HomeMy WebLinkAboutMinutes - 2000.12.14 - 8297694
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
December 14, 2000
Meeting called to order by Chairperson John McCulloch at 10:05 A.M. in
the Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Amos, Appel, Buckley, Causey-Mitchell, Colasanti, Coleman,
Dingeldey, Douglas, Galloway, Gregory, Jensen, Law, McCulloch, McPherson,
Melton, Millard, Moffitt, Obrecht, Palmer, Patterson, Schmid, Sever, Suarez,
Taub. (24)
ABSENT: Garfield (with notice). (1)
Quorum present.
Invocation given by Commissioner Fran Amos.
Pledge of Allegiance to the Flag.
Chairperson McCulloch stated the minutes of the November 30, 2000 Board
meeting were not ready; action will be taken at the January 10, 2001 meeting.
Moved by Jensen supported by Causey-Mitchell the rules be suspended and
the agenda be amended as follows:
ITEMS ON BOARD AGENDA
GENERAL GOVERNMENT COMMITTEE
b. Department of Human Services/Health Division – Reach Out and Read
Program Grant Acceptance with Greater than 15% Variance
(Reason for suspension for General Government Committee, item b: Waiver of
Rule XII. Procedure to Bring Matters Before the Board. Direct Referral to
the Finance Committee.)
PERSONNEL COMMITTEE
d. Administrative Assistants to Elected Officials
(Reason for suspension for Personnel Committee, item d: Waiver of Rule XII.
Procedure to Bring Matters Before the Board. Direct Referral to the Finance
Committee.)
Commissioners Minutes Continued. December 14, 2000
695
e. County Executive Office Coordinator
(Reason for suspension for the Personnel Committee, item e: Waiver of Rule
XII. Procedure to Bring Matters Before the Board. Direct Referral to the
Finance Committee.)
PLANNING AND BUILDING COMMITTEE
d. Drain Commissioner/Administration Creation of One (1) SR Special
Projects Engineer Position and Classification and One (1) SR Drain
Community Liaison Position and Classification
(Reason for suspension for the Planning and Building Committee, item d.:
Waiver of Rule XII. Procedure to Bring Matters Before the Board. Direct
Referral to the Personnel and Finance Committees.)
PUBLIC SERVICES COMMITTEE
a. Sheriff’s Department – Creation of New Classification Titled
Sheriff Legal Information Clerk
(Reason for suspension for the Public Services Committee, item a: Waiver of
Rule XII. Procedure to Bring Matters Before the Board. Direct Referral to
the Personnel and Finance Committees.)
f. Sheriff’s Department – Contract Amendment #3 For Law Enforcement
Services in the Charter Township of Oakland 1999-2003
(Reason for suspension for the Public Services Committee, item f: Waiver of
Rule XII. Procedure to Bring Matters Before the Board. Direct Referral to
the Personnel and Finance Committees.)
h. Department of Human Services – Medical Examiner – Grant for Family
Counseling Services from the Transportation Society of Michigan
(TSM) – Grant Acceptance (January 1, 2001, through September 30,
2001)
(Reason for suspension for the Public Services Committee, item h: Waiver of
Rule XII. Procedure to Bring Matters Before the Board. Direct Referral to
the Finance Committee.)
Commissioner Coleman stated Planning and Building Committee items a – c
refer to Bloomfield Charter Township and Oxford Charter Township; he requested
the records show the proper titles of Charter Township of Bloomfield and
Charter Township of Oxford. Chairperson stated they would be treated as typos
and asked Jim VanLeuven to follow through.
Vote on suspension:
AYES: Amos, Buckley, Causey-Mitchell, Coleman, Dingeldey, Douglas,
Galloway, Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard,
Moffitt, Obrecht, Palmer, Patterson, Schmid, Sever, Suarez, Taub. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the motion to suspend the
rules and amend the agenda carried.
County Clerk G. William Caddell read a communication from Chairperson
McCulloch appointing the following Commissioners to serve on the Personnel
Appeal Board for a term January 1, 2001 through December 31, 2001:
David Buckley
George Suarez
There being no objections, the appointments were confirmed.
Elmer Cerano addressed the Board.
Commissioner Obrecht presented plaques of Recognition and Appreciation
(followed by a standing ovation) to the following outgoing Commissioners:
Ron Colasanti
Donald Jensen
John McCulloch
Kay Schmid
The Chairperson made the following statement: “A Public Hearing is now
called on the Christian Brothers Institute of Michigan, EDC Project
(Bloomfield Charter Township). Are there any persons present who wish to
speak? No persons requested to speak and the Chairperson declared the Public
Hearing closed.
Commissioners Minutes Continued. December 14, 2000
696
Moved by Taub supported by Law the resolutions on the Consent Agenda be
adopted, with the accompanying reports being accepted. (The vote for this
motion appears on page 727.) Items on the Consent Agenda follow (annotated by
an asterisk [*]:
* MISCELLANEOUS RESOLUTION #00311
BY: Commissioner Charles Palmer, District #16
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF CLAWSON - OPTIONAL ACCELERATED PAYMENT SCHEDULE ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an
Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous
Resolution #99093 in an effort to increase the share of dollars flowing into
infrastructure projects for the County and its cities, villages and townships
(CVTs); and
WHEREAS pursuant to Miscellaneous Resolution #00035, the Board of
Commissioners modified the Environmental Infrastructure Funds Disbursement
Policy by authorizing an Optional Accelerated Payment Schedule by which
communities may request their remaining years payment in advance, at a
discounted rate, with the knowledge that no further payments will be made from
the Environmental Infrastructure Funds; and
WHEREAS pursuant to the Modified Disbursement Policy, Clawson has
requested use of the Optional Accelerated Payment Schedule to defer the costs
associated with planned improvements to its water supply and sewer systems;
and
WHEREAS the Optional Accelerated Payment Schedule authorized amount of
funding for Clawson is $236,576.61 from the Environmental Infrastructure Fund.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the projects submitted by the City of Clawson as
eligible for reimbursement from the Environmental Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes the use of the Optional
Accelerated Payment Schedule to pay Clawson the amount of $236,576.61 from the
Environmental Infrastructure Fund (Account #90-263237-41000-3985). No further
payments from the Environmental Infrastructure Fund will be made to the City
of Clawson after receipt of the $236,576.61.
Chairperson, I move the adoption of the foregoing resolution.
Charles Palmer, District #16
Copy of City of Clawson’s Environmental Infrastructure Fund
Reimbursement Request on file in County Clerk’s office.
FISCAL REPORT (Misc. #00311)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF CLAWSON - OPTIONAL ACCELERATED PAYMENT SCHEDULE ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above referenced resolution,
reports as follows:
1. $236,576.61 is available in the Environmental Infrastructure Fund,
under the Optional Accelerated Payment Schedule, to provide to
Clawson for this project; no additional appropriation is required.
2. Once Clawson receives the $236,576.61 allocation, no further
payments from the Environmental Infrastructure Fund will be made
to the city.
3. The Committee recommends adoption of the resolution.
Chairperson, on behalf of the Finance Committee, I move acceptance of
the foregoing report.
FINANCE COMMITTEE
(The vote for this motion appears on page 727.)
Commissioners Minutes Continued. December 14, 2000
697
* MISCELLANEOUS RESOLUTION #00312
BY: Commissioner Kay Schmid, District #17
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF NOVI – FISCAL YEAR 2000 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an
Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous
Resolution #99093 in an effort to increase the share of dollars flowing into
infrastructure projects for the County and its cities, villages and townships
(CVTs); and
WHEREAS pursuant to the Disbursement Policy, the City of Novi has
submitted a resolution of authorization to the County for reimbursement of
expenses incurred in connection with an eligible environment remediation of
improvement project; and
WHEREAS the City of Novi is requesting reimbursement for work related to
the East Lake Drive Water Main Extension Project; and
WHEREAS the Fiscal Year 2000 authorized amount of funding for the City
of Novi is $192,638.01 from the Environmental Infrastructure Fund as repayment
to the City of Novi for expenses incurred in connection with environmental
remediation or improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the projects submitted by the City of Novi as eligible
for reimbursement from the Environmental Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes a Fiscal Year 2000
appropriation in the amount of $192,638.01 from the Environmental
Infrastructure Fund (Account #90-263248-41000-3985) to repay the City of Novi
for expenses incurred in connection with environmental remediation or
improvement projects, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
Kay Schmid, District #17
Copy of City of Novi’s Environmental Infrastructure Fund Reimbursement
request on file in County Clerk’s office.
FISCAL REPORT (Misc. #00312)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF NOVI – FISCAL YEAR 2000 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above referenced resolution,
reports as follows:
1. $192,638.01 is available in the Environmental Infrastructure Fund
for Fiscal Year 2000, to reimburse the City of Novi for this
project; no additional appropriation is required.
2. The Committee recommends adoption of the resolution.
Chairperson, on behalf of the Finance Committee, I move acceptance of
the foregoing report.
FINANCE COMMITTEE
(The vote for this motion appears on page 727.)
* MISCELLANEOUS RESOLUTION #00313
BY: Commissioners Frank Millard, District #4; Fran Amos, District #5
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CHARTER TOWNSHIP OF WATERFORD - FISCAL YEAR 1999 AND FISCAL YEAR 2000
ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an
Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous
Resolution #99093 in an effort to increase the share of dollars flowing into
infrastructure projects for the County and its cities, villages and townships
(CVTs); and
Commissioners Minutes Continued. December 14, 2000
698
WHEREAS pursuant to the Disbursement Policy, Waterford Township has
submitted a resolution of authorization to the County for reimbursement of
expenses incurred in connection with an eligible environment remediation of
improvement project; and
WHEREAS Waterford Township is requesting reimbursement for work related
to numerous sanitary sewer extensions; and
WHEREAS the Fiscal Year 1999 and Fiscal Year 2000 authorized amount of
funding for Waterford Township is $262,893.19 each year (combined total
$525,786.38) from the Environmental Infrastructure Fund as repayment to
Waterford Township for expenses incurred in connection with environmental
remediation or improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the projects submitted by Waterford Township as
eligible for reimbursement from the Environmental Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes a Fiscal Year 1999
appropriation in the amount of $262,893.19, and a Fiscal Year 2000
appropriation in the amount of $262,893.19, from the Environmental
Infrastructure Fund (Account #90-263229-41000-3985) to repay Waterford
Township for expenses incurred in connection with environmental remediation or
improvement projects, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
Frank Millard, District #4
Fran Amos, District #5
Copy of Charter Township of Waterford’s Environmental Infrastructure
Fund Reimbursement Request on file in County Clerk’s office.
FISCAL REPORT (Misc. #00313)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CHARTER TOWNSHIP OF WATERFORD – FISCAL YEAR 1999 AND FISCAL YEAR 2000
ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above referenced resolution,
reports as follows:
1. $262,893.19 annually is available in the Environmental
Infrastructure Fund for Fiscal Year 1999 and Fiscal Year 2000, to
reimburse Waterford Township for this project; no additional
appropriation is required.
2. The Committee recommends adoption of the resolution.
Chairperson, on behalf of the Finance Committee, I move acceptance of
the foregoing report.
FINANCE COMMITTEE
(The vote for this motion appears on page 727.)
* MISCELLANEOUS RESOLUTION #00316
BY: Commissioner William Patterson, District #1
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
VILLAGE OF HOLLY – FISCAL YEAR 2000 AND FISCAL YEAR 2001 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an
Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous
Resolution #99093 in an effort to increase the share of dollars flowing into
infrastructure projects for the County and its cities, villages and townships
(CVTs); and
WHEREAS pursuant to the Disbursement Policy, the Village of Holly has
submitted a resolution of authorization to the County for reimbursement of
expenses incurred in connection with an eligible environment remediation of
improvement project; and
WHEREAS the Village of Holly is requesting reimbursement for work
related to supplementing existing sewer systems as well as improving
connections to the Patterson-Holly Drain; and
Commissioners Minutes Continued. December 14, 2000
699
WHEREAS the Fiscal Year 2000 and Fiscal Year 2001 authorized amount of
funding for the Village of Holly is $18,567.29, each year from the
Environmental Infrastructure Fund as repayment to the Village of Holly for
expenses incurred in connection with environmental remediation or improvement
projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the projects submitted by the Village of Holly as
eligible for reimbursement from the Environmental Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes a Fiscal Year 2000 and
Fiscal Year 2001 appropriation in the amount of $18,567.29 each year from the
Environmental Infrastructure Fund (Account #90-263211-41000-3985) to repay the
Village of Holly for expenses incurred in connection with environmental
remediation or improvement projects, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
William Patterson, Distict #1
Copy of Village of Holly’s Environmental Infrastructure Fund
Reimbursement Request on file in County Clerk’s Office.
FISCAL REPORT (Misc. #00316)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
VILLAGE OF HOLLY – FISCAL YEAR 2000 AND FISCAL YEAR 2001 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above referenced resolution,
reports as follows:
1. $18,567.29 is available each year in the Environmental
Infrastructure Fund for Fiscal Year 2000 and Fiscal Year 2001, to
reimburse the Village of Holly for this project; no additional
appropriation is required.
2. The Committee recommends adoption of the resolution.
Chairperson, on behalf of the Finance Committee, I move acceptance of
the foregoing report.
FINANCE COMMITTEE
(The vote for this motion appears on page 727.)
* MISCELLANEOUS RESOLUTION #00317
BY: Commissioner William Patterson, District #1
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
VILLAGE OF OXFORD – FISCAL YEAR 2000 AND FISCAL YEAR 2001 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an
Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous
Resolution #99093 in an effort to increase the share of dollars flowing into
infrastructure projects for the County and its cities, villages and townships
(CVTs); and
WHEREAS pursuant to the Disbursement Policy, the Village of Oxford has
submitted a resolution of authorization to the County for reimbursement of
expenses incurred in connection with an eligible environment remediation of
improvement project; and
WHEREAS the Village of Oxford is requesting reimbursement for work
related to upgrading the existing water treatment plant and distribution
system to better provide safe drinking water to the community; and
WHEREAS the Fiscal Year 2000 and Fiscal Year 2001 authorized amount of
funding for the Village of Oxford is $12,553.31, annually, from the
Environmental Infrastructure Fund as repayment to the Village of Oxford for
expenses incurred in connection with environmental remediation or improvement
projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the projects submitted by the Village of Oxford as
eligible for reimbursement from the Environmental Infrastructure Fund.
Commissioners Minutes Continued. December 14, 2000
700
BE IT FURTHER RESOLVED that the Board authorizes a Fiscal Year 2000 and
Fiscal Year 2001 appropriation in the amount of $12,553.31 annually from the
Environmental Infrastructure Fund (Account #90-263221-41000-3985) to repay the
Village of Oxford for expenses incurred in connection with environmental
remediation or improvement projects, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
William R. Patterson, District #1
Copy of Village of Oxford’s Environmental Infrastructure Fund
Reimbursement Request on file in County Clerk’s office.
FISCAL REPORT (Misc. #00317)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
VILLAGE OF OXFORD – FISCAL YEAR 2000 AND FISCAL YEAR 2001 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above referenced resolution,
reports as follows:
1. $12,553.31 is available for Fiscal Year 2000, and $12,553.31 is
available for Fiscal Year 2001, in the Environmental
Infrastructure Fund to reimburse the Village of Oxford for this
project; no additional appropriation is required.
2. The Committee recommends adoption of the resolution.
Chairperson, on behalf of the Finance Committee, I move acceptance of
the foregoing report.
FINANCE COMMITTEE
(The vote for this motion appears on page 727.)
* MISCELLANEOUS RESOLUTION #00318
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/MEDICAL CARE FACILITY – ACCEPTANCE FISCAL
YEAR 2000/2001 LONG TERM CARE FACILITY INNOVATION GRANT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Consumer and Industry Services has
made funding available once in the amount of $231.60 per licensed bed (or
$27,793 for the Medical Care Facility) through its Long Term Care Facility
Innovation Grant program, for the period of October 1, 2000 through
September 30, 2001; and
WHEREAS this grant is funded by state funds and federal funds with no
local match required; and
WHEREAS the Oakland County Medical Care Facility will utilize these
funds to continue the Eden Alternative process already initiated with the
Nursing Home Quality Incentive Grant received Fiscal Year 2000; and
WHEREAS no new staff are requested; and
WHEREAS the grant agreement has been submitted through the County
Executive’s Contract Review Process; and
WHEREAS additional County funding is not required.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners does hereby approve the acceptance on behalf of the Medical Care
Facility for the Long Term Care Facility Innovation Grant program through the
Michigan Department of Consumer and Industry Services.
BE IT FURTHER RESOLVED that the Board of Commissioners is authorized to
execute the agreement and approve extensions and changes not to exceed fifteen
(15%) percent.
BE IT FURTHER RESOLVED that the Fiscal Year 2001 Medical Care Facility
budget be amended as follows:
Revenue: FY 2001
16-301100-10000-0171 Grants – State $27,793
$27,793
Expenditure:
16-301200-10000-3756 Travel/Conference $23,747
16-345200-20600-4172 Material and Supplies 4,096
Commissioners Minutes Continued. December 14, 2000
701
$27,293
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 727.)
* MISCELLANEOUS RESOLUTION #00319
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY – PURCHASE ADDITIONAL EMC CLIENT
SERVER DISK STORAGE CAPACITY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Department of Information Technology, in conjunction with
other Oakland County departments in the implementation of new or expanded
Application System initiatives, involves the requirement for additional disk
storage for programs and data; and
WHEREAS application systems included are: Geographic Information
Systems, Data Warehousing, Fire Records Management, Justice Information
Management System, Medical Examiner and work area for system upgrades, to name
just a few; and
WHEREAS this disk is an expansion of the current EMC Storage Unit which
will fully populate the unit, by adding an additional 1.8 trillion bytes; and
WHEREAS as an incentive to purchase the expanded storage, if purchased
by December 20, 2000, EMC will include two storage area network switches which
will allow for the connection of 28 servers to the centralized storage unit
over a network connection for a savings of $133,200; and
WHEREAS a need has been identified for a capital expenditure of $752,000
for expansion of the EMC disk storage unit to enable the Department of
Information Technology to install, maintain and connect client/server
application systems; and
WHEREAS to maintain hardware and software compatibility, sole source
purchase is justified; and
WHEREAS the appropriation to fund this acquisition will be charged
against the Information Technology fund equity.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the capital acquisition for disk storage expansion and
sole source procurement in an amount not to exceed $752,000.
BE IT FURTHER RESOLVED that the following budget amendments be made to
current operating budgets for depreciation and maintenance:
Expenditures FY 2001 FY 2002
2-636-18-636142-15000-3900 Depreciation $112,800 $150,400
2-636-18-636162-15000-3597 SW Supt./Maint. $ 0 $ 5,250
2-636-18-636162-15000-2776 Equip. Repair & Maint. $ 0 $ 95,850
2-636-18-636162-15000-8005 Chgs. in fund Equity ($112,800) ($251,500)
Sub-Total Expenses $ 0 $ 0
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 727.)
* MISCELLANEOUS RESOLUTION #00320
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET/EQUALIZATION DIVISION -
IMPLEMENTATION OF DIGITAL PHOTOGRAPHY PROJECT (PHASE III)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Board of Commissioners approved Miscellaneous Resolution
#99056 on March 18, 1999, authorizing implementation of the Digital
Photography Project (Project) in conjunction with the County’s Enhanced Access
Program; and
WHEREAS the Project is intended to facilitate the creation of a database
that will store digital photographs of each parcel in Oakland County in order
Commissioners Minutes Continued. December 14, 2000
702
to enhance the value of land related Enhanced Access products, including the
previously approved Parcel Attribute Query and Mini Ad Hoc Query; and
WHEREAS Phase I and Phase II are complete and include approximately
253,000 digital pictures of parcels throughout Oakland County; and
WHEREAS Phase III will involve over 136,000 parcels within the following
jurisdictions: cities of Auburn Hills, Lake Angelus, Troy, Pontiac, Village of
Leonard, Ortonville, Holly, Lake Orion, Oxford; and townships of Addison,
Bloomfield, Brandon, Groveland, Holly, Independence, Orion, Rose, Springfield,
White Lake, and Oxford; and
WHEREAS implementation of Phase III entails assignment of an existing
Appraiser III position (560 hours) to provide supervision, the creation of
fourteen (14) Summer Business Assistant positions (520 hours each) and eight
(8) Summer Clerical positions (520 hours each); and
WHEREAS funding in the amount of $145,608, necessary to defray the
aforementioned personnel cost and related operating expenses, is available in
the Designated Fund Balance for Operational Improvements which requires a pay-
back period of six years or less; to be derived from Enhanced Access revenues;
and
WHEREAS the County Executive recommends adoption of this resolution.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes implementation of Phase III of the Digital
Photography Project and appropriates $145,608 from the Designated Fund Balance
for Operational Improvements, with the following budget amendments:
FY 2001
From: 9407-01000 Operation Improvements $145,608
To: Equalization Division
12-240000-41950-2001 Salaries $110,096
12-240000-41950-2075 Fringe Benefits 17,000
Total Salaries & Fringe Benefits $127,096
Operating:
12-240000-41950-4100 Expendable Equipment $ 6,251
12-240000-41950-3292 Personal Mileage 11,261
12-240000-41950-4252 Office Supplies 1,000
Total Budget $145,608
BE IT FURTHER RESOLVED that the cost of this program will be recovered
through the Enhanced Access Program fees as authorized by the Board of
Commissioners, such as previously approved for Parcel Attribute Query and Mini
Ad Hoc Query.
Chairperson, on behalf of the Finance Committee, I move adoption of the
foregoing resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 727.)
* MISCELLANEOUS RESOLUTION #00321
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - FUNDING FOR UTILITY MULTIPLIER
LAWSUIT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County, in conjunction with Wayne County, Macomb County,
Kent County, Cities of Detroit and Dearborn, the Michigan Municipal League,
the Michigan Townships Association, the Michigan Association of Counties, and
many others, are proceeding with a lawsuit challenging the personal property
multipliers for Electric Transmission and Distribution Property and Gas
Distribution Property that were adopted by the State Tax Commission on
November 23, 1999; and
WHEREAS the primary issue being contested is whether utility property
should be valued on the basis of cost to acquire property, often decades old,
or should the value be based on current cost that represents current market
value, similar to the method of valuing residential, commercial and industrial
properties; and
WHEREAS the financial consequences to Oakland County, should the State
Tax Commission prevail, would be an estimated 28-30% revenue loss to the
public utility portion of the tax base, equivalent to approximately $755,000
annually, with a potential immediate tax refund of over $3 million should the
Commissioners Minutes Continued. December 14, 2000
703
Tax Tribunal rule in favor of the utility companies regarding four years worth
of appeals currently outstanding; and
WHEREAS over $533,000 has already been contributed by governmental
jurisdictions and associations statewide and additional funding is anticipated
in the amount of $100,000 from Wayne County, $50,000 from Macomb County, as
well as $100,000 from the City of Detroit; and
WHEREAS Oakland County’s recommended additional contribution of $100,000
be derived from the funds earmarked for Tax Tribunal Appeals (9407-74000) as
designated fund balance; and
WHEREAS Miscellaneous Resolution #00198 authorized the establishment of
the Intergovernmental Utility Defense Fund (IGUDF) in order to provide a
coordinated financial effort in pursuit of successful litigation; and
WHEREAS Miscellaneous Resolution #00198 approved the firm of Reed,
Stover & O’Conner, P.C., Attorneys At Law, as legal counsel for this case.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners amends the budget as follows:
GENERAL FUND
Revenue:
90-190000-14000-1582 Prior Year Balance $100,000
Expenditures
90-210000-21000-9099 Tax Tribunal Appeals $100,000
$ 0
INTERGOVERNMENTAL UTILITY DEFENSE FUND
Revenue:
Contributions (256601-50001-1604) Amount
Oakland County $100,000
Wayne County $100,000
City of Detroit $100,000
Macomb County $ 50,000
Prior Years Revenue $250,000
Total $600,000
Expenditures:
Non-Dept Expenditures(256601-50001) Amount
Professional Services (3348) $600,000
Total $600,000
BE IT FURTHER RESOLVED that an appropriation of $100,000 be made from
the designated fund balance of Tax Tribunal appeals (9407-74000) to the
Intergovernmental Utility Defense Fund.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
authorizes Reed, Stover & O’Connor to proceed with the lawsuit.
Chairperson, on behalf of the Finance Committee, I move adoption of the
foregoing resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 727.)
* MISCELLANEOUS RESOLUTION #00322
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET/DRAIN COMMISSIONER – LONG TERM
ADVANCES FOR MAINTAINING LAKE LEVELS AND PROVIDING FOR OTHER LAKE IMPROVEMENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Board of Commissioners, for the protection of public safety,
to protect the natural resources of Oakland County, and to protect the value
of properties around inland lakes located in Oakland County, from time to time
deems it expedient to advance funds for projects that maintain lake levels or
provide for other lake improvements; and
WHEREAS the present procedure for advancing funds does not ensure
repayment to the County due to the lack of a requirement to establish a
Special Assessment before funds are advanced; and
WHEREAS Public Act 146 of 1961, as amended, the Inland Lake Level Act,
and Public Act 345 of 1966, as amended, the Inland Lake Improvement Act,
specify procedures for the establishment of lake levels and other lake
improvements for inland lakes in Michigan; and
Commissioners Minutes Continued. December 14, 2000
704
WHEREAS implementation of recommended revised procedure would entail
initiation of a contractual agreement between the Board of Commissioners and
the local assessing authority, i.e., the Drain Commissioner in the case of
lake level maintenance, and both the local municipality and Lake Improvement
Board in the case of a proposed lake improvement; and
WHEREAS an essential element of said contract would be the establishment
of a Special Assessment prior to the advancement of funds from the County; and
WHEREAS recommended contracts for lake level maintenance and lake
improvements (copies attached) have been prepared by Corporation Counsel, in
cooperation with representatives of the Drain Commissioner, Treasurer’s Office
and the Department of Management and Budget; and
WHEREAS the Board of Commissioners, by Miscellaneous Resolution #92252
dated November 19, 1992, established the Long Term Revolving Fund, to provide
a mechanism for advancement and repayment of such loans, and transferred
$535,000 from the General Fund for its operation; and
WHEREAS prior to the establishment of the Long Term Revolving Fund, the
General Fund advanced monies directly to the Drain Commissioner for such
projects upon authorization of the Board of Commissioners, including Bunny Run
Lake and Long Lake in Commerce Township, which have outstanding balances of
$28,198 and $48,392, respectively; and
WHEREAS the Department of Management and Budget recommends consolidation
of these balances in the Long Term Revolving Fund, thereby increasing total
authorization to $611,590; and
WHEREAS the County Executive, with the concurrence of the newly elected
Drain Commissioner, recommends approval of this resolution.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes implementation of recommended procedures regarding
long term advances for maintaining lake levels and providing other lake
improvements with the prerequisite of a contractual agreement that entails the
establishment of a Special Assessment prior to the advancement of funds.
BE IT FURTHER RESOLVED that the outstanding balances for Bunny Run Lake
and Long Lake be consolidated in the Long Term Revolving Fund, increasing
total authorization to $611,590 for loan advances.
Chairperson, on behalf of the Finance Committee, I move adoption of the
foregoing resolution.
FINANCE COMMITTEE
Copy of Lake Level Improvement Contract Between the County of Oakland
and Special Assessment District for (name) Lake, and Lake Improvement Contract
Between the County of Oakland and (name) Lake Improvement Board and
City/Township/Village of (name), on file in County Clerk’s Office.
(The vote for this motion appears on page 727.)
* MISCELLANEOUS RESOLUTION #00323
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: PARKS AND RECREATION COMMISSION - ACCEPTANCE OF GRANT FOR
ACQUISITION OF ADDITIONAL ACREAGE AT INDEPENDENCE OAKS COUNTY PARK
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Parks and Recreation Commission has
acquired 1,087.58 acres of property in Independence Township, enabled by
grants from the Michigan Natural Resources Trust Fund, for the purposes of
expanding a county park; and
WHEREAS the Parks and Recreation Commission has been notified that it
is the recipient of a grant from the Michigan Natural Resource Trust Fund to
acquire additional 189 acres adjacent property in Independence Township for
the purpose of expanding recreational opportunities and preserving open
space for all residents of Oakland County; and
WHEREAS the Parks and Recreation Commission has the funds available in
the Parks and Recreation fund balance to make such acquisition; and
WHEREAS said acquisition will continue to provide additional
protection and preservation of said property and the established county park
in that section of the county.
Commissioners Minutes Continued. December 14, 2000
705
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the Oakland County Parks and Recreation Commission
to accept said grant for the acquisition of 189 acres in Independence
Township as identified in the grant as Upper Bushman Lake Acquisition and
said monies for the acquisition to come from Parks and Recreation funds
and/or grant monies.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
authorizes the Parks and Recreation Commission to acquire said property as
approved in and within the parameters of the above referenced grant
agreement.
Chairperson, on behalf of the Finance Committee, I move the adoption
of the foregoing resolution.
FINANCE COMMITTEE
Copy of Michigan Natural Resources Trust Fund Land Acquisition Project
Agreement and Miscellaneous Resolution #99229, Parks and Recreation
Commission – Authorization for Submission of Grant on file in County Clerk’s
Office.
(The vote for this motion appears on page 727.)
* MISCELLANEOUS RESOLUTION #00324
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: FACILITIES MANAGEMENT/FACILITIES ENGINEERING - AWARD OF CONTRACT -
ARCHITECTURAL/ENGINEERING AND CONSTRUCTION MANAGER SERVICES FOR JAIL
RENOVATIONS AND ADDITION PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Fiscal Year 2001 Capital Improvement Program identifies
Oakland County’s intention to construct an addition and make improvements to
the Main Jail facility; and
WHEREAS the project includes construction of a second floor above the
former morgue to house approximately 28 single-person cells and renovations to
improve and expand the Records, Crime Lab, Medical Clinic, staff locker, and
Kitchen storage facilities; and
WHEREAS the project will also replace mechanical equipment serving
inmate cells on the second floor and structurally reinforce portions of the
first floor as preparation for future additional cells; and
WHEREAS total project costs including construction, design and
construction management fees, furnishings and contingencies are estimated to
be $6,700,000; and
WHEREAS the Planning and Building Committee appointed a selection
committee in May 2000 to make recommendations for architectural/engineering
and construction manager services for the project; and
WHEREAS recommendations were made to the Planning and Building Committee
by the selection committee on October 10, 2000 to negotiate contracts with
Landmark Design Group, P.C. of Grand Rapids, Michigan for
architectural/engineering services and with George W. Auch Company of Pontiac,
Michigan for construction manager services; and
WHEREAS negotiations have been concluded with both firms; and
WHEREAS Landmark Design Group, P.C. will provide professional design
services for 6.7% of construction costs, which are estimated to be $4,600,000,
plus reimbursable costs of $2,000, or a total of $300,820; and
WHEREAS George W. Auch Company will provide pre-construction and
construction services for 2.95% of construction costs plus staff labor and
general conditions costs, or $426,000 in total; and
WHEREAS funding for these services is available for transfer from the
Fiscal Year 2001 Capital Improvement Program/Building Improvement Fund (#401)
to the Project Work Order Fund (#404) for the Jail Renovations and Addition
Project.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes
an award of contract for architectural/engineering services for the Jail
Renovations and Addition Project to Landmark Design Group, P.C. of Grand
Rapids, Michigan in the amount of $300,820.
Commissioners Minutes Continued. December 14, 2000
706
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes an
award of contract for construction manager services for the Jail Renovations
and Addition Project to George W. Auch Company of Pontiac, Michigan in the
amount of $426,000.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes
transfer of funding in the amount of $726,820 for both contracts from the
Capital Improvement Program/Building Fund (#401) to the Project Work Order
Fund (#404) for the Jail Renovations and Addition Project.
BE IT FURTHER RESOLVED that the Fiscal Year 2001 Budget is amended as
follows:
Building Improvement Fund #401
3-14-210006-10000-8001 Operating Transfer Out ($726,820)
Project Work Order Fund #404
3-14-310007-80133-1701 Operating Transfer In 726,820_
$ -0-___
BE IT FURTHER RESOLVED that the Chairperson of the Board of
Commissioners is hereby authorized and directed to execute contracts with
Landmark Design Group, P.C. of Grand Rapids, Michigan and George W. Auch
Company of Pontiac, Michigan, on behalf of the County of Oakland.
BE IT FURTHER RESOLVED that the Department of Facilities Management,
Facilities Engineering shall notify the selected vendors of this award, in
writing, no later than ten (10) days after adoption of this resolution. The
award will not be effective until the selected vendors have been notified.
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 727.)
* MISCELLANEOUS RESOLUTION #00325
BY: General Government Committee, Shelley G. Taub, Chairperson
IN RE: FIFTY-SECOND DISTRICT COURT – APPROVAL OF MAGISTRATE DANIEL A. O’BRIEN
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has provided for
magistrates for the Fifty-Second District Court; and
WHEREAS the Judges of the Fifty-Second District Court have appointed
Daniel A. O’Brien to serve as a magistrate for the Fifty-Second District
Court; and
WHEREAS MCL 600.8501(1) provides that magistrate appointments be
approved by the County Board of Commissioners.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby approves the appointment of Daniel A. O’Brien to act as a
magistrate for the Fifty-Second District Court.
Chairperson, I move the adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Daniel A. O’Brien’s Resume on file in County Clerk’s Office.
(The vote for this motion appears on page 727.)
* MISCELLANEOUS RESOLUTION #00326
BY: General Government Committee, Shelley Goodman Taub, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - REACH OUT AND READ
PROGRAM GRANT ACCEPTANCE WITH GREATER THAN 15% VARIANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS funding is available in the form of vouchers to be redeemed for
children’s books from Reach Out and Read for the purpose of implementing
literacy promotion in the Child Health Clinics (CHC); and
WHEREAS funding in the form of vouchers was requested in the amount of
$1,687.50, and has been approved in the amount of $2,500, to obtain books that
will be given to children as a part of every Child Health Clinics (CHC) visit
from six months to five years of age to be redeemed for children’s books from
Commissioners Minutes Continued. December 14, 2000
707
Reach Out and Read for the purpose of implementing literacy promotion; and
WHEREAS the funding approved exceeds the amount applied for by $812.50,
which is a 48% variance from the application; and
WHEREAS the Oakland County Health Division will partner with community
agencies to distribute the books obtained under this program; and
WHEREAS no additional personnel are being requested; and
WHEREAS acceptance of this grant does not obligate the County to any
future commitment; and
WHEREAS the grant agreement has been submitted to the County Executive’s
Contract Review Process; and
WHEREAS additional donations of books from Oakland Schools and the
Detroit Free Press have been accepted using the Procedure for Acceptance of a
Gift Donation (Miscellaneous Resolution #83204).
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby accepts funds for the Reach Out and Read Grant in the
amount of $2,500.
BE IT FURTHER RESOLVED that services associated with this program be
contingent upon continued grant funding at a level sufficient to maintain the
program.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
FISCAL NOTE (Misc. #00326)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION – REACH OUT AND READ
PROGRAM GRANT ACCEPTANCE WITH GREATER THAN 15% VARIANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced resolution and finds:
1. The Reach Out and Read National Center has made available funding
in the amount of $2,500, in the form of vouchers, to the Oakland
County Health Division in an effort to promote literacy in the
Health Division’s Child Health Clinics.
2. The original grant request of $1,687.50 represents a 48% variance
from the actual grant award of $2,500.
3. The grant funding period extends from October 1, 2000 through
September 30, 2001.
4. Acceptance of this grant does not obligate the County to any
future commitment.
5. Due to the credit nature of this grant, (i.e., proceeds are in a
voucher form), no budget amendment is recommended.
FINANCE COMMITTEE
(The vote for this motion appears on page 727.)
* MISCELLANEOUS RESOLUTION #00301
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: PERSONNEL – EMPLOYEE ASSISTANCE PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County currently provides employees with assistance in
resolving substance abuse and other personal problems which impact their job
performance and quality of life by providing counseling and referral services
through an in-house Employee Assistance Program; and
WHEREAS current services are provided by one counselor at one on-site
location during the work week; and
WHEREAS it is desirable to provide 24 hour, 365 days a year,
availability to assist employees with urgent problems of an emotional nature
at a variety of sites; and
WHEREAS utilization of services may increase by use of an outside
contractor; and
WHEREAS 90% of the recommended service provider’s clients last year were
managed within the Employee Assistance Program which reduced employees’ out-
Commissioners Minutes Continued. December 14, 2000
708
of-pocket expenses and use of employers’ substance abuse and mental health
benefits; and
WHEREAS in the event of a worksite critical incident, the recommended
service provider will provide a management response team to reduce the
possibility of post-traumatic stress, normalize reactions to the incident,
provide continued support/counseling to those affected, and provide
management/employee consultation to prevent recurrence and reduce overall
long-term effects at no additional cost; and
WHEREAS the recommended service provider will also provide Substance
Abuse Professional (SAP) regulation services for employees who fall under the
substance abuse monitoring guidelines established by the Department of
Transportation (DOT) at no additional cost.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the Personnel Department to enter into a contract
with Total Employee Assistance and Management (T.E.A.M.) to provide Employee
Assistance Program services.
BE IT FURTHER RESOLVED to delete one PR funded Personnel Analyst II
position #15525-01898, in Personnel/Employee Relations/Training to partially
off-set the cost of this action effective December 30, 2000.
Chairperson, on behalf of the Personnel Committee, I move the adoption
of the foregoing resolution.
PERSONNEL COMMITTEE
Copy of Revised Draft of Professional Services Contract between Total
Employee Assistance and Management, Inc. and Oakland County Government on file
in County Clerk’s Office.
FISCAL NOTE (Misc. #00301)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: PERSONNEL – EMPLOYEE ASSISTANCE PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced resolution and finds:
1. The resolution authorizes the Personnel Department to enter into
an agreement with Total Employee Assistance and Management
(T.E.A.M.) to provide Employee Assistance Program (EAP) services.
2. The resolution will delete one Proprietary Revenue (PR) funded
Personnel Analyst II position (#15525-01898) in Personnel/Employee
Relations/Training to partially offset the cost of this proposal
effective December 30, 2000.
3. The funding for T.E.A.M. services during the remainder of Fiscal
Year 2001 will be partially offset by the deletion of the
Personnel Analyst II position with the remaining funding to be
transferred from contingency. This will include $80,960 for
services and $12,144 in administrative fees for a total of
$93,104.
4. The annual cost in Fiscal Year 2002 for this proposal will include
$97,146 for services and $14,572 in administrative fees for a
total of $111,718.
5. The following amendment be made to the Fiscal Year 2001 and 2002
adopted budget:
Commissioners Minutes Continued. December 14, 2000
709
FY 2001 FY 2002
15-525678-53000-2001 Salary ($56,235) ($ 56,235)
15-525678-53000-2075 Fringe Benefits ($18,967) ($ 18,967)
15-525678-53000-3292 Mileage ($ 1,000) ($ 1,000)
90-290000-25000-2564 Contingency ($16,902) ($ 35,516)
15-525678-53000-3348 Professional Services $93,104 $111,718
$ 0 $ 0
FINANCE COMMITTEE
(The vote for this motion appears on page 727.)
* MISCELLANEOUS RESOLUTION #00302
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: PERSONNEL/HUMAN RESOURCES – RESTRUCTURING OF SALARIES FOR ENGINEERING
AIDES AND ENGINEERING TECHNICIANS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Geographic Information Systems (GIS) and Computer Aided Design
(CAD) have become an essential part of County engineering, property
assessment, surveying, community planning, and architectural operations; and
WHEREAS the demand for GIS and CAD skills has increased and resulted in
a highly competitive recruitment market between the automotive industry,
consulting firms and the County for skilled applicants; and
WHEREAS the County has experienced difficulties with recruitment for
related classifications as evidenced in smaller applicant pools; and
WHEREAS a restructuring of engineering support staff to include
recognition of GIS and CAD technology are vital to retain and attract skilled
personnel; and
WHEREAS salary survey data shows that the County is not paying
competitively for GIS and CAD skills; and
WHEREAS it is requested to restructure classifications and create three
(3) new classifications that establish a career path and provide competitive
compensation for GIS and CAD skilled personnel; and
WHEREAS use of this specialized software technology will continue to
enhance department services.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the creation of three (3) new classifications as
follows to be used interdepartmentally throughout the County:
Classification Salary Grade OT
Engineering Aide 7 Non-Exempt
GIS/CAD Technician I 9 Non-Exempt
GIS/CAD Technician II 11 Non-Exempt
BE IT FURTHER RESOLVED that positions be reclassified as reflected on
the attached Schedule A.
BE IT FURTHER RESOLVED to delete the Engineering Aide I and Engineering
Aide II classifications from the Salary Schedule.
Chairperson, on behalf of the Personnel Committee, I move the adoption
of the foregoing resolution.
PERSONNEL COMMITTEE
Copy of Schedule A: Engineering Aides I, II and Engineering Technicians-
Change in Salaries on file in County Clerk’s Office.
FISCAL NOTE (Misc. #00302)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: PERSONNEL/HUMAN RESOURCES - RESTRUCTURING OF SALARIES FOR ENGINEERING
AIDES AND ENGINEERING TECHNICIANS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced resolution and finds:
1. The Personnel Department has proposed to delete the Engineering
Aide I and Engineering Aide II classifications from the Salary
Schedule and restructure the sub-professional engineering
classifications to address countywide recruitment issues. This
Commissioners Minutes Continued. December 14, 2000
710
restructuring includes new salary ranges that are competitive with
salary survey data for this area.
2. The Personnel Department has requested to create three (3) new
classifications as follows to be used interdepartmentally
throughout the County:
Classification Salary Grade OT
Engineering Aide 7 Non-Exempt
GIS/CAD Technician I 9 Non-Exempt
GIS/CAD Technician II 11 Non-Exempt
The above establishes a career path and provides competitive
compensation for GIS and CAD skilled personnel. This specialized
software technology will continue to enhance department services.
3. Total cost for the balance of Fiscal Year 2001 and Fiscal Year
2002 is as follows:
Fund FY 2001 FY 2002
General Fund/General Purpose $ 6,643 $ 8,636
Special Revenue Funds 15,372 19,984
$22,015 $26,620
4. The cost for the twenty-one (21) Special Revenue and (2)
Proprietary Funded positions will be absorbed by the respective
funds. Cost for the thirteen (13) General Fund / General Purpose
positions is recommended to be covered by a transfer from the non-
departmental contingency account.
5. The Fiscal Year 2001 and Fiscal Year 2002 Budgets should be
amended, as specified below:
FY 2001 FY 2002
90-290000-25000-2564 Contingency ($6,643) ($8,636)
Planning & Economic Development
19-224000-13020-2001 Salaries 1,041 1,314
19-224000-13020-2075 F.B. 370 467
Clerk/Register of Deeds
21-240100-11000-2001 Salaries 2,644 3,514
21-240100-11000-2075 F.B. 929 1,248
Equalization
12-240000-41700-2001 Salaries 1,224 1,545
12-240000-41700-2075 F.B. 435 548
$ 0 $ 0
FINANCE COMMITTEE
(The vote for this motion appears on page 727.)
* MISCELLANEOUS RESOLUTION #00303
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: PERSONNEL/HUMAN RESOURCES - SALARY ADMINISTRATION FIRST QUARTERLY
REPORT FOR FISCAL YEAR 2001
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Salary Administration Study Group Reports approved by the
Board of Commissioners for Grades 1 - 21 provide for a process for departments
and employees requesting a review of the salary grade placement of
classifications; and
WHEREAS the First Quarterly Report for Fiscal Year 2001 identifies the
reviews requested and the salary grade changes recommended by the Personnel
Department after completion of this review process; and
WHEREAS funds have been established in the Classification and Rate
Change fund to implement salary grade changes resulting from Salary
Administration Quarterly Report recommendations; and
WHEREAS additional funding is available in Facilities Maintenance and
0perations proprietary funds and Community Corrections grants for
classification changes in those two divisions.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes implementation of the Salary Administration First
Quarterly Report for Fiscal Year 2001, which includes the following personnel
actions:
Salary Grade
Classification From: To: Location-Position
Commissioners Minutes Continued. December 14, 2000
711
Caseflow/Mediation Supervisor 14 14 31101-01113
Retitle classification to Caseflow/
Alternative Dispute Resolution Supervisor
Caseflow Coordinator 11 10 35301-07257
Circuit Court Accounts Coordinator 9 8 35201-02864
Clerk III 5 6 21210-06112
Reclassify 5 positions to new class: 21210-07861
County Clerk Records Clerk, 21210-08017
OT non-exempt 21210-08019
21210-08122
Circuit Court Records Clerk 7 8 21210-00788
Reclassify 9 positions to new class: 21210-01753
County Clerk Records Specialist, 21210-02955
OT non-exempt 21210-03122
21210-03171
21210-03540
21210-06946
21210-07463
21210-08137
Chief-FM&O 15 17 14719-02297
Chief-FM&O 15 16 14719-01107
Reclassify 1 position to new class:
Chief Architectural Maintenance
& Services, OT Exempt
Commissioners Minutes Continued. December 14, 2000
712
Maintenance Supervisor II 12 13 14719-01190
14719-01434
14719-02284
14719-02551
Maintenance Supervisor I 10 11 14719-02155
Program Supervisor-CV 11 12 16501-02154
16501-02171
16501-05399
16501-09279
Medical Examiner Investigator Not 11 16901-02738
Reclassify 1 position to new class: on SAP
Medical Examiner Investigator Supervisor,
OT non-exempt
Central Employee Records Coordinator 9 9 15515-00565
Reclassify 3 positions to new class: 15515-02814
Retirement Specialist, 15515-09576
OT non-exempt
BE IT FURTHER RESOLVED that the following classifications be retitled
with no change in salary grade:
Retitle
From: To:
Pretrial Services Investigator I Community Corrections Specialist I
Pretrial Services Investigator II Community Corrections Specialist II
Pretrial Services Investigator III Community Corrections Specialist III
Pretrial Services Supervisor Supervisor-Community Corrections
BE IT FURTHER RESOLVED that the following salary grade changes be
approved:
Salary Grade
Classification From: To: Location-Position
Community Corrections Specialist II 10 11 17401-07428
Reclassify 7 positions to 17402-06235
Community Corrections Specialist III 17402-07170
17403-08116
17403-09005
17410-09002
17410-09242
Community Corrections Specialist III 11 14 17402-06131
Reclassify to Supervisor
Community Corrections (1 position only)
Community Service Coordinator 11 14 17403-07833
Reclassify 3 positions to 17410-09396
Supervisor-Community Corrections
BE IT FURTHER RESOLVED that the overtime designation for the following
classification be changed from Non-Exempt to Exempt:
Assistant Payroll Supervisor
Chairperson, on behalf of the Personnel Committee, I move the adoption
of the foregoing resolution.
PERSONNEL COMMITTEE
FISCAL NOTE (Misc. #00303)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: Personnel/Human Resources - Salary Administration First Quarterly
Report For Fiscal Year 2001
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced resolution and finds:
1. The Personnel Department, with approval from the Board of
Commissioners, provides a process for departments and employees
Commissioners Minutes Continued. December 14, 2000
713
requesting a review of the salary grade placement classifications
for Grades 1-21.
2. The annual cost of the recommended salary grade changes for General
Fund/General Purpose positions is $54,773 for Fiscal Year 2002. The
impact on the remainder of Fiscal Year 2001 is $42,134.
3. The annual cost of the recommended salary grade changes for the
Special Revenue/Proprietary Revenue positions is $43,388 for Fiscal
Year 2002. The impact on the remainder of Fiscal Year 2001 is
$33,375.
4. Funds have been established in the Classification and Rate Change
fund to implement salary grade changes resulting from the Salary
Administration Quarterly Report recommendations for general
fund/general purpose positions.
5. Funding for the Special Revenue/Proprietary Revenue positions in
Community Corrections is available from grant funds. Funds are
available in the Facilities Maintenance and Operations fund for the
changes related to that department.
6. The Fiscal Year 2001 and Fiscal Year 2002 Budgets be amended as
follows:
Dept-OCA-PCA-Object Description FY 2001 FY2002
Non-Departmental
90-290000-25000-9021 Classification ($42,134) ($54,773)
Rate Change
County Clerk/ROD
21-221000-01000-2001 Salary $16,905 $21,978
21-221000-01000-2075 Fringes $ 4,430 $ 5,757
Human Services/Medical Examiner
16-912000-15000-2001 Salary $ 1,321 $ 1,717
16-912000-15000-2075 Fringes $ 346 $ 450
Human Services/Children’s Village
16-501200-10000-2001 Salary $ 8,592 $11,169
16-501200-10000-2075 Fringes $ 2,252 $ 2,925
Circuit Court/Court Business
35-220000-11000-2001 Salary ($ 2,400) ($ 3,120)
35-220000-11000-2075 Fringes ($ 629) ($ 817)
Circuit Court/Gen. Jurisdiction
35-230000-22100-2001 Salary ($ 2,896) ($ 3,765)
35-230000-22100-2001 Fringes ($ 759) ($ 986)
Commissioners Minutes Continued. December 14, 2000
714
Public Services
17-402220-70120-2001 Salary $ 1,732 $ 2,252
17-402220-70120-2075 Fringes $ 454 $ 590
17-402220-70112-2001 Salary $ 3,020 $ 3,926
17-402220-70112-2075 Fringes $ 791 $ 1,029
17-403200-70222-2001 Salary $ 2,311 $ 3,005
17-403200-70222-2075 Fringes $ 606 $ 787
17-302205-70310-2001 Salary $ 2,638 $ 3,430
17-302205-70310-2075 Fringes $ 691 $ 899
17-403200-70001-2001 Salary $ 2,162 $ 2,811
17-403200-70001-2075 Fringes $ 567 $ 736
TOTAL GF/GP $ 0 $ 0
FINANCE COMMITTEE
(The vote for this motion appears on page 727.)
* MISCELLANEOUS RESOLUTION #00327
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION - RESOLUTION
APPROVING PROJECT PLAN (THE CHRISTIAN BROTHERS INSTITUTE OF MICHIGAN PROJECT) -
BLOOMFIELD CHARTER TOWNSHIP
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS The Economic Development Corporation of the County of Oakland
(the "EDC") has recommended that the Board of Commissioners approve the Project
Plan required by the Economic Development Corporations Act (the "Act") for the
captioned Project, a copy of which has been presented to this meeting (the
"Project Plan"); and
WHEREAS the EDC's recommendations to the Board of Commissioners were
based upon its determinations that the Project is reasonable and necessary to
effectuate the purposes of the Act and that the Project Plan satisfies all of
the requirements of the Act regarding project plans; and
WHEREAS the governing body of Bloomfield Charter Township, Oakland
County, Michigan, has also approved the Project Plan and given its consent to
the exercise of jurisdiction over the Project by the EDC; and
WHEREAS the Board of Commissioners has held a public hearing to consider
whether the Project Plan constitutes a public purpose as contemplated by the
Act; and
WHEREAS the Board of Commissioners, following such public hearing and its
review of the Project Plan, concurs in the determinations of the EDC with
respect thereto.
NOW THEREFORE BE IT RESOLVED that the Project Plan is hereby determined
to constitute a public purpose as contemplated by the Act and is hereby
approved.
BE IT FURTHER RESOLVED that the EDC is hereby authorized to take such
steps as are necessary to implement the Project and the financing thereof by
the issuance of its limited obligation revenue bonds as contemplated by the
Project Plan.
BE IT FURTHER RESOLVED that the County Clerk is hereby directed to
provide four certified copies of this resolution to the Assistant Secretary of
the Board of the EDC.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of The Economic Development Corporation of the County of Oakland,
The Christian Brothers Institute of Michigan, Inc. Project, Project Plan on
file in County Clerk’s Office.
(The vote for this motion appears on page 727.)
* MISCELLANEOUS RESOLUTION #00328
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION - RESOLUTION
APPROVING PROJECT AREA AND PROJECT DISTRICT AREA (CADILLAC IRON, INC. PROJECT)
- OXFORD CHARTER TOWNSHIP
Commissioners Minutes Continued. December 14, 2000
715
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS there exists in the County of Oakland the need for projects to
alleviate and prevent conditions of unemployment, to assist and retain local
industrial and commercial enterprises in order to strengthen and revitalize
the County's economy and to encourage the location and expansion of such
enterprises to provide needed services and facilities to the County and its
residents; and
WHEREAS the Economic Development Corporations Act, Act No. 338 of the
Michigan Public Acts of 1974, as amended (the "Act") provides a means for the
encouragement of such projects in this County through the County's Economic
Development Corporation (the "EDC"); and
WHEREAS the EDC has commenced proceedings under the Act for the benefit
of such a project (Cadillac Iron, Inc. Project) and has designated to this
Board of Commissioners a Project Area and Project District Area for its
approval.
NOW THEREFORE BE IT RESOLVED that the Project Area as designated by the
EDC to this Board is hereby certified as approved.
BE IT FURTHER RESOLVED that it having been determined that the territory
surrounding said designated Project Area will not be significantly affected by
the Project because the surrounding territory is devoted to
commercial/industrial uses, a Project District Area having the same
description as and boundaries coterminous with the Project Area herein
certified as approved be hereby established.
BE IT FURTHER RESOLVED that it having been determined that there are
less than eighteen residents, real property owners, or representatives of
establishments located within the Project District Area, a Project Citizens
District Council shall not be formed pursuant to Section 20(b) of the Act.
BE IT FURTHER RESOLVED that the County Clerk is hereby directed to
provide four certified copies of this resolution to the Secretary of the Board
of the EDC.
Chairperson, on behalf of the Planning and Building Committee, I move
the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of AMPM Industries, LLC, Oxford Township, EDC Project No. 01-02, on
file in County Clerk’s Office.
(The vote for this motion appears on page 727.)
Commissioners Minutes Continued. December 14, 2000
716
* MISCELLANEOUS RESOLUTION #00329
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION - RESOLUTION
CONFIRMING APPOINTMENT OF ADDITIONAL EDC DIRECTORS (CADILLAC IRON, INC.
PROJECT) - OXFORD CHARTER TOWNSHIP
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS this Board of Commissioners has received a resolution from the
Board of Directors of The Economic Development Corporation of the County of
Oakland designating a Project Area and Project District Area for a project
(Cadillac Iron, Inc. Project) under the Economic Development Corporations Act,
Act No. 338 of the Michigan Public Acts of 1974, as amended (the "Act"); and
WHEREAS it is necessary to confirm the appointment by the County
Executive of the County of Oakland of two additional directors to the Board of
said Economic Development Corporation in connection with said Project, in
accordance with Section 4(2) of the Act.
NOW THEREFORE BE IT RESOLVED that the appointments of Charles Kniffen and
Joseph Ferrari who are representative of neighborhood residents and business
interests likely to be affected by said Project, to the Board of Directors of
The Economic Development Corporation of the County of Oakland are hereby
confirmed in accordance with Section 4(2) of the Act, and such additional
Directors shall cease to serve when the Project is either abandoned or, if
undertaken, is completed in accordance with the Project Plan therefor.
BE IT FURTHER RESOLVED that all resolutions or parts thereof in conflict
with this resolution are hereby repealed, but only to the extent of such
conflict.
BE IT FURTHER RESOLVED that the County Clerk is hereby directed to
provide four certified copies of this resolution to the Assistant Secretary of
the Board of the Economic Development Corporation.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
(The vote for this motion appears on page 727.)
* REPORT (Misc. #00330)
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: SHERIFF’S DEPARTMENT – CREATION OF NEW CLASSIFICATION TITLED SHERIFF
LEGAL INFORMATION CLERK
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above-mentioned resolution
on December 6, 2000, recommends to the Oakland County Board of Commissioners
the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
PERSONNEL COMMITTEE
Commissioners Minutes Continued. December 14, 2000
717
MISCELLANEOUS RESOLUTION #00330
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: SHERIFF DEPARTMENT – CREATION OF NEW CLASSIFICATION TITLED SHERIFF
LEGAL INFORMATION CLERK
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Records Unit of the Technical Services Division of the
Sheriff Department processes reports from contracted services; and
WHEREAS one Clerk III position handles all Freedom of Information Act
requests; and
WHEREAS the duties of this position are different from the other Clerk
III positions within the unit; and
WHEREAS duties include research, knowledge of statutes and laws and
require a higher level of interpersonal communication skills; and
WHEREAS it is requested to reclassify one Clerk III position to a newly
created classification titled Sheriff Legal Information Clerk.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the creation of a new classification titled Sheriff
Legal Information Clerk, at a salary grade 6, non-exempt.
BE IT FURTHER RESOLVED that position #43930-01588 be reclassified from a
Clerk III to the newly created Sheriff Legal Information Clerk.
Chairperson, on behalf of the Personnel Committee, I move the adoption
of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (Misc. #00330)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF DEPARTMENT - CREATION OF NEW CLASSIFICATION TITLED SHERIFF
LEGAL INFORMATION CLERK
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced resolution and finds:
1. The Clerk III position in the Records Unit of the Technical
Services Division differs from the other Clerk III positions
within the unit in that this position handles all Freedom of
Information Act requests and includes research, knowledge of
statutes and laws, with a higher level of communication skills.
2. The Personnel Department recommends that this position will be
reclassified as a Sheriff Legal Information Clerk at a salary
grade 6.
3. The Fiscal Year 2001 and Fiscal Year 2002 Biennial Budget should
be amended, as follows to account for this reclassification:
FY 2001 FY 2002
Expenditures
43-023901-45000-2001 Salaries-Regular $1,048 $1,362
43-023901-45000-2075 Fringe Benefits 275 357
90-290000-25000-2564 Contingency ($1,323) ($1,719)
$ 0 $ 0
FINANCE COMMITTEE
(The vote for this motion appears on page 727.)
* REPORT (Misc. #00307)
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: SHERIFF DEPARTMENT – CONTINUATION OF OAKLAND COUNTY NARCOTICS
ENFORCEMENT TEAM UNDER THE DIRECTION OF THE SHERIFF’S DEPARTMENT AND UPGRADE
OF DEPUTY II TO LIEUTENANT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above-mentioned resolution
on December 6, 2000, recommends to the Oakland County Board of Commissioners
the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
Commissioners Minutes Continued. December 14, 2000
718
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #00307
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: SHERIFF DEPARTMENT – CONTINUATION OF OAKLAND COUNTY NARCOTICS
ENFORCEMENT TEAM UNDER THE DIRECTION OF THE SHERIFF’S DEPARTMENT AND UPGRADE
OF DEPUTY II TO LIEUTENANT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Miscellaneous Resolutions #5684, #6295 and #6367 created and
continued the Narcotics Enforcement Team (NET); and
WHEREAS through the budget process, the funding and concept (policy and
control by the State Police) has been continued in its present format since
it’s inception in 1971; and
WHEREAS the Sheriff, with the unanimous support of the police chiefs on
the current NET Board, is proposing that the Narcotics Enforcement Team be
placed under the supervision of the Oakland County Sheriff’s Department; and
WHEREAS in order to accomplish this task, the Sheriff is requesting the
upgrade of a Deputy II position to Lieutenant; and
WHEREAS Section 333.7524 of Public Act 368 of 1978 authorizes courts to
distribute property and funds forfeited through narcotic seizures to
participating agencies to be utilized toward the enhancement of law
enforcement efforts related to the Controlled Substances Act; and
WHEREAS the courts have distributed $670,553.96 (balance as of 10/30/00)
as a result of Sheriff Department forfeiture efforts; and
WHEREAS the Sheriff is requesting that a portion of these funds be used
to fund this position upgrade; and
WHEREAS Corporation Counsel has reviewed this matter and is working with
the Sheriff Department to establish an intergovernmental agreement between the
Sheriff Department and the participating municipalities.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the continued Narcotics Enforcement Team under the
direction of the Oakland County Sheriff and the upgrade of one (1) GF/GP
funded Deputy II (#43920-06392) to Lieutenant.
BE IT FURTHER RESOLVED that the intergovernmental agreements between the
County and participating local governmental units be brought back to the Board
of Commissioners for approval.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (Misc. #00307)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF DEPARTMENT – CONTINUATION OF OAKLAND COUNTY NARCOTICS
ENFORCEMENT TEAM UNDER THE DIRECTION OF THE SHERIFF’S DEPARTMENT AND UPGRADE
OF DEPUTY II TO LIEUTENANT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced resolution and finds:
1. The Sheriff, along with support from a majority of the local
Police Chiefs, is proposing that the Narcotics Enforcement Team be
placed under the supervision of the Oakland County Sheriff’s
Department.
2. To accomplish this task, the Sheriff is requesting the upgrade of
a Deputy II position to Lieutenant.
3. Increased costs for salary and fringe benefits equal $22,207 for
the balance Fiscal Year 2001 and $28,165 for Fiscal Year 2002.
Costs for Fiscal Year 2002 do not include any anticipated increase
resulting from the wage reopener scheduled for Fiscal Year 2002.
4. The Sheriff is requesting that a portion of funds forfeited
through narcotic seizures being held in General Ledger Account
023301-10000-2203-60053 be used to fund this position upgrade, no
General Fund/General Purpose dollars are required.
Commissioners Minutes Continued. December 14, 2000
719
5. The Fiscal Year 2001 and Fiscal Year 2002 Budgets should be
amended as specified below:
Dept/Fund/OCA/PCA/Object FY 2001 FY 2002
Revenue
43-101-013901-44600-1568 Enhance. Revenue $22,207 $28,165
Expenditure
43-101-023901-44600-2001 Salaries $15,862 $20,118
43-101-023901-44600-2075 Fringe Benefits 6,345 8,047
$22,207 $28,165
$ 0 $ 0
FINANCE COMMITTEE
(The vote for this motion appears on page 727.)
* REPORT (Misc. #00308)
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: SHERIFF’S DEPARTMENT – CONTRACT AMENDMENT FOR LAW ENFORCEMENT SERVICES
IN THE CITY OF ROCHESTER HILLS 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above-mentioned resolution
on December 6, 2000, recommends to the Oakland County Board of Commissioners
the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
PERSONNEL COMMITTEE
Commissioners Minutes Continued. December 14, 2000
720
MISCELLANEOUS RESOLUTION #00308
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: SHERIFF’S DEPARTMENT - CONTRACT AMENDMENT FOR LAW ENFORCEMENT SERVICES
IN THE CITY OF ROCHESTER HILLS 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the City of Rochester Hills has contracted with the Oakland
County Sheriff’s Department to provide law enforcement services for the City
(Miscellaneous Resolution #98011); and
WHEREAS paragraph 23 of this agreement provides that an amendment to
this agreement must be approved by concurrent resolutions of both the Oakland
County Board of Commissioners and the City of Rochester Hills Council; and
WHEREAS the City of Rochester Hills is requesting a proposed amendment
to the contract (Schedule A-Sheriff’s Deputies Contracted) which would add one
(1) Deputy II (no-fill) resulting in a new total of thirty-six (36) Deputy
II’s (no-fill) being contracted and bring the total number of contracted
deputies to fifty-six (56); and
WHEREAS the Sheriff has agreed to add one (1) Deputy II (no-fill) for
the City of Rochester Hills under the terms of this agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves an amendment to Schedule A (Sheriff Deputies
Contracted) of the Oakland County Sheriff’s Department 1999-2003 Law
Enforcement Services Agreement with the City of Rochester Hills to add one (1)
Deputy II (no-fill) and change the number of Deputy II’s being contracted from
thirty-five (35) to a new total of thirty-six (36).
BE IT FURTHER RESOLVED that one (1) Deputy II position be created in the
Patrol Services Division/Contracted Patrol-Rochester Hills unit.
BE IT FURTHER RESOLVED that this amendment will take effect on
January 1, 2001.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of City of Rochester Hills Schedule A as Amended 12/14/00, City of
Rochester Hills Schedule A-1 as Amended 12/14/00 and Oakland County Sheriff’s
Department 1999-2003 Law Enforcement Services Agreement with Rochester Hills
Amendment 1 on file in County Clerk’s Office.
FISCAL NOTE (Misc. #00308)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF DEPARTMENT - CONTRACT AMENDMENT FOR LAW ENFORCEMENT SERVICES
IN THE CITY OF ROCHESTER HILLS 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced resolution and finds:
1. The City of Rochester Hills wishes to amend its contract with the
Oakland County Sheriff for deputy services to the city beginning
January 1, 2001.
2. This amendment would add one (1) Deputy II (no-fill) position
resulting in a new Rochester Hills total of thirty-six (36) Deputy
II positions, and increasing the total number of positions
contracted to Rochester Hills to fifty-six (56).
3. Contract revenue and operating costs equal $58,747 for the balance
of Fiscal Year 2001, and $87,210 for Fiscal Year 2002.
4. The Fiscal Year 2001 and Fiscal Year 2002 Budgets should be
amended as specified on Attachment A.
FINANCE COMMITTEE
Copy of Fiscal Note Attachment A on file in County Clerk’s Office.
(The vote for this motion appears on page 727.)
* REPORT (Misc. #00309)
BY: Personnel Committee, Thomas A. Law, Chairperson
Commissioners Minutes Continued. December 14, 2000
721
IN RE: SHERIFF’S DEPARTMENT – CONTRACT AMENDMENT FOR LAW ENFORCEMENT SERVICES
IN THE CHARTER TOWNSHIP OF OXFORD 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above-mentioned resolution
on December 6, 2000, recommends to the Oakland County Board of Commissioners
the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #00309
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: SHERIFF'S DEPARTMENT - CONTRACT AMENDMENT FOR LAW ENFORCEMENT SERVICES
IN THE CHARTER TOWNSHIP OF OXFORD 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oxford Township has contracted with the Oakland County Sheriff's
Department to provide law enforcement services for the Township (Miscellaneous
Resolution #00001); and
WHEREAS paragraph 23 of this contract provides that an amendment to this
contract must be approved by concurrent resolutions of both the Oakland County
Board of Commissioners and the Oxford Township Board; and
WHEREAS Oxford Township has approved a proposed amendment to the
contract (Schedule A-Sheriff's Deputies Contracted) which would add one (1)
Deputy II (Patrol Investigator) resulting in a new total of two (2) Deputy II
(Patrol Investigators) being contracted and bring the total number of
contracted deputies to twelve (12); and
WHEREAS the Sheriff has agreed to add one (1) Deputy II (Patrol
Investigator) for Oxford Township under the terms of this contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves an amendment to the original Schedule A (Sheriff
Deputies Contracted) of the Oakland County Sheriff's Department 1999-2003 Law
Enforcement Services Agreement with the Charter Township of Oxford to increase
the number of Patrol Investigators from one (1) to a new total of two (2).
BE IT FURTHER RESOLVED that one (1) Deputy II position be created in the
Contracted Patrol Unit, Patrol Services Division of the Sheriff's Department.
BE IT FURTHER RESOLVED that one (1) unmarked vehicle (with mobile and
prep) be added to the County fleet.
BE IT FURTHER RESOLVED that this amendment will take effect on
January 1, 2001.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Charter Township of Oxford As Amended on 12/14/00 Schedule A,
Charter Township of Oxford As Amended on 12/14/00 Schedule A-1 and Oakland
County Sheriff’s Department 1999-2003 Law Enforcement Services Agreement with
Charter Township of Oxford on file in County Clerk’s Office.
FISCAL NOTE (Misc. #00309)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF'S DEPARTMENT - CONTRACT AMENDMENT FOR LAW ENFORCEMENT SERVICES
IN THE CHARTER TOWNSHIP OF OXFORD 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced resolution and finds:
1. The Charter Township of Oxford wishes to amend its contract with
the Oakland County Sheriff for deputy services to the township
beginning January 1, 2001.
2. This amendment would add one (1) Deputy II Patrol Investigator
position resulting in a new Oxford total of two (2) Deputy II
Patrol Investigator positions, increasing the total number of
positions contracted to Oxford Township to twelve (12).
Commissioners Minutes Continued. December 14, 2000
722
3. To support the new Patrol Investigator position, one (1) unmarked
vehicle (with mobile radio and prep radios), must be added to the
county fleet.
4. Contract revenue and operating costs equal $61,616 for the balance
of Fiscal Year 2001, and $86,165 for Fiscal Year 2002. Fiscal Year
2001 capital costs for vehicles and equipment of $27,558 is
recommended to be transferred from the non-departmental
contingency account.
5. The Fiscal Year 2001 and Fiscal Year 2002 Budgets should be
amended as specified on Attachment A.
FINANCE COMMITTEE
Copy of Fiscal Note Attachment A on file in County Clerk’s Office.
(The vote for this motion appears on page 727.)
* REPORT (Misc. #00310)
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: SHERIFF’S DEPARTMENT – CONTRACT AMENDMENT FOR LAW ENFORCEMENT SERVICES
IN THE CHARTER TOWNSHIP OF SPRINGFIELD 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above-mentioned resolution
on December 6, 2000, recommends to the Oakland County Board of Commissioners
the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #00310
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: SHERIFF'S DEPARTMENT - CONTRACT AMENDMENT FOR LAW ENFORCEMENT SERVICES
IN THE CHARTER TOWNSHIP OF SPRINGFIELD 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Springfield Township has contracted with the Oakland County
Sheriff's Department to provide law enforcement services for the Township
(Miscellaneous Resolution #98011); and
WHEREAS paragraph 23 of this contract provides that an amendment to this
contract must be approved by concurrent resolutions of both the Oakland County
Board of Commissioners and the Springfield Township Board; and
WHEREAS Springfield Township has approved a proposed amendment to the
contract (Schedule A-Sheriff's Deputies Contracted) which would add one (1)
Deputy II (with fill-in) resulting in a new total of eight (8) Deputy II’s
(with fill-in) being contracted and bring the total number of contracted
deputies to nine (9); and
WHEREAS the Sheriff has agreed to add one (1) Deputy II (with fill-in)
for Springfield Township under the terms of this contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves an amendment to the original Schedule A (Sheriff
Deputies Contracted) of the Oakland County Sheriff's Department 1999-2003 Law
Enforcement Services Agreement with the Charter Township of Springfield to add
a Deputy II (with fill-in).
BE IT FURTHER RESOLVED that one (1) Deputy II position be created in the
Contracted Patrol Unit, Patrol Services Division of the Sheriff's Department.
BE IT FURTHER RESOLVED that this amendment will take effect on
January 1, 2001.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Charter Township of Springfield As Amended on 12/14/00 Schedule
A, Charter Township of Springfield As Amended on 12/14/00 Schedule A-1 and
Oakland County Sheriff’s Department 1999-2003 Law Enforcement Services
Agreement with Charter Township of Springfield, Amendment 1, on file in the
County Clerk’s Office.
Commissioners Minutes Continued. December 14, 2000
723
FISCAL NOTE (Misc. #00310)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF'S DEPARTMENT - CONTRACT AMENDMENT FOR LAW ENFORCEMENT SERVICES
IN THE CHARTER TOWNSHIP OF SPRINGFIELD 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced resolution and finds:
1. The Charter Township of Springfield wishes to amend its contract
with the Oakland County Sheriff for deputy services to the
township beginning January 1, 2001.
2. This amendment would add one (1) Deputy II (with fill-in) position
resulting in a new Springfield total of eight (8) Deputy II (with
fill-in) positions, increasing the total number of positions
contracted to Springfield Township to nine (9).
3. Contract revenue and operating costs equal $62,364 for the balance
of Fiscal Year 2001, and $87,210 for Fiscal Year 2002.
4. The Fiscal Year 2001 and Fiscal Year 2002 Budgets should be
amended as specified on Attachment A.
FINANCE COMMITTEE
Copy of Fiscal Note Attachment A on file in County Clerk’s Office.
Vote for items on Consent Agenda:
AYES: Buckley, Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas,
Galloway, Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard,
Moffitt, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Amos. (22)
NAYS: None (0)
A sufficient majority having voted therefor, the resolutions on the
Consent Agenda were adopted (with accompanying reports accepted).
MISCELLANEOUS RESOLUTION #00331
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY/DIGITAL INFORMATION SERVICE
CENTER – ADDRESS STANDARDS NEEDS ASSESSMENT AND STRATEGY PLANNING
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS addresses represent the most commonly used geographic
identifier, a key to accessing public records of all types, and can be found
in virtually every computer application in existence throughout the County;
and
WHEREAS lost dollars, lost time, lost opportunity and even lost lives
can result from confusing, missing or inconsistent addresses; and
WHEREAS the Department of Information Technology wishes to implement an
improved County-wide address standards program; and
WHEREAS successful implementation of an address standards program
requires an initial phase of work that promotes intra- and inter-agency
cooperation at all levels to foster a consensus for developing a common data
base, data standards and a central clearinghouse for address management; and
WHEREAS the Department of Information Technology, in conjunction with
the Purchasing Division, has issued a Request for Proposal to experienced
vendors to assist in the initial phase of implementing an address standards
program; and
WHEREAS the selection process results in a recommendation to engage
Daniel Parr Associates, Inc. at a cost not to exceed $90,000; and
WHEREAS sufficient funds are available in the Information Technology
Fund for this purpose; and
WHEREAS the County Executive recommends approval of this resolution.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes
a professional services contract in an amount not to exceed $90,000 for the
purpose of engaging an experienced vendor to assist in the initial phase of
implementing a coordinated data address standards program for Oakland County.
BE IT FURTHER RESOLVED that the Fiscal Year 2000/2001 Biennial Budget be
amended as follows:
Commissioners Minutes Continued. December 14, 2000
724
INFORMATION TECHNOLOGY FUND
Digital Information Service Center:
Expenditures
18-636122-26000-3348 Professional Services $ 90,000
18-636112-10000-8005 Changes in Fund Equity $(90,000)
Total $_____-0-
Chairperson, on behalf of the Finance Committee, I move adoption of the
foregoing resolution.
FINANCE COMMITTEE
Moved by Douglas supported by Coleman the resolution be adopted.
AYES: Causey-Mitchell, Coleman, Douglas, Galloway, Gregory, Jensen,
Law, McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht, Palmer,
Patterson, Schmid, Sever, Suarez, Taub, Amos, Buckley. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #00332
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET – APPORTIONMENT OF LOCAL TAX RATES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS your Finance Committee on Local Taxes has examined certificates,
statements, papers, and records submitted to it from the various townships,
cities and villages having taxes to be spread upon the Tax Rolls, and has
checked these documents with the pertinent laws, specifically Section 37
General Property Tax Laws, and has caused corrections to be made where
necessary; and
WHEREAS your Committee has prepared tax certificates showing the
certified rates as adjusted by M.C.L. 211.24E, M.C.L. 211.34, M.C.L. 211.34D,
and M.C.L. 211.34E of the General Property Tax Laws, authorized to be spread
against taxable valuations, which certificates are submitted herewith and
which are the basis for the tabulation above mentioned, and it is recommended
that the Board of Commissioners authorize the Clerk to sign these
certificates; and
WHEREAS the electorate of the State of Michigan amended Article IX of
the constitution and added Section 36; and
WHEREAS the legislature, as directed, implemented said legislation under
Section 37 of the General Property Tax Act and the 1976 State School Code, as
amended; and
WHEREAS the certified rates are subject to M.C.L. 211.36 which allow
additional millage to be voted up to and including December 7, 2000 for
schools and, if adopted, up to and including November 7, 2000 for taxing
jurisdiction, as specified in said section; said additional millage(s) would
require Board approval before they could be spread; and
WHEREAS the electorate of the State of Michigan voted to limit school
operating levies on homestead and non-homestead property taxes in accordance
with this report.
NOW THEREFORE BE IT RESOLVED that this Board adopt the attached
certificates from the Finance Committee with the recommendations herein
contained as part of the permanent records of the Board.
BE IT FURTHER RESOLVED that the Clerk be authorized and directed to sign
the several tax certificates on which the attached tabulation was based,
thereby authorizing and directing the various assessing officers to spread the
rates against the taxable valuation set forth herein for 2000.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners,
in compliance with the General Property Tax Act and the 50 mill limitation,
directs the Equalization Division to revise the apportionment report for 2000
as follows:
Previous Revised Reason
Tax Authority Rate Rate for change
Township of Groveland 1.0000 4.5000 November Election
Township of Oxford 8.5492 9.9092 November Election
Commissioners Minutes Continued. December 14, 2000
725
Village of Oxford 4.0223 5.3823 November Election
City of Berkley 14.8496 15.1846 Revision
City of Huntington Woods 20.7312 20.7812 Revision
West Bloomfield Schools 4.4077 4.2711 Revision
(hold harmless)
Romeo Schools 3.7928 6.3928 Correction
(transfer debt)
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
Moved by Douglas supported by Schmid the resolution be adopted.
AYES: Coleman, Dingeldey, Douglas, Galloway, Gregory, Jensen, Law,
McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht, Palmer, Patterson,
Schmid, Sever, Suarez, Taub, Amos, Buckley, Causey-Mitchell. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #00333
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2000 YEAR-END REPORT
AND BUDGET AMENDMENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS all accounts have been posted and final adjustments made for
Fiscal Year 2000; and
WHEREAS Statement #1 of the Governmental Accounting, Auditing and
Financial Reporting Standards requires that encumbrances and appropriations
carried-forward be treated as a reserved fund balance at the year-end and that
such amounts be reappropriated in the subsequent year in order to be available
for expenditure; and
WHEREAS the results of operation after consideration of expenditures,
accruals, encumbrances, appropriations carried forward, transfers,
adjustments, and closing entries produces an excess available resources over
total charges as reflected in the attached schedule; and
WHEREAS the following reserves have been created:
- $1,512,474.41 for General Fund/General Purpose operations
($1,001,777.77 for General Fund only) to cover encumbrances and
pre-encumbrances obligated through the end of Fiscal Year 2000,
- $1,401,600 for General Fund/General Purpose operations to cover
requested carry forward of unspent Fiscal Year 2000 appropriations
(the carry forward reserve will be accounted for and treated as a
designated fund balance),
- $166,858.28 to cover long and short term advances,
- $176,155 for payroll and petty cash; and
WHEREAS in order to meet future space needs the County has purchased the
Oakland Schools building, however, renovations to the structure must be made,
a designated fund balance of $14,000,000 has been created to cover the cost of
this project; and
WHEREAS Oakland County, and other local governments, are challenging the
State Tax Commission's new rate table calculations for the charging of
personal property taxes for public utilities, should the challenge fail a
designated fund balance of $5,000,000 has been established to cover potential
tax tribunal claims; and
WHEREAS the Drain Commissioner wishes to digitize his current hard copy
record system so that the records can be more easily maintained, have greater
access to the public, and can be integrated with the County's Geographic
Information System (GIS), $5,000,000 has been designated to cover this
conversion project; and
WHEREAS pursuant to Miscellaneous Resolution #89283 the Board of
Commissioners established a Designated Fund for Operational Improvements,
Commissioners Minutes Continued. December 14, 2000
726
which makes available a source of funds departments can use to support
innovative programs, providing the Board approves the use of the fund balance
and the requesting department commits to a pay-back within six (6) years of
the original allocation, the fund balance of $3,000,000 is again established;
and
WHEREAS pursuant to Miscellaneous Resolution #00211 the Board of
Commissioners authorized the creation of a Sheriff's Aviation Unit and the
purchase of one (1) helicopter. A request for a second helicopter is pending
completion of several conditions. A designated fund balance of $2,000,000 has
been established in the event that the conditions are met and the request is
granted for a second helicopter; and
WHEREAS the County, under the authority of Miscellaneous Resolution
#00154, has contracted with DMG Maximus, LLC to prepare the annual Indirect
Cost Plan and to advise the County on methods to enhance indirect revenue.
One suggestion is to charge an indirect cost rate to the Internal Service
funds, causing rate increases which would improve the collection of indirect
revenue from grants using the funds as well as more properly account for the
cost of these operations. Such rate increases would also effect the General
Fund/General Purpose departments. A designated fund balance of $1,500,000 has
been created to cover the cost of the rate increases to the General Fund
/General Purpose areas; and
WHEREAS the County has engaged an internet consulting firm, Evicity,
Inc. to improve the County's home page and recommend expanded internet
applications including electronic procurement, a designated fund balance of
$1,500,000 has been created to initiate projects identified as a result of
this consulting effort; and
WHEREAS additional improvements and new releases are anticipated to
maintain the useful life and improve the operation of the Human Resources
Financial Information System (HRFIS), a designated fund balance of $1,000,000
has been created to cover the cost of these upgrades; and
WHEREAS the implementation of the COPS MORE grant as well as the
continued success of the CLEMIS system has increased the demand for various
CLEMIS related projects such as Computer Aided Dispatch (CAD) and Automated
Fingerprint Identification System (AFIS), a designated fund balance of
$1,000,000 has been established to meet the increased service demands; and
WHEREAS the Community Corrections Division has developed a new Virtual
Reality Work Release/Global Positioning System program (electronic tethering)
designed to reduce the current Work Release Facility population allowing more
jail inmates to transfer to that facility. In order to operate this program,
seven (7) new positions have been created as well operating funds
appropriated. A designated fund balance of $900,000 has been established to
cover the first two years of program cost; and
WHEREAS the Board of Commissioners, pursuant to Miscellaneous Resolution
#00271, approved the purchase of 88 acres of property adjacent to the County
service complex, previously know as the Clinton Valley Center. A designated
fund balance of $880,000 has been created to cover the purchase cost (Fiscal
Note attached to Miscellaneous Resolution #00271 authorized the budget
amendment transferring funds from the fund balance to purchase the property);
and
WHEREAS in order to combat the labor shortage effecting all area
employees, including the County, an employer match of up to $300 annually has
been added to the County's Deferred Compensation Program. A designated fund
balance in the amount of $700,000 has been established to cover the first
years estimated contribution; and
WHEREAS as governments are requested to share and compare public data,
the inconsistent methods used to establish addresses becomes more of a
concern. In order to assess the impact of relating different addressing
system, a designated fund balance of $500,000 has been created to fund initial
studies; and
WHEREAS the County collaborates with local municipalities in the
provision and maintenance of tornado warning sirens. Concerns have been
raised that the current system no longer meets the needs of County residents.
A designated fund balance of $500,000 has been established to evaluate the
present system and provide necessary upgrades; and
Commissioners Minutes Continued. December 14, 2000
727
WHEREAS during 2001, the United States Bureau of the Census will release
its census figures. In keeping with the "one person/one vote" concept, the
release of this data will require the redrawing of political districts for
various elected officials. The County's reapportionment commission has
requested an allocation to cover the cost of this process. A designated fund
balance of $490,000 has been established for this purpose; and
WHEREAS the State Supreme Court Administrative Office has recommended,
and legislation has been introduced, to add one (1) judgeship to the County
controlled 52nd District Court. A designated fund balance of $400,000 has been
established to cover the cost of the new judge and related staff and
operating; and
WHEREAS a designated fund balance of $355,000 has been created to cover
the cost of a low flight digital orthrophotography project which will enhance
the information base of the County's Geographic Information Management System
(GIS); and
WHEREAS a $250,000 designated fund balance has been created for the
Board of Commissioners to utilize on special projects; and
WHEREAS a designated fund balance in the amount of $240,000 has been
created to cover the cost of the Oakland County Senior Citizen Prescription
Drug program as adopted by the Board of Commissioners pursuant to
Miscellaneous Resolution #00264; and
WHEREAS the Department of Management and Budget recommends the "write-
off" of $1,712.39 in uncollectable expenses in the Information Technology Fund
and $588 in the Radio Communications Fund, as well as informing the Board of
the uncollectable inmate accounts per Section 25 of the General Appropriations
Act.
NOW THEREFORE BE IT RESOLVED that the report of operations for Fiscal
Year 2000, is accepted and the results of operations by line-item after
inclusion of expenditures, accruals, encumbrances, appropriations carried-
forward, transfers, adjustments and closing entries is approved.
BE IT FURTHER RESOLVED that various line items in the Fiscal Year 2001
General Fund/General Purpose Budgets be amended to include $1,512,474.41 for
outstanding purchase orders as detailed in the attached schedules.
BE IT FURTHER RESOLVED adjustments to the fund balance be approved as
follows:
Balance Before Adjustments $ 24,130,669.59
(result of Fiscal Year 2000 activity)
Add to General Fund Balance:
Repayment of Advance for
Lake Charwood $ 5,641.29
Long Lake 5,945.44
Decrease in Prepaid Expenditures 13,731.96
E-911 Call Taking Equipment 30,000.00
CVC Property 320,000.00
User Liaison Project 500,000.00
Sheriff's Corrective Staffing Study 1,200,000.00
Prior Years Encumbrances and Carry Forwards 3,969,205.27
Adjusted Total Including Additions $ 30,175,193.55
Deduct from General Fund Balance:
Increase in Petty Cash $( 3,950.00)
Increase in Prepaid Expenses ( 41,752.29)
Senior Citizen Prescriptions ( 240,000.00)
District Court Judge ( 400,000.00)
Reapportionment ( 490,000.00)
Tornado Siren Upgrade ( 500,000.00)
Deferred Compensation Match ( 700,000.00)
Community Corrections - GPS ( 900,000.00)
CLEMIS Match ( 1,000,000.00)
Carry Forwards ( 1,401,600.00)
Internal Service Fund Rate Adjustments ( 1,500,000.00)
E-Oakland Project ( 1,500,000.00)
Sheriff's Helicopter ( 2,000,000.00)
Operational Improvements ( 2,728,130.00)
Drain Records Conversion ( 5,000,000.00)
Commissioners Minutes Continued. December 14, 2000
728
Tax Tribunal Appeals ( 5,000,000.00)
Oakland Schools Renovation ( 6,200,000.00)
Adjusted Total Including Additions/Subtractions $ 569,761.26
Undesignated Fund Balance At Beginning of Year $627,445.88
Undesignated Fund Balance At the End of Year $ 1,197,207.14
BE IT FURTHER RESOLVED that the uncollectable debts, as recommended by
the Department of Management and Budget, and as listed on the attached
schedules, are authorized to be written off.
Chairperson, on behalf of the Finance Committee, I move adoption of the
foregoing resolution.
FINANCE COMMITTEE
Copy of attached schedules on file in County Clerk’s Office.
Moved by Douglas supported by Dingeldey the resolution be adopted.
AYES: Dingeldey, Douglas, Galloway, Gregory, Jensen, Law, McCulloch,
McPherson, Melton, Millard, Moffitt, Obrecht, Palmer, Patterson, Schmid,
Sever, Suarez, Taub, Amos, Buckley, Causey-Mitchell, Coleman. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT (Misc. #00315)
BY: General Government Committee, Shelley G. Taub, Chairperson
IN RE: BOARD OF COMMISSIONERS – AGAINST TELEPHONE AREA CODE OVERLAY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the above-mentioned
resolution on December 4, 2000, recommends to the Oakland County Board of
Commissioners the resolution be adopted.
Chairperson, on behalf of the General Government Committee, I move the
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #00315
BY: Commissioner Shelley G. Taub, District #12
IN RE: BOARD OF COMMISSIONERS – AGAINST TELEPHONE AREA CODE OVERLAY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS on July 17, 2000, Governor John Engler signed into law, Public
Act 295 of 2000, which granted the Michigan Public Service Commission the
authority to address proposed area code changes in Michigan; and
WHEREAS NeuStar, Inc., the North American Numbering Plan Administrator,
declared in 1999 that area code 248 is in jeopardy of being exhausted. In
response, NeuStar, Inc. has recommended an area code relief plan to the
Michigan Public Service Commission (MPSC); and
WHEREAS the recommended area code relief plan will create four new
overlay area codes in Michigan: 810/586, 248/947, 313/679 and 734/278; and
WHEREAS NeuStar, Inc. maintains that the introduction of new area codes
is needed due to increased competition in the local telephone service market,
the growing demand by the public for additional telephone numbers, and a
technical requirement in the phone network that allocates telephone numbers in
blocks of 10,000; and
WHEREAS although overlay area codes are designed to serve the same
geographic area as the current area code, customers (both pre-existing and
new) will be required to dial area codes (1 + 10 digit) when placing all local
and long distance calls; and
WHEREAS implementation of the 1 + 10 digit dialing format will result in
costly expenses for citizens and businesses in Oakland County. There will be
a negative economic impact and undue disruption when individuals and
businesses are required to restructure and purchase new switches, software and
alarm systems to comply with the extended phone dialing format; and
Commissioners Minutes Continued. December 14, 2000
729
WHEREAS Oakland County Executive, L. Brooks Patterson, testified before
a Michigan Public Service Commission public hearing on the area code overlay
plan in Flint. Mr. Patterson stated, "Michigan’s nine area codes currently
provide a total of 64 million numbers for a population of approximately 10
million people, which seems to indicate there are still plenty of numbers
available. Freeing up unassigned phone numbers would eliminate the need to
introduce a new area code in the Flint area or anywhere else for that matter;"
and
WHEREAS the Michigan Public Service Commission is holding a public
hearing on December 11, 2000, on the proposed new 947 area code overlay within
the existing 248 area code in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners does hereby voice its opposition to an area code overlay plan.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
joins with County Executive Patterson in urging the Michigan Public Services
Commission to make available the millions of unassigned telephone numbers in
Michigan, thus avoiding the unnecessary costs and disruptions associated with
introducing a new area code.
BE IT FURTHER RESOLVED that copies of this resolution be forwarded to
the Michigan Public Service Commission, NeuStar, Inc., the Governor, the
Michigan State legislature and the Michigan Association of Counties.
Chairperson, I move the adoption of the foregoing resolution.
Shelley G. Taub, Eric Coleman,
Lawrence A. Obrecht, Kay Schmid,
William R. Patterson, Terry Sever,
Thomas A. Law, Sue Ann Douglas,
Nancy Dingeldey, David B. Buckley,
Frank H. Millard, John P. McCulloch,
Tim Melton, David N. Galloway,
George W. Suarez, Vincent Gregory,
Michelle Friedman Appel, Don Jensen
Moved by Taub supported by Jensen the General Government Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Taub supported by Jensen the resolution be adopted.
AYES: Douglas, Galloway, Gregory, Jensen, Law, McCulloch, McPherson,
Melton, Millard, Moffitt, Obrecht, Palmer, Patterson, Schmid, Sever, Suarez,
Taub, Amos, Buckley, Causey-Mitchell, Coleman, Dingeldey. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT (Misc. #00266)
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION – 2000/2001
COMPREHENSIVE, PLANNING, BUDGETING AND CONTRACTING (CPBC) ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above-mentioned resolution
on December 6, 2000, recommends to the Oakland County Board of Commissioners
the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #00266
BY: General Government Committee, Shelley Goodman Taub, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - 2000/2001
COMPREHENSIVE, PLANNING, BUDGETING AND CONTRACTING (CPBC) ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. December 14, 2000
730
WHEREAS the Michigan Department of Community Health (MDCH) has awarded
the Oakland County Health Division funding in the amount of $8,297,113, which
is a 7.83% ($649,994) increase from the Fiscal Year 1999/2000 funding amended
allocation of $7,647,119; and
WHEREAS the following changes have been made by MDCH from the
previous award:
• Fetal Infant Mortality Review has been reduced $10,000 (the total
allocation from the previous award), as this program is now funded
through the Michigan Public Health Institute.
• Maternal and Infant Health Advocacy Services has been increased
$62,200 to reflect a new award of $58,200 for Perinatal
Transportation and the restoration of $4,000 that had been
previously allocated to the same program last year.
• Childhood Lead Prevention Program has been incorporated into the
2000/2001 CPBC Agreement in the amount of $40,000, rather than a
separate grant as in the previous year.
• Local Public Health Operations does not include allocation for
sewer and water, which will be contained in a separate agreement
with the Michigan Department of Environmental Quality (MDEQ)-
$1,139,858.
• Funding for Medicaid Outreach and Advocacy has been returned to
Local Health Departments - $354,439.
Other programs have generally remained the same with a slight increase or
decrease in total funding; and
WHEREAS the grant includes funding for the creation of two (2) Special
Revenue positions as follows:
One (1) Public Health Nurse III (full-time) – AIDS
One (1) Office Leader (full-time) – Outreach; and
WHEREAS the budget detail for the various programs is a matter of
negotiation between the Health Division and MDCH; amendments will be
recommended to the Fiscal Year 2001 Budget when details are finalized; and
WHEREAS this agreement is for the period of October 1, 2000 through
September 30, 2001; and
WHEREAS the CPBC Agreement has been submitted through the County
Executive Review Process, including Corporation Counsel and is recommended for
approval.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby accepts the 2000/2001 Comprehensive, Budgeting, Planning
and Contracting (CPBC) agreement for funding in the amount of $8,297,113 for
the period of October 1, 2000 through September 30, 2001.
BE IT FURTHER RESOLVED the Board approves of the creation of the
following two (2) Special Revenue positions as allowed for by the contract:
One (1) Public Health Nurse III (full-time) – AIDS
One (1) Office Leader (full-time) – Outreach.
BE IT FURTHER RESOLVED that one (1) vacant SR Clerk II position
(Position #02348) be reclassified to Typist II in the Health
Division/Immunization Action Plan.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
approval of the above-referenced contract is specifically conditioned and
premised upon the “Department’s” concurrence in the terms and conditions
contained in the new Section 11, of the Agreement which is entitled AGREEMENT
EXCEPTIONS AND LIMITATIONS, as added by the County.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
authorizes its Chairperson to execute this Agreement subject to the following
additional condition: That the County’s approval for entering into this
Agreement is specifically conditioned and premised upon the acceptance,
approval and execution of the Agreement containing the new Section 11, by the
Michigan Department of Community Health, and that the failure of the
Michigan Department of Community Health to execute the Agreement as specified
shall, without any further act of the Oakland County Board of Commissioners,
automatically negate and void the County’s approval and/or acceptance of this
agreement as provided for in this resolution.
BE IT FURTHER RESOLVED that the future level of service, including
personnel, be contingent upon the level of funding for this program.
Commissioners Minutes Continued. December 14, 2000
731
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to
execute this agreement, any changes and extensions to the agreement not to
exceed fifteen percent (15%), which is consistent with the agreement as
originally approved.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
FISCAL NOTE (Misc. #00266)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION – 2000/2001 COMPREHENSIVE
PLANNING, BUDGETING AND CONTRACTING (CPBC) ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. The Michigan Department of Community Health (MDCH) has awarded
Oakland County Comprehensive Planning, Budgeting and Contracting
(CPBC) funding in the amount of $8,297,113 for the period of
October 1, 2000, through September 30, 2001. This award reflects
a 7.83% ($649,994) increase from the Fiscal Year 1999/2000 amended
funding allocation of $7,647,119.
2. Changes from the previous award have been made by the MDCH,
including:
i) A reduction in the Fetal Mortality Review, $10,000.
ii) An increase in the Maternal Health Advocacy Services Funds,
$62,000.
iii) The incorporation of the Childhood Lead Prevention Program
into the Fiscal Year 2000/2001 CPBC Agreement, $40,000.
iv) The Local Public Health Operations is not included for sewer
and water, which are contained in a separate agreement with
the Michigan Department of Environmental Quality (MDEQ),
$1,139,858.
v) Funding for Medicaid Outreach and Advocacy is being returned
to Local Health Departments, $354,439.
3. This grant award includes funding for the creation of two (2)
Special Revenue positions; one full-time Public Health Nurse –
AIDS, and one full-time Office Leader – Outreach.
4. Acceptance of this grant does not obligate the County to any
future commitment.
5. The Fiscal Year 2001 Special Revenue grant budget will be amended
when program details are finalized between the Health Division and
the MDCH.
FINANCE COMMITTEE
Moved by Taub supported by McPherson the Personnel Committee Report be
accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Taub supported by McPherson the resolution be adopted.
AYES: Galloway, Gregory, Jensen, Law, McCulloch, McPherson, Melton,
Millard, Moffitt, Obrecht, Palmer, Patterson, Schmid, Sever, Suarez, Taub,
Amos, Buckley, Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT (Misc. #00294)
BY: General Government Committee, Shelley G. Taub, Chairperson
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY AGREEMENT FISCAL YEAR 2002 FUNDING
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. December 14, 2000
732
The General Government Committee, having reviewed the above-mentioned
resolution on November 13, 2000, recommends to the Oakland County Board of
Commissioners the resolution be amended as follows and adopted:
Strike the existing NOW THEREFORE BE IT RESOLVED paragraph replacing it
with the following:
“NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners supports increasing the appropriation for the Tri-Party
Agreement by up to $1 million in the County Executive Recommended Fiscal
Year 2002 Budget; and”
Chairperson, on behalf of the General Government Committee, I move the
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
FISCAL REPORT (Misc. #00294)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY AGREEMENT FISCAL YEAR 2002 FUNDING
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above-referenced resolution
on December 7, 2000, reports with the recommendation that the resolution be
adopted.
Chairperson, on behalf of the Finance Committee, I move acceptance of
the foregoing report.
FINANCE COMMITTEE
MISCELLANEOUS RESOLUTION #00294
BY: Commissioners Nancy Dingeldey, District #11; Lawrence A. Obrecht,
District #3; Sue Ann Douglas, District #8
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY AGREEMENT FISCAL YEAR 2002 FUNDING
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Tri-Party Agreement was first authorized in 1980 by the
Oakland County Board of Commissioners with the adoption of Miscellaneous
Resolution #9246; and
WHEREAS the Tri-Party Agreement is an innovative program between Oakland
County, the Road Commission for Oakland County and the local communities to
provide a three-way match of funds to repair County roads in Oakland County;
and
WHEREAS the successful Tri-Party program has given participating local
municipalities the opportunity to prioritize County road projects within their
community and to determine how the money will be spent within their
jurisdiction; and
WHEREAS the Tri-Party program distributes funds to the local communities
based on a formula which takes into consideration County road miles, accidents
and population; and
WHEREAS in 1997, the Oakland County Board of Commissioners authorized a
25% increase in funding for the Tri-Party Agreement – increasing the County’s
contribution from $1 million to $1.25 million – for Fiscal Year 1998; and
WHEREAS recognizing the importance of supporting road improvements, the
Oakland County Board of Commissioners has approved appropriating $1.25 million
for the Tri-Party Agreement each fiscal year since 1998; and
WHEREAS for Fiscal Year 2001, the Tri-Party Program will provide local
cities, villages and townships with a total of $3.75 million for County road
improvements; and
WHEREAS safe and convenient roads are essential to maintaining Oakland
County’s economic growth and quality of life. Despite Oakland County’s
ongoing efforts to seek additional funding for roads from the State and
Federal governments, there are many critical road needs that require immediate
attention.
NOW THEREFORE BE IT RESOLVED that the Oakland County appropriation for
the Tri-Party Agreement, for Fiscal Year 2002, be increased by up to $1
million.
Commissioners Minutes Continued. December 14, 2000
733
BE IT FURTHER RESOLVED that copies of this resolution be provided to the
County Executive, the Road Commission for Oakland County and the local
communities to advise of the increased contribution effective in October 2001.
Chairperson, we move the adoption of the foregoing resolution.
Nancy Dingeldey, David L. Moffitt,
Sue Ann Douglas, David B. Buckley,
David M. Galloway, Frank Millard,
Terry Sever, Lawrence A. Obrecht,
Fran Amos, Shelley G. Taub
Moved by Taub supported by Moffitt the General Government Committee
Report and the Fiscal Report be accepted.
A sufficient majority having voted therefor, the reports were accepted.
Moved by Taub supported by Moffitt the resolution be adopted.
Moved by Taub supported by Moffitt the resolution be amended to coincide
with the recommendation in the General Government Committee Report.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard,
Moffitt, Obrecht, Palmer, Patterson, Schmid, Sever, Suarez, Taub, Amos,
Buckley, Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas, Galloway.
(23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
REPORT (Misc. #00334)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: PERSONNEL DEPARTMENT - ADMINISTRATIVE ASSISTANTS TO ELECTED OFFICIALS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above-referenced resolution
on December 7, 2000, reports with the recommendation that the resolution be
adopted with the first BE IT FURTHER RESOLVED paragraph to amended to include
ADMINISTRATIVE ASSISTANT – BOARD OF COMMISSIONERS.
Chairperson, on behalf of the Finance Committee, I move acceptance of
the foregoing report.
FINANCE COMMITTEE
Commissioners Minutes Continued. December 14, 2000
734
MISCELLANEOUS RESOLUTION #00334
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: ADMINISTRATIVE ASSISTANTS TO ELECTED OFFICIALS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS each County-wide elected official currently has a merit system
eligible position classified as an Administrative Assistant assigned as a
direct report to perform confidential and administrative support functions on
their behalf; and
WHEREAS County-wide elected officials currently do not have the option
to appoint an individual as their Administrative Assistant because the
positions are covered under the merit system; and
WHEREAS it has become desirable to create a new, non-merit system
(appointed), classification titled Administrative Assistant to Elected
Official, overtime exempt, and to convert positions classified as
Administrative Assistants to this newly created appointed classification as
vacancies occur.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the creation of a new non-merit system (appointed)
classification titled Administrative Assistant to Elected Officials, with a
salary range of:
Base 1yr 2yr 3yr 4yr 5yr OT
35,725 37,881 40,039 42,196 44,349 46,503 Exempt: and
BE IT FURTHER RESOLVED that as vacancies occur in the following
positions, these positions will be converted to the new non-merit system
(appointed) classification, Administrative Assistant to Elected Officials:
Administrative Assistant – County Clerk
Administrative Assistant – Drain
Administrative Assistant – Prosecuting Attorney
Administrative Assistant – Sheriff
Administrative Assistant – Treasurer.
BE IT FURTHER RESOLVED that current incumbents will not be required to
move into this newly created non-merit system (appointed) classification and
will remain covered by the Merit System, unless the current incumbent and the
elected official enter into a mutually agreeable written understanding to move
to the Administrative Assistant to Elected Official classification.
Chairperson, on behalf of the Personnel Committee, I move the adoption
of the foregoing resolution.
PERSONNEL COMMITTEE
FISCAL NOTE (Misc. #00334)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: PERSONNEL DEPARTMENT - ADMINISTRATIVE ASSISTANTS TO ELECTED OFFICIALS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. This resolution authorizes the creation of a new non-merit system
(appointed) classification titled Administrative Assistant to
Elected Official.
2. As vacancies occur within the current merit system Administrative
Assistant positions, they will be converted to the new non-merit
system (appointed) classifications.
3. The cost to covert each Administrative Assistant position is $3,428.
The total cost for the five (5) positions is $17,140.
4. Costs will be incurred as each individual position becomes vacant.
Budget amendments will be made as necessary.
5. The Fiscal Year 2001 and Fiscal Year 2002 Budget be amended, as
specified below, to cover the cost of the newly created
Administrative Assistant - Board of Commissioners position:
FY 2001 FY 2002
90-290000-25000-2564 Contingency $(40,524) $(54,033)
51-211000-10000-2001 Board Salaries 28,411 37,881
51-211000-10000-2075 Board Fringes 11,364 15,152
51-211000-10000-9998 Board Capital 749 1,000
Commissioners Minutes Continued. December 14, 2000
735
$ 0 $ 0
FINANCE COMMITTEE
Moved by Law supported by Galloway the Finance Committee Report be
accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Law supported by Galloway the resolution be adopted.
Moved by Douglas supported by Buckley the resolution be amended to
exclude item #5 in the Fiscal Note so it coincides with the resolution.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt,
Obrecht, Palmer, Patterson, Schmid, Sever, Suarez, Taub, Amos, Buckley,
Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas, Galloway,
Gregory. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
FISCAL REPORT (Misc. #00335)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: PERSONNEL – COUNTY EXECUTIVE OFFICE COORDINATOR
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced resolution and finds:
1. This resolution authorizes the creation of a new non-merit system
(appointed) classification titled County Executive Assistant.
2. When a vacancy occurs within the current merit system County
Executive Office Coordinator position, it will be converted to the
new non-merit system (appointed) classification.
3. The cost to covert the County Executive Office Coordinator
position is $2,478.
4. There is no financial impact on the County at this time. Costs
will be incurred when this position becomes vacant. Budget
amendments will be made as necessary.
FINANCE COMMITTEE
MISCELLANEOUS RESOLUTION #00335
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: COUNTY EXECUTIVE OFFICE COORDINATOR
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County Executive has a merit system eligible position
classified as a County Executive Office Coordinator assigned as a direct
report to perform confidential and administrative support functions as well as
supervise the County Executive clerical support staff; and
WHEREAS the County Executive currently does not have the option to
appoint an individual to this position because the position is covered under
the merit system; and
WHEREAS it has become desirable to create a new, non-merit system
(appointed), classification titled County Executive Assistant, salary range:
Base 1yr 2yr 3yr 4yr 5yr OT
45,850 48,707 51,566 54,421 57,278 60,138 Exempt
and to convert the position classified as County Executive Office Coordinator
to this newly created appointed classification when it becomes vacant.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the creation of a new non-merit system (appointed)
classification titled County Executive Assistant, with a salary range of:
Commissioners Minutes Continued. December 14, 2000
736
Base 1yr 2yr 3yr 4yr 5yr OT
45,850 48,707 51,566 54,421 57,278 60,138 Exempt
BE IT FURTHER RESOLVED when a vacancy occurs in the position classified
as County Executive Office Coordinator, this position will be converted to the
new non-merit system (appointed) classification, County Executive Assistant.
BE IT FURTHER RESOLVED that the current incumbent will not be required
to move into this newly created non-merit system (appointed) classification
and will remain covered by the Merit System, unless the current incumbent and
the County Executive enter into a mutually agreeable written understanding to
move into the new County Executive Assistant classification.
Chairperson, on behalf of the Personnel Committee, I move the adoption
of the foregoing resolution.
PERSONNEL COMMITTEE
Moved by Law supported by Gregory the resolution be adopted.
AYES: Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt,
Obrecht, Palmer, Patterson, Schmid, Sever, Suarez, Taub, Amos, Buckley,
Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas, Galloway, Gregory.
(23)
NAYS: None (0)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT (Misc. #00336)
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: DRAIN COMMISSIONER/ADMINISTRATION - CREATION OF ONE (1) SR SPECIAL
PROJECTS ENGINEER POSITION AND CLASSIFICATION AND ONE (1) SR DRAIN COMMUNITY
LIAISON POSITION AND CLASSIFICATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above-mentioned resolution
on December 6, 2000, recommends to the Oakland County Board of Commissioners
the resolution be amended as recommended by the Planning and Building
Committee on December 5, 2000 and adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
PERSONNEL COMMITTEE
REPORT (Misc. #00336)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DRAIN COMMISSIONER/ADMINISTRATION - CREATION OF ONE (1) SR SPECIAL
PROJECTS ENGINEER POSITION AND CLASSIFICATION AND ONE (1) SR DRAIN COMMUNITY
LIAISON POSITION AND CLASSIFICATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above-mentioned resolution on
December 7, 2000, recommends to the Oakland County Board of Commissioners the
resolution be amended as follows:
ADD:
BE IT FURTHER RESOLVED an appropriation in the amount of $18,500
be authorized from the Non-Departmental Contingency account for the
acquisition of one (1) vehicle and that the appropriate budget be
amended for the annual operating cost of $4,493.
BE IT FURTHER RESOLVED the salary for the Chief Deputy Drain
Commissioner be changed from $93,747 to $89,254 with the provision that
a bonus in the amount of $3,500 will be paid if the individual filling
the position possesses a Professional Engineers License.
BE IT FURTHER RESOLVED the budget amendment is authorized to
reduce the salary budget by $4,493 to reflect this change.
Chairperson, on behalf of the Finance Committee, I move the acceptance
of the foregoing report.
FINANCE COMMITTEE
MISCELLANEOUS RESOLUTION #00336
Commissioners Minutes Continued. December 14, 2000
737
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DRAIN COMMISSIONER/ADMINISTRATION - CREATION OF ONE (1) SR SPECIAL
PROJECTS ENGINEER POSITION AND CLASSIFICATION AND ONE (1) SR DRAIN COMMUNITY
LIAISON POSITION AND CLASSIFICATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen
WHEREAS as a result of the November 7, 2000 election Oakland County will
be served by a new Drain Commissioner; and
WHEREAS it is in the best interest of Oakland County government and its
citizens that the transition of leadership from the current Drain Commissioner
to the next occur as efficiently as possible; and
WHEREAS the County Executive’s staff has entered into discussions with
the Drain Commissioner elect regarding a reorganization and it is anticipated
that a reorganization proposal will be brought to this Board for review in
January/February of 2001; and
WHEREAS two (2) new SR positions will be required effective
January 1, 2001 to assist the new Drain Commissioner and cannot wait until the
broader reorganization proposal is presented to the Board; and
WHEREAS one proposed appointed position is to be created for one year
with a sunset date of December 28, 2001; and
WHEREAS this position would be titled Special Projects Engineer and
would be filled by the current appointed Chief Deputy Drain Commissioner
employee to provide continuity and appropriate transition of the multiple
projects and functions to the newly elected Drain Commissioner and appointed
Chief Deputy; and
WHEREAS the second position of Drain Community Liaison is proposed to be
a merit system position and is needed immediately to serve as the Drain
Commissioner’s representative to communities and local agencies, attending day
and evening community and agency meetings when an engineer is not required.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the establishment of the new classification of
Special Projects Engineer, overtime exempt, non-merit, at the flat rate of
$89,283.
BE IT FURTHER RESOLVED that one (1) SR position of Special Projects
Engineer be established effective January 1, 2001 in the Drain Commissioner’s
Administration Division (61101) for a period of one year, with a sunset date
of December 28, 2001.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
authorizes the establishment of the new merit system classification of Drain
Community Liaison at salary grade 11, overtime exempt, and the creation of one
(1) SR, position of Drain Community Liaison in the Drain Commissioners
Administration Division (61101) to be effective January 1, 2001.
Chairperson, on behalf of the Planning and Building Committee, I move
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
FISCAL NOTE (Misc. #00336)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DRAIN COMMISSIONER/ADMINISTRATION - CREATION OF ONE (1) SR SPECIAL
PROJECTS ENGINEER POSITION AND CLASSIFICATION AND ONE (1) SR DRAIN COMMUNITY
LIAISON POSITION AND CLASSIFICATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. Oakland County will have a new Drain Commissioner as the result of
the November 7, 2000 election. To assist the new Drain
Commissioner during the transition two (2) new SR positions will
be required effective January 1, 2001.
2. The first position, Special Projects Engineer, will be filled by
the current appointed Chief Deputy Drain Commissioner. This
position will provide continuity and the appropriate transition of
the multiple projects and functions for the newly elected Drain
Commissioner and appointed Chief Deputy. This position will be
Commissioners Minutes Continued. December 14, 2000
738
created for one year and will have a sunset date of December 28,
2001.
3. The second position, Drain Community Liaison, at a salary grade
11, overtime exempt, will be a merit system position. The
position will immediately serve as the Drain Commissioner’s
representative to communities and local agencies, attending day
and evening community and agency meetings where an engineer is not
required.
4. The cost of the two (2) new Special Revenue positions is
recommended to be funded by charges to various drains and
projects. The Fiscal Year 2001 and Fiscal Year 2002 Budgets should
be amended, as specified below:
FY 2001 FY 2002
S.O.C.S.D.S. Fund #585 - Revenue
61-127744-22200-0795 Pollution Ctl Svs. $183,300 $ 58,304
Drain Commissioner Administration - Expenditures
61-227744-22200-2001 Salaries 130,929 41,646
61-227744-22200-2075 F.B. 52,371 16,658
$ 0 $ 0
FINANCE COMMITTEE
Moved by Palmer supported by Taub the Personnel Committee and Finance
Committee Reports be accepted.
A sufficient majority having voted therefor, the reports were accepted.
Moved by Palmer supported by Taub the resolution be adopted.
Moved by Law supported by Douglas the resolution be amended to coincide
with the recommendation in the Finance Committee Report.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht, Palmer,
Patterson, Schmid, Sever, Suarez, Taub, Amos, Buckley, Causey-Mitchell,
Colasanti, Coleman, Dingeldey, Douglas, Galloway, Gregory, Jensen, Law. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
REPORT (Misc. #00314)
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DRAIN COMMISSIONER/AUTOMATION OF DRAIN COMMISSIONER’S DRAIN, SEWER AND
STORMWATER RECORDS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the above-mentioned
resolution on December 5, 2000, recommends to the Oakland County Board of
Commissioners the resolution be adopted.
Chairperson, on behalf of the Planning and Building Committee, I move
the acceptance of the foregoing report.
PLANNING AND BUILDING COMMITTEE
MISCELLANEOUS RESOLUTION #00314
BY: John P. McCulloch
IN RE: DRAIN COMMISSIONER/AUTOMATION OF DRAIN COMMISSIONER’S DRAIN, SEWER AND
STORMWATER RECORDS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS recent and pending federal regulatory actions surrounding the
newly introduced concept of Capacity Management for Operations and Maintenance
(CMOM) will lead to future significant environmental related projects; and
WHEREAS the pending financial reporting requirements of newly issued
Statement #34 of the Governmental Accounting Standards Board (GASB) will
Commissioners Minutes Continued. December 14, 2000
739
require capitalization of all infrastructure assets, including water, sewer
and drain systems; and
WHEREAS these pending demands result in an increased need for a
standardized infrastructure records management system; and
WHEREAS the Drain Commissioner’s office and the Department of
Information Technology issued a Request for Proposal (RFP) for an
Infrastructure Management Geographic Information System (IMGIS); and
WHEREAS based on vendor responses to the Request for Proposal, the
Request for Proposal review team recommends that Oakland County enter into a
contract to provide the Infrastructure Management Geographic Information
System project services; and
WHEREAS the Infrastructure Management Geographic Information System will
create a mapped digital representation of all sanitary sewer, storm water,
potable water and related facilities operated and maintained by the Oakland
County Drain Commissioner; and
WHEREAS the Infrastructure Management Geographic Information System will
automate all drain, sewer and storm water records maintained by the Oakland
County Drain Commissioner and convert those records to a GIS enabled format;
and
WHEREAS the functions in the future system would integrate with the
County’s GIS parcel fabric which has recently been completed and would support
day-to-day operations, public education, preventive maintenance, compliance
matters, assessing, planning/modeling, and other functions critical to the
operation of the Drain Commissioner’s office; and
WHEREAS this effort would permit future access to the records by the
public, developers, consulting engineers and other individuals and would
provide future benefit to cities, villages, and townships; and
WHEREAS Phase I of the Infrastructure Management Geographic Information
System project will include review of the technology and data requirements and
would establish defined standard data elements, requiring approximately six
months to complete at an estimated cost of $1 million; and
WHEREAS following Phase I, Phase II will include infrastructure data
capture and automation, requiring between 12 months and 24 months to complete.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes implementation of Phase I of the Drain Commissioner
Infrastructure Management Geographic Information System project.
Chairperson, I move the adoption of the foregoing resolution.
John McCulloch
Commissioners Minutes Continued. December 14, 2000
740
FISCAL NOTE (Misc. #00314)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DRAIN COMMISSIONER/AUTOMATION OF DRAIN COMMISSIONER'S DRAIN, SEWER AND
STORMWATER RECORDS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. The Drain Commissioner wishes to automate its current system of
records so that they can be more easily maintained, will be more
easily accessible to the public, and can be incorporated into the
GIS parcel fabric.
2. The conversion project will be completed over two (2) phases
lasting 24 months.
3. Implementation of Phase I should take approximately 12 months with
an estimated cost of $1,000,000.
4. Funding for Phase I is located in a Designated Fund Balance for
Drain Records Conversion, the Fiscal Year 2001 Budget should be
amended, as specified below, to cover Phase I of this conversion:
GENERAL FUND
Revenue
90-190000-14000-1582 Prior Years Balance $1,000,000
Expenditures
90-310000-21000-8001 Operating Transfer Out $1,000,000
$ 0
DRAIN COMMISSIONER - DRAIN EQUIPMENT FUND
Revenue
61-311317-35400-1701 Operating Transfer In $1,000,000
Equity
61-311317-35400-8005 Changes in Fund Equity $1,000,000
$ 0
5. During the second quarter of Fiscal Year 2001, the Department of
Management and Budget, as well as the Drain Commission, will
review the funding of this project to ascertain whether other
sources (e.g. service fees) may be taped to pay for the cost of
this conversion.
FINANCE COMMITTEE
Moved by Palmer supported by Sever the Planning and Building Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Palmer supported by Sever the resolution be adopted.
AYES: McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht, Palmer,
Patterson, Schmid, Sever, Suarez, Taub, Amos, Buckley, Causey-Mitchell,
Colasanti, Coleman, Dingeldey, Douglas, Galloway, Gregory, Jensen, Law. (23)
NAYS: None (0)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT (Misc. #00337)
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: SHERIFF’S DEPARTMENT – CONTRACT AMENDMENT #3 FOR LAW ENFORCEMENT
SERVICES IN THE CHARTER TOWNSHIP OF OAKLAND 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above-mentioned resolution
on December 6, 2000, recommends to the Oakland County Board of Commissioners
the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
PERSONNEL COMMITTEE
Commissioners Minutes Continued. December 14, 2000
741
MISCELLANEOUS RESOLUTION #00337
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: SHERIFF'S DEPARTMENT-CONTRACT AMENDMENT #3 FOR LAW ENFORCEMENT
SERVICES IN THE CHARTER TOWNSHIP OF OAKLAND 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland Township has contracted with the Oakland County
Sheriff's Department to provide law enforcement services for the Township
(Miscellaneous Resolution #98011); and
WHEREAS paragraph 23 of this contract provides that an amendment to this
contract must be approved by concurrent resolutions of both the Oakland County
Board of Commissioners and the Oakland Township Board; and
WHEREAS Oakland Township has approved a proposed amendment to the
contract (Schedule A-Sheriff's Deputies Contracted) which would add one (1)
Deputy II (with fill-in) which would make the new contract total eleven (11);
and
WHEREAS the Sheriff has agreed to add one (1) Deputy II (with fill-in)
for Oakland Township under the terms of this contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves an amendment to the original Schedule A (Sheriff
Deputies Contracted) of the Oakland County Sheriff's Department 1999-2003 Law
Enforcement Services Agreement with the Charter Township of Oakland to add a
Deputy II (with fill-in).
BE IT FURTHER RESOLVED that one (1) Deputy II position be created in the
Contracted Patrol Unit, Patrol Services Division of the Sheriff's Department.
BE IT FURTHER RESOLVED that this amendment will take effect on
January 1, 2001.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Charter Township of Oakland, Schedules A and A-1, Sheriff’s
Deputies Contracted for and to be Assigned to Municipality, and Oakland County
Sheriff’s Department, 1999-2003 Law Enforcement Services Agreement with
Charter Township of Oakland, Amendment 3, on file in County Clerk’s office.
Commissioners Minutes Continued. December 14, 2000
742
FISCAL NOTE (Misc. #00337)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF’S DEPARTMENT - CONTRACT AMENDMENT #3 FOR LAW ENFORCEMENT
SERVICES IN THE TOWNSHIP OF OAKLAND 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. The Township of Oakland wishes to amend its contract with the
Oakland County Sheriff for deputy services to the township
beginning January 1, 2001.
2. This amendment would add one (1) Deputy II (with fill-in) position
resulting in a new Oakland total of nine (9) Deputy II (with fill-
in) positions, increasing the total number of positions contracted
to Oakland Township to eleven (11).
3. Contract revenue and operating costs equal $62,364 for Fiscal Year
2001, and $87,210 for Fiscal Year 2002.
4. Budget amendments for Fiscal Year 2001 and Fiscal Year 2002 are
shown on Attachment A.
FINANCE COMMITTEE
Copy of Fiscal Note Attachment A on file in County Clerk’s office.
Moved by Millard supported by Obrecht the Personnel Committee Report be
accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Millard supported by Obrecht the resolution be adopted.
AYES: Melton, Millard, Moffitt, Obrecht, Palmer, Patterson, Schmid,
Sever, Suarez, Taub, Amos, Buckley, Causey-Mitchell, Colasanti, Coleman,
Dingeldey, Douglas, Galloway, Gregory, Law, McCulloch, McPherson. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT (Misc. #00306)
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION –
IMPLEMENTATION GLOBAL POSITIONING SYSTEM (GPS) STEP DOWN WORK PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above-mentioned resolution
on December 6, 2000, recommends to the Oakland County Board of Commissioners
the resolution be amended and adopted as follows:
The last BE IT FURTHER RESOLVED paragraph to read as follows:
“BE IT FURTHER RESOLVED that quarterly status reports will be
presented by the Community Corrections Division and the Sheriff’s
Department to the Public Services and Personnel Committee Committees.”
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #00306
BY: Public Services Committee, Frank H. Millard, Jr., Chairperson
IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION –
IMPLEMENTATION GLOBAL POSITIONING SYSTEM (GPS) STEP DOWN WORK PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Board of Commissioners, by Miscellaneous Resolution #96141
dated June 27, 1996, created the Community Corrections Division which focuses
its efforts on developing programs that serve as viable, effective
alternatives to incarceration; and
WHEREAS examples of such successful programs include: Pre-Trial Services
Program to monitor low bond inmates, Weekend Alternative for Misdemeanants
Commissioners Minutes Continued. December 14, 2000
743
(WAM) Program that allows misdemeanants to serve their sentence in community
service programs, as well as Step Forward, In-Step and Club’em, all of which
have as their objectives reduced number of jail days; and
WHEREAS the Community Corrections Division proposes a new program, the
Global Positioning System (GPS) SMART tether, which has the potential of
saving a significant number of jail days, thereby opening up vacancies in the
Sheriff’s Work Release Program, without jeopardizing public safety, while
simultaneously providing programs directed at reducing recidivism; and
WHEREAS the current Work Release Facility is filled to capacity, with
157 males and 24 females, and has a waiting list of 30 offenders presently
incarcerated in the County jail; and
WHEREAS with the addition of seven (7) new positions to be housed in
existing space in D Building, the Global Positioning System Program would have
the capacity to serve fifty (50) offenders in the first year and the potential
for expanding in future years; and
WHEREAS the new Global Positioning System Unit would have an estimated
annual cost of $421,183 consisting of one (1) Supervisor-Community Corrections
(Grade 14), two (2) Community Correction Specialists II (Grade 10), four (4)
Community Correction Specialists I (Grade 9), as well as overtime for the
Sheriff’s Department Fugitive Apprehension Team to ensure quick response to
program violators; and
WHEREAS the Global Positioning System technology, which provides 24 hour
monitoring seven days per week and can pinpoint an offender’s location within
fifty feet, would be available through Pro-Tech Monitoring, Inc. located in
Odessa, Florida at a cost of $9.00 per day per offender, a cost chargeable to
the offender that is significantly less than the current charge of $16.00 per
day for Work Release; and
WHEREAS offenders would be charged an additional $3.00 per day to help
defray the cost of operating the Global Positioning System Program; and
WHEREAS the current cost to house inmates in the County Jail is $78.00
per day; and
WHEREAS the County Executive recommends approval of this resolution and
establishment of the Global Positioning System Program effective with the
first pay period (December 30, 2000) of calendar year 2001.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the establishment of the Global Positioning System
(GPS Unit) Step-Down Work Program in the Department of Public
Services/Community Corrections Division effective with the first pay period
(December 30, 2000) of calendar year 2001.
BE IT FURTHER RESOLVED that seven (7) new General Fund/General Purpose
positions be created as follows: one (1) Supervisor-Community Corrections
(Grade 14), two (2) Community Correction Specialists II (Grade 10), four (4)
Community Correction Specialists I (Grade 9), as well as overtime for the
Sheriff’s Department Fugitive Apprehension Team.
BE IT FURTHER RESOLVED that the firm of Pro-Tech Monitoring, Inc. be
engaged to provide the Global Positioning System technology necessary to
monitor the activities of program participants 24 hours per day, seven days
per week.
BE IT FURTHER RESOLVED that quarterly status reports will be presented
by the Community Corrections Division to the Public Services Committee.
Chairperson, on behalf of the Public Services Committee, I move adoption
of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (Misc. #00306)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION –
IMPLEMENTION OF GLOBAL POSITIONING SYSTEM (GPS) STEP DOWN WORK PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. Community Corrections Division proposes a new Step Down Work
Program, utilizing the Global Positioning System (GPS) SMART
Tether, which has the potential of creating vacancies in the
Commissioners Minutes Continued. December 14, 2000
744
Sheriff’s Work Release Program allowing for additional commitments
to that program.
2. The Step Down Work Program requires the creation of seven (7)
General Fund/General Purpose positions, one (1) Supervisor-
Community Corrections (Grade 14), two (2) Community Correction
Specialists II (Grade 10), four Community Correction Specialists I
(Grade 9).
3. In addition, program operations also require a professional
services contract with Pro-Tech Monitoring, Inc. to provide 24
hour monitoring services seven days a week, and additional
overtime for the Sheriff’s Department Fugitive Apprehension Team.
4. The total cost for this program is $421,183 for the balance of
Fiscal Year 2001 and $555,182 for Fiscal Year 2002.
5. Each of the fifty (50) tethered offenders will pay $12.00 per day.
Of this amount, $9.00 per day is paid directly to Pro-Tech
Monitoring, Inc. for the monitoring service while the remaining
$3.00 per day will help defray the cost of operating the Step Down
Work Program. The $3.00 fee will generate $164,250 for the balance
of Fiscal Year 2001 and $219,000 for Fiscal Year 2002.
6. The remaining program cost of $256,933 for the balance of Fiscal
Year 2001 and $336,182 for Fiscal Year 2002, will be covered by a
transfer from the Designated Fund Balance for Community
Corrections - GPS.
7. The Fiscal Year 2001 and Fiscal Year 2002 Budgets should be
amended, as specified below, to support the new program:
FY2001 FY2002
Revenue
17-XXXXXX-XXXXX-0371 Collection Fees $164,250 $219,000
90-190000-14000-1582 Prior Years Revenue 256,933 336,182
$421,183 $555,182
Expenditures
17-XXXXXX-XXXXX-2001 Salaries – Regular $191,666 $262,281
17-XXXXXX-XXXXX-2075 Fringe Benefits 76,667 104,911
17-XXXXXX-XXXXX-2575 Contracted Services 133,188 164,250
17-XXXXXX-XXXXX-4252 Office Supplies 1,875 2,500
17-XXXXXX-XXXXX-6636 Info Tech Operations 15,000 18,000
17-XXXXXX-XXXXX-6675 Telephone Communications 2,787 3,240
$421,183 $555,182
$ 0 $ 0
FINANCE COMMITTEE
Moved by Millard supported by Suarez the Personnel Committee Report be
accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Millard supported by Suarez the resolution be adopted.
Moved by Millard supported by Suarez the resolution be amended to
coincide with the recommendation in the Personnel Committee Report.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Melton, Millard, Moffitt, Obrecht, Palmer, Patterson, Schmid,
Sever, Suarez, Taub, Amos, Buckley, Causey-Mitchell, Colasanti, Coleman,
Dingeldey, Douglas, Galloway, Gregory, Jensen, Law, McCulloch, McPherson.
(23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
MISCELLANEOUS RESOLUTION #00338
BY: Public Services Committee, Frank H. Millard, Jr., Chairperson
Commissioners Minutes Continued. December 14, 2000
745
IN RE: DEPARTMENT OF HUMAN SERVICES/MEDICAL EXAMINER – GRANT FOR FAMILY
COUNSELING SERVICES FROM THE TRANSPLANTATION SOCIETY OF MICHIGAN (TSM) – GRANT
ACCEPTANCE (JANUARY 1, 2001 THROUGH SEPTEMBER 30, 2001)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Medical Examiner’s Office has established a
partnership with the Transplantation Society of Michigan (TSM) to fund a
family services program; and
WHEREAS this partnership has increased the overall effectiveness of the
Medical Examiner’s Office and fills a clear void in providing a comprehensive
family service in an innovative fashion to the public; and
WHEREAS the Medical Examiner’s Office has established three (3) special
revenue Family Service Counselor positions to provide bereavement counseling,
assistance in coordination of funeral arrangement services, facilitate
tissue/organ procurement as requested, provide guidance to indigent families
for public interment, coordinate Child Death Review Team activity, and
function as liaison with various public and private agencies; and
WHEREAS the Medical Examiner’s Office has received funding from the
Transplantation Society of Michigan (TSM) for the purpose of providing
bereavement counseling and other family services to survivors of deceased
individuals; and
WHEREAS the grant period is effective from January 1, 2001, through
September 30, 2001; and
WHEREAS acceptance of this grant does not obligate the County to any
future commitment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts funds in an amount of $99,910 from the Transplantation
Society of Michigan (TSM) for the period of January 1, 2001, through September
30, 2001, for the purpose of providing family counseling services to the
public for survivors of deceased individuals.
BE IT FURTHER RESOLVED that continuation of the Family Services
Counselor positions is contingent upon continued grant funding at a level
sufficient enough to maintain these positions.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to
execute the agreement and approve changes and extensions not to exceed fifteen
(15%) percent, which is consistent with the agreement as originally approved.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Department of Human Services, Medical Examiner Division, Family
Service Counselor Grant on file in County Clerk’s Office.
FISCAL NOTE (Misc. #00338)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/MEDICAL EXAMINER – GRANT FOR FAMILY
COUNSELING SERVICES FROM THE TRANSPLANTATION SOCIETY OF MICHIGAN (TSM) – GRANT
ACCEPTANCE (JANUARY 1, 2001 THROUGH SEPTEMBER 30, 2001)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. The Oakland County Medical Examiner’s Office has established a
partnership with the Transplantation Society of Michigan (TSM) to
fund a family services program.
2. The Medical Examiner’s Office has established three (3) Special
Revenue Family Service Counselor positions to provide bereavement
counseling and assistance.
3. The Medical Examiner’s Office has been notified that the grant
period has been modified to January 1, 2001 through
September 30, 2001 and that an additional $99,910 is available for
use in providing family counseling services to the public for
survivors of deceased individuals.
4. No County match is required.
5. The grant period extends from January 1, 2001 through
Commissioners Minutes Continued. December 14, 2000
746
September 30, 2001.
6. The following amendment to the Fiscal Year 2001 Budget is
recommended:
Commissioners Minutes Continued. December 14, 2000
747
Revenue: FY2001
16-911500-15000-0483 Family Counseling Serv. $99,910
$99,910
Expenditure:
16-912500-15000-2001 Salaries $71,365
16-912500-15000-2075 Fringe Benefits 28,545
$99,910
FINANCE COMMITTEE
Moved by Millard supported by Causey-Mitchell the resolution be adopted.
AYES: Moffitt, Obrecht, Palmer, Patterson, Schmid, Sever, Suarez, Amos,
Buckley, Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas, Galloway,
Gregory, Jensen, McCulloch, McPherson, Melton, Millard. (21)
NAYS: Taub. (1)
A sufficient majority having voted therefor, the resolution was adopted.
In accordance with Rule XII.G, the Chairperson made the following
referrals:
GENERAL GOVERNMENT COMMITTEE
a. County of Crawford – Immediate Enforcement of Natural Resources &
Environmental Protection Act PA 451 to Protect & Regulate Confined
Animal Feed Operations
PUBLIC SERVICES COMMITTEE
a. County of Crawford – Part Time Probate Court and Salaries of
Judges
There were no objections to the referrals.
Chairperson McCulloch gave a farewell message.
The Board adjourned at 11:00 A.M. to the call of the Chair or
January 10, 2001 at 5:30 P.M.
G. WILLIAM CADDELL JOHN P. McCULLOCH
Clerk Chairperson