HomeMy WebLinkAboutMinutes - 2000.09.21 - 8293530
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
September 21, 2000
Meeting called to order by Chairperson John McCulloch at 9:59 A.M. in
the Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Amos, Appel, Causey-Mitchell, Colasanti, Coleman, Dingeldey,
Douglas, Galloway, Garfield, Gregory, Law, McCulloch, McPherson, Melton,
Millard, Moffitt, Obrecht, Palmer, Patterson, Sever, Suarez, Taub. (22)
ABSENT: Buckley, Jensen, Schmid (with notice). (3)
Quorum present.
Invocation given by Commissioner Patterson.
Pledge of Allegiance to the Flag.
Moved by Taub supported by Causey-Mitchell the minutes of the
September 7, 2000 Board meeting be approved.
A sufficient majority having voted therefor, the minutes were approved,
as printed.
Moved by Sever supported by Coleman the rules be suspended and the
agenda be amended as follows:
ITEMS ON BOARD AGENDA
GENERAL GOVERNMENT COMMITTEE
a. Department of Human Services/Health Division – Grant Application for
Pollution Prevention Grant
b. Department of Human Services/Health Division – Application for Beach
Monitoring Grant
(Reason for suspension for General Government Committee items a and b: Not in
accord with Grant Procedure)
Commissioners Minutes Continued. September 21, 2000
531
c. Department of Human Services/Health Division – Inter-Governmental
Contract Between the County of Oakland and the Oakland County Community
Mental Health Authority
PLANNING AND BUILDING COMMITTEE
a. Drain Commissioner – 2000 Chapter 4 Drain Maintenance Assessment
Resolution
b. Drain Commissioner – 2000 Chapter 18 Drain Maintenance Assessment
Resolution
c. Drain Commissioner – 2000 Lake Level Assessments for Operation and
Maintenance
(Reason for suspension for General Government Committee item c and Planning
and Building Committee items a, b and c: Suspension of Rule XII.C.1. Direct
Referral to the Finance Committee)
PUBLIC SERVICES COMMITTEE
a. Prosecuting Attorney – Amended Fiscal Year 2000 Victim Assistance (VOCA)
Grant
b. Prosecuting Attorney – Fiscal Year 2001 Victims of Crime Acts (VOCA)
Grant Acceptance
c. Public Services/Community Corrections - Acceptance of Fiscal Year 2001
MDOC Grant
(Reason for suspension for Public Services Committee items a, b and c:
Suspension of Rules XII.C.1 and 2. Direct referral to the Finance and
Personnel Committees)
ITEMS NOT ON BOARD AGENDA
GENERAL GOVERNMENT COMMITTEE
d. Department of Human Services/Children’s Village Division – Children’s
Village Screening Project, Formerly called "Sexually Transmitted Disease
Prevalence and Reproductive Health Services for Adolescent Women in
Special Settings" Grant Acceptance – Greater Than 15%
(Reason for suspension for General Government Committee item d: Suspension of
Rule III. – General Government Committee and Personnel Committee Meetings held
before the 09/21/00 full Board meeting; Suspension of Rule XII.1. – Item taken
up by Finance Committee one week prior to Liaison Committee review.)
PUBLIC SERVICES COMMITTEE
e. Sheriff’s Department – Authorization for Sale of Recovered and Stolen
Property in Fall Auction
f. Public Services Department/Community Corrections/In-Step Program –
Fiscal Year 2000-2001 Michigan Department of Community Health Grant
Application and Acceptance
(Reason for suspension for Public Services Committee items e and f: Suspension
of Rule III – Public Services Committee meeting immediately prior to 09/21/00
full Board meeting; Rule XII.1. was also suspended for item f: Item taken up
by Finance Committee one week prior to Liaison Committee review.)
Vote on suspension:
AYES: Amos, Appel, Causey-Mitchell, Colasanti, Coleman, Dingeldey,
Douglas, Galloway, Garfield, Gregory, McCulloch, McPherson, Melton, Millard,
Moffitt, Obrecht, Palmer, Patterson, Sever, Suarez, Taub. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the motion to suspend the
rules and amend the agenda carried.
The Chairperson made the following statement "A Public Hearing is now
called on the Fiscal Year 2001-2002 Budget and General Appropriations Act. Are
there any persons present who wish to speak?" Bill McMaster addressed the
Board. No other persons requested to speak and the Chairperson declared the
Public Hearing closed.
Hope Brown and Bill McMaster addressed the Board.
The Chairperson reopened the Public Hearing for the purpose of allowing
the public to comment on the 2000 County General Fund Property Tax and Parks &
Recreation Tax Rate. No persons requested to speak and the Chairperson
declared the Public Hearing closed.
Commissioners Minutes Continued. September 21, 2000
532
Moved by Palmer supported by Coleman the resolutions on the
Consent Agenda be adopted (with accompanying reports being accepted). The vote
for this motion appears on page 539.) Items on the Consent Agenda follow
(annotated by an asterisk [*]:
* REPORT (Misc. #00221)
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY – LIVESCAN FINGERPRINT SYSTEM/SELF
MAINTENANCE PROPOSAL
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above-mentioned resolution
on September 13, 2000, recommends to the Oakland County Board of Commissioners
the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #00221
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY – LIVESCAN FINGERPRINT
SYSTEM/SELF MAINTENANCE PROPOSAL
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Board of Commissioners, by Miscellaneous Resolution #94336
dated December 8, 1994, accepted a grant from the Michigan Office of Drug
Policy which provided for acquisition of a Livescan Fingerprint System for a
pilot program in the cities of Southfield and Troy; and
WHEREAS this successful program has been expanded to twelve additional
communities throughout Oakland County, as well as the Sheriff’s
Department; and
WHEREAS in 1999, four additional communities purchased and maintain
Livescan fingerprint systems; and
WHEREAS in 1999, funding was received to provide Livescan devices to the
communities of Hazel Park and Farmington City, along with the Oakland County
Children’s Village; and
WHEREAS in 1999, funding was received to purchase the computer hardware
and software required to transmit fingerprint images and data to the
Oakland County Prosecutor’s office, the Michigan State Police and the FBI; and
WHEREAS in 2000, funding was received to expand this successful program
to eleven additional Oakland County communities; and
WHEREAS the Oakland County communities having Livescan devices will be
electronically submitting nearly 95% of all felony arrests taking place in
Oakland County to the State and Federal Government; and
WHEREAS this information will be a benefit to law enforcement across
Michigan and the United States; and
WHEREAS the Livescan equipment is currently maintained through a
maintenance contract with Digital Biometrics, Incorporated (DBI) at a
projected annual cost to local units of government of $202,000,
collectively; and
WHEREAS the Department of Information Technology proposes to perform the
maintenance function internally on behalf of local units at a long-term
estimated annual cost of $141,900, resulting in a collective savings of
$60,100 annually; and
WHEREAS performance of the maintenance function will require the
addition of one (1) Customer Service Technician II position in the Product
Support Unit of the CLEMIS and Public Safety Division of the Department of
Information Technology, and the addition of one (1) vehicle to the County
fleet; and
WHEREAS funding ($18,500) for the addition of one (1) vehicle is
available in the CLEMIS fund balance account; and
WHEREAS because of the direct financial benefit to local units of
government throughout Oakland County, the County Executive recommends approval
of this resolution.
Commissioners Minutes Continued. September 21, 2000
533
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the implementation of the Department of Information
Technology proposal to perform the maintenance function internally for the
Livescan Fingerprint System on behalf of local units of government, resulting
in an overall reduced annual cost.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the
creation of one (1) Customer Service Technician II position in the Product
Support Unit of the CLEMIS and Public Safety Division of the Department of
Information Technology for the purpose of performing the maintenance function
for the Livescan Fingerprint System.
BE IT FURTHER RESOLVED that the Board authorizes the expansion of the
County vehicle fleet by assigning one (1) vehicle to the Department of
Information Technology for the Product Support Unit, with $18,500 funding for
acquisition derived from CLEMIS fund balance.
BE IT FURTHER RESOLVED that the Fiscal Year 2001 and Fiscal Year 2002
Biennial Budget be amended as follows:
CLEMIS FUND (#635) FY2001 FY2002
Revenue:
Maint. Contracts 23-635111-40001-0655 $ 70,950 $141,900
Expenses:
Salaries 23-635112-10010–2001 $ 41,647 $ 43,313
Fringe Benefits 23-635112–10010–2074 16,659 17,325
Overtime 23-635112–10010–2002 5,000 5,000
Training/Support 23-635152–40001–3348 17,400 2,400
Parts & Accessories 23-635152–40001–4260 32,132 38,750
Equipment Maint. 23-635152–40001–2776 8,032 8,032
Leased Vehicle 23-635112–10010–6661 6,000 6,000
Telephone 23-635112–10010–6660 80 80
Misc. 23-635152–40001–2564 10,000 10,000
TOTAL $136,950 $130,900
Revenue Over/(Under) Expense ($ 66,000) $ 11,000
Operating Transfer Out
23-635112–10010–8001 ($ 18,500) $ -0-
Total Change in Fund Equity
23-635112–10010–8005 ($ 84,500) $ 11,000
MOTOR POOL FUND (#661)
Revenue:
Operating Transfer In 13-661003–00010–1701 $ 18,500 $ -0-
Leased Equipment 13-661001–00010–0635 6,000 6,000
TOTAL $ 24,500 $ 6,000
Expenses:
Depreciation 13-661002–00010-3900 $ 6,660 $ 4,995
Revenue Over/(Under) Expense $ 17,840 $ 1,005
Chairperson, on behalf of the Finance Committee, I move adoption of the
foregoing resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 539.)
* FISCAL REPORT (Misc. #00231)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
VILLAGE OF MILFORD – FISCAL YEAR 1999 AND FISCAL YEAR 2000 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above-referenced resolution,
reports as follows:
1. $22,649.48 is available in the Environmental Infrastructure Fund
for Fiscal Year 1999 and $22,649.48 is available in the
Environmental Infrastructure Fund for Fiscal Year 2000, to
reimburse the Village of Milford for this project; no additional
appropriation is required.
2. The Committee recommends adoption of the resolution.
Chairperson, on behalf of the Finance Committee, I move acceptance of
the foregoing report.
Commissioners Minutes Continued. September 21, 2000
534
FINANCE COMMITTEE
MISCELLANEOUS RESOLUTION #00231
BY: Commissioner Ronald Colasanti, District #10
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
VILLAGE OF MILFORD – FISCAL YEAR 1999 AND FISCAL YEAR 2000 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an
Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous
Resolution #99093 in an effort to increase the share of dollars flowing into
infrastructure projects for the County and its cities, villages and townships
(CVTs); and
WHEREAS pursuant to the Disbursement Policy, the Village of Milford has
submitted a resolution of authorization to the County for reimbursement of
expenses incurred in connection with an eligible environment remediation of
improvement project; and
WHEREAS the Village of Milford is requesting reimbursement conduct a
hydrogeologic evaluation to local alternative water supplies as required by
the MDEQ Wellhead Protection Program; and
WHEREAS the Fiscal Year 1999 and Fiscal Year 2000 authorized amount of
funding for the Village of Milford is $22,649.48 annually, from the
Environmental Infrastructure Fund as repayment to the Village of Milford for
expenses incurred in connection with environmental remediation or
improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the projects submitted by Village of Milford as
eligible for reimbursement from the Environmental Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes a Fiscal Year 1999
appropriation in the amount of $22,649.48 from the Environmental
Infrastructure Fund (Account #90-263215-41000-3985), and a Fiscal Year 2000
appropriation in the amount of $22,649.48 from the Environmental
Infrastructure Fund (Account #90-263215-41000-3985) to repay the Village of
Milford for expenses incurred in connection with environmental remediation or
improvement projects, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
Ronald Colasanti,
District #10
Copy of Village of Milford’s Environmental Infrastructure Fund
Reimbursement Request on file in County Clerk’s office.
(The vote for this motion appears on page 539.)
* FISCAL REPORT (Misc. #00232)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CHARTER TOWNSHIP OF LYON - OPTIONAL ACCELERATED PAYMENT SCHEDULE ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above-referenced resolution,
reports as follows:
1. $191,473.61 is available in the Environmental Infrastructure Fund,
under the Optional Accelerated Payment Schedule, to provide to
Lyon Township for this project; no additional appropriation is
required.
2. Once Lyon Township receives the $191,473.61 allocation, no further
payments from the Environmental Infrastructure Fund will be made
to the township.
3. The Committee recommends adoption of the resolution.
Chairperson, on behalf of the Finance Committee, I move acceptance of
the foregoing report.
FINANCE COMMITTEE
Commissioners Minutes Continued. September 21, 2000
535
MISCELLANEOUS RESOLUTION #00232
BY: Commissioner Ronald Colasanti, District #10
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CHARTER TOWNSHIP OF LYON - OPTIONAL ACCELERATED PAYMENT SCHEDULE ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an
Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous
Resolution #99093 in an effort to increase the share of dollars flowing into
infrastructure projects for the County and its cities, villages and townships
(CVTs); and
WHEREAS pursuant to Miscellaneous Resolution #00035, the Board of
Commissioners modified the Environmental Infrastructure Funds Disbursement
Policy by authorizing an Optional Accelerated Payment Schedule by which
communities may request their remaining years payment in advanced, at a
discounted rate, with the knowledge that no further payments will be made from
the Environmental Infrastructure Funds; and
WHEREAS pursuant to the Modified Disbursement Policy, Lyon Township has
requested use of the Optional Accelerated Payment Schedule to cover the cost
of a storm water management master plan; and
WHEREAS the Optional Accelerated Payment Schedule authorized amount of
funding for Lyon Township is $191,473.61 from the Environmental
Infrastructure Fund.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the projects submitted by the Charter Township of Lyon
as eligible for reimbursement from the Environmental Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes the use of the Optional
Accelerated Payment Schedule to pay Lyon Township the amount of $191,473.61
from the Environmental Infrastructure Fund (Account #90-263213-41000-3985). No
further payments from the Environmental Infrastructure Fund will be made to
the Township of Lyon after receipt of the $191,473.61.
Chairperson, I move the adoption of the foregoing resolution.
Ronald Colasanti,
District #10
Copy of Charter Township of Lyon’s Environmental Infrastructure Fund
Reimbursement Request on file in County Clerk’s office.
(The vote for this motion appears on page 539.)
* MISCELLANEOUS RESOLUTION #00233
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: PROSECUTING ATTORNEY AND SHERIFF'S DEPARTMENT – FISCAL YEAR 2001
OAKLAND COUNTY NARCOTICS ENFORCEMENT TEAM (NET) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Department of Community Health, Office of Drug Control
Policy has awarded the Oakland County Narcotics Enforcement Team (NET) grant
funding from the Byrne Formula Grant Program in the amount of $432,000 for the
period of October 1, 2000 through September 30, 2001; and
WHEREAS this is the tenth (10) year of grant acceptance for this
program; and
Commissioners Minutes Continued. September 21, 2000
536
WHEREAS Oakland County has been awarded a grant totaling $432,000
comprised of Federal funds, $216,000 (50%); State NET Funds, $54,572 (12.6%);
and County portion, $161,428 (37.4%), which has zero variance from the revised
application, for the grant period covering October 1, 2000 through
September 30, 2001; and
WHEREAS this grant will be used to continue the Oakland County’s
Narcotics Task Force Program, which investigates and prosecutes large-scale
drug conspiracies operating in Oakland County, as originally authorized under
the Anti-Drug Abuse Act (ADAA) of 1988; and
WHEREAS staffing is to remain at current levels and the required grant
match has been included in the Fiscal Year 2001 Finance Committee recommended
budget, no additional appropriation is required; and
WHEREAS the grant agreement has been processed through the County
Executive Contract Review Process and the Board of Commissioners Grant
Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts grant funding from the Department of Community Health,
Office of Drug Control Policy in the amount of $216,000, State NET Funds of
$54,572, and a County match of $161,428, for a total program cost of $432,000
covering October 1, 2000 through September 30, 2001.
BE IT FURTHER RESOLVED that the Chairperson of the Board of
Commissioners is authorized to execute the grant agreement and to approve any
grant extensions or changes, within fifteen percent (15%) of the original
award, which are consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate
the County to any future commitment and continuation of the special revenue
positions in the grant are contingent upon continued future levels of
grant funding.
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
Copy of the Office of Prosecuting Attorney, Oakland County Narcotics
Task Force Grant Application on file in County Clerk’s office.
REPORT (Misc. #00233)
BY: Fiscal Services Division
IN RE: PROSECUTING ATTORNEY – FISCAL YEAR 2001 OAKLAND COUNTY NARCOTICS
ENFORCEMENT TEAM
To the Chairperson, Oakland County Board of Commissioners
The Fiscal Services Division has reviewed the above-referenced grant
application and finds:
1) The Office of the Prosecuting Attorney is submitting a revised
application for the NET Grant.
2) This is the tenth (10) year of the grant application with Michigan
Department of Community Health through the Office of Drug Control
Policy. The Prosecuting Attorney is requesting funding of salaries
and fringe benefits for one (1) Principal Attorney, two (2)
Assistant Prosecuting Attorneys and one (1) Clerk position. This
is a reduction in the original application from three (3) to two
(2) in Assisting Prosecuting Attorney positions. The grant
application also includes funding for vehicles, supplies,
communications expenses, and building space costs. Equipment
requested in the original application is no longer included.
3) The granting period is October 1, 2000 through September 30, 2001.
4) The revised application requests funding in the amount of
$432,000, which is the same as the current award. Funding sources
are as follows: Federal Funds, $216,000 (50%), State (NET) Funds,
$54,572 (12.6%), and County Match, $161,428 (37.4%). This is
detailed in the attached Schedule A (Revised). Required County
match funds are maintained in account 211000-10000-2872 identified
on page 202 of the Biennial Budget and General Appropriations Act.
5) The Grant appears on page 338 of the Biennial Budget and General
Appropriations Act, as adopted and amended on September 23, 1999.
The Grant dollars are maintained in account 194408-10000.
Commissioners Minutes Continued. September 21, 2000
537
6) Application and acceptance of this grant does not obligate the
County to any future commitment and continuation of the special
revenue positions in the grant is contingent upon continued future
levels of grant funding.
FISCAL SERVICES DIVISION
Copy of attachments on file in County Clerk’s office.
(The vote for this motion appears on page 539.)
* MISCELLANEOUS RESOLUTION #00234
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY – FISCAL YEAR 2000 THIRD QUARTER
DEVELOPMENT APPROPRIATION TRANSFER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS all data processing development cost is incorporated as a single
appropriation within the non-departmental budget and then an amount equal to
the actual expense is transferred to the user department with a summary report
to the Finance Committee; and
WHEREAS the Department of Information Technology has determined the
Third Quarter Fiscal Year 2000 data processing development charges to be
$1,680,745 and the imaging development charge to be $47,909 for the General
Fund/General Purpose County departments; and
WHEREAS direct charges to Special Revenue and Proprietary fund
departments are $134,135 and non-county agencies are $26,665 for the Third
Quarter Fiscal Year 2000; and
WHEREAS an appropriation transfer to General Fund/General Purpose County
departments is needed to fund these development charges.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners has reviewed the Third Quarter Fiscal Year 2000 Data Processing
Development Report and approves the Third Quarter appropriation transfer and
budget amendments as specified on the attached schedule.
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
Copies of Information Technology, Data Processing Development Summary,
3rd Quarter 2000 and Information Technology – Reserve Fund, Development /
Support Detail – Third Quarter 2000 on file in County Clerk’s office.
Vote on Consent Agenda:
AYES: Appel, Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas,
Galloway, Garfield, Gregory, Law, McCulloch, McPherson, Melton, Millard,
Moffitt, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Amos. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolutions on the
Consent Agenda were adopted (with accompanying reports accepted).
REPORT (Misc. #00235)
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: RECOMMENDED FISCAL YEAR 2001 SALARY INCREASE FOR THE COUNTY
COMMISSIONERS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee recommends to amend the Fiscal Year 2001 Budget
document by increasing the 2000 salary of the County Commissioners by 7%,
effective January 1, 2001.
Further that no transfer of monies is required to fund these increases
since sufficient monies have been budgeted to the departmental salaries and
fringe benefit line item.
Commissioners Minutes Continued. September 21, 2000
538
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
PERSONNEL COMMITTEE
REPORT (Misc. #00235)
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: RECOMMENDED FISCAL YEAR 2001 SALARY INCREASE FOR THE COUNTY EXECUTIVE,
PROSECUTING ATTORNEY, COUNTY CLERK/REGISTER OF DEEDS, DRAIN COMMISSIONER,
SHERIFF AND COUNTY TREASURER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee recommends to amend the Fiscal Year 2001 Budget
document by increasing the 2000 salary of the County Executive,
Prosecuting Attorney, County Clerk/Register of Deeds, Drain Commissioner,
Sheriff and County Treasurer by 4% effective September 23, 2000.
Further that no transfer of monies is required to fund these increases
since sufficient monies have been budgeted to the departmental salaries and
fringe benefit line item.
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
PERSONNEL COMMITTEE
Commissioners Minutes Continued. September 21, 2000
539
REPORT (Misc. #00235)
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: RECOMMENDED FISCAL YEAR 2001 GENERAL SALARY INCREASES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee recommends to amend the Fiscal Year 2001 Budget
document in the following manner:
1. Increase the current salary ranges for salary grades 1-21 by 4.0%
for Fiscal Year 2001 to be effective September 23, 2000, which is
the beginning of the first pay period for Fiscal Year 2001.
2. Increase all remaining classifications not represented by
bargaining units by 4.0% including appointed officials, elected
officials, classes designated as exceptions to salary grades 1-21,
and part-time/hourly classes, but excluding:
• Appointed Board and Commission members; and
• Circuit, Probate and District Court Judges which are currently
at the maximum rate allowed; and
• Commissioners which will be addressed by a separate report; and
• Student, summer, and seasonal classifications which will be
addressed by a separate report.
3. Increase the following classifications as shown:
• Parks Helper and Student Engineer classifications shall be
increased by 10%; and
• Court Clerk, Law Clerk, and Judicial Law Clerk classifications
shall be increased by 8%; and
• General Helper classification increased to a flat rate of
$19,707.
4. Increase the classification of Chief Forensic Toxicologist by 10%
and remove it from the salary administration plan.
5. Increase the Fiscal Year 2000 rate of the following appointed
classifications as shown below:
FY2000 FY2001
Recommended Rates Recommended Rates
Minimum Maximum Minimum Maximum
Classification
Coord-Arts & Culture & Films 54,019 64,414 56,180 66,991
Dir-Comm & Min Affairs 54,019 64,414 56,180 66,991
Media & Comm Officer 54,019 64,414 56,180 66,991
South Oakland County Liaison 54,019 64,414 56,180 66,991
State Government Liaison 54,019 64,414 56,180 66,991
6. Retitle the classification of Public Health Program Coordinator to
Health Program Coordinator.
7. Reclassify one position in Children’s Village (16501-09175) from
Inmate Booking Clerk to a new classification titled
Children’s Village Intake Clerk.
8. Delete the following classifications from the County's Salary
Schedule because they are no longer utilized:
Commissioners Minutes Continued. September 21, 2000
540
Airport Manager FOC Support Specialist
Auditor II FOC Support Spec Supervisor
Buyer Trainee Information Clerk
Chief-Water & Sewer Operations Psychological Clerk
Circuit Court Service Officer Student Pharmacy Intern
Coord-EMS Quality Assurance Switchboard Supervisor
Department Clerk/Liaison Tax Description Supervisor
9. Further, that no transfer of monies is required to fund these
increases since sufficient monies have been budgeted to the
departmental salaries and fringe benefit line items.
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
PERSONNEL COMMITTEE
REPORT (Misc. #00235)
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: RECOMMENDED FISCAL YEAR 2001 SALARIES INCREASE FOR SUMMER, STUDENT,
AND SEASONAL CLASSIFICATIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee recommends to amend the 2001 Budget document by
increasing the summer, student, and seasonal classifications by 10%; and
Create a new summer classification of Student Epidemiologist at a flat
hourly rate of $14.4231; and
Further, that no transfer of monies is required to fund these increases
since sufficient monies have been budgeted to the departmental salaries and
fringe benefit line items.
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
PERSONNEL COMMITTEE
COUNTY OF OAKLAND
FISCAL YEAR 2001 BUDGET
GENERAL APPROPRIATIONS ACT
MISCELLANEOUS RESOLUTION #00235
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: FISCAL YEAR 2001 GENERAL APPROPRIATIONS ACT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Public Act 139 of 1973 (as
amended by Public Act 100 of 1980), the Unified Form of County Government Act,
and Public Act 621 of 1978, the Uniform Budgeting and Accounting Act for Local
Government, it is the responsibility of the Oakland County Board of
Commissioners to establish and adopt the annual County Budget and work
program; and
WHEREAS the Finance Committee received budget requests from all County
Departments, and has reviewed in detail the County Executive's Fiscal Year
2001 Budget Recommendation; and
WHEREAS the Finance Committee, after due deliberation, has formulated a
Recommended General Appropriations Act balancing total appropriations with
available resources at $474,025,058 for Fiscal Year 2001, a summary of which
was included in the Notice of Public Hearing published in newspapers of
general circulation; and
WHEREAS the further intent of this resolution is to maintain a budgetary
system for the County of Oakland on the same basis of accounting (generally
accepted accounting principles) as the actual financial information is
maintained; to define the powers and duties of the County's officers in
relation to that system; to designate the Chief Administrative Officer and
Fiscal Officer; and to provide that the Board of Commissioners and committees
thereof, as well as the Fiscal Officer, shall be furnished with information by
the departments, boards, commissions and offices relating to their financial
needs, revenues and expenditures/expenses, and general affairs; to prescribe a
disbursement procedure, to provide for an allotment system; and to provide
Commissioners Minutes Continued. September 21, 2000
541
remedies for refusal or neglect to comply with the requirements of this
resolution; and
WHEREAS the Circuit Court Mediation Fund (Miscellaneous Resolution
#90177) is used to cover the total cost of Attorney Mediators, with the
balance to be used for enhancement of Court operations as requested by the
Court and approved by the Board of Commissioners.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners
does hereby adopt and amend the Fiscal Year 2001 General Appropriations Act
recommended by the Finance Committee as advertised and placed in the
Clerk's Office for public inspection.
BE IT FURTHER RESOLVED that $900,000 of Cigarette Tax Revenue
distributed by the State to Oakland County under the authority of the Health
and Safety Fund Act, Public Act 264 of 1987, be divided between the Health
Division (11/17 or $582,352) and the Sheriff's Department (6/17 or $317,647).
BE IT FURTHER RESOLVED that funds from the Civil Mediation Account
(1-10100-201-011) be utilized to cover the total costs incurred in Fiscal Year
2001 for the Civil Mediation Program.
BE IT FURTHER RESOLVED that Road Improvement Funds may be released to
the Road Commission upon approval of the specific projects by the General
Government Committee of the Board of Commissioners.
BE IT FURTHER RESOLVED that the following policy be established
regarding administration of the Delinquent Tax Revolving Fund:
1) The Delinquent Tax Revolving Fund (DTRF) was established in
accordance with the provisions of Public Act 206 of 1893 (as
amended) for the purpose of paying local taxing units within the
County their respective shares of delinquent ad valorem real
property taxes, in anticipation of the collection of those taxes
by the County Treasurer. This policy statement, which encompasses
the precept of self-funding, ensures that utilization of
unrestricted DTRF funds does not impair the functional intent or
operational success of the DTRF as originally established.
2) To that end, at no time shall funds be diverted from the DTRF that
would cause the unrestricted balance to fall below a level that
would assure a prompt payment of all current and future
outstanding General Obligation Limited Tax Notes, as well as
assure the continued operation of the DTRF as specified in the
preceding paragraph.
3) Penalties and investment interest generated by the DTRF may be
transferred, in whole or in part, to the General Fund of the
County upon majority vote of the Board of Commissioners so long as
such transfer(s) meets the provisions of paragraph #2 above.
4) Any and all appropriations from unrestricted DTRF funds, excepting
penalties and investment interest, shall be limited to one-time
expenditures, as opposed to recurring operations.
5) Unless otherwise specified, appropriations from the DTRF shall be
considered long- or short-term advances (with specific time frames
detailed in the authorizing resolution), to be repaid with
interest as specified below.
6) Any appropriations from unrestricted DTRF funds, excepting
penalties and investment interest, not considered advances to be
repaid within a time certain shall require a two-thirds majority
vote of the Board of Commissioners.
7) All appropriations from unrestricted DTRF funds considered to be
advances to be repaid within a time certain shall require a
majority vote of the Board of Commissioners.
8) Terms and conditions of any and all advances from the DTRF shall
be specified in the authorizing resolution, including interest
obligations detailed as follows:
a. Interest on each payment will be based on the average
monthly rate paid during the term of the agreement by the
agent of the DTRF for that year's outstanding borrowing, or
b. In the event no borrowing occurs for the DTRF, principal and
interest payments will be made in accordance with the
previously established "Loan of County Funds Policy"
(Miscellaneous Resolution #89276) which requires Board
Commissioners Minutes Continued. September 21, 2000
542
approval of repayment terms at an interest rate no less than
the prevailing six-month Treasury Bill rate and that such
rates shall be computed and compounded quarterly.
BE IT FURTHER RESOLVED that the $4,100,000 in DTRF interest earnings,
budgeted in Fiscal Year 2001 for transfer to the General Fund, be used to
support the General Fund Transfer to the Capital Improvement Fund, covering
the cost of jail addition and renovation.
BE IT FURTHER RESOLVED that $1,000,000 (or one-half of the $2,000,000)
convention facility tax revenues distributed by the State to Oakland County
under the authority of the State Convention Facility Development Act, Public
Act 106 of 1985, be earmarked for substance abuse programs.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners,
in accordance with the requirements of Public Act 214 of 1899, as amended,
authorizes that .0004 mills Current Property Tax Levy be designated for the
purpose of funding Veterans' Services Soldier Relief.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
proposes to levy a millage rate of 4.1900 mills upon the total Taxable Value
of Real and Personnel Property so as to generate $177,404,500 to support the
Fiscal Year 2001 County General Fund/General Purpose Operating Budget.
BE IT FURTHER RESOLVED that $1,093,750 be transferred from the Millage
Reduction and Stabilization Fund to the General Fund to offset the
corresponding reduction in property tax revenue.
BE IT FURTHER RESOLVED that the Administrator - Equalization perform the
function of Equalization Director including the examination of the assessment
rolls of the several townships and cities within Oakland County to ascertain
whether the real and personal property in the respective townships and cities
has been equally and uniformly assessed at 50% of true cash value and to make
recommendation to that fact to the County Board of Commissioners.
Commissioners Minutes Continued. September 21, 2000
543
BE IT FURTHER RESOLVED that:
1. The County Executive is hereby designated the Chief Administrative
Officer of the County of Oakland and, further, that the Director
of Management and Budget and/or Deputy Director of Management and
Budget shall perform the duties of the Fiscal Officer as specified
in this resolution.
2. The Fiscal Officer shall provide an orientation session and
written instructions for preparing department budget requests.
These instructions shall include information that the
Fiscal Officer determines to be useful and necessary to assure
that the budgetary estimates of the agencies are prepared in a
consistent manner and the needs of the Board of Commissioners and
Committees are met.
3. Any offices, departments, commissions and boards of the County of
Oakland financed in whole or in part by the County of Oakland
shall transmit to the Fiscal Officer their estimates of the
amounts of money required for each activity in their respective
agencies, as well as their estimate of revenues that will be
generated from charges for services. They shall also submit any
other information deemed relevant by the Fiscal Officer and/or the
Board of Commissioners and committees thereof.
4. The Fiscal Officer shall prescribe forms to be used by the
offices, departments, commissions and boards of the County of
Oakland in submitting their budget estimates and shall prescribe
the rules and regulations the Fiscal Officer deems necessary for
the guidance of officials in preparing such budget estimates. The
Fiscal Officer may require that the estimates be calculated on the
basis of various assumptions regarding level of service. The
Fiscal Officer may also require a statement for any proposed
expenditure and a justification of the services financed.
5. The Fiscal Officer shall prepare estimates of revenue for each
budgeted fund, classified to show in detail the amount expected to
be received from each source. Estimates of expenditures and
revenues shall also be classified by character, object, function
and activity consistent with the accounting system classification.
6. The Fiscal Officer shall review the agency estimates with a
representative from each agency of the County of Oakland that has
submitted such estimates. The purpose of the review shall be to
clarify the estimates, ensure the accuracy, and to determine their
adherence to the policies previously enumerated by the Fiscal
Officer and the Board of Commissioners or committees thereof as
herein required.
7. The Fiscal Officer shall consolidate the estimates received from
the various agencies together with the amounts of expected
revenues and shall make recommendations relating to those
estimates which shall assure that the total of estimated
expenditures including an accrued deficit does not exceed the
total of expected revenues including an unappropriated surplus.
8. The recommended budget shall include at least the following:
(a) Expenditure data for the most recently completed fiscal year
and estimated expenditures for the current fiscal year,
(b) An estimate of the expenditure amounts required to conduct,
the government of Oakland County, including its budgetary
centers,
(c) Revenue data for the most recently completed fiscal year and
estimated revenues for the current fiscal year,
(d) An estimate of revenues, by source, to be raised or received
by Oakland County in the ensuing fiscal years,
(e) The amount of surplus or deficit from prior fiscal years,
together with an estimate of the amount of surplus or
deficit expected in the current fiscal year,
(f) An estimate of the amount needed for deficiency, contingent
or emergency purposes and the amounts needed to pay and
discharge the principal and interest of the debt of Oakland
County due in the ensuing fiscal years,
Commissioners Minutes Continued. September 21, 2000
544
(g) The amount of proposed capital outlay expenditures, except
those financed by enterprise, capital projects, or internal
service funds, including the estimated total costs and
proposed method of financing of each capital construction
project and the projected additional annual operating cost
and the method of financing the operating costs of each
capital construction project for three (3) years beyond the
fiscal year covered by the budget,
(h) An informational summary of projected revenues and
expenditures/expenses of any capital projects, internal
service, and enterprise funds,
(i) A comparison of the revenue and expenditure amounts in the
recommended budget to the budget previously adopted by the
Board of Commissioners with appropriate explanation of the
variances,
(j) Any other data relating to fiscal conditions that the Fiscal
Officer or the Board of Commissioners or committees thereof
consider to be useful in evaluating the financial needs of
the County.
9. Not less than ninety (90) days before the next succeeding fiscal
year, the County Executive shall transmit the recommended budget
to the County Board of Commissioners. The recommended budget
shall be accompanied by:
(a) A proposed general appropriations measure, consistent with
the budget, which shall set forth the anticipated revenue
and requested expenditure/expense authority in such form and
in such detail deemed appropriate by the Board of
Commissioners or committees thereof. No appropriations
measure shall be submitted to the Board of Commissioners in
which estimated total expenditures/expenses, including an
accrued deficit, exceed estimated total revenues, including
an available surplus.
(b) A budget message which shall explain the reasons for
increases or decreases in budgeted items compared with the
current fiscal year, the policy of the County Executive as
it relates to important budgetary items, and any other
information that the County Executive determines to be
useful to the Board of Commissioners in its consideration of
proposed appropriations.
(c) A comparison of the recommended budget to the current year
adopted budget, together with an analysis and explanation of
the variances therefrom, such variances being divided to
show the portion attributable to the current year budget
amendments and the portion resulting from the recommended
budget.
10. The County Board of Commissioners, or any committee thereof, may
direct the County Executive and/or other elected officials to
submit any additional information it deems relevant in its
consideration of the budget and proposed appropriations measure.
The Board of Commissioners or the committees thereof may conduct
budgetary reviews with the Fiscal Officer, and/or County
departments and divisions or agencies, etc., for the purpose of
clarification or justification of proposed budgetary items.
11. The County Board of Commissioners may revise, alter, or substitute
for the proposed general appropriations measure in any way, except
that it may not change it in a way that would cause total
appropriations, including an accrued deficit, to exceed total
estimated revenues, including an unappropriated surplus. An
accrued deficit shall be the first item to be resolved in the
general appropriations measure.
12. The County Board of Commissioners shall fix the time and place of
a public hearing to be held on the budget and proposed
appropriations measure. The Clerk/Register shall then have
published, in a newspaper of general circulation within the County
of Oakland, notice of the hearing and an indication of the place
Commissioners Minutes Continued. September 21, 2000
545
at which the budget and proposed appropriations measure may be
inspected by the public. This notice must be published at least
seven days before the date of the hearing.
13. No later than September 30, the Board of Commissioners shall pass
a general appropriations measure providing the authority to make
expenditures and incur obligations on behalf of the County of
Oakland. The supporting budgetary data to the general
appropriations measure shall include at least the following:
(a) Expenditure data for the most recently completed fiscal
year,
(b) The expenditures budget as originally adopted by the Board
of Commissioners for the current fiscal year,
(c) The amended current year appropriations,
(d) An estimate of the expenditure amounts required to conduct,
the government of Oakland County, including its budgetary
centers,
(e) Revenue data for the most recently completed fiscal year and
estimated revenues for the current fiscal year,
(f) Budgeted Revenue Estimates as originally adopted by the
Board of Commissioners for the current fiscal year,
(g) The amended current year Budgeted revenues,
(h) An estimate of revenues, by source, to be raised or received
by Oakland County in the ensuing fiscal year,
(i) The amount of surplus or deficit from prior fiscal years,
together with an estimate of the amount of surplus or
deficit expected in the current fiscal year,
(j) An estimate of the amount needed for deficiency, contingent
on emergency purposes, and the amounts needed to pay and to
discharge the principal and interest of the debt of Oakland
County due in the ensuing fiscal year,
(k) The amount of proposed capital outlay expenditures, except
those financed by enterprise, capital project, or internal
service funds, including the estimated total costs and
proposed method of financing of each capital construction
project and the projected additional annual operating cost
and the method of financing the operating costs of each
capital construction project for three (3) years beyond the
fiscal year covered by the budget,
(l) An informational summary of projected revenues and
expenditures/expenses of capital projects, internal service,
and enterprise funds,
(m) Any other data relating to fiscal conditions that the Board
of Commissioners considers to be useful in considering the
financial needs of the County,
(n) Printed copies of the Board of Commissioners Adopted Budget,
Financial Plan or any facsimile thereof shall contain all of
the above data unless otherwise approved by the Board of
Commissioners,
14. The Board of Commissioners may authorize transfers between
appropriation items by the County Executive or Fiscal Officer
within limits stated in the appropriations measure. In no case,
however, may such limits exceed those provided for in paragraph
#21 of this resolution.
15. A deviation from the original general appropriations measure shall
not be made without first amending the general appropriations
measure through action by the Board of Commissioners, except
within those limits provided for in paragraph #16 of this
resolution.
16. Appropriations accumulated at the following three summary levels
of expenditure within each County Division will be deemed maximum
authorization to incur expenditures: Controllable Personnel
Expenditures, Controllable Operating Expenditures, and
Non-Controllable Operating Expenditures (Internal Service Funds).
The County Executive or the Fiscal Officer shall exercise
supervision and control of all budgeted expenditures within these
Commissioners Minutes Continued. September 21, 2000
546
limits, holding expenditures below individual line-item
appropriations or allowing overruns in individual line-items
providing that at no time shall the net expenditures exceed the
total appropriation for Controllable Personnel and Operating
Expenses, respectively, for each division as originally authorized
or amended by the Board of Commissioners. The Fiscal Officer
shall submit to the Finance Committee a quarterly listing of new
governmental funded appropriations and internal service fund line
items created administratively which were not properly
classifiable. Line-item detail, division, unit or cost center
detail and allotments, which provide a monthly calendarization of
annual appropriations, as deemed necessary by the Fiscal Officer
shall be maintained and utilized as an administrative tool for
management information and cost control. The Fiscal Officer shall
not approve any expenditure beyond that necessary to accomplish
stated program or work objectives authorized in the general
appropriation measure as originally approved unless amended, in
which case the amendment takes precedence.
17. The Fiscal Officer shall maintain, for all budgeted funds,
appropriation ledger accounts in which are to be recorded such
expenditure encumbrances and obligations for the future payment of
appropriated funds as the Fiscal Officer may approve.
18. Each purchase order, voucher or contract of Oakland County shall
specify the funds and appropriation designated by number assigned
in the accounting system classification from which it is payable
and shall be paid from no other fund or appropriation. The
necessary amount of the appropriation from such account shall be
transferred pursuant to the provisions of this resolution to the
appropriate general appropriation account and the expenditure then
charged thereto.
19. No obligation shall be incurred against, and no payment shall be
made from, any appropriation account unless there is a sufficient
unencumbered balance in the appropriation and sufficient funds are
or will be available to meet the obligation. All capital
projects funded from the Capital Improvement Fund shall require
approval of the Board of Commissioners on recommendation of the
appropriate liaison committee (Planning and Building Committee)
prior to initiation of the project. Any obligation incurred or
payment authorized in violation of this resolution shall be void
and any payment so made illegal except those otherwise ordered by
court judgment or decree.
20. The Fiscal Officer, after the end of each quarter, shall transmit
to the Board of Commissioners a report depicting the financial
condition of budgeted operations, including, but not limited to:
(a) A forecast of actual revenues by major source compared with
budgeted revenues accompanied by an explanation of any
significant variances,
(b) A forecast of actual expenditures and encumbrances by
department compared with authorized appropriations
accompanied by an explanation of any significant variances,
and
(c) A forecast of actual expenditures, encumbrances and
transfers from each of the several non-departmental
appropriations accounts compared with authorized
appropriations accompanied by an explanation of any
significant variances.
21. Direct expenditure and/or transfers of any unencumbered balance or
any portion thereof in any appropriation for transfer account to
any other appropriations account may not be made without amendment
of the general appropriation measure as provided for in this
resolution, except that transfers within and between budgeted
funds and departments may be made by the Fiscal Officer in the
following instances:
(a) Transfers may be made from the non-departmental overtime
account and fringe benefit adjustment account to the
Commissioners Minutes Continued. September 21, 2000
547
appropriate departmental budget as specific overtime
requests are reviewed and approved by the Fiscal Services
Division. Additionally, overtime appropriations may be
transferred between divisions within a department at the
request of the Department Head, if authorized by the Fiscal
Officer or his designee.
(b) Transfers may be made from the non-departmental
appropriation accounts for Maintenance Department Charges
and Miscellaneous Capital Outlay to the appropriate
departmental budget as specific requests for these items are
reviewed and approved by the Fiscal Officer.
(c) Transfers may be made from the non-departmental
appropriation accounts Emergency Salaries and Summer Help as
specific requests for these items are reviewed and approved
by the Personnel Department.
(d) Fringe benefit rates shall be established annually in the
budget process to charge all General Fund/General Purpose,
Special Revenue and Proprietary funds for actual employer
fringe benefit costs. Such rates shall be sufficient to
meet all fringe benefit costs including sick leave and
annual leave accumulations, tuition reimbursement, employee
training, retirees' hospitalization and retirement
administration. All funds collected for Retirement, Tuition
Reimbursement, Social Security (FICA), Hospitalization for
active and retired employees, Disability, Dental, Optical,
and Life and Accident Insurance shall be transferred to the
Employee Fringe Benefit Fund as established by Miscellaneous
Resolution #81312. Sufficient funds shall be maintained in
the Employee Fringe Benefit Fund liability account for sick
leave and annual leave to cover the accumulated liability at
an amount equal to 50% of the sick leave accumulation and
100% of the annual leave accumulation, including applicable
Social Security (FICA) taxes thereon. All funds collected
by Workers' Compensation and Unemployment Compensation shall
be transferred to the Fringe Benefit Fund as established by
Miscellaneous Resolution #81012 and modified by
Miscellaneous Resolution #96024.
(e) An amount for capital improvements and rental charges for
principal payments on Building Authority bonds shall be
added to the Building Space Cost Allocation charges. Funds
collected as a result of these charges shall be accumulated
in the Facilities Maintenance and Operations Fund for
subsequent transfer to the Capital Improvement Fund and
Building Authority Fund. The transfer of these funds to the
Capital Improvement Fund and Building Authority Fund shall
not be made prior to September 30, without approval from the
Finance Committee of the Board of Commissioners.
(f) Transfers may be made from the non-departmental accounts for
the Department of Information Technology or from any other
source of funds, for computer hardware and/or software only
with prior approval by the Finance Committee. Each proposal
for the transfer of funds must be supported in writing with
cost justification and an itemization of the requested
hardware and software. The Director of Information
Technology shall present such proposals as required to the
Finance Committee as they are developed. The Fiscal Officer
shall report such amendments to the Finance Committee as a
formal part of the County Executive's Quarterly
Financial Forecast.
(g) (1) Annually, from Fiscal Year 1999 through Fiscal Year
2003, $5,000,000.00 will be transferred from the
Delinquent Tax Revolving Fund to the General Fund to
fund the previously established Environmental
Infrastructure Fund (#263). These funds will then be
allocated and transferred from the General Fund
Commissioners Minutes Continued. September 21, 2000
548
Operating Transfer account (#90-310000-41000-8001) to
the Environmental Infrastructure Fund. The allocation
of the Environmental Infrastructure Fund to local
cities, villages and townships (CVTs) will be based
upon criteria established by the Board of
Commissioners. The total allocation, however, to any
approved CVT will coincide with an allocation that is
based 50% on the percentage each CVTs State Taxable
Value (STV) to the County’s total taxable value for
the most recently completed assessment year, and 50%
on the percentage of each CVTs population, to the
County’s total population based on the most recently
completed Decennial Census.
(2) The remaining portions for Fiscal Year 2001 through
2003 ($13,127,000) is authorized to be transferred
from the Delinquent Tax Revolving Fund to implement an
Optional Accelerated Payment Schedule for
Environmental Infrastructure Fund distributions. The
allocation of funds for those CVTs that choose the
Optional Accelerated Payment Schedule will be based on
50% of the percentage of each CVTs State Taxable Value
(STV) to the County's total taxable value for the most
recently completed assessment year, and 50% on the
percentage of each CVTs population, to the County's
total population based on the most recently completed
Decennial Census
(3) Finally, any final expenditure and transfer shall be
done in conformance with State law.
(h) Transfers (advances) may be made as necessary from the Drain
Revolving Fund to Drain Construction Funds and Drain
Maintenance Funds as short term advances for costs incurred
such as preliminary engineering fees and ongoing maintenance
costs. Costs incurred by Drain Maintenance Funds and Drain
Construction Funds will be repaid by the Drain Fund through
assessments. Specific requests will be reviewed and
approved by the Fiscal Officer.
(i) A transfer of any or all of the appropriation allocated
under the Non-Departmental account for Legislative Expense
(#90-290000-25000-3064) shall not be made to any
departmental budget without adoption of an Oakland County
Board of Commissioners resolution.
22. The Board of Commissioners may make supplemental appropriations by
amending this general appropriations measure as provided by this
resolution, provided that revenues in excess of those anticipated
in the original general appropriations measure become available
due to:
(a) An unobligated surplus from prior years becoming available;
(b) Current year revenue exceeding original estimate in amounts
sufficient enough to finance increased appropriations. The
Board of Commissioners may make a supplemental appropriation
by increasing the dollar amount of an appropriation item in
the original general appropriations measure or by adding
additional items. At the same time the estimated amount
from the source of revenue to which the increase in revenue
may be attributed shall be increased, or other source and
amount added in a sum sufficient to equal the supplemental
expenditure amount. In no case may such appropriations
cause total estimated expenditures, including an accrued
deficit, to exceed total estimated revenues, including an
unappropriated surplus.
23. Whenever it appears to the County Executive or the Board of
Commissioners that actual and probable revenues in any fund will
be less than the estimated revenues upon which appropriations from
such fund were based, the County Executive shall present to the
Board of Commissioners recommendations which, if adopted, will
Commissioners Minutes Continued. September 21, 2000
549
prevent expenditures from exceeding available revenues for the
current fiscal year. Such recommendations shall include proposals
for reducing appropriations, increasing revenues, or both. After
receiving the recommendations of the County Executive for bringing
appropriations into balance with estimated revenues, the Board of
Commissioners shall amend the general appropriations measure to
reduce appropriations or shall approve such measures necessary to
provide revenues sufficient to equal appropriations, or both.
24. All appropriations are annual and the unexpended portion shall
lapse at year-end. Encumbrances and Appropriations Carried
Forward will be recorded as a reservation of fund balance and the
subsequent year's budget amended to provide authority to complete
these transactions. Appropriations shall not be carried forward
for more than six (6) months into the budget year following the
year in which they were originally appropriated. A status report
on Appropriations Carried Forward, as required by Miscellaneous
Resolution #93156, will be incorporated as an integral part of the
ensuing year's Second Quarter Financial Forecast for the purposes
of determining their continuation for the remainder of the year.
The recommended year-end budget amendment shall be supported with
a statement of revenues and expenditures and operating surplus or
deficit which shall contain the following data: (1) budget as
adopted; (2) budget amendments; (3) budget as adjusted; (4)
revenues and expenditures, operating surplus or deficit; (5)
accrued revenue and expenditures; (6) transfers; (7) total
revenues and expenditures and transfers, operating surplus or
deficit, including accruals and transfers; (8) encumbrances; (9)
appropriations carried forward; (10) total revenues and
appropriations utilized, operating surplus or deficit, including
encumbrances and appropriations carried forward; (11) balance of
revenues not collected, unencumbered appropriation balance,
operating surplus or deficit; (12) detail of adjustments to
designated and undesignated fund balance, detail of adjustment to
reserves and/or any other utilization of surplus; (13) final
surplus or deficit or undesignated fund balance carried forward to
the subsequent year's budget.
25. A member of the Board of Commissioners, the County Executive, any
elected officer, the Fiscal Officer, any other administrative
officer or employee of Oakland County shall not: (1) create a
debt, incur a financial obligation on behalf of the County against
an appropriation account in excess of the amount authorized, (2)
apply or divert money of the County for purposes inconsistent with
those specified in this general appropriations measure as approved
and amended by the Board of Commissioners, nor (3) forgive a debt
or write off an account receivable without appropriate
authorization of the Board of Commissioners, as described in
Miscellaneous Resolution #93135. Specifically, application of the
foregoing Bad Debt Write Off Policy shall be invoked for all
amounts in excess of $1,000; transactions of a lesser amount shall
be considered within the administrative authority of the Fiscal
Officer. Furthermore, the Fiscal Services Division must submit to
the Board of Commissioners, as part of the quarterly financial
report, a listing of all bad debt write offs occurring during the
preceding three months. In addition, transactions relating to
Inmate Prisoner Billings which are billed in excess of ability to
pay, as determined by the Reimbursement Division, are hereby
authorized to be adjusted in accordance with Public Act 212 of
1994 with the resultant amount of the write-off subsequently
reported to the Board of Commissioners as part of the Quarterly
Financial Report. Also, within the administrative authority of the
Fiscal Officer and with the general approval of the Court, Circuit
Court and Probate Court financial orders for $2,500 or less may be
reduced and amended by the Reimbursement Division based on an
individual’s ability to pay. Waiver of fees in excess of $2,500
shall require the approval of the Court. Except as otherwise
Commissioners Minutes Continued. September 21, 2000
550
stated in the General Appropriations Act, funds shall not be
expended without specific appropriation or other appropriate
action by the Board of Commissioners from reserved, designated or
undesignated fund equity; from balance sheet accounts for the
purchase of fixed assets not cited in paragraph 26 of the General
Appropriations Act, non-routine prepaid items or non-routine
obligations related to a specific appropriation; or from funds not
budgeted.
26. All Internal Service Fund budgets that have depreciable assets
shall have a capital budget with detail supporting the amount of
annual depreciation therein included, as well as a fiscal plan for
replacing, upgrading or disposing of those assets.
27. The budgetary system shall be maintained on the same basis of
accounting (generally accepted accounting principles) as the
actual financial information is maintained.
28. Any violation of the general appropriations measure by the
County Executive, the Fiscal Officer, any administrative officer,
employee or member of the Board of Commissioners detected through
application of generally accepted accounting procedures utilized
by Oakland County or disclosed in an audit of the financial
records and accounts of the County shall be filed with the State
Treasurer and reported by the State Treasurer to the
Attorney General. Pursuant to Public Act 621 of 1978, the Uniform
Budgeting Act, the Attorney General shall review the report and
initiate appropriate action against the person or persons in
violation. For use and benefit of the County of Oakland, the
Attorney General or Prosecuting Attorney may institute a civil
and/or criminal action in a court of competent jurisdiction for
the recovery of County funds disclosed by an examination to have
been illegally expended or collected as a result of malfeasance,
and for the recovery of public property disclosed to have been
converted or misappropriated.
29. The provisions of this act shall be applied to the General Fund
and all Special Revenue and Proprietary Funds of the County,
including Enterprise Funds and Internal Service Funds.
BE IT FURTHER RESOLVED that as a condition of appropriation to a
Community Mental Health Authority, the Community Mental Health Authority shall
submit to an annual performance audit by an entity to be selected by the Board
of Commissioners with the parameters of said annual performance audit to be
determined by the County’s Audit Committee.
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution which embodies the Fiscal Year 2000 General
Appropriations Act as detailed in the Fiscal Year 2001 Budget document,
including subsequent amendments.
FINANCE COMMITTEE
Moved by Douglas supported by Moffitt the four (4) Personnel Committee
Reports be accepted.
A sufficient majority having voted therefor, the reports were accepted.
Moved by Douglas supported by Moffitt the resolution be adopted.
Moved by Douglas supported by Moffitt the resolution be amended to
coincide with the recommendations in the four (4) Personnel Committee Reports.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas, Galloway,
Garfield, Gregory, Law, McCulloch, McPherson, Melton, Millard, Moffitt,
Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Amos, Appel. (22)
NAYS: None. (0)
Commissioners Minutes Continued. September 21, 2000
551
A sufficient majority having voted therefor, the Fiscal Year 2001 –
Fiscal Year 2002 Budget and General Appropriations Act resolution, as amended,
was adopted.
MISCELLANEOUS RESOLUTION #00222
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: BOARD OF COMMISSIONERS - 2000 COUNTY GENERAL FUND PROPERTY TAX AND
PARKS & RECREATION TAX RATES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County has a fixed millage rate of 5.26 mills and a voted
.25 mill for Parks & Recreation; and
WHEREAS the Huron-Clinton Metro Parks Authority has requested the County
to apportion a .25 mill property tax rate; and
WHEREAS Michigan Law (MCL 211.34d(16) permanently reduced the County's
Maximum Allowable Tax Rate to the 2000 "Headlee" rollback (Article 9, Section
31 of the Michigan Constitution) tax rate of 4.3688 mills, a Parks &
Recreation maximum allowable tax rate of .2376 mill and a Huron-Clinton
Authority maximum allowable tax rate of .2202 mill; and
WHEREAS Public Act 42 of 1995, "Truth in Budgeting" Act, allows the
County Board of Commissioners to hold a single public hearing as a
prerequisite to both approval of the Property Tax Levy and Budget adoption, if
the recommended property tax rate necessary to support the ensuing year’s
operating budget is included in the General Appropriations Act; and
WHEREAS the Board of Commissioners, by Miscellaneous Resolution #95265,
created the Millage Reduction and Stabilization Fund which accumulated a
balance of $4,375,000 attributable to cost saving measures implemented over
time; and
WHEREAS the Board of Commissioners and County Executive were desirous of
utilizing these funds to further reduce the Property Tax Rate below the 1996
rate of 4.3805 mills by .03 mill which would consume the accumulated balance
over a four (4) year time frame, through Tax Year 2000, without jeopardizing
the County’s ability to deliver quality public services; and
WHEREAS the Board of Commissioners, upon the recommendation of the
County Executive, adopted Miscellaneous Resolution #98217 establishing a 1998
County Property Tax rate of 4.1900 mills, .273 mills less than the Maximum
Allowable Tax Levy as constrained by State law, equivalent to a total tax
reduction of $10.7 million in 1998 and $9.6 million in 1999, respectively; and
WHEREAS the County Executive recommends that the County tax rate be set
at 4.1900 mills, same as the 1998 and 1999 millage rates, .1788 mill below the
Maximum Allowable Tax Levy as constrained by State law, equivalent to a total
tax reduction of $7.9 million; and
WHEREAS the Finance Committee recommends that the 2000 County General
Fund Property Tax rate be set at 4.1900 mills, .1788 mill below the maximum
allowable tax rate; the Oakland County Parks & Recreation Tax rate be set at
.2376 mill, the maximum allowable tax rate; and the Huron-Clinton Metro Park
Authority Tax rate be set at .2202 mill, the maximum allowable tax rate; and
WHEREAS $185,913,488 is the estimated amount of the 2000 County General
Fund Budget to be raised by taxation based on the 2000 Taxable Value of all
property located in Oakland County ($44,370,760,909) at the recommended rate
of 4.1900 mills, together with the .2376 mill for Parks & Recreation of
$10,542,493 and the .2202 mill for the Huron-Clinton Authority of $9,770,442.
NOW THEREFORE BE IT RESOLVED that each Supervisor of the various
townships and Assessing Officers of the several cities of Oakland County are
authorized and directed to spread on their respective township or city tax
rolls for the year 2000 the following tax rates to be applied to the 2000
Taxable Value of all property located within their respective jurisdictions:
2000 County Voted for Huron-Clinton
General Property Tax Levy Parks & Recreation Park Authority
4.1900 Mills .2376 Mill .2202 Mill
Chairperson, on behalf of the Finance Committee, I move adoption of the
foregoing resolution.
FINANCE COMMITTEE
Moved by Douglas supported by Sever the resolution be adopted.
Commissioners Minutes Continued. September 21, 2000
552
AYES: Colasanti, Coleman, Dingeldey, Douglas, Galloway, Garfield,
Gregory, Law, McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht, Palmer,
Patterson, Sever, Suarez, Taub, Amos, Appel, Causey-Mitchell. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #00236
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: NOTICE TO CHARTER TOWNSHIP OF HIGHLAND THAT OAKLAND COUNTY EXEMPTS ITS
AD VALOREM PROPERTY TAXES FROM CAPTURE FOR THEIR PROPOSED DOWNTOWN DEVELOPMENT
AUTHORITY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS 1975 Public Act 197, provides for the establishment of Downtown
Development Authorities (DDA); and
WHEREAS pursuant to statute, a municipality may create a DDA when it has
determined that it is necessary for the best interests of the public to halt
property value deterioration and increase property tax valuation where
possible in its business district…; and
WHEREAS the Oakland County Treasurer was notified by the Charter
Township of Highland of its intent to establish a DDA; and
WHEREAS a public hearing was held on August 23, 2000, in the Charter
Township of Highland Hall to consider the adoption of a proposed ordinance to
establish a DDA; and
WHEREAS pursuant to Section 3(3) of 1975 Public Act 197, as amended,
M.C.L.A. 125.1653(3), a governing body of a taxing jurisdiction levying ad
valorem property taxes that would otherwise be subject to capture, may exempt
its taxes from capture by adopting a resolution to that effect and filing a
copy with the clerk of the municipality proposing to create the authority, not
more than 60 days after a public hearing on the adoption of the proposed
ordinance creating an authority; and
WHEREAS the statutorily mandated 60 day time period within which the
county must act to preserve its right to exempt its taxes from capture forces
the County to make its tax exemption determination before a detailed downtown
development plan has been prepared and adopted by a municipality, making
responsible determinations as to the proposed DDA compliance with State
statute(s) and evaluations of fiscal impact on County revenues both premature
and speculative; and
WHEREAS the Ad Hoc Review Committee, faced with the legal mandate that
the County act on the issue of tax capture exemption within 60 days of
August 23, 2000, and concerned both with the proposed Charter Township of
Highland’s DDA’s consistency with State statute and the speculative nature of
the impact of the projected revenue loss to the County, has recommended that
the County of Oakland exempt its taxes from capture by the proposed Charter
Township of Highland’s Downtown Development Authority; and
WHEREAS the Ad Hoc Review Committee further recommends that the County,
through the appropriate County departments and officials, offer to work with
the Charter Township of Highland so that a downtown development strategy
benefiting both the Township and the County may be developed and, if
appropriate, presented to the Board of Commissioners.
NOW THEREFORE BE IT RESOLVED that pursuant to Section 3(3) of 1975
Public Act 197, as amended, M.C.L.A. 125.1653(3), the Oakland County Board of
Commissioners hereby exempts its taxes from capture by the proposed Charter
Township of Highland’s Downtown Development Authority.
BE IT FURTHER RESOLVED that the County, through the appropriate County
departments and officials, offers to work with the Charter Township of
Highland in creating a downtown development authority consistent with county
criteria and State law.
BE IT FURTHER RESOLVED that provided that the Charter Township of
Highland demonstrates to the County that the proposed DDA complies with all
statutory requirements under 1975 Public Act 197, the County may review and
negotiate with the Township a mutually beneficial agreement to enhance the
economic development of both the County and the Township.
Commissioners Minutes Continued. September 21, 2000
553
BE IT FURTHER RESOLVED that the County Clerk is directed to file a copy
of this resolution with the Clerk of the Charter Township of Highland, before
October 20, 2000.
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
Moved by Douglas supported by Colasanti the resolution be adopted.
AYES: Coleman, Dingeldey, Douglas, Galloway, Garfield, Gregory, Law,
McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht, Palmer, Patterson,
Sever, Suarez, Taub, Amos, Appel, Causey-Mitchell. (21)
NAYS: Colasanti. (1)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #00237
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: MANAGEMENT AND BUDGET/PURCHASING DIVISION – APPROPRIATION FOR @CCESS
OAKLAND MARKET RESEARCH CONTRACT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS as provided by Public Act 462 of 1996 – Enhanced Access to
Public Records Act, the Board of Commissioners, by approving Miscellaneous
Resolution #97165 on August 14, 1997, adopted the Oakland County Enhanced
Access to Public Records Policy; and
WHEREAS the Board of Commissioners, by Miscellaneous Resolution #99167
approved July 15, 1999, authorized a professional services contract for
enhanced access marketing with Caponigro Public Relations, Inc. for $100,000
for the period August 1, 1999 through July 31, 2000; and
WHEREAS several products, including Residential Property Profile,
Residential Property Analyzer and Delinquent Tax Statements, have been
successfully implemented and are reaching their target markets; and
WHEREAS over 83 million Americans, nearly 31 percent of the Country’s
population, have on-line access, according to IntelliQuest, a provider of
information regarding technology services; and
WHEREAS additional market research is needed to clearly identify market
challenges and opportunities through the perspective of existing and potential
customers, as well as to help in making more informed decisions about future
@ccess Oakland products, pricing and promotion issues; and
WHEREAS at the request of Administration, Caponigro Public Relations,
Inc. has submitted a proposal to perform additional market research in the
form of focus group analysis, including existing and potential customers, over
a three month time frame at a cost of $42,785; and
WHEREAS revenues generated from current @ccess Oakland products are
sufficient to defray the cost of the additional market research; and
WHEREAS the County Executive recommends approval of this resolution.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the engagement of Caponigro Public Relations, Inc.
through a professional services contract to perform additional market research
for the County’s @ccess Oakland program at a cost not to exceed $42,785.
BE IT FURTHER RESOLVED that the Fiscal Year 2001 Budget be amended
as follows:
Information Technology Revenue: Amount
18-636171-25000-0979 Enhanced Access $ 42,785
Information Technology Expense:
18-636172-15000-3348 Professional Services $ 42,785
$ -0-
Chairperson, on behalf of the Finance Committee, I move adoption of the
foregoing resolution.
FINANCE COMMITTEE
Moved by Douglas supported by Galloway the resolution be adopted.
Commissioners Minutes Continued. September 21, 2000
554
AYES: Dingeldey, Douglas, Galloway, Garfield, Gregory, Law, McCulloch,
McPherson, Melton, Millard, Moffitt, Obrecht, Palmer, Patterson, Sever,
Suarez, Taub, Amos, Appel, Causey-Mitchell, Colasanti, Coleman. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #00220
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF’S DEPARTMENT – CRIMINAL JUSTICE RECORDS IMPROVEMENT GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to Miscellaneous Resolution #98126, the Sheriff’s
Department, in conjunction with existing and potential Livescan agencies,
applied to the Michigan Department of Community Health, Office of Drug Control
Policy, for $302,017 for Fiscal Year 2001; and
WHEREAS the application included $302,017 (75%) in Federal funds with
matching dollars of $100,673 (25%), for total project funding of $402,690; and
WHEREAS the 25% matching dollars of $100,673 are split as follows: a
local match from the benefiting communities of $90,606 (90%) and a Oakland
County match of $10,067 (10%); and
WHEREAS the grant award is in the same amount as the application with no
variance from original application; and
WHEREAS there is sufficient funding available within the Sheriff’s
Department budget to cover the County match; and
WHEREAS this grant is part of a continuing effort by the Sheriff’s
Department to ensure complete and accurate transmission of data to Michigan
State Police Central Records, and to convert law enforcement agencies from a
paper based record submission process to a fully electronic process. This
project will include the Oakland County Prosecutor’s Office, thirteen current
“Livescan” law enforcement agencies, and thirteen new Oakland County law
enforcement agencies also willing to commit their resources, as described in
the application; and
WHEREAS acceptance of this contract does not obligate the County to any
future commitment; and
WHEREAS the contract has been approved in accordance with the County
Executive’s Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts the Office of Drug Control Policy grant from the
Michigan Department of Treasury in the total amount of $302,017.
BE IT FURTHER RESOLVED that the following budget amendments be made:
Revenue FY2001
1-272-23-XXXXXX-XXXXX-0171 Grants Federal $302,017
1-272-23-XXXXXX-XXXXX-0167 Local Match 90,606
2-101-43-023101-10000-2872 Grant Match 10,067
Total Revenues $402,690
Expenditures Grant Fund xxx
2-23-272-XXXXXX-XXXXX-4172 Materials & Supplies $ 700
2-23-272-XXXXXX-XXXXX-2572 Contracted Services 2,500
2-23-272-XXXXXX-XXXXX-4100 Expendable Equipment 399,490
Total Expenditures $402,690
Net Revenues and Expenditures $ 0
BE IT FURTHER RESOLVED that continuation of this program is contingent
upon continued grant funding.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to
execute the agreement and approve changes and extensions not to exceed fifteen
(15%) percent, which is consistent with the agreement as originally approved.
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
Moved by Douglas supported by Gregory the resolution be adopted.
Commissioners Minutes Continued. September 21, 2000
555
AYES: Douglas, Galloway, Garfield, Gregory, Law, McCulloch, McPherson,
Melton, Millard, Moffitt, Obrecht, Palmer, Patterson, Sever, Suarez, Taub,
Amos, Appel, Causey-Mitchell, Colasanti, Coleman, Dingeldey. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #00238
BY: General Government Committee, Shelley Goodman Taub, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - GRANT APPLICATION FOR
POLLUTION PREVENTION GRANT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS funding is available from the Michigan Department of
Environmental Quality for pollution prevention activities targeting critical
pollutants; and
WHEREAS this grant will involve a partnership with Oakland Schools to
address the excess and unused chemicals in schools that can create a hazard or
danger to students; and
WHEREAS this demonstration project could then be used by other school
districts throughout the State as a pollution prevention model; and
WHEREAS the grant is broken into two phases and the grant period is for
two years; and
WHEREAS Phase I (Year One) of the grant will be to train high school
Science/Chemistry teachers to survey for chemicals in the schools and assess
the current need for those chemicals; and
WHEREAS Phase II of the grant (Year Two) would be to develop a model to
clear the schools of the unneeded/unusable chemicals present and develop a new
system for ordering the chemicals; and
WHEREAS the creation of one (1) Special Revenue PTNE (1000 hour) Public
Health Senior Sanitarian position and one (1) Special Revenue PTNE (1000 hour)
Clerk III position are required to support this program; and
WHEREAS acceptance of this grant does not obligate the County to any
future commitment; and
WHEREAS of the total estimated project cost of $359,198 for two years,
grant funding will consist of $271,067 and a local match is required of a
minimum of 25% of the grant funding; and
WHEREAS the County Match requirement will be satisfied through in-kind
services provided by Oakland Schools and Oakland County Health Division staff.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the application for two year funding for the Pollution
Prevention Grant in the amount of $271,067, with a County Match of $88,131.
BE IT FURTHER RESOLVED that services associated with this program be
contingent upon continued grant funding at a level sufficient to maintain
the program.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Moved by Taub supported by McPherson the resolution be adopted.
AYES: Galloway, Garfield, Gregory, Law, McCulloch, McPherson, Melton,
Millard, Moffitt, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Amos,
Appel, Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #00239
BY: General Government Committee, Shelley Goodman Taub, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - APPLICATION FOR BEACH
MONITORING GRANT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Health Division is applying to the Michigan
Commissioners Minutes Continued. September 21, 2000
556
Department of Environmental Quality for a Beach Monitoring Grant using
Fiscal Year 2000 Clean Michigan Initiative Clear Water Fund monies; and
WHEREAS EPA is interested in a valid quick test (six-hour test) for the
E-coli organism in surface water testing for nationwide use; and
WHEREAS this grant will involve a proposal called “A Comparative Study:
Six-hour E-Coli Test vs. Colilert Testing for Bathing Beaches”; and
WHEREAS the study will be conducted in partnership with the National
Exposure Research Lab, EPA Office in Cincinnati, Ohio; and
WHEREAS the Oakland County Health Division Lab, which tests the bathing
beach water using the Colilert test will also be a key partner in the results
of this project; and
WHEREAS the Oakland County Health Division would employ a Student
Sanitarian to collect samples, data collection and analyze the results of the
six-hour test; and
WHEREAS portable field equipment would be purchased to test the
samples; and
WHEREAS the creation of one (1) Special Revenue (520 hour) Public Health
Student Sanitarian position is required to support this program; and
WHEREAS application for this grant does not obligate the County to any
future commitment; and
WHEREAS of the total estimated project cost of $16,444.53 grant funding
will consist of $12,303.48 and a local match is required of a minimum of
25%; and
WHEREAS the County Match requirement will be satisfied through in-kind
services provided by Oakland County Health Division staff.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the application for funds for the Pollution Prevention
Grant in the amount of $12,303.48, with a County Match of $4,141.05.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Moved by Taub supported by McCulloch the resolution be adopted.
AYES: Garfield, Gregory, Law, McCulloch, McPherson, Melton, Millard,
Moffitt, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Amos, Appel,
Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas, Galloway. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #00240
BY: General Government Committee, Shelley Goodman Taub, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - INTER-GOVERNMENTAL
CONTRACT BETWEEN THE COUNTY OF OAKLAND AND THE OAKLAND COUNTY COMMUNITY MENTAL
HEALTH AUTHORITY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Health Division, Office of Substance Abuse
Services, provides substance abuse services under a contract with the Michigan
Department of Community Health (MDCH); and
WHEREAS effective September 30, 1999, the Health Division discontinued
its obligation to provide substance abuse services for Medicaid recipients
under contract to MDCH; and
WHEREAS the Oakland County Health Division continued to contract with
MDCH to provide substance abuse treatment services for Oakland County
residents who were low income, uninsured, non-Medicaid recipients; and
WHEREAS MDCH and the Oakland County Community Mental Health Authority
(OCCMHA) subsequently entered into a contract to provide substance abuse
services to Medicaid recipients; and
WHEREAS the Oakland County Health Division has been providing substance
abuse services to Medicaid recipients and is willing to continue this service
subject to the terms and conditions outlined in an inter-governmental
agreement; and
Commissioners Minutes Continued. September 21, 2000
557
WHEREAS an Inter-Governmental Contract between the County of Oakland and
the Oakland County Community Mental Health Authority was negotiated for the
Health Division by Corporation Counsel and the Department of Human Services;
and
WHEREAS Oakland County Health Division, as the designated Coordinating
Agency for Oakland County, has the capacity to administer Medicaid funds and
to deliver services through a treatment network of substance abuse
providers; and
WHEREAS the Inter-Governmental Contract covers the period
January 1, 2000 to September 30, 2000; and
WHEREAS the Contract calls for OCCMHA to pay to Oakland County
$136,226.30 per month for the term of the agreement, plus a one-time payment
of $80,732.90, for a total of $1,306,769.60; and
WHEREAS acceptance of these funds does not obligate the County to any
future commitment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts the funds as specified in the Inter-Governmental
Contract between the County of Oakland and the Oakland County Community Mental
Health Authority in the amount of $1,306,769.60, effective January 1, 2000
through September 30, 2000.
BE IT FURTHER RESOLVED that services associated with this contract be
contingent upon continued funding at a level sufficient to maintain
the services.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to
execute the agreement and approve changes and extensions not to exceed fifteen
percent (15%) which is consistent with the agreement as originally approved.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
FISCAL NOTE (Misc. #00240)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - INTER-GOVERNMENTAL
CONTRACT BETWEEN THE COUNTY OF OAKLAND AND THE OAKLAND COUNTY COMMUNITY MENTAL
HEALTH AUTHORITY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. Effective September 30, 1999 the Department of Human Services
Health Division discontinued its obligation to provide substance
abuse services for Medicaid recipients under contract to the
Michigan Department of Community Health (MDCH).
2. These services included substance abuse treatment for
Oakland County residents who were low income, uninsured, and non-
Medicaid recipients.
3. The MDCH and the Oakland County Community Health Authority
(OCCMHA) subsequently entered into a contract agreement to provide
substance abuse services to Medicaid recipients.
4. The Inter-Governmental contract covers the period from
January 1, 2000 to September 30, 2000.
5. This contract calls for OCCMHA to pay Oakland County $136,226.30
per month for the term of the agreement, plus a one-time payment
of $80,732.90, for a total of $1,306,769.60
6. Funding relating to the acceptance of this agreement has been
included in the Fiscal Year 2000 budget, no budget amendments
are required.
FINANCE COMMITTEE
Moved by Taub supported by Amos the resolution be adopted.
AYES: Gregory, Law, McCulloch, Melton, Millard, Moffitt, Obrecht,
Palmer, Patterson, Sever, Suarez, Taub, Amos, Appel, Causey-Mitchell,
Colasanti, Coleman, Dingeldey, Douglas, Galloway, Garfield. (21)
NAYS: None. (0)
Commissioners Minutes Continued. September 21, 2000
558
A sufficient majority having voted therefor, the resolution was adopted.
REPORT (Misc. #00241)
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/CHILDREN’S VILLAGE DIVISION - CHILDREN’S
VILLAGE SCREENING PROJECT, FORMERLY CALLED "SEXUALLY TRANSMITTED DISEASE
PREVALENCE AND REPRODUCTIVE HEALTH SERVICES FOR ADOLESCENT WOMEN IN SPECIAL
SETTINGS" GRANT ACCEPTANCE – GREATER THAN 15%
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above-mentioned resolution
on September 21, 2000, recommends to the Oakland County Board of Commissioners
the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #00241
BY: General Government Committee, Shelley G. Taub, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/CHILDREN’S VILLAGE DIVISION – CHILDREN’S
VILLAGE SCREENING PROJECT, FORMERLY CALLED "SEXUALLY TRANSMITTED DISEASE
PREVALENCE AND REPRODUCTIVE HEALTH SERVICES FOR ADOLESCENT WOMEN IN SPECIAL
SETTINGS" GRANT ACCEPTANCE – GREATER THAN 15%
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Community Health (MDCH) has requested
Children’s Village to conduct the pilot project for the State, focusing on the
intent of the grant; and
WHEREAS the funding period for this grant is October 1, 2000, through
September 30, 2001; and
WHEREAS Children’s Village has identified an at-risk population of
adolescents within Children’s Village; and
WHEREAS Children’s Village and the Health Division have worked
collaboratively in identifying at-risk adolescents in special settings in
addition to juvenile detention, such as the County jail, teen health centers,
and community-based youth service programs; and
WHEREAS funding is available from the Centers for Disease Control and
Prevention and MDCH to fund one project within the State of Michigan; and
WHEREAS the funding which is available to Oakland County amounts to
$50,026 (initial application amount was $100,000); and
WHEREAS this grant has been submitted through the County Executive’s
Grant Review Process; and
WHEREAS one (1) Special Revenue Part-time Non-eligible (1,000 hours)
General Staff Nurse position is required to coordinate this activity on behalf
of Children’s Village; and
WHEREAS acceptance of this grant award does not obligate Oakland County
to future funding; and
WHEREAS this grant is 100% supported by Federal and State funding.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the creation of one (1) Special Revenue Part-time
Non-eligible (1,000 hours) General Staff Nurse position assigned to the
Children’s Village Division of the Department of Human Services.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
approves the acceptance of this grant, as amended, by the Department of Human
Services/Children’s Village Division.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Commissioners Minutes Continued. September 21, 2000
559
FISCAL NOTE (Misc. #00241)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/CHILDREN’S VILLAGE DIVISION - CHILDREN’S
VILLAGE SCREENING PROJECT, FORMERLY CALLED "SEXUALLY TRANSMITTED DISEASE
PREVALENCE AND REPRODUCTIVE HEALTH SERVICES FOR ADOLESCENT WOMEN IN SPECIAL
SETTINGS" GRANT ACCEPTANCE GREATER THAN 15%
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. The Oakland County Children’s Village has applied for and received
funding from the Michigan Department of Community Health for use
in monitoring sexually transmitted diseases in adolescents in
special settings.
2. The addition of one (1) Special Revenue part-time non-eligible
(1,000 hours) General Staff Nurse position is required to
coordinate this activity.
3. The award is in the amount of $50,026.40 and the grant period is
from October 1, 2000 through September 30, 2001.
4. Acceptance of this grant does not obligate the County to any
future commitment.
5. The Fiscal Year 2001 Special Revenue budget is amended per Budget
Attachment A.
FINANCE COMMITTEE
Copy of Budget Amendment A on file in County Clerk’s office.
Moved by Taub supported by Appel the Personnel Committee Report be
accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Taub supported by Appel the resolution be adopted.
AYES: Law, McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht,
Palmer, Patterson, Sever, Suarez, Taub, Amos, Appel, Causey-Mitchell,
Colasanti, Coleman, Dingeldey, Douglas, Galloway, Garfield, Gregory. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #00224
BY: Personnel Committee, Thomas Law, Chairperson
IN RE: PERSONNEL DEPARTMENT – FISCAL YEAR 2001–2003 LABOR AGREEMENT FOR
EMPLOYEES REPRESENTED BY THE MICHIGAN ASSOCIATION OF POLICE (MAP)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland and Michigan Association of Police have
been negotiating a contract covering approximately seven Medical Examiner
Investigators; and
WHEREAS a 3-year agreement has been reached for the period
October 1, 2000 through September 30, 2003, and said agreement has been
reduced to writing; and
WHEREAS the agreement has been reviewed by your Personnel Committee,
which recommends approval of the agreement.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves
the proposed agreement between the County of Oakland and the Michigan
Association of Police, covering the period of October 1, 2000, through
September 30, 2003, and that the Board Chairperson, on behalf of the County of
Oakland, is authorized to execute said agreement, as attached.
Chairperson, on behalf of the Personnel Committee, I move the adoption
of the foregoing resolution.
PERSONNEL COMMITTEE
Commissioners Minutes Continued. September 21, 2000
560
Copy of Medical Examiner’s Investigators Collective Bargaining
Agreement, 2000-2003, on file in County Clerk’s office.
FISCAL NOTE (Misc. #00224)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: PERSONNEL DEPARTMENT – FISCAL YEAR 2001-2003 LABOR AGREEMENT FOR
EMPLOYEES REPRESENTED BY THE MICHIGAN ASSOCIATION OF POLICE (MAP)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. The Michigan Association of Police (MAP) is recognized as the
exclusive representative of the Medical Examiners Investigators
for the purpose of collective bargaining with respect to rates of
pay, wages, hours of employment and other terms and conditions
of employment.
2. Oakland County and the Michigan Association of Police have
negotiated a collective bargaining agreement covering
approximately seven positions for the period of October 1, 2000
through September 30, 2003.
3. The contract includes a 4% salary increase for Fiscal Year 2001,
effective with the pay period beginning September 23, 2000, for
all Medical Examiner Investigators effected by the
bargaining unit.
4. The annual cost to the County for this wage increase is
approximately $11,391 in salaries and $5,126 in fringe benefits.
No budget amendment is necessary, as the wage increase is included
in the Finance Committee's Fiscal Year 2001 and Fiscal Year 2002
Recommended Budget.
5. Employees of the bargaining unit will receive the same general
increase as approved by the Oakland County Board of Commissioners
for Fiscal Year 2002 and Fiscal Year 2003.
6. All benefit modifications effective during Fiscal Year 2001 for
non-represented employees are included in the agreement for the
Medical Examiner Investigator positions represented by this
bargaining unit.
7. The contract also includes for each member of the bargaining unit
to receive: an allowance of $300 annually for clothing and
cleaning, one (1) pair of protective boots on a one-time-only
basis, mileage reimbursement rate of $.325 per mile. No budget
amendment is necessary, as the operating amount is sufficiently
funded in the Finance Committee's Fiscal Year 2001 and Fiscal Year
2002 Recommended Budget.
FINANCE COMMITTEE
Moved by Law supported by Melton the resolution be adopted.
AYES: McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht, Palmer,
Patterson, Sever, Suarez, Taub, Amos, Appel, Causey-Mitchell, Colasanti,
Coleman, Dingeldey, Douglas, Galloway, Garfield, Gregory, Law. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #00225
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: PERSONNEL/HUMAN RESOURCES - SALARY ADMINISTRATION FOURTH QUARTERLY
REPORT FOR FISCAL YEAR 2000
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Salary Administration Study Group Reports approved by the
Board of Commissioners for Grades 1-21 provide for a process for departments
and employees requesting a review of the salary grade placement of
classifications; and
Commissioners Minutes Continued. September 21, 2000
561
WHEREAS the Fourth Quarterly Report for Fiscal Year 2000 identifies the
reviews requested and the salary grade changes recommended by the
Personnel Department after completion of this review process; and
WHEREAS funds have been established in the Classification and Rate
Change Fund to implement salary grade changes resulting from Salary
Administration Quarterly Report recommendations; and
WHEREAS additional funding is available in the Delinquent Personal
Property Tax Administration Fund for the position in Treasurer, in the Parks &
Recreation budget for the position in Parks & Recreation, in the Motor Pool
Fund for the position in Support Services, in the Federal HUD grant for three
positions in Community & Home Improvement, and in Information Technology funds
for the changes related to overtime in that department.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes implementation of the Salary Administration Fourth
Quarterly Report for Fiscal Year 2000, which includes the following
personnel actions:
Salary Grade
Classification From: To: Location-Position
Personal Property Tax Collector 11 13 71110-02996
Supervisor
Public Communications Officer 14 15 53401-02508
Parks & Recreation
Clerk II/Deliveryperson 4 7 13811-01141
Reclassify to new class titled
Garage Services Coordinator,
OT Non-exempt
Property Management Specialist 12 14 14101-04654
Program Evaluation Analyst 11 10 34102-07504
Reclassify one position to new class
titled Court Business Operations Analyst,
OT Non-exempt
Substance Abuse Control Supervisor 15 16 16261-01927
Retitle position to
Chief-Substance Abuse Services,
OT Exempt
CV Special Projects Coordinator 12 14 16501-05480
Secretary II 8 9 19611-03231
(Community & Home Improvement)
Reclassify one position to new class
titled Community & Home Improvement Coordinator,
OT Non-exempt
Office Leader 7 9 19611-03430
(Community & Home Improvement)
Reclassify one position to new class
titled Community & Home Improvement Coordinator,
OT Non-exempt
Clerk III 5 7 19611-01279
(Community & Home Improvement)
Reclassify one position to new class
titled Community & Home Improvement Assistant,
OT Non-exempt
BE IT FURTHER RESOLVED that the overtime designation for the following
classifications be changed from Exempt to Non-exempt:
User Support Specialist I
User Support Specialist II
User Support Specialist III
Chairperson, on behalf of the Personnel Committee, I move the adoption
of the foregoing resolution.
PERSONNEL COMMITTEE
Commissioners Minutes Continued. September 21, 2000
562
FISCAL NOTE (Misc. #00225)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: PERSONNEL/HUMAN RESOURCES – SALARY ADMINISTRATION FOURTH QUARTERLY
REPORT FOR FISCAL YEAR 2000
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. The Personnel Department, with approval from the Board of
Commissioners, provides a process for departments and employees
requesting a review of the salary grade placement classifications
for Grades 1-21.
2. The annual cost of the recommended salary grade changes for General
Fund/General Purpose positions is $7,732. There is no impact on the
remainder of Fiscal Year 2000.
3. The annual cost of the recommended salary grade changes for the
Special Revenue/Proprietary Revenue positions is $17,602. There is
no impact on the remainder of Fiscal Year 2000.
4. Funds have been established in the Classification and Rate Change
fund to implement salary grade changes resulting from the Salary
Administration Quarterly Report recommendations for General
Fund/General Purpose positions.
5. Funding for the Special Revenue positions in Community & Home
Improvement is available from Federal HUD grants. Funds are
available in the Information Technology fund for the changes related
to overtime in that department. Funds for the Treasurer’s position
are available in the Delinquent Personal Property Tax Administration
fund. Funds for the Parks & Recreation position is available in the
Parks & Recreation budget, and the Support Services position from
the Motor Pool fund.
6. The Fiscal Year 2001 and Fiscal Year 2002 Budget is amended as
follows:
Dept-OCA-PCA-Object Description FY 2001 FY 2002
Non-Departmental
90-290000-25000-9021 Classification Rate Change ($7,732) ($7,732)
Facilities Management
14-210000-10000-2001 Salary $3,188 $3,188
14-210000-10000-2075 Fringes $ 835 $ 835
Human Services
16-261200-72500-2001 Salary $3,372 $3,372
16-261200-72500-2075 Fringes $ 883 $ 883
Human Services
16-501200-10000-2001 Salary $3,188 $3,188
16-501200-10000-2075 Fringes $ 835 $ 835
Probate Court
34-102200-40001-2001 Salary ($3,621) ($3,621)
34-102200-40001-2075 Fringes ($ 949) ($ 949)
TOTAL GF/GP $ 0 $ 0
FINANCE COMMITTEE
Moved by Law supported by Suarez the resolution be adopted.
AYES: McPherson, Melton, Millard, Moffitt, Obrecht, Palmer, Patterson,
Sever, Suarez, Taub, Amos, Appel, Causey-Mitchell, Colasanti, Coleman,
Dingeldey, Douglas, Galloway, Garfield, Gregory, Law, McCulloch. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #00242
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DRAIN COMMISSIONER - 2000 CHAPTER 4 DRAIN MAINTENANCE ASSESSMENT
RESOLUTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. September 21, 2000
563
WHEREAS in accordance with the provisions of Chapter 4 of Act No. 40 of
the Public Acts of 1956, as amended, also known as the Drain Code, the Oakland
County Drain Commissioner operates and maintains a number of open ditch or
enclosed drains at various locations throughout Oakland County; and
WHEREAS the Drain Commissioner incurs costs for such operation and
maintenance that are recoverable via assessments against the various
benefiting properties and government entities comprising the assessment rolls
of the respective Drainage Districts; and
WHEREAS Chapter 8 of the said Drain Code permits the Drain Commissioner
to levy assessments against Drainage Districts of drains established in
accordance with said Chapter 4, for operation, maintenance, clean out and
repair purposes, provided such assessments not exceed $2,500.00 per mile of
drain per year, or fraction thereof; and
WHEREAS for the year 2000 the Drain Commissioner proposes to assess 21
Drainage Districts the total aggregate amount of $64,316.29 for the
maintenance, operation, clean out and repair of 21 drains, all in accordance
with the said $2,500.00 per mile of drain per year limitation, as itemized on
the listing attached hereto.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby authorizes the Drain Commissioner to assess, levy and
collect for the year 2000, for the purpose of operating, maintaining, cleaning
out and repairing 21 drains located in Oakland County, the total aggregate
amount of $64,316.29, being the sum total of assessments for the said year to
be assessed against all of the benefiting properties and government entities
comprising the assessment rolls of the 21 Drainage Districts itemized on the
listing attached hereto.
Chairperson, on behalf of the Planning and Building Committee, I move
the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Oakland County Drain Commissioner, 2000 Chapter 4 Drain
Assessments for Maintenance and Operation, on file in County Clerk’s office.
FISCAL NOTE (Misc. #00242)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DRAIN COMMISSIONER - 2000 CHAPTER 4 DRAIN MAINTENANCE ASSESSMENT
RESOLUTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. The resolution authorizes the Drain Commissioner to assess, levy,
and collect $64,316.29 for the year 2000 against all benefiting
properties and government entities comprising the assessment
rolls, for the purpose of maintaining, cleaning, and repairing 21
Chapter 4 drains located within Oakland County.
2. The County’s share of the assessments for maintenance of Chapter 4
drains is $2,567.84, which is available in the Non-Departmental
account - Drain Assessments. No additional appropriation
is required.
FINANCE COMMITTEE
The Chairperson stated the resolution will lay over to the
November 2, 2000 meeting. There were no objections.
Commissioners Minutes Continued. September 21, 2000
564
MISCELLANEOUS RESOLUTION #00243
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DRAIN COMMISSIONER - 2000 CHAPTER 18 DRAIN MAINTENANCE ASSESSMENT
RESOLUTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Chapter 18 of Act No. 40 of
the Public Acts of 1956, as amended, the Michigan Drain Code, the Oakland
County Drain Commissioner operates and maintains a number of open ditch and/or
enclosed pipe drains at various locations in Oakland and West Bloomfield
Townships; and
WHEREAS existing private drains established as County Drains in
accordance with Chapter 18 of the Michigan Drain Code shall be the same as if
originally laid out and designated, located, established and constructed by
procedures set forth in other sections of the Michigan Drain Code; and
WHEREAS the Drain Commissioner incurs costs for the operation and
maintenance of these Drains that are recoverable via assessments against the
various benefiting properties and government entities comprising the
assessment rolls of the respective Drainage Districts; and
WHEREAS Chapter 8 of the said Drain Code permits the Drain Commissioner
to levy assessments against Drainage Districts of Drains established in
accordance with said Chapter 18, for operation, maintenance, clean out and
repair purposes, provided such assessments not exceed $2,500.00 per mile of
drain per year, or fraction thereof; and
WHEREAS for the year 2000 the Drain Commissioner proposes to assess
eight Drainage Districts the total aggregate amount of $28,125.17 for the
maintenance, operation, clean out and repair of eight drains, all in
accordance with the said $2,500.00 per mile of drain per year limitation, as
itemized on the listing attached hereto.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby authorizes the Drain Commissioner to assess, levy and
collect for the year 2000, for the purpose of operating, maintaining, cleaning
out and repairing eight drains located in Oakland County, the total aggregate
amount of $28,125.17, being the sum total of assessments for the said year to
be assessed against all of the benefiting properties and government entities
comprising the assessment rolls of the eight Drainage Districts itemized on
the listing attached hereto.
Chairperson, on behalf of the Planning and Building Committee, I move
the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Oakland County Drain Commissioner, 2000 Chapter 18 Drain
Assessments for Maintenance and Operation, on file in County Clerk’s office.
FISCAL NOTE (Misc. #00243)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DRAIN COMMISSIONER - 2000 CHAPTER 18 DRAIN MAINTENANCE ASSESSMENT
RESOLUTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. The resolution authorizes the Drain Commissioner to assess, levy,
and collect $28,125.17 for the year 2000 against all benefiting
properties and government entities comprising the assessment
rolls, for the purpose of operating, maintaining, cleaning, and
repairing 8 Chapter 18 drains located within Oakland County.
2. The County’s share of the assessments for maintenance of Chapter
18 drains is $3,715.81, which is available in the Non-Departmental
account - Drain Assessments. No additional appropriation is
required.
FINANCE COMMITTEE
The Chairperson stated the resolution will lay over to the
November 2, 2000 meeting. There were no objections.
MISCELLANEOUS RESOLUTION #00244
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DRAIN COMMISSIONER - 2000 LAKE LEVEL ASSESSMENTS FOR OPERATION
Commissioners Minutes Continued. September 21, 2000
565
AND MAINTENANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Inland Lake Level Act No.
146 of the Public Acts of 1961, as amended by Act No. 59 of the Public Acts of
1995 (Part 307), the Oakland County Drain Commissioner operates and maintains
35 level control devices/structures and 6 lake augmentation pumps that
regulate the legally established water level of 53 lakes located within
Oakland County; and
WHEREAS the Drain Commissioner incurs costs for such operation and
maintenance that are recoverable via assessments against the various
benefiting properties and government entities comprising the assessment rolls
of the respective Lake Level Districts; and
WHEREAS Section 30722(4) of said Act No. 59 requires that the
Drain Commissioner obtain approval from the Board of Commissioners prior to
levying any lake level assessment in excess of $10,000.00 annually; and
WHEREAS for the year 2000 the Drain Commissioner proposes to assess 28
separate Lake Level Districts the total aggregate amount of $449,565.97 for
operation, maintenance and repair purposes, as itemized on the listing
attached hereto, of which 17 of the proposed assessments are in excess of the
said $10,000.00 limit, thereby requiring Board of Commissioner authorization.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby authorizes the Drain Commissioner to assess, levy and
collect for the year 2000, for the purpose of operating and maintaining the
level of various lakes in Oakland County, the total aggregate amount of
$449,565.97, being the sum total of assessments for the said year to be
assessed against all of the benefiting properties and government entities
comprising the assessment rolls of the 28 separate Lake Level Districts
itemized on the listing attached hereto, including 17 assessments in excess of
$10,000.00.
Chairperson, on behalf of the Planning and Building Committee, I move
the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Oakland County Drain Commissioner, 2000 Lake Level Assessments
for Maintenance and Operation, on file in County Clerk’s office.
FISCAL NOTE (Misc. #00244)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DRAIN COMMISSIONER - 2000 LAKE LEVEL ASSESSMENTS FOR OPERATION
AND MAINTENANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. The resolution authorizes the Drain Commissioner to assess, levy,
and collect $449,565.97 for the year 2000 against all benefiting
properties and government entities comprising the assessment
rolls, for the purpose of operating and maintaining 28 lake levels
located within Oakland County.
2. The County’s share of the assessments for operations and
maintenance of lake levels is $2,153.06, which is available in the
Non-Departmental Account - Drain Assessments. No additional
appropriation is required.
FINANCE COMMITTEE
The Chairperson stated the resolution will lay over to the
November 2, 2000 meeting. There were no objections.
MISCELLANEOUS RESOLUTION #00245
BY: Public Services Committee, Frank Millard, Chairperson
IN RE: PROSECUTING ATTORNEY - AMENDED FISCAL YEAR 2000 VICTIM ASSISTANCE
(VOCA) GRANT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the State of Michigan Department of Community Health - Crimes
Victim Services Commission awarded the Office of the Prosecuting Attorney
Commissioners Minutes Continued. September 21, 2000
566
grant funding in the amount of $49,662 for the period October 1, 1999 through
September 30, 2000; and
WHEREAS notification was received on July 25, 2000 of an amendment to
the grant which decreased the total budget (includes in kind match) from
$62,078 to $43,969 (-29%) and the Federal budget amount from $49,662 to
$35,175 (-29%) as shown on the attached; and
WHEREAS the amendment does not change the period of agreement but only
reduces the funding in the original agreement due to delay in staff
hiring; and
WHEREAS the required County match is available in the Fiscal Year 2000
Budget under the Prosecuting Attorney's Grant Match line item; and
WHEREAS acceptance of this amendment does not obligate the County to any
future commitment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts the grant amendment for the Prosecuting Attorney's
Victim Assistance (VOCA) Grant in the revised total amount of $43,969 for the
period of October 1, 1999 through September 30, 2000.
BE IT FURTHER RESOLVED that future level of service, including
personnel, will be contingent upon the level of funding available from the
State for this program.
BE IT FURTHER RESOLVED that amendments be made to the Prosecuting
Attorney’s grant budget to reflect the changes in the award as detailed in
Attachment A.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Attachment A on file in County Clerk’s office.
Commissioners Minutes Continued. September 21, 2000
567
FISCAL NOTE (Misc. #00245)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: PROSECUTING ATTORNEY – AMENDED FISCAL YEAR 2000 VICTIMS OF CRIME ACTS
(VOCA) GRANT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-named miscellaneous resolution and finds:
1. The Prosecuting Attorney has requested, and the State has agreed,
to amend the Fiscal Year 2000 VOCA Victims of Crime Acts Grant due
to a delay in staff hiring.
2. The amendment reduces the State portion of the grant award by
$14,487, from $49,662 to $35,175 (29%). The required in-kind match
is also reduced by 29% to $8,794. The in-kind match reflects the
value of the hours worked by two part-time Victim Advocate Intern
positions.
3. The Prosecutor’s VOCA Grant budget should be amended as specified
on Fiscal Year 2000 Attachment A.
FINANCE COMMITTEE
Moved by Millard supported by Taub the resolution be adopted.
Moved by Millard supported by Taub the resolution be amended to delete
the 4th WHEREAS paragraph which reads:
“WHEREAS the required County match is available in the Fiscal Year
2000 Budget under the Prosecuting Attorney’s Grant Match line item; and”
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Melton, Millard, Moffitt, Obrecht, Palmer, Patterson, Sever,
Suarez, Taub, Amos, Appel, Causey-Mitchell, Colasanti, Coleman, Dingeldey,
Douglas, Galloway, Garfield, Gregory, Law, McCulloch, McPherson. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
REPORT (Misc. #00246)
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: PROSECUTING ATTORNEY – FISCAL YEAR 2001 VICTIMS OF CRIME ACTS (VOCA)
GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above-mentioned resolution
on September 13, 2000, recommends to the Oakland County Board of Commissioners
the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
PERSONNEL COMMITTEE
Commissioners Minutes Continued. September 21, 2000
568
MISCELLANEOUS RESOLUTION #00246
BY: Public Services Committee, Frank Millard, Chairperson
IN RE: PROSECUTING ATTORNEY – FISCAL YEAR 2001 VICTIMS OF CRIME ACTS (VOCA)
GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the State of Michigan, Department of Community Health has
awarded the Oakland County Office of the Prosecuting Attorney grant funding in
the amount of $114,408 for the period of October 1, 2000 through September 30,
2001; and
WHEREAS this is the second (2nd) year of grant acceptance for this
program; and
WHEREAS the Fiscal Year 2001 award of $114,408 is $2,243 (2%) less than
the application amount of $116,651 (See Attachment A); and
WHEREAS the purpose of this grant is to expand and enhance local
services available to crime victims regarding their safety, rights, dignity,
and healthy recovery; and
WHEREAS this funding includes salaries and fringe benefits for two (2)
FTE Victim Advocate positions, one of which is not currently funded, and also
includes funding for travel costs, mileage, office supplies, and
equipment; and
WHEREAS the grant agreement has been processed through the County
Executive Contract Review Process and the Board of Commissioners Grant
Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts grant funding from the State of Michigan, Department of
Community Health in the amount of $114,408, with the Prosecuting Attorney’s In
Kind Match of two voluntary part-time Victim Advocate Intern positions, for
the period of October 1, 2000 through September 30, 2001.
BE IT FURTHER RESOLVED that one (1) FTE Special Revenue Victim Advocate
position will be created in the Victim Witness Section of the Office of the
Prosecuting Attorney.
BE IT FURTHER RESOLVED that the Chairperson of the Board of
Commissioners is authorized to execute the grant agreement and to approve any
grant extensions or changes, within fifteen percent (15%) of the original
award, which are consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate
the County to any future commitment and continuation of the special revenue
positions in the grant are contingent upon continued future levels of
grant funding.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Attachment A on file in County Clerk’s office.
Commissioners Minutes Continued. September 21, 2000
569
FISCAL NOTE (Misc. #00246)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: PROSECUTING ATTORNEY – FISCAL YEAR 2001 VICTIMS OF CRIME ACTS (VOCA)
GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-named miscellaneous resolution and finds:
1. The Prosecuting Attorney is requesting the acceptance of the
Fiscal Year 2001 VOCA Victims of Crime Acts Grant in the amount of
$114,408, $79,223 (225%) higher than the current amended award of
$35,175 and $2,243 (2%) less than the application amount of
$116,651.
2. There is no monetary match required on this grant. There is,
however, an in-kind match required. This match will be covered by
recording hours worked by two voluntary part-time Victim Advocate
intern positions.
3. Sufficient funds are included in this grant agreement to add one
(1) FTE Special Revenue Victim Advocate position to the Victim
Witness Section of the Office of the Prosecuting Attorney.
4. The Prosecutor’s VOCA Grant budget should be amended as shown on
Attachment B.
FINANCE COMMITTEE
Copy of Attachment B on file in County Clerk’s office.
Moved by Millard supported by Patterson the Personnel Committee Report
be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Millard supported by Patterson the resolution be adopted.
AYES: Millard, Moffitt, Obrecht, Palmer, Patterson, Sever, Suarez,
Taub, Amos, Appel, Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas,
Galloway, Garfield, Gregory, Law, McCulloch, McPherson, Melton. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT (Misc. #00247)
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: PUBLIC SERVICES/COMMUNITY CORRECTIONS – ACCEPTANCE OF FISCAL YEAR 2001
MDOC GRANT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above-mentioned resolution
on September 13, 2000, recommends to the Oakland County Board of Commissioners
the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #00247
BY: Public Services Committee, Frank Millard, Chairperson
IN RE: PUBLIC SERVICES/COMMUNITY CORRECTIONS – ACCEPTANCE OF FISCAL YEAR 2001
MDOC GRANT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Public Services/Community Corrections Division applied to
the Michigan Department of Corrections (MDOC) for grant funds in the amount of
$2,965,381 for the period of October 1, 2000 through September 30, 2001; and
WHEREAS MDOC has awarded to Oakland County a 2000-2001 Community
Corrections grant in the amount of $2,863,986; and
Commissioners Minutes Continued. September 21, 2000
570
WHEREAS this grant funds the Community Corrections Plans and Services
program for $1,467,131, and the Probation Residential Services program for
$1,396,855 for total grant funding of $2,863,986; and
WHEREAS Community Corrections is requesting to create two (2) full-time
Pretrial Service Investigator I positions to be funded by the Community
Corrections State grant; and
WHEREAS acceptance of this grant does not obligate the County to any
future commitment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts the 2000/2001 Community Corrections Grant from the
Michigan Department of Corrections in the amount of $2,863,986.
BE IT FURTHER RESOLVED to create two (2) Special Revenue Pretrial
Service Investigator I positions in Public Services/Community Corrections/Step
Forward Unit.
BE IT FURTHER RESOLVED that the future level of service, including
personnel (except the portion of Community Corrections currently funded by the
General Fund) will be contingent upon the level of funding available from
the State.
BE IT FURTHER RESOLVED that the Chairperson of the Board of
Commissioners is authorized to execute the grant agreement and to approve any
grant extensions or changes, within fifteen percent (15%) of the original
award, which is consistent with the original agreement as approved.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (Misc. #00247)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: PUBLIC SERVICES DEPARTMENT/COMMUNITY CORRECTIONS DIVISION – ACCEPTANCE
OF FISCAL YEAR 2001 MDOC GRANT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. The Michigan Department of Corrections has offered the Community
Corrections Division grant funding under the Community Corrections
Plans and Services program for $1,467,131, and the Probation
Residential Services program for $1,396,855 for total grant
funding in the amount of $2,863,986 for the period October 1, 2000
through September 30, 2001.
2. Chairperson of the Board of Commissioners is authorized to execute
the grant agreement and to approve any grant extensions or
changes, within fifteen percent (15%) of the original award, which
are consistent with original agreement as approved.
3. The following amendment to the Fiscal Year 2001 Budget is
recommended:
Revenue
Revenue will be increased per attached $ 831,105
Expenditure
Expenditure will be increased per attached $ 831,105
FINANCE COMMITTEE
Copy of Fund 270 Multi Organization Grants Ctrl., Subfund 107, on file
in County Clerk’s office.
Moved by Millard supported by Garfield the Personnel Committee Report be
accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Millard supported by Garfield the resolution be adopted.
AYES: Moffitt, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Amos,
Appel, Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas, Galloway,
Garfield, Gregory, Law, McCulloch, McPherson, Melton, Millard. (22)
Commissioners Minutes Continued. September 21, 2000
571
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #00248
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: SHERIFF DEPARTMENT – FISCAL YEAR 2001 INMATE ZERO TOLERANCE PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Community Health, Office of Drug
Control Policy has awarded the Oakland County Sheriff Department grant funding
in the amount of $349,748 for the period of October 1, 2000 to
September 30, 2001; and
WHEREAS this is the eleventh year of grant acceptance for this
program; and
WHEREAS the grant award is $349,748 of which the State’s portion equals
$139,899 (40%), the County’s portion equals $189,849 (54%), and fees and
collections equal $20,000 (6%), all equaling the application amount; and
WHEREAS the Grant will continue to fund salaries and fringes for the six
grant positions; and
WHEREAS this award is equal to the original application; and
WHEREAS the County portion of the Fiscal Year 2001 award is $60,265
(20.82%) greater than the County Fiscal Year 2000 budget; and
WHEREAS the Sheriff Department has sufficient funds for the grant match
requirement in the Fiscal Year 2001 grant match line item in the
Sheriff Budget.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts the Fiscal Year 2001 Inmate Zero Tolerance Project grant
in the amount of $349,748.
BE IT FURTHER RESOLVED that the Fiscal Year 2001 Inmate Zero Tolerance
Project grant budget be amended per Resolution Attachment A.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate
the County to any future commitment.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Resolution Attachment A on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
MISCELLANEOUS RESOLUTION #00249
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: SHERIFF====S DEPARTMENT - AUTHORIZATION FOR SALE OF RECOVERED AND STOLEN
PROPERTY IN FALL AUCTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the provisions of Act 54 of the Public Act of 1959, as amended,
requires Board authorization for the disposal of recovered and stolen property
that has been unclaimed for six (6) months; and
WHEREAS the Department of Central Services conducts a spring and fall
auction for the County of Oakland; and
WHEREAS the fall auction will be held on Saturday, October 7, 2000; and
WHEREAS the Sheriff of Oakland County, by letter of September 15, 2000,
has requested the authority of the Oakland County Board of Commissioners to
proceed with the sale of the aforementioned items, as detailed in the attached
list, in the fall auction.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes
the Sheriff of Oakland County to dispose of unclaimed property in the manner
prescribed in Act 54 of the Public Acts of 1959, as amended.
Chairperson, on behalf of the Public Services Committee, I move adoption
of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Commissioners Minutes Continued. September 21, 2000
572
Copy of auction list on file in County Clerk’s office.
Moved by Millard supported by Moffitt the resolution be adopted.
AYES: Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Amos, Appel,
Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas, Galloway, Garfield,
Gregory, Law, McCulloch, McPherson, Melton, Millard, Moffitt. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
Commissioners Minutes Continued. September 21, 2000
573
MISCELLANEOUS RESOLUTION #00250
BY: Public Services Committee, Frank Millard, Chairperson
IN RE: PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION/IN-STEP PROGRAM – FISCAL
YEAR 2000-2001 MICHIGAN DEPARTMENT OF COMMUNITY HEALTH GRANT APPLICATION AND
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Community Health has offered the
Community Corrections Division of the Public Service Department grant funding
under the In-Step Program for the period of October 1, 2000 through
September 30, 2001 in the amount of $88,203; and
WHEREAS this grant has been submitted through the County Executive’s
Grant Agreement Review Process; and
WHEREAS the Community Corrections Division has been notified of an award
of $88,203; and
WHEREAS grant funds of $88,203, sixty percent (60%) of the program cost,
with a forty percent (40%) County grant match of $58,802 and a total program
cost of $147,005.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts the Fiscal Year 2000/2001 Michigan Department of
Community Health grant funding in the amount of $88,203, County grant match of
$58,802 for a total program cost of $147,005.
BE IT FURTHER RESOLVED that the Chairperson of the Board of
Commissioners is authorized to execute the grant agreement and to approve any
grant extensions or changes, within fifteen percent (15%) of the original
award, which is consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that continuation of this program, including
personnel, is contingent upon continuation of State funding for this effort.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (Misc. #00250)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: PUBLIC SERVICES DEPARTMENT/COMMUNITY CORRECTIONS DIVISION/IN-STEP
PROGRAM - FISCAL YEAR 2000-2001 MICHIGAN DEPARTMENT OF COMMUNITY HEALTH GRANT
APPLICATION AND ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. The Michigan Department of Community Health has offered the
Community Corrections Division grant funding under the In-Step
program for the period October 1,2000 through September 30, 2001
in the amount of $147,005.
2. Of the total award, $88,203 (60%) is covered by grant funds with
$58,802 (40%) covered by a County match. Funding is available in
the Community Corrections budget to cover the required match; no
additional appropriation is required.
Commissioners Minutes Continued. September 21, 2000
574
4. The Fiscal Year 2001 Budget is amended as specified below:
Revenue
17-306001-70500-0171 State Grant $ 88,203
17-306001-70500-0167 County Match 58,802
$147,005
Expenditure
17-306002-70500-2001 Salaries $ 64,327
17-306002-70500-2075 Fringe Benefits 16,628
17-306002-70500-3756 Travel & Conference 390
17-306002-70500-4172 Materials & Supplies 28,000
17-306002-70500-2572 Contracted Services 20,000
17-306002-70500-4100 Expendable Equip. Exp. 15,000
17-306002-70500-6675 Telephone 2,660
$147,005
FINANCE COMMITTEE
Moved by Millard supported by Causey-Mitchell the resolution be adopted.
AYES: Palmer, Patterson, Sever, Suarez, Taub, Amos, Appel,
Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas, Galloway, Garfield,
Gregory, Law, McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #00251
BY: Ruel E. McPherson, District #25
IN RE: BOARD OF COMMISSIONERS - FORMATION OF PUBLIC UTILITY TASK FORCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County residents and businesses are dependent upon a
reliable telephone system to ensure public health, safety and well being; and
WHEREAS in recent months, Oakland County residents and businesses have
waited weeks and months for telephone service and/or repair, have been put on
hold by service representatives for long periods of time and been billed when
they have not had service; and
WHEREAS lack of telephone service represents an unsafe and even life
threatening situation for frail, ill and senior residents; and
WHEREAS Oakland County public utility representatives, State elected
officials and local officials have received an increased number of complaints
about service; and
WHEREAS a coordinated effort should be made by the County, public
utility and local officials to address these concerns.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the formation of a Public Utility Task Force
consisting of seven (7) members, the Chairperson of the General Government
Committee or their designee, the Chairperson of the Public Services Committee
or their designee, three (3) shall be appointed by the Chairperson of the
Board of Commissioners and two (2) shall be appointed by the General
Government Committee.
BE IT FURTHER RESOLVED that the Task Force shall report back to the
Public Services Committee and the General Government Committee within 60 days
with a recommended plan of action.
Chairperson, I move the adoption of the foregoing resolution.
Ruel E. McPherson, Ron Colasanti,
Thomas A. Law, David N. Galloway,
David Moffitt, William Patterson,
Terry Sever, Vincent Gregory,
John P. Garfield, Eric Coleman,
Tim Melton, Brenda Causey-Mitchell,
George Suarez, Frank Millard,
Michelle Friedman Appel
The Chairperson referred the resolution to the General Government
Committee and the Public Services Committee. There were no objections.
Commissioners Minutes Continued. September 21, 2000
575
In accordance with Rule XII.G, the Chairperson made the following
referrals:
GENERAL GOVERNMENT COMMITTEE
a. City of Pleasant Ridge – Support of Court Equity Fund
There were no objections to the referrals.
The Board adjourned at 10:55 A.M. to the call of the Chair or
October 19, 2000 at 9:30 A.M.
G. WILLIAM CADDELL JOHN P. McCULLOCH
Clerk Chairperson