HomeMy WebLinkAboutMinutes - 2003.05.08 - 8325161
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
May 8, 2003
Meeting called to order by Chairperson Thomas Law at 10:12 a.m. in the Courthouse Auditorium, 1200 N.
Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Bullard, Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian,
Knollenberg, Kowall, Law, Long, McMillin, Middleton, Moss, Palmer, Patterson, Potter, Rogers,
Scott, Suarez, Webster, Zack. (23)
ABSENT: Moffitt (absent with notice). (1)
Quorum present.
Invocation given by Vincent Gregory.
Pledge of Allegiance to the Flag.
Moved by Scott supported by Kowall the minutes of the April 17, 2003, Board Meeting be approved.
A sufficient majority having voted therefore, the minutes were approved as printed.
Moved by Webster supported by Long the rules be suspended and the agenda be amended, as follows:
ITEMS ON BOARD AGENDA
PERSONNEL COMMITTEE
a. Personnel Department – Modifications to Employee and Retiree Medical Plans.
PLANNING AND BUILDING COMMITTEE
d. Planning and Economic Development Services – Resolution Approving the Creation of a Local
Development Finance Authority between the City of Southfield and the City of Troy Pursuant to
Act 281 of 1986.
(Reason for Suspension of Personnel Committee, item a and Planning and Building Committee, item d:
Waiver of Rule XII.C.1 – Direct referral to the Finance Committee.)
ITEMS NOT ON BOARD AGENDA
FINANCE COMMITTEE
h. Board of Commissioners – Expansion of Commerce Township Downtown Development Authority.
(Reason for Suspension of Finance Committee, item h: Waiver of Rule III – Finance Committee meeting
held immediately prior to today’s Board meeting.)
Commissioners Minutes Continued. May 8, 2003
162
Vote on agenda, as amended:
AYES: Bullard, Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg,
Kowall, Law, Long, McMillin, Middleton, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez,
Webster, Zack. (23)
NAYS: None. (0)
A sufficient majority having voted therefore, the motion to suspend the rules and amend the agenda
carried.
Chairperson Thomas A. Law along with Commissioners Hatchett and McMillin presented a proclamation
to the Pontiac Northern Huskies F.I.R.S.T. Team members applauding the extraordinary achievements of
the team and for their outstanding accomplishments.
Chairperson Thomas A. Law presented a proclamation to Detective David Rowe in honor of 2003 Arson
Awareness Week May 4-10, 2003.
Chairperson Thomas A. Law along with Commissioner Jamian introduced Mary Ann Stella, who
addressed the board with a presentation to kick off the American Red Cross Save a Life Tour 2003.
The County Clerk G. William Caddell took a moment of personal privilege to introduce his staff: Heather
Kadulski, Sandy Wagner and Kim Noble, the new Election Specialist.
The Deputy County Clerk Frank Millard read a communication from L. Brooks Patterson re-appointing
Fred Seeley as Director of the Economic Development Corporation (EDC) for a six year term ending in
May, 2009.
The Deputy County Clerk Frank Millard received for filing a petition signed by numerous county
employees in opposition to the Budget Task Force Proposal for Health Care.
The following people addressed the board: H. Bill Maxey, Debra Willhite, Deborah DeBacker and Mary
Ann Bernardi.
Moved by Moss supported by Zack the resolutions on the Consent Agenda, be adopted (with
accompanying reports being accepted). (The vote on this motion appears on page 177.) The resolutions
on the Consent Agenda follow (annotated by an asterisk {*}):
*REPORT (MISC. #03082)
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET/EQUALIZATION DIVISION – OFFICE
REMODELING PROJECT AND COMPUTER EQUIPMENT PURCHASE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed Miscellaneous Resolution #03082 on April 2,
2003, recommends the resolution be adopted.
Chairperson, on behalf of the Planning and Building Committee, I move the acceptance of the foregoing
report.
PLANNING AND BUILDING COMMITTEE
Commissioners Minutes Continued. May 8, 2003
163
MISCELLANEOUS RESOLUTION #03082
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET/EQUALIZATION DIVISION - OFFICE
REMODELING PROJECT AND COMPUTER EQUIPMENT PURCHASE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Equalization Division is requesting office remodeling to make more efficient use of current
building space; and
WHEREAS the office remodeling project includes purchase of cubicles for the reception area, moving of
walls for additional work space and improved work flow, and related miscellaneous building modifications;
and
WHEREAS the Equalization Division is also requesting new computer terminals for public use to improve
taxpayer customer service and employee security and efficiency; and
WHEREAS the estimated cost of the office remodeling project is $30,000 with proposed renovations to be
performed through the Department of Facilities Management; and
WHEREAS the estimated cost of computer equipment is $16,000 with purchase to be made through the
Department of Information Technology; and
WHEREAS funding of $12,000 for the project is available from the Miscellaneous Capital Outlay line item
in the Equalization Division’s FY 2003 Budget and the balance of $34,000 is available from CRIMP
funding (GL #9407-08000); and
WHEREAS a budget amendment is required to transfer funding to the Project Work Order Fund (#404)
and the Information Technology Fund (#636) for this initiative.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the Equalization
Office Remodeling Project in the amount of $30,000 and computer equipment purchase in the amount of
$16,000, for a total of $46,000.
BE IT FURTHER RESOLVED that the FY 2003 Budget is amended as follows:
General Fund (101)
Revenue
90-190000-14000-1582 Non-Dept Prior Yr. Balance $ 34,000
Expenditures
12-240000-44100-9169 Equal.- Misc. Cap.Outlay $(12,000)
12-340000-44100-8001 Trans. Out - PWO and IT 46,000
$ 34,000
Project Work Order Fund (404)
14-310007-61013-1701 Transfer In $ 30,000
14-310007-61013-9501 Change in Fund Equity 30,000
$ -0-
Information Technology Fund (636)
18-636113-10000-1701 Transfer In $ 16,000
18-636142-15000-4101 Expendable Equipment 16,000
$ -0-
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
(The vote for the resolution appears on page 177.)
*MISCELLANEOUS RESOLUTION #03096
BY: Peter H. Webster, District #18; George Suarez, District #24; David Coulter, District #25
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF ROYAL OAK - FISCAL YEAR 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure
Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share
Commissioners Minutes Continued. May 8, 2003
164
of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs);
and
WHEREAS pursuant to the Disbursement Policy, the City of Royal Oak has submitted a resolution of
authorization to the County for reimbursement of expenses incurred in connection with an eligible
environmental remediation of improvement project; and
WHEREAS the City of Royal Oak is requesting reimbursement for expenses directly related to the
Maxwell Ave. Relief Sewer Project; and
WHEREAS the FY 2003 authorized amount of funding for the City of Royal Oak is $245,308.64 annually
from the Environmental Infrastructure Fund as repayment to the City of Royal Oak for expenses incurred
in connection with environmental remediation or improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
projects submitted by the City of Royal Oak as eligible for reimbursement from the Environmental
Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes the FY 2003 appropriations in the amount of
$245,308.64 annually from the Environmental Infrastructure Fund (Account #90-263255-41000-3985) to
repay the City of Royal Oak for expenses incurred in connection with the sewer improvement project,
once proper invoices are presented.
Chairperson, we move the adoption of the foregoing resolution.
WEBSTER, COULTER, SUAREZ
Copy of Environmental Infrastructure Fund Appropriation and Reimbursement Request on file in County
Clerk’s office.
FISCAL NOTE (MISC. #03096)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF ROYAL OAK - FISCAL YEAR 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Annual funding of $245,308.64 is available in the Environmental Infrastructure Fund for
FY 2003 to reimburse the City of Royal Oak for this project; no additional appropriation is
required.
2. The Committee recommends adoption of this resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 177.)
*MISCELLANEOUS RESOLUTION #03100
BY: William R. Patterson, District #1
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
TOWNSHIP OF BRANDON – FISCAL YEAR 2002 AND 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure
Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share
of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs);
and
WHEREAS pursuant to the Disbursement Policy, the Township of Brandon has submitted a resolution of
authorization to the County for reimbursement of expenses incurred in connection with an eligible
environmental remediation of improvement project; and
WHEREAS the Township of Brandon is requesting reimbursement for expenses directly related to the
cleanup of a leaking underground gasoline storage tank, drainage improvement on Hurd Road and the
Phase II Watershed project; and
Commissioners Minutes Continued. May 8, 2003
165
WHEREAS the FY 2002 and FY 2003 authorized amount of funding for the Township of Brandon is
$43,047.79 annually from the Environmental Infrastructure Fund as repayment to the Township of
Brandon for expenses incurred in connection with environmental remediation or improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
projects submitted by the Township of Brandon as eligible for reimbursement from the Environmental
Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes a FY 2002 and FY 2003 appropriation in the
amount of $43,047.79 annually from the Environmental Infrastructure Fund (Account #90-263204-41000-
3985) to repay the Township of Brandon for expenses incurred in connection with environmental
remediation or improvement projects, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
WILLIAM R. PATTERSON
Copy of Environmental Infrastructure Fund Reimbursement request and Resolution Authorizing
Environmental Infrastructure Fund Expense Reimbursement Request on file in County Clerk’s office.
FISCAL NOTE (MISC. #03100)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
TOWNSHIP OF BRANDON – FISCAL YEAR 2002 AND 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Annual funding of $43,047.79 is available in the Environmental Infrastructure Fund for FY
2002 and FY 2003 to reimburse Brandon Township for this project; no additional
appropriation is required.
2. The Committee recommends adoption of this resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 177.)
*MISCELLANEOUS RESOLUTION #03102
BY: Jeff Potter, District #8
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF WIXOM – FISCAL YEAR 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure
Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share
of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs);
and
WHEREAS pursuant to the Disbursement Policy, the City of Wixom has submitted a resolution of
authorization to the County for reimbursement of expenses incurred in connection with an eligible
environment remediation of improvement project; and
WHEREAS the City of Wixom is requesting reimbursement for expenses directly related to the Voluntary
Stormwater Permit Public Education Program and Illicit Discharge Elimination Plan and Manhole
Rehabilitation Project; and
WHEREAS the Fiscal Year 2003 authorized amount of funding for the City of Wixom is $55,848.88 from
the Environmental Infrastructure Fund as repayment to the City of Wixom for expenses incurred in
connection with environmental remediation or improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
project submitted by the City of Wixom as eligible for reimbursement from the Environmental
Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes the Fiscal Year 2003 appropriation in the amount
of $55,848.88 from the Environmental Infrastructure Fund (Account #90-263261-41000-3985) to repay
Commissioners Minutes Continued. May 8, 2003
166
the City of Wixom for expenses incurred in connection with the Voluntary Stormwater Permit and Manhole
Rehabilitation Project, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
JEFF POTTER
Copy of Environmental Infrastructure Fund Reimbursement Request and Resolution Authorizing
Environmental Infrastructure Fund Expense Reimbursement Request on file in County Clerk’s office.
FISCAL NOTE (MISC. #03102)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF WIXOM - FISCAL YEAR 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Annual funding of $55,848.88 is available in the Environmental Infrastructure Fund for FY
2003 to reimburse the City of Wixom for this project; no additional appropriation is required.
2. The Committee recommends adoption of this resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 177.)
*MISCELLANEOUS RESOLUTION #03103
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET/EQUALIZATION DIVISION – APPROVAL
OF CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH
CHARTER TOWNSHIP OF BLOOMFIELD
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Equalization Division provides a number of services to local units of government including
original assessments, reappraisals, and file maintenance; and
WHEREAS these services are provided under contract with the local units as approved by the Board of
Commissioners.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves entering into the attached Contract for Oakland County Equalization Division Assistance
Services with the Charter Township of Bloomfield (personal property assessment only).
BE IT FURTHER RESOLVED that the Board of Commissioners’ Chairperson is authorized to sign this
contract.
BE IT FURTHER RESOLVED that the Fiscal Year 2003 and Fiscal Year 2004 budget be amended as
follows:
FY2003 FY2004
General Fund Revenue
12-140000-44100-0903 Reimb Equalization Svs $7,184 $21,548
General Fund Expenditures
90-290000-25000-2564 Contingency $7,184 $21,548
$ -0- $ -0-
BE IT FURTHER RESOLVED that the Oakland County Clerk shall receive and file the executed contract
with the aforementioned municipality as required by law.
Chairperson, on behalf of the Finance Committee, I move for the adoption of the foregoing resolution.
FINANCE COMMITTEE
Copy of Contract for Oakland County Equalization Division Assistance Services with the Charter
Township of Bloomfield on file in County Clerk’s office.
Commissioners Minutes Continued. May 8, 2003
167
(The vote for this motion appears on page 177.)
*REPORT (MISC. #03104)
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEPARTMENT OF CENTRAL SERVICES – OAKLAND/TROY AIRPORT – 2003 GRANT
PROGRAM ACCEPTANCE – DESIGN AND CONSTRUCTION FOR REHABILITATION OF SERVICE
DRIVE AND INSTALLATION OF LIGHTED WIND CONE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the above reference resolution on April 29, 2003,
recommends the resolution be adopted.
Chairperson, on behalf of the Planning and Building Committee, I move the acceptance of the foregoing
report.
PLANNING AND BUILDING COMMITTEE
MISCELLANEOUS RESOLUTION #03104
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: DEPARTMENT OF CENTRAL SERVICES – OAKLAND/TROY AIRPORT – 2003 GRANT
PROGRAM ACCEPTANCE – DESIGN AND CONSTRUCTION FOR REHABILITATION OF SERVICE
DRIVE AND INSTALLATION OF LIGHTED WIND CONE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland is in receipt of Michigan Department of Transportation Grant Contract
No. 2003-0270, Project No. B-26-0118-0701, for Federal funds in the amount of $91,500, and State funds
in the amount of $5,083, for the development and improvement of Oakland/Troy Airport; and
WHEREAS the project consists of design and construction for the rehabilitation of a service drive, and
installation of a lighted wind cone; and
WHEREAS the Michigan Department of Transportation shall act as agent on behalf of the County in the
administration of the project; and
WHEREAS the development project as offered and approved by the Michigan Department of
Transportation requires a local grant match of $5,084, which is available from the airport fund; and
WHEREAS the Airport Committee has reviewed and approved the grant contract subject to ratification by
the Oakland County Board of Commissioners and believes it to be in the County's interest to accept the
grant contract; and
WHEREAS the attached contract has been approved in accordance with the County Executive's review
process; and
WHEREAS no application was requested from Oakland County, therefore the application provisions of
M.R. #95098, do not apply.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
grant contract in an amount not to exceed $101,667.
BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board of Commissioners is
authorized to execute the grant contract.
On behalf of the General Government Committee, I move the adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Contract Review – Aviation Division, Contract for a Federal/State/Local Airport Project under the
Block Grant Program and Exhibit 1 on file in County Clerk’s office.
Commissioners Minutes Continued. May 8, 2003
168
FISCAL NOTE (MISC. #03104)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF CENTRAL SERVICES – OAKLAND/TROY AIRPORT - 2003 GRANT
PROGRAM ACCEPTANCE – DESIGN AND CONTRUCTION FOR REHABILITATION OF SERVICE
DRIVE AND INSTALLATION OF LIGHTED WIND CONE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Oakland County has received Michigan Department of Transportation Grant Contract No.
2003-0270, Project No. B-26-0118-0701, for Federal funds for the development and
improvement of the Oakland/Troy Airport.
2. The project consists of design and construction for the rehabilitation of a service drive and
installation of a lighted wind cone.
3. The total amount of the project is $101,667.
4. The grant includes Federal funding of $91,500, State funding of $5,083 and local grant match
of $5,084.
5. The total grant contract is not to exceed $101,667.
6. The Michigan Department of Transportation shall act as agent on behalf of the County in the
administration of the project.
7. The Oakland County grant match in the amount of $5,084 will be paid from existing Airport
Fund resources. No budget amendment is required at this time as the grant is a capital
grant, and the $5,084 grant match will be part of the asset.
FINANCE COMMITTEE
(The vote for this motion appears on page 177.)
*REPORT (MISC. #03087)
BY: Personnel Committee, Thomas Middleton, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – PERSONNEL CHANGES TO MEET 50%
REDUCTION REQUIREMENT IN COST OF POSITIONS VACATED THROUGH INCENTIVE
PROGRAM FOR RETIREMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed MR #03087 on April 30, 2003, recommends the resolution be
adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #03087
BY: Planning and Building, Charles E. Palmer, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT - PERSONNEL CHANGES TO MEET 50%
REDUCTION REQUIREMENT IN COST OF POSITIONS VACATED THROUGH INCENTIVE PROGRAM
FOR RETIREMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Board of Commissioners Miscellaneous Resolution #02236 requires that a 50% reduction
in the cost of positions vacated through the Incentive Program for Retirement shall be adhered to before
filling retirement vacancies; and
WHEREAS the Facilities Management Department had 17 employees who opted to retire under this
program; and
WHEREAS the Department's total cost reduction goal is $590,727; and
WHEREAS to meet the 50% cost reduction goal, Facilities Management proposes the deletion of one
Custodial Worker II, one Painter I, one Maintenance Planner II, and one Landscape Services Supervisor;
and
Commissioners Minutes Continued. May 8, 2003
169
WHEREAS Facilities Management also requests the downgrade of one Chief-Architectural Maintenance
& Services position to a Maintenance Supervisor II, and one Secretary I position to an Account Clerk II,
PTE, 1,560 hours; and
WHEREAS the department also proposes the deletion of 16 PTNE Seasonal Laborer positions, and 1
PTNE Summer Shift Laborer position; and
WHEREAS the department also requests the creation of eight 1,000 hour, PTNE General Helper
positions; and
WHEREAS as a result of these changes, Facilities Management meets the required 50% reduction in the
cost of positions vacated through the Incentive Program for Retirement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
deletion of four (4) vacant positions within Facilities Management:
• Custodial Worker II (14718-02515)
• Painter I (14719-02919)
• Maintenance Planner II (14719-09321)
• Landscape Services Supervisor (14725-03065)
BE IT FURTHER RESOLVED that the reclassification of the following two positions be approved:
• Chief-Architectural Maintenance & Services (14719-01107) to Maintenance Supervisor II.
• Secretary I (14701-00101) to Account Clerk II (PTE, 1,560 hours).
BE IT FURTHER RESOLVED that twelve (12) 680 hour and four (4) 1,000 hour, PTNE Seasonal Laborer
positions, and one (1) 680 hour PTNE Summer Shift Laborer position be deleted in the Facilities
Maintenance & Operations Division.
BE IT FURTHER RESOLVED that eight (8) 1,000 hour PTNE General Helper positions be created in the
Facilities Maintenance & Operations Division, Grounds Maintenance Unit.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
FISCAL NOTE (MISC. #03087
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – PERSONNEL CHANGES TO MEET 50%
REDUCTION REQUIREMENT IN COST OF POSITIONS VACATED THROUGH INCENTIVE PROGRAM
FOR RETIREMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution approves the deletion of four (4) positions in the Facilities Maintenance &
Operations Division, including one (1) Custodial Worker II (02515), (1) Painter I (02919),
one (1) Maintenance Planner II (09321), and one (1) Landscape Services Supervisor
(03065).
2. The salary and fringe benefit cost reductions for these four positions are $102,491 for the
remainder of FY 2003 and $274,721 for FY 2004.
3. The resolution approves the reclassification of (1) Chief – Architectural Maintenance &
Services (01107) to Maintenance Supervisor II and one (1) Secretary I (00101) to
Account Clerk II PTE, 1,560 hours.
4. The salary and fringe benefit cost reductions for these two reclassifications are $13,133
for the remainder of FY 2003 and $35,203 for FY 2004.
5. The resolution creates eight (8) PTNE General Helper positions (1,000 hours each) at a
cost of $32,992 for the remainder of FY 2003 and $88,432 for FY 2004.
6. The resolution deletes 17 Summer Help positions, a reduction of $85,785 for both FY
2003 and FY 2004.
7. The total net reduction of these position changes is $168,417 for the remainder of FY
2003 and $307,277 for FY 2004.
8. Total position budget reductions on an annual basis for the Department of Facilities
Management are $627,670, including $320,393 for Phase I reductions and $307,277 for
the above reductions.
Commissioners Minutes Continued. May 8, 2003
170
9. Total position budget reductions of $627,670 exceed the Department of Facilities
Management’s share of the County Executive’s 50% cost reduction requirement.
10. FY 2003 Building Space Cost Allocation appropriations for user departments will be
amended for this reduction in the Third Quarterly Forecast.
11. FY 2004 Building Space Cost Allocation appropriations for user departments will be
reallocated for this reduction in the FY 2004/2005 Budget Process.
12. The FY 2003/2004 Facilities Maintenance & Operations Budget is amended as follows:
Revenue FY 2003 FY 2004
14-172000-30000-0741 Space Rental/GF ($149,049) ($ 271,940)
14-172000-30000-0743 Space Rental 19,368 35,337
($168,417) ($ 307,277)
Expenditure
14-264000-32000-2016 Summer Help ($ 8,260) ($ 8,260)
14-264000-32000-2074 Fringes ( 735) ( 735)
14-270000-30000-2001 Salaries ( 4,017) ( 10,768)
14-275000-34000-2001 Salaries 6,736 18,054
14-275000-34000-2016 Summer Help ( 22,702) ( 22,702)
14-275000-34000-2074 Fringes ( 9,859) ( 23,032)
14-278000-33000-2001 Salaries ( 11,694) ( 31,346)
14-278000-33000-2016 Summer Help ( 24,373) ( 24,373)
14-278000-33000-2074 Fringes ( 7,181) ( 15,603)
14-279000-31000-2001 Salaries ( 41,427) ( 111,042)
14-279000-31000-2016 Summer Help ( 19,920) ( 19,920)
14-279000-31000-2074 Fringes ( 20,500) ( 51,969)
14-298000-35000-2016 Summer Help ( 3,520) ( 3,520)
14-298000-35000-2074 Fringes ( 313) ( 313)
($168,417) ($ 307,277)
FINANCE COMMITTEE
(The vote for this motion appears on page 177.)
*MISCELLANEOUS RESOLUTION #03088
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST TO CONVEY COUNTY OWNED
PROPERTY TO THE CHARTER TOWNSHIP OF WATERFORD, TAX PARCELS NOS. 13-16-101-016
AND 13-16-101-043
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland is the owner of certain parcels of property located within the Charter
Township of Waterford, Oakland County, described as:
Lots 21 and 70 of Airport Subdivision of the West 1/2 of the Northwest 1/4 of section 16, T3N,
R9E, Township of Waterford, Oakland County, Michigan, according to the plat thereof as
recorded in Liber 15 of Plats, page 40, Oakland County Records tax parcel numbers 13-16-101-
016 and 13-16-101-043; and
WHEREAS the Charter Township of Waterford has requested that the subject property be conveyed to
the township; and
WHEREAS the subject property was acquired in 1979 by the former Oakland County Department of Public
Works for the purpose of constructing a portion of the Waterford Township Sanitary Sewer System; and
WHEREAS the subject property was purchased utilizing bond funding originally issued to Oakland County
and subsequently repaid by Waterford Township; and
WHEREAS Waterford Township now owns and operates its sanitary sewer system; and
WHEREAS Oakland County has no further interest or responsibility related to the township sewer system;
and
WHEREAS the departments of the Oakland County Drain Commissioner, Aviation Department, Facilities
Management and Corporation Counsel having reviewed the request to convey the property to Waterford
Township have no objections to the conveyance; and
Commissioners Minutes Continued. May 8, 2003
171
WHEREAS given the proximity of the property to the Oakland County International Airport, the Manager of
Aviation has requested that a restriction be placed on the deed conveying title to the Township prohibiting
construction of any above ground improvements on the subject property with the exception of sanitary
sewer related appurtenances; and
WHEREAS all necessary documentation will be prepared and/or reviewed by Corporation Counsel.
NOW THEREFORE BE IT RESOLVED that given the special and unique circumstances related to the
original acquisition and subsequent use of the subject property and in consideration of the health, safety and
welfare value that such conveyance will afford the citizens of Waterford Township, the Oakland County
Board of Commissioners hereby waive the Provisions of Board Rule XI, D, 7 (Appendix C) and approve the
conveyance of the above described property to the Charter Township of Waterford for the sum of one dollar.
BE IT FURTHER RESOLVED that a restriction be placed on the deed conveying title to the Township
prohibiting construction of any above ground improvements with the exception of sanitary sewer related
appurtenances.
BE IT FURTHER RESOLVED that the County of Oakland Board of Commissioners hereby directs its
Chairperson or designee to execute the necessary documents.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
FISCAL NOTE (MISC. #03088)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST TO CONVEY COUNTY OWNED
PROPERTY TO THE CHARTER TOWNSHIP OF WATERFORD, TAX PARCELS NOS. 13-16-101-016
AND 13-16-101-043
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution approves the conveyance of County-owned Tax Parcels Nos. 13-16-101-016
and 13-16-101-043 to the Charter Township of Waterford for the sum of $1.
2. The property was originally acquired for construction of the Waterford Township Sanitary
Sewer System.
3. All sewer construction related costs were initially financed via bonds and were subsequently
repaid by Waterford Township.
4. Waterford Township now owns and operates the sanitary sewer system and has requested
conveyance of the property to the township.
5. Oakland County has no further interest or responsibility related to the sewer system.
6. No General Fund/General Purpose amendment is required.
FINANCE COMMITTEE
(The vote for this motion appears on page 177.)
*MISCELLANEOUS RESOLUTION #03089
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST TO CONVEY COUNTY OWNED
PROPERTY TO THE CHARTER TOWNSHIP OF WATERFORD, TAX PARCEL NO. 13-08-301-017
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland is the owner of certain parcels of property located within the Charter
Township of Waterford, Oakland County, described as:
Lot 32 of Ideal Country Club, a Subdivision of the Southeast 1/4 section 7 and part of the
Southwest 1/4 of section 8, T3N, R9E, Township of Waterford, Oakland County, Michigan,
according to the plat thereof as recorded in Liber 37 of Plats, page 21 and 21A, Oakland County
Records tax parcel number 13-08-301-017; and
WHEREAS the Charter Township of Waterford has requested that the subject property be conveyed to
the township; and
Commissioners Minutes Continued. May 8, 2003
172
WHEREAS the subject property was acquired in 1978 by the former Oakland County Department of Public
Works for the purpose of constructing a portion of the Waterford Township Sanitary Sewer System; and
WHEREAS the subject property was purchased utilizing bond funding originally issued to Oakland County
and subsequently repaid by Waterford Township; and
WHEREAS Waterford Township now owns and operates its sanitary sewer system; and
WHEREAS Oakland County has no further interest or responsibility related to the township sewer system;
and
WHEREAS the departments of the Oakland County Drain Commissioner, Aviation Department, Facilities
Management and Corporation Counsel having reviewed the request to convey the property to Waterford
Township have no objections to the conveyance; and
WHEREAS all necessary documentation will be prepared and/or reviewed by Corporation Counsel.
NOW THEREFORE BE IT RESOLVED that given the special and unique circumstances related to the
original acquisition and subsequent use of the subject property and in consideration of the health, safety and
welfare value that such conveyance will afford the citizens of Waterford Township, the Oakland County
Board of Commissioners hereby waive the Provisions of Board Rule XI, D, 7 (Appendix C) and approve the
conveyance of the above described property to the Charter Township of Waterford for the sum of one dollar.
BE IT FURTHER RESOLVED that the County of Oakland Board of Commissioners hereby directs its
Chairperson or designee to execute the necessary documents.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
FISCAL NOTE (MISC. #03089)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST TO CONVEY COUNTY OWNED
PROPERTY TO THE CHARTER TOWNSHIP OF WATERFORD, TAX PARCEL NO. 13-08-301-017
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution approves the conveyance of County-owned Tax Parcel No. 13-08-301-017 to
the Charter Township of Waterford for the sum of $1.
2. The property was originally acquired for construction of a portion of the Waterford Township
Sanitary Sewer System.
3. All sewer construction related costs were initially financed via bonds and were subsequently
repaid by Waterford Township.
4. Waterford Township now owns and operates the sanitary sewer system and has requested
conveyance of the property to the township.
5. Oakland County has no further interest or responsibility related to the sewer system.
6. No General Fund/General Purpose amendment is required.
FINANCE COMMITTEE
(The vote for this motion appears on page 177.)
*MISCELLANEOUS RESOLUTION #03092
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: COUNTY EXECUTIVE, EMERGENCY RESPONSE AND PREPAREDNESS - TORNADO
WARNING SYSTEM EXPANSION – BRANDON TOWNSHIP
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners by Miscellaneous Resolution #7865, #7971,
and #8664 accepted federal grants to defray a portion of the costs in purchasing sirens to be utilized
within the Oakland County Tornado Warning System; and
WHEREAS the County share of the costs will remain at twenty-five percent as has been the policy
previously established by the Board of Commissioners by various Miscellaneous Resolutions, whereby
Commissioners Minutes Continued. May 8, 2003
173
local units pay seventy-five percent with the County being responsible for the maintenance and electrical
costs for the sirens purchased; and
WHEREAS Brandon Township, has executed the attached purchase agreement; and
WHEREAS Brandon Township has agreed to pay seventy-five percent of the total estimated cost of one
siren; and
WHEREAS consistent with the attached standard agreement, Brandon Township agrees that Oakland
County will retain ownership of the siren and will be responsible for the maintenance and the electrical
costs for said siren purchased under this agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorize the
contract with Brandon Township for the purchase of one (1) tornado siren.
BE IT FURTHER RESOLVED that the expenditure of this appropriation is contingent upon the execution
of the attached written agreement between the County and the Township of Brandon.
Chairperson on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Brandon Township Tornado Sirens Budget Summary on file in County Clerk’s office.
FISCAL NOTE (MISC. #03092)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: COUNTY EXECUTIVE, EMERGENCY RESPONSE AND PREPAREDNESS – TORNADO
WARNING SYSTEM EXPANSION – BRANDON TOWNSHIP
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. Brandon Township has issued a purchase agreement for the purchase of one (1) warning
siren and has requested to become part of the County’s centrally activated tornado
warning system.
2. The total cost of the siren is $21,000.
3. The Township of Brandon has agreed to pay $15,750, seventy-five percent (75%) of the
estimated cost of the siren, while the County of Oakland will pay twenty-five percent
(25%) of the estimated cost, $5,250.
4. Consistent with past agreements, the County will retain ownership and be responsible for
the maintenance and electrical costs for the siren.
5. Funds are available in the Fiscal Year 2003 Emergency Response and Preparedness
budget to cover the cost.
6. No additional budget amendments are necessary.
FINANCE COMMITTEE
(The vote for this motion appears on page 177.)
*MISCELLANEOUS RESOLUTION #03093
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: COUNTY EXECUTIVE, EMERGENCY RESPONSE AND PREPAREDNESS - TORNADO
WARNING SYSTEM EXPANSION – SPRINGFIELD TOWNSHIP
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners by Miscellaneous Resolution No.'s 7865, 7971,
and 8664 accepted federal grants to defray a portion of the costs in purchasing sirens to be utilized within
the Oakland County Tornado Warning System; and
WHEREAS the County share of the costs will remain at twenty-five percent as has been the policy
previously established by the Board of Commissioners by various Miscellaneous Resolutions, whereby
local units pay seventy-five percent with the County being responsible for the maintenance and electrical
costs for the sirens purchased; and
WHEREAS Springfield Township, has executed the attached purchase agreement; and
Commissioners Minutes Continued. May 8, 2003
174
WHEREAS Springfield Township has agreed to pay seventy-five percent of the total estimated cost of two
sirens; and
WHEREAS consistent with the attached standard agreement, Springfield Township agrees that Oakland
County will retain ownership of the sirens and will be responsible for the maintenance and the electrical
costs for said sirens purchased under this agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorize the
contract with Springfield Township for the purchase of two (2) tornado sirens.
BE IT FURTHER RESOLVED that the expenditure of this appropriation is contingent upon the execution
of the attached written agreement between the County and the Township of Springfield.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Springfield Township Tornado Sirens Budget Summary on file in County Clerk’s office.
FISCAL NOTE (MISC. #03093)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: COUNTY EXECUTIVE, EMERGENCY RESPONSE AND PREPAREDNESS – TORNADO
WARNING SYSTEM EXPANSION – SPRINGFIELD TOWNSHIP
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. Springfield Township has issued a purchase agreement for the purchase of two (2) warning
sirens and has requested to become part of the County’s centrally activated tornado warning
system.
2. The total cost of the sirens is $42,000.
3. The Township of Springfield has agreed to pay $31,500, seventy-five percent (75%) of the
estimated cost of the sirens, while the County of Oakland will pay twenty-five (25%) of the
estimated cost, $10,500.
4. Consistent with past agreements, the County will retain ownership and be responsible for the
maintenance and electrical costs for the sirens.
5. Funds are available in the FY 2003 Emergency Response and Preparedness budget to cover
the cost.
6. No additional budget amendments are necessary.
FINANCE COMMITTEE
(The vote for this motion appears on page 177.)
*MISCELLANEOUS RESOLUTION #03094
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION II - COMMUNITY SERVICE GARDEN PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the 52nd District Court, Division II (Clarkston) wishes to implement a Community Service
Garden program; and
WHEREAS the Community Services Garden offers an alternative option for sentencing when budget
constraints and jail overcrowding threaten to severely limit jail days available; and
WHEREAS the 52nd District Court Division I has successfully operated a community service garden for 2
decades, and the program is self-sustaining.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
52nd District Court Division II to operate a Community Service Garden.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Commissioners Minutes Continued. May 8, 2003
175
FISCAL NOTE (MISC. #03094)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION II - COMMUNITY SERVICE GARDEN PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1) The 52nd District Court - Division II (Clarkston) wishes to implement a Community
Services Garden program as an alternative to jail sentencing due to budget constraints
and jail overcrowding threatening to severely limit jail days available.
2) The FY 2003 cost for operating the program is estimated at $1,260 for supplies and tools,
offset by an increase in revenues generated in the amount of $6,000. Operating for FY
2004 is estimated to cost $1,500, with offsetting revenues estimated at $18,000.
3) A budget amendment is recommended as follows:
FY 2003 FY 2004
Revenues
32-301100-20006-0385 Comm. Svc. Fees $6,000 $18,000
Expenditures
32-301200-20006-4312 Small Tools $ 660 $ 700
32-301200-20006-4124 Ground Supplies 600 900
90-290000-25000-2564 Contingency 4,740 16,400
$6,000 $18,000
FINANCE COMMITTEE
(The vote for this motion appears on page 177.)
*MISCELLANEOUS RESOLUTION #03095
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF'S DEPARTMENT – CONTRACT FOR LAW ENFORCEMENT SERVICES AT THE
MICHIGAN RENAISSANCE FESTIVAL – 2003 SEASON
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Renaissance Festival, the operator of a summer theatre facility by the same
name in Groveland Township, has requested the Oakland County Sheriff's Department to supply Patrol
Officers for Law Enforcement Services for the upcoming 2003 season; and
WHEREAS the Sheriff's Department has agreed to supply such Patrol Officers on an availability overtime
hourly basis, the number of man-hours to be determined by the Sheriff's Department; and
WHEREAS the County of Oakland shall be reimbursed for such services by the Michigan Renaissance
Festival at the hourly overtime rates for the 2003 season, as was established by Miscellaneous
Resolution #98012.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approve the
execution of the attached contract consistent with provisions contained therein.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Contract for Police Protection – Michigan Renaissance Festival and Attachments A, B, C, and D
on file in County Clerk’s office.
FISCAL NOTE (MISC. #03095)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: SHERIFF’S DEPARTMENT - CONTRACT FOR LAW ENFORCEMENT SERVICES AT THE
MICHIGAN RENAISSANCE FESTIVAL - 2003 SEASON
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
Commissioners Minutes Continued. May 8, 2003
176
1. Michigan Renaissance Festival has requested the Oakland County Sheriff’s Department
supply Patrol Officers for Law Enforcement Services for the upcoming 2003 season.
2. Previously, the Oakland County Sheriff's Department contracted with the Michigan
Renaissance Festival for the FY 2002 season (M.R. 02183).
3. Miscellaneous Resolution #98012 adopted March 5, 1998 established the standard overtime
rates for the period 1999-2003.
4. The contract will take effect August 10, 2003
5. The cost for this service is $51,600, for which the County is to be fully reimbursed.
6. A budget amendment for FY 2003 is recommended as follows:
Fund 101 FY 2003
Revenue
43-13601-30000-0907 Reimbursement of Salaries $51,600
$51,600
Expenditures
43-23601-31330-2002 Overtime $51,600
$51,600
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 177.)
*MISCELLANEOUS RESOLUTION #03105
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF DEPARTMENT – FISCAL YEAR 2002 LOCAL LAW ENFORCEMENT BLOCK
GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Miscellaneous Resolution #02244 dated October 10, 2002 deleted positions and funding
related to Local Law Enforcement Block Grant Fiscal 2002; and
WHEREAS Oakland County wishes to accept and revise the scope of the program and utilize Fiscal Year
2002 unexpended available funding for personal hazmat protection kits and portable cardiovascular
defibrillators for use in emergency community policing; and
WHEREAS the $93,356 award by the U. S. Department of Justice and $10, 373 required County match is
available in the Fiscal Year 2003 budget which totals $103,729 per attached Schedule A.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accept the
award and approve the revised program budget for the Fiscal Year 2002 Local law Enforcement Block
Grant (LLEBG) funding from the U. S. Department of Justice in the amount of $93,356 and grant match of
$10,373 for a total grant program of $103,729.
BE IT FURTHER RESOLVED that the acceptance of this grant does not obligate the County to any
further commitment and continuation is contingent upon continued future levels of funding.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Schedule A and Contract Review – Sheriff’s Department on file in County Clerk’s office.
FISCAL NOTE (MISC. #03105)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: SHERIFF'S DEPARTMENT- FISCAL YEAR 2002 LOCAL LAW ENFORCEMENT BLOCK
GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Miscellaneous Resolution #02244 dated October 10, 2002 deleted positions and funding
related to Local Law Enforcement Block Grant FY 2002.
Commissioners Minutes Continued. May 8, 2003
177
2. Oakland County wishes to accept and revise the scope of the program and utilize FY 2002
unexpended available funding for personal hazmat protections kits and portable
cardiovascular defibrillators for use in emergency community policing.
3. Total program costs equal $103,729 with $93,356 (90%) the Federal amount and $10,373
(10%) the County match requirement. Sufficient matching funds exist in the FY 2003 Sheriff
Department grant match line item budget.
4. A budget amendment is recommended to the Fiscal Year 2003 Special Revenue Budget as
follows:
Other Grants - Fund 270 FY2003
Revenue
43-270-520003-10000 0113 Grants-Federal $ 93,356
43-270-520003-10000 0167 Grant Match 10,373
$103,729
Expenditures
43-270-420003-10000-4101 Expendable Equip Expense $103,729
$103,729
$ -0-
FINANCE COMMITTEE
Vote on resolutions on the Consent Agenda:
AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, Kowall,
Law, Long, McMillin, Middleton, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez,
Webster, Zack, Bullard. (23)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the Consent Agenda, were adopted (with
accompanying reports being accepted).
REPORT (MISC. #03099)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF OAK PARK - FISCAL YEAR 1999, 2000, 2001, 2002, AND 2003 ALLOCATIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee recommends that the above referenced resolution be amended to correct the
title as follows:
Strike the year "1999" from the title. The title should read:
Environmental Infrastructure Fund Reimbursement for Project in the City of Oak Park - Fiscal
Year 2000, 2001, 2002, and 2003 Allocations
Chairperson, on behalf of the Finance Committee, I move the acceptance of the above report.
FINANCE COMMITTEE
MISCELLANEOUS RESOLUTION #03099
BY: Helaine Zack, District #22
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF OAK PARK – FISCAL YEAR 1999, 2000, 2001, 2002 AND 2003 ALLOCATIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure
Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share
of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs);
and
WHEREAS pursuant to the Disbursement Policy, the City of Oak Park has submitted a resolution of
authorization to the County for reimbursement of expenses incurred in connection with an eligible
environmental remediation of improvement project; and
Commissioners Minutes Continued. May 8, 2003
178
WHEREAS the City of Oak Park is requesting reimbursement for expenses directly related to the
Northend Watermain Replacement Project; and
WHEREAS the FY 2000, FY 2001, FY 2002 and FY 2003 authorized amount of funding for the City of
Oak Park is $98,913.19 annually from the Environmental Infrastructure Fund as repayment to the City of
Oak Park for expenses incurred in connection with environmental remediation or improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
projects submitted by the City of Oak Park as eligible for reimbursement from the Environmental
Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the FY 2000, FY 2001, FY
2002 and FY 2003 appropriations in the amount of $98,913.19 annually from the Environmental
Infrastructure Fund (Account #90-263249-41000-3985) to repay the City of Oak Park for expenses
incurred in connection with the watermain replacement project, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
HELAINE ZACK
Copy of Environmental Infrastructure Fund Reimbursement Request and Attachments A, B, and C on file
in County Clerk’s office.
FISCAL NOTE (MISC. #03099)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF OAK PARK - FISCAL YEAR 2000, 2001, 2002, AND 2003 ALLOCATIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Annual funding of $98,913.19 is available in the Environmental Infrastructure Fund for
Fiscal Year 2000, Fiscal Year 2001, Fiscal Year 2002, and Fiscal Year 2003 to reimburse
the City of Oak Park for this project; no additional appropriation is required.
2. The Committee recommends adoption of this resolution.
FINANCE COMMITTEE
Moved by Moss supported by Zack the resolution be adopted.
Moved by Moss supported by Gregory the Finance Committee Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Moss supported by Gregory the resolution be amended to coincide with the recommendation in
the Finance Committee Report.
A sufficient majority having voted therefore, the motion carried.
Vote on resolution, as amended:
AYES: Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, Kowall, Law, Long,
McMillin, Middleton, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Zack,
Bullard, Coleman. (23)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution, as amended, was adopted.
Commissioners Minutes Continued. May 8, 2003
179
MISCELLANEOUS RESOLUTION #03106
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET/FISCAL SERVICES DIVISION –
TRANSFER OF WATER AND SEWER BILLING FUNCTION AND STAFF TO THE DRAIN
COMMISSIONER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Department of Management and Budget, Fiscal Services Division provides billing and
accounting services to the various water and sewer systems owned by local communities and maintained
by the Drain Commissioner; and
WHEREAS in order to properly provide this service, the Fiscal Services Division has ten (10) positions
assigned to this function; and
WHEREAS of the total staff positions assigned to this function, two positions, one (1) Accountant II
(#12650-02322) and one (1) Account Clerk II (#12650-07104) provide accounting services which report
transactions in the County’s financial system and become a part of the County’s Comprehensive Annual
Financial Report (CAFR); and
WHEREAS the remaining eight (8) positions oversee and operate the billing function for the water and
sewer systems, which are owned by municipalities but operated by the Drain Commissioner; and
WHEREAS the County Executive and the Drain Commissioner believe that service to the local systems
would be enhanced by having the water and sewer billing function, and the associated staff, transferred to
the Drain Commissioner, leaving the accounting function with the Fiscal Services Division.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
transfer of the water and sewer system billing function from the County Executive – Department of
Management and Budget to the Drain Commissioner.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners also approves the
creation of a new unit within the Drain Commissioner Operations & Maintenance Division to be titled the
Customer Services Unit.
BE IT FURTHER RESOLVED that the following positions be transferred from the Department of
Management and Budget, Fiscal Services Division, Water and Sewer Unit (#12650) to the Drain
Commissioner, Operations and Maintenance Division, Customer Services Unit effective May 31, 2003:
Supervisor II–Fiscal Services #02774
Junior Accountant #01906
Junior Accountant #02631
Account Clerk II #01616
Account Clerk II #01718
Account Clerk II #01945
Account Clerk II #02381
Office Assistant I #09991
BE IT FURTHER RESOLVED that the position titled Supervisor II – Fiscal Services be reclassified to a
new classification of Supervisor – Drain Customer Services.
BE IT FURTER RESOLVED that the FY 2003 and FY 2004 Budget be amended, as specified below, to
reflect this transfer of function and staff:
FUND 701 WATER & SEWER TRUST FY2003 FY2004
EXPENDITURES
2-12-100050-27002-2001 Salaries ($119,929) ($346,462)
2-12-100050-27002-2074 Fringe Benefits ( 269) ( 776)
2-12-100050-27002-2075 Workers Comp. ( 265) ( 766)
2-12-100050-27002-2077 Retirement ( 19,621) ( 56,684)
2-12-100050-27002-2078 Hospitalization ( 17,997) ( 51,991)
2-12-100050-27002-2079 Social Security ( 11,765) ( 33,988)
2-12-100050-27002-2080 Dental ( 1,832) ( 5,292)
2-12-100050-27002-2081 Disability ( 348) ( 1,005)
2-12-100050-27002-2082 Unemployment ( 90) ( 260)
2-12-100050-27002-2085 Optical ( 261) ( 755)
2-12-100050-27002-2304 Accounting Svs. 172,377 497,979
$ -0- $ -0-
Commissioners Minutes Continued. May 8, 2003
180
FUND 701
2-61-211005-10005-2001 Salaries $ 119,929 $ 346,462
2-61-211005-10005-2074 Fringe Benefits 269 776
2-61-211005-10005-2075 Workers Comp. 265 766
2-61-211005-10005-2077 Retirement 19,621 56,684
2-61-211005-10005-2078 Hospitalization 17,997 51,991
2-61-211005-10005-2079 Social Security 11,765 33,988
2-61-211005-10005-2080 Dental 1,832 5,292
2-61-211005-10005-2081 Disability 348 1,005
2-61-211005-10005-2082 Unemployment 90 260
2-61-211005-10005-2085 Optical 261 755
2-61-100050-27002-2304 Accounting Svs. ( 172,377) ( 497,979)
$ -0- $ -0-
TOTAL $ -0- $ -0-
Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution.
FINANCE COMMITTEE
The Chairperson referred the resolution to the Planning and Building Committee and the Personnel
Committee. There were no objections.
Commissioner Moss requested a Public Hearing be scheduled for the purpose of allowing public
comment on the Department of Management and Budget/Fiscal Services Division – Transfer of Water
and Sewer Billing Function and Staff to the Drain Commissioner. The Chairperson scheduled the Public
Hearing for May 29, 2003, at 9:45 a.m. in the Board of Commissioners Auditorium.
MISCELLANEOUS RESOLUTION #03107
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: BOARD OF COMMISSIONERS – PROPOSED CHARTER TOWNSHIP OF COMMERCE
DOWNTOWN DEVELOPMENT AUTHORITY EXPANSION
Chairperson, Ladies and Gentlemen:
To the Oakland County Board of Commissioners
WHEREAS the Oakland County Board of Commissioners strongly supports the economic growth of
Oakland County; and
WHEREAS some of the tools used to promote this economic growth are Downtown Development
Authorities (DDAs), Tax Increment Finance Authorities (TIFAs) and Local Development Finance
Authorities (LDFAs); and
WHEREAS in order to review requests from the County’s cities, villages and townships to establish and
amend DDAs, TIFAs and LDFAs, the Board of Commissioners, pursuant to Miscellaneous Resolution
#01002, established the Tax Increment Financing (TIF) District Review Policy Ad Hoc Committee; this
Committee evaluates and makes recommendations to the Finance Committee regarding the County’s
participation in proposed authorities and amendments; and
WHEREAS the Charter Township of Commerce (Township) submitted a proposal to expand an existing
DDA; and
WHEREAS the Township represents that all properties proposed for inclusion in the DDA expansion will
not capture any County property taxes; therefore, the expansion will have no effect on potential tax
revenues and no financial impact regarding loss of tax revenues to Oakland County; and
WHEREAS the Township’s plan was reviewed by the TIF District Review Policy Ad Hoc Committee on
February 21, 2003; and
WHEREAS the Ad Hoc Committee recommends support of the Township’s DDA expansion, provided that
the subject properties will not capture any County taxes.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners supports the
Charter Township of Commerce in its DDA expansion as set forth above and in the attached agreement.
BE IT FURTHER RESOLVED that if the tax exempt status of the affected parcels should change in the
future, the Township must appear before the TIF District Review Policy Ad Hoc Committee (or its
successor) to allow the County the opportunity to “opt out” of any tax capture as provided by law. If the
Charter Township’s Board of Trustees fails to countersign the attached resolution by its June meeting,
Commissioners Minutes Continued. May 8, 2003
181
this resolution shall be considered as the County of Oakland’s determination to exercise its right to opt out
of the proposed expansion pursuant to MCL 125.1653(3).
Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution.
FINANCE COMMITTEE
Copy of Agreement on file in County Clerk’s office.
Moved by Moss supported by Long the resolution be adopted.
AYES: Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, Kowall, Law, Long, McMillin,
Middleton, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Zack, Bullard,
Coleman, Coulter. (23)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was adopted.
REPORT (MISC. #03086)
By: Finance Committee, Chuck Moss, Chairperson
IN RE: CLERK/REGISTER OF DEEDS - CREATION OF AN AUTOMATION FUND
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above-titled resolution on May 1, 2003, recommends the
resolution be amended to insert the following language after the fourth WHEREAS paragraph:
WHEREAS in addition to other fees prescribed in subsection (1) or (3), a register of
deeds shall collect a fee of $2.00 for entering and recording a deed, mortgage, certified
copy of an attachment, notice of the pendency of a suit, or other instruments. The fee
shall be paid when the deed, mortgage, certified copy of an attachment, notice of the
pendency of a suit, or other instrument is left for record.
Chairperson, on behalf of the Finance Committee, I move the foregoing report.
FINANCE COMMITTEE
MISCELLANEOUS RESOLUTION #03086
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: CLERK/REGISTER OF DEEDS – CREATION OF AN AUTOMATION FUND
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Public Act 698 of 2002, takes effect March 31, 2003 expanding the Revised Judicature Act to
require all counties in Michigan to create an “Automation Fund”; and
WHEREAS the fund is required to be expended by the Register of Deeds for upgrading technology within
the Register’s Office with priority given to book indexing, upgrading search capabilities; and
WHEREAS the act defines upgrading technology as including the design and purchase of equipment and
supplies, and implementation of systems and procedures that allow the Register of Deeds to receive,
enter, record, certify, index, store, search retrieve, copy and otherwise process by automated procedures
and advanced technology documents, instruments, abstracts, maps and plats and other items recorded
and maintained by the Register of Deeds; and
WHEREAS funding for this program will come from an increase in recording fees as described in Pubic
Act 698 of 2002, which increased the fee for the first page from $5.00 to $8.00 and the second page from
$2.00 to $3.00; and
WHEREAS within four years after the effective date of the act, the Register is required to prepare a report
to the legislature that addresses the progress made since the effective date of this act and the extent to
which records have been made computer accessible by way of Internet web sites or other on-line media;
and
WHEREAS this fund is subject to an appropriation under the uniform budgeting and accounting act, 1968
PA 2, MCL 141.421 to 141.440a.
Commissioners Minutes Continued. May 8, 2003
182
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
authorizes the creation of an Automation Fund as required under Public Act 698 of 2002.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby authorizes the
increase in recording fees as described in Public Act 698 of 2002, which increased the fee for the first
page from $5.00 to $8.00 and the second page from $2.00 to $3.00.
GENERAL GOVERNMENT COMMITTEE
Copy of Public Act No. 698 on file in County Clerk’s office.
FISCAL NOTE (MISC. #03086)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: CLERK/REGISTER OF DEEDS – CREATION OF AN AUTOMATION FUND
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Oakland County Board of Commissioners supports the implementation of Senate Bill
#0063 authorizing the establishment of Special Revenue Fund 225 – Automation
Enhancements effective March 31, 2003.
2. Revenues are anticipated to increase from recording fees as described in Pubic Act 698
of 2002, which increased the fee for the first page from $5.00 to $8.00 and the second
page from $2.00 to $3.00.
3. These funds are required to be expended by the Register of Deeds for upgrading
technology within the Register’s Office with priority given to book indexing, upgrading
search capabilities benefiting both the Land Management and GIS Programs.
4. The budget is established for the FY 2003 and FY 2004 Automation Fund for Clerk
Register of Deeds/Automation Fund Enhancements as follows:
Automation Fund (225) FY 2003 FY 2004
Revenues
1-21-225001-14000-0841 Recording Fees $500,000 $ 975,000
1-21-225011-16000-0841 Recording Fees $450,000 $ 650,000
Total Revenues Fund 225 $950,000 $1,625,000
Clerk Register of Deeds
Expenditures
2-21-225002-14000-3348 Prof. Services $325,000 $ 593,463
2-21-225002-14000-8005 Chgs Fund Equity 175,000 381,537
Total Clerk/Register Expenditures $500,000 $ 975,000
Information Technology – GIS Program
Expenditures
2-18-225012-95900-3348 Prof. Services 285,000 520,000
2-18-225012-95900-3596 SW Rent/Lea/Purch 45,000 25,000
2-18-225012-95900-9169 Misc Cap. Outlay 75,000 105,000
2-18-225012-95900-8005 Chgs fund Equity 45,000 -0-
Total IT Expenditures 450,000 650,000
Total Fund 225 Expenditures $950,000 $1,625,000
Net of Revenues & Expenditures $ -0- $ -0-
FINANCE COMMITTEE
Moved by Patterson supported by Bullard the resolution be adopted.
Moved by Patterson supported by Suarez the Finance Committee Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Patterson supported by Suarez the resolution be amended to coincide with the
recommendation in the Finance Committee Report.
Commissioners Minutes Continued. May 8, 2003
183
A sufficient majority having voted therefore, the motion carried.
Vote on resolution, as amended:
AYES: Douglas, Gregory, Hatchett, Jamian, Knollenberg, Kowall, Law, Long, McMillin,
Middleton, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Zack, Bullard,
Coleman, Coulter, Crawford. (23)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution, as amended, was adopted.
REPORT (MISC. #03097)
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: BOARD OF COMMISSIONERS – CHANGE IN BOARD MEETING SCHEDULE TO
ENCOURAGE GREATER PUBLIC INPUT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed Miscellaneous Resolution #03097 on April 28,
2003, reports with a recommendation to amend the NOW THEREFORE BE IT RESOLVED paragraph as
follows:
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves an amendment to Rule XIII, Section I of the Board Rules reflecting that the first full
Board meeting of each month, held on the second Thursday of each month or as established by
the Board of Commissioners, will be held at 7:00 p.m.
Chairperson, on behalf of the General Government Committee, I move acceptance of the above-
mentioned resolution with the recommended amendment.
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #03097
BY: David Coulter, District #25
IN RE: BOARD OF COMMISSIONERS – CHANGE IN BOARD MEETING SCHEDULE TO
ENCOURAGE GREATER PUBLIC INPUT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners encourages and welcomes public input and
debate during the process of conducting its business; and
WHEREAS the current meeting schedule precludes residents and other interested parties that work or
are otherwise unavailable during the daytime from attending Board meetings and offering input in person;
and
WHEREAS other "part-time" County Boards of Commissioners in southeast Michigan (including Macomb,
Livingston, Washtenaw, St. Clair and Monroe) conduct regular Board meetings in the evening for the
convenience of their residents; and
WHEREAS in the absence of locally televised Board proceedings, evening meetings offer a low-cost
opportunity for increased citizen participation.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves an
amendment to Rule XIII, Section I of the Board Rules reflecting that the first full Board meeting of each
month, held on the second Thursday of each month or as established by the Board of Commissioners,
will be held at 7:00 p.m.
BE IT FURTHER RESOLVED that this amendment will take effect the first full Board meeting of the
month following passage of this resolution.
Chairperson, we move the adoption of the foregoing resolution.
COULTER, McMILLIN
The Chairperson referred the resolution to the Finance Committee. There were no objections.
Commissioners Minutes Continued. May 8, 2003
184
MISCELLANEOUS RESOLUTION #03108
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: COUNTY EXECUTIVE - FUNDING FOR TRAFFIC IMPROVEMENT ASSOCIATION TO
CORRECT MICHIGAN STATE POLICE CRASH DATA FOR SAFETY CONSTRUCTION IN OAKLAND
COUNTY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Traffic Improvement Association of Oakland County (TIA) has performed its traffic safety
mission through the ‘three E’s’ of traffic safety (engineering, education, and enforcement) for over thirty-
five years to reduce human and economic losses caused by traffic crashes and congestion in Oakland
County; and
WHEREAS Oakland County, which has grown four-fold over the past thirty-five years, continues to record
the lowest traffic fatality rate in Michigan and the United States at 0.73 fatalities per 100 million miles
traveled (roughly half of the statewide average); and
WHEREAS one of the major reasons of the low fatality rate is due to the processing, distribution, and
analysis at more than 1,300 intersections and 2,500 road segments in Oakland County by TIA; and
HEREAS reports and related analyses are prepared by TIA and shared with all cities, villages and
townships, Oakland County, the Road Commission of Oakland County, all law enforcement agencies,
schools and businesses and other interested parties; and
WHEREAS much of the genesis of the crash data used for the reports and related analyses is captured at
the crash scene by police officers/Sheriff’s deputies and submitted, by statute, to the Michigan State
Police (MSP); and
WHEREAS the MSP implemented a new computer capture system for the crash data (circa 2000) that
has resulted in the denigration of the data’s accuracy maintained for the 2000 calendar year and beyond,
particularly as it relates to location; and
WHEREAS many counties have requested the MSP correct this crash data, as well as several state
departments who must submit this information in order to secure transportation-related grants for the
State over the past several years, to no avail; and
WHEREAS in order for the 2000 and 2001 calendar crash data to be accurate enough to rely upon for
public safety decisions for road repair and construction, TIA incurred substantial funds (approximately
$25,000) from its fund equity to correct the crash data; and
WHEREAS TIA can no longer continue to fund the correction of the MSP crash data out of its fund equity
at the same levels as noted above; and
WHEREAS TIA is seeking a longer term solution (as the MSP is not addressing the crash data or
computer system needs to rectify this situation) that would provide Oakland County, the Road
Commission of Oakland County and the cities, villages and townships with timely, accurate information;
and
WHEREAS the solution includes the acquisition of equipment (approximately $50,000) and subsequent
operating costs (approximately $40,000) for cleansing the data; and
WHEREAS TIA has sought many avenues of funding support (grants, fees, use of TIA equity, etc.) and
has found partial support for the project including funding from the Road Commission of Oakland County
(approximately $25,000) and SEMCOG (approximately $9,000); and
WHEREAS the funding for this project – both in the short-term to resolve the 2002 crash data
inaccuracies and beyond – is in the interests of the safety of the County’s residents and those who travel
in and out of the County.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the administration to
enter into a contract with TIA in an amount not to exceed $15,000 for the correction of the calendar year
2002 and beyond crash data.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
The Chairperson referred the resolution to the Finance Committee. There were no objections.
Commissioners Minutes Continued. May 8, 2003
185
MISCELLANEOUS RESOLUTION #03109
BY: General Government Committee, William R. Patterson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY – INTERLOCAL AGREEMENT BETWEEN
OAKLAND COUNTY AND THE CITY OF NOVI FOR THE FIRE RECORDS MANAGEMENT SYSTEM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners approved the acquisition of the Fire Records
Management System in Miscellaneous Resolution #99309; and
WHEREAS the purpose of the Fire Records Management System is to capture and create fire records
from the inception of a 9-1-1 call, to include the additional computer-aided dispatch information, and
complete the recording in a standard records management system, promoting communication and the
sharing of fire records among the municipalities that participate; and
WHEREAS the Department of Information Technology, the Department of Corporation Counsel, and the
Fire Governance Committee have developed a Fire Records Management System Interlocal Agreement
setting forth the rights and obligations of the County and the municipalities participating in the Fire
Records Management System; and
WHEREAS the Oakland County Board of Commissioners authorized the execution of the attached
Interlocal Agreement with specific municipalities in Miscellaneous Resolution #02045; and
WHEREAS the City of Novi would like to participate in the Fire Records Management System.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
Chairperson of the Board of Commissioners to sign the attached Fire Records Management System
Interlocal Agreement with the City of Novi.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Fire Records Management Agreement between Oakland County and City of Novi, Exhibit A and
City of Novi Resolution on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #03110
By: General Government Committee, William Patterson, Chairperson
IN RE: COUNTY CLERK/REGISTER OF DEEDS – REQUEST FOR FUNDING OF FURNISHINGS
AND COMPLETION OF WORK IN CLERK’S LEGAL AND VITAL RECORDS OFFICE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Office of the County Clerk, Legal Division recently completed a renovation of a portion of
the customer counter area to improve customer traffic flow and modernize the office; and
WHEREAS the Board of Commissioners has previously authorized, by resolution, the imaging of vital
records and to establish an “on-line” ordering system through @ccess Oakland; and
WHEREAS in order to properly complete the office renovation and to provide adequate and functional
work space for the completion of the tasks assigned, the Clerk/Register seeks funding in the amount of
$31,142.48, which includes 15% contingency, for the following:
-Re-work Counter in Legal and Vitals area
-Corridor Seating for three persons
-Provide office furniture for Scanning Area
-Removal of unusable furniture to Storage
-Split bookcase and provide new counter-tops
-Replace lenses for light fixtures
-Provide for Telecommunications/Data; and
WHEREAS the foregoing request is necessary for the completion of the Clerk-Legal Office Renovation as
well as for proper implementation of the anticipated document imaging and “on-line” ordering programs
previously authorized by this board; and
Commissioners Minutes Continued. May 8, 2003
186
WHEREAS this request has been reviewed by the County Executive’s Budget Task Force which has
lodged no objection; and further, that adequate funds are available within the Clerk/Register’s budget to
accommodate this request.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners authorizes the
expenditure of $31,142.48 for completion of this work, as specified, to be paid from existing funds within
the Clerk/Register of Deeds budget therefore, no new funding is requested.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #03111
BY: General Government Committee, William Patterson, Chairperson
IN RE: COUNTY CLERK/REGISTER OF DEEDS - PROPOSAL TO ENTER INTO CONTRACT
ADDENDUM FOR INCORPORATION OF HISTORICAL LAND RECORDS DATING TO 1965
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Board of Commissioners, by Misc. Resolution #98157 dated August 6, 1998, authorized
the implementation of a modern turnkey client-server computer system for cash receipting, indexing and
imaging of the County’s land records; and
WHEREAS, as a result of the implementation of the above mentioned resolution and successful
contractual arrangement made with Affiliated Computer Services(ACS), reindexing and film to image
conversion of land records from microfilm files has been accomplished back to 1983; and
WHEREAS, as a result of recent state legislation establishing a county automation fund, generated by
additional revenues through increased filing fees earmarked for that purpose, the Register of Deeds has
the ability to expand the reindexing and imaging process back to 1965 thus allowing the office to maintain
a file, accessed solely by computer which would allow its customers to search record title history 40
years, the statute of limitations for such searches; and
WHEREAS, the Board of Commissioners authorization for the Register of Deeds to enter into the
attached Contract Addendum, will result in approximately 3,330,000 film images to be converted at $.0.13
per image and approximately 1,100,000 documents to be reindexed at $1.05 per document, with no
burden upon the general fund of this county; and
WHEREAS, the Clerk/Register of Deeds urges the Board of Commissioners approval of this request as
being a project authorized under the provisions of the “automation fund” and in the best interest of the
county.
NOW THEREFORE BE IT RESOLVED, that the Board of Commissioners does hereby authorize the
Clerk/Register of Deeds (Oakland County) to enter into the attached proposed Contract Addendum
between ACS Enterprise Solutions, Inc. and the County of Oakland (Clerk/Register of Deeds), which will
required film to image conversion of approximately 3,300,000 land record images at $.13 per image and
the reindexing of approximately 1,100,000 land record documents, at a cost of $1.05 per document.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Contract Addendum on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
Commissioners Minutes Continued. May 8, 2003
187
MISCELLANEOUS RESOLUTION #03112
BY: General Government Committee, William Patterson, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY – SECOND QUARTER 2003
DEVELOPMENT APPROPRIATION TRANSFER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS all data processing development cost is incorporated as a single appropriation within the non-
departmental budget and then an amount equal to the actual expense is transferred to the user
department with a summary report to the Finance Committee; and
WHEREAS the Department of Information Technology has determined the Second Quarter 2003 data
processing development charges to be $1,082,957.24 and the imaging development charge to be
$66,223.00 for the General Fund/General Purpose County departments; and
WHEREAS direct charges to Special Revenue and Proprietary fund departments are $76,102.00 and
non-county agencies are $0 for the Second Quarter 2003; and
WHEREAS an appropriation transfer to General Fund/General Purpose County departments is needed to
fund these development charges.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners has reviewed
the Second Quarter 2003 Data Processing Development Report and approves the Second Quarter
appropriation transfer as specified on the attached schedule.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Information Technology Data Processing Development Summary 2nd Quarter 2003 and
Information Technology – Reserve Fund Development/Support Detail – Second Quarter, 2003 on file in
County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #03113
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: PARKS AND RECREATION/ADMINISTRATION - CREATION OF NEW CLASSIFICATION
TITLED CHIEF-PARK OPERATIONS AND RECLASSIFICATION OF POSITION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Assistant Administrator-Parks & Technical Support position was vacated through the
Incentive Program for Retirement; and
WHEREAS the Parks and Recreation department has reviewed the management and operation of the
County Parks and proposes a reassignment of duties to increase effectiveness and efficiency; and
WHEREAS the department proposes the downward reclassification of the Assistant Administrator-Parks
& Technical Support position, salary grade 17, to a new classification titled Chief-Park Operations at a
salary grade 15; and
WHEREAS the department also proposes to reassign the Technical Support unit to the Chief-Design and
Development and transfer the unit and 17 positions from Recreation to Administration/Design and
Development; and
WHEREAS the Chief-Park Operations would be responsible for the operation of the County's parks
including Park maintenance and construction programs; and
WHEREAS this position would oversee park operations budget preparation and presentation to
administration; and
WHEREAS the Chief-Park Operations position would be totally funded by Parks & Recreation.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
creation of a new classification titled Chief-Park Operations, salary grade 15, overtime exempt.
BE IT FURTHER RESOLVED that the downward reclassification of the Assistant Administrator-Parks and
Technical Support position (53401-02405) to the Chief-Park Operations classification be approved.
BE IT FURTHER RESOLVED to transfer the Technical Support Unit and 17 positions from Recreation to
Administration/Design and Development.
Commissioners Minutes Continued. May 8, 2003
188
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
The Chairperson referred the resolution to the Personnel Committee and Finance Committee. There
were no objections.
MISCELLANEOUS RESOLUTION #03114
BY: Personnel Committee, Thomas F. Middleton, Chairperson
IN RE: PERSONNEL DEPARTMENT - MODIFICATIONS TO EMPLOYEE AND RETIREE MEDICAL
PLANS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS a flexible benefits plan was initiated in 1994 which gave employees a choice between a
number of benefits options; and
WHEREAS the price tags and credits that are a part of the plan have not been modified since that time
except for new hires in 1997; and
WHEREAS over the past several years the cost of medical care has been increasing at an alarming rate
nationwide and Oakland County has experienced a compound annual growth rate of 12%; and
WHEREAS there was a 33% increase in cost for medical care for active employees in the last year alone;
and
WHEREAS Oakland County has absorbed the escalating health care cost increases in the past but the
County’s ability to continue to absorb the escalating costs is no longer feasible.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners authorizes that the
flexible benefits plan be modified to reflect the changes in employee contributions as shown on the
attached April 30, 2003, proposal, effective with the pay check date of August 15, 2003.
BE IT FURTHER RESOLVED that the employee contributions for employees hired on or after May 31,
2003, be as shown on the attached April 30, 2003 proposal.
BE IT FURTHER RESOLVED that these contribution amounts also be applied to part-time eligible
employees who remain on benefit plan “B.”
BE IT FURTHER RESOLVED that the prescription co-payments be modified as shown on the attached
April 30, 2003, proposal for all medical plans for active employees effective August 1, 2003, and for all
retirees effective January 1, 2004.
BE IT FURTHER RESOLVED that medical plans offered and the contributions begin for employees hired
or rehired on or after May 31, 2003, are as shown on the attached April 30, 2003, proposal.
BE IT FURTHER RESOLVED that these changes apply to all non-represented employees and to
represented employees whose bargaining agreement provides for these changes.
Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution.
PERSONNEL COMMITTEE
Copy of Medical Plan Proposal, and Flex Annual/Bi-Weekly Amounts on file in County Clerks.
FISCAL NOTE (MISC. #03114)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: PERSONNEL DEPARTMENT - MODIFICATIONS TO EMPLOYEES AND RETIREE MEDICAL
PLANS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1) Over the past two years, fringe benefit costs have sharply increased, particularly health
care costs, which have risen 33% just in the last fiscal year. Combined with reduced
revenue as a result of decreased investment income and a decreased employee base,
the result has been a reduction in the Fringe Benefit fund balance from $20.6 million at
the end FY 2001 to a projected deficit of $(12.3 million) at the end of FY 2004.
Commissioners Minutes Continued. May 8, 2003
189
2) In order to prevent a deficit in the Fringe Benefit fund balance, the County average fringe
benefit rate would have to be increased to 50.36% of salary for FY 2004 if no changes
were made to the existing program.
3) Implementation of the proposed changes would bring partial relief to the projected deficit
in the Fringe Benefit fund. Changes are anticipated to be $1.5 million as a result of
contributions from active employees to offset health care costs if all active employees
were included. An additional $.5 million will come from employees hired after May 31,
2003. The level of actual savings will depend on selections made by current employees
and the number of new hires. Further, an additional $1.7 million of savings in prescription
savings is anticipated in the Fringe Benefit fund for both active employees and retirees as
a result of the changes in the prescription co-pay. The combined effect would help to
reduce the projected County average fringe benefit rate to 49.29% of salary.
4) The FY 2004 and FY 2005 Executive Recommended Budget will reflect the appropriate
Fringe Benefit rate.
FINANCE COMMITTEE
Moved by Middleton supported by Douglas the resolution be adopted.
Discussion followed.
Moved by Hatchett supported by Coleman the resolution be postponed until the June 12, 2003 Board
meeting.
Vote on postponement:
AYES: Gregory, Hatchett, Suarez, Zack, Coleman, Coulter. (6)
NAYS: Jamian, Knollenberg, Kowall, Law, Long, McMillin, Middleton, Moss, Palmer, Patterson,
Potter, Rogers, Scott, Webster, Bullard, Crawford, Douglas. (17)
A sufficient majority not having voted therefore, the motion to postpone the resolution failed.
Discussion followed.
Vote on resolution:
AYES: Jamian, Knollenberg, Kowall, Law, Long, McMillin, Middleton, Moss, Patterson, Potter,
Rogers, Scott, Webster, Bullard, Crawford, Douglas. (16)
NAYS: Hatchett, Palmer, Suarez, Zack, Coleman, Coulter, Gregory. (7)
A sufficient majority having voted therefore, the resolution was adopted.
MISCELLANEOUS RESOLUTION #03115
BY: Personnel Committee, Thomas Middleton, Chairperson
IN RE: PERSONNEL DEPARTMENT – CHANGE TO MERIT RULES 13 AND 22 RELATED TO THE
USE OF ADMINISTRATIVE LEAVE WITHOUT PAY FOR BUDGETARY OR ORGANIZATIONAL
PURPOSES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in response to Oakland County’s existing budget challenges, the County Executive has
authorized and is encouraging the use of Administrative Leave Without Pay For Budgetary or
Organizational Purposes in an effort to reduce salary expenses; and
WHEREAS the Merit Rules allow an employee to utilize up to 10 days of leave without pay per calendar
year without an impact on benefit date; and
WHEREAS the proposed Merit Rule changes have the potential to further encourage the use of
Administrative Leave Without Pay for Budgetary or Organizational Purposes by allowing up to 120 days
of this leave be taken per calendar year without impacting an employee’s benefit date.
WHEREAS Section IV, Subsection A of the Merit System Resolution requires that all changes in the rules
and regulations of the Merit System shall be submitted to the Board of Commissioners at a regular
Commissioners Minutes Continued. May 8, 2003
190
meeting of the Board and shall become effective thirty (30) days after such meeting unless an objection is
received in writing by the Chairperson of the Board of Commissioners, in which case the objection shall
become a matter of business at the next meeting of the Board.
NOW THEREFORE BE IT RESOLVED that the reading and distribution of this notice and copies of the
proposed changes to Merit Rules 13 and 22, to all commissioners present and absent, is considered as
the official submission to the Board of Commissioners of the described changes in Rules 13 and 22.
Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution.
PERSONNEL COMMITTEE
Copy of Proposed Change in Merit System Rule on file in County Clerk’s office.
The Chairperson ordered the resolution be laid over for 30 days until the June 12, 2003 board meeting.
There were no objections.
REPORT (MISC. #03116)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION - RESOLUTION
APPROVING THE CREATION OF A LOCAL DEVELOPMENT FINANCE AUTHORITY BETWEEN THE
CITY OF SOUTHFIELD AND THE CITY OF TROY PURSUANT TO ACT 281 OF 1986
To the Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having met on May 1, 2003, recommends approval of the above-titled Planning
and Building Resolution with an amendment to the NOW THEREFORE BE IT RESOLVED paragraph to
insert the words "for a duration of 15 years", as follows:
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the creation of a Local Development Finance Authority for a duration of 15 years
between the City of Southfield and the City of Troy pursuant to Public Act 281 of 1986.
Chairperson, on behalf of the Finance Committee, I move acceptance of the foregoing report.
FINANCE COMMITTEE
MISCELLANEOUS RESOLUTION #03116
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION – RESOLUTION
APPROVING THE CREATION OF A LOCAL DEVELOPMENT FINANCE AUTHORITY BETWEEN THE
CITY OF SOUTHFIELD AND THE CITY OF TROY PURSUANT TO ACT 281 OF 1986
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS P.A. 281 of 1986, as amended by PA 248 of 2000, authorizes one or more municipalities
located within the same county to establish a joint authority which may exercise its powers as a certified
technology park and to capture taxes from property within the authority area; and
WHEREAS the Planning and Economic Development Services Division has been advised by the Cities of
Southfield and Troy that they wish to create a multi-jurisdictional Local Development Finance Authority
under Public Act 281 of 1986; and
WHEREAS once this authority is established, the Cities of Southfield and Troy plan to seek approval from
the Michigan Economic Development Corporation (“MEDC”) for the area within the authority to be
designated as a Smart Zone; and
WHEREAS P.A. 281 of 1986 requires approval by resolution from the governing body of the County in
which a majority of the authority district will be located.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
creation of a Local Development Finance Authority between the City of Southfield and the City of Troy
pursuant to Public Act 281 of 1986.
BE IT FURTHER RESOLVED that the County Clerk is hereby directed to provide certified copies of this
resolution to the Clerk of the City of Southfield and to the Clerk of the City of Troy.
BE IT FURTHER RESOLVED that this Local Development Finance Authority shall become effective upon
the filing with the Secretary of State resolutions from the City of Southfield and the City of Troy approving
the establishment of this joint authority as required by MCL 125.2154(7).
Commissioners Minutes Continued. May 8, 2003
191
Chairperson, on behalf of the Planning & Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of City of Southfield Resolution Creating a Joint Local Development Finance Authority and
Establishment of Boundaries, Agreement between City of Southfield and City of Troy, City of Southfield
Resolution to Schedule Public Hearing to Approve Development and Financing Plans for the Joint Local
Development Finance Authority, and City of Troy Resolutions on file in County Clerk’s office.
FISCAL NOTE (MISC. #03116)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION - RESOLUTION
APPROVING THE CREATION OF A LOCAL DEVELOPMENT FINANCE AUTHORITY BETWEEN THE
CITY OF SOUTHFIELD AND THE CITY OF TROY PURSUANT TO ACT 281 OF 1986
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution approves the creation of a Local Development Finance Authority between the
City of Southfield and the City of Troy, pursuant to Public Act 281 of 1986.
2. The Cities of Southfield and Troy plan to seek approval from the Michigan Economic
Development Corporation to designate the area within the authority as a Smart Zone.
3. Once established, the authority may exercise its powers as a certified technology park to
capture the growth in property taxes for use within the zone for a period of up to 15 years.
4. The captured revenue may be used for a variety of activities, including construction of
infrastructure and marketing and promotion of the Smart Zone.
5. Local property taxes captured by the authority will reduce property tax revenue to Oakland
County.
6. No General Fund/General Purpose amendment is required.
FINANCE COMMITTEE
Moved by Palmer supported by Coleman the resolution be adopted.
Moved by Moss supported by Knollenberg the Finance Committee Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by McMillin the resolution be amended to add an additional BE IT FURTHER RESOLVED
paragraph as follows:
BE IT FURTHER RESOLVED that approval of this resolution is contingent upon the
awarding of contracts and selection of companies to utilize SmartZone funds be subject to
the Freedom of Information Act and Open Meetings Act.
There being no support the motion to amend the resolution failed.
Moved by McMillin the resolution be amended to add an additional BE IT FURTHER RESOLVED
paragraph as follows:
BE IT FURTHER RESOLVED that Automation Alley shall provide the LDFA with the
following on a quarterly basis, which will be available to the public:
1. A list of all companies chosen to utilize the SmartZone’s resources along
with their owners and members of their boards of directors.
2. A list of all companies who were rejected for use of SmartZone resources.
3. A list of contractors and their owners receiving over $5,000 annually.
4. A list of employees.
There being no support the motion to amend the resolution failed.
Commissioners Minutes Continued. May 8, 2003
192
Moved by Palmer supported Knollenberg the resolution be amended to coincide with the recommendation
in the Finance Committee Report.
Discussion followed.
A sufficient majority having voted therefore, the motion carried.
Vote on resolution, as amended:
AYES: Jamian, Knollenberg, Kowall, Law, Long, Middleton, Moss, Palmer, Patterson, Potter,
Rogers, Scott, Suarez, Webster, Zack, Bullard, Coleman, Coulter, Crawford, Douglas, Gregory,
Hatchett. (22)
NAYS: McMillin. (1)
A sufficient majority having voted therefore, the resolution, as amended, was adopted.
MISCELLANEOUS RESOLUTION # 03117
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF/CIRCUIT COURT – POSITION CHANGES TO REDUCE OUT-COUNTY PLACEMENT
OF INMATES AND PREVENT JAIL OVERCROWDING
To the Oakland County Board of Commissioners
Chairperson, Ladies, and Gentlemen:
WHEREAS the number of Oakland County inmates being housed outside of Oakland County has
increased dramatically over the past year; and
WHEREAS the FY 2003 Adopted Budget included an initial appropriation of $700,000 for out-county
housing of inmates; and
WHEREAS an additional $750,000 was appropriated by Miscellaneous Resolution #03043, “Amendment
to the Fiscal Year 2003 General Appropriations Act and the Fiscal Year 2003 and Fiscal Year 2004
Budget”, adopted on March 6, 2003, for a total appropriation of $1,450,000; and
WHEREAS the most recent projection indicates that out-county placement expenditures will still be over
budget by approximately $300,000 based on the utilization to date for fiscal 2003; and
WHEREAS the State of Michigan is facing significant budget shortfalls for FY 2004 and beyond;
and
WHEREAS the State has proposed to reduce the State prison capacity as well as reduce reimbursement
to counties for housing of deferred offenders (such reduction is expected to impact the County’s
reimbursement by between $1.9 million and $2.4 million in fiscal 2004); and
WHEREAS the State’s plan will put additional pressure on the County’s jail population and add burden to
the County’s own budget shortfall, which has $5.4 million remaining as the budget reduction target for FY
2004; and
WHEREAS a Jail Utilization Task Force has been meeting for process improvement and to develop
recommendations for reducing the jail census, with members consisting of representatives from the Board
of Commissioners, County Executive Administration, Circuit Court, Circuit Court Probation, 52nd District
Court, Sheriff, Prosecutor, Community Corrections, Corporation Counsel, Information Technology,
Management and Budget, and Personnel; and
WHEREAS the Jail Utilization Task Force recommends closing L Building and utilize the savings from the
L Building closure to achieve the following: convert a portion of the new Work Release Facility to move
minimum to medium security inmates from the annex in order to free up space, create a “gatekeeper”
function within Circuit Court to accelerate the completion of pre-sentence and other reports, and to
provide additional deputies within the courthouse to transport inmates to the courtrooms and provide for a
vehicle for inmate transfer to / from Clarkston District Court; and
WHEREAS to accomplish the above objectives the Sheriff and County Executive are requesting that the
Sheriff’s L Building be closed, the inmates moved to other locations, and that the fourteen (14) positions
associated with the facility be deleted; and
WHEREAS in order to move and secure inmates into the new Work Release Facility, five (5) Deputy I
positions and one (1) Deputy II position are requested; and
Commissioners Minutes Continued. May 8, 2003
193
WHEREAS in an effort to reduce transport delays to the court and provide support in this area, the
creation of eight (8) Deputy I positions requested, six of which will be for court detention, and two
positions are to cover the addition of two new Circuit Court Judges on January 1, 2003; and
WHEREAS in order to accomplish the Circuit Court objectives the Court is requesting to create a Program
Evaluation Analyst position and a Technical Assistant to provide a gatekeeper function to monitor and
expedite the processing of criminal cases involving jail time; and
WHEREAS the Circuit Court Chief Court Clerk position has assumed a greater role in docket
management initiatives and other duties and responsibilities, and the Personnel Department reviewed the
change in duties and recommends that the salary grade level be increased from salary grade nine to
salary grade eleven; and
WHEREAS it is estimated that the above recommendation will result in $359,627 savings in position costs
on an annual basis as well as save 35,700 days in out-county inmate housing approximating $1,250,000
in avoided costs annually, as well as 28,470 reduced bed days in the jail; and
WHEREAS operating costs are required for vehicle rental and there is a significant reduction in Out
County Prisoner Housing costs.
NOW THEREFORE BE IT RESOLVED the Sheriff’s L Building be closed and the following fourteen (14)
GF/GP positions and unit 43417 be deleted:
Position # Title Position # Title
43417-03081 Sergeant 43417-09368 Deputy I
43417-00494 Deputy II 43417-01078 Deputy II
43417-02017 Deputy II 43417-05123 Deputy I
43417-05507 Deputy I 43417-05508 Deputy I
43417-05509 Deputy I 43417-05510 Deputy I
43417-05581 Deputy II 43417-05582 Deputy II
43417-05583 Deputy I 43417-09367 Deputy I
BE IT FURTHER RESOLVED that five (5) GF/GP Deputy I positions and one (1) GF/GP Deputy II
position be created in the Sheriff Department / Corrective Services-Satellite Facilities Division / Work
Release Unit.
BE IT FURTHER RESOLVED that eight (8) GF/GP Deputy I positions be created in the Sheriff
Department / Corrective Services-Satellite Facilities Division / Court Services-Transport Unit.
BE IT FURTHER RESOLVED that one (1) GF/GP Program Evaluation Analyst and one (1) GF/GP
Technical Assistant position be created in the Circuit Court/General Jurisdiction Division.
BE IT FURTHER RESOLVED that the Chief – Court Clerk classification and position # 35301-05628 be
upwardly reclassified from Salary Grade 9 to Salary Grade 11.
BE IT FURTHER RESOLVED that one (1) Inmate Transport Van be added to the County fleet.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing
resolution.
PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Planning and Building, Personnel, and Finance
Committees. There were no objections.
MISCELLANEOUS RESOLUTION #03118
BY: Commissioner John A Scott, District 5, Greg Jamian, District 16 and Thomas A. Law, District #17
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CHARTER TOWNSHIP OF WEST BLOOMFIELD – FISCAL YEAR 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure
Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share
of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs);
and
WHEREAS pursuant to the Disbursement Policy, the Charter Township of West Bloomfield has submitted
a resolution of authorization to the County for reimbursement of expenses incurred in connection with an
eligible environment remediation of improvement project; and
Commissioners Minutes Continued. May 8, 2003
194
WHEREAS the Charter Township of West Bloomfield is requesting reimbursement for expenses directly
related to Edwards Drain siphon removal project; and
WHEREAS the Fiscal Year 2003 authorized amount of funding for the Charter Township of West
Bloomfield is $291,305.04 annually from the Environmental Infrastructure Fund as repayment to the
Charter Township of West Bloomfield for expenses incurred in connection with environmental remediation
or improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
projects submitted by the Charter Township of West Bloomfield as eligible for reimbursement from the
Environmental Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes a Fiscal Year 2003 appropriation in the amount
of $291,305.04 from the Environmental Infrastructure Fund (Account #90-263230-41000-3985) to repay
the Charter Township of West Bloomfield for expenses incurred in connection with environmental
remediation or improvement projects, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
JOHN A. SCOTT
Copy of Environmental Infrastructure Fund Reimbursement Request from West Bloomfield Township on
file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #03119
BY: Commissioner William R. Patterson, District #1
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CHARTER TOWNSHIP OF ORION – FISCAL YEAR 2002 AND 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure
Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share
of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs);
and
WHEREAS pursuant to the Disbursement Policy, the Charter Township of Orion has submitted a
resolution of authorization to the County for reimbursement of expenses incurred in connection with an
eligible environment remediation of improvement project; and
WHEREAS the Charter Township of Orion is requesting reimbursement for expenses directly related to
the Highlander Drainage Project and the Reid & Branch Drainage Improvement Project; and
WHEREAS the FY 2002 and FY 2003 authorized amount of funding for the Charter Township of Orion is
$118,292.80 annually from the Environmental Infrastructure Fund as repayment to the Charter Township
of Orion for expenses incurred in connection with environmental remediation or improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
projects submitted by the Charter Township of Orion as eligible for reimbursement from the
Environmental Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes a FY 2002 and FY 2003 appropriation in the
amount of $118,292.80 annually from the Environmental Infrastructure Fund (Account #90-263218-
41000-3985) to repay the Charter Township of Orion for expenses incurred in connection with
environmental remediation or improvement projects, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
WILLIAM R. PATTERSON
Copy of Environmental Infrastructure Fund Reimbursement Request and Attachments A, B, C and D on
file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
Commissioners Minutes Continued. May 8, 2003
195
MISCELLANEOUS RESOLUTION #03120
BY: Commissioner Christine Long, District #7
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CHARTER TOWNSHIP OF COMMERCE – FISCAL YEAR 2001, 2002 AND 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure
Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share
of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs);
and
WHEREAS pursuant to the Disbursement Policy, the Charter Township of Commerce has submitted a
resolution of authorization to the County for reimbursement of expenses incurred in connection with an
eligible environment remediation of improvement project; and
WHEREAS the Charter Township of Commerce is requesting reimbursement for expenses directly
related to connecting to the Detroit water main; and
WHEREAS the FY 2001, FY 2002 and FY 2003 authorized amount of funding for the Charter Township of
Commerce is $117,321.87 annually from the Environmental Infrastructure Fund as repayment to the
Charter Township of Commerce for expenses incurred in connection with environmental remediation or
improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
projects submitted by the Charter Township of Commerce as eligible for reimbursement from the
Environmental Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes a FY 2001, FY 2002 and FY 2003 appropriation
in the amount of $117,321.87 annually from the Environmental Infrastructure Fund (Account #90-263206-
41000-3985) to repay the Charter Township of Commerce for expenses incurred in connection with
environmental remediation or improvement projects, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
CHRISTINE LONG
Copy of Environmental Infrastructure Fund Reimbursement Request on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #03121
BY: Commissioner Eric Coleman, District #23
IN RE: BOARD OF COMMISSIONERS – OAKLAND COUNTY COMMISSIONER PARTICIPATION ON
REGIONAL AND NATIONAL BOARDS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners is established under Public Act 139 of 1973,
the Optional Unified Form of County Government and is empowered to “establish polices to be followed
by the government of the county in the conduct of its affairs;” and
WHEREAS the policy and practices of Oakland County, as authorized by the Board of Commissioners
and set forth in the county budget and travel regulations, allows for membership and participation in
regional, statewide and national organizations; and
WHEREAS these organizations, such as Southeast Michigan Council of Governments (SEMCOG),
Michigan Association of Counties (MAC), and National Association of Counties (NACo), serve as
advocates for changes in state and federal public policy in Lansing and Washington as a single, strong
voice for its local member governments; and
WHEREAS representation and participation by Oakland County Commissioners is essential as elected
leaders of local governments deliberate and make policy decisions on regional issues which will
significantly impact Oakland County residents, including transportation, water quality, environmental
protection and homeland security; and
Commissioners Minutes Continued. May 8, 2003
196
WHEREAS the presence and active participation of Oakland County Commissioners with other local
governments and educational institutions in recognizing regional opportunities and planning for common
needs ensures that regional policies reflect the interests and concerns of the taxpayers of Oakland
County; and
WHEREAS Oakland County is no exception to the awesome task that confronts all of America’s counties:
new and costly regulations from federal and state governments, demands for additional services from
citizens and limited tax resources; and
WHEREAS by participating in regional and national organizations, Oakland County saves tax dollars and
staff time through the sharing and exchange of research information, technical assistance, and careful
review of legislation and regulations; and
WHEREAS representatives from Oakland County are appointed to regional, state and national boards to
advocate on behalf of the citizens and businesses of Oakland County and to ensure that the interests of
our citizenry are represented before the Michigan State legislature and United States Congress, and to
seek adequate funding to address our local needs.
WHEREAS the benefit of maintaining a presence at the table where these decisions are being made
does require a commitment of time and financial resources to enable County elected officials to travel to
these meetings of boards, committees and subcommittees.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners does hereby
recognize the importance of having County Commissioners present when state and federal policy
decisions are being formulated that will impact Oakland County residents.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby establishes a
policy authorizing the payment of registration and travel expenses, in accordance with the county’s
established travel guidelines, for Oakland County Commissioners who are appointed to serve on regional,
state or national boards, committees and/ or subcommittees.
Chairperson, we move the adoption of the foregoing Resolution.
ERIC COLEMAN
The Chairperson referred the resolution to the General Government Committee. There were no
objections.
The Board adjourned at 11:56 a.m. to the call of the Chair or May 29, 2003, at 9:30 a.m.
G. WILLIAM CADDELL THOMAS A.LAW
Clerk Chairperson