planning and Building Committee, I move
the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Appointment of Additional Directors to the EDC by the County
Executive for the Lyon Gear & Machine, Inc. Project on file in the County
Clerk’s office.
(The vote for this motion appears on page 228.)
* MISCELLANEOUS RESOLUTION #00087
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION - RESOLUTION
CONFIRMING APPOINTMENT OF ADDITIONAL EDC DIRECTORS (LYON GEAR & MACHINE, INC.
PROJECT) - OAKLAND TOWNSHIP
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS this Board of Commissioners has received a resolution from the
Board of Directors of the Economic Development Corporation of the County of
Oakland designating a Project Area and Project District Area for a project
(Lyon Gear & Machine, Inc. Project) under the Economic Development
Corporations Act, Act No. 338 of the Michigan Public Acts of 1974, as amended
(the "Act"); and
WHEREAS it is necessary to confirm the appointment by the County
Executive of the County of Oakland of two additional directors to the Board of
said Economic Development Corporation in connection with said Project, in
accordance with Section 4(2) of the Act.
NOW THEREFORE BE IT RESOLVED that the appointments of Susan Hoffman and
Sharon Creps, who are representative of neighborhood residents and business
interests likely to be affected by said Project, to the Board of Directors of
the Economic Development Corporation of the County of Oakland are hereby
confirmed in accordance with Section 4(2) of the Act, and such additional
directors shall cease to serve when the Project is either abandoned or, if
undertaken, is completed in accordance with the Project Plan therefor.
BE IT FURTHER RESOLVED that all resolutions or parts thereof in conflict
with this resolution are hereby repealed, but only to the extent of
such conflict.
BE IT FURTHER RESOLVED that the County Clerk is hereby directed to
provide four certified copies of this resolution to the Assistant Secretary of
the Board of the Economic Development Corporation.
Chairperson, on behalf of the Planning and Building Committee, I move
the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Lyon Gear & Machine, Inc. Project Plan, Charter Township of
Oakland, on file in County Clerk’s office.
(The vote for this motion appears on page 228.)
* MISCELLANEOUS RESOLUTION #00072
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
Commissioners Minutes Continued. May 4, 2000
224
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR LEASE SPACE FOR THE
DEPARTMENT OF RISK MANAGEMENT AND SAFETY AND FOR THE EMPLOYEE ASSISTANCE
PROGRAM AT 2805 PONTIAC LAKE ROAD, WATERFORD, MI 48328
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland presently provides office space for the
Department of Risk Management and Safety and the Employee Assistance Program
in the County Executive Building; and
WHEREAS the demand for available office space in the County Executive
Building necessitates the relocation of the Department of Risk Management and
Safety and the Employee Assistance Program; and
WHEREAS White Oaks Properties has identified office space of 2,203
square feet that is available at 2805 Pontiac Lake Road, Waterford, Michigan
and would satisfy the needs of the Department of Risk Management and Safety
and the Employee Assistance Program; and
WHEREAS the County of Oakland and White Oaks Properties have agreed to a
new lease agreement for a period of five (5) years at a rate of $16.00 per
square foot per year with an option to extend the lease for an additional five
(5) year period; and
WHEREAS the effective date of said lease shall be May 1, 2000 or such
subsequent date as directed by the Board; and
WHEREAS the Department of Facilities Management, along with
Corporation Counsel, have reviewed all the necessary agreements and documents;
and
WHEREAS the County Executive recommends this new lease agreement between
White Oaks Properties and the County of Oakland.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the new lease agreement at 2805 Pontiac Lake Road,
Waterford, Michigan between White Oaks Properties and the County of Oakland
for a period of five (5) years with the option to extend the lease for an
additional five (5) year period.
BE IT FURTHER RESOLVED that the County of Oakland Board of Commissioners
hereby directs its Chairperson or its designee to execute the lease agreement
at 2805 Pontiac Lake Road, Waterford, Michigan 48328 between White Oaks
Properties and the County of Oakland.
Chairperson, on behalf of the Planning and Building Committee, I move
the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Lease between White Oaks Properties and the County of Oakland on
file in County Clerk’s office.
FISCAL NOTE (Misc. #00072)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR LEASE SPACE FOR THE
DEPARTMENT OF RISK MANAGEMENT AND SAFETY AND FOR THE EMPLOYEE ASSISTANCE
PROGRAM AT 2805 PONTIAC LAKE ROAD, WATERFORD, MI 48328
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. Demand for office space in the County Executive Office Building
necessitates the relocation of the Department of Risk Management
and Safety and the Employee Assistance Program.
2. Office space of 2,203 square feet has been identified and is
available for lease from White Oaks Properties of Waterford,
Michigan for these departments.
3. The new lease agreement, which will be effective May 1, 2000, is
for a period of five (5) years at a rate of $16.00 per square foot
per year with an option to extend the lease for an additional five
(5) year period.
4. The annual lease cost is $35,248, of which $30,448 will be funded
by the Department of Risk Management and Safety (County Building
and Liability Insurance Fund) and $4,800 by the Employee
Commissioners Minutes Continued. May 4, 2000
225
Assistance Program (Fringe Benefit Fund) based on office space
occupied.
5. The County agrees to pay a one-time fee of $10 per square foot, or
$22,030, to cover a portion of the landlord’s cost of remodeling
the premises for use by the County. Funding for this cost is
available in the Building Fund (Capital Improvement Program -
Miscellaneous Remodeling) for transfer to the Project Work Order
Fund (PCA #41133).
6. Custodial services will be the responsibility of the County and
will be contracted and funded by the Facilities Maintenance and
Operations Division for the remainder of Fiscal Year 2000.
7. Funding for Custodial Services and Rent for Fiscal Year
2001/Fiscal Year 2002 will be incorporated in the Fiscal Year
2001/Fiscal Year 2002 Recommended Budget for the Risk Management
and Safety Department.
8. Building Space Cost Allocation Charges to the Risk Management and
Safety Department for the office space being vacated in the County
Executive Office Building will be discontinued on May 1, 2000.
9. The Risk Management and Safety Department Fiscal Year 2000 Budget (County
Building and Liability Insurance Fund) be amended as follows:
Expenditure
Fund/Dept/OCA/PCA/Object
677-11-250207-30000-3476 Rent $12,685
677-11-250207-30000-6631 Bldg. Space Cost ($ 6,390)
Est. Profit (Loss) ($ 6,295)
FINANCE COMMITTEE
(The vote for this motion appears on page 228.)
*MISCELLANEOUS RESOLUTION #00076
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: SHERIFF DEPARTMENT – USE OF AUTOMOBILE THEFT PREVENTION AUTHORITY
FORFEITED FUNDS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County receives grant funding from the Automobile Theft
Prevention Authority (ATPA) under provisions of Public Act 10 of 1986; and
WHEREAS grant conditions issued by the ATPA allow funds received or generated as
a result of automobile theft activities, including receipts from sale of property, be
used to enhance automobile theft prevention programs; and
WHEREAS funding in the amount of $35,145 is available as of March 14, 2000 from
the confiscation and sale of stolen vehicles through the efforts of the Oakland County
Automobile Theft Prevention Unit; and
WHEREAS the Sheriff’s Department is requesting a portion of these funds be
utilized to provide funding for six officers to attend the North Central Regional
Chapter of the International Association of Auto Theft Investigators annual Motor
Vehicle Theft Conference in Kansas City, MO, to examine the latest automobile theft
and insurance fraud detection methods; and
WHEREAS the estimated cost to attend this conference is $3,500 for the six
officers; and
WHEREAS the ATPA has agreed that these are acceptable expenditures from
this fund.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorize the use of $3,500 of forfeited funds from the Sheriff’s Department Auto
Theft Prevention Forfeited Funds Account for the purpose of sending six officers to
the above-named conference.
Chairperson, on behalf of the Public Services Committee, I move the adoption of
the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (Misc. #00076)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF DEPARTMENT - USE OF AUTOMOBILE THEFT PREVENTION AUTHORITY
FORFEITED FUNDS
To the Oakland County Board of Commissioners
Commissioners Minutes Continued. May 4, 2000
226
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-named miscellaneous resolution and finds:
1. The Sheriff Department is requesting use of $3,500 in funds
forfeited through Oakland County Auto Theft Prevention Unit
seizures to enhance automobile theft prevention programs.
2. These monies will be used to pay for six officers to attend the
North Central Regional Chapter of the International Association of
Auto Theft Investigators annual Motor Vehicle Theft Conference in
Kansas City, MO, to examine the latest automobile theft and
insurance fraud detection methods.
3. Monies will be transferred from General Ledger Sheriff Auto Theft
Prevention Deferred Revenue Account #101-43-013101-10000-2203-
60053. To recognize the revenue and expenditure, the budget for
Fiscal Year 2000 will be amended as follows:
Fund/Dept/OCA/PCA/Object FY 2000
Revenue
101-43-13101-44200-1568 Enhancement Funds $ 3,500
Expenditure
101-43-23901-44200-3756 Travel and Conf. $ 3,500
$ 0
FINANCE COMMITTEE
(The vote for this motion appears on page 228.)
* MISCELLANEOUS RESOLUTION #00075
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: EMERGENCY MANAGEMENT/TORNADO WARNING SYSTEM EXPANSION –
FRANKLIN-BINGHAM FIRE DEPARTMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners by Miscellaneous
Resolution No.’s 7865, 7971 and 8664 accepted Federal grants to defray a
portion of the costs in purchasing sirens to be utilized within the
Oakland County Tornado Warning System; and
WHEREAS the County share of the costs will remain at twenty-five percent
as has been the policy previously established by the Board of Commissioners by
various miscellaneous resolutions, whereby local units pay seventy-five
percent with the County being responsible for the maintenance and electrical
costs for the sirens purchased; and
WHEREAS the Franklin-Bingham Fire Department has executed the attached
purchase agreement; and
WHEREAS the Franklin-Bingham Fire Department has agreed to pay
seventy-five percent of the total estimated cost of one siren; and
WHEREAS consistent with the attached standard agreement, the
Franklin-Bingham Fire Department agrees that Oakland County will retain
ownership of the siren and will be responsible for the maintenance and the
electrical costs for said siren purchased under this agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorize the appropriation of $4,250, consistent with the
attached budget, as Oakland County’s match.
BE IT FURTHER RESOLVED that the expenditure of this appropriation is
contingent upon the execution of the attached written agreement between the
County and the Franklin-Bingham Fire Department.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Franklin-Bingham Fire Department Siren Budget Summary and
Purchase Agreement on file in County Clerk’s office.
FISCAL NOTE (Misc. #00075)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: EMERGENCY MANAGEMENT/TORNADO WARNING SYSTEM EXPANSION -
Commissioners Minutes Continued. May 4, 2000
227
FRANKLIN-BINGHAM FIRE DEPARTMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. The resolution recognizes that the Franklin-Bingham Fire Department
has issued a purchase agreement for the purchase of a warning siren
and has requested to become part of the County’s centrally
activated tornado warning system.
2. The total cost of the siren is $17,000.
3. Consistent with policy established by the Board of Commissioners
and by various miscellaneous resolutions, the County contribution
toward the purchase will be 25% or $4,250 and 75% of the cost or
$12,750 is the responsibility of the Municipality.
4. Consistent with past agreements, the County will retain ownership
and be responsible for the maintenance and electrical costs for the
siren.
5. That the Fiscal Year 2000 Budget be amended as follows:
Expense
DEPT/OCA/PCA/OBJECT FY 2000
90-290000-25000-2564 Contingency ($ 4,250)
23-221112-65001-9169 Misc. Cap. Outlay $ 4,250
$ -0-
FINANCE COMMITTEE
Vote for resolutions on Consent Agenda:
AYES: Appel, Buckley, Causey-Mitchell, Colasanti, Coleman, Dingeldey,
Douglas, Galloway, Garfield, Gregory, Jensen, Law, McCulloch, McPherson,
Melton, Millard, Moffitt, Obrecht, Palmer, Patterson, Schmid, Sever, Suarez,
Taub, Amos. (25)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolutions on the
Consent Agenda were adopted (with accompanying reports accepted).
MISCELLANEOUS RESOLUTION #00088
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: COMMUNITY CORRECTIONS/CIRCUIT COURT/52ND DISTRICT COURT-DIVISION IV
(TROY) - DRUG COURT PLANNING GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Community Corrections Division, the 6th
Circuit Court, and the 52nd District Court-Division IV of Troy, as well as the
51st District Court of Waterford each applied for a one time Drug Court
Planning grant in the amount of $10,000, from the State Court Administrative
Office, Michigan Drug Court Grant Program; and
WHEREAS the State Court Administration Office (SCAO) requested that the
three (3) separate grants be combined into one grant amounting to a $30,000
application, including a $20,000 application for Oakland County operations and
a $10,000 application for Waterford operations; and
WHEREAS a grant has been awarded to the Oakland County Community
Corrections Division, the 6th Circuit Court, and the 52nd District Court-
Division IV in the amount of $21,572, 7.8% above the application amount, of
which $16,179 is State funds and $5,393 is County match; and
WHEREAS in addition, the 51st District Court in Waterford will
contribute $4,356 from its grant award to cover one-third of the cost of a
1,000 hour PTNE Law Clerk position, leaving the total County Drug Court
Planning grant with $25,928 to operate with; and
WHEREAS the purpose of the grant is to enable the implementation of a
Drug Court to deal with the problems of increasing recidivism, increasing use
of alcohol and illegal drugs, rising court system costs, and an increase in
jail days ordered; and
WHEREAS the grant funds will be used to cover cost of sending members of
the Drug Court Planning Team to the National Association of Drug Court
Professionals Conference in San Francisco, California in June, 2000; and
Commissioners Minutes Continued. May 4, 2000
228
WHEREAS the grant will also fund a part-time non-eligible Law Clerk
position, in the Community Corrections Division, which will coordinate all
Drug Court activities for the funding cycle; and
WHEREAS acceptance of this contract does not obligate the County to any
future commitment; and
WHEREAS the contract is being approved in accordance with the County
Executive's Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts this grant award, for the period ending
September 30, 2000, in the amount of $25,928 for the Drug Court Planning
Project which includes a $16,179 state allocation, a $4,356 contribution from
the 51st District Court in Waterford Township, and a $5,393 County match to be
funded out of Non-Departmental Contingency account.
BE IT FURTHER RESOLVED that the Community Corrections/Circuit Court
Grant and General Fund budgets be amended as follows:
General Fund 101 FY 2000
2-90-290000-25000-2564 Contingency ($ 5,393)
2-17-402220-10001-2872 Comm. Corr. Grant Match 5,393
Net General Fund ($ 0 )
Revenue Grant Fund
1-17-XXX-XXXXXX-XXXXX-0171 Grants Federal $16,179
1-17-XXX-XXXXXX-XXXXX-0907 Reimb. of Salaries 4,356
1-17-XXX-XXXXXX-XXXXX-0167 Grant Match 5,393
Total Revenues $25,928
Expenditures Grant Fund
2-17-XXX-XXXXXX-XXXXX-2001 Salaries $12,000
2-17-XXX-XXXXXX-XXXXX-2074 Fringe Benefits 1,068
2-17-XXX-XXXXXX-XXXXX-3756 Travel and Conference 9,992
2-17-XXX-XXXXXX-XXXXX-4100 Expendable Equipment 2,868
Total Expenditures $25,928
Net Revenues and Expenditures $ 0
BE IT FURTHER RESOLVED that one (1) 1,000 hour part-time non-eligible
special revenue funded Law Clerk position be created in the Community
Corrections Division, Administration Unit, to coordinate this grant.
BE IT FURTHER RESOLVED that continuation of this program, including
positions, is contingent upon continued grant funding.
BE IT FURTHER RESOLVED that final approval of this grant is contingent
upon Corporation Counsel's approval of the grant agreement language.
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
The Chairperson referred the resolution to the Personnel Committee.
There were no objections.
MISCELLANEOUS RESOLUTION #00089
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: CIRCUIT COURT FAMILY DIVISION – JUVENILE DRUG COURT PLANNING GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Circuit Court - Family Division submitted application and
has been awarded a new, one-time grant from the State Court Administrative
Office, Michigan Drug Court Grant Program; and
WHEREAS the grant will be used to cover the travel expenses associated
with attending the National Association of Drug Court Professionals
Conference, in June, 2000; and
WHEREAS the conference will assist in the planning and implementation of
a Juvenile Drug Court; and
WHEREAS the application was for $12,500, of which $2,500 was the
required match; and
Commissioners Minutes Continued. May 4, 2000
229
WHEREAS the grant award is for $13,742 (less than a 15% variance),
including $3,742 required County match; and
WHEREAS the match amount is available in the Court’s 2000 Adopted
Budget; and
WHEREAS the granting period is through September 30, 2000; and
WHEREAS acceptance of this contract does not obligate the County to any
future commitment; and
WHEREAS the contract has been approved in accordance with the County
Executive's Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts the one-time State Court Administrative Office, Michigan
Drug Court Program Grant in the amount of $13,742 for the grant period ending
September 30, 2000.
BE IT FURTHER RESOLVED that the Chairperson of the Board of
Commissioners is authorized to execute the contract agreement and to approve
amendments and extensions up to fifteen (15%) percent variance from the award,
consistent with the original agreement, as approved.
BE IT FURTHER RESOLVED the Fiscal Year 2000 Circuit Court - Family
Division Budget be amended, as follows:
Commissioners Minutes Continued. May 4, 2000
230
Revenue 1-270-xxx-
34-xxxxxx-xxxxx-0171 Grants-State $10,000
34-xxxxxx-xxxxx-0167 Grant Match $ 3,742
$13,742
Expenses 2-270-xxx-
34-xxxxxx-xxxxx-3756 Travel & Conference $10,328
34-xxxxxx-xxxxx-4252 Supplies 3,414
$13,742
$ 0
BE IT FURTHER RESOLVED that final approval of this grant is contingent
upon Corporation Counsel's approval of the grant agreement language.
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
Copy of attachments on file in County Clerk’s office.
Moved by Douglas supported by Sever the resolution be adopted.
AYES: Buckley, Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas,
Galloway, Garfield, Gregory, Jensen, Law, McCulloch, McPherson, Melton,
Millard, Moffitt, Obrecht, Palmer, Patterson, Schmid, Sever, Suarez, Taub,
Amos, Appel. (25)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #00090
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: INFORMATION TECHNOLOGY/DATA CENTER OPERATIONS REORGANIZATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Data Center Operations Division provides the functions of
mainframe Data Entry, mainframe Production Services, network Customer
Services, hardware Help Desk, mainframe and client server Computer Operations
and data and telephone Communications; and
WHEREAS the mainframe portion of work has diminished as the County uses
client/server technology to meet customer needs; and
WHEREAS the duties of certain mainframe-oriented positions have been
transitioned to new duties to accommodate changing needs; and
WHEREAS the Director of Information Technology requested the Personnel
Department to perform a study of the incumbents of eight positions within the
Data Entry and Production Services Units to determine proper classification
and pay; and
WHEREAS the Personnel Department has completed its study and has
summarized its findings on the attached proposed organization chart; and
WHEREAS the Personnel Department recommendations include the creation of
a new classification of IT Operations Clerk (grade 4), the upward
reclassification of four (4) positions, the lateral reclassification of
one (1) position, and no change in title to three (3) positions except the
updating of the job descriptions; and
WHEREAS the recommendations include the identification of the following
four (4) obsolete classifications: Data Entry Operator I, Data Entry
Operator II, Data Entry Operator III, Production Scheduler; and
WHEREAS the estimated cost for implementing the requested reorganization
is $3,261 for the balance of Fiscal Year 2000 and $8,732 for Fiscal Year 2001,
this increase will be funded from the Information Technology Fund Balance; and
WHEREAS the County Executive recommends approval of this resolution.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the reorganization of the Data Center Operations
Division (18401) as shown below:
Position number/ Proposed Proposed
Current class Current Unit Classification Unit
1.) 01842 IT Operations
Data Entry III Data Entry Clerk (new) Production
Commissioners Minutes Continued. May 4, 2000
231
2.) 00898
Data Entry II Data Entry Clerk III Communications
3.) 02971 Customer Svcs.
Prodtn. Scheduler Production Technician II Customer Svcs.
4.) 00732
Production Cntl. Production DP Equipment Computer Opr.
Analyst II Operator II
5.) 01902
Production Cntl. Production Production Cntl. Production
Analyst II Analyst II
6.) 02591
Production Cntl. Production Production Cntl. Production
Analyst II Analyst II
7.)01778
Production Cntl. Production Production Cntl. Production
Analyst III Analyst III
8.)02310
Supv–Production Production Supv-Production Production
BE IT FURTHER RESOLVED that a new classification of IT Operations Clerk
be created, non-exempt O/T, at salary grade 4.
BE IT FURTHER RESOLVED that the Data Entry Unit be deleted from the
organization chart, and the unneeded classifications of Data Entry Operator I,
Data Entry Operator II, Data Entry Operator III, and Production Scheduler be
deleted from the County Salary Schedule.
BE IT FURTHER RESOLVED that the Fiscal Year 2000/2001 Biennial Budget be
amended as follows:
IT FUND
Information Technology Dept. – Data Center Operations
FY 2000 FY 2001
18-636142-15000-2001 Salaries $ 2,584 $ 6,919
18-636142-15000-2070 Fringes 677 1,813
3,261 8,732
18-636113-10000-8005 Change in Fund Equity ( 3,261) ( 8,732)
$ -0- $ -0-
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
The Chairperson referred the resolution to the Personnel Committee.
There were no objections.
MISCELLANEOUS RESOLUTION #00091
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: INFORMATION TECHNOLOGY DEPARTMENT – CENTRALIZED PURCHASING CONTRACTS –
GEOGRAPHIC INFORMATION SYSTEMS (GIS) SUPPORT OF LOCAL GOVERNMENTAL UNITS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County presently provides Geographic Information Systems
(GIS) support to its 61 Cities, Villages and Townships (roughly two-thirds of
which are using the GIS data/systems) through a single individual in the
Digital Information Service Center of the Department of Information
Technology; and
WHEREAS this support takes the form of technical support and training to
facilitate the integration of GIS into the daily functions of CVTs, including:
• Computer-aided dispatch,
• Crime analysis and related strategic planning – police officer
deployment,
• Economic/community development/planning,
• Assessments,
• Environmental matters – tracking septics, wells, illicit connections,
sewers, water mains, and other utility related matters. (Much of the
need for the environmental data is being imposed on the CVTs through the
Federal government’s regulations for clean water.); and
WHEREAS the ultimate success of multiple users of GIS is dependent upon
Commissioners Minutes Continued. May 4, 2000
232
consistent application of standards by the CVTs for the various functions
performed; and
WHEREAS the County is in a unique position to provide an incentive to
the CVTs to encourage the use of data and application standards development to
help ensure that whatever is created at the local level can be shared between
jurisdictions and regionally summarized uniformly; and
WHEREAS the County, collaborating with representatives of CVTs, has
developed and mailed a request for proposal to secure one or more vendors with
specific GIS experience on behalf of the CVTs, thereby achieving an economy of
scale not otherwise available to individual local units; and
WHEREAS to provide a further incentive, the County Executive recommends
a nominal level of financial support for CVT data sets and applications
created through the use of approved vendors.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes an appropriation in the amount of $42,000 to fund a
portion of GIS projects, specifically, 20% of project costs up to $10,000 per
project, initiated by a City, Village or Township in order to encourage
standardization of data sets and application development.
BE IT FURTHER RESOLVED that the Fiscal Year 2000 Biennial Budget be
amended as follows:
From: 90-290000-25000-9066 Office Automation ($42,000)
To: 90-290000-25000-9065 GIS Automation 42,000
$_-0-
BE IT FURTHER RESOLVED that an evaluation report be provided to the
Board of Commissioners prior to requesting any additional funds for
this purpose.
Chairperson, on behalf of the Finance Committee, I move adoption of the
foregoing resolution.
FINANCE COMMITTEE
Moved by Douglas supported by Gregory the resolution be adopted.
AYES: Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas, Galloway,
Garfield, Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard,
Moffitt, Obrecht, Palmer, Patterson, Schmid, Sever, Suarez, Taub, Amos, Appel,
Buckley. (25)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT
BY: General Government Committee, Shelley G. Taub, Chairperson
IN RE: APPOINTMENTS TO COMMUNITY MENTAL HEALTH AUTHORITY BOARD
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the vacancies for the
boards, commissions, committees and councils, recommends the filling of those
vacancies as follows:
Community Mental Health Authority Board (Three year term ending
03/31/03)
John McCulloch
John Bowker
Ernest Allen, Sr.
Alvin Simmons
Chairperson, on behalf of the General Government Committee, I move the
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
Moved by Taub supported by Melton the report be accepted.
Moved by Palmer the report be amended to delete the names of
Ernest Allen, Sr. and Alvin Simmons and add the names of Fran Amos and
Jan Dolan.
The Chairperson ruled the motion out of order.
Commissioners Minutes Continued. May 4, 2000
233
Discussion followed.
Chairperson McCulloch stated that this issue had been pending for
several weeks and urged the Board to take action to fill the four vacancies so
a full CMH Authority Board could proceed with its business.
Commissioner Palmer asked for an opinion from Corporation Counsel
regarding his motion to amend the report before it was accepted.
Corporation Counsel Judy Cunningham stated the report could be amended
before being accepted.
Moved by Palmer supported by Dingeldey the report be amended by deleting
the names of Ernest Allen, Sr. and Alvin Simmons and adding the names of
Fran Amos and Jan Dolan.
AYES: Colasanti, Dingeldey, Douglas, Garfield, Jensen, Obrecht, Palmer,
Patterson, Schmid, Sever, Amos, Buckley. (12)
NAYS: Coleman, Galloway, Gregory, Law, McCulloch, McPherson, Melton,
Millard, Moffitt, Suarez, Taub, Appel, Causey-Mitchell. (13)
A sufficient majority not having voted therefor, the amendment failed.
Vote on accepting report:
A sufficient majority having voted therefor, the report was accepted.
Commissioner Taub moved the nomination of John McCulloch for member of
the Community Mental Health Authority Board for a three year term ending
March 31, 2003. Commissioner Palmer nominated John Garfield.
Vote for McCulloch or Garfield:
Coleman - McCulloch Obrecht - McCulloch
Dingeldey - McCulloch Palmer - McCulloch
Douglas - McCulloch Patterson - McCulloch
Galloway - McCulloch Schmid - McCulloch
Garfield - Garfield Sever - McCulloch
Gregory - McCulloch Suarez - McCulloch
Jensen - McCulloch Taub - McCulloch
Law - McCulloch Amos - McCulloch
McCulloch - McCulloch Appel - McCulloch
McPherson - McCulloch Buckley - McCulloch
Melton - McCulloch Causey-Mitchell - McCulloch
Millard - McCulloch Colasanti - McCulloch
Moffitt - McCulloch
The vote was as follows:
McCulloch – 24; Garfield – 1.
A sufficient majority having voted therefor, John McCulloch was
appointed as member of the Community Mental Health Authority Board for a three
year term ending March 31, 2003.
Commissioner Taub moved the nomination of John Bowker for member of the
Community Mental Health Authority Board for a three year term ending
March 31, 2003.
AYES: Dingeldey, Douglas, Galloway, Garfield, Gregory, Jensen, Law,
McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht, Palmer, Patterson,
Schmid, Sever, Suarez, Taub, Amos, Appel, Buckley, Causey-Mitchell, Colasanti,
Coleman. (25)
NAYS: None. (0)
Commissioners Minutes Continued. May 4, 2000
234
A sufficient majority having voted therefor, John Bowker was appointed
as member of the Community Mental Health Authority Board for a three year term
ending March 31, 2003.
Commissioner Taub moved the nomination of Ernest Allen, Sr. for member
of the Community Mental Health Authority Board for a three year term ending
March 31, 2003. Commissioner Palmer nominated Fran Amos. Supported by
Dingeldey.
Discussion followed.
Vote for Allen or Amos:
Coleman - Allen Obrecht - Amos
Dingeldey - Amos Palmer - Amos
Douglas - Amos Patterson - Amos
Galloway - Allen Schmid - Amos
Garfield - Amos Sever - Amos
Gregory - Allen Suarez - Allen
Jensen - Amos Taub - Allen
Law - Allen Amos - Amos
McCulloch - Allen Appel - Allen
McPherson - Allen Buckley - Amos
Melton - Allen Causey-Mitchell - Allen
Millard - Allen Colasanti - Amos
Moffitt - Allen
The vote was as follows:
Allen – 13; Amos – 12.
A sufficient majority having voted therefor, Ernest Allen, Sr. was
appointed as member of the Community Mental Health Authority Board for a three
year term ending March 31, 2003.
Commissioner Taub moved the nomination of Alvin Simmons for member of
the Community Mental Health Authority Board for a three year term ending
March 31, 2003. Commissioner Palmer nominated Fran Amos. Supported by
Dingeldey.
Vote for Simmons or Amos:
Coleman - Simmons Obrecht - Amos
Dingeldey - Amos Palmer - Amos
Douglas - Amos Patterson - Amos
Galloway - Simmons Schmid - Amos
Garfield - Amos Sever - Amos
Gregory - Simmons Suarez - Simmons
Jensen - Amos Taub - Simmons
Law - Simmons Amos - Amos
McCulloch - Simmons Appel - Simmons
McPherson - Simmons Buckley - Amos
Melton - Simmons Causey-Mitchell - Simmons
Millard - Simmons Colasanti - Amos
Moffitt - Simmons
The vote was as follows:
Simmons – 13; Amos – 12.
A sufficient majority having voted therefor, Alvin Simmons was appointed
as member of the Community Mental Health Authority Board for a three year term
ending March 31, 2003.
Commissioner Palmer questioned the Chairperson’s statement regarding the
Authority operating with four vacancies, citing an opinion given by former
Commissioners Minutes Continued. May 4, 2000
235
Corporation Counsel Jerry Poisson which indicated a member whose term has
expired remains in office until a successor is appointed.
Corporation Counsel will clarify and provide a written opinion on
the issue.
REPORT
BY: General Government Committee, Shelley G. Taub, Chairperson
IN RE: APPOINTMENT TO HURON CLINTON METROPOLITAN AUTHORITY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the vacancies for the
boards, commissions, committees and councils, recommends the filling of those
vacancies as follows:
Huron Clinton Metropolitan Authority (Six Year Term Ending 05/15/06)
James Clarkson
Chairperson, on behalf of the General Government Committee, I move the
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
Moved by Taub supported by Law the report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Commissioner Taub moved the nomination of James Clarkson for member of
the Huron Clinton Metropolitan Authority for a six year term ending
May 15, 2006; supported by Law.
AYES: Garfield, Gregory, Jensen, Law, McCulloch, McPherson, Melton,
Millard, Moffitt, Obrecht, Palmer, Patterson, Schmid, Sever, Suarez, Taub,
Amos, Appel, Buckley, Colasanti, Coleman, Dingeldey, Douglas, Galloway. (24)
NAYS: Causey-Mitchell. (1)
A sufficient majority having voted therefor, the appointment of
James Clarkson as member of the Huron Clinton Metropolitan Authority was
confirmed.
Commissioners Minutes Continued. May 4, 2000
236
REPORT (Misc. #00092)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/MEDICAL CARE FACILITY - APPLICATION AND
ACCEPTANCE OF THE NURSING HOME QUALITY INCENTIVE GRANT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above-referenced resolution
on April 13, 2000, reports with the recommendation that the resolution be
adopted with an amendment to add a BE IT FURTHER RESOLVED paragraph as
follows:
BE IT FURTHER RESOLVED that grant approval is contingent upon
Corporation Counsel’s approval as required by the Board of
Commissioners’ Grant Application, Acceptance and Reimbursement Agreement
Procedures.
Chairperson, on behalf of the Finance Committee, I move acceptance of
the foregoing report.
FINANCE COMMITTEE
MISCELLANEOUS RESOLUTION #00092
BY: General Government Committee, Shelley G. Taub, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/MEDICAL CARE FACILITY – APPLICATION AND
ACCEPTANCE OF THE NURSING HOME QUALITY INCENTIVE GRANT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Consumer and Industry Services has
made funding available in the amount of $24,960.00 through its Nursing Home
Quality Incentive Grant program, for the period October 1, 1999, through
September 30, 2000; and
WHEREAS this grant is funded by 50% State funds and 50% Federal funds
with no local match required; and
WHEREAS the Oakland County Medical Care Facility will utilize these
funds to improve resident nutritional status and expand the Eden Alternative
process already started; and
WHEREAS no new staff are requested; and
WHEREAS additional County funding is not required.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners does hereby approve the acceptance of $24,960.00 in Nursing Home
Quality Incentive Grant program funding provided through the Michigan
Department of Consumer and Industry Services.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of attachments on file in County Clerk’s office.
FISCAL NOTE (Misc. #00092)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/MEDICAL CARE FACILITY - APPLICATION AND
ACCEPTANCE OF THE NURSING HOME QUALITY INCENTIVE GRANT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. The Michigan Department of Consumer and Industry Services has made
available funds in the amount of $24,960, through its Nursing Home
Quality Incentive Program.
2. The grant period runs from October 1, 1999 through
September 30, 2000.
3. A County match is not required and no new staff is requested.
4. The following amendment to the Fiscal Year 2000 Budget is
recommended:
Revenue:
16-300101-10000-0171 Grants - State $20,125.11
16-300101-20091-0171 Grants - State 4,834.89
$24,960.00
Commissioners Minutes Continued. May 4, 2000
237
Expenditure:
16-300102-10000-3172 Membership Dues $ 4,650.00
16-300102-10000-3756 Travel/Conference 15,475.11
16-300102-20091-3172 Membership Dues 2,025.00
16-300102-20091-4100 Exp. Equipment Expense 2,809.89
$24,960.00
FINANCE COMMITTEE
Moved by Taub supported by Schmid the Finance Committee Report be
accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Taub supported by Schmid the resolution be adopted.
Moved by Taub supported by Schmid the resolution be amended to coincide
with the recommendation in the Finance Committee Report.
A sufficient majority having voted therefor, the amendment carried.
Moved by Patterson supported by Schmid the resolution be amended further
by adding the following paragraph:
“BE IT FINALLY RESOLVED that the Oakland County Board of
Commissioners does hereby accept the Nursing Home Quality Incentive
Grant subject to the understanding conveyed in the attached
April 20, 2000 letter from Walter S. Wheeler III, of the Michigan
Department of Consumer & Industry Services, that the language contained
in the Long Term Care Facility Innovation Grant Application: Section
9.A. - CERTIFICATION BY APPLICANT, “applies only to decisions regarding
the grant application and the grant award.”
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard,
Moffitt, Obrecht, Palmer, Patterson, Schmid, Sever, Suarez, Taub, Amos, Appel,
Buckley, Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas, Galloway,
Garfield. (25)
NAYS: None. (0)
Commissioners Minutes Continued. May 4, 2000
238
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
MISCELLANEOUS RESOLUTION #00093
BY: General Government Committee, Shelley G. Taub, Chairperson
IN RE: BOARD OF COMMISSIONERS OPPOSITION – CMHA AMENDMENTS TO STIPEND POLICY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS elected and appointed officials are entrusted with the
custodianship of public tax dollars and must at all times eschew even the
appearance of impropriety or self interest; and
WHEREAS elected and appointed officials must at all times be prudent
when exercising their discretionary powers relating to the expenditure of
public funds; and
WHEREAS with the approval of Miscellaneous Resolution #98215, the
Oakland County Community Mental Health became an independent Authority; and
WHEREAS as a public governmental entity, the members of the
Oakland County Community Mental Health Authority Board are entrusted to
provide the efficient and cost-effective delivery of community health services
to the residents of Oakland County in the highly competitive managed care
environment; and
WHEREAS in accordance with Miscellaneous Resolution #98215, the
Oakland County Board of Commissioners is empowered to maintain a continuing
oversight role with respect to the provision of Community Mental Health
services in Oakland County; and
WHEREAS Oakland County government’s per diem policies established under
Miscellaneous Resolution #96115, authorized compensation for members of
Oakland County Community Mental Health (and other boards) at a per diem rate
of $75 for all official meeting of their boards. Per diem compensation is
not authorized to board, agency or commission members when attending non-
official meetings, conferences or events.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners does hereby advise the Community Mental Health Authority that an
adoption of a stipend policy that establishes compensation for Board Members
attending non-official meetings is a significant deviation from established
and recognized policy for public governmental entities; and
BE IT FINALLY RESOLVED that the Oakland County Board of Commissioners is
opposed to the Community Mental Health Authority amending their stipend policy
to incorporate reimbursements for non-official meetings and strongly urges the
Board of the Oakland County Community Mental Health Authority not to adopt an
expanded stipend policy.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
The Chairperson stated the resolution would be referred back to the
General Government Committee. There were no objections.
Commissioners Minutes Continued. May 4, 2000
239
MISCELLANEOUS RESOLUTION #00094
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: COMMUNITY AND ECONOMIC DEVELOPMENT – RECLASSIFICATIONS OF POSITIONS IN
THE BUSINESS FINANCE UNIT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Business Finance Unit administers the Small Business
Administration 504 loan program which provides loans for the start-up and
expansion of small businesses; and
WHEREAS an analysis of salary survey data from the National Association
of Development Companies (NADCO) support the reclassification and salary
increase of four (4) positions in the Business Finance Unit.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the creation of three (3) new classifications titled
Loan Closer and Portfolio Coordinator, both at a salary grade 9, and
Loan Coordinator at a salary grade 10 in the Community and Economic
Development Department, Planning and Economic Development Services Division,
Business Finance Unit.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
authorizes the following reclassifications:
Position From To
19202-07846 Technical Assistant Loan Closer
(Salary Grade 8) (Salary Grade 9)
19202-07243 Technical Assistant Portfolio Coordinator
(Salary Grade 8) (Salary Grade 9)
19202-07344 Financial Analyst II Loan Coordinator
(Salary Grade 10) (Salary Grade 10)
BE IT FURTHER RESOLVED to remove the Supervisor-Financial Services
classification from the salary administration plan, salary grade 16, to a new
salary range as follows:
Base 1 Year 2 Year 3 Year 4 Year 5 Year
$ 52,003 $ 54,984 $ 57,966 $ 60,948 $ 63,930 $ 66,914
BE IT FURTHER RESOLVED that if the Business Finance Corporation no
longer funds these positions, they will be eliminated.
Chairperson, on behalf of the Planning and Building Committee, I move
the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of attachments on file in County Clerk’s office.
The Chairperson referred the resolution to the Personnel Committee and
the Finance Committee. There were no objections.
REPORT (Misc. #00095)
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: CENTRAL SERVICES/SUPPORT SERVICES - TRANSFER OF SIX (6) POSITIONS FROM
RADIO COMMUNICATIONS TO INFORMATION TECHNOLOGY/CLEMIS AND PUBLIC SAFETY AND THE
CREATION OF TWO (2) PROPRIETARY POSITIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above-mentioned resolution
on April 12, 2000, recommends to the Oakland County Board of Commissioners the
resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #00095
BY: Planning and Building Committee, Charles E. Palmer
IN RE: CENTRAL SERVICES/SUPPORT SERVICES - TRANSFER OF SIX (6) POSITIONS FROM
RADIO COMMUNICATIONS TO INFORMATION TECHNOLOGY/CLEMIS AND PUBLIC SAFETY AND
THE CREATION OF TWO (2) PROPRIETARY POSITIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. May 4, 2000
240
WHEREAS Miscellaneous Resolution #99279 provides a Final Amended 911
Service Plan for the provision of emergency telephone services; and
WHEREAS a component of the Amended Service Plan provides funding for an
expanded 806/821Mhz radio system; and
WHEREAS six (6) of the current eight (8) positions within the Radio
Communications Unit of Central Services/Support Services are available to
implement and maintain the 806/821Mhz system; and
WHEREAS the CLEMIS and Public Safety Division of the Department of
Information Technology provides a centralized County location for these types
of services; and
WHEREAS transferring the staff identified and placing the Radio
Communications organizational unit under the Emergency Operations section of
CLEMIS and Public Safety would enhance the coordination of the project with
the law enforcement community; and
WHEREAS the scope and complexity of the 806/821Mhz project supports the
creation of a new classification and position of Supervisor-Radio
Communications, grade 15, and a Typist II; and
WHEREAS the Board of Commissioners, under the authority of
Sections 6 (p) and 14 (a) of Public Act 139 of 1973, the Unified Form of
County Government Act, may consolidate County departments or transfer
functions from one department to another upon the affirmative recommendation
of the County Executive and following a Public Hearing; and
WHEREAS funds are currently available within Radio Communications for
the transferred and additional positions; and
WHEREAS the two remaining positions within the Central Services/Radio
Communications Unit would appropriately be placed under the Leased Vehicle
Unit of Support Services; and
WHEREAS the County Executive recommends approval of this resolution.
NOW THEREFORE BE IT RESOLVED that having held the required Public
Hearing, the Oakland County Board of Commissioners authorizes the creation of
a Radio Communications Unit under the Emergency Operations section of CLEMIS
and Public Safety.
BE IT FURTHER RESOLVED to transfer the following six proprietary
positions from Central Services/Support Services (13840) to Information
Technology/CLEMIS and Public Safety/Radio Communications (23110):
Classification Position
Sr. Radio Communications Tech. 01302
Radio Communications Tech. 02295
Radio Communications Tech. 02384
Radio Communications Tech. 07201
Radio Communications Tech. 07941
Radio Communications Clerk 07171
BE IT FURTHER RESOLVED that a new classification of Supervisor-Radio
Communications be created at salary grade 15, exempt O/T.
BE IT FURTHER RESOLVED that one (1) proprietary position of
Supervisor-Radio Communications and one (1) proprietary position of Typist II
be created in the Radio Communications Unit of CLEMIS and Public Safety.
BE IT FURTHER RESOLVED that Communications Installer position numbers
13840-02936 and 13840-09267 be transferred to Leased Vehicle
Operations (13811).
Chairperson, on behalf of the Planning and Building Committee, I move
the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
FISCAL NOTE (Misc. #00095)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: CENTRAL SERVICES/SUPPORT SERVICES – TRANSFER OF SIX (6) POSITIONS FROM
RADIO COMMUNICATIONS TO INFORMATION TECHNOLOGY/CLEMIS AND PUBLIC SAFETY AND
THE CREATION OF TWO (2) PROPRIETARY POSITIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above resolution and finds:
1. Service Plan and that a component of that plan is an expanded
806/821Mhz radio system.
Commissioners Minutes Continued. May 4, 2000
241
2. Six (6) of the current eight (8) positions within the Radio
Communications Unit of Central Services/Support Services are
available to implement and maintain the 806/821Mhz system.
3. Transferring the Radio Communication Unit to the Emergency
Operations section of CLEMIS and Public Safety would enhance
coordination of the project and facilitate services to the law
enforcement community.
4. The size and complexity of the 806/821Mhz project supports the
creation of a new classification and position of Supervisor–Radio
Communication at grade 15 and the addition of a Typist II,
grade 3, to the unit.
5. The two (2) Communication Installer positions currently in the
Radio Communications Unit would be appropriately placed in the
Leased Vehicle Unit of Support Services.
6. The new and current positions are proprietary positions.
7. The Fiscal Year 2000/Fiscal Year 2001 Biennial Budget be amended
as follows:
RADIO FUND
From: Department of Central Services - Dept.13
FY 2000 FY 2001
Revenue $1,635,770 $1,586,356
Expense 1,949,095 1,966,035
Revenue over/(under) Expense ($ 313,325) ($ 379,679)
To: Department of Information Technology – CLEMIS and Public
Safety. - Dept 23
FY 2000 FY 2001
Revenue $1,635,770 $1,586,356
Expense $1,949,095 1,966,035
Revenue over/(under) Expense ($ 313,325) ($ 379,679)
FINANCE COMMITTEE
The Chairperson stated the resolution would be held over until after a
public hearing is held at the May 18, 2000 Board meeting. There were no
objections.
REPORT (Misc. #00096)
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: COMMUNITY AND ECONOMIC DEVELOPMENT – CREATION OF THE OAKLAND ENHANCEMENT
SPECIAL REVENUE FUND
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above-mentioned resolution
on March 29, 2000, recommends to the Oakland County Board of Commissioners the
resolution be amended as follows and adopted.
“NOW THEREFORE BE IT RESOLVED that one (1) Financial Analyst III,
one (1) Financial Analyst II, two (2) Technical Assistants and one (1)
Loan and Finance Officer position in the Financial Services Unit of the
Planning and Economic Development Services Division be transferred from
GF/GP funded to the Oakland Enhancement Special Revenue Fund.”
“BE IT FURTHER RESOLVED that one (1) Loan and Finance Officer
position 319202-06628 revert to a 60% part-time eligible general funded
position if the Business Finance Corporation funding is no longer
available as stipulated in Miscellaneous Resolution #91064.”
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #00096
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: COMMUNITY AND ECONOMIC DEVELOPMENT – CREATION OF THE OAKLAND
ENHANCEMENT SPECIAL REVENUE FUND
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS agency funds exist for the Business Finance Corporation (BFC),
and the Economic Development Corporation (EDC), to assist businesses in
obtaining small business loans and loans for capital expenditures; and
Commissioners Minutes Continued. May 4, 2000
242
WHEREAS the Planning and Development Division has established Community
Partnership programs to enhance County-wide downtown and commercial
redevelopment, economic development and environmental stewardship; and
WHEREAS an Oakland Enhancement Special Revenue Fund has been established
to account for the activities above in accordance with Generally Accepted
Accounting Principles allowing for a more efficient method of accounting and
provide management with more timely information; and
WHEREAS positions currently funded by the General Fund will be
transferred to the new fund including one (1) Financial Analyst III, one (1)
Financial Analyst II position, two (2) Technical Assistant positions; and
WHEREAS one (1) Loan and Finance Officer position, which was established
as a full time position which is funded 40% by the BFC Fund and 60% by the
General Fund per Miscellaneous Resolution #91064 will also be transferred; and
WHEREAS the general fund revenue and expenditure accounts in Planning
and Economic Development will be adjusted for the transfer of the
above positions.
NOW THEREFORE BE IT RESOLVED that one (1) Financial Analyst III, one (1)
Financial Analyst II position, two (2) Technical Assistant positions and one
(1) Loan and Finance Officer position be transferred to the Oakland
Enhancement Special Revenue Fund.
BE IT FURTHER RESOLVED that these positions are contingent upon the
continuation of funding by the Business Finance Corporation.
BE IT FURTHER RESOLVED the one (1) Loan and Finance Officer position
revert to a 60% part-time eligible general funded position if the
Business Finance Corporation funding is no longer available as stipulated in
Miscellaneous Resolution #91064.
Chairperson, on behalf of the Planning and Building Committee, I move
the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
FISCAL NOTE (Misc. #00096)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: COMMUNITY AND ECONOMIC DEVELOPMENT – CREATION OF THE OAKLAND
ENHANCEMENT SPECIAL REVENUE FUND
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of the Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. Agency funds exist for the Business Finance Corporation (BFC), and
the Economic Development Corporation (EDC), to assist businesses
in obtaining small business loans and loans for capital
expenditures.
2. The Oakland Enhancement Special Revenue Fund has been established
to account for the activities above in accordance with Generally
Accepted Accounting Principles allowing for a more efficient
method of accounting and provide management with more timely
information.
3. Positions currently funded by the General Fund will be transferred
to the new fund including one (1) Financial Analyst III, one (1)
Financial Analyst II position, two (2) Technical Assistant
positions.
4. Also, one (1) Loan and Finance Officer position, which was
established as a full time position which is funded 40% by the BFC
Fund and 60% by the General Fund per Miscellaneous
Resolution #91064 will be transferred.
5. The revenue and expenditure accounts in Planning and Economic
Development will be adjusted for personnel and operations per the
attachment.
FINANCE COMMITTEE
Copy of attachment on file in County Clerk’s office.
Moved by Palmer supported by Buckley the Personnel Committee Report be
accepted.
Commissioners Minutes Continued. May 4, 2000
243
A sufficient majority having voted therefor, the report was accepted.
Moved by Palmer supported by Buckley the resolution be adopted.
Moved by Palmer supported by Buckley the resolution be amended to
coincide with the recommendation in the Personnel Committee Report.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt,
Obrecht, Palmer, Patterson, Schmid, Sever, Suarez, Taub, Amos, Appel, Buckley,
Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas, Galloway, Garfield,
Gregory. (25)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
MISCELLANEOUS RESOLUTION #00097
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR LEASE SPACE FOR THE
DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT AT 7 NORTH SAGINAW STREET,
PONTIAC, MICHIGAN 48342
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Department of Community and Economic
Development, the Downtown Development Authority of the City of Pontiac and
Lawrence Technological University are jointly sponsoring the creation of a
Downtown Design Studio Program in the City of Pontiac; and
WHEREAS the purpose of the Downtown Design Studio Program is to provide
professional assistance to all Oakland County communities seeking to redevelop
downtown areas; and
WHEREAS the intent of the Downtown Design Studio Program is to establish
a presence in a host community to generate public awareness and participation
in an on-going planning and development atmosphere; and
WHEREAS the Department of Facilities Management has identified available
office and studio space of 3,613 square feet at 7 North Saginaw Street,
Pontiac, Michigan that would satisfy the needs of the program; and
WHEREAS the County of Oakland and Oakland Arts Center Limited
Partnership have agreed to a new lease agreement for a period of three (3)
years with an option to extend the lease for an additional three (3) years on
a year to year basis; and
WHEREAS the monthly rental rates for the initial three year term of the
lease are as follows:
Year One $4,215 monthly
Year Two $4,516 monthly
Year Three $4,817 monthly
WHEREAS the effective date of said lease shall be May 1, 2000 or such
subsequent date as directed by the Board; and
WHEREAS the Department of Facilities Management along with
Corporation Counsel have reviewed all the necessary agreements and
documents; and
WHEREAS the County Executive recommends this new lease agreement between
Oakland Arts Center Limited Partnership and the County of Oakland.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the new lease agreement at 7 North Saginaw Street,
Pontiac, Michigan 48342 between Oakland Arts Center Limited Partnership and
the County of Oakland for a period of three (3) years with the option to
extend the lease for an additional three (3) years.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
hereby directs its chairperson or its designee to execute the lease agreement
at 7 North Saginaw Street, Pontiac, Michigan 48342 between Oakland Arts Center
Limited Partnership and the County of Oakland.
Commissioners Minutes Continued. May 4, 2000
244
Chairperson, on behalf of the Planning and Building Committee, I move
the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Lease between the Oakland Arts Center Limited Partnership and
the County of Oakland on file in County Clerk’s office.
FISCAL NOTE (Misc. #00097)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT - REQUEST FOR LEASE SPACE FOR THE
DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT AT 7 NORTH SAGINAW STREET,
PONTIAC, MICHIGAN 48342
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. The Oakland County Department of Community and Economic
Development, Pontiac Downtown Development Authority, and Lawrence
Technological University are jointly sponsoring creation of a
Downtown Design Studio Program in the City of Pontiac.
2. The purpose of the program is to provide professional assistance
to all Oakland County communities seeking to redevelop
downtown areas.
3. Office and studio space of 3,613 square feet has been identified
and is available for lease from the Oakland Arts Center Limited
Partnership.
4. The new lease agreement is for a period of three (3) years with an
option to extend the lease for an additional three (3) years on a
year to year basis.
5. The effective date of the lease will be May 1, 2000 or such
subsequent date as directed by the Board.
6. Annual lease costs are $50,580 for the first year (May 1, 2000 -
April 30, 2001); $54,192 for the second year (May 1, 2001 -
April 30, 2002); and $57,804 for the third year (May 1, 2002 -
April 30, 2003).
7. Lease and custodial services costs are $22,575 for the remainder
of Fiscal Year 2000 and $55,685 for Fiscal Year 2001.
8. The lease and custodial cost will eventually be covered by
Community Partnerships program. However, until funds are received
in that fund, the following amendment to the Fiscal Year 2000 and
Fiscal Year 2001 budgets are recommended:
Commissioners Minutes Continued. May 4, 2000
245
FY 2000 FY 2001
General Fund
90-290000-25000-2564 Contingency $(22,575) $(55,685)
90-310000-42000-8001 Operating Trans-Out 22,575 55,685
$ 0 $ 0
Community Partnerships
Revenue
19-323300-12025-1701 Operating Trans.-In $ 22,575 $ 55,685
Expenditure
19-223300-12025-3476 Rent $ 22,575 $ 55,685
$ 0 $ 0
9. Once the Community Partnership program receives sufficient funds,
the General Fund contingency will be reimbursed.
FINANCE COMMITTEE
Moved by Palmer supported by Galloway the resolution be adopted.
AYES: Law, McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht,
Palmer, Patterson, Schmid, Sever, Suarez, Taub, Amos, Appel, Buckley,
Causey-Mitchell, Coleman, Dingeldey, Douglas, Galloway, Garfield, Gregory,
Jensen. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT (Misc. #00073)
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT - REQUEST FOR LEASE SPACE FOR
COMMUNITY CORRECTIONS INSTEP PROGRAM AT 5640 WILLIAMS LAKE ROAD,
WATERFORD, MICHIGAN 48329
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed Miscellaneous
Resolution #00073, reports with the recommendation that the resolution be
amended as follows:
Second WHEREAS paragraph, line 1, change “1,105” to --1,100--;
Third WHEREAS paragraph, line 2, change “lease” to --sublease--;
Fourth WHEREAS paragraph, line 1, change “lease” to --sublease--; same
line, change “April 1, 2000” to --May 4, 2000--;
Sixth WHEREAS paragraph, line 1, change “lease” to --sublease--;
In the NOW THEREFORE BE IT RESOLVED paragraph, line 2, change “lease” to
--sublease--;
In the BE IT FURTHER RESOLVED paragraph, line 2, change “lease” to --
sublease--.
The Committee further recommends that the attached revised lease be
substituted for the lease which was forwarded to the Board on April 6, 2000.
Commissioners Minutes Continued. May 4, 2000
246
Chairperson, on behalf of the Planning and Building Committee, I move the
acceptance of the foregoing report.
PLANNING AND BUILDING COMMITTEE
REPORT (Misc. #00073)
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR LEASE SPACE FOR
COMMUNITY CORRECTIONS INSTEP PROGRAM AT 5640 WILLIAMS LAKE ROAD,
WATERFORD, MICHIGAN 48329
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the above-
referenced resolution, reports with the recommendation that adoption of the
resolution is contingent upon approval by Waterford Township.
Chairperson, on behalf of the Planning and Building Committee, I move
the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
MISCELLANEOUS RESOLUTION #00073
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR LEASE SPACE FOR
COMMUNITY CORRECTIONS INSTEP PROGRAM AT 5640 WILLIAMS LAKE ROAD,
WATERFORD, MICHIGAN 48329
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Charter Township of Waterford, Michigan presently provides
office space for Community Corrections Instep Program in the Four Towns Church
in Waterford Township; and
WHEREAS the Charter Township of Waterford has identified office space of
1,105 square feet that is available at 5640 Williams Lake Road, Waterford,
Michigan and would satisfy the needs of the Community Corrections Instep
Program; and
WHEREAS the County of Oakland and the Charter Township of Waterford have
agreed to a new lease agreement for a period of three (3) years at a rate of
$1.00 per year with an option to extend the lease for an additional three (3)
year period; and
WHEREAS the effective date of said lease shall be April 1, 2000 or such
subsequent date as directed by the Board; and
WHEREAS the Department of Facilities Management, along with Corporation
Counsel, have reviewed all the necessary agreements and documents.
WHEREAS the County Executive recommends this new lease agreement between
the Charter Township of Waterford and the County of Oakland.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the new lease agreement at 5640 Williams Lake Road,
Waterford, Michigan between the Charter Township of Waterford and the County
of Oakland for a period of three (3) years with the option to extend the lease
for an additional three (3) year period.
BE IT FURTHER RESOLVED that the County of Oakland Board of Commissioners
hereby directs its Chairperson or its designee to execute the lease agreement
at 5640 Williams Lake Road, Waterford, Michigan 48329 between the Charter
Township of Waterford and the County of Oakland.
Commissioners Minutes Continued. May 4, 2000
247
Chairperson, on behalf of the Planning and Building Committee, I move
the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Lease between the Charter Township of Waterford and the County
of Oakland on file in the County Clerk’s office.
FISCAL NOTE (Misc. #00073)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR LEASE SPACE FOR
COMMUNITY CORRECTIONS INSTEP PROGRAM AT 5640 WILLIAMS LAKE ROAD,
WATERFORD, MICHIGAN 48329
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. The Charter Township of Waterford has identified office space of
1,105 square feet available for sub-lease to Oakland County for
the Community Corrections Instep Program.
2. The sub-lease agreement is for a period of three (3) years at the
rate of $1 per year with an option to extend the lease for an
additional three (3) year period. The effective date of the sub-
lease is April 1, 2000 or such subsequent date as directed by
the Board.
3. The County is responsible for remodeling costs, which will be
provided by grant funds already accepted from the Juvenile
Accountability Incentive Block Grant.
4. No additional appropriation is required.
FINANCE COMMITTEE
Moved by Palmer supported by Amos the two Planning and Building
Committee Reports be accepted.
A sufficient majority having voted therefor, the reports were accepted.
Moved by Palmer supported by Amos the resolution be adopted.
Moved by Palmer supported by Amos the resolution be amended to coincide
with the recommendations in the two Planning and Building Committee Reports.
A sufficient majority having voted therefor, the amendments carried.
Vote on resolution, as amended:
AYES: McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht, Palmer,
Patterson, Schmid, Sever, Suarez, Taub, Amos, Appel, Buckley, Causey-Mitchell,
Colasanti, Coleman, Dingeldey, Galloway, Garfield, Gregory, Jensen, Law. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
Commissioner Palmer requested a Public Hearing be scheduled for the
purpose of allowing public comment on the Lyon Gear & Machine, Inc., EDC
Project Plan. The Chairperson scheduled the hearing for May 18, 2000 at
10:00 A.M. in the Board of Commissioners’ Auditorium.
Commissioner Palmer requested a Public Hearing be scheduled for the
purpose of allowing public comment on Miscellaneous Resolution #00095 -
Central Services/Support Services - Transfer of Six (6) Positions from Radio
Communications to Information Technology/CLEMIS and Public Safety and the
Creation of Two (2) Proprietary Positions. The Chairperson scheduled the
hearing for May 18, 2000 at 9:45 A.M. in the Board of Commissioners’
Auditorium.
Commissioners Minutes Continued. May 4, 2000
248
MISCELLANEOUS RESOLUTION #00098
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION I – DRUG COURT PLANNING GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the 52nd District Court, Division I (Novi) applied for a new
one-time grant with the State Court Administrative Office, Michigan Drug Court
Grant Program with a granting period through September 30, 2000; and
WHEREAS the application requested funding in the amount of $13,120.16,
of which $3,120.16 was the County’s portion; and
WHEREAS the award is for $16,344 (24.6% variance from application) and
includes $9,841 as the State portion, a $3,000 match from MADD and $3,503 as
the County match; and
WHEREAS the Court intends to implement a Drug Court to deal with the
problems of increasing recidivism, increasing use of alcohol and illegal
drugs, rising system costs, and an increase in jail days ordered; and
WHEREAS the grant will be used to cover costs of sending members of the
Drug Court Planning Team to the National Association of Drug Court
Professionals Conference in June, 2000; and
WHEREAS acceptance of this contract does not obligate the County to any
future commitment; and
WHEREAS the contract has been approved in accordance with the
County Executive’s Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts the one-time State Court Administrative Office, Michigan
Drug Court Program Grant in the amount of $16,344 which includes $9,841 from
the State, a $3,000 match from MADD and $3,503 as the County match.
BE IT FURTHER RESOLVED the grant is for the current period ending
September 30, 2000.
BE IT FURTHER RESOLVED that the Chairperson of the Board of
Commissioners is authorized to execute the contract agreement and to approve
amendments and extensions up to fifteen (15%) percent variance from the award,
consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that adoption of this resolution is contingent
upon final approval of the grant contract language by Corporation Counsel.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Oakland County Grant Application/Acceptance, Summary Report on
file in County Clerk’s office.
FISCAL NOTE (Misc. #00098)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION I - DRUG COURT PLANNING GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced-resolution and finds:
1. The 52nd District Court, Division I, (Novi) applied for and has
been awarded a new one-time grant with the State Court
Administrative Office, Michigan Drug Court Grant Program.
2. The application requested funding in the amount of $13,120.16,
including a $3,120.16 County match.
3. The award is for $16,344 (24.6% variance from application) and
includes $9,841 as the State portion, a $3,000 match from MADD and
$3,503 as the County match which is available in the
non-departmental contingency account.
4. The current grant period is through September 30, 2000.
5. The grant will be used to cover costs of sending members of the
Drug Court Planning Team to the National Association of Drug Court
Professionals Conference in June, 2000.
6. The Fiscal Year 2000 Budget be amended as follows:
General Fund
Commissioners Minutes Continued. May 4, 2000
249
Expenditures 2-101-
90-290000-25000-2564 Contingency $(3,503)
34-201200-20001-2872 52nd DC, Div I–Grant Match 3,503
$ 0
Grant Fund
Revenue 1-270-xxx-
32-xxxxxx-xxxxx-0171 Grants-State $ 9,841
32-xxxxxx-xxxxx-0701 Donations 3,000
32-xxxxxx-xxxxx-0167 Grant Match 3,503
$16,344
Expenditure 2-270-
32-xxxxxx-xxxxx-3756 Travel and Conference $16,344
$ 0
FINANCE COMMITTEE
Moved by Millard supported by Schmid the resolution be adopted.
AYES: McPherson, Melton, Millard, Moffitt, Obrecht, Palmer, Patterson,
Schmid, Sever, Suarez, Taub, Amos, Appel, Buckley, Causey-Mitchell, Colasanti,
Coleman, Dingeldey, Douglas, Galloway, Garfield, Gregory, Jensen, Law,
McCulloch. (25)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #00099
BY: Public Services Committee, Frank H. Millard, Jr., Chairperson
IN RE: PROBATE COURT/ESTATES AND MENTAL HEALTH UNIT - AUTHORIZATION TO
IMPLEMENT PROBATE DOCUMENT IMAGE STORAGE/RETRIEVAL SYSTEM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS as required by the Michigan Constitution of 1963, the
Probate Court has jurisdiction over trusts and all matters relating to the
settlement of the estates of deceased persons, proceedings for change of name,
determination of gross estate fees and inheritance taxes, adoption and
condemnation proceedings, issuance of protective orders, appointments of
guardians and conservators for minors and legally incapacitated persons, as
well as processing of petitions for the admission of mentally ill persons to
appropriate institutions and for alternative treatment; and
WHEREAS the foregoing involves the interviewing of petitioners,
scheduling of hearings and processing of all documents and orders pursuant to
these functions; and
WHEREAS based on the results of an Image System Analysis performed by a
multi-disciplinary team consisting of representatives of Probate Court,
Information Technology and Pyramid Solutions, Inc., a technical consultant, a
determination has been made that a document image storage/retrieval system,
similar to those implemented in the Friend of the Court and Clerk/Registers
Office, would greatly benefit the Estates and Mental Health Unit of
Probate Court; and
WHEREAS the proposed system will replace the current need to perform
daily microfilming and may eventually replace the current need to microfilm
files for archival purposes and improve customer service by allowing easy,
immediate, and simultaneous electronic access to documents by judges, court
staff and the public; and
WHEREAS the cost of the proposed system, excluding previously budgeted
Information Technology staff time, amounts to $397,209, composed of
hardware-$53,459, software-$45,606 and professional services-$298,144; and
WHEREAS sufficient funds are available in the General Fund Reserve for
Operational Improvements provided the project payback period is within the
required six-year timeframe; and
WHEREAS based on the projected savings as outlined in the attached
Project Scope and Approach document, the Common Services Leadership Group and
the County Executive recommend approval of the subject imaging project for
Probate Court.
Commissioners Minutes Continued. May 4, 2000
250
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes an appropriation in the amount of $397,209 from the
General Fund Reserve for Operational Improvements to fund the Probate Document
Image Storage/Retrieval System for the Estate and Mental Health Unit of
Probate Court.
BE IT FURTHER RESOLVED that the future savings derived from the
implementation of this project, which has an estimated payback period of less
than six years, be returned to from the General Fund Reserve for
Operational Improvements.
Chairperson, on behalf of the Public Services Committee, I move adoption
of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Oakland County Department of Information Technology Project
Scope and Approach on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
MISCELLANEOUS RESOLUTION #00100
BY: Commissioner Nancy Dingeldey, District #11
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF WIXOM – FISCAL YEAR 2000 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an
Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous
Resolution #99093 in an effort to increase the share of dollars flowing into
infrastructure projects for the County and its cities, villages and townships
(CVT’s); and
WHEREAS pursuant to the Disbursement Policy, the City of Wixom has
submitted a resolution of authorization to the County for reimbursement of
expenses incurred in connection with an eligible environment remediation of
improvement project; and
WHEREAS the City of Wixom is requesting reimbursement for work related
to the implementation of a Public Education Plan as required by the Michigan
Department of Environmental Quality, as well as the development of a watershed
management plan for the Rouge River Middle One Sub-watershed Group; and
WHEREAS the authorized amount of funding for the City of Wixom is
$55,848.88 for Fiscal Year 2000, from the Environmental Infrastructure Fund as
repayment to the City of Wixom for expenses incurred in connection with
environmental remediation or improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the implementation of a Public Education Plan as
required by the Michigan Department of Environmental Quality, as well as the
development of a watershed management plan for the Rouge River Middle One Sub-
watershed Group project as eligible for reimbursement from the Environmental
Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes an appropriation in the
amount of $55,484.88 from the Environmental Infrastructure Fund (Account
#90-263261-41000-3985) for Fiscal Year 2000 to repay the City of Wixom for
expenses incurred in connection with environmental remediation or improvement
projects, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
Nancy Dingeldey
Copy of Environmental Infrastructure Fund Reimbursement Request from the
City of Wixom on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
Commissioners Minutes Continued. May 4, 2000
251
MISCELLANEOUS RESOLUTION #00101
BY: Nancy Dingeldey, District #11; Kay Schmid, District #17
IN RE: SUPPORT OF LOCAL HOME RULE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the traditional relationship between State and local governments
appears to be jeopardized by State legislation that is perceived to affect the
ability of county and locally elected officials to effectively and efficiently
serve their citizens; and
WHEREAS Michigan Supreme Court Justice Thomas Cooley ruled in 1871 that
“local government is a matter of absolute right; and the State cannot take it
away.” That view was reaffirmed in Michigan’s 1963 Constitution which states,
“The provisions of this constitution and law regarding counties, townships,
cities and villages shall be liberally construed in their favor”; and
WHEREAS the apparent move to diminish local control does not result from
any dissatisfaction on the part of the citizens with their local officials;
rather, it results from State actions transferring control of some traditional
local issues to State government; and
WHEREAS while State officials often call for devolution, some State
actions now approach reverse devolution, moving programs up from local
government, away from the level that is closest to citizens and their
problems; and
WHEREAS several recent legislative actions have already affected local
control, and a number of proposed bills in the current legislative sessions
could have similar impacts, including shifting responsibility for concealed
weapons permit standards from county law enforcement officials to State
government, limiting local inspections of rental buildings, and eliminating
the right of local communities to control use of their public
rights-of-way; and
WHEREAS State regulations are usually and necessarily of the
one-size fits-all category, which do not address varied local conditions and
desires; and
WHEREAS negative financial consequences could be created which could
result in unfunded mandates or reductions of existing resources available for
delivering services locally; and
WHEREAS local officials are immediately accountable for actions and
under the scrutiny of their constituents. Replacing local regulations with
State legislation denies citizens that immediately local accountability.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners support the concept of a constitutional amendment which would
require a two-thirds majority, vote on any State legislation curtailing or
removing local control.
BE IT FINALLY RESOLVED that the Oakland County Board of Commissioners
endorse and join the effort led by the Michigan Municipal League in placing
this issue before the voters on the November 7 ballot.
Nancy Dingeldey, Kay Schmid
The Chairperson referred the resolution to the General Government
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #00102
BY: Commissioners David Galloway, District #2; Lawrence Obrecht, District #3;
Frank Millard, District #4
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN
INDEPENDENCE TOWNSHIP – FISCAL YEAR 2000 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an
Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous
Resolution #99093 in an effort to increase the share of dollars flowing into
infrastructure projects for the County and its cities, villages and townships
(CVT’s); and
WHEREAS pursuant to the Disbursement Policy, Independence Township has
submitted a resolution of authorization to the County for reimbursement of
Commissioners Minutes Continued. May 4, 2000
252
expenses incurred in connection with an eligible environment remediation of
improvement project; and
WHEREAS Independence Township is requesting reimbursement for work
related to the installation of bathroom facilities at Sashabaw Plains
Park; and
WHEREAS the authorized amount of funding for Independence Township is
$112,473.23 for Fiscal Year 2000, from the Environmental Infrastructure Fund
as repayment to Independence Township for expenses incurred in connection with
environmental remediation or improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the installation of bathrooms at Sashabaw Plains Park
project as eligible for reimbursement from the Environmental
Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes an appropriation in the
amount of $112,473.23 from the Environmental Infrastructure Fund (Account
#90-263212-41000-3985) for Fiscal Year 2000 to repay Independence Township for
expenses incurred in connection with environmental remediation or improvement
projects, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
David Galloway, Lawrence Obrecht,
Frank Millard
Copy of Environmental Infrastructure Fund Proposal and Resolution from
the Charter Township of Independence on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
MISCELLANEOUS RESOLUTION #00103
BY: John P. McCulloch, District #22; Shelley G. Taub, District #12;
David B. Buckley, District #14; Thomas A. Law, District #13; Sue Ann Douglas,
District #8
IN RE: BOARD OF COMMISSIONERS – SUPPORT FOR SENATE BILL 1202 – SANITARY
SEWAGE OVERFLOWS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS there have been recent reports of municipalities in southeast
Michigan polluting local rivers, lakes and streams by discharging untreated or
partially treated sewage into the waters of Michigan; and
WHEREAS municipalities with illegal Sanitary Sewage Overflows (SSO) have
compounded the public health hazard by not notifying the general public or
other municipalities of the potentially serious health risks associated with
the discharge of raw sewage into the waterways; and
WHEREAS the established procedure of the Michigan Department of
Environmental Quality wherein information on sewer discharges is not released
until the municipality discharging the waste agrees to fix the problem exposes
the uninformed general public to unnecessary health risks; and
WHEREAS in response, Senate Bill 1202 was introduced to amend Public
Act 451 of 1994 – Natural Resources and Environmental Protection Act,
requiring municipalities to notify the Department of Environmental Quality,
local health departments, other municipalities and the general public whenever
they have discharged untreated or partially treated sewage into the waters of
Michigan.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners does hereby support the adoption of Senate Bill 1202.
BE IT FINALLY RESOLVED that copies of this resolution be sent to the
Governor, the Michigan Association of Counties and to all legislators
representing Oakland County and to the County’s legislative lobbyists.
Chairperson, we move the adoption of the foregoing resolution.
John P. McCulloch, Shelley G. Taub,
David B. Buckley, Thomas A. Law,
Sue Ann Douglas, David L. Moffitt
The Chairperson referred the resolution to the General Government
Committee. There were no objections.
Commissioners Minutes Continued. May 4, 2000
253
MISCELLANEOUS RESOLUTION #00104
BY: Commissioner Thomas Law, District #13
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
VILLAGE OF BEVERLY HILLS – FISCAL YEAR 2000 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an
Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous
Resolution #99093 in an effort to increase the share of dollars flowing into
infrastructure projects for the County and its cities, villages and townships
(CVT’s); and
WHEREAS pursuant to the Disbursement Policy, the Village of Beverly
Hills has submitted a resolution of authorization to the County for
reimbursement of expenses incurred in connection with an eligible environment
remediation of improvement project; and
WHEREAS the Village of Beverly Hills is requesting reimbursement for
work related to the continuation of sewer replacements initiated with the
Fiscal Year 1999 allocation; and
WHEREAS the authorized amount of funding for the Village of Beverly
Hills is $48,520.79 for Fiscal Year 2000, from the Environmental
Infrastructure Fund as repayment to the Village of Beverly Hills for expenses
incurred in connection with environmental remediation or improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the continuation of sewer replacement project as
eligible for reimbursement from the Environmental Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes an appropriation in the
amount of $48,520.79 from the Environmental Infrastructure Fund (Account
#90-263225-41000-3985) for Fiscal Year 2000 to repay the Village of Beverly
Hills for expenses incurred in connection with environmental remediation or
improvement projects, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
Thomas Law
Copy of Environmental Infrastructure Fund Reimbursement Request,
Fiscal Year 2000, from the Village of Beverly Hills on file in County Clerk’s
office.
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
MISCELLANEOUS RESOLUTION #00105
BY: Commissioner Tim W. Melton, District #7
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF AUBURN HILLS – FISCAL YEAR 1999 AND FISCAL YEAR 2000 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an
Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous
Resolution #99093 in an effort to increase the share of dollars flowing into
infrastructure projects for the County and its cities, villages and townships
(CVT’s); and
WHEREAS pursuant to the Disbursement Policy, the City of Auburn Hills
has submitted a resolution of authorization to the County for reimbursement of
expenses incurred in connection with an eligible environment remediation of
improvement project; and
WHEREAS the City of Auburn Hills is requesting reimbursement for work
related to the construction of the Vinewood Drain; and
WHEREAS the authorized amount of funding for the City of Auburn Hills is
$119,533.16 for Fiscal Year 1999 and $119,533.16 for Fiscal Year 2000, from
the Environmental Infrastructure Fund as repayment to the City of Auburn Hills
for expenses incurred in connection with environmental remediation or
improvement projects.
Commissioners Minutes Continued. May 4, 2000
254
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the construction of Vinewood Drain project as eligible
for reimbursement from the Environmental Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes an appropriation in the
amount of $119,533.16 from the Environmental Infrastructure Fund (Account
#90-263232-41000-3985) for Fiscal Year 1999 and $119,533.16 for Fiscal Year
2000 to repay the City of Auburn Hills for expenses incurred in connection
with environmental remediation or improvement projects, once proper invoices
are presented.
Chairperson, I move the adoption of the foregoing resolution.
Tim Melton
Copy of Environmental Infrastructure Fund Reimbursement Request from the
City of Auburn Hills on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
Commissioner David Moffitt wished to recognize Commissioner Fran Amos
for her hard work and exemplary service as Chairperson of the Community Mental
Health Authority Board.
In accordance with Rule XXII “G”, the Chairperson made the following
referrals:
FINANCE COMMITTEE
a. Tuscola County Board of Commissioners - State Non-Mandated
Revenues with County Services
GENERAL GOVERNMENT COMMITTEE
a. Tuscola County Board of Commissioners - State Non-Mandated
Revenues with County Services
b. City of Berkley - Request Oakland County to Transfer all Property
Rights in and about the Twelve Towns Retention Treatment Facility
to the George Kuhn Drain District
c. Family Independence Agency - Agenda for April 25, 2000 Meeting
d. Oxford Township - Calling for Continuation of Act 51
Transportation Funding for Public Transportation
e. Highland Township - Calling for Continuation of Act 51
Transportation Funding for Public Transportation
f. Isabella County Board of Commissioners - (Oppose) House Bill 5228,
Revise Uniform Commercial Code to Require Security Interest be
filed with Secretary of State rather than Register of Deeds
PLANNING AND BUILDING COMMITTEE
a. Washtenaw County Board of Commissioners - Increase Funds for CDBG
and HOME
b. City of Berkley - Request Oakland County to Transfer all Property
Rights in and about the Twelve Towns Retention Treatment Facility
to the George Kuhn Drain District
c. Brandon Township - Petition from Norm Kapson to Name an
Unnamed Lake
There were no objections to the referrals.
The Board adjourned at 11:33 A.M. to the call of the Chair or
May 18, 2000 at 9:30 A.M.
G. WILLIAM CADDELL JOHN P. McCULLOCH
Clerk Chairperson