HomeMy WebLinkAboutMinutes - 2002.02.21 - 830133
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
February 21, 2002
Meeting called to order by Chairperson Thomas Law at 10:05 a.m. in the Courthouse Auditorium, 1200 N.
Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Amos, Appel, Brian, Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey,
Douglas, Galloway, Garfield, Gregory, Law, McPherson, Melton, Middleton, Moffitt, Moss,
Obrecht, Patterson, Sever, Suarez, Taub, Webster. (24)
ABSENT: Palmer (absent with notice). (1)
Quorum present.
Invocation given by Peter H. Webster.
Pledge of Allegiance to the Flag.
Moved by Garfield supported by Brian the minutes of the January 24, 2002, Board Meeting be approved.
A sufficient majority having voted therefore, the minutes were approved as printed.
Moved by Sever supported by Patterson the rules be suspended and the agenda be amended, as
follows:
Public Services, item (g) be moved from the Consent Agenda to the Regular Agenda.
ITEMS ON PRINTED AGENDA
PUBLIC SERVICES COMMITTEE
j. 52nd District Court, Division I - 2002 Michigan Sobriety Court Continuation and Personnel
Related Actions.
(Reason for suspension for Public Services Committee, item j: Waiver of Rule XII.C.1 - Direct Referral to
Finance Committee)
ITEMS NOT ON PRINTED AGENDA
GENERAL GOVERNMENT COMMITTEE
c. Board of Commissioners - Appointment of Tom Middleton District #4, to the General Government
Committee and the Planning and Building Committee.
(Reason for suspension for General Government Committee, item c: Waiver of Rule III - Committee
meeting held immediately prior to today’s Board meeting)
Commissioners Minutes Continued. February 21, 2002
34
Vote on agenda, as amended:
AYES: Amos, Appel, Brian, Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas,
Garfield, Gregory, Law, McPherson, Melton, Moffitt, Moss, Obrecht, Patterson, Sever, Suarez,
Taub, Webster. (22)
NAYS: None. (0)
A sufficient majority having voted therefore, the motion to suspend the rules and amend the agenda
carried.
The County Clerk G. William Caddell read the following communication from Chairperson Thomas A. Law
appointing the following individuals to serve on the Citizens Advisory Council for Community and Home
Improvements for a term ending December 31, 2002:
Local Officials (6 members)
Rod Cook, Manager – City of South Lyon; Bonnie Elliot, Supervisor – Twp. of White Lake; Don
Green, Supervisor – Twp. of Milford; Michael McReynolds, City of Oak Park; John Stakoe,
Supervisor – Twp. of Highland; and Joseph Ferrari, Treasurer – Twp. of Oxford.
Citizens at Large (10 members)
David Duda, Samuel Lamerato, Mary Ann Miller, Dorothy Pfaff, Bill Richards, Jr., Thomas
Stowell, Mary Ann Verdi-Hus, Dorothy Webb, Romona Benbow, and Marina Neumaier.
The County Clerk G. William Caddell read the following communication from Chairperson Thomas A. Law
appointing the following Commissioners to serve on the Special Committee for Regional Tax Issues:
Chairperson Chuck Moss, Sue Ann Douglas, Hugh Crawford, Charles Palmer, and Brenda
Causey-Mitchell.
Ellen Thomerson, Oakland County Health Division Office of Substance Abuse Services; Julie Stitt, AA
Quality Works; Kal Engelberg, Chief of Oakland County Youth Assistance; and Suzanne Hamilton,
volunteer addressed the board with a presentation introducing Oakland County Parenting Awareness
Coalition Parenting Awareness Month Kickoff. Claudia Mark, Grade 12, Seaholm High School was given
recognition as the 2001 state Parenting Awareness Month poster contest winner.
The following people addressed the board: Allan Meltzer, Claudia Swaney, and Bill McMaster, Taxpayers
United.
Chairperson Thomas A. Law introduced Tom Middleton as the new Commissioner of District #4.
County Clerk G. William Caddell introduced a new member of his staff Heather Kadulski.
Moved by Crawford supported by Dingeldey the resolutions on the Consent Agenda, as amended, be
adopted (with accompanying reports being accepted). (The vote on this motion appears on page 48).
The resolutions on the Consent Agenda follow (annotated by an asterick {*}):
*REPORT (Misc. #02015)
BY: Personnel Committee, Nancy Dingeldey, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION I - 2002 MICHIGAN DRUG COURT PROGRAM GRANT
CONTRACT AND PERSONNEL RELATED ACTIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above mentioned resolution on February 6, 2002,
recommends the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
Commissioners Minutes Continued. February 21, 2002
35
MISCELLANEOUS RESOLUTION #02015
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION I – 2002 MICHIGAN DRUG COURT PROGRAM GRANT
CONTRACT AND PERSONNEL RELATED ACTIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the 52nd District Court, Division I (Novi) applied for a grant with the State Court Administrative
Office (SCAO), Michigan Drug Court Grant Program with a granting period of January 1, 2002 through
December 31, 2002; and
WHEREAS the application requested total funding in the amount of $93,750 of which $75,000 is the state
portion and $18,750 is the County’s match; and
WHEREAS the award from the SCAO is for $75,000 and the County’s Match is $18,750 totaling $93,750
(no variance from the application); and
WHEREAS the twenty-five percent (25%) County Match of $18,750 must come from local or other
sources and an undefined portion of that match must be cash; and
WHEREAS the court intends to continue the Drug Court to deal with the problems of increasing
recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and an increase in jail days
ordered; and
WHEREAS to provide continued intensive probation supervision and frequent alcohol testing of
defendants, one (1) full-time eligible Probation Officer I position is requested to be created in the
Probation Unit; and
WHEREAS the Court contracts with A.D.E. Inc. for its NEEDS assessment instrument; and
WHEREAS A.D.E. Inc. has case management software and an outcome assessment instrument available
that will meet data reporting requirements for the State government; and
WHEREAS the cost of the case management software is $2.00 per case, with the outcome assessment
instrument provided at no additional cost; and
WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to maintain proportionate funding
for Federal, State and Private grants; and
WHEREAS the grant agreement has been processed through the County Executive Contract Review
Process and the Board of Commissioners Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
State Court Administrative Office, Michigan Drug Court Program Grant, in the amount of $93,750 which
includes $75,000 from the State and $18,750 as the County’s Match.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the contract agreement and that the chairperson may approve amendments and extensions up to
fifteen (15%) percent variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon continued interpretation
of the contract consistent with the February 6, 2001, letter from the Michigan Supreme Court, State Court
Administrative Office, providing that assurance #4 of the grant application shall not be construed as a
mandate for future funding of the program from the funding unit, said letter attached hereto and
incorporated by reference herein.
BE IT FURTHER RESOLVED that one (1) full-time eligible special revenue Probation Officer I position be
created within the Probation Unit of the 52nd District Court, Division I (Novi).
BE IT FURTHER RESOLVED that no positions may be filled nor expenditures authorized until a grant
agreement is fully executed with the County’s obligation limited to the grant funding period.
BE IT FURTHER RESOLVED that the court utilize the case management and outcome assessment
instruments available through A.D.E. Inc.
BE IT FURTHER RESOLVED that the Court report semi-annually to the Public Services Committee and
the Finance Committee on the effectiveness of the grant program.
BE IT FURTHER RESOLVED that continuation of the position associated with this grant is contingent
upon continuation of State funding.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Oakland County Grant Application/Acceptance Summary Report, Review Comments, and letter
from Deputy State Court Administrator on file in County Clerk’s office.
Commissioners Minutes Continued. February 21, 2002
36
FISCAL NOTE (Misc. #02015)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION I – MICHIGAN DRUG COURT IMPLEMENTATION GRANT
AND PERSONNEL RELATED ACTIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The 52nd District Court, Division I (Novi) has received a grant from the State Court
Administrator’s Office (SCAO), Michigan Drug Court Program, for the period of January
1, 2002, through December 31, 2002.
2. The award from SCAO is for $75,000 requiring $18,750 in County match. The total
program amount equals $93,750.
3. The County match of $18,750 was not anticipated in the Fiscal Year 2002 budget;
therefore, a transfer from the Fiscal Year 2002 non-departmental contingency account is
recommended.
4. The grant application included the continued funding of one (1) full-time eligible special
revenue Probation Officer I position.
5. The Fiscal Year 2002 budget should be amended as follows to accept continued funding
from the District Court Drug Court grant:
General Fund
2-90-101-290000-25000-2564 Contingency $(18,750)
2-32-101-201200-20001-0167 Grant Match $ 18,750
$ 0
Special Revenue Fund 279
Revenue
1-32-279-100311-28000-0171 Grants-State $ 75,000
1-32-279-100311-28000-0167 Grant Match $ 18,750
$ 93,750
Expenditures
2-32-279-200311-28000-2001 Salaries $ 47,618
2-32-279-200311-28000-2075 Fringe Benefits $ 19,047
2-32-279-200311-28000-2560 Consultant $ 4,000
2-32-279-200311-28000-4156 Lab. Supplies $ 23,085
$ 93,750
FINANCE COMMITTE
(The vote for this motion appears on page 48.)
*MISCELLANEOUS RESOLUTION #02016
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: CIRCUIT COURT/FAMILY DIVISION–2002 MICHIGAN DRUG COURT IMPLEMENTATION
GRANT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Circuit Court, Family Division, applied for a grant with the State Court Administrative
Office (SCAO), Michigan Drug Court Grant Program with a granting period of January 1, 2002 through
December 31, 2002; and
WHEREAS the application requested total funding in the amount of $100,362 of which $74,431 was the
state portion, $25,931 was the County’s match, and $0 would be derived from other sources of funding;
and
WHEREAS the award from the SCAO is for $74,431, $25,931 is the County’s match and $0 is from the
Substance Abuse funding for a total of $100,362 (no variance from the application); and
WHEREAS the twenty-five percent (25%) County Match of $25,931 must come from local or other
sources and all of the match must be cash; and
Commissioners Minutes Continued. February 21, 2002
37
WHEREAS the actual County match will be $25,931 requiring no additional County appropriations; and
WHEREAS the court intends to implement the Drug Court to deal with the problems of increasing
recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and an increase in jail days
ordered; and
WHEREAS to provide coordination and supervision of the grant program, one (1) full-time eligible special
revenue Community Service Coordinator (Juvenile Drug Court Coordinator) will be continued within the
Family Division of the Circuit Court, which will be covered by grant funds; and
WHEREAS the Family Court is taking part in the drug court program and needs to evaluate that program;
and
WHEREAS a case management and outcome assessment tool is needed; and
WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to maintain proportionate funding
for Federal, State and Private grants; and
WHEREAS the contract has been approved in accordance with the County Executive’s Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
State Court Administrative Office, Michigan Drug Court Program Grant, in the amount of $100,362 which
includes $74,431 from the State, $25,931 as the County Match, and $0 from Substance Abuse funding.
BE IT FURTHER RESOLVED that the total grant funded program cost of $100,362 include personnel
cost of $74,431, contractual consultant cost of $14,400, travel of $7,481, and operating supplies of
$4,050.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the contract agreement and that the chairperson may approve amendments and extensions up to
fifteen (15%) percent variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon continued interpretation
of the contract consistent with the February 6, 2001, letter from the Michigan Supreme Court, State Court
Administrative Office, providing that assurance #4 of the grant application shall not be construed as a
mandate for future funding of the program from the funding unit, said letter attached hereto and
incorporated by reference herein.
BE IT FURTHER RESOLVED that one (1) full-time eligible special revenue Community Service
Coordinator (Juvenile Drug Court Coordinator) position be continued within the Family Division of the
Circuit Court.
BE IT FURTHER RESOLVED that no positions may be filled nor expenditures authorized until a grant
agreement is fully executed with the County’s obligation limited to the grant funding period.
BE IT FURTHER RESOLVED that the court utilize a case management and outcome assessment
instrument acceptable to the Board of Commissioners.
BE IT FURTHER RESOLVED that the Court report semi-annually to the Public Services Committee and
the Finance Committee on the effectiveness of the grant program.
BE IT FURTHER RESOLVED that continuation of the new position associated with this grant is
contingent upon continuation of state funding.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Review Comments, Contract/Program Review Request, and Letter from Deputy State Court
Administrator on file in County Clerk’s office.
FISCAL NOTE (Misc. #02016)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: CIRCUIT COURT/FAMILY DIVISION–2002 MICHIGAN DRUG COURT IMPLEMENTATION
GRANT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Circuit Court, Family Division, has received a grant from the State Court Administrator’s
Office (SCAO), Michigan Drug Court Program, for the period of January 1, 2002, through
December 31, 2002.
Commissioners Minutes Continued. February 21, 2002
38
2. The award from SCAO is for $74,431, requiring a County match of $25,931, for a total
program amount is $100,362.
3. All of the $25,931 in County match is a cash match and is budgeted in the Fiscal Year 2002
Circuit Court General Jurisdiction general fund budget.
4. The grant application includes the continuation of one (1) full-time eligible special revenue
Community Service Coordinator (Juvenile Drug Court Coordinator) position within the Circuit
Court Family Division.
5. According to the current agreement language, acceptance of this grant will require the
County to continue the program beyond the grant-funding period.
6. A budget amendment to the Fiscal Year 2002 Special Revenue budget is recommended as
follows to accept the new Circuit Court, Family Division, Michigan Drug Court grant:
Special Revenue Fund 279
Revenue
1-35-279-100211-28000-0171 Grants-State $ 74,431
1-35-279-100211-28000-0167 Grant Match $ 25,931
$ 100,362
Expenditures
2-35-279-200211-28000-2001 Salaries $ 53,165
2-35-279-200211-28000-2075 Fringe Benefits $ 21,266
2-35-279-200211-28000-3348 Professional Services $ 14,400
2-35-279-200211-28000-3756 Travel $ 7,481
2-35-279-200211-28000-4252 Office Supplies $ 4,050
$ 100,362
FINANCE COMMITTEE
(The vote for this motion appears on page 48.)
*MISCELLANEOUS RESOLUTION #02017
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: CIRCUIT COURT/FRIEND OF THE COURT-2002 ACCESS AND VISITATION GRANT
APPLICATION/ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Friend of the Court submitted a renewal application for the Federal
Access and Visitation Grant through the State Court Administrative Office; and
WHEREAS this grant is for services to be performed in conjunction with HAVEN, which facilitate
parenting time (visitation) for certain cases as determined by the Court; and
WHEREAS the Friend of the Court has been awarded the grant for services performed through such
agencies not to exceed $48,630 for the period covering January 1, 2002 through September 30, 2002;
and
WHEREAS the required matching funds will be provided by HAVEN, therefore, no costs will be incurred
by the County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
2002 Access and Visitation Grant in an amount not to exceed $48,630.
BE IT FURTHER RESOLVED that Oakland County Friend of the Court contract with HAVEN to provide
the services as detailed in the grant award.
BE IT FURTHER RESOLVED that HAVEN will provide the required 15.6% match in the amount of $7,586
also as stated in the grant.
BE IT FURTHER RESOLVED acceptance of this grant does not obligate the County to any future
commitment.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Oakland County Grant Application/Acceptance Summary Report and Contract Review on file in
County Clerk’s office.
Commissioners Minutes Continued. February 21, 2002
39
FISCAL NOTE (MISC. #02017)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: CIRCUIT COURT/FRIEND OF THE COURT–2002 ACCESS AND VISITATION GRANT
APPLICATION/ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Oakland County Friend of the Court (FOC) submitted a renewal application for the
Federal Access and Visitation Grant through the State Court Administrative Office.
2. The grant is for services to be performed in conjunction with agencies that facilitate
parenting time (visitation) for certain cases as determined by the court.
3. The FOC has been awarded the grant for services not to exceed $48,630 for the period
covering January 1, 2002 through December 31, 2002.
4. The FOC will contract with HAVEN Inc. to provide the services as stated in the grant award.
5. The County will incur no costs in the acceptance of the grant, as HAVEN will also provide
required 15.6% matching funds in the amount of $7,586.
6. The FOC Fiscal Year 2002 Special Revenue budget be amended as follows:
Revenue FY 2002
35-166212-71000-0171 Grants-State $48,630
35-166212-71000-0167 Grant Match $ 7,586
Sub-Total Revenue $56,216
Expenditure
35-266212-71000-3348 Professional Services $56,216
$ 0
FINANCE COMMITTEE
(The vote for this motion appears on page 48.)
*MISCELLANEOUS RESOLUTION #02018
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS–AMENDMENT TO THE
COMMUNITY CORRECTIONS PA 511 INELIGIBLE LIST
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Community Corrections Division was established in 1994; and
WHEREAS the list of ineligible offenses has not been amended since that time; and
WHEREAS the CCAB established a committee to review this criteria; and
WHEREAS the enactment of new legislation most notably the Repeat Offender package, and changes to
the felony threshold limits have necessitated that the ineligible list be updated; and
WHEREAS there are some offenders who would benefit from rehabilitative services but are deemed
ineligible based solely on their current charge; and
WHEREAS the changes to the ineligible list include the addition of two (2) charges; Assault of a Police
Officer 750.479a(6) and Use of the Internet to Exploit or Solicit a Minor 750.145d; and
WHEREAS the criterion excluding offenders from PA 511 consideration due to a conviction for an
ineligible offense within the last ten years has been changed to 5 years; and
WHEREAS the changes also include the identification of 12 of the current 60 charges on the list which
would allow offenders charged or previously convicted of these crimes to be eligible for PA 511
programming based on the individual facts and circumstances of the case; and
WHEREAS this criteria may be retroactive for any offenders currently being held within the Oakland
County Jail; and
WHEREAS the CCAB is requesting the authority to add charges to the ineligible list as deemed
necessary by the CCAB or as changes occur in the law; and
WHEREAS the Community Corrections Advisory Board (CCAB) voted unanimously to accept these
changes.
Commissioners Minutes Continued. February 21, 2002
40
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners does hereby
approve the revised Ineligible Charge list for Community Corrections and authorizes that it be adopted as
recommended by the Community Corrections Advisory Board.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Ineligible Felony Offenses on file in County Clerk’s office.
(The vote for this motion appears on page 48.)
*REPORT (Misc. #01337)
BY: Public Services Committee, David Moffitt, Chairperson
IN RE: BOARD OF COMMISSIONERS-ADDITION OF TWO (2) DEPUTY I POSITIONS TO THE
SHERIFF’S TRANSPORT UNIT TO PROVIDE PRISONER TRANSPORT FOR THE 52ND DISTRICT
COURT, THIRD DIVISION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Public Services Committee, having reviewed Miscellaneous Resolution #01337 on January 15, 2002,
reports with a recommendation that the resolution be adopted.
Chairperson, on behalf of the Public Services Committee, I move acceptance of the foregoing report.
PUBLIC SERVICES COMMITTEE
REPORT (Misc. #01337)
BY: Personnel Committee, Nancy Dingeldey, Chairperson
IN RE: BOARD OF COMMISSIONERS-ADDITION OF TWO (2) DEPUTY I POSITIONS TO THE
SHERIFF’S TRANSPORT UNIT TO PROVIDE PRISONER TRANSPORT FOR THE 52ND DISTRICT
COURT, THIRD DIVISION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed Miscellaneous Resolution #01337 on January 16, 2002
recommends the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #01337
BY: Lawrence A. Obrecht, District #3, William R. Patterson, District #1, Sue Ann Douglas, District #8, and
John P. Garfield, District #9
IN RE: BOARD OF COMMISSIONERS–ADDITION OF TWO (2) DEPUTY I POSITIONS TO THE
SHERIFF’S TRANSPORT UNIT TO PROVIDE PRISONER TRANSPORT FOR THE 52ND DISTRICT
COURT, THIRD DIVISION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Transport Unit of the Oakland County Sheriff’s Department is responsible for transporting
inmates to various Courts, police departments, doctor’s appointments, and performing special court
ordered details, as well as transporting State sentenced inmates throughout Michigan and picking up
state prisoners on various writs; and
WHEREAS due to staffing levels and past practice, every time an inmate is scheduled to appear at the
52-3 District Court from either Addison Township, Oakland Township, Orion Township, Oxford Township,
or Rochester Hills, a Deputy from that jurisdiction must be pulled from patrol duties to perform transport
duties; and
WHEREAS depending on the length of the court hearing, a Deputy could be away from patrol duties for
as long as three hours; and
WHEREAS in addition to the jurisdictions patrolled by the Sheriff, five other municipalities’ inmates are
under the jurisdiction of the 52-3 District Court; and
WHEREAS frequently four, five or six jurisdictions are vying for space at the jail sallyport to secure
prisoners awaiting transport to 52-3 District Court, causing congestion, confusion, and inefficiency; and
Commissioners Minutes Continued. February 21, 2002
41
WHEREAS the addition of two Deputy I positions to the Sheriff’s Department Transport Unit would
facilitate the transport of inmates to and from the 52-3 District Court, as well as augment the additional
transport responsibilities of the Transport Unit; and
WHEREAS the addition of two Deputies will significantly reduce the need for overtime on the afternoon
shift; and
WHEREAS no additional vehicles are required to provide transport services to the 52-3 District Court.
NOW THEREFORE BE IT RESOLVED that two (2) Deputy I positions be created in the Transport Unit,
Satellite Services Division, of the Sheriff’s Department.
Chairperson, we move adoption of the foregoing resolution.
LAWRENCE A. OBRECHT, WILLIAM R.
PATTERSON, SUE ANN DOUGLAS, JOHN P.
GARFIELD
FISCAL NOTE (Misc. #01337)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: BOARD OF COMMISSIONERS-ADDITION OF TWO (2) DEPUTY I POSITIONS TO THE
SHERIFF’S TRANSPORT UNIT TO PROVIDE PRISONER TRANSPORT FOR THE 52ND DISTRICT
COURT, THIRD DIVISION
To the Oakland County Board Of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above named resolution
and finds:
1. The Transport Unit of the Oakland County Sheriff’s Department is responsible for transporting
inmates to various Courts, Police Departments, doctor’s appointments and performing special
court ordered details, as well as transporting state-sentenced inmates throughout Michigan.
2. Inmates scheduled to appear in 52-3rd District Court from Addison Township, Oakland
Township, Orion Township, Oxford Township or the City of Rochester Hills require a Deputy
from that jurisdiction to be relieved of patrol duties for as long as three (3) hours and transport
inmates.
3. The creation of two (2) Deputy I positions in Sheriff Corrective Services Satellites
Transportation Unit would allow for patrol duties not to be interrupted. The resolution refers to
cost savings in overtime on the afternoon shift. At this time, the amount of savings, if any, can
not be determined. A budget amendment will be initiated if and when the savings are
realized.
4. Funding would come from Non-Departmental Contingency.
5. Operating costs equal $65,224 for FY 2002 and $88,204 for FY 2003.
6. Budget Amendments for FY 2002 and FY 2003 are shown below.
Fund Dept OCA PCA Object FY 2002 FY 2003
Expend
101 90 290000 25000 2564 Contingency ($65,224) ($88,204)
101 43 023401 42300 2001 Salaries 45,150 61,042
101 43 023401 42300 2075 Fringe Benefits 18,060 24,418
101 43 023201 10000 3784 Uniform Replace. 672 916
101 43 023901 40000 4044 Deputy Supplies 654 892
101 43 023301 10000 6660 Radio Commun. 688 936
Total Expenditures $ -0- $ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 48.)
Commissioners Minutes Continued. February 21, 2002
42
*REPORT (Misc. #02010)
BY: Personnel Committee, Nancy Dingeldey, Chairperson
IN RE: SHERIFF’S DEPARTMENT-CONTRACT AMENDMENT FOR COURT SECURITY AT THE
48TH DISTRICT COURT-BLOOMFIELD TOWNSHIP FOR 2001/2002/2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed Miscellaneous Resolution #02010 on February 6, 2002
recommends the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #02010
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF’S DEPARTMENT-CONTRACT AMENDMENT FOR COURT SECURITY AT THE 48TH
DISTRICT COURT-BLOOMFIELD TOWNSHIP FOR 2001/2002/2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in March 1998, the 48th District Court in Bloomfield Township requested that the Sheriff
provide security to the Court with two PTNE Court Deputies, and the Board of Commissioners
(Miscellaneous Resolution #98020) authorized a contract to meet the security needs of the 48th District
Court for Fiscal Year 1999; and
WHEREAS Miscellaneous Resolutions #99327 and #00206 continued this contract through the Fiscal
Year 2003; and
WHEREAS the Court is requesting to amend the contract for an additional PTNE Court Deputy to provide
the ability to monitor security cameras, hallways, parking lot and to place and monitor inmates in the
holding cells; and
WHEREAS an amendment to the contract to reimburse the County for this service will be necessary (see
attached contract and Schedule A); and
WHEREAS the Sheriff requests the addition of one (1) PTNE 1,000 hrs/yr. Court Deputy II position to
provide adequate coverage at the 48th District Court for this contract amendment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
Chairperson of the Board to enter into the attached contract amendment for Court Security with the 48th
District Court for the Fiscal Years 2002/2003.
BE IT FURTHER RESOLVED that the one (1) PTNE 1,000 hrs/yr. Court Deputy II position be created
through the end of Fiscal Year 2003.
BE IT FURTHER RESOLVED that one portable (prep) radio be added to the County for purposes of this
contract amendment.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Amendment to Contract to Provide Security for the 48th District Court on file in County Clerk’s
office.
FISCAL NOTE (Miscellaneous Resolution #02010)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF'S DEPARTMENT-CONTRACT AMENDMENT FOR COURT SECURITY AT THE 48TH
DISTRICT COURT–BLOOMFIELD TOWNSHIP FOR 2001/2002/2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The 48th District Court has requested that the current contract for Court Security services be
amended to add one (1) PTNE 1,000 hours/year Court Deputy II position to provide adequate
coverage at the 48th District Court through the end of FY 2003.
2. Revenues and operating costs related to this additional position total $22,969 for FY 2002
and $23,662 for FY 2003.
Commissioners Minutes Continued. February 21, 2002
43
3. The addition of this position will require capital costs in the amount of $2,625 for the purchase
of one (1) portable (prep) radio. Funds are available in the FY 2002 non-departmental
contingency account to cover the capital cost.
4. The FY 2002 and FY 2003 Budget should be amended as specified below:
Fund Dept OCA PCA Object FY 2002 FY 2003
Revenue
101 43 13301 20000 0865 Reimb Court Serv $22,969 $23,662
Total Revenues $22,969 $23,662
Expend
101 43 23401 42100 2001 Salaries $17,500 $18,030
101 43 23401 42100 2075 Fringes 2,074 2,136
101 43 23401 42100 4044 Deputy Supplies 570 587
101 43 23201 10000 6660 Radio Rental 896 922
101 43 23201 10000 3784 Uniform Replace 872 898
101 43 23101 10000 6677 Liability Ins. 1,057 1,089
Total Expenditures $22,969 $23,662
-0- -0-
Capital Cost
101 43 33041 30000 8001 Radio Transfer $ 2,625
101 90 290000 25000 2564 Contingency ( 2,625)
-0-
Radio Fund
Revenue
660 13 660100 10 635 Leased Equipment $ 896 $ 922
Oper. Tran
660 13 660300 10 1701 Oper. Trans. In 2,625
$ 3,521 $ 922
Expense
660 13 660200 10 3900 Depreciation $ 896 $ 922
General
Ledger
660 13 660200 10 8005 Est. Profit/Loss 2,625
$ 3,521 $ 922
FINANCE COMMITTEE
(The vote for this motion appears on page 48.)
*REPORT (Misc. #02012)
BY: Personnel Committee, Nancy Dingeldey, Chairperson
IN RE: SHERIFF’S DEPARTMENT-CONTRACT AMENDMENT #3 FOR LAW ENFORCEMENT
SERVICES IN THE CHARTER TOWNSHIP OF ORION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed Miscellaneous Resolution #02012 on February 6, 2002,
recommends the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
Commissioners Minutes Continued. February 21, 2002
44
MISCELLANEOUS RESOLUTION #02012
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF'S DEPARTMENT-CONTRACT AMENDMENT #3 FOR LAW ENFORCEMENT
SERVICES IN THE CHARTER TOWNSHIP OF ORION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Charter Township of Orion has contracted with the Oakland County Sheriff's Department
to provide law enforcement services for the Township (MISC. #98011); and
WHEREAS paragraph 23 of this Contract provided that an amendment to this Contract must be approved
by concurrent resolutions of both the Oakland County Board of Commissioners and the Charter Township
of Orion Board; and
WHEREAS the Charter Township of Orion has approved a proposed amendment to the contract
(Schedule A and A-1, Sheriff’s Deputies Contracted) which would add three (3) Deputy II (no-fill) and
bring the total number of contracts to twenty-eight (28); and
WHEREAS the Sheriff has agreed to add three (3) Deputy II (no-fill) for the Charter Township of Orion
under the terms of this contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves an
amendment to the original Schedule A and A-1 (Sheriff Deputies Contracted) of the Oakland County
Sheriff's Department 1999-2003 Law Enforcement Services Agreement with the Charter Township of
Orion to add three (3) Deputy II (no-fill).
BE IT FURTHER RESOLVED that one marked patrol unit (with mobile, prep and MDC) be added to the
County fleet.
BE IT FURTHER RESOLVED that three (3) Deputy II positions be created in the Contracted Patrol Unit,
Patrol Services Division of the Sheriff's Department.
BE IT FURTHER RESOLVED that this amendment will take effect on February 23, 2002.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Schedule A, Schedule A-1, and Oakland County Sheriff’s Department 1999-2003 Law
Enforcement Services Agreement with Charter Township of Orion Amendment 3 on file in County Clerk’s
office.
FISCAL NOTE (Misc. #02012)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF'S DEPARTMENT-CONTRACT AMENDMENT #3 FOR LAW ENFORCEMENT
SERVICES IN THE CHARTER TOWNSHIP OF ORION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Charter Township of Orion has requested an amendment to the contract the Township
has with the Oakland County Sheriff for law enforcement services, beginning February 23,
2002.
2. This amendment adds three (3) Deputy II (no-fill) positions to the Contracted Patrol Unit,
Patrol Services Division.
3. Operating costs and revenues total $135,882 for FY 2002 and $268,005 for FY 2003.
4. This change will require the addition of one (1) marked vehicle with mobile and prep radios to
the County fleet. Funds are available in the FY 2002 non-departmental contingency account
to cover the capital cost.
5. The FY 2002 and FY 2003 Budget should be amended as specified below:
Commissioners Minutes Continued. February 21, 2002
45
FY 2002 FY 2003
FUND DEPT OCA PCA OBJECT
Revenue
101 43 13601 30000 985 Contract Revenue $135,882 $ 268,005
Expend.
101 43 23601 31130 2001 SALARY TOTAL $ 72,639 $ 147,456
101 43 23601 31130 2075 FRINGE BENEFIT
TOTAL
$ 35,001 $ 71,049
101 43 23601 30000 6660 Radio Rental $ 801 $ 1,407
101 43 23601 30000 6661 Transportation 12,978 22,749
101 43 23901 40000 4044 Deputy Supplies 762 1,338
101 43 23201 10000 3784 Uniform Cost 783 1,374
101 43 23301 20000 6636 Info Tech Operations 795 1,398
101 43 23101 10000 6677 Liability Ins 3,702 6,489
OPERATING TOTAL $ 19,821 $ 34,755
101 43 23601 30000 6024 CLEMIS $ 393 $ 687
101 43 23901 41000 2002 Dispatch 8,028 14,058
OPER. SUPPORT
TOTAL
$ 8,421 $ 14,745
TOTAL COST $135,882 $ 268,005
Capital Costs
101 43 33601 30000 8001 Motor Pool Transfer $ 20,773
101 43 33601 30000 8001 Radio Transfer 4,335
101 43 33601 30000 8001 Computer Transfer 2,450
101 90 290000 25000 2564 Contingency (27,558)
$ -0-
MOTOR POOL
FUND
Revenue
661 13 661001 10 635 Leased Equipment $ 12,978 $ 22,749
Operating Transfer
661 13 661003 10 1701 Operating Transfer In 20,773
$ 33,751 $ 22,749
Expense
661 13 661002 10 3903 Depreciation $ 12,978 $ 22,749
661 13 661002 10 4264 Leased Vehicles 20,773
$ 33,751 $ 22,749
RADIO COMMUNICATIONS FUND
Revenue
660 23 660711 60005 635 Leased Equipment $ 801 $ 1,407
Operating Transfer
660 23 660713 60005 1701 Operating Transfer In 4,335
Commissioners Minutes Continued. February 21, 2002
46
$ 5,136 $ 1,407
Expense
660 23 660712 60005 3900 Depreciation $ 801 $ 1,407
General Ledger
660 23 660712 60005 8005 Est. Profit/Loss 4,335
$ 5,136 $ 1,407
INFO TECH - CLEMIS FUND
Revenue
635 23 635111 30001 583 In-Car Terminals $ 393 $ 687
Operating Transfer
635 23 635113 30001 1701 Operating Transfer In 2,450
$ 2,843 $ 687
Expense
635 23 635152 30001 3900 Depreciation $ 393 $ 687
General Ledger
635 23 635152 30001 8005 Est. Profit/Loss 2,450
$ 2,843 $ 687
FINANCE COMMITTEE
(The vote for this motion appears on page 48.)
*REPORT (Misc. #02014)
BY: Personnel Committee, Nancy Dingeldey, Chairperson
IN RE: PROBATE COURT-REORGANIZATION AND PERSONNEL RELATED ACTIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed Miscellaneous Resolution #02014 on February 6, 2002,
recommends the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #02014
BY: Public Services, Hugh D. Crawford, Chairperson
IN RE: PROBATE COURT-REORGANIZATION AND PERSONNEL RELATED ACTIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the structure and operations of Probate Court were profoundly altered with the establishment
of the Family Court in 1998, the replacement of the Revised Probate Code of 1979 with the Estates and
Protected Individuals Code (EPIC) in April 2000, and the realignment of the Circuit and Probate Courts in
the FY 2001 budget process; and
WHEREAS Oakland County’s population continues to grow and age, placing increasingly complex
demands on Probate Court staff; and
WHEREAS an average of over 1,200 citizens are served per week by the Probate Court; and
WHEREAS the Probate Court Administration has taken steps to improve their service to the citizens of
Oakland County by extending service hours, designating specialized staff for complex fillings, allowing
drop off of pleadings and mailing of filings, and constructed an expanded counter service area; and
WHEREAS the Probate Court Administration proposes the following staff reorganization to improve their
service to the citizens of Oakland County: create a new class titled - Probate Specialist; upwardly
reclassify four (4) Deputy Probate Register II positions to the new Probate Specialist classification;
upwardly reclassify five (5) Clerk III positions to Deputy Probate Register I; create one Clerk I position to
be assigned to the filing room; and delete two (2) Student positions and one (1) PTNE General Clerical
position.
Commissioners Minutes Continued. February 21, 2002
47
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
creation of a Probate Specialist classification, non-exempt from overtime, removed from the Salary
Administration Plan, with the following salary range:
Period Base 1 Year 2 Year 3 Year 4 Year 5 Year
Annual 30,7323 2,586 34,445 36,300 38,159 40,015
Bi-weekly 1,181.98 1,253.30 1,324.80 1,396.16 1,467.66 1,539.02
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners approves the following
changes in Probate Court/Estates and Mental Health: the upward reclassification of four (4) GF/GP
Deputy Probate Register II positions (positions only) (34403-00291, -00405, -01822, -03180) to the new
Probate Specialist classification, and the upward reclassification of five (5) GF/GP Clerk III 34403-02490,
-02716, -05388, -05604, -07510) positions (position only) to Deputy Probate Register I.
BE IT FURTHER RESOLVED that two (2) GF/GP Student positions (34403-00028, -00052) and one (1)
GF/GP General Clerical position (34403-07872) be deleted in Probate Court/Estates and Mental Health.
BE IT FURTHER RESOLVED that one GF/GP Clerk I position be created in Probate Court/Estates and
Mental Health.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Attachments on file in County Clerk’s office.
FISCAL NOTE (Misc. #02014)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: PROBATE COURT–REORGANIZATION AND PERSONNEL RELATED ACTIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Probate Court requests a reorganization of its operations in response to the
establishment of the Family Court, the realignment of the Circuit and Probate Courts
during the FY 2001 budget process, and the replacement of the Revised Probate Code of
1979 with the Estates and Protected Individuals Code (EPIC).
2. The Probate Court Administration proposes the following staff reorganization: create a
new class titled – Probate Specialist; upwardly reclassify four (4) Deputy Probate
Register II positions to the new Probate Specialist classification; upwardly reclassify five
(5) Clerk III positions to Deputy Probate Register I; create one Clerk I Position to be
assigned to the filing room; and delete two (2) Student positions and one (1) PTNE
General Clerical position.
3. The net cost of the reorganization is $12,338 for FY 2002 and $22,241 for FY 2003.
Funds are available in the non-departmental contingency account to cover this increase.
4. The FY 2002 and FY 2003 Budget should be amended as specified below:
General Fund (101) FY 2002 FY 2003
Expenditures
2-90-290000-25000-2564 Contingency ($12,338) ($22,241)
Create New Class - Probate Specialist & Reclassify (4)
Deputy Probate Register II’s
2-34-403200-40005-2001 Salaries $ 6,784 $ 12,230
2-34-403200-40005-2074 Fringes 1,757 3,167
Sub-total $ 8,541 $ 15,397
Upward Reclassify – (5) Clerk III Positions to Deputy
Probate Register I’s @ one-year step
2-34-403200-40005-2001 Salaries $ 4,088 $ 7,370
2-34-403200-40005-2074 Fringes 1,059 1,909
Sub-total $ 5,147 $ 9,279
Commissioners Minutes Continued. February 21, 2002
48
Create – (1) Clerk I Position assigned to filing room
2-34-403200-40005-2001 Salaries $ 13,096 $ 23,608
2-34-403200-40005-2074 Fringes 5,239 9,443
Sub-total $ 18,335 $ 33,051
Delete – (2) Student Positions
2-34-403200-40005-2001 Salaries ($ 12,391) ($ 22,338)
2-34-403200-40005-2074 Fringes ( 1,103) ( 1,988)
Sub-total ($ 13,494) ( $24,326)
Delete – (1) PTNE General Clerical Position
2-34-403200-40005-2001 Salaries ($ 5,685) ( $10,248)
2-34-403200-40005-2074 Fringes ( 506) ( 912)
Sub-total ($ 6,191) ( $11,160)
Net Expenditures $ -0- $ -0-
FINANCE COMMITTEE
Vote on resolutions on the Consent Agenda:
AYES: Appel, Brian, Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas,
Galloway, Garfield, Gregory, Law, McPherson, Melton, Middleton, Moffitt, Moss, Obrecht,
Patterson, Sever, Suarez, Taub, Webster, Amos. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the Consent Agenda, as amended, were
adopted with accompanying reports being accepted.
MISCELLANEOUS RESOLUTION #02019
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET/DRAIN COMMISSIONER-
APPROPRIATION LONG TERM REVOLVING FUND FOR WATER AND SEWER PROJECTS FOR
LOCAL UNITS OF GOVERNMENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to Act 342 of the Public Acts of 1939, as amended, (“Act 342”), the County, and
local units of governments are authorized to enter into contracts for the acquisition, construction and
financing of public works projects; and
WHEREAS Act 342 authorizes Oakland County to lend money to local units for such projects without
selling bonds, which reduces the local unit's costs for the various improvements; and
WHEREAS pursuant to Miscellaneous Resolution #92252, the Oakland County Board of Commissioners
established a Long Term Revolving Fund for the purpose of assisting Oakland County communities for
funding for certain projects, including water & sewer projects; and
WHEREAS Miscellaneous Resolution #89276 provides that interest on loans and or advances on such
projects should be computed and compounded quarterly. The rate of interest on the loans or advances
should be at an interest rate no less than the prevailing six-month Treasury Bill rate; and
WHEREAS requests by the local units for assistance of this type will be submitted by the Drain
Commissioner and brought, with the terms of the loan, to the Oakland County Board of Commissioners
for approval; and
WHEREAS funds are available in the General Fund designated fund balance for drain records conversion
(account #9407 76000).
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners affirms its
commitment to assist local units of government by offering loans from the County’s Long Term Revolving
Fund to finance water or sewer projects that do not require the issuance of bonds.
BE IT FURTHER RESOLVED that each project loan shall not exceed $150,000 for each project
requested.
Commissioners Minutes Continued. February 21, 2002
49
BE IT FURTHER RESOLVED that the loan shall be evidenced by a inter-governmental agreement
contract between Oakland County and the local unit of government that shall be approved by the
Department of Corporation Counsel, and subject to approval of the Board of Commissioners.
BE IT FURTHER RESOLVED that one million dollars be transferred from the designated General Fund
Balance for drain records to the Long Term Revolving Fund for approved water and sewer contracts for
local improvements by the Oakland County Board of Commissioners.
BE IT FURTHER RESOLVED that the FY 2002 Budget is amended as follows:
GENERAL FUND
Revenue
90-190000-14000-1582 Prior Years Balance $1,000,000
Expenditures
90-310000-21000-8001 Operating Transfer Out $1,000,000
$ -0-
DRAIN COMMISSIONER - LONG TERM REVOLVING FUND
Revenue
61-311397-10000-1701 Operating Transfer In $1,000,000
Equity
61-311397-10000-8005 Changes in Fund Equity $1,000,000
$ -0-
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
Moved by Douglas supported by Taub the resolution be adopted.
AYES: Brian, Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas, Galloway,
Garfield, Gregory, Law, McPherson, Melton, Middleton, Moffitt, Moss, Obrecht, Patterson, Sever,
Suarez, Taub, Webster, Amos, Appel. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was adopted.
MISCELLANEOUS RESOLUTION #02020
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET-FISCAL YEAR 2001 YEAR-END REPORT
AND BUDGET AMENDMENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS all accounts have been posted and final adjustments made for Fiscal Year (FY) 2001; and
WHEREAS Statement #1 of the Governmental Accounting, Auditing and Financial Reporting Standards
requires that encumbrances and appropriations carried-forward be treated as a reserved fund balance at
the year-end and that such amounts be reappropriated in the subsequent year in order to be available for
expenditure; and
WHEREAS the results of operation after consideration of expenditures, accruals, encumbrances,
appropriations carried forward, transfers, adjustments, and closing entries produces an excess available
resources over total charges as reflected in the attached schedule; and
WHEREAS FY 2001 General Fund actual operating revenue exceeded budgeted revenue by
$13,331,936.88 (note that this figure does not include $12,105,200.53 used from FY 2000 fund balance
nor $41,755,922.80 in property tax revenue collected in FY 2001 for use in FY 2002); and
WHEREAS FY 2001 General Fund actual operating expenditures and transfers fell below budgeted
operating expenditures and transfers by $9,772,114.34, rendering overall operating revenues in excess of
expenditures for FY 2001 of $23,104,051.22; and
WHEREAS the following reserves have been created:
• $41,755,922.80 in property tax revenue collected in FY 2001 for use in FY 2002, (this will be
accounted for and treated as a designated fund balance)
Commissioners Minutes Continued. February 21, 2002
50
• $1,232,461.12 for General Fund/General Purpose operations ($893,270.20 for General Fund
alone) to cover encumbrances and pre-encumbrances obligated through the end of FY 2001,
• $331,900 for General Fund/General Purpose operations to cover requested carry forward of
unspent FY2001 appropriations (the carry forward reserve will be accounted for and treated
as a designated fund balance),
• $105,262.08 to cover long and short term advances
• $326,625.00 for payroll and petty cash; and
WHEREAS a designated fund balance, in the amount of $8,500,000, has been created in order to meet
future capital facility needs of the County; and
WHEREAS Oakland County, and other local governments, are challenging the State Tax Commission's
new rate table calculations for the calculation of personal property taxes for public utilities, should the
challenge fail a designated fund balance of $7,500,000 has been established to cover potential tax
tribunal claims; and
WHEREAS the Drain Commissioner wishes to digitize his current hard copy record system so that the
records can be more easily maintained, have greater access to the public, and can be integrated with the
County's Geographic Information System (GIS); $5,000,000 has been designated to cover this conversion
project; and
WHEREAS subsequent to the events of September 11, 2001, the Administration is reviewing the security
of County facilities and operations; a designated fund balance of $5,000,000 has been established to fund
anticipated improvements recommended as a result of the study; and
WHEREAS the rates charged by the Information Technology fund do not include an amount required to
replace equipment as it depreciates; $4,000,000 has been designated to begin to build a replacement
fund for future information technology needs; and
WHEREAS pursuant to Miscellaneous Resolution #89283, the Board of Commissioners established a
Designated Fund for Operational Improvements, which makes available a source of funds departments
can use to support innovative programs, providing the Board approves the use of the fund balance and
the requesting department commits to a pay-back within six (6) years of the original allocation; the
designated fund balance of $3,000,000 is restored from current year favorability, resulting from
efficiencies achieved due to implementation of approved projects; and
WHEREAS additional improvements and new releases are anticipated to maintain the useful life and
improve the operation of the Human Resources Financial Information System (HRFIS), including the
restructuring of the time and labor system as well as enhanced reporting; a designated fund balance of
$3,000,000 has been created to cover the cost of these upgrades; and
WHEREAS the Governor's Executive Order #2001-9 directed reductions in various areas of State
spending. Included in this order were reductions in areas affecting Oakland County's budget, specifically
payments including State Revenue Sharing, Jail Reimbursement, and Local Public Health funds among
other areas. A designated fund balance in the amount of $2,500,000 has been created in order to offset
the effect of the state spending reductions; and
WHEREAS pursuant to Miscellaneous Resolution #00211, the Board of Commissioners authorized the
creation of a Sheriff's Aviation Unit and the purchase of one (1) helicopter. The purchase of a second
helicopter is moving through the Board's committee process. A designated fund balance of $2,000,000
has been established to cover the purchase cost of a second helicopter; and
WHEREAS the Mainland Drain, which runs through the County complex is in need of reconstruction;
$1,800,000 has been set aside in a designated fund balance to cover the cost of this project; and
WHEREAS the County has engaged an internet consulting firm, Eviciti, Inc. to improve the County's
home page and recommend expanded internet applications including electronic procurement; a
designated fund balance of $1,500,000 has been created to initiate projects identified as a result of this
consulting effort; and
WHEREAS pursuant to Miscellaneous Resolution #01297, the Board of Commissioners authorized the
County Clerk to enter into agreements with private firms to convert historical and current records into an
electronic format; a designated fund balance in the amount of $1,086,200 has been created in order to
cover the remaining cost of this process; and
WHEREAS pursuant to Miscellaneous Resolution #01270, the Board of Commissioners established an
Emergency Response and Preparedness Unit, under the County Executive, to coordinate all emergency
related activities; $1,000,000 has been set aside in a designated fund balance to cover the operational
needs of this unit; and
Commissioners Minutes Continued. February 21, 2002
51
WHEREAS Information Technology and the Health Division are collaborating in an effort to upgrade the
technology used by the Health Division in the performance of their public health duties, including the
scheduling and reporting of inspections, immunizations, etc. A designated fund balance of $1,000,000
has been created to assist in funding these E-Health operations; and
WHEREAS as a result of the September 11, 2001 attacks, insurance costs are projected to rise during
the next fiscal year; $750,000 has been set aside to cover anticipated County insurance cost increases;
and
WHEREAS all Special Revenue and Proprietary Funds are charged indirect cost in order to recover the
expenses the General Fund incurs in support of those operations. Due to the fact that in three situations
(the Parks and Recreation Fund, the Oakland County International Airport Fund, and the County Market
Fund) the new indirect cost charge would require rate increases to the general public, a designated fund
balance in the amount of $743,900 has been created to help offset the indirect cost, allowing these funds
to slowly absorb the new charge; and
WHEREAS pursuant to Miscellaneous Resolution #01199, the Board of Commissioners agreed to
provide the Airport Fund with funds to match three grants to be allocated during FY 2001 and FY 2002.
At the end of FY 2001, only one of the three grants had been accepted. A designated fund balance in the
amount of $666,800 has been created to cover the remaining two grant matches; and
WHEREAS pursuant to Miscellaneous Resolution #00306, the Board of Commissioners authorized the
Community Corrections Division to engage in a Reality Work Release / Global Positioning System
program (electronic tethering) providing for the tracking of clients under the supervision of Community
Corrections. A designated fund balance of $500,000 has been established to cover the second year of
this project, as well as to expand the use of Alternative Corrections Centers; and
WHEREAS as governments are requested to share and compare public data, the inconsistent methods
used to establish addresses becomes more of a concern. In order to assess the impact of relating
different addressing system, a designated fund balance of $500,000 has been created to fund initial
studies; and
WHEREAS Miscellaneous Resolution #00264 required an appropriation of $240,000 per year for three
years to cover the enrollment charges related to the Oakland County Senior Citizen Prescription Drug
program. A designated fund balance in the amount of $480,000 has been created to cover the FY 2002
and FY 2003 appropriation; and
WHEREAS the State Supreme Court Administrative Office (SCAO) has recommended, and legislation
has been introduced, to add one (1) judgeship to the County controlled 52nd District Court. A designated
fund balance of $400,000 has been established to cover the cost of the new judge, related staff and
operating costs; and
WHEREAS several County locations, notably the jail, the Medical Care Facility, and the Courthouse,
house cafeteria/food preparation operations, which will require replacement equipment in the next four (4)
years; $400,000 has been set aside in a designated fund balance to cover the capital and renovation
cost for this equipment; and
WHEREAS a designated fund balance of $355,000 has been created to cover enhancements to the
information base of the County's Geographic Information Management System (GIS); and
WHEREAS the implementation of the COPS MORE grant, as well as the continued success of the
CLEMIS system, has increased the demand for various CLEMIS related projects, such as Computer
Aided Dispatch (CAD) and Automated Fingerprint Identification System (AFIS); a designated fund
balance of $300,000 has been established to meet the increased service demands; and
WHEREAS pursuant to Miscellaneous Resolution #01249, the Board of Commissioners authorized the
elimination of the separate County Library Fund and required that the remaining balance in that fund,
including accrued interest, be transferred to the General Fund. A designated fund balance in the amount
of $290,000, reflecting the remaining Library Fund balance and accrued interest, has been included for
the Library's use; and
WHEREAS a $250,000 designated fund balance has been created for the Board of Commissioners to
utilize on special projects; and
WHEREAS a designated fund balance in the amount of $250,000 has been established to support the
development of a Fire Records Management system; and
WHEREAS due to the fact that 25% of County employees will be eligible to retire in the next five years,
many departments/divisions will be faced with a need for additional resources to ease the transitions due
Commissioners Minutes Continued. February 21, 2002
52
to retirements. A designated fund balance of $200,000 has been set aside to fund these transition costs;
and
WHEREAS the Drain Commissioner has developed a pilot project to monitor and maintain lake levels;
$200,000 has been set in a designated fund balance to cover the cost of this pilot; and
WHEREAS the Health Division and the Purchasing Division are participating in the Cost Reduction
Incentive Management Program (CRIMP); a designated fund balance of $199,000 is required to cover
payment to these divisions once their annual savings are verified; and
WHEREAS $150,000, reflecting one-half of the FY 2001 increase in Convention Facility Tax revenue, has
been set aside pursuant to state statute for Health Division anti-substance abuse programs; and
WHEREAS the Department of Management and Budget recommends the "write-off" of $5,774.29 in
outstanding receivables related to Child Care Fund expenditures, as well as informing the Board of the
uncollectable inmate accounts per Section 25 of the General Appropriations Act; and
WHEREAS $331,900 of previously budgeted but unspent funds, designated for carry forwards in the
General Fund is requested to be appropriated to departments for use (fund #101- general ledger account
9407-79000), as reviewed and recommended by the Department of Management and Budget.
NOW THEREFORE BE IT RESOLVED that the report of operations for Fiscal Year 2001, is accepted and
the results of operations by line-item after inclusion of expenditures, accruals, encumbrances,
appropriations carried-forward, transfers, adjustments, and closing entries is approved.
BE IT FURTHER RESOLVED that various line items in the FY 2002 General Fund / General Purpose
Budgets be amended to include $1,232,461.12 for outstanding purchase orders as detailed in the
attached schedules.
BE IT FURTHER RESOLVED adjustments to the fund balance be approved as follows:
Balance Before Adjustments (result of FY 2001 activity) $ 52,754,773.49
(Note that this includes $41,755,922.80 in deferred tax
revenue, actual FY 2001 activity equaled $10,998,850.69)
Add to General Fund Balance:
Repayment of Advance for
Lake Charnwood $ 17,142.37
Long Lake 18,271.62
Bunny Run 8,721.46
Prior Years Encumbrances and Carry-forwards 1,505,588.59
Decrease in Prepaid Expenditures 17,460.75
CVC Property 880,000.00
Operational Improvements 1,149,883.00
Community Corrections - GPS 400,000.00
Drain Records Conversion 1,737,429.00
Carry Forwards 1,401,600.00
CLEMIS Match 1,000,000.00
Financial System 324,250.00
E-Oakland 980,512.00
Tornado Siren Upgrade 500,000.00
Reapportionment 490,000.00
Senior Citizen Prescriptions 240,000.00
Airport Grant Match 333,400.00
Deferred Compensation Match 700,000.00
Oakland Schools Building Renovation 14,000,000.00
Internal Services Rate Adjustments 1,500,000.00
Tax Tribunal Appeals 267,000.00
Adjusted Total Including Additions $80,226,032.28
Deduct from General Fund Balance:
Increase in Petty Cash $( 150,470.00)
Airport Grant Match ( 1,000,200.00)
Operational Improvements ( 1,149,883.00)
Deferred Property Taxes (41,755,922.80)
Oakland County Library ( 290,000.00)
Emergency Response and Preparedness ( 1,000,000.00)
Commissioners Minutes Continued. February 21, 2002
53
Financial System ( 2,324,250.00)
Health Satellite Centers ( 150,000.00)
CRIMP ( 199,000.00)
Cafeteria Replacement Equipment ( 400,000.00)
CLEMIS Match ( 300,000.00)
Future Technology Replacement ( 4,000,000.00)
Mainland Drain Reconstruction ( 1,800,000.00)
Insurance Premiums ( 750,000.00)
Clerk Records Conversion ( 1,086,200.00)
Revenue Sharing Reserve ( 2,500,000.00)
Retirement Transition ( 200,000.00)
Drain Lake Level SCADA Pilot ( 200,000.00)
Capital Improvement Reserve ( 8,500,000.00)
Indirect Cost ( 743,900.00)
E- Health ( 1,000,000.00)
Security Enhancements ( 5,000,000.00)
Fire Records Management Development ( 250,000.00)
Tax Tribunal Appeals ( 2,767,000.00)
Drain Records Conversion ( 1,737,429.00)
Carry Forwards ( 331,900.00)
E- Oakland ( 980,512.00)
Senior Citizens Prescriptions ( 480,000.00)
Adjusted Total Including Additions/Subtractions $( 820,634.52)
Undesignated Fund Balance At Beginning of Year $ 1,027,971.14
Undesignated Fund Balance At the End of Year $ 207,336.62
BE IT FURTHER RESOLVED that the uncollectable debts, as recommended by the Department of
Management and Budget, and as listed on the attached schedules, are authorized to be written off.
BE IT FURTHER RESOLVED that $1,086,200 from the FY 2002 Designated Fund Balance for Clerk
Records Conversion be appropriated, as specified below, to continue the conversion work:
GENERAL FUND
Revenue
90-190000-14000-1582 Prior Years Balance $ 1,086,200
Expenditure
21-240100-11000-3348 Clerk - Prof. Services $ 1,086,200
$ -0-
BE IT FURTHER RESOLVED that $69,678 of the FY 2002 Designated Fund Balance for Indirect Cost be
appropriated, as specified below, to cover the FY 2001 charge to the Parks and Recreation Fund:
GENERAL FUND
Revenue
90-190000-14000-1582 Prior Years Revenue $ 69,678
Expenditure
90-310000-21000-8001 Operating Transfer Out $ 69,678
$ -0-
PARKS AND RECREATION FUND
Revenue
53-101000-10001-1701 Operating Transfer In $ 69,678
Expenditure
53-201000-10001-2564 Indirect Cost $ 69,678
$ -0-
Commissioners Minutes Continued. February 21, 2002
54
BE IT FURTHER RESOLVED that $331,900 from the FY 2002 Designated Fund Balance for Carry
Forwards be appropriated, as specified below, for departmental use:
GENERAL FUND
Revenue
90-190000-14000-1582 Prior Years Balance $331,900
Expenditures
12-240000-41950-2016 Equalization - Salaries $ 31,400
12-240000-41950-2079 Equalization - Fringe Benefits 10,670
12-240000-41950-3292 Equalization - Personal Mileage 2,260
12-240000-41950-4100 Equalization - FA Expend. Equip. 5,770
15-402200-10001-3440 Personnel - Recruitment 16,000
19-221000-10000-3324 Planning & Econ Dev - Printing 19,920
19-221000-10000-3348 Planning & Econ Dev - Prof. Svcs. 33,180
19-210000-10000-3324 Community & Econ Dev - Printing 8,000
19-210000-10000-3348 Community & Econ Dev - Prof. Svcs. 15,000
22-221120-01000-3348 Treasurer - Professional Services 1,600
35-210000-11000-2448 Circuit Court - Budgeted Projects 4,000
35-230000-21200-3348 Circuit Court - Professional Svcs. 25,000
35-210000-11000-4100 Circuit Court - FA Expend. Equip. 31,500
90-210000-21000-2688 Non-Dept - Doctors/Hospitals 95,600
90-210000-21000-9053 Non-Dept - GIS Office Automation 32,000
$331,900
Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution.
FINANCE COMMITTEE
Moved by Douglas supported by Dingeldey the resolution be adopted.
AYES: Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas, Galloway, Garfield,
Gregory, Law, McPherson, Melton, Middleton, Moffitt, Moss, Obrecht, Patterson, Sever, Suarez
Taub, Webster, Amos, Appel, Brian. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was adopted.
MISCELLANEOUS RESOLUTION #02021
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY/DIGITAL INFORMATION SERVICE
CENTER–REVISION OF @CCESS OAKLAND MASTER FEE STRUCTURE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS as provided by Public Act 462 of 1996, Enhanced Access to Public Records Act, the Board of
Commissioners, by approving Misc. Resolution #97165 dated August 14, 1997, adopted the Oakland
County Enhanced Access to Public Records Policy; and
WHEREAS Section 3 (FEES) of the aforementioned policy specifies that “ It is the policy of Oakland
County to charge a reasonable fee for providing enhanced access to a public record”; and
WHEREAS the policy defines “reasonable fee” as a charge calculated to enable recovery, over time, only
those operating expenses directly related to the public body’s provision of enhanced access; and
WHEREAS the policy further specifies that proposed fees shall be presented to and approved by the
Board of Commissioners before they shall be effective; and
WHEREAS the Board of Commissioners, by Misc. Resolution #00026 dated February 4, 2000, approved
a Master Fee Structure for all Oakland County enhanced access products and services; and
WHEREAS upon the request of the Clerk/Register of Deeds, the Department of Information Technology
wishes to expand the Master Fee Structure to add two (2) new product offerings entitled ROD Electronic
Image (per page) and ROD Electronic Index (per document) – see revised Master Fee Structure
attached; and
WHEREAS the aforementioned product additions and recommended prices are as follows:
Commissioners Minutes Continued. February 21, 2002
55
ROD Electronic Image:
1983 through immediate past year (2002) $.08 per page
Current Records (2003) $.10 per page
ROD Electronic Index:
1983 through immediate past year (2002) $.10 per document
Current Records (2003) $.12 per document
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
revised @CCESS Oakland Master Fee Structure (copy attached) which includes the aforementioned new
product offerings.
BE IT FURTHER RESOLVED that because the source data for these particular products is the Register
of Deeds office and not local units, the revenue generated from the ROD Electronic Image and ROD
Electronic Index is exempt from @CCESS Oakland revenue sharing to local units of government.
Chairperson, on behalf of the General Government Committee, I move adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Attachment 1 on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #02022
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY – FIRST QUARTER 2002 DEVELOPMENT
APPROPRIATION TRANSFER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS all data processing development cost is incorporated as a single appropriation within the non-
departmental budget and then an amount equal to the actual expense is transferred to the user
department with a summary report to the Finance Committee; and
WHEREAS the Department of Information Technology has determined the First Quarter 2002 data
processing development charges to be $1,075,090 and the imaging development charge to be $65,729
for the General Fund/General Purpose County departments; and
WHEREAS direct charges to Special Revenue and Proprietary fund departments are $347,265.81 and
non-county agencies is $0 for the First Quarter 2002; and
WHEREAS an appropriation transfer to General Fund/General Purpose County departments is needed to
fund these development charges.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners has reviewed
the First Quarter 2002 Data Processing Development Report and approves the First Quarter
appropriation transfer as specified on the attached schedule.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Information Technology Data Processing Development Summary 1st Quarter 2002, and
Information Technology – Reserve Fund Development/Support Detail – First Quarter, 2002 on file in
County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
Commissioners Minutes Continued. February 21, 2002
56
REPORT
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: BOARD OF COMMISSIONERS-APPOINTMENT OF TOM MIDDLETON, DISTRICT #4, TO THE
GENERAL GOVERNMENT COMMITTEE AND THE PLANNING AND BUILDING COMMITTEE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee hereby recommends appointment of Tom Middleton to the General
Government Committee and the Planning and Building Committee for the year 2002.
Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing
report.
GENERAL GOVERNMENT COMMITTEE
Moved by Patterson supported by Amos the General Government Committee Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Patterson supported by Amos the appointment of Tom Middleton to the General Government
Committee and the Planning and Building Committee for the year 2002 be confirmed.
A sufficient majority having voted therefore, the appointment was confirmed.
MISCELLANEOUS RESOLUTION #02023
BY: Personnel Committee, Nancy Dingeldey, Chairperson
IN RE: PERSONNEL DEPARTMENT–FISCAL YEAR 2002-2004 LABOR AGREEMENT FOR
EMPLOYEES REPRESENTED BY THE MICHIGAN NURSES ASSOCIATION (MNA)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland and the Michigan Nurses Association, have been negotiating a
contract covering 126 Public Health Nurses; and
WHEREAS a 3–year agreement has been reached for the period October 1, 2001, through September
30, 2004, and said agreement has been reduced to writing; and
WHEREAS this agreement provides for a 4% increase for Fiscal Year 2002; the same increase as the
general non-represented employees for Fiscal Year 2003; and a wage re-opener for Fiscal Year 2004;
and
WHEREAS the agreement has been reviewed by your Personnel Committee, which recommends
approval of the agreement.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the proposed
agreement between the County of Oakland and the Michigan Nurses Association, covering the period of
October 1, 2001, through September 30, 2004, and that the Board Chairperson on behalf of the County of
Oakland, is authorized to execute said agreement as attached.
Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution.
PERSONNEL COMMITTEE
Copy of the County of Oakland and Michigan Nurses Association Collective Bargaining Agreement 2001-
2004 on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #02011
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF DEPARTMENT-USE OF FORFEITED FUNDS FOR EQUIPMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Section 333.7524 of Public Act 368 of 1978 authorizes courts to distribute property and funds
forfeited through narcotic seizures to participating agencies to be utilized toward the enhancement of law
enforcement efforts related to the Controlled Substances Act; and
Commissioners Minutes Continued. February 21, 2002
57
WHEREAS the courts have distributed $1,089,890 (balance as of 12/31/01) as a result of Sheriff
Department forfeiture efforts; and
WHEREAS the Sheriff is requesting that a portion of these funds be used to purchase equipment for the
Special Response Team (SRT), Crime Lab Equipment and a computerized SIMULATION weapons
TRAINING system for the department; and
WHEREAS this equipment will be used by the Sheriff Department to enhance law enforcement efforts in
compliance with state law; and
WHEREAS the estimated capital costs are $482,400 as described on Schedule A.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
use of $482,500 from the Sheriff’s Department Law Enforcement Enhancement Account (#101-43-
223101-20001-2853-60053) to purchase the attached equipment.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Sheriff Department Use of Forfeited Funds 02/01/02 on file in County Clerk’s office.
FISCAL NOTE (Misc. #02011)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF DEPARTMENT-USE OF FORFEITED FUNDS FOR EQUIPMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Funds in the amount of $1,089,890 are available in the Sheriff’s Law Enforcement Account as
of December 31, 2001.
2. The Sheriff is requesting $482,400 of these funds be used to purchase equipment for the
Special Response Team (SRT), Crime Lab Equipment and a computerized SIMULATION
WEAPONS TRAINING SYSTEM for the Department. These purchases are being made to
enhance law enforcement efforts in compliance with state law for use of these funds.
3. Funds are located in the General Ledger Account #101-43-013101-10000-2203-60053.
4. The FY 2002 Budget should be amended as specified below:
Dept OCA PCA Object FY2002
Revenue
43 013201 10000 1568 Enhancement Revenue $ 95,000
43 013601 20000 1568 Enhancement Revenue 112,000
43 013901 43100 1568 Enhancement Revenue 261,400
43 013901 44300 1568 Enhancement Revenue 14,000
Expenditure $ 482,400
43 023201 10000 9157 Equipment $ 95,000
43 023601 20000 4100 F.A.Expendable Equip 32,000
43 023601 20000 9157 Equipment 80,000
43 023901 43100 9157 Equipment 261,400
43 023901 44300 9157 Equipment 14,000
482,400
$0
FINANCE COMMITTEE
Moved by Crawford supported by Amos the resolution be adopted.
Moved by Crawford supported by Webster the resolution be amended to add the following BE IT
FURTHER RESOLVED paragraph:
BE IT FURTHER RESOLVED that the County Vehicle Fleet be increased by one (1) Sheriff Department
owned vehicle for the mobile adjustable ramp system.
Commissioners Minutes Continued. February 21, 2002
58
A sufficient majority having voted therefore the amendment carried.
Vote on resolution as amended:
AYES: Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas, Galloway, Garfield, Gregory,
Law, McPherson, Melton, Middleton, Moffitt, Moss, Obrecht, Patterson, Sever, Suarez, Taub,
Webster, Amos, Appel, Brian, Buckley. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution, as amended, was adopted.
REPORT (Misc. #02024)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION I-MICHIGAN SOBRIETY COURT CONTINUATION AND
PERSONNEL RELATED ACTIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above referenced resolution on February 7, 2002, reports
with the recommendation that the resolution be adopted with a fourth BE IT FURTHER RESOLVED
paragraph to read:
BE IT FURTHER RESOLVED that the judge or his designee will report to the Finance
Committee in June, 2002, and December, 2002, with the full analysis, to date, on this
program.
Chairperson, I move acceptance of the foregoing report.
FINANCE COMMITTEE
REPORT (Misc. #02024)
BY: Personnel Committee, Nancy Dingeldey, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION I – MICHIGAN SOBRIETY COURT CONTINUATION AND
PERSONNEL RELATED ACTIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above mentioned resolution on February 6, 2002,
recommends the resolution be amended as follows and adopted.
Replace the word "fee(s)" in the five places the word appears with "cost(s)" .
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #02024
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: 52nd DISTRICT COURT, DIVISION I – MICHIGAN SOBRIETY COURT CONTINUATION AND
PERSONNEL RELATED ACTIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the 52nd District Court, Division I (Novi) implemented a Sobriety Court to deal with the
problems of increasing recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and
an increase in jail days ordered; and
WHEREAS this program was initially implemented with two positions through the State Court
Administrative Office (SCAO), Michigan Sobriety Court Grant Program with a funding period of January 1,
2001 through December 31, 2001; and
WHEREAS the Sobriety Court program retains offenders in treatment for a specific length of time to
successfully reduce the post-program recidivism; and
WHEREAS Division I (Novi) states that no defendant who has participated in the program has
recidivated; and
Commissioners Minutes Continued. February 21, 2002
59
WHEREAS to support the continuation of the Drug Court program in a cost-effective manner, the Court is
proposing the establishment of a Sobriety Court Fee ($100), which will be imposed on all offenders
convicted of drinking and driving related charges; and
WHEREAS the program provides intensive probation supervision and frequent alcohol testing of
defendants; and
WHEREAS two (2) Probation Officer I positions are requested, which will be covered by the proposed
Sobriety Court Fees.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
establishment of a Sobriety Court Fee in the 52nd District Court, Division I.
BE IT FURTHER RESOLVED that two (2) General Fund/General Purpose Probation Officer I positions be
created within the Probation Unit of the 52nd District Court, Division I (Novi).
BE IT FURTHER RESOLVED that the above personnel actions be funded through December 31, 2002,
using the newly established Sobriety Court Fee.
BE IT FURTHER RESOLVED that the level of revenue generated by the Sobriety Court Assessment
Fees be reviewed by the Department of Management and Budget at the end of FY2002 to determine
possible future continuation of the two positions.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Review Comments on file in County Clerk’s office.
FISCAL NOTE (Miscellaneous Resolution #02024)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: 52nd DISTRICT COURT, DIVISION I – MICHIGAN SOBRIETY COURT CONTINUATION AND
PERSONNEL RELATED ACTIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. By Miscellaneous Resolution #01042, the Board of Commissioners authorized the
establishment of two Probation Officer I positions responsible for the case management
of offenders participating in the Sobriety Court.
2. These grant funded positions sun-setted on December 31, 2001.
3. To support the continuation of the two Probation Officer I positions in the Drug Court
program in a cost effective manner, the Court is proposing a charge of $100 for Sobriety
Court Costs, to be imposed on all offenders convicted of drinking and driving related
charges, effective February 11, 2002, and ending December 31, 2002.
4. The Sobriety Court Cost assessment is estimated to generate approximately $100,000 of
revenue per year (1,000 cases at $100 per case).
5. The Court is expected to generate revenue in excess of the cost for the two (2) positions.
6. The cost of the two positions, salary and fringes, is $57,880 for the eight months
remaining in FY 2002, and $24,079 for the first three months of FY 2003.
7. The following budget amendment is recommended to the FY 2002 and FY 2003 Budget:
52-1 District Court (Novi) Fund (101) FY 2002 FY 2003
Revenue
1-32-201100-20001-0296 Court Cost-Sobrty $ 57,880 $ 24,079
Expenditures
2-32-201200-20001-2001 Salaries $ 41,343 $ 17,199
2-32-201200-20001-2074 Fringes 16,537 6,880
Total Expenditures $ 57,880 $ 24,079
Net of Revenues and Expenditures $ -0- $ -0-
FINANCE COMMITTEE
Moved by Crawford supported by Obrecht the Finance Committee Report be accepted.
A sufficient majority having voted therefore the report was accepted.
Commissioners Minutes Continued. February 21, 2002
60
Moved by Crawford supported by Obrecht the Personnel Committee Report be accepted.
A sufficient majority having voted therefore the report was accepted.
Moved by Crawford supported by Obrecht the resolution be adopted.
Moved by Crawford supported by Obrecht the resolution be amended to coincide with the
recommendation in the Finance Committee and the Personnel Committee Reports.
A sufficient majority having voted therefore, the amendments carried.
Vote on resolution as amended:
AYES: Coleman, Crawford, Dingeldey, Douglas, Galloway, Garfield, Gregory, Law, McPherson,
Melton, Middleton, Moffitt, Moss, Obrecht, Patterson, Sever, Suarez, Taub, Webster, Amos,
Appel, Brian, Buckley, Causey-Mitchell. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution, as amended, was adopted.
MISCELLANEOUS RESOLUTION #02025
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF’S DEPARTMENT-CONTRACT EXTENSION FOR PRIVATE FOOD SERVICE
VENDOR THROUGH 2006
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Sheriff requested that the County Purchasing Division send out a Request for Proposal
(RFP) to have a private company operate the food service operation within the Sheriff’s Department; and
WHEREAS proposals were received and evaluated and the lowest bidder was approved as an
acceptable vendor; and
WHEREAS Corporation Counsel in conjunction with Purchasing and the Sheriff’s Department and per the
direction of Miscellaneous Resolution #00163 contracted with ARAMARK CORRECTIONAL SERVICES,
INC; and
WHEREAS the contract was for three (3) years with a start date of August 19, 2000; and
WHEREAS the Sheriff Department kitchen is in need of some new equipment; and
WHEREAS ARAMARK has offered to put a capital investment of $100,000 into equipment if the County
agrees to extend the contract for three (3) years; and
WHEREAS Corporation Counsel in conjunction with the Sheriff and Management and Budget has drafted
a proposed extension for three (3) years to include the $100,000 capital investment by ARAMARK.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
attached contract amendment with ARAMARK CORRECTIONAL SERVICES, INC., to extend the current
professional services contract for three (3) years including the investment of $100,000 by ARAMARK.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Amendment #1 on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
Commissioners Minutes Continued. February 21, 2002
61
MISCELLANEOUS RESOLUTION #02026
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF'S DEPARTMENT-APPROVAL OF DRAGOON ARMORED VEHICLE USAGE
CONTRACT WITH GENERAL DYNAMICS LAND SYSTEMS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS General Dynamics Land Systems manufactures an armored vehicle called a Dragoon Police
Emergency Rescue Vehicle-Model Patroller, and has offered to allow the Oakland County Sheriff's
Department to use or demonstrate the Dragoon vehicle when it is available; and
WHEREAS the Sheriff's Department foresees the possibility of emergency or other law enforcement
situations when the use of a Dragoon may help prevent injuries or loss to properties of persons; and
WHEREAS the Sheriff's Department would require the use of the vehicle for scheduled training purposes
if the vehicle were to be used during emergency situations; and
WHEREAS Miscellaneous Resolution #92052 and #95242 approved by the Board of Commissioners
approved a previous contract; and
WHEREAS this contract has been approved by Corporation Counsel; and
WHEREAS this contract has been approved consistent with the County Executive's Contract Approval
Procedure.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners does hereby
approve the attached contract with General Dynamics Land Systems for the use of a Dragoon Police
Emergency Rescue Vehicle by the Oakland County Sheriff's Department and authorizes the County
Executive and Chairperson of the Board of Commissioners to execute the attached contract.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Dragoon Patroller Armored Vehicle Loan Agreement between General Dynamics Land Systems
and Oakland County and the Oakland County Sheriff on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #02027
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: CIRCUIT COURT–USE OF MEDIATION FUNDS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS by Miscellaneous Resolution #90177, the Board of Commissioners established the Circuit
Court Civil Mediation Fund; and
WHEREAS the fund is to be used to help pay for Circuit Court enhancements and improvements as
requested by the Circuit Court and approved by the Board of Commissioners; and
WHEREAS the Court seeks to utilize the Mediation Fund for the following purposes:
QTY DESCRIPTION COST
Furniture
27 Courtroom (Jury box chairs, bench chair, $18,250
Counsel chairs, courtroom chairs,
Witness chair)
20 Judges (Desk, side chairs, computer table, 21,100
Bookcases, conference room chairs,
Conference table)
5 Judicial Staff (desk, fax cabinets, printer stand, 5,600
Task chair)
13 Court Administration (task chairs) 4,680
15 Jury Assembly Room (cubicles) 6,000
Equipment
1 Judicial Staff (4-drawer lateral file cabinet) 1,000
Other
Oakland Mediation Center (mediate cases 10,000
Commissioners Minutes Continued. February 21, 2002
62
Involving PPOs)
Oakland County Bar Association (offset 10,000
Mediation administrative expenses and
2002 Bench/Bar Conference
TOTAL MEDIATION FUND REQUEST $75,630
WHEREAS the total Civil Mediation Fund transfer for the above-referenced items is estimated to be
$75,630.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
use of $75,630 from the Circuit Court Civil Mediation Fund for the above-referenced items.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #02028
BY: Public Services, Hugh D. Crawford, Chairperson
IN RE: CIRCUIT COURT–CREATION OF TWO (2) JUDGESHIPS IN THE SIXTH JUDICIAL CIRCUIT
COURT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the last time a Circuit Court judge was added was in 1994 when one new Oakland County
Circuit Court Judge was approved to take office January 1, 1995 bringing the total number of Circuit
Judges to 17; and
WHEREAS the State Court Administrative Office (SCAO) has completed its biennial review (Judicial
Resources Recommendation Report of August 2001) of the judicial resource needs of Michigan’s trial
courts; and
WHEREAS the SCAO report recommends that two (2) Circuit Judgeships be created in the Sixth Judicial
Circuit Court with a review of judgeship needs in two years; and
WHEREAS the Circuit Court concurs with the SCAO recommendation that two circuit judgeships be
added to the Sixth Judicial Circuit Court; and
WHEREAS the Oakland County Board of Commissioners, in Miscellaneous Resolution #01286,
supported the legislation authorizing an additional two (2) Circuit Judgeships in the Sixth Judicial Circuit,
and
WHEREAS the State of Michigan’s 91st Legislature passed PA 252 of 2001 authorizing statewide
reorganization of the courts enabling the creation of two (2) Circuit Court Judgeships for the Sixth Judicial
Circuit Court; and
WHEREAS PA 236 of 1961 specifies that the responsibility to approve the creation of recommended
judgeships rests with the County Board of Commissioners; and
WHEREAS the 2002 total annual compensation for Circuit Court Judges in the State of Michigan is
$139,919 consisting of a State share of $94,195 and the County reimbursed share being $45,724; and
WHEREAS requests for appropriate related support staff will be included as part of the FY2003-2004
Biennial budget process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
creation of two (2) Circuit Court Judge positions in the Sixth Judicial Circuit Court to be filled by election in
2002 for a judicial term to begin January 1, 2003.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners agrees to provide and
maintain facilities, personnel and operating costs to operate these judgeships and court in accordance
with the statutes of the State of Michigan, the Michigan Court Rules, and the Michigan Constitution.
BE IT FURTHER RESOLVED that a copy of this resolution shall be filed with the State Court
Administrator.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Overview on file in County Clerk’s office.
Commissioners Minutes Continued. February 21, 2002
63
The Chairperson referred the resolution to the Personnel and Finance Committees. There were no
objections.
MISCELLANEOUS RESOLUTION #02029
BY: Nancy Dingeldey, District #11
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
VILLAGE OF WOLVERINE LAKE - FY 2002 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure
Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share
of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs);
and
WHEREAS pursuant to the Disbursement Policy, the Village of Wolverine Lake has submitted a
resolution of authorization to the County for reimbursement of expenses incurred in connection with an
eligible environment remediation of improvement project; and
WHEREAS the Village of Wolverine Lake is requesting reimbursement for expenses directly related to
ground and/or surface water, water supply, sewer and/or drainage systems and/or water pollution control
efforts incurred as part of a City, Village or Township road project; and
WHEREAS the FY 2002 authorized amount of funding for the Village of Wolverine Lake is $17,532.73
annually from the Environmental Infrastructure Fund as repayment to the village of Wolverine Lake for
expenses incurred in connection with environmental remediation or improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
project submitted by the Village of Wolverine Lake as eligible for reimbursement from the Environmental
Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes a FY 2002 appropriation in the amount of
$17,532.73 annually from the Environmental Infrastructure Fund (Account #90-263207-41000-3985) to
repay the City of Farmington for expenses incurred in connection with environmental remediation or
improvement projects, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
NANCY DINGELDEY
Copy of Village of Wolverine Lake Infrastructure Fund Expense Reimbursement Request on file in County
Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #02030
By: Shelley Taub, District #12; Lawrence Obrecht, District #3; Hugh Crawford, District #17; William
Patterson, District #1; Thomas Law, District #13; David Buckley, District #14; Bill Brian, District #10
IN RE: DEPARTMENT OF HUMAN SERVICES AND DRAIN COMMISSIONER – COUNTY HEALTH
ORDINANCE FOR INSPECTION & MAINTENANCE OF ON-SITE SEWAGE DISPOSAL SYSTEMS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentleman:
WHEREAS Wayne County's Rouge River National Wet Weather Demonstration Project and other recent
studies have plainly and consistently demonstrated that surface waters of Southeast Michigan are being
impacted by point and nonpoint source pollution; and
WHEREAS nonpoint source pollution is contamination of which cause or source cannot be easily
identified, and failing on-site sewage disposal systems are traditional contributors to point and nonpoint
source pollution; and
WHEREAS these failures result in sewage discharges to ditches, drains or directly to surface waters; and
WHEREAS to protect the public health from sewage that originates from failed on-site sewage disposal
systems, and to reduce premature failure of these systems, a program to regularly evaluate on-site
sewage disposal systems and effect their periodic maintenance is necessary; and
WHEREAS in anticipation of the U.S. Environmental Protection Agency’s proposed Phase II Storm Water
Regulations under the federal Clean Water Act, Oakland County received its National Pollutant Discharge
Commissioners Minutes Continued. February 21, 2002
64
Elimination System (NPDES) Certificate of General Permit Coverage No. MIG610042 (“general permit”),
by the Michigan Department of Environmental Quality on Sept. 7, 1999; and
WHEREAS 20 Oakland County communities also sought coverage under this general permit; and
WHEREAS by March 8, 2003, at least 31 Oakland County communities will be required to seek coverage
under a NPDES storm water permit; and
WHEREAS these permits will require an evaluation and maintenance program for on-site sewage
disposal systems; and
WHEREAS approximately eighty thousand on-site sewage disposal systems are used in the County and
all of these systems are subject to failure; and
WHEREAS a program of systematic evaluation can identify the need for maintenance and/or repair of on-
site disposal systems; and
WHEREAS regular maintenance of disposal systems will optimize the useful life-span of the systems,
thereby minimizing threats to public health, safety and welfare and combating the degradation of the
County’s surface and subsurface waters; and
WHEREAS there are 61 individual cities, villages and townships within five major watersheds in Oakland
County that drain to the Clinton, Flint, Huron, Rouge and Shiawassee Rivers; and
WHEREAS actions taken by one community within the watershed have a significant impact on other
downstream communities in the watershed; and
WHEREAS a multi-community approach needs to be identified and utilized to comprehensively address
public health and water quality issues; and
WHEREAS Chapter 20 of the Drain Code of 1956, MCL 280.461 et seq. (“Chapter 20”), provides the
legal authority to create a multi-community approach to address stormwater management, nonpoint
source pollution, drainage, flood control, and river and stream management; and
WHEREAS Chapter 20 also provides the mechanism to study, plan and address water quality and water
use issues.
NOW THEREFORE BE IT RESOLVED in recognition of the importance to the citizens of Oakland County
to the conservation and development of the County’s natural resources and to the protection of its surface
and ground waters, and, in recognition of the County’s commitment to protect the health, safety and
welfare of the citizens of Oakland County, the Oakland County Board of Commissioners requests the
Oakland County Executive and the Oakland County Drain Commissioner collaborate in preparing a
county ordinance regarding on-site sewage disposal system inspection, maintenance and enforcement for
consideration by the Oakland County Board of Commissioners.
BE IT FURTHER RESOLVED that a Public Hearing on this proposed ordinance shall be held prior to
adoption of this resolution.
Chairperson, I move the adoption of the foregoing resolution.
SHELLEY TAUB, HUGH CRAWFORD,
THOMAS LAW, BILL BRIAN, LARRY
OBRECHT, WILLIAM PATTERSON AND
DAVID BUCKLEY
The Chairperson referred the resolution to the General Government Committee. There were no
objections.
MISCELLANEOUS RESOLUTION #02031
BY: Commissioner Sue Ann Douglas, District #8
IN RE: EXPANSION OF OAKLAND COUNTY RESIDENT PRESCRIPTION DISCOUNT PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners, by Misc. Resolution #00264 dated October 19,
2000, authorized the establishment of a Senior Resident Prescription Discount Program, effective
November 1, 2000, for Oakland County residents who have attained the age of sixty (60); and
WHEREAS after successfully completing the County’s competitive bid process, the Board of
Commissioners authorized the selection of National Prescription Administrators, Inc. (NPA) to administer
the Senior Resident Prescription Discount Program; and
WHEREAS NPA has developed a discount program for Oakland County residents under the age of sixty
(60) which can be used at a national network of participating chain and independent pharmacies to
Commissioners Minutes Continued. February 21, 2002
65
receive an average savings of 40% on generic medications and an average savings of 15% off brand
name medications; and
WHEREAS after paying an annual family fee of $20.00 or an individual fee of $14.00, participants will pay
up front the lesser of the Usual and Customary Price or Average Wholesale Price (AWP) less 13% plus
$2.25 dispensing fee for brand name medications or the Maximum Allowable Cost (MAC) pricing, which
can be up to 50% off the AWP price, plus the $2.25 dispensing fee on generic medications; and
WHEREAS for a minimum charge of $5.00 per prescription fill to cover mailing and postage costs, mail
order pharmacy service is also available at a savings of no less than 16% below AWP for brand name
medication and 45% below AWP for generic medication, both requiring a $2.25 dispensing fee for each
90 days supply; and
WHEREAS the annual enrollment fee that will be billed direct to the consumer includes the following
bundled services:
• Network management of NPA’s open network;
• Eligibility acquisition, maintenance and verification;
• Participant services, including toll-free access to customer service, use of IVR systems,
pharmacy locator, and NPA website data files;
• Claims adjudication at the point of sale;
• Account management during the implementation process and while the plan is active, as
well as incorporation of future design savings suggestions;
• Formulary management, including rebate agreements with sixty (60) manufacturers and
formulary intervention with patients, pharmacists and physicians;
• Drug utilization review programs that focus on concurrent, retrospective and prospective
review of drug use;
• Standardized reporting package of 19 reports covering financial, management, utilization
and eligibility issues surrounding the Program; and
WHEREAS the County Executive recommends approval of this resolution.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the expansion of the
Oakland County Resident Prescription Discount Program, effective April 1, 2002, to all residents under
the age of sixty (60).
BE IT FURTHER RESOLVED that the firm of National Prescription Administrators, Inc. be maintained as
the administrator of the expanded program for the remaining period of their three-year contract (expiring
October 31, 2003).
BE IT FURTHER RESOLVED that, if the State or Federal government creates a prescription program that
is equal to or better than this program, the County shall terminate this program for those who qualify for
the State or federal program.
Chairperson, I move adoption of the foregoing resolution.
SUE ANN DOUGLAS, NANCY DINGELDEY,
SHELLEY TAUB, FRAN AMOS, THOMAS
MIDDLETON, LAWRENCE OBRECHT, DAVID
GALLOWAY, JOHN GARFIELD, MICHELLE
FRIEDMAN APPEL, HUGH CRAWFORD,
BRENDA CAUSEY-MITCHELL, RUEL
MCPHERSON, THOMAS LAW, CHUCK MOSS,
WILLIAM PATTERSON, TERRY SEVER,
WILLIAM BRIAN, DAVID MOFFITT, ERIC
COLEMAN, VINCE GREGORY, AND TIM
MELTON
The Chairperson referred the resolution to the Finance Committee. There were no objections.
Commissioners Minutes Continued. February 21, 2002
66
MISCELLANEOUS RESOLUTION #02032
BY: Commissioner Tim W. Melton, District #7
IN RE: BOARD OF COMMISSIONERS - PURCHASE OF AMERICAN MADE EQUIPMENT AND
PRODUCTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS, the strength of Oakland County's economy serves as the basis of its strong financial
condition; and
WHEREAS in 1999, approximately 152,650, or 23 percent, of Oakland County employees worked in
manufacturing; and
WHEREAS the job loss in manufacturing has been about 15,000 per quarter in Oakland County during
2001 -- for a decline of 4.3 percent. Motor vehicle employment dropped 8,600 jobs in the first half of 2001
due to inventory reduction and white-collar downsizing; and
WHEREAS it is important for Oakland County to support the local economy in general, and local
manufacturers and employees in particular; and
WHEREAS Oakland County can demonstrate its ongoing support of our local economy through the
exercise of its purchasing decisions; and
WHEREAS to the greatest extent practicable, all equipment and products purchased with taxpayers
dollars should be towards such items that are either Made in Michigan or Made in America.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners does hereby
request the County Executive through the Purchasing Division of the Management and Budget
Department to identify where products currently purchased by Oakland County are being manufactured.
BE IT FURTHER RESOLVED that whenever practicable and prudent, if a comparable product is found
that is Made in America, that such items be given preference over similar items manufactured outside of
the United States.
BE IT FURTHER RESOLVED that the County Executive and the Purchasing Division of the Management
and Budget Department are requested to report back to the Board of Commissioners on the ability to
implement this preference for equipment and products that are Made in Michigan and/or Made in the
United States within the current Oakland County Purchasing Procedures.
Chairperson, on behalf of the below-signed, I move the adoption of the foregoing resolution.
TIM MELTON, VINCE GREGORY, DAVID
GALLOWAY, GEORGE SUAREZ, RUEL
MCPHERSON, THOMAS MIDDLETON, JOHN
GARFIELD, WILLIAM BRIAN, ERIC COLEMAN,
BRENDA CAUSEY-MITCHELL, MICHELLE
FRIEDMAN APPEL, WILLIAM PATTERSON,
AND FRAN AMOS
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #02033
BY: William Patterson, District #1
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
TOWNSHIP OF HOLLY - FY 2002 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure
Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share
of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs);
and
WHEREAS pursuant to the Disbursement Policy, the Township of Holly has submitted a resolution of
authorization to the County for reimbursement of expenses incurred in connection with an eligible
environment remediation of improvement project; and
WHEREAS the Township of Holly is requesting reimbursement for expenses directly related to the
improvement of the drainage system directly related to the North Holly Road Improvement Project; and
Commissioners Minutes Continued. February 21, 2002
67
WHEREAS the FY 2002 authorized amount of funding for the Township of Holly is $13,284.23 annually
from the Environmental Infrastructure Fund as repayment to the Township of Holly for expenses incurred
in connection with environmental remediation or improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
project submitted by the Township of Holly as eligible for reimbursement from the Environmental
Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes a FY 2002 appropriation in the amount of
$13,284.23 annually from the Environmental Infrastructure Fund (Account #90-263210-41000-3985) to
repay the Township of Holly for expenses incurred in connection with environmental remediation or
improvement projects, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
WILLIAM R. PATTERSON
Copy of letter of correspondence from Holly Township Clerk regarding Environmental Infrastructure Fund
Reimbursement Request, Attachment A: Project Description, Attachment B Holly Township Resolution
99-11, and Attachment C Expense Invoices on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #02034
BY: Commissioner William Patterson, District #1
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT
GROVELAND TOWNSHIP - OPTIONAL ACCELERATED PAYMENT SCHEDULE ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure
Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share
of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs);
and
WHEREAS pursuant to Miscellaneous Resolution #00035, the Board of Commissioners modified the
Environmental Infrastructure Funds Disbursement Policy by authorizing an Optional Accelerated Payment
Schedule by which communities may request their remaining years payment in advanced, at a discounted
rate, with the knowledge that no further payments will be made from the Environmental Infrastructure
Funds; and
WHEREAS pursuant to the Modified Disbursement Policy, Groveland Township has requested use of the
Optional Accelerated Payment Schedule to defer the costs associated the data system to monitor
well/septic information and the Fire Station #2 septic system; and
WHEREAS the Optional Accelerated Payment Schedule authorized amount of funding for Huntington
Woods is $101,708.13 from the Environmental Infrastructure Fund; and
WHEREAS through Miscellaneous Resolution #99349, Groveland Township received a portion of its FY
1999 Environmental Infrastructure Fund allocation ($20,588.69) in the amount of $11,000, leaving
$9,588.69 in the remaining FY 1999 allocation, and $81,119.44 in total for FY 2000 through FY 2003
allocations; and
WHEREAS a total allocation of $90,708.13 is remaining, which can be sent to the city under the Optional
Accelerated Payment Schedule.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
projects submitted by Groveland Township as eligible for reimbursement from the Environmental
Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes the use of the Optional Accelerated Payment
Schedule to pay Groveland Township the amount of $90,703.13 from the Environmental Infrastructure
Fund (Account #90-263208-41000-3985). No further payments from the Environmental Infrastructure
Fund will be made to Groveland Township after receipt of the $90,708.13.
Chairperson, I move the adoption of the foregoing resolution.
WILLIAM R. PATTERSON
Commissioners Minutes Continued. February 21, 2002
68
Copy of letter of correspondence from Groveland Township regarding Environmental Infrastructure Fund
Reimbursement Request For Two Projects, Data System to Monitor Well/Septic Information, and Fire
Station #2 Septic System on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #02035
BY: Terry Sever, District #19
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF FARMINGTON - FY 1999 and FY 2000 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure
Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share
of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs);
and
WHEREAS pursuant to the Disbursement Policy, the City of Farmington has submitted a resolution of
authorization to the County for reimbursement of expenses incurred in connection with an eligible
environment remediation of improvement project; and
WHEREAS the City of Farmington is requesting reimbursement for expenses directly related to the
Sanitary Sewer Grit Chamber Abandonment Project (inspection and repair of failing septic systems); and
WHEREAS the FY 1999 and FY 2000 authorized amount of funding for the City of Farmington is
$42,456.64 annually from the Environmental Infrastructure Fund as repayment to the City of Farmington
for expenses incurred in connection with environmental remediation or improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
project submitted by the City of Farmington as eligible for reimbursement from the Environmental
Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes a FY 1999 and FY 2000 appropriation in the
amount of $42,456.64 annually from the Environmental Infrastructure Fund (Account #90-263238-41000-
3985) to repay the City of Farmington for expenses incurred in connection with environmental remediation
or improvement projects, once proper invoices are presented.
Chairperson, we move the adoption of the foregoing resolution.
TERRY SEVER AND DAVID MOFFITT
Copy of letter of correspondence from Orchard, Hiltz & McCliment, Inc. regarding Environmental
Infrastructure Fund Reimbursement for the City of Farmington on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
In accordance with Rule XII.G, the Chairperson made the following referrals:
GENERAL GOVERNMENT
a. Crawford County Board of Commissioners-Reinstate Funding for the Cooperative
Management Initiative Program
PLANNING AND BUILDING
a. Michigan Department of Environmental Quality-Solid Waste Management Plan Update
There were no objections to the referrals.
The Board adjourned at 11:18 a.m. to the call of the Chair or March 14, 2002, at 9:30 a.m.
G. WILLIAM CADDELL THOMAS A.LAW
Clerk Chairperson