HomeMy WebLinkAboutMinutes - 2000.05.18 - 8287260
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
May 18, 2000
Meeting called to order by Chairperson John P. McCulloch at 10:13 A.M.
in the Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Amos, Appel, Causey-Mitchell, Colasanti, Coleman, Dingeldey,
Douglas, Galloway, Garfield, Gregory, Jensen, Law, McCulloch, McPherson,
Melton, Millard, Moffitt, Obrecht, Palmer, Schmid, Sever, Suarez, Taub. (23)
ABSENT: Buckley, Patterson (both with notice). (2)
Quorum present.
Invocation given by Commissioner Ruel McPherson.
Pledge of Allegiance to the Flag.
Moved by Garfield supported by Causey-Mitchell the minutes of the May 4,
2000 Board meeting be approved.
A sufficient majority having voted therefor, the minutes were approved,
as printed.
Moved by Jensen supported by Coleman the rules be suspended and the
agenda be amended as follows:
ITEM ON BOARD AGENDA
GENERAL GOVERNMENT COMMITTEE
h. County Executive/Arts, Culture & Film - Michigan Council for Arts
and Cultural Affairs Fiscal Year 2000 Regranting Program Grant
Acceptance
(Reason for suspension of General Government Committee, item h.: Suspension of
Rule XII.C.1. Direct Referral to the Finance Committee. Not in accordance with
grants procedure)
Commissioners Minutes Continued. May 18, 2000
261
ITEMS NOT ON BOARD AGENDA
FINANCE COMMITTEE
j. Miscellaneous Resolution #00088 - Corrections/Circuit Court/52nd
District Court/Division IV (TROY) - Drug Court Planning Grant
Acceptance
k. Miscellaneous Resolution #00090 - Information Technology/Data
Center Operations Reorganization
(Reason for suspension of Finance Committee, items j. and k.: Suspension of
Rule III. Personnel Committee Meeting held immediately prior to the
May 18, 2000 Board meeting)
GENERAL GOVERNMENT COMMITTEE
i. Department of Central Services - Oakland/Troy Airport 2000 Grant
Program Acceptance - Construction of Retention Basin
(Reason for suspension of General Government Committee, item i.: Suspension of
Rule III. Finance Committee Meeting held immediately prior to the May 18, 2000
Board meeting)
j. Clerk/Register of Deeds - Election Division - Funding for the
Automatic Election Returns Operation Accumulation System (AERO)
for Designated Jurisdictions
(Reason for suspension of General Government Committee, item j.: Suspension of
Rule III. Resolution was not included in the Board packet)
PLANNING AND BUILDING COMMITTEE
g. Miscellaneous Resolution #00094 - Community and Economic
Development - Reclassifications of Positions in the Business
Finance Unit
(Reason for suspension of Planning and Building Committee, item g.: Suspension
of Rule III. Personnel Committee and Finance Committee Meetings held
immediately prior to the May 18, 2000 Board meeting)
h. Miscellaneous Resolution #00095 - Central Services - Transfer of
Six (6) Positions from Radio Communications to Information
Technology/CLEMIS and Public Safety and the Creation of Two (2)
Proprietary Positions
(Reason for suspension of Planning and Building Committee, item h.: Suspension
of Rule III. Public Hearing being held at 10:00 A.M. Resolution was not
included in the Board packet)
In addition, Planning and Building Committee, agenda item f. - Solid
Waste Planning Committee’s Response to the Board of Commissioners’ Objections
to the Recommended Solid Waste Management Plan 1999 Update, will be removed
from the agenda.
Vote on suspension:
AYES: Amos, Appel, Causey-Mitchell, Colasanti, Coleman, Dingeldey,
Douglas, Galloway, Garfield, Gregory, Jensen, Law, McCulloch, McPherson,
Melton, Millard, Moffitt, Obrecht, Palmer, Schmid, Sever, Suarez, Taub. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the motion to suspend the
rules and amend the agenda carried.
County Clerk G. William Caddell read a communication from Commissioner
Fran Amos thanking the Board for the beautiful flowers.
County Clerk G. William Caddell read a communication from Thomas Fockler
resigning his appointment to the Oakland County Building Authority, effective
May 15, 2000.
A proclamation was presented to Michael Campanella Russell for his
numerous contributions to the City of Pontiac and his outstanding work with
the youth population of the city. Commissioners Causey-Mitchell, Melton and
Galloway congratulated Mr. Russell on his recent graduation from the
University of Michigan as well as being named one of the top 100 all-time
players from the University of Michigan.
Commissioners Minutes Continued. May 18, 2000
262
The Chairperson made the following statement “A Public Hearing is now
called on the Lyon Gear & Machine, Inc., EDC Project Plan. Are there any
persons present who wish to speak?” No persons requested to speak and the
Chairperson declared the Public Hearing closed.
The Chairperson made the following statement “A Public Hearing is now
called on Miscellaneous Resolution #00095, Central Services/Support Services -
Transfer of Six (6) Positions from Radio Communications to Information
Technology/CLEMIS and Public Safety and the Creation of Two (2) Proprietary
Positions. Are there any persons present who wish to speak?” No persons
requested to speak and the Chairperson declared the Public Hearing closed.
Moved by Suarez supported by Law the resolutions on the Consent Agenda
be adopted with reports accepted and the appointment be confirmed. The vote
for this motion appears on page 276.) Items on the Consent Agenda follow
(annotated by an asterisk [*]):
* MISCELLANEOUS RESOLUTION #00100
BY: Commissioner Nancy Dingeldey, District #11
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF WIXOM – FISCAL YEAR 2000 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an
Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous
Resolution #99093 in an effort to increase the share of dollars flowing into
infrastructure projects for the County and its cities, villages and townships
(CVT’s); and
WHEREAS pursuant to the Disbursement Policy, the City of Wixom has
submitted a resolution of authorization to the County for reimbursement of
expenses incurred in connection with an eligible environment remediation of
improvement project; and
WHEREAS the City of Wixom is requesting reimbursement for work related
to the implementation of a Public Education Plan as required by the Michigan
Department of Environmental Quality, as well as the development of a watershed
management plan for the Rouge River Middle One Sub-watershed Group; and
WHEREAS the authorized amount of funding for the City of Wixom is
$55,848.88 for Fiscal Year 2000, from the Environmental Infrastructure Fund as
repayment to the City of Wixom for expenses incurred in connection with
environmental remediation or improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the implementation of a Public Education Plan as
required by the Michigan Department of Environmental Quality, as well as the
development of a watershed management plan for the Rouge River Middle One Sub-
watershed Group project as eligible for reimbursement from the Environmental
Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes an appropriation in the
amount of $55,848.88 from the Environmental Infrastructure Fund (Account
#90-263261-41000-3985) for Fiscal Year 2000 to repay the City of Wixom for
expenses incurred in connection with environmental remediation or improvement
projects, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
Nancy Dingeldey
Copy of City of Wixom’s Environmental Infrastructure Fund Reimbursement
Request on file in County Clerk’s office.
FISCAL REPORT (Misc. #00100)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF WIXOM – FISCAL YEAR 2000 APPROPRIATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above-referenced resolution,
reports as follows:
Commissioners Minutes Continued. May 18, 2000
263
1. $55,848.88 is available in the Environmental Infrastructure Fund
for Fiscal Year 2000, to reimburse the City of Wixom for this
project; no additional appropriation is required.
2. The committee recommends adoption of the resolution.
Chairperson, on behalf of the Finance Committee, I move acceptance of
the foregoing report.
FINANCE COMMITTEE
(The vote for this motion appears on page 276.)
* MISCELLANEOUS RESOLUTION #00102
BY: Commissioners David Galloway, District #2; Lawrence Obrecht, District #3;
Frank Millard, District #4
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN
INDEPENDENCE TOWNSHIP – FISCAL YEAR 2000 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an
Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous
Resolution #99093 in an effort to increase the share of dollars flowing into
infrastructure projects for the County and its cities, villages and townships
(CVT’s); and
WHEREAS pursuant to the Disbursement Policy, Independence Township has
submitted a resolution of authorization to the County for reimbursement of
expenses incurred in connection with an eligible environment remediation of
improvement project; and
WHEREAS Independence Township is requesting reimbursement for work
related to the installation of bathroom facilities at Sashabaw Plains
Park; and
WHEREAS the authorized amount of funding for Independence Township is
$112,473.23 for Fiscal Year 2000, from the Environmental Infrastructure Fund
as repayment to Independence Township for expenses incurred in connection with
environmental remediation or improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the installation of bathrooms at Sashabaw Plains Park
project as eligible for reimbursement from the Environmental
Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes an appropriation in the
amount of $112,473.23 from the Environmental Infrastructure Fund (Account
#90-263212-41000-3985) for Fiscal Year 2000 to repay Independence Township for
expenses incurred in connection with environmental remediation or improvement
projects, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
David Galloway, Lawrence Obrecht,
Frank Millard
Copy of Independence Township’s Environmental Infrastructure Fund
Reimbursement Request on file in County Clerk’s office.
FISCAL REPORT (Misc. #00102)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN
INDEPENDENCE TOWNSHIP – FISCAL YEAR 2000 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above-referenced resolution,
reports as follows:
1. $112,473.23 is available in the Environmental Infrastructure Fund
for Fiscal Year 2000, to reimburse Independence Township for this
project; no additional appropriation is required.
2. The committee recommends adoption of the resolution.
Chairperson, on behalf of the Finance Committee, I move acceptance of
the foregoing report.
FINANCE COMMITTEE
Commissioners Minutes Continued. May 18, 2000
264
(The vote for this motion appears on page 276.)
* MISCELLANEOUS RESOLUTION #00104
BY: Commissioner Thomas Law, District #13
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
VILLAGE OF BEVERLY HILLS – FISCAL YEAR 2000 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an
Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous
Resolution #99093 in an effort to increase the share of dollars flowing into
infrastructure projects for the County and its cities, villages and townships
(CVT’s); and
WHEREAS pursuant to the Disbursement Policy, the Village of
Beverly Hills has submitted a resolution of authorization to the County for
reimbursement of expenses incurred in connection with an eligible environment
remediation of improvement project; and
WHEREAS the Village of Beverly Hills is requesting reimbursement for
work related to the continuation of sewer replacements initiated with the
Fiscal Year 1999 allocation; and
WHEREAS the authorized amount of funding for the Village of
Beverly Hills is $48,520.79 for Fiscal Year 2000, from the Environmental
Infrastructure Fund as repayment to the Village of Beverly Hills for expenses
incurred in connection with environmental remediation or improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the continuation of sewer replacement project as
eligible for reimbursement from the Environmental Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes an appropriation in the
amount of $48,520.79 from the Environmental Infrastructure Fund (Account
#90-263225-41000-3985) for Fiscal Year 2000 to repay the Village of Beverly
Hills for expenses incurred in connection with environmental remediation or
improvement projects, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
Thomas Law
Copy of Village of Beverly Hills’ Environmental Infrastructure Fund
Reimbursement Request on file in County Clerk’s office.
FISCAL REPORT (Misc. #00104)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
VILLAGE OF BEVERLY HILLS – FISCAL YEAR 2000 APPROPRIATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above-referenced resolution,
reports as follows:
1. $48,520.79 is available in the Environmental Infrastructure Fund
for Fiscal Year 2000, to reimburse the Village of Beverly Hills
for this project; no additional appropriation is required.
2. The committee recommends adoption of the resolution.
Chairperson, on behalf of the Finance Committee, I move acceptance of
the forgoing report.
FINANCE COMMITTEE
(The vote for this motion appears on page 276.)
* MISCELLANEOUS RESOLUTION #00105
BY: Commissioner Tim W. Melton, District #7
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF AUBURN HILLS – FISCAL YEAR 1999 AND FISCAL YEAR 2000 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an
Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous
Resolution #99093 in an effort to increase the share of dollars flowing into
infrastructure projects for the County and its cities, villages and townships
Commissioners Minutes Continued. May 18, 2000
265
(CVT’s); and
WHEREAS pursuant to the Disbursement Policy, the City of Auburn Hills
has submitted a resolution of authorization to the County for reimbursement of
expenses incurred in connection with an eligible environment remediation of
improvement project; and
WHEREAS the City of Auburn Hills is requesting reimbursement for work
related to the construction of the Vinewood Drain; and
WHEREAS the authorized amount of funding for the City of Auburn Hills is
$119,533.16 for Fiscal Year 1999 and $119,533.16 for Fiscal Year 2000, from
the Environmental Infrastructure Fund as repayment to the City of Auburn Hills
for expenses incurred in connection with environmental remediation or
improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the construction of Vinewood Drain project as eligible
for reimbursement from the Environmental Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes an appropriation in the
amount of $119,533.16 from the Environmental Infrastructure Fund (Account
#90-263232-41000-3985) for Fiscal Year 1999 and $119,533.16 for Fiscal Year
2000 to repay the City of Auburn Hills for expenses incurred in connection
with environmental remediation or improvement projects, once proper invoices
are presented.
Chairperson, I move the adoption of the foregoing resolution.
Tim Melton
Copy of City of Auburn Hills’ Environmental Infrastructure Fund
Reimbursement Request on file in County Clerk’s office.
FISCAL REPORT (Misc. #00105)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF AUBURN HILLS – FISCAL YEAR 1999 AND FISCAL YEAR 2000 APPROPRIATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above-referenced resolution,
reports as follows:
1. $119,533.16 is available in the Environmental Infrastructure Fund
for Fiscal Year 1999 and $119,533.16 is available for
Fiscal Year 2000, to reimburse the City of Auburn Hills for this
project; no additional appropriation is required.
2. The committee recommends adoption of the resolution.
Chairperson, on behalf of the Finance Committee, I move acceptance of
the foregoing report.
FINANCE COMMITTEE
(The vote for this motion appears on page 276.)
* MISCELLANEOUS RESOLUTION #00106
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: EMERGENCY MANAGEMENT – DOMESTIC PREPAREDNESS EQUIPMENT SUPPORT GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the United States Department of Justice, Office of Justice
Programs has awarded the Department of Information Technology, Emergency
Management Unit, grant funding in the amount of $294,487 for domestic
preparedness equipment for the Fiscal Year 2000; and
WHEREAS this is a one time grant award for this program; and
WHEREAS the funding is the maximum amount authorized to Oakland County
by the Office of Justice Programs; and
WHEREAS the purpose of the grant is for the procurement of specialized
emergency response equipment to enhance the basic defensive capability to
respond to an incident of domestic terrorism; and
WHEREAS acceptance of this grant does not obligate the County to any
future commitment; and
WHEREAS the grant agreement has been processed according to the Board of
Commissioners Minutes Continued. May 18, 2000
266
Commissioners Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts grant funding from United States Department of Justice,
Office of Justice Programs in the amount of $294,487 for the Fiscal Year 2000.
BE IT FURTHER RESOLVED that the Chairperson of the Board of
Commissioners is authorized to execute the grant agreement and to approve any
grant extensions or changes, within fifteen percent (15%) of the original
award, which are consistent with the original agreement, as approved.
BE IT FURTHER RESOLVED that the Fiscal Year 2000 Special Revenue Fund
Budget be amended, as specified below:
Revenue
18-xxxxxx-xxxxx-0113 Grants-Federal $294,487
Expenditures
18-xxxxxx-xxxxx-9998 Capital Outlay $294,487
$ 0
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
Copy of attachments on file in County Clerk’s office.
(The vote for this resolution appears on page 276.)
* MISCELLANEOUS RESOLUTION #00107
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - SECOND QUARTER 2000 DEVELOPMENT
APPROPRIATION TRANSFER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS all data processing development cost is incorporated as a single
appropriation within the non-departmental budget and then an amount equal to
the actual expense is transferred to the user department with a summary report
to the Finance Committee; and
WHEREAS the Department of Information Technology has determined the
Second Quarter 2000 data processing development charges to be $1,060,131 and
the imaging development charge to be $88,968 for the General Fund/General
Purpose County departments; and
WHEREAS direct charges to Special Revenue and Proprietary Fund
departments are $88,991 and non-county agencies are $20,998 for the Second
Quarter 2000; and
WHEREAS an appropriation transfer to General Fund/General Purpose County
departments is needed to fund these development charges.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners has reviewed the Second Quarter 2000 Data Processing Development
and approves the second quarter appropriation transfer and budget amendments
as specified on the attached schedule.
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
Copy of Information Technology - Data Processing Development Summary, 2nd
Quarter 2000 and Information Technology – Reserve Fund Development/Support
Detail – Second Quarter, 2000 on file in County Clerk’s office.
(The vote for this motion appears on page 276.)
* MISCELLANEOUS RESOLUTION #00108
BY: General Government Committee, Shelley G. Taub, Chairperson
IN RE: SUPPORT OF PROPOSED LEGISLATION TO AMEND ACT 261, OF PUBLIC ACTS
MISCELLANEOUS RESOLUTION 1965, AS AMENDED, PARKS AND RECREATION MEMBERSHIP
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Parks & Recreation Program, established under
the authority of Act 261, of the Public Acts of 1965, as amended, is governed
by a 10-member Commission which is made up of BOTH statutory members and
members appointed by the Board of Commissioners; and
Commissioners Minutes Continued. May 18, 2000
267
WHEREAS included in the statutory membership is a representative of a
County Planning Commission, or in counties not having a County Planning
Commission, the president of the regional planning commission, if that person
is a resident of the county; and if the chairperson of the regional planning
commission is not a resident of the County, the Board of Commissioners shall
appoint a member of the regional planning commission who is a resident of the
County; and
WHEREAS this appointment criteria is cumbersome and causes confusion and
a lack of continuity in parks & recreation commission membership due to the
regional planning presidency being limited to a one-year term; and
WHEREAS in order to provide consistency and a continuity of membership
on the Oakland County Parks & Recreation Commission, the Board of
Commissioners has attempted to continuously designate the County Executive or
his designee to fill this position on the Parks & Recreation Commission, as
members of the county regional planning agency (SEMCOG); and
WHEREAS due to Parks & Recreation’s interfacing with administration and
management of other County departments, divisions and agencies, the County
Executive or his designee serving on the Parks & Recreation Commission
provides a strong coordination of planning and administrative activities and
allows the enhancement of total County interests.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners does hereby strongly urge the State Legislature to support and
adopt proposed amendatory language to Act 261, Public Acts 1965, as amended,
which would provide that in a county that has a population of more than
1,000,000 and elects a county executive under Section 9 of 1973 Public Acts
139, MCL 45.559, the County Executive or a designee of the County Executive
would serve as a statutory member of the County Parks & Recreation Commission,
in accordance with the attached proposed amendment.
BE IT FURTHER RESOLVED that certified copies of this resolution be sent
to the Oakland County’s legislators and legislative lobbyists.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of proposed amendment on file in County Clerk’s office.
(The vote for this motion appears on page 276.)
* MISCELLANEOUS RESOLUTION #00109
BY: General Government Committee, Shelley G. Taub, Chairperson
IN RE: PARKS & RECREATION COMMISSION – WATERFORD OAKS COUNTY PARK REZONING
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Parks & Recreation Commission has learned
that Waterford Oaks County Park still has several parcels zoned R-1A Single
Family Residential, M-2 General Industrial, and RA-2 Commercial Recreation
Amusement; and
WHEREAS the current zoning ordinance for the Charter Township of
Waterford does not require properties adjacent to RA-1 Public Recreation
Amusement to install a landform, buffer strip or fence/wall, or an adjacent
greenbelt area; and
WHEREAS the Oakland County Parks & Recreation Commission has been
informed the Charter Township of Waterford is revising their master plan and
will be administratively rezoning the park property at Waterford Oaks
County Park.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks & Recreation
Commission support the Charter Township of Waterford’s efforts to rezone
Waterford Oaks County Park to RA-1 Public Recreation Amusement.
FURTHER BE IT RESOLVED that the Oakland County Parks & Recreation
Commission requests the Charter Township of Waterford Planning Commission
amend their zoning ordinance to require properties adjacent to RA-1 zoned
properties to install a landform, buffer strip, or fence/wall, and adjacent 5
foot wide greenbelt area.
Commissioners Minutes Continued. May 18, 2000
268
AND FURTHER BE IT RESOLVED that the Oakland County Parks & Recreation
Commission requests the Oakland County Board of Commissioners to adopt a
resolution in support of this rezoning.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
(The vote for this motion appears on page 276.)
* MISCELLANEOUS RESOLUTION #00110
BY: General Government Committee, Shelley G. Taub, Chairperson
IN RE: FIFTY-SECOND DISTRICT COURT - APPROVAL OF MAGISTRATE JOSEPH H. HEMMING
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has provided for
magistrates for the Fifty-Second District Court; and
WHEREAS the Judges of the Fifty-Second District Court have appointed
Joseph H. Hemming to serve as a magistrate for the Fifty-Second District
Court; and
WHEREAS MCL 600.8501(1) provides that magistrate appointments be
approved by the County Board of Commissioners.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby approves the appointment of Joseph H. Hemming to act as a
Magistrate for the Fifty-Second District Court.
Chairperson, I move the adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Joseph H. Hemming’s resume on file in County Clerk’s office.
(The vote for this motion appears on page 276.)
* REPORT
BY: General Government Committee, Shelley Goodman Taub, Chairperson
IN RE: BOARD OF COMMISSIONERS – APPOINTMENT OF JAMES VanLEUVEN TO THE OAKLAND
COUNTY BUILDING AUTHORITY, TERM EXPIRING DECEMBER 31, 2000
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee hereby recommends the appointment of
James VanLeuven, to the Oakland County Building Authority.
Chairperson, on behalf of the General Government Committee, I move the
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
(The vote for this motion appears on page 276.)
MISCELLANEOUS RESOLUTION #00111
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DRAIN COMMISSIONER - OAKLAND COUNTY WATER SUPPLY AND SEWAGE DISPOSAL
SYSTEMS FOR ROCHESTER HILLS - EXTENSION NO. 5 - APPROVAL OF CONTRACT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland (the "County") heretofore has established,
constructed and acquired the Oakland County Water Supply and Sewage Disposal
Systems for Avon Township pursuant to the provisions of Act No. 185, Public
Acts of Michigan, 1957, as amended, and pursuant to the Contract Oakland County
Water Supply and Sewage Disposal Systems for Avon Township, dated
November 1, 1968; and
WHEREAS the Township of Avon has been incorporated as the City of
Rochester Hills (the "City") and the Oakland County Water Supply and Sewage
Disposal Systems for Avon Township are now known as the Oakland County Water
Supply and Sewage Disposal Systems for Rochester Hills (the "System") and it is
necessary to improve, enlarge and extend the System by the acquisition and
construction of the hereinafter described water supply and sewage disposal
facilities; and
Commissioners Minutes Continued. May 18, 2000
269
WHEREAS by the terms of Act No. 342, Public Acts of Michigan, 1939, as
amended ("Act 342") the County and the City are authorized to enter into a
contract for the acquisition, improvement, enlargement or extension of the
System and for the payment of the cost thereof by the City; and
WHEREAS there has been submitted to this Board of Commissioners a
proposed contract between the County, by and through the Drain Commissioner,
County Agency, and the City, which contract provides for the acquisition,
construction and financing of the Oakland County Water Supply and Sewage
Disposal Systems for Rochester Hills - Extension No. 5 pursuant to Act 342,
which contract is hereinafter set forth in full.
NOW THEREFORE BE IT RESOLVED:
1. APPROVAL OF PROJECT AND DESIGNATION OF COUNTY AGENCY. This Board
of Commissioners by majority vote of its members-elect does hereby approve,
under and pursuant to Act 342, the acquisition and construction of water supply
and sewage disposal facilities to serve the City as part of the System; that
the project shall be designated the Oakland County Water Supply and Sewage
Disposal Systems for Rochester Hills - Extension No. 5; that the Oakland County
Drain Commissioner is hereby designated and appointed as the "County Agency"
for the project; that the County Agency shall have all the powers and duties
with respect to the project as are provided by law and especially by Act 342;
and that all obligations incurred by the County Agency with respect to the
project, unless otherwise authorized by this Board of Commissioners, shall be
payable solely from funds derived from the City.
2. ESTIMATES OF PERIOD OF USEFULNESS AND COST. The estimate of
$7,544,440 as the cost of the Oakland County Water Supply and Sewage Disposal
Systems for Rochester Hills - Extension No. 5 and the estimate of 40 years and
upwards as the period of usefulness thereof, as submitted to this Board of
Commissioners, be and the same are approved and adopted.
3. APPROVAL OF CONTRACT. The Oakland County Water Supply and Sewage
Disposal Systems for Rochester Hills - Extension No. 5 Contract dated as of
March 1, 2000, between the County, by and through the County Drain
Commissioner, and the City, which contract has been submitted to this Board of
Commissioners, be and the same is approved and adopted, and the County Drain
Commissioner is authorized and directed to execute and deliver the same for and
on behalf of the County, in as many counterparts as may be deemed advisable,
after the contract has been executed by the appropriate officials of the City.
Said contract reads as follows:
OAKLAND COUNTY WATER SUPPLY
AND SEWAGE DISPOSAL SYSTEMS FOR
ROCHESTER HILLS – EXTENSION NO. 5 CONTRACT
THIS CONTRACT, made as of the 1st day of March, 2000, by and between the
COUNTY OF OAKLAND, a Michigan county corporation (hereinafter referred to as
the "County"), by and through its County Drain Commissioner as the County
Agency (hereinafter referred to as the "County Agency"), and the CITY OF
ROCHESTER HILLS, a City located in the County (hereinafter referred to as the
"City"):
WITNESSETH:
WHEREAS the County heretofore has established, constructed and acquired
the Oakland County Water Supply and Sewage Disposal Systems for Avon Township
pursuant to the provisions of Act No. 185, Public Acts of Michigan, 1957, as
amended, and pursuant to the Contract Oakland County Water Supply and Sewage
Disposal Systems for Avon Township, dated November 1, 1968 (the "Base
Contract"); and
WHEREAS the Township of Avon has been incorporated as the City of
Rochester Hills and the Oakland County Water Supply and Sewage Disposal
Systems for Avon Township are now known as the Oakland County Water Supply and
Sewage Disposal Systems for Rochester Hills (the "System") and it is necessary
to improve, enlarge and extend the System by the acquisition and construction
of the hereinafter described water supply and sewage disposal facilities; and
WHEREAS by the terms of Act No. 342, Public Acts of Michigan, 1939, as
amended ("Act 342") the County and the City are authorized to enter into a
contract for the acquisition, improvement, enlargement or extension of the
System and for the payment of the cost thereof by the City; and
WHEREAS it is now necessary for the public health and the welfare of the
present and future residents of the City to extend, improve and enlarge the
Commissioners Minutes Continued. May 18, 2000
270
System in the City by the acquisition and construction of the Oakland County
Water Supply and Sewage Disposal Systems for Rochester Hills –Extension No. 5
and to finance such acquisition and construction by payments from the City to
the County of amounts to become due under this contract.
NOW THEREFORE in consideration of the premises and the covenants of each
other, the parties hereto agree as follows:
1. The County and the City hereby approve the extension, improvement and
enlargement of the System by the acquisition and construction, by the
County Agency under and pursuant to the provisions of Act 342, of water
supply and sewage disposal facilities to serve the City. The water
supply and sewage disposal facilities to be acquired and constructed are
hereby designated the Oakland County Water Supply and Sewage Disposal
Systems for Rochester Hills – Extension No. 5.
2. The facilities constituting the Oakland County Water Supply and Sewage
Disposal Systems for Rochester Hills – Extension No. 5 and their general
location within the City are shown on Exhibits "A – Phase 1" and "A –
Phase 2," which are attached hereto and by this reference is made a
part hereof. The Oakland County Water Supply and Sewage Disposal
Systems for Rochester Hills – Extension No. 5 is hereafter sometimes
referred to as the "Project." The Project will be divided into two or
more phase to be completed over a period of years.
3. The County and the City hereby approve and adopt the estimates of the
cost of the Project in the amounts set forth on Exhibits "B – Phase 1"
and "B – Phase 2," attached hereto and the estimate of 40 years and
upwards as the period of usefulness of the Project.
4. After the execution of this contract by the County and the City, the
County Agency shall take the following steps, subject to the receipt
from the City of the payments as provided in paragraph 6 hereof, to-wit:
(a) Order final plans and specifications for the Project from a
consulting engineer to be selected by the County Agency after
receipt of a recommendation from a panel consisting of
representatives of the City and the County Agency.
(b) Do those things necessary to obtain the approvals required for the
construction of Phase 1 of the Project, obtain construction bids
for Phase 1 of the Project and enter into construction contracts
with the lowest responsible bidders.
(c) After the execution of construction contracts, cause Phase 1 of
the Project to be constructed within a reasonable time and do all
other things required of it under the provisions of Act 342.
5. It is understood and agreed by the parties hereto that the Project is to
serve the City and not the individual property owners and users thereof,
unless by special arrangement between the County Agency and the City.
The responsibility of requiring connection to and use of the facilities
of the Project and of providing such additional facilities, as may be
needed, shall be that of the City which shall cause to be constructed
and maintained, directly or through the County, any such necessary
additional facilities. The County shall not be obligated to acquire or
construct any facilities other than those designated in paragraph 2
hereof. The Project is an improvement, enlargement and extension of the
System and the Base Contract shall apply thereto except as the same may
be specifically modified herein for specific application to the Project.
The County hereby agrees that it will secure and maintain, or cause to
be secured and maintained, during the period of construction adequate
property damage and public liability insurance covering all facilities
to be constructed pursuant to this contract. All policies of insurance
shall provide that the County and the City shall be insured parties
thereunder and shall contain a provision requiring that the City be
notified at least ten days prior to cancellation thereof. One copy of
each policy of insurance shall be filed with the City.
6. The City shall pay to the County the entire cost of the Project. The
term "cost" as used herein shall be construed to include all items of
cost of the type set forth on Exhibits "B – Phase 1" and "B – Phase 2"
attached hereto, including all litigation costs that may be incurred by
the County in connection with the Project, and any other items of cost
Commissioners Minutes Continued. May 18, 2000
271
of a similar nature as may be set forth in any revision of said Exhibits
"B – Phase 1" and "B – Phase 2" agreed to by the parties hereto,
incurred by the County in acquiring and constructing the Project. The
cost of Phase 1 of the Project will be paid by the City in installments
as follows:
(a) The sum of $600,000 to be paid upon execution of this contract,
being the estimated cost of obtaining plans, specifications,
detailed estimates of cost and easements.
(b) The sum of $400,000 to be paid when completed bid plans and
specifications are received and accepted by the County Agency.
(c) The balance of the cost of the Project (estimated now to be
$6,544,440) when construction bids are received and prior to the
award of construction contracts.
Shown on Exhibit "C" is the schedule of installment payments to be made
by the City, which schedule will be revised as detailed estimates are
made and when construction bids are received.
The County Agency shall notify the City, by written communication
addressed to its treasurer, of the time and amount of the next payment
due hereunder. The City covenants and agrees, not less than ten (10)
days after receipt of such notice, to remit to the County sufficient
funds to pay the amount then due. The obligations herein expressed
shall be applicable to all obligations and contracts incurred or entered
into by the County to construct and complete the Project, or any part
thereof, whether incurred or entered into at one time or more than one
time. It is assumed that the aggregate amount of all installment
payments will represent the cost of the Project. If the City shall fail
to make any of such payments when due, the County and the County Agency
shall have no obligation to proceed further with acquisition or
construction of the Project. The City shall be obligated to pay the
entire cost of the Project, and the County shall never be required, for
any reason, to pay any portion of the cost of the Project from its own
funds.
Commissioners Minutes Continued. May 18, 2000
272
7. At such time as the City shall determine that it is prepared to proceed
with Phase 2 of the Project, the Mayor shall so notify the County
Agency. Upon receipt of such notification, the County Agency shall
prepare a revised Exhibit "B – Phase 2" and an Exhibit "C – Phase 2" and
shall forward copies to the Mayor of the City. If the City shall
determine to proceed with Phase 2 of the Project on the basis of the
Revised Exhibit "B – Phase 2" and the Exhibit "C – Phase 2" prepared by
the County Agency, the Mayor shall notify the County Agency to proceed
with Phase 2 of the Project and shall pay to the County Agency the
amount shown in item 1 of Exhibit "C – Phase 2." The County Agency
shall then proceed to take those steps with respect to Phase 2 as are
set forth in paragraph 4 hereof with respect to Phase 1.
8. After completion of the Project and payment of all costs thereof, any
surplus remaining from the payments received from the City and any
interest earned on such payments shall be returned to it or, in the
alternative, the surplus may be used at the request of the City and upon
approval by the County Agency, to improve, enlarge or extend the
Project.
9. If the payments received from the City are for any reason insufficient
to complete the Project in accordance with the plans and specifications
therefor, the County Agency shall, if necessary, submit to the City a
request for payment of the additional amount due with an explanation in
writing of the reasons and need therefor and of the amount necessary to
provide funds to complete the Project in which event the duties and
obligations of the County Agency and the City as expressed and set forth
in this contract shall be applicable to such additional payment as well
as the original payment, it being at all times fully recognized and
agreed that the payments to be made by the City, in the manner specified
in paragraphs 6 and 7 of this contract, shall be based upon the
aggregate amount of the actual and final Project cost.
10. This contract is contingent upon the County actually receiving all of
the payments promised by the City to defray the estimated cost of
the Project.
11. The City consents to the establishment and location of the Project
within its corporate limits and consents to the use of the streets,
alleys and public places of the City for the location, construction,
repair, replacement, maintenance and use of the water supply and sewage
disposal facilities of the Project. After completion, the Project shall
be used by the City as part of the System in accordance with the Base
Contract.
12. This contract shall become effective upon approval by the legislative
body of the City, by the County Agency, and by the Board of
Commissioners of Oakland County, and duly executed by the authorized
officers of the City and by the County Agency. It shall terminate upon
expiration of the Base Contract, and upon termination all title,
possession and ownership of the Project and of any unused or surplus
funds shall automatically revert to the City.
The provisions of this contract shall be in full force and effect and binding
upon the successors and assigns of the parties hereto.
IN WITNESS WHEREOF the parties hereto have caused this Contract to be
executed and delivered by their respective duly authorized officers, all as of
the day and year first above written.
COUNTY OF OAKLAND
By Its County Agency
By:
Its: Drain Commissioner
CITY OF ROCHESTER HILLS
By:
Its: Mayor
And:
Its: Clerk
Commissioners Minutes Continued. May 18, 2000
273
4. CONFLICTING RESOLUTIONS: All resolutions and parts of resolutions
insofar as they may be in conflict herewith are hereby rescinded.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Exhibits “A-Phase-1”, “A-Phase-2”, “B-Phase-1”, “B-Phase-2”, “C-
Phase-1” and “C-Phase-2” on file in County Clerk’s office.
(The vote for this motion appears on page 276.)
MISCELLANEOUS RESOLUTION #00112
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION - RESOLUTION
APPROVING PROJECT PLAN (LYON GEAR & MACHINE, INC. PROJECT) - OAKLAND TOWNSHIP
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Economic Development Corporation of the County of Oakland
(the “EDC”) has recommended that the Board of Commissioners approve the
Project Plan required by the Economic Development Corporations Act (the “Act”)
for the captioned Project, a copy of which has been presented to this meeting
(the “Project Plan”); and
WHEREAS the EDC’s recommendations to the Board of Commissioners were
based upon its determinations that the Project is reasonable and necessary to
effectuate the purposes of the Act and that the Project Plan satisfies all of
the requirements of the Act regarding project plans; and
WHEREAS the governing body of Oakland Township, Oakland County,
Michigan, has also approved the Project Plan and given its consent to the
exercise of jurisdiction over the Project by the EDC; and
WHEREAS the Board of Commissioners has held a public hearing to consider
whether the Project Plan constitutes a public purpose as contemplated by the
Act; and
WHEREAS the Board of Commissioners, following such public hearing and
its review of the Project Plan, concurs in the determinations of the EDC with
respect thereto.
NOW THEREFORE BE IT RESOLVED that the Project Plan is hereby determined
to constitute a public purpose as contemplated by the Act and is hereby
approved.
BE IT FURTHER RESOLVED that the EDC is hereby authorized to take such
steps as are necessary to implement the Project and the financing thereof by
the issuance of its limited obligation revenue bonds as contemplated by the
Project Plan.
BE IT FURTHER RESOLVED that the County Clerk is hereby directed to
provide four certified copies of this resolution to the Assistant Secretary of
the Board of the EDC.
Chairperson, on behalf of the Planning and Building Committee, I move
the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of the Economic Development Corporation of the County of Oakland,
Lyon Gear & Machine, Inc. Project, Project Plan on file in County Clerk’s
office.
(The vote for this motion appears on page 276.)
* MISCELLANEOUS RESOLUTION #00113
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: SHERIFF’S DEPARTMENT - AUTHORIZATION FOR SALE OF RECOVERED AND STOLEN
PROPERTY IN SPRING AUCTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the provisions of Act 54 of the Public Act of 1959, as amended,
requires board authorization for the disposal of recovered and stolen property
that has been unclaimed for six (6) months; and
Commissioners Minutes Continued. May 18, 2000
274
WHEREAS the Department of Central Services conducts a spring and fall
auction for the County of Oakland; and
WHEREAS the spring auction will be held on Saturday, May 20, 2000; and
WHEREAS the Sheriff of Oakland County, by letter of April 5, 2000, has
requested the authority of the Oakland County Board of Commissioners to
proceed with the sale of the aforementioned items, as detailed in the attached
list, in the spring auction.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes
the Sheriff of Oakland County to dispose of unclaimed property in the manner
prescribed in Act 54 of the Public Acts of 1959, as amended.
Chairperson, on behalf of the Public Services Committee, I move adoption
of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of unclaimed property listing on file in County Clerk’s office.
Vote on Consent Agenda:
AYES: Appel, Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas,
Galloway, Garfield, Gregory, Jensen, Law, McCulloch, McPherson, Melton,
Millard, Palmer, Sever, Suarez, Taub, Amos. (20)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolutions on the
Consent Agenda were adopted with reports accepted and the appointment was
confirmed.
MISCELLANEOUS RESOLUTION #00114
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT - DETROIT EDISON TREE PLANTING
PROGRAM GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Department of Facilities Management has
applied for and been awarded grant funding in the amount of $4,000 from the
Michigan Department of Natural Resources for the Detroit Edison Tree Planting
Program; and
WHEREAS the grant is for the period beginning March 1, 2000 and ending
December 31, 2000; and
WHEREAS required local County match in the amount of $4,000 will be
provided by the Department of Facilities Management as in-kind labor to plant
20 canopy trees at the south entrance to the Oakland County Service
Center; and
WHEREAS no additional funding is required; and
WHEREAS acceptance of this grant does not obligate the County to any
future commitment; and
WHEREAS the grant agreement has been approved through the Board of
Commissioners' Grants Procedure.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners is willing to enter into a suitable grant agreement subject to
satisfactory changes being made to Sections 15, 18, 19 and 26.
BE IT FURTHER RESOLVED that the Chairperson of the Board of
Commissioners is authorized to sign the Michigan Department of Natural
Resources/Detroit Edison Tree Planting Grant with the notation that there
needs to be revisions to Sections 15, 18, 19 and 26 as stated in this
resolution and as outlined in the attached letter from Corporation Counsel of
April 26, 2000, to the MDNR. The Board Chairperson is further authorized to
sign the final agreement after language changes have been made that are
satisfactory to Corporation Counsel.
BE IT FURTHER RESOLVED that the Fiscal Year 2000 Budget is amended as
follows:
Grant Fund
Revenue 1-276-xxx
14-xxxxxx-xxxxx-0171 Grants-State $4,000
Expenditure
14-xxxxxx-xxxxx-4124 Grounds Supplies 4,000
Commissioners Minutes Continued. May 18, 2000
275
$ -0-
BE IT FURTHER RESOLVED that the Chairperson of the Board is authorized
to sign the grant agreement and to approve grant modifications and extensions,
within fifteen (15) percent of the original award, consistent with the grant
agreement approved.
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
Copy of communication from Corporation Counsel to the Michigan
Department of Natural Resources, Oakland County Grant Application/Acceptance
Summary Report, Oakland County, MI Grant and Reimbursement Agreement,
Application Review, and Detroit Edison Tree Planting Grant Agreement,
Attachment 1, on file in County Clerk’s office.
Moved by Douglas supported by Garfield the resolution be adopted.
AYES: Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas, Galloway,
Garfield, Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard,
Moffitt, Palmer, Sever, Suarez, Taub, Amos, Appel. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #00115
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: FACILITIES MANAGEMENT/FACILITIES ENGINEERING - AWARD OF CONTRACT FOR
THE 2000 PARKING LOT REPAVING PROGRAM - ADMINISTRATIVE ANNEX II, PROJECT 99-7
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Fiscal Year 2000 Capital Improvement Program, Utilities
Section, includes funding in the amount of $240,000 for the Administrative
Annex II Parking Lot Repaving Program; and
WHEREAS in accordance with Purchasing Division procedures, bids for the
Administrative Annex II Parking Lot Repaving Program were received and
reviewed; and
WHEREAS the lowest responsible bidder was F. Allied Construction
Company, Inc. of Clarkston, Michigan, with a bid in the amount of $166,856.75;
and
WHEREAS total project costs of $220,000 are recommended by the
Facilities Engineering Division and are available in the Building Fund (#401),
including the contract award of $166,856.75, administrative expenses of
$1,000, survey and soil boring costs of $6,000, landscaping repair costs of
$8,000, and contingency of $38,143.25.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes
the award of contract for the Administrative Annex II Parking Lot Repaving
Project to F. Allied Construction Company, Inc. of Clarkston, Michigan, in the
amount of $166,856.75.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes
transfer of funding in the amount of $220,000 from the Capital Improvement
Program/Building Fund (#401) to the Project Work Order Fund (#404) to
establish the Administrative Annex II Parking Lot Repaving Project.
BE IT FURTHER RESOLVED that the Fiscal Year 2000 Budget is amended as
follows:
Building Improvement Fund #401
3-14-210006-10000-8001 Operating Transfer Out ($220,000)
Project Work Order Fund #404
3-14-310007-80103-1701 Operating Transfer In $220,000_
$ -0-___
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
Copy of Recommendation to Award Contract for Administrative Annex II
Parking Lot, 2000 Parking Lot Repaving Program on file in County Clerk’s
office.
Commissioners Minutes Continued. May 18, 2000
276
REPORT (Misc. #00115)
BY: Planning and Building Committee, Charles Palmer, Chairperson
IN RE: AWARD OF CONTRACT FOR THE 2000 PARKING LOT REPAVING PROGRAM –
ADMINISTRATIVE ANNEX II, PROJECT 99-7
To the Oakland County Finance Committee
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed on May 9, 2000, the
bids received for the above-referenced project, reports with the
recommendation the County enter into a contract with F. Allied Construction
Company, Inc., in the amount of $166,856.75.
The Committee further recommends funding the total project cost of
$220,000.00 including contingency, be approved.
Additionally, the Planning and Building Committee supports the attached
Finance Committee resolution.
Chairperson, on behalf of the Planning and Building Committee, I move
acceptance of the foregoing report.
PLANNING AND BUILDING COMMITTEE
Moved by Douglas supported by Amos the Planning and Building Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Douglas supported by Amos the resolution be adopted.
AYES: Colasanti, Coleman, Dingeldey, Douglas, Galloway, Garfield,
Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt, Palmer,
Sever, Suarez, Taub, Amos, Appel, Causey-Mitchell. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #00116
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: FACILITIES MANAGEMENT/FACILITIES ENGINEERING - AWARD OF CONTRACT FOR
PROFESSIONAL SERVICES - SERVICE CENTER SIDEWALK PROGRAM - PROJECT 98-20
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Fiscal Year 2000 Capital Improvement Program, Utilities
Section, includes funding for the Service Center Sidewalk Program; and
WHEREAS in accordance with Purchasing Division procedures, bids for
design and engineering services for the Service Center Sidewalk Program were
received and reviewed; and
WHEREAS the lowest responsible bidder was Tower Pinkster Titus
Associates, Inc. of Kalamazoo, Michigan; and
WHEREAS the Facilities Engineering Division recommends the County enter
into a professional services contract with Tower Pinkster Titus
Associates, Inc. for the Service Center Pedestrian/Bicycle Pathway Project in
the amount of $82,000, including $77,050 for design and engineering services
and for reimbursable costs not to exceed $4,950.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes
the award of contract for design and engineering services for the Service
Center Pedestrian/Bicycle Pathway Project to Tower Pinkster Titus
Associates, Inc. of Kalamazoo, Michigan in the amount of $82,000.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes
transfer of funding in the amount of $82,000 from the Capital Improvement
Program/Building Fund (#401) to the Project Work Order Fund (#404) to
establish the Service Center Pedestrian/Bicycle Pathway Project.
BE IT FURTHER RESOLVED that the Fiscal Year 2000 Budget is amended as
follows:
Building Improvement Fund #401
3-14-210006-10000-8001 Operating Transfer Out ($82,000)
Project Work Order Fund #404
3-14-310007-80113-1701 Operating Transfer In $82,000_
Commissioners Minutes Continued. May 18, 2000
277
$ -0- __
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
Copy of Selection of Architect/Engineer for Service Center Sidewalk
Program on file in County Clerk’s office.
REPORT (Misc. #00116)
BY: Planning and Building Committee, Charles Palmer, Chairperson
IN RE: AWARD OF CONTRACT – SERVICE CENTER SIDEWALK PROGRAM, PROJECT 98-20
To the Oakland County Finance Committee
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the Facilities
Management report on proposals for engineering professional services for the
above-referenced project on May 9, 2000, reports with the recommendation a
contract be awarded to Tower Pinkster Titus Associates, Inc., of Kalamazoo,
Michigan, in the amount of $77,050.00 plus reimbursable costs not to exceed
$4,950.00
Additionally, the Planning and Building Committee supports the attached
Finance Committee resolution.
Chairperson, on behalf of the Planning and Building Committee, I move
acceptance of the foregoing report.
PLANNING AND BUILDING COMMITTEE
Moved by Douglas supported by Palmer the Planning and Building Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Douglas supported by Palmer the resolution be adopted.
AYES: Coleman, Dingeldey, Douglas, Galloway, Garfield, Gregory, Jensen,
Law, McCulloch, McPherson, Melton, Millard, Moffitt, Palmer, Sever, Suarez,
Taub, Amos, Appel, Causey-Mitchell, Colasanti. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT (Misc. #00088)
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: COMMUNITY CORRECTIONS/CIRCUIT COURT/52nd DISTRICT COURT-DIVISION IV
(TROY)/51st DISTRICT COURT OF WATERFORD TOWNSHIP - DRUG COURT PLANNING GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above-mentioned resolution
on May 18, 2000, recommends to the Oakland County Board of Commissioners the
resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #00088
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: COMMUNITY CORRECTIONS/CIRCUIT COURT/52ND DISTRICT COURT-DIVISION IV
(TROY) - DRUG COURT PLANNING GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Community Corrections Division, the 6th
Circuit Court, and the 52nd District Court-Division IV of Troy, as well as the
51st District Court of Waterford each applied for a one time Drug Court
Planning grant in the amount of $10,000, from the State Court Administrative
Office, Michigan Drug Court Grant Program; and
Commissioners Minutes Continued. May 18, 2000
278
WHEREAS the State Court Administration Office (SCAO) requested that the
three (3) separate grants be combined into one grant amounting to a $30,000
application, including a $20,000 application for Oakland County operations and
a $10,000 application for Waterford operations; and
WHEREAS a grant has been awarded to the Oakland County Community
Corrections Division, the 6th Circuit Court, and the 52nd District
Court-Division IV in the amount of $21,572, 7.8% above the application amount,
of which $16,179 is State funds and $5,393 is County match; and
WHEREAS in addition, the 51st District Court in Waterford will
contribute $4,356 from its grant award to cover one-third of the cost of a
1,000 hour PTNE Law Clerk position, leaving the total County Drug Court
Planning grant with $25,928 to operate with; and
WHEREAS the purpose of the grant is to enable the implementation of a
Drug Court to deal with the problems of increasing recidivism, increasing use
of alcohol and illegal drugs, rising court system costs, and an increase in
jail days ordered; and
WHEREAS the grant funds will be used to cover cost of sending members of
the Drug Court Planning Team to the National Association of Drug Court
Professionals Conference in San Francisco, California in June, 2000; and
WHEREAS the grant will also fund a part-time non-eligible Law Clerk
position, in the Community Corrections Division, which will coordinate all
Drug Court activities for the funding cycle; and
WHEREAS acceptance of this contract does not obligate the County to any
future commitment; and
WHEREAS the contract is being approved in accordance with the County
Executive's Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts this grant award, for the period ending
September 30, 2000, in the amount of $25,928 for the Drug Court Planning
Project which includes a $16,179 state allocation, a $4,356 contribution from
the 51st District Court in Waterford Township, and a $5,393 County match to be
funded out of Non-Departmental Contingency account.
BE IT FURTHER RESOLVED that the Community Corrections/Circuit Court
Grant and General Fund budgets be amended as follows:
General Fund 101 FY 2000
2-90-290000-25000-2564 Contingency ($ 5,393)
2-17-402220-10001-2872 Comm. Corr. Grant Match 5,393
Net General Fund ($ 0 )
Revenue Grant Fund
1-17-XXX-XXXXXX-XXXXX-0171 Grants Federal $16,179
1-17-XXX-XXXXXX-XXXXX-0907 Reimb. of Salaries 4,356
1-17-XXX-XXXXXX-XXXXX-0167 Grant Match 5,393
Total Revenues $25,928
Expenditures Grant Fund
2-17-XXX-XXXXXX-XXXXX-2001 Salaries $12,000
2-17-XXX-XXXXXX-XXXXX-2074 Fringe Benefits 1,068
2-17-XXX-XXXXXX-XXXXX-3756 Travel and Conference 9,992
2-17-XXX-XXXXXX-XXXXX-4100 Expendable Equipment 2,868
Total Expenditures $25,928
Net Revenues and Expenditures $ 0
BE IT FURTHER RESOLVED that one (1) 1,000 hour part-time non-eligible
special revenue funded Law Clerk position be created in the Community
Corrections Division, Administration Unit, to coordinate this grant.
BE IT FURTHER RESOLVED that continuation of this program, including
positions, is contingent upon continued grant funding.
BE IT FURTHER RESOLVED that final approval of this grant is contingent
upon Corporation Counsel's approval of the grant agreement language.
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
Moved by Douglas supported by Dingeldey the Personnel Committee Report
be accepted.
A sufficient majority having voted therefor, the report was accepted.
Commissioners Minutes Continued. May 18, 2000
279
Moved by Douglas supported by Dingeldey the resolution be adopted.
AYES: Dingeldey, Douglas, Galloway, Garfield, Gregory, Law, McCulloch,
McPherson, Melton, Millard, Moffitt, Palmer, Sever, Suarez, Taub, Amos, Appel,
Causey-Mitchell, Colasanti, Coleman. (20)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
Commissioners Minutes Continued. May 18, 2000
280
REPORT (Misc. #00090)
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: INFORMATION TECHNOLOGY – DATA CENTER OPERATIONS REORGANIZATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above-mentioned resolution
on May 18, 2000, recommends to the Oakland County Board of Commissioners the
resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #00090
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: INFORMATION TECHNOLOGY/DATA CENTER OPERATIONS REORGANIZATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Data Center Operations Division provides the functions of
mainframe Data Entry, mainframe Production Services, network Customer
Services, hardware Help Desk, mainframe and client server Computer Operations
and data and telephone Communications; and
WHEREAS the mainframe portion of work has diminished as the County uses
client/server technology to meet customer needs; and
WHEREAS the duties of certain mainframe-oriented positions have been
transitioned to new duties to accommodate changing needs; and
WHEREAS the Director of Information Technology requested the Personnel
Department to perform a study of the incumbents of eight positions within the
Data Entry and Production Services Units to determine proper classification
and pay; and
WHEREAS the Personnel Department has completed its study and has
summarized its findings on the attached proposed organization chart; and
WHEREAS the Personnel Department recommendations include the creation of
a new classification of IT Operations Clerk (grade 4), the upward
reclassification of four (4) positions, the lateral reclassification of
one (1) position, and no change in title to three (3) positions except the
updating of the job descriptions; and
WHEREAS the recommendations include the identification of the following
four (4) obsolete classifications: Data Entry Operator I, Data Entry
Operator II, Data Entry Operator III, Production Scheduler; and
WHEREAS the estimated cost for implementing the requested reorganization
is $3,261 for the balance of Fiscal Year 2000 and $8,732 for Fiscal Year 2001,
this increase will be funded from the Information Technology Fund Balance; and
WHEREAS the County Executive recommends approval of this resolution.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the reorganization of the Data Center Operations
Division (18401) as shown below:
Position number/ Proposed Proposed
Current class Current Unit Classification Unit
1.) 01842 IT Operations
Data Entry III Data Entry Clerk (new) Production
2.) 00898
Data Entry II Data Entry Clerk III Communications
Position number/ Proposed Proposed
Current class Current Unit Classification Unit
3.) 02971 Customer Svcs.
Prodtn. Scheduler Production Technician II Customer Svcs.
4.) 00732
Production Cntl. Production DP Equipment Computer Opr.
Analyst II Operator II
5.) 01902
Production Cntl. Production Production Cntl. Production
Analyst II Analyst II
6.) 02591
Production Cntl. Production Production Cntl. Production
Analyst II Analyst II
Commissioners Minutes Continued. May 18, 2000
281
7.)01778
Production Cntl. Production Production Cntl. Production
Analyst III Analyst III
8.)02310
Supv–Production Production Supv-Production Production
BE IT FURTHER RESOLVED that a new classification of IT Operations Clerk
be created, non-exempt O/T, at salary grade 4.
BE IT FURTHER RESOLVED that the Data Entry Unit be deleted from the
organization chart, and the unneeded classifications of Data Entry Operator I,
Data Entry Operator II, Data Entry Operator III, and Production Scheduler be
deleted from the County Salary Schedule.
BE IT FURTHER RESOLVED that the Fiscal Year 2000/2001 Biennial Budget be
amended as follows:
IT FUND
Information Technology Dept. – Data Center Operations
FY 2000 FY 2001
18-636142-15000-2001 Salaries $ 2,584 $ 6,919
18-636142-15000-2070 Fringes 677 1,813
3,261 8,732
18-636113-10000-8005 Change in Fund Equity ( 3,261) ( 8,732)
$ -0- $ -0-
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
Moved by Douglas supported by Appel the Personnel Committee Report be
accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Douglas supported by Appel the resolution be adopted.
AYES: Douglas, Galloway, Garfield, Gregory, Law, McCulloch, McPherson,
Melton, Millard, Moffitt, Palmer, Schmid, Sever, Suarez, Taub, Amos, Appel,
Causey-Mitchell, Colasanti, Coleman, Dingeldey. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT (Misc. #00038)
BY: General Government Committee, Shelley G. Taub, Chairperson
IN RE: OPPOSITION TO HOUSE RESOLUTION 3439 AND SENATE BILL 2068, PROHIBITION
OF LOW POWER FM RADIO STATIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the above-mentioned
resolution on March 27, 2000, recommends to the Oakland County Board of
Commissioners the resolution be adopted.
Chairperson, on behalf of the General Government Committee, I move the
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #00038
BY: Commissioner Tim Melton, District #7
IN RE: OPPOSITION TO HOUSE RESOLUTION 3439 AND SENATE BILL 2068, PROHIBITION
OF LOW POWER FM RADIO STATIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since 1978 the Federal Communication Commission (FCC), has not
authorized or licensed any low power FM (LPFM) radio stations below 100
watts; and
WHEREAS the FCC has received supportive comments from thousands of local
governments, religious groups, students, labor unions, and community
organizations supporting the licensing of community-oriented radio which would
transmit from 1 to 3.5 miles to serve very localized community needs; and
Commissioners Minutes Continued. May 18, 2000
282
WHEREAS the FCC is proposing two new classes of LPFM: LP 100 which
broadcasts a radius of 3.5 miles using 50-100 watts of power and LP10 which
serves a radius of 1-2 miles using 1-10 watts of power; and
WHEREAS eligible licensees can be noncommercial government or private
educational organizations, associations or entities; or non-profit entities
with educational purposes; or government or non-profit entities providing
local public safety or transportation services; and
WHEREAS Federal legislation, House Resolution 3439 and Senate Bill 2068
seek to prohibit the FCC from authorizing the operation of these new LPFM
radio stations, thus silencing these local stations from addressing the needs
and concerns of the local community.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners does hereby express its deep and abiding commitment to
championing and providing for full expression of all ideas and information as
guaranteed to all of our citizens under the United States Constitution.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
does hereby urge its Congressional delegation to oppose House Resolution 3439
and Senate Bill 2068 as not being in the best interests of our citizens.
BE IT FURTHER RESOLVED that the County Clerk be instructed to mail
certified copies of this resolution to Oakland County’s Federal legislators
and legislative lobbyists.
Chairperson, I move the adoption of the foregoing resolution.
Tim Melton
Commissioner, District #7
Copy of attachments on file in County Clerk’s office.
The Chairperson referred the resolution to the General Government
Committee. There were no objections.
REPORT (Misc. #99309)
BY: General Government Committee, Shelley G. Taub, Chairperson
IN RE: ACQUISITION OF FIRE RECORDS MANAGEMENT SYSTEM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the above-mentioned
resolution on May 8, 2000, recommends to the Oakland County Board of
Commissioners the resolution be amended as follows and adopted:
• Change title to read: “DEPARTMENT OF INFORMATION TECHNOLOGY –
ACQUISITION OF FIRE RECORDS MANAGEMENT SYSTEM”
• Change the 7th WHEREAS paragraph as follows:
WHEREAS the County can provide these technology services to the
fire departments, consistent with prior computer technology
initiatives, through a cooperative consortium similar to CLEMIS
targeted at a fire and emergency records management services
system; and
• Change the 8th WHEREAS paragraph as follows:
WHEREAS the County needs to obtain needed the participation of at
least twelve fire departments in a common fire records management
system necessary to enable the launch of the proposal; and
• Change the 9th WHEREAS paragraph to read:
“WHEREAS the following twenty-one fire departments have expressed
interest through a written letter of intent to participate in a
consortium similar to CLEMIS targeted at fire records management
system: Auburn Hills, Beverly Hills, Birmingham, Bloomfield Hills,
Bloomfield Township, Brandon Township, Clawson, Farmington Hills,
Franklin-Bingham Farms, Hazel Park, Madison Heights, Milford, Novi,
Oak Park, Oakland Township, Pontiac, Rochester, Rochester Hills,
Royal Oak, Troy, and Waterford.”
• Change the NOW THEREFORE BE IT RESOLVED paragraph to read:
“NOW THEREFORE BE IT RESOLVED that the Board of Commissioners
approves the launch of the fire records management system as outlined
in the attached proposal to serve dated April 14, 2000.”
Chairperson, on behalf of the General Government Committee, I move the
acceptance of the foregoing report.
Commissioners Minutes Continued. May 18, 2000
283
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #99309
BY: Commissioners Sue Ann Douglas, John P. McCulloch, William Patterson,
John Garfield, Lawrence Obrecht, Ruel McPherson, Dan Devine, Jr.,
Ron Colasanti, Charles Palmer
IN RE: ACQUISITION OF FIRE RECORDS MANAGEMENT SYSTEM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County has provided significant investments in
technology for County departments and when a business case can be made, its
cities, villages and townships (CVTs); and
WHEREAS Oakland County has obtained technology, often with grant funds
covering a portion of the costs, for County departments in the areas of:
• Geographic information systems (approximate cost to launch -
$7.0 million funded by the County’s General Fund);
• Courts and Law Enforcement Management Information Systems, or CLEMIS
(approximate cost of $23.3 million, with $6.4 million funded by the
County and the remaining portion covered by the State and Federal
governments);
• E-9-1-1 call-taking equipment for 27 public safety answering points
(approximately $3.0 million funded by the County’s General Fund);
• Improved connectivity between the County and CVTs entitled OakNET
(approximately $8.0 million in capital cost, with $7.3 million funded
by the County’s General Fund);
• Improvements in land records systems; and
WHEREAS the acquisition of the CLEMIS system and computer aided dispatch
(CAD) through the COPS MORE grant and OakNET system is now allowing the County
to consider new technology initiatives to assist in the CVTs in providing
cost-effective and improved technology services to their administrations and
to the public; and
WHEREAS the CLEMIS computer aided dispatch is almost exclusively
operated by the Sheriff’s department or local law enforcement agencies and
does not interface with any common fire records management and related
systems; and
WHEREAS the County has repeatedly demonstrated that many computer
services can be provided in a more cost-effective manner centrally through the
County and establishes consistent standards of service; and
WHEREAS several fire departments have expressed interest in acquiring a
standard software package to assist in fire records management, hydrant
management, equipment management, incident reporting, and other functions; and
WHEREAS the County can provide these technology services to the fire
departments, consistent with prior computer technology initiatives, through a
cooperative consortium similar to CLEMIS targeted at fire and emergency
management services; and
WHEREAS the County needs to obtain twelve fire departments in a common
fire records management system necessary to enable the launch of the proposal;
and
WHEREAS the following fire departments have expressed interest through a
written letter of intent (based on the attached proposal to serve) to
participate in a consortium similar to CLEMIS targeted at fire and emergency
management services: Rochester, Rochester Hills, Troy, Madison Heights,
Brandon Township, Oakland Township, Franklin-Bingham Farms, and Milford
Fire Departments.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves
the launch of the fire records management system (as outlined in the attached
proposal to serve) providing that a minimum of twelve (12) fire departments
sign letters of intent to participate in a fire records management system.
Chairperson, we move the adoption of the foregoing resolution.
Sue Ann Douglas, John P. McCulloch,
William Patterson, John Garfield,
Lawrence A. Obrecht, Shelley Taub,
Dan Devine, Jr., Ron Colasanti,
Charles Palmer, Ruel E. McPherson,
Commissioners Minutes Continued. May 18, 2000
284
George Suarez
Copy of Proposal to Serve Fire Records Management System, Oakland
County, Michigan, November 15, 1999 and April 14, 2000, on file in County
Clerk’s office.
The Chairperson referred the resolution to the Public Services,
Personnel and Finance Committees. There were no objections.
MISCELLANEOUS RESOLUTION #00117
BY: General Government Committee, Shelley G. Taub, Chairperson
IN RE: COUNTY EXECUTIVE/ARTS, CULTURE & FILM – MICHIGAN COUNCIL FOR ARTS AND
CULTURAL AFFAIRS FISCAL YEAR 2000 REGRANTING PROGRAM GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Council for Arts and Cultural Affairs has awarded
Oakland County $47,800 for Fiscal Year 2000 for the Michigan Council for Arts
and Cultural Affairs Regranting Program Grant; and
WHEREAS $36,800 is awarded for redistribution to arts organizations and
the balance of $11,000 is for administration costs incurred by the County; and
WHEREAS no County match or additional positions are required; and
WHEREAS the acceptance of this grant does not obligate the County to any
future commitment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts the Fiscal Year 2000 Michigan Council for Arts and
Cultural Affairs Regranting Program Grant in the amount of $47,800 for the
period October 1, 1999 through September 30, 2000.
BE IT FURTHER RESOLVED that continuation of this program is contingent
upon continued funding.
Chairperson, on behalf of the General Government Committee, I move
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Michigan Council for Arts and Cultural Affairs, Grant Agreement
for Arts Services, on file in County Clerk’s office.
FISCAL NOTE (Misc. #00117)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: COUNTY EXECUTIVE/ARTS, CULTURE & FILM – MICHIGAN COUNCIL FOR ARTS AND
CULTURAL AFFAIRS BY FISCAL YEAR 2000 REGRANTING PROGRAM GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. The Michigan Council for Arts and Cultural Affairs has awarded
Oakland County $47,800 for Fiscal Year 2000 for the Michigan Council
for Arts and Cultural Affairs Regranting Program Grant.
2. The sum of $36,800 is awarded for redistribution to arts
organizations and the balance of $11,000 is for administration costs
incurred by the County.
3. The current special revenue budget equals $26,000, this new award
will increase grant revenues and expenditure by $21,800.
4. No County match or additional positions are required.
5. The acceptance of this grant does not obligate the County to any
future commitment.
6. The Fiscal Year 2000 special revenue budget be amended as follows:
Revenue FY 2000
11-100999-1000-0155 Art Council $21,800
Expenditures
11-210200-1000-2340 Advertising $ 7,000
11-210200-1000-3620 Special Projects $ 8,000
11-210200-1000-4284 Postage $ 1,800
11-210200-1000-3324 Printing $ 5,000
$21,800
FINANCE COMMITTEE
Commissioners Minutes Continued. May 18, 2000
285
Moved by Dingeldey supported by Coleman the resolution be adopted.
AYES: Galloway, Garfield, Gregory, Law, McCulloch, McPherson, Melton,
Millard, Moffitt, Palmer, Schmid, Sever, Suarez, Taub, Amos, Appel,
Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT (Misc. #00103)
BY: General Government Committee, Shelley G. Taub, Chairperson
IN RE: BOARD OF COMMISSIONERS - SUPPORT FOR SENATE BILL 1202 – SANITARY
SEWAGE OVERFLOWS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the above-mentioned
resolution on May 8, 2000, recommends to the Oakland County Board of
Commissioners the resolution be adopted.
Chairperson, on behalf of the General Government Committee, I move the
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #00103
BY: John P. McCulloch, District #22; Shelley G. Taub, District #12;
David B. Buckley, District #14; Thomas A. Law, District #13; Sue Ann Douglas,
District #8
IN RE: BOARD OF COMMISSIONERS – SUPPORT FOR SENATE BILL 1202 – SANITARY
SEWAGE OVERFLOWS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS there have been recent reports of municipalities in southeast
Michigan polluting local rivers, lakes and streams by discharging untreated or
partially treated sewage into the waters of Michigan; and
WHEREAS municipalities with illegal Sanitary Sewage Overflows (SSO) have
compounded the public health hazard by not notifying the general public or
other municipalities of the potentially serious health risks associated with
the discharge of raw sewage into the waterways; and
WHEREAS the established procedure of the Michigan Department of
Environmental Quality wherein information on sewer discharges is not released
until the municipality discharging the waste agrees to fix the problem exposes
the uninformed general public to unnecessary health risks; and
WHEREAS in response, Senate Bill 1202 was introduced to amend Public
Act 451 of 1994 – Natural Resources and Environmental Protection Act,
requiring municipalities to notify the Department of Environmental Quality,
local health departments, other municipalities and the general public whenever
they have discharged untreated or partially treated sewage into the waters of
Michigan.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners does hereby support the adoption of Senate Bill 1202.
BE IT FINALLY RESOLVED that copies of this resolution be sent to the
Governor, the Michigan Association of Counties and to all legislators
representing Oakland County and to the County’s legislative lobbyists.
Chairperson, we move the adoption of the foregoing resolution.
John P. McCulloch, Shelley G. Taub,
David B. Buckley, Thomas A. Law,
Sue Ann Douglas, David L. Moffitt
Moved by Dingeldey supported by Moffitt the General Government Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Dingeldey supported by Moffitt the resolution be adopted.
Commissioners Minutes Continued. May 18, 2000
286
AYES: Garfield, Gregory, Jensen, Law, McCulloch, Millard, Palmer,
Schmid, Sever, Taub, Amos, Causey-Mitchell, Colasanti, Coleman, Dingeldey,
Douglas, Galloway. (17)
NAYS: McPherson, Melton, Moffitt, Suarez, Appel. (5)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT (Misc. #00118)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF CENTRAL SERVICES – OAKLAND/TROY AIRPORT 2000 GRANT
PROGRAM ACCEPTANCE – CONSTRUCTION OF RETENTION BASIN
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above-referenced resolution
on May 18, 2000, reports with the recommendation that the resolution be
adopted with an amendment to strike the NOW THEREFORE BE IT RESOLVED and BE IT
FURTHER RESOLVED paragraphs and insert the following:
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts the draft grant agreement dated May 4, 2000, as
attached, for an amount not to exceed $25,000.
BE IT FURTHER RESOLVED that the Chairperson of the Oakland County
Board of Commissioners is authorized to sign the draft grant agreement
dated May 4, 2000.
Chairperson, on behalf of the Finance Committee, I move the acceptance
of the foregoing report.
FINANCE COMMITTEE
MISCELLANEOUS RESOLUTION #00118
BY: General Government Committee, Shelley G. Taub, Chairperson
IN RE: DEPARTMENT OF CENTRAL SERVICES – OAKLAND/TROY AIRPORT 2000 GRANT
PROGRAM ACCEPTANCE – CONSTRUCTION OF RETENTION BASIN
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland is in receipt of Michigan Department of
Transportation Grant Contract No. 2000-0026, for State funds in the amount of
$22,500, for the development and improvement of Oakland/Troy Airport; and
WHEREAS the project consists of construction of a retention basin and
associated drainage improvements; and
WHEREAS the Michigan Department of Transportation shall act as agent on
behalf of the County in the administration of the project; and
WHEREAS the development project as offered and approved by the Michigan
Department of Transportation requires a local grant match of $2,500, which is
available from the airport fund; and
WHEREAS the Airport Committee has reviewed and approved the grant
contract subject to ratification by the Oakland County Board of Commissioners
and believes it to be in the County's interest to accept the grant
contract; and
WHEREAS the attached contract has been approved in accordance with the
County Executive's Review Process; and
WHEREAS no application was requested from Oakland County, therefore the
application provisions of Miscellaneous Resolution #95098 do not apply.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts the grant contract in an amount not to exceed $25,000.
BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board
of Commissioners is authorized to execute the grant contract.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of draft grant agreement, dated 05/04/00 on file in County Clerk’s
office.
FISCAL NOTE (Misc. #00118)
BY: Finance Committee, Sue Ann Douglas, Chairperson
Commissioners Minutes Continued. May 18, 2000
287
IN RE: DEPARTMENT OF CENTRAL SERVICES – OAKLAND/TROY AIRPORT 2000 GRANT
PROGRAM ACCEPTANCE – CONSTRUCTION OF RETENTION BASIN
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. Oakland County has received $22,500 (maximum obligation) in State
funds, under a Michigan Department of Transportation Grant
Contract 2000-0026, for the development and improvement of
Oakland/Troy Airport. The project consists of construction of a
retention basin and associated drainage improvements.
2. A County match of $2,500 is required and funding is available in
the Airport fund balance.
3. The Airport Committee has reviewed and approved the grant subject
to ratification by the Oakland County Board of Commissioners.
4. The following amendment to the Fiscal Year 2000 Budget is
required.
13-137201-00050-8005 Estimated Profit or Loss ($2,500)
13-137201-00050-2872 Grant Match 2,500
$ 0
FINANCE COMMITTEE
Moved by Dingeldey supported by Colasanti the Finance Committee Report
be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Dingeldey supported by Colasanti the resolution be adopted.
Moved by Dingeldey supported by Colasanti the resolution be amended to
coincide with the recommendation in the Finance Committee Report.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard,
Moffitt, Palmer, Schmid, Sever, Suarez, Taub, Amos, Appel, Causey-Mitchell,
Colasanti, Coleman, Dingeldey, Douglas, Galloway, Garfield. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
MISCELLANEOUS RESOLUTION #00119
BY: General Government Committee, Shelley G. Taub, Chairperson
IN RE: CLERK/REGISTER OF DEEDS – ELECTION DIVISION - FUNDING FOR THE
AUTOMATIC ELECTION RETURNS OPERATION ACCUMULATION SYSTEM (AERO) FOR DESIGNATED
JURISDICTIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS on August 5, 1999 Miscellaneous Resolution #99184 allocated
money for an Election Results Management System (ERMS); and
WHEREAS an Election Results Management System (ERMS) has been
implemented and many Municipal Clerks currently use Optical Scan and utilize
the Automatic Election Returns Operation Accumulation System (AERO) that
allows for vote accumulation and the electronic transmittal of election
results; and
WHEREAS the goal of the County Clerk is to have a single voting method
and fully automate election night reporting throughout the County; and
WHEREAS the Clerk/Register of Deeds - Election Division finds it
necessary to move forward technologically with a vote accumulation system and
subsequent reporting system; and
WHEREAS standardizing election night reporting would expedite election
results and reduce the potential for human error; and
Commissioners Minutes Continued. May 18, 2000
288
WHEREAS some Clerks using the Optical Scan Voting equipment do not have
the AERO Accumulation System and cannot transmit their election results
electronically; and
WHEREAS upon completion of investigation and hands on experience in the
Presidential Primary February 22, 2000, the AERO system was used and election
results received via the Internet were successful; and
WHEREAS the AERO Accumulation System would benefit City/Township Clerks
and the Clerk/Register of Deeds-Election Division and is the most expedient,
efficient way to accumulate vote totals and is compatible with ERMS; and
WHEREAS the local units of government may lease the AERO Accumulation
System Software – MPR equipment from the Clerk/Register’s Office in accordance
with the attached lease agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners provide an amount not to exceed $50,000.00 from the DTRF, in
compliance with the terms and conditions specified in Miscellaneous Resolution
#89276, from which the Clerk/Register’s Office may borrow the necessary monies
to acquire the AERO Accumulation System for the purpose of leasing same to the
local units of government.
BE IT FURTHER RESOLVED that the $50,000.00 from the DTRF is to be paid
back proportionately by each community in annual principal and interest
payments not to exceed two years.
BE IT FURTHER RESOLVED that no monies will be spent or committed except
as each community commits to said lease-back agreement.
BE IT FURTHER RESOLVED that the Chairperson of the Board of
Commissioners and the County Treasurer, as agent of the DTRF, are authorized
to execute the attached Borrowing Agreement.
BE IT FURTHER RESOLVED that the Chairperson of the Board of
Commissioners and the County Clerk are authorized to execute the attached
lease-purchase agreement with the local units of government.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of lease agreement and Borrowing Agreement on file in County
Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
MISCELLANEOUS RESOLUTION #00120
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: CENTRAL SERVICES/SUPPORT SERVICES/RECORD RETENTION - CREATION OF ONE
(1) GF/GP CLERK II/DELIVERYPERSON POSITION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Record Retention has experienced a continual and significant
increase in the number of records requiring storage; and
WHEREAS there has been concern from the Courts that records are not
readily available from Record Retention for the judges’ use on a timely
basis; and
WHEREAS due to space constraints, it is necessary to remain current on
pulling records for destruction; and
WHEREAS Record Retention does not have sufficient staff to pull records
and provide pick-up and delivery to the courthouse and other buildings in the
County complex; and
WHEREAS two 1000 hour PTNE General Helper positions funded by the
Clerk's Office to pull qualified records for microfilming were funded for
three years and are scheduled to be deleted on June 1, 2000; and
WHEREAS the Support Services Division requests the creation of one
Clerk II/Deliveryperson position in the Record Retention Unit to allow for the
effective and efficient operation of this unit.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the creation of one (1) GF/GP full-time eligible
Clerk II/Deliveryperson position in the Record Retention Unit of the Support
Services Division.
Commissioners Minutes Continued. May 18, 2000
289
Chairperson, on behalf of the Planning and Building Committee, I move
the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
The Chairperson referred the resolution to the Personnel and Finance
Committees. There were no objections.
MISCELLANEOUS RESOLUTION #00121
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – PURCHASE OF FIVE (5) STORY
BUILDING LOCATED AT 2100 PONTIAC LAKE ROAD, WATERFORD, MICHIGAN 48328
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to Miscellaneous Resolution #4592 dated
August 17, 1966, the Oakland County Board of Supervisors entered into a
ninety-nine (99) year lease agreement with the Oakland Schools Intermediate
School District for the use of 20 acres of County-owned land located on the
County’s Pontiac Service Center for the purpose of constructing an
administration building; and
WHEREAS on February 16, 1999, the Planning and Building Committee
authorized the Department of Facilities Management to obtain an appraisal of
the five (5) story office building located at 2100 Pontiac Lake Road,
Waterford, Michigan for the possible purchase of said building to provide
additional needed office space for County operations; and
WHEREAS the Planning and Building Committee, at it’s September 23, 1999
meeting, authorized the Departments of Facility Management and Corporation
Counsel to negotiate a purchase agreement with the Oakland Schools
Intermediate School District for the purchase of the five (5) story
administrative office building located at 2100 Pontiac Lake Road, Waterford,
Michigan 48328; and
WHEREAS on April 6, 2000, an Agreement was reached between the County of
Oakland and the Oakland Schools Intermediate School District to purchase the
five (5) story office building located at 2100 Pontiac Lake Road, Waterford,
Michigan 48328 for the purchase price of $6,275,000 – payable according to the
following terms and conditions:
(1) At the end of each one (1) full year after the signing of this
Agreement, and up until and including the end of the third full
year after the signing of this Agreement, there shall be added to
the purchase price on a cumulative basis, three and one-half
percent of the purchase price basis for that year. This three and
one-half percent is calculated to offset inflation. The full
purchase price for the premises will be Six Million Nine Hundred
Fifty-Seven Thousand Two Hundred Five Dollars ($6,957,205.00) as
arrived at pursuant to the following schedule:
• $6,275,000 Start of 1st year
• $6,494,625 Start of 2nd year at 3.5% increase
• $6,721,937 Start of 3rd year at 3.5% increase
• $6,957,205 End of 3rd year at 3.5% increase
(2) If the Seller wishes to close on the premises prior to the end of
the third year or at any time during the three year term of this
Agreement, then the final payment shall be adjusted and pro-rated
on the basis of the three and one-half percent factor for the
number of days in the current year that the seller occupies the
premises.
WHEREAS the Departments of Facilities Management and Corporation Counsel
have reviewed all the necessary agreements and documents and recommend the
purchase of the five (5) story, 105,358 square foot office building located at
2100 Pontiac Lake Road, Waterford, Michigan 48328 for the purchase price as
stated above.
WHEREAS the Oakland Schools Board of Education has unanimously approved
the Purchase Agreement and the sale of the building to Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby approves and agrees to purchase the five (5) story,
105,358 square foot office building located at 2100 Pontiac Lake Road,
Commissioners Minutes Continued. May 18, 2000
290
Waterford, Michigan 48328 in accordance with the terms and conditions as set
forth in the Purchase Agreement dated April 6, 2000 between the County of
Oakland and the Oakland Schools Intermediate School District for the purchase
amount of $6,275,000, payable according to the following terms and conditions:
(1) At the end of each one (1) full year after the signing of this
Agreement, and up until and including the end of the third full year
after the signing of this Agreement, there shall be added to the
purchase price on a cumulative basis, three and one-half percent of the
purchase price basis for that year. This three and one-half percent is
calculated to offset inflation. The full purchase price for the
premises will be Six Million Nine Hundred Fifty-Seven Thousand Two
Hundred Five Dollars ($6,957,205.00) as arrived at pursuant to the
following schedule:
• $6,275,000 Start of 1st year
• $6,494,625 Start of 2nd year at 3.5% increase
• $6,721,937 Start of 3rd year at 3.5% increase
• $6,957,205 End of 3rd year at 3.5% increase
(2) If the Seller wishes to close on the premises prior to the end of the
third year or at any time during the three year term of this Agreement,
then the final payment shall be adjusted and pro-rated on the basis of
the three and one-half percent factor for the number of days in the
current year that the seller occupies the premises.
(3) Upon execution of the Purchase Agreement the County shall pay the
Oakland Schools Intermediate School District a $20,000 deposit as
earnest money.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
directs its chairperson or its designee to execute the necessary documents for
the purchase of the five (5) story office building located at 2100 Pontiac
Lake Road, Waterford, Michigan 48328.
Commissioners Minutes Continued. May 18, 2000
291
Chairperson, on behalf of the Planning and Building Committee, I move
the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
FISCAL NOTE (Misc. #00121)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT - PURCHASE OF FIVE (5) STORY
BUILDING LOCATED AT 2100 PONTIAC LAKE ROAD, WATERFORD, MICHIGAN 48328
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. Oakland County reached agreement with the Oakland Schools
Intermediate School District on April 6, 2000 to purchase the five
(5) story office building located at 2100 Pontiac Lake Road,
Waterford, Michigan.
2. The purchase price of $6,275,000 is payable according to the terms
and conditions specified in the Purchase Agreement, in particular,
3.5% of the purchase price will be added to the purchase price at
the end of each full year after the signing of the agreement to
offset inflation.
3. The full purchase price at the end of the third year after the
signing of the agreement is $6,957,205.
4. A deposit payable to Oakland Schools Intermediate School District
of $20,000 is required and will be charged to a prepaid expense
General Ledger account.
5. This prepaid expense will be relieved when a transfer of the
Designated Fund Balance for Oakland Schools to the Major Projects
Fund is initiated.
FINANCE COMMITTEE
Moved by Palmer supported by Schmid the resolution be adopted.
AYES: Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt,
Palmer, Schmid, Sever, Suarez, Taub, Amos, Appel, Causey-Mitchell, Colasanti,
Coleman, Dingeldey, Douglas, Galloway, Garfield, Gregory. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #00122
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR LEASE SPACE FOR
COMMUNITY CORRECTIONS AT 2300 DIXIE HIGHWAY, WATERFORD, MICHIGAN 48328
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland presently provides office space for
Community Corrections in the County Executive Building, Oakland Pointe
Building and the West Wing Extension of the Courthouse; and
WHEREAS Community Corrections is desirous of consolidating its staff and
programs at one location; and
WHEREAS other County departments located in the Executive Office
Building, the Oakland Pointe Building and the West Wing Extension of the
Courthouse require additional office space; and
WHEREAS the Department of Facilities Management has identified office
space of 9,751 square feet which is available at 2300 Dixie Highway,
Waterford, Michigan 48328 that would satisfy the needs of Community
Corrections; and
WHEREAS the County of Oakland and 2300 Dixie Highway, L.L.C. have agreed
to a new lease agreement for a period of five (5) years at a rate of $17.90
per square foot per year with an option to extend the lease for an additional
five (5) year period; and
WHEREAS the effective date of said lease shall be July 1, 2000 or upon
issuance of a certificate of occupancy by Waterford Township; and
Commissioners Minutes Continued. May 18, 2000
292
WHEREAS the Department of Facilities Management along with Corporation
Counsel have reviewed all the necessary agreements and documents; and
WHEREAS the County Executive recommends this new lease agreement at
2300 Dixie Highway, Waterford, Michigan 48328 between 2300 Dixie Highway,
L.L.C. and the County of Oakland.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the new lease agreement at 2300 Dixie Highway,
Waterford, Michigan 48328 between 2300 Dixie Highway, L.L.C. and the County of
Oakland for a period of five (5) years with the option to extend the lease for
an additional five (5) year period.
BE IT FURTHER RESOLVED that the County of Oakland Board of Commissioners
hereby directs its Chairperson or its designee to execute the lease agreement
at 2300 Dixie Highway, Waterford, Michigan 48328 between 2300 Dixie Highway,
L.L.C. and the County of Oakland.
Chairperson, on behalf of the Planning and Building Committee, I move
the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Lease between 2300 Dixie Highway L.L.C. and the County of
Oakland on file in County Clerk’s office.
FISCAL NOTE (Misc. #00122)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR LEASE SPACE FOR
COMMUNITY CORRECTIONS AT 2300 DIXIE HIGHWAY, WATERFORD, MICHIGAN 48328
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule II-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. The Community Corrections Division is desirous of consolidating
its staff and programs at one location from space currently being
occupied in three different locations: the County Executive Office
Building, Oakland Pointe Building, and West Wing Extension of the
Courthouse.
2. Office Space of 9,751 square feet has been identified and is
available for lease from 2300 Dixie Highway, L.L.C. for the
Community Corrections Division.
3. The new lease agreement, which will be effective July 1, 2000 or
upon issuance of a certificate of occupancy, is for a period of
five (5) years at the rate of $17.90 per square foot with an
option to extend the lease for an additional five (5) year period.
4. The annual lease cost is $174,543 and the cost for the remainder
of Fiscal Year 2000 is $43,636.
5. Electrical Services costs are the responsibility of the County and
are estimated to be $12,200 on an annual basis and $3,050 for the
remainder of Fiscal Year 2000.
6. Funding for Fiscal Year 2001 and Fiscal Year 2002 for rent and
electrical services costs will be incorporated in the Fiscal Year
2001/Fiscal Year 2002 County Executive Recommended Budget for the
Community Corrections Division.
7. Funding for the remainder of Fiscal Year 2000 for rent and
electrical services costs is available in the Contingency Account
for transfer to the Community Corrections Division as follows:
General Fund
2-90-290000-25000-2564 Contingency ($46,686)
2-17-402200-70320-3476 Comm.Corr./Rent 43,636
2-17-402200-70320-2716 Comm.Corr./Electrical 3,050_
($ -0- __
FINANCE COMMITTEE
Moved by Palmer supported by Jensen the resolution be adopted.
AYES: Law, McCulloch, McPherson, Melton, Millard, Moffitt, Palmer,
Schmid, Sever, Suarez, Taub, Amos, Appel, Causey-Mitchell, Colasanti, Coleman,
Dingeldey, Douglas, Galloway, Garfield, Gregory, Jensen. (22)
Commissioners Minutes Continued. May 18, 2000
293
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT (Misc. #00094)
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: COMMUNITY AND ECONOMIC DEVELOPMENT – RECLASSIFICATIONS OF POSITIONS IN
THE BUSINESS FINANCE UNIT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above-mentioned resolution
on May 18, 2000, recommends to the Oakland County Board of Commissioners the
resolution be amended as follows and adopted:
Change the NOW THEREFORE BE IT RESOLVED paragraph to:
“NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the creation of three (3) new, overtime non-
exempt, classifications titled ……”
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
PERSONNEL COMMITTEE
Commissioners Minutes Continued. May 18, 2000
294
MISCELLANEOUS RESOLUTION #00094
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: COMMUNITY AND ECONOMIC DEVELOPMENT – RECLASSIFICATIONS OF POSITIONS IN
THE BUSINESS FINANCE UNIT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Business Finance Unit administers the Small Business
Administration 504 loan program which provides loans for the start-up and
expansion of small businesses; and
WHEREAS an analysis of salary survey data from the National Association
of Development Companies (NADCO) support the reclassification and salary
increase of four (4) positions in the Business Finance Unit.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the creation of three (3) new classifications titled
Loan Closer and Portfolio Coordinator, both at a salary grade 9, and
Loan Coordinator at a salary grade 10 in the Community and Economic
Development Department, Planning and Economic Development Services Division,
Business Finance Unit.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
authorizes the following reclassifications:
Position From To
19202-07846 Technical Assistant Loan Closer
(Salary Grade 8) (Salary Grade 9)
19202-07243 Technical Assistant Portfolio Coordinator
(Salary Grade 8) (Salary Grade 9)
19202-07344 Financial Analyst II Loan Coordinator
(Salary Grade 10) (Salary Grade 10)
BE IT FURTHER RESOLVED to remove the Supervisor-Financial Services
classification from the salary administration plan, salary grade 16, to a new
salary range as follows:
Base 1 Year 2 Year 3 Year 4 Year 5 Year
$ 52,003 $ 54,984 $ 57,966 $ 60,948 $ 63,930 $ 66,914
BE IT FURTHER RESOLVED that if the Business Finance Corporation no
longer funds these positions, they will be eliminated.
Chairperson, on behalf of the Planning and Building Committee, I move
the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of attachments on file in County Clerk’s office.
FISCAL NOTE (Misc. #00094)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: COMMUNITY AND ECONOMIC DEVELOPMENT – RECLASSIFICATION OF POSITIONS IN
THE BUSINESS FINANCE UNIT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. An analysis of salary survey data supports the reclassification of
four (4) positions in Community and Economic Development’s
Business Finance Unit.
Commissioners Minutes Continued. May 18, 2000
295
2. One (1) Special Revenue Technical Assistant (Grade 8) position
will be reclassified to Loan Closer (Grade 9), and one (1) Special
Revenue Technical Assistant (Grade 8) will be reclassified to
Portfolio Coordinator (Grade 9).
3. One (1) Special Revenue Financial Analyst II (Grade 10) will be
changed to Loan Coordinator, with no adjustment in salary grade.
4. The annual cost of these upgrades is $3,872 of which $3,068 is for
salaries and $804 for fringe benefits. These positions are 100%
funded by the Business Finance Corporation.
5. The Supervisor-Financial Services (Grade 16) classification will
be removed from the Salary Administration Plan placed in a new
salary range.
6. The increased annual cost of this General Fund position is $3,155,
of which $2,500 is for salaries and $655 for fringe benefits.
7. The Community and Economic Development Budget be amended for the
cost increases for the balance of Fiscal Year 2000 and Fiscal Year
2001 as follows:
Special Revenue Fund
Revenue 1-230-xxx FY2000 FY2001
19-123300-16010-0907 Reimbursed Salaries $ 1,341 $ 3,872
Expenses 2-230-xxx
19-223300-16010-2001 Salaries-Regular $ 1,062 $ 3,068
19-223300-16010-2074 Fringe Benefits 279 804
$ 1,341 $ 3,872
$ 0 $ 0
General Fund
Expenses 2-101-
90-290000-25000-2564 Contingency $(1,092) $(3,155)
19-222000-16010-2001 Salaries $ 865 $ 2,500
19-222000-16010-2075 Fringes 227 655
$ 1,092 $ 3,155
$ 0 $ 0
FINANCE COMMITTEE
Moved by Palmer supported by Sever the Personnel Committee Report be
accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Palmer supported by Sever the resolution be adopted.
Moved by Palmer supported by Sever the resolution be amended to coincide
with the recommendation in the Personnel Committee Report.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: McCulloch, McPherson, Melton, Millard, Moffitt, Palmer, Sever,
Suarez, Taub, Amos, Appel, Causey-Mitchell, Colasanti, Coleman, Dingeldey,
Douglas, Galloway, Garfield, Gregory, Jensen, Law. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
REPORT (Misc. #00095)
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: CENTRAL SERVICES/SUPPORT SERVICES - TRANSFER OF SIX (6) POSITIONS FROM
RADIO COMMUNICATIONS TO INFORMATION TECHNOLOGY/CLEMIS AND PUBLIC SAFETY AND
THE CREATION OF TWO (2) PROPRIETARY POSITIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above-mentioned resolution
on April 12, 2000, recommends to the Oakland County Board of Commissioners the
resolution be adopted.
Commissioners Minutes Continued. May 18, 2000
296
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #00095
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: CENTRAL SERVICES/SUPPORT SERVICES - TRANSFER OF SIX (6) POSITIONS FROM
RADIO COMMUNICATIONS TO INFORMATION TECHNOLOGY/CLEMIS AND PUBLIC SAFETY AND
THE CREATION OF TWO (2) PROPRIETARY POSITIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Miscellaneous Resolution #99279 provides a Final Amended 911
Service Plan for the provision of emergency telephone services; and
WHEREAS a component of the Amended Service Plan provides funding for an
expanded 806/821Mhz radio system; and
WHEREAS six (6) of the current eight (8) positions within the Radio
Communications Unit of Central Services/Support Services are available to
implement and maintain the 806/821Mhz system; and
WHEREAS the CLEMIS and Public Safety Division of the Department of
Information Technology provides a centralized County location for these types
of services; and
WHEREAS transferring the staff identified and placing the Radio
Communications organizational unit under the Emergency Operations section of
CLEMIS and Public Safety would enhance the coordination of the project with
the law enforcement community; and
WHEREAS the scope and complexity of the 806/821Mhz project supports the
creation of a new classification and position of Supervisor-Radio
Communications, grade 15, and a Typist II; and
WHEREAS the Board of Commissioners, under the authority of
Sections 6 (p) and 14 (a) of Public Act 139 of 1973, the Unified Form of
County Government Act, may consolidate County departments or transfer
functions from one department to another upon the affirmative recommendation
of the County Executive and following a Public Hearing; and
WHEREAS funds are currently available within Radio Communications for
the transferred and additional positions; and
WHEREAS the two remaining positions within the Central Services/Radio
Communications Unit would appropriately be placed under the Leased Vehicle
Unit of Support Services; and
WHEREAS the County Executive recommends approval of this resolution.
NOW THEREFORE BE IT RESOLVED that having held the required Public
Hearing, the Oakland County Board of Commissioners authorizes the creation of
a Radio Communications Unit under the Emergency Operations section of CLEMIS
and Public Safety.
BE IT FURTHER RESOLVED to transfer the following six proprietary
positions from Central Services/Support Services (13840) to Information
Technology/CLEMIS and Public Safety/Radio Communications (23110):
Classification Position
Sr. Radio Communications Tech. 01302
Radio Communications Tech. 02295
Radio Communications Tech. 02384
Radio Communications Tech. 07201
Radio Communications Tech. 07941
Radio Communications Clerk 07171
BE IT FURTHER RESOLVED that one (1) proprietary position of
Supervisor-Radio Communications and one (1) proprietary position of Typist II
be created in the Radio Communications Unit of CLEMIS and Public Safety.
BE IT FURTHER RESOLVED that Communications Installer position numbers
13840-02936 and 13840-09267 be transferred to Leased Vehicle Operations
(13811).
Chairperson, on behalf of the Planning and Building Committee, I move
the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
FISCAL NOTE (Misc. #00095)
BY: Finance Committee, Sue Ann Douglas, Chairperson
Commissioners Minutes Continued. May 18, 2000
297
IN RE: CENTRAL SERVICES/SUPPORT SERVICES – TRANSFER OF SIX (6) POSITIONS FROM
RADIO COMMUNICATIONS TO INFORMATION TECHNOLOGY/CLEMIS AND PUBLIC SAFETY AND
THE CREATION OF TWO (2) PROPRIETARY POSITIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above resolution and finds:
1. Miscellaneous Resolution #99279 provides a Final Amended 911 Service
Plan and that a component of that plan is an expanded 806/821Mhz
radio system.
2. Six (6) of the current eight (8) positions within the Radio
Communications Unit of Central Services/Support Services are
available to implement and maintain the 806/821Mhz system.
3. Transferring the Radio Communication Unit to the Emergency Operations
section of CLEMIS and Public Safety would enhance coordination of the
project and facilitate services to the law enforcement community.
4. The size and complexity of the 806/821Mhz project supports the
creation of a new classification and position of Supervisor–Radio
Communication at grade 15 and the addition of a Typist II, grade 3,
to the unit.
5. The two (2) Communication Installer positions currently in the Radio
Communications Unit would be appropriately placed in the Leased
Vehicle Unit of Support Services.
6. The new and current positions are proprietary positions.
7. The Fiscal Year 2000/Fiscal Year 2001 Biennial Budget be amended as
follows:
Commissioners Minutes Continued. May 18, 2000
298
RADIO FUND
From: Department of Central Services - Dept.13
FY 2000 FY 2001
Revenue $1,635,770 $1,586,356
Expense 1,949,095 1,966,035
Revenue over (under) Expense ($ 313,325) ($ 379,679)
To: Department of Information Technology
– CLEMIS and Public Safety - Dept 23
FY 2000 FY 2001
Revenue $1,635,770 $1,586,356
Expense $1,949,095 1,966,035
Revenue over (under) Expense ($ 313,325) ($ 379,679)
FINANCE COMMITTEE
Moved by Palmer supported by Melton the Personnel Committee Report be
accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Palmer supported by Melton the resolution be adopted.
AYES: McPherson, Melton, Millard, Moffitt, Palmer, Schmid, Sever,
Suarez, Taub, Amos, Appel, Causey-Mitchell, Colasanti, Coleman, Dingeldey,
Douglas, Galloway, Garfield, Gregory, Jensen, Law, McCulloch. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #00123
BY: Public Services Committee, Frank Millard, Chairperson
IN RE: EMERGENCY MANAGEMENT – PERFORMANCE GRANT AGREEMENT FOR FISCAL
YEAR 2000 – ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the State of Michigan has awarded Oakland County Emergency
Management grant funding in the amount of $24,926 for the period of
October 1, 1999 through September 30, 2000; and
WHEREAS the Department of Emergency Management was notified of available
grant funding via letter dated March 15, 2000, as attached, necessitating the
need to expedite the application/acceptance process outside of the adopted
grant procedures; and
WHEREAS this is the 28th year of grant acceptance for this program; and
WHEREAS the grant represents a reimbursement for a portion of salaries
and is a pass through of Federal FEMA funds for which no County match is
required; and
WHEREAS the purpose of the program is to encourage the development of
comprehensive disaster preparedness and assistance plans, programs,
capabilities, and organizations by the States and local governments; and
WHEREAS the grant agreement has been processed through the County
Executive Contract Review Process and the Board of Commissioners Grant
Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts grant funding from the State of Michigan in the amount
of $24,926, for the period of Fiscal Year 2000.
BE IT FURTHER RESOLVED that the Chairperson of the Board of
Commissioners is authorized to execute the grant agreement and to approve any
grant extensions or changes, within fifteen percent (15%) of the original
award, which are consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate
the County to any future commitment.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Commissioners Minutes Continued. May 18, 2000
299
Copy of Oakland County Grant Application/Acceptance Summary Report and
attachments on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
MISCELLANEOUS RESOLUTION #00124
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: EMERGENCY MANAGEMENT - TORNADO WARNING SYSTEM EXPANSION - TOWNSHIP
OF BRANDON
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners by Miscellaneous
Resolution No.'s 7865, 7971 and 8664 accepted Federal grants to defray a
portion of the costs in purchasing sirens to be utilized within the Oakland
County Tornado Warning System; and
WHEREAS the County share of the costs will remain at twenty-five percent
as has been the policy previously established by the Board of Commissioners by
various miscellaneous resolutions, whereby local units pay seventy-five
percent with the County being responsible for the maintenance and electrical
costs for the sirens purchased; and
WHEREAS the Township of Brandon has executed the attached purchase
agreement; and
WHEREAS the Township of Brandon has agreed to pay seventy-five percent
of the total estimated cost of two sirens (they currently have four
sirens); and
WHEREAS consistent with the attached standard agreement, the Township of
Brandon agrees that Oakland County will retain ownership of the sirens and
will be responsible for the maintenance and the electrical costs for said
sirens purchased under this agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorize the appropriation of $8,500.00 consistent with the
attached budget, as Oakland County’s match.
BE IT FURTHER RESOLVED that the expenditure of this appropriation is
contingent upon the execution of the attached written agreement between the
County and the Township of Brandon.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Township of Brandon Siren Budget Summary and Purchase Agreement
on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
MISCELLANEOUS RESOLUTION #00125
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: EMERGENCY MANAGEMENT - TORNADO WARNING SYSTEM EXPANSION - CITY
OF BIRMINGHAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners by Miscellaneous
Resolution No.'s 7865, 7971 and 8664 accepted Federal grants to defray a
portion of the costs in purchasing sirens to be utilized within the
Oakland County Tornado Warning System; and
WHEREAS the County share of the costs will remain at twenty-five percent
as has been the policy previously established by the Board of Commissioners by
various miscellaneous resolutions, whereby local units pay seventy-five
percent with the County being responsible for the maintenance and electrical
costs for the sirens purchased; and
WHEREAS the City of Birmingham has executed the attached purchase
agreement; and
WHEREAS the City of Birmingham has agreed to pay seventy-five percent of
the total estimated cost of two sirens (they currently have two sirens); and
Commissioners Minutes Continued. May 18, 2000
300
WHEREAS consistent with the attached standard agreement, the City of
Birmingham agrees that Oakland County will retain ownership of the sirens and
will be responsible for the maintenance and the electrical costs for said
sirens purchased under this agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorize the appropriation of $8,500.00 consistent with the
attached budget, as Oakland County’s match.
BE IT FURTHER RESOLVED that the expenditure of this appropriation is
contingent upon the execution of the attached written agreement between the
County and the City of Birmingham.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of City of Birmingham Siren Budget Summary and Purchase Agreement
on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
MISCELLANEOUS RESOLUTION #00126
BY: Public Services Committee, Frank Millard, Chairperson
IN RE: PROSECUTING ATTORNEY - USE OF FORFEITED FUNDS TO PROVIDE FINANCIAL
SUPPORT TO THE TROY COMMUNITY COALITION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS funds in the amount of $207,906.34 (balance as of 3/31/2000) are
currently deposited in the Prosecutor’s Deferred Revenue accounts (41-231000-
10000-2203-60050 Prosecutor Seized Funds and 60054 Law Enforcement
Enhancement), from the reimbursement of expenses associated with forfeiture
proceedings; and
WHEREAS the Oakland County Prosecuting Attorney’s Office is requesting a
portion of these funds ($10,000) be used to provide financial support to the
Troy Community Coalition to help support their innovative and exemplary
efforts in the area of drug awareness education (see attached report on Troy
Community Coalition 1999 programs and accomplishments); and
WHEREAS this financial support to a local community coalition with a
demonstrated history of effective drug awareness education will enhance law
enforcement efforts pertaining to curbing illegal drug use.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the transfer of $10,000 from funds currently
deposited in the Prosecutor’s Law Enforcement Forfeiture account to support
the drug awareness education efforts of the Troy Community Coalition.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Troy Community Coalition, 1999 Year In Review, on file in County
Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
MISCELLANEOUS RESOLUTION #00127
BY: Public Services Committee, Frank Millard, Chairperson
IN RE: CIRCUIT COURT – USE OF MEDIATION FUNDS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS by Miscellaneous Resolution #90177, the Board of Commissioners
established the Circuit Court Civil Mediation Fund; and
WHEREAS the fund is to be used to help pay for Circuit Court
enhancements and improvements as requested by the Circuit Court and approved
by the Board of Commissioners; and
WHEREAS the Court seeks to utilize the Mediation Fund for the following
purposes:
Commissioners Minutes Continued. May 18, 2000
301
DESCRIPTION COST
Training expenses related to the Judicial Information $10,000
Management System (JIMS)
Total Mediation Fund Request $10,000
WHEREAS the total Civil Mediation Fund transfer for the above-referenced
item is estimated to be $10,000.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the use of $10,000 from the Circuit Court Civil
Mediation Fund for the above-referenced item.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
MISCELLANEOUS RESOLUTION #00128
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: CIRCUIT/PROBATE COURT – CLASSIFICATION ISSUES RELATED TO THE
CIRCUIT/PROBATE/FAMILY COURT MERGER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in 1996 the State of Michigan issued Public Act 388 which
required that Michigan counties establish a Family Court by
January 1, 1998; and
WHEREAS the Oakland County Circuit and Probate Court developed an
interim work plan to meet the requirements of the Family Court
legislation; and
WHEREAS a Family Court is currently functioning with participation from
both the Circuit and Probate Court judges and staff; and
WHEREAS although the transfer of positions still needs to occur, the
best time for this from a financial perspective is with the new fiscal
year; and
WHEREAS the court intends to merge a majority of the Probate Court
employees with the Circuit Court to form an official Family Court Division
with the Fiscal Year 2001 Budget; and
WHEREAS a number of classification changes and a new position are
requested in order to facilitate the merger process and recognize the level of
work that is already being performed as it relates to the court merger; and
WHEREAS the Probate Register function will be moved to the Family
Division Administrator position, with support from the Chief-Estates and
Mental Health position.
WHEREAS a new position titled Supervisor-Court Business Operations is
requested to assist the Court Business Administrator with the daily operations
of the combined court administrative function and support work for other
technology projects; and
WHEREAS the deletion of one position and downgrade of another are
requested to help offset the cost of this request.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the creation of one (1) GF/GP funded Supervisor-Court
Business Operations classification and position, salary grade 14, overtime
exempt, regular merit system status, in the Judicial Administration Division
of the Circuit Court.
BE IT FURTHER RESOLVED that one (1) Attorney II position (#34102-01404)
be deleted in the Judicial Administration Division of the Probate Court.
BE IT FURTHER RESOLVED that the Court Administrator/Juvenile Register
position (#34101-05112) be Family Division Administrator–Probate/Juvenile
Register, and remain appointed, non-merit.
BE IT FURTHER RESOLVED that the Court Administrator/Judicial Assistant
position (#31101-01423) be retitled to Circuit Court Administrator, and remain
appointed, non-merit.
BE IT FURTHER RESOLVED that a new classification be created titled
Chief-Probate Estates and Mental Health, salary grade 17, overtime exempt,
regular merit system status, and that the Probate Register position
(#34403-07509) be downgraded to this new classification.
BE IT FURTHER RESOLVED that the Deputy Court Administrator position
(#31101-03341) be upwardly reclassified to General Jurisdiction Division
Administrator, salary grade 20, and remain appointed, non-merit.
Commissioners Minutes Continued. May 18, 2000
302
BE IT FURTHER RESOLVED that the Deputy Court Administrator-
Administrative Support position (#34102-07503) be upwardly reclassified to
Court Business Administrator, salary grade 19, and remain regular merit system
status.
BE IT FURTHER RESOLVED that one (1) Judicial Staff Attorney position
(#31101-07750) be upwardly reclassified to a new class titled Chief-Court
Operations/Judicial Assistant, salary grade 18, overtime exempt, regular merit
system status.
BE IT FURTHER RESOLVED that the Deputy Court Administrator/Judicial
Support (#34401-07505) be retitled to Deputy Court Administrator/Judicial
Assistant, and remain regular merit system status.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Circuit/Probate Court Administrative Structure on file in County
Clerk’s office.
The Chairperson referred the resolution to the Personnel and Finance
Committees. There were no objections.
MISCELLANEOUS RESOLUTION #00129
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: SHERIFF DEPARTMENT – REORGANIZATION OF INMATE SERVICES AND
CLASSIFICATIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Sheriff is requesting a reorganization of the Inmate
Services and Classification units into one new unit titled Inmate Program
Services that integrates these two areas; and
WHEREAS this integration will allow for more efficient and expedient
services to inmates from the classification process to screening and treatment
and coordination with probation; and
WHEREAS this proposed new structure will promote an increase in the
identification of qualifying inmates for alternative sentencing programs; and
WHEREAS it is requested to reclassify the Supervisor-Inmate Services to
a new classification titled Chief-Corrections Program Services to manage
intake, treatment, program planning, assignments and reporting to improve the
flow of information into the jail database; and
WHEREAS it is requested to reclassify two (2) GF/GP Inmate Caseworker
positions to a new classification titled Inmate Caseworker Supervisor; and
WHEREAS one supervisor will coordinate the intake and crisis
intervention and one supervisor will coordinate treatment; and
WHEREAS there are sufficient funds in the Sheriff’s Department budget to
cover the cost of the GF/GP reclassifications; and
WHEREAS it is requested to downwardly reclassify the special revenue
Corrections Intake Supervisor position to Inmate Caseworker; and
WHEREAS it is requested to increase one (1) special revenue PTNE 1,000
hour Inmate Substance Abuse Technician position to a part-time eligible 1,400
hour position.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the reorganization of the Inmate Services and
Classification Units in Corrective Services/Detention Facilities into one new
unit titled Inmate Program Services.
BE IT FURTHER RESOLVED to create two new classifications, one titled
Chief-Corrections Program Services at a salary grade 15, OT exempt and one
titled Inmate Caseworker Supervisor at a salary grade 13, OT non-exempt.
BE IT FURTHER RESOLVED to reclassify the Supervisor-Inmate Services
classification (position #43320-03353) to Chief-Corrections Program Services.
BE IT FURTHER RESOLVED to reclassify two (2) GF/GP Inmate Caseworker
positions (#43320-06576 and #43320-09027) to Inmate Caseworker Supervisor.
BE IT FURTHER RESOLVED to downwardly reclassify the special revenue
funded Corrections Intake Supervisor classification (position #43318-07420) to
a special revenue funded Inmate Caseworker.
Commissioners Minutes Continued. May 18, 2000
303
BE IT FURTHER RESOLVED to increase one (1) special revenue PTNE 1,000
hour Inmate Substance Abuse Technician position (#43318-09397) to part-time
eligible at 1,400 hours.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Current and Proposed Charts on file in County Clerk’s office.
The Chairperson referred the resolution to the Personnel and Finance
Committees. There were no objections.
MISCELLANEOUS RESOLUTION #00130
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: SHERIFF DEPARTMENT - CREATION OF CRIME LAB SPECIALIST II POSITION
FUNDED BY PUBLIC ACT 35 OF 1994
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Sheriff is requesting a new position in the Crime Lab to
specialize in Trace Analyst work; and
WHEREAS the position being requested is a Crime Lab Specialist II; and
WHEREAS Public Act 35 of 1994 known as the “Forensic Laboratory Funding
Act” created a State Forensic Laboratory Fund that is primarily funded by
assessments on criminal defendants; and
WHEREAS the Sheriff’s Department Crime Laboratory is eligible for
funding under this act; and
WHEREAS the State of Michigan has distributed $274,965.60 (balance as of
4/30/00) as a result of Sheriff Department laboratory efforts; and
WHEREAS the language in Public Act 35 states that these revenues are to
enhance the current budgeted appropriations in a crime laboratory; and
WHEREAS the Sheriff is requesting that a portion of these funds be used
to fund this position and operating equipment; and
WHEREAS the latest revenue received for the year 1999 was $109,420.87
which would more than cover the continued costs for this position; and
WHEREAS the estimated costs for the remainder of Fiscal Year 2000 is
$45,000 and the estimated costs for Fiscal Year 2001 is $93,400 and
Fiscal Year 2002 is $95,900.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the use of $45,000 for the balance of Fiscal
Year 2000 from the Sheriff Department Law Enforcement Enhancement Account/Lab
Fees (#101-43-23101-10000-2203-60051) to fund and operate one Crime Lab
Specialist II and equipment for the purpose of performing the functions of a
Trace Analyst.
BE IT FURTHER RESOLVED that the position be fully funded by the State
Forensic Laboratory Fund for Fiscal Year 2001 and beyond, and that the
position be deleted if sufficient State funds are no longer available in
the future.
BE IT FURTHER RESOLVED that one (1) GF/GP Crime Lab Specialist II
position be created in the Operations Unit, Technical Services Division,
Sheriff Department.
BE IT FURTHER RESOLVED that one fully marked Crime Laboratory Van with
Mobile and prep radio be added to the County Fleet.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Personnel and Finance
Committees. There were no objections.
MISCELLANEOUS RESOLUTION #00131
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: SHERIFF DEPARTMENT - USE OF FORFEITED FUNDS/SOUTHEASTERN OAKLAND COUNTY
RESOURCE TEAM (SOCRT) AND CONTINUATION OF ONE (1) DEPUTY II POSITION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. May 18, 2000
304
WHEREAS Miscellaneous Resolution #96186 allowed the Sheriff Department
to participate in a COPS grant through the City of Troy to form a Community
Policing Resource Team; and
WHEREAS the funding has expired and the local communities would like to
continue this successful effort; and
WHEREAS Miscellaneous Resolution #99215 authorized the
Sheriff Department to utilize Forfeited Funds for the funding of this position
for the 2000 year budget; and
WHEREAS Section 333.7524 of Public Act 368 of 1978 authorizes courts to
distribute property and funds forfeited through narcotic seizures to
participating agencies to be utilized toward the enhancement of law
enforcement efforts related to the Controlled Substances Act; and
WHEREAS the courts have distributed $670,553.96 (balance as of 4/30/00)
as a result of Sheriff Department forfeiture efforts; and
WHEREAS the Sheriff is requesting that a portion of these funds be used
to continue to fund this position until September 30, 2001; and
WHEREAS the estimated costs are $73,100 for the period October 1, 2000
through September 30, 2001.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the use of $73,100 from the Sheriff Department Law
Enforcement Enhancement Account (#101-43-23101-10000-2203-60053) to continue
to fund and operate one (1) GF/GP funded Deputy II (#43915-07927) for the
purpose of the Southeastern Oakland County Resource Team, through 9/30/01.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Personnel and Finance
Committees. There were no objections.
Commissioners Minutes Continued. May 18, 2000
305
REPORT (Misc. #00083)
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: BOARD OF COMMISSIONERS – RACIAL PROFILING
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Public Services Committee, having reviewed the above-referenced
resolution on May 9, 2000, reports with the recommendation that the resolution
be adopted with the following amendments:
• Insert the words “and ethnic” between the words “racial” and
“profiling” in every instance where it appears in the resolution,
including the title.
• Strike the third WHEREAS paragraph.
• Amend the fourth WHEREAS to strike the words “(Sheriff’s
Department)”.
• Amend the NOW THEREFORE BE IT RESOLVED paragraph as follows:
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners does hereby congratulate COMMEND law enforcement
AGENCIES IN OAKLAND COUNTY for its THEIR efforts TO DATE to eradicate
actual or perceived racial profiling in police work and further
supports local police agency efforts to condemn any and all
discriminatory practices.
• Amend the second BE IT FURTHER RESOLVED paragraph as follows:
BE IT FURTHER RESOLVED that the Oakland County Board of
Commissioners does encourage POLICE (Sheriff’s) DEPARTMENTS WHICH
CURRENTLY LACK SUCH REGULATIONS, RULES, PROCEDURES AND PRACTICES and
support all law enforcement officials to forthwith implement and
enforce regulations, rules, procedures and practices that prevent and
prohibit racial profiling. for police (Sheriff’s) departments which
currently lack such regulations, rules, procedures and practices.
• Amend the third BE IT FURTHER RESOLVED paragraph by inserting “TO
INFORM AND, WHERE APPROPRIATE,” following the word “encouraged”.
• Delete the fourth BE IT FURTHER RESOLVED paragraph and insert the
following:
BE IT FURTHER RESOLVED that the Board of Commissioners supports
passage of Federal, State and local legislation supporting the
collection of appropriate data as it pertains to this resolution.
• Amend the fifth BE IT FURTHER RESOLVED paragraph as follows:
BE IT FURTHER RESOLVED that the Board of Commissioners supports
the passage of Federal, State and local legislation that PROVIDES
RESOURCES FOR requires the Department of Justice AND/OR as well as
state and territorial attorneys general, to undertake a study using
the data collected and reported pursuant to the legislation described
above and such other information as may be gathered by or reported to
them, to determine whether, how and the degree to which race- racial
and ethnic based profiling or other methods that disproportionately
target or affect persons of color are being employed by Federal,
State, local and territorial law enforcement authorities in
conducting traffic stops and searches, and to the extent such
practices are being employed, to identify the most efficient and
effective method of ending all such practices.
Chairperson, on behalf of the Public Services Committee, I move
acceptance of the foregoing report.
PUBLIC SERVICES COMMITTEE
MISCELLANEOUS RESOLUTION #00083
BY: Commissioner Eric Coleman, District #21
IN RE: BOARD OF COMMISSIONERS – RACIAL PROFILING
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS racial profiling is recognized as an improper, illegal and
insidious method of pursuing legitimate law enforcement objectives; and
WHEREAS after investigation, it appears that the leadership of various
police and public safety departments actively opposes racial profiling; and
Commissioners Minutes Continued. May 18, 2000
306
WHEREAS all police departments or public safety departments in
Oakland County have complaint procedures in place to address public concerns
regarding police conduct; and
WHEREAS the police departments in Oakland County (Sheriff’s Department)
are generally, and genuinely, committed to ending any actual or perceived
racial profiling by any of its managers, officers, deputies, or staff; and
WHEREAS the Oakland County Board of Commissioners supports initiatives
that would end any actual or perceived racial profiling as part of law
enforcement activities in Oakland County and will actively participate in
opposing any activities that constitute racial profiling.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners does hereby congratulate law enforcement for its efforts to
eradicate actual or perceived racial profiling in police work and further
supports local police agency efforts to condemn any and all
discriminatory practices.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
does encourage and support continued efforts by all law enforcement officials
to participate in training and to train and educate its staff and officers in
anti-discriminatory police practices that prevent and prohibit
racial profiling.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
does encourage and support all law enforcement officials to forthwith
implement and enforce regulations, rules, procedures and practices that
prevent and prohibit racial profiling for police (Sheriff’s) departments which
currently lack such regulations, rules, procedures and practices.
BE IT FURTHER RESOLVED that any member of the public who believes that
he or she has been subject to racial profiling or other discriminatory
practices by a police officer in Oakland County is encouraged to file a clear
and well-drafted complaint, or, complain in person to the Chief of
Police/Director of Public Safety of the agency/department in question.
BE IT FURTHER RESOLVED that the Board of Commissioners supports passage
of Federal, State and local legislation requiring the systematic collection of
and annual reporting to the United States Department of Justice and the
appropriate State or territorial Attorneys General the following data, by all
Federal, State, local and territorial law enforcement agencies that engage in
traffic stops:
(1) the race and ethnicity of each person stopped by law enforcement
officials;
(2) the alleged traffic infraction that led to the stop;
(3) whether a search was instituted as a result of the stop;
(4) whether the vehicle, personal effects, driver, passenger and/or
passengers were searched;
(5) the legal basis for the search;
(6) whether contraband was discovered in the course of the search;
(7) the nature and amount of any contraband found; and
(8) whether an arrest was made or citation or warning issued as a
result of either the stop or the search.
BE IT FURTHER RESOLVED that the Board of Commissioners supports the
passage of Federal, State and local legislation that requires the Department
of Justice as well as state and territorial attorneys general, to undertake a
study using the data collected and reported pursuant to the legislation
described above and such other information as may be gathered by or reported
to them, to determine whether, how and the degree to which race-based
profiling or other methods that disproportionately target or affect persons of
color are being employed by Federal, State, local and territorial law
enforcement authorities in conducting traffic stops and searches, and to the
extent such practices are being employed, to identify the most efficient and
effective method of ending all such practices.
Chairperson, I move the adoption of the foregoing resolution.
Eric Coleman, Brenda Causey-Mitchell,
Michelle Friedman Appel, George Suarez,
Vincent Gregory, David N. Galloway,
Ruel McPherson, Ron Colasanti,
John P. Garfield, Terry Sever,
Frank H. Millard, Jr.
Commissioners Minutes Continued. May 18, 2000
307
Copy of Draft Amended Version of Miscellaneous Resolution #00083 -
Racial and Ethnic Profiling on file in County Clerk’s Office.
Moved by Millard supported by Coleman the Public Services Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Millard supported by Coleman the resolution be adopted.
Moved by Millard supported by Coleman the resolution be amended to
coincide with the recommendation in the Public Services Committee Report.
Discussion followed.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Melton, Millard, Moffitt, Schmid, Sever, Suarez, Amos, Appel,
Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas, Galloway, Garfield,
Gregory, Jensen, Law, McCulloch, McPherson. (20)
NAYS: Palmer. (1)
A sufficient majority having voted therefor, the resolution, as amended
was adopted.
Commissioners Minutes Continued. May 18, 2000
308
REPORT (Misc. #00099)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: PROBATE COURT/ESTATES AND MENTAL HEALTH UNIT – AUTHORIZATION TO
IMPLEMENT PROBATE DOCUMENT IMAGE STORAGE/RETRIEVAL SYSTEM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above-referenced resolution
on May 11, 2000, reports with the recommendation that the resolution be
adopted with the fifth WHEREAS deleted and the following paragraph inserted to
replace it:
WHEREAS the cost of the proposed system, excluding previously
budgeted Information Technology staff time, amounts to $401,033,
composed of hardware-$53,459, software-$45,606, $221,600 is allocated to
professional services, $42,968 is contingency and $37,400 is first
year operating.
Chairperson, on behalf of the Finance Committee, I move the acceptance
of the foregoing report.
FINANCE COMMITTEE
MISCELLANEOUS RESOLUTION #00099
BY: Public Services Committee, Frank H. Millard, Jr., Chairperson
IN RE: PROBATE COURT/ESTATES AND MENTAL HEALTH UNIT - AUTHORIZATION TO
IMPLEMENT PROBATE DOCUMENT IMAGE STORAGE/RETRIEVAL SYSTEM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS as required by the Michigan Constitution of 1963, the
Probate Court has jurisdiction over trusts and all matters relating to the
settlement of the estates of deceased persons, proceedings for change of name,
determination of gross estate fees and inheritance taxes, adoption and
condemnation proceedings, issuance of protective orders, appointments of
guardians and conservators for minors and legally incapacitated persons, as
well as processing of petitions for the admission of mentally ill persons to
appropriate institutions and for alternative treatment; and
WHEREAS the foregoing involves the interviewing of petitioners,
scheduling of hearings and processing of all documents and orders pursuant to
these functions; and
WHEREAS based on the results of an Image System Analysis performed by a
multi-disciplinary team consisting of representatives of Probate Court,
Information Technology and Pyramid Solutions, Inc., a technical consultant, a
determination has been made that a document image storage/retrieval system,
similar to those implemented in the Friend of the Court and Clerk/Register’s
Office, would greatly benefit the Estates and Mental Health Unit of
Probate Court; and
WHEREAS the proposed system will replace the current need to perform
daily microfilming and may eventually replace the current need to microfilm
files for archival purposes and improve customer service by allowing easy,
immediate, and simultaneous electronic access to documents by judges, court
staff and the public; and
WHEREAS the cost of the proposed system, excluding previously budgeted
Information Technology staff time, amounts to $397,209, composed of
hardware-$53,459, software-$45,606 and professional services-$298,144; and
WHEREAS sufficient funds are available in the General Fund Reserve for
Operational Improvements provided the project payback period is within the
required six-year timeframe; and
WHEREAS based on the projected savings as outlined in the attached
Project Scope and Approach document, the Common Services Leadership Group and
the County Executive recommend approval of the subject imaging project for
Probate Court.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes an appropriation in the amount of $397,209 from the
General Fund Reserve for Operational Improvements to fund the Probate Document
Image Storage/Retrieval System for the Estate and Mental Health Unit of
Probate Court.
BE IT FURTHER RESOLVED that the future savings derived from the
implementation of this project, which has an estimated payback period of less
Commissioners Minutes Continued. May 18, 2000
309
than six years, be returned to the General Fund Reserve for
Operational Improvements.
Chairperson, on behalf of the Public Services Committee, I move adoption
of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Probate Document Image Storage/Retrieval Project Proposal
Summary and Oakland County Department of Information Technology Project Scope
and Approach on file in County Clerk’s office.
FISCAL NOTE (Misc. #00099)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: PROBATE COURT/ESTATES AND MENTAL HEALTH UNIT – AUTHORIZATION TO
IMPLEMENT PROBATE DOCUMENT IMAGE STORAGE/RETRIEVAL SYSTEM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above resolution and finds:
1. The Probate Court Estates and Mental Health Unit deals with a wide
variety of issues including, but not limited to: estates, name
change petitions, adoptions, condemnation proceedings, protective
orders, guardians and conservators for minors and incapacitated
persons, and petitions for the admission of mentally ill persons
to appropriate institutions.
2. These activities involve processing a significant number of
documents and orders that must be available to the Judges, the
public and the court staff. An Image System Analysis performed by
a multi-disciplinary team has determined that the unit would
greatly benefit from a document image storage/retrieval system
similar to those implemented in the Friend of the Court and
Clerk/Register’s offices.
3. The proposed system will replace the need to perform daily
microfilming and may eventually replace the need to microfilm
files for archival purposes. Additionally, the system will improve
service by allowing easy, immediate and simultaneous electronic
access to documents by Judges, court staff and the public.
4. The cost of implementing the proposed system, excluding previously
budgeted Information Technology staff time, amounts to $401,033 of
which $53,459 is for hardware, $45,606 for software, and $221,600
is allocated to professional services, $42,968 is contingency and
$37,400 is first year operating.
5. Sufficient funds are available in the General Fund Reserve for
Operational Improvements (#90-9497-1000). Future savings derived
from implementing this project, which has an estimated payback
period of less than six years, will be returned to the General
Fund Reserve for Operational Improvements.
6. The Fiscal Year 2000 Budget be amended as follows:
Revenue FY2000
90-190000-14000-1582 Prior Years Balance $401,033
Expenditure
90-101113-10000-8001 Operating Transfer Out $401,033
$ 0
Information Technology Fund
Revenue
18-636113-10000-1701 Operating Transfer In $401,033
Expenditure
18-636113-10000-8005 Change in Fund Balance $401,033
$ 0
FINANCE COMMITTEE
Moved by Millard supported by Galloway the Finance Committee Report be
accepted.
A sufficient majority having voted therefor, the report was accepted.
Commissioners Minutes Continued. May 18, 2000
310
Moved by Millard supported by Galloway the resolution be adopted.
Moved by Millard supported by Galloway the resolution be amended to
coincide with the recommendation in the Finance Committee Report.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Millard, Moffitt, Palmer, Schmid, Sever, Suarez, Taub, Amos,
Appel, Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas, Galloway,
Garfield, Gregory, Jensen, Law, McCulloch, McPherson, Melton. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
MISCELLANEOUS RESOLUTION #00132
BY: Eric Coleman, District #21
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - ADOPTION OF ARTICLE VII,
BODY ART ESTABLISHMENTS AND PRACTITIONERS, OF THE OAKLAND COUNTY SANITARY CODE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County government places the highest priority on
protecting the health and safety of our residents; and
WHEREAS body art consists of tattooing, permanent cosmetics, piercing,
scarification, and branding of various parts of the body; and
WHEREAS there has been an increased interest in piercing body parts for
the purpose of wearing jewelry, tattooing, and other practices referenced
above; and
WHERAS these procedures are invasive and puncture the skin, which may
result in the transmission of various communicable diseases and the infliction
of injuries; and
WHEREAS lack of proper hygiene, improper sanitation or not using
universal precautions on the part of body art practitioners has resulted in
incidences of or the transmission of various communicable diseases, illnesses,
or injuries as documented in medical literature; and
WHEREAS there are, with the exception of two communities, currently no
regulations in Oakland County related to these practices; and
WHEREAS a training and testing program for body art practitioners is key
to a successful implementation of the contemplated ordinance; and
WHEREAS pursuant to Miscellaneous Resolution #99272, the Oakland County
Health Division has studied, in depth, the current conditions under which
tattooing and other body art is performed in Oakland County, and has
undertaken a review of all available information regarding the best practices
in the regulation of establishments providing body art services; and
WHEREAS in accordance with the Public Health Code (Public Act 368 of
1978) the Oakland County Health Division has held a public hearing and
considered the comments of the public in the formulation of the proposed
Article VII; and
WHEREAS it is necessary to create one (1) GF/GP Part-Time Non-Eligible
(1000 hour) Senior Sanitarian position to support this program; and
WHEREAS it is necessary to establish certain fees to help support the
activities to be performed under Article VII.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the adoption of the attached Article VII, Body Art
Establishments and Practitioners, as an addition to the Oakland County
Sanitary Code, with implementation to begin 90 days from the passage of
this resolution.
BE IT FURTHER RESOLVED that one (1) GF/GP Part-Time Non-Eligible (1000
hour) Senior Public Health Sanitarian position be created, effective upon the
passage of this resolution, in the Health Division to help support
this program.
BE IT FINALLY RESOLVED that the fees associated with the activities
under Article VII shall be established pursuant to the attached schedule, and
Commissioners Minutes Continued. May 18, 2000
311
that said fees shall be reviewed by the Oakland County Health Division from
time to time to ensure that they are sufficient.
Chairperson, I move the adoption of the foregoing resolution.
Eric Coleman, District #21
Copy of Department of Human Services/Health Division, Article VII of the
Oakland County Sanitary Code, Body Art Establishments and Practitioners on
file in County Clerk’s office.
The Chairperson referred the resolution to the General Government
Committee. There were no objections.
Moved by Garfield supported by Law to reconsider General Government
Committee, item h: #00103, Board of Commissioners – Support for Senate Bill
1202 – Sanitary Sewage Overflows.
Vote on reconsideration:
AYES: Moffitt, Palmer, Schmid, Sever, Suarez, Taub, Amos, Appel,
Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas, Galloway, Garfield,
Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the motion to reconsider
carried and Miscellaneous Resolution #00103 is before the Board.
Moved by Palmer supported by Moffitt the resolution be adopted.
AYES: Palmer, Schmid, Sever, Taub, Amos, Appel, Causey-Mitchell,
Colasanti, Coleman, Dingeldey, Douglas, Galloway, Garfield, Gregory, Jensen,
Law, McCulloch, Melton, Millard, Moffitt. (20)
NAYS: Suarez, McPherson. (2)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #00133
BY: Commissioner Michelle Friedman Appel, District #23
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF HUNTINGTON WOOODS - OPTIONAL ACCELERATED PAYMENT SCHEDULE ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an
Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous
Resolution #99093 in an effort to increase the share of dollars flowing into
infrastructure projects for the County and its cities, villages and townships
(CVTs); and
WHEREAS pursuant to Miscellaneous Resolution #00035, the Board of
Commissioners modified the Environmental Infrastructure Funds Disbursement
Policy by authorizing an Optional Accelerated Payment Schedule by which
communities may request their remaining years payment in advance, at a
discounted rate, with the knowledge that no further payments will be made from
the Environmental Infrastructure Funds; and
WHEREAS pursuant to the Modified Disbursement Policy, Huntington Woods
has requested use of the Optional Accelerated Payment Schedule to defer the
costs associated with the engineering and construction of the George W. Kuhn
Drain; and
WHEREAS the Optional Accelerated Payment Schedule authorized amount of
funding for Huntington Woods is $126,642.39 from the Environmental
Infrastructure Fund; and
WHEREAS through Miscellaneous Resolution #99270, Huntington Woods
received its Fiscal Year 1999 Environmental Infrastructure Fund allocation of
$27,379.77, leaving $99,262.62 which can be sent to the city under the
Optional Accelerated Payment Schedule.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the projects submitted by Huntington Woods as eligible
for reimbursement from the Environmental Infrastructure Fund.
Commissioners Minutes Continued. May 18, 2000
312
BE IT FURTHER RESOLVED that the Board authorizes the use of the Optional
Accelerated Payment Schedule to pay Huntington Woods the amount of $99,262.62
from the Environmental Infrastructure Fund (Account #90-263242-41000-3985).
No further payments from the Environmental Infrastructure Fund will be made to
the City of Huntington Woods after receipt of the $99,262.62.
Chairperson, I move the adoption of the foregoing resolution.
Michelle Friedman Appel
Copy of City of Huntington Woods’ Environmental Infrastructure Fund
Reimbursement Request on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
MISCELLANEOUS RESOLUTION #00134
BY: Commissioner Lawrence Obrecht, District #3
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CHARTER TOWNSHIP OF ORION – FISCAL YEAR 1999 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an
Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous
Resolution #99093 in an effort to increase the share of dollars flowing into
infrastructure projects for the County and its cities, villages and townships
(CVTs); and
WHEREAS pursuant to the Disbursement Policy, Orion Township has
submitted a resolution of authorization to the County for reimbursement of
expenses incurred in connection with an eligible environment remediation of
improvement project; and
WHEREAS Orion Township is requesting reimbursement for work related to
numerous storm water runoff improvements as well as certain engineering
studies; and
WHEREAS the Fiscal Year 1999 authorized amount of funding for Orion
Township is $118,292.80 from the Environmental Infrastructure Fund as
repayment to Orion Township for expenses incurred in connection with
environmental remediation or improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the projects submitted by Orion Township as eligible
for reimbursement from the Environmental Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes a Fiscal Year 1999
appropriation in the amount of $118,292.80 from the Environmental
Infrastructure Fund (Account #90-263218-41000-3985) to repay Orion Township
for expenses incurred in connection with environmental remediation or
improvement projects, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
Lawrence Obrecht
Copy of the Charter Township of Orion’s Environmental Infrastructure
Fund Reimbursement Request on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
In accordance with Rule XXII “G”, the Chairperson made the following
referrals:
GENERAL GOVERNMENT COMMITTEE
a. City of Royal Oak - Calling for Continuation of Act 51
Transportation Funding for Public Transportation
b. Arenac County Board of Commissioners - Encourage State of Michigan
to Appoint a City Assessor Member to the State Assessors Board
c. Arenac County Board of Commissioners - (Oppose) House Bill 5228
d. Lake County Board of Commissioners - (Oppose) House Bill 5228
e. City of Birmingham - (Oppose) House Bill 2372
f. City of Ferndale - Urge SEMCOG to Study Proposed Development at
the Michigan State Fairgrounds
Commissioners Minutes Continued. May 18, 2000
313
PLANNING AND BUILDING COMMITTEE
a. Arenac County Board of Commissioners - Urge Federal Government to
Appropriate $5 Billion for CDBG and HOME
PUBLIC SERVICES COMMITTEE
a. Township of Waterford - Resolution to Amend Court Equity Fund
Distribution Formula
OTHERS
Management and Budget
a. Equalization - Ind. Fac. Ex. GM Truck Group, City of Pontiac
There were no objections to the referrals.
The Board adjourned at 11:31 A.M. to the call of the Chair or
June 15, 2000 at 9:30 A.M.
G. WILLIAM CADDELL JOHN P. McCULLOCH
Clerk Chairperson