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HomeMy WebLinkAboutMinutes - 1992.10.10 - 8314455 OAKLAND COUNTY BOARD OF COMMISSIONERS MINUTES October 10, 2002 Meeting called to order by Chairperson Thomas Law at 9:58 a.m. in the Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan. Roll called. PRESENT: Amos, Appel, Brian, Buckley, Causey-Mitchell, Coleman, Dingeldey, Douglas, Garfield, Gregory, Law, McPherson, Melton, Middleton, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster. (22) ABSENT: Crawford (with notice). (1); Galloway, Moffitt (without notice). (2) Quorum present. Invocation given by Tom Middleton. Pledge of Allegiance to the Flag. Moved by Amos supported by Suarez the minutes of the September 19, 2002, Board Meeting be approved. A sufficient majority having voted therefore, the minutes were approved as printed. Moved by Sever supported by Coleman the rules be suspended and the agenda be amended, as follows: Commissioner Terry Sever stated that Planning and Building, items (a) and (b) be deleted from the Consent Agenda. Vote on agenda, as amended: AYES: Amos, Brian, Buckley, Causey-Mitchell, Coleman, Dingeldey, Douglas, Garfield, Gregory, Law, McPherson, Melton, Middleton, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster. (21) NAYS: None. (0) A sufficient majority having voted therefore, the agenda as amended was approved. Commissioners Minutes Continued. October 10, 2002 456 County Clerk G. William Caddell received for filing a communication from County Executive L. Brooks Patterson appointing Mr. Ronald L. Grimes, Administrator – Environmental Health Services, Oakland County Health Division, Department of Human Services, as his Administration’s representative to the Well Advisory Committee for a three year term ending September 23, 2005. The appointment was referred to the General Government Committee. County Clerk G. William Caddell received for filing a communication from County Executive L. Brooks Patterson re-appointing David Potts as a Director of the Economic Development Corporation (EDC) of the County of Oakland for a six year term ending October, 2008. The appointment was referred to the General Government Committee. County Clerk G. William Caddell read a communication from County Executive L. Brooks Patterson to David Potts expressing appreciation for Mr. Pott’s willingness to serve in this capacity. County Clerk G. William Caddell received for filing the following communication from County Executive L. Brooks Patterson appointing Patrick M. Dohany as Director of the Economic Development Corporation (EDC) of the County of Oakland to fill the expired term of Robert Shimmin who has resigned. The appointment is for a term of six years, ending October, 2008. The appointment was referred to the General Government Committee. County Clerk G. William Caddell read a communication from County Executive L. Brooks Patterson to Patrick M. Dohany expressing appreciation for Mr. Dohany’s willingness to serve in this capacity. County Clerk G. William Caddell received for filing the following communication from County Executive L. Brooks Patterson appointing John O’Brien as a Director of the Economic Development Corporation (EDC) of the County of Oakland for a term of six years ending October, 2008. The appointment was referred to the General Government Committee. County Clerk G. William Caddell read a communication from County Executive L. Brooks Patterson to John O’Brien expressing appreciation for Mr. O’Brien’s wilingness to serve in this capacity. Commissioner David Buckley along with Chairperson Thomas A. Law, Commissioners Fran Amos, John Garfield and Tim Melton presented proclamations to Colleen Perry an Early Intervention Teacher and Project Find Coordinator, Eileen Hohner a Physical Therapist and Marikae Brehm an Occupational Therapist who all work with the “Early On Program”. The proclamations commend them for their exemplary performance and outstanding service in making a difference for children with special needs Moved by Palmer supported by Gregory the resolutions on the Consent Agenda, as amended, be adopted (with accompanying reports being accepted). (The vote on this motion appears on page 467). The resolutions on the Consent Agenda follow (annotated by an asterick {*}): *MISCELLANEOUS RESOLUTION #02241 BY: Thomas A. Law, District #13 IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE VILLAGE OF BEVERLY HILLS – FISCAL YEAR 2002 ALLOCATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs); and WHEREAS pursuant to the Disbursement Policy, the Village of Beverly Hills has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible environment remediation of improvement project; and WHEREAS the Village of Beverly Hills is requesting reimbursement for expenses directly related to the repair, rehabilitation and improvement of the combined sewer system; and Commissioners Minutes Continued. October 10, 2002 457 WHEREAS the FY 2002 authorized amount of funding for the Village of Beverly Hills is $48,520.79 annually from the Environmental Infrastructure Fund as repayment to the Village of Beverly Hills for expenses incurred in connection with the environmental remediation or improvement projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the project submitted by the Village of Beverly Hills as eligible for reimbursement from the Environmental Infrastructure Fund. BE IT FURTHER RESOLVED that the Board authorizes a FY 2002 appropriation in the amount of $48,520.79 from the Environmental Infrastructure Fund (Account #90-263225-41000-3985) to repay the Village of Beverly Hills for expenses incurred in connection with environmental remediation or improvement projects, once proper invoices are presented. Chairperson, I move the adoption of the foregoing resolution. THOMAS LAW Copy of letter from Renzo Spallaso, Director of Public Services, and Resolution Village of Beverly Hills Infrastructure Fund Expense Reimbursement Request on file in County Clerk’s office. FISCAL NOTE (MISC. #02241) BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE VILLAGE OF BEVERLY HILLS – FISCAL YEAR 2002 ALLOCATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee, has reviewed the above referenced resolution and finds: 1. Funding of $48,520.79 is available in the Environmental Infrastructure Fund for FY 2002 to reimburse the Village of Beverly Hills for this project; no additional appropriation is required. 2. The Committee recommends adoption of the resolution. FINANCE COMMITTEE (The vote for this motion appears on page 467.) *MISCELLANEOUS RESOLUTION #02242 BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET/EQUALIZATION DIVISION – APPROVAL OF CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH CITY OF NOVI To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Equalization Division provides a number of services to local units of government including original assessments, reappraisals, and file maintenance; and WHEREAS these services are provided under contract with the local units as approved by the Board of Commissioners; and WHEREAS revenues and expenditures associated with the services for these contracts are included in the FY 2003 budget, and therefore, no budget amendment is recommended. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves entering into the attached Contract for Oakland County Equalization Division Assistance Services with the City of Novi. BE IT FURTHER RESOLVED that the Board of Commissioners’ Chairperson is authorized to sign this contract for personal property services. BE IT FURTHER RESOLVED that no budget amendment is required and the Oakland County Clerk shall receive and file the executed contract with the aforementioned municipality as required by law. Chairperson, on behalf of the Finance Committee, I move for the adoption of the foregoing resolution. FINANCE COMMITTEE Commissioners Minutes Continued. October 10, 2002 458 Copy of Contract for Oakland County Equalization Division Assistance Services with the City of Novi on file in County Clerk’s office. (The vote for this motion appears on page 467.) *REPORT (MISC. #02243) BY: Planning and Building Committee, Charles E. Palmer, Chairperson IN RE: CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2002 GRANT PROGRAM ACCEPTANCE – LAND ACQUISITON AND CONSULTANT SERVICES FOR SOUND ATTENUATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Planning and Building Committee, having reviewed the above referenced resolution on October 1, 2002, recommends the resolution be adopted. Chairperson, on behalf of the Planning and Building Committee, I move the acceptance of the foregoing report. PLANNING AND BUILDING COMMITTEE MISCELLANEOUS RESOLUTION #02243 BY: General Government Committee, William R. Patterson, Chairperson IN RE: CENTRAL SERVICES - OAKLAND COUNTY INTERNATIONAL AIRPORT - 2002 GRANT PROGRAM ACCEPTANCE - LAND ACQUISITION AND CONSULTANT SERVICES FOR SOUND ATTENUATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the County of Oakland is in receipt of Michigan Department of Transportation Grant Contract, Project No. C-26-0079-3202, for Federal funds in a maximum obligation of $3,000,000, for the development and improvement of Oakland County International Airport; and WHEREAS the project consists of acquisition of approximately 5 acres and up to 20 parcels, and consultant services for implementation of the sound attenuation program; and WHEREAS the Michigan Department of Transportation has received a block grant from the Federal Aviation Administration for airport development projects and shall act as agent on behalf of the County in the administration of the project; and WHEREAS the development project as offered and approved by the Michigan Department of Transportation and Federal Aviation Administration requires a local grant match of $333,333, which is available from the airport fund; and WHEREAS the Airport Committee has reviewed and approved the grant contract subject to ratification by the Oakland County Board of Commissioners and believes it to be in the County's interest to accept the grant contract; and WHEREAS the attached contract has been approved in accordance with the County Executive's review process; and WHEREAS no application was requested from Oakland County, therefore the application provisions of Miscellaneous Resolution #95098, do not apply. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the grant contract in an amount not to exceed $3,333,333. BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board of Commissioners is authorized to execute the grant contract. On behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE Copy of Contract Review – Central Services on file in County Clerk’s office. Commissioners Minutes Continued. October 10, 2002 459 FISCAL NOTE (MISC. #02243) BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT - 2002 GRANT PROGRAM ACCEPTANCE – LAND ACQUISITION AND CONSULTANT SERVICES FOR SOUND ATTENUATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Oakland County has received Michigan Department of Transportation Grant Contract, Project No. G-26-0079-3202, for Federal funds in a maximum obligation of $3,000,000 for the development and improvement of the Oakland County International Airport. 2. The project consists of acquisition of approximately 5 acres and up to 20 parcels, and consultant services for the implementation of the sound attenuation program. 3. A local grant match of $333,333 is required and is available in the Airport Fund Equity. 4. The total grant contract is in an amount not to exceed $3,333,333. 5. The Michigan Department of Transportation has received a block grant from the Federal Aviation Administration for airport development projects and shall act as agent on behalf of the County in the administration of the project. 6. The Oakland County grant match of $333,333 will be paid from existing Airport Fund resources. No budget amendment is required at this time as the grant is a capital grant, and the $333,333 grant match will be part of the asset. FINANCE COMMITTEE (The vote for this motion appears on page 467.) *MISCELLANEOUS RESOLUTION #02237 BY: Personnel Committee, Nancy Dingeldey, Chairperson IN RE: PERSONNEL DEPARTMENT – FISCAL YEAR 2002-2004 LABOR AGREEMENT FOR EMPLOYEES REPRESENTED BY THE GOVERNMENT EMPLOYEES LABOR COUNCIL To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the County of Oakland and the Government Employees Labor Council (GELC), have been negotiating a contract covering approximately 125 Children’s Village Employees; and WHEREAS a 3–year agreement has been reached for the period October 1, 2001, through September 30, 2004, and said agreement has been reduced to writing; and WHEREAS this agreement provides for a 4% increase for Fiscal Year 2002; a 1.5% increase with the pay period beginning September 21, 2002, and a 1.5% increase with the pay period beginning March 22, 2003 unless a greater increase is approved for the general, non-represented employees; and a wage re- opener for Fiscal Year 2004; and WHEREAS the agreement has been reviewed by your Personnel Committee, which recommends approval of the agreement. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the proposed agreement between the County of Oakland and Government Employees Labor Council, covering the period of October 1, 2001, through September 30, 2004, and that the Board Chairperson on behalf of the County of Oakland, is authorized to execute said agreement as attached. Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution. PERSONNEL COMMITTEE Copy of The County of Oakland and Governmental Employees Labor Council Collective Bargaining Agreement 2001-2004 and Appendix A on file in County Clerk’s office. Commissioners Minutes Continued. October 10, 2002 460 FISCAL NOTE (MISC. #02237) BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: PERSONNEL DEPARTMENT – FISCAL YEAR 2002-2004 LABOR AGREEMENT FOR EMPLOYEES REPRESENTED BY THE GOVERNMENT EMPLOYEES LABOR COUNCIL To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1. The County of Oakland and the Government Employees Labor Council (GELC)(approximately 125 Children’s Village Employees) have reached an agreement regarding wages and benefits for Fiscal Year 2002 – 2004. 2. The agreement also provides that the employees represented by this bargaining agreement receive any benefit changes provided to the general non-represented County employees in the same time and the same manner. 3. The FY 2002 total annual cost of the contract change equals $193,859 for the salary increase and related fringe benefits. The FY2003-04 increase of 1.5% beginning September 21, 2002, and an additional increase of 1.5% beginning March 22, 2003, equates to $198,318. 4. Funding to cover this contract change was included in the FY 2003 and FY 2004 Adopted Budget. Therefore, no additional appropriation is required for salaries and fringe benefits. 5. The FY 2003 budget should be amended as follows to include the additional cost of uniforms for the Children’s Village staff. FY 2003 Expense 90-590000-25000-2564 Contingency $(7,500) 16-501200-25000-3788 Uniforms 7,500 $ -0- FINANCE COMMITTEE (The vote for this motion appears on page 467.) *MISCELLANEOUS RESOLUTION #02239 BY: Public Services Committee, Hugh D. Crawford, Chairperson IN RE: SHERIFF DEPARTMENT – USE OF FORFEITED FUNDS/SOUTHEASTERN OAKLAND COUNTY RESOURCE TEAM (SOCRT) AND CONTINUATION OF ONE (1) DEPUTY II POSITION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Miscellaneous Resolution #96186 allowed the Sheriff Department to participate in a COPS grant through the City of Troy to form a Community Policing Resource Team; and WHEREAS the funding has expired and the local communities would like to continue this successful effort; and WHEREAS Miscellaneous Resolution #01190 authorized the Sheriff’s Department to utilize forfeited funds for the funding of this position for the 2002 Fiscal Year budget; and WHEREAS Section 333.7524 of Public Act 368 of 1978 authorizes courts to distribute property and funds forfeited through narcotic seizures to participating agencies to be utilized toward the enhancement of law enforcement efforts related to the Controlled Substances Act; and WHEREAS the courts have distributed $537,052.12 (balance as of 7/31/02) as a result of Sheriff Department forfeiture efforts; and WHEREAS the Sheriff is requesting that a portion of these funds be used to continue to fund this position until September 30, 2003; and WHEREAS the estimated costs are $89,198 for the period October 1, 2002 through September 30, 2003. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the use of $89,198 from the Sheriff Department Law Enforcement Enhancement Account (#101-43-23101- 10000-2203-60053) to continue to fund and operate one (1) GF/GP funded Deputy II (#43915-07927) for the purpose of the Southeastern Oakland County Resource Team, through 9/30/03. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. Commissioners Minutes Continued. October 10, 2002 461 PUBLIC SERVICES COMMITTEE FISCAL NOTE (MISC. #02239) BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: SHERIFF'S DEPARTMENT – USE OF FORFEITED FUNDS/SOUTHEASTERN OAKLAND COUNTY RESOURCE TEAM (SOCRT) AND CONTINUATION OF ONE (1) DEPUTY II POSITION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced Resolution and finds: 1. Miscellaneous resolution #96186 allowed the Sheriff Department to participate in a COPS grant through the City of Troy to form a Community Policing Resource Team. 2. Funding has expired and the local communities would like to continue this successful effort. Miscellaneous Resolution #01190 authorized the Sheriff Department to utilize Forfeited Funds for the funding of this position for FY 2002 and FY 2003. 3. Section 333.7524 of Public Act 368 of 1978 authorizes the Courts to distribute property and funds to participating agencies and have distributed $537,052.12 (balance as of 7-31-02). Funds are available in the Sheriff Department Law Enforcement Account (#101-43-013101- 10000-2203-60053). 4. The Sheriff is requesting a portion of those funds be used to continue to fund this position until September 30, 2003. Total estimated costs are $89,198 for the period October 1, 2002 through September 30, 2003. 5. Miscellaneous Resolution #01190 originally authorized $85,758 requiring additional Enhancement Funds of $3,440 ($89,198 - $85,758) to cover costs of the position (Salaries $2,730, Fringes $710). 6. The FY 2003 and budget should be amended as specified below: Dept OCA PCA Object FY 2003 Revenue 43 013901 40000 1568 Enhancement Funds $3,440 Expend 43 023901 40000 2001 Salaries $2,730 43 023901 40000 2074 Fringe Benefits 710 $3,440 $ -0- FINANCE COMMITTEE (The vote for this motion appears on page 467.) *REPORT (MISC. #02244) BY: Personnel Committee, Nancy Dingeldey, Chairperson IN RE: CIRCUIT COURT, PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION, SHERIFF, PROSECUTING ATTORNEY – POSITION DELETIONS AND FUNDING CHANGE RELATED TO LOCAL LAW ENFORCEMENT BLOCK GRANT (LLEBG) DISCONTINUATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee, having reviewed the above referenced resolution on October 2, 2002, recommends the resolution be adopted. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report. PERSONNEL COMMITTEE Commissioners Minutes Continued. October 10, 2002 462 MISCELLANEOUS RESOLUTION #02244 BY: Public Services, Hugh D. Crawford, Chairperson IN RE: CIRCUIT COURT, PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION, SHERIFF, PROSECUTING ATTORNEY - POSITION DELETIONS AND FUNDING CHANGE RELATED TO LOCAL LAW ENFORCEMENT BLOCK GRANT (LLEBG) DISCONTINUATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS because of a change in the nature of the purpose of grant funding and a change in the grant match, Oakland County will allow the LLEBG funding for the Drug Court to lapse at the end of this funding cycle; and WHEREAS positions funded by LLEBG in Public Services/Community Corrections (Community Corrections Specialist II, Pos #17402-07363), Sheriff Department/Court Services/Transport (Deputy I, Pos #43440-07928), and (Prosecutor’s Office (Assistant Prosecutor II, Pos #41201-08123) will no longer receive grant funding and are proposed to be deleted; and WHEREAS the Visiting Judge, funded by Professional Services funding through the LLEBG, is needed to continue servicing the current enrollees of the Drug Court program for a period of time; and WHEREAS the Visiting Judge will also handle Civil Cases in Circuit Court/General Jurisdiction as the Drug Court work load decreases in volume; and WHEREAS the Court Clerk in Circuit Court/Administration (Pos #35101-07496) will be needed to continue servicing the current participants in the Drug Court until the completion of their programs, and to support the Visiting Judge in Civil casework in Circuit Court/General Jurisdiction. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the deletion of the following Special Revenue positions: Community Corrections Specialist II, Pos #17402- 07363; Deputy I, Pos #43440-07928; and Assistant Prosecutor II, Pos #41201-08123. BE IT FURTHER RESOLVED that the Board approve a change in funding of one (1) Court Clerk (35101- 07496) from SR to GF/GP and approve continuation of the position. BE IT FURTHER RESOLVED that professional service funding continue for the visiting judge handling the Drug Court workload. Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE FISCAL NOTE (MISC. #02244) BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: CIRCUIT COURT, PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION, SHERIFF, PROESECUTING ATTORNEY - POSITION DELETIONS AND FUNDING CHANGE RELATED TO LOCAL LAW ENFORCEMENT BLOCK GRANT (LLEBG) DISCONTINUATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Because of a change in the nature of the purpose of grant funding and a change in the grant match requirements, Oakland County will allow the LLEBG funding for the Drug Court to lapse at the end of this funding cycle ending September 30, 2002. 2. The following positions will no longer be funded by grant dollars and are proposed to be deleted: in Public Services/Community Corrections (Community Corrections Specialist II, Pos #17402-07363); Sheriff Department/Court Services/Transport (Deputy I, Pos #43440-07928); and Prosecutor’s Office (Assistant Prosecutor II, Pos #41201-08123). 3. In addition, a change in funding and continuation of the position of one (1) Circuit Court/Court Clerk, Pos #35101-07496 from SR to GF/GP is requested. 4. Also proposed is a change in funding for Professional Services for one (1) Visiting Judge from SR to GF/GP and approve continuation of this contracted service to address the Drug Court work load to program completion. 5. Mediation funds applied to the grant match of $33,690 are also amended for FY 2003 and FY 2004 (35-130000-22200-2853-50110). Commissioners Minutes Continued. October 10, 2002 463 6. Budgeted Grant Match was reduced and recognized as credit toward the Budget Task reductions for Public Services, Prosecutor, and Sheriff’s departments, reflective of their portion of the discontinued LLEBG grant. 7. A budget amendment is recommended as follows: Special Revenue Fund 270 Multi Org. Grants FY 2003 FY 2004 Cancellation of LLEBG Grant Revenue 1-35-270-520022-21200-0113 Grants-Federal ($113,451) ($113,451) 1-35-270-520022-21200-0167 Grant Match ( 219,035) ( 219,035) ($332,486) ($332,486) Expenditures 2-17-270-420012-70120-2001 Salaries ($ 42,302) ($ 42,302) 2-17-270-420012-70120-2074 Fringe Benefits ($ 16,920) ($ 16,920) 2-41-270-420032-41600-2001 Salaries ($ 58,831) ($ 58,831) 2-41-270-420032-41600-2074 Fringe Benefits ($ 23,532) ($ 23,532) 2-43-270-420042-42300-2001 Salaries ($ 32,646) ($ 32,646) 2-43-270-420042-42300-2074 Fringe Benefits ($ 13,058) ($ 13,058) 2-35-270-420022-21200-2001 Salaries ($ 34,052) ($ 34,052) 2-35-270-420022-21200-2074 Fringe Benefits ($ 13,621) ($ 13,621) 2-35-270-420022-21200-6636 Info Tech Oper. ($ 6,504) ($ 6,504) 2-35-270-420022-21200-6675 Telephone Comm. ($ 788) ($ 788) 2-35-270-420022-21200-3800 Visiting Judges ($ 90,232) ($ 90,232) ($332,486) ($332,486) Program Continuation Funding Shifted to Gen. Fund Revenue 1-35-101-130000-22200-0351 Civil Mediation $ 33,690 $ 33,690 $ 33,690 $ 33,690 Expenditures 2-35-101-230000-11000-2001 Salaries $ 34,052 $ 34,052 2-35-101-230000-11000-2074 Fringe Benefits $ 13,621 $ 13,621 2-35-101-230000-21100-3800 Visiting Judges $ 82,720 $ 47,980 2-41-101-211000-41600-2872 Grant Match ($ 34,740) $ -0- 2-35-101-230000-11000-2872 Grant Match ($ 61,963) ($ 61,963) $ 33,690 $ 33,690 Grant Match Reduction Credited to Budget Task – Gen. Fund Expenditures 2-90-101-290000-25000-9006 Budget Task $ 88,642 $123,382 2-17-101-402200-70111-2872 Grant Match ($ 39,014) ($ 39,014) 2-41-101-211000-41600-2872 Grant Match ($ 19,519) ($ 54,259) 2-43-101-023101-10000-2872 Grant Match ($ 30,109) ($ 30,109) $ -0- $ -0- FINANCE COMMITTEE (The vote for this motion appears on page 467.) *MISCELLANEOUS RESOLUTION #02245 BY: Public Services Committee, Hugh Crawford, Chairperson IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS - ACCEPTANCE OF 2002/2003 COMMUNITY CORRECTIONS GRANT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Department of Public Services Community Corrections Division applied to the Michigan Department of Corrections (MDOC) for $3,012,737 in grant funds for the period of October 1, 2002, through September 30, 2003; and Commissioners Minutes Continued. October 10, 2002 464 WHEREAS the MDOC has awarded Oakland County a 2002/2003 Community Corrections grant in the amount of $2,942,461, which is an 2.3% variance or $70,276 less than requested in the application amount; and WHEREAS the grant funds 17 Community Corrections Specialist IIs (positions # 7424, 7425, 7426, 7427, 7429, 7430, 7431, 7432, 7433, 7434, 9247, 9003, 9243, 9291, 9648, 9649, 9001 currently underfilled with 2 PTNEs); 1 PTNE Community Corrections Specialist I (position 9292), 1 Office Assistant II (position 9295), also, .5 of a Community Corrections User Support Specialist (position 7834) and .5 of a Supervisor Community Corrections (position #9396); and WHEREAS the grant acceptance requires no additional personnel to fulfill the grant agreement; and WHEREAS there is no County match required with this grant; however it should be noted that there are General Fund/General Purpose funded Community Corrections Specialist positions included in the Fiscal Year 2002/2003 Budget, which are not part of this grant; and WHEREAS the grant agreement has been approved by the County Executive's Contract Review Process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the 2002/2003 Community Corrections grant from the Michigan Department of Corrections in the amount of $2,942,461. BE IT FURTHER RESOLVED that the future level of service, including personnel (except the portion of Pretrial Services currently funded by the General Fund/General Purpose Fund) will be contingent upon the level of funding available from the State. BE IT FURTHER RESOLVED that the Fiscal Year 2003 Special Revenue budget be amended to coincide with this grant award. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Copy of Contract Review – Community Corrections and Proposed Fiscal Year 2003 Comprehensive Corrections Plan on file in County Clerk’s office. FISCAL NOTE (MISC. #02245) BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS - ACCEPTANCE OF 2002/2003 COMMUNITY CORRECTIONS GRANT Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. MDOC has awarded a 2002/2003 Community Corrections grant in the amount of $2,942,461 which is a 2.3% variance or $70,276 less than the application amount. 2. The grant covers the period of October 1, 2002 through September 30, 2003. 3. The acceptance is for $2,942,461 of which $26,000 is for Education, $203,528 is for Employment and Training, $538,816 is for Pretrial Services, $40,000 is for Substance Abuse, $275,000 is for Case Management, $169,750 is for other and $214,037 is CCAB Administration, along with $1,475,330 for Probation Residential Centers. 4. No County match is required. 5. It is anticipated that the current personnel will continue upon the approval of the award. 6. An amendment to the special revenue budget is requested to reflect the new grant award for FY 2003. FINANCE COMMITTEE (The vote for this motion appears on page 467.) *MISCELLANEOUS RESOLUTION #02246 BY: Public Services Committee, Hugh D. Crawford, Chairperson IN RE: PROSECUTING ATTORNEY, SHERIFF, COMMUNITY CORRECTIONS - ACCEPTANCE OF THE FISCAL YEAR 2003 BYRNE MEMORIAL GRANT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Department of Community Health - Office of Drug Control Policy has issued a single contract for three Oakland County Byrne Grant recipients (see attachments A, B, and C). The three Commissioners Minutes Continued. October 10, 2002 465 programs contained in this contract are Prosecutor/Child Abuse Task Force (Special Unit), Sheriff/Narcotics Enforcement Team (NET), and Community Corrections/In-Step Program; and WHEREAS the grant funding is for the period of October 1, 2002, through September 30, 2003, in the amount of $1,155,555; and WHEREAS this grant award has been processed through the County Executive’s Contract Review Process and the Board of Commissioners Grant Application Procedures; and WHEREAS the recipient departments have been notified of an award of $1,155,555; and WHEREAS grant funding totals $1,155,555, of which $589,463 (51%) is state funded, and $566,092 (49%) is County grant match; and WHEREAS the required County match of $566,092 has been included in the FY 2003 Finance Committee Recommended Budget; and WHEREAS the grant will fund one (1) SR Assistant Prosecutor IV (position #07207), one (1) SR Assistant Prosecutor III (position #07959) and one (1) SR Assistant Prosecutor I positions (#06386) for NET and one (1) SR Assistant Prosecutor IV (position #09833) and one (1) Social Worker (position #09834) for the Child Abuse Task Force Special Unit in the Prosecuting Attorney’s office; and WHEREAS the grant will fund two (2) SR Sergeant positions (#09829, #09830), one (1) SR Deputy II (position #09831), and one (1) SR Office Assistant II (position #07960) in the Sheriff Department/Technical Services division for NET, and one (1) SR Sergeant position (#09832) in Sheriff Department/Technical Services/Admin. to work with the Prosecutor's Child Abuse Task Force; and WHEREAS the grant will fund two (2) SR Community Corrections Specialist II positions (#09332, #09401) in the Community Corrections/In-Step Program. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts this grant award, for the period October 1, 2002, through September 30, 2003, in the amount of $1,155,555 for the Child Abuse Unit, Sheriff NET and Community Corrections In-Step Program which includes $589,463 state allocation and $566,092 in grant match budgeted in the Prosecuting Attorney, Sheriff, and Community Corrections Departments. BE IT FURTHER RESOLVED that a department requiring a budget amendment for any of the grants covered by this agreement; will initiate the amendment process without requiring the other departments to sign off on the amendment. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the grant award and to approve any grant extensions or changes, with fifteen percent (15%) of the original award, which are consistent with the original application as approved. BE IT FURTHER RESOLVED that continuation of this program, including positions, is contingent upon continued grant funding. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Copy of attachments on file in County Clerk’s office. FISCAL NOTE (MISC. #02246) BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: PROSECUTING ATTORNEY, SHERIFF, COMMUNITY CORRECTIONS – ACCEPTANCE OF THE FISCAL YEAR 2003 BYRNE MEMORIAL GRANT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Prosecuting Attorney, Sheriff and Community Corrections are requesting the acceptance of the FY 2003 Byrne Memorial Grant. 2. The grant funding is for the period of October 1, 2002 through September 30, 2003. 3. The grant award of $1,155,555 combines three programs: Prosecuting Attorney Child Abuse Task Force (Special Unit), Sheriff Narcotics Enforcement Team (NET) and Community Corrections In-Step Program. 4. The State contribution is $589,463 (51%) and the County grant match is $566,092 (49%), which is included in the FY 2003 Finance Committee Recommended Budget. Commissioners Minutes Continued. October 10, 2002 466 5. Acceptance of this grant does not obligate the County to future commitments and continuation as stated is contingent upon future grant funding. 6. The recipient departments grant budgets will be amended as shown below. PROSECUTOR CHILD ABUSE TASK FORCE GRANT Revenue Prosecuting Attorney 41 161012 41800 171 Grants - State $107,371 41 161012 41800 167 Grant Match 71,580 Sheriff 43 161022 44600 171 Grants - State 50,945 43 161022 44600 167 Grant Match 33,964 $263,860 Expenditures Prosecuting Attorney 41 261012 41800 2001 Salaries $121,803 41 261012 41800 2075 Fringe Benefits 48,722 41 261012 41800 3292 Pers. Mileage 690 41 261012 41800 2540 Communications 416 41 261012 41800 6636 I.T. Operations 7,320 Sheriff 43 480600 44600 2001 Salaries 57,887 43 480600 44600 2075 Fringe Benefits 23,154 43 480600 44600 2540 Communications 208 43 480600 44600 6636 I.T. Operations 3,660 $263,860 SHERIFF NARCOTICS ENFORCEMENT TEAM GRANT Revenue Prosecuting Attorney 41 194408 41900 171 Grants - State $203,115 41 194408 41900 167 Grant Match 203,115 Sheriff 43 580600 44600 171 Grants - State 169,230 43 580600 44600 167 Grant Match 169,230 $744,690 Expenditures Prosecuting Attorney 41 294418 41900 2001 Salaries $278,735 41 294418 41900 2075 Fringe Benefits 111,495 41 294418 41900 3292 Pers. Mileage 2,044 41 294418 41900 3756 Travel & Conference 3,000 41 294418 41900 4172 Materials & Supplies 330 41 294418 41900 6675 Telephone Comm. 5,496 41 294418 41900 6636 I.T. Operations 5,131 Sheriff 43 480600 44600 2001 Salaries 216,647 43 480600 44600 2075 Fringe Benefits 86,658 43 480600 44600 6661 Leased Vehicle 35,154 $744,690 COMMUNITY CORRECTIONS IN-STEP GRANT Revenue 17 306001 70500 171 Grants – State $ 58,802 17 306001 70500 167 Grant Match 88,203 $147,005 Commissioners Minutes Continued. October 10, 2002 467 Expenditures 17 306002 70500 2001 Salaries $ 85,037 17 306002 70500 2075 Fringe Benefits 34,015 17 306002 70500 2540 Communications 3,500 17 306002 70500 3476 Rent 1,500 17 306002 70500 3596 Software Rental/Lease 4,445 17 306002 70500 3756 Travel and Conference 1,500 17 306002 70500 4080 Educational Supplies 1,500 17 306002 70500 4140 Incentives 2,500 17 306002 70500 4172 Materials & Supplies 2,055 17 306002 70500 4336 Testing Materials 10,953 $147,005 FINANCE COMMITTEE Vote on resolutions on the Consent Agenda: AYES: Brian, Buckley, Causey-Mitchell, Coleman, Dingeldey, Douglas, Garfield, Gregory, Law, McPherson, Melton, Middleton, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos. (21) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda, as amended, were adopted (with accompanying reports being accepted). MISCELLANEOUS RESOLUTION #02247 BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: FACILITIES MANAGEMENT/FACILITIES ENGINEERING - AWARD OF CONTRACT FOR VEHICLE IMPOUND LOT RELOCATION PROJECT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Sheriff’s Department currently stores vehicles in the County’s vehicle impound lot which were involved in accidents or crime scenes, pending resolution of legal action; and WHEREAS the current 29 vehicle impound lot, accessed from the Central Garage Parking Lot, has become overloaded and inadequate; and WHEREAS it is recommended the vehicle impound lot be relocated to County property utilized by Materials Management on Oakland Avenue; and WHEREAS the Capital Improvement Program .includes provision for the Vehicle Impound Lot Relocation Project, as identified in the FY 2002 Program; and WHEREAS the project will construct a new vehicle impound lot capable of storing approximately 82 vehicles which will meet current and future impound vehicle storage needs; and WHEREAS the new vehicle impound lot will be paved, fenced and lighted, with provision for cameras; and WHEREAS the Planning and Building Committee on, March 19, 2002 authorized the Facilities Engineering Division to prepare drawings and specifications and to advertise and receive bids for the Vehicle Impound Lot Relocation Project; and WHEREAS in accordance with Purchasing Division procedures, bids for the project were received and reviewed by the Planning and Building Committee on October 1, 2002; and WHEREAS the lowest responsible bidder is T & M Asphalt Paving, Inc. of Milford, Michigan with a bid in the amount of $124,824; and WHEREAS total project costs of $184,000 are recommended by the Facilities Engineering Division and are available in the Capital Improvement Program/Building Fund (#401), including the contract award of $124,824, engineering and administration costs of $26,000, landscaping costs of $9,000 and contingency of $24,176. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes an award of contract for the Vehicle Impound Lot Relocation Project to T & M Asphalt Paving, Inc. of Milford, Michigan in the amount of $124,824. Commissioners Minutes Continued. October 10, 2002 468 BE IT FURTHER RESOLVED that the Board of Commissioners authorizes transfer of funding in the amount of $184,000 from the Capital Improvement Program/Building Fund (#401) to the Project Work Order Fund (#404) to establish the Vehicle Impound Lot Relocation Project (C-031). BE IT FURTHER RESOLVED that the FY 2003 Budget is amended as follows: Building Improvement Fund #401 3-14-210006-10000-8001 Operating Transfer Out ($184,000) Project Work Order Fund #404 3-14-310007-80313-1701 Operating Transfer In $184,000 $ -0- Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE REPORT (MISC. #02247) BY: Planning and Building Committee, Charles Palmer, Chairperson IN RE: FACILITIES MANAGEMENT/FACILITIES ENGINEERING – AWARD OF CONTRACT FOR VEHICLE IMPOUND LOT RELOCATION PROJECT To the Oakland County Finance Committee Chairperson, Ladies and Gentlemen: The Planning and Building Committee, having reviewed on October 1, 2002, the bids received for the above referenced project reports with the recommendation the County enter into a contract with T & M Asphalt Paving, Inc., in the amount of $124,824. The Committee further recommends funding for the project cost of $184,000 including contingency, be approved. Additionally, the Planning and Building Committee supports the attached Finance Committee Resolution. Chairperson, on behalf of the Planning and Building Committee, I submit the foregoing report. PLANNING AND BUILDING COMMITTEE Moved by Douglas supported by Causey-Mitchell the resolution be adopted. Moved by Douglas supported by Causey-Mitchell the Planning and Building Committee Report be accepted. A sufficient majority having voted therefore, the report was accepted. Vote on resolution: AYES: Brian, Buckley, Causey-Mitchell, Coleman, Dingeldey, Douglas, Garfield, Gregory, Law, McPherson, Melton, Middleton, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos. (21) NAYS: None. (0) A sufficient majority having voted therefore, the resolution was adopted. REPORT (MISC. #02238) BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – ACCEPTANCE AND APPROVAL OF PURCHASE AGREEMENT FOR THE SALE OF 20.06 ACRES OF RESIDENTIAL PROPERTY LOCATED IN THE CITY OF PONTIAC, KNOWN AS TAX IDENTIFICATION NO. 14-15-276-001 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Finance Committee hereby reports as follows: Miscellaneous Resolution #02238 was approved by the Board of Commissioners on September 19, 2002, to enter into a purchase agreement with A. G. Construction Company of Clinton Township, Michigan, for a cash sale price of $825,000, for the purchase of 20.06 acres of County- owned residential land located in the City of Pontiac and identified as Tax Identification No. 14- 15-276-001. Commissioners Minutes Continued. October 10, 2002 469 This purchase is a cash sale and an “as is” condition. The Finance Committee has reviewed and approved this agreement. Proceeds of the sale will be receipted in the Building Improvement Fund (Fund #401) in the Sale of Land and Building Revenue Account #14-110006-10000-1588. FINANCE COMMITTEE Moved by Douglas supported by Melton the Finance Committee Report be accepted. A sufficient majority having voted therefore, the Finance Committee Report was accepted. REPORT (MISC. #02234) BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - INTERLOCAL AGREEMENT BETWEEN OAKLAND COUNTY AND COMMERCE TOWNSHIP FOR THE FIRE RECORDS MANAGEMENT SYSTEM AND REMOVAL OF THE OUT OF COUNTY RESTRICTION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Finance Committee, having reviewed the above-titled resolution on October 3, 2002, recommends that the resolution be adopted with the BE IT FURTHER RESOLVED paragraph amended as follows: BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners removes the restriction from only Oakland County Fire Departments to allow expansion of the Fire Records Management system to fire agencies outside of Oakland County’s borders CONTINGENT UPON APPROVAL OF A RATE STRUCTURE FOR OUT OF COUNTY PARTICIPANTS. Chairperson, on behalf of the Finance Committee, I move acceptance of the foregoing report. FINANCE COMMITTEE MISCELLANEOUS RESOLUTION #02234 BY: General Government Committee, William R. Patterson IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY – INTERLOCAL AGREEMENT BETWEEN OAKLAND COUNTY AND COMMERCE TOWNSHIP FOR THE FIRE RECORDS MANAGEMENT SYSTEM AND REMOVAL OF THE OUT OF COUNTY RESTRICTION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners approved the acquisition of the Fire Records Management System in Miscellaneous Resolution #99309; and WHEREAS the resolution was amended to restrict the program to only Oakland County Fire agencies; and WHEREAS the purpose of the Fire Records Management System is to capture and create fire records from the inception of a 9-1-1 call, to include the additional computer-aided dispatch information, and complete the recording in a standard records management system, promoting communication and the sharing of fire records among the municipalities that participate; and WHEREAS the Department of Information Technology, the Department of Corporation Counsel, and the Fire Governance Committee have developed a Fire Records Management System Interlocal Agreement setting forth the rights and obligations of the County and the municipalities participating in the Fire Records Management System; and WHEREAS the Oakland County Board of Commissioners authorized the execution of the attached Interlocal Agreement with specific municipalities in Miscellaneous Resolution #02045; and WHEREAS the implementation of the Fire Records Management project for Oakland County agencies is near completion as set forth in the original scope of the Board resolution; and WHEREAS the Department of Information Technology has received additional requests to expand the Fire Records Management system to include Commerce Township and several out of county fire agencies; and Commissioners Minutes Continued. October 10, 2002 470 WHEREAS the Fire Governance Committee has recommended lifting the out of county restriction and supports expanding the Fire Records Management system to both additional Oakland County and out of county fire agencies. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the Chairperson of the Board of Commissioners to sign the attached Fire Records Management System Interlocal Agreement with Commerce Township. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners removes the restriction from only Oakland County Fire Departments to allow expansion of the Fire Records Management system to fire agencies outside of Oakland County’s borders. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE Copy of Miscellaneous Resolution #02045, letter from Commerce Township Fire Department, and Fire Records Management Agreement on file in County Clerk’s office. FISCAL NOTE (MISC. #02234) BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY – INTERLOCAL AGREEMENT BETWEEN OAKLAND COUNTY AND COMMERCE TOWNSHIP FOR THE FIRE RECORDS MANAGEMENT SYSTEM AND REMOVAL OF THE OUT OF COUNTY RESTRICTION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The resolution approves the attached Fire Records Management System (FRMS) Interlocal Agreement and authorizes the Chairperson of the Board to sign the Agreements with Commerce Township as identified in the resolution. 2. The Fire Governance Committee (FGC) established fees for the local municipalities in their July 12, 2000 meeting minutes (attached). 3. Commerce Township start-up costs (as a department that chose not to stay in the initial phase of the project) will be charged the following fees: - $3,500 start-up fee - $3,500 department fee - $900 additional fire station fees that are based on $300 per additional fire station beyond the first. 4. Revenues and expenses related to execution of this agreement have been included in the FY 2003 Adopted Budget; No additional amendments are required. FINANCE COMMITTEE Moved by Patterson supported by Dingeldey the resolution be adopted. Moved by Patterson supported by Dingeldey the Finance Committee Report be accepted. A sufficient majority having voted therefore, the report was accepted. Moved by Moss supported by Dingeldey the resolution be amended to coincide with the recommendation in the Finance Committee Report. A sufficient majority having voted therefore, the motion carried. Vote on resolution, as amended: AYES: Buckley, Causey-Mitchell, Coleman, Dingeldey, Douglas, Garfield, Gregory, Law, McPherson, Melton, Middleton, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos, Brian. (21) NAYS: None. (0) Commissioners Minutes Continued. October 10, 2002 471 A sufficient majority having voted therefore, the resolution, as amended, was adopted. REPORT (MISC. #02240) BY: General Government Committee, William Patterson, Chairperson IN RE: BOARD OF COMMISSIONERS - OPPOSE HOUSE JOINT RESOLUTION BB - TRICOUNTY REGIONAL SALES TAX To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The General Government Committee, having reviewed the above-titled resolution on September 30, 2002, recommends that the resolution be adopted Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing report. GENERAL GOVERNMENT COMMITTEE MISCELLANEOUS RESOLUTION #02240 BY: John P. Garfield, District #9 IN RE: BOARD OF COMMISSIONERS – OPPOSE HOUSE JOINT RESOLUTION BB – TRICOUNTY REGIONAL SALES TAX To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS House Joint Resolution BB (HJR BB) proposes to amend that Michigan State Constitution, Section 8 of Article IX, to provide a tricounty regional sales tax option of not more than one (1%) percent; and WHEREAS HJR BB provides that beginning on January 1, 2003, the Michigan Legislature shall provide for a local option sales tax for any tricounty region with a total population of more than 4 million upon approval of a majority of voters voting on the question in the tricounty region; and WHEREAS HJR BB requires that sixty (60%) of the proceeds from this increase in the tricounty sales tax shall be used only for regional transportation purposes and coordination in that tricounty region; and WHEREAS HJR BB requires that twenty (20%) of the proceeds from this increase in the tricounty sales tax shall be used only for funding roads; and WHEREAS HJR BB requires that twenty (20%) of the proceeds from this increase in the tricounty sales tax shall be used for water and sewage infrastructure in that tricounty region; and WHEREAS HJR BB also includes language that allowing a county that does not contain a city with a population of more than 750,000 may decline to collect the local option sales tax if a majority of the voters voting on the question in that county do not approve the question and the county Board of Commissioners adopts a resolution to decline to collect the local option sales tax – in which case, none of the proceeds from that local option sales tax shall be used for allowed purposes in that county; and WHEREAS HJR BB was introduced on September 17, 2002 and referred to the Committee on Tax Policy. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners opposes House Joint Resolution BB and the concept of putting before the voters of Oakland County a proposal to amend the State Constitution to provide for a regional sales tax increase – because of the negative economic impact that such a localized sales tax increase would have upon Oakland County and the unfair burden it would place upon Oakland County’s taxpayers. BE IT FURTHER RESOLVED that copies of this adopted resolution be forwarded to the Governor of Michigan, the Oakland County delegation to the state legislature, the House Committee on Tax Policy, the Michigan Association of Counties, the Michigan Municipal League and Oakland County’s legislative lobbyists. Chairperson, I move the adoption of the foregoing resolution. JOHN GARFIELD, LAWRENCE OBRECHT, DAVID GALLOWAY, SHELLEY TAUB, CHARLES MOSS, FRAN AMOS, WILLIAM PATTERSON, HUGH CRAWFORD, TERRY SEVER Moved by Patterson supported by Garfield the resolution be adopted. Commissioners Minutes Continued. October 10, 2002 472 Moved by Patterson supported by Garfield the General Government Committee Report be accepted. A sufficient majority having voted therefore, the report was accepted. Discussion followed. Moved by McPherson supported by Suarez the resolution be tabled and referred back to the Public Services Committee and the General Government Committee for further discussion. Discussion followed. Vote on motion to table resolution: AYES: Causey-Mitchell, Coleman, Gregory, McPherson, Melton, Suarez, Appel. (7) NAYS: Dingeldey, Douglas, Garfield, Law, Middleton, Moss, Obrecht, Palmer, Patterson, Sever, Taub, Webster, Amos, Brian, Buckley. (15) A sufficient majority not having voted therefore, the motion failed. Vote on resolution: AYES: Coleman, Dingeldey, Douglas, Garfield, Gregory, Law, Melton, Middleton, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos, Appel, Brian, Buckley, Causey-Mitchell. (21) NAYS: McPherson. (1) A sufficient majority having voted therefore, the resolution was adopted. MISCELLANEOUS RESOLUTION #02248 By: General Government Committee, William R. Patterson, Chairperson IN RE: CLERK/REGISTER OF DEEDS - VITAL RECORDS IMAGING PROJECT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Vital Statistics Section of the Oakland County Clerk/Register’s Legal Division is vested with the legal responsibility to safeguard and manage all state required records pertaining to birth, death, marriage, concealed weapons permits, assumed names, co-partnerships, notary public, and military DD 214 forms; and WHEREAS currently, the Vital Statistics Section has in its possession of over 2,000,000; and vital records which are not held in any duplicated format in the form of a backup system, which if destroyed due to fire or other natural or human initiated disaster would have to be recreated, if possible, with available copies being purchased from other sources, i.e. the State of Michigan, at enormous cost to the citizens of this county; and WHEREAS in keeping with Oakland County's desire to be a technological leader among the counties of this state, and of the nation, it is desirable to place the vital records in possession of the Oakland County Clerk/Register’s Office into an electronic medium which would dramatically reduce the storage areas and man-hours necessary to record, store, and retrieve vital records within its control making these records readily available to the public either at the service counter and the INTERNET via @ccess Oakland; and WHEREAS this imaging project has been studied and recommended by staff in both the Clerk/Register’s Office, Information Technology, and by the IT Leadership Committee, which created a Request for Proposal RFP) and conducted numerous interviews from which Xerox Connect was selected as that bidder which most conformed with the RFP in ability and cost having come in with a bid of $525,113.29, which would back scan the approximately 2,000,000 vital records currently in possession of the Clerk/Register’s Vital Statistics Section and provide for a forward scan solution for the handling of future filings with that office; further, that in addition, it is estimated that there will be associated costs to Oakland County Information Technology at a cost of $170,000.00 for development and implementation of the scanning project and @ccess Oakland product, plus an added amount for contingency of $26,886.71 for a total request for funding of $722,000.00 for this project; and Commissioners Minutes Continued. October 10, 2002 473 WHEREAS the benefits of this program are numerous, including but not limited to: reduced manpower requirements, greatly enhanced service to our public resulting in faster counter service, more efficient access to vital records, greater efficiency in office operations, provide the public the ability to order vital records on-line as is offered in surrounding counties, and providing for secure duplication and storage of vital records constitutionally required to be in the possession of the Clerk/Register and safeguarded by that office; and WHEREAS complete funding of this project over a period of four years may be accomplished by authorizing an increase in the cost of certified copies issued from the Clerk/Registers Vital Statistics Section, as authorized by MCL 333.2891(4), which statute has authorized this county to raise its fees for a number of services presently performed in the vital records office, as follows: Present OC Authorized (a) A search including 1 certified copy, 1 administrative copy, or 1 statistical copy of a vital record $10.00 $15.00 (b) Additional copies ordered at same time 5.00 5.00 (c) Additional years searched Currently not charged 5.00 (d) An authenticated copy Inapplicable (e) Additional Authenticated copy Inapplicable (f) Verification of facts Currently not charged 5.00 (g) A request for an expedited search for a vital record Currently not charged 5.00 and WHEREAS if authorized by the Board of Commissioners, it is estimated approximately $210,000.00 per year in additional revenue will be generated by the Clerk/Register Vital Records Section, which will fully fund and maintain future improvements to the Vital Records Imaging Project. NOW THEREFORE BE IT RESOLVED that upon careful consideration, the Board of Commissioners agrees that it is in the best interest of the citizens of the County of Oakland that the vital records currently held, and those records yet to be received in the future, should be maintained and stored in a secure manner by use of an electronic medium which will be used to provide more efficient and greater access to county vital records via @ccess Oakland, and other programs which may be developed in the future, which will keep Oakland County government at the forefront of public service. BE IT FURTHER RESOLVED that the Clerk/Register shall proceed on implementation of the Vital Statistics Scan and Index project through Xerox Connect at a cost of $525,113.29, additional in-house support and development cost of $170,000.00 to Information Technology, and contingency added of $26,886.71 for a total cost of this project of $722,000.00. BE IT FURTHER RESOLVED that funding for this project has been identified providing the funding for this project by increasing the cost of certified copies and other services as outlined in the foregoing resolution, which the office of the Clerk/Register is hereby authorized to implement upon adoption of this resolution. Chairperson, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE The Chairperson referred the resolution to the Finance Committee. There were no objections. Commissioners Minutes Continued. October 10, 2002 474 REPORT BY: General Government Committee, William R. Patterson, Chairperson IN RE: BOARD OF COMMISSIONERS - FRIEND OF THE COURT CITIZENS ADVISORY COMMITTEE APPOINTMENT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The General Government Committee hereby recommends the appointment of Patricia Armstrong to the Friend of the Court Citizens Advisory Committee for a term ending June 30, 2003. Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing report. GENERAL GOVERNMENT COMMITTEE Copy of attachments on file in County Clerk’s office. Moved by Patterson supported by Appel the General Government Committee Report be accepted. A sufficient majority having voted therefore, the report was accepted. Moved by Patterson supported by Appel the appointment of Patricia Armstrong to the Friend of the Court Citizens Advisory Committee for a term ending June 30, 2003, be confirmed. Vote on appointment: AYES: Dingeldey, Douglas, Garfield, Gregory, Law, McPherson, Melton, Middleton, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos, Appel, Brian, Buckley, Causey-Mitchell, Coleman. (22) NAYS: None. (0) A sufficient majority having voted therefore, the appointment was confirmed. MISCELLANEOUS RESOLUTION #02236 BY: Personnel Committee, Nancy Dingeldey, Chairperson IN RE: DEPARTMENT OF PERSONNEL/INCENTIVE PROGRAM FOR RETIREMENT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Department of Management and Budget has projected a significant budget shortfall for Fiscal Year 2004 as a result of the combined impact of anticipated reductions in State funding, as well as reduced investment income and increased health care costs; and WHEREAS one means of addressing the projected shortfall while simultaneously creating opportunities for reorganization and position deletions is to provide a strong incentive for County employees to retire; and WHEREAS a retirement “incentive window” to currently eligible employees and an “early out window” to certain employees not yet eligible for retirement could generate an estimated annual savings of $7.4 MILLION; and WHEREAS the stated savings is predicated on an estimated 50% of employees retiring who are currently eligible or newly eligible to retire under the proposal and refilling only 50% of positions vacated through this retirement proposal; and WHEREAS the proposed Incentive Program For Retirement has been reviewed and recommended by the County Executive. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes implementation of the following INCENTIVE PROGRAM FOR RETIREMENT to be offered to non- represented Retirement System members, who will be eligible to retire by December 31, 2002 or whose age and service, including military service credits and Michigan Reciprocal Retirement Act service time, will total 75 by that date, with a minimum service of twenty (20) years and a minimum age of fifty (50) years. BE IT FURTHER RESOLVED that the INCENTIVE PROGRAM FOR RETIREMENT be offered during a one hundred thirty-seven (137) day window of opportunity beginning November 15, 2002 and ending Commissioners Minutes Continued. October 10, 2002 475 March 31, 2003, with a lump sum retirement incentive pay of 26 weeks salary determined as of September 30, 2002 to apply only to retirements that take place during that period. BE IT FURTHER RESOLVED that funding for the INCENTIVE PROGRAM FOR RETIREMENT shall be obtained from surplus funds available in the existing Oakland County Employees Retirement System retirement account. BE IT FURTHER RESOLVED that employees on the defined benefit and defined contribution retirement plans desiring to participate in the INCENTIVE PROGRAM FOR RETIREMENT must file written application no less than 30 days in advance of their requested retirement date with the Retirement Commission, on the appropriate form, but in no event no later than January 31, 2003. BE IT FURTHER RESOLVED that the lump sum Retirement Incentive pay will not be included in the final average compensation (FAC) for employees on the defined benefit plan and no additional contributions will be made to the employees defined contribution plan by the County or the employee as a result of this lump sum payment. BE IT FURTHER RESOLVED that the Personnel Department be authorized to offer these changes as a package to all represented groups excluding the employees represented by the Oakland County Deputy Sheriff’s Association and Oakland County Command Officer’s Association whose contracts already provide a means of early retirement. BE IT FURTHER RESOLVED that elected officials are not eligible for the INCENTIVE PROGRAM FOR RETIREMENT. BE IT FURTHER RESOLVED that in order to achieve the projected savings, the fifty (50%) reduction in the cost of positions vacated through the Incentive Program For Retirement Proposal, excluding special revenue positions, shall be adhered to prior to the filling of these retirement vacancies. Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution. PERSONNEL COMMITTEE FISCAL NOTE (MISC. #02236) BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: DEPARTMENT OF PERSONNEL/INCENTIVE PROGRAM FOR RETIREMENT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Department of Management and Budget has projected a revenue shortfall for FY 2004. 2. Providing an incentive for County employees to retire will address the projected shortfall, and create reorganization opportunities within various departments. 3. This Retirement Incentive program could generate estimated annual savings of $7.4 million, based on 50% participation of current employees eligible to retire, and the subsequent refilling of only 50% of the positions vacated through this retirement program. 4. Eligible employees wishing to retire can submit an application through the Personnel Department beginning October 15, 2002. Additional emergency salaries, overtime and temporary change of rate will offset anticipated savings in FY 2003. 5. The FY 2004 Budget will be amended at a time when the specific number of eligible employees opting for retirement under this incentive plan is known. 6. To achieve the projected savings, the fifty (50%) reduction in the cost of positions vacated through the Incentive Program for Retirement Proposal, excluding those funded by special revenue (i.e. grants and enterprise funds), shall be adhered to prior to the filling retirement vacancies. FINANCE COMMITTEE Moved by Dingeldey supported by Suarez the resolution be adopted. AYES: Douglas, Garfield, Gregory, Law, McPherson, Melton, Middleton, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos, Appel, Brian, Buckley, Causey-Mitchell, Coleman, Dingeldey. (22) NAYS: None. (0) Commissioners Minutes Continued. October 10, 2002 476 A sufficient majority having voted therefore, the resolution was adopted. MISCELLANEOUS RESOLUTION #02249 BY: Personnel Committee, Nancy Dingeldey, Chairperson IN RE: PERSONNEL DEPARTMENT – FISCAL YEAR 2002-2004 LABOR AGREEMENT FOR EMPLOYEES REPRESENTED BY THE OAKLAND COUNTY EMPLOYEES UNION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the County of Oakland and the Oakland County Employees Union (OCEU), have been negotiating a contract covering approximately 379 employees; and WHEREAS a 3-Year agreement has been reached for the period October 1, 2001, through September 30, 2004, and said agreement has been reduced to writing; and WHEREAS this agreement provides for a 4% increase for Fiscal Year 2002; a 1.5% increase with the pay period beginning September 21, 2002, and a 1.5% increase with the pay period beginning March 22, 2003 unless a greater increase is approved for the general, non-represented employees; and a wage and benefit re-opener for Fiscal year 2004; and WHEREAS the agreement has been reviewed by your Personnel Committee, which recommends approval of the agreement. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the proposed agreement between the County of Oakland and the Oakland County Employees Union, covering the period of October 1, 2001, through September 30, 2004, and that the Board Chairperson on behalf of the County of Oakland, is authorized to execute said agreement as attached. Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution. PERSONNEL COMMITTEE Copy of Summary of Agreement Between Oakland County and Oakland County Employees Union September, 2002 on file in County Clerk’s office. The Chairperson referred the resolution to the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION #02250 BY: Personnel Committee, Nancy Dingeldey, Chairperson IN RE: PERSONNEL/HUMAN RESOURCES - SALARY ADMINISTRATION FOURTH QUARTERLY REPORT FOR FISCAL YEAR 2002 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Salary Administration Study Group Reports approved by the Board of Commissioners for Grades 1 - 21 provide for a process for departments and employees to request a review of the salary grade placement of classifications; and WHEREAS the Fourth Quarterly Report for FY 2002 identifies the reviews completed and the salary grade changes recommended by the Personnel Department after completion of this review process; and WHEREAS funds have been established in the Classification and Rate Change fund to implement salary grade changes resulting from Salary Administration Quarterly Report recommendations; and WHEREAS additional funding is available in Leased Vehicles Proprietary funds and Drain Special Revenue funds for the recommended classification changes in those departments. NOW THEREFORE BE IT RESOLVED that the Oakland Board of Commissioners authorizes implementation of the Salary Administration Fourth Quarterly Report for FY 2002, which includes the following personnel actions: Salary Grade Classification From: To: Location-Position GIS/CAD Tech II -- 11 12 61214-00857 One position to new class, Supv- GIS/CAD, OT Non-exempt Commissioners Minutes Continued. October 10, 2002 477 Office Supv I -- 8 9 13803-02145 One position to new class, Mail Services Supv, OT Non-exempt Crime Lab Specialist Supv -- 14 15 43910-02480 Retitle to Supv-Forensics Lab, OT Exempt BE IT FURTHER RESOLVED that the following salary grade changes be approved: Salary Grade Classification From: To: Location-Position Autopsy Attendant 7 9 17601-09557 17601-03250 17601-01209 Autopsy Attendant Supv 9 11 17601-02952 Garage Supv 12 13 13811-02270 Garage Supv-Nights 10 11 13811-02735 BE IT FURTHER RESOLVED that the following Human Services/Health financial unit be retitled: Unit 16233; from Health Education and Nutrition Services (HENS); to Community Health Promotion and Intervention Services (CHPIS). BE IT FURTHER RESOLVED that the following classifications be retitled with no change in salary grade: From Administrator–HENS to Administrator-CHPIS From Administrative Assistant–HENS to Administrative Assistant–CHPIS. Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution. PERSONNEL COMMITTEE The Chairperson referred the resolution to the Finance Committee. There were no objections. Commissioner Charles Palmer requested a Public Hearing be scheduled for the purpose for allowing public comment on the DEPARTMENT OF WASTE MANAGEMENT – RESOLUTION APPROVING A PUBLIC HEARING FOR THE PROVISIONS OF A BROWNFIELD PLAN FOR THE DOWNTOWN WIXOM PROPERTY. The Chairperson scheduled the hearing for October 24, 2002 at 9:30 a.m. in the Board of Commissioners Auditorium. MISCELLANEOUS RESOLUTION #02251 BY: Planning and Building Committee, Charles E. Palmer, Chairperson IN RE: DEPARTMENT OF WASTE MANAGEMENT - RESOLUTION APPROVING A PUBLIC HEARING FOR THE PROVISIONS OF A BROWNFIELD PLAN FOR THE DOWNTOWN WIXOM PROPERTY To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners, pursuant to and in accordance with the provisions of the Brownfield Redevelopment Financing Act, being Act 381 of the Public Acts of the State of Michigan of 1996, as amended (the “Act”), have established a redevelopment of Brownfields Redevelopment Authority and Board (OCBRA) to facilitate the clean up and redevelopment of Brownfields within Oakland County’s communities; and WHEREAS the downtown Wixom site in the City of Wixom has been a long-standing environmental hazard, a “facility” under state statute, and a tax-reverted, non-producing parcel for many years; and WHEREAS a Brownfield clean up and redevelopment plan (the “Plan”) has been prepared to restore the environmental and economic viability of this parcel which the OCBRA has reviewed and modified; and WHEREAS pursuant to OCBRA by-laws, a local committee has been appointed, participated in discussions regarding the proposed plan and project, reviewed the plan, and recommends its approval; and Commissioners Minutes Continued. October 10, 2002 478 WHEREAS the members of the City Board have reviewed the Plan, and have been provided a reasonable opportunity to express their views and recommendations regarding the Plan in accordance with Sections 13 (13) of the Act, and have unanimously approved the resolution declaring their concurrence with the provisions of the Plan (attached); and WHEREAS the OCBRA, pursuant to and in accordance with Section 13 of the Act, has unanimously approved a resolution (attached) adopting the Plan, procedures for cost reimbursement, and recommending the adoption of the Plan by the Planning and Building Committee and the Board of Commissioners to be carried out within the City of Wixom, relating to the redevelopment of the downtown Wixom property located at 49350 Pontiac Trail (the “Property”). NOW THEREFORE BE IT RESOLVED that a public hearing on the adoption of the Brownfield Plan approved by the Oakland County Brownfield Redevelopment Authority for the downtown Wixom development in the City of Wixom shall be held on October 24, 2002 at 9:30 a.m. in the Board of Commissioners Auditorium, 1200 North Telegraph Road, Pontiac, Michigan. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. PLANNING AND BUILDING COMMITTEE Copy of Resolution to Approve a Brownfield Redevelopment Plan for the Downtown Wixom Brownfield Site September 18, 2002 on file in County Clerk’s office. Moved by Palmer supported by Dingeldey the resolution be adopted. AYES: Garfield, Gregory, Law, McPherson, Melton, Middleton, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos, Appel, Brian, Buckley, Causey-Mitchell, Coleman, Dingeldey, Douglas. (22) NAYS: None. (0) A sufficient majority having voted therefore, the resolution was adopted. Commissioner Charles Palmer requested a Public Hearing be scheduled for the purpose for allowing public comment on the BOARD OF COMMISSIONERS – PETITION OF THE CHARTER TOWNSHIP OF OXFORD TO NAME UN-NAMED LAKE – OAKWOOD LAKE. The Chairperson scheduled the hearing for October 24, 2002 at 9:40 a.m. in the Board of Commissioners Auditorium. MISCELLANEOUS RESOLUTION #02252 BY: Planning and Building Committee, Charles E. Palmer, Chairperson IN RE: BOARD OF COMMISSIONERS - PETITION OF THE CHARTER TOWNSHIP OF OXFORD TO NAME UN-NAMED LAKE – OAKWOOD LAKE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners through Miscellaneous Resolution #00230 established a policy for naming or renaming geographical sites; and WHEREAS a request has been made to name a previously unnamed lake located on Oakwood Road at Section 3, Town 5, Range 10 East, in the Charter Township of Oxford, Michigan, Oakwood Lake, Property Identification #04-03-100-005; and WHEREAS the Charter Township of Oxford, as the Petitioner, through a Resolution adopted on August 14, 2002 endorses and supports allowing the unnamed lake to be named Oakwood Lake; and WHEREAS the United States Board of Geographic Names has requested comment on the petition from the Oakland County Board of Commissioners. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners support and endorse the name of Oakwood Lake for the lake located at Oakwood Road at Section 3, Town 5, Range 10 East, in the Charter Township of Oxford, Michigan, Oakwood Lake, Property Identification #04-03-100- 005. BE IT FURTHER RESOLVED the County Clerk is requested to set a Public Hearing in this matter. BE IT FURTHER RESOLVED that the Petitioner is required to pay all costs associated with this petition to name an un-named lake. Commissioners Minutes Continued. October 10, 2002 479 BE IF FURTHER RESOLVED that the County Clerk provide a copy of this resolution to the petitioners to be filed with the United States Board of Geographic Names. Chairperson, on behalf of the Planning and Building Committee, I move adoption of the foregoing resolution. PLANNING AND BUILDING COMMITTEE Moved by Palmer supported by Patterson the resolution be adopted. AYES: Gregory, Law, McPherson, Melton, Middleton, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos, Appel, Brian, Buckley, Causey-Mitchell, Coleman, Dingeldey, Douglas, Garfield. (22) NAYS: None. (0) A sufficient majority having voted therefore, the resolution was adopted. MISCELLANEOUS RESOLUTION #02253 BY: Public Services Committee, Hugh D. Crawford, Chairperson IN RE: COUNTY EXECUTIVE/SHERIFF’S DEPARTMENT – RESCIND CANCELLATION NOTICE OF LAW ENFORCEMENT SERVICES CONTRACT WITH CHARTER TOWNSHIP OF ROYAL OAK To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Miscellaneous Resolution #99133 authorized a Law Enforcement Services Contract between the Oakland County Sheriffs Department and the Charter Township of Royal Oak; and WHEREAS the Charter Township of Royal Oak subsequently fell into arrears in payments for Law Enforcement Services; and WHEREAS Miscellaneous Resolution #02153 established a repayment schedule to allow the Charter Township of Royal Oak address the arrearage; and WHEREAS Miscellaneous Resolution #02153 required that the Charter Township of Royal Oak pay future Law Enforcement bills when due; and WHEREAS on August 6, 2002 the Charter Township of Royal Oak was notified by the Oakland County Department of Corporation Counsel that due to the Township’s failure to make timely payments, the Law Enforcement Services Contract would be terminated effective November 4, 2002; and WHEREAS Miscellaneous Resolution #02153 requires that should the Township fail to meet its payment obligations, “the matter shall come before the Oakland County Board of Commissioners within 45 days for cure or cancellation”; and WHEREAS in a letter to the Township’s attorney dated August 14, 2002 the Oakland County Department of Corporation Counsel agreed to re-credit a payment made on April 26, 2002 to the June 2002 billing, with the result that the Township then substantially complied with the repayment schedule in Miscellaneous Resolution #02153. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners finds by re- crediting the April 26, 2002 payment to the June 2002 billing, the Charter Township of Royal Oak came into substantial compliance with the provisions of Miscellaneous Resolution #02153, and that the Department of Corporation Counsel is hereby requested to notify counsel for the Township forthwith, in writing, that the revocation of the contract is rescinded and the contract will remain in full force and effect after November 4, 2002. BE IT FURTHER RESOLVED that the provisions of the Contract Arrearage Repayment Schedule, Miscellaneous Resolution #02153 remain in effect. PUBLIC SERVICES COMMITTEE Copy of letters from Keith J. Kerminiaux, Deputy Corporation Counsel, and memo from Judith K. Cunningham, Corporation Counsel on file in County Clerk’s office. Moved by Buckley supported by Coleman the resolution be adopted. Commissioners Minutes Continued. October 10, 2002 480 AYES: McPherson, Melton, Middleton, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos, Appel, Brian, Buckley, Causey-Mitchell, Coleman, Dingeldey, Douglas, Garfield, Gregory, Law. (22) NAYS: None. (0) A sufficient majority having voted therefore, the resolution was adopted. MISCELLANEOUS RESOLUTION #02254 BY: Public Services Committee, Hugh D. Crawford, Chairperson IN RE: CIRCUIT COURT – USE OF MEDIATION FUNDS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS by Miscellaneous Resolution #90177, the Board of Commissioners established the Circuit Court Civil Mediation Fund; and WHEREAS the balance of the Civil Mediation Fund, after payments to case evaluators (formerly known as mediators), will be used to help pay for Circuit Court enhancements and improvements only as requested by the Circuit Court and approved by the Board of Commissioners; and WHEREAS by Miscellaneous Resolution #02028, the Board of Commissioners authorized the creation of two judgeships in the Sixth Judicial Circuit Court effective January 1, 2003; and WHEREAS by Miscellaneous Resolution #02101, the Board of Commissioners authorized a transfer of $1,473,000 from the Capital Improvement Program/Building Improvement Fund to the Project Work Order Fund to relocate the Library for the Visually and Physically Impaired, construct the necessary courtrooms, chambers, staff offices, jury deliberation rooms, and prisoner holding areas to accommodate the new judgeships, and to acquire the necessary X-ray and metal detection equipment to secure the West Wing Extension to the Courthouse; and WHEREAS the amount transferred from the Capital Improvement Program/Building Improvement Fund does not include the acquisition of furniture and equipment to support the new judgeships; and WHEREAS the Department of Facilities Management has estimated the cost of the furniture and equipment to be $142,360; and WHEREAS the Circuit judges have approved the use of Civil Mediation Funds to equip the courtrooms, chambers, staff offices, jury deliberation rooms, and prisoner holding areas with the necessary furniture and equipment to support the new judgeships. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the transfer of $142,360 from the Circuit Court Civil Mediation Fund for the acquisition of furniture and equipment for the courtrooms, chambers, staff offices, jury deliberation rooms, and prisoner holding areas assigned to the new Circuit Court judgeships. BE IT FURTHER RESOLVED that the remaining balance, if any, be returned to the Civil Mediation Fund upon completion of the acquisition of furniture and equipment as authorized by this resolution. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Copy of memo from Kevin Oeffner on file in County Clerk’s office. The Chairperson referred the resolution to the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION #02255 BY: Public Services, Hugh D. Crawford, Chairperson IN RE: CIRCUIT COURT - CREATION OF CIRCUIT COURT SUPPORT STAFF FOR NEWLY ELECTED JUDGESHIPS IN THE SIXTH JUDICIAL CIRCUIT COURT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners, in Miscellaneous Resolution #01286, supported the legislation authorizing an additional two (2) Circuit Judgeships in the Sixth Judicial Circuit; and Commissioners Minutes Continued. October 10, 2002 481 WHEREAS the State of Michigan Legislature passed PA 252 of 2001 authorizing statewide reorganization of the courts enabling the creation of two (2) Circuit Court Judgeships for the Sixth Judicial Circuit Court; and WHEREAS the Oakland County Board of Commissioners approved, in Miscellaneous Resolution #02028, the creation of two (2) Circuit Court Judge positions in the Sixth Judicial Circuit Court to be filled by election in 2002 for a judicial term to begin January 1, 2003; and WHEREAS the Oakland County Board of Commissioners agreed, in Miscellaneous Resolution #02028 to provide and maintain facilities, personnel and operating costs to operate these judgeships and court in accordance with the statutes of the State of Michigan, the Michigan Court Rules, and the Michigan Constitution; and WHEREAS the requests for appropriate related support staff was recommended in the FY 2003-2004 Biennial budget to be addressed by separate resolution in the fall of 2002. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the creation of two (2) GF/GP Judicial Staff Attorney positions, two (2) GF/GP Judicial Secretary positions, two (2) GF/GP Court Clerk positions in Circuit Court/Administration (35101), and one (1) GF/GP Circuit Court Records Clerk position in Circuit Court/General Jurisdiction (35301). BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners approves the deletion of one (1) Court Clerk in Circuit Court/General Jurisdiction (35301-09161) previously supporting a visiting judge that will be discontinued. BE IT FURTHER RESOLVED that all position creations and deletion be effective 1/1/03 with the installation of the new judges. BE IT FURTHER RESOLVED that it was understood that there are additional positions that will be needed to support these judges, and those dollars are included in the budget. There are other positions that will be requested at a later time, and those dollars are in the budget. Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE The Chairperson referred the resolution to the Personnel Committee and the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION #02256 BY: Nancy Dingeldey, District #11 IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF WIXOM – FISCAL YEAR 2001 AND FISCAL YEAR 2002 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVT's); and WHEREAS pursuant to the Disbursement Policy, the City of Wixom has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible environment remediation of improvement project; and WHEREAS the City of Wixom is requesting reimbursement from the FY 2001 and FY 2002 appropriations for expenses incurred with implementing their Public Education Plan, Illicit Discharge Elimination Plan (IDEP), assistance with the Rouge River Middle One Subwatershed Group in preparation of a watershed management plan, and the repair of several manholes throughout the city; and WHEREAS the FY 2001 and FY 2002 authorized amount of funding for the City of Wixom is $55,848.88 annually from the Environmental Infrastructure Fund as repayment to the City of Wixom for expenses incurred in connection with environmental remediation or improvement projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the project submitted by the City of Wixom as eligible for reimbursement from the Environmental Infrastructure Fund. BE IT FURTHER RESOLVED that the Board authorizes a FY 2001 and FY 2002 appropriation in the amount of $55,848.88 annually from the Environmental Infrastructure Fund (Account #263261-41000- Commissioners Minutes Continued. October 10, 2002 482 3985) to repay the City of Wixom for expenses incurred in connection with environmental remediation or improvement projects, once proper invoices are presented. Chairperson, I move the adoption of the foregoing resolution. NANCY DINGELDEY Copy of letter in regards to Environmental Infrastructure Fund Allocation Request Fiscal Year 2001 – City of Wixom Storm Water Improvements, Resolution Authorizing Environmental Infrastructure Fund Expense Reimbursement Request, and letter in regards to Environmental Infrastructure Fund Allocation Request Fiscal Year 2002 – City of Wixom Sanitary Sewer Manhole Rehabilitation Improvements on file in County Clerk’s office. The Chairperson referred the resolution to the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION #02257 BY: Commissioner Thomas A. Law, District #13 IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE VILLAGE OF FRANKLIN – FISCAL YEAR 2001, 2002 AND 2003 ALLOCATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs); and WHEREAS pursuant to the Disbursement Policy, the Village of Franklin has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible environment remediation of improvement project; and WHEREAS the Village of Franklin is requesting reimbursement for expenses directly related to the storm water permit requirements, storm water management services and on-site disposal system; and WHEREAS authorized funding for FY 2001, FY 2002 and FY 2003 for the Village of Franklin is $16,828.29 annually from the Environmental Infrastructure Fund as repayment to the Village of Franklin for expenses incurred in connection with the storm water permit requirements, storm water management services and on-site disposal system. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the project submitted by the Village of Franklin as eligible for reimbursement from the Environmental Infrastructure Fund. BE IT FURTHER RESOLVED that the Board authorizes a FY 2001, FY 2002 and FY 2003 appropriation in the amount of $16,828.29 annually from the Environmental Infrastructure Fund (Account #90-263227- 41000-3985) to repay the Village of Franklin for expenses incurred in connection with the storm water permit requirements, storm water management services and on-site disposal system program, once proper invoices are presented. Chairperson, I move the adoption of the foregoing resolution. THOMAS LAW Copy of letter from Eileen H. Pulker, Village of Franklin Clerk on file in County Clerk’s office. The Chairperson of the Finance Committee Sue Ann Douglas referred the resolution to the Finance Committee. There were no objections. Commissioners Minutes Continued. October 10, 2002 483 MISCELLANEOUS RESOLUTION #02258 BY: Michelle Friedman Appel, District #23, Tim W. Melton, District #7, Eric Coleman, District #21, Vincent Gregory, District #20, Ruel E. McPherson, District #25, Brenda A. Causey-Mitchell, District #6, George W. Suarez, District #24 IN RE: BOARD OF COMMISSIONERS - BOARD APPROVAL REQUIRED FOR THE CANCELLATION OF OAKLAND COUNTY PROGRAMS AND SERVICES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS under the Optional Unified Form of County Government, Public Act 139 of 1973, as amended, the Oakland County Board of Commissioners is empowered to make appropriations and adopt rules establishing and defining the authority, duties, and responsibilities of county departments and offices; and WHEREAS in accordance with the adopted Board Rules, the Oakland County Board of Commissioners are to approve the ways and means of financing County activities; and WHEREAS Board of Commissioner approval is required for the adoption of the annual County budget, including all funds required and all expenditures anticipated for the ensuing year; and WHEREAS county departments and offices should also obtain Board of Commissioner approval prior to reducing or eliminating programs and services that were originally authorized by the Board of Commissioners. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby establish an Oakland County policy requiring county departments and offices to obtain Board of Commissioner approval prior to reducing or eliminating programs and/or services, regardless of their funding source. BE IT FURTHER RESOLVED that such requests for the reduction or elimination of county programs and/or services should be referred to the appropriate liaison committee, the Finance Committee and Personnel Committee (if applicable). Chairperson, we move the adoption of the foregoing resolution. MICHELLE FRIEDMAN APPEL, TIM W. MELTON, ERIC COLEMAN, VINCENT GREGORY, RUEL E. MCPHERSON, BRENDA A. CAUSEY-MITCHELL, GEORGE W. SUAREZ. The Chairperson referred the resolution to the General Government Committee and the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION #02259 BY: William Patterson, District #1 IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE TOWNSHIP OF ROSE – FISCAL YEAR 2000 ALLOCATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs); and WHEREAS pursuant to the Disbursement Policy, the Township of Rose has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible environment remediation of improvement project; and WHEREAS the Township of Rose is requesting reimbursement for expenses directly related to the improvement of public water supply the Rose Township Hall and creation of Local Area Network to monitor groundwater protection; and WHEREAS the FY 2000 authorized amount of funding for the Township of Rose is $20,555.25 annually from the Environmental Infrastructure Fund as repayment to the Township of Rose for expenses incurred in connection with environmental remediation or improvement projects. Commissioners Minutes Continued. October 10, 2002 484 NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the project submitted by the Township of Rose as eligible for reimbursement from the Environmental Infrastructure Fund. BE IT FURTHER RESOLVED that the Board authorizes a FY 2000 appropriation in the amount of $20,555.25 annually from the Environmental Infrastructure Fund (Account #90-263222-41000-3985) to repay the Township of Rose for expenses incurred in connection with environmental remediation or improvement projects, once proper invoices are presented. Chairperson, I move the adoption of the foregoing resolution. WILLIAM R. PATTERSON Copy of letter from Chester W. Koop, Supervisor of Rose Township, Oakland County Environmental Infrastructure Fund Rose Township Project Summaries, and Infrastructure Fund Expense Reimbursement Request on file in County Clerk’s office. The Chairperson referred the resolution to the Finance Committee. There were no objections. The Board adjourned at 10:52 a.m. to the call of the Chair or October 24, 2002, at 9:30 a.m. G. WILLIAM CADDELL THOMAS A.LAW Clerk Chairperson