HomeMy WebLinkAboutMinutes - 2003.04.17 - 8324115
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
April 17, 2003
Meeting called to order by Chairperson Thomas Law at 10:09 a.m. in the Courthouse Auditorium, 1200 N.
Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Bullard, Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian,
Knollenberg, Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers,
Scott, Suarez, Webster, Zack. (23)
ABSENT: Kowall (absent with notice). (1)
Quorum present.
Invocation given by Sue Ann Douglas.
Pledge of Allegiance to the Flag.
Moved by Jamian supported by Scott the minutes of the March 20, 2003, Board Meeting be approved.
A sufficient majority having voted therefore, the minutes were approved as printed.
Moved by Webster supported by Suarez the rules be suspended and the agenda be amended, as
follows:
ITEMS ON BOARD AGENDA
PLANNING AND BUILDING COMMITTEE
i. Division of Waste Resources – Resolution Approving the Interlocal Agreements for the North
Oakland County Household Hazardous Waste Consortium.
(Reason for suspension of Planning and Building Committee, item i: Waiver of Rule XII.C.1 – Direct
referral to the Finance Committee.)
ITEMS NOT ON BOARD AGENDA
GENERAL GOVERNMENT COMMITTEE
i. Board of Commissioners – Appointment to the Finance Committee.
(Reason for suspension of General Government Committee item i.: Waiver of Rule III – General
Government Committee meeting held immediately prior to today’s Board meeting.)
Moved by Webster supported by Suarez the Agenda be further amended by moving Finance Committee
item (d) Department of Central Services – Leased Vehicles – Fleet Expansion of One (1) Vehicle for Drain
Commissioner – Operations and Maintenance Division from the Consent Agenda to the Regular Agenda
to become Item (j). Also move General Government Committee item (c) Miscellaneous Resolution
#03054 – Board of Commissioners – Support for HB 4261 – Teacher Recognition Tax Credit from the
Consent
Commissioners Minutes Continued. April 17, 2003
116
Agenda to the Regular Agenda to become General Government Committee item (h).
Vote on agenda, as amended:
AYES: Bullard, Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg,
Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez,
Webster, Zack. (23)
NAYS: None. (0)
A sufficient majority having voted therefore, the motion to suspend the rules and amend the agenda
carried.
Chairperson Thomas A. Law, along with Commissioners Webster, and Suarez presented a proclamation
to Contract Counsel proclaiming, commendation as well as celebrating national recognition as Inc.,
Magazines 2002 list of America’s 500 Fastest-Growing Private Companies.
The Chairperson made the following statement, “A Public Hearing is now called on Planning and
Economic Development Services Division Resolution Approving Project Plan (A & M Label Project) –
Charter Township of Lyon. Are there any persons present who wish to speak?” No persons requested to
speak and the Chairperson declared the Public Hearing closed.
The Chairperson made the following statement, “A Public Hearing is now called on Planning and
Economic Development Services Division Resolution Approving Project Plan (Graph-Tech, Inc. Project) –
City of Pontiac. Are there any persons present who wish to speak?” No persons requested to speak and
the Chairperson declared the Public Hearing closed.
Deputy Clerk Lawrence Mitchell read a communication from David Moffitt resigning as a member of the
Public Services Committee effective April 7, 2003.
Deputy Clerk Lawrence Mitchell read a communication from Chairperson Thomas A. Law appointing
Commissioner Hugh D. Crawford to the Oakland County Community Corrections Advisory Board for a
term ending July 20, 2004.
Deputy Clerk Lawrence Mitchell received for filing communications in opposition to the Budget Task Force
Proposal for Health Care from Joy Easley, Laura Wilson, Shawn Griffith, Pamela Covarrubias Newsom,
Tracey Howden, a petition with various signatures, Tonja Lawrence, Linda Howes, Melissa Hurst, Linda
Navarre, Catherine Tucker, Janis P. Warren, Shannon Fler, Vicki Shelton, Cathy Carpenter, Carrie
Guerrero, Tracey Carter, Susan Higgins, Kristine Vollmar, Sandra Kusky, Debra Willhite, Carol Machiela,
Heidi Talbot, Linda Jean-Lewis Barnett, Lindsey Rush, Dionna Major, Susan Scarbrough, Bianca Aguilar,
Jennifer Rowden, Justine Reid, Barbara Reznick, Heidi McLeod, Karen Allen, Susan Palmer, Jeri
Carlson, Carrie Guerrero, Susan Higgins, Kristine Vollmar, Sandra Kusky, Margery Sagamang, Christina
West, and various concerned employees from Mary Myers of the Oakland County Sheriff’s Department.
The following people addressed the board: Oakland County Executive L. Brooks Patterson,
Debbie Willhite, Cynthia Casagrande, Janis Warren, Pamela Newson, Mary Young, Laurie Van Pelt,
Mary A. Myers, Christina M. West, and Commissioner David Coulter.
Moved by Bullard supported by Coulter the resolutions on the Consent Agenda, as amended, be adopted
(with accompanying reports being accepted). (The vote on this motion appears on page 132.) The
resolutions on the Consent Agenda follow (annotated by an asterisk {*}):
Commissioners Minutes Continued. April 17, 2003
117
*MISCELLANEOUS RESOLUTION #03069
BY: Finance Committee, Charles Moss, Chairperson
IN RE: TREASURER – RESOLUTION TO AMEND MISCELLANEOUS RESOLUTION #03031 –
RESOLUTION TO AUTHORIZE OAKLAND COUNTY WATER SUPPLY REFUNDING BONDS (CITY
OF ORCHARD LAKE VILLAGE – 2003)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Miscellaneous Resolution #03031 was adopted by the Board of Commissioners on March 6,
2003, authorizing the refunding of all or any part of the outstanding 1994 issued Oakland County Water
Supply Bonds for the City of Orchard Lake Village System, dated March 1, 1994; and
WHEREAS it is necessary to amend Miscellaneous Resolution #03031 to reflect the correct language of
the resolution as recommended by the Finance Committee.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes an amendment to
Miscellaneous Resolution #03031 to strike numerated paragraphs 14 and 15 and to insert the following
language as recommended by the Finance Committee.
14. APPROVAL OF DEPARTMENT OF TREASURY. The issuance and sale of the
Refunding Bonds shall be subject to permission being granted therefor by the
Department of Treasury of the State of Michigan under Act 34; and the County Executive
shall, if necessary, make application to the Department of Treasury for permission to
issue and sell the Refunding Bonds as provided by the terms of this Resolution.
15. SALE, ISSUANCE, DELIVERY, TRANSFER AND EXCHANGE OF REFUNDING
BONDS. The County Agency shall determine the principal amount of the Refunding
Bonds to be sold and shall determine the other bond details as described in Section 2
hereof and the terms and conditions for prior redemption as described in Section 5
hereof. In addition, in order to save the cost of publication of an Official Notice of Sale,
the County hereby determines that it will sell the Refunding Bonds at a negotiated sale
after solicitation of proposals from prospective purchasers by its financial consultant. The
County’s financial consultant is authorized to solicit proposals from at least twenty-five
prospective purchasers and to circulate a Request for Proposal at least seven days prior
to the date fixed for receipt of proposals for the purchase of the Refunding Bonds. The
Request for Proposal shall be in substantially the form approved by the County Agency at
the time of sale with such changes therein as are not inconsistent with this resolution.
The financial consultant is hereby designated to act for and on behalf of the County to
receive proposals for the purchase of the Refunding Bonds and to take all other steps
necessary in connection with the sale and delivery thereof. The County Agency is hereby
authorized to determine the low proposer on the Refunding Bonds and to award the
Refunding Bonds to such low proposer. The County Agency is hereby authorized to do
all other things necessary to effectuate the sale, issuance, delivery, transfer and
exchange of the Refunding Bonds in accordance with the provisions of this resolution.
Except as amended by insertion of new paragraphs 14 and 15, as set forth above, Miscellaneous
Resolution #03031 shall remain in full force and effect.
Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution.
FINANCE COMMITTEE
Copy of Miscellaneous Resolution #03031 with corrected paragraphs #14 and #15 corrected on file in
County Clerk’s office.
(The vote for this motion appears on page 132.)
Commissioners Minutes Continued. April 17, 2003
118
*MISCELLANEOUS RESOLUTION #03070
BY: Finance Committee, Charles Moss, Chairperson
IN RE: TREASURER – RESOLUTION TO AMEND MISCELLANEOUS RESOLUTION #03032 –
RESOLUTION TO AUTHORIZE OAKLAND COUNTY WATERFORD IRON REMOVAL FACILITIES
REFUNDING BONDS, SERIES 2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Miscellaneous Resolution #03032 was adopted by the Board of Commissioners on March 6,
2003, authorizing the refunding of all or any part of the outstanding 1992 Prior Bonds issued for the
Oakland County Waterford Iron Removal Facilities, dated July 1, 1992; and
WHEREAS it is necessary to amend Miscellaneous Resolution #03032 to reflect the correct language of
the resolution as recommended by the Finance Committee.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes an amendment to
MR #03032 to strike numerated paragraphs 14 and 15 and to insert the following language as
recommended by the Finance Committee.
14. APPROVAL OF DEPARTMENT OF TREASURY. The issuance and sale of the
Refunding Bonds shall be subject to permission being granted therefor by the
Department of Treasury of the State of Michigan under Act 34; and the County Executive
shall, if necessary, make application to the Department of Treasury for permission to
issue and sell the Refunding Bonds as provided by the terms of this Resolution.
15. SALE, ISSUANCE, DELIVERY, TRANSFER AND EXCHANGE OF REFUNDING
BONDS. The County Agency shall determine the principal amount of the Refunding
Bonds to be sold and shall determine the other bond details as described in Section 2
hereof and the terms and conditions for prior redemption as described in Section 5
hereof. In addition, in order to save the cost of publication of an Official Notice of Sale,
the County hereby determines that it will sell the Refunding Bonds at a negotiated sale
after solicitation of proposals from prospective purchasers by its financial consultant. The
County’s financial consultant is authorized to solicit proposals from at least twenty-five
prospective purchasers and to circulate a Request for Proposal at least seven days prior
to the date fixed for receipt of proposals for the purchase of the Refunding Bonds. The
Request for Proposal shall be in substantially the form approved by the County Agency at
the time of sale with such changes therein as are not inconsistent with this resolution.
The financial consultant is hereby designated to act for and on behalf of the County to
receive proposals for the purchase of the Refunding Bonds and to take all other steps
necessary in connection with the sale and delivery thereof. The County Agency is hereby
authorized to determine the low proposer on the Refunding Bonds and to award the
Refunding Bonds to such low proposer. The County Agency is hereby authorized to do
all other things necessary to effectuate the sale, issuance, delivery, transfer and
exchange of the Refunding Bonds in accordance with the provisions of this resolution.
Except as amended by insertion of new paragraphs 14 and 15, as set forth above, Miscellaneous
Resolution #03032 shall remain in full force and effect.
Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution.
FINANCE COMMITTEE
Copy of Miscellaneous Resolution #03032 on file in County Clerk’s office.
(The vote for this motion appears on page 132.)
*MISCELLANEOUS RESOLUTION #03071
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: TREASURER/DRAIN COMMISSIONER - PEBBLE CREEK DRAINAGE DISTRICT
REFUNDING BONDS - FULL FAITH AND CREDIT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Pebble Creek Drainage District previously has issued its Drain Bonds, dated November 1,
1991 (the "Drain Bonds") in the principal amount of $3,540,000, and this Board of Commissioners, by
Commissioners Minutes Continued. April 17, 2003
119
Resolution #91210 adopted on September 26, 1991, pledged the full faith and credit of the County of
Oakland (the "County") for the prompt payment of the principal of and interest on the Drain Bonds; and
WHEREAS the Drainage Board for the Pebble Creek Drain (the "Drainage Board"), by resolution adopted
on February 25, 2003, authorized and provided for the issuance by the Pebble Creek Drainage District of
its Refunding Bonds, Series 2003 (the "Refunding Bonds"), in the aggregate principal amount of not to
exceed $2,450,000 to refund all or a portion of the Drain Bonds maturing in the years 2004 through 2011;
and
WHEREAS the Refunding Bonds will be dated as of May 1, 2003, will bear interest at such rates not to
exceed 6% per annum, will be in the aggregate principal amount, will mature in such years and principal
amounts, and will be subject to redemption prior to maturity as shall be determined by the Drainage
Board at the time of sale; and
WHEREAS the Board of Commissioners, by Resolution No. 03033 adopted on March 6, 2003, pledged
the full faith and credit of the County of Oakland for the prompt payment of the principal of and interest on
the Refunding Bonds; and
WHEREAS it is necessary to amend Resolution No. 03033 in order to provide for the irrevocable pledge
of the full faith and credit of the County for the prompt payment of the principal of and interest on the
Refunding Bonds, and to agree that, in the event the City of Farmington Hills, the State of Michigan or the
County shall fail or neglect to account to the County Treasurer of the County for the amount of any
special assessment and interest when due, the amount shall be advanced immediately from County
funds; and
WHEREAS the Drainage Board deems it advisable and necessary to obtain from this Board an amended
resolution pledging the full faith and credit of the County for the payment of the principal of and interest on
the Refunding Bonds; and
WHEREAS it is in the best interest of the County that the Refunding Bonds be sold in order to achieve
debt service savings for the City of Farmington Hills, the State of Michigan and the County.
NOW THEREFORE BE IT RESOLVED:
1. Pursuant to the authorization provided in Section 474 of the Drain Code of 1956, as
amended, the Board of Commissioners of the County hereby pledges irrevocably the full
faith and credit of the County for the prompt payment of the principal of and interest on
the Refunding Bonds and agrees that, in the event the City of Farmington Hills, the State
of Michigan or the County shall fail or neglect to account to the County Treasurer of the
County for the amount of any special assessment installment and interest when due, the
amount thereof shall be advanced immediately from County funds, and the County
Treasurer is directed to make such advancement to the extent necessary.
2. In the event that, pursuant to the pledge of full faith and credit, the County advances out
of County funds all or any part of an installment and interest, it shall be the duty of the
County Treasurer, for and on behalf of the County, to take all actions and proceedings
and pursue all remedies permitted or authorized by law for the reimbursement of such
sums so paid.
3. The County Executive is authorized and directed, if necessary, to file an application to the
Department of Treasury of the State of Michigan on behalf of the County for permission
to issue and sell the Refunding Bonds.
4. The County Treasurer is authorized to approve the circulation of a preliminary and final
official statement for the Refunding Bonds, to cause the preparation of those portions of
the preliminary and final official statement that pertain to the County, and to do all other
things necessary for compliance with Rule 15c2-12 issued under the Securities
Exchange Act of 1934, as amended (the "Rule") . The County Treasurer is authorized to
execute and deliver such certificates and to do all other things that are necessary to
effectuate the sale and delivery of the Refunding Bonds.
5. The County Treasurer is hereby authorized to execute and deliver in the name and on
behalf of the County (i) a certificate of the County to comply with the requirements for a
continuing disclosure undertaking of the County pursuant to subsection (b) (5) of the Rule
and (ii) amendments to such certificate from time to time in accordance with the terms of
such certificate (the certificate and any amendments thereto are collectively referred to
herein as the "Continuing Disclosure Certificate"). The County hereby covenants and
agrees that it will comply with and carry out all of the provisions of the Continuing
Commissioners Minutes Continued. April 17, 2003
120
Disclosure Certificate. The remedies for any failure of the County to comply with and
carry out the provisions of the Continuing Disclosure Certificate shall be as set forth
therein.
Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 132.)
*MISCELLANEOUS RESOLUTION #03072
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET – 2003 EQUALIZATION REPORT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the staff of the Equalization Division of the Department of Management and Budget has
examined the assessment rolls of the several townships and cities within Oakland County to ascertain
whether the real and personal property in the respective townships and cities has been equally and
uniformly assessed at 50% of true cash value; and
WHEREAS the Finance Committee in accordance with Rule XI.A (7) of the Board of Commissioners
adopted on January 9, 2003, has reviewed the findings and recommendations of the Equalization
Manager and conducted hearings to provide for local intervention into the equalization process; and
WHEREAS based on its findings, the Equalization Division has presented to the Finance Committee the
recommended 2003 equalization value which adds to or deducts from the valuation of the property in the
several townships and cities an amount as, in its judgement, will produce a sum which represents the true
cash value thereof; and
WHEREAS the Equalization Factors listed on the attached report are the result of the foregoing process
and are for information purposes only.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners adopts the
2003 equalization and authorizes its certification by the Chairperson of the Board and further that it be
entered on the County records and delivered to the appropriate official of the proper township or city.
Chairperson, on behalf on the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 132.)
*MISCELLANEOUS RESOLUTION #03073
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET / EQUALIZATION DIVISION – APPROVAL
OF CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH
CHARTER TOWNSHIP OF ROYAL OAK
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Equalization Division provides a number of services to local units of government including
original assessments, reappraisals, and file maintenance; and
WHEREAS these services are provided under contract with the local units as approved by the Board of
Commissioners; and
WHEREAS revenues and expenditures associated with the services for these contracts are included in
the FY 2003 budget, and therefore, no budget amendment is recommended.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves entering into the attached Contract for Oakland County Equalization Division Assistance
Services with the Charter Township of Royal Oak.
BE IT FURTHER RESOLVED that for Real and Personal Property Taxes the Board of Commissioners’
Chairperson is authorized to sign this contract.
BE IT FURTHER RESOLVED that the Oakland County Clerk shall receive and file the executed contract
with the aforementioned municipality as required by law.
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
Commissioners Minutes Continued. April 17, 2003
121
Copy of contract for Oakland County Equalization Division Assistance Services with the Charter Township
of Royal Oak on file in County Clerk’s office.
(The vote for this motion appears on page 132.)
*MISCELLANEOUS RESOLUTION #03074
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: BOARD OF COMMISSIONERS – SUPPORT HOUSE BILL #4502 - MICHIGAN ECONOMIC
AND SOCIAL OPPORTUNITY ACT OF 1981
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Public Act PA-230 was enacted by the State of Michigan in 1981 to insure that Michigan’s
Community Action Agencies were well integrated into the state system for provision of services to the low
income, elderly and disabled of our state and remained responsive to the needs of the local communities
they serve; and
WHEREAS PA-230 guaranteed that ninety (90) percent of the Community Services Block Grant funding
entering the State of Michigan would be allocated to Community Action Agencies such as the Oakland
Livingston Human Service Agency (OLHSA); and
WHEREAS PA-230 should be updated to make it consistent with current practices and to insure that the
important programs provided by the Community Action Agencies in Michigan are maintained; and
WHEREAS changes to PA-230 should include creating a Bureau of Community Action and Economic
Opportunity within a state department to oversee the implementation of CAA programs; creating a
Commission on Community Action and Economic Opportunity; providing for designation and rescission of
designation of CAAs that is consistent with federal law and regulations; detailing of the functions, powers
and duties of a CAA; listing CSBG requirements for local CAA boards of directors; and spelling out the
mission of Community Action in the title of the act.
NOW THEREFORE IT BE RESOLVED that the Oakland County Board of Commissioners fully supports
the need to revise PA-230.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners supports the
reauthorization of PA-230, in the form of House Bill #4502, during this fiscal year including the changes
recommended.
BE IT FURTHER RESOLVED that copies of this adopted resolution be forwarded to all Oakland County
State Representatives, Senators and Sandra Caul, State Representative of the 99th District.
Chairperson, on behalf of the General Government Committee, I move adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of House Bill #4502 on file in County Clerk’s office.
(The vote for this motion appears on page 132.)
*REPORT (MISC. #03053)
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: BOARD OF COMMISSIONERS – RESTORATION OF THE MI CHOICE MEDICAID WAIVER
PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed Miscellaneous Resolution #03053 on April 7,
2003, reports with a recommendation that the resolution be adopted.
Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing
report.
GENERAL GOVERNMENT COMMITTEE
Commissioners Minutes Continued. April 17, 2003
122
MISCELLANEOUS RESOLUTION #03053
BY: William R. Patterson, District #1
IN RE: BOARD OF COMMISSIONERS – RESTORATION OF THE MI CHOICE MEDICAID WAIVER
PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the 2000 Census reports there were 177,624 Oakland County residents age 60 and older, an
estimated 11,000 of whom have at least three or more limitations in their ability to perform necessary
activities of daily living and are in need of long term care assistance; and
WHEREAS a recent study of adults in Michigan conducted by W. K. Greene and Associates found that
90% of respondents think that people receiving Medicaid assistance for long term care should have the
option of choosing where to receive their services and 91% believe it is somewhat very important that the
Governor and Legislature explore lower-cost alternatives for delivering long term care services to
Medicaid residents; and
WHEREAS many disabled residents live alone, or have family caregivers who are unable to meet their
care needs without help or financial assistance; and
WHEREAS elderly and disabled residents in Oakland County should be able to receive needed long term
care in a variety of settings, such as nursing homes, county medical facilities, and community-based
options including their own home; and
WHEREAS access to long term care in nursing homes and county medical facilities is available to
persons qualified for Medicaid long term care, while the MI Choice Medicaid Waiver home care option
has been closed to Oakland County residents since 2001; and
WHEREAS the MI Choice program saves money by costing Medicaid an average of just $39 per person
per day compared to Medicaid average payments for nursing home care of $98 per day; and
WHEREAS MI Choice has contributed toward a 17% reduction in the utilization of Medicaid beds in
nursing homes over the past 10 years and can be used by the state to control expensive nursing home
costs during this time of fiscal crisis; and
WHEREAS the MI Choice program served 15,000 individuals in 2001, but will only be helping
approximately 5,000 by the end of fiscal year 2003; and
WHEREAS Michigan citizens should have the freedom to choose where they live, especially when it can
be less costly to taxpayers, rather than being forced to choose to live in a nursing home.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners calls upon the
State of Michigan to re-open Michigan’s MI Choice Medicaid Waiver program so that indigent elderly and
disabled individuals will have a community-based long term care option, and requests that Oakland
County legislators work to restore this worthwhile program.
BE IT FURTHER RESOLVED that copies of this adopted resolution be forwarded to each of Oakland
County’s legislators, Governor Jennifer Granholm, the Michigan Department of Community Health
Director, Janet Olszewski, the Michigan Association of Counties, and Oakland County’s lobbyists.
Chairperson, I move the adoption of the foregoing resolution.
WILLIAM R. PATTERSON
(The vote for this motion appears on page 132.)
*MISCELLANEOUS RESOLUTION #03075
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION
APPROVING PROJECT PLAN (A & M LABEL PROJECT) - CHARTER TOWNSHIP OF LYON
To Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Economic Development Corporation of the County of Oakland (the "EDC") has
recommended that the Board of Commissioners approve the Project Plan required by the Economic
Development Corporations Act (the "Act") for the captioned Project, a copy of which has been presented
to this meeting (the "Project Plan"); and
WHEREAS the EDC's recommendations to the Board of Commissioners were based upon its
determinations that the Project is reasonable and necessary to effectuate the purposes of the Act and
that the Project Plan satisfies all of the requirements of the Act regarding project plans; and
Commissioners Minutes Continued. April 17, 2003
123
WHEREAS the governing body of the Charter Township of Lyon, Oakland County, Michigan, has also
approved the Project Plan and given its consent to the exercise of jurisdiction over the Project by the
EDC; and
WHEREAS the Board of Commissioners has held a public hearing to consider whether the Project Plan
constitutes a public purpose as contemplated by the Act; and
WHEREAS the Board of Commissioners, following such public hearing and its review of the Project Plan,
concurs in the determinations of the EDC with respect thereto.
NOW THEREFORE BE IT RESOLVED that the Project Plan is hereby determined to constitute a public
purpose as contemplated by the Act and is hereby approved.
BE IT FURTHER RESOLVED that the EDC is hereby authorized to take such steps as are necessary to
implement the Project and the financing thereof by the issuance of its limited obligation revenue bonds as
contemplated by the Project Plan.
BE IT FURTHER RESOLVED that the County Clerk is hereby directed to provide four certified copies of
this resolution to the Assistant Secretary of the Board of the EDC.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of the Economic Development Corporation Project Plan of the County of Oakland, Exhibit A, B, C,
D, and Resolution of the City Council of the City of Novi Consenting to the Transfer of Employment from
the City of Novi to Charter Township of Lyon on file in County Clerk’s office.
(The vote for this motion appears on page 132.)
*MISCELLANEOUS RESOLUTION #03076
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION
APPROVING PROJECT PLAN (GRAPH-TECH, INC. PROJECT) - CITY OF PONTIAC
To Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS The Economic Development Corporation of the County of Oakland (the "EDC") has
recommended that the Board of Commissioners approve the Project Plan required by the Economic
Development Corporations Act (the "Act") for the captioned Project, a copy of which has been presented
to this meeting (the "Project Plan"); and
WHEREAS the EDC's recommendations to the Board of Commissioners were based upon its
determinations that the Project is reasonable and necessary to effectuate the purposes of the Act and
that the Project Plan satisfies all of the requirements of the Act regarding project plans; and
WHEREAS the governing body of the City of Pontiac, Oakland County, Michigan, has also approved the
Project Plan and given its consent to the exercise of jurisdiction over the Project by the EDC; and
WHEREAS the Board of Commissioners has held a public hearing to consider whether the Project Plan
constitutes a public purpose as contemplated by the Act; and
WHEREAS the Board of Commissioners, following such public hearing and its review of the Project Plan,
concurs in the determinations of the EDC with respect thereto.
NOW THEREFORE BE IT RESOLVED that the Project Plan is hereby determined to constitute a public
purpose as contemplated by the Act and is hereby approved.
BE IT FURTHER RESOLVED that the EDC is hereby authorized to take such steps as are necessary to
implement the Project and the financing thereof by the issuance of its limited obligation revenue bonds as
contemplated by the Project Plan.
BE IT FURTHER RESOLVED that the County Clerk is hereby directed to provide four certified copies of
this resolution to the Assistant Secretary of the Board of the EDC.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Economic Development Corporation Project Plan of the County of Oakland, Term Sheet from
Standard Federal Bank, Exhibit C, D, and City of Auburn Hills Resolution on file in County Clerk’s office.
Commissioners Minutes Continued. April 17, 2003
124
(The vote for this motion appears on page 132.)
*MISCELLANEOUS RESOLUTION #03064
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF
LEASE OPTION AGREEMENT AND LEASE ADDENDUM, 5640 WILLIAMS LAKE ROAD,
WATERFORD, MI 48329
To the Oakland County Board of Commissioners
Chairperson, Ladies, and Gentlemen:
WHEREAS the County of Oakland presently leases 1,100 square feet of office space at 5640 Williams
Lake Road, Waterford, Michigan for use by the Oakland County Community Corrections "IN STEP"
program; and
WHEREAS the present lease for office space will expire on May 4, 2003; and
WHEREAS pursuant to the authorization of the Oakland County Board of Commissioners' Planning and
Building Committee, the Department of Facilities Management and Corporation Counsel have negotiated
the terms and conditions of a new lease option agreement and lease addendum with the Charter
Township of Waterford; and
WHEREAS the term of the new lease option agreement and lease addendum shall commence on
May 4, 2003 and expire on May 4, 2006. Rent for the term of the lease shall continue at a rate of $1.00
per year; and
WHEREAS the Department of Facilities Management and Corporation Counsel have reviewed and/or
prepared all the necessary agreements and documents related to the attached lease option agreement
and lease addendum between the Charter Township of Waterford and the County of Oakland; and
WHEREAS it is the recommendation of the Departments of Facilities Management and Community
Corrections that the Oakland County Board of Commissioners accept and approve the terms and
conditions of the attached lease option agreement and lease addendum for premises located at 5640
Williams Lake Road, Waterford, Michigan 48329.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves and authorizes the attached lease option agreement and lease addendum for the premises
located at 5640 Williams Lake Road, Waterford, Michigan between the County of Oakland and the
Charter Township of Waterford.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its
Chairperson or designee to execute the attached Lease Option Agreement and Lease Addendum
between the County of Oakland and the Charter Township of Waterford.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Lease Option Agreement and Lease Addendum on file in County Clerk’s offices.
FISCAL NOTE (MISC. #03064)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF LEASE
OPTION AGREEMENT AND LEASE ADDENDUM, 5640 WILLIAMS LAKE ROAD, WATERFORD, MI
48329
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Oakland County currently leases 1,100 square feet of office space at 5640 Williams Lake
Road, Waterford, Michigan for use by the Oakland County Community Corrections’ IN
STEP Program.
2. The current lease will expire on May 4, 2003.
3. The resolution approves and accepts a lease option agreement and lease addendum
between Oakland County and the Charter Township of Waterford.
Commissioners Minutes Continued. April 17, 2003
125
4. The agreement will extend the lease for a period of three (3) years, commencing May 4,
2003, and expiring on May 4, 2006, at a rate of $1 per year.
5. The Department of Facilities Management will continue to provide custodial services for
the leased office space.
6. No additional funding or General Fund/General Purpose amendment is required.
FINANCE COMMITTEE
(The vote for this motion appears on page 132.)
*MISCELLANEOUS RESOLUTION #03077
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – AMENDMENT TO MISCELLANEOUS
RESOLUTION #03012 AS ADOPTED ON JANUARY 30, 2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to Miscellaneous Resolution #03012 adopted on January 30, 2003, the Oakland
County Board of Commissioners approved granting an easement for watermain and sanitary sewer to
Charter Township of Waterford; and
WHEREAS that prior to final acceptance of the easement by Waterford Township the Township
requested the following sentence be removed from paragraph number 4 of the easement document:
"If the easement in gross is abandoned, terminated or extinguished, then upon the request of Grantor, the
Grantee shall remove any structures in the easement in gross as requested by Grantor, and restore the
easement in gross to the condition it was prior to the removal."; and
WHEREAS the Departments of Aviation, Facilities Management and Corporation Counsel have reviewed
the request by Waterford Township and recommend that Miscellaneous Resolution #03012, as adopted on
January 30, 2003, be amended by removing the afore mentioned sentence.
NOW THEREFORE BE IT RESOLVED that Miscellaneous Resolution #03012, as adopted on January 30,
2003, be amended by deleting the following sentence from paragraph number 4 of the easement document:
"If the easement in gross is abandoned, terminated or extinguished, then upon the request of Grantor, the
Grantee shall remove any structures in the easement in gross as requested by Grantor, and restore the
easement in gross to the condition it was prior to the removal."; and
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its
Chairperson or designee to execute the attached easement as amended.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Revised Grant of Water Main and Sanitary Sewer Easement in Gross, Watermain Easement
Exhibit A, and Sanitary Sewer Easement Exhibit A on file in County Clerk’s office.
(The vote for this motion appears on page 132.)
*MISCELLANEOUS RESOLUTION #03078
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF’S DEPARTMENT - AUTHORIZATION FOR SALE OF RECOVERED AND STOLEN
PROPERTY IN SPRING AUCTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the provisions of Act 54 of the Public Act of 1959, as amended, requires board authorization
for the disposal of recovered and stolen property that has been unclaimed for six (6) months; and
WHEREAS the Department of Central Services conducts a spring and fall auction for the County of
Oakland; and
WHEREAS the spring auction will be held on Saturday, May 17, 2003; and
WHEREAS the Sheriff of Oakland County, by letter of March 13, 2003, has requested the authority of the
Oakland County Board of Commissioners to proceed with the sale of the aforementioned items, as
detailed in the attached list, in the spring auction.
Commissioners Minutes Continued. April 17, 2003
126
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the Sheriff of
Oakland County to dispose of unclaimed property in the manner prescribed in Act 54 of the Public Acts of
1959, as amended.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of County of Oakland Inventory Sheet Spring/Fall Auctions on file in County Clerk’s office.
(The vote for this motion appears on page 132.)
*MISCELLANEOUS RESOLUTION #03065
BY: Public Services Committee, Hugh Crawford, Chairperson
IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS - AUTOMON
ELECTRONIC REPORTING FOR PROBATION VIOLATORS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Department of Public Services Community Corrections Division and the City of Southfield
District Court currently utilize the automated reporting system PAM by AutoMon Corporation; and
WHEREAS the PAM kiosk system allows offenders in good standing to report via a biometrics handprint;
and
WHEREAS offenders can report without the assistance of a Case manager or of a Probation Officer
thereby allowing these staff to deal with higher risk offenders; and
WHEREAS it can help increase public safety by having high risk offenders report as often as directed in
addition to reporting to their case manager / probation officer; and
WHEREAS the current two (2) systems are monitoring over 600 offenders without added staff costs; and
WHEREAS the current system is outdated and is experiencing significant down time due to system
disconnects and interruptions; and
WHEREAS the updated system will cost $15,000 per kiosk to replace with an additional $250 for
networking the kiosk; and
WHEREAS the current kiosks permit probationers to utilize only the two-(2) locations cited. However if
more kiosk locations were added compliance and payment opportunities would be increased.
Additionally, this could mitigate the use of local probation resources at a time when the County may be
forced to restrict the use of the jail due to overcrowding; and
WHEREAS this purchase defers the need to hire staff to handle increased caseloads; and
WHEREAS the salary of one (1) entry level case manager or probation officer with benefits is currently
$48,399, which does not include the cost of office space, a workstation with a computer, training, and
initial hiring costs associated with any position; and
WHEREAS the Community Corrections Division is requesting that monies from Contingency be utilized to
purchase their updated kiosk; and
WHEREAS the 46th District Court will pay for their new kiosk and be reimbursed by the County from non-
52nd District Court Technology Incentive monies allocated to them.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves
Community Corrections Division's purchase of a new PAM kiosk.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES
Copy of Oakland County Information Technology Return on Investment Analysis Project Summary on file
in County Clerk’s office.
Commissioners Minutes Continued. April 17, 2003
127
FISCAL NOTE (MISC. #03065)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS - AUTOMON
ELECTRONIC REPORTING FOR PROBATION VIOLATORS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Department of Public Services Community Corrections Division and the City of
Southfield 46th District Court each have an automated reporting system PAM by AutoMon
Corporation.
2. These systems are monitoring over 600 offenders in good standing without the added staff
costs for Probation Officers or Case Managers, leaving staff time for higher risk offenders.
3. The current systems/kiosks are now outdated and experiencing significant down time.
Replacement units are needed. The cost of new kiosks is $15,000 each with an additional
$250 for networking each kiosk.
4. This purchase defers the need to hire staff to handle the increased caseloads. The salary of
one entry level Case Manager or Probation Officer with benefits is currently $48,399. This
does not include costs associated with an additional staff person such as office space,
workstation costs, training, etc. A worksheet showing Return on Investment (ROI) is attached.
5. Additionally, this could mitigate the use of local probation resources at a time when the
County may be forced to restrict the use of the jail due to overcrowding.
6. Funding is being requested for the Community Corrections kiosk only. An additional unit will
be purchased by 46th District Court and reimbursed from the Non-52nd District Court
Technology Incentive monies allocated to them.
7. A budget amendment is recommended for Fiscal Year 2003 as follows:
General Fund 101
Expenditures
2-90-290000-25000-2564 Contingency ($15,250)
2-17-402200-70140-9154 Computer Equipment 15,000
3-17-403300-70140-8001 Transfer Out-Info Tech 250
$ -0-
Information Technology Fund 636
Revenue
3-18-636113-10000-1701 Transfer In - Info Tech $ 250
Expenditures
2-18-636162-81000-4101 Expendable Equipment $ 250
Estimated Profit/(Loss) $ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 132.)
*MISCELLANEOUS RESOLUTION #03066
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF DEPARTMENT - USE OF AUTOMOBILE THEFT PREVENTION AUTHORITY
FORFEITED FUNDS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County receives grant funding from the Automobile Theft Prevention Authority
(ATPA) under provisions of Public Act 10 of 1986; and
WHEREAS the grant conditions issued by the ATPA allows for funds received or generated as a result of
automobile theft activities, including receipts from sale of property, which may be used to enhance
automobile theft prevention programs; and
Commissioners Minutes Continued. April 17, 2003
128
WHEREAS funding in the amount of $20,395 is available as of February 1, 2003 from the confiscation
and sale of stolen vehicles through the efforts of the Oakland County Automobile Theft Prevention Unit;
and
WHEREAS the Sheriff’s Department is requesting a portion of these funds be utilized to provide funding
for eight officers to attend the North Central Regional Chapter of the International Association of Auto
Theft Investigators annual Motor Vehicle Theft conference in Tinley Park, Illinois, to examine the latest
automobile theft and insurance fraud detection methods; and
WHEREAS the estimated cost to attend this conference is $3,000 for the eight officers.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
use of $3,000 of forfeited funds from the Sheriff Departments Auto Theft Prevention Forfeited Funds
account for the purpose attending the above named conference.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (MISC. #03066)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: SHERIFF DEPARTMENT - USE OF AUTOMOBILE THEFT PREVENTION AUTHORITY
FORFEITED FUNDS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Funds in the amount of $20,395 are available in the Sheriff’s Auto Theft Prevention General
Ledger Account (#101-43-013901-44200-2203-60055) as of 2/01/03.
2. The Sheriff is requesting the use of $3,000 of these funds to cover the cost for (8) officers to
attend the North Central Regional Chapter of the International Association of Auto Theft
Investigators annual Motor Vehicle Theft conference.
3. These expenditures are being made to enhance automobile theft prevention programs in
compliance with state law for use of these funds.
4. A budget amendment is recommended as follows:
Dept OCA PCA Object FY 2003
Revenue
43 013901 44200 1568 Enhancement Revenue $3,000
Total $3,000
Expenditure
43 023901 44200 3756 Travel & Conference $3,000
Total $3,000
FINANCE COMMITTEE
(The vote for this motion appears on page 132.)
*MISCELLANEOUS RESOLUTION #03067
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF DEPARTMENT - ACCEPTANCE OF WEIGHT EQUIPMENT DONATED BY THE
DETROIT LIONS, INC.
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Detroit Lions, Inc. wants to donate to the Oakland County Sheriff’s Office workout
equipment; and
WHEREAS the Sheriff is willing to accept such equipment; and
WHEREAS the Oakland County Sheriff’s Office will be responsible for all costs associated with
maintenance of the equipment; and
WHEREAS the equipment will be used for training purposes and will enhance the work out room for
deputies in the Sheriff Department; and
Commissioners Minutes Continued. April 17, 2003
129
WHEREAS Miscellaneous Resolution #83204, Procedure for Acceptance of a Gift Donation from Private
Sources, adopted by the Board of Commissioners on July 14, 1984, provides for official acknowledgment
and acceptance of gifts, with financial implication to the County, by the Board of Commissioners through
signed resolution.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners acknowledges
and accepts the attached list of equipment from the Detroit Lions, Inc.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of list of Used Equipment on file in County Clerk’s office.
FISCAL NOTE (MISC. #03067)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: SHERIFF DEPARTMENT – ACCEPTANCE OF WEIGHT EQUIPMENT DONATED BY THE
DETROIT LIONS, INC.
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Detroit Lions, Inc. has offered to donate workout equipment to the Oakland County
Sheriff's Office.
2. In accordance with the Procedure for Acceptance of a Gift Donation From Private Sources,
per Miscellaneous Resolution #83204, as adopted July 14, 1983, official acknowledgement
and acceptance of gifts, with a value of $10,000 or greater, and no match requirement or
other financial implications to the County, shall be formally approved by the Board of
Commissioners through signed resolution.
3. The value of the donated equipment is assessed to be approximately $27,798.60 according
to the current market rate.
4. The Sheriff is willing to accept the equipment per the attached list and the Sheriff's Office will
be responsible for all costs associated with the maintenance of the equipment. There are no
plans to replace this equipment should it become irreparable.
5. The equipment will be used for training purposes and will enhance the work out room for
Deputies in the Sheriff Department.
6. No budget amendment is required.
FINANCE COMMITTEE
(The vote for this motion appears on page 132.)
*MISCELLANEOUS RESOLUTION #03079
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: COUNTY EXECUTIVE EMERGENCY RESPONSE AND PREPAREDNESS – LOCAL LAW
ENFORCEMENT BLOCK GRANT PROGRAM AMENDMENT - HAZMAT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County applied for and received $113,451, Federal Law Enforcement Block grant
funds from the U.S. Department of Justice accepted by Miscellaneous Resolution #01220 dated
September 6, 2001; and
WHEREAS current grant funding was approved for support of the drug court operations including Circuit
Court visiting judges, as well as, the salaries and fringe benefits of one (1) FTE Court Clerk I, position
(#31105-07496, in the Circuit Court Administration Division; one (1) Pretrial Services Investigator I,
position (#17402-07363), in the Community Corrections Division; one (1) Deputy I, position (#4312-
07928), in the Sheriff Department; and, one (1) Assistant Prosecutor III, position (#41201-08123), in the
Prosecutor’s Office; and
WHEREAS Miscellaneous Resolution #02244 dated October 10, 2002 amended the above positions
which will no longer receive grant funding due to the change in the nature of the Local Law Enforcement
Block Grant (LLEBG); and
Commissioners Minutes Continued. April 17, 2003
130
WHEREAS Oakland County wishes to revise the scope of the program and utilize unexpended available
funding for first responder personal protection equipment for a HazMat biochemical incident; and
WHEREAS the $91,707 award by the U.S. Department of Justice and $10,190 required County match is
available in the Fiscal Year 2003 Emergency Response and Preparedness budget which totals $101,897.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approve the
revised program budget for the Local Law Enforcement Block Grant (LLEBG) funding from the U.S.
Department of Justice in the amount of $91,707 and grant match of $10,190 for a total grant program of
$101,897.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment and continuation is contingent upon continued future levels of grant funding.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (MISC. #03079)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: COUNTY EXECUTIVE EMERGENCY RESPONSE AND PREPAREDNESS – LOCAL LAW
ENFORCEMENT BLOCK GRANT PROGRAM AMENDMENT – HAZMAT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. Oakland County applied for and received Federal Law Enforcement Block grant funds
from the U.S. Department of Justice per Miscellaneous Resolution #01220 dated
September 6, 2001.
2. The grant was accepted and funding was designated for contractual services, including
salaries and fringe benefits for the Circuit Court Administration Division, Community
Corrections Division, the Sheriff’s Department and the Prosecutor’s Office.
3. Miscellaneous Resolution #02244, dated October 10, 2002, amended the grant
agreement, which ceased funding for three (3) positions (Community Corrections
Specialist II, Deputy I, and Assistant Prosecutor II), changed funding for one (1) Court
Clerk from Special Revenue to GF/GP and changed one (1) Visiting Judge from Special
Revenue to GF/GP, due to the change in the nature of the Local Law Enforcement Block
Grant (LLEBG).
4. Oakland County revised the scope of the program utilizing unexpended available funding
for first responder personal protection equipment for a Hazmat biochemical incident.
5. The $91,707 award by the U.S. Department of Justice and the $10,190 of the required
County match is available in the Fiscal Year 2003 Emergency Response and
Preparedness budget. Interest earned on receipt of grant monies for $2,092 will be used
toward the grant program totaling $103,989.
6. A budget amendment is recommended to the Fiscal Year 2003 Special Revenue and
General Fund Budget as follows:
Other Grants - Fund 270 FY2003
Revenue
11-270-520052-70001-0113 Federal Grant Revenue $ 91,707
11-270-520052-70001-1516 Interest on Investment 2,092
11-270-520052-70001-0167 Grant Match 10,190
$103,989
Expense
2-270-420052-70001-4052 Disaster Supplies $ 86,700
2-270-420052-70001-9157 Equipment 7,000
2-270-420052-70001-6030 I.T. Development 8,197
2-270-420052-70001-3196 Miscellaneous 2,092
$103,989
Commissioners Minutes Continued. April 17, 2003
131
General Fund 101
Revenue
90-160000-13000-1505 Income from Investments $ (2,092)
$ (2,092)
Expense
90-290000-250000-2564 Contingency $ (2,092)
$ (2,092)
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 132.)
*MISCELLANEOUS RESOLUTION #03080
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: COUNTY EXECUTIVE - EMERGENCY RESPONSE AND PREPAREDNESS SUPPLEMENTAL
HAZARDOUS MATERIALS EMERGENCY PREPAREDNESS 2001-2002 GRANT FUNDING
AMENDMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the U.S. Department of Transportation through the Hazardous Materials Emergency
Preparedness (HMEP) grant provides funds to Local Emergency Planning Committees (LEPCs) for the
purpose of enhancing hazardous material response planning; and
WHEREAS the Superfund Amendment and Reauthorization Act (SARA) of 1986, Title III, requires the
planning and provisions for community right to know on extremely hazardous substances in local
communities; and
WHEREAS an application was submitted and Oakland County notified that the LEPC was eligible to
receive up to $16,000 for the submittal for new and updated plans which received approval per
Miscellaneous Resolution #02077; and
WHEREAS Oakland County has been notified that it has received an additional $15,258.99 in
supplemental funding which exceeds the 15% of the original award for total funding in the amount of
$31,258.99.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
supplemental funding in the amount of $15,258.99.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (MISC. #03080)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: COUNTY EXECUTIVE - EMERGENCY RESPONSE AND PREPAREDNESS SUPPLEMENTAL
HAZARDOUS MATERIALS EMERGENCY PREPAREDNESS 2001-2002 GRANT FUNDING
AMENDMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The U.S. Department of Transportation through the Hazardous Materials Emergency
Preparedness (HMEP) grant provides funds to the Local Emergency Planning Committees
(LEPCs) for the purpose of enhancing hazardous material response planning.
2. The Oakland County Emergency Response and Preparedness unit received notice that the
Local Emergency Planning Committees (LEPCs) are eligible to receive up to $16,000 for the
submittal of new and updated plans as required by the Superfund Amendment and
Reauthorization Act (SARA) of 1986, Title III.
3. The Oakland County Emergency Response and Preparedness unit has been awarded an
additional $15,259 in supplemental funding which exceeds the 15% of the original award of
$16,000, for total funding in the amount of $31,259.
Commissioners Minutes Continued. April 17, 2003
132
4. The grant period is October 1, 2001 through September 30, 2002.
5. The grant funds have been utilized and the grant is now closed. However, the additional
funds can be added to the General Fund Non-Department Contingency Account to reimburse
the County for the expense from FY 2002.
6. A budget amendment is recommended to the FY 2003 Special Revenue Budget to recognize
the revenues and expenses of the Supplemental Hazardous Materials Emergency
Preparedness 2001-02 Grant Funding Amendment.
Other Grants Fund 276
Revenue
1-11-276-100811-65001-0171 Grants - State $ 15,259
Expense
2-11-276-200811-65001-3930 Adj. of Prior Yr. Exp. $ 15,259
General Fund 101
Revenue
1-11-101-101111-65001-1583 Prior Yr. Adjustment $ 15,259
Expense
2-90-101-290000-250000-2564 Contingency $ 15,259
$ -0-
FINANCE COMMITTEE
Vote on resolutions on the Consent Agenda:
AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Jamian, Knollenberg, Law, Long,
McMillin, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Zack, Bullard. (20)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the Consent Agenda, as amended, were
adopted (with accompanying reports being accepted).
MISCELLANEOUS RESOLUTION #03081
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: TREASURER’S OFFICE – POLICY FOR COUNTY PARTICIPATION IN DOWNTOWN
DEVELOPMENT AUTHORITIES (DDAs) AND LOCAL DEVELOPMENT FINANCE AUTHORITIES
(LDFAs) WITH TAX INCREMENT FINANCING
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners strongly supports the economic growth of
Oakland County; and
WHEREAS one of the tools used to promote this economic growth is Tax Increment Financing, used in
conjunction with Downtown Development Authorities (DDAs), and Local Development Finance Authorities
(LDFAs); and
WHEREAS twenty-eight (28) of the County’s cities, villages and townships are using tax increment
financing as a tool to promote their economic growth; and
WHEREAS the Board of Commissioners, through adoption of Miscellaneous Resolutions #90144,
#97157, #99010, #01002, and #01193, established the current Oakland County Tax Increment Financing
Program, including 1994 legislative amendments allowing the County to exempt its property taxes from
capture by any newly created or expanded Tax Increment Financing District; and
WHEREAS the original intent of the law was to address the needs of downtown commercial areas;
however, the imprecise language in the law allows communities to establish questionable districts with
Tax Increment Financing; and
WHEREAS to ensure adherence to the original intent of the law, the County intends to exercise its
prerogatives of negotiation and, if necessary, opt-out option by adopting the attached amended policy for
future consideration of County participation in Tax Increment Financing; and
WHEREAS the proposed policy is supported by the County Executive and the Tax Increment Financing
District Review Policy Ad Hoc Review Committee.
Commissioners Minutes Continued. April 17, 2003
133
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners adopts the
attached Policy for County Participation in Downtown Development Authorities (DDAs) and Local
Development Finance Authorities (LDFAs) with tax increment financing.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission continue to be
advised of any proposed Downtown Development Authorities (DDAs) and Local Development Finance
Authorities (LDFAs) with tax increment financing during the negotiating process.
Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution.
FINANCE COMMITTEE
Copy of Policy for County Participation in Downtown Development Authorities with Tax Increment
Financing on file in County Clerk’s office.
REPORT (MISC. #03081)
BY: Tax Increment Financing District Review Policy Ad Hoc Review Committee, Pat Dohany,
Chairperson
IN RE: POLICY FOR COUNTY PARTICIPATION IN DOWNTOWN DEVELOPMENT AUTHORITIES
WITH TAX INCREMENT FINANCING
To the Oakland County Finance Committee
Chairperson, Ladies and Gentlemen:
On February 27, 2003, the Finance Committee postponed action on proposed changes to the County's
Policy for Participation in Downtown Development Authorities with Tax Increment Financing to allow for
additional input and further review of the policy by the Ad Hoc Committee.
The Tax Increment Financing District Review Policy Ad Hoc Review Committee, having met on Thursday,
April 3, 2003, for this purpose, reports with the following recommended changes to the Policy:
I. DECLINING PROPERTY VALUES
As part of the rationale for establishing a DDA or LDFA, the law requires a finding of a decline in
property value of a significant number of parcels. The requesting community must
demonstrate declining property values and present its case to the Ad Hoc Review
Committee. The County Equalization Division will review the community's findings
regarding declining property values and may conduct an independent analysis for the Ad
Hoc Review Committee. The county will use one or more of the following measures to
determine whether a significant number of parcels in a district are experiencing a decline in value:
1.For more than 25% of the parcels in a district show that state equalized values have
declined for the last three years (or five years if sufficient data is not available in a three-
year period).
2.For more than 40% of the parcels in a district show that state equalized value has
increased less than the most recently available CPI indexes published by the State Tax
Commission and used for Headlee calculations. Use the last three years (or five years if
sufficient data is not available in a three-year period.
3.Show that for property in the district that is typically rented or leased, the vacancy rate
is at or above 15% for the last three years (or five years if sufficient data is not available
in a three-year period).
4. Show that the true cash value per square foot of building space for 30% of the
improved parcels in the district is less than 30% of the cost of equivalent new
construction for the most recent year. For most properties standard cost manuals such
as the Michigan Assessors Manual or Marshall and Swift could be used for this test.
II. PERFORMANCE STANDARDS
To utilize the County’s share of a community’s TIF Revenue, the following performance standards
and point values are established for qualifying 1) new DDA/LDFA with TIF requests, and/or 2)
requests for expansion of area boundaries by an existing DDA/LDFA with TIF: The following
performance standards are established as guidelines for evaluating (1) new DDA/LDFA
with TIF requests, and/or (2) requests for expansion of area boundaries by an existing
DDA/LDFA with TIF:
1. Adopt/Amend a Downtown Management Plan based upon the "Main Street 4 Point
Approach" of Organization, Promotion, Design and Economic Restructuring. (Point Value: 20)
Commissioners Minutes Continued. April 17, 2003
134
2. Adopt/Amend Community Master Plan to accurately incorporate the Downtown (DDA) Plan.
(Point Value: 20)
3. Commit to actively (WORK WITH COUNTY STAFF AND RESOURCES TO) seek "Main
Street Oakland County" status (and membership). (Point Value: 20)
4. Utilize all (100%) of TIF Revenue for redevelopment efforts, i.e., those activities specifically
authorized within the Act, including operating expenses of the DDA/LDFA. (Point Value: 20)
5. (Employ UTILIZE) the Oakland County Planning and (ECONOMIC) Development Division's
Downtown Development Database Geographic Information System (GIS) to measure the
annual and cumulative, since inception of the DDA, performance and effectiveness. The
following economic development activities within and around the boundaries of the DDA
district will be measured by the GIS System: (Point Value: 20)
a. Building Rehabilitation, including number and square footage
b. Facade Rehabilitations, including number and cost
c. New Construction, including number and square footage of buildings
d. Adaptive Reuse of Existing Buildings
e. New Businesses Created
f. Average Cost Per Business Created
g. Business Retention
h. Business Expansion
i. Job Creation, including: l) Management/Administrative, 2) Professional, 3) Retail,
4) Office, 5) Service
j. Private and Public Investment
k. Increase in tax base as measured by State Equalized Value (SEV) and State
Taxable Value (STV)
l. Ratio of Reinvestment into the Downtown District (The average number of dollars
generated in the Downtown, District for every dollar - TIF, Millage, Special
Assessment and/or Local Budget Contribution- used to implement the downtown
development plan.
6. (THE PLAN SHALL INCLUDE AN EXPIRATION DATE FOR THE PROPOSED
DISTRICT, OR, IF AN AMENDMENT, IT SHALL INCORPORATE AN EXPIRATION
DATE FOR THE AMENDED DISTRICT OR TOTAL DISTRICT.)
7. (ACKNOWLEDGEMENT AND DISCLOSURE BY THE REQUESTING COMMUNITY
THAT IT IS AWARE OF THE IMPACT ON ANY VOTED MILLAGE.)
8. (REQUIRE DISCLOSURE OF ANY AGREEMENTS OR PROPOSED AGREEMENTS
THAT WOULD ALTER THE AMOUNT OF LAWFULLY CAPTURED REVENUE FROM
OTHER SOURCES.)
6.9. Supplement TIF Revenue with DDA Millage (up to 2 mills), Special Assessment and/or
designate(. M m)unicipal Budget Contributions to demonstrate local commitment and
funding for the downtown development program. (Point Value: 20)
7. 10. A historic, traditional, commercial business district (INCLUDING USES SUCH AS
COMMERCIAL, RETAIL, OFFICE, PUBLIC/CIVIC, MULTI-FAMILY, AND MIXED-USE
WITH UPPER FLOOR HOUSING) should comprise the majority of the land area
within the proposed district.
8. 11. The land area within the proposed district (planned or existing) devoted solely for
single family residential use should be limited. (IN ADDITION, ANY SINGLE
FAMILY RESIDENTIAL DEVELOPMENT (PLANNED OR EXISTING) WITHIN THE
PROPOSED DISTRICT MUST SUPPORT, CONTRIBUTE TO, AND COMPLIMENT THE
BUSINESS DISTRICT.)
The County will use the following scoring mechanism, in relation to the
aforementioned Performance Standards, to determin4e the specific number of
years the County would participate in the Tax Increment Financing of DDA/LDFA.
Each community, based upon the number of points scored in compliance with the
Performance Standards, may be approved for County participation in the T for a
specific number of years, per the following schedule:
A. 120 Points – 25 Years
Commissioners Minutes Continued. April 17, 2003
135
B. 100 Points – 20 Years
C. 80 Points – 15 Years
D. 60 Points – 10 Years
E. 40 Points – 5 Years
F. Less than 40 Points – automatic opt out
Category A, approval for 25 years, would allow a DDA/LDFA with TIF to bond for
large capital improvement projects over a 20-year period as projects are planned
and developed in the next three to four years. Category B, approval for 20 years,
would allow a DDA/LDFA with TIF to bond for smaller projects over a 15-year
period as projects are planned and developed in the next three to four years.
Categories C through e approval would allow a DDA/LDFA with TIF to proceed
with long-range planning and downtown management programs. A community
whose request scores in the C through E categories could come back through
the County’s TIF Review Process to request a longer approval period for project
bonding, etc., if they have increased their compliance with the County’s TIF
Performance Standards.
12. (THE APPLICANT COMMUNITY MUST DEMONSTRATE, THROUGH FINANCIAL
PROJECTIONS, A POSITIVE RETURN ON THE INVESTMENT OF COUNTY
INCREMENTAL TAXES PROPOSED FOR CAPTURE. THE AD HOC REVIEW
COMMITTEE MAY REQUEST THE COUNTY EQUALIZATION DIVISION CONDUCT A
REVIEW OF THE APPLICANT'S PROJECTIONS.)
These performance standards are guidelines to assist the County in its review of a
municipality's plan. They are not determinative of the County's decision whether or not to
participate in the Tax Increment Financing of a DDA/LDFA. The County may determine
to "opt out" or may negotiate a contractual arrangement with the municipality to share a
portion of the captured tax revenue of a district for specified project plans, for a specified
period of years, or for whatever purpose the County deems appropriate.
Chairperson, on behalf of the Tax Increment Financing District Review Policy Ad Hoc Review Committee,
I move acceptance of the Policy for County Participation in Downtown Development Authorities with Tax
Increment Financing, with the recommended amendments.
TAX INCREMENT FINANCING DISTRICT
REVIEW POLICY AD HOC REVIEW
COMMITTEE
Moved by Moss supported by Palmer the resolution be adopted.
AYES: Coulter, Douglas, Gregory, Hatchett, Jamian, Knollenberg, Law, Long, McMillin,
Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Zack, Bullard,
Coleman. (21)
NAYS: None. (0)
A sufficient majority having voted therefore the resolution was adopted.
MISCELLANEOUS RESOLUTION #03082
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET/EQUALIZATION DIVISION - OFFICE
REMODELING PROJECT AND COMPUTER EQUIPMENT PURCHASE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Equalization Division is requesting office remodeling to make more efficient use of current
building space; and
WHEREAS the office remodeling project includes purchase of cubicles for the reception area, moving of
walls for additional work space and improved work flow, and related miscellaneous building modifications;
and
WHEREAS the Equalization Division is also requesting new computer terminals for public use to improve
taxpayer customer service and employee security and efficiency; and
Commissioners Minutes Continued. April 17, 2003
136
WHEREAS the estimated cost of the office remodeling project is $30,000 with proposed renovations to be
performed through the Department of Facilities Management; and
WHEREAS the estimated cost of computer equipment is $16,000 with purchase to be made through the
Department of Information Technology; and
WHEREAS funding of $12,000 for the project is available from the Miscellaneous Capital Outlay line item
in the Equalization Division’s FY 2003 Budget and the balance of $34,000 is available from CRIMP
funding (GL #9407-08000); and
WHEREAS a budget amendment is required to transfer funding to the Project Work Order Fund (#404)
and the Information Technology Fund (#636) for this initiative.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the Equalization
Office Remodeling Project in the amount of $30,000 and computer equipment purchase in the amount of
$16,000, for a total of $46,000.
BE IT FURTHER RESOLVED that the FY 2003 Budget is amended as follows:
General Fund (101)
Revenue
90-190000-14000-1582 Non-Dept Prior Yr. Balance $ 34,000
Expenditures
12-240000-44100-9169 Equal.- Misc. Cap.Outlay $(12,000)
12-340000-44100-8001 Trans. Out - PWO and IT 46,000
$ 34,000
Project Work Order Fund (404)
14-310007-61013-1701 Transfer In $ 30,000
14-310007-61013-9501 Change in Fund Equity 30,000
$ -0-
Information Technology Fund (636)
18-636113-10000-1701 Transfer In $ 16,000
18-636142-15000-4101 Expendable Equipment 16,000
$ -0-
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
The Chairperson referred the resolution to the Planning and Building Committee. There were no
objections.
MISCELLANEOUS RESOLUTION #03083
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2003 FIRST QUARTER
FINANCIAL FORECAST AND BUDGET AMENDMENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Public Act 621 of 1978, the Uniform Budgeting and Accounting Act for Local Units of
Government, provides for adjustments to the Adopted Budget; and
WHEREAS in accordance with Oakland County General Appropriations Act Section 22, which authorizes
budget adjustments for variances between the budgeted revenue and actual revenue, and Section 23,
which authorizes budget amendments for variance between estimated revenue and projected
expenditures, adjustments are required; and
WHEREAS the Fiscal Year (FY) 2003 First Quarter Financial Forecast Report has identified several
variances and budget amendments are recommended; and
WHEREAS a transfer of funding is requested from the Health Fund to the Information Technology Fund
for the purchase of a plotter for Environmental Health; and
WHEREAS budget amendments are requested for Motorpool and Printing operations, to more accurately
reflect programs; and
Commissioners Minutes Continued. April 17, 2003
137
WHEREAS a Collections Specialist position in the Reimbursement Division was deleted as of 9/30/02
(per M.R. #01294), and a budget amendment is necessary to adjust the budget to reflect this deletion;
and
WHEREAS the Drain Commissioner is requesting to reallocate monies from Clinton Oakland Sewage
Disposal System Fund (586) to Water and Sewer Trust Fund (701) for one (1) FTE Safety Coordinator
and two (2) Meter Mechanics for Operations and Maintenance Division and continue one (1) Special
Projects Engineer through 9/30/03, originally scheduled to sunset 9/30/02; and
WHEREAS a budget adjustment is requested for the Motorpool Fund (661) to correctly reflect the total
budget as indicated in various departments; and
WHEREAS a budget adjustment is requested for the Printing Fund (667) to correct accounting
information for various revenue and expenditure accounts within the fund's budget; and
WHEREAS a budget adjustment is requested for the Building Liability Fund (677) to correctly reflect the
total budget as indicated in various departmental budgets; and
WHEREAS the FY 2003 Budget for the Telephone Communication Fund depreciation expense was
estimated and based on current information and a new account number for E-911 Tariff expenses has
been created for better tracking, and a budget adjustment is necessary; and
WHEREAS the Information Technology Fund (636) is to receive a transfer from the Health Fund for a new
plotter, a budget adjustment is requested to revise the account for @ccess Oakland Vital Records
professional services and the following adjustments to the Fund Equity are requested to authorize use of
Fund Equity reserves:
$12,180 - Digital Orthophotography and GIS expenses for Parts & Accessories
$123,766.56 - Communications for implementation of OAKNet Project
$394,134.25 - DISC - Development of Data Warehouse Reporting; and
WHEREAS funds previously transferred to CLEMIS (635) in FY 2002 for medical/fire dispatch system
software, are currently designated in Fund Balance, and a budget amendment is necessary to move the
funding to Controllable Operating to fulfill the County's commitment; and
WHEREAS the FY 2003 Budget for the Radio Communication Fund depreciation expense was estimated
and based on current information, and a budget adjustment is necessary; and
WHEREAS a transfer of funding from the General is requested to fulfill the County's commitment of 75%
funding for Fire Records Management Fund (531) (funding designated in the General Fund; and
WHEREAS the FY 2003 Budget for the Fire Records Management Fund depreciation expense was
estimated and based on current information, and a budget adjustment is necessary; and
WHEREAS M.R. #02265 authorized security design consulting services in the amount of $132,000 and
transferred funding from the General Fund to Professional Services in Facilities, Maintenance and
Operations Division's FY 2003 Budget, and Facility Security Project costs would be more accurately
tracked as a separate capital project in the Project Work Order Fund; and
WHEREAS the Economic Development Corporation (EDC) Board has approved the FY 2003 Special
Revenue Budget for the EDC in the amount of $60,000 and a budget amendment is requested to amend
the FY 2003/2004 Special Revenue Budget for the Oakland Enhancement Fund (230), Economic
Development Corporation sub-fund (231); and
WHEREAS Information Technology has requested a budget amendment in the amount of $91,950 to
transfer funding from the General Fund to support the development of Fire Records Management system;
and
WHEREAS $621,118 of previously unspent General Fund/General Purpose funds, designated for carry
forwards, is requested to be appropriated to departments for use (Fund 101 - General Ledger Account
#9407-079000), as reviewed and recommended by the Department of Management and Budget; and
WHEREAS the Oakland County jail is experiencing overcrowding and additional information would help
the Courts, Sheriff, Community Corrections and Probation process pending cases and facilitate
improvements and therefore funding of $97,000 is requested for the Jail Data Warehouse project and
funds designated in the General Fund for Health Insurance Portability and Accountability Act of 1996
(HIPAA) may be used since deadline for HIPAA requirement has been postponed.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners accepts the Fiscal Year 2003
First Quarter Financial Forecast.
Commissioners Minutes Continued. April 17, 2003
138
BE IT FURTHER RESOLVED that $91,950 from the FY 2003 Designated Fund Balance ((Fund 101 -
General Ledger Account #9407-061000) for Fire Records Management be appropriated for development
of the Fire Records Management system as follows:
GENERAL FUND
Revenue
90-190000-14000-1582 Prior Years Balance $91,950
Expenditure
90-310000-31900-9053 Transfer Out to Fire Records $91,950
Management
Total $ -0-
BE IT FURTHER RESOLVED that $40,591 from the FY 2003 Designated Fund Balance for Senior
Citizen Prescriptions (Fund 101 - General Ledger Account #9407-081000) be appropriated as follows:
GENERAL FUND
Revenue
90-190000-14000-1582 Prior Years Balance $40,591
Expenditure
90-210000-21000-9074 Senior Citizen Prescriptions $40,591
Total $ -0-
BE IT FURTHER RESOLVED that $621,118 from the FY 2003 Designated Fund Balance for Carry
Forwards be appropriated as specified below:
GENERAL FUND
Revenue
90-190000-14000-1582 Prior Years Balance $621,118
Expenditures
11-101112-70001-4052 ERP - Disaster Supplies $ 19,638
11-101112-70001-3152 ERP - Medical Emerg. Trng 54,000
11-101112-70001-9154 ERP - Computer Equipment 58,642
16-121000-10000-2504 Hum Svcs - Child Abuse/Neg Council 11,625
16-121000-10000-3348 Hum Svcs - Professional Svcs 31,250
17-402200-70211-4100 Comm Corr - Exp. Equip. Exp 11,502
19-210000-10000-3172 Comm & Econ Dev - Mem Dues 8,099
19-221000-10000-3324 Planning Div - Printing 48,600
35-210000-12000-3620 Circuit Ct - Special Projects 8,369
35-210000-11000-4100 Circuit Ct - Exp. Equip. Exp. 55,380
43-023601-20000-9157 Sheriff - Equipment 80,000
43-023335-20000-9157 Sheriff - Equipment 38,000
43-023301-21400-4040 Sheriff - Data Processing Supplies 17,478
61-231001-70100-2560 Drain Comm - Consultants 58,446
61-231001-70100-2572 Drain Comm - Contracted Services 84,000
61-231001-70100-4080 Drain Comm - Educational Supplies 26,000
90-210000-21000-9053 Non-Department - GIS 10,089
Total $621,118
BE IT FURTHER RESOLVED that $97,000 from the FY 2003 Designated Fund Balance for HIPAA (Fund
101 - General Ledger Account #9407-970000) be redesignated for Jail Data Warehouse (Fund 101 -
General Ledger Account #9407-980000) and then be appropriated as follows:
GENERAL FUND
Revenue
90-190000-14000-1582 Prior Years Balance $97,000
Expenditure
90-310000-40000-8001 Transfer to IT-Jail Data WH $97,000
Total $ -0-
IT FUND (636)
Revenue
18-636113-10000-1701 Transfer In from GF $97,000
Commissioners Minutes Continued. April 17, 2003
139
Expenditures
18-636172-15000-3348 Professional Services $44,016
18-636172-15000-3596 Software Purchases 26,426
18-636111-10000-8005 Est. Changes in Fund Equity 26,558
Total $97,000
BE IT FURTHER RESOLVED the Board authorizes the amendments to the FY 2003 and FY 2004
Budget as detailed in the attached Schedules A (General Fund Activity) and B (Proprietary Fund Activity).
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
Copy of Fiscal Year 2003 First Quarter Budget Amendments Proprietary Fund Activities and Fiscal Year
2003 First Quarter Report on file in County Clerk’s office.
Moved by Moss supported by Knollenberg the resolution be adopted.
AYES: Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, Law, Long, McMillin,
Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Zack, Bullard,
Coleman, Coulter. (22)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was adopted.
MISCELLANEOUS RESOLUTION #03084
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF CENTRAL SERVICES - LEASED VEHICLES – FLEET EXPANSION OF
ONE (1) VEHICLE FOR DRAIN COMMISSIONER - OPERATIONS AND MAINTENANCE DIVISION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners adopted a leased vehicle policy through
Miscellaneous Resolution #93230 which was amended by Miscellaneous Resolution #94357 and requires
additional vehicles to be approved by the Board of Commissioners; and
WHEREAS the Drain Commissioner, Operations and Maintenance Division, has requested the addition of
one leased vehicle, a pick-up truck; and
WHEREAS the vehicle will be assigned to Operations and Maintenance Division for compliance of
MIOSHA law compliance of work area standards; and
WHEREAS $18,618 is required to purchase the vehicle, and funding is available in the Drain Equipment
Fund to cover the capital acquisition fee; and
WHEREAS as required by policy, the County Executive’s Department of Central Services has reviewed
the request and determined it is justified within the policy.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
expansion of the fleet by (1) vehicle to be assigned to Drain Commissioner, Operations and Maintenance
Division.
BE IT FURTHER RESOLVED that the following budget amendment to the FY 2003 and FY 2004 budget
be made for the purchase and operating cost of the vehicle:
FY 2003 FY 2004
Drain Equipment
Revenue
639-111317-46500-1103 Vehicle Rental $ 3,520 $ 5,280
639-111317-46500-8005 Change in Fund Equity 18,618
Total $ 22,138 5,280
Expense
639-211317-46500-6661 Leased Vehicles $ 3,520 $ 5,280
639-311317-46500-8001 Transfer Out 18,618 -
Total $ 22,138 $ 5,280
$ -0- $ -0-
Commissioners Minutes Continued. April 17, 2003
140
Motor Pool Fund
Revenue
661-661001-00010-0635 Leased Equipment $ 3,520 $ 5,280
661-661003-00010-1701 Transfer In 18,618 -
Total $ 22,138 $ 5,280
Expense
661-661002-00010-3903 Depreciation $ 3,520 $ 5,280
661-661002-00010-8005 Change in Fund Equity 18,618 -
Total $ 22,138 $ 5,280
$ -0- $ -0-
Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution.
FINANCE COMMITTEE
Moved Moss supported by Coulter the resolution be adopted.
Discussion followed.
Vote on resolution:
AYES: Douglas, Gregory, Hatchett, Jamian, Knollenberg, Law, Long, Middleton, Moffitt, Moss,
Palmer, Patterson, Potter, Rogers, Scott, Suarez, Bullard, Coleman, Coulter, Crawford. (20)
NAYS: McMillin. (1)
A sufficient majority having voted therefore, the resolution was adopted.
MISCELLANEOUS RESOLUTION #03085
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: PARKS AND RECREATION COMMISSION – REVISIONS TO GENERAL INFORMATION AND
REGULATIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Parks and Recreation Commission was established by the Oakland
County Board of Supervisors in 1966 under P.A. 261; and
WHEREAS P.A. 261 includes a provision to allow county parks commissions to make rules for the
protection, regulation and control of all its facilities and areas with the approval of the Oakland County
Board of Commissioners; and
WHEREAS the Oakland County Parks and Recreation Commission has established rules and regulations
for this protection, regulation and control; and
WHEREAS revisions for clarification purposes are requested, which have been reviewed and approved
by Oakland County Corporation Counsel; and
WHEREAS the Oakland County Parks and Recreation Commission approved these revisions at their
regular meeting on February 5, 2003, for forwarding and approval by the Oakland County Board of
Commissioners.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
revisions to the Oakland County Parks and Recreation Commission’s General Information and
Regulations.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Oakland County Parks General Information and Regulations on file in County Clerk’s office.
Moved by Patterson supported by Scott the resolution be adopted.
Commissioners Minutes Continued. April 17, 2003
141
AYES: Gregory, Hatchett, Jamian, Knollenberg, Law, Long, McMillin, Middleton, Moffitt, Moss,
Palmer, Patterson, Potter, Rogers, Scott, Suarez, Zack, Bullard, Coleman, Coulter, Crawford,
Douglas. (22)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was adopted.
MISCELLANEOUS RESOLUTION #03086
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: CLERK/REGISTER OF DEEDS – CREATION OF AN AUTOMATION FUND
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Public Act 698 of 2002, takes effect March 31, 2003 expanding the Revised Judicature Act to
require all counties in Michigan to create an “Automation Fund”; and
WHEREAS the fund is required to be expended by the Register of Deeds for upgrading technology within
the Register’s Office with priority given to book indexing, upgrading search capabilities; and
WHEREAS the act defines upgrading technology as including the design and purchase of equipment and
supplies, and implementation of systems and procedures that allow the Register of Deeds to receive,
enter, record, certify, index, store, search retrieve, copy and otherwise process by automated procedures
and advanced technology documents, instruments, abstracts, maps and plats and other items recorded
and maintained by the Register of Deeds; and
WHEREAS funding for this program will come from an increase in recording fees as described in Pubic
Act 698 of 2002, which increased the fee for the first page from $5.00 to $8.00 and the second page from
$2.00 to $3.00; and
WHEREAS within four years after the effective date of the act, the Register is required to prepare a report
to the legislature that addresses the progress made since the effective date of this act and the extent to
which records have been made computer accessible by way of Internet web sites or other on-line media;
and
WHEREAS this fund is subject to an appropriation under the uniform budgeting and accounting act, 1968
PA 2, MCL 141.421 to 141.440a.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
authorizes the creation of an Automation Fund as required under Public Act 698 of 2002.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby authorizes the
increase in recording fees as described in Public Act 698 of 2002, which increased the fee for the first
page from $5.00 to $8.00 and the second page from $2.00 to $3.00.
GENERAL GOVERNMENT COMMITTEE
Copy of Public Act No. 698 on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
REPORT
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: BOARD OF COMMISSIONERS - CONFIRMATION OF ED POISSON AS DIRECTOR OF
PERSONNEL
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee hereby confirms the appointment of Ed Poisson as Director of the
Personnel Department, effective March 31, 2003.
Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing
report.
GENERAL GOVERNMENT COMMITTEE
Moved by Patterson supported by McMillin the General Government Committee Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Commissioners Minutes Continued. April 17, 2003
142
Moved by Patterson supported by Jamian the appointment of Ed Poisson as Director of the Personnel
Department, effective March 31, 2003 be confirmed.
Vote on appointment:
AYES: Hatchett, Jamian, Knollenberg, Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer,
Patterson, Potter, Rogers, Scott, Suarez, Zack, Bullard, Coleman, Coulter, Crawford, Douglas,
Gregory. (22)
NAYS: None. (0)
A sufficient majority having voted therefore, the appointment was confirmed.
REPORT
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: BOARD OF COMMISSIONERS - APPOINTMENT TO THE JURY BOARD
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the vacancy on the Jury Board, recommends the
filling of that vacancy, per recommendation by Circuit Court Judge Joan E. Young, as follows:
JURY BOARD (Term ending 04/06)
Carol J. Webb
Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing
report.
GENERAL GOVERNMENT COMMITTEE
Copy of letter from Chief Judge Joan E. Young recommending Carol J. Webb for the position of Jury
Commissioner in Oakland County on file in County Clerk’s office.
Moved by Patterson supported by Moffitt the General Government Committee Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Patterson supported by Moss the appointment of Carol J. Webb to the Jury Board for a term
ending April, 2006 be confirmed.
Vote on appointment:
AYES: Jamian, Knollenberg, Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson,
Potter, Rogers, Scott, Suarez, Zack, Bullard, Coleman, Coulter, Crawford, Douglas, Gregory,
Hatchett. (22)
NAYS: None. (0)
A sufficient majority having voted therefore, the appointment was confirmed.
REPORT (MISC. #03054)
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: MISCELLANEOUS RESOLUTION #03054 – BOARD OF COMMISSIONERS – SUPPORT FOR
HOUSE BILL 4261 TEACHER RECOGNITION TAX CREDIT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed Miscellaneous Resolution #03054 on April 7,
2003, reports with a recommendation that the resolution be adopted.
Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing
report.
GENERAL GOVERNMENT COMMITTEE
Commissioners Minutes Continued. April 17, 2003
143
MISCELLANEOUS RESOLUTION #03054
BY: David L. Moffitt, District #15, and Thomas A. Law, District #17
IN RE: MISCELLANEOUS RESOLUTION #03054 – BOARD OF COMMISSIONERS – SUPPORT FOR
HOUSE BILL 4261 TEACHER RECOGNITION TAX CREDIT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the future of our country is vested in the education and development of our youth; and
WHEREAS school teachers are the backbone of Michigan’s educational system; and
WHEREAS teachers generously give students their time, talent, encouragement and personal resources
beyond what is required; and
WHEREAS teachers often supplement their classrooms supplies with books, tapes, computer programs,
art supplies, classroom decorative material, prizes, awards and other materials purchased from their own
pockets; and
WHEREAS House Bill 4261 was introduced in the Michigan Legislature that would permit a tax credit of
up to $350 per year for expenses teachers incur by purchasing educational material out of their own
pocket.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners supports
House Bill 4261 and urges the Michigan Legislature to act favorably on this legislation.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners expresses its admiration
and support for Michigan’s teachers and recognizes the sacrifices they make on a daily basis on behalf of
our children.
BE IT FURTHER RESOLVED that copies of this adopted resolution be forwarded to the Oakland County
legislative delegation, and the Michigan Association of Counties.
Chairperson, we move the adoption of the foregoing resolution.
MOFFITT, LAW, CRAWFORD, SCOTT,
POTTER, MOSS, BULLARD, KNOLLENBERG,
MIDDLETON, KOWALL, ROGERS, LONG,
HATCHETT, COULTER, ZACK, COLEMAN,
SUAREZ, GREGORY
Action taken on March 6, 2003
The Chairperson referred the resolution to the General Government Committee. There were no
objections.
Action taken on April 17, 2003
Moved by Patterson supported by Moffitt the resolution be adopted.
Moved by McMillin supported by Douglas to amend the resolution in the NOW THEREFORE BE IT
RESOLVED paragraph to read as follows:
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
support House Bill 4261 if the Bill is amended to also give the tax credit to private school teachers
and home school parents, and urges the Michigan Legislature to act favorably on this legislation.
Discussion followed.
Commissioner McMillin withdrew his amendment.
Moved by Hatchett supported by Palmer to table the resolution.
Discussion followed.
Commissioners Minutes Continued. April 17, 2003
144
Vote on tabling resolution:
AYES: Law, McMillin, Middleton, Palmer, Scott, Suarez, Zack, Coleman, Coulter, Douglas,
Gregory, Hatchett, Jamian. (13)
NAYS: Knollenberg, Long, Moffitt, Moss, Patterson, Potter, Rogers, Bullard, Crawford. (9)
A sufficient majority having voted, therefore the resolution was tabled.
REPORT
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: BOARD OF COMMISSIONERS – APPOINTMENT TO THE FINANCE COMMITTEE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the vacancy on the Finance Committee, due to
the resignation of Lawrence A. Obrecht as County Commissioner, recommends the filling of that vacancy
as follows:
FINANCE COMMITTEE
David L. Moffitt (Vice Chair)
Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing
report.
GENERAL GOVERNMENT COMMITTEE
Moved by Patterson supported by Moss the General Government Committee Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Patterson supported by Moss the appointment of David L. Moffitt to the Finance Committee,
due to the resignation of Lawrence A. Obrecht as County Commissioner, be confirmed
Vote on appointment:
AYES: Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott,
Suarez, Zack, Bullard, Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian,
Knollenberg. (22)
NAYS: None. (0)
A sufficient majority having voted therefore, the appointment was confirmed.
REPORT (MISC. #03062)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: PERSONNEL DEPARTMENT – AUTHORIZE THE COUNTY TO EXTEND MEDICAL BENEFITS
BEYOND THE PREVIOUS ONE YEAR TIME FRAME FOR DEPENDENTS OF EMPLOYEES CALLED
TO ACTIVE MILITARY DUTY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee recommends the Resolution be amended, by replacing:
NOW THEREFORE BE IT RESOLVED that the medical benefits for dependents of an employee
called to active duty be extended for the entire duration the employee is considered to be serving
active military duty under the qualifying parameters outlined in Miscellaneous Resolution #01269.
with
NOW THEREFORE BE IT RESOLVED that the medical benefits for dependents of an employee
called to active duty be extended through December 31, 2003, if the employee is considered
to be on active military duty under the qualifying parameters outlined in Miscellaneous
Resolution #01269.
Chairperson, on behalf of the Finance Committee, I move the foregoing report.
FINANCE COMMITTEE
Commissioners Minutes Continued. April 17, 2003
145
MISCELLANEOUS RESOLUTION #03062
BY: Personnel Committee, Thomas F. Middleton, Chairperson
IN RE: PERSONNEL DEPARTMENT – AUTHORIZE THE COUNTY TO EXTEND MEDICAL BENEFITS
BEYOND THE PREVIOUS ONE YEAR TIME FRAME FOR DEPENDENTS OF EMPLOYEES CALLED
TO ACTIVE MILITARY DUTY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS as a result of the September 11th act of terrorism against the United States, the Board of
Commissioners approved Miscellaneous Resolution #01269 authorizing the County to supplement the
military pay for employees called to active military duty; and
WHEREAS employees activated for military service usually receive substantially less pay from the military
than from their normal County paycheck and by the County supplementing the employee’s military pay,
they receive pay comparable to their total County compensation; and
WHEREAS the County does not pay medical benefits for the employee and employee’s dependents
when employees are called to active duty. Miscellaneous resolution #01269 also authorized the County
to provide, for up to one year, the medical benefits for dependents of employees called to active duty; and
WHEREAS the one year timeframe will soon lapse since the first eligible employee began receiving this
authorized benefit for their family under miscellaneous resolution #01269; and
WHEREAS Oakland County remains committed to supporting the Oakland County employees, who out of
commitment to the protection of their country, have dedicated their time and energy to serve as military
reservists.
NOW THEREFORE BE IT RESOLVED that the medical benefits for dependents of an employee called to
active duty be extended for the entire duration the employee is considered to be serving active military
duty under the qualifying parameters outlined in Miscellaneous Resolution #01269.
Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution.
PERSONNEL COMMITTEE
FISCAL NOTE (MISC. #03062)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: PERSONNEL DEPARTMENT - AUTHORIZE THE COUNTY TO EXTEND MEDICAL BENEFITS
BEYOND THE PREVIOUS ONE YEAR TIME FRAME FOR DEPENDENTS OF EMPLOYEES CALLED
TO ACTIVE MILITARY DUTY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Per Miscellaneous Resolution #01269, the Board of Commissioners authorized the
County to supplement the military pay for employees called to active military duty and
provide for up to one year, the medical benefits for dependents of the employees called
to active military duty.
2. Although the one-year time span is currently about to lapse, the County remains
committed to supporting the Oakland County employees, who have committed their time
and energy to serve as military reservists.
3. The request is to extend the medical benefits for dependents of an employee called to
active duty for the entire duration of the time they are serving as active military duty.
4. Currently, six (6) County Employees are serving active duty as reservists.
5. Total Salaries budgeted for these employees equal $226,261 and Fringe Benefits equal
$114,357.
6. The number of factors that remain uncertain are
A. The number of County employees that could be called to active duty.
B. The rank and pay scale for each reservist called to active duty
C. The duration of the call-up to active duty.
7. The cost for these positions is currently budgeted within the department's budgets for FY
2003 and FY 2004.
8. Due to the number of uncertain factors, a budget amendment is not recommended at this
time.
Commissioners Minutes Continued. April 17, 2003
146
9. It is recommended that a quarterly report, developed by the Department of Management
and Budget and the Personnel Department, be submitted regarding the total number of
County employees listed in active duty, along with the total personnel costs to the County
for the employees listed.
FINANCE COMMITTEE
Moved by Middleton supported by Douglas the resolution be adopted.
Moved by Middleton supported by Long the Finance Committee Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Middleton supported by Scott the resolution be amended to coincide with the recommendation
in the Finance Committee Report.
A sufficient majority having voted therefore, the motion carried.
Vote on resolution, as amended:
AYES: Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott,
Suarez, Zack, Bullard, Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian,
Knollenberg, Law. (22)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution, as amended, was adopted.
MISCELLANEOUS RESOLUTION #03063
BY: Personnel Committee, Thomas F. Middleton, Chairperson
IN RE: PERSONNEL/HUMAN RESOURCES - SALARY ADMINISTRATION SECOND QUARTERLY
REPORT FOR FISCAL YEAR 2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Salary Administration Study Group Reports approved by the Board of Commissioners for
Grades 1 - 21 provide for a process for departments and employees to request a review of the salary
grade placement of classifications; and
WHEREAS the Second Quarterly Report for FY2003 identifies the reviews completed and the salary
grade changes recommended by the Personnel Department after completion of this review process; and
WHEREAS funds have been established in the Classification and Rate Change fund to implement salary
grade changes resulting from Salary Administration Quarterly Report recommendations; and
WHEREAS additional funding is available in Parks and Recreation and FM&O funds for the
recommended classification changes in those departments.
NOW THEREFORE BE IT RESOLVED that the Oakland Board of Commissioners authorizes
implementation of the Salary Administration Second Quarterly Report for FY 2003, which includes the
following personnel actions:
Salary Grade
Classification From: To: Location-Position
Library Tech II 6 6 51301-06702
Reclassify one position to new
class, Jail Library Technician,
OT Non-exempt
Junior Accountant 8 9 12701-03620
Reclassify one position to new
class, Reimbursement Accounts
Specialist, OT Non-exempt
Commissioners Minutes Continued. April 17, 2003
147
BE IT FURTHER RESOLVED that the following salary grade changes be approved:
Salary Grade
Classification From: To: Location - Position
Chief-Recreation 14 16 53405-07105
Library Tech Support Specialist 7 8 51301-03538
Supervisor-Right of Way 14 13 61318-03219
Alarm Technician 11 9 14770-01433
BE IT FURTHER RESOLVED that the overtime designation for the following classifications be changed
from Exempt to Non-Exempt with no change in salary:
Equalization Technology Support Supervisor
Supervisor-Land Description & Mapping
BE IT FURTHER RESOLVED that the following classification be retitled with no change in salary:
Chemist-Crime Lab retitled to Chemist–Forensic Lab
BE IT FURTHER RESOLVED that the following unused classifications be deleted from the Salary
Schedule:
Materials Management Records Supervisor
Supervisor-Drain Financial & Administrative Support
Supv-Right of Way-Bonus
Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution.
PERSONNEL COMMITTEE
FISCAL NOTE (MISC. #03063)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: PERSONNEL/HUMAN RESOURCES – SALARY ADMINISTRATION SECOND QUARTERLY
REPORT FOR FISCAL YEAR 2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Personnel Department, with approval from the Board of Commissioners, provides a
process for departments and employees requesting a review of the salary grade placement
classifications for Grades 1-21.
2. The annual cost of the recommended salary grade changes for General Fund/General
Purpose positions is $5,011 for FY 2004. The impact on the remainder of FY 2003 is
$2,120.
3. Funds have been established in the Classification and Rate Change fund to implement
salary grade changes resulting from the Salary Administration Quarterly Report
recommendations for general fund/general purpose positions.
4. Additional funding is available in Parks & Recreation proprietary fund for the recommended
classification change within the Parks & Recreation Department.
5. A budget amendment is recommended for FY 2003 and FY 2004 as follows:
FINANCE COMMITTEE
Dept – OCA-PCA-Object Description FY2003 FY2004
Non-Departmental
90-290000-25000-9021 Class. Rate Change ($2,120) ($5,011)
M&B/Reimbursement
12-701200-31000-2001 Salaries $ 917 $2,165
12-701200-31000-2075 Fringe Benefits 247 585
Library Board/Research
51-231000-53000-2001 Salaries $ 743 $1,780
51-231000-53000-2075 Fringe Benefits 203 481
TOTAL GF/GP $ -0- $ -0-
FINANCE COMMITTEE
Commissioners Minutes Continued. April 17, 2003
148
Moved by Middleton supported by Zack the resolution be adopted.
AYES: McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez,
Zack, Bullard, Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg,
Law, Long. (22)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was adopted.
MISCELLANEOUS RESOLUTION #03087
BY: Planning and Building, Charles E. Palmer, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT - PERSONNEL CHANGES TO MEET 50%
REDUCTION REQUIREMENT IN COST OF POSITIONS VACATED THROUGH INCENTIVE
PROGRAM FOR RETIREMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Board of Commissioners Miscellaneous Resolution #02236 requires that a 50% reduction
in the cost of positions vacated through the Incentive Program for Retirement shall be adhered to before
filling retirement vacancies; and
WHEREAS the Facilities Management Department had 17 employees who opted to retire under this
program; and
WHEREAS the Department's total cost reduction goal is $590,727; and
WHEREAS to meet the 50% cost reduction goal, Facilities Management proposes the deletion of one
Custodial Worker II, one Painter I, one Maintenance Planner II, and one Landscape Services Supervisor;
and
WHEREAS Facilities Management also requests the downgrade of one Chief-Architectural Maintenance
& Services position to a Maintenance Supervisor II, and one Secretary I position to an Account Clerk II,
PTE, 1,560 hours; and
WHEREAS the department also proposes the deletion of 16 PTNE Seasonal Laborer positions, and 1
PTNE Summer Shift Laborer position; and
WHEREAS the department also requests the creation of eight 1,000 hour, PTNE General Helper
positions; and
WHEREAS as a result of these changes, Facilities Management meets the required 50% reduction in the
cost of positions vacated through the Incentive Program for Retirement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
deletion of four (4) vacant positions within Facilities Management:
• Custodial Worker II (14718-02515)
• Painter I (14719-02919)
• Maintenance Planner II (14719-09321)
• Landscape Services Supervisor (14725-03065)
BE IT FURTHER RESOLVED that the reclassification of the following two positions be approved:
• Chief-Architectural Maintenance & Services (14719-01107) to Maintenance Supervisor II.
• Secretary I (14701-00101) to Account Clerk II (PTE, 1,560 hours).
BE IT FURTHER RESOLVED that twelve (12) 680 hour and four (4) 1,000 hour, PTNE Seasonal Laborer
positions, and one (1) 680 hour PTNE Summer Shift Laborer position be deleted in the Facilities
Maintenance & Operations Division.
BE IT FURTHER RESOLVED that eight-(8) 1,000 hour PTNE General Helper positions be created in the
Facilities Maintenance & Operations Division, Grounds Maintenance Unit.
Chairperson, on behalf of the Planning & Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
The Chairperson referred the resolution to the Personnel Committee and Finance Committee. There
were no objections.
Commissioners Minutes Continued. April 17, 2003
149
MISCELLANEOUS RESOLUTION #03088
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST TO CONVEY COUNTY OWNED
PROPERTY TO THE CHARTER TOWNSHIP OF WATERFORD, TAX PARCELS NOS. 13-16-101-016
AND 13-16-101-043
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland is the owner of certain parcels of property located within the Charter
Township of Waterford, Oakland County, described as:
Lots 21 and 70 of Airport Subdivision of the West 1/2 of the Northwest 1/4 of section 16, T3N,
R9E, Township of Waterford, Oakland County, Michigan, according to the plat thereof as
recorded in Liber 15 of Plats, page 40, Oakland County Records tax parcel numbers 13-16-101-
016 and 13-16-101-043; and
WHEREAS the Charter Township of Waterford has requested that the subject property be conveyed to
the township; and
WHEREAS the subject property was acquired in 1979 by the former Oakland County Department of Public
Works for the purpose of constructing a portion of the Waterford Township Sanitary Sewer System; and
WHEREAS the subject property was purchased utilizing bond funding originally issued to Oakland County
and subsequently repaid by Waterford Township; and
WHEREAS Waterford Township now owns and operates its sanitary sewer system; and
WHEREAS Oakland County has no further interest or responsibility related to the township sewer system;
and
WHEREAS the departments of the Oakland County Drain Commissioner, Aviation Department, Facilities
Management and Corporation Counsel having reviewed the request to convey the property to Waterford
Township have no objections to the conveyance; and
WHEREAS given the proximity of the property to the Oakland County International Airport, the Manager of
Aviation has requested that a restriction be placed on the deed conveying title to the Township prohibiting
construction of any above ground improvements on the subject property with the exception of sanitary
sewer related appurtenances; and
WHEREAS all necessary documentation will be prepared and/or reviewed by Corporation Counsel.
NOW THEREFORE BE IT RESOLVED that given the special and unique circumstances related to the
original acquisition and subsequent use of the subject property and in consideration of the health, safety and
welfare value that such conveyance will afford the citizens of Waterford Township, the Oakland County
Board of Commissioners hereby waive the Provisions of Board Rule XI, D, 7 (Appendix C) and approve the
conveyance of the above described property to the Charter Township of Waterford for the sum of one dollar.
BE IT FURTHER RESOLVED that a restriction be placed on the deed conveying title to the
Township prohibiting construction of any above ground improvements with the exception of sanitary sewer
related appurtenances.
BE IT FURTHER RESOLVED that the County of Oakland Board of Commissioners hereby directs its
Chairperson or designee to execute the necessary documents.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #03089
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST TO CONVEY COUNTY OWNED
PROPERTY TO THE CHARTER TOWNSHIP OF WATERFORD, TAX PARCEL NO. 13-08-301-017
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland is the owner of certain parcels of property located within the Charter
Township of Waterford, Oakland County, described as:
Lot 32 of Ideal Country Club, a Subdivision of the Southeast 1/4 section 7 and part of the
Southwest 1/4 of section 8, T3N, R9E, Township of Waterford, Oakland County, Michigan,
Commissioners Minutes Continued. April 17, 2003
150
according to the plat thereof as recorded in Liber 37 of Plats, page 21 and 21A, Oakland County
Records tax parcel number 13-08-301-017; and
WHEREAS the Charter Township of Waterford has requested that the subject property be conveyed to
the township; and
WHEREAS the subject property was acquired in 1978 by the former Oakland County Department of Public
Works for the purpose of constructing a portion of the Waterford Township Sanitary Sewer System; and
WHEREAS the subject property was purchased utilizing bond funding originally issued to Oakland County
and subsequently repaid by Waterford Township; and
WHEREAS Waterford Township now owns and operates its sanitary sewer system; and
WHEREAS Oakland County has no further interest or responsibility related to the township sewer system;
and
WHEREAS the departments of the Oakland County Drain Commissioner, Aviation Department, Facilities
Management and Corporation Counsel having reviewed the request to convey the property to Waterford
Township have no objections to the conveyance; and
WHEREAS all necessary documentation will be prepared and/or reviewed by Corporation Counsel.
NOW THEREFORE BE IT RESOLVED that given the special and unique circumstances related to the
original acquisition and subsequent use of the subject property and in consideration of the health, safety and
welfare value that such conveyance will afford the citizens of Waterford Township, the Oakland County
Board of Commissioners hereby waive the Provisions of Board Rule XI, D, 7 (Appendix C) and approve the
conveyance of the above described property to the Charter Township of Waterford for the sum of one dollar.
BE IT FURTHER RESOLVED that the County of Oakland Board of Commissioners hereby directs its
Chairperson or designee to execute the necessary documents.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #03090
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: WASTE MANAGEMENT DIVISION - RESOLUTION APPROVING CHANGES TO THE 1999
SOLID WASTE PLAN UPDATE - JUNE 15, 2000
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Solid Waste Planning Committee (SWPC), the Oakland County Board of
Commissioners, and over 2/3rds of the County’s 61 units of government have approved the 1999 Solid
Waste Plan Update (THE PLAN) dated June 15, 2000; and
WHEREAS upon local approval from all communities hosting solid waste facilities and the required 2/3rds
of all communities within the County, THE PLAN was forwarded to the Michigan Department of
Environmental Quality (DEQ) for review and approval by the Director; and
WHEREAS the DEQ has reviewed the THE PLAN and has found one typographical error and has
concerns about specific wording of an adjudicated manner between entities named in THE PLAN; and
WHEREAS accepting the changes recommended by the DEQ will clarify their understanding of the plan,
and satisfy any possible interpretive concerns which may arise from THE PLAN without changing any
substantial or minor elements of the plan; and
WHEREAS the Designated Planning Agency (DPA) recommends accepting the recommended changes
to facilitate final acceptance of THE PLAN.
NOW THEREFORE BE IT RESOLVED The Oakland County Board of Commissioners approves the
following changes: the reference to 66 months of available disposal capacity on page III-53 of THE PLAN
to ten years of disposal capacity.
BE IT FURTHER RESOLVED to replace the sentence on page III-54 of THE PLAN, regarding the area
approved for which siting is not required for the Eagle Valley Recycling and Disposal Facility with “The
County has determined that future expansions, not to exceed 330 total acres, are consistent with the
Plan; however, the Facility is subject to the requirements of the
1991consent judgment.”
Commissioners Minutes Continued. April 17, 2003
151
BE IT FURTHER RESOLVED that the DPA be authorized to make and convey these changes to THE
PLAN to the DEQ, along with this resolution.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Moved by Palmer supported by Gregory the resolution be adopted.
AYES: Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Zack, Bullard,
Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, Law, Long,
McMillin. (22)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was adopted.
REPORT (MISC. #03091)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DIVISION OF WASTE RESOURCES – RESOLUTION APPROVING THE INTERLOCAL
AGREEMENTS FOR THE NORTH OAKLAND COUNTY HOUSEHOLD HAZARDOUS WASTE
CONSORTIUM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee recommends that the Resolution be amended to add the following language:
BE IT FURTHER RESOLOVED that once the by-laws are completed, they be brought back to the
Planning and Building Committee and the Board of Commissioners for final approval.
Chairperson, on behalf of the Finance Committee, I move acceptance of the above report.
FINANCE COMMITTEE
MISCELLANEOUS RESOLUTION #03091
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DIVISION OF WASTE RESOURCES - RESOLUTION APPROVING THE INTERLOCAL
AGREEMENTS FOR THE NORTH OAKLAND COUNTY HOUSEHOLD HAZARDOUS WASTE
CONSORTIUM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County and its northern municipalities are committed to protection of the natural
environment and preventing toxic materials from entering our waterways and landfill resources; and
WHEREAS the improper handling and disposal of toxic and poisonous household chemicals poses a
health risk to our citizens; and
WHEREAS recognizing there is a need to provide regular and easily accessible household hazardous
waste collection services to North Oakland County residents; and
WHEREAS collection events for household hazardous waste are widely accepted as the best way to
provide citizens with a safe way to dispose of these toxic and poisonous household chemicals, meet
Phase II Stormwater Protection requirements, encourage pollution prevention and enhance
environmental health and safety in the home; and
WHEREAS Oakland County, through its Waste Resource Management Division has facilitated the
creation of the North Oakland County Household Hazardous Waste Consortium (NO HAZ); and
WHEREAS participating municipalities in Northern Oakland County have appointed an official
representative to the NO HAZ Consortium Board; and
WHEREAS the NO HAZ consortium has developed a household hazardous waste collection program;
and
WHEREAS the municipalities recognize and agree that absent an agreement with the County, the County
has no obligation to facilitate such a program; and
WHEREAS the County’s Corporation Counsel has reviewed and approved an Interlocal Agreement
between the County and a number of municipalities in North Oakland County for the creation of a
program to collect household hazardous waste; and
Commissioners Minutes Continued. April 17, 2003
152
WHEREAS this Interlocal Agreement requires participating municipalities to fully reimburse the County for
all costs it incurs in connection with the NO HAZ program; and
WHEREAS the Manager of the County’s Solid Waste Department has determined, at the present time,
that it has sufficient personnel possessing the requisite knowledge and expertise and is agreeable to
assisting the Municipalities by providing the requested services under the terms and conditions of the
Interlocal Agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
attached Interlocal Agreement and authorizes the Chairperson of the Board to sign the Agreement with
the following municipalities: Addison, Brandon, Commerce, Groveland, Lake Angelus, Orchard Lake,
Oxford Township, Pontiac, Rochester, Rochester Hills, Rose, Springfield, Sylvan Lake, Waterford and
White Lake, who have signed the Interlocal Agreement and passed a resolution in support thereof.
BE IT FURTHER RESOLVED that the communities shall take over the administration of this program in a
time frame not to exceed three years.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of the North Oakland County Household Hazardous Waste Interlocal Agreement, on file in County
Clerk’s office.
FISCAL NOTE (MISC. #03091)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DIVISION OF WASTE RESOURCES – RESOLUTION APPROVING THE INTERLOCAL
AGREEMENTS FOR THE NORTH OAKLAND COUNTY HOUSEHOLD HAZARDOUS WASTE
CONSORTIUM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Oakland County has facilitated the creation of the North Oakland County Household
Hazardous Waste Consortium (NO HAZ) to provide household hazardous waste
collection services to residents of north Oakland County.
2. The resolution approves Interlocal Agreements between Oakland County and
municipalities in northern Oakland County participating in the NO HAZ program.
3. Participating municipalities are required to fully reimburse the County for all costs
incurred for the NO HAZ program.
4. Total annual program costs are estimated at $358,200, including professional services
contract costs of $250,000 and professional services costs of $100,000 and Emergency
Salaries of $8,200 to establish and administer the program.
5. Corporation Counsel has reviewed and approved the Interlocal Agreements.
6. No General Fund/General Purpose appropriation is required.
7. The FY 2003/2004 Budget is amended as follows:
Revenue
19-210000-13600-0905 Reimb. – General $358,200
Expenditure
19-210000-13600-2018 Emergency Salaries $ 7,530
19-210000-13600-2074 Fringe Benefits 670
19-210000-13600-3348 Professional Serv. $350,000
$358,200
FINANCE COMMITTEE
Copy of Oakland County/Clean Harbors Household Hazardous Waste Collection Program Contract
Documents on file in County Clerk’s office.
Moved by Palmer supported by Douglas the resolution be adopted.
Commissioners Minutes Continued. April 17, 2003
153
Moved by Palmer supported by Jamian the Finance Committee Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Palmer supported by Rogers the resolution be amended to coincide with the recommendation
in the Finance Committee Report.
A sufficient majority having voted therefore, the motion carried.
Vote on resolution, as amended:
AYES: Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Zack, Bullard, Coleman,
Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, Law, Long, McMillin,
Middleton. (22)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution, as amended, was adopted.
MISCELLANEOUS RESOLUTION #03092
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: COUNTY EXECUTIVE, EMERGENCY RESPONSE AND PREPAREDNESS - TORNADO
WARNING SYSTEM EXPANSION – BRANDON TOWNSHIP
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners by Miscellaneous Resolution #7865, #7971,
and #8664 accepted federal grants to defray a portion of the costs in purchasing sirens to be utilized
within the Oakland County Tornado Warning System; and
WHEREAS the County share of the costs will remain at twenty-five percent as has been the policy
previously established by the Board of Commissioners by various Miscellaneous Resolutions, whereby
local units pay seventy-five percent with the County being responsible for the maintenance and electrical
costs for the sirens purchased; and
WHEREAS Brandon Township, has executed the attached purchase agreement; and
WHEREAS Brandon Township has agreed to pay seventy-five percent of the total estimated cost of one
siren; and
WHEREAS consistent with the attached standard agreement, Brandon Township agrees that Oakland
County will retain ownership of the siren and will be responsible for the maintenance and the electrical
costs for said siren purchased under this agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorize the
contract with Brandon Township for the purchase of one (1) tornado siren.
BE IT FURTHER RESOLVED that the expenditure of this appropriation is contingent upon the execution
of the attached written agreement between the County and the Township of Brandon.
Chairperson on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Brandon Township Tornado Sirens Budget Summary on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #03093
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: COUNTY EXECUTIVE, EMERGENCY RESPONSE AND PREPAREDNESS - TORNADO
WARNING SYSTEM EXPANSION – SPRINGFIELD TOWNSHIP
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners by Miscellaneous Resolution No.'s 7865, 7971,
and 8664 accepted federal grants to defray a portion of the costs in purchasing sirens to be utilized within
the Oakland County Tornado Warning System; and
Commissioners Minutes Continued. April 17, 2003
154
WHEREAS the County share of the costs will remain at twenty-five percent as has been the policy
previously established by the Board of Commissioners by various Miscellaneous Resolutions, whereby
local units pay seventy-five percent with the County being responsible for the maintenance and electrical
costs for the sirens purchased; and
WHEREAS Springfield Township, has executed the attached purchase agreement; and
WHEREAS Springfield Township has agreed to pay seventy-five percent of the total estimated cost of two
sirens; and
WHEREAS consistent with the attached standard agreement, Springfield Township agrees that Oakland
County will retain ownership of the sirens and will be responsible for the maintenance and the electrical
costs for said sirens purchased under this agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorize the
contract with Springfield Township for the purchase of two (2) tornado sirens.
BE IT FURTHER RESOLVED that the expenditure of this appropriation is contingent upon the execution
of the attached written agreement between the County and the Township of Springfield.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Springfield Township Tornado Sirens Budget Summary on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #03094
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION II - COMMUNITY SERVICE GARDEN PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the 52nd District Court, Division II (Clarkston) wishes to implement a Community Service
Garden program; and
WHEREAS the Community Services Garden offers an alternative option for sentencing when budget
constraints and jail overcrowding threaten to severely limit jail days available; and
WHEREAS the 52nd District Court Division I has successfully operated a community service garden for 2
decades, and the program is self-sustaining.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
52nd District Court Division II to operate a Community Service Garden.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Finance Committee. There were no objections
MISCELLANEOUS RESOLUTION #03095
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF'S DEPARTMENT - CONTRACT FOR LAW ENFORCEMENT SERVICES AT THE
MICHIGAN RENAISSANCE FESTIVAL - 2003 SEASON
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Renaissance Festival, the operator of a summer theatre facility by the same
name in Groveland Township, has requested the Oakland County Sheriff's Department to supply Patrol
Officers for Law Enforcement Services for the upcoming 2003 season; and
WHEREAS the Sheriff's Department has agreed to supply such Patrol Officers on an availability overtime
hourly basis, the number of man-hours to be determined by the Sheriff's Department; and
WHEREAS the County of Oakland shall be reimbursed for such services by the Michigan Renaissance
Festival at the hourly overtime rates for the 2003 season, as was established by Miscellaneous
Resolution #98012.
Commissioners Minutes Continued. April 17, 2003
155
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approve the
execution of the attached contract consistent with provisions contained therein.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Contract for Police Protection – Michigan Renaissance Festival and Attachments A, B, C, and D
on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #03096
BY: Peter H. Webster, District #18; George Suarez, District #24; David Coulter, District #25
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF ROYAL OAK - FISCAL YEAR 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure
Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share
of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs);
and
WHEREAS pursuant to the Disbursement Policy, the City of Royal Oak has submitted a resolution of
authorization to the County for reimbursement of expenses incurred in connection with an eligible
environmental remediation of improvement project; and
WHEREAS the City of Royal Oak is requesting reimbursement for expenses directly related to the
Maxwell Ave. Relief Sewer Project; and
WHEREAS the FY 2003 authorized amount of funding for the City of Royal Oak is $245,308.64 annually
from the Environmental Infrastructure Fund as repayment to the City of Royal Oak for expenses incurred
in connection with environmental remediation or improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
projects submitted by the City of Royal Oak as eligible for reimbursement from the Environmental
Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes the FY 2003 appropriations in the amount of
$245,308.64 annually from the Environmental Infrastructure Fund (Account #90-263255-41000-3985) to
repay the City of Royal Oak for expenses incurred in connection with the sewer improvement project,
once proper invoices are presented.
Chairperson, we move the adoption of the foregoing resolution.
WEBSTER, COULTER, SUAREZ
Copy of Environmental Infrastructure Fund Reimbursement Request on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #03097
BY: David Coulter, District #25
IN RE: BOARD OF COMMISSIONERS – CHANGE IN BOARD MEETING SCHEDULE TO
ENCOURAGE GREATER PUBLIC INPUT
To the Oakland county Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners encourages and welcomes public input and
debate during the process of conducting its business; and
WHEREAS the current meeting schedule precludes residents and other interested parties that work or
are otherwise unavailable during the daytime from attending Board meetings and offering input in person;
and
WHEREAS other "part-time" County Boards of Commissioners in southeast Michigan (including Macomb,
Livingston, Washtenaw, St. Clair and Monroe) conduct regular Board meetings in the evening for the
convenience of their residents; and
Commissioners Minutes Continued. April 17, 2003
156
WHEREAS in the absence of locally televised Board proceedings, evening meetings offer a low-cost
opportunity for increased citizen participation.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves an
amendment to Rule XIII, Section I of the Board Rules reflecting that the first full Board meeting of each
month, held on the second Thursday of each month or as established by the Board of Commissioners,
will be held at 7:00 p.m.
BE IT FURTHER RESOLVED that this amendment will take effect the first full Board meeting of the
month following passage of this resolution.
Chairperson, we move the adoption of the foregoing resolution.
COULTER, McMILLIN
The Chairperson referred the resolution to the General Government Committee. There were no
objections.
MISCELLANEOUS RESOLUTION #03098
BY: Charles E. Palmer, District 19; John A. Scott, District 5; George W. Suarez, District 24
IN RE: BOARD OF COMMISSIONERS – SUPPORT FOR UNITED STATES TROOPS IN OPERATION
IRAQI FREEDOM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the United States of America has long been looked to as the “Beacon of Freedom” by the
people of the world; and
WHEREAS the people of our country have often opened our hearts, our resources and our shores to the
people of the world who long for the freedom we enjoy; and
WHEREAS this desire to share with others the fruits of democracy has often placed our nation in a
position where it has been necessary to use the power of our military forces to defend and protect our
people and the people of other countries; and
WHEREAS there are those who demonstrate their desire to destroy our freedoms while bringing harm to
fellow Americans as well as people who long to be free; and
WHEREAS it is a noble cause that the military forces of the United States of America be committed to the
protection of our citizens as well as liberating the people of Iraq so they can enjoy freedom.
NOW THERFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby declares
strong support of our troops in the conduct of their mission.
BE IT FURTHER RESOLVED that we wish them Godspeed achieving the liberation of Iraq and their safe
return.
Chairperson, we move adoption of the foregoing resolution.
PALMER, SCOTT, SUAREZ, COLEMAN,
GREGORY, CRAWFORD, ZACK, COULTER,
MOSS, JAMIAN, ROGERS, MIDDLETON,
MOFFITT, DOUGLAS, PATTERSON,
KNOLLENBERG, POTTER, WEBSTER, LAW,
BULLARD, LONG, MCMILLIN
Moved by Palmer supported by Scott to suspend the rules and consider resolution; BOARD OF
COMMISSIONERS – SUPPORT FOR UNITED STATES TROOPS IN OPERATION IRAQI FREEDOM for
immediate adoption.
Vote on suspension of rules:
AYES: Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Zack, Bullard, Coleman, Coulter,
Crawford, Douglas, Gregory, Jamian, Knollenberg, Law, Long, McMillin, Middleton, Moffitt. (21)
NAYS: Hatchett. (1)
A sufficient majority having voted therefore the motion to suspend the rules carried, and the resolution
was before the board for immediate consideration.
Moved by Palmer supported by Suarez the resolution be adopted.
Commissioners Minutes Continued. April 17, 2003
157
Discussion followed.
Vote on resolution:
AYES: Palmer, Patterson, Potter, Rogers, Scott, Suarez, Zack, Bullard, Coleman, Coulter,
Crawford, Douglas, Gregory, Jamian, Knollenberg, Law, Long, McMillin, Middleton, Moffitt, Moss.
(21)
NAYS: Hatchett. (1)
A sufficient majority having voted therefore, the resolution was adopted.
Commissioner Mattie Hatchett requested that it be made permanent record that her “No vote” was a
result of her having issues with the wording of the WHEREAS paragraph of Miscellaneous Resolution
#03098 – BOARD OF COMMISSIONERS – SUPPORT FOR UNITED STATES TROOPS IN
OPERATION IRAQI FREEDOM, but she still supports our troops in Iraq.
MISCELLANEOUS RESOLUTION #03099
BY: Helaine Zack, District #22
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF OAK PARK – FISCAL YEAR 1999, 2000, 2001, 2002 AND 2003 ALLOCATIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure
Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share
of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs);
and
WHEREAS pursuant to the Disbursement Policy, the City of Oak Park has submitted a resolution of
authorization to the County for reimbursement of expenses incurred in connection with an eligible
environmental remediation of improvement project; and
WHEREAS the City of Oak Park is requesting reimbursement for expenses directly related to the
Northend Watermain Replacement Project; and
WHEREAS the FY 2000, FY 2001, FY 2002 and FY 2003 authorized amount of funding for the City of
Oak Park is $98,913.19 annually from the Environmental Infrastructure Fund as repayment to the City of
Oak Park for expenses incurred in connection with environmental remediation or improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
projects submitted by the City of Oak Park as eligible for reimbursement from the Environmental
Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the FY 2000, FY 2001, FY
2002 and FY 2003 appropriations in the amount of $98,913.19 annually from the Environmental
Infrastructure Fund (Account #90-263249-41000-3985) to repay the City of Oak Park for expenses
incurred in connection with the watermain replacement project, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
HELAINE ZACK
Copy of Environmental Infrastructure Fund Reimbursement Request, Project Description and
Reimbursement Amount Requested, Governing Body Resolution, and Expense Invoices on file in County
Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
Commissioners Minutes Continued. April 17, 2003
158
MISCELLANEOUS RESOLUTION #03100
BY: William R. Patterson, District #1
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
TOWNSHIP OF BRANDON – FISCAL YEAR 2002 AND 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure
Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share
of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs);
and
WHEREAS pursuant to the Disbursement Policy, the Township of Brandon has submitted a resolution of
authorization to the County for reimbursement of expenses incurred in connection with an eligible
environmental remediation of improvement project; and
WHEREAS the Township of Brandon is requesting reimbursement for expenses directly related to the
cleanup of a leaking underground gasoline storage tank, drainage improvement on Hurd Road and the
Phase II Watershed project; and
WHEREAS the FY 2002 and FY 2003 authorized amount of funding for the Township of Brandon is
$43,047.79 annually from the Environmental Infrastructure Fund as repayment to the Township of
Brandon for expenses incurred in connection with environmental remediation or improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
projects submitted by the Township of Brandon as eligible for reimbursement from the Environmental
Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes a FY 2002 and FY 2003 appropriation in the
amount of $43,047.79 annually from the Environmental Infrastructure Fund (Account #90-263204-41000-
3985) to repay the Township of Brandon for expenses incurred in connection with environmental
remediation or improvement projects, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
WILLIAM R. PATTERSON
Copy Environmental Infrastructure Fund Reimbursement, and Resolution Authorizing Environmental
Infrastructure Fund Expense Reimbursement Request on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #03101
BY: Hugh D. Crawford, District 9
To the Oakland County Board of Commissioners
IN RE: BOARD OF COMMISSIONERS – SUPPORT FOR OAKLAND COUNTY HIGHWAY
IMPROVEMENT PROJECTS BY THE MICHIGAN DEPARTMENT OF TRANSPORTATION
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County is a critical center of commerce in Southeastern Michigan and recognized as
the “economic engine” of the Michigan economy; and
WHEREAS transportation and access to corridors of commerce are necessary to enhance and maintain
the economic viability of the region; and
WHEREAS over 300,000 people from outside Oakland County travel Oakland County roads and
highways each day to work, many more people use Oakland County roads to shop, attend schools and
universities, to access health care, and to enjoy the many recreational and entertainment venues located
in Oakland County; and
WHEREAS the “Preserve First” program recently proposed by the Michigan Department of Transportation
will defer critical road improvements to an unknown point in time; and
WHEREAS the “Preserve First” proposal places ten (10) Oakland County projects on hold, more than any
other county in Michigan; and
WHEREAS these road improvement projects are necessary for continued economic expansion as well as
for the safety of the citizens of the entire Southeastern region of Michigan.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners strongly urges
the Michigan Department of Transportation to re-instate funding for the highway and road improvement
Commissioners Minutes Continued. April 17, 2003
159
projects that are important to the continued growth and safety of Oakland County residents and the
residents of Southeast Michigan.
BE IT FURTHER RESOLVED that copies of this resolution be forwarded to members of the Oakland
County legislative delegation, Governor Jennifer Granholm, and State Transportation Director Gloria J.
Jeff.
Chairperson, we move adoption of the foregoing resolution.
CRAWFORD, PATTERSON, BULLARD,
MIDDLETON, SCOTT, KOWALL, LONG,
POTTER, DOUGLAS, KNOLLENBERG,
ROGERS, MOFFITT, JAMIAN, LAW,
WEBSTER, PALMER, MOSS, SUAREZ
Moved by Crawford supported by Potter to suspend the rules and consider resolution; BOARD OF
COMMISSIONERS – SUPPORT FOR OAKLAND COUNTY HIGHWAY IMPROVEMENT PROJECTS BY
THE MICHIGAN DEPARTMENT OF TRANSPORTATION for immediate adoption.
Vote on suspension of rules:
AYES: Patterson, Potter, Rogers, Scott, Suarez, Bullard, Crawford, Douglas, Jamian,
Knollenberg, Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer. (17)
NAYS: Zack, Coleman, Coulter, Gregory, Hatchett. (5)
A sufficient majority having voted therefore the motion to suspend the rules carried, and the resolution
was before the board for immediate consideration.
Moved by Crawford supported by Moss the resolution be adopted.
Discussion followed.
Vote on resolution:
AYES: Potter, Rogers, Scott, Suarez, Bullard, Crawford, Douglas, Jamian, Knollenberg, Law,
Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson. (17)
NAYS: Zack, Coleman, Coulter, Gregory, Hatchett. (5)
A sufficient majority having voted therefore, the resolution was adopted.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #03102
BY: Jeff Potter, District #8
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF WIXOM – FISCAL YEAR 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure
Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share
of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs);
and
WHEREAS pursuant to the Disbursement Policy, the City of Wixom has submitted a resolution of
authorization to the County for reimbursement of expenses incurred in connection with an eligible
environment remediation of improvement project; and
WHEREAS the City of Wixom is requesting reimbursement for expenses directly related to the Voluntary
Stormwater Permit Public Education Program and Illicit Discharge Elimination Plan and Manhole
Rehabilitation Project; and
WHEREAS the FY 2003 authorized amount of funding for the City of Wixom is $55,848.88 from the
Environmental Infrastructure Fund as repayment to the City of Wixom for expenses incurred in connection
with environmental remediation or improvement projects.
Commissioners Minutes Continued. April 17, 2003
160
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
project submitted by the City of Wixom as eligible for reimbursement from the Environmental
Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes the FY 2003 appropriation in the amount of
$55,848.88 from the Environmental Infrastructure Fund (Account #90-263261-41000-3985) to repay the
City of Wixom for expenses incurred in connection with the Voluntary Stormwater Permit and Manhole
Rehabilitation Project, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
JEFF POTTER
Copy of Environmental Infrastructure Fund Reimbursement Request, and Resolution Authorizing
Environmental Infrastructure Fund Expense Reimbursement Request on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
The Board adjourned at 12:35 p.m. to the call of the Chair or May 8, 2003, at 9:30 a.m.
LAWRENCE MITCHELL THOMAS A. LAW
Deputy Clerk Chairperson