HomeMy WebLinkAboutMinutes - 2002.12.12 - 8318543
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
December 12, 2002
Meeting called to order by Chairperson Thomas Law at 10:05 a.m. in the Courthouse Auditorium, 1200 N.
Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Appel, Brian, Buckley, Causey-Mitchell, Crawford, Dingeldey, Douglas, Galloway,
Gregory, Law, McPherson, Melton, Middleton, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever,
Suarez, Webster. (21)
ABSENT: Amos, Coleman, Garfield, Taub (absent with notice). (4)
Quorum present.
Invocation given by Charles Moss.
Pledge of Allegiance to the Flag.
Moved by Dingeldey supported by Buckley the minutes of the November 21, 2002, Board Meeting be
approved.
A sufficient majority having voted therefore, the minutes were approved as printed.
Moved by Sever supported by Causey-Mitchell the rules be suspended and the agenda be amended, as
follows:
ITEMS ON BOARD AGENDA:
GENERAL GOVERNMENT COMMITTEE
b. Clerk/Register of Deeds – Creation of Support Staff for Newly Elected Judgeships in the Sixth
Judicial Circuit Court.
d. Department of Human Services/Health Division – Renewal of the Inter-Governmental Contract
Between the County of Oakland and the Oakland County Community Mental Health Authority.
e. Department of Human Services/Health Division – Adjustments to the Health Division Fee
Schedule.
PERSONNEL COMMITTEE
a. Personnel/Human Resources – Salary Administration First Quarterly Report for FY 2003.
b. Personnel Department – Three Year Extension of Contract with Total Employee Assistance and
Management, Inc. (T.E.A.M.)
Commissioners Minutes Continued. December 12, 2002
544
PLANNING AND BUILDING COMMITTEE
a. Department of Facilities Management – Recommendation to Grant and Easements for Water
Main and Sanitary Sewer to the City of Rochester Hills – 52-3 Courthouse and Sheriff Substation,
located in the City of Rochester Hills (Tax Parcel No. 15-26-377-001).
b. Drain Commissioner – Watkins Lake Level and Augmentation Well Project.
PUBLIC SERVICES COMMITTEE
a. 52nd District Court, Division II – Creation of Support Staff for Additional Judgeship in the Second
Division, Clarkston.
f. County Executive Emergency Response and Preparedness – Tornado Warning System
Expansion – Lyon Township.
g. Sheriff’s Department – Contract Amendment #2 for Law Enforcement Services in the Charter
Township of Lyon 1999-2003.
h. Sheriff’s Department – Contract Amendment #4 for Law Enforcement Services in the Charter
Township of Oxford 1999-2003.
i. Sheriff’s Department – Contract Amendment #2 for Law Enforcement Services in the Charter
Township of Springfield 1999-2003.
k. 52nd District Court, Division I – FY 2003 Michigan Sobriety Court Continuation.
r. State of Michigan Child Support enforcement System (MiCSES) Memorandum of Understanding
– Conversion to Michigan Child Support Enforcement System 2.4.
s. Sheriff Department – Use of Forfeited Funds for Armored Vehicle.
(Reason for Suspension of General Government Committee, items b,d, and e, Personnel Committee,
items a and b, Planning and Building Committee, items a and b, and Public Services Committee, items f,
i, r, and s: Waiver of Rule XII.C.1 – Direct Referral to Finance Committee.)
(Reason for Suspension of Public Services Committee, items a,g,h, and k : Waiver of Rule XII.C.1 –
Direct Referral to Finance Committee and Personnel Committee.)
Deputy Clerk Frank Millard read a communication from Chairperson Thomas A. Law appointing
Commissioner George Suarez to the Personnel Appeal Board for a term ending December 31, 2003.
Deputy Clerk Frank Millard read a communication from County Executive L. Brooks Patterson appointing
Beth E. Belter, Samuel Chambers, Jr., Margaret A. McGee, and Julie A. Scislowicz to fill vacancies on the
Substance Abuse Advisory Council in addition to reappointing Pamela Howitt, Dennis Kaszeta, and
Dorothy Pfaff for a term ending September 30, 2004.
Deputy Clerk Frank Millard read a communication from Commissioner Shelley Taub resigning as member
of the Oakland County Parks and Recreation Commission and the Oakland County Library Board
effective December 31, 2002.
Deputy Clerk Frank Millard read a communication from Richard D. Kuhn, Jr. resigning as member of the
Oakland County Parks and Recreation Commission effective December 31, 2002.
Deputy Clerk Frank Millard read a communication from Michele Compton, Chapter Director of MADD
Oakland County extending her heartfelt thanks for proclaiming Tuesday, November 26, 2002 “Tie One on
for Safety Red Ribbon Day” in Oakland County.
Commissioner Charles Palmer along with Chairperson Thomas Law, Commissioners David Buckley,
Peter Webster and David Moffitt presented a Proclamation to the law firm of Miller, Canfield, Paddock and
Stone in honor of their 150th Anniversary.
The following people addressed the board: Commissioner Elect Mattie Hatchett, Porsha Gomez and
Commissioner David Buckley.
Commissioners Minutes Continued. December 12, 2002
545
Moved by Sever supported by Suarez the resolutions on the Consent Agenda, be adopted (with
accompanying reports being accepted). (The vote on this motion appears on page 599). The resolutions
on the Consent Agenda follow (annotated by an asterisk {*}):
*MISCELLANEOUS RESOLUTION #02288
BY: Charles E. Palmer, District #16, David B. Buckley, District #14, John P. Garfield, District #9, and
Peter Webster, District #22
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF TROY – FISCAL YEARS 1999, 2000, 2001, 2002 AND 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure
Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share
of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs);
and
WHEREAS pursuant to the Disbursement Policy, the City of Troy has submitted a resolution of
authorization to the County for reimbursement of expenses incurred in connection with an eligible
environment remediation of improvement project; and
WHEREAS the City of Troy is requesting reimbursement for expenses directly related to the Dennis
Powers Drain project; and
WHEREAS the FY 1999, FY 2000, FY 2001, FY 2002 and FY 2003 authorized amount of funding for the
City of Troy is $418,630.17 annually from the Environmental Infrastructure Fund as repayment to the City
of Troy for expenses incurred in connection with environmental remediation or improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
project submitted by the City of Troy as eligible for reimbursement from the Environmental Infrastructure
Fund.
BE IT FURTHER RESOLVED that the Board authorizes the FY 1999, FY 2000, FY 2001, FY 2002 and
FY 2003 appropriations in the amount of $418,630.17 annually from the Environmental Infrastructure
Fund (Account #90-263259-41000-3985) to repay the City of Troy for expenses incurred in connection
with the Dennis Powers Drain project, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
CHARLES PALMER
Copy of letter from William Need, Director of Public Works of City of Troy, Attachment A, and City of Troy
Resolution - Environmental Infrastructure Fund Reimbursement on file in County Clerk’s office.
FISCAL NOTE (MISC. #02288)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF TROY - FISCAL YEARS 1999, 2000, 2001, 2002 AND 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee, has reviewed the above referenced
resolution and finds:
1. Annual funding of $418,630.17 is available annually in the Environmental Infrastructure Fund
for FY 1999, FY 2000, FY 2001, FY 2002 and FY 2003 to reimburse the City of Troy for this
project; no additional appropriation is required.
2. The Committee recommends adoption of the resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 599.)
Commissioners Minutes Continued. December 12, 2002
546
*MISCELLANEOUS RESOLUTION #02289
BY: Lawrence A. Obrecht, District #3
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN
ADDISON TOWNSHIP – FISCAL YEARS 2001, 2002 AND 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure
Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share
of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs);
and
WHEREAS pursuant to the Disbursement Policy, Addison Township has submitted a resolution of
authorization to the County for reimbursement of expenses incurred in connection with an eligible
environment remediation of improvement project; and
WHEREAS Addison Township is requesting reimbursement for expenses directly related to the purchase
of watershed which will act as a rechargeable area for Addison Township’s aquifer and a catch basin to
aid in flood control; and
WHEREAS the FY 2001, FY 2002 and FY 2003 authorized amount of funding for Addison Township is
$22,762.63 annually from the Environmental Infrastructure Fund as repayment to Addison Township for
expenses incurred in connection with environmental remediation or improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
project submitted by Addison Township as eligible for reimbursement from the Environmental
Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes the FY 2001, FY 2002 and FY 2003
appropriations in the amount of $22,762.63 annually from the Environmental Infrastructure Fund (Account
#90-263201-41000-3985) to repay Addison Township for expenses incurred in connection with the
purchase of watershed area which will act as a rechargeable area for Addison Township’s aquifer and a
catch basin to aid in flood control, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
LAWRENCE OBRECHT
Copy of letter from Robert Koski, Supervisor of Addison Township, Township of Addison Environmental
Infrastructure Project Description, and Township of Addison Resolution – Infrastructure Fund Expense
Reimbursement Request on file in County Clerk’s office.
FISCAL NOTE (MISC. #02289)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN
ADDISON TOWNSHIP - FISCAL YEARS 2001, 2002 AND 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee, has reviewed the above referenced
resolution and finds:
1. Annual funding of $22,762.63 is available annually in the Environmental Infrastructure Fund
for FY 2001, FY 2002 and FY 2003 to reimburse Addison Township for this project; no
additional appropriation is required.
2. The Committee recommends adoption of the resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 599.)
Commissioners Minutes Continued. December 12, 2002
547
*MISCELLANEOUS RESOLUTION #02290
BY: Sue Ann Douglas, District #8 and John P. Garfield, District #9
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF ROCHESTER HILLS – FISCAL YEAR 2002 AND FISCAL YEAR 2003 ALLOCATIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure
Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share
of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVT's);
and
WHEREAS pursuant to the Disbursement Policy, the City of Rochester Hills has submitted a resolution of
authorization to the County for reimbursement of expenses incurred in connection with an eligible
environment remediation of improvement project; and
WHEREAS the City of Rochester Hills is requesting reimbursement from the FY 2002, and FY 2003
appropriations for expenses incurred with the Moon Drain and Green Acre Drain projects; and
WHEREAS the FY 2002, and FY 2003 authorized amount of funding for the City of Rochester Hills is
$291,919.73 annually from the Environmental Infrastructure Fund as repayment to the City of Rochester
Hills for expenses incurred in connection with environmental remediation or improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
project submitted by the City of Rochester Hills as eligible for reimbursement from the Environmental
Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes a FY 2002, and FY 2003 appropriation in the
amount of $291,919.73 annually from the Environmental Infrastructure Fund (Account #90-263254-
41000-3985) to repay the City of Rochester Hills for expenses incurred in connection with environmental
remediation or improvement projects, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
SUE ANN DOUGLAS, JOHN GARFIELD
Copy of letter from Pat Somerville, Mayor of City of Rochester Hills, and Rochester Hills City Council
Resolution on file in County Clerk’s office.
FISCAL NOTE (MISC. #02290)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF ROCHESTER HILLS – FISCAL YEAR 2002 AND FISCAL YEAR 2003 ALLOCATIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee, has reviewed the above referenced
resolution and finds:
1. Annual funding of $291,919.73 is available in the Environmental Infrastructure Fund for FY
2002 and FY 2003 to reimburse the City of Rochester Hills for this project; no additional
appropriation is required.
2. The Committee recommends adoption of the resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 599.)
*MISCELLANEOUS RESOLUTION #02291
BY: William R. Patterson, District #1
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
VILLAGE OF HOLLY – FISCAL YEAR 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure
Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share
Commissioners Minutes Continued. December 12, 2002
548
of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs);
and
WHEREAS pursuant to the Disbursement Policy, the Village of Holly has submitted a resolution of
authorization to the County for reimbursement of expenses incurred in connection with an eligible
environment remediation of improvement project; and
WHEREAS the Village of Holly is requesting reimbursement for expenses directly related to storm sewer,
sanitary sewer and watermain replacement for the Maple Street project; and
WHEREAS authorized funding for FY 2003 for the Village of Holly is $18,567.29 from the Environmental
Infrastructure Fund as repayment to the Village of Holly for expenses incurred in connection with the
Maple Street project.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
project submitted by the Village of Holly as eligible for reimbursement from the Environmental
Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes a FY 2003 appropriation in the amount of
$18,567.29 from the Environmental Infrastructure Fund (Account #90-263211-41000-3985) to repay the
Village of Holly for expenses incurred in connection with the sewer and drainage related to the Maple
Street project, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
WILLIAM R. PATTERSON
Copy of Request for Environmental Infrastructure Fund Reimbursement and Attachments A, B and C on
file in County Clerk’s office.
FISCAL NOTE (MISC. #02291)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
VILLAGE OF HOLLY – FISCAL YEAR 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee, has reviewed the above referenced
resolution and finds:
1. Annual funding of $18,567.29 is available in the Environmental Infrastructure Fund for FY
2003 to reimburse the Village of Holly for this project; no additional appropriation is required.
2. The Committee recommends adoption of the resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 599.)
*MISCELLANEOUS RESOLUTION #02292
BY: William Patterson, District #1
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
TOWNSHIP OF ROSE – FISCAL YEAR 2001 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure
Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share
of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs);
and
WHEREAS pursuant to the Disbursement Policy, the Township of Rose has submitted a resolution of
authorization to the County for reimbursement of expenses incurred in connection with an eligible
environment remediation of improvement project; and
WHEREAS the Township of Rose is requesting reimbursement for expenses directly related to the
improvement of public water supply the Rose Township Hall and creation of Local Area Network to
monitor groundwater protection; and
Commissioners Minutes Continued. December 12, 2002
549
WHEREAS the FY 2001 authorized amount of funding for the Township of Rose is $20,555.25 annually
from the Environmental Infrastructure Fund as repayment to the Township of Rose for expenses incurred
in connection with environmental remediation or improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
project submitted by the Township of Rose as eligible for reimbursement from the Environmental
Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes a FY 2001 appropriation in the amount of
$20,555.25 annually from the Environmental Infrastructure Fund (Account #90-263222-41000-3985) to
repay the Township of Rose for expenses incurred in connection with environmental remediation or
improvement projects, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
WILLIAM R. PATTERSON
Copy of letter from Chester W. Koop, Supervisor of Rose Township, Oakland County Environmental
Infrastructure Fund – Rose Township Project Summaries, and Township of Rose Infrastructure Fund
Expense Reimbursement Request on file in County Clerk’s office.
FISCAL NOTE (MISC. #02292)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
TOWNSHIP OF ROSE – FISCAL YEAR 2001 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee, has reviewed the above referenced
resolution and finds:
1. Annual funding of $20,555.25 is available in the Environmental Infrastructure Fund for FY
2001 to reimburse the Township of Rose for this project; no additional appropriation is
required.
2. The Committee recommends adoption of the resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 599.)
*MISCELLANEOUS RESOLUTION #02293
BY: Shelley G. Taub, District #12
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF ORCHARD LAKE VILLAGE – FISCAL YEAR 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure
Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share
of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs);
and
WHEREAS pursuant to the Disbursement Policy, the City of Orchard Lake Village has submitted a
resolution of authorization to the County for reimbursement of expenses incurred in connection with an
eligible environment remediation of improvement project; and
WHEREAS the City of Orchard Lake Village is requesting reimbursement for expenses directly related to
sewer and drainage related to the Indian Trail paving project; and
WHEREAS authorized funding for FY 2003 for the City of Orchard Lake Village is $20,101.47 from the
Environmental Infrastructure Fund as repayment to the City of Orchard Lake for expenses incurred in
connection with the paving project.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
project submitted by the City of Orchard Lake Village as eligible for reimbursement from the
Environmental Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes a FY 2003 appropriation in the amount of
$20,101.47 from the Environmental Infrastructure Fund (Account #90-263250-41000-3985) to repay the
Commissioners Minutes Continued. December 12, 2002
550
City of Orchard Lake Village for expenses incurred in connection with the sewer and drainage related to
the Indian Trail paving project, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
SHELLEY TAUB
Copy of letter from Janet Overholt Green, Clerk of City of Orchard Lake Village on file in County Clerk’s
office.
FISCAL NOTE (MISC. #02293)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF ORCHARD LAKE VILLAGE – FISCAL YEAR 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee, has reviewed the above referenced
resolution and finds:
1. Annual funding of $20,101.47 is available in the Environmental Infrastructure Fund for FY
2003 to reimburse the City of Orchard Lake Village for this project; no additional appropriation
is required.
2. The Committee recommends adoption of the resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 599.)
*MISCELLANEOUS RESOLUTION #02294
BY: William E. Brian, District #10
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF SOUTH LYON – FISCAL YEARS 1999, 2000, 2001, 2002 AND 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure
Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share
of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs);
and
WHEREAS pursuant to the Disbursement Policy, the City of South Lyon has submitted a resolution of
authorization to the County for reimbursement of expenses incurred in connection with an eligible
environment remediation of improvement project; and
WHEREAS the City of South Lyon is requesting reimbursement for expenses directly related to the South
Lyon #1 Drain project; and
WHEREAS the FY 1999, FY 2000, FY 2001, FY 2002 and FY 2003 authorized amount of funding for the
City of South Lyon is $28,515.42 annually from the Environmental Infrastructure Fund as repayment to
the City of South Lyon for expenses incurred in connection with environmental remediation or
improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
project submitted by the City of South Lyon as eligible for reimbursement from the Environmental
Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes the FY 1999, FY 2000, FY 2001, FY 2002 and
FY 2003 appropriations in the amount of $28,515.42 annually from the Environmental Infrastructure Fund
(Account #90-263257-41000-3985) to repay the City of South Lyon for expenses incurred in connection
with the South Lyon #1 Drain project, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
WILLIAM E. BRIAN
Copy of letter from Rodney L. Cook, City Manager of South Lyon, and motion on CM 10-4-02 –
Appropriation for Design Engineering on file in County Clerk’s office.
Commissioners Minutes Continued. December 12, 2002
551
FISCAL NOTE (MISC. #02294)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF SOUTH LYON - FISCAL YEARS 1999, 2000, 2001, 2002 AND 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee, has reviewed the above referenced
resolution and finds:
1. Annual funding of $28,515.42 is available annually in the Environmental Infrastructure Fund
for FY 1999, FY 2000, FY 2001, FY 2002 and FY 2003 to reimburse the City of South Lyon
for this project; no additional appropriation is required.
2. The Committee recommends adoption of the resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 599.)
*MISCELLANEOUS RESOLUTION #02295
BY: Hugh D. Crawford, District #17
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF WALLED LAKE – FISCAL YEARS 2000, 2001, 2002 AND 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure
Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share
of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs);
and
WHEREAS pursuant to the Disbursement Policy, the City of Walled Lake has submitted a resolution of
authorization to the County for reimbursement of expenses incurred in connection with an eligible
environment remediation of improvement project; and
WHEREAS the City of Walled Lake is requesting reimbursement for expenses directly related to the
Wellsboro Drive water system improvement project; and
WHEREAS the FY 2000, FY 2001, FY 2002 and FY 2003 authorized amount of funding for the City of
Walled Lake is $24,028.43 annually from the Environmental Infrastructure Fund as repayment to the City
of Walled Lake for expenses incurred in connection with environmental remediation or improvement
projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
project submitted by the City of Walled Lake as eligible for reimbursement from the Environmental
Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes the FY 2000, FY 2001, FY 2002 and FY 2003
appropriations in the amount of $24,028.43 annually from the Environmental Infrastructure Fund (Account
#90-263260-41000-3985) to repay the City of Walled Lake for expenses incurred in connection with the
Wellsboro Drive water system improvement project, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
HUGH D. CRAWFORD
Copy of letter from Carol L. Woodruff, Public Works Services Coordinator of City of Walled Lake, Minutes
from March 19, 2002 Regular Council Meeting, and Memo from Loyd Cureton, Director of Public Works of
City of Walled Lake.
Commissioners Minutes Continued. December 12, 2002
552
FISCAL NOTE (MISC. #02295)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF WALLED LAKE - FISCAL YEARS 2000, 2001, 2002 AND 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee, has reviewed the above referenced
resolution and finds:
1. Annual funding of $24,028.43 is available annually in the Environmental Infrastructure Fund
for FY 2000, FY 2001, FY 2002 and FY 2003 to reimburse the City of Walled Lake for this
project; no additional appropriation is required.
2. The Committee recommends adoption of the resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 599.)
*MISCELLANEOUS RESOLUTION #02296
BY: Commissioner Hugh Crawford, District #17
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF NORTHVILLE – FISCAL YEARS 2000, 2001, 2002 AND 2003 ALLOCATIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure
Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share
of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs);
and
WHEREAS pursuant to the Disbursement Policy, the City of Northville has submitted a resolution of
authorization to the County for reimbursement of expenses incurred in connection with an eligible
environment remediation of improvement project; and
WHEREAS the City of Northville is requesting reimbursement for expenses directly related to eliminating
illicit discharge as specified under the State of Michigan General Storm Water Permit; and
WHEREAS authorized funding for FY 2000 – FY 2003 for the City of Northville is $15,598.13 annually
from the Environmental Infrastructure Fund as repayment to the City of Northville for expenses incurred in
connection with the elimination of illicit discharge.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
project submitted by the City of Northville as eligible for reimbursement from the Environmental
Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes the FY 2000, FY 2001, FY 2002 and FY 2003
appropriation in the amount of $15,598.13 annually from the Environmental Infrastructure Fund (Account
#90-263247-41000-3985) to repay the City of Northville for expenses incurred in connection with the
elimination of illicit discharge, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
HUGH CRAWFORD
Copy of letter from Gary Word, City Manager of City of Northville, Council Communication –
Environmental Infrastructure Fund Program – Oakland County, Attachment A, and Resolution authorizing
an Environmental Infrastructure fund Expense Reimbursement Request on file in County Clerk’s office.
FISCAL NOTE (MISC. #02296)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF NORTHVILLE – FISCAL YEARS 2000, 2001, 2002 AND 2003 ALLOCATIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee, has reviewed the above referenced
resolution and finds:
Commissioners Minutes Continued. December 12, 2002
553
1. Annual funding of $15,598.13 is available in the Environmental Infrastructure Fund for FY
2000, FY 2001, FY 2002 and FY 2003 to reimburse the City of Northville for this project; no
additional appropriation is required.
2. The Committee recommends adoption of the resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 599.)
*MISCELLANEOUS RESOLUTION #02297
BY: Hugh D. Crawford, District #17
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF NOVI – FISCAL YEAR 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure
Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share
of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs);
and
WHEREAS pursuant to the Disbursement Policy, the City of Novi has submitted a resolution of
authorization to the County for reimbursement of expenses incurred in connection with an eligible
environment remediation of improvement project; and
WHEREAS the City of Novi is requesting reimbursement for expenses directly related to protection of
shallow ground water wells at the former orchard site; and
WHEREAS authorized funding for FY 2003 for the City of Novi is $192,638.01 from the environmental
Infrastructure Fund as repayment to the City of Novi for expenses incurred in connection with the well
protection project.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
project submitted by the City of Novi as eligible for reimbursement from the Environmental Infrastructure
Fund.
BE IT FURTHER RESOLVED that the Board authorizes a FY 2003 appropriation in the amount of
$192,638.01 from the Environmental Infrastructure Fund (Account #90-263248-41000-3985) to repay the
City of Novi for expenses incurred in connection with the well protection project, once proper invoices are
presented.
Chairperson, I move the adoption of the foregoing resolution.
HUGH CRAWFORD
Copy of letter from Richard Clark, Mayor of City of Novi, Invoice #00-0097 – City of Novi Treasurer’s
Office, letters from Keith W. Uutinen, Vice President of JCK & Associates, Inc., Check #24639 to
Waterland Trucking Service, Inc., and Regular Pay Estimate No. 32 on file in County Clerk’s office.
FISCAL NOTE (MISC. #02297)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF NOVI – FISCAL YEAR 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee, has reviewed the above referenced
resolution and finds:
1. Annual funding of $192,638.01 is available in the Environmental Infrastructure Fund for FY
2003 to reimburse the City of Novi for this project; no additional appropriation is required.
2. The Committee recommends adoption of the resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 599.)
Commissioners Minutes Continued. December 12, 2002
554
*MISCELLANEOUS RESOLUTION #02298
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: TREASURER'S OFFICE - AUTHORIZATION TO BORROW AGAINST DELINQUENT 2002
TAXES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS ad valorem real property taxes are imposed by the County and the local taxing units within
the County on July 1 and/or December 1 of each year; and
WHEREAS a certain portion of these taxes remain unpaid and uncollected on March 1 of the year
following assessment, at which time they are returned delinquent to the County's treasurer (the
"Treasurer"); and
WHEREAS the Treasurer is bound to collect all delinquent taxes, interest and property tax administration
fees that would otherwise be payable to the local taxing units within the County; and
WHEREAS the statutes of the State of Michigan authorize the County to establish a fund, in whole or in
part from borrowed proceeds, to pay local taxing units within the County their respective shares of
delinquent ad valorem real property taxes in anticipation of the collection of those taxes by the Treasurer;
and
WHEREAS the County Board of Commissioners (the "Board") has adopted a resolution authorizing the
County's Delinquent Tax Revolving Fund (the "Revolving Fund Program"), pursuant to Section 87b of Act
No. 206, Michigan Public Acts of 1893, as amended ("Act 206"); and
WHEREAS such fund has been established to provide a source of monies from which the Treasurer may
pay any or all delinquent ad valorem real property taxes that are due the County, and any city, township,
school district, intermediate school district, community college district, special assessment district,
drainage district, or other political unit within the geographical boundaries of the County participating in
the County's Revolving Fund Program pursuant to Act 206 ("local units"); and
WHEREAS the Treasurer is authorized under Act 206, and has been directed by the Board, to make such
payments with respect to delinquent ad valorem real property taxes (including the property tax
administration fees assessed under subsection (6) of Section 44 of Act 206) owed in 2002 to the County
and the local units (collectively, the "taxing units") that will have remained unpaid on March 1, 2003 and
the Treasurer is authorized to pledge these amounts in addition to any amounts not already pledged for
repayment of prior series of notes (or after such prior series of notes are retired as a secondary pledge)
all as the Treasurer shall specify in an order when the notes authorized hereunder are issued (the
"Delinquent Taxes"); and
WHEREAS the Board has determined that in order to raise sufficient monies to adequately fund the
Revolving Fund, the County must issue its General Obligation Limited Tax Notes, Series 2003 in one or
more series, in accordance with Sections 87c, 87d, 87e, 87f, 87g and 89 of Act 206 and on the terms and
conditions set forth below.
Now therefore be it resolved by the Oakland County Board of Commissioners as follows:
I.
GENERAL PROVISIONS
101. Establishment of 2003 Revolving Fund. In order to implement the continuation of the
Revolving Fund Program and in accordance with Act 206, the County hereby establishes a 2003
Delinquent Tax Revolving Fund (the "Revolving Fund") as a separate and segregated fund within
the existing Delinquent Tax Revolving Fund of the County previously established by the Board
pursuant to Section 87b of Act 206.
102. Issuance of Notes. The County shall issue its General Obligation Limited Tax Notes,
Series 2003 in one or more series (the "Notes"), in accordance with this Resolution and Sections
87c, 87d, 87e, 87f, 87g and 89 of Act 206, payable in whole or in part from the Delinquent Taxes
and/or from the other sources specified below.
103. Aggregate Amount of Notes.
(a) The Notes shall be issued in an aggregate amount to be determined by the Treasurer in
accordance with this Section.
(b) The aggregate amount of the Notes shall not be less than the amount by which the actual
or estimated Delinquent Taxes exceeds (i) the County's participating share of Delinquent Taxes,
Commissioners Minutes Continued. December 12, 2002
555
and (ii) any sums otherwise available to fund the Tax Payment Account established under
Section 702 (including any monies held in respect of Section 704(c)).
(c) The aggregate amount of the Notes shall not be greater than the sum of (i) the actual
amount of the Delinquent Taxes pledged to the payment of debt service on the Notes, plus (ii) the
amount determined by the Treasurer to be allocated to a reserve fund. Original proceeds of the
Notes devoted to a reserve fund shall not exceed the lesser of (A) the amount reasonably
required for those of the Notes secured by the reserve fund, (B) 10% of the proceeds of such
Notes, (C) the maximum amount of annual debt service on such Notes, or (D) 125% of average
annual debt service on such Notes.
(d) The aggregate amount of the Notes shall be designated by the Treasurer by written order
after (i) the amount of the Delinquent Taxes, or the amount of Delinquent Taxes to be funded by
the issuance of the Notes, has been estimated or determined, and (ii) the amount of the
reasonably required reserve fund has been calculated. Delinquent Taxes shall be estimated
based on delinquencies experienced during the past three fiscal years and on demographic and
economic data relevant to the current tax year, and shall be determined based on certification
from each of the taxing units. The amount of the reasonably required reserve fund shall be
calculated pursuant to such analyses and certificates as the Treasurer may request.
104. Proceeds. If the Notes are issued and sold before the Treasurer has received
certification from the taxing units of the amount of the Delinquent Taxes and if such certification is
not reasonably anticipated to occur to allow distribution of the proceeds of the Notes within 20
days after the date of issue, the proceeds of the Notes shall be deposited in the County's 2003
Delinquent Tax Project Account and thereafter used to fund the whole or a part of the County's
2003 Tax Payment Account, 2003 Note Reserve Account and/or 2003 Note Payment Account,
subject to and in accordance with Article VII. If the Notes are issued and sold on or after such
time, the proceeds of the Notes shall be deposited directly into the County's 2003 Tax Payment
Account, 2003 Note Reserve Account and/or 2003 Note Payment Account, as provided in Article
VII.
105. Treasurer's Order Authorizing Notes and Establishing Delinquent Taxes. At or prior to
the time any Notes are issued pursuant to this resolution, the Treasurer, as authorized by Act
206, may issue a written order specifying the amount and character of the Delinquent Taxes, the
Article or Articles under which the Notes are being issued and any other matters subject to the
Treasurers control under either this resolution or Act 206.
II.
FIXED MATURITY NOTES
201. Authority. At the option of the Treasurer, exercisable by written order, Notes may be
issued in accordance with this Article II. All reference to "Notes" in Article II refers only to Notes
issued pursuant to Article II, unless otherwise specified.
202. Date. The Notes shall be dated as of the date of issue or as of such earlier date
specified by written order of the Treasurer.
203. Maturity and Amounts. Notes issued pursuant to this Article II shall be structured in
accordance with subsections (a) or (b) below as determined by the Treasurer pursuant to written
order.
(a) The first maturity of the Notes or of a series of the Notes shall be determined by the
Treasurer pursuant to written order, but shall not be later than two years after the date of issue.
Later maturities of the Notes shall be on the first anniversary of the preceding maturity or on such
earlier date as the Treasurer may specify by written order. The Notes shall be structured with the
number of maturities determined by the Treasurer to be necessary or appropriate, and the last
maturity shall be scheduled for no later than the fourth anniversary of the date of issue. The
amount of each maturity shall be set by the Treasurer when the amount of Delinquent Taxes is
determined by the Treasurer or when a reliable estimate of the Delinquent Taxes is available to
the Treasurer. In determining the exact amount of each maturity the Treasurer shall consider the
schedule of delinquent tax collections prepared for the tax years ending December 31, 2002, and
the corollary schedule setting forth the anticipated rate of collection of those Delinquent Taxes
which are pledged to the repayment of the Notes. The amount of each maturity and the
Commissioners Minutes Continued. December 12, 2002
556
scheduled maturity dates of the Notes shall be established to take into account the dates on
which the Treasurer reasonably anticipates the collection of such Delinquent Taxes and shall
allow for no more than a 10% variance between the debt service payable on each maturity date.
The Notes, and the anticipated amount of pledged monies available on such maturity date to
make payment of such debt service.
(b) Alternatively, the Notes or a series of the Notes may be structured with a single stated
maturity falling not later than the fourth anniversary of the date of issue. Notes issued under this
subsection (b) shall be subject to redemption on such terms consistent with Section 209 as shall
be ordered by the Treasurer, but in no event shall such Notes be subject to redemption less
frequently than annually.
204. Interest Rate and Date of Record.
(a) Except as otherwise provided in this paragraph, Notes issued pursuant to subsection (a)
of Section 203 shall bear interest payable semi-annually, with the first interest payment to be
payable (i) on the first date, after issuance, corresponding to the day and month on which the
maturity of such Notes falls, or (ii) if the Treasurer so orders, six months before such date. In the
event (i) any maturity of the Notes arises either less than six months before the succeeding
maturity date or less than six months after the preceding maturity date and (ii) the Treasurer so
orders in writing, interest on the Notes shall be payable on such succeeding or preceding maturity
date. Subject to the following sentence, Notes issued pursuant to subsection (b) of Section 203
shall, pursuant to written order of the Treasurer, bear interest monthly, quarterly, or semiannually,
as provided by written order of the Treasurer. If Notes issued under this Article II are sold with a
variable rate feature as provided in Article IV, such Notes may, pursuant to written order of the
Treasurer, bear interest weekly, monthly, quarterly or on any put date, or any combination of the
foregoing, as provided by written order of the Treasurer.
(b) Interest shall not exceed the maximum rate permitted by law.
(c) Interest shall be mailed by first class mail to the registered owner of each Note as of the
applicable date of record, provided, however, that the Treasurer may agree with the Registrar (as
defined below) on a different method of payment.
(d) Subject to Section 403 in the case of variable rate Notes, the date of record shall be not
fewer than 14 nor more than 31 days before the date of payment, as designated by the Treasurer
prior to the sale of the Notes.
205. Note Form. The form of Note shall be consistent with the prescriptions of this Resolution
and shall reflect all material terms of the Notes. Unless the Treasurer shall by written order
specify the contrary, the Notes shall be issued in fully registered form both as to principal and
interest, registrable upon the books of a note registrar (the "Registrar") to be named by the
Treasurer. If the Notes are issued in bearer form the Treasurer shall appoint a paying agent (the
"Paying Agent"). (The Registrar or Paying Agent so named may be any bank or trust company or
other entity, including the County, offering the necessary services pertaining to the registration
and transfer of negotiable securities.)
206. Denominations and Numbers. The Notes shall be issued in one or more denomination or
denominations of $1,000 each or any integral multiple of $1,000 in excess of $1,000, as
determined by the Treasurer. Notwithstanding the foregoing, however, in the event the Notes are
deposited under a book entry depository trust arrangement pursuant to Section 208, the Notes
shall, if required by the depository trustee, be issued in denominations of $5,000 each or any
integral multiple of $5,000. The Notes shall be numbered from one upwards, regardless of
maturity, in such order as the Registrar shall determine.
207. Transfer or Exchange of Notes.
(a) Notes issued in registered form shall be transferable on a note register maintained with
respect to the Notes upon surrender of the transferred Note, together with an assignment
executed by the registered owner or his or her duly authorized attorney-in-fact in form satisfactory
to the Registrar. Upon receipt of a properly assigned Note, the Registrar shall authenticate and
deliver a new Note or Notes in equal aggregate principal amount and like interest rate and
maturity to the designated transferee or transferees.
Commissioners Minutes Continued. December 12, 2002
557
(b) Notes may likewise be exchanged for one or more other Notes with the same interest
rate and maturity in authorized denominations aggregating the same principal amount as the
Note or Notes being exchanged, upon surrender of the Note or Notes and the submission of
written instructions to the Registrar or, in the case of bearer Notes, to the Paying Agent. Upon
receipt of a Note with proper written instructions the Registrar or Paying Agent shall authenticate
and deliver a new Note or Notes to the owner thereof or to owner's attorney-in-fact.
(c) Any service charge made by the Registrar or Paying Agent for any such registration,
transfer or exchange shall be paid for by the County as an expense of borrowing, unless
otherwise agreed by the Treasurer and the Registrar or Paying Agent. The Registrar or Paying
Agent may, however, require payment by a noteholder of a sum sufficient to cover any tax or
other governmental charge payable in connection with any such registration, transfer or
exchange.
208. Book Entry Depository Trust. At the option of the Treasurer, and notwithstanding any
contrary provision of Section 212, the Notes may be deposited, in whole or in part, with a
depository trustee designated by the Treasurer who shall transfer ownership of interests in the
Notes by book entry and who shall issue depository trust receipts or acknowledgments to owners
of interests in the Notes. Such book entry depository trust arrangement, and the form of
depository trust receipts or acknowledgments, shall be as determined by the Treasurer after
consultation with the depository trustee. The Treasurer is authorized to enter into any depository
trust agreement on behalf of the County upon such terms and conditions as the Treasurer shall
deem appropriate and not otherwise prohibited by the terms of this Resolution. The depository
trustee may be the same as the Registrar otherwise named by the Treasurer, and the Notes may
be transferred in part by depository trust and in part by transfer of physical certificates as the
Treasurer may determine.
209. Redemption.
(a) Subject to the authority granted the Treasurer pursuant to subsection (c) of this Section
(in the case of fixed rate Notes) and to the authority granted the Treasurer pursuant to Section
404 (in the case of variable rate Notes), the Notes or any maturity or maturities of the Notes shall
be subject to redemption prior to maturity on the terms set forth in subsection (b) below.
(b) Notes scheduled to mature after the first date on which any Notes of the series are
scheduled to mature shall be subject to redemption, in inverse order of maturity, on each interest
payment date arising after the date of issue.
(c) If the Treasurer shall determine such action necessary to enhance the marketability of
the Notes or to reduce the interest rate to be offered by perspective purchasers on any maturity of
the Notes, the Treasurer may, by written order prior to the issuance of such Notes, (i) designate
some or all of the Notes as non-callable, regardless of their maturity date, and/or (ii) delay the first
date on which the redemption of callable Notes would otherwise be authorized under subsection
(b) above.
(d) Notes of any maturity subject to redemption may be redeemed before their scheduled
maturity date, in whole or in part, on any permitted redemption date or dates, subject to the
written order of the Treasurer. Notes called for redemption shall be redeemed at par, plus
accrued interest to the redemption date, plus, if the Treasurer so orders, a premium of not more
than 1%. Redemption may be made by lot or pro rata, as shall be determined by the Treasurer.
(e) With respect to partial redemptions, any portion of a Note outstanding in a denomination
larger than the minimum authorized denomination may be redeemed, provided such portion as
well as the amount not being redeemed constitute authorized denominations. In the event less
than the entire principal amount of a Note is called for redemption, the Registrar or Paying Agent
shall, upon surrender of the Note by the owner thereof, authenticate and deliver to the owner a
new Note in the principal amount of the principal portion not redeemed.
(f) Notice of redemption shall be by first class mail 30 days prior to the date fixed for
redemption, or such shorter time prior to the date fixed for redemption as may be consented to by
the holders of all outstanding Notes to be called for redemption. Such notice shall fix the date of
record with respect to the redemption if different than otherwise provided in this Resolution. Any
defect in any notice shall not affect the validity of the redemption proceedings. Notes so called
Commissioners Minutes Continued. December 12, 2002
558
for redemption shall not bear interest after the date fixed for redemption, provided funds are on
hand with a paying agent to redeem the same.
210. Discount. At the option of the Treasurer, the Notes may be offered for sale at a discount
not to exceed 2%.
211. Public or Private Sale. The Treasurer may, at the Treasurer's option, conduct a public
sale of the Notes after which sale the Treasurer shall either award the Notes to the lowest bidder
or reject all bids. The conditions of sale shall be as specified in a published Notice of Sale
prepared by the Treasurer announcing the principal terms of the Notes and the offering.
Alternatively, the Treasurer may, at the Treasurer's option, negotiate a private sale of the Notes
as provided in Act 206. If required by law, or if otherwise determined by the Treasurer to be in
the best interest of the County, (a) the Notes shall be rated by a national rating agency selected
by the Treasurer, (b) a good faith deposit shall be required of the winning bidder, and/or (c)
CUSIP numbers shall be assigned to the Notes. If a public sale is conducted or if otherwise
required by law or the purchaser of the Notes, the Treasurer shall prepare or cause to be
prepared and disseminated an offering memorandum or official statement containing all material
terms of the offer and sale of the Notes. Pursuant to any sale of the Notes, the County shall
make such filings, shall solicit such information and shall obtain such governmental approvals as
shall be required pursuant to any state or federal law respecting back-up income tax withholding,
securities regulation, original issue discount or other regulated matter.
212. Execution and Delivery. The Treasurer is authorized and directed to execute the Notes
on behalf of the County by manual or facsimile signature, provided that if the facsimile signature
is used the Notes shall be authenticated by the Registrar or any tender agent as may be
appointed pursuant to Section 801(c). The Notes shall be sealed with the County seal or
imprinted with a facsimile of such seal. The Treasurer is authorized and directed to then deliver
the Notes to the purchaser thereof upon receipt of the purchase price. The Notes shall be
delivered at the expense of the County in such city or cities as may be designated by the
Treasurer.
213. Renewal, Refunding or Advance Refunding Notes. If at any time it appears to be in the
best interests of the County, the Treasurer, by written order, may authorize the issuance of
renewal, refunding or advance refunding Notes. The terms of such Notes, and the procedures
incidental to their issuance, shall be set subject to Section 309 and, in appropriate cases, Article
X.
III.
SHORT TERM RENEWABLE NOTES
301. Authority. At the option of the Treasurer, exercisable by written order, Notes may be
issued in accordance with this Article III. All references to "Notes" in Article III refer only to Notes
issued pursuant to Article III, unless otherwise specified.
302. Date and Maturity. The Notes shall be dated as of their date of issuance or any prior
date selected by the Treasurer, and each issuance thereof shall mature on such date or dates not
exceeding one year from the date of their issuance as may be specified by written order of the
Treasurer.
303. Interest and Date of Record. The Notes shall bear interest payable at maturity at such
rate or rates as may be determined by the Treasurer not exceeding the maximum rate of interest
permitted by law on the date the Notes are issued. The date of record shall be not fewer than two
nor more than 31 days before the date of payment, as designated by the Treasurer prior to the
sale of the Notes.
304. Note Form. The form of Note shall be consistent with the prescriptions of this Resolution
and shall reflect all material terms of the Notes. The Notes shall, in the discretion of the
Treasurer and consistent with Section 205, either be payable to bearer or be issued in registered
form. If issued in registered form, the Notes may be constituted as book-entry securities
consistent with Section 208, notwithstanding any contrary provision of Section 308.
305. Denomination and Numbers. The Notes shall be issued in one or more denomination or
denominations, as determined by the Treasurer. The Notes shall be numbered from one
upwards in such order as the Treasurer determines.
Commissioners Minutes Continued. December 12, 2002
559
306. Redemption. The Notes shall not be subject to redemption prior to maturity.
307. Sale of Notes. The authority and obligations of the Treasurer set forth in Sections 210
and 211 respecting Fixed Maturity Notes shall apply also to Notes issued under Article III.
308. Execution and Delivery. The authority and obligations of the Treasurer set forth in
Section 212 respecting Fixed Maturity Notes shall also apply to Notes issued under Article III.
309. Renewal or Refunding Notes.
(a) The Treasurer may by written order authorize the issuance of renewal or refunding Notes
(collectively the "Renewal Notes"). Renewal Notes shall be sold on the maturity date of, and the
proceeds of the Renewal Notes shall be applied to the payment of debt service on, Notes to be
renewed. The maturities and repayment terms of the Renewal Notes shall be set by written order
of the Treasurer.
(b) In the order authorizing Renewal Notes, the Treasurer shall specify whether the Notes
shall be issued in accordance with this Article III, in which event the provisions of Article III shall
govern the issuance of the Notes, or whether the Notes shall be issued in accordance with Article
II, in which event the provisions of Article II shall govern the issuance of the Notes. The order
shall also provide for and shall also govern with respect to:
(i) the aggregate amount of the Renewal Notes;
(ii) the date of the Renewal Notes;
(iii) the denominations of the Renewal Notes;
(iv) the interest payment dates of the Renewal Notes;
(v) the maturity or maturities of the Renewal Notes;
(vi) the terms of sale of the Renewal Notes;
(vii) whether any Renewal Notes issued in accordance with Article II shall be subject
to redemption and, if so, the terms thereof; and
(viii) any other terms of the Renewal Notes consistent with, but not specified in, Article
II or Article III.
(c) Regardless of whether Renewal Notes need be approved by prior order of the
Department of Treasury, the Treasurer, pursuant to Section 89(5)(d) of Act 206, shall promptly
report to the Department of Treasury the issuance of any Renewal Notes.
IV.
VARIABLE INTEREST RATE
401. Variable Rate Option. At the option of the Treasurer, exercisable by written order, the
Notes, whether issued pursuant to Article II or Article III, may be issued with a variable interest
rate, provided that the rate shall not exceed the maximum rate of interest permitted by law.
402. Determination of Rate. The order of the Treasurer shall provide how often the variable
interest rate shall be subject to recalculation, the formula or procedure for determining the
variable interest rate, whether and on what terms the rate shall be determined by a remarketing
agent in the case of demand obligations consistent with Section 801(d), and whether and on what
terms a fixed rate of interest may be converted to or from a variable rate of interest. Such formula
or procedure shall be as determined by the Treasurer, but shall track or float within a specified
percentage band around the rates generated by any one or more of the following indices:
(i) Publicly reported prices or yields of obligations of the United States of America;
(ii) An index of municipal obligations periodically reported by a nationally recognized
source;
(iii) The prime lending rate from time to time set by any bank or trust company in the
United States with unimpaired capital and surplus exceeding $40,000,000;
(iv) Any other rate or index that may be designated by order of the Treasurer
provided such rate or index is set or reported by a source which is independent of and
not controlled by the Treasurer or the County.
The procedure for determining the variable rate may involve one or more of the above indices as
alternatives or may involve the setting of the rate by a municipal bond specialist provided such
rate shall be within a stated percentage range of one or more of the indices set forth above.
403. Date of Record. The Date of Record shall be not fewer than one nor more than 31 days
before the date of payment, as designated by written order of the Treasurer.
Commissioners Minutes Continued. December 12, 2002
560
404. Redemption. Notwithstanding any contrary provision of subsections (b) and (c) of
Section 209, but subject to the last sentence of this Section 404, Notes bearing interest at a
variable rate may be subject to redemption by the County and/or put by the holder at any time or
times and in any order, as may be determined pursuant to written order of the Treasurer. Notes
shall not be subject to redemption more frequently than monthly.
405. Remarketing, Repurchase and Resale.
(a) In the event Notes issued under this Article IV are constituted as demand obligations, the
interest rate on the Notes shall be governed by, and shall be subject to, remarketing by a
remarketing agent appointed in accordance with Section 801(c), under the terms of a put
agreement employed in accordance with Section 801(d).
(b) The County shall be authorized, consistent with Act 206 and pursuant to order of the
Treasurer, to participate in the repurchase and resale of Notes in order to reduce the cost of, or
increase the revenue, attendant to the establishment of the Revolving Fund and the issuance and
discharge of the Notes. Any purchase of Notes pursuant to this subsection (b) shall be made with
unpledged monies drawn from revolving funds established by the County in connection with
retired general obligation limited tax notes.
V.
MULTIPLE SERIES
501. Issuance of Multiple Series. At the option of the Treasurer, exercisable by written order,
the Notes issued under Article II, Article III or Article X may be issued in two or more individually
designated series. Each series shall bear its own rate of interest, which may be fixed or variable
in accordance with Article IV. Various series need not be issued at the same time and may be
issued from time to time in the discretion of the Treasurer exercisable by written order. In
determining the dates of issuance of the respective series, the Treasurer shall consider, among
other pertinent factors, the impact the dates selected may have on the marketability, rating and/or
qualification for credit support or liquidity support for, or insurance of, the Notes. The Notes of
each such series shall be issued according to this Resolution in all respects (and the term "Notes"
shall be deemed to include each series of Notes throughout this Resolution), provided that:
(a) The aggregate principal amount of the Notes of all series shall not exceed the maximum
aggregate amount permitted under Section 103;
(b) Each series shall be issued pursuant to Article II or Article III, and different series may be
issued pursuant to different Articles;
(c) Each series shall be issued pursuant to Section 502 or Section 503, and different series
may be issued pursuant to different Sections;
(d) A series may be issued under Article II for one, two, or three of the annual maturities set
forth in Article II with the balance of the annual maturities being issued under Article II or under
Article III in one or more other series, provided that the minimum annual maturities set forth in
Section 203 shall be reduced and applied pro rata to all Notes so issued; and
(e) The Notes of all series issued pursuant to Article II above shall not, in aggregate, mature
in amounts or on dates exceeding the maximum authorized maturities set forth in Section 203.
502. Series Secured Pari Passu. If the Notes are issued in multiple series pursuant to this
Article V, each series of Notes may, by written order of the Treasurer, be secured pari passu with
the other by the security described in and the amounts pledged by Article VII below. Moreover,
such security may, pursuant to further order of the Treasurer, be segregated in accordance with
the following provisions.
(a) The Treasurer may by written order establish separate sub-accounts in the County's
2003 Note Reserve Account for each series of Notes, into which shall be deposited the amount
borrowed for the Note Reserve Account for each such series.
(b) The Treasurer may by written order establish separate sub-accounts in the County's
2003 Note Payment Account for each series of Notes, and all amounts deposited in the Note
Payment Account shall be allocated to the sub-accounts.
(c)(i) In the event separate sub-accounts are established pursuant to subsection (b) above,
and subject to Paragraph (ii) below, the percentage of deposits to the County's 2003 Note
Payment Account allocated to each sub-account may be set equal to the percentage that Notes
Commissioners Minutes Continued. December 12, 2002
561
issued in the corresponding series bears to all Notes issued under this Resolution or to any other
percentage designated by the Treasurer pursuant to written order; provided that if the various
series are issued at different times or if the various series are structured with different maturity
dates, (I) sums deposited in the Note Payment Account prior to the issuance of one or more
series may upon the issuance of each such series be reallocated among the various sub-
accounts established under Subsection (b) above to achieve a balance among the sub-accounts
proportionate to the designated percentage allocation, and/or (II) deposits to the Note Payment
Account may be allocated among the sub-accounts according to the total amount of debt service
that will actually be paid from the respective sub-accounts.
(ii) Alternatively, the Treasurer may, by written order, rank the sub-accounts
established under Subsection (b) above in order of priority, and specify that each such
sub-account shall receive deposits only after all sub-accounts having a higher priority
have received deposits sufficient to discharge all (or any specified percentage of) Notes
whose series corresponds to any of the sub-accounts having priority.
(d) In the absence of a written order of the Treasurer to the contrary, the amounts in each
sub-account established pursuant to this Section 502 shall secure only the Notes issued in the
series for which such sub-account was established, until such Notes and interest on such Notes
are paid in full, after which the amounts in such sub-account may, pursuant to written order of the
Treasurer, be added pro rata to the amounts in the other sub-accounts and thereafter used as
part of such other sub-accounts to secure all Notes and interest on such Notes for which such
other sub-accounts were created, until paid in full. Alternatively, amounts held in two or more
sub-accounts within either the Note Reserve Account or the Note Payment Account may be
commingled, and if commingled shall be held pari passu for the benefit of the holders of each
series of Notes pertaining to the relevant sub-accounts.
503. Series Independently Secured. If the Notes are issued in multiple series pursuant to this
Article V, each series of Notes may, by written order of the Treasurer, be independently secured
in accordance with this Section 503.
(a) Each series of Notes shall pertain to one or more taxing units, as designated by the
Treasurer pursuant to written order, and no two series of Notes shall pertain to the same taxing
unit. A school district, intermediate school district, or community college district extending beyond
the boundaries of a city in which it is located may, pursuant to written order of the Treasurer, be
subdivided along the boundaries of one or more cities and each such subdivision shall be
deemed a taxing unit for purposes of this Section 503.
(b) Separate sub-accounts shall be established in the County's 2003 Tax Payment Account.
Each sub-account shall receive the proceeds of one and only one series of Notes, and amounts
shall be disbursed from the sub-account to only those taxing units designated as being in that
series.
(c) In the event Notes are issued for deposit into the Project Account established under
Section 701, separate sub-accounts shall be established in the Project Account. Each sub-
account shall receive the proceeds of one and only one series of Notes, and amounts shall be
disbursed from the sub-account only to accounts, sub-accounts and/or taxing units designated as
being in the series corresponding to the sub-account from which disbursement is being made.
(d) A separate sub-account shall be established in the County's 2003 Note Reserve Account
for each series of Notes, into which shall be deposited the amount determined by the Treasurer
under Section 103 or Section 703 with respect to the series. Each sub-account shall secure one
and only one series.
(e) A separate sub-account shall be established in the County's 2003 Note Payment Account
for each series of Notes. Each sub-account shall be allocated only those amounts described in
Section 704 which pertain to the taxing units included in the series corresponding to the sub-
account. Chargebacks received from a taxing unit pursuant to Section 906 shall be deposited in
the sub-account corresponding to the series in which the taxing unit is included. Amounts held in
each sub-account shall secure the debt represented by only those Notes included in the series
corresponding to the sub-account, and disbursements from each sub-account may be applied
toward the payment of only those Notes included in the series corresponding to the sub-account.
Commissioners Minutes Continued. December 12, 2002
562
(f) The amounts in each sub-account established pursuant to this Section 503 shall secure
only the Notes issued in the series for which such sub-account was established until such Notes
and interest on such Notes are paid in full, after which any amounts remaining in such sub-
account shall accrue to the County and shall no longer be pledged toward payment of the Notes.
VI.
TAXABILITY OF INTEREST
601. Federal Tax. The County acknowledges that the current state of Federal law mandates
that the Notes be structured as taxable obligations. Consequently, the Notes shall, subject to
Article X, be issued as obligations the interest on which is not excluded from gross income for
purposes of Federal income tax.
602. State of Michigan Tax. Consistent with the treatment accorded all obligations issued
pursuant to Act 206, interest on the Notes shall be exempt from the imposition of the State of
Michigan income tax and the State of Michigan single business tax, and the Notes shall not be
subject to the State of Michigan intangibles tax.
603. Change in Federal Tax Status. In the event there is a change in the Federal tax law or
regulations, a ruling by the U.S. Department of Treasury or Internal Revenue Service establishes
that the Notes may be issued as exempt from Federal income taxes or a change in Michigan law
causes the Notes in the opinion of counsel to be exempt from federal income taxes, the Notes
may be so issued.
VII.
FUNDS AND SECURITY
701. Delinquent Tax Project Account. If the Notes are issued and sold before the Treasurer
has received certification from the taxing units of the amount of the Delinquent Taxes and if such
certification is not reasonably anticipated in time to allow distribution of the proceeds of the Notes
within 20 days after the date of issue, a 2003 Delinquent Tax Project Account (the "Project
Account") shall be established by the Treasurer as a separate and distinct fund of the County
within its general fund. The Project Account shall receive all proceeds from the sale of the Notes,
including any premium or accrued interest received at the time of sale. The Project Account shall
be held in trust by an escrow agent until the monies therein are disbursed in accordance with this
Article VII. The escrow agent shall be a commercial bank, shall be located in Michigan, shall
have authority to exercise trust powers, and shall have a net worth in excess of $25,000,000.
The form and content of the agreement between the County and the escrow agent shall be
approved by the Treasurer. Subject to the following sentence, monies deposited in the Project
Account shall be expended only (i) for the purpose of funding the Tax Payment Account
established under Section 702 and (ii) to the extent permitted by Act 206, for the purpose of
paying the expenses of the offering of the Notes. In the event the Treasurer by written order so
directs, additional funding of the Project Account may be undertaken, and any surplus proceeds
remaining in the Project Account after the Treasurer has completed the funding of the Tax
Payment Account may be transferred to either the 2003 Note Reserve Account created under
Section 703 or the 2003 Note Payment Account created under Section 704. Monies in the
Project Account may be disbursed by the escrow agent to the County's 2003 Tax Payment
Account at any time and from time to time, upon receipt of a written requisition signed by the
Treasurer.
702. 2003 Tax Payment Account. The County's 2003 Tax Payment Account (the "Tax
Payment Account") is hereby established as a distinct account within the Revolving Fund. The
Treasurer shall designate all or a portion of the proceeds of the Notes, not to exceed the amount
of Delinquent Taxes, for deposit in the Tax Payment Account. If, however, the proceeds of the
Notes are initially deposited in the Project Account pursuant to Section 701, the Treasurer is
instead authorized and directed to transfer monies included in the Project Account in accordance
with the procedures set forth in Section 701. The County shall apply the monies in the Tax
Payment Account to the payment of the Delinquent Taxes or expenses of the borrowing in
accordance with Act 206. The allocation of monies from the Tax Payment Account may be made
pursuant to a single, comprehensive disbursement or may instead be made from time to time,
within the time constraints of Act 206, to particular taxing units as monies are paid into the Tax
Commissioners Minutes Continued. December 12, 2002
563
Payment Account, such that the source of the monies (whether from the County's own funds,
from the proceeds of a tax exempt borrowing or from the proceeds of a taxable borrowing) may
be traced to the particular taxing unit receiving the funds. Moreover, and regardless of whether
multiple series of Notes are issued, the Tax Payment Account may be divided into separate sub-
accounts in order to allow the Treasurer to designate which taxing units shall receive borrowed
funds and which shall receive funds otherwise contributed by the County.
703. 2003 Note Reserve Account. In the event funding is provided as described in this
Section 703, the Treasurer shall establish a 2003 Note Reserve Account (the "Note Reserve
Account") as a distinct account within the Revolving Fund. After depositing all of the monies to
fund the Tax Payment Account pursuant to Section 702, the Treasurer shall next transfer to the
Note Reserve Account, either from the Project Account or directly from the proceeds of Notes,
any proceeds remaining from the initial issuance of the Notes. In addition, the Treasurer may
transfer unpledged monies from other County sources to the Note Reserve Account in an amount
which, when added to any other amounts to be deposited in the Note Reserve Account, does not
exceed the amount reasonably required for the Notes secured by the Reserve Account or, if less,
20% of the total amount of the Notes secured by the Reserve Account. Except as provided
below, all monies in the Note Reserve Account shall be used solely for payment of principal of,
premium, if any, and interest on the Notes to the extent that monies required for such payment
are not available in the County's 2003 Note Payment Account. Monies in the Note Reserve
Account shall be withdrawn first for payment of principal of, premium, if any, and interest on the
Notes before County general funds are used to make the payments. All income or interest
earned by, or increment to, the Note Reserve Account due to its investment or reinvestment shall
be deposited in the Note Reserve Account. When the Note Reserve Account is sufficient to retire
the Notes and accrued interest thereon, the Treasurer may order that the Note Reserve Account
be used to purchase the Notes on the market, or, if the Notes are not available, to retire the Notes
when due. If so ordered by the Treasurer, all or any specified portion of the Note Reserve
Account may be applied toward the redemption of any Notes designated for redemption in
accordance with Section 209.
704. 2003 Note Payment Account.
(a) The County's 2003 Note Payment Account is hereby established as a distinct account
within the Revolving Fund. (The County's 2003 Note Payment Account, as supplemented by
monies held in any interim account that are designated for transfer to the 2003 Note Payment
Account, is herein referred to as the "Note Payment Account".) The Treasurer is directed to
deposit into the Note Payment Account, promptly on receipt, those amounts described below in
Paragraphs (i), (ii), (iv), and (v) that are not excluded pursuant to Subsection (c) below.
Furthermore, the Treasurer may, by written order, deposit into the Note Payment Account all or
any portion of the amounts described below in Paragraph (iii).
(i) All Delinquent Taxes.
(ii) All statutory interest on the Delinquent Taxes.
(iii) All property tax administration fees on the Delinquent Taxes, net of any amounts
applied toward the expenses of this borrowing.
(iv) Any amounts that are received by the Treasurer from the taxing units within the
County because of the uncollectability of the Delinquent Taxes.
(v) Any amounts remaining in the Project Account after the transfers to the Tax
Payment Account and Note Reserve Account have been made as specified in Sections
702 and 703.
(b) Monies in the Note Payment Account shall be used by the County to pay principal of,
premium, if any, and interest on the Notes as the same become due and payable.
(c)(i) The Treasurer may by written order provide that only a portion of the sums described
above in Subsection (a) shall be deposited into the Note Payment Account and applied toward
the payment of debt service on the Notes, in which event those sums which are withheld from the
Note Payment Account shall be deposited into the Tax Payment Account or, pursuant to further
order of the Treasurer, applied toward any other purpose consistent with Act 206. The portion of
Commissioners Minutes Continued. December 12, 2002
564
any sums described in Subsection (a) which are withheld from the Note Payment Account
pursuant to this Subsection shall be determined in accordance with the following Paragraph.
(ii) Prior to the issuance of the Notes, the Treasurer may by written order specify a
cut-off date not earlier than March 1, 2003, and only those sums payable to the Note
Payment Account and received by the County after the cut-off date shall be applied to the
Note Payment Account.
(d) The Treasurer may by written order provide that at such time as sufficient funds shall
have been deposited into the Note Payment Account to pay all remaining amounts owed under
the Notes the pledge on any additional monies otherwise payable to the Note Payment Account
shall be discharged and such monies shall not be deposited into the Note Payment Account or
otherwise pledged toward payment of the Notes.
(e) The Treasurer may by written order provide that in the event Notes are issued pursuant
to Article III, amounts that would otherwise be included in the Note Payment Account or the Note
Reserve Account (or any sub-account therein for a particular series of Notes) shall not include
any amounts received by the County prior to the latest maturity date of any series of Notes
previously issued under Article II and/or Article III.
705. Limited Tax General Obligation and Pledge.
(a) The Notes shall be the general obligation of the County, backed by the County's full faith
and credit, the County's tax obligation (within applicable constitutional and statutory limits) and
the County's general funds. The County budget shall provide that if the pledged monies are not
collected in sufficient amounts to meet the payments of the principal and interest due on the
Notes, the County, before paying any other budgeted amounts, shall promptly advance from its
general funds sufficient monies to pay such principal and interest.
(b) In addition, the monies listed below are pledged to the repayment of the Notes and,
subject to Section 901, shall be used solely for repayment of the Notes until the principal of,
premium (if any) and interest on the Notes are paid in full:
(i) All amounts deposited or earned in any Project Account, until disbursed in
accordance with Section 701;
(ii) All net proceeds from the sale of the Notes deposited or earned in the Tax
Payment Account, until disbursed in accordance with Section 702;
(iii) All amounts deposited in the Note Payment Account pursuant to Section 704(a);
(iv) All amounts deposited in the Note Reserve Account;
(v) All amounts earned from the investment of monies held in the Note Payment
Account or the Note Reserve Account; and
(vi) Any supplemental monies placed in the Note Payment Account and drawn in the
discretion of the Treasurer from unpledged sums on the revolving funds, which pledge
shall be subject to such limitations or exceptions as shall be set forth in the written order
of the Treasurer.
(c) If the Notes shall be issued in various series pursuant to Article V, this pledge shall in the
case of any independently secured series extend only to monies in accounts or sub-accounts
pertaining to the particular series.
(d) If the amounts so pledged are not sufficient to pay the principal and interest when due,
the County shall pay the same from its general funds or other available sources. Pursuant to
written order of the Treasurer, the County may later reimburse itself for such payments from the
Delinquent Taxes collected.
706. Security for Renewal, Refunding or Advance Refunding Notes. Renewal, refunding, or
advance refunding Notes shall be secured by all or any portion of the same security securing the
Notes being renewed, refunded or advance refunded. The monies pledged in Section 705 for the
repayment of the Notes are also pledged for the repayment of the principal of, premium, if any,
and interest on any renewal, refunding, or advance refunding Notes issued pursuant to this
Resolution, and any such renewal, refunding, or advance refunding Notes shall be the general
obligation of the County, backed by its full faith and credit, which shall include the tax obligation of
the County, within applicable constitutional and statutory limits.
Commissioners Minutes Continued. December 12, 2002
565
707. Use of Funds after Full Payment or Provisions for Payment. After all principal of,
premium, if any, and interest on the Notes have been paid in full or provision made therefor by
investments of pledged amounts in direct noncallable obligations of the United States of America
in amounts and with maturities sufficient to pay all such principal, premium, if any, and interest
when due, any further collection of Delinquent Taxes and all excess monies in any fund or
account of the Revolving Fund, and any interest or income on any such amounts, may, pursuant
to written order of the Treasurer and subject to Article V, be used for any proper purpose within
the Revolving Fund including the securing of subsequent issues of notes.
VIII.
SUPPLEMENTAL AGREEMENTS
801. Supplemental Agreements and Documents. The Treasurer, on behalf of the County, is
authorized to enter into any or all of the following agreements or commitments as may, in the
Treasurer's discretion, be necessary, desirable or beneficial in connection with the issuance of
the Notes, upon such terms and conditions as the Treasurer may determine appropriate:
(a) A letter of credit, line of credit, repurchase agreement, note insurance, or similar
instrument, providing backup liquidity and/or credit support for the Notes;
(b) A reimbursement agreement, revolving credit agreement, revolving credit note, or similar
instrument, setting forth repayments of and security for amounts drawn under the letter of credit,
line of credit, repurchase agreement or similar instrument;
(c) A marketing, remarketing, placement, authenticating, paying or tender agent agreement
or dealer agreement designating a marketing, remarketing, authenticating, paying, tender or
placement agent or dealer and prescribing the duties of such person or persons with respect to
the Notes; and
(d) A put agreement or provision allowing the purchaser of the Notes to require the County to
repurchase the Notes upon demand at such times as may be provided in such put agreement or
provision.
(e) An agreement to use amounts formerly pledged to other years borrowings as security for
the Notes when no longer so pledged.
802. Revolving Credit Notes. If the Treasurer enters into a revolving credit agreement (the
"Agreement") pursuant to Section 801 above, the Agreement may call for the issuance of one or
more revolving credit notes (the "Revolving Credit Notes") for the purpose of renewing all or part
of maturing Notes or Notes that have been put pursuant to a put agreement or provision. Such
Revolving Credit Notes shall be issued pursuant to Article II or III, as appropriate, and in
accordance with the following provisions:
(a) Interest on the Revolving Credit Notes may be payable on maturity, on prior redemption,
monthly, bi-monthly, quarterly, or as otherwise provided in the Agreement.
(b) The Revolving Credit Notes may mature on one or more date or dates not later than the
final maturity date of the Notes, as provided in the Agreement.
(c) The Treasurer may, at the time of the original issuance of the Notes, execute and deliver
one Revolving Credit Note in a maximum principal amount not exceeding the lending commitment
under the Agreement from time to time in force (and may substitute one such Note in a lesser
principal amount for another in the event the lending commitment is reduced), provided that a
schedule shall be attached to such Note on which loans and repayments of principal and interest
are evidenced and further provided that the making of a loan and the evidencing of such loan on
the schedule of any such Note shall constitute the issuance of a renewal Note for purposes of this
Resolution.
IX.
MISCELLANEOUS PROVISIONS
901. Expenses. Expenses incurred in connection with the Notes shall be paid from the
property tax administration fees collected on the Delinquent Taxes and, if so ordered by the
Treasurer, from any earnings on the proceeds of the offering or from other monies available to
the County.
Commissioners Minutes Continued. December 12, 2002
566
902. Bond Counsel. The Notes (and any renewal, refunding or advance refunding Notes)
shall be delivered with the unqualified opinion of Axe & Ecklund, P.C., which selection of bond
counsel may, at the option of the Treasurer, be for one or more years.
903. Financial Consultants Municipal Financial Consultants Incorporated, Grosse Pointe
Farms, Michigan, is hereby retained to act as financial consultant and advisor to the County in
connection with the sale and delivery of the Bonds.
904. Complete Records. The Treasurer shall keep full and complete records of all deposits to
and withdrawals from each of the funds and accounts in the Revolving Fund and any account or
sub-account created pursuant to this Resolution and of all other transactions relating to such
funds, accounts and sub-accounts, including investments of money in, and gain derived from,
such funds and accounts.
905. Chargebacks. If, by the date which is three months prior to the final maturity date of the
Notes, sufficient monies are not on deposit in the Note Payment Account and the Note Reserve
Account to pay all principal of and interest on the Notes when due, Delinquent Taxes not then
paid or recovered at or prior to the latest tax sale transacted two or more months before the final
maturity of the Notes shall, if necessary to ensure full and timely payment on the date of final
maturity, be charged back to the local units in such fashion as the Treasurer may determine, and,
subject to Article V, the proceeds of such chargebacks shall be deposited into the County's 2003
Note Payment Account no later than five weeks prior to the final maturity of the Notes. This
Section 905 shall not be construed to limit the authority of the Treasurer under State law to
charge back under other circumstances or at other times.
906. Investments. The Treasurer is authorized to invest all monies in the Project Account, in
the Revolving Fund or in any account or sub-account therein that is established pursuant to this
Resolution in any one or more of the investments authorized as lawful investments for counties
under Act No. 20, Public Acts of 1943, as amended. The Treasurer is further authorized to enter
into a contract on behalf of the County under the Surplus Funds Investment Pool Act, Act No.
367, Michigan Public Acts of 1982, as amended, and to invest in any investment pool created
thereby monies held in the Project Account, in the Revolving Fund, or in any account or sub-
account therein which is established pursuant to this Resolution.
907. Mutilated, Lost, Stolen or Destroyed Notes. In the event any Note is mutilated, lost,
stolen, or destroyed, the Treasurer may, on behalf of the County, execute and deliver, or order
the Registrar or Paying Agent to authenticate and deliver, a new Note having a number not then
outstanding, of like date, maturity and denomination as that mutilated, lost, stolen or destroyed.
In the case of a mutilated Note, a replacement Note shall not be delivered unless and until such
mutilated Note is surrendered to the Treasurer or the Registrar or Paying Agent. In the case of a
lost, stolen, or destroyed Note, a replacement Note shall not be delivered unless and until the
Treasurer and the Registrar or Paying Agent shall have received such proof of ownership and
loss and indemnity as they determine to be sufficient.
ARTICLE X.
TAX-EXEMPT NOTES OR REFUNDING
1001. Refunding of Taxable Debt or Issuance of Tax-Exempt Debt. The County acknowledges
that the current state of Federal law precludes the issuance of the Notes as obligations the
interest on which is exempt from Federal income tax. However, the County presently
contemplates that anticipated amendments to the Internal Revenue Code of 1986 (the "Code")
and/or the Treasury Regulations issued thereunder (the "Regulations") or a change in Michigan
law changing the character of the Notes may in the future permit the issuance of general
obligation limited tax notes on a tax-exempt basis, and, in view of this expectation, the County,
through the offices of the Treasurer, shall issue tax-exempt notes or issue obligations to refund
any or all outstanding Notes issued as taxable obligations, at the time, on the terms, and to the
extent set forth in this Article X.
1002. Timing of Refunding. The aforementioned refunding obligations (the "Refunding Notes")
shall be issued after the effective date of any change in the Code, Regulations, Internal Revenue
Service pronouncements or judicial rulings which, as confirmed by the written opinion of bond
counsel, permit the refunding of all or some of the outstanding Notes with proceeds from
Commissioners Minutes Continued. December 12, 2002
567
obligations the interest on which is excluded from gross income for purposes of Federal income
tax.
1003. Extent of Refunding. Subject to the other provisions of this Section 1003, the Refunding
Notes shall refund all Notes outstanding at or after the effective date of any change in the law
described in Section 1002. This Section 1003 shall not, however, be construed to require the
refunding of any Note prior to the time such Note may be refunded on a tax-exempt basis, nor
shall this Section 1003 be construed to require the refunding of any Note, if that refunding would
result in greater cost to the County (including interest expense, professional fees and
administrative outlays) than would arise if the Note were to remain outstanding.
1004. Confirmatory Action. Subsequent to any change in the law described in Section 1002,
the Board shall convene to consider any terms of the Refunding Bonds requiring specific
ratification by the Board.
1005. Arbitrage Covenant and Tax Law Compliance. In the event tax-exempt Notes or
Refunding Notes are issued pursuant to this Article X, the following covenants shall be observed
by the County:
(i) the County will make no use of the proceeds of the Notes or Refunding Notes
and will undertake no other intentional act with respect to the Notes or Refunding Notes
which, if such use or act had been reasonably expected on the date of issuance of the
Notes or Refunding Notes or if such use or act were intentionally made or undertaken
after the date of issuance of the Notes or Refunding Notes, would cause the Notes or
Refunding Notes to be "arbitrage bonds," as defined in Section 148 of the Internal
Revenue Code of 1986, as amended (the "Code"), in the Regulations promulgated under
Sections 103 and 148 of the Code or in any successor or supplementary provision of law
hereinafter promulgated,
(ii) the County will undertake all actions as shall be necessary to maintain the Notes
or Refunding Notes as obligations the interest on which qualifies for the tax exemption
provided by Section 103(a) of the Code, including, where appropriate and without
limitation, filing informational returns with the Secretary of Treasury, keeping accurate
account of all monies earned in any fund, account or sub-account authorized by this
Resolution or any resolution adopted in accordance with Section 1004 above, certifying
cumulative cash flow deficits of the County and the local units, and investing any required
portion of the gross proceeds of the Notes or Refunding Notes, whether on behalf of the
County or the local units, in tax-exempt obligations or State and Local Government
Series obligations, and
(iii) the County will make timely payment to the United States of any investment
earnings, realized by the County on the gross proceeds of the Notes or Refunding Notes,
as may be subject to rebate under Section 148(f) of the Code, and, to the extent required
under applicable law or deemed by the Treasurer to be in the best interest of the County
pursuant to written order, the County's obligation to make such payment to the United
States shall also account for excess investment earnings realized by local units on all or
a portion of the gross proceeds distributed to, and held by, the local units pursuant to
Section 702.
(iv) the Treasurer shall be directed to take such actions and to enter into such
agreements and certifications, on behalf of the County, as the Treasurer shall deem
necessary or appropriate to comply with the foregoing covenants.
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 599.)
Commissioners Minutes Continued. December 12, 2002
568
*MISCELLANEOUS RESOLUTION #02299
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: TREASURER'S OFFICE - AUTHORIZATION FOR ADMINISTRATIVE FUND DELINQUENT
2002 TAXES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Administrative Fund is necessary for the County Treasurer to administer the Delinquent
Tax Revolving Fund.
NOW THEREFORE BE IT RESOLVED that the County Treasurer, pursuant to Section 87c, Sub-Section
(2), of Act 206, is designated as Agent for the County, and the Treasurer's office shall receive such sums
as are provided in Section 87c, Sub-section (3), to cover administrative expenses.
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 599.)
*MISCELLANEOUS RESOLUTION #02300
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: MANAGEMENT AND BUDGET DEPT – APPORTIONMENT OF LOCAL TAX RATES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS your Finance Committee on Local Taxes has examined certificates, statements, papers and
records submitted to it from the various townships, cities and villages having taxes to be spread upon the
Tax Rolls, and has checked these documents with the pertinent laws, specifically Section 37 General
Property Tax Laws, and has caused corrections to be made where necessary; and
WHEREAS your committee has prepared tax certificates showing the certified rates as adjusted by
M.C.L. 211.24E, M.C.L. 211.34, M.C.L. 211.34D, and M.C.L. 211.34E of the General Property Tax Laws,
authorized to be spread against state taxable valuations, which certificates are submitted herewith, and
which are the basis for the tabulation above mentioned, and it is recommended that the Board of
Commissioners authorize the Equalization Director to sign these certificates; and
WHEREAS the electorate of the State of Michigan amended Article IX of the constitution and added
Section 36; and
WHEREAS the legislature, as directed, implemented said legislation under Section 37 of the General
Property Tax Act and the 1976 State School Code, as amended; and
WHEREAS the certified rates are subject to M.C.L. 211.36 which allows additional millage to be voted up
to and including December 7, 2002 for schools and, if adopted, up to and including November 5, 2002 for
taxing jurisdictions, as specified in said section; said additional millage(s) would require Board approval
before they could be spread; and
WHEREAS the electorate of the State of Michigan voted to limit school operating levies on homestead
and non-homestead property taxes in accordance with this report.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners adopt the
attached certificates with the recommendations herein contained as part of the permanent records of the
Board.
BE IT FURTHER RESOLVED that the Manager of the Equalization Division be authorized and directed to
sign the several tax certificates on which the attached tabulation was based, thereby authorizing and
directing the various assessing officers to spread the rates against the taxable valuation set forth herein
for 2002.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners, in compliance with the
General Property Tax Act and the 50 mill limitation, directs the Equalization Division to revise the
apportionment report for 2002 as follows:
Commissioners Minutes Continued. December 12, 2002
569
Previous Revised Reason
Tax Authority Rate Rate for change
Wayne Co. Reg. Education 1.9643 3.4643 Election
Birmingham School 10.2849 10.3006 Revision
Warren Cons. School 0.0000 7.4662 Correction
Township of Commerce 2.7349 3.8349 Election
Township of Royal Oak 6.8866 10.7166 Revision
Township of Waterford 10.5388 10.2719 Revision
Township of West Bloomfield 9.3751 9.5140 Revision
City of Rochester Hills 8.9295 9.3681 Election
Chairperson, on behalf of the Finance Committee, I move for the adoption of the foregoing resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 599.)
*MISCELLANEOUS RESOLUTION #02281
BY: General Government Committee, William Patterson, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - FOURTH QUARTER 2002
DEVELOPMENT APPROPRIATION TRANSFER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS all data processing development cost is incorporated as a single appropriation within the non-
departmental budget and then an amount equal to the actual expense is transferred to the user
department with a summary report to the Finance Committee; and
WHEREAS the Department of Information Technology has determined the Fourth Quarter 2002 data
processing development charges to be $1,670,122.66 and the imaging development charge to be
$64,281.50 for the General Fund/General Purpose County departments; and
WHEREAS direct charges to Special Revenue and Proprietary fund departments are ($269,903.57) and
non-county agencies are $0 for the Fourth Quarter 2002; and
WHEREAS an appropriation transfer to General Fund/General Purpose County departments is needed to
fund these development charges; and
WHEREAS an appropriation transfer of $99,627.00 to Fire Records Management Fund (FRMS) is
needed. This represents the previously agreed to 75% General Fund contribution to the FRMS to offset
the ongoing expenses (the CVTs provide 25%).
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners has reviewed
the Fourth Quarter 2002 Data Processing Development Report and approves the Fourth Quarter
appropriation transfer as specified on the attached schedule along with the transfer to FRMS.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Information Technology Data Processing Development Summary 4th Quarter 2002, and
Information Technology – Reserve Fund Development/Support Detail – Fourth Quarter 2002 on file in
County Clerk’s office.
FISCAL NOTE (MISC. #02281)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY – FOURTH QUARTER 2002
DEVELOPMENT APPROPRIATION TRANSFER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. The resolution appropriates and charges the Information Technology Fourth Quarter 2002
Development cost to benefiting departments.
Commissioners Minutes Continued. December 12, 2002
570
2. The fourth quarter data processing development charges are $1,670,122.66; imaging
development charges are $64,281.50 for General Fund/General Purpose departments; direct
charges to Special Revenue and Proprietary fund departments are ($269,903.57); and
charges to non-county agencies are $0.
3. The respective departmental Fiscal Year 2002 budgets are to be amended as specified in the
attached detail schedule.
4. Additionally, the Fire Records Management (FRMS) Fund is to be reimbursed $99,627.00.
This represents the previously agreed to 75% General Fund contribution to the FRMS Fund
to offset the ongoing expenses (the CVTs provide the remaining 25%). This transaction is in
addition to those in the attached schedule. A worksheet is attached to summarize transfers.
General Fund (101)
90-290000-25000-6030 IT Development Appropriation ($ 99,627)
90-310000-40000-8001 Operating Transfer Out $ 99,627
$ -0-
Fire Records Management Fund (531)
23-531003-531001-1701 Operating Transfer In $ 99,627
Change in Fund Balance ($ 99,627)
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 599.)
*REPORT (MISC. #02301)
BY: Personnel Committee, Nancy Dingeldey, Chairperson
IN RE: COUNTY CLERK/REGISTER OF DEEDS – CREATION OF SUPPORT STAFF FOR NEWLY
ELECTED JUDGESHIPS IN THE SIXTH JUDICIAL CIRCUIT COURT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above-mentioned resolution on December 4, 2002,
recommends the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #02301
BY: General Government, William R. Patterson, Chairperson
IN RE: COUNTY CLERK/REGISTER OF DEEDS - CREATION OF SUPPORT STAFF FOR NEWLY
ELECTED JUDGESHIPS IN THE SIXTH JUDICIAL CIRCUIT COURT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners, in Miscellaneous Resolution #01286,
supported the legislation authorizing an additional two (2) Circuit Judgeships in the Sixth Judicial Circuit;
and
WHEREAS the State of Michigan’s 91st Legislature passed PA 252 of 2001 authorizing statewide
reorganization of the courts enabling the creation of two (2) Circuit Court Judgeships for the Sixth Judicial
Circuit Court; and
WHEREAS the Oakland County Board of Commissioners approved, in Miscellaneous Resolution #02028,
the creation of two (2) Circuit Court Judge positions in the Sixth Judicial Circuit Court to be filled by
election in 2002 for a judicial term to begin January 1, 2003; and
WHEREAS the Oakland County Board of Commissioners agreed, in Miscellaneous Resolution #02028, to
provide and maintain facilities, personnel and operating costs to operate these judgeships and court in
accordance with the statutes of the State of Michigan, the Michigan Court Rules, and the Michigan
Constitution; and
WHEREAS the requests for appropriate related support staff was not approved in the FY 2003-2004
Biennial budget process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
creation two (2) GF/GP Court Clerk positions in Clerk Register/County Clerk Administration (21201).
Commissioners Minutes Continued. December 12, 2002
571
BE IT FURTHER RESOLVED that these positions be effective 1/1/03 with the installation of the new
judges.
Chairperson, on behalf of the General Government Committee, I move adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
FISCAL NOTE (MISC. #02301)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: COUNTY CLERK/REGISTER OF DEEDS - CREATION OF SUPPORT STAFF FOR NEWLY
ELECTED JUDGESHIPS IN THE SIXTH JUDICIAL CIRCUIT COURT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Oakland County Board of Commissioners, in Miscellaneous Resolution #01286,
supported the legislation authorizing an additional two (2) Circuit Judgeships in the Sixth
Judicial Circuit effective January 1, 2003.
2. The Oakland County Board of Commissioners approved, in Miscellaneous Resolution #
02028, the creation of two (2) Circuit Court Judge positions in the Sixth Judicial Circuit Court
to be filled by election in 2002 for a judicial term to begin January 1, 2003.
3. The resolution approves the creation of two (2) GF/GP Court Clerk positions in Clerk Register
of Deeds/County Clerk Administration (21201), the total salary and fringe cost is estimated to
be $62,900 for nine (9) months of FY 2003, and $86,074 for the full year of FY 2004.
4. Operating cost is estimated to be $15,815 for FY 2003, and $21,483 for FY 2004. The total
cost for personnel and operating is $ 78,715 for FY 2003, and $107,557 for FY 2004.
Sufficient funding has been appropriated in the non-departmental general fund budget for
transfer to the appropriate line items.
5. The budget is amended for the FY 2003 and FY 2004 General Fund budget for Clerk
Register of Deeds/County Clerk Administration and the General Fund/Non-departmental
budgets as follows:
General Fund (101) FY 2003 FY 2004
Expenditure
2-90-290000-25000-9046 Cir Ct Jud #1 ($ 39,655) ($ 54,172)
2-90-290000-25000-9047 Cir Ct Jud #2 ($ 39,060) ($ 53,385)
Total Non-Departmental Dept. 90 ($ 78,715) ($107,557)
Expenditure
County Clerk – Administration
2-21-210100-10000-2001 Salaries $ 44,578 $ 61,002
2-21-210100-10000-2074 Fringes 18,322 25,072
2-21-210100-10000-4252 Office Supplies 1,500 2,000
2-21-210100-10000-6636 Info Tech Oper. 9,515 12,683
2-21-210100-10000-6666 Print Shop 1,500 2,000
2-21-210100-10000-6675 Telephone Comm. 3,300 4,800
Total Expenditures $ 78,715 $107,557
Net of Expenditures $ -0- $ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 599.)
Commissioners Minutes Continued. December 12, 2002
572
*MISCELLANEOUS RESOLUTION #02302
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: BOARD OF COMMISSIONERS - AUTHORIZATION FOR BOARD CHAIRPERSON TO SIGN
COVENANT NOT TO SUE RELATIVE TO BLOOMFIELD ACRES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the General Government Committee, having carefully considered and deliberated upon the
attached Covenant Not to Sue, hereby finds that the parties to the Litigation and the Administrative
Proceedings intend on settling all of their differences with respect to the matters raised or that could have
been asserted in the Litigation and Administrative Proceedings; and
WHEREAS it is in the best interest of Oakland County and the Board of Commissioners to join in
accepting the Agreement reached between the parties, in compromise and settlement of claims that were
in dispute in the Litigation and Administrative Proceedings.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the attached Covenant Not to Sue and ratifies the Chairperson of the Oakland County Board of
Commissioner execution of the Covenant Not to Sue.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
Resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Covenant Not to Sue on file in County Clerk’s office.
(The vote for this motion appears on page 599.)
*MISCELLANEOUS RESOLUTION #02303
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – RECOMMENDATION TO GRANT
EASEMENTS FOR WATER MAIN AND SANITARY SEWER TO THE CITY OF ROCHESTER HILLS -
NEW 52-3 COURTHOUSE AND SHERIFF SUBSTATION, LOCATED IN THE CITY OF ROCHESTER
HILLS (TAX PARCEL NO. 15-26-377-001)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland is proceeding with the construction of a new Courthouse and Sheriff
Substation on Barclay Circle in the City of Rochester Hills to replace the existing leased courthouse
facilities; and
WHEREAS as a condition of providing water and sewer service to the new buildings, the City of
Rochester Hills has requested that the County of Oakland grant permanent easements for water main
and sanitary sewer and related appurtenances over a portion of the Court property; and
WHEREAS the Department of Facilities Management and the City of Rochester Hills have agreed upon a
route for the said water main and sanitary sewer, which will satisfy all fire code and sanitary sewer
requirements as required by city code; and
WHEREAS the Departments of Facilities Management and Corporation Counsel have reviewed and/or
prepared all necessary documents related to the granting of the easement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
authorizes and approves the granting of the attached easements for water main and sanitary sewer and
related appurtenances to the City of Rochester Hills for the sum of one dollar.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its
Chairperson or designee to execute the attached easements for water main and sanitary sewer and related
appurtenances.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Grant of Water Main Easement in Gross and Request to Grant Water Main and Sanitary Sewer
Easements to the City of Rochester Hills New 52-3 District Court and Sheriff Substation Parcel No. 15-26-
377-001 on file in County Clerk’s office.
Commissioners Minutes Continued. December 12, 2002
573
FISCAL NOTE (MISC. #02303)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – RECOMMENDATION TO GRANT
EASEMENTS FOR WATER MAIN AND SANITARY SEWER TO THE CITY OF ROCHESTER HILLS –
NEW 52-3 COURTHOUSE AND SHERIFF SUBSTATION, LOCATED IN THE CITY OF ROCHESTER
HILLS (TAX PARCEL NO. 15-26-377-001)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution authorizes and approves the granting of easements for water main and
sanitary sewer and related appurtenances to the City of Rochester Hills for the sum of one (1)
dollar.
2. The easements will provide access for water main and sanitary sewer service to the new 52-
3 Courthouse and Sheriff Substation.
3. No General Fund/General Purpose amendment is required.
FINANCE COMMITTEE
(The vote for this motion appears on page 599.)
*REPORT (MISC. #02304)
BY: Personnel Committee, Nancy Dingeldey, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION II – CREATION OF SUPPORT STAFF FOR ADDITIONAL
JUDGESHIP IN THE SECOND DIVISION, CLARKSTON
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above referenced resolution, reports with the
recommendation that the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #02304
BY: Public Services, Hugh D. Crawford, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION II - CREATION OF SUPPORT STAFF FOR ADDITIONAL
JUDGESHIP IN THE SECOND DIVISION, CLARKSTON
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Act 448 of the Public Acts of 2000 transferred Rose and White Lake Townships from the
jurisdiction of the First Division to the Second Division of the 52nd District effective January 1, 2003; and
WHEREAS the Oakland Board of Commissioners, in Miscellaneous Resolution #01096, confirmed the
transfer of the judgeship whose term expires January 1, 2005 from the First to the Second Division of the
52nd District Court effective January 1, 2003; and
WHEREAS this action resulted in the Second Division of the 52nd District Court increasing from one to
two judges, effective January 1, 2003; and
WHEREAS additional support staff is needed for the second judgeship in the Second Division; and
WHEREAS Act 448 of the Public Acts of 2000 transferred Rose and White Lake Townships from the
jurisdiction of the First Division to the Second Division of the 52nd District effective January 1, 2003; and
WHEREAS the Oakland Board of Commissioners, in Miscellaneous Resolution #01096 agreed to provide
and maintain facilities, personnel, and operating costs to operate the court in accordance with statutes of
the State of Michigan and the Michigan Court Rules Court; and
WHEREAS the requests for appropriate related support staff was recommended in the FY 2003-2004
Biennial budget to be addressed by separate resolution in the fall of 2002.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
creation of the following General Fund/General Purpose positions in the 52nd District Court, Division II:
Commissioners Minutes Continued. December 12, 2002
574
one (1) District Court Recorder II and one (1) Court Clerk in the Administration unit and one (1) Probation
Officer I in the Probation unit effective January 1, 2003.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (MISC. #02304)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION II - CREATION OF SUPPORT STAFF FOR ADDITIONAL
JUDGESHIP IN THE SECOND DIVISION, CLARKSTON
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Act 448 of the Public Acts of 2000 transferred Rose and White Lake Townships from the
jurisdiction of the 52nd District Court, Division I to the 52nd District Court, Division II effective
January 1, 2003.
2. The Oakland Board of Commissioners, pursuant to Miscellaneous Resolution #01096,
transferred one judgeship whose term expires January 1, 2005, the 52nd District Court,
Division I to the 52nd District Court, Division II effective January 1, 2003. This action
increased the total number of judges in the 52nd District Court, Division II to two.
3. The FY 2003 and FY 2004 Budget included funding for the new judge position in the 52nd
District Court, Division II and transferred the judge’s operating cost from Division I to Division
II. In addition, funding was set aside in non-departmental accounts to cover the cost of
support staff in Division II and remaining required operating cost is Division I, to be
transferred once a detailed recommendation was prepared.
4. This resolution completes the process by creating one (1) GF/GP District Court Recorder II,
one (1) GF/GP Court Clerk and one (1) GF/GP Probation Officer I in the 52nd District Court,
Division II.
5. Cost for the additional staff in the 52nd District Court, Division II equals $145,148 for the
balance of FY 2003 and $201,678 for FY 2004.
6. Required additional operating cost for the 52nd District Court, Division I is $113,320 for the
balance of FY 2003, and $128,105 for FY 2004.
7. The following budget amendment is recommended to the FY 2003 and FY 2004 General
Fund budget, transferring funds from non-departmental accounts to the 52nd District Court,
Division I (for required operating) and the 52nd District Court, Division II (for support staff):
General Fund (101) FY 2003 FY 2004
Expenditure
2-90-290000-25000-9049 Dist Ct Prop Jud ($258,468) ($324,603)
Total Non-Departmental Dept. 90 ($258,468) ($324,603)
Expenditure
52-1 Novi District Court
2-32-201200-20001-2548 Comp Res. Svcs 2,600 2,600
2-32-201200-20001-2608 Ct. Rept. Svcs 4,900 4,900
2-32-201200-20001-2640 Def. Atty Fees 36,400 36,400
2-32-201200-20001-2760 Equip. Rent. 443 443
2-32-201200-20001-2900 Heat, Light, Gas 1,225 24,010
2-32-201200-20001-2988 Interpreter Fees 800 800
2-32-201200-20001-3016 Juror Fees & Mile 10,557 10,557
2-32-201200-20001-3052 Laundry & Clean. 50 50
2-32-201200-20001-3172 Membership Dues 1,700 1,700
2-32-201200-20001-3292 Personal Mile. 710 710
2-32-201200-20001-3324 Printing 189 189
2-32-201200-20001-3360 Property Taxes 4,895 4,895
2-32-201200-20001-3476 Rent 30,315 30,315
Commissioners Minutes Continued. December 12, 2002
575
2-32-201200-20001-3756 Travel & Conf. 3,553 3,553
2-32-201200-20001-4076 Dry Goods & Cloth 374 374
2-32-201200-20001-4252 Office Supplies 4,600 4,600
2-32-201200-20001-4284 Postage 2,000 2,000
2-32-201200-20001-4292 Provisions 9 9
2-32-201200-20001-9169 Misc Cap’l 8,000 -0-
Total Expenditures $ 113,320 $128,105
52-2 Clarkston District Court
2-32-301200-20001-2001 Salaries $ 51,510 $ 70,488
2-32-301200-20001-2074 Fringes 21,171 28,971
2-32-305200-20006-2001 Salaries 26,577 36,368
2-32-305200-20006-2074 Fringes 10,923 14,947
2-32-301200-20001-2001 Salary (new judge) 34,967 45,724
2-32-301200-20001-2074 Fringes (frg. adj) -0- -0-
Total Expenditures $ 145,148 $196,498
Net of Expenditures $ -0- $ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 599.)
*MISCELLANEOUS RESOLUTION #02305
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION I – 2003 MICHIGAN DRUG COURT PROGRAM
CONTINUATION GRANT CONTRACT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the 52nd District Court, Division I (Novi) applied for a grant with the State Court Administrative
Office (SCAO), Michigan Drug Court Grant Program with a granting period of January 1, 2003 through
December 31, 2003; and
WHEREAS the application requested total funding in the amount of $95,684 of which $37,284 is the State
portion and $12,428 is the County’s in-kind match, and $58,400 was received from the Byrne Memorial
Grant; and
WHEREAS the award from the SCAO is for $37,284 and the County’s in-kind Match is $12,428 totaling
$49,712; and
WHEREAS the twenty-five percent (25%) County in-kind Match of $12,428 will come from the Byrne
Memorial Grant for FY 2003; and
WHEREAS the court intends to continue the Drug Court to deal with the problems of increasing
recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and an increase in jail days
ordered; and
WHEREAS to provide continued intensive probation supervision and frequent alcohol testing of
defendants, there is one (1) special revenue full-time eligible Probation Officer I position (32205-09903) in
the Probation Unit; and
WHEREAS this position changes from SCAO to Byrne Memorial Grant funding effective the first pay
period of the second quarter of the FY 2003; and
WHEREAS the 25% grant match funding ($12,428) for this position will be SCAO funded; and
WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to maintain proportionate funding
for Federal, State and Private grants; and
WHEREAS the grant agreement has been processed through the County Executive Contract Review
Process and the Board of Commissioners Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
State Court Administrative Office, Michigan Drug Court Program Grant, in the amount of $49,712 which
includes $37,284 from the State and $12,428 as the County’s Match.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the contract agreement and that the chairperson may approve amendments and extensions up to
fifteen (15%) percent variance from the award, consistent with the original agreement as approved.
Commissioners Minutes Continued. December 12, 2002
576
BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon continued interpretation
of the contract consistent with the February 6, 2001, letter from the Michigan Supreme Court, State Court
Administrative Office, providing that assurance #4 of the grant application shall not be construed as a
mandate for future funding of the program from the funding unit, said letter attached hereto and
incorporated by reference herein.
BE IT FURTHER RESOLVED that the 25% grant match funding ($12,428) for one (1) full-time eligible
special revenue Probation Officer I position (32205-09903) in the Probation unit of 52nd District Court,
Division I (Novi), be paid from the SCAO grant award, approval of the SCAO.
BE IT FURTHER RESOLVED that no positions may be filled nor expenditures authorized until a grant
agreement is fully executed with the County’s obligation limited to the grant funding period.
BE IT FURTHER RESOLVED that the Court report in June and December of 2003 to the Public Services
Committee and the Finance Committee on the effectiveness of the grant program.
BE IT FURTHER RESOLVED that continuation of the position associated with this grant is contingent
upon continuation of State funding.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of letters from Dawn Monk Deputy State Court Administrator, Contract Review – District Court 52-1
Novi, Michigan Supreme Court State Court Administrative Office Michigan Drug Court Grant Program
2003 Grant Contract and Budget Summary Fiscal Year 2003 on file in County Clerk’s office.
FISCAL NOTE (MISC. #02305)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION I – 2003 MICHIGAN DRUG COURT PROGRAM
CONTINUATION GRANT CONTRACT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The 52nd District Court, Division I (Novi) has received a grant from the State Court
Administrator’s Office (SCAO), Michigan Drug Court Program, for the period of January 1,
2003, through December 31, 2003.
2. The award from SCAO is for $37,284 requiring $12,428 in County match to come from the
2003 Byrne Memorial Grant. The total program amount equals $49,712.
3. The County match of $12,428 is met by the 2003 Byrne Memorial Grant of $58,400.
4. The grant application included the continued funding of one (1) special revenue full-time
eligible Probation Officer I position (32205-09903).
5. This position changes from SCAO to Byrne Memorial Grant funding effective the first pay
period of the second quarter of FY 2003.
6. The Fiscal Year 2003 budget should be amended as follows to accept continued funding from
the SCAO, 52-1 District Court Drug Court grant:
Special Revenue Fund 279
Revenue
1-32-279-100303-28000-0171 Grants-State $ 37,284
1-32-279-100303-28000-0167 Grant Match $ -0-
$ 37,284
Expenditures
2-32-279-200303-28000-2001 Salaries $ -0-
2-32-279-200303-28000-2075 Fringe Benefits $ -0-
2-32-279-200303-28000-2560 Consultant $ 26,120
2-32-279-200303-28000-4156 Lab. Supplies $ 11,164
$ 37,284
7. Program continuation, including personnel, is contingent upon continued grant funding.
FINANCE COMMITTEE
Commissioners Minutes Continued. December 12, 2002
577
(The vote for this motion appears on page 599.)
*MISCELLANEOUS RESOLUTION #02306
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION IV – 2003 MICHIGAN DRUG COURT PROGRAM
CONTINUATION GRANT CONTRACT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the 52nd District Court, Division IV (Troy) applied for a grant with the State Court
Administrative Office (SCAO), Michigan Drug Court Grant Program with a granting period of January 1,
2003 through December 31, 2003; and
WHEREAS the total program cost is $121,444 of which $35,000 is the State portion, $55,944 is the
County’s in-kind match and $25,000 will be derived from other sources of funding, and a local match from
the city of Troy of $5,500; and
WHEREAS the award from the SCAO is for $35,000 and $55,944 is the County’s in-kind match, $5,500
will be funded from the City of Troy, and $25,000 from other sources for a total of $121,444; and
WHEREAS the contract will require a twenty-five percent (25%) County Match of $55,944 that must come
from local or other sources and an undefined portion of that match must be cash; and
WHEREAS the actual County Match is an in-kind match of $55,944 and will not require any additional
County appropriation; and
WHEREAS the court intends to continue the Drug Court to deal with the problems of increasing
recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and an increase in jail days
ordered; and
WHEREAS to provide intensive probation supervision and frequent drug testing of defendants, one (1)
part-time non-eligible Probation Officer I position, be continued in the Probation Unit, which will be
covered by grant funds; and
WHEREAS the Court contracts with A.D.E. inc. for its NEEDS assessment instrument; and
WHEREAS A.D.E. inc. has case management software and an outcome assessment instrument available
that will meet data reporting requirements for the State and Federal government; and
WHEREAS the cost of the case management software is $2.00 per case, with the outcome assessment
instrument provided at no additional cost; and
WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to maintain proportionate funding
for Federal, State and Private grants; and
WHEREAS the contract has been approved in accordance with the County Executive’s Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
State Court Administrative Office, Michigan Drug Court Program Grant in the amount of $121,444 which
includes $35,000 from the State, $55,944 as the County’s In-kind Match, $5,500 from the City of Troy and
$25,000 from Other sources.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the contract agreement and that the chairperson may approve amendments and extensions up to
fifteen (15%) percent variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon continued interpretation
of the contract consistent with the February 6, 2001, letter from the Michigan Supreme Court, State Court
Administrative Office, providing that assurance #4 of the grant application shall not be construed as a
mandate for future funding of the program from the funding unit, said letter attached hereto and
incorporated by reference herein.
BE IT FURTHER RESOLVED that one (1) part-time non-eligible special revenue Probation Officer I
position (pos. 32505-09716) be continued within the Probation Unit of the 52nd District Court, Division IV
(Troy).
BE IT FURTHER RESOLVED that no positions may be filled nor expenditures authorized until a grant
agreement is fully executed with the County’s obligation limited to the grant funding period.
BE IT FURTHER RESOLVED that the court utilize the case management and outcome assessment
instruments available through A.D.E. inc.
BE IT FURTHER RESOLVED that the Court report semi-annually to the Public Services Committee and
the Finance Committee on the effectiveness of the grant program.
Commissioners Minutes Continued. December 12, 2002
578
BE IT FURTHER RESOLVED that continuation of the existing positions associated with this grant is
contingent upon continuation of state funding.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of letter from Dawn Monk Deputy State Court Administrator, Contract Review – District Court 52-4 –
Troy, Budget Section Calendar Year 2003, Michigan Supreme Court State Court Administrative Office
Michigan Drug Court Grant Program 2003 Grant Contract and memo from James VerPloeg Court
Administrator 52-4 District Court on file in County Clerk’s office.
FISCAL NOTE (MISC. #02306)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION IV – 2003 MICHIGAN DRUG COURT PROGRAM
CONTINUATION GRANT CONTRACT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The 52nd District Court, Division IV (Troy) has received a grant from the State Court
Administrator’s Office (SCAO), Michigan Drug Court Program, for the period of January 1,
2003, through December 31, 2003.
2. The award from SCAO is for $35,000 in addition $55,944 in County in-kind match, $5,500
from the city of Troy local in-kind match, and $25,000 of County in-kind match. The total
program amount is $121,444.
3. The County match of $55,944 is in-kind personnel support from general fund funded
employees.
4. The match of $25,000 is also in-kind County match support from the Office of Substance
Abuse Coordinating Agency of the Oakland County Health Department.
5. Because the in-kind matches are currently budgeted in the General Fund/General Purpose
budget, an amendment adding the match to the Special Revenue Fund is inappropriate.
6. The grant contract includes the continued funding of one (1) special revenue part-time non-
eligible Probation Officer I position (32505-09716) total salary and fringes are $26,840.
7. The grant also funds the $8,160 of contracted services consultant cost, for a total SCAO
grant funded budget of $35,000.
8. The Fiscal Year 2003 budget should be amended as follows to accept continued funding from
the SCAO, 52-4 District Court Drug Court grant:
Special Revenue Fund 279
Revenue
1-32-279-100403-28000-0171 Grants-State $ 35,000
1-32-279-100403-28000-0218 Local Match $ -0-
$ 35,000
Expenditures
2-32-279-200403-28000-2001 Salaries $ 22,000
2-32-279-200403-28000-2075 Fringe Benefits $ 4,840
2-32-279-200403-28000-2560 Consultant $ 8,160
2-32-279-200403-28000-4156 Lab. Supplies $ -0-
$ 35,000
9. Program continuation, including personnel, is contingent upon continued grant funding.
FINANCE COMMITTEE
(The vote for this motion appears on page 599.)
Commissioners Minutes Continued. December 12, 2002
579
*MISCELLANEOUS RESOLUTION #02307
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: CIRCUIT COURT/GENERAL JURISDICTION – 2003 MICHIGAN DRUG COURT
CONTINUATION GRANT (ADULT PROGRAM)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Circuit Court applied for a grant with the State Court Administrative Office (SCAO),
Michigan Drug Court Grant Program with a granting period of January 1, 2003 through December 31,
2003; and
WHEREAS the award from the SCAO is for $53,333, of which $40,000 is the SCAO portion and $13,333
is County match; and
WHEREAS the twenty-five percent (25%) County Match of $13,333 is funded by the Byrne Memorial
grant, and no additional General Fund appropriations are required; and
WHEREAS the court intends to continue the Drug Court to deal with the problems of increasing
recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and an increase in jail days
ordered; and
WHEREAS to provide program coordination the Circuit Court/General Jurisdiction (Adult Program) there
is (1) full-time eligible special revenue Community Service Coordinator (35301-09837); and
WHEREAS to evaluate the Circuit Court (Adult Program) to determine both its strengths and weaknesses
and to establish a foundation from which the program may be more effectively developed, the Circuit
Court seeks to contract for the services of a professional to conduct a program evaluation; to further
develop the Circuit Court (Adult Program), grant funds would also be used to obtain continued training for
team members at the Michigan Association of Drug Court Professionals Annual Conference in January
2003; and to ensure that funds are available as necessary for emergency drug or alcohol detoxification of
a program participant, funds would be reserved for that purpose; and
WHEREAS one (1) special revenue Community Service Coordinator position (#35301-09837) is funded
by the SCAO grant through 12/31/02, and will be switched over to the Byrne grant effective 1/1/03 per
Miscellaneous Resolution #02277; and
WHEREAS $24,300 of the FY 2003 SCAO grant will be counted toward an in-kind match to the FY 2003
Byrne grant; and
WHEREAS the funding for this position changes from SCAO to Byrne Memorial Grant funding effective
the first pay period of the second quarter of FY 2003; and
WHEREAS the 25% grant match funding ($13,333), for this position will be SCAO funded; and
WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to maintain proportionate funding
for Federal, State and Private grants; and
WHEREAS the contract has been approved in accordance with the County Executive’s Review Process.
WHEREAS the County will make reasonable effort to continue the Drug Court Program but is not
mandated to continue the program under all circumstances.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
State Court Administrative Office, Michigan Drug Court Program Grant, in the amount of $53,333 which
includes $40,000 from the State and $13,333 as County match from the Byrne Memorial Grant.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the contract and that the chairperson may approve amendments and extensions up to fifteen
(15%) percent variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon the continued
interpretation of the contract consistent with the February 6, 2001, letter from the Michigan Supreme
Court, State Court Administrative Office, providing that assurance #4 of the grant application shall not be
construed as a mandate for future funding of the program from the funding unit, said letter attached
hereto and incorporated by reference herein.
BE IT FURTHER RESOLVED that the Circuit Court (Adult Program) grant fund the evaluation of the
Circuit Court (Adult Program) to determine both its strengths and weakness and to establish a foundation
from which the program may be more effectively developed; continued training for team members at the
Michigan Association of Drug Court Professionals Annual Conference in January 2003; and reserve funds
as necessary for emergency drug or alcohol detoxification of a program participant.
Commissioners Minutes Continued. December 12, 2002
580
BE IT FURTHER RESOLVED that one (1) special revenue Community Service Coordinator position
(#35301-09837) is funded by the SCAO grant through 12/31/02, and will be switched over to the Byrne
grant effective 1/1/03 per Miscellaneous Resolution #02277.
BE IT FURTHER RESOLVED that $24,300 of the FY 2003 SCAO grant will be counted toward an in-kind
match to the FY 2003 Byrne grant.
BE IT FURTHER RESOLVED that no positions may be filled nor expenditures authorized until a grant
agreement is fully executed with the County’s obligation limited to the grant funding period.
BE IT FURTHER RESOLVED that the Court report semi-annually to the Public Services Committee and
the Finance Committee on the effectiveness of the grant program.
BE IT FURTHER RESOLVED that continuation of the positions associated with this grant is contingent
upon continuation of state funding.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of letter from Dawn Monk Deputy State Court Administrator, Contract Review – Circuit Court –
Adult, Michigan Supreme Court State Court Administrative Office Michigan Drug Court Grant Program
2003 Grant Contract and Budget Summary Calendar Year 2003 on file in County Clerk’s office.
FISCAL NOTE (MISC. #02307)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: CIRCUIT COURT/GENERAL JURISDICTION – 2003 MICHIGAN DRUG COURT
CONTINUATION GRANT (ADULT PROGRAM)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Circuit Court has received a grant from the State Court Administrators Office (SCAO),
Michigan Drug Court Program, for the period of January 1, 2003, through December 31,
2003, in the amount of $40,000.
2. In addition to the grant award of $40,000, a County in-kind match (currently budgeted in the
Byrne Memorial Grant for FY 2003) of $13,333 is required, for total program funding of
$53,333.
3. This grant funds drug testing services, program evaluation, and emergency treatment for
detoxification for $35,500; also, grant funds for travel and conference for personnel training of
$2,000; and program materials and supplies of $2,500. In addition one (1) full-time eligible
special revenue Community Service Coordinator position (35301-09837) is funded by in-kind
matching funds from the Byrne Memorial Grant.
4. According to the current agreement language, acceptance of this grant will not require the
County to continue the program beyond the grant-funding period.
5. A budget amendment is recommended as follows:
Special Revenue Fund 279
Revenue
1-35-279-100103-28000-0171 Grants-State $ 40,000
1-35-279-100103-28000-0167 Grant Match -0-
$ 40,000
Expenditures
2-35-279-200103-28000-2001 Salaries $ -0-
2-35-279-200103-28000-2075 Fringe Benefits $ -0-
2-35-279-200103-28000-3348 Professional Services $ 35,500
2-35-279-200103-28000-3756 Travel and Conference $ 2,000
2-35-279-200103-28000-4252 Office Supplies $ 2,500
$ 40,000
FINANCE COMMITTEE
(The vote for this motion appears on page 599.)
Commissioners Minutes Continued. December 12, 2002
581
*MISCELLANEOUS RESOLUTION #02308
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: CIRCUIT COURT/FAMILY DIVISION – 2003 MICHIGAN DRUG COURT CONTINUATION
GRANT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Circuit Court, Family Division, applied for a grant with the State Court Administrative
Office (SCAO), Michigan Drug Court Grant Program with a granting period of January 1, 2003 through
December 31, 2003; and
WHEREAS the application requested total funding in the amount of $140,000 of which $105,000 was the
State portion, and $35,000 was the County’s match; and
WHEREAS the award from the SCAO is for $105,000, the twenty-five percent (25%) County Match of
$35,000 will come from the FY 2003 Byrne Memorial Grant, requiring no additional County
appropriations; and
WHEREAS the court intends to continue the Drug Court to deal with the problems of increasing
recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and an increase in jail days
ordered; and
WHEREAS to provide coordination and supervision of the grant program, one (1) full-time eligible special
revenue SCAO funded Community Service Coordinator (Juvenile Drug Court Coordinator) will be
continued within the Family Division of the Circuit Court, which will be covered by grant funds; and
WHEREAS to carry out the duties of the program one (1) full time Special Revenue Youth and Family
Case Worker II (34502-09835) and one (1) PTNE Special Revenue Technical Aide (35402-09836) in
Circuit Court Family Div., are funded by the Byrne Memorial Grant, with the grant match being furnished
by the SCAO grant; and
WHEREAS the Family Court is taking part in the drug court program and needs to evaluate that program;
and
WHEREAS a case management and outcome assessment tool has been implemented; and
WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to maintain proportionate funding
for Federal, State and Private grants; and
WHEREAS the contract has been approved in accordance with the County Executive’s Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
State Court Administrative Office, Michigan Drug Court Program Grant, in the amount of $140,000 which
includes $105,000 from the State, and $35,000 as the County Match to be funded by the Byrne Memorial
Grant.
BE IT FURTHER RESOLVED that the total grant funded program cost of $140,000 include personnel
cost of $72,983, contractual consultant cost of $62,800, travel of $2,794, and operating supplies of
$1,423.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the contract agreement and that the chairperson may approve amendments and extensions up to
fifteen (15%) percent variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon continued interpretation
of the contract consistent with the February 6, 2001, letter from the Michigan Supreme Court, State Court
Administrative Office, providing that assurance #4 of the grant application shall not be construed as a
mandate for future funding of the program from the funding unit, said letter attached hereto and
incorporated by reference herein.
BE IT FURTHER RESOLVED that one (1) full-time eligible special revenue Community Service
Coordinator (Juvenile Drug Court Coordinator) position (35402-9712) be continued within the Family
Division of the Circuit Court, with the 25% grant match funding ($35,000) paid by budgeted departmental
funds.
BE IT FURTHER RESOLVED that the 25% grant match funding ($35,000) for one (1) full-time eligible
Special Revenue Youth and Family Case Worker II (34502-09835) and one (1) PTNE Special Revenue
Technical Aide (35402-09836) within the Family Division of the Circuit Court, funded by the Byrne
Memorial Grant, be paid by the SCAO grant award, effective the first pay period of the second quarter of
FY 2003, per approval of the SCAO.
BE IT FURTHER RESOLVED that no positions may be filled nor expenditures authorized until a grant
agreement is fully executed with the County’s obligation limited to the grant funding period.
Commissioners Minutes Continued. December 12, 2002
582
BE IT FURTHER RESOLVED that the court utilize a case management and outcome assessment
instrument acceptable to the Board of Commissioners.
BE IT FURTHER RESOLVED that the Court report semi-annually to the Public Services Committee and
the Finance Committee on the effectiveness of the grant program.
BE IT FURTHER RESOLVED that continuation of the new position associated with this grant is
contingent upon continuation of state funding.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of letter from Dawn Monk Deputy State Court Administrator, Contract Review – Circuit Court Family
Division, Michigan Supreme Court State Court Administrative Office Michigan Drug Court Grant Program
2003 Grant Contract and Budget Summary Fiscal Year 2003 on file in County Clerk’s office.
FISCAL NOTE (MISC. #02308)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: CIRCUIT COURT/FAMILY DIVISION – 2003 MICHIGAN DRUG COURT CONTINUATION
GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Circuit Court has received a grant from the State Court Administrators Office (SCAO),
Michigan Drug Court Program, for the period of January 1, 2003, through December 31,
2003, in the amount of $105,000.
2. In addition to the grant award of $105,000, a County in-kind match (currently budgeted in the
Byrne Memorial Grant for FY 2003) of $35,000 is required, for total program funding of
$140,000.
3. This grant funds one (1) full-time eligible special revenue Community Service Coordinator
position (35402-09712) to provide program coordination and supervision, in the amount of
$73,000 also, program related contracted services of $32,000. In addition, in-kind matching
funds from the Byrne Memorial Grant funds additional contracted services, travel and
conference, and operating supplies in the amount of $35,000.
4. According to the current agreement language, acceptance of this grant will not require the
County to continue the program beyond the grant-funding period.
5. A budget amendment is recommended as follows:
Special Revenue Fund 279
Revenue
1-35-279-100203-28000-0171 Grants-State $105,000
1-35-279-100203-28000-0167 Grant Match -0-
$105,000
Expenditures
2-35-279-200203-28000-2001 Salaries $ 54,500
2-35-279-200203-28000-2075 Fringe Benefits $ 18,500
2-35-279-200203-28000-2572 Contracted Services $ 32,000
2-35-279-200203-28000-3756 Travel and Conference $ -0-
2-35-279-200203-28000-4252 Office Supplies $ -0-
$105,000
FINANCE COMMITTEE
(The vote for this motion appears on page 599.)
Commissioners Minutes Continued. December 12, 2002
583
*MISCELLANEOUS RESOLUTION #02309
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: COUNTY EXECUTIVE, EMERGENCY RESPONSE AND PREPAREDNESS - TORNADO
WARNING SYSTEM EXPANSION – LYON TOWNSHIP
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners by Miscellaneous Resolution No.'s 7865, 7971,
and 8664 accepted federal grants to defray a portion of the costs in purchasing sirens to be utilized within
the Oakland County Tornado Warning System; and
WHEREAS the County share of the costs will remain at twenty-five percent as has been the policy
previously established by the Board of Commissioners by various Miscellaneous Resolutions, whereby
local units pay seventy-five percent with the County being responsible for the maintenance and electrical
costs for the sirens purchased; and
WHEREAS Lyon Township, has executed the attached purchase agreement; and
WHEREAS Lyon Township has agreed to pay seventy-five percent of the total estimated cost of two
sirens; and
WHEREAS consistent with the attached standard agreement, Lyon Township agrees that Oakland
County will retain ownership of the sirens and will be responsible for the maintenance and the electrical
costs for said sirens purchased under this agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorize the contract with Lyon Township for the purchase of two (2) tornado sirens.
BE IT FURTHER RESOLVED that the expenditure of this appropriation is contingent upon the execution
of the attached written agreement between the County and the Township of Lyon.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Lyon Township Tornado Sirens Budget Summary on file in County Clerk’s office.
FISCAL NOTE (MISC. #02309)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: COUNTY EXECUTIVE, EMERGENCY RESPONSE AND PREPAREDNESS – TORNADO
WARNING SYSTEM EXPANSION – LYON TOWNSHIP
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. The resolution recognizes that Lyon Township has issued a purchase agreement for the
purchase of two (2) warning sirens and has requested to become part of the County’s
centrally activated tornado warning system.
2. The total cost of the sirens is $42,000.
3. The Township of Lyon has agreed to pay $31,500, seventy-five percent (75%) of the
estimated cost of the sirens.
4. The County of Oakland will pay twenty-five percent (25%) of the estimated cost, $10,500.
5. Consistent with past agreements, the County will retain ownership and be responsible for the
maintenance and electrical costs for the sirens.
6. Funds are available in the FY2003 Emergency Response and Preparedness budget to cover
cost.
7. No additional budget amendments are necessary.
FINANCE COMMITTEE
(The vote for this motion appears on page 599.)
Commissioners Minutes Continued. December 12, 2002
584
*REPORT (MISC. #02310)
BY: Personnel Committee, Nancy Dingeldey, Chairperson
IN RE: SHERIFF'S DEPARTMENT – CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT
SERVICES IN THE CHARTER TOWNSHIP OF LYON 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above-mentioned resolution on December 4, 2002,
recommends the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #02310
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF'S DEPARTMENT-CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT
SERVICES IN THE CHARTER TOWNSHIP OF LYON 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Lyon Township has contracted with the Oakland County Sheriff's Department to provide law
enforcement services for the Township (Miscellaneous Resolution #98011); and
WHEREAS paragraph 23 of this contract provides that an amendment to this contract must be approved
by concurrent resolutions of both the Oakland County Board of Commissioners and the Lyon Township
Board; and
WHEREAS Lyon Township has approved a proposed amendment to the contract (Schedule A-Sheriff's
Deputies Contracted) which would add one (1) Deputy II (Patrol Investigator) resulting in a new total of
three (3) Deputy II (Patrol Investigators) being contracted and bring the total number of contracted
deputies to thirteen (13); and
WHEREAS the Sheriff has agreed to add one (1) Deputy II (Patrol Investigator) for Lyon Township under
the terms of this contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves an
amendment to the original Schedule A (Sheriff Deputies Contracted) of the Oakland County Sheriff's
Department 1999-2003 Law Enforcement Services Agreement with the Charter Township of Lyon to
increase the number of Patrol Investigators from two (2) to a new total of three (3).
BE IT FURTHER RESOLVED that one (1) Deputy II position be created in the Contracted Patrol Unit,
Patrol Services Division of the Sheriff's Department.
BE IT FURTHER RESOLVED that one (1) unmarked vehicle (with mobile and prep) be added to the
County fleet.
BE IT FURTHER RESOLVED that this amendment will take effect on January 1, 2003.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Charter Township of Lyon Schedule A-1 on file in County Clerk’s office.
FISCAL NOTE (MISC. #02310)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF'S DEPARTMENT-CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT
SERVICES IN THE CHARTER TOWNSHIP OF LYON 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Charter Township of Lyon has requested an amendment to the contract the Township
has with the Oakland County Sheriff for law enforcement services beginning January 1, 2003.
2. This amendment would add one (1) Deputy II (Patrol Investigator) to the Contracted Patrol
Unit, Patrol Services Division.
3. Operating costs and revenues equal $65,367 for FY 2003 and $89,450 for FY 2004.
Commissioners Minutes Continued. December 12, 2002
585
4. This change will require the addition of one (1) unmarked vehicle (with mobile and prep radio)
to the County fleet. The Capital Costs will come from contingency.
5. A budget amendment to the FY 2003 and FY 2004 budget is recommended as follows:
FY 2003 FY 2004
FUND DEPT OCA PCA OBJECT
Revenue
101 43 13601 30000 985 Contract Revenue $65,367 $89,450
Expenditures
101 43 23601 31150 2001 SALARY TOTAL $36,450 $49,879
101 43 23601 31150 2075 FRINGE BENEFIT TOTAL $17,562 $24,032
101 43 23601 30000 6660 Radio Rental $ 1,034 $ 1,415
101 43 23601 30000 6661 Transportation 4,303 5,889
101 43 23901 40000 4044 Deputy Supplies 328 449
101 43 23201 10000 3784 Uniform Cost 337 461
101 43 23301 20000 6636 Info Tech Operations 140 191
101 43 23101 10000 6677 Liability Ins 1,592 2,178
OPERATING TOTAL $ 7,734 $10,583
101 43 23601 30000 6024 CLEMIS $ 169 $ 231
101 43 23901 41000 2002 Dispatch 3,452 4,725
OPER. SUPPORT TOTAL $ 3,621 $ 4,956
TOTAL COST $65,367 $89,450
Capital Costs
101 43 33601 30000 8001 Motor Pool Transfer $20,773
101 43 33601 30000 8001 Radio Transfer 5,186
101 90 290000 25000 2564 Contingency (25,959)
$ -0-
MOTOR POOL FUND
Revenue
661 13 661001 10 635 Leased Equipment $ 4,303 $ 5,889
Operating Transfer
661 13 661003 10 1701 Operating Transfer In 20,773
$25,076 $ 5,889
Expense
661 13 661002 10 3903 Depreciation $ 4,303 $ 5,889
661 13 661002 10 4264 Leased Vehicles 20,773
$25,076 $ 5,889
RADIO COMMUNICATIONS FUND
Revenue
660 23 660711 60005 635 Leased Equipment $ 1,034 $ 1,415
Operating Transfer
660 23 660713 60005 1701 Operating Transfer In 5,186
$ 6,220 $ 1,415
Expense
660 23 660712 60005 3900 Depreciation $ 1,034 $ 1,415
General Ledger
660 23 660712 60005 8005 Est. Profit/Loss 5,186
$ 6,220 $ 1,415
INFO TECH - CLEMIS FUND
Revenue
635 23 635111 30001 583 In-Car Terminals $ 169 $ 231
$ 169 $ 231
Commissioners Minutes Continued. December 12, 2002
586
Expense
635 23 635152 30001 3900 Depreciation $ 169 $ 231
$ 169 $ 231
FINANCE COMMITTEE
(The vote for this motion appears on page 599.)
*REPORT (MISC. #02311)
BY: Personnel Committee, Nancy Dingeldey, Chairperson
IN RE: SHERIFF'S DEPARTMENT – CONTRACT AMENDMENT #4 FOR LAW ENFORCEMENT
SERVICES IN THE CHARTER TOWNSHIP OF OXFORD 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above-mentioned resolution on December 4, 2002,
recommends the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #02311
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF'S DEPARTMENT - CONTRACT AMENDMENT #4 FOR LAW ENFORCEMENT
SERVICES IN THE CHARTER TOWNSHIP OF OXFORD 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Charter Township of Oxford has contracted with the Oakland County Sheriff's Department to
provide law enforcement services for the Township (Miscellaneous Resolution #00001); and
WHEREAS paragraph 23 of this contract provides that an amendment to this contract must be approved
by concurrent resolutions of both the Oakland County Board of Commissioners and the Oxford Township
Board; and
WHEREAS Charter Township of Oxford has approved a proposed amendment to the contract (Schedule
A and A-1,Sheriff's Deputies Contracted) which would add one (1) Deputy II (no-fill) making the new total
of two (2) Deputy II (no-fill) and bring the total number of contracts to fifteen (15); and
WHEREAS the Sheriff has agreed to add one (1) Deputy II (no-fill) for the Charter Township of Oxford
under the terms of this contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves an
amendment to the original Schedule A and A-1 (Sheriff Deputies Contracted) of the Oakland County
Sheriff's Department 1999-2003 Law Enforcement Services Agreement with the Charter Township of
Oxford to add one (1) Deputy II (no-fill).
BE IT FURTHER RESOLVED that one (1) Deputy II position be created in the Contracted Patrol Unit,
Patrol Services Division of the Sheriff's Department.
BE IT FURTHER RESOLVED that this amendment will take effect on January 1, 2003.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Schedule A-1 and Amendment #4 on file in County Clerk’s office.
FISCAL NOTE (MISC. #02311)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF'S DEPARTMENT - CONTRACT AMENDMENT # 4 FOR LAW ENFORCEMENT
SERVICES IN THE CHARTER TOWNSHIP OF OXFORD 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
Commissioners Minutes Continued. December 12, 2002
587
1. The Charter Township of Oxford has requested an amendment to the contract between the
Charter Township of Oxford and the Oakland County Sheriff for law enforcement services
beginning January 1, 2003.
2. This amendment would add one (1) Deputy II (No-fill) to the Contracted Patrol Unit, Patrol
Services Division.
3. Operating costs and revenues equal $66,160 for FY 2003 and $90,534 for FY 2004.
4. A budget amendment to the FY 2003 and FY 2004 budget is recommended as follows:
FY 2003 FY 2004
FUND DEPT OCA PCA OBJECT
Revenue
101 43 13601 30000 985 Contract Revenue $66,160 $90,534
Expenditures
101 43 23601 31175 2001 SALARY TOTAL $36,450 $49,879
101 43 23601 31175 2075 FRINGE BENEFIT $17,562 $24,032
TOTAL
101 43 23601 30000 6660 Radio Rental $ 345 $ 472
101 43 23601 30000 6661 Transportation 5,582 7,638
101 43 23901 40000 4044 Deputy Supplies 328 449
101 43 23201 10000 3784 Uniform Cost 337 461
101 43 23301 20000 6636 Info Tech Operations 343 469
101 43 23101 10000 6677 Liability Ins 1,592 2,178
OPERATING TOTAL $ 8,527 $11,667
101 43 23601 30000 6024 CLEMIS $ 169 $ 231
101 43 23901 41000 2002 Dispatch 3,452 4,725
OPER. SUPPORT TOTAL $ 3,621 $ 4,956
TOTAL COST $66,160 $90,534
MOTOR POOL FUND
Revenue
661 13 661001 10 635 Leased Equipment $ 5,582 $ 7,638
$ 5,582 $ 7,638
Expense
661 13 661002 10 3903 Depreciation $ 5,582 $ 7,638
$ 5,582 $ 7,638
RADIO COMMUNICATIONS FUND
Revenue
660 23 660711 60005 635 Leased Equipment $ 345 $ 472
$ 345 $ 472
Expense
660 23 660712 60005 3900 Depreciation $ 345 $ 472
$ 345 $ 472
INFO TECH - CLEMIS FUND.
Revenue
635 23 635111 30001 583 In-Car Terminals $ 169 $ 231
$ 169 $ 231
Expense
635 23 635152 30001 3900 Depreciation $ 169 $ 231
$ 169 $ 231
FINANCE COMMITTEE
Commissioners Minutes Continued. December 12, 2002
588
(The vote for this motion appears on page 599.)
*REPORT (MISC. #02312)
BY: Personnel Committee, Nancy Dingeldey, Chairperson
IN RE: SHERIFF'S DEPARTMENT – CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT
SERVICES IN THE CHARTER TOWNSHIP OF SPRINGFIELD 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above-mentioned resolution on December 4, 2002,
recommends the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #02312
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF'S DEPARTMENT - CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT
SERVICES IN THE CHARTER TOWNSHIP OF SPRINGFIELD 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Charter Township of Springfield has contracted with the Oakland County Sheriff's Department
to provide law enforcement services for the Township (Miscellaneous Resolution #98011); and
WHEREAS paragraph 23 of this contract provides that an amendment to this contract must be approved
by concurrent resolutions of both the Oakland County Board of Commissioners and the Springfield
Township Board; and
WHEREAS Charter Township of Springfield has approved a proposed amendment to the contract
(Schedule A-1 Sheriff's Deputies Contracted) which would add one (1) Deputy II (with fill-in) resulting in a
new total of nine (9) Deputy II’s (with fill-in) being contracted and bring the total number of contracted
deputies to ten (10); and
WHEREAS the Sheriff has agreed to add one (1) Deputy II (with fill-in) for the Charter Township of
Springfield under the terms of this contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves an
amendment to the original Schedule A-1 (Sheriff Deputies Contracted) of the Oakland County Sheriff's
Department 1999-2003 Law Enforcement Services Agreement with the Charter Township of Springfield to
add a Deputy II (with fill-in).
BE IT FURTHER RESOLVED that one (1) Deputy II position be created in the Contracted Patrol Unit,
Patrol Services Division of the Sheriff's Department.
BE IT FURTHER RESOLVED that this amendment will take effect on January 1, 2003.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Schedule A-1 and Amendment 2 on file in County Clerk’s office.
FISCAL NOTE (MISC. #02312)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF'S DEPARTMENT - CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT
SERVICES IN THE CHARTER TOWNSHIP OF SPRINGFIELD 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Charter Township of Springfield has requested an amendment to the contract between
the Charter Township of Springfield and the Oakland County Sheriff for law enforcement
services beginning January 1, 2003.
2. This amendment would add one (1) Deputy II (with fill-in) to the Contracted Patrol Unit, Patrol
Services Division.
3. Operating costs and revenues equal $74,860 for FY 2003 and $102,444 for FY 2004.
Commissioners Minutes Continued. December 12, 2002
589
4. A budget amendment to the FY 2003 and FY 2004 budget is recommended as follows:
FY 2003 FY 2004
Fund Dept OCA PCA Object
Revenue
101 43 13601 30000 985 Contract Revenue $ 74,860 $102,444
Expend.
101 43 23601 31150 2001 SALARY TOTAL $ 45,144 $ 61,789
101 43 23601 31150 2075 FRINGE BENEFIT TOTAL $ 17,556 $ 24,032
101 43 23601 30000 6660 Radio Rental $ 342 $ 472
101 43 23601 30000 6661 Transportation 5,586 7,638
101 43 23901 40000 4044 Deputy Supplies 323 449
101 43 23201 10000 3784 Uniform Cost 342 461
101 43 23301 20000 6636 Info Tech Operations 342 469
101 43 23101 10000 6677 Liability Ins 1,596 2,178
OPERATING TOTAL $ 8,531 $ 11,667
101 43 23601 30000 6024 CLEMIS $ 171 $ 231
101 43 23901 41000 2002 Dispatch 3,458 4,725
OPER. SUPPORT TOTAL $ 3,629 $ 4,956
TOTAL COST $ 74,860 $102,444
MOTOR POOL FUND
Revenue
661 13 661001 10 635 Leased Equipment $ 5,586 $ 7,638
$ 5,586 $ 7,638
Expense
661 13 661002 10 3903 Depreciation $ 5,586 $ 7,638
$ 5,586 $ 7,638
RADIO COMMUNICATIONS FUND
Revenue
660 23 660711 60005 635 Leased Equipment $ 342 $ 472
$ 342 $ 472
Expense
660 23 660712 60005 3900 Depreciation $ 342 $ 472
$ 342 $ 472
INFO TECH - CLEMIS FUND
Revenue
635 23 635111 30001 583 In-Car Terminals $ 171 $ 231
$ 171 $ 231
Expense
635 23 635152 30001 3900 Depreciation $ 171 $ 231
$ 171 $ 231
FINANCE COMMITTEE
(The vote for this motion appears on page 599.)
Commissioners Minutes Continued. December 12, 2002
590
*REPORT (MISC. #02286)
BY: Personnel Committee, Nancy Dingeldey, Chairperson
IN RE: SHERIFF'S DEPARTMENT – CONTRACT AMENDMENT #3 FOR LAW ENFORCEMENT
SERVICES IN THE CHARTER TOWNSHIP OF HIGHLAND 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed Miscellaneous Resolution #02286 on December 4, 2002,
recommends the resolution be adopted. Chairperson, on behalf of the Personnel Committee, I move the
acceptance of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #02286
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF'S DEPARTMENT - CONTRACT AMENDMENT #3 FOR LAW ENFORCEMENT
SERVICES IN THE CHARTER TOWNSHIP OF HIGHLAND 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Charter Township of Highland has contracted with the Oakland County Sheriff's Department
to provide law enforcement services for the Township (Miscellaneous Resolution #98011); and
WHEREAS paragraph 23 of this contract provides that an amendment to this contract must be approved
by concurrent resolutions of both the Oakland County Board of Commissioners and the Charter Township
of Highland Board; and
WHEREAS the Charter Township of Highland has approved a proposed amendment to the contract
(Schedule A-1 Sheriff's Deputies Contracted) which would change eleven (11) Deputy II (with fill-in) to
eleven (11) Deputy II (no-fill) and add one (1) Patrol Investigator (Deputy II) bringing the total number of
no-fill contracts to fourteen (14), and bringing the total number of Patrol Investigators to four (4) and bring
the total number of contracted deputies to twenty (20); and
WHEREAS the Sheriff has agreed to this contract amendment and recommends to the Board of
Commissioners that the eleven (11) Deputy II (with fill-in) be changed to eleven (11) Deputy II (no-fill) and
to add one (1) Patrol Investigator (Deputy II) for the Charter Township of Highland under the terms of this
contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves an
amendment to the amended Schedule A-1 (Sheriff Deputies Contracted) of the Oakland County Sheriff's
Department 1999-2003 Law Enforcement Services Agreement with the Charter Township of Highland to
change eleven (11) Deputy II (with fill-in) to eleven (11) Deputy II (no-fill) and add one (1) Patrol
Investigator.
BE IT FURTHER RESOLVED that one (1) Deputy II position be created in the Contracted Patrol Unit,
Patrol Services Division of the Sheriff’s Department.
BE IT FURTHER RESOLVED that one (1) unmarked vehicle (with mobile and prep) be added to the
County fleet.
BE IT FURTHER RESOLVED that this amendment will take effect on January 1, 2003.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Charter Township of Highland Schedule A-1 on file in County Clerk’s office.
FISCAL NOTE (MISC. #02286)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF'S DEPARTMENT-CONTRACT AMENDMENT #3 FOR LAW ENFORCEMENT
SERVICES IN THE CHARTER TOWNSHIP OF HIGHLAND 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Charter Township of Highland has requested an amendment to the contract the
Township has with the Oakland County Sheriff for law enforcement services beginning
January 1, 2003.
Commissioners Minutes Continued. December 12, 2002
591
2. This amendment would downgrade eleven (11) Deputy II (with fill-in) to eleven (11) Deputy II
(no-fill) and add one (1) Deputy II (Patrol Investigator) to the Contracted Patrol Unit, Patrol
Services Division.
3. Operating costs and revenues equal ($30,366) for FY 2003 and $(41,560) for FY 2004.
4. This change will require the addition of one (1) unmarked vehicle (with MDC, mobile and prep
radio) to the County fleet. The Capital Costs will come from contingency.
5. A budget amendment to the FY 2003 and FY 2004 budget is recommended as follows:
FY 2003 FY 2004
FUND DEPT OCA PCA OBJECT
Revenue
101 43 13601 30000 985 Contract Revenue $(30,366) $(41,560)
Expenditures
101 43 23601 31130 2001 SALARY TOTAL $(59,283) $(81,131)
101 43 23601 31130 2075 FRINGE BENEFIT TOTAL $ 17,562 $ 24,032
101 43 23601 30000 6660 Radio Rental $ 1,034 $ 1,415
101 43 23601 30000 6661 Transportation 4,303 5,889
101 43 23901 40000 4044 Deputy Supplies 328 449
101 43 23201 10000 3784 Uniform Cost 337 461
101 43 23301 20000 6636 Info Tech Operations 140 191
101 43 23101 10000 6677 Liability Ins 1,592 2,178
OPERATING TOTAL $ 7,734 $ 10,283
101 43 23601 30000 6024 CLEMIS $ 169 $ 231
101 43 23901 41000 2002 Dispatch 3,452 4,725
OPER. SUPPORT TOTAL $ 3,621 $ 4,956
TOTAL COST $(30,366) $(41,560)
Capital Costs
101 43 33601 30000 8001 Motor Pool Transfer $ 20,773
101 43 33601 30000 8001 Radio Transfer 5,186
101 43 33601 30000 8001 Computer Transfer 6,308
101 90 290000 25000 2564 Contingency ( 32,267)
$ -0-
MOTOR POOL FUND
Revenue
661 13 661001 10 635 Leased Equipment $ 4,303 $ 5,889
Operating Transfer
661 13 661003 10 1701 Operating Transfer In 20,773
$ 25,076 $ 5,889
Expense
661 13 661002 10 3903 Depreciation $ 4,303 $ 5,889
661 13 661002 10 4264 Leased Vehicles 20,773
$ 25,076 $ 5,889
RADIO COMMUNICATIONS FUND
Revenue
660 23 660711 60005 635 Leased Equipment $ 1,034 $ 1,415
Operating Transfer
660 23 660713 60005 1701 Operating Transfer In 5,186
$ 6,220 $ 1,415
Expense
660 23 660712 60005 3900 Depreciation $ 1,034 $ 1,415
Commissioners Minutes Continued. December 12, 2002
592
General Ledger
660 23 660712 60005 8005 Est. Profit/Loss 5,186
$ 6,220 $ 1,415
INFO TECH - CLEMIS FUND
Revenue
635 23 635111 30001 583 In-Car Terminals $ 169 $ 231
Operating Transfer
635 23 635113 30001 1701 Operating Transfer In 6,308
$ 6,477 $ 231
Expense
635 23 635152 30001 3900 Depreciation $ 169 $ 231
General Ledger
635 23 635152 30001 8005 Est. Profit/Loss 6,308
$ 6,477 $ 231
FINANCE COMMITTEE
(The vote for this motion appears on page 599.)
*REPORT (MISC. #02313)
BY: Personnel Committee, Nancy Dingeldey, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION I – FISCAL YEAR 2003 MICHIGAN SOBRIETY COURT
CONTINUATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above-mentioned resolution on December 4, 2002,
recommends the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #02313
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION I – FISCAL YEAR 2003 MICHIGAN SOBRIETY COURT
CONTINUATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in 2001 the 52nd District Court, Division I (Novi) implemented a Sobriety Court to address the
problems of increasing recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and
an increase in jail days ordered; and
WHEREAS this program was initially implemented through the State Court Administrative Office (SCAO),
Michigan Sobriety Court Grant Program in 2001; and
WHEREAS the Sobriety Court program retains offenders in treatment for a specific length of time with a
goal of successfully reducing recidivism among repeat drunk drivers; and
WHEREAS to support the continuation of the Sobriety Court program in a cost-effective manner, Division
I proposes to increase the Sobriety Court Cost from $100 to $125, which is imposed on all offenders in
this jurisdiction convicted of drinking and driving related charges; and
WHEREAS the program provides intensive probation supervision and frequent alcohol testing of
defendants; and
WHEREAS the continuation of two (2) Probation Officer I positions is requested, with positions costs to
be covered by Sobriety Court Costs.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
continuation of two (2) General Fund/General Purpose Probation Officer I positions (#32205-09904 and
09905) within the Probation Unit of the 52nd District Court, Division I (Novi).
BE IT FURTHER RESOLVED that the 52nd District Court, Division I (Novi) will report to the Public
Services, Personnel and Finance Committees in June 2003 and December 2003 to provide an update on
the program and related revenue generation.
Commissioners Minutes Continued. December 12, 2002
593
BE IT FURTHER RESOLVED that continuation of the two positions be contingent upon sufficient revenue
to cover the cost of the positions.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Sobriety Court Revenue Projection for Fiscal Year 2003 and Fiscal Year 2004 and Interoffice
Memo from Patricia Crane on file in County Clerk’s office.
FISCAL NOTE (MISC. #02313)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION I – FISCAL YEAR 2003 MICHIGAN SOBRIETY COURT
CONTINUATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. By Miscellaneous Resolution #01042, the Board of Commissioners authorized the
establishment of two Probation Officer I positions responsible for the case management of
offenders participating in the Sobriety Court. These positions were to be funded by the
revenue generated by a Sobriety Court fee of $100 per case.
2. These general fund funded positions will sunset on December 31, 2002.
3. To support the continuation of the two Probation Officer I positions in the Drug Court program
in a cost effective manner, the Court is proposing to raise the Sobriety Court Fee from $100
to $125, to be imposed on all offenders convicted of drinking and driving related charges,
effective January 1, 2003 and ending December 31, 2003.
4. The Sobriety Court Fee assessment is estimated to generate approximately $105,569 of
revenue per calendar year (1,000 cases at $125 per case). The cost of the two positions for
FY 2003 is $102,630. Revenue may exceed the cost of positions.
5. The cost of the two positions, salary and fringes is $75,000 for the nine months remaining in
FY 2003, and $27,630 for the first three months of FY 2004.
6. The following budget amendment is recommended to the FY 2003 and FY 2004 budget:
52-1 District Court (Novi) Fund (101) FY 2003 FY 2004
Revenue
1-32-201100-20006-0296 Assessment Fees $ 75,000 $ 27,630
Expenditures
2-32-205200-20006-2001 Salaries $ 53,154 $ 19,582
2-32-205200-20006-2074 Fringes 21,846 8,048
Total Expenditures $ 75,000 $ 27,630
Net of Revenues and Expenditures $ -0- $ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 599.)
*MISCELLANEOUS RESOLUTION #02314
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: COUNTY EXECUTIVE EMERGENCY RESPONSE AND PREPAREDNESS – 2002 STATE
DOMESTIC PREPAREDNESS EQUIPMENT GRANT (SDPEG) ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of State Police, Emergency Management Division, has received
funding through a federal grant to provide equipment to local governmental agencies for emergency
response; and
WHEREAS an Oakland County Needs Assessment was conducted for the State in 2001 for future grant
funds in accordance with the Michigan Three-Year Domestic Preparedness Strategy; and
WHEREAS THE State of Michigan has awarded Oakland County $301,790 for equipment and an
additional award of $4,500 for exercises; and
Commissioners Minutes Continued. December 12, 2002
594
for the 2002 State Domestic Preparedness Program Grant; and
WHEREAS the purpose is to provide funds for the purchase of specialized emergency response
equipment and begin an exercise program to enhance the basic defensive capabilities of the County to
respond to an incident of domestic terrorism or incident involving weapons of mass destruction; and
WHEREAS this grant is one 100% federal pass through funded with no county match; and
WHEREAS the grant agreement has been processed through the County Executive Contract Review and
the Board of Commissioners Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accept the
grant funding from the State of Michigan in the amount of $301,790 for equipment and $4,500 for
exercises.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Oakland County Emergency Response and Preparedness Executive Summary State Domestic
Preparedness Equipment Grant 2002 and Contract Review – Emergency Response and Preparedness
on file in County Clerk’s office.
FISCAL NOTE (MISC. #02314)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: COUNTY EXECUTIVE EMERGENCY RESPONSE AND PREPAREDNESS – 2002 STATE
DOMESTIC PREPARDNESS EQUIPMENT GRANT (SDPEG) ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. Oakland County conducted a Needs Assessment for the State in 2001 for future grant funds
in accordance with the Michigan Three-Year Domestic Preparedness Strategy.
2. The County Executive – Emergency Response and Preparedness Division has been
awarded $301,790, for the purchase of specialized equipment and an additional award of
$4,500 for exercises.
3. The specialized equipment will enhance the capability of state and local agencies to respond
to incident of domestic terrorism or incidents involving weapons of mass destruction.
4. The grant agreement has been processed through the County Executive Contract Review
Process and the Board of Commissioners Grant Acceptance Procedures.
5. The Fiscal Year 2003 County Executive-Emergency Preparedness Grant budget should be
entered, as specified below, to recognize the revenues and expenses of the State Domestic
Preparedness Equipment Grant (SDPEG) Grant Agreement for the period of October 1, 2002
through December 31, 2003 as follows: Revenue
1-11-276-100602-65001-0113 Grants - Federal $306,290 Expense
2-11-276-200602-65001-3712 Training Related $ 4,500
2-11-276-200602-65001-3364 Protective Cloth. & Eq. 148,790
2-11-276-200602-65001-4101 Expend. Equip. Exp. 153,000
$306,290
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 599)
Commissioners Minutes Continued. December 12, 2002
595
*MISCELLANEOUS RESOLUTION #02315
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF’S DEPARTMENT - 2003 AUTOMOBILE THEFT PREVENTION AUTHORITY GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Automobile Theft Prevention Authority (ATPA) has awarded the Auto Theft Unit of the
Oakland County Sheriff’s Department grant funding in the amount of $406,403 for the period January 1,
through December 31, 2003, which is $9,515 less than the application amount; and
WHEREAS this is the seventeenth (17) year of funding requests to ATPA; and
WHEREAS this is the seventeenth (17) year of funding requests to ATPA; and WHEREAS the police
departments of Waterford and Pontiac have been included in the grant awarded to Oakland County, while
the police departments for Madison Heights and Hazel Park will be requesting their own funding; and
WHEREAS Oakland County has been awarded $277,350, with a required $92,450 in County match, the
Waterford Police Department has been awarded $72,252, with a required Local Jurisdiction match of
$24,084 and the Pontiac Police Department has been awarded $56,801, with a required Local
Jurisdiction match of $18,934 for a total program cost of $541,871; and
WHEREAS the staffing level is the same as the 2002 program year and no personnel changes were
requested with the 2003 grant award with funding covering four (4) Deputy II positions as follows. Position
numbers #6108, #6109, #6147 and #6148 located in Division 439 Unit 15 Sheriff Special Teams; and
WHEREAS funds are available in the Sheriff's Department Grant Match line-item (#43-023101-10000-
2872) to cover the required county match of $92,450; and
WHEREAS acceptance of this grant does not obligate the County to any future commitment; and
WHEREAS the grant agreement has been approved through the County Executive's Contract Review
Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
2003 Automobile Theft Prevention Authority Grant in the amount of $406,403 ($277,350 - Oakland
County Sheriff's Department, $72,252 Waterford Police Department and $56,801 Pontiac Police
Department), with a County match of $92,450 and a participating jurisdiction match of $24,804
(Waterford) and $18,934 (Pontiac).
BE IT FURTHER RESOLVED that the Chairperson of the Board is authorized to sign the grant
agreement and to approve grant modifications and extensions, within fifteen (15) percent of the original
award, consistent with the grant agreement approved.
BE IT FURTHER RESOLVED that the future level of service, including personnel, is contingent upon
continued grant funding for this program.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Contract Review – Sheriff’s Department and Oakland County Auto Theft Squad Budget Detail on
file in County Clerk’s office.
FISCAL NOTE (MISC #02315)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF'S DEPARTMENT - 2003 AUTOMOBILE THEFT PREVENTION AUTHORITY GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Automobile Theft Prevention Authority (ATPA) has awarded the Auto Theft Unit of the
Oakland County Sheriff’s Department grant funding in the amount of $406,403 for the period
January 1, 2003 through December 31, 2003.
2. Oakland County has been awarded $277,350 with a required $92,450 in County match, the
Waterford Police Department has been awarded $72,252 with a required $24,084 in
Jurisdiction match and the Pontiac Police Department has been awarded $56,801 with a
required $18,934 in Jurisdictional match for a total program cost of $541,871.
Commissioners Minutes Continued. December 12, 2002
596
3. Funds are available in the Sheriff’s Department Grant Match line item (#43-023101-10000-
2872) to cover the required county match. The County match requirement increased $2,153
from the 2002 Program Year and is available in the Sheriff's grant match budget. No budget
appropriation from the General Fund is required.
4. Staffing level is the same as the 2002 program year and no personnel changes were
requested with the 2003 grant award.
5. The Waterford Police department will cover its own required match of $24,084.
6. The Pontiac Police Department will cover its own required match of $18,934.
7. The Fiscal Year 2003 Special Revenue Budget should be amended to reflect current year’s
grant award, as specified below.
FY2003
Fund Dept OCA PCA Object
Revenue
272 43 120103 44200 0167 Grant Match $135,468
272 43 120103 44200 0171 Grants-State 406,403
$541,871
Expend
272 43 220103 44200 2001 Salaries $227,367
272 43 220103 44200 2002 OT 17,052
272 43 220103 44200 2074 F.B. 93,981
272 43 220103 44200 2572 Contractual Serv 172,071
272 43 220103 44200 4044 Deputy Supp. 2,492
272 43 220103 44200 6675 Telephone 4,508
272 43 220103 44200 6661 Motor Pool 24,400
$541,871
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 599.)
*MISCELLANEOUS RESOLUTION #02316
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF'S DEPARTMENT – 2002/2003 SECONDARY ROAD PATROL GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to Miscellaneous Resolution #98246, the Sheriff Department applied to the Michigan
Department of State Police - Office of Highway Safety Planning for $1,006,621 in grant funding from
Public Act 416 to conduct secondary road patrol activities for the period October 1, 2002 through
September 30, 2003; and
WHEREAS the Michigan Department of State Police - Office of Highway Safety Planning has awarded
Oakland County with a grant in the amount of $1,047,698, which is a 9.83% increase over the 2001/2002
award; and
WHEREAS the attached schedule shows the total award contributed by the State is 100% with no County
Match requirement; and
WHEREAS the staffing level is the same as the 2001/2002 program year and no personnel changes were
requested with the 2002/2003 grant award with funding covering eight (8) Deputy II positions (#1539,
#2572, #2957, #3114, # 3324, #7327, #7501 and #9191) and two (2) Sergeant positions (#7790 and
#9982) located in Division 436 Unit 30; and
WHEREAS acceptance of this grant does not obligate the County to any future commitment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
2002/2003 Public Act 416 Secondary Road Patrol Grant from the State of Michigan Department of State
Police in the amount of $1,047,698.
BE IT FURTHER RESOLVED that the Chairperson of the Board is authorized to sign the grant
agreement and to approve grant modifications and extensions, within fifteen (15) percent of the original
Commissioners Minutes Continued. December 12, 2002
597
award, consistent with the grant agreement approved.
BE IT FURTHER RESOLVED that the future level of service, including personnel, is contingent upon the
continued grant funding for this program.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Contract Review – Sheriff’s Department and Sheriff Department Secondary Road Patrol Grant
Budget Detail on file in County Clerk’s office.
FISCAL NOTE (MISC. #02316
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF'S DEPARTMENT- 2002-2003 SECONDARY ROAD PATROL GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Michigan Department of State Police Office of Highway Safety Planning awarded
Oakland County a grant in the amount of $1,047,698 for the period October 1, 2002 through
September 30, 2003.
2. There is no County match requirement for the 2002-2003 award.
3. Staffing level is the same as the 2001-2002 program year and no personnel changes were
requested with the 2002-2003 grant award.
4. The Fiscal Year 2003 Special Revenue Budget should be amended to reflect current year’s
grant award, as specified below.
FY2003
Fund Dept OCA PCA Object
Revenue
272 43 680600 32100 0171 Grants State $1,047,698
Expense
272 43 680601 32100 2001 Salaries $ 595,338
272 43 680601 32100 2002 Overtime 70,000
272 43 680601 32100 2074 F.B. 262,516
272 43 680601 32100 2960 Indirect Cost 24,620
272 43 680601 32100 6660 Radio Comm 13,824
272 43 680601 32100 6661 Motor Pool 81,400
$1,047,698
$ -0-
FINANCE COMMITTEE
*REPORT
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: REPORT FROM JAIL DIVERSION FOR PERSONS WITH MENTAL ILLNESS TASK FORCE –
RECOMMENDATIONS TO REDUCE THE MENTALLY ILL POPULATION IN JAIL
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Public Services Committee, having reviewed the above-mentioned report submitted on December 3,
2002, reports with a recommendation to accept it per Miscellaneous Resolution #01008.
Chairperson, on behalf of the Public Services Committee, I move acceptance of the above-mentioned
report.
PUBLIC SERVICES COMMITTEE
Copy of Report by Jail Diversion for Persons with Mental Illness Task Force, Shelly Taub and Ann Russell
and Miscellaneous Resolution #01008 on file in County Clerk’s office.
(The vote for this motion appears on page 599.)
Commissioners Minutes Continued. December 12, 2002
598
*MISCELLANEOUS RESOLUTION #02317
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: PROSECUTING ATTORNEY - ACCEPTANCE OF THE 2003 AUTOMOBILE THEFT
PREVENTION AUTHORITY (ATPA) GRANT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Automobile Theft Prevention Authority (ATPA) has awarded the Office of the Prosecuting
Attorney grant funding in the amount of $238,928 for the period January 1, 2003 through December 31,
2003; and
WHEREAS the Automobile Theft Prevention Authority (ATPA) has awarded the Office of the WHEREAS
this the fifteenth (15th) year of grant award for this program; and
WHEREAS the 2003 award of $238,928 is $10,687 (4.68%) higher than the current award; and
WHEREAS the State contribution is $179,196 (75%) and the County contribution is $59,732 (25%); and
WHEREAS the grant will continue to fund one (1) SR Assistant Prosecuting Attorney IV (position #41201-
06387) and one (1) SR Assistant Prosecuting Attorney III (position #41201-06113); and
WHEREAS acceptance of this contract does not obligate the County to any future commitment; and
WHEREAS the grant award has been processed through the County Executive Contract Review Process
and the Board of Commissioners Grant Application Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Prosecuting Attorney's Automobile Theft Prevention Authority grant in the total amount of $238,928
(ATPA: $179,196 (75%); County match: $59,732 (25%)) for the period of January 1, 2003 through
December 31, 2003.
BE IT FURTHER RESOLVED that the continuation of this program, including personnel, is contingent
upon continued grant funding.
BE IT FURTHER RESOLVED that amendments be made to the Prosecuting Attorney’s grant budget to
reflect the changes in the award as detailed in Attachment A.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant award and to approve any grant extensions or changes, within fifteen percent (15%) of
the original award, which are consistent with the original agreement as approved.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Oakland County Automobile Theft Prevention Grant Comparison of 2002 Budget to 2003 Grant
Award, Contract Review – Prosecutor’s Office, letter from Valdis Vitols Executive Director and Oakland
County Prosecutor’s Anti-auto Theft Program Budget Detail on file in County Clerk’s office.
FISCAL NOTE (MISC. #02317)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: PROSECUTING ATTORNEY - ACCEPTANCE OF THE 2003 AUTOMOBILE THEFT
PREVENTION AUTHORITY (ATPA) GRANT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Resolution and finds:
1. The Prosecuting Attorney is requesting the acceptance of the State of Michigan 2003
Automobile Theft Prevention Authority (ATPA) Grant.
2. The grant award of $238,928 is $10,687 (4.68%) higher than the current award of $228,241
(shown on Attachment A).
3. The State contribution is $179,196 (75%) and the County grant match is $59,732 (25%).
4. Acceptance of this grant does not obligate the County to future commitments and
continuation is contingent upon future grant funding.
5. The Prosecutor’s 2003 Automobile Theft Prevention Authority Grant budget will be amended
as shown on Attachment A.
6. An additional $2,672 is needed in the Prosecuting Attorney’s general fund grant match line
item.
Commissioners Minutes Continued. December 12, 2002
599
7. Funds are available in the Witness Fees and Mileage line item.
8. The FY 2003 GF/GP budget be amended as follows:
41-211000-41700-3836 Witness Fees & Mileage ($2,672)
41-211000-41400-2872 Grant Match 2,672
-0-
FINANCE COMMITTEE
Copy of Attachment A on file in County Clerk’s office.
Vote on resolutions on the Consent Agenda:
AYES: Brian, Buckley, Causey-Mitchell, Crawford, Dingeldey, Douglas, Galloway, Gregory, Law,
McPherson, Melton, Middleton, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez,
Webster, Appel. (21)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the Consent Agenda, were adopted (with
accompanying reports being accepted).
MISCELLANEOUS RESOLUTION #02318
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF CENTRAL SERVICES - LEASED VEHICLES - FLEET EXPANSION OF
ONE (1) DEPARTMENT OWNED VEHICLE FOR EMERGENCY RESPONSE PERTAINING TO
HAZARDOUS MATERIALS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners adopted a leased vehicle policy through
Miscellaneous Resolution #93230 which was amended by Miscellaneous Resolution #94357 and requires
additional vehicles to be approved by the Board of Commissioners; and
WHEREAS the terrorist incidents occurring in New York and Pennsylvania and at the Pentagon on
September 11, 2001 has caused the County to review the Emergency Response and Preparedness
program relationship with the Cities, Villages and Townships (CVTs); and
WHEREAS numerous tasks and action steps have been undertaken before and since September 11,
2001 to improve the relationship between the County and the CVTs’ first responders (police, fire, and
emergency medical services); and
WHEREAS previously Miscellaneous Resolution #02085 provided equipment, projects and other tasks
which included the purchase of mass decontamination units and two bio-hazardous trucks to encourage
the development of formal mutual aid consortia in the County for improved mutual aid between the first
responders; and WHEREAS Emergency Response and Preparedness has requested the addition of one
department owned emergency response vehicle to be provided to a local mutual aid group for
bioterrorism response; and
WHEREAS funding was appropriated to Emergency Response and Preparedness per Miscellaneous
Resolution #02085 and for the addition of one (1) department owned emergency response vehicle to be
provided to a local mutual aid group for bioterrorism response. Therefore, no additional appropriation is
required; and
WHEREAS as required by policy, the County Executive’s Department of Central Services has reviewed
the request and determined it is justified within the policy.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
increase in fleet for (1) Hazmat department owned vehicle.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
FINANCE COMMITTEE
Commissioners Minutes Continued. December 12, 2002
600
Moved by Douglas supported by Causey-Mitchell the resolution be adopted.
AYES: Buckley, Causey-Mitchell, Crawford, Dingeldey, Douglas, Galloway, Gregory, Law,
McPherson, Melton, Middleton, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez,
Webster, Appel, Brian. (21)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was adopted.
MISCELLANEOUS RESOLUTION #02319
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2002 YEAR-END REPORT
AND BUDGET AMENDMENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS all accounts have been posted and final adjustments made for Fiscal Year (FY) 2002; and
WHEREAS Statement #1 of the Governmental Accounting, Auditing and Financial Reporting Standards
requires that encumbrances and appropriations carried-forward be treated as a reserved fund balance at
the year-end and that such amounts be re-appropriated in the subsequent year in order to be available for
expenditure; and
WHEREAS the results of operation after consideration of expenditures, accruals, encumbrances,
appropriations carried forward, transfers, adjustments, and closing entries produces a shortfall of
resources over total charges as was planned. This is reflected in the attached schedule; and
WHEREAS FY 2002 General Fund actual operating revenue fell below budgeted revenue by
$5,373,028.10 (note that this figure does not include $19,955,600.99 used from FY 2001 fund balance
nor the additional $5,995,532.08 in property tax revenue collected in FY 2002 for use in FY 2003); and
WHEREAS FY 2002 General Fund actual operating expenditures and transfers fell below budgeted
operating expenditures and transfers by $14,720,756.92, rendering overall operating revenues in excess
of expenditures for FY 2002 of $9,347,728.82; and
WHEREAS the following reserves have been created:
- $47,751,454.88 in property tax revenue collected in FY 2002 for use in FY 2003, (this will
be accounted for and treated as a designated fund balance)
- $2,252,083.87 for General Fund/General Purpose operations ($1,782,146.19 for General
Fund alone) to cover encumbrances and pre-encumbrances obligated through the end of
FY 2002,
- $621,118 for General Fund/General Purpose operations to cover requested carry forward
of unspent FY 2002 appropriations (the carry forward reserve will be accounted for and
treated as a designated fund balance),
- $24,292.91 to cover long and short term advances
- $2,105,886.69 to cover prepaids
- $337,195 for payroll and petty cash; and
WHEREAS Oakland County and other local governments have appealed a ruling regarding the State Tax
Commission’s new rate table calculations for the calculation of personal property taxes for public utilities;
a designated fund balance of $9,000,000 has been established to cover potential tax tribunal claims; and
WHEREAS pursuant to Miscellaneous Resolution #02043, Oakland County has purchased Peoplesoft
Financial and Human Resource software, funds are needed to install and implement this system and
therefore a designated fund balance of $5,000,000 has been created to cover the cost of implementation;
and
WHEREAS subsequent to the events of September 11, 2001, the Administration is reviewing the security
of County facilities and operations; a designated fund balance of $4,081,062 has been established to fund
anticipated improvements recommended as a result of the study; and
WHEREAS Information Technology proposes to implement “Thin Client Computing” which will save
computer hardware costs and improve operating efficiency; a designated fund balance of $2,750,000 has
been established to fund transition costs; and
WHEREAS pursuant to Miscellaneous Resolution #89283, the Board of Commissioners established a
Designated Fund for Operational Improvements, which makes available a source of funds departments
Commissioners Minutes Continued. December 12, 2002
601
can use to support innovative programs, providing the Board approves the use of the fund balance and
the requesting department
commits to a pay-back within six (6) years of the original allocation; the designated fund balance of
$3,000,000 is restored from current year favorability, resulting from efficiencies achieved due to
implementation of approved projects; and
WHEREAS various areas of State spending have been reduced and this revenue reduction was
recognized in the FY 2003 Adopted Budget; specifically payments for State Revenue Sharing; a
designated fund balance in the amount of $2,500,000 has been created in order to offset the affect of the
state spending reductions; and
WHEREAS the Drain Commissioner wishes to digitize his current hard copy record system so that the
records can be more easily maintained, have greater access to the public, and can be integrated with the
County's Geographic Information System (GIS); $2,070,000 has been designated to cover this conversion
project; and
WHEREAS has been created per the agreement with the Road Commission for Oakland County for the
Northwestern Highway extension (Miscellaneous Resolution. #02113); and
WHEREAS an ongoing analysis reveals current receivables of $2,000,000 due from the State of Michigan
which could be in jeopardy as a result of economic conditions and a designated fund balance has been
created for a potential loss; and
WHEREAS a designated fund balance, in the amount of $1,600,000, has been created in order to meet
future capital facility needs of the County; and
WHEREAS the rates charged by the Information Technology fund do not include an amount required to
replace equipment as it depreciates; $1,000,000 has been designated to begin to build a replacement
fund for future information technology needs; and
WHEREAS Information Technology and the Health Division are collaborating in an effort to upgrade the
technology used by the Health Division in the performance of their public health duties, including the
scheduling and reporting of inspections, immunizations, etc. A designated fund balance of $1,000,000
has been created to assist in funding these E-Health operations; and
WHEREAS during 2003, every County Department utilizing medical reports and/or records (Health,
Human Services, Personnel, Courts, Prosecutor, Sheriff, Community Corrections, Medical Care Facility
etc.) will become subject to unfunded mandates imposed by the United States Congress pursuant to the
Health Insurance Portability and Accountability Act of 1996 (HIPPA). A designated fund balance of
$1,000,000 has been created to provide resources necessary to insure compliance by Oakland County
government with the HIPPA mandates governing the privacy of electronic transactions and health plans;
WHEREAS pursuant to Miscellaneous Resolution. #01315, the Board of Commissioners authorized the
creation of a Sheriff's Aviation Unit and the purchase of one (1) helicopter, which has been recognized in
the FY 2003 Adopted Budget. A designated fund balance of $873,341 has been established to cover the
repayment of the loan for a second helicopter; and
WHEREAS Miscellaneous Resolution.#02104 authorized the Drain Commissioner to implement a
Watershed Management program for FY 2002 and FY 2003; $624,283 has been set aside in a
designated fund balance to cover the cost of this project for FY 2003; and
WHEREAS $621,118 of previously budgeted but unspent funds, designated for carry forwards in the
General Fund is requested to be appropriated to departments for use (fund #101- general ledger account
9407-079000), as reviewed and recommended by the Department of Management and Budget; and
WHEREAS a designated fund balance, in the amount of $500,000, has been created in order to respond
to Health Emergencies; and
WHEREAS the implementation of the COPS MORE grant, as well as the continued success of the
CLEMIS system, has increased the demand for various CLEMIS related projects, such as Computer
Aided Dispatch (CAD) and Automated Fingerprint Identification System (AFIS); a designated fund
balance of $400,000 has been established to meet the increased service demands; and
WHEREAS many departments/divisions will be faced with a need for additional resources to ease the
transitions resulting from staff reductions due to retirements and budget reductions. A designated fund
balance of $400,000 has been set aside to fund these transition costs; and
WHEREAS the State Supreme Court Administrative Office (SCAO) mandated the jurisdiction change and
added one (1) judgeship to the County controlled 52nd District Court; the FY 2003 Adopted Budget
includes funding from the designated fund balance of $387,707 to cover the cost of the new judge, related
staff and operating costs; and
Commissioners Minutes Continued. December 12, 2002
602
WHEREAS a designated fund balance in the amount of $333,200 has been established to support the
development of a Fire Records Management system; and
WHEREAS, pursuant to Miscellaneous Resolution #01270, the Board of Commissioners established an
Emergency Response and Preparedness Unit, under the County Executive, to coordinate all emergency
related activities; $327,000 has been set aside in a designated fund balance to cover the operational
needs of this unit; and
WHEREAS a designated fund balance of $255,000 has been created to cover enhancements to the
information base of the County's Geographic Information System (GIS); and
WHEREAS a $250,000 designated fund balance has been created for the Board of Commissioners to
utilize on special projects; and
WHEREAS pursuant to Miscellaneous Resolution #01249, the Board of Commissioners authorized the
elimination of the separate County Library Fund and required that the remaining balance in that fund,
including accrued interest, be transferred to the General Fund. A designated fund balance in the amount
of $218,479, reflecting the remaining Library Fund balance and accrued interest, has been included for
the Library's use; and
WHEREAS the Health Division, Equalization Division and the Purchasing Division are participating in the
Cost Reduction Incentive Management Program (CRIMP); a designated fund balance of $198,654 is
required to cover payment to these divisions once their annual savings are verified; and
WHEREAS Miscellaneous Resolution #00264 required an appropriation of $480,000 per year for three
years to cover the enrollment charges related to the Oakland County Senior Citizen Prescription Drug
program. A designated fund balance in the amount of $100,000 has been created to cover the FY 2003
appropriation; and
WHEREAS counter renovations at the Clerk’s Office would improve customer service and work flow; a
designated fund balance of $77,000 has been created; and
WHEREAS Purchasing Division wishes to use CRIMP funds of $1,250 to purchase chairs and file
storage; and
WHEREAS Equalization Division wishes to use CRIMP funds of $36,000 towards the purchase of
computers, a plotter and a printer; and
WHEREAS donations have been received by the Health Division for $236.25 and the Animal Control
Division for $1,295.69 from various sources; and
WHEREAS the Finance Committee and subsequently the full Board approved the transfer of $9,620,616
to Community Mental Health Authority and the FY 2003 Adopted Budget was printed in error and
therefore needs to be amended; and
WHEREAS the printed Adopted Budget for FY 2003 did not accurately reflect the approved amount of
General Fund contingency of $342,000 for FY 2003 and $300,000 for FY 2004 and therefore needs to be
amended; and
WHEREAS Section 25 of the General Appropriations Act requires that the Board of Commissioners
receive a quarterly report regarding adjustments made to Inmate Accounts on transactions billed in
excess of ability to pay, as well as approve the write-off of any bad debt in excess of $1,000; and
WHEREAS with the Year End Report, the Department of Management and Budget requests the write-off
of $343,343.00 in unpaid debt for 1998 Health Cost sharing; and
WHEREAS also with the Year End Report, the Department of Management and Budget requests the
write-off of $1,150.00 in unpaid debt for services provided by the Medical Care Facility to a patient that
has since expired; and
WHEREAS the Department of Management and Budget attempted several methods to collect these
debts; and
WHEREAS in accordance with Governmental Accounting Standards Board (GASB) Statement #34,
proprietary fund assets which are not available for expenditure require restriction. In the Delinquent Tax
Revolving Fund (DTRF), receivables of $80 million from local units of governments and school district
require restriction under this guidance. The Board of Commissioners can legally restrict these funds for
this purpose.
NOW THEREFORE BE IT RESOLVED that the report of operations for Fiscal Year 2002, is accepted and
the results of operations by line-item after inclusion of expenditures, accruals, encumbrances,
appropriations carried-forward, transfers, adjustments, and closing entries is approved.
Commissioners Minutes Continued. December 12, 2002
603
BE IT FURTHER RESOLVED in accordance with Section 25 of the General Appropriations Act, the Board
of Commissioners approves the write-off of the debt in the amount of $343,343.00 for 1998 Health Cost
Sharing and Medical Care Facility debt of $1,150.
BE IT FURTHER RESOLVED that the Delinquent Tax Revolving Fund record $80 million as Restricted
Net Assets.
BE IT FURTHER RESOLVED that various line items in the FY 2003 General Fund / General Purpose
Budgets be amended to include $2,252,083.87 for outstanding purchase orders as detailed in the
attached schedules.
BE IT FURTHER RESOLVED adjustments to the fund balance be approved as follows:
Balance Before Adjustments (result of FY 2002 activity) $ (4,612,340.09)
(Note that this is the result of $5,995,532.08 in deferred
tax revenue, offset by actual FY 2002 activity equaling
$1,383,191.99)
Add to General Fund Balance:
Repayment of Advance for
Long Lake 11,000.00
Bunny Run 8,662.35
Long Term Advance 30,000.00
Prior Years Encumbrances 1,232,461.12
Oakland County Library 71,521.00
Emergency Response and Preparedness 673,000.00
Financial System 3,000,000.00
Health Satellite Centers 150,000.00
CRIMP 346.00
Cafeteria Replacement Equipment 400,000.00
GIS 100,000.00
Future Technology Replacement 3,000,000.00
Mainland Drain Reconstruction 1,800,000.00
Insurance Premiums 750,000.00
Clerk Records Conversion 1,086,200.00
Drain Lake Level SCADA Pilot 200,000.00
Capital Improvement Reserve 6,900,000.00
Security Enhancements 918,938.00
Address Standards 500,000.00
Community Corrections - GPS 500,000.00
Drain Records Conversion 2,930,000.00
Helicopter 1,126,659.00
E-Oakland 1,500,000.00
Senior Citizens Prescriptions 380,000.00
District Court Judge 12,293.00
Airport Grant Match 666,800.00
Indirect Cost 743,900.00
Adjusted Total Including Additions $ 24,079,440.38
Deduct from General Undesignated Fund Balance:
Increase in Petty Cash ($ 10,570.00)
Increase in Prepaids ( 2,074,579.87)
Increase in reserve for Property Taxes ( 5,995,532.08)
CLEMIS Match ( 100,000.00)
Succession Planning/Transition ( 200,000.00)
Fire Records Management ( 83,200.00)
Tax Tribunal Appeals ( 1,500,000.00)
Carry Forwards ( 289,218.00)
Clerk Counter Renovations ( 77,000.00)
IT Thin Client ( 2,750,000.00)
HIPAA ( 1,000,000.00)
State Receivable Adjustment ( 2,000,000.00)
Commissioners Minutes Continued. December 12, 2002
604
Financial/HR Upgrade ( 5,000,000.00)
Health Emergency Response ( 500,000.00)
Watershed Management ( 624,283.00)
Northwestern Highway Settlement ( 2,000,000.00)
Adjusted Total Including Additions/Subtractions ($ 124,942.57)
Undesignated Fund Balance At Beginning of Year $ 207,312.24
Undesignated Fund Balance At the End of Year $ 82,369.67
BE IT FURTHER RESOLVED that the uncollectable debts, as recommended by the Department of
Management and Budget, and as listed on the attached schedules, are authorized to be written off.
BE IT FURTHER RESOLVED that CRIMP funds from the FY 2003 Designated Fund Balance be
appropriated: $36,000 to Equalization Division to purchase computer equipment and $1,250 to
Purchasing Division to purchase chairs and files and $83,963 in Health Division for office equipment and
renovations at Health South and Health North offices.
GENERAL FUND
Revenue
90-190000-14000-1582 Prior Years Balance $ 121,213
Expenditure
16-201200-33100-2448 Budgeted Projects $ 3,963
12-340000-10001-8001 Equalization Transfer to IT $ 36,000
12-401200-40010-4100 Purchasing – Expend Equip. $ 1,250
$ 121,213
IT Fund
18-636113-15000-1701 Transfer in $ 36,000
18-636142-15000-3900 Depreciation $ 7,200
Change in Fund Equity $ 28,800
BE IT FURTHER RESOLVED that $200,000 from the FY 2003 Designated Fund Balance for HIPAA be
appropriated in the General Fund for transfer to Information Technology to begin preliminary development
of the HIPAA project ensuring privacy of health records.
GENERAL FUND
Revenue
90-190000-14000-1582 Prior Years Balance $ 200,000
Expenditure
90-310000-40000-8001 Non Dept Transfer to IT $ 200,000
$ -0-
IT Fund
18-636113-10000-1701 Transfer in $ 200,000
18-636122-15000-3348 Professional Services $ 200,000
Change in Fund Equity $ -0-
BE IT FURTHER RESOLVED that $2,000,000 from the FY 2003 Designated Fund Balance, as
authorized per Miscellaneous Resolution #02113 for the Northwestern Highway extension, and based on
agreement with the Road Commission for Oakland County, be appropriated in the General Fund as
specified below (release of these funds is contingent upon the assurance of guaranteed funding by the
Michigan Department of Transportation for $30 million, Road Commission for Oakland County for $5
million, and the State of Michigan for $3 million):
GENERAL FUND
Revenue
90-190000-14000-1582 Prior Years Balance ($ 2,000,000)
Expenditure
90-210000-37000-8003 Transfer to Component/Road Comm 2,000,000
$ -0-
BE IT FURTHER RESOLVED the FY 2003 Budget be amended to show correct appropriation to
Community Mental Health Authority, non-departmental professional services, General Fund contingency
and Budget Target as approved by Finance Committee:
GENERAL FUND
Commissioners Minutes Continued. December 12, 2002
605
Expenditure
90-210000-30500-3348 Professional Services ($ 341,114)
90-210000-30500-8003 Transfer to Component Unit-CMHA 341,114
90-290000-25000-2564 Contingency ($ 419,734)
90-290000-25000-9006 Budget Target 419,734
$ -0-
BE IT FURTHER RESOLVED that $77,000 from the FY 2003 Designated Fund Balance for Clerk counter
renovations be appropriated, as specified below, to increase efficiency and work flow:
GENERAL FUND
Revenue
90-190000-14000-1582 Prior Years Balance $ 77,000
Expenditure
21-320500-40000-8001 Clerk–Trf Out/Project Work Fund $ 77,000
$ -0-
Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution.
FINANCE COMMITTEE
Copy of County of Oakland Fiscal Year 2002 Year End Report on file in County Clerk’s office.
Moved by Douglas supported by Melton the resolution be adopted.
Discussion followed.
Vote on resolution:
AYES: Causey-Mitchell, Crawford, Dingeldey, Douglas, Galloway, Gregory, Law, McPherson,
Melton, Middleton, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Webster, Appel,
Brian, Buckley. (21)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was adopted.
Chairperson Thomas Law thanked Commissioner Sue Ann Douglas for her years of dedicated service as
Chairperson of the Finance Committee.
MISCELLANEOUS RESOLUTION #02320
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - RENEWAL OF THE INTER-
GOVERNMENTAL CONTRACT BETWEEN THE COUNTY OF OAKLAND AND THE OAKLAND
COUNTY COMMUNITY MENTAL HEALTH AUTHORITY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Health Division, Office of Substance Abuse Services, coordinates
substance abuse services in Oakland County under a contract with the Michigan Department of
Community Health (MDCH); and
WHEREAS MDCH and the Oakland County Community Mental Health Authority (OCCMHA) have
entered into a contract to provide substance abuse services to Medicaid recipients; and
WHEREAS an Inter-Governmental Contract between the County of Oakland and the Oakland County
Community Mental Health Authority was negotiated for the Health Division by Corporation Counsel and
the Department of Human Services; and
WHEREAS the Oakland County Health Division has been providing substance abuse services to
Medicaid recipients and is willing to continue this service subject to the terms and conditions outlined in
the ongoing inter-governmental agreement; and
WHEREAS Oakland County Health Division, as the designated Coordinating Agency for Oakland County,
continues to have the capacity to administer Medicaid funds and to deliver services through a treatment
network of substance abuse providers; and
Commissioners Minutes Continued. December 12, 2002
606
WHEREAS the Inter-Governmental Contract covers the period October 1, 2002, to September 30, 2003;
and
WHEREAS the Contract calls for OCCMHA to pay to Oakland County $136,226.30 per month for the term
of the agreement, for a total of $1,634,715.60; and
WHEREAS acceptance of these funds does not obligate the County to any future commitment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
funds as specified in the Inter-Governmental Contract between the County of Oakland and the Oakland
County Community Mental Health Authority in the amount of $1,634,715.60, effective October 1, 2002,
through September 30, 2003.
BE IT FURTHER RESOLVED that services associated with this contract be contingent upon continued
funding at a level sufficient to maintain the services.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the agreement and
approve changes and extensions not to exceed fifteen percent (15%) which is consistent with the
agreement as originally approved.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Inter-Governmental Contract between the County of Oakland and the Oakland County
Community Mental Health Authority on file in County Clerk’s office.
FISCAL NOTE (MISC. #02320)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION – RENEWAL OF THE INTER-
GOVERNMENTAL CONTRACT BETWEEN THE COUNTY OF OAKLAND AND THE OAKLAND
COUNTY COMMUNITY MENTAL HEALTH AUTHORITY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. The Oakland County Health Division, Office of Substance Abuse Services, coordinates
substance abuse services in Oakland County under a contract with the Michigan Department
of Community Health (MDCH).
2. The Michigan Department of Community Health (MDCH) and the Oakland County
Community Mental Health Authority (OCCMHA) have entered into a contract to provide
substance abuse services to Medicaid recipients.
3. The Inter-Governmental contract covers the period from October 1, 2002 to September 30,
2003.
4. This contract requires OCCMHA to pay Oakland County $136,226.30 per month for the term
of the agreement, for a total of $1,634,715.60.
5. Funding relating to the acceptance of this agreement has been included in the Fiscal Year
2003 budget, no budget amendments are required.
FINANCE COMMITTEE
Moved by Patterson supported by Appel the resolution be adopted.
AYES: Crawford, Dingeldey, Douglas, Galloway, Gregory, Law, McPherson, Melton, Middleton,
Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Webster, Appel, Brian, Buckley,
Causey-Mitchell. (21)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was adopted.
Commissioners Minutes Continued. December 12, 2002
607
REPORT (MISC. #02321)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - ADJUSTMENTS TO THE
HEALTH DIVISION FEE SCHEDULE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above-titled resolution on December 5, 2002, hereby
recommends that the PROPOSED FEE SCHEDULE be amended to strike the two references to Onsite
Sewerage System Fees, Public/Commercial.
Further the Finance Committee requests that the Health Division return within 90 days to the appropriate
committees to provide a recommendation on the fees for Onsite Sewerage System Fees,
Public/Commercial.
Chairperson, on behalf of the Finance Committee, I move acceptance of the foregoing report.
FINANCE COMMITTEE
MISCELLANEOUS RESOLUTION #02321
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - ADJUSTMENTS TO THE HEALTH
DIVISION FEE SCHEDULE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Health Division has reviewed the fee schedule for certain personal health and
environmental health services; and
WHEREAS these fees have not been adjusted since 1993; and
WHEREAS it is indicated certain fees should be adjusted upward at this time; and
WHEREAS certain other fees are recommended to be established; and
WHEREAS certain environmental health activities benefit the individual person or firm being regulated as
well as the public; and
WHEREAS a percentage of benefit as established by the Board of Commissioners (Miscellaneous
Resolution #82369) has been applied to these fees; and
WHEREAS the fees being recommended for adjustment are listed on the attached schedule; and
WHEREAS an Oakland County resident seeking personal health care is never denied service based on
the inability to pay.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
Health Division fee schedule, as detailed on the attached schedules, effective immediately.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Oakland County Health Division Proposed Fee Schedule December 2002 on file in County
Clerk’s office.
FISCAL NOTE (MISC #02321)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION – ADJUSTMENTS TO THE
HEALTH DIVISION FEE SCHEDULE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. The Health Division’s fees have not been adjusted since 1993 and a modification in the fee
schedule is requested.
2. The recommended fee adjustments for certain personal health and environmental health
services are listed per the attached detail.
3. It is requested that the fee schedule be effective immediately.
Commissioners Minutes Continued. December 12, 2002
608
4. The following amendment to the FY2003/04 Adopted Budget is recommended:
FY2003/2004
Amendment
Revenue
1-221-220100-62200-0745 On-Site Sew.Permits $ 59,857
1-221-220100-64100-1125 Water Sample Tests 22,407
1-221-220100-64400-0827 Pub. Swim. Pools-State 22,407
1-221-220100-62400-0745 On-Site Sew.Permits 700
1-221-220100-67000-0648 Licenses 10
1-221-220100-66600-0648 Licenses 135
1-221-220100-61100-0525 Food Svs. License 56,915
1-221-220100-61100-0461 Education Fees 42,000
1-221-234100-54100-0517 Flu Vaccine Fees 64,000
1-221-234100-54100-0791 Pneumo-Vax 456
1-221-234100-54110-0561 Hepatitis Vaccine 10,520
1-221-234100-54100-0363 Clinic Charges 59,368
1-221-233100-45000-0727 Nutrition Internship 715
$339,490
Expenditure
2-90-290000-25000-9006 Budget Task 339,490
$ -0-
FINANCE COMMITTEE
Moved by Patterson supported by McPherson the resolution be adopted.
Moved by Patterson supported by McPherson the Finance Committee Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Patterson supported by McPherson the resolution be amended to coincide with the
recommendation in the Finance Committee Report.
A sufficient majority having voted therefore, the motion carried.
Vote on resolution, as amended:
AYES: Dingeldey, Douglas, Galloway, Gregory, Law, McPherson, Melton, Middleton, Moss,
Obrecht, Palmer, Patterson, Sever, Suarez, Webster, Appel, Brian, Buckley, Causey-Mitchell,
Crawford. (20)
NAYS: Moffitt. (1)
A sufficient majority having voted therefore, the resolution, as amended, was adopted.
MISCELLANEOUS RESOLUTION #02322
BY: Personnel Committee, Nancy Dingeldey, Chairperson
IN RE PERSONNEL/HUMAN RESOURCES - SALARY ADMINISTRATION FIRST QUARTERLY
REPORT FOR FISCAL YEAR 2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Salary Administration Study Group Reports approved by the Board of Commissioners for
Grades 1 - 21 provide for a process for departments and employees to request a review of the salary
grade placement of classifications; and
WHEREAS the First Quarterly Report for FY2003 identifies the reviews completed and the salary grade
changes recommended by the Personnel Department after completion of this review process; and
WHEREAS funds have been established in the Classification and Rate Change fund to implement salary
grade changes resulting from Salary Administration Quarterly Report recommendations.
NOW THEREFORE BE IT RESOLVED that the Oakland Board of Commissioners authorizes
Commissioners Minutes Continued. December 12, 2002
609
implementation of the Salary Administration First Quarterly Report for FY 2003, which includes the
following salary grade change:
Salary Grade
Classification From: To: Location-Position
Contract Coordinator 10 11 43201-09629
Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution.
PERSONNEL COMMITTEE
Copy of Salary Administration First Quarterly Report for Fiscal Year 2003 on file in County Clerk’s office.
FISCAL NOTE (MISC. #02322)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: PERSONNEL/HUMAN RESOURCES – SALARY ADMINISTRATION FIRST QUARTERLY
REPORT FOR FISCAL YEAR 2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Personnel Department, with approval from the Board of Commissioners, provides a
process for departments and employees requesting a review of the salary grade placement
classifications for Grades 1-21.
2. The annual cost of the recommended salary grade changes for General Fund/General
Purpose positions is $3,300 for FY 2004. The impact on the remainder of FY 2003 is $2,538.
3. Funds have been established in the Classification and Rate Change fund to implement salary
grade changes resulting from the Salary Administration Quarterly Report recommendations
for general fund/general purpose positions.
4. A budget amendment is recommended for FY 2003 and FY 2004 as follows:
Dept-OCA-PCA-Object Description FY 2003 FY 2004
Non-Departmental
90-290000-25000-9021 Class. Rate Change ($2,538) ($3,300)
Sheriff
43-023201-10000-2001 Salaries $2,011 $2,615
43-023201-10000-2075 Fringe Benefits $ 527 $ 685
$2,538 $3,300
TOTAL GF/GP $ -0- $ -0-
FINANCE COMMITTEE
Moved by Dingeldey and Galloway supported by Buckley the resolution be adopted.
AYES: Galloway, Gregory, Law, McPherson, Melton, Middleton, Moffitt, Moss, Obrecht, Palmer,
Patterson, Sever, Suarez, Webster, Appel, Brian, Buckley, Causey-Mitchell, Crawford,
Dingeldey. (20)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was adopted.
Commissioners Minutes Continued. December 12, 2002
610
MISCELLANEOUS RESOLUTION #02323
BY: Personnel Committee, Nancy Dingeldey, Chairperson
IN RE: PERSONNEL DEPARTMENT - THREE YEAR EXTENSION OF CONTRACT WITH TOTAL
EMPLOYEE ASSISTANCE AND MANAGEMENT, INC. (T.E.A.M.)
To the Oakland County Board of Commissioners
Chairperson, Ladies, and Gentlemen:
WHEREAS Oakland County has utilized Total Employee Assistance & Management, Inc. (T.E.A.M.) to
provide employee assistance services to the County’s full-time and part-time eligible employees since
January 1, 2000; and
WHEREAS T.E.A.M. has provided this service for the past two years with no increase in cost to the
County; and
WHEREAS T.E.A.M. has consistently provided these services to employees with 93% to 99% of all cases
handled within T.E.A.M.; and
WHEREAS the continuity of this service to the employees is particularly important at this time; and
WHEREAS the Purchasing Division has reviewed this contract extension and agrees that it is acceptable.
NOW THEREFORE BE IT RESOLVED that the attached contract with T.E.A.M. Employee Assistance be
extended for three years for the period of January 1, 2003, through December 31, 2005, at a 4% increase
per year.
Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution.
PERSONNEL COMMITTEE
Copy of Professional Services Contract between Total Employee Assistance and Management, Inc. and
Oakland County Government on file in County Clerk’s office.
FISCAL NOTE (MISC. #02323)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: PERSONNEL DEPARTMENT – THREE YEAR EXTENSION OF CONTRACT WITH TOTAL
EMPLOYEE ASSISTANCE AND MANAGEMENT, INC. (T.E.A.M.)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Oakland County has utilized Total Employee Assistance & Management, Inc. (T.E.A.M.) to
provide employee assistance services to the County’s full-time and part-time eligible
employees.
2. The contract with T.E.A.M. Employee Assistance is extended for three (3) years for a period
from January 1, 2003, through December 31, 2005, at a four percent (4%) increase per year.
3. The Purchasing Division has reviewed this contract extension and agrees that it is
acceptable.
4. Funds are available in the Fringe Benefit Fund to cover the costs needed for FY 2003,
FY 2004 and FY 2005. No budget amendment is required.
FINANCE COMMITTEE
Moved by Dingeldey and Galloway supported by Melton the resolution be adopted.
AYES: Galloway, Gregory, Law, McPherson, Melton, Middleton, Moffitt, Moss, Obrecht, Palmer,
Patterson, Sever, Suarez, Webster, Appel, Brian, Buckley, Causey-Mitchell, Crawford, Dingeldey,
Douglas. (21)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was adopted.
Commissioner Nancy Dingeldey thanked the board for the opportunity to serve as Chairperson of the
Personnel Committee.
Commissioners Minutes Continued. December 12, 2002
611
MISCELLANEOUS RESOLUTION #02324
By: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DRAIN COMMISSIONER – WATKINS LAKE LEVEL AND AUGMENTATION WELL PROJECT
To the Oakland County Board of Commissioner
Chairperson, Ladies and Gentlemen:
WHEREAS the procedures for establishing the normal level of an inland lake and the powers and duties
of the delegated county authority are found in Part 307 of Act 451 of the Public Acts of 1994, as
amended, MCL 324.30701 et seq., (“Part 307”); and
WHEREAS pursuant to Part 307 the Drain Commissioner is the delegated county authority, responsible
for maintaining the normal level as established by the circuit court for Watkins Lake, located in the
Charter Township of Waterford, Oakland County, Michigan; and
WHEREAS Watkins Lake presently has a normal level and a special assessment district for the operation
and maintenance of a dam by the Drain Commissioner; and
WHEREAS the present court order does not provide a winter level; and
WHEREAS Section 30707(5) of Part 307 provides that the circuit court may determine that the normal
level vary seasonally (Section 324.30707(5)); and
WHEREAS the Drain Commissioner has historically utilized a winter lake for Watkins Lake to avoid
flooding following the winter season; and
WHEREAS the Drain Commissioner was presented with a petition from 2/3 of the property owners
abutting Watkins Lake requesting that a "winter" level be established consistent with the level utilized by
the Drain Commissioner; and that the Drain Commissioner proceed with constructing a new
augmentation well for maintaining the normal level for Watkins Lake. The Drain Commissioner has
certified these petitions to be adequate; and
WHEREAS Section 30702 of Part 307 (MCL 324.30702) provides that the County Board of
Commissioners shall within 45 days of receipt of a petition from 2/3 of the owners abutting an inland lake,
initiate action to take the necessary steps to have a normal level of an inland lake determined by the
circuit court; and
WHEREAS Part 307 provides that all costs associated with the establishing a winter level and
augmentation well project shall be assessed as a cost to all benefiting property owners within the special
assessment district for Watkins Lake.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners hereby acknowledges receipt of
the petition for the establishment of a winter level and construction of an augmentation well project for
Watkins Lake and
BE IT FURTHER RESOLVED that Corporation Counsel shall initiate proceedings in the Circuit Court for a
determination of a "winter" level for Watkins Lake and the construction of an augmentation well consistent
with the provisions of Part 307.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
FISCAL NOTE (MISC. #02324
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DRAIN COMMISSIONER – WATKINS LAKE LEVEL AUGMENTATION WELL PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Procedures for establishing the normal level of an inland lake and the powers and duties of
the delegated county authority are found in Part 307 of Act 451 of the Public Acts of 1994, as
amended, MCL 324.30701 et seq., (" 307").
2. The Oakland Drain Commissioner was presented with a petition from 2/3 of the property
owners abutting Watkins Lake, requesting that a "winter" level be established consistent with
the level utilized by the Drain Commissioner.
3. The petition requests the Drain Commissioner proceed with construction a new augmentation
well for maintaining the normal level for Watkins Lake.
Commissioners Minutes Continued. December 12, 2002
612
4. Section 30702 of Part 307 (MCL 324.30702) provides that the County Board of
Commissioners shall within 45 days of the receipt of a petition from 2/3 of the owners
abutting an inland lake level, initiate action to take the necessary steps to have normal level
of an inland lake determined by the circuit court.
5. All costs associated with the establishing a winter level and augmentation well project shall
be assessed as a cost to all benefiting property owners within the special assessment district
for Watkins Lake.
6. The Board of Commissioners shall acknowledge the receipt of the petition for the
establishment of a winter level and construction of an augmentation well project for Watkins
Lake. Also, to authorize Corporation Council to initiate proceedings in the Circuit Court for a
determination of the project.
7. There are no fiscal implications with this item at this time. Therefore, no budget amendment
is required.
8. Passage of the resolution is contingent upon fulfillment of the obligation to escrow $10,000 at
the Drain Commissioner's Office to begin the process.
FINANCE COMMITTEE
Moved by Palmer supported by Brian the resolution be adopted.
AYES: Gregory, Law, McPherson, Melton, Middleton, Moffitt, Moss, Obrecht, Palmer, Patterson,
Sever, Suarez, Webster, Appel, Brian, Buckley, Causey-Mitchell, Crawford, Dingeldey, Douglas,
Galloway. (21)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was adopted.
MISCELLANEOUS RESOLUTION #02325
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT - COMMUNITY AND
HOME IMPROVEMENT DIVISION – FISCAL YEAR 2002 HOUSING COUNSELING GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies, and Gentlemen:
WHEREAS the U.S. Department of Housing and Urban Development (HUD) has awarded the
Department of Community and Economic Development – Community and Home Improvement Division
federal housing counseling grant funding in the amount of $20,281 for the 2002 federal fiscal year; and
WHEREAS this is the 8th year of the grant; and
WHEREAS the grant award of $20,281 represents a 18.88% variance from the application of $25,000,
and an increase of $6,739 from last year’s award of $13,542; and
WHEREAS the grant provides a full range of housing counseling services, information and assistance to
housing consumers in improving their housing conditions and meeting the responsibilities of home
ownership and tenancy including information for first time buyers, pre-occupancy, rental delinquency and
mortgage default assistance, Home Equity Conversion Mortgage Program, home improvement and
rehabilitation resources, displacement and relocation resources and pre-foreclosure assistance; and
WHEREAS the County intends to use the grant to supplement Community Development Block Grant
personnel funds allocated to deliver housing counseling services county-wide in accordance with the
Federal Comprehensive Housing Counseling Program guidelines; and
WHEREAS no County funding is required for this grant continuation; and
WHEREAS this grant has been reviewed and approved through the County Executive’s Contract Review
Process.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners accepts the FY
2002 Housing Counseling Grant in the amount of $20,281.
BE IT FURTHER RESOVLED that future level of service, including personnel, will be contingent upon the
level of funding available for this program.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment.
Commissioners Minutes Continued. December 12, 2002
613
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorize the Board’s
Chairperson and the County Executive to execute the grant agreement and attached addendum and to
approve amendments and extensions up to a fifteen (15) percent variance from the award.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Contract Review – Community and Home Improvement and Addendum to Housing Counseling
Grant FY 2002 on file in County Clerk’s office.
FISCAL NOTE (MISC. #02325)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT – COMMUNITY AND
HOME IMPROVEMENT DIVISION – FISCAL YEAR 2002 HOUSING COUNSELING GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The U.S. Department of Housing and Urban Development has awarded federal FY 2002
Housing Counseling Grant funding in the amount of $20,281 to the Community & Home
Improvement Division.
2. The grant will supplement Community Development Block Grant funds allocated to deliver
housing counseling services in accordance with Federal Comprehensive Housing Counseling
Program guidelines.
3. This is the eighth (8th) year of the grant.
4. The funding period is from October 1, 2002 through September 30, 2003.
5. The award is $4,719 less than the application amount of $25,000 and $6,739 more than the
FY 2001 award of $13,542.
6. No County match is required for this grant continuation.
7. An amendment to the Community and Home Improvement Division’s FY 2003 Special
Revenue Fund Budget is recommended as follows:
Revenue
19-702400-60006-0113 Grants – Federal $20,281
Expenditure
19-702401-60006-2001 Salaries 20,281
$ -0-
FINANCE COMMITTEE
Moved by Palmer supported by Sever the resolution be adopted.
AYES: Law, McPherson, Melton, Middleton, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever,
Suarez, Webster, Appel, Brian, Buckley, Causey-Mitchell, Crawford, Dingeldey, Douglas,
Galloway, Gregory. (21)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was adopted.
REPORT (MISC. #02287)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF DEPARTMENT - USE OF FORFEITED FUNDS/DARE, INTERNET AND DRUG
AWARENESS AND EQUIPMENT FOR THE RANGE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above-titled resolution on December 5, 2002, hereby
recommends that the resolution be amended to insert a BE IT FURTHER RESOLVED as follows:
Commissioners Minutes Continued. December 12, 2002
614
BE IT FURTHER RESOLVED that future maintenance, repairs and replacement costs associated
with the Certificate Machine for DARE be paid for by the Sheriff's Department Law Enforcement
Enhancement Account.
Chairperson, on behalf of the Finance Committee, I move acceptance of the foregoing report.
FINANCE COMMITTEE
MISCELLANEOUS RESOLUTION #02287
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF DEPARTMENT - USE OF FORFEITED FUNDS/DARE, INTERNET AND DRUG
AWARENESS AND EQUIPMENT FOR THE RANGE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Section 333.7524 of Public Act 368 of 1978 authorizes courts to distribute property and funds
forfeited through narcotic seizures to participating agencies to be utilized toward the enhancement of law
enforcement efforts related to the Controlled Substances Act; and
WHEREAS the courts have distributed $550,437.12 (balance as of 9/30/02) as a result of Sheriff
Department forfeiture efforts; and
WHEREAS the Sheriff is requesting that a portion of these funds be used to pay for educational supplies
for Dare, Internet/Drug Awareness as listed below:
Internet & Drug Awareness Program- Coloring Books, Crayons,
Pencils, Brochures, Other supplies $25,000;
Certificate Machine for DARE $ 8,750; and
WHEREAS Miscellaneous Resolution #02011 authorized the Sheriff to purchase a simulated firing range
and an additional $8,100 will be necessary in order to complete the project; and
WHEREAS these supplies and equipment will be used by the Sheriff Department to enhance law
enforcement efforts in compliance with state law.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
use of $41,850 from the Sheriff Department Law Enforcement Enhancement Account (#101-43-223101-
20001-2853-60053) to purchase the equipment and supplies listed above.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (MISC. #02287)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF DEPARTMENT - USE OF FORFEITED FUNDS/ DARE, INTERNET AND DRUG
AWARENESS AND EQUIPMENT FOR THE RANGE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Funds in the amount of $550,437.12 are available in the Sheriff’s Law Enforcement Account
as of 09/30/02.
2. The Sheriff is requesting $33,750 of these funds be used to pay for educational supplies for
Dare,Internet/Drug Awareness activities. Supplies include but are not limited to coloring
books, crayons, pencils, brochures and other supplies. These purchases are being made to
enhance law enforcement efforts in compliance with state law for use of these funds.
3. The Sheriff is also requesting that an additional amount of $8,100 is necessary to complete
the purchase of a simulated firing range. Miscellaneous Resolution #02011 originally
authorized the purchase of a simulated firing range. These purchases are being made to
enhance law enforcement efforts in compliance with state law for use of these funds.
4. Funds are held in General Ledger Account 101-43-013101-10000-2203-60053. A budget
amendment to the FY 2003 budget is recommended as follows:
Commissioners Minutes Continued. December 12, 2002
615
Dept OCA PCA Object FY2003
Revenue
43 013101 10000 1568 Enhancement Revenue $33,750
43 013201 10000 1568 Enhancement Revenue 8,100
$41,850
Expenditure
43 023101 10000 4886 Educational Supplies $25,000
43 023101 10000 9157 Equipment 8,750
43 023201 10000 9157 Equipment 8,100
$41,840
FINANCE COMMITTEE
Moved by Crawford supported by Brian the resolution be adopted.
Moved by Crawford supported by Brian the Finance Committee Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Crawford supported by Melton the resolution be amended to coincide with the recommendation
in the Finance Committee Report.
A sufficient majority having voted therefore, the motion carried.
Vote on resolution, as amended:
AYES: McPherson, Melton, Middleton, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez,
Webster, Appel, Brian, Buckley, Causey-Mitchell, Crawford, Dingeldey, Douglas, Galloway,
Gregory, Law. (21)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution, as amended, was adopted.
MISCELLANEOUS RESOLUTION #02326
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: STATE OF MICHIGAN CHILD SUPPORT ENFORCEMENT SYSTEM (MICSES)
MEMORANDUM OF UNDERSTANDING – CONVERSION TO MICHIGAN CHILD SUPPORT
ENFORCEMENT SYSTEM 2.4
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Family Independence Agency (FIA) is charged with administrating Child Support
Enforcement and is responsible for the development, implementation and support of the application called
Michigan Child Support Enforcement System (MICSES); and
WHEREAS Miscellaneous Resolution #01043 authorized the Chairperson of the Oakland County Board
of Commissioners to sign the Memorandum of Understanding on behalf of the Board of Commissioners
which resulted in the implementation of the MICSES in Oakland County; and
WHEREAS in order to obtain federal certification of MICSES and avoid approximately $142 million in
penalties, Michigan must deploy MICSES version 2.4 statewide by September 30, 2003; and
WHEREAS in order to meet the September 30, 2003 deadline the State of Michigan must obtain signed
Memorandums of Understanding from each county’s Chief Judge of the Circuit Court and Board of
Commissioners; and
WHEREAS the Memorandum of Understanding is being reviewed by Oakland County’s Corporation
Counsel.
NOW THEREFORE BE IT RESOLVED that the Chairperson of the Oakland County Board of
Commissioners is authorized to sign a Memorandum of Understanding for converting to MICSES version
Commissioners Minutes Continued. December 12, 2002
616
2.4, with the Family Independence Agency when agreed to by representatives of the County Executive,
the Sixth Judicial Circuit Court, and the Board of Commissioners.
Chairperson, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Memos from Chief Justice Corrigan and Judith K. Cunningham on file in County Clerk’s office.
FISCAL NOTE (MISC. #02326)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: STATE OF MICHIGAN CHILD SUPPORT ENFORCEMENT SYSTEM (MICSES)
MEMORANDUM OF UNDERSTANDING – CONVERSION TO MICHIGAN CHILD SUPPORT
ENFORCEMENT SYSTEM 2.4
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. In order to obtain federal certification of MICSES and avoid approximately $142 million in
penalties, Michigan must deploy MICSES version 2.4 statewide by September 30, 2003.
2. In order to meet the September 30, 2003 deadline the State of Michigan must obtain signed
Memorandums of Understanding from each county’s Chief Judge of the Circuit Court and
Board of Commissioners.
3. There are no financial implications with this action therefore no budget amendments are
required.
FINANCE COMMITTEE
Moved by Crawford supported by Sever the resolution be adopted.
AYES: Melton, Middleton, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Webster,
Appel, Brian, Buckley, Causey-Mitchell, Crawford, Dingeldey, Douglas, Galloway, Gregory, Law,
McPherson. (21)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was adopted.
REPORT (MISC. #02327)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF DEPARTMENT - USE OF FORFEITED FUNDS FOR ARMORED VEHICLE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above-titled resolution on December 5, 2002, hereby
recommends that the resolution be amended to insert two BE IT FURTHER RESOLVED paragraphs as
follows:
BE IT FURTHER RESOLVED that any future costs for maintenance, repair or replacement of this
new armored vehicle be paid for by the Sheriff's Department Law Enforcement Enhancement
Account.
BE IT FURTHER RESOLVED that any future costs for maintenance, and repair associated with
the existing Dragoon be paid for by the Sheriff's Department Law Enforcement Enhancement
Account with prior authorization by the Board of Commissioners.
Chairperson, on behalf of the Finance Committee, I move acceptance of the foregoing report.
Commissioners Minutes Continued. December 12, 2002
617
MISCELLANEOUS RESOLUTION #02327
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF DEPARTMENT - USE OF FORFEITED FUNDS FOR ARMORED VEHICLE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Section 333.7524 of Public Act 368 of 1978 authorizes courts to distribute property and funds
forfeited through narcotic seizures to participating agencies to be utilized toward the enhancement of law
enforcement efforts related to the Controlled Substances Act; and
WHEREAS the courts have distributed $537,052.12 (balance as of 9/30/02) as a result of Sheriff
Department forfeiture efforts; and
WHEREAS the Sheriff is requesting that a portion of these funds be used to purchase an armored vehicle
with a ramp system for the Special Response Team (SRT), for use within the department; and
WHEREAS this vehicle will be used by the Sheriff Department to enhance law enforcement efforts in
compliance with state law; and
WHEREAS the estimated capital costs are $355,000 as described on Schedule A; and
WHEREAS Miscellaneous Resolution #02011 authorized the use of $80,000 for a liberator MARS ramp
system which has not been purchased at this time; and
WHEREAS this vehicle will be used in place of the Liberator MARS ramp system, therefore bringing the
necessary costs from the forfeiture funds to $275,000.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
use of $275,000 from the Sheriff’s Department Law Enforcement Enhancement Account (#101-43-
223101-20001-2853-60053) to purchase an armored vehicle for the Sheriff Special Response Team.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Sheriff Department Use of Forfeited Funds December, 2002 – Armored Tactical Vehicle on file in
County Clerk’s office.
FISCAL NOTE (MISC. #02327)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF DEPARTMENT - USE OF FORFEITED FUNDS FOR ARMORED VEHICLE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Funds in the amount of $550,437.12 are available in the Sheriff’s Law Enforcement Account
as of 09/30/02.
2. The Sheriff is requesting to purchase an armored vehicle with a ramp system for the Special
Response Team (SRT) at a total cost of $355,000. Miscellaneous Resolution #02011
authorized the purchase of a liberator MARS ramp system ($80,000) that has not been
purchased at this time. Funds have been carried forward into FY 2003 budget to purchase
this item.
3. Additional Forfeited Funds in the amount of $275,000 are requested to purchase the armored
vehicle for the Special Response Team (SRT). These purchases are being made to enhance
law enforcement efforts in compliance with state law for use of these funds.
4. Funds are held in General Ledger Account 101-43-013101-10000-2203-60053. A budget
amendment to the FY 2003 budget is recommended as follows:
DEPT OCA PCA Object FY 2003
Revenue
43 013601 20000 1568 Enhancement Revenue $275,000
$275,000
Commissioners Minutes Continued. December 12, 2002
618
Expenditure
43 023601 20000 9157 Equipment $275,000
$275,000
$ -0-
FINANCE COMMITTEE
Moved by Crawford supported by Buckley the resolution be adopted.
Moved by Crawford supported by Buckley the Finance Committee Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Crawford supported by Moffitt the resolution be amended in the second WHEREAS paragraph
to read as follows:
WHEREAS the courts have distributed $537,052.12 $550,437.12 (balance as of 09/30/02) as a
result of Sheriff Department forfeiture efforts; and
A sufficient majority having voted therefore, the amendment carried.
Moved by Crawford supported by Galloway the resolution be amended to coincide with the
recommendation in the Finance Committee Report and the amendment made by Commissioner
Crawford.
A sufficient majority having voted therefore, the motion carried.
Vote on resolution, as amended:
AYES: Middleton, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Webster, Appel,
Brian, Buckley, Causey-Mitchell, Crawford, Dingeldey, Douglas, Galloway, Gregory, Law,
McPherson, Melton. (21)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution, as amended, was adopted.
Chairperson Thomas Law along with Vice Chairperson David Moffitt presented the following
Commissioners with a plaque recognizing them for their distinguished and dedicated service as
Commissioners of Oakland County: Fran Amos, 8 years; Michelle Friedman Appel, 4 years; William
Brian, 2 years; David Buckley, 3 years; Brenda Causey-Mitchell, 4 years; Nancy Dingeldey, 10 years;
David Galloway, 4 years; John Garfield, 10 years; Ruel McPherson, 20 years; Tim Melton, 4 years; Terry
Sever, 4 years; and Shelly Taub with 10 years of service.
In accordance with Rule XII.G, the Chairperson made the following referrals:
GENERAL GOVERNMENT COMMITTEE
a. Letter from LDMI Telecommunications – Request Board of Commissioners to Oppose SBC
Ameritech Request for Long Distance Authority in Michigan.
The Board adjourned at 11:20 a.m. to the call of the Chair or January 9, 2003, at 5:30 p.m.
G. WILLIAM CADDELL THOMAS A.LAW
Clerk Chairperson