HomeMy WebLinkAboutMinutes - 2002.09.19 - 8313411
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
September 19, 2002
Meeting called to order by Chairperson Thomas Law at 10:05 a.m. in the Courthouse Auditorium, 1200 N.
Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Amos, Appel, Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas,
Galloway, Garfield, Gregory, Law, McPherson, Melton, Middleton, Moffitt, Moss, Obrecht, Palmer,
Patterson, Sever, Suarez, Taub. (23)
ABSENT: Brian, Webster (absent with notice). (2)
Quorum present.
Invocation given by Tim Melton.
Pledge of Allegiance to the Flag.
Moved by Palmer supported by Moss the minutes of the September 5, 2002, Board Meeting be approved.
A sufficient majority having voted therefore, the minutes were approved as printed.
Moved by Sever supported by Suarez the rules be suspended and the agenda be amended, as follows:
GENERAL GOVERNMENT COMMITTEE:
c. Department of Information Technology – Partnership Agreement with the Federal Emergency
Management Agency (FEMA) to Redelineate Floodplain Boundaries in Oakland County.
PLANNING AND BUILDING COMMITTEE:
c. Drain Commissioner – 2002 Lake Level Assessments for Operation and Maintenance.
d. Drain Commissioner – 2002 Chapter 4 Drain Maintenance Assessment Resolution.
e. Drain Commissioner – 2002 Chapter 18 Drain Maintenance Assessment Resolution.
(Reason for Suspension of General Government Committee, item c, and Planning and Building
Committee, items c, d, and e: Waiver of Rule XII.C.1 – Direct Referral to Finance Committee.)
f. Department of Facilities Management – Acceptance and Approval of Purchase Agreement for the
Sale of 20.06 Acres of Residential Property Located in the City of Pontiac, Known as Tax
Identification No. 14-15-276-001.
(Reason for Suspension of General Government Committee, item f: Waiver of Rule XII.C.1 – Suspension
of Referral to Finance Committee for action by the board on September 19, 2002.)
The Chairperson made the following statement, “A Public Hearing is now called on the Fiscal Year 2003-
2004 Budget and General Appropriations Act. Are there any persons present who wish to speak?” No
persons requested to speak and the Chairperson declared the Public Hearing closed.
Commissioners Minutes Continued. September 19, 2002
412
Moved by Coleman supported by Crawford the resolutions on the Consent Agenda be adopted. (The
vote for this motion appears on page 431.) The resolutions on the Consent Agenda follow (annotated by
an asterisk {*}):
*MISCELLANEOUS RESOLUTION #02207
BY: Nancy Dingeldey, District #11
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CHARTER TOWNSHIP OF COMMERCE – FISCAL YEAR 2000 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure
Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share
of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs);
and
WHEREAS pursuant to the Disbursement Policy, the Township of Commerce has submitted a resolution
of authorization to the County for reimbursement of expenses incurred in connection with an eligible
environment remediation of improvement project; and
WHEREAS the Township of Commerce is requesting reimbursement for expenses directly related to
water main connection; and
WHEREAS authorized funding for FY 2000 for the Township of Commerce is $117,321.87 from the
Environmental Infrastructure Fund as repayment to the Township of Commerce for expenses incurred in
connection with the water main connection project.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
project submitted by the Township of Commerce as eligible for reimbursement from the Environmental
Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes a FY 2000 appropriation in the amount of
$117,321.87 from the Environmental Infrastructure Fund (Account #90-263206-41000-3985) to repay the
Township of Commerce for expenses incurred in connection with the water main connection project, once
proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
NANCY DINGELDEY
Copy of attachments on file in County Clerk’s office.
FISCAL NOTE (MISC. #02207)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: ENVIRONMENTAL INTRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CHARTER TOWNSHIP OF COMMERCE – FISCAL YEAR 2000 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee, has reviewed the above referenced
resolution and finds:
1. Funding of $117,321.87 is available in the Environmental Infrastructure Fund for Fiscal Year
2000, to reimburse the Charter Township of Commerce for this project; no additional
appropriation is required.
2. The Committee recommends adoption of the resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 431.)
Commissioners Minutes Continued. September 19, 2002
413
*MISCELLANEOUS RESOLUTION #02208
BY: David Galloway, District #2, Tom Middleton, District #4, Lawrence Obrecht, District #3
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CHARTER TOWNSHIP OF INDEPENDENCE – FISCAL YEAR 2001 AND FISCAL YEAR 2002
ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure
Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share
of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs);
and
WHEREAS pursuant to the Disbursement Policy, the Township of Independence has submitted a
resolution of authorization to the County for reimbursement of expenses incurred in connection with an
eligible environment remediation of improvement project; and
WHEREAS the Township of Independence is requesting reimbursement for expenses directly related to
Clarkston Gardens storm water drainage; and
WHEREAS authorized funding for FY 2001 and FY 2002 for the Township of Independence is
$112,473.23 annually from the Environmental Infrastructure Fund as repayment to the Township of
Independence for expenses incurred in connection with the storm water drainage project.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
project submitted by the Township of Independence as eligible for reimbursement from the Environmental
Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes a FY 2001 and FY 2002 appropriation in the
amount of $112,473.23 annually from the Environmental Infrastructure Fund (Account #90-263212-
41000-3985) to repay the Township of Independence for expenses incurred in connection with the
Clarkston Gardens storm water drainage project, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
THOMAS MIDDLETON
Copy of attachments on file in County Clerk’s office.
FISCAL NOTE (MISC. #02208)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CHARTER TOWNSHIP OF INDEPENDENCE – FISCAL YEAR 2001 AND FISCAL YEAR 2002
ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee, has reviewed the above referenced
resolution and finds:
1. Funding of $112,473.23 is available annually in the Environmental Infrastructure Fund for
Fiscal Year 2002 to reimburse the Charter Township of Independence for this project; no
additional appropriation is required.
2. The Committee recommends adoption of the resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 431.)
*MISCELLANEOUS RESOLUTION #02209
BY: Tom Middleton, District #4, Fran Amos, District #5
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CHARTER TOWNSHIP OF WATERFORD – FISCAL YEAR 2002 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure
Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share
Commissioners Minutes Continued. September 19, 2002
414
of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs);
and
WHEREAS pursuant to the Disbursement Policy, the Township of Waterford has submitted a resolution of
authorization to the County for reimbursement of expenses incurred in connection with an eligible
environment remediation of improvement project; and
WHEREAS the Township of Waterford is requesting reimbursement for expenses directly related to
numerous sanitary sewer projects; and
WHEREAS authorized funding for FY 2002 for the Township of Waterford is $262,893.19 from the
Environmental Infrastructure Fund as repayment to the Township of Waterford for expenses incurred in
connection with the sanitary sewer projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
project submitted by the Township of Waterford as eligible for reimbursement from the Environmental
Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes a FY 2002 appropriation in the amount of
$262,893.19 from the Environmental Infrastructure Fund (Account #90-263229-41000-3985) to repay the
Township of Waterford for expenses incurred in connection with sanitary sewer extension projects, once
proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
THOMAS MIDDLETON
Copy of letter from Terry E. Biederman, PE, Charter Township of Waterford and Attachment A on file in
County Clerk’s office.
FISCAL NOTE (MISC. #02209)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CHARTER TOWNSHIP OF WATERFORD – FISCAL YEAR 2002 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee, has reviewed the above referenced
resolution and finds:
1. Funding of $262,893,19 is available in the Environmental Infrastructure Fund for Fiscal Year
2002, to reimburse the Charter Township of Waterford for this project; no additional
appropriation is required.
2. The Committee recommends adoption of the resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 431.)
*MISCELLANEOUS RESOLUTION #02211
BY: Shelley G. Taub, District #12
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF ORCHARD LAKE – FISCAL YEAR 2002 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure
Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share
of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs);
and
WHEREAS pursuant to the Disbursement Policy, the City of Orchard Lake has submitted a resolution of
authorization to the County for reimbursement of expenses incurred in connection with an eligible
environment remediation of improvement project; and
WHEREAS the City of Orchard Lake is requesting reimbursement for expenses directly related to sewer
and drainage related to the Indian Trail paving project; and
Commissioners Minutes Continued. September 19, 2002
415
WHEREAS authorized funding for FY 2002 for the City of Orchard Lake is $20,101.47 from the
Environmental Infrastructure Fund as repayment to the City of Orchard Lake for expenses incurred in
connection with the paving project.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
project submitted by the City of Orchard Lake as eligible for reimbursement from the Environmental
Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes a FY 2002 appropriation in the amount of
$20,101.47 from the Environmental Infrastructure Fund (Account #90-263250-41000-3985) to repay the
City of Orchard Lake for expenses incurred in connection with the sewer and drainage related to the
Indian Trail paving project, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
SHELLEY TAUB
Copy of attachments on file in County Clerk’s office.
FISCAL NOTE (MISC. #02211)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF ORCHARD LAKE – FISCAL YEAR 2002 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee, has reviewed the above referenced
resolution and finds:
1. Funding of $20,101.47 is available in the Environmental Infrastructure Fund for Fiscal Year
2002, to reimburse the City of Orchard Lake for this project; no additional appropriation is
required.
2. The Committee recommends adoption of the resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 431.)
*MISCELLANEOUS RESOLUTION #02215
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: FACILITIES MANAGEMENT – AUTHORIZATION TO PROCEED AND APPROPRIATION OF
FUNDS FOR 52-2 DISTRICT COURT RENOVATIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the State of Michigan has mandated an additional judgeship, effective January 1, 2003, for
the 52nd District Court, 2nd Division located in Clarkston, Michigan; and
WHEREAS renovations to approximately 4,000 square feet of the 52-2 District Court Courthouse are
required to accommodate the new judge, associated staff, and the resulting increase in the volume of
business at the court; and
WHEREAS the FY 2002 Capital Improvement Program includes funding in the amount of $600,000 for
the 52-2 District Court Renovations Project; and
WHEREAS the scope of the project has been significantly reduced through further development of the
design, reducing total estimated project costs to $235,000; and
WHEREAS the proposed renovations will be performed by the building landlord, based on Oakland
County construction drawings and specifications; and
WHEREAS furniture and equipment will be obtained through the Purchasing Division in accordance with
Purchasing procedures; and
WHEREAS funding in the amount of $235,000 is available for transfer from the FY 2002 Capital
Improvement Program/Building Improvement Fund (#401) to the Project Work Order Fund (#404) for the
52-2 District Court Renovations Project.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the 52-2 District
Court Renovations Project in the amount of $235,000.
Commissioners Minutes Continued. September 19, 2002
416
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes transfer of funding in the
amount of $235,000 from the Capital Improvement Program/Building Fund (#401) to the Project Work
Order Fund (#404) to establish the 52-2 District Court Renovations Project.
BE IT FURTHER RESOLVED that the FY 2002 Budget is amended as follows:
Building Improvement Fund #401
3-14-210006-10000-8001 Operating Transfer Out ($235,000)
Project Work Order Fund #404
3-14-310007-80303-1701 Operating Transfer In 235,000
$ -0-
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
REPORT (MISC. #02215)
BY: Planning and Building Committee, Charles Palmer, Chairperson
IN RE: FACILITIES MANAGEMENT - AUTHORIZATION TO PROCEED AND APPROPRIATION OF
FUNDS FOR 52-2 DISTRICT COURT RENOVATIONS
To the Oakland County Finance Committee
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the need to accommodate an additional
judgeship effective January 1, 2003 at the 52nd District Court in Independence Township, and the
Department of Facilities Management report dated September 10, 2002, recommends approval of the 52-
2 District Court Renovations Project.
The Committee further recommends funding for the project cost of $235,000.00 including contingency, be
approved.
Additionally, the Planning and Building Committee supports the attached Finance Committee Resolution.
Chairperson, on behalf of the Planning and Building Committee, I submit the foregoing report.
PLANNING AND BUILDING COMMITTEE
(The vote for this motion appears on page 431.)
*MISCELLANEOUS RESOLUTION #02216
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET/EQUALIZATION DIVISION –APPROVAL
OF CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH
CHARTER TOWNSHIP OF COMMERCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Equalization Division provides a number of services to local units of government including
original assessments, reappraisals, and file maintenance; and
WHEREAS these services are provided under contract with the local units as approved by the Board of
Commissioners; and
WHEREAS revenues and expenditures associated with the services for these contracts are included in
the FY 2003 budget, and therefore, no budget amendment is recommended.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves entering into the attached Contract for Oakland County Equalization Division Assistance
Services with the Charter Township of Commerce.
BE IT FURTHER RESOLVED that the Board of Commissioners’ Chairperson is authorized to sign this
contract.
BE IT FURTHER RESOLVED that the Oakland County Clerk shall receive and file the executed contract
with the aforementioned municipality as required by law.
Chairperson, on behalf of the Finance Committee, I move for the adoption of the foregoing resolution.
FINANCE COMMITTEE
Copy of Contract for Oakland County Equalization Division Assistance Services with the Charter
Township of Commerce on file in County Clerk’s office.
Commissioners Minutes Continued. September 19, 2002
417
(The vote for this motion appears on page 431.)
*MISCELLANEOUS RESOLUTION #02217
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - PROSECUTING ATTORNEY - USE OF
PROGRAM INCOME FUNDS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Prosecuting Attorney has implemented alternative prosecution programs including the
Bad Check Restitution Program; and
WHEREAS revenue for this program is currently unbudgeted and totaled $10,164.32 as of August 31,
2002; and
WHEREAS a furniture assessment was done in the Prosecuting Attorney’s office and a number of
furniture items were determined to be unstable and pose a risk of injury; and
WHEREAS the Prosecuting Attorney seeks to utilize a portion of the year-to-date Program Income funds
to offset the cost of the replacement of approximately 22 unstable Task Chairs.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners recognizes the
Program Income revenue to offset the acquisition of task chairs.
BE IT FURTHER RESOLVED that the Prosecuting Attorney FY 2002 Budget be amended as follows:
Revenue
41-110000-41700-0820 Program Income $10,100
Expenditures
41-211000-41700-4100 FA Exp. Equip. Exp. $10,100
$ -0-
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 431.)
*MISCELLANEOUS RESOLUTION #02218
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: BOARD OF COMMISSIONERS - SUPPORT OF FEDERAL FUNDING FOR WEST NILE VIRUS
PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the House of Representatives is reviewing the Labor Health and Human Services (LHHS)
Fiscal Year 2003 Appropriations Bill this week. This is also a critical time for our counties to fight to
protect our citizens against the West Nile virus threat; and
WHEREAS the Center for Disease Control reports 29 positive cases of West Nile Virus in the State of
Michigan, with two associated deaths. Of these, Oakland County has 18 reported human cases - the
highest in the State; and
WHEREAS Representative David Vitter has sent a letter to Representative Ralph Regula, Chairman of
the Labor, Heath and Human Services, and Education Subcommittee requesting $55 million in funding for
the West Nile virus program; and
WHEREAS continuing to fight West Nile outbreaks has drained significant state resources, and while the
federal government -- specifically the Department of Health and Human Services and the Centers for
Disease Control – has allocated some federal funds, combating the outbreaks absolutely requires
additional federal funds; and
WHEREAS we are concerned that since response time is critical, “frontline” agencies on the local level
lack the resources they need to respond swiftly to reported cases. Therefore, our request is twofold: 1)
We would like to see significant additional resources to address this serious public health threat. We
request an additional $40 million for the Centers for Disease Control West Nile virus program and an
additional $15 million for the National Institute of Health (NIH) to research treatment and a vaccine. While
there is no vaccine available at this time for West Nile virus, NIH has indicated that perhaps it may begin
testing one this fall. Funding at this juncture will provide the boost necessary to forward this research. 2)
Local governments are primarily responsible for mosquito surveillance and eradication efforts. Yet in the
Commissioners Minutes Continued. September 19, 2002
418
past, federal funds were only available for monitoring the outbreaks. The success of these programs
requires more flexibility from the federal government, and should include public education as well as
building and updating laboratory, diagnostic, and storage facilities; and
WHEREAS the Centers for Disease Control’s efforts to complete a national plan for West Nile virus
response including surveillance, prevention, and control of the virus nationwide. However, political
subdivisions of states such as local and county/parish governments, play a significant role in combating
outbreaks, and must also be fully prepared to perform these functions. A significant amount of the funding
provided in the Fiscal Year 2003 Labor/HHS/Education Appropriations bill for West Nile virus response,
therefore, should be used to fund these purposes at the local level.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners does hereby
urge our Congressional Delegation to support the efforts to provide funding in Fiscal Year 2003 for the
West Nile virus program.
BE IT FURTHER RESOLVED that copies of this adopted resolution be forwarded to the Oakland County
Delegation: Congress Members Mike Rogers, Dale Kildee, Joe Knollenberg and Sander Levin; President
George Bush, Chairman Ralph Regula, the National Association of Counties and Oakland County's
legislative lobbyists.
Chairperson, we move the adoption of the foregoing resolution. WILLIAM R. PATTERSON, PETER H.
WEBSTER, TIM W. MELTON, SHELLEY TAUB,
HUGH D. CRAWFORD, CHUCK MOSS, TOM
MIDDLETON, RUEL E. MCPHERSON,
MICHELLE FRIEDMAN APPEL, CHARLES
PALMER, JOHN GARFIELD
(The vote for this motion appears on page 431.)
*MISCELLANEOUS RESOLUTION #02200
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY – THIRD QUARTER 2002 DEVELOPMENT
APPROPRIATION TRANSFER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS all data processing development cost is incorporated as a single appropriation within the non-
departmental budget and then an amount equal to the actual expense is transferred to the user
department with a summary report to the Finance Committee; and
WHEREAS the Department of Information Technology has determined the third Quarter 2002 data
processing development charges to be $1,389,527.60 and the imaging development charge to be
$22,568.00 for the General Fund/General Purpose County departments; and
WHEREAS direct charges to Special Revenue and Proprietary fund departments are $143,807.30 and
non-county agencies are $0 for the Third Quarter 2002; and
WHEREAS an appropriation transfer to General Fund/General Purpose County departments is needed to
fund these development charges.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners has reviewed
the Third Quarter 2002 Data Processing Development Report and approves the Third Quarter
appropriation transfer as specified on the attached schedule.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Information Technology Data Processing Development Summary Third Quarter 2002 on file in
County Clerk’s office.
Commissioners Minutes Continued. September 19, 2002
419
FISCAL NOTE (MISC. #02200)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - THIRD QUARTER 2002 DEVELOPMENT
APPROPRIATION TRANSFER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. The resolution appropriates and charges the Information Technology Third Quarter 2002
Development cost to benefiting departments.
2. The third quarter data processing development charges are $1,389,527.60; imaging
development charges are $22,568 for General Fund/General Purpose departments; direct
charges to Special Revenue and Proprietary Fund departments are $143,807.30; and
charges to non-county agencies are $0.
3. The respective departmental Fiscal Year 2002 budgets are to be amended as specified in the
attached detailed schedule.
FINANCE COMMITTEE
(The vote for this motion appears on page 431.)
*MISCELLANEOUS RESOLUTION #02219
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - INTERGOVERNMENTAL AGREEMENT
TO TRANSFER GIS AND RELATED DATA TO THE UNITED STATES ARMY CORPS OF ENGINEERS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the United States Army Corps of Engineers (USACE) has requested certain geographic
information systems (GIS) and related land data for use in its projects to be conducted within the County
borders; and
WHEREAS the transmission of this data should be provided pursuant to an intergovernmental agreement
and none previously existed relating to the use of this data by USACE; and
WHEREAS an agreement has been drafted (as attached) by the County’s Corporation Counsel and final
approval of its terms and conditions by Corporation Counsel is pending; and
WHEREAS State statutes (MCL 45.556-p) state that the Board of Commissioners has the power to enter
into agreements with other governmental or quasi-governmental entities for the performance of services
jointly; and
WHEREAS the transmission of the data would benefit the County’s residents.
NOW THEREFORE BE IT RESOLVED that on final approval of its terms and conditions by Corporation
Counsel, the Board of Commissioners approves and executes the attached intergovernmental agreement
and authorizes the transfer of the information cited therein.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Intergovernmental Agreement between the County of Oakland and The United States Army
Corps of Engineers on file in County Clerk’s office.
(The vote for this motion appears on page 431.)
Commissioners Minutes Continued. September 19, 2002
420
*MISCELLANEOUS RESOLUTION #02220
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - PARTNERSHIP AGREEMENT WITH
FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) TO REDELINEATE FLOODPLAIN
BOUNDARIES IN OAKLAND COUNTY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County has developed topography and hydrography GIS data that can be used to
accurately re-delineate floodways and floodplains; and
WHEREAS the re-delineation of floodways and floodplains will assist the County and local units of
government with the review of new land developments, mitigation of natural disasters, and the
management of infrastructure; and
WHEREAS the re-delineation of floodways and floodplains and the adoption of new Flood Insurance Rate
Maps (FIRMs) will lower the cost of flood insurance for residents of the County; and
WHEREAS the County has solicited federal funding from FEMA to assist in the re-delineation of
floodways and floodplains; and
WHEREAS FEMA will fund seventy-five percent of Phase 1 & 2 of the project and the County will fund
twenty-five percent of Phase 1 & 2 of the project with in-kind services; and
WHEREAS a Partnership Agreement and Mapping Activity Statement has been drafted by the County
and final approval of its terms and conditions by Corporation Counsel is pending.
NOW THEREFORE BE IT RESOLVED that on final approval of its terms and conditions by Corporation
Counsel, the Board of Commissioners approve and execute the Partnership Agreement and Mapping
Activity Statement and authorize the receipt of federal funding cited therein.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Contract Review – Information Technology on file in County Clerk’s office.
FISCAL NOTE (MISC. #02220)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - PARTNERSHIP AGREEMENT WITH
FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) REDELINEATE FLOODPLAIN
BOUNDARIES IN OAKLAND COUNTY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. The purpose of this project is to re-delineate floodways and floodplains. This will assist local
communities reviewing new developments, mitigation of natural disasters, and support the
effort to lower the cost of flood insurance for the residents of Oakland County.
2. The resolution applies for and accepts the FEMA funding related to the attached
Memorandum of Understanding, Mapping Activity Statement and budget once final approval
of terms and conditions has been obtained from Corporation Counsel.
3. Total project cost is estimated to be $79,357. The funding will be split with seventy-five
percent coming from the Federal Government and twenty-five percent will consist of in-kind
contribution provided by the Department of Information Technology operating budget
($59,518 and $19,839 respectively).
4. Funding will be utilized for personnel costs, contractual services, travel, training and supplies
as delineated in the Mapping Activity Statement. No additional General Fund/General
Purpose appropriation is required.
5. The period of this agreement is October 2002 through July 2003.
6. A budget amendment is recommended to reflect the budget detail for the agreement per the
attached Schedule.
FINANCE COMMITTEE
Commissioners Minutes Continued. September 19, 2002
421
Copy of Budget Detail to Fiscal Note Department of Information Technology Memorandum of
Understanding with Federal Emergency Management Agency (FEMA) to Redelineate Floodplain
Boundries in Oakland County on file in County Clerk’s office.
(The vote for this motion appears on page 431.)
*MISCELLANEOUS RESOLUTION #02221
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION – 2002/2003 SUBSTANCE ABUSE
GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Health Division has been awarded by the Michigan Department of Community Health
(MDCH) $5,029,571 in Substance Abuse Grant Funds for the period of October 1, 2002 through
September 2003; and
WHEREAS the 2002/2003 grant award includes $5,029,571 in grant revenue and expenditures for this
program, an increase of $98,405 (1.95%) from the previous year; and
WHEREAS these funds are used to subcontract with agencies to prevent and reduce the incidence of
drug and alcohol abuse and dependency; and
WHEREAS these contracts were awarded through the County’s competitive bidding process; and
WHEREAS acceptance of this grant does not obligate the County to any future commitment; and
WHEREAS the grant agreement has been submitted through the County Executive’s Contract Review
Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
2002/2003 Substance Abuse Grant from the Michigan Department of Community Health in the amount of
$5,029,571.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant agreement and to approve minor changes and grant extensions, not to exceed fifteen
(15) percent variance from the original award.
BE IT FURTHER RESOLVED that the future level of service, including personnel, be contingent upon the
level of funding for this program.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes its
Chairperson to execute this Agreement subject to the following additional condition: That the County’s
approval for entering into this Agreement is specifically conditioned and premised upon the acceptance,
approval and execution of the Agreement containing Addendum A, by the Michigan Department of
Community Health, and that the failure of the Michigan Department of Community Health to execute the
Agreement as specified shall, without any further act of the Oakland County Board of Commissioners,
automatically negate and void the County’s approval and/or acceptance of this agreement as provided for
in this resolution.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Department of Human Services Health Division Fiscal Year 2002/2003 Substance Abuse Grant
Acceptance and Contract Review – Health Division on file in County Clerk’s office.
FISCAL NOTE (MISC. #02221)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION – 2002/2003 SUBSTANCE ABUSE
GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. The Department of Human Services/Health Division has been awarded by the Michigan
Department of Community Health (MDCH) $5,029,571 in Substance Abuse Grant funds.
Commissioners Minutes Continued. September 19, 2002
422
Other sources of funding include fees and collections in the amount of $137,200, Local funds
of $533,377, Federal funding of $39,599 and Medicaid funding in the amount of $173,872
which totals funding in the amount of $5,913,619.
2. Funds will be used to subcontract with agencies to prevent and reduce the incidence of drug
and alcohol abuse and dependency.
3. Grant acceptance represents an increase from the prior year grant amount of $98,405 a
(1.95%) increase from the previous year.
4. The grant period extends from October 1, 2002 through September 30, 2003.
5. The Fiscal Year 2003 budget of $2,362,527 should be amended to match the Fiscal Year
2003 award as delineated on the attached schedule.
FINANCE COMMITTEE
(The vote for this motion appears on page 431.)
*MISCELLANEOUS RESOLUTION #02222
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION
APPROVING PROJECT AREA AND PROJECT DISTRICT AREA (THE CATHOLIC CENTRAL HIGH
SCHOOL OF DETROIT PROJECT) - CITY OF NOVI
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS there exists in the County of Oakland the need for projects to alleviate and prevent conditions
of unemployment, to assist and retain local industrial and commercial enterprises in order to strengthen
and revitalize the County's economy and to encourage the location and expansion of such enterprises to
provide needed services and facilities to the County and its residents; and
WHEREAS the Economic Development Corporations Act, Act No. 338 of the Michigan Public Acts of
1974, as amended (the "Act") provides a means for the encouragement of such projects in this County
through the County's Economic Development Corporation (the "EDC"); and
WHEREAS the EDC has commenced proceedings under the Act for the benefit of such a project (The
Catholic Central High School of Detroit Project) and has designated to this Board of Commissioners a
Project Area and Project District Area for its approval.
NOW THEREFORE BE IT RESOLVED that the Project Area as designated by the EDC to this Board is
hereby certified as approved.
BE IT FURTHER RESOLVED that, it having been determined that the territory surrounding said
designated Project Area will not be significantly affected by the Project because the surrounding territory
is devoted to commercial/industrial uses, a Project District Area having the same description as and
boundaries coterminous with the Project Area herein certified as approved be hereby established.
BE IT FURTHER RESOLVED that, it having been determined that there are less than eighteen residents,
real property owners, or representatives of establishments located within the Project District Area, a
Project Citizens District Council shall not be formed pursuant to Section 20 (b) of the Act.
BE IT FURTHER RESOLVED that the County Clerk is hereby directed to provide four certified copies of
this resolution to the Secretary of the Board of the EDC.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
(The vote for this motion appears on page 431.)
Commissioners Minutes Continued. September 19, 2002
423
*MISCELLANEOUS RESOLUTION #02223
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION
CONFIRMING APPOINTMENT OF ADDITIONAL EDC DIRECTORS (THE CATHOLIC CENTRAL HIGH
SCHOOL OF DETROIT PROJECT) - CITY OF NOVI
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS this Board of Commissioners has received a resolution from the Board of Directors of The
Economic Development Corporation of the County of Oakland designating a Project Area and Project
District Area for a project (The Catholic Central High School of Detroit Project) under the Economic
Development Corporations Act, Act No. 338 of the Michigan Public Acts of 1974, as amended (the "Act");
and
WHEREAS it is necessary to confirm the appointment by the County Executive of the County of Oakland
of two additional directors to the Board of said Economic Development Corporation in connection with
said Project, in accordance with Section 4(2) of the Act.
NOW THEREFORE BE IT RESOLVED that the appointments of John DiPonio and Frank Murphy, who
are representative of neighborhood residents and business interests likely to be affected by said Project,
to the Board of Directors of The Economic Development Corporation of the County of Oakland are hereby
confirmed in accordance with Section 4 (2) of the Act, and such additional Directors shall cease to serve
when the Project is either abandoned or, if undertaken, is completed in accordance with the Project Plan
therefor; and
BE IT FURTHER RESOLVED that all resolutions or parts thereof in conflict with this resolution are hereby
repealed, but only to the extent of such conflict; and
BE IT FURTHER RESOLVED that the County Clerk is hereby directed to provide four certified copies of
this resolution to the Assistant Secretary of the Board of the Economic Development Corporation.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
(The vote for this motion appears on page 431.)
*MISCELLANEOUS RESOLUTION #02224
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DRAIN COMMISSIONER - 2002 LAKE LEVEL ASSESSMENTS FOR OPERATION AND
MAINTENANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of the Inland Lake Level Act, Act No. 146 of the Public Acts
of 1961, as amended by Act No. 59 of the Public Acts of 1995 (Part 307), the Oakland County Drain
Commissioner operates and maintains 35 lake level control devices/structures and 6 lake augmentation
pumps that regulate the legally established water level of 53 lakes located within Oakland County; and
WHEREAS the Drain Commissioner incurs costs for such operation and maintenance that are
recoverable via assessments against the various benefiting properties and government entities
comprising the assessment rolls of the respective Lake Level Districts; and
WHEREAS Section 30722 (4) of said Act No. 59 requires that the Drain Commissioner obtain approval
from the Board of Commissioners prior to levying any lake level assessment in excess of $10,000
annually; and
WHEREAS for the year 2002, the Drain Commissioner proposes to assess 28 separate Lake Level
Districts for the total aggregate amount of $364.177.40 for operation, maintenance and repair purposes,
as itemized on the listing attached hereto, of which 13 of the proposed assessments are in excess of the
said $10,000.00 limit, thereby requiring Board of Commissioner authorization.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
authorizes the Drain Commissioner to assess, levy and collect for the year 2002, for the purpose of
operating and maintaining the level of various lakes located in Oakland County, the total aggregate
amount of $364,177.40, being the sum total of assessments for the said year to be assessed against all
Commissioners Minutes Continued. September 19, 2002
424
of the benefiting properties and government entities comprising the assessment rolls of 28 separate Lake
Level Districts itemized on the listing attached hereto, including 13 assessments in excess of $10,000.00.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Oakland County Drain Commissioner 2002 Lake Level Assessments for Maintenance and
Operation on file in County Clerk’s office.
FISCAL NOTE (MISC. #02224)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DRAIN COMMISSIONER – 2002 LAKE LEVEL ASSESSMENTS FOR OPERATION AND
MAINTENANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution authorizes the Drain Commissioner to assess, levy, and collect $364,177.40
for the year 2002 against all benefiting properties and government entities comprising the
assessment rolls, for the purpose of operating and maintaining 28 lake levels located within
Oakland County.
2. The County’s share of the assessments for operations and maintenance of lake levels is
$1,851.84.
3. Funding is available in the Non-Departmental account - Drain Assessments. No additional
appropriation is required.
FINANCE COMMITTEE
(The vote for this motion appears on page 431.)
*MISCELLANEOUS RESOLUTION #02225
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DRAIN COMMISSIONER 2002 CHAPTER 4 DRAIN MAINTENANCE ASSESSMENT
RESOLUTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Chapter 4 of Act No. 40 of the Public Acts of 1956, as
amended, also known as the Michigan Drain Code, the Oakland County Drain Commissioner operates
and maintains a number of open ditch or enclosed drains at various locations throughout Oakland
County; and
WHEREAS the Drain Commissioner incurs costs for such operation and maintenance that are
recoverable via assessments against the various benefiting properties and government entities
comprising the assessment rolls of the respective Drainage Districts; and
WHEREAS Chapter 8 of the said Drain Code permits the Drain Commissioner to levy assessments
against Drainage District of drains established in accordance with said Chapter 4, for operation,
maintenance, clean out and repair purposes, provided such assessments not exceed $2,500.00 per mile
of drain per year, or fraction thereof; and
WHEREAS for the year 2002, the Drain Commissioner proposes to assess the 24 Drainage Districts the
total aggregate amount of $71,959.77, for the maintenance, operation, clean out and repair of 24 drains,
all in accordance with the said $2,500 per mile of drain per year limitation, as itemized on the listing
attached hereto.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
authorizes the Drain Commissioner to assess, levy and collect for the year 2002, for the purpose of
operating, maintaining, cleaning out and repairing 24 drains located in Oakland County, the total
aggregate amount of $71,959.77, being the sum total of assessments for the said year to be assessed
against all of the benefiting properties and government entities comprising the assessment rolls of 24
Drainage Districts itemized on the listing attached hereto.
Commissioners Minutes Continued. September 19, 2002
425
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Oakland County Drain Commissioner 2002 Chapter 4 Drain Assessments for Maintenance and
Operation on file in County Clerk’s office.
FISCAL NOTE (MISC. #02225)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DRAIN COMMISSIONER – 2002 CHAPTER 4 DRAIN MAINTENANCE ASSESSMENT
RESOLUTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution authorizes the Drain Commissioner to assess, levy, and collect $71,959.77 for
the year 2002 against all benefiting properties and government entities comprising the
assessment rolls, for the purpose of maintaining, cleaning, and repairing 24 Chapter 4 drains
located within Oakland County.
2. The County’s share of the assessments for maintenance of Chapter 4 drains is $3,585.20.
3. Funding is available in the Non-Departmental account - Drain Assessments. No additional
appropriation is required.
FINANCE COMMITTEE
(The vote for this motion appears on page 431.)
*MISCELLANEOUS RESOLUTION #02226
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DRAIN COMMISSIONER - 2002 CHAPTER 18 DRAIN MAINTENANCE ASSESSMENT
RESOLUTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Chapter 18 of Act No. 40 of the Public Acts of 1956, as
amended, also known as the Michigan Drain Code, the Oakland County Drain Commissioner operates
and maintains a number of open ditch and/or enclosed pipe drains at various locations in Oakland and
West Bloomfield Townships; and
WHEREAS existing private drains established as County Drains in accordance with Chapter 18 of the
Michigan Drain Code shall be the same as if originally laid out and designated, located, established and
constructed by procedures set forth in other sections of the Michigan Drain Code; and
WHEREAS, the Drain Commissioner incurs costs for the operation and maintenance of these Drains that
are recoverable via assessments against the various benefiting properties and government entities
comprising the assessment rolls of the respective Drainage Districts; and
WHEREAS Chapter 8 of the said Drain Code permits the Drain Commissioner to levy assessments
against Drainage Districts of Drains established in accordance with said Chapter 18, for operation,
maintenance, clean out and repair purposes, provided such assessments not exceed $2,500.00 per mile
of drain per year, or fraction thereof; and
WHEREAS for the year 2002, the Drain Commissioner proposes to assess the 14 Drainage Districts the
total aggregate amount of $29,296.15 for the maintenance, operation, clean out and repair of 14 drains,
all in accordance with the said $2,500.00 per mile of drain per year limitation, as itemized on the listing
attached hereto.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
authorizes the Drain Commissioner to assess, levy and collect for the year 2002, for the purpose of
operating, maintaining, cleaning out and repairing 14 drains located in Oakland County, the total
aggregate amount of $29,296.15, being the sum total of assessments for the said year to be assessed
against all of the benefiting properties and government entities comprising the assessment rolls of 14
Drainage Districts itemized on the listing attached hereto.
Commissioners Minutes Continued. September 19, 2002
426
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Oakland County Drain Commissioner 2002 Chapter 18 Drain Assessments for Maintenance and
Operation on file in County Clerk’s office.
FISCAL NOTE (MISC. #02226)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DRAIN COMMISSIONER – 2002 CHAPTER 18 DRAIN MAINTENANCE ASSESSMENT
RESOLUTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution authorizes the Drain Commissioner to assess, levy, and collect $29,296.15 for
the year 2002 against all benefiting properties and government entities comprising the
assessment rolls, for the purpose of operating, maintaining, cleaning, and repairing 14
Chapter 18 drains located within Oakland County.
2. The County’s share of the assessments for maintenance of Chapter 18 drains is $1,875.58.
3. Funding is available in the Non-Departmental account - Drain Assessments. No additional
appropriation is required.
FINANCE COMMITTEE
(The vote for this motion appears on page 431.)
*MISCELLANEOUS RESOLUTION #02205
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: CIRCUIT COURT/FAMILY DIVISION - OAKLAND COUNTY CHILD CARE FUND BUDGET
2002-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Pursuant to provisions of Act 280 of the Public Acts of 1975, Oakland County is required to
develop and submit a plan and budget for the provision of funding of foster care services to the Bureau of
Juvenile Justice, Family Independence Agency, annually; and
WHEREAS the Oakland County Circuit Court - Family Division, County of Oakland, and the Oakland
County Family Independence Agency have developed the attached foster care services budget for the
State's fiscal year, October, 1, 2002 through September 30, 2003; and
WHEREAS the Public Services Committee has reviewed this budget and recommends its submission to
the State Office.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes
submission of the 2002-2003 Oakland County Child Care Fund Budget to the Bureau of Juvenile Justice’s
Child Care Fund Division, Family Independence Agency.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of attachments on file in County Clerk’s office.
FISCAL NOTE (MISC. #02205)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: CIRCUIT COURT/FAMILY DIVISION - OAKLAND COUNTY CHILD CARE FUND BUDGET 2002-
2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above referenced resolution, reports as follows:
Commissioners Minutes Continued. September 19, 2002
427
1. Under the provisions of Act 280 of the Public Acts of 1975, Oakland County is required to
develop and submit a plan and budget for funding foster care services to the Child and
Family Services Office of the Juvenile Justice, Family Independence Agency.
2. The Circuit Court / Family Division and the Oakland County Family Independence Agency
has developed the foster care services budget for the period covering October 1, 2002,
through September 30, 2003.
3. The figures provided are estimates for State Child Care Fund budgeting purposes only,
based on current available data and may not reflect the eventual adopted budget and/or
expenditures for this program.
4. The application reflects $26,213,038 in gross expenditures and $4,692,522 in offsetting
revenues, leaving a net expenditure of $21,520,516 which is a $3,320,516 decrease from the
Fiscal Year 2002 net expenditure.
5. Net expenditures are shared 50/50 by the State and County rendering a State reimbursement
of $10,760,258 should the State approve the budget and the County expends the funds.
6. Anticipated General Fund/General Purpose reimbursement, as located in the non-
departmental portion of the Fiscal Year 2003 Executive Recommended Budget, equals
$9,390,719.
FINANCE COMMITTEE
(The vote for this motion appears on page 431.)
*MISCELLANEOUS RESOLUTION #02227
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: PROSECUTING ATTORNEY – FISCAL YEAR 2003 COOPERATIVE REIMBURSEMENT
PROGRAM (CRP) CONTRACT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Family Independence Agency of the State of Michigan has awarded the Office of the
Prosecuting Attorney funding in the amount of $1,949,894 for the period October 1, 2002 through
September 30, 2003; and
WHEREAS this is the 30th year of grant acceptance for this program; and
WHEREAS the contract award of $1,949,894 is an increase of $88,147 (4.73%) of the current award; and
WHEREAS the Federal contribution is $1,286,930 (66%), the County contribution is $589,756 (30.25%),
and the State supplement is $73,208 (3.75%); and
WHEREAS the required County match of $589,756 has been included in the FY 2003 County Executive
Recommended Budget; and
WHEREAS acceptance of this contract does not obligate the County to any future commitment; and
WHEREAS the grant agreement has been processed through the County Executive Contract Review
Process and the Board of Commissioners Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
contract renewal for the Prosecuting Attorney's Cooperative Reimbursement Program in the total amount
of $1,949,894 for the period of October 1, 2002 through September 30, 2003.
BE IT FURTHER RESOLVED that future level of service, including personnel, will be contingent upon the
level of funding available from the State for this program.
BE IT FURTHER RESOLVED that amendments be made to the Prosecuting Attorney’s grant budget to
reflect the changes in the award as detailed in Attachment A.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the contract agreement and to approve amendments and extensions up to fifteen (15%) percent
variance from the award, consistent with the original agreement as approved.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Oakland County Cooperative Reimbursement Program Grant Fiscal Year 2002 budget compared
to Fiscal Year 2003 Award and Contract Review – Prosecutor’s Office on file in County Clerk’s office.
Commissioners Minutes Continued. September 19, 2002
428
FISCAL NOTE (MISC. #02227)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: PROSECUTING ATTORNEY – FISCAL YEAR 2003 COOPERATIVE REIMBURSEMENT
PROGRAM (CRP) CONTRACT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Prosecuting Attorney is requesting the acceptance of the FY 2003 Cooperative
Reimbursement Program Grant. This is the 30th year of grant acceptance.
2. The grant award of $1,949,894 is $88,147 (4.73%) more than the current award. The
Federal contribution is $1,286,930 (66%), the County contribution is $589,756 (30.25%), and
the State supplement is $73,208 (3.75%).
3. The Prosecutor’s Cooperative Reimbursement Program Grant budget will be amended as
shown on Attachment A.
4. A grant match increase of $65,611 from the current year award is included in the FY 2003
Finance Committee Recommended Budget Non-departmental grant match line item.
5. The Fiscal Year 2003 Budget be amended as follows:
General Fund
90-290000-25000-2872 Grant Match ($65,611)
41-211000-43200-2872 Grant Match $65,611
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 431.)
*MISCELLANEOUS RESOLUTION #02228
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: PROSECUTING ATTORNEY – FISCAL YEAR 2003 VICTIMS OF CRIME ACTS (VOCA)
GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the State of Michigan, Department of Community Health has awarded the Oakland County
Office of the Prosecuting Attorney Victims of Crime Act grant funding in the amount of $129,249 for the
period of October 1, 2002 through September 30, 2003; and
WHEREAS this is the fourth (4th) year of grant acceptance for this program; and
WHEREAS the purpose of this grant is to expand and enhance local services available to crime victims
regarding their safety, rights, dignity, and healthy recovery; and
WHEREAS the FY 2003 award of $129,249 is $13,908 (12.06%) higher than the current award; and
WHEREAS the State contribution is $103,399 (80%), the County contribution is $25,850 (20%); and
WHEREAS the required County grant match of $14,000 and In Kind match of $11,850 for two (2)
voluntary part-time Victim Advocate Intern positions is included in the FY 2003 Executive Recommended
Budget; and
WHEREAS this grant includes continued funding of salaries and fringe benefits for two (2) FTE Victim
Advocate positions (#41101-09398, #41101-09647) and also includes funding for travel costs, mileage,
office supplies, and equipment; and
WHEREAS the grant award has been processed through the County Executive Contract Review Process
and the Board of Commissioners Grant Application Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts grant
funding from the State of Michigan, Department of Community Health in the amount of $129,249,
including the Prosecuting Attorney’s In Kind Match of two voluntary part-time Victim Advocate Intern
positions, and $14,000 in grant match for the period of October 1, 2002 through September 30, 2003.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant award and to approve any grant extensions or changes, within fifteen percent (15%) of
the original award, which are consistent with the original application as approved.
Commissioners Minutes Continued. September 19, 2002
429
BE IT FURTHER RESOLVED that continuation of this program, including positions is contingent upon
continued grant funding.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Contract Review – Prosecutor’s Office and Agreement between Michigan Department of
Community Health and County of Oakland on file in County Clerk’s office.
FISCAL NOTE (MISC. #02228)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: PROSECUTING ATTORNEY – FISCAL YEAR 2003 COOPERATIVE REIMBURSEMENT
PROGRAM (CRP) CONTRACT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Prosecuting Attorney is requesting the acceptance of the FY 2003 Cooperative
Reimbursement Program Grant. This is the 30th year of grant acceptance.
2. The grant award of $1,949,894 is $88,147 (4.73%) more than the current award. The
Federal contribution is $1,286,930 (66%), the County contribution is $589,756 (30.25%), and
the State supplement is $73,208 (3.75%).
3. The Prosecutor’s Cooperative Reimbursement Program Grant budget will be amended as
shown on Attachment A.
4. A grant match increase of $65,611 from the current year award is included in the FY 2003
Finance Committee Recommended Budget Non-departmental grant match line item.
5. The Fiscal Year 2003 Budget be amended as follows:
General Fund
90-290000-25000-2872 Grant Match ($ 65,611)
41-211000-43200-2872 Grant Match $ 65,611
$ -0-
FINANCE COMMITTEE
Copy of Prosecuting Attorney VOCA Victim Assistance Grant Comparison of Fiscal Year 2002 Revised
Budget to Fiscal Year 2003 Grant Award on file in County Clerk’s office.
(The vote for this motion appears on page 431.)
*MISCELLANEOUS RESOLUTION #02229
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: CIRCUIT COURT/FRIEND OF THE COURT – FISCAL YEAR 2003 COOPERATIVE
REIMBURSEMENT PROGRAM (CRP) CONTRACT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Family Independence Agency, Office of Child Support has approved the
Oakland County Friend of the Court’s Fiscal Year 2003 Title IV-D Cooperative Reimbursement Program
(CRP) Contract, effective October 1, 2002 through September 30, 2003; and
WHEREAS the Fiscal Year 2003 Title IV-D program totals $10,390,289 of which $22,139 will be funded
by fees collected, the remaining $10,368,150 is funded by the State in the amount of ($6,576,295, 66%),
the County match is ($3,387,788, 34%), in addition there is a contract funded State supplement allocation
of $404,067; and
WHEREAS the requested County match is included in the Circuit Court budget, no additional General
Fund appropriation is required; and
WHEREAS acceptance of this contract does not obligate the County to any future commitment; and
WHEREAS the contract has been approved by the County Executive’s Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Fiscal Year 2003 Cooperative Reimbursement Program Contract through September 30, 2003 for the
Commissioners Minutes Continued. September 19, 2002
430
Friend of the Court in the amount of $6,980,362 (Title IV-D program ($6,576,295 and State supplement
$404,067).
BE IT FURTHER RESOLVED that future levels of service, including personnel, are contingent upon the
level of funding from the State for this program.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the reimbursement agreement and to approve amendments and extensions up to fifteen (15%)
percent variance from the award, consistent with the agreement as approved.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Contract Review – Friend of the Court on file in County Clerk’s office.
FISCAL NOTE (MISC. #02229)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: CIRCUIT COURT/FRIEND OF THE COURT – FISCAL YEAR 2003 COOPERATIVE
REIMBURSEMENT PROGRAM (CRP) CONTRACT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Michigan Family Independence Agency has awarded the FY 2003 Title IV Cooperative
Reimbursement Program (CRP) Contract to the Oakland County Friend of the Court, for the
period of October 1, 2002 through September 30, 2003.
2. The grant provides Title IV-D funding to continue the Friend of the Court/Cooperative
Reimbursement Program in the amount of $10,390,289 of which $22,139 will be funded by
fees collected, the remaining $10,368,150 is funded by the State in the amount of $6,576,295
(66%), the County match is $3,387,788 (34%), in addition there is a contract funded State
supplement allocation of $404,067.
3. The amount of the grant award is $6,980,362, comprised of $6,576,295 in Title IV-D program
funding, and $404,067 in State supplemental funding, the County match of $3,387,788 is
budgeted in the general fund under Circuit Court, no additional General Fund appropriation is
required.
FINANCE COMMITTEE
(The vote for this motion appears on page 431.)
*MISCELLANEOUS RESOLUTION #02230
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF’S DEPARTMENT – AUTHORIZATION FOR SALE OF RECOVERED AND STOLEN
PROPERTY IN FALL AUCTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the provisions of Act 54 of the Public Act of 1959, as amended, requires board authorization
for the disposal of recovered and stolen property that has been unclaimed for six (6) months; and
WHEREAS the Department of Central Services conducts a spring and fall auction for the County of
Oakland; and
WHEREAS the fall auction will be held on Saturday, October 5, 2002; and
WHEREAS the Sheriff of Oakland County, by letter of August 14, 2002, has requested the authority of the
Oakland County Board of Commissioners to proceed with the sale of the aforementioned items, as
detailed in the attached list, in the fall auction.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the Sheriff of
Oakland County to dispose of unclaimed property in the manner prescribed in Act 54 of the Public Acts of
1959, as amended.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Commissioners Minutes Continued. September 19, 2002
431
Copy of County of Oakland Inventory Sheet Spring/Fall Auctions on file in County Clerk’s office.
Vote on resolutions on the Consent Agenda:
AYES: Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas, Galloway, Garfield, Gregory,
Law, McPherson, Melton, Middleton, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez,
Taub, Amos, Appel. (22)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the Consent Agenda, were adopted.
MISCELLANEOUS RESOLUTION #02231
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET – FISCAL YEAR 2002 THIRD QUARTER
FINANCIAL FORECAST AND BUDGET AMENDMENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Public Act 621 of 1978, the Uniform Budgeting and Accounting Act for Local Units of
Government, provides for adjustments to the adopted budget; and
WHEREAS in accordance with Oakland County General Appropriations Act Section 22, which authorizes
budget amendments for variances between the budgeted revenue and actual revenue, Section 23, which
authorizes budget amendments for variance between estimated revenue and projected expenditures,
adjustments are required; and
WHEREAS the Fiscal Year (FY) 2002 Third Quarter Financial Forecast Report has identified several
variances and budget amendments are recommended; and
WHEREAS a budget amendment requesting utilization of the Prosecuting Attorney's projected favorable
variance in Controllable Personnel, to cover connection fees related to replacement of obsolete
Intergraph Desktops used for warrant teleconferencing; and
WHEREAS the Sheriff's Department was approved to receive six (6) MDC computers for Patrol Services
contracts, and projected favorability, in the Sheriff's General Fund Aviation account can be used to offset
the MDC cost and add funding to the Non-Department Contingency account; and
WHEREAS Information Technology is contracting for the development of software to enhance the
Equalization Division's Digital Photography program to include the capability for field personnel to sketch
buildings during field assessments and sufficient funding is available within Equalization's budget to
transfer to Information Technology to cover the cost; and
WHEREAS the Clerk is continuing to reflect a favorable variance in mortgage revenue, and a budget
amendment is requested to utilize this favorability to offset Record Retention's substantial increase in
microfilming and reproductions, as the volume is 80% higher than anticipated; and
WHEREAS a budget amendment is requested to transfer funding from the Human Resource Division to
the Project Work Order Fund for the purchase of furniture for vacated office space in the County
Executive Office Building and related renovations; funding was specifically set aside for this project during
the FY 2002 budget process and is available in the Personnel Department's FY 2002 budget; and
WHEREAS Planning and Economic Development has funding as approved with the FY 2002 budget to
participate in the Oakland County Trail Study, and a transfer of these funds from the Planning and
Economic Development Division budget to Parks and Recreation is requested as part of the contribution
to the Study; and
WHEREAS a budget amendment is requested to reallocate budget appropriations in the FY 2002 Solid
Waste Management unit to reflect actual FY 2002 expenditures; and
WHEREAS a budget amendment is requested to reflect the funding of the $250,000 "incentive" funding
for non-52nd District Courts approved pursuant to Miscellaneous Resolution #02147 from Public Act 189
not from Prior Year Balance; and
WHEREAS a budget amendment is requested to correctly classify charges for Insurance Reserve
Expense budgeted in Non-Departmental; and
WHEREAS the Sheriff's Aviation Unit recently acquired its second helicopter, and a budget amendment is
recommended to the Sheriff Aviation Fund to more accurately reflect actual expenditures, with an offset to
the General Fund/General Purpose Sheriff's Department Patrol Services budget; and
Commissioners Minutes Continued. September 19, 2002
432
WHEREAS the Drain Commissioner is requesting to amend the Drain Equipment Fund to reduce
Transfer In and Professional Services for GIS Record Conversion; funding for this project is available in
the Designated Fund Balance of the General Fund and will be appropriated as needed; and
WHEREAS $263,657 from prior year's operating transfers are included in the Information Technology
retained earnings and reserved for further implementation of the GIS project, and of this amount,
$155,064 will be expended in FY 2002 for Software Rental/Lease Purchase and Software
Support/Maintenance, with the balance of $108,593 to be submitted for appropriation in FY 2003; and
WHEREAS a reduction was made to departments for Building Liability charges during the FY 2002
budget process, and it is recommended that the Building Liability Fund be amended to reflect this
reduction, offset by an increase in Property Insurance due to the increase in cost; and
WHEREAS a budget amendment is requested to correctly reclassify the charges for the Senior Citizen
Prescription Program to the General Fund Non-Department Senior Citizen Prescriptions account; and
Management System (JIMS), which designated funds from the DTRF to be transferred over a three-year
period ($5,000,000 - FY 2000; $2,519,000 - FY 2001; and $1,660,000 - FY 2002); and
WHEREAS a transfer of $1,679,000 is requested from the DTRF in order to complete the authorized
transfer for the Phase II implementation and;
WHEREAS appropriations and expenditures for the 52-3 District Court/Sheriff's Department Sub-Station
Project require transfer of funds from the Project Work Order Fund (#404) to the 52-3 District
Courthouse/Sheriff's Sub-Station Fund (#414) and the Building Improvement Fund requires
reimbursement from bond proceeds as authorized by Miscellaneous Resolution #01165.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners accepts the Fiscal Year 2002
Third Quarter Financial Forecast.
BE IT FURTHER RESOLVED that the Board authorizes amendments to the FY 2002 Budget as detailed
on the resolution and on the attached Schedules.
BE IT FURTHER RESOLVED that funding previously transferred from the Building Improvement Fund
(#401) to the Project Work Order Fund (#404) for the 52-3 District Courthouse/Sheriff's Sub-Station
Project be reimbursed to the Building Improvement Fund from bond proceeds.
BE IT FURTHER RESOLVED that appropriations and expenditures recorded in the Project Work Order
Fund for the 52-3 District Courthouse/Sheriff's Sub-Station Project be transferred to the 52-3 District
Courthouse/Sheriff's Sub-Station Fund (#414).
BE IT FURTHER RESOLVED that the FY 2002 budget be amended to correctly classify charges for the
Senior Citizen Prescription Program (#9407-081000) as follows:
90-190000-14000-1582 Prior Years Balance ($81,412)
90-210000-21000-9074 Senior Citizen Prescriptions 81,412
Total $ -0-
BE IT FURTHER RESOLVED that the FY 2002 Budget be amended, as specified below, to utilize funds
from the Delinquent Tax Revolving Fund to complete the authorized transfer for the Judicial Information
Management System (JIMS) - Phase II implementation:
General Fund (101)
Revenue
90-360000-13000-1701 Del. Tax Rev. Fund $1,679,000
Expenditure
90-310000-40000-8000 Info Tech Fund Transfer 1,679,000
Total $ -0-
Information Technology Fund (636)
Revenue
18-636123-12000-1701 Transfer In $1,679,000
Expenditure
18-636122-12000-3348 Professional Services $ 820,049
18-636122-15000-3756 Travel & Conference 93,100
18-636142-15000-3597 Software Supp/Maint 617,760
$1,530,909
18-636113-10000-8005 Change in Fund Equity 148,091
Total $1,679,000
$ -0-
Commissioners Minutes Continued. September 19, 2002
433
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
Copy of attachments on file in County Clerk’s office.
Moved by Douglas supported by Causey-Mitchell the resolution be adopted.
AYES: Coleman, Crawford, Dingeldey, Douglas, Galloway, Garfield, Gregory, Law, McPherson,
Melton, Middleton, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Amos, Appel,
Causey-Mitchell. (22)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was adopted.
MISCELLANEOUS RESOLUTION #02232
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: BOARD OF COMMISSIONERS – 2002 COUNTY GENERAL FUND PROPERTY TAX AND
PARKS AND RECREATION TAX RATES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County has a fixed millage rate of 5.26 mills (voter approved 8/8/78) and a voter approved
(8/8/00 - Term 2002-2011) 0.2500 mill for Parks and Recreation; and
WHEREAS the Huron-Clinton Metro Parks Authority has requested the County to apportion a 0.25 mill
property tax rate; and
WHEREAS Michigan Law (MCL 211.34d(16) permanently reduced the County's Maximum Allowable Tax
Rate to the 2002 "Headlee" rollback (Article 9, Section 31 of the Michigan Constitution) tax rate of 4.2886
mills, a Parks and Recreation maximum allowable tax rate of 0.2453 mill and a Huron-Clinton Authority
maximum allowable tax rate of 0.2186 mill; and
WHEREAS Public Act 42 of 1995, "Truth in Budgeting" Act, allows the County Board of Commissioners to
hold a single public hearing as a prerequisite to both approval of the Property Tax Levy and Budget
adoption, if the recommended property tax rate necessary to support the ensuing year’s operating budget
is included in the General Appropriations Act; and
WHEREAS the Board of Commissioners, upon the recommendation of the County Executive, adopted
Miscellaneous Resolution #98217 establishing a 1998 County Property Tax rate of 4.1900 mills, 0.273
mills less than the Maximum Allowable Tax Levy as constrained by State law, equivalent to a total tax
reduction of $10.7 million in 1998, the tax rate of 4.19, unchanged for tax years 1999 through 2001, has
resulted in total tax reduction of $9.6 million in 1999, and $7.9 million in 2000, and 6.5 million in 2001
respectively, for a four-year total taxpayer savings of $34.7 million; and
WHEREAS the County Executive recommends that the County 2002 tax rate be set at 4.1900 mills, the
same since 1998, 0.0986 mill below the Maximum Allowable Tax Levy as constrained by State law,
equivalent to a tax reduction of $4.9 million, without jeopardizing the County’s ability to deliver quality
public services; and
WHEREAS the Finance Committee recommends that the 2002 County General Fund Property Tax rate
be set at 4.1900 mills, 0.0986 mill below the maximum allowable tax rate; the Oakland County Parks and
Recreation Tax rate be set at 0.2453 mill, the maximum allowable tax rate; and the Huron-Clinton Metro
Park Authority Tax rate be set at 0.2186 mill, the maximum allowable tax rate; and
WHEREAS $212,411,059 is the estimated amount of the Fiscal Year 2003 County General Fund Budget
to be raised by taxation based on the 2002 Taxable Value of all property located in Oakland County
($50,694,763,579) at the recommended rate of 4.1900 mills, together with the voted .2453 mill for Parks
and Recreation of $12,435,425 and the 0.2170 mill for the Huron-Clinton Authority of $11,081,875.
Commissioners Minutes Continued. September 19, 2002
434
NOW THEREFORE BE IT RESOLVED that each Supervisor of the various townships and Assessing
Officers of the several cities of Oakland County are authorized and directed to spread on their respective
township or city tax rolls for the year 2002 the following tax rates to be applied to the 2002 Taxable Value
of all property located within their respective jurisdictions:
2002 County Voted for Huron-Clinton
General Property Tax Levy Parks & Recreation Park Authority
4.1900 Mills 0.2453 Mill 0.2170 Mill
Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution.
FINANCE COMMITTEE
Copy of attachments on file in County Clerk’s office.
Moved by Douglas supported by Dingeldey the resolution be adopted.
AYES: Crawford, Dingeldey, Douglas, Galloway, Garfield, Gregory, Law, McPherson, Melton,
Middleton, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Amos, Appel,
Causey-Mitchell, Coleman. (22)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was adopted.
REPORT (MISC. #02233)
BY: Personnel Committee, Nancy Dingeldey, Chairperson
IN RE: RECOMMENDED FISCAL YEAR 2003 SALARY INCREASES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee recommends to amend the Fiscal Year 2003 Budget document in the following
manner:
1. Increase the current salary ranges for salary grades 1-21 by an initial general salary increase
of 1.5% effective September 21, 2002, and an additional 1.5% effective March 22, 2003.
These dates are the beginning of the first and fourteenth pay periods for fiscal year 2003.
2. Increase all remaining classifications not represented by bargaining units by an initial general
salary increase of 1.5% effective September 21, 2002, and an additional 1.5% effective
March 22, 2003, including appointed officials, classes designated as exceptions to salary
grades 1-21, summer, student, seasonal, and part-time/hourly classes, but excluding:
Circuit, Probate and District Court Judges, which are currently at the maximum rate
allowed; and
Commissioners, which will be addressed by a separate report; and
Elected Officials, which will be addressed by a separate report; and
Appointed Board and Commission members.
3. Increase the bi-weekly stipend for the Deputy Chief Forensic Pathologist, who acts as the
Laboratory Director, from $330.93 to $529.12.
4. The positions that function in the Youth Assistance Program in Circuit Court are
recommended to be re-titled with no change in salary as shown below:
Current Title Proposed Title
Youth & Family Casework Supervisor Youth Assistance Casework Supervisor
Youth & Family Caseworker I, II Youth Assistance Caseworker I, II
5. Delete the following classifications from the County's Salary Schedule because they are no
longer utilized:
Chief Engineer-Solid Waste Horseback Riding Instr/Handicapped Stenographer I, II*
Clerks I, II, III* IT Training Specialist Supv-Drain/Lk Level Maint
Gypsy Moth Coordinator Production Typist* Typist I, II*
4-H Activity Facilitator Property Validation Supv
6. Further that no transfer of monies is required to fund these increases since sufficient monies
have been budgeted to the departmental salaries and fringe benefit line items.
Commissioners Minutes Continued. September 19, 2002
435
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
REPORT (MISC. #02233)
BY: Personnel Committee, Nancy Dingeldey, Chairperson
IN RE: RECOMMENDED FISCAL YEAR 2003 SALARY INCREASE FOR THE COUNTY
COMMISSIONERS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee recommends to amend the Fiscal Year 2003 Budget document by increasing
the current salary of the County Commissioners by 7% effective January 1, 2003.
Further that no transfer of monies is required to fund these increases since sufficient monies have been
budgeted to the departmental salaries and fringe benefit line item.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
REPORT (MISC. #02233)
BY: Personnel Committee, Nancy Dingeldey, Chairperson
IN RE: RECOMMENDED FISCAL YEAR 2003 SALARY INCREASE FOR THE COUNTY EXECUTIVE,
PROSECUTING ATTORNEY, COUNTY CLERK/REGISTER OF DEEDS, DRAIN COMMISSIONER,
SHERIFF AND COUNTY TREASURER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee recommends to amend the Fiscal Year 2003 Budget document by increasing
the 2002 salary of the County Executive, Prosecuting Attorney, County Clerk/Register of Deeds, Drain
Commissioner, Sheriff and County Treasurer by 1.5% effective September 21, 2002, and an additional
1.5% effective March 22, 2003.
Further that no transfer of monies is required to fund these increases since sufficient monies have been
budgeted to the departmental salaries and fringe benefit line item.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
REPORT (MISC. #02233)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: AMENDMENT TO FISCAL YEAR 2003 GENERAL APPROPRIATIONS ACT
To: the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, recommends that the FY 2003 General Appropriations Act be amended by
removing paragraph #17 from the eleventh "be It Further Resolved," allowing a full year allocation to the
52nd District Court - Division 1.
Chairperson, on behalf of the Finance Committee, I move acceptance of the foregoing report.
FINANCE COMMITTEE
REPORT (MISC. #02233)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: AMENDMENT TO FINANCE COMMITTEE RECOMMENDED BUDGET FISCAL YEAR 2003
AND FISCAL YEAR 2004
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, recommends that the FY 2003 and FY 2004 Finance Committee Recommended
Budget be amended by deleting amendment B - 7, which established the Non-Departmental account
titled "CMHA - Jail Services' for Community Mental Health Authority services.
Chairperson, on behalf of the Finance Committee, I move acceptance of the foregoing report.
FINANCE COMMITTEE
Commissioners Minutes Continued. September 19, 2002
436
Copy of letter from William J. Allen, Interim Executive Director on file in County Clerk’s office.
MISCELLANEOUS RESOLUTION # 02233
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: FISCAL YEAR 2003 GENERAL APPROPRIATIONS ACT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Public Act 139 of 1973 (as amended by P.A. 100 of
1980), the Unified Form of County Government Act, and Public Act 621 of 1978, the Uniform Budgeting
and Accounting Act for Local Government, it is the responsibility of the Oakland County Board of
Commissioners to establish and adopt the annual County Budget and work program; and
WHEREAS the Finance Committee received budget requests from all County Departments, and has
reviewed in detail the County Executive's Fiscal Year 2003 Budget Recommendation; and
WHEREAS the Finance Committee, after due deliberation, has formulated a Recommended General
Appropriations Act balancing total appropriations with available resources at $510,926,934 for Fiscal Year
2003, a summary of which was included in the Notice of Public Hearing published in newspapers of
general circulation; and
WHEREAS the further intent of this resolution is to maintain a budgetary system for the County of
Oakland on the same basis of accounting (generally accepted accounting principles) as the actual
financial information is maintained; to define the powers and duties of the County's officers in relation to
that system; to designate the Chief Administrative Officer and Fiscal Officer; and to provide that the Board
of Commissioners and committees thereof, as well as the Fiscal Officer, shall be furnished with
information by the departments, boards, commissions and offices relating to their financial needs,
revenues and expenditures/expenses, and general affairs; to prescribe a disbursement procedure, to
provide for an allotment system; and to provide remedies for refusal or neglect to comply with the
requirements of this resolution; and
WHEREAS the Circuit Court Mediation Fund (Misc. Resolution #90177) is used to cover the total cost of
Attorney Mediators, with the balance to be used for enhancement of Court operations as requested by the
Court and approved by the Board of Commissioners; and
WHEREAS the Board of Commissioners supports the concept of cultural diversity training for Oakland
County employees and requires all supervisory, division manager and director level employees to attend
cultural diversity training.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners does hereby adopt
and amend the Fiscal Year 2003 General Appropriations Act recommended by the Finance Committee as
advertised and placed in the Clerk's Office for public inspection.
BE IT FURTHER RESOLVED that $900,000 of Cigarette Tax Revenue distributed by the State to
Oakland County under the authority of the Health and Safety Fund Act, P.A. 264 of 1987, be divided
between the Health Division (12/17 or $635,294) and the Sheriff's Department (5/17 or $264,706).
BE IT FURTHER RESOLVED that funds from the Civil Mediation Account (1-10100-201-011) be utilized
to cover the total costs incurred in Fiscal Year 2003 for the Civil Mediation Program.
BE IT FURTHER RESOLVED that Road Improvement Funds may be released to the Road Commission
upon approval of the specific projects by the General Government Committee of the Board of
Commissioners.
BE IT FURTHER RESOLVED that the following policy be established regarding administration of the
Delinquent Tax Revolving Fund:
1) The Delinquent Tax Revolving Fund (DTRF) was established in accordance with the
provisions of Public Act 206 of 1893 (as amended) for the purpose of paying local taxing units
within the County their respective shares of delinquent ad valorem real property taxes, in
anticipation of the collection of those taxes by the County Treasurer. This policy statement,
which encompasses the precept of self-funding, ensures that utilization of unrestricted DTRF
funds does not impair the functional intent or operational success of the DTRF as originally
established.
2) To that end, at no time shall funds be diverted from the DTRF that would cause the
unrestricted balance to fall below a level that would assure a prompt payment of all current
and future outstanding General Obligation Limited Tax Notes, as well as assure the
continued operation of the DTRF as specified in the preceding paragraph.
Commissioners Minutes Continued. September 19, 2002
437
3) Penalties and investment interest generated by the DTRF may be transferred, in whole or in
part, to the General Fund of the County upon majority vote of the Board of Commissioners so
long as such transfer(s) meets the provisions of paragraph #2 above.
4) Any and all appropriations from unrestricted DTRF funds, excepting penalties and investment
interest, shall be limited to one-time expenditures, as opposed to recurring operations.
5) Unless otherwise specified, appropriations from the DTRF shall be considered long- or short-
term advances (with specific time frames detailed in the authorizing resolution), to be repaid
with interest as specified below.
6) Any appropriations from unrestricted DTRF funds, excepting penalties and investment
interest, not considered advances to be repaid within a time certain shall require a two-thirds
majority vote of the Board of Commissioners.
7) All appropriations from unrestricted DTRF funds considered to be advances to be repaid
within a time certain shall require a majority vote of the Board of Commissioners.
8) Terms and conditions of any and all advances from the DTRF shall be specified in the
authorizing resolution, including interest obligations detailed as follows:
a. Interest on each payment will be based on the average monthly rate paid during the
term of the agreement by the agent of the DTRF for that year's outstanding
borrowing, or
b. In the event no borrowing occurs for the DTRF, principal and interest payments will
be made in accordance with the previously established "Loan of County Funds
Policy" (Misc. Resolution #89276) which requires Board approval of repayment terms
at an interest rate no less than the prevailing six-month Treasury Bill rate and that
such rates shall be computed and compounded quarterly.
BE IT FURTHER RESOLVED that $2,100,000 in DTRF interest earnings will be transferred to the
General Fund to support General Fund/General Purpose activities.
BE IT FURTHER RESOLVED that an indirect cost charge will be billed by the General Fund to the DTRF,
in accordance with Oakland County’s approved Central Services Indirect Cost Allocation Plan.
BE IT FURTHER RESOLVED that $2,900,000 (or one-half of the $1,450,000) convention facility tax
revenues distributed by the State to Oakland County under the authority of the State Convention Facility
Development Act, P.A. 106 of 1985, be earmarked for substance abuse programs.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners, in accordance with the
requirements of Public Act 214 of 1899, as amended, authorizes that .0004 mills Current Property Tax
Levy be designated for the purpose of funding Veterans' Services Soldier Relief.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners proposes to levy a
millage rate of 4.1900 mills upon the total Taxable Value of Real and Personnel Property so as to
generate $206,090,005 to support the FY 2003 County General Fund/General Purpose Operating
Budget.
BE IT FURTHER RESOLVED that the Manager - Equalization perform the function of Equalization
Director including the examination of the assessment rolls of the several townships and cities within
Oakland County to ascertain whether the real and personal property in the respective townships and
cities has been equally and uniformly assessed at 50% of true cash value and to make recommendation
to that fact to the County Board of Commissioners.
BE IT FURTHER RESOLVED that:
1. The County Executive is hereby designated the Chief Administrative Officer of the County of
Oakland and, further, that the Director of Management and Budget and/or Deputy Director of
Management and Budget shall perform the duties of the Fiscal Officer as specified in this
resolution.
2. The Fiscal Officer shall provide an orientation session and written instructions for preparing
department budget requests. These instructions shall include information that the Fiscal
Officer determines to be useful and necessary to assure that the budgetary estimates of the
agencies are prepared in a consistent manner and the needs of the Board of Commissioners
and Committees are met.
Commissioners Minutes Continued. September 19, 2002
438
3. Any offices, departments, commissions and boards of the County of Oakland financed in
whole or in part by the County of Oakland shall transmit to the Fiscal Officer their estimates of
the amounts of money required for each activity in their respective agencies, as well as their
estimate of revenues that will be generated from charges for services. They shall also submit
any other information deemed relevant by the Fiscal Officer and/or the Board of
Commissioners and committees thereof.
4. The Fiscal Officer shall prescribe forms to be used by the offices, departments, commissions
and boards of the County of Oakland in submitting their budget estimates and shall prescribe
the rules and regulations the Fiscal Officer deems necessary for the guidance of officials in
preparing such budget estimates. The Fiscal Officer may require that the estimates be
calculated on the basis of various assumptions regarding level of service. The Fiscal Officer
may also require a statement for any proposed expenditure and a justification of the services
financed.
5. The Fiscal Officer shall prepare estimates of revenue for each budgeted fund, classified to
show in detail the amount expected to be received from each source. Estimates of
expenditures and revenues shall also be classified by character, object, function and activity
consistent with the accounting system classification.
6. The Fiscal Officer shall review the agency estimates with a representative from each agency
of the County of Oakland that has submitted such estimates. The purpose of the review shall
be to clarify the estimates, ensure the accuracy, and to determine their adherence to the
policies previously enumerated by the Fiscal Officer and the Board of Commissioners or
committees thereof as herein required.
7. The Fiscal Officer shall consolidate the estimates received from the various agencies
together with the amounts of expected revenues and shall make recommendations relating to
those estimates which shall assure that the total of estimated expenditures including an
accrued deficit does not exceed the total of expected revenues including an unappropriated
surplus.
8. The recommended budget shall include at least the following:
(a) Expenditure data for the most recently completed fiscal year and estimated
expenditures for the current fiscal year,
(b) An estimate of the expenditure amounts required to conduct, the government of
Oakland County, including its budgetary centers,
(c) Revenue data for the most recently completed fiscal year and estimated revenues for
the current fiscal year,
(d) An estimate of revenues, by source, to be raised or received by Oakland County in
the ensuing fiscal years,
(e) The amount of surplus or deficit from prior fiscal years, together with an estimate of
the amount of surplus or deficit expected in the current fiscal year,
(f) An estimate of the amount needed for deficiency, contingent or emergency purposes
and the amounts needed to pay and discharge the principal and interest of the debt
of Oakland County due in the ensuing fiscal years,
(g) The amount of proposed capital outlay expenditures, except those financed by
enterprise, capital projects, or internal service funds, including the estimated total
costs and proposed method of financing of each capital construction project and the
projected additional annual operating cost and the method of financing the operating
costs of each capital construction project for three (3) years beyond the fiscal year
covered by the budget,
(h) An informational summary of projected revenues and expenditures/expenses of any
capital projects, internal service, and enterprise funds,
(i) A comparison of the revenue and expenditure amounts in the recommended budget
to the budget previously adopted by the Board of Commissioners with appropriate
explanation of the variances,
(j) Any other data relating to fiscal conditions that the Fiscal Officer or the Board of
Commissioners or committees thereof consider to be useful in evaluating the
financial needs of the County.
Commissioners Minutes Continued. September 19, 2002
439
9. Not less than ninety (90) days before the next succeeding fiscal year, the County Executive
shall transmit the recommended budget to the County Board of Commissioners. The
recommended budget shall be accompanied by:
(a) A proposed general appropriations measure, consistent with the budget, which shall
set forth the anticipated revenue and requested expenditure/expense authority in
such form and in such detail deemed appropriate by the Board of Commissioners or
committees thereof. No appropriations measure shall be submitted to the Board of
Commissioners in which estimated total expenditures/expenses, including an
accrued deficit, exceed estimated total revenues, including an available surplus.
(b) A budget message which shall explain the reasons for increases or decreases in
budgeted items compared with the current fiscal year, the policy of the County
Executive as it relates to important budgetary items, and any other information that
the County Executive determines to be useful to the Board of Commissioners in its
consideration of proposed appropriations.
(c) A comparison of the recommended budget to the current year adopted budget,
together with an analysis and explanation of the variances therefrom, such variances
being divided to show the portion attributable to the current year budget amendments
and the portion resulting from the recommended budget.
10. The County Board of Commissioners, or any committee thereof, may direct the County
Executive and/or other elected officials to submit any additional information it deems relevant
in its consideration of the budget and proposed appropriations measure. The Board of
Commissioners or the committees thereof may conduct budgetary reviews with the Fiscal
Officer, and/or County departments and divisions or agencies, etc., for the purpose of
clarification or justification of proposed budgetary items.
11. The County Board of Commissioners may revise, alter, or substitute for the proposed general
appropriations measure in any way, except that it may not change it in a way that would
cause total appropriations, including an accrued deficit, to exceed total estimated revenues,
including an unappropriated surplus. An accrued deficit shall be the first item to be resolved
in the general appropriations measure.
12. The County Board of Commissioners shall fix the time and place of a public hearing to be
held on the budget and proposed appropriations measure. The Clerk/Register shall then
have published, in a newspaper of general circulation within the County of Oakland, notice of
the hearing and an indication of the place at which the budget and proposed appropriations
measure may be inspected by the public. This notice must be published at least seven days
before the date of the hearing.
13. No later than September 30, the Board of Commissioners shall pass a general appropriations
measure providing the authority to make expenditures and incur obligations on behalf of the
County of Oakland. The supporting budgetary data to the general appropriations measure
shall include at least the following:
(a) Expenditure data for the most recently completed fiscal year,
(b) The expenditures budget as originally adopted by the Board of Commissioners
for the current fiscal year,
(c) The amended current year appropriations,
(d) An estimate of the expenditure amounts required to conduct, the government of
Oakland County, including its budgetary centers,
(e) Revenue data for the most recently completed fiscal year and estimated revenues for
the current fiscal year,
(f) Budgeted Revenue Estimates as originally adopted by the Board of Commissioners
for the current fiscal year,
(g) The amended current year Budgeted revenues,
(h) An estimate of revenues, by source, to be raised or received by Oakland County in
the ensuing fiscal year,
(i) The amount of surplus or deficit from prior fiscal years, together with an estimate of
the amount of surplus or deficit expected in the current fiscal year,
Commissioners Minutes Continued. September 19, 2002
440
(j) An estimate of the amount needed for deficiency, contingent on emergency
purposes, and the amounts needed to pay and to discharge the principal and interest
of the debt of Oakland County due in the ensuing fiscal year,
(k) The amount of proposed capital outlay expenditures, except those financed by
enterprise, capital project, or internal service funds, including the estimated total
costs and proposed method of financing of each capital construction project and the
projected additional annual operating cost and the method of financing the operating
costs of each capital construction project for three (3) years beyond the fiscal year
covered by the budget,
(l) An informational summary of projected revenues and expenditures/expenses of
capital projects, internal service, and enterprise funds,
(m) Any other data relating to fiscal conditions that the Board of Commissioners
considers to be useful in considering the financial needs of the County,
(n) Printed copies of the Board of Commissioners Adopted Budget, Financial Plan or any
facsimile thereof shall contain all of the above data unless otherwise approved by the
Board of Commissioners,
14. The Board of Commissioners may authorize transfers between appropriation items by the
County Executive or Fiscal Officer within limits stated in the appropriations measure. In no
case, however, may such limits exceed those provided for in paragraph #21 of this resolution.
15. A deviation from the original general appropriations measure shall not be made without first
amending the general appropriations measure through action by the Board of
Commissioners, except within those limits provided for in paragraph #16 of this resolution.
16. Appropriations accumulated at the following three summary levels of expenditure within each
County Department will be deemed maximum authorization to incur expenditures:
Controllable Personnel Expenditures, Controllable Operating Expenditures, and Non-
Controllable Operating Expenditures (Internal Service Funds). The County Executive or the
Fiscal Officer shall exercise supervision and control of all budgeted expenditures within these
limits, holding expenditures below individual line-item appropriations or allowing overruns in
individual line-items providing that at no time shall the net expenditures exceed the total
appropriation for Controllable Personnel and Operating Expenses, respectively, for each
department as originally authorized or amended by the Board of Commissioners. The Fiscal
Officer shall submit to the Finance Committee a quarterly listing of new governmental funded
appropriations and internal service fund line items created administratively which were not
properly classifiable. Line-item detail, division, unit or cost center detail and allotments, which
provide a monthly calendarization of annual appropriations, as deemed necessary by the
Fiscal Officer shall be maintained and utilized as an administrative tool for management
information and cost control. The Fiscal Officer shall not approve any expenditure beyond
that necessary to accomplish stated program or work objectives authorized in the general
appropriation measure as originally approved unless amended, in which case the
amendment takes precedence.
17. Upon approval of the Finance Committee, the Fiscal Officer shall sub-divide the annual
appropriation for the 52nd District Court - Division I into quarterly allotments.
18. The Fiscal Officer shall maintain, for all budgeted funds, appropriation ledger accounts in
which are to be recorded such expenditure encumbrances and obligations for the future
payment of appropriated funds as the Fiscal Officer may approve.
18. Each purchase order, voucher or contract of Oakland County shall specify the funds and
appropriation designated by number assigned in the accounting system classification from
which it is payable and shall be paid from no other fund or appropriation. The necessary
amount of the appropriation from such account shall be transferred pursuant to the provisions
of this resolution to the appropriate general appropriation account and the expenditure then
charged thereto.
Commissioners Minutes Continued. September 19, 2002
441
20. No obligation shall be incurred against, and no payment shall be made from, any
appropriation account unless there is a sufficient unencumbered balance in the appropriation
and sufficient funds are or will be available to meet the obligation. All capital projects funded
from the Capital Improvement Fund shall require approval of the Board of Commissioners on
recommendation of the appropriate liaison committee (Planning and Building Committee)
prior to initiation of the project. Any obligation incurred or payment authorized in violation of
this resolution shall be void and any payment so made illegal except those otherwise ordered
by court judgment or decree.
21. The Fiscal Officer, after the end of each quarter, shall transmit to the Board of
Commissioners a report depicting the financial condition of budgeted operations, including,
but not limited to:
(a) A forecast of actual revenues by major source compared with budgeted revenues
accompanied by an explanation of any significant variances,
(b) A forecast of actual expenditures and encumbrances by department compared with
authorized appropriations accompanied by an explanation of any significant
variances, and
(c) A forecast of actual expenditures, encumbrances and transfers from each of the
several non-departmental appropriations accounts compared with authorized
appropriations accompanied by an explanation of any significant variances.
22. Direct expenditure and/or transfers of any unencumbered balance or any portion thereof in
any appropriation for transfer account to any other appropriations account may not be made
without amendment of the general appropriation measure as provided for in this resolution,
except that transfers within and between budgeted funds and departments may be made by
the Fiscal Officer in the following instances:
(a) Transfers may be made from the non-departmental overtime account and fringe
benefit adjustment account to the appropriate departmental budget as specific
overtime requests are reviewed and approved by the Fiscal Services Division.
Additionally, overtime appropriations may be transferred between divisions within a
department at the request of the Department Head, if authorized by the Fiscal Officer
or his designee.
(b) Transfers may be made from the non-departmental appropriation accounts for
Maintenance Department Charges and Miscellaneous Capital Outlay to the
appropriate departmental budget as specific requests for these items are reviewed
and approved by the Fiscal Officer.
(c) Transfers may be made from the non-departmental appropriation accounts
Emergency Salaries and Summer Help as specific requests for these items are
reviewed and approved by the Personnel Department.
(d) Fringe benefit rates shall be established annually in the budget process to charge all
General Fund/General Purpose, Special Revenue and Proprietary funds for actual
employer fringe benefit costs. Such rates shall be sufficient to meet all fringe benefit
costs including sick leave and annual leave accumulations, tuition reimbursement,
employee training, retirees' hospitalization and retirement administration. All funds
collected for Retirement, Tuition Reimbursement, Social Security (FICA),
Hospitalization for active and retired employees, Disability, Dental, Optical, and Life
and Accident Insurance shall be transferred to the Employee Fringe Benefit Fund as
established by Miscellaneous Resolution #81-312. Sufficient funds shall be
maintained in the Employee Fringe Benefit Fund liability account for sick leave and
annual leave to cover the accumulated liability at an amount equal to 50% of the sick
leave accumulation and 100% of the annual leave accumulation, including applicable
Social Security (FICA) taxes thereon. All funds collected by Workers' Compensation
and Unemployment Compensation shall be transferred to the Fringe Benefit Fund as
established by Miscellaneous Resolution #81-012 and modified by Miscellaneous
Resolution #96-024.
Commissioners Minutes Continued. September 19, 2002
442
(e) An amount for capital improvements and rental charges for principal payments on
Building Authority bonds shall be added to the Building Space Cost Allocation
charges. Funds collected as a result of these charges shall be accumulated in the
Facilities Maintenance and Operations Fund for subsequent transfer to the Capital
Improvement Fund and Building Authority Fund. The transfer of these funds to the
Capital Improvement Fund and Building Authority Fund shall not be made prior to
September 30, without approval from the Finance Committee of the Board of
Commissioners.
(f) (1) Annually, from FY 1999 through FY 2003, $5,000,000.00 will be transferred from
the Delinquent Tax Revolving Fund to the General Fund to fund the previously
established Environmental Infrastructure Fund (#263). These funds will then be
allocated and transferred from the General Fund Operating Transfer account (#90-
310000-41000-8001) to the Environmental Infrastructure Fund. The allocation of the
Environmental Infrastructure Fund to local cities, villages and townships (CVTs) will
be based upon criteria established by the Board of Commissioners. The total
allocation, however, to any approved CVT will coincide with an allocation that is
based 50% on the percentage each CVT's state taxable value (STV) to the Countys
total taxable value for the most recently completed assessment year, and 50% on the
percentage of each CVT's population, to the County's total population based on the
most recently completed Decennial Census.
(2) The remaining portions for Fiscal Year 2001 through 2003 ($13,127,000) is
authorized to be transferred from the Delinquent Tax Revolving Fund to implement
an Optional Accelerated Payment Schedule for Environmental Infrastructure Fund
distributions. The allocation of funds for those CVTs that choose the Optional
Accelerated Payment Schedule will be based on 50% of the percentage of each
CVTs State Taxable Value (STV) to the County's total taxable value for the most
recently completed assessment year, and 50% on the percentage of each CVTs
population, to the County's total population based on the most recently completed
Decennial Census
(3) Finally, any final expenditure and transfer shall be done in conformance with
state law.
(g) Transfers (advances) may be made as necessary from the Drain Revolving Fund to
Drain Construction Funds and Drain Maintenance Funds as short term advances for
costs incurred such as preliminary engineering fees and ongoing maintenance costs.
Costs incurred by Drain Maintenance Funds and Drain Construction Funds will be
repaid by the Drain Fund through assessments. Specific requests will be reviewed
and approved by the Fiscal Officer.
(h) A transfer of any or all of the appropriation allocated under the Non-Departmental
account for Legislative Expense (#90-290000-25000-3064) shall not be made to any
departmental budget without adoption of an Oakland County Board of
Commissioners resolution.
23. The Board of Commissioners may make supplemental appropriations by amending this
general appropriations measure as provided by this resolution, provided that revenues in
excess of those anticipated in the original general appropriations measure become available
due to:
(a) An unobligated surplus from prior years becoming available;
(b) Current year revenue exceeding original estimate in amounts sufficient enough to
finance increased appropriations. The Board of Commissioners may make a
supplemental appropriation by increasing the dollar amount of an appropriation item
in the original general appropriations measure or by adding additional items. At the
same time the estimated amount from the source of revenue to which the increase in
revenue may be attributed shall be increased, or other source and amount added in a
sum sufficient to equal the supplemental expenditure amount. In no case may such
appropriations cause total estimated expenditures, including an accrued deficit, to
exceed total estimated revenues, including an unappropriated surplus.
Commissioners Minutes Continued. September 19, 2002
443
24. Whenever it appears to the County Executive or the Board of Commissioners that actual and
probable revenues in any fund will be less than the estimated revenues upon which
appropriations from such fund were based, the County Executive shall present to the Board
of Commissioners recommendations which, if adopted, will prevent expenditures from
exceeding available revenues for the current fiscal year. Such recommendations shall
include proposals for reducing appropriations, increasing revenues, or both. After receiving
the recommendations of the County Executive for bringing appropriations into balance with
estimated revenues, the Board of Commissioners shall amend the general appropriations
measure to reduce appropriations or shall approve such measures necessary to provide
revenues sufficient to equal appropriations, or both.
25. All appropriations are annual and the unexpended portion shall lapse at year-end.
Encumbrances and Appropriations Carried Forward will be recorded as a reservation of fund
balance and the subsequent year's budget amended to provide authority to complete these
transactions. Appropriations shall not be carried forward for more than six (6) months into the
budget year following the year in which they were originally appropriated. A status report on
Appropriations Carried Forward, as required by Misc. Resolution #93-156, will be
incorporated as an integral part of the ensuing year's Second Quarter Financial Forecast for
the purposes of determining their continuation for the remainder of the year. The
recommended year-end budget amendment shall be supported with a statement of revenues
and expenditures and operating surplus or deficit which shall contain the following data: (1)
budget as adopted; (2) budget amendments; (3) budget as adjusted; (4) revenues and
expenditures, operating surplus or deficit; (5) accrued revenue and expenditures; (6)
transfers; (7) total revenues and expenditures and transfers, operating surplus or deficit,
including accruals and transfers; (8) encumbrances; (9) appropriations carried forward; (10)
total revenues and appropriations utilized, operating surplus or deficit, including
encumbrances and appropriations carried forward; (11) balance of revenues not collected,
unencumbered appropriation balance, operating surplus or deficit; (12) detail of adjustments
to designated and undesignated fund balance, detail of adjustment to reserves and/or any
other utilization of surplus; (13) final surplus or deficit or undesignated fund balance carried
forward to the subsequent year's budget.
26. A member of the Board of Commissioners, the County Executive, any elected officer, the
Fiscal Officer, any other administrative officer or employee of Oakland County shall not: (1)
create a debt, incur a financial obligation on behalf of the County against an appropriation
account in excess of the amount authorized, (2) apply or divert money of the County for
purposes inconsistent with those specified in this general appropriations measure as
approved and amended by the Board of Commissioners, nor (3) forgive a debt or write off an
account receivable without appropriate authorization of the Board of Commissioners, as
described in Miscellaneous Resolution #93-135. Specifically, application of the foregoing
Bad Debt Write Off Policy shall be invoked for all amounts in excess of $1,000; transactions
of a lesser amount shall be considered within the administrative authority of the Fiscal Officer.
Furthermore, the Fiscal Services Division must submit to the Board of Commissioners, as
part of the quarterly financial report, a listing of all bad debt write offs occurring during the
preceding three months. In addition, transactions relating to Inmate Prisoner Billings which
are billed in excess of ability to pay, as determined by the Reimbursement Division, are
hereby authorized to be adjusted in accordance with Public Act 212 of 1994 with the resultant
amount of the write-off subsequently reported to the Board of Commissioners as part of the
Quarterly Financial Report. Also, within the administrative authority of the Fiscal Officer and
with the general approval of the Court, Circuit Court and Probate Court financial orders for
$2,500 or less may be reduced and amended by the Reimbursement Division based on an
individual’s ability to pay. Waiver of fees in excess of $2,500 shall require the approval of the
Court. Except as otherwise stated in the General Appropriations Act, funds shall not be
expended without specific appropriation or other appropriate action by the Board of
Commissioners from reserved, designated or undesignated fund equity; from balance sheet
accounts for the purchase of fixed assets not cited in paragraph 26 of the General
Appropriations Act, non-routine prepaid items or non-routine obligations related to a specific
appropriation; or from funds not budgeted.
Commissioners Minutes Continued. September 19, 2002
444
27. All Internal Service Fund budgets that have depreciable assets shall have a capital budget
with detail supporting the amount of annual depreciation therein included, as well as a fiscal
plan for replacing, upgrading or disposing of those assets.
28. The budgetary system shall be maintained on the same basis of accounting (generally
accepted accounting principles) as the actual financial information is maintained.
29. Any violation of the general appropriations measure by the County Executive, the Fiscal
Officer, any administrative officer, employee or member of the Board of Commissioners
detected through application of generally accepted accounting procedures utilized by
Oakland County or disclosed in an audit of the financial records and accounts of the County
shall be filed with the State Treasurer and reported by the State Treasurer to the Attorney
General. Pursuant to Public Act 621 of 1978, the Uniform Budgeting Act, the Attorney
General shall review the report and initiate appropriate action against the person or persons
in violation. For use and benefit of the County of Oakland, the Attorney General or
Prosecuting Attorney may institute a civil and/or criminal action in a court of competent
jurisdiction for the recovery of County funds disclosed by an examination to have been
illegally expended or collected as a result of malfeasance, and for the recovery of public
property disclosed to have been converted or misappropriated.
30. The provisions of this act shall be applied to the General Fund and all Special Revenue and
Proprietary Funds of the County, including Enterprise Funds and Internal Service Funds.
BE IT FURTHER RESOLVED that as a condition of appropriation to a Community Mental Health
Authority, the Community Mental Health Authority shall submit to an annual performance audit by an
entity to be selected by the Board of Commissioners with the parameters of said annual performance
audit to be determined by the County’s Audit Committee.
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution which
embodies the Fiscal Year 2003 General Appropriations Act as detailed in the Fiscal Year 2003 Budget
document, including subsequent amendments.
FINANCE COMMITTEE
Moved by Douglas supported by Appel the resolution be adopted.
Moved by Douglas supported by Dingeldey the Personnel Committee Report, RECOMMENDED FISCAL
YEAR 2003 SALARY INCREASE be accepted.
A sufficient majority having voted therefore, the Personnel Committee report was accepted.
Moved by Douglas supported by Dingeldey the Personnel Committee Report, RECOMMENDED FISCAL
YEAR 2003 SALARY INCREASE FOR THE COUNTY COMMISSIONERS be accepted.
A sufficient majority having voted therefore, the Personnel Committee report was accepted.
Moved by Douglas supported by Dingeldey the Personnel Committee Report, RECOMMENDED FISCAL
YEAR 2003 SALARY INCREASE FOR THE COUNTY EXECUTIVE, PROSECUTING ATTORNEY,
COUNTY CLERK/REGISTER OF DEEDS, DRAIN COMMISSIONER, SHERIFF AND COUNTY
TREASURER be accepted.
A sufficient majority having voted therefore, the Personnel Committee report was accepted.
Moved by Douglas supported by Crawford the Finance Committee Report, AMENDMENT TO FISCAL
YEAR 2003 GENERAL APPROPRIATIONS ACT be accepted.
A sufficient majority having voted therefore, the Finance Committee report was accepted.
Moved by Douglas supported by Crawford the Finance Committee Report, AMENDMENT TO FINANCE
COMMITTEE RECOMMENDED BUDGET FISCAL YEAR 2003 AND FISCAL YEAR 2004 be accepted.
A sufficient majority having voted therefore, the Finance Committee report was accepted.
Commissioners Minutes Continued. September 19, 2002
445
Moved by Moffitt supported by Coleman that the resolution be amended to coincide with the
recommendation in the Personnel Committee and Finance Committee Reports.
A sufficient majority having voted therefore, the motion carried.
Vote on resolution, as amended:
AYES: Garfield, Gregory, Law, McPherson, Melton, Moffitt, Moss, Obrecht, Palmer, Patterson,
Sever, Suarez, Taub, Amos, Appel, Causey-Mitchell, Coleman, Crawford, Dingeldey,
Douglas. (20)
NAYS: Middleton, Galloway. (2)
A sufficient majority having voted therefore, the resolution, as amended, was adopted.
REPORT (MISC. #02212)
BY: General Government Committee, William Patterson, Chairperson
IN RE: MISCELLANEOUS RESOLUTION #02212 - BOARD OF COMMISSIONERS - SUPPORT
PREVENTING THE ISSUANCE OF DRIVER'S LICENSES TO ILLEGAL IMMIGRANTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the above-titled resolution on September
9, 2002, recommends that the resolution be adopted
Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing
report.
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #02212
BY: Shelley Goodman Taub, District #12
IN RE: BOARD OF COMMISSIONERS – SUPPORT PREVENTING THE ISSUANCE OF DRIVER'S
LICENSES TO ILLEGAL IMMIGRANTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS a recent tragic drunken driving incident involved a driver who was in the United States
illegally - yet was able to obtain a driver's license from the Michigan Secretary of State; and
WHEREAS this individual, even after having been deported from the United States on two occasions,
was not prohibited from obtaining a Michigan Driver's License; and
WHEREAS policy within the State of Michigan prohibits the Secretary of State's office from inquiring
about an applicant's immigration status or to determine if applicants are legal residents of this country;
and
WHEREAS to prevent future tragedies and abuses, it is imperative that the Secretary of State's office be
empowered to ascertain the immigration status of applicants for driver's licenses in the State of Michigan.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby urges
the Michigan State Legislature and the Michigan Secretary of State to move forward on approving the
appropriate statute and/or administrative regulation that will authorize the Secretary of State to verify the
immigration status of driver's license applicants in the State of Michigan.
BE IT FURTHER RESOLVED that copies of this adopted resolution be forwarded to the Governor, the
Michigan Secretary of State, the Michigan State Legislature, the Michigan Association of Counties and to
the County’s legislative lobbyists.
Chairperson, I move the adoption of the foregoing resolution.
SHELLEY TAUB, JOHN GARFIELD, FRAN
AMOS, PETER WEBSTER
Moved by Patterson supported by Taub the resolution be adopted.
Moved by Patterson supported by Taub the General Government Committee Report be accepted.
Commissioners Minutes Continued. September 19, 2002
446
A sufficient majority having voted therefore, the report was accepted.
Vote on resolution:
AYES: Gregory, Law, McPherson, Melton, Middleton, Moffitt, Moss, Obrecht, Palmer, Patterson,
Sever, Suarez, Taub, Amos, Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas,
Galloway, Garfield. (21)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was adopted.
REPORT (MISC. #02213)
BY: General Government Committee, William Patterson, Chairperson
IN RE: MISCELLANEOUS RESOLUTION #02213 - BOARD OF COMMISSIONERS - SUPPORT OF
CREATION OF SENIOR CITIZENS COORDINATOR POSITION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the above-titled resolution on September
9, 2002, recommends that the resolution be adopted
Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing
report.
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #02213
BY: Shelley Goodman Taub, District #12, William R. Patterson, District #1
IN RE: BOARD OF COMMISSIONERS - SUPPORT OF CREATION OF SENIOR CITIZENS
COORDINATOR POSITION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS recognizing that a growing segment of Oakland County's population - senior citizens - are
facing many challenges, the Oakland County Board of Commissioners adopted Miscellaneous
Resolutions #00166 and #01012 authorizing the creation of the Oakland County Senior Summit Task
Force; and
WHEREAS the Oakland County Senior Summit Task Force was a multi-agency collaboration that
included: the Oakland County Health Division, local caregivers, and public and private agencies, working
in conjunction with the Oakland County Board of Commissioners, undertaking an initiative to integrate
and coordinate policy, planning and program development for older adults through Oakland County; and
WHEREAS the 2000 census clearly identifies the tremendous growth in Oakland County's senior
population. The age group over 85 has increased 33% since 1990 in Oakland County. The minority
population within Oakland County in age group 60 and over has increased 108% since 1990; and
WHEREAS in order to assist the growing senior population within Oakland County, there is a pressing
need for Oakland County government to have a key person to focus on the needs of senior citizens,
serve as a resource to community organizations, act as a liaison with all senior centers in the county and
establish a centralized Oakland County database for senior related information; and
WHEREAS the Oakland County Senior Summit Task Force supports the creation of a Senior Citizens
Coordinator position in Oakland County; and
WHEREAS the Oakland County Executive has proposed the creation of a Senior Citizens Coordinator in
the Fiscal Year 2003 Budget, with the cost associated with this position being offset with the elimination of
other positions within the County Executives administration.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
recognize the compelling need for the creation of a position within Oakland County to provide information,
technical and support services to older persons and senior organizations in Oakland County and supports
the creation of a Senior Citizens Coordinator position.
Chairperson, we move the adoption of the foregoing resolution.
SHELLEY TAUB, WILLIAM R. PATTERSON,
CHARLES MOSS
Commissioners Minutes Continued. September 19, 2002
447
Moved by Patterson supported by Crawford the resolution be adopted.
Moved by Douglas supported by Crawford the General Government Committee Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Vote on resolution:
AYES: Law, McPherson, Melton, Middleton, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever,
Suarez, Taub, Amos, Appel, Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas,
Galloway, Garfield, Gregory. (22)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was adopted.
MISCELLANEOUS RESOLUTION #02234
BY: General Government Committee, William R. Patterson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY – INTERLOCAL AGREEMENT BETWEEN
OAKLAND COUNTY AND COMMERCE TOWNSHIP FOR THE FIRE RECORDS MANAGEMENT
SYSTEM AND REMOVAL OF THE OUT OF COUNTY RESTRICTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners approved the acquisition of the Fire Records
Management System in Miscellaneous Resolution #99309; and
WHEREAS the resolution was amended to restrict the program to only Oakland County Fire agencies;
and
WHEREAS the purpose of the Fire Records Management System is to capture and create fire records
from the inception of a 9-1-1 call, to include the additional computer-aided dispatch information, and
complete the recording in a standard records management system, promoting communication and the
sharing of fire records among the municipalities that participate; and
WHEREAS the Department of Information Technology, the Department of Corporation Counsel, and the
Fire Governance Committee have developed a Fire Records Management System Interlocal Agreement
setting forth the rights and obligations of the County and the municipalities participating in the Fire
Records Management System; and
WHEREAS the Oakland County Board of Commissioners authorized the execution of the attached
Interlocal Agreement with specific municipalities in Miscellaneous Resolution #02045; and
WHEREAS the implementation of the Fire Records Management project for Oakland County agencies is
near completion as set forth in the original scope of the Board resolution; and
WHEREAS the Department of Information Technology has received additional requests to expand the
Fire Records Management system to include Commerce Township and several out of county fire
agencies; and
WHEREAS the Fire Governance Committee has recommended lifting the out of county restriction and
supports expanding the Fire Records Management system to both additional Oakland County and out of
county fire agencies.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
Chairperson of the Board of Commissioners to sign the attached Fire Records Management System
Interlocal Agreement with Commerce Township.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners removes the restriction
from only Oakland County Fire Departments to allow expansion of the Fire Records Management system
to fire agencies outside of Oakland County’s borders.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Miscellaneous Resolution #02045, letter from Commerce Township Fire Department, and Fire
Records Management Agreement on file in County Clerk’s office.
Commissioners Minutes Continued. September 19, 2002
448
The Chairperson referred the resolution to the Finance Committee. There were no objections.
REPORT (MISC. #02235)
BY: Personnel Committee, Nancy Dingeldey, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION – ACCEPTANCE OF 2002/2003
COMPREHENSIVE, PLANNING, BUDGETING AND CONTRACTING (CPBC) AGREEMENT AND
PERSONNEL RELATED ACTIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above mentioned resolution on September 11, 2002,
recommends the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #02235
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - 2002/2003 COMPREHENSIVE,
PLANNING, BUDGETING AND CONTRACTING (CPBC) AGREEMENT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Community Health (MDCH) has awarded the Oakland County
Health Division funding in the amount of $7,489,764, which is a 7.51% ($608,267) decrease from the
Fiscal Year 2001/2002 amended allocation of $8,098,031; and
WHEREAS the budget detail for the various programs is a matter of negotiation between the Health
Division and MDCH; amendments will be recommended to the FY 2003 Budget when details are
finalized; and
WHEREAS this agreement is for the period of October 1, 2002 through September 30, 2003; and
WHEREAS the grant includes funding for the creation of one (1) Special Revenue position as follows:
One (1) Medical Technologist (full-time) – Laboratory
WHEREAS the CPBC Agreement has been submitted through the County Executive Review Process,
including Corporation Counsel and is recommended for approval.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby accepts
the 2002/2003 Comprehensive Planning, Budgeting, and Contracting (CPBC) agreement for funding in
the amount of $7,350,006 for the period of October 1, 2002, through September 30, 2003.
BE IT FURTHER RESOLVED the Board approves the creation of one (1) Special Revenue position in
Human Services/Health/Laboratory (16212) as allowed for by contract:
One (1) Medical Technologist (full-time) – Laboratory
BE IT FURTHER RESOLVED that the future level of service, including personnel, be contingent upon the
level of funding for this program.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute this agreement, any
changes and extensions to the agreement not to exceed fifteen percent (15%), which is consistent with
the agreement as originally approved.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes its
Chairperson to execute this Agreement subject to the following additional condition: That the County’s
approval for entering into this Agreement is specifically conditioned and premised upon the acceptance,
approval and execution of the Agreement containing Addendum A, by the Michigan Department of
Community Health, and that the failure of the Michigan Department of Community Health to execute the
Agreement as specified shall, without any further act of the Oakland County Board of Commissioners,
automatically negate and void the Countys approval and/or acceptance of this agreement as provided for
in this resolution.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Commissioners Minutes Continued. September 19, 2002
449
Copy of County of Oakland Department of Human Services Health Division Fiscal Year 2002/2003
Comprehensive Planning, Budgeting, and Contracting Agreement CPSC Acceptance, CPSC Agreement
Funding Analysis FY 2002/03 and Contract Review – Health Division on file in County Clerk’s office.
FISCAL NOTE (MISC. #02235)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION – 2002/2003 COMPREHENSIVE
PLANNING, BUDGETING AND CONTRACTING (CPBC) ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. The Michigan Department of Community Health (MDCH) has awarded Oakland County
Comprehensive Planning, Budgeting and Contracting (CPBC) funding in the amount of
$7,489,764 for the period of October 1, 2002 through September 30, 2003. This award
reflects a 7.51% ($608,267) decrease from the FY2001/2002 amended funding allocation of
$8,098,031.
2. Changes from the previous award have been made by the MDCH including:
a. Funding from Aids/HIV Prevention has been decreased by $15,058.
b. Funding for the bio-terror Coordinator has increased by $70,000.
c. The following decrease was for one-time Funding in FY2001/02 for:
1. Bio-terror Planning $270,349
2. Bio-terror EPC $10,000
3. Bio-terror CO IT $3,000
d. Funding in the amount of $47,725 for the Cardiovascular Disease Prevention
Program has been discontinued.
e. Family Planning Funding has been eliminated from this year’s agreement, which is a
decrease of $222,949.
f. The Immunization Action Plan has been decreased by $943.
g. Funding for Minority Health has been discontinued in the amount of $48,495.
h. Funding for TB Control has been reduced by $4,229.
i. Funding in the amount of $139,758 has been amended to include equip and staff the
laboratory to attain “Level B” status. This will allow the laboratory to examine potential
bio-terrorism-related materials including the request of one Medical Technologist
position to assist the Laboratory. This position is 100% grant funded.
j. Funding for Vaccine Replacement/Handling has been increased by $10,091.
k. Funding for Women Infants, and Children (WIC) has been decreased by $205,431.
3. The acceptance of this grant does not obligate the County to any future
commitment.
4. The budget detail for the various programs is a matter of negotiation between the Health
Division and the Michigan Department of Community Health (MDCH). Amendments will be
recommended to the FY2003 budget when details are finalized.
FINANCE COMMITTEE
Moved by Patterson supported by McPherson the resolution be adopted.
Moved by Patterson supported by McPherson the Personnel Committee Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Commissioners Minutes Continued. September 19, 2002
450
Vote on resolution:
AYES: McPherson, Melton, Middleton, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez,
Taub, Amos, Appel, Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas, Galloway,
Garfield, Gregory, Law. (22)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was adopted.
MISCELLANEOUS RESOLUTION #02236
BY: Personnel Committee, Nancy Dingeldey, Chairperson
IN RE: DEPARTMENT OF PERSONNEL/INCENTIVE PROGRAM FOR RETIREMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Department of Management and Budget has projected a significant budget shortfall for
fiscal year 2004 as a result of the combined impact of anticipated reductions in State funding, as well as
reduced investment income and increased health care costs; and
WHEREAS one means of addressing the projected shortfall while simultaneously creating opportunities
for reorganization and position deletions is to provide a strong incentive for County employees to retire;
and
WHEREAS a retirement “incentive window” to currently eligible employees and an “early out window” to
certain employees not yet eligible for retirement could generate an estimated annual savings of $7.4
MILLION; and
WHEREAS the stated savings is predicated on an estimated 50% of employees retiring who are currently
eligible or newly eligible to retire under the proposal and refilling only 50% of positions vacated through
this retirement proposal; and
WHEREAS the proposed Incentive Program For Retirement has been reviewed and recommended by
the County Executive.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes
implementation of the following INCENTIVE PROGRAM FOR RETIREMENT to be offered to non-
represented Retirement System members, who will be eligible to retire by December 31, 2002 or whose
age and service, including military service credits and Michigan Reciprocal Retirement Act service time,
will total 75 by that date, with a minimum service of twenty (20) years and a minimum age of fifty (50)
years.
BE IT FURTHER RESOLVED that the INCENTIVE PROGRAM FOR RETIREMENT be offered during a
one hundred thirty-seven (137) day window of opportunity beginning November 15, 2002 and ending
March 31, 2003, with a lump sum retirement incentive pay of 26 weeks salary determined as of
September 30, 2002 to apply only to retirements that take place during that period.
BE IT FURTHER RESOLVED that funding for the INCENTIVE PROGRAM FOR RETIREMENT shall be
obtained from surplus funds available in the existing Oakland County Employees Retirement System
retirement account.
BE IT FURTHER RESOLVED that employees on the defined benefit and defined contribution retirement
plans desiring to participate in the INCENTIVE PROGRAM FOR RETIREMENT must file written
application no less than 30 days in advance of their requested retirement date with the Retirement
Commission, on the appropriate form, but in no event no later than January 31, 2003.
BE IT FURTHER RESOLVED that the lump sum Retirement Incentive pay will not be included in the final
average compensation (FAC) for employees on the defined benefit plan and no additional contributions
will be made to the employees defined contribution plan by the County or the employee as a result of this
lump sum payment.
BE IT FURTHER RESOLVED that the Personnel Department be authorized to offer these changes as a
package to all represented groups excluding the employees represented by the Oakland County Deputy
Sheriff’s Association and Oakland County Command Officer’s Association whose contracts already
provide a means of early retirement;
BE IT FURTHER RESOLVED that elected officials are not eligible for the INCENTIVE PROGRAM FOR
RETIREMENT.
Commissioners Minutes Continued. September 19, 2002
451
BE IT FURTHER RESOLVED that in order to achieve the projected savings, the fifty (50%) reduction in
the cost of positions vacated through the Incentive Program For Retirement Proposal, excluding special
revenue positions, shall be adhered to prior to the filling of these retirement vacancies.
Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution.
PERSONNEL COMMITTEE
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #02237
BY: Personnel Committee, Nancy Dingeldey, Chairperson
IN RE: PERSONNEL DEPARTMENT – FISCAL YEAR 2002-2004 LABOR AGREEMENT FOR
EMPLOYEES REPRESENTED BY THE GOVERNMENT EMPLOYEES LABOR COUNCIL
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland and the Government Employees Labor Council (GELC), have been
negotiating a contract covering approximately 125 Children’s Village Employees; and
WHEREAS a 3–year agreement has been reached for the period October 1, 2001, through September
30, 2004, and said agreement has been reduced to writing; and
WHEREAS this agreement provides for a 4% increase for Fiscal Year 2002; a 1.5% increase with the pay
period beginning September 21, 2002, and a 1.5% increase with the pay period beginning March 22,
2003 unless a greater increase is approved for the general, non-represented employees; and a wage re-
opener for Fiscal Year 2004; and
WHEREAS the agreement has been reviewed by your Personnel Committee, which recommends
approval of the agreement.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the proposed
agreement between the County of Oakland and Government Employees Labor Council, covering the
period of October 1, 2001, through September 30, 2004, and that the Board Chairperson on behalf of the
County of Oakland, is authorized to execute said agreement as attached.
Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution.
PERSONNEL COMMITTEE
Copy of The County of Oakland and Governmental Employees Labor Council Collective Bargaining
Agreement 2001-2004 and Appendix A on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #02238
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – ACCEPTANCE AND APPROVAL OF
PURCHASE AGREEMENT FOR THE SALE OF 20.06 ACRES OF RESIDENTIAL PROPERTY
LOCATED IN THE CITY OF PONTIAC, KNOWN AS TAX IDENTIFICATION NO. 14-15-276-001
To the Oakland County Board of Commissioners
Chairperson, Ladies, And Gentlemen:
WHEREAS the County of Oakland is the owner of a 20.06 acre parcel of residential property located in
the City of Pontiac known as Tax Identification No. 14-15-276-001 on the City tax rolls; and
WHEREAS the said property was originally acquired pursuant to Oakland County Board of Supervisor’s,
Resolution #1812 of 1940 from the State of Michigan for the use and benefit of the Oakland County 4-H
Clubs; and
WHEREAS the Oakland County 4-H Clubs have not occupied the property since the early 1970’s; and
WHEREAS the property had been subsequently occupied by Project Warmth (OLSHA) and Furniture
Resource Center until August 2000; and
WHEREAS on October 16, 2001, the Department of Facilities Management received authorization from
the Oakland County Board of Commissioners’ Planning and Building Committee to advertise for the sale
of the above property in its "as is" condition making no warranties, pursuant to Board of Commissioners’
Procedures for the Sale of County-owned Property; and
Commissioners Minutes Continued. September 19, 2002
452
WHEREAS pursuant to the Board of Commissioner’s Procedures for the Sale and Purchase of Property,
this property was advertised for sale in the Oakland Press, Craine’s Detroit Business and on the Oakland
County Government Internet Website to receive sealed offers; and
WHEREAS on January 28, 2002, nine offers were received for the sale of the property; and
WHEREAS it is the recommendation of the Department of Facilities Management to accept the offer of A.
G. Construction Company, A Michigan Corporation, 23309 Quinn Rd., Clinton Township, MICHIGAN
48035, in the amount of $825,000; and
WHEREAS upon acceptance of the Purchase Agreement from A. G. Construction Company in the
amount of $825,000, the County of Oakland hereby agrees to sell 20.06 acres of residential land located
in the City of Pontiac, Michigan, known as Tax Identification No. 14-15-276-001; and
WHEREAS the Departments of Facilities Management and Corporation Counsel have reviewed and/or
prepared all necessary agreements and documents.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby accepts
and approves the attached Purchase Agreement from A. G. Construction Company for a cash sale price
of $825,000 for the sale of 20.06 acres of residential land located in the City of Pontiac, being more
specifically described as:
That part of the east ½ of the northeast ¼ section 15, T.3N., R.10E., City of Pontiac, Oakland
County, Michigan, lying easterly of the easterly right-of-way line of M-24 highway (Perry Street),
said right-of-way line being 78.00 feet easterly of the centerline of M-24 as established by MDOT
Project No. 28561A, control section 63091, construction sheets No. 18-22. Said parcel more
particularly described as:
Beginning at the east ¼ corner of said section 15 thence south 87°59’53” west, 932.36
feet along the east – west ¼ line of said section 15 to the east line of the easterly right-of-
way line of M-24 highway, thence along the said right-of-way line on a non-tangent curve
to the left a distance of 1361.56 feet, having a radius of 2213.41 feet, passing through a
central angle of 35°14’42”, with a chord bearing north 24°50’04” east 1340.20 feet;
thence continuing along said right-of-way line north 07°12’43” east, 548.82 feet; thence
continuing along said right-of-way line on a tangent curve to the right a distance of 626.38
feet, having a radius of 1646.33 feet, passing through a central angle of 21°47’58”, with a
chord bearing north 18°06’42” east, 622.61 feet to a point on the east line of said section
15; thence along said line south 02°37’39” east 2322.37 feet to the Point of Beginning.
Containing 20.06 acres of land, more or less, and being subject to existing easements
and restrictions of record, if any.
BE IT FURTHER RESOLVED that the County of Oakland Board of Commissioners hereby directs its
Chairperson or its designee to execute the necessary documents for the sale of this property located in
the City of Pontiac and identified as Tax Identification No. 14-15-276-001.
BE IT FURTHER RESOLVED that it is mutually understood this is a cash sale and “as is” condition.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Purchase Agreement and description of Parcel No. 14-15-276-001 on file in County Clerk’s
office.
Moved by Palmer supported by Melton the resolution be adopted.
AYES: Melton, Middleton, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub,
Amos, Appel, Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas, Galloway, Garfield,
Gregory, Law, McPherson. (22)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was adopted.
Commissioners Minutes Continued. September 19, 2002
453
MISCELLANEOUS RESOLUTION #02239
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF DEPARTMENT – USE OF FORFEITED FUNDS/SOUTHEASTERN OAKLAND
COUNTY RESOURCE TEAM (SOCRT) AND CONTINUATION OF ONE (1) DEPUTY II POSITION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Miscellaneous Resolution #96186 allowed the Sheriff Department to participate in a COPS
grant through the City of Troy to form a Community Policing Resource Team; and
WHEREAS the funding has expired and the local communities would like to continue this successful
effort; and
WHEREAS Miscellaneous Resolution #01190 authorized the Sheriff’s Office to utilize Forfeited Funds for
the funding of this position for the 2002 fiscal year budget; and
WHEREAS Section 333.7524 of Public Act 368 of 1978 authorizes courts to distribute property and funds
forfeited through narcotic seizures to participating agencies to be utilized toward the enhancement of law
enforcement efforts related to the Controlled Substances Act; and
WHEREAS the courts have distributed $537,052.12 (balance as of 7/31/02) as a result of Sheriff
Department forfeiture efforts; and
WHEREAS the Sheriff is requesting that a portion of these funds be used to continue to fund this position
until September 30, 2003; and
WHEREAS the estimated costs are $89,198 for the period October 1, 2002 through September 30, 2003.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
use of $89,198 from the Sheriff Department Law Enforcement Enhancement Account (#101-43-23101-
10000-2203-60053) to continue to fund and operate one (1) GF/GP funded Deputy II (#43915-07927) for
the purpose of the Southeastern Oakland County Resource Team, through 9/30/03.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #02240
BY: John P. Garfield, District #9
IN RE: BOARD OF COMMISSIONERS – OPPOSE HOUSE JOINT RESOLUTION BB – TRICOUNTY
REGIONAL SALES TAX
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS House Joint Resolution BB (HJR BB) proposes to amend that Michigan State Constitution,
Section 8 of Article IX, to provide a tricounty regional sales tax option of not more than one (1%) percent;
and
WHEREAS HJR BB provides that beginning on January 1, 2003, the Michigan Legislature shall provide
for a local option sales tax for any tricounty region with a total population of more than 4 million upon
approval of a majority of voters voting on the question in the tricounty region; and
WHEREAS HJR BB requires that sixty (60%) of the proceeds from this increase in the tricounty sales tax
shall be used only for regional transportation purposes and coordination in that tricounty region; and
WHEREAS HJR BB requires that twenty (20%) of the proceeds from this increase in the tricounty sales
tax shall be used only for funding roads; and
WHEREAS HJR BB requires that twenty (20%) of the proceeds from this increase in the tricounty sales
tax shall be used for water and sewage infrastructure in that tricounty region; and
WHEREAS HJR BB also includes language that allowing a county that does not contain a city with a
population of more than 750,000 may decline to collect the local option sales tax if a majority of the voters
voting on the question in that county do not approve the question and the county Board of Commissioners
adopts a resolution to decline to collect the local option sales tax – in which case, none of the proceeds
from that local option sales tax shall be used for allowed purposes in that county; and
WHEREAS HJR BB was introduced on September 17, 2002 and referred to the Committee on Tax Policy.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners opposes
House Joint Resolution BB and the concept of putting before the voters of Oakland County a proposal to
amend the State Constitution to provide for a regional sales tax increase – because of the negative
Commissioners Minutes Continued. September 19, 2002
454
economic impact that such a localized sales tax increase would have upon Oakland County and the
unfair burden it would place upon Oakland County’s taxpayers.
BE IT FURTHER RESOLVED that copies of this adopted resolution be forwarded to the Governor of
Michigan, the Oakland County delegation to the state legislature, the House Committee on Tax Policy,
the Michigan Association of Counties, the Michigan Municipal League and Oakland County’s legislative
lobbyists.
Chairperson, I move the adoption of the foregoing resolution.
JOHN GARFIELD
The Chairperson referred the resolution to the General Government Committee. There were no
objections.
MISCELLANEOUS RESOLUTION #02241
BY: Thomas A. Law, District #13
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
VILLAGE OF BEVERLY HILLS – FISCAL YEAR ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure
Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share
of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs);
and
WHEREAS pursuant to the Disbursement Policy, the Village of Beverly Hills has submitted a resolution of
authorization to the County for reimbursement of expenses incurred in connection with an eligible
environment remediation of improvement project; and
WHEREAS the Village of Beverly Hills is requesting reimbursement for expenses directly related to the
repair, rehabilitation and improvement of the combined sewer system; and
WHEREAS the FY 2002 authorized amount of funding for the Village of Beverly Hills is $48,520.79
annually from the Environmental Infrastructure Fund as repayment to the Village of Beverly Hills for
expenses incurred in connection with the environmental remediation or improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
project submitted by the Village of Beverly Hills as eligible for reimbursement from the Environmental
Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes a FY 2002 appropriation in the amount of
$48,520.79 from the Environmental Infrastructure Fund (Account #90-263225-41000-3985) to repay the
Village of Beverly Hills for expenses incurred in connection with environmental remediation or
improvement projects, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
THOMAS LAW
The Vice-Chairperson referred the resolution to the Finance Committee. There were no objections.
In accordance with Rule XII.G, the Chairperson made the following referrals:
PLANNING AND BUILDING COMMITTEE
a. Drain Commissioner – Receipt of Petition from City of Rochester Hills – Requesting Location,
Establishment and Construction of an Intra-County Drain
PUBLIC SERVICES
a. Letter from Senator William Van Regenmorter – Support of Grant Request by the Oakland
County Prosecutor’s Office for Oakland County District Court Advocacy Program
The Board adjourned at 10:40 a.m. to the call of the Chair or October 10, 2002, at 9:30 a.m.
FRANK H. MILLARD, JR. THOMAS A.LAW
Deputy Clerk Chairperson