HomeMy WebLinkAboutMinutes - 2003.09.18 - 8332439
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
September 18, 2003
Meeting called to order by Chairperson Thomas Law at 10:30 a.m. in the Courthouse Auditorium, 1200 N.
Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Bullard, Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian,
Knollenberg, Kowall, Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter,
Rogers, Scott, Suarez, Webster, Wilson, Zack. (25)
ABSENT: None. (0)
Quorum present.
Invocation given by Tom Middleton.
Pledge of Allegiance to the Flag.
Moved by Moss supported by Coulter the minutes of the September 4, 2003, Board Meeting be approved.
A sufficient majority having voted therefore, the minutes were approved as printed.
Moved by Webster supported by Crawford the rules be suspended and the agenda be amended, as
follows:
PLANNING AND BUILDING COMMITTEE:
f. Drain Commissioner – 2003 Chapter 4 Drain Maintenance Assessment Resolution.
g. Drain Commissioner – 2003 Chapter 18 Drain Maintenance Assessment Resolution.
h. Drain Commissioner – 2003 Lake Level Assessments for Operation and Maintenance.
(Reason for Suspension of Planning and Building Committee, items f, g, and h: Waiver of Rule XII.C.1 –
Direct Referral to the Finance Committee.)
Moved by Webster supported by Crawford the Agenda be further amended by removing General
Government Committee, item g: Department of Human Services/Children’s Village Division Fiscal Year
2003-2004 Children’s Village Screening Project Grant Acceptance.
Vote on agenda as amended:
AYES: Bullard, Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg,
Kowall, Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott,
Suarez, Webster, Wilson, Zack. (25)
NAYS: None. (0)
A sufficient majority having voted therefore, the motion to suspend the rules and amend the agenda
carried.
Commissioners Minutes Continued. September 18, 2003
440
County Deputy Clerk James VanLeuven read a communication from Kevin B. MacKenzie expressing his
displeasure on the Board of Commissioners’ recently adopted resolution condemning same-sex marriage.
County Deputy Clerk James VanLeuven read a communication from Michael Bryce expressing his
support of the Board of Commissioners’ recently adopted resolution condemning same-sex marriage.
County Deputy Clerk James VanLeuven read a communication from James H. VanLeuven resigning his
position as Administrative Director for the Oakland County Board of Commissioners effective
September 05, 2003.
The following people addressed the board: L. Brooks Patterson, County Executive, William Allen, Mari
Cooper, Janis Warren, Kendra Kleber, Priscilla Greenberg, and Elsa Shartsis.
The Chairperson made the following statement, “A Public Hearing is now called on the Fiscal Year 2004-
2005 Budget and General Appropriations Act. Are there any persons present who wish to speak?” No
persons requested to speak and the Chairperson declared the Public Hearing closed.
Moved by Wilson supported by Coulter the resolutions on the Consent Agenda, be adopted (with
accompanying reports being accepted). (The vote for this motion appears on page 450.) The resolutions
on the Consent Agenda follow (annotated by an asterisk {*}):
*MISCELLANEOUS RESOLUTION #03253
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET/EQUALIZATION DIVISION -
CONCURRENCE OF OAKLAND COUNTY BOARD OF COMMISSIONERS WITH COUNTY
EQUALIZATION MANAGER TO ELECT TO AUDIT HOMESTEAD EXEMPTIONS UNDER THE
PROVISIONS OF PUBLIC ACT 105 OF 2003, MCL 211.7cc(10)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Legislature created a homestead exemption audit program in Public Act 105 of
2003 in order to generate $50 million in revenue for Michigan school districts as part of the 2003-2004
school budget; and
WHEREAS Public Act 105 allows counties to deny improper homestead exemptions and pays counties
for the work involved in reviewing homestead exemptions; and
WHEREAS PA 103 of 2003 imposes interest of 1- 1/4 percent per month on denied homestead
exemptions, and earmarks that interest to townships/cities, counties, and the Department of Treasury with
seventy percent (70%) of the interest going to the entity that denies the exemption and the other entities
sharing the remaining interest; and
WHEREAS under prior law, county officials could not deny any homestead exemptions and assessors
could not deny prior year exemptions but under PA 105 of 2003, county equalization directors and county
treasurers will now have the same authority as Treasury to deny exemptions for the current year and
three prior years, if the county, not later than October 1, 2003 chooses to accept this authority; and
WHEREAS the election by County Equalization Manager (who functions as the County’s Equalization
Director) to audit homestead exemptions under the provisions of PA 105 of 2003 needs the concurrence
of the County Board of Commissioners.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby gives
authority to the Oakland County Equalization Manager to elect to audit homestead exemptions under the
provisions of PA 105 of 2003.
BE IT FURTHER RESOLVED that a special revenue fund be established to record all expenditures
incurred, and revenue received, as a result of homestead exemptions audits.
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 450.)
Commissioners Minutes Continued. September 18, 2003
441
*REPORT (MISC. #03245)
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CHARTER TOWNSHIP
OF INDEPENDENCE - FISCAL YEAR 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed Miscellaneous Resolution #03245 on
September 10, 2003, reports with a recommendation that the resolution be adopted.
Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing
report.
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #03245
BY: Tom Middleton, District #4
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CHARTER TOWNSHIP
OF INDEPENDENCE – FISCAL YEAR 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established a West Nile Virus Fund
Disbursement Policy per Miscellaneous Resolution #03060 in an effort to assist cities, villages and
townships (CVTs) with mosquito control measures to prevent the spread of West Nile Virus and to help
protect the health, safety and welfare of the people of Oakland County; and
WHEREAS pursuant to the Disbursement Policy, the Charter Township of Independence has submitted a
resolution of authorization to the County for reimbursement of expenses incurred in connection with an
eligible mosquito control project; and
WHEREAS the FY 2003 authorized amount of funding for the Charter Township of Independence is
$15,232.31 from the West Nile Virus Fund as repayment to the Charter Township of Independence for
expenses incurred in connection with mosquito control projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
project submitted by the Charter Township of Independence as eligible for reimbursement from the West
Nile Virus Fund.
BE IT FURTHER RESOLVED that the Board authorizes the FY 2003 appropriation in the amount of
$15,232.31 from the West Nile Virus Fund (Account #90-210000-23030-9098) to repay the Charter
Township of Independence for expenses incurred in connection with the mosquito control project, once
proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
TOM MIDDLETON
Copy of letter from George J. Miller, M.A., Oakland County Health Division, West Nile Virus Fund
Reimbursement Request from Charter Township of Independence, and Attachments on file in County
Clerk’s office.
FISCAL NOTE (MISC. #03245)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CHARTER TOWNSHIP
OF INDEPENDENCE - FISCAL YEAR 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Funding of $15,232.31 is available in the West Nile Virus Fund for FY 2003 to reimburse
the Charter Township of Independence for this project; no additional appropriation is
required.
Commissioners Minutes Continued. September 18, 2003
442
2. The Committee recommends adoption of this resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 450.)
*REPORT (MISC. #03248)
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF TROY -
FISCAL YEAR 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed Miscellaneous Resolution #03248 on
September 10, 2003, reports with a recommendation that the resolution be adopted.
Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing
report.
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #03248
BY: Martin J. Knollenberg, District #13; Charles E. Palmer, District #19; Chuck Moss, District #20; and
George W. Suarez, District #24
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF TROY –
FISCAL YEAR 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established a West Nile Virus Fund
Disbursement Policy per Miscellaneous Resolution #03060 in an effort to assist cities, villages and
townships (CVTs) with mosquito control measures to prevent the spread of West Nile Virus and to help
protect the health, safety and welfare of the people of Oakland County; and
WHEREAS pursuant to the Disbursement Policy, the City of Troy has submitted a resolution of
authorization to the County for reimbursement of expenses incurred in connection with an eligible
mosquito control project; and
WHEREAS the FY 2003 authorized amount of funding for the City of Troy is $30,057.91 from the West
Nile Virus Fund as repayment to the City of Troy for expenses incurred in connection with mosquito
control projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
project submitted by the City of Troy as eligible for reimbursement from the West Nile Virus Fund.
BE IT FURTHER RESOLVED that the Board authorizes the FY 2003 appropriation in the amount of
$30,057.91 from the West Nile Virus Fund (Account #90-210000-23030-9098) to repay the City of Troy
for expenses incurred in connection with the mosquito control project, once proper invoices are
presented.
Chairperson, we move the adoption of the foregoing resolution.
MARTIN KNOLLENBERG, CHARLES PALMER,
CHUCK MOSS, GEORGE SUAREZ
Copy of letter from George J. Miller, M.A., Oakland County Health Division, West Nile Virus Fund
Reimbursement Request, and Attachments A, B, and C on file in County Clerk’s office.
FISCAL NOTE (MISC. #03248)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF TROY -
FISCAL YEAR 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
Commissioners Minutes Continued. September 18, 2003
443
1. Funding of $30,057.91 is available in the West Nile Virus Fund for FY 2003 to reimburse the
City of Troy for this project; no additional appropriation is required.
2. The Committee recommends adoption of this resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 450.)
*REPORT (MISC. #03250)
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE VILLAGE OF LAKE
ORION - FISCAL YEAR 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed Miscellaneous Resolution #03250 on
September 10, 2003, reports with a recommendation that the resolution be adopted.
Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing
report.
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #03250
BY: Eric S. Wilson, District #3
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE VILLAGE OF LAKE
ORION – FISCAL YEAR 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established a West Nile Virus Fund
Disbursement Policy per Miscellaneous Resolution #03060 in an effort to assist cities, villages and
townships (CVTs) with mosquito control measures to prevent the spread of West Nile Virus and to help
protect the health, safety and welfare of the people of Oakland County; and
WHEREAS pursuant to the Disbursement Policy, the Village of Lake Orion has submitted a resolution of
authorization to the County for reimbursement of expenses incurred in connection with an eligible
mosquito control project; and
WHEREAS the FY 2003 authorized amount of funding for the Village of Lake Orion is $1,031.78 from the
West Nile Virus Fund as repayment to the Village of Lake Orion for expenses incurred in connection with
mosquito control projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
project submitted by the Village of Lake Orion as eligible for reimbursement from the West Nile Virus
Fund.
BE IT FURTHER RESOLVED that the Board authorizes the FY 2003 appropriation in the amount of
$1,031.78 from the West Nile Virus Fund (Account #90-210000-23030-9098) to repay the Village of Lake
Orion for expenses incurred in connection with the mosquito control project, once proper invoices are
presented.
Chairperson, I move the adoption of the foregoing resolution.
ERIC WILSON
Copy of letter from George Miller, M.A., West Nile Virus Fund Reimbursement Request, and Attachments
A, B, and C on file in County Clerk’s office.
FISCAL NOTE (MISC. #03250)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE VILLAGE OF LAKE
ORION - FISCAL YEAR 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
Commissioners Minutes Continued. September 18, 2003
444
1. Funding of $1,031.78 is available in the West Nile Virus Fund for FY 2003 to reimburse the
Village of Lake Orion for this project; no additional appropriation is required.
2. The Committee recommends adoption of this resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 450.)
*REPORT (MISC. #03251)
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE VILLAGE OF
ORTONVILLE - FISCAL YEAR 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed Miscellaneous Resolution #03251 on
September 10, 2003, reports with a recommendation that the resolution be adopted.
Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing
report.
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #03251
BY: William R. Patterson, District #1
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE VILLAGE OF
ORTONVILLE – FISCAL YEAR 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established a West Nile Virus Fund
Disbursement Policy per Miscellaneous Resolution #03060 in an effort to assist cities, villages and
townships (CVTs) with mosquito control measures to prevent the spread of West Nile Virus and to help
protect the health, safety and welfare of the people of Oakland County; and
WHEREAS pursuant to the Disbursement Policy, the Village of Ortonville has submitted a resolution of
authorization to the County for reimbursement of expenses incurred in connection with an eligible
mosquito control project; and
WHEREAS the FY 2003 authorized amount of funding for the Village of Ortonville is $617.78 from the
West Nile Virus Fund as repayment to the Village of Ortonville for expenses incurred in connection with
mosquito control projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
project submitted by the Village of Ortonville as eligible for reimbursement from the West Nile Virus Fund.
BE IT FURTHER RESOLVED that the Board authorizes the FY 2003 appropriation in the amount of
$617.78 from the West Nile Virus Fund (Account #90-210000-23030-9098) to repay the Village of
Ortonville for expenses incurred in connection with the mosquito control project, once proper invoices are
presented.
Chairperson, I move the adoption of the foregoing resolution.
WILLIAM PATTERSON
Copy of letter from George J. Miller, M.A., Village of Ortonville West Nile Virus Fund Reimbursement
Request, and Attachments A, B, and C on file in County Clerk’s office.
FISCAL NOTE (MISC. #03251)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE VILLAGE OF
ORTONVILLE - FISCAL YEAR 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
Commissioners Minutes Continued. September 18, 2003
445
1. Funding of $617.78 is available in the West Nile Virus Fund for FY 2003 to reimburse the
Village of Ortonville for this project; no additional appropriation is required.
2. The Committee recommends adoption of this resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 450.)
*REPORT (MISC. #03252)
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF NOVI -
FISCAL YEAR 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed Miscellaneous Resolution #03252 on
September 10, 2003, reports with a recommendation that the resolution be adopted.
Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing
report.
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #03252
BY: Hugh D. Crawford, District #9 and Jeff Potter, District #8
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF NOVI – FISCAL
YEAR 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established a West Nile Virus Fund
Disbursement Policy per Miscellaneous Resolution #03060 in an effort to assist cities, villages and
townships (CVTs) with mosquito control measures to prevent the spread of West Nile Virus and to help
protect the health, safety and welfare of the people of Oakland County; and
WHEREAS pursuant to the Disbursement Policy, the City of Novi has submitted a resolution of
authorization to the County for reimbursement of expenses incurred in connection with an eligible
mosquito control project; and
WHEREAS the FY 2003 authorized amount of funding for the City of Novi is $19,191.92 from the West
Nile Virus Fund as repayment to the City of Novi for expenses incurred in connection with mosquito
control projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
project submitted by the City of Novi as eligible for reimbursement from the West Nile Virus Fund.
BE IT FURTHER RESOLVED that the Board authorizes the FY 2003 appropriation in the amount of
$19,191.92 from the West Nile Virus Fund (Account #90-210000-23030-9098) to repay the City of Novi
for expenses incurred in connection with the mosquito control project, once proper invoices are
presented.
Chairperson, we move the adoption of the foregoing resolution.
HUGH CRAWFORD, JEFF POTTER
Copy of letter from George J. Miller, M.A. Oakland County Health Division, letter from City of Novi
authorizing West Nile Virus Fund Request for Reimbursement, Resolution from the City of Novi
authorizing request for reimbursement, and Invoices on file in County Clerk’s office.
FISCAL NOTE (MISC. #03252)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF NOVI - FISCAL
YEAR 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
Commissioners Minutes Continued. September 18, 2003
446
1. Funding of $19,191.92 is available in the West Nile Virus Fund for FY 2003 to reimburse the
City of Novi for this project; no additional appropriation is required.
2. The Committee recommends adoption of this resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 450.)
*MISCELLANEOUS RESOLUTION #03241
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DRAIN COMMISSIONER/AUTOMATION OF DRAIN COMMISSIONER’S WATER,
SANITARY/COMBINED SEWER AND STORM WATER RECORDS – PHASE 2
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS recent federal regulatory actions surrounding the newly introduced concept of Capacity
Management for Operations and Maintenance (CMOM) will lead to future significant environmental
related projects; and
WHEREAS financial reporting requirements of newly issued Statement #34 of the Governmental
Accounting Standards Board (GASB) require capitalization of all infrastructure assets, including water,
sewer and drain systems; and
WHEREAS these demands result in an increased need for a standardized infrastructure records
management system; and
WHEREAS the Infrastructure Management Geographic Information System will automate all water,
sanitary/combined sewer and storm water records maintained by the Oakland County Drain
Commissioner and convert those records to a GIS format; and
WHEREAS the functions in the future system will integrate with the County’s GIS program and support
day-to-day operations, public education, preventive maintenance, compliance matters, assessing,
planning/modeling, and other functions critical to the operation of the Drain Commissioner’s Office; and
WHEREAS this effort will permit future access to the records by the public, developers, consulting
engineers and other individuals; and
WHEREAS this effort will provide future benefit to cities, villages, and townships within Oakland County;
and
WHEREAS monies previously appropriated to the Drain Commissioner’s Office have been used to review
technology and data requirements, establish defined standard data elements, upgrade computer
hardware and complete Phase 1 of the Drain Commissioner’s Infrastructure Management Geographic
Information System; and
WHEREAS included are supporting documents: Exhibits A, showing high-level cost estimates for
completion of Phase 2 and, Exhibit B, a detailed cost and scope and approach for the Water portion of
the conversion effort; and
WHEREAS $2,070,000 has been designated in the County’s General Fund for Phase 2 of the Drain
Commissioner’s Office Infrastructure Management Geographic Information System.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioner’s approves Phase 2 of the Drain
Commissioner’s Infrastructure Management Geographic Information System conversion project with a
total estimated cost of $2,365,718.
Chairperson, on behalf of the Planning and Building Committee I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Drain GIS/IT Appropriation – Phase 2: Full Conversion Estimate and Exhibit B on file in County
Clerk’s office.
Commissioners Minutes Continued. September 18, 2003
447
FISCAL NOTE (MISC. #03241)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DRAIN COMMISSIONER – AUTOMATION OF DRAIN COMMISSIONER’S WATER,
SANITARY/COMBINED SEWER AND STORM WATER RECORDS – PHASE 2
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Oakland County Drain Commissioner is requesting a continuation of funding for Phase 2
of converting records maintained for water, sewer and storm water systems into a
Geographic Information System format.
2. Total estimated cost for Phase 2 is $2,365,718 with most of the costs being capitalized.
3. Funding is available from $300,000 remaining in the Drain Equipment Fund from Phase I
appropriations and $2,070,000 from General Fund Designated Fund Balance (GL# 9407-
76000).
4. The following budget amendment is recommended for fiscal year 2003:
FY 2003
General Fund (101)
Revenue
90-190000-14000-1582 Prior Year Balance $2,070,000
Expenditures
90-310000-98639-8001 Transfer Out $2,070,000
$ -0-
Drain Equipment Fund (639)
Revenue
61-311317-98101-1701 Transfer In $2,070,000
Equity
61-311317-35400-8005 Change in fund Equity $2,070,000
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 450.)
*MISCELLANEOUS RESOLUTION #03242
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF
CONSTRUCTION LICENSE AND LEASE AGREEMENT WITH THE CITY OF FARMINGTON HILLS
FOR THE NEW COUNTY-WIDE RADIO SYSTEM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners, by Miscellaneous Resolution #98308,
recognized that the County's current 800MHz radio system needed to be upgraded and expanded to
encompass all public safety agencies and to create interoperability between public safety agencies; and
WHEREAS the Oakland County Board of Commissioners, pursuant to MCL 484.1401 and Miscellaneous
Resolution #99279, authorized the levy of a four (4%) percent emergency telephone operational charge
to pay for a new County-wide radio system that will have the ability to encompass all public safety
agencies and create interoperability between public safety agencies; and
WHEREAS to properly implement and operate the new County-wide radio system, the County will need to
build towers, lease land, and/or lease space on towers at sites throughout the County; and
WHEREAS it is the recommendation of the Departments of Facilities Management and Information
Technology that the Oakland County Board of Commissioners accept and approve the terms and
conditions of the attached construction license and lease agreement for the premises located at 31655
West Eleven Mile Road, Farmington Hills, Michigan; and
WHEREAS under the attached construction license and lease agreement, the County will construct the
tower located at 31655 West Eleven Mile Road, Farmington Hills; the County will sell the tower to the City
of Farmington Hills for one ($1) dollar upon completion, and the City of Farmington Hills will lease the
Commissioners Minutes Continued. September 18, 2003
448
County space on the tower for one ($1) dollar per year; and
WHEREAS the Departments of Facilities Management, Information Technology, and Corporation Counsel
have reviewed and/or prepared all necessary documents related to the attached construction license and
lease agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and authorizes the attached construction license and lease agreement between the County of Oakland and
the City of Farmington Hills.
BE IT FURTHER RESOLVED that the County of Oakland Board of Commissioners hereby directs its
Chairperson to execute the attached construction license and lease agreement between the County of
Oakland and the City of Farmington Hills.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Construction License and Lease Agreement on file in County Clerk’s office.
FISCAL NOTE (MISC. #03242)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF
CONSTRUCTION LICENSE AND LEASE AGREEMENT WITH THE CITY OF FARMINGTON HILLS
FOR THE NEW COUNTY-WIDE RADIO SYSTEM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution approves and authorizes a construction license and lease agreement
between the County of Oakland and Farmington Hills.
2. Under the construction license and lease agreement, the County will construct a tower for
the County-wide radio system in Farmington Hills, the County will sell the tower to the
City of Farmington Hills for one ($1) upon completion, and the City of Farmington Hills will
lease the County space on the tower for one ($1) per year.
3. The Board of Commissioners, pursuant to MCL 484.1401 and Miscellaneous Resolution
#99279, authorized the levy of a four (4%) percent emergency telephone operational
charge to pay for a new County-wide radio system, including construction of towers,
lease of land, and/or lease of space on towers at sites throughout the County.
4. No budget amendment is required.
FINANCE COMMITTEE
(The vote for this motion appears on page 450.)
*REPORT (MISC. #03244)
BY: Personnel Committee, Thomas F. Middleton, Chairperson
IN RE: SHERIFF DEPARTMENT – USE OF FORFEITED FUNDS/SOUTHEASTERN OAKLAND
COUNTY RESOURCE TEAM (SOCRT) TO RECLASSIFY ONE (1) DEPUTY II TO SERGEANT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed Miscellaneous Resolution #03244 on September 10, 2003,
reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
Commissioners Minutes Continued. September 18, 2003
449
MISCELLANEOUS RESOLUTION #03244
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF DEPARTMENT - USE OF FORFEITED FUNDS/SOUTHEASTERN OAKLAND
COUNTY RESOURCE TEAM (SOCRT) TO RECLASSIFY ONE (1) DEPUTY II TO SERGEANT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Miscellaneous Resolution #96186 allowed the Sheriff Department to participate in a COPS
grant through the City of Troy to form a Community Policing Resource Team; and
WHEREAS the funding has expired and the local communities would like to continue this successful
effort; and
WHEREAS the Community Policing Resource Team focuses on neighborhoods and quality of life issues
and has requested the leadership of the Sheriff's Department; and
WHEREAS Miscellaneous Resolution #02239 authorized the Sheriff’s Office to utilize Forfeited Funds to
continue the funding of one (1) Deputy II position for the 2003 fiscal year budget; and
WHEREAS Section 333.7524 of Public Act 368 of 1978 authorizes courts to distribute property and funds
forfeited through narcotic seizures to participating agencies to be utilized toward the enhancement of law
enforcement efforts related to the Controlled Substances Act; and
WHEREAS the courts have distributed $692,386.23 (balance as of 8/11/03) as a result of Sheriff
Department forfeiture efforts; and
WHEREAS the Sheriff is requesting that a portion of these funds be used to upwardly reclassify this
position from a Deputy II to Sergeant to provide adequate leadership to this community project and to
fund this position until September 30, 2004.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
use of funds from the Sheriff Department Law Enforcement Enhancement Account (#101-43-23101-
10000-2203-60053) to continue to fund and operate one (1) GF/GP Deputy II funded position (#43915-
07927) for the purpose of the Southeastern Oakland County Resource Team, through 9/30/04.
BE IT FURTHER RESOLVED that the Deputy II position (#043915-07927) be reclassified to Sergeant in
order to function as the leader of the Community Policing Resource Team.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (MISC. #03244)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: SHERIFF'S DEPARTMENT-USE OF FORFEITED FUNDS/SOUTHEASTERN OAKLAND
COUNTY RESOURCE TEAM (SOCRT) TO RECLASSIFY ONE (1) DEPUTY II TO SERGEANT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Miscellaneous resolution #96186 allowed the Sheriff Department to participate in a COPS
grant through the City of Troy to form a Community Policing Resource Team.
2. Funding has expired and the local communities have requested to continue this successful
effort. Miscellaneous Resolution #02239 authorized the Sheriff Department to utilize Forfeited
Funds for the funding of one (1) Deputy II position for FY 2002 and FY 2003.
3. Section 333.7524 of Public Act 368 of 1978 authorizes the Courts to distribute property and
funds to participating agencies and have distributed $692,386.23 (balance as of 8-11-03).
Funds are available in the Sheriff Department Law Enforcement Account (#101-43-013101-
10000-2203-60053) to continue this operation.
4. The Sheriff is requesting a portion of those funds be used to upwardly reclassify a Deputy II
position (#043915-07927) to a Sergeant and to continue to fund this position until September
30, 2004. Incremental costs of the upward reclassification equal $10,866 (Salary $8,109,
Fringe Benefits $2,757). Total estimated costs are $93,945 for the period October 1, 2003
through September 30, 2004. A budget amendment is recommended to the Finance
Committee Recommended FY 2004/ FY 2005 Budget as follows:
Commissioners Minutes Continued. September 18, 2003
450
Dept OCA PCA Object FY 2004 FY 2005
Revenue
43 013901 40000 1568 Enhancement Funds $93,945 $93,945
Expend
43 023901 40000 2001 Salaries $ 8,109 $ 8,109
43 023901 40000 2074 Fringe Benefits 2,757 2,757
90 290000 27030 2564 Contingency 83,079 83,079
$ -0- $ -0-
FINANCE COMMITTEE
Voted on resolutions on the Consent Agenda:
AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, Kowall,
Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez,
Webster, Wilson, Zack, Bullard. (25)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the Consent Agenda, were adopted (with
accompanying reports being accepted).
MISCELLANEOUS RESOLUTION #03254
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2003 THIRD QUARTER
FINANCIAL FORECAST AND BUDGET AMENDMENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Public Act 621 of 1978, the Uniform Budgeting and Accounting Act for Local Units of
Government, provides for adjustments to the adopted budget; and
WHEREAS in accordance with Oakland County General Appropriations Act Section 22, which authorizes
budget amendments for variances between the budgeted revenue and actual revenue, and Section 23,
which authorizes budget amendments for variance between estimated revenue and projected
expenditures, amendments are required; and
WHEREAS the Fiscal Year (FY) 2003 Third Quarter Financial Forecast Report has identified several
variances and budget amendments are recommended; and
WHEREAS the Probate Court is projected to be unfavorable ($66,000) in Fees for Guardian Ad Litem
expenses due to an increase in caseload; sufficient Salaries and Fringe Benefits are projected within
Probate Court's budget to offset the unfavorability; and
WHEREAS the Drain Commissioner is requesting to amend the General Fund revenue and expenditure
budget to increase Reimbursed Salaries revenue $240,000 charged to projects for 80% of salaries and
fringe benefit expenditures for the Drainage District Legal Counsel, Drainage District Insurance
Administrator and Drain Community Liaison positions; and
WHEREAS a budget amendment is necessary to reallocate budgets within the County Executive's
Administration Division budget for Expendable Equipment Expenses $1,700 and Furniture and Fixtures
$19,061; and
WHEREAS a budget amendment of $35,000 is recommended for the Health Division office renovations in
the North Health Center, to improve office efficiency and ensure privacy of health records and funding is
available within the division to transfer to the Project Work Order Fund (404); and
WHEREAS Community Corrections is requesting an amendment to increase revenues and expenditures
for the Step Forward Program $51,000, due to an increase in activity; and
WHEREAS the Public Services divisions request an amendment to reclassify the budget allocations for
Postage, Postage Fees, Mailing Handling Services to Mail room, to reflect the use of in-house services;
and
WHEREAS the Solid Waste Program is utilizing the Print Shop for its printing needs instead of outside
printing as originally anticipated; therefore a budget amendment is requested to reallocate funding for this
activity; and
WHEREAS an amendment is also necessary for Professional Services for the Solid Waste Program's
planning and implementation efforts and additional work performed by the Environmental Program
Commissioners Minutes Continued. September 18, 2003
451
Coordinator for the Gypsy Moth and West Nile Programs; funding is available within the division's
Controllable Personnel projected favorability to cover the additional expense; and
WHEREAS Information Technology GIS is requesting to transfer $5,000 from IT-Professional Services to
the General Fund to assist Planning and Economic Development with developing inventory of sensitive
natural areas that will be mapped using the County's GIS System; and
WHEREAS an amendment is recommended for the Non-Departmental budget to move the appropriation
for Community Mental Health Authority ($9,620,616) and Road Commission Tri-Party ($3,500,000)
expenditures into accounts in accordance with the proper GASB 37 account classification; and
WHEREAS the Clerk's Office is projecting a favorable variance in Mortgages; a budget amendment is
recommended to recognize the additional revenue to offset a projected unfavorable variance in the
Clerk's Jury Commission Division due to under budgeted personnel costs ($7,174), Emergency Response
and Preparedness Controllable Personnel ($16,000) for On-Call charges, Tornado Siren Equipment
replacement ($94,000), Probation Residential Centers Contracts ($200,000) due to increase in activity,
and Non-Departmental Transfer to IT for Phase III of Jail Data Warehouse support ($148,000); and
WHEREAS an amendment is necessary to cover the cost of replacing ten (10) owned vehicles with ten
(10) leased vehicles under the County's vehicle replacement guidelines for the Drain Commissioner in the
amount of $273,440, and funding is available within the Drain Equipment Fund (639) to cover the cost;
and
WHEREAS an amendment totaling $55,696 is recommended to fund the cost of miscellaneous computer
equipment per the requests of various departments, which were not originally included in the Information
Technology Fund budget; sufficient funding is available with in the departments' budgets to cover the cost
of the equipment; and
WHEREAS several Proprietary Fund amendments are recommended as attached in Schedules B
through E for the following:
Schedule B - To reallocate Liability Insurance within the departments to correspond with Budget
Task amendment during Phase I.
Schedule C - To move Fringe Benefit Budget allocations into the proper accounts to comply with
GASB 34 reporting requirements.
Schedule D - To reduce Building Space Allocations per Budget Task for Facilities Management.
Schedule E - To reallocate Information Technology Operations and Telephone Communications
budgets within various departments to correspond with actual usage; and
WHEREAS an amendment is requested from the Designated Fund Balance in the amount of $3,800 to
fund the cost of a Project Work Order to install privacy materials at the Health Clinic-South Office; and
WHEREAS amendments are also requested by Information Technology to transfer funds from
Designated Fund Balance per M.R. #02319 for the following:
• $1,000,000 - Replacement funding for future information technology needs.
• $427,101 - Funding of E-Health operations.
• $165,525 - General Fund support (75%) of a Fire Records
• Management System for FY 2003; and
WHEREAS per Section 25 of the General Appropriations Act, the Department of Management and
Budget is informing the Board of the uncollectable inmate expenditures, as well as recommending the
"write-off" of $306,249 in uncollectable Home Improvement Deferred Loans, which have been processed
through the Sheriff's Sale, the loans against the Community Home Improvement Division have been
removed, and the properties have been sold.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners accepts the Fiscal Year 2003
Third Quarter Financial Report.
BE IT FURTHER RESOLVED that the Board authorizes amendments to the FY 2003 Budget as detailed
in the resolution per Schedules A, B, C, D, and E.
BE IT FURTHER RESOLVED that the uncollectable debts, as recommended by the Department of
Management and Budget, and as listed on Schedule F, are authorized to be written off.
BE IT FURTHER RESOLVED that $3,800 of the FY 2003 Designated Fund Balance (GL Acct #9407-
970000) be appropriated to the Health Division Budget for the installation of cubical walls within Health
Clinic - South Office to maintain HIPPA compliance, as specified below:
GENERAL FUND
Revenue
90-190000-14000-1582 Planned Use of Fund Balance $3,800
Commissioners Minutes Continued. September 18, 2003
452
Expenditure
16-233200-46000-6311 Health - Clinic $3,800
$ -0-
BE IT FURTHER RESOLVED that $1,592,626 of the FY 2003 Designated Fund Balance be appropriated
for Information Technology for replacement funding for future information technology needs ($1,000,000 -
GL Acct #9407-021000), E-Health operations ($427,101 - GL Acct #031000) and FY 2003 General Fund
support (75%) of Fire Records Management System ($165,525 - GL Acct #061000) as specified below:
GENERAL FUND
Revenue
90-190000-14000-1582 Planned use of Fund Balance $1,592,626
Expenditure
90-310000-98636-8001 Transfer Out to IT $1,592,626
$ -0-
INFORMATION TECHNOLOGY FUND (636)
Revenue
18-636113-98101-1701 Transfer from General Fund $1,427,101
Expenditure
18-636122-15000-3348 Professional Services $ 427,101
Change in Fund Equity $1,000,000
FIRE RECORDS MANAGEMENT (531)
Revenue
23-531003-98101-1701 Transfer from General Fund $ 165,525
Change in Fund Equity $ 165,525
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
Copy of letter to Members of the Finance Committee, County of Oakland Fiscal Year 2003 Third Quarter
Forecast Report, Schedules A, B, C, D, E, and F on file in County Clerk’s office.
Moved by Moss supported by Suarez the resolution be adopted.
AYES: Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, Kowall, Law, Long,
McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster,
Wilson, Zack, Bullard, Coleman. (25)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was adopted.
MISCELLANEOUS RESOLUTION #03255
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: BOARD OF COMMISSIONERS – 2003 COUNTY GENERAL FUND PROPERTY TAX AND
PARKS AND RECREATION TAX RATES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County has a fixed millage rate of 5.26 mills (voter approved 8/8/78) and a voter approved
(8/8/00 - Term 2002-2011) 0.2500 mill for Parks and Recreation; and
WHEREAS the Huron-Clinton Metro Parks Authority has requested the County to apportion a 0.25 mill
property tax rate; and
WHEREAS Michigan Law (MCL 211.34d(16) permanently reduced the County's Maximum Allowable Tax
Rate to the 2003 "Headlee" rollback (Article 9, Section 31 of the Michigan Constitution) tax rate of 4.2602
mills, a Parks and Recreation maximum allowable tax rate of 0.2436 mill and a Huron-Clinton Authority
maximum allowable tax rate of 0.2161 mill; and
WHEREAS Public Act 42 of 1995, "Truth in Budgeting" Act, allows the County Board of Commissioners to
hold a single public hearing as a prerequisite to both approval of the Property Tax Levy and Budget
adoption, if the recommended property tax rate necessary to support the ensuing year’s operating budget
is included in the General Appropriations Act; and
Commissioners Minutes Continued. September 18, 2003
453
WHEREAS the Board of Commissioners, upon the recommendation of the County Executive, adopted
Miscellaneous Resolution #98217 establishing a 1998 County Property Tax rate of 4.1900 mills, 0.273
mills less than the Maximum Allowable Tax Levy as constrained by State law, equivalent to a total tax
reduction of $10.7 million in 1998, the tax rate of 4.19, unchanged for tax years 1999 through 2002, has
resulted in total tax reduction of $9.6 million in 1999, and $7.9 million in 2000, 6.5 million in 2001 and 5.0
in 2002 respectively, for a five-year total taxpayer savings of $39.7 million; and
WHEREAS the County Executive recommends that the County 2003 tax rate be set at 4.1900 mills, the
same since 1998, 0.0702 mill below the Maximum Allowable Tax Levy as constrained by State law,
equivalent to a tax reduction of $3.7 million, without jeopardizing the County’s ability to deliver quality
public services; and
WHEREAS the Finance Committee recommends that the 2003 County General Fund Property Tax rate
be set at 4.1900 mills, 0.0702 mill below the maximum allowable tax rate; the Oakland County Parks and
Recreation Tax rate be set at 0.2436 mill, the maximum allowable tax rate; and the Huron-Clinton Metro
Park Authority Tax rate be set at 0.2161 mill, the maximum allowable tax rate; and
WHEREAS $222,823,722 is the estimated amount of the Fiscal Year 2004 County General Fund Budget
to be raised by taxation based on the 2003 Taxable Value of all property located in Oakland County
($53,179,886,010) at the recommended rate of 4.1900 mills, together with the voted 0.2436 mill for Parks
and Recreation of $12,954,620 and the 0.2161 mill for the Huron-Clinton Authority of $11,492,173.
NOW THEREFORE BE IT RESOLVED that each Supervisor of the various townships and Assessing
Officers of the several cities of Oakland County are authorized and directed to spread on their respective
township or city tax rolls for the year 2003 the following tax rates to be applied to the 2003 Taxable Value
of all property located within their respective jurisdictions:
2003 County Voted for Huron-Clinton
General Property Tax Levy Parks & Recreation Park Authority
4.1900 Mills 0.2436 Mill 0.2161 Mill
Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution.
FINANCE COMMITTEE
Moved by Moss supported by Suarez the resolution be adopted.
AYES: Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, Kowall, Law, Long, McMillin,
Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson,
Zack, Bullard, Coleman, Coulter. (25)
NAYS: None. (0)
A sufficient majority having voted, therefore, the resolution was adopted.
REPORT (MISC. #03256)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: FISCAL YEAR 2004 AND FISCAL YEAR 2005 PARKS AND RECREATION BUDGET
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the FY 2004 and FY 2005 Parks and Recreation Budget on
September 11, 2003, reports with the recommendation that the budget be approved as outlined in the
attached report.
Chairperson, on behalf of the Finance Committee, I move the acceptance of the foregoing report.
FINANCE COMMITTEE
Copy of Fiscal Year 2004 and Fiscal Year 2005 Finance Committee Recommended Budget for Parks and
Recreation Department on file in County Clerk’s office.
Commissioners Minutes Continued. September 18, 2003
454
REPORT (MISC. #03256)
BY: Personnel Committee, Thomas F. Middleton, Chairperson
IN RE: RECOMMENDED FISCAL YEAR 2004 GENERAL SALARY INCREASES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee recommends to amend the FY 2004 Budget document in the following
manner:
1. Increase the current salary ranges for salary grades 1 - 21 by a general salary
increase of 2% effective September 20, 2003. This date is the beginning of the first pay
period for fiscal year 2004.
2. Increase all remaining classifications not represented by bargaining units by a general
salary increase of 2% effective September 20, 2003, including appointed officials,
classes designated as exceptions to salary grades 1 - 21, and part-time/hourly classes,
but excluding:
Summer, Student, and Seasonal; and
Parks Helper; and
Circuit, Probate and District Court Judges which are currently at the maximum
rate allowed; and
Commissioners; and
Other Elected Officials which will be addressed by a separate report; and
Appointed Board and Commission members.
3. Delete the following classifications from the County's Salary Schedule because they are
no longer utilized:
Asst Admin-Parks & Technical Support
Asst Chief Court Service Officer
Chief Systems Development
Coordinator CV Special Programs
Customer Service Supervisor
Data Processing Equipment Operator Supv
Deputy Prosecutor-Litigation
Grants Writer
Manager-Data Center Operations
Program Activities Coordinator
Senior Psychiatrist
Special Projects Coordinator
Staff Physician
State Government Liaison
Supv-Data Communications
Supv Data Base Administrator
Supv-IT Admin Services
4. Further that no transfer of monies is required to fund these increases since sufficient
monies have been budgeted to the departmental salaries and fringe benefit line items.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
REPORT (MISC. #03256)
BY: Personnel Committee, Thomas F. Middleton, Chairperson
IN RE: RECOMMENDED FISCAL YEAR 2004 SALARY INCREASE FOR THE COUNTY EXECUTIVE,
PROSECUTING ATTORNEY, COUNTY CLERK/REGISTER OF DEEDS, DRAIN COMMISSIONER,
SHERIFF AND COUNTY TREASURER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee recommends to amend the FY 2004 Budget document by increasing the FY
2003 salary of the County Executive, Prosecuting Attorney, County Clerk/Register of Deeds, Drain
Commissioner, Sheriff and County Treasurer by 2% effective September 20, 2003.
Commissioners Minutes Continued. September 18, 2003
455
Further that no transfer of monies is required to fund these increases since sufficient monies have been
budgeted to the departmental salaries and fringe benefit line item.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #03256
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: FISCAL YEAR 2004 GENERAL APPROPRIATIONS ACT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Public Act 139 of 1973 (as amended by P.A. 100 of
1980), the Unified Form of County Government Act, and Public Act 621 of 1978, the Uniform Budgeting
and Accounting Act for Local Government, it is the responsibility of the Oakland County Board of
Commissioners to establish and adopt the annual County Budget and work program; and
WHEREAS the Finance Committee received budget requests from all County Departments, and has
reviewed in detail the County Executive's Fiscal Year 2004 Budget Recommendation; and
WHEREAS the Finance Committee, after due deliberation, has formulated a Recommended General
Appropriations Act balancing total appropriations with available resources at $518,094,592 for Fiscal Year
2004, a summary of which was included in the Notice of Public Hearing published in newspapers of
general circulation; and
WHEREAS the further intent of this resolution is to maintain a budgetary system for the County of
Oakland on the same basis of accounting (generally accepted accounting principles) as the actual
financial information is maintained; to define the powers and duties of the County's officers in relation to
that system; to designate the Chief Administrative Officer and Fiscal Officer; and to provide that the Board
of Commissioners and committees thereof, as well as the Fiscal Officer, shall be furnished with
information by the departments, boards, commissions and offices relating to their financial needs,
revenues and expenditures/expenses, and general affairs; to prescribe a disbursement procedure, to
provide for an allotment system; and to provide remedies for refusal or neglect to comply with the
requirements of this resolution; and
WHEREAS the Circuit Court Mediation Fund (Misc. Resolution #90177) is used to cover the total cost of
Attorney Mediators, with the balance to be used for enhancement of Court operations as requested by the
Court and approved by the Board of Commissioners; and
WHEREAS the Board of Commissioners supports the concept of cultural diversity training for Oakland
County employees and requires all supervisory, division manager and director level employees to attend
cultural diversity training.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners does hereby adopt
and amend the Fiscal Year 2004 General Appropriations Act recommended by the Finance Committee as
advertised and placed in the Clerk's Office for public inspection.
BE IT FURTHER RESOLVED that $900,000 of Cigarette Tax Revenue distributed by the State to
Oakland County under the authority of the Health and Safety Fund Act, P.A. 264 of 1987, be divided
between the Health Division (12/17 or $635,294) and the Sheriff's Department (5/17 or $264,706).
BE IT FURTHER RESOLVED that funds from the Civil Mediation Account (1-101-2853-050110) be
utilized to cover the total costs incurred in Fiscal Year 2004 for the Civil Mediation Program.
BE IT FURTHER RESOLVED that appropriations to the Tri-Party Program may be permitted in
accordance with Public Act 253 of 1917, MCL 247.121, in an amount to be determined on an annual
basis in accordance with said act.
BE IT FURTHER RESOLVED that the following policy be established regarding administration of the
Delinquent Tax Revolving Fund:
1) The Delinquent Tax Revolving Fund (DTRF) was established in accordance with the
provisions of Public Act 206 of 1893 (as amended) for the purpose of paying local taxing
units within the County their respective shares of delinquent ad valorem real property
taxes, in anticipation of the collection of those taxes by the County Treasurer. This policy
statement, which encompasses the precept of self-funding, ensures that utilization of
unrestricted DTRF funds does not impair the functional intent or operational success of
the DTRF as originally established.
Commissioners Minutes Continued. September 18, 2003
456
2) To that end, at no time shall funds be diverted from the DTRF that would cause the
unrestricted balance to fall below a level that would assure a prompt payment of all
current and future outstanding General Obligation Limited Tax Notes, as well as assure
the continued operation of the DTRF as specified in the preceding paragraph.
3) Penalties and investment interest generated by the DTRF may be transferred, in whole or
in part, to the General Fund of the County upon majority vote of the Board of
Commissioners so long as such transfer(s) meets the provisions of paragraph #2 above.
4) Any and all appropriations from unrestricted DTRF funds, excepting penalties and
investment interest, shall be limited to one-time expenditures, as opposed to recurring
operations.
5) Unless otherwise specified, appropriations from the DTRF shall be considered long- or
short-term advances (with specific time frames detailed in the authorizing resolution), to
be repaid with interest as specified below.
6) Any appropriations from unrestricted DTRF funds, excepting penalties and investment
interest, not considered advances to be repaid within a time certain shall require a two-
thirds majority vote of the Board of Commissioners.
7) All appropriations from unrestricted DTRF funds considered to be advances to be repaid
within a time certain shall require a majority vote of the Board of Commissioners.
8) Terms and conditions of any and all advances from the DTRF shall be specified in the
authorizing resolution, including interest obligations detailed as follows:
a. Interest on each payment will be based on the average monthly rate paid during
the term of the agreement by the agent of the DTRF for that year's outstanding
borrowing, or
b. In the event no borrowing occurs for the DTRF, principal and interest payments
will be made in accordance with the previously established "Loan of County
Funds Policy" (Misc. Resolution #89276) which requires Board approval of
repayment terms at an interest rate no less than the prevailing six-month
Treasury Bill rate and that such rates shall be computed and compounded
quarterly.
BE IT FURTHER RESOLVED that $2,100,000 in DTRF interest earnings will be transferred to the
General Fund to support General Fund/General Purpose activities.
BE IT FURTHER RESOLVED that an indirect cost charge will be billed by the General Fund to the DTRF,
in accordance with Oakland County’s approved Central Services Indirect Cost Allocation Plan.
BE IT FURTHER RESOLVED that $1,450,000 (or one-half of the $2,900,000) convention facility tax
revenues distributed by the State to Oakland County under the authority of the State Convention Facility
Development Act, P.A. 106 of 1985, be earmarked for substance abuse programs.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners, in accordance with the
requirements of Public Act 214 of 1899, as amended, authorizes that .0004 mills Current Property Tax
Levy be designated for the purpose of funding Veterans' Services Soldier Relief.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners proposes to levy a
millage rate of 4.1900 mills upon the total Taxable Value of Real and Personnel Property so as to
generate $213,144,000 to support the FY 2004 County General Fund/General Purpose Operating
Budget.
BE IT FURTHER RESOLVED that the Manager - Equalization perform the function of Equalization
Director including the examination of the assessment rolls of the several townships and cities within
Oakland County to ascertain whether the real and personal property in the respective townships and
cities has been equally and uniformly assessed at 50% of true cash value and to make recommendation
to that fact to the County Board of Commissioners.
BE IT FURTHER RESOLVED that:
1. The County Executive is hereby designated the Chief Administrative Officer of the County
of Oakland and, further, that the Director of Management and Budget and/or Deputy
Director of Management and Budget shall perform the duties of the Fiscal Officer as
specified in this resolution.
2. The Fiscal Officer shall provide an orientation session and written instructions for
preparing department budget requests. These instructions shall include information that
the Fiscal Officer determines to be useful and necessary to assure that the budgetary
Commissioners Minutes Continued. September 18, 2003
457
estimates of the agencies are prepared in a consistent manner and the needs of the
Board of Commissioners and Committees are met.
3. Any offices, departments, commissions and boards of the County of Oakland financed in
whole or in part by the County of Oakland shall transmit to the Fiscal Officer their
estimates of the amounts of money required for each activity in their respective agencies,
as well as their estimate of revenues that will be generated from charges for services.
They shall also submit any other information deemed relevant by the Fiscal Officer and/or
the Board of Commissioners and committees thereof.
4. The Fiscal Officer shall prescribe forms to be used by the offices, departments,
commissions and boards of the County of Oakland in submitting their budget estimates
and shall prescribe the rules and regulations the Fiscal Officer deems necessary for the
guidance of officials in preparing such budget estimates. The Fiscal Officer may require
that the estimates be calculated on the basis of various assumptions regarding level of
service. The Fiscal Officer may also require a statement for any proposed expenditure
and a justification of the services financed.
5. The Fiscal Officer shall prepare estimates of revenue for each budgeted fund, classified
to show in detail the amount expected to be received from each source. Estimates of
expenditures and revenues shall also be classified by character, object, function and
activity consistent with the accounting system classification.
6. The Fiscal Officer shall review the agency estimates with a representative from each
agency of the County of Oakland that has submitted such estimates. The purpose of the
review shall be to clarify the estimates, ensure the accuracy, and to determine their
adherence to the policies previously enumerated by the Fiscal Officer and the Board of
Commissioners or committees thereof as herein required.
7. The Fiscal Officer shall consolidate the estimates received from the various agencies
together with the amounts of expected revenues and shall make recommendations
relating to those estimates which shall assure that the total of estimated expenditures
including an accrued deficit does not exceed the total of expected revenues including an
unappropriated surplus.
8. The recommended budget shall include at least the following:
(a) Expenditure data for the most recently completed fiscal year and estimated
expenditures for the current fiscal year,
(b) An estimate of the expenditure amounts required to conduct, the government of
Oakland County, including its budgetary centers,
(c) Revenue data for the most recently completed fiscal year and estimated
revenues for the current fiscal year,
(d) An estimate of revenues, by source, to be raised or received by Oakland County
in the ensuing fiscal years,
(e) The amount of surplus or deficit from prior fiscal years, together with an estimate
of the amount of surplus or deficit expected in the current fiscal year,
(f) An estimate of the amount needed for deficiency, contingent or emergency
purposes and the amounts needed to pay and discharge the principal and
interest of the debt of Oakland County due in the ensuing fiscal years,
(g) The amount of proposed capital outlay expenditures, except those financed by
enterprise, capital projects, or internal service funds, including the estimated total
costs and proposed method of financing of each capital construction project and
the projected additional annual operating cost and the method of financing the
operating costs of each capital construction project for three (3) years beyond the
fiscal year covered by the budget,
(h) An informational summary of projected revenues and expenditures/expenses of
any capital projects, internal service, and enterprise funds,
(i) A comparison of the revenue and expenditure amounts in the recommended
budget to the most recently approved budget adopted by the Board of
Commissioners with appropriate explanation of the variances,
Commissioners Minutes Continued. September 18, 2003
458
(j) Any other data relating to fiscal conditions that the Fiscal Officer or the Board of
Commissioners or committees thereof consider to be useful in evaluating the financial
needs of the County.
9. Not less than ninety (90) days before the next succeeding fiscal year, the County
Executive shall transmit the recommended budget to the County Board of
Commissioners. The recommended budget shall be accompanied by:
(a) A proposed general appropriations measure, consistent with the budget, which
shall set forth the anticipated revenue and requested expenditure/expense
authority in such form and in such detail deemed appropriate by the Board of
Commissioners or committees thereof. No appropriations measure shall be
submitted to the Board of Commissioners in which estimated total
expenditures/expenses, including an accrued deficit, exceed estimated total
revenues, including an available surplus.
(b) A budget message which shall explain the reasons for increases or decreases in
budgeted items compared with the current fiscal year, the policy of the County
Executive as it relates to important budgetary items, and any other information
that the County Executive determines to be useful to the Board of
Commissioners in its consideration of proposed appropriations.
(c) A comparison of the recommended budget to the most recently approved current
year budget, together with an analysis and explanation of the variances
therefrom, such variances being divided to show the portion attributable to the
current year budget amendments and the portion resulting from the
recommended budget.
10. The County Board of Commissioners, or any committee thereof, may direct the County
Executive and/or other elected officials to submit any additional information it deems
relevant in its consideration of the budget and proposed appropriations measure. The
Board of Commissioners or the committees thereof may conduct budgetary reviews with
the Fiscal Officer, and/or County departments and divisions or agencies, etc., for the
purpose of clarification or justification of proposed budgetary items.
11. The County Board of Commissioners may revise, alter, or substitute for the proposed
general appropriations measure in any way, except that it may not change it in a way that
would cause total appropriations, including an accrued deficit, to exceed total estimated
revenues, including an unappropriated surplus. An accrued deficit shall be the first item
to be resolved in the general appropriations measure.
12. The County Board of Commissioners shall fix the time and place of a public hearing to be
held on the budget and proposed appropriations measure. The Clerk/Register shall then
have published, in a newspaper of general circulation within the County of Oakland,
notice of the hearing and an indication of the place at which the budget and proposed
appropriations measure may be inspected by the public. This notice must be published
at least seven days before the date of the hearing.
13. No later than September 30, the Board of Commissioners shall pass a general
appropriations measure providing the authority to make expenditures and incur
obligations on behalf of the County of Oakland. The supporting budgetary data to the
general appropriations measure shall include at least the following:
(a) Expenditure data for the most recently completed fiscal year,
(b) The expenditures budget as originally adopted by the Board of Commissioners
for the current fiscal year,
(c) The amended current year appropriations,
(d) An estimate of the expenditure amounts required to conduct, the government of
Oakland County, including its budgetary centers,
(e) Revenue data for the most recently completed fiscal year and estimated
revenues for the current fiscal year,
(f) Budgeted Revenue Estimates as originally adopted by the Board of
Commissioners for the current fiscal year,
(g) The amended current year Budgeted revenues,
Commissioners Minutes Continued. September 18, 2003
459
(h) An estimate of revenues, by source, to be raised or received by Oakland County
in the ensuing fiscal year,
(i) The amount of surplus or deficit from prior fiscal years, together with an estimate
of the amount of surplus or deficit expected in the current fiscal year,
(j) An estimate of the amount needed for deficiency, contingent on emergency
purposes, and the amounts needed to pay and to discharge the principal and
interest of the debt of Oakland County due in the ensuing fiscal year,
(k) The amount of proposed capital outlay expenditures, except those financed by
enterprise, capital project, or internal service funds, including the estimated total
costs and proposed method of financing of each capital construction project and
the projected additional annual operating cost and the method of financing the
operating costs of each capital construction project for three (3) years beyond the
fiscal year covered by the budget,
(l) An informational summary of projected revenues and expenditures/expenses of
capital projects, internal service, and enterprise funds,
(m) Any other data relating to fiscal conditions that the Board of Commissioners
considers to be useful in considering the financial needs of the County,
(n) Printed copies of the Board of Commissioners Adopted Budget, Financial Plan or
any facsimile thereof shall contain all of the above data unless otherwise
approved by the Board of Commissioners,
14. The Board of Commissioners may authorize transfers between appropriation items by the
County Executive or Fiscal Officer within limits stated in the appropriations measure. In
no case, however, may such limits exceed those provided for in paragraph #21 of this
resolution.
15. A deviation from the original general appropriations measure shall not be made without
first amending the general appropriations measure through action by the Board of
Commissioners, except within those limits provided for in paragraph #16 of this
resolution.
16. Appropriations accumulated at the following three summary levels of expenditure within
each County Department will be deemed maximum authorization to incur expenditures:
Controllable Personnel Expenditures, Controllable Operating Expenditures, and Non-
Controllable Operating Expenditures (Internal Service Funds). The County Executive or
the Fiscal Officer shall exercise supervision and control of all budgeted expenditures
within these limits, holding expenditures below individual line-item appropriations or
allowing overruns in individual line-items providing that at no time shall the net
expenditures exceed the total appropriation for Controllable Personnel and Operating
Expenses, respectively, for each department as originally authorized or amended by the
Board of Commissioners. The Fiscal Officer shall submit to the Finance Committee a
quarterly listing of new governmental funded appropriations and internal service fund line
items created administratively which were not properly classifiable. Line-item detail,
division, unit or cost center detail and allotments, which provide a monthly calendarization
of annual appropriations, as deemed necessary by the Fiscal Officer shall be maintained
and utilized as an administrative tool for management information and cost control. The
Fiscal Officer shall not approve any expenditure beyond that necessary to accomplish
stated program or work objectives authorized in the general appropriation measure as
originally approved unless amended, in which case the amendment takes precedence.
17. The Fiscal Officer shall maintain, for all budgeted funds, appropriation ledger accounts in
which are to be recorded such expenditure encumbrances and obligations for the future
payment of appropriated funds as the Fiscal Officer may approve.
18. Each purchase order, voucher or contract of Oakland County shall specify the funds and
appropriation designated by number assigned in the accounting system classification
from which it is payable and shall be paid from no other fund or appropriation. The
necessary amount of the appropriation from such account shall be transferred pursuant
to the provisions of this resolution to the appropriate general appropriation account and
the expenditure then charged thereto.
Commissioners Minutes Continued. September 18, 2003
460
19. No obligation shall be incurred against, and no payment shall be made from, any
appropriation account unless there is a sufficient unencumbered balance in the
appropriation and sufficient funds are or will be available to meet the obligation. All
capital projects funded from the Capital Improvement Fund shall require approval of the
Board of Commissioners on recommendation of the appropriate liaison committee
(Planning and Building Committee) prior to initiation of the project. Any obligation
incurred or payment authorized in violation of this resolution shall be void and any
payment so made illegal except those otherwise ordered by court judgment or decree.
20. The Fiscal Officer, after the end of each quarter, shall transmit to the Board of
Commissioners a report depicting the financial condition of budgeted operations,
including, but not limited to:
(a) A forecast of actual revenues by major source compared with budgeted revenues
accompanied by an explanation of any significant variances,
(b) A forecast of actual expenditures and encumbrances by department compared
with authorized appropriations accompanied by an explanation of any significant
variances, and
(c) A forecast of actual expenditures, encumbrances and transfers from each of the
several non-departmental appropriations accounts compared with authorized
appropriations accompanied by an explanation of any significant variances.
21. Direct expenditure and/or transfers of any unencumbered balance or any portion thereof
in any appropriation for transfer account to any other appropriations account may not be
made without amendment of the general appropriation measure as provided for in this
resolution, except that transfers within and between budgeted funds and departments
may be made by the Fiscal Officer in the following instances:
(a) Transfers may be made from the non-departmental overtime account and fringe
benefit adjustment account to the appropriate departmental budget as specific
overtime requests are reviewed and approved by the Fiscal Services Division.
Additionally, overtime appropriations may be transferred between divisions within
a department at the request of the Department Head, if authorized by the Fiscal
Officer or his designee.
(b) Transfers may be made from the non-departmental appropriation accounts for
Maintenance Department Charges and Miscellaneous Capital Outlay to the
appropriate departmental budget as specific requests for these items are
reviewed and approved by the Fiscal Officer.
(c) Transfers may be made from the non-departmental appropriation accounts
Emergency Salaries and Summer Help as specific requests for these items are
reviewed and approved by the Personnel Department.
(d) Transfers may be made from salary and fringe benefit savings, resulting from use
of Merit System Administrative Leave without Pay provisions, from departmental
budgets to a non-departmental Administrative Leave account. Quarterly reports
identifying such transfers and detailing the status of the non-departmental
Administrative Leave account shall be provided to the appropriate Board
committees.
(e) Fringe benefit rates shall be established annually in the budget process to charge
all General Fund/General Purpose, Special Revenue and Proprietary funds for
actual employer fringe benefit costs. Such rates shall be sufficient to meet all
fringe benefit costs including sick leave and annual leave accumulations, tuition
reimbursement, employee training, retirees' hospitalization and retirement
administration. All funds collected for Retirement, Tuition Reimbursement, Social
Security (FICA), Hospitalization for active and retired employees, Disability,
Dental, Optical, and Life and Accident Insurance shall be transferred to the
Employee Fringe Benefit Fund as established by Miscellaneous Resolution #81-
312. Sufficient funds shall be maintained in the Employee Fringe Benefit Fund
liability account for sick leave and annual leave to cover the accumulated liability
at an amount equal to 50% of the sick leave accumulation and 100% of the
annual leave accumulation, including applicable Social Security (FICA) taxes
Commissioners Minutes Continued. September 18, 2003
461
thereon. All funds collected by Workers' Compensation and Unemployment
Compensation shall be transferred to the Fringe Benefit Fund as established by
Miscellaneous Resolution #81-012 and modified by Miscellaneous Resolution
#96-024.
(f) The transfer of funds to the Capital Improvement Fund and Building Authority
Fund shall not be made prior to September 30, without approval from the
Finance Committee of the Board of Commissioners.
(g) Transfers (advances) may be made as necessary from the Drain Revolving Fund
to Drain Construction Funds and Drain Maintenance Funds as short term
advances for costs incurred such as preliminary engineering fees and ongoing
maintenance costs. Costs incurred by Drain Maintenance Funds and Drain
Construction Funds will be repaid by the Drain Fund through assessments.
Specific requests will be reviewed and approved by the Fiscal Officer.
(h) A transfer of any or all of the appropriation allocated under the Non-Departmental
account for Legislative Expense (#90-290000-25000-3064) shall not be made to
any departmental budget without adoption of an Oakland County Board of
Commissioners resolution.
22. The Board of Commissioners may make supplemental appropriations by amending this
general appropriations measure as provided by this resolution, provided that revenues in
excess of those anticipated in the original general appropriations measure become
available due to:
(a) An unobligated surplus from prior years becoming available;
(b) Current year revenue exceeding original estimate in amounts sufficient enough to
finance increased appropriations. The Board of Commissioners may make a
supplemental appropriation by increasing the dollar amount of an appropriation
item in the original general appropriations measure or by adding additional items.
At the same time the estimated amount from the source of revenue to which the
increase in revenue may be attributed shall be increased, or other source and
amount added in a sum sufficient to equal the supplemental expenditure amount.
In no case may such appropriations cause total estimated expenditures,
including an accrued deficit, to exceed total estimated revenues, including an
unappropriated surplus.
23. Whenever it appears to the County Executive or the Board of Commissioners that actual
and probable revenues in any fund will be less than the estimated revenues upon which
appropriations from such fund were based, the County Executive shall present to the
Board of Commissioners recommendations which, if adopted, will prevent expenditures
from exceeding available revenues for the current fiscal year. Such recommendations
shall include proposals for reducing appropriations, increasing revenues, or both. After
receiving the recommendations of the County Executive for bringing appropriations into
balance with estimated revenues, the Board of Commissioners shall amend the general
appropriations measure to reduce appropriations or shall approve such measures
necessary to provide revenues sufficient to equal appropriations, or both.
24. All appropriations are annual and the unexpended portion shall lapse at year-end.
Encumbrances will be recorded as a reservation of fund balance, appropriations carried
forwards shall be recorded as a designated fund balance, and the subsequent year's
budget amended to provide authority to complete these transactions. Appropriations
shall not be carried forward for more than six (6) months into the budget year following
the year in which they were originally appropriated. A status report on Appropriations
Carried Forward, as required by Misc. Resolution #93-156, will be incorporated as an
integral part of the ensuing year's Second Quarter Financial Forecast for the purposes of
determining their continuation for the remainder of the year. The recommended year-end
budget amendment shall be supported with a statement of revenues and expenditures
and operating surplus or deficit which shall contain the following data: (1) budget as
adopted; (2) budget amendments; (3) budget as adjusted; (4) revenues and
expenditures, operating surplus or deficit; (5) accrued revenue and expenditures; (6)
transfers; (7) total revenues and expenditures and transfers, operating surplus or deficit,
Commissioners Minutes Continued. September 18, 2003
462
including accruals and transfers; (8) encumbrances; (9) appropriations carried forward;
(10) total revenues and appropriations utilized, operating surplus or deficit, including
encumbrances and appropriations carried forward; (11) balance of revenues not
collected, unencumbered appropriation balance, operating surplus or deficit; (12) detail of
adjustments to designated and undesignated fund balance, detail of adjustment to
reserves and/or any other utilization of surplus; (13) final surplus or deficit or
undesignated fund balance carried forward to the subsequent year's budget.
25. A member of the Board of Commissioners, the County Executive, any elected officer, the
Fiscal Officer, any other administrative officer or employee of Oakland County shall not:
(1) create a debt, incur a financial obligation on behalf of the County against an
appropriation account in excess of the amount authorized, (2) apply or divert money of
the County for purposes inconsistent with those specified in this general appropriations
measure as approved and amended by the Board of Commissioners, nor (3) forgive a
debt or write off an account receivable without appropriate authorization of the Board of
Commissioners, as described in Miscellaneous Resolution #93-135. Specifically,
application of the foregoing Bad Debt Write Off Policy shall be invoked for all amounts in
excess of $1,000; transactions of a lesser amount shall be considered within the
administrative authority of the Fiscal Officer. Furthermore, the Fiscal Services Division
must submit to the Board of Commissioners, as part of the quarterly financial report, a
listing of all bad debt write offs occurring during the preceding three months. In addition,
transactions relating to Inmate Prisoner Billings which are billed in excess of ability to
pay, as determined by the Reimbursement Division, are hereby authorized to be adjusted
in accordance with Public Act 212 of 1994 with the resultant amount of the write-off
subsequently reported to the Board of Commissioners as part of the Quarterly Financial
Report. Also, within the administrative authority of the Fiscal Officer and with the general
approval of the Court, Circuit Court and Probate Court financial orders for $2,500 or less
may be reduced and amended by the Reimbursement Division based on an individual’s
ability to pay. Waiver of fees in excess of $2,500 shall require the approval of the Court.
Except as otherwise stated in the General Appropriations Act, funds shall not be
expended without specific appropriation or other appropriate action by the Board of
Commissioners from reserved, designated or undesignated fund equity; from balance
sheet accounts for the purchase of fixed assets not cited in paragraph 26 of the General
Appropriations Act, non-routine prepaid items or non-routine obligations related to a
specific appropriation; or from funds not budgeted.
26. All Internal Service Fund budgets that have depreciable assets shall have a capital
budget with detail supporting the amount of annual depreciation therein included, as well
as a fiscal plan for replacing, upgrading or disposing of those assets.
27. The budgetary system shall be maintained on the same basis of accounting (generally
accepted accounting principles) as the actual financial information is maintained.
28. Any violation of the general appropriations measure by the County Executive, the Fiscal
Officer, any administrative officer, employee or member of the Board of Commissioners
detected through application of generally accepted accounting procedures utilized by
Oakland County or disclosed in an audit of the financial records and accounts of the
County shall be filed with the State Treasurer and reported by the State Treasurer to the
Attorney General. Pursuant to Public Act 621 of 1978, the Uniform Budgeting Act, the
Attorney General shall review the report and initiate appropriate action against the person
or persons in violation. For use and benefit of the County of Oakland, the Attorney
General or Prosecuting Attorney may institute a civil and/or criminal action in a court of
competent jurisdiction for the recovery of County funds disclosed by an examination to
have been illegally expended or collected as a result of malfeasance, and for the
recovery of public property disclosed to have been converted or misappropriated.
29. The provisions of this act shall be applied to the General Fund and all Special Revenue
and Proprietary Funds of the County, including Enterprise Funds and Internal Service
Funds.
BE IT FURTHER RESOLVED that as a condition of appropriation to a Community Mental Health
Authority, the Community Mental Health Authority shall submit to an annual performance audit by an
Commissioners Minutes Continued. September 18, 2003
463
entity to be selected by the Board of Commissioners with the parameters of said annual performance
audit to be determined by the County’s Audit Committee.
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution which
embodies the Fiscal Year 2004 General Appropriations Act as detailed in the Fiscal Year 2004 Budget
document, including subsequent amendments.
FINANCE COMMITTEE
Copy of memo from Chuck Moss, Chairperson, Finance Committee, Oakland County, Michigan Additional
Budgeted Funds, Oakland County Michigan Fiscal Year 2004 and Fiscal Year 2005 Budget Revised
Expenditure Summary Totals on file in County Clerk’s office.
REPORT (MISC. #03256)
BY: Planning and Building Committee, Charles Palmer, Chairperson
IN RE: 2004 CAPITAL IMPROVEMENT PROGRAM – BUILDINGS
To the Oakland County Finance Committee
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the 2004 Capital Improvement Program
(Buildings Section) on August 5, 2003, reports with the recommendation the Buildings Section of the
Program, a conceptual identification of possible future capital improvement needs, be approved in the
amount of $25,598,000 as outlined in the attached Index dated August 5, 2003.
Chairperson, on behalf of the Planning and Building Committee, I move acceptance of the foregoing
report.
PLANNING AND BUILDING COMMITTEE
Copy of Index 2004 Capital Improvement Program for Buildings on file in County Clerk’s office.
REPORT (MISC. #03256)
BY: Planning and Building Committee, Charles Palmer, Chairperson
IN RE: 2004 CAPITAL IMPROVEMENT PROGRAM – UTILITIES
To the Oakland County Finance Committee
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the 2004 Capital Improvement Program (Utilities
Section) on August 5, 2003, reports with the recommendation the Utilities Section of the Program, a
conceptual identification of possible future capital improvement needs, be approved in the amount of
$1,182,000 as outlined in the attached Index dated August 5, 2003.
Chairperson, on behalf of the Planning and Building Committee, I move acceptance of the foregoing
report.
PLANNING AND BUILDING COMMITTEE
Copy of Index 2004 Capital Improvement Program for Utilities, Roads and Parking on file in County
Clerk’s office.
REPORT (MISC. #03256)
BY: Planning and Building Committee, Charles Palmer, Chairperson
IN RE: 2004 FACILITIES MAINTENANCE AND OPERATIONS DIVISION – SPECIAL PROJECTS
BUDGET
To the Oakland County Board of Commissioners Finance Committee
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the 2004 FM & O Special Projects Budget on
August 5, 2003, reports with the recommendation that the Special Projects Budget be approved in the
amount of $325,000 as outlined in the attached list.
Chairperson, on behalf of the Planning and Building Committee, I move acceptance of the foregoing
report.
PLANNING AND BUILDING COMMITTEE
Copy of 2004 Special Projects on file in County Clerk’s office.
Commissioners Minutes Continued. September 18, 2003
464
Moved by Moss supported by Palmer the resolution be adopted.
Moved by Moss supported by Scott the Personnel Committee Report, RECOMMENDED FISCAL YEAR
2004 GENERAL SALARY INCREASES, be accepted.
Moved by Moss supported by Scott the Personnel Committee Report, RECOMMENDED FISCAL YEAR
2004 SALARY INCREASE FOR THE COUNTY EXECUTIVE, PROSECUTING ATTORNEY, COUNTY
CLERK/REIGSTER OF DEEDS, DRAIN COMMISSIONER, SHERIFF AND COUNTY TREASURER, be
accepted.
Moved by Moss supported by Scott the Planning and Building Committee Report, 2004 CAPITAL
IMPROVEMENT PROGRAM – BUILDINGS, be accepted.
Moved by Moss supported by Scott the Planning and Building Committee Report, 2004 CAPITAL
IMPROVEMENT PROGRAM – UTILITIES, be accepted.
Moved by Moss supported by Scott the Planning and Building Committee Report, 2004 FACILITIES
MAINTENANCE AND OPERATIONS DIVISION – SPECIAL PROJECTS BUDGET, be accepted.
Discussion followed.
Moved by McMillin that the Personnel Committee Report, RECOMMENDED FISCAL YEAR 2004
SALARY INCREASE FOR THE COUNTY EXECUTIVE, PROESECUTING ATTORNEY, COUNTY
CLERK/REGISTER OF DEEDS, DRAIN COMMISSIONER, SHERIFF AND COUNTY TREASURER, be
voted upon seperately.
There being no support, the motion failed.
Moved by Moss supported by Crawford the Finance Committee Report, FISCAL YEAR 2004 AND
FISCAL YEAR 2005 PARKS AND RECREATION BUDGET, be accepted.
A sufficient majority having voted therefore, the Finance Committee Report was accepted.
Moved by Moss supported by Middleton the resolution be amended to coincide with the recommendation
in the Personnel Committee and the Planning and Building Committee Reports.
A sufficient majority having voted therefore, the motion carried.
Moved by Moss supported by Kowall the resolution be amended to coincide with the recommendation in
the Finance Committee Report.
A sufficient majority having voted therefore, the motion carried.
Discussion followed.
Moved by McMillin the FISCAL YEAR 2004 AND FISCAL YEAR 2005 BUDGET be amended to cut
County Commissioner Travel Expense Account, by 50%.
Showing no support, the motion failed.
Moved by McMillin the FISCAL YEAR 2004 AND FISCAL YEAR 2005 BUDGET be amended to cut
County Commissioner Travel Expense Account, by 25%.
Showing no support, the motion failed.
Commissioners Minutes Continued. September 18, 2003
465
Moved by McMillin the FISCAL YEAR 2004 AND FISCAL YEAR 2005 BUDGET be amended to cut
County Commissioner Travel Expense Account, by 10%.
Showing no support, the motion failed.
Discussion followed.
Vote on resolution, as amended:
AYES: Douglas, Gregory Hatchett, Jamian, Knollenberg, Kowall, Law, Long, Middleton, Moffitt,
Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard,
Coleman, Coulter, Crawford. (24)
NAYS: McMillin. (1)
A sufficient majority having voted therefore, the resolution, as amended, was adopted.
MISCELLANEOUS RESOLUTION #03257
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - 2003/2004 COMPREHENSIVE
PLANNING, BUDGETING AND CONTRACTING (CPBC) AGREEMENT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Community Health (MDCH) has awarded the Oakland County
Health Division funding in the amount of $7,044,863, which is a 3.8% ($278,356) decrease from the
Fiscal Year 2002/2003 amended allocation of $7,323,219; and
WHEREAS the budget detail for the various programs is a matter of negotiation between the Health
Division and MDCH; amendments will be recommended to the FY 2004 Budget when details are
finalized; and
WHEREAS this agreement is for the period of October 1, 2003 through September 30, 2004; and
WHEREAS the CPBC Agreement has been submitted through the County Executive Review Process,
including Corporation Counsel and is recommended for approval.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby accepts
the 2003/2004 Comprehensive Planning, Budgeting, and Contracting (CPBC) agreement for funding in
the amount of $7,044,863 for the period of October 1, 2003 through September 30, 2004.
BE IT FURTHER RESOLVED that the future level of service, including personnel, be contingent upon the
level of funding for this program.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute this agreement, any
changes and extensions to the agreement not to exceed fifteen percent (15%), which is consistent with
the agreement as originally approved.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes its
Chairperson to execute this Agreement subject to the following additional condition: That the County’s
approval for entering into this Agreement is specifically conditioned and premised upon the acceptance,
approval and execution of the Agreement containing Addendum A, by the Michigan Department of
Community Health, and that the failure of the Michigan Department of Community Health to execute the
Agreement as specified shall, without any further act of the Oakland County Board of Commissioners,
automatically negate and void the County’s approval and/or acceptance of this agreement as provided for
in this resolution.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Contract Review – Health Division, County of Oakland Department of Human Services Health
Division – FY 2003/2004 Comprehensive Planning, Budgeting, Contracting Agreement (CPBC)
Acceptance, and Agreement between Michigan Department of Community Health and Oakland County
Health Division on file in County Clerk’s office.
Commissioners Minutes Continued. September 18, 2003
466
FISCAL NOTE (MISC. #03257)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION – 2003/2004 COMPREHENSIVE
PLANNING, BUDGETING AND CONTRACTING (CPBC) AGREEMENT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. The Michigan Department of Community Health (MDCH) has awarded Oakland County
Health Division funding in the amount of $7,044,863 for the period of October 1, 2003
through September 30, 2004. This award reflects a 3.8% ($278,356) decrease from the
FY2002/2003 amended funding allocation of $7,323,219.
2. Changes from the previous award have been made by the MDCH including;
i) Funding for the continuation of an Emergency Preparedness Specialist position
in the amount of $100,000.
ii) Related Bio-terrorism funding to defray the costs of housing the Regional
Epidemiologist and SNS Planner, in the amount of $20,000.
iii) An increase of $19,000 for Enhancement of communications capabilities.
iv) Funding has been awarded to equip and staff the laboratory to attain “Level B”
status, which will allow the laboratory to examine potential bio-terrorism related
materials, an increase of $155,992.
3. Acceptance of this grant does not obligate the County to any future commitment.
4. The impact of this agreement was included in the FY 2004 Finance Committee Budget.
Therefore, no amendments are required.
FINANCE COMMITTEE
Copy of Oakland County Health Division CPBC Agreement Funding Analysis Fiscal Year 2003-2004 on
file in County Clerk’s office.
Moved by Patterson supported by Knollenberg the resolution be adopted.
AYES: Gregory, Hatchett, Jamian, Knollenberg, Kowall, Law, Long, McMillin, Middleton, Moffitt,
Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard,
Coleman, Coulter, Crawford, Douglas. (25)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was adopted.
MISCELLANEOUS RESOLUTION #03238
BY: Personnel Committee, Thomas Middleton, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2001-2003 LABOR AGREEMENT
FOR EMPLOYEES REPRESENTED BY THE OAKLAND COUNTY DEPUTY SHERIFF’S
ASSOCIATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland and the Oakland County Deputy Sheriff’s Association (OCDSA) have
been negotiating a 2 year contract covering approximately 720 Sheriff’s Department employees including
Deputy 1 (primarily assigned to the jail), Deputy II (primarily assigned to the road) and Sheriff
Communication Agents (dispatch); and
WHEREAS a 2–year agreement has been reached for the period October 1, 2001, through
September 30, 2003, and said agreement has been reduced to writing; and
WHEREAS this agreement provides for a 4% increase for Fiscal Year 2002 for Deputy I and Deputy II
and a 5.5% increase for Sheriff Communication Agents; a 1.5% increase with the pay period beginning
September 21, 2002, and a 1.5% increase with the pay period beginning March 22, 2003; and
WHEREAS the agreement has been reviewed by your Personnel Committee, which recommends
approval of the agreement.
Commissioners Minutes Continued. September 18, 2003
467
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the proposed
agreement between the County of Oakland and Oakland County Deputy Sheriff’s Association, covering
the period of October 1, 2001, through September 30, 2003, and that the Board Chairperson on behalf of
the County of Oakland, is authorized to execute said agreement as attached.
Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution.
PERSONNEL COMMITTEE
Copy of Summary of Agreement between Oakland County and Oakland County Deputy Sheriff’s
Association, and County of Oakland and Oakland County Deputy Sheriff’s Association Collective
Bargaining Agreement 2001-2003 on file in County Clerk’s office.
FISCAL NOTE (MISC. #03238)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT - FISCAL YEAR 2001-2003 LABOR AGREEMENT FOR
EMPLOYEES REPRESENTED BY THE OAKLAND COUNTY DEPUTY SHERIFF'S ASSOCIATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The County of Oakland and Oakland County Deputy Sheriff's Association have reached an
agreement on a salary increase for employees covered by the (OCDSA) effective
September 22, 2001.
2. The two-year agreement covers the period October 1, 2001 through September 30, 2003.
3. Wage and Benefit costs are estimated at $2,478,331 for FY 2002 and FY 2003.
4. Sufficient funds are currently budgeted for FY 2003 in the Sheriff's Department to cover the
agreement. No budget amendment is required.
FINANCE COMMITTEE
Moved by Middleton supported by Long the resolution be adopted.
AYES: Hatchett, Jamian, Knollenberg, Kowall, Law, Long, McMillin, Middleton, Moffitt, Moss,
Palmer, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard, Coleman, Coulter,
Crawford, Douglas, Gregory. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was adopted.
REPORT (MISC. #03239)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: COMMUNITY AND ECONOMIC DEVELOPMENT - COMMUNITY AND HOME IMPROVEMENT
DIVISION - COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ALLOCATION METHODS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above-referenced resolution, reports with the
recommendation that the resolution be adopted with amendments as follows:
1) Amend Ninth WHEREAS
WHEREAS the Citizens Advisory Council accepted and approved recommended to the
Planning and Building Committee the review committee's appropriation recommendations
on August 13, 2003 by a roll call vote of 9 yeas and 1 nay; and
2) Amend Tenth WHEREAS
WHEREAS the Citizens Advisory Committee Planning and Building Committee
recommends the Board of Commissioners approval of the committee's proposed CDBG
appropriation allocation modifications which
a.) deduct administrative funds up to twenty percent from the grant and apportions allocates
forty 33.3% percent of the grant balance to the Oakland County Home Improvement Program
and sixty 66.7% percent of the balance to participating communities,
Commissioners Minutes Continued. September 18, 2003
468
b.) allocate community funding by a formula expressed as (Population of Community R) + 3
(Low/mod Income Households in Community R) ÷ 4 = Allocation Percentile and
c.) grant a minimum of $8,000 to any participating community that generates less than $8,000
under the formula; and
3) Strike the Eleventh WHEREAS
Chairperson, on behalf of the Finance Committee, I move acceptance of the foregoing report.
FINANCE COMMITTEE
MISCELLANEOUS RESOLUTION #03239
BY: Planning and Building Committee, Charles Palmer, Chairperson
IN RE: DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT – COMMUNITY AND
HOME IMPROVEMENT DIVISION – COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
ALLOCATION METHODS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland by Miscellaneous Resolution #6961 of January 23, 1975, declared its
intention to become designated as an Urban County under the Federal Housing and Community
Development Act of 1974, as amended; and
WHEREAS the County of Oakland receives U.S. Department of Housing and Urban Development (HUD)
Community Development Block Grant (CDBG) funds; and
WHEREAS the County has allocated CDBG funds based on an appropriation methodology since the
program's inception which deducts administrative funds up to twenty percent from the grant and
apportions one-third of the grant balance to the Oakland County Home Improvement Program and two-
thirds of the balance to participating communities; and
WHEREAS the County distributes CDBG funds among its participating communities by an allocation
formula designed to benefit low and moderate income residents in compliance with federal directives; and
WHEREAS the current allocation formula is expressed as (Population of Community R) + 2 (Low/mod
Income Households in Community R) + (Overcrowded Households in Community R) ÷ 4 = Percentile for
Allocation of the Applicable Funds to the Participating Communities; and
WHEREAS a minimum community allocation of $8,000 is granted to any participating community that
generates less than $8,000 based on the formula; and
WHEREAS the CDBG appropriation methodology and CDBG formula are reviewed every ten years when
new U.S. Census information becomes available; and
WHEREAS the Oakland County Community and Home Improvement Citizens Advisory Council (CAC)
established a review committee to assess the existing allocation methodology, formula and minimum
allocation amount; and
WHEREAS the Citizens Advisory Council accepted and approved the review committee's appropriation
recommendations on August 13, 2003 by a roll call vote of 9 yeas and 1 nay; and
WHEREAS the Citizens Advisory Committee recommends approval of the committee's proposed CDBG
appropriation modifications which a.) deduct administrative funds up to twenty percent from the grant and
apportions forty percent of the grant balance to the Oakland County Home Improvement Program and
sixty percent of the balance to participating communities, b.) allocate community funding by a formula
expressed as (Population of Community R) + 3 (Low/mod Income Households in Community R) ÷ 4 =
Allocation Percentile and c.) grant a minimum of $8,000 to any participating community that generates
less than $8,000 under the formula; and
WHEREAS the Planning and Building Committee has reviewed the proposed CDBG allocation methods.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
Community and Home Improvement Division to administer the Community Development Block Grant
funding using the recommended allocation methods beginning with the 2004 CDBG Program Year as
follows:
a.) deduct administrative funds up to twenty percent from the grant and apportions one-
third of the grant balance to the Oakland County Home Improvement Program and
two-thirds of the balance to participating communities; and
b.) allocate community funding by a formula expressed as (Population of Community R)
+ 3 (Low/mod Income Households in Community R) ÷ 4 = Allocation Percentile; and
Commissioners Minutes Continued. September 18, 2003
469
c.) grant a minimum of $8,000 to any participating community that generates less than
$8,000 under the formula.
BE IT FURTHER RESOLVED that any future changes in the allocation methods would require approval
of the Oakland County Board of Commissioners.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
FISCAL NOTE (MISC. #03239)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT – COMMUNITY AND
HOME IMPROVEMENT DIVISION – COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
ALLOCATION METHODS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution authorizes the Community and Home Improvement Division to administer
Community Development Block Grant (CDBG) funding using recommended allocation
methods beginning with the 2004 CDBG Program Year.
2. CDBG appropriation methodology and CDBG formula are reviewed every ten years when
new U.S. Census information becomes available.
3. The recommended allocation methodology and formula will not affect current or future
CDBG funding allocated to Oakland County by the U.S. Department of Housing and
Urban Development.
4. No budget amendment is required.
FINANCE COMMITTEE
Moved by Palmer supported by Rogers the resolution be adopted.
Moved by Palmer supported by Rogers the Finance Committee Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Palmer supported by Wilson the resolution be amended to coincide with the recommendation
in the Finance Committee Report.
A sufficient majority having voted therefore, the motion carried.
Vote on resolution, as amended:
AYES: Jamian, Knollenberg, Kowall, Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer,
Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard, Coleman, Coulter,
Crawford, Douglas, Gregory, Hatchett. (25)
NAYS: None. (0)
A sufficient majority having voted, therefore, the resolution, as amended, was adopted.
Commissioners Minutes Continued. September 18, 2003
470
REPORT (MISC. #03240)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DRAIN COMMISSIONER - CONTINUATION OF WATERSHED MANAGEMENT PROGRAM
AND OF TWO (2) ENVIRONMENTAL PLANNER I, ONE (1) ENGINEERING TECHNICIAN, ONE (1)
GIS/CAD TECHNICIAN I POSITION AND ONE (1) CONSTRUCTION INSPECTOR I, FISCAL YEAR
2004
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee having reviewed the above referenced resolution, reports with the
recommendation that the resolution be amended as follows:
Strike WHEREAS paragraphs 7 and 13.
In the 4th BE IT FURTHER RESOLVED, strike the words "that funding contingency beyond
Fiscal 2003 as provided in Miscellaneous Resolution #02104, is hereby extended to FY 2004 and
the continuation of said positions beyond FY 2004 is contingent upon establishment of
watersheds or sub watersheds under Chapter 20 of the Drain Code"
and insert the words "that the continuation of the Watershed Management Program
("Environmental Unit") beyond Fiscal Year 2004 is contingent upon securing special revenue
funding."
Also, add the following:
BE IT FURTHER RESOLVED that the Drain Commissioner shall be responsible for all costs
associated with these positions including salary, fringe benefits and ancillary operating costs,
effective October 1, 2004.
Chairperson, on behalf of the Finance Committee, I move the acceptance of the foregoing report.
FINANCE COMMITTEE
MISCELLANEOUS RESOLUTION #03240
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DRAIN COMMISSIONER – CONTINUATION OF WATERSHED MANAGEMENT PROGRAM
AND OF TWO (2) ENVIRONMENTAL PLANNER I, ONE (1) ENGINEERING TECHNICIAN, ONE (1)
GIS/CAD TECHNICIAN I POSITION AND ONE (1) CONSTRUCTION INSPECTOR I, FISCAL YEAR
2004
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentleman:
WHEREAS the U.S. Environmental Protection Agency’s Phase II Storm Water Regulations (“Phase II”)
under the Federal Clean Water Act went into effect March, 2003; and
WHEREAS the Phase II regulations mandate that communities located within or near an "urbanized" area
must establish a program that comprises six minimum requirements designed to eliminate or reduce
polluted storm water runoff into separate storm drain systems; and
WHEREAS the six minimum requirements include: (1) Public Education and Outreach; (2) Public
Participation/Involvement; (3) Illicit Discharge Detection and Elimination; (4) Construction Site Runoff; (5)
Post-Construction Site Runoff; and (6) pollution Prevention and Good Housekeeping; and
WHEREAS the Michigan Department of Environmental Quality can initiate enforcement actions and
impose fines against communities that fail to comply with the Phase II regulations; and
WHEREAS Oakland County and 40 of the 61 Oakland County communities sought coverage under the
National Pollutant Discharge Elimination System (NPDES) General Permit No. MIG610042 ("general
permit") issued by the Michigan Department of Environmental Quality; and
WHERES the Phase II requirements are set forth in the in the general permit; and
WHEREAS in 2002 the Oakland County Drain Commissioner (OCDC) proposed a program (“watershed
management program”) that would be coordinated through Chapter 20 of the Drain Code; and
WHEREAS Miscellaneous Resolution #02104 was adopted by the Board of Commissioners for the
creation of the watershed management program with General Fund funding through fiscal year 2003; and
WHEREAS due to the County budget concerns for fiscal year 2002-2003, the County implemented a
hiring freeze that delayed the hiring of staff for the watershed management program; and
WHEREAS the watershed management program is addressing water quality and stormwater issues
including soil erosion and sedimentation control, stormwater design standards and engineering practices,
watershed planning, and operations and maintenance; and
Commissioners Minutes Continued. September 18, 2003
471
WHEREAS the watershed management program is presently coordinating the general permit
requirements that includes sub-watershed/stormwater planning assistance, Public Education-Outreach,
and Illicit Discharge Detection and Elimination; and
WHEREAS the watershed management program is facilitating and coordinating existing and newly
developed programs to maximize efficiencies that would not be possible at the local level; and
WHEREAS although no community has petitioned for a new Chapter 20 drainage district along watershed
boundaries, many are still considering the OCDC proposal; and
WHEREAS the Drain Commissioner requests the continuation of funding through Fiscal Year 2004 for the
Watershed Management Program and for the two (2) Environmental Planner I positions, one (1)
Engineering Technician, and one (1) GIS/CAD Technician I position to implement the proposed program;
and
WHEREAS the Drain Commissioner requests the continuation one Construction Inspector I position
61326-07094 to remain within the Environmental Unit and continue to be listed as GF/GP funding; and
WHEREAS the funding for said unit is a carry over from the remaining Fiscal Year 2003 budget and
therefore will not require any additional general fund appropriation beyond what was designated and
appropriated in the Fiscal 2003 budget as identified in the attached Exhibit A ("Estimated FY 2004 cost for
the continuation of the watershed management program"); and
WHEREAS an organizational unit titled "Environmental Unit" will continue within the Engineering &
Construction Division of the Drain Commissioner's Office.
NOW THEREFORE BE IT RESOLVED that the organizational unit titled "Environmental Unit" be
continued within the Engineering & Construction Division of the Drain Commissioners Office.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes one Construction Inspector I
position 61326-07094 remain within the Environmental unit and continue to be listed as GF/GP funding.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the continuation of two (2)
GF/GP Environmental Planner I positions, one (1) GF/GP Engineering Technician position, and one (1)
GIS/CAD Technician I position in the Watershed Management unit.
BE IT FURTHER RESOLVED that the funding of said program and positions remain GF/GP funding for
Fiscal Year 2004.
BE IT FURTHER RESOLVED that funding contingency beyond Fiscal 2003 as provided in Miscellaneous
Resolution #02104, is hereby extended to FY 2004 and the continuation of said positions beyond FY
2004 is contingent upon establishment of watersheds or sub-watersheds under Chapter 20 of the Drain
Code.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Exhibit A on file in County Clerk’s office.
FISCAL NOTE (MISC. #03240)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DRAIN COMMISSIONER – CONTINUATION OF WATERSHED MANAGEMENT PROGRAM
AND OF TWO (2) ENVIRONMENTAL PLANNER I, ONE (1) ENGINEERING TECHNICIAN, ONE (1)
GIS/CAD TECHNICIAN I POSITION AND ONE (1) CONSTRUCTION INSPECTOR I, FISCAL YEAR
2004
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Due to timing delays such as the hiring freeze, Oakland County Drain Commissioner is
requesting a continuation of funding through Fiscal Year 2004 for the Watershed
Management Program that consist of two (2) Environmental Planner I, one (1)
Engineering Technician, one (1) GIS/CAD Technician I and one (1) Construction
Inspector I.
2. A continuation of funding for said positions beyond fiscal year 2004 would be contingent
upon securing special revenue funding.
Commissioners Minutes Continued. September 18, 2003
472
3. Failure to comply with Phase II regulations may result in and enforcement action and
fines for non-compliance by the Michigan Department of Environmental Quality.
4. Funding for the continuation of Watershed Management program for fiscal year 2004 is
available from amounts appropriated in fiscal year 2003 that have not yet been
expended.
5. The monies remaining in the fiscal year 2003 General Fund Watershed appropriation will
need to be designated as part of the year-end closing process. The budget will be
amended with the FY 2003 Year-End Report to reappropriate as shown in Exhibit A
(attached).
FINANCE COMMITTEE
Moved by Palmer supported by Bullard the resolution be adopted.
Moved by Palmer supported by Coleman the Finance Committee Report be accepted.
Discussion followed.
A sufficient majority having voted therefore, the report was accepted.
Moved by Palmer supported by Coleman the resolution be amended to coincide with the recommendation
in the Finance Committee Report.
A sufficient majority having voted therefore, the motion carried.
Vote on resolution, as amended:
AYES: Knollenberg, Kowall, Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson,
Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard, Coleman, Coulter, Crawford,
Gregory, Hatchett, Jamian. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution, as amended, was adopted.
MISCELLANEOUS RESOLUTION #03258
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: RESOLUTION AUTHORIZING THE OAKLAND COUNTY BUILDING AUTHORITY TO USE
EXCESS PROCEEDS FROM THE SALE OF THE $23,400,000 OAKLAND COUNTY BUILDING
AUTHORITY, BUILDING AUTHORITY BONDS, SERIES 2001, DATED JANUARY 1, 2002 (WORK
RELEASE FACILITY, JAIL MANAGEMENT SYSTEM AND VIDEO ARRAIGNMENT SYSTEM)
LOCATED IN VARIOUS MUNICIPALITIES IN OAKLAND COUNTY, MICHIGAN
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland, Michigan (the "County"), and the Oakland County Building Authority
(the "Authority") have entered into a Lease Contract dated as of November 1, 2001 (the "Lease
Contract"), pursuant to which the Authority constructed a project, a description of which is attached as
Exhibit A to the Lease Contract (the “Project”) contemplated by the terms of Act No. 31, Public Acts of
Michigan, 1948 (First Extra Session), as amended ("Act 31"), and leased the Project to the County for a
term not to exceed 50 years as permitted by Act 31; and
WHEREAS pursuant to Act 31 and the Lease Contract, the Authority issued its $23,400,000 Building
Authority Bonds, Series 2001, dated January 1, 2002 (the “Bonds”) to pay for the cost of constructing the
Project; and
WHEREAS the County has determined that the Project as originally described needs to be expanded to
include the demolition of the existing work release facility which is described in Exhibit I attached hereto;
and
WHEREAS the cost of the demolition of the existing work release facility is within the original cost
estimates for the Project and will not require additional bonds to be issued by the Authority; and
Commissioners Minutes Continued. September 18, 2003
473
WHEREAS in order to expand the description of the Project the County and the Authority must enter into
an Amendment to Lease Contract which is attached hereto as Appendix I.
NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the County of Oakland,
Michigan, as follows:
1. The description of the expanded Project including demolition of the existing work release
facility in EXHIBIT I attached hereto is hereby approved and ordered filed with the County
Clerk.
2. The Amendment to Lease Contract in the form of APPENDIX I hereto is hereby approved, and
the Chairman of the Board of Commissioners and the County Clerk are hereby authorized and
directed to execute and deliver the same for and on behalf of the County.
3. All activities involved in the planning and construction of this Project under this resolution shall
comply with the standing rules of the Board of Commissioners.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Appendix I Amendment to Lease Contract and Exhibit I Description of Work – Work Release
Facility, Project 98-22 Demolition of Old Work Release Facility on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #03259
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DRAIN COMMISSIONER - 2003 CHAPTER 4 DRAIN MAINTENANCE ASSESSMENT
RESOLUTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Chapter 4 of Act No. 40 of the Public Acts of 1956, as
amended, also known as the Michigan Drain Code, the Oakland County Drain Commissioner operates
and maintains a number of open ditch or enclosed drains at various locations throughout Oakland
County; and
WHEREAS the Drain Commissioner incurs costs for such operation and maintenance that are
recoverable via assessments against the various benefiting properties and government entities
comprising the assessment rolls of the respective Drainage Districts; and
WHEREAS Chapter 4 of the said Drain Code permits the Drain Commissioner to levy assessments
against Drainage District of drains established in accordance with said Chapter 4, for operation,
maintenance, clean out and repair purposes, provided such assessments not exceed $1,250 per mile of
drain per year, or fraction thereof; and
WHEREAS for the year 2003, the Drain Commissioner proposes to assess the 37 Drainage Districts the
total aggregate amount of $162,187.05, for the maintenance, operation, clean out and repair of 37 drains,
all in accordance with the said $1,250 per mile of drain per year limitation, as itemized on the listing
attached hereto.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
authorizes the Drain Commissioner to assess, levy and collect for the year 2003, for the purpose of
operating, maintaining, cleaning out and repairing 37 drains located in Oakland County, the total
aggregate amount of $162,187.05, being the sum total of assessments for the said year to be assessed
against all of the benefiting properties and government entities comprising the assessment rolls of 37
Drainage Districts itemized on the listing attached hereto.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Oakland County Drain Commissioner 2003 Chapter 4 Drain Assessments for Maintenance and
Operation on file in County Clerk’s office.
Commissioners Minutes Continued. September 18, 2003
474
FISCAL NOTE (MISC. #03259)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DRAIN COMMISSIONER – 2003 CHAPTER 4 DRAIN MAINTENANCE ASSESSMENT
RESOLUTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution authorizes the Drain Commissioner to assess, levy, and collect
$162,187.05 for the year 2003 against all benefiting properties and government entities
comprising the assessment rolls, for the purpose of maintaining, cleaning, and repairing
37 Chapter 4 drains located within Oakland County.
2. The County’s share of the assessments for maintenance of Chapter 4 drains is
$9,695.26.
3. Funding is available in the Non-Departmental account - Drain Assessments. No
additional appropriation is required.
FINANCE COMMITTEE
The Chairperson ordered the resolution be laid over for 30 days until the October 30, 2003 board
meeting. There were no objections.
MISCELLANEOUS RESOLUTION #03260
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DRAIN COMMISSIONER - 2003 CHAPTER 18 DRAIN MAINTENANCE ASSESSMENT
RESOLUTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Chapter 18 of Act No. 40 of the Public Acts of 1956, as
amended, also known as the Michigan Drain Code, the Oakland County Drain Commissioner operates
and maintains a number of open ditch and/or enclosed pipe drains at various locations in Oakland and
West Bloomfield Townships; and
WHEREAS existing private drains established as County Drains in accordance with Chapter 18 of the
Michigan Drain Code shall be the same as if originally laid out and designated, located, established and
constructed by procedures set forth in other sections of the Michigan Drain Code; and
WHEREAS the Drain Commissioner incurs costs for the operation and maintenance of these Drains that
are recoverable via assessments against the various benefiting properties and government entities
comprising the assessment rolls of the respective Drainage Districts; and
WHEREAS Chapter 18 of the said Drain Code permits the Drain Commissioner to levy assessments
against Drainage Districts of Drains established in accordance with said Chapter 18, for operation,
maintenance, clean out and repair purposes, provided such assessments not exceed $1,250 per mile of
drain per year, or fraction thereof; and
WHEREAS for the year 2003, the Drain Commissioner proposes to assess the 24 Drainage Districts the
total aggregate amount of $47,099.61 for the maintenance, operation, clean out and repair of 24 drains,
all in accordance with the said $1,250 per mile of drain per year limitation, as itemized on the listing
attached hereto.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
authorizes the Drain Commissioner to assess, levy and collect for the year 2003, for the purpose of
operating, maintaining, cleaning out and repairing 24 drains located in Oakland County, the total
aggregate amount of $47,099.61, being the sum total of assessments for the said year to be assessed
against all of the benefiting properties and government entities comprising the assessment rolls of 24
Drainage Districts itemized on the listing attached hereto.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Commissioners Minutes Continued. September 18, 2003
475
Copy of Oakland County Drain Commissioner 2003 Chapter 18 Drain Assessments for Maintenance and
Operation, Oakland County Drain Commissioner 2003 Drain and Lake Level Assessment Rolls Detail
Summary by Community, Oakland County Drain Commissioner 2003 Drain and Lake Level Assessment
Rolls Detail Summary by Community and Project on file in County Clerk’s office.
FISCAL NOTE (MISC. #03260)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DRAIN COMMISSIONER – 2003 CHAPTER 18 DRAIN MAINTENANCE ASSESSMENT
RESOLUTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution authorizes the Drain Commissioner to assess, levy, and collect $47,099.61 for
the year 2003 against all benefiting properties and government entities comprising the
assessment rolls, for the purpose of operating, maintaining, cleaning, and repairing 24
Chapter 18 drains located within Oakland County.
2. The County’s share of the assessments for maintenance of Chapter 18 drains is $5,162.17.
3. Funding is available in the Non-Departmental account - Drain Assessments. No additional
appropriation is required.
FINANCE COMMITTEE
The Chairperson ordered the resolution be laid over for 30 days until the October 30, 2003 board
meeting. There were no objections.
MISCELLANEOUS RESOLUTION #03261
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DRAIN COMMISSIONER - 2003 LAKE LEVEL ASSESSMENTS FOR OPERATION AND
MAINTENANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of the Inland Lake Level Act, Act No. 146 of the Public Acts
of 1961, as amended by Act No. 59 of the Public Acts of 1995 (Part 307), the Oakland County Drain
Commissioner operates and maintains 35 lake level control devices/structures and 6 lake augmentation
pumps that regulate the legally established water level of 53 lakes located within Oakland County; and
WHEREAS the Drain Commissioner incurs costs for such operation and maintenance that are
recoverable via assessments against the various benefiting properties and government entities
comprising the assessment rolls of the respective Lake Level Districts; and
WHEREAS Section 30722(4) of said Act No. 59 requires that the Drain Commissioner obtain approval
from the Board of Commissioners prior to levying any lake level assessment in excess of $10,000
annually; and
WHEREAS for the year 2003, the Drain Commissioner proposes to assess 25 separate Lake Level
Districts for the total aggregate amount of $367,802.45 for operation, maintenance and repair purposes,
as itemized on the listing attached hereto, of which 15 of the proposed assessments are in excess of the
said $10,000.00 limit, thereby requiring Board of Commissioner authorization.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
authorizes the Drain Commissioner to assess, levy and collect for the year 2003, for the purpose of
operating and maintaining the level of various lakes located in Oakland County, the total aggregate
amount of $367,802.45, being the sum total of assessments for the said year to be assessed against all
of the benefiting properties and government entities comprising the assessment rolls of 25 separate Lake
Level Districts itemized on the listing attached hereto, including 15 assessments in excess of $10,000.00.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Commissioners Minutes Continued. September 18, 2003
476
Copy of Oakland County Drain Commissioner 2003 Lake Level Assessments for Maintenance and
Operation on file in County Clerk’s office.
FISCAL NOTE (MISC. #03261)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DRAIN COMMISSIONER – 2003 LAKE LEVEL ASSESSMENTS FOR OPERATION AND
MAINTENANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution authorizes the Drain Commissioner to assess, levy, and collect $367,802.45
for the year 2003 against all benefiting properties and government entities comprising the
assessment rolls, for the purpose of operating and maintaining 25 lake levels located within
Oakland County.
2. The County’s share of the assessments for operations and maintenance of lake levels is
$1,788.13.
3. Funding is available in the Non-Departmental account - Drain Assessments. No additional
appropriation is required.
FINANCE COMMITTEE
The Chairperson ordered the resolution be laid over for 30 days until the October 30, 2003 board
meeting. There were no objections.
MISCELLANEOUS RESOLUTION #03262
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DRAIN COMMISSIONER – AUTHORIZATION TO PROCEED AND APPROPRIATION OF
FUNDS FOR COUNTY WATER AND SEWER MASTER PLAN
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentleman:
WHEREAS Oakland County's water and wastewater services are a complex combination of community
water and/or wastewater systems, individual well and on-site septic systems, and the reliance on the
services from the Detroit Water and Sewer regional system; and
WHEREAS the protection of the environment, quality of life, and economic viability of Oakland County is
directly impacted by the water and wastewater challenges in each community; and
WHEREAS older developed communities will face challenges to their existing aging infrastructure, while
developing and rural communities will be evaluating alternatives for meeting their water and wastewater
needs; and
WHEREAS security concerns of the region warrant a study that would identify secondary or back up
water and wastewater sources in the event there were a disruption in primary sources; and
WHEREAS Oakland County has never conducted a study of the current and future infrastructure needs
within the county; and
WHEREAS to compliment and assist Oakland County's 61 communities and their respective master
plans, the Drain Commissioner proposes to conduct a comprehensive evaluation of current and future
water and wastewater needs of the County ("Water and Sewer Master Plan"); and
WHEREAS this Water and Sewer Master Plan would evaluate and develop alternative strategies to fill
gaps between current services and projected needs; develop structural or facility alternatives that
considers the current reliance on or expansion of the service of area of community water and/or
wastewater systems, on-site septic and well systems and the services from the Detroit Water and Sewer
regional system; and, evaluation of alternative institutional and funding arrangements for effective capital
improvement plan; and
WHEREAS after consultation with County's Economic Development and the OCDC staff, and the request
for proposal (RFP) process, the Drain Commissioner has secured a nationally recognized firm, URS
Corporation, to undertake the Water and Sewer Master Plan; and
Commissioners Minutes Continued. September 18, 2003
477
WHEREAS the estimated cost for the Water and Sewer Master Plan will not exceed two million dollars
($2,000,000) of which the Drain Commissioner has secured $500,000 from special revenue sources; and
WHEREAS the Drain Commissioner is proposing an appropriation of $1,500,000 from the County.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners hereby authorizes the Drain
Commissioner to proceed with conducting a Water and Sewer Master Plan study for the County.
BE IT FURTHER RESOLVED that the Drain Commissioner will report semi-annually to the Planning and
Building Committee on the status of the "Water and Sewer Master Plan" study.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #03263
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT - TRANSFER OF PROPERTY TO THE
ESTATE OF DELORES MURRAY OR DESIGNEE, TAX PARCEL NO. 17-06-376-001 AND APPROVAL
OF TRANFER AGREEMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County is the owner of certain real property identified by parcel identification number
17-06-376-001, commonly referred to as 4002 Cherry Garden Lane, located in Commerce Township,
Oakland County, Michigan ("Premises"), and specifically described as follows:
Part of the S.W. 1/4 of Section 6, T2N., R. 8E., Commerce Township, Oakland County,
Michigan, described as commencing at the S. 1/4 corner of Section 6; thence S 89º 48'
36" W along the south line of said Section 6, 1346.44 ft.; thence N 00º 14' 00 " E 742.19
ft. to the point of beginning; thence continuing N 00º 14' 00" E 646.15 ft.; thence S 89º 40'
58" E 360.22 ft.; thence S 44º 18' 48" E 175 ft.; thence S 16º 18' 36" W 313.39 ft.; thence
S 73º 41' 24" E 220.47 ft.; thence S 16º 18' 36" W 60.00 ft.; thence N 73º 41' 24" W
220.47 ft.; thence S 16º 18' 36" W 208.29 ft.; thence N 83º 01' 15" W 323.44 ft. to the
point of beginning, containing 6.54 acres, more or less; and
WHEREAS said Premises was conveyed by Warranty Deed dated June 5, 1976 from Delores Murray to
the County, with the intent and purpose of providing a site for community water pumping facilities for the
use and benefit by the inhabitants of the County; and
WHEREAS the Warranty Deed was recorded on June 7, 1976, Liber 6682, Pages 795-796, Oakland
County Records; and
WHEREAS the Warranty Deed provides, in pertinent part, that "whenever said pumping facilities cease to
be used as a community water system and the said premises shall be considered abandoned, the
same shall revert to Delores Murray, her heirs a nd assigns, upon payment to County of the
reasonable costs, if any, of abandonment of the aforesaid premises and search for legal heirs of
Delores Murray"; and
WHEREAS the Premises are no longer required for the purpose and intent as identified in the Warranty
Deed and the pumping facilities are to be abandoned; and
WHEREAS Delores Murray is deceased and is represented by the Estate of Delores Murray, Oakland
County Probate Court number 1982-15,592 ("Estate"); and
WHEREAS the Estate has entered into an agreement to sell the Premises subject to certain conditions
that includes the recovery of the abandonment costs of the County; and
WHEREAS to ensure proper abandonment of the pumping facilities of the community water system, and
recovery of the costs related to the abandonment of the system incurred by the County prior to conveying
the property back to the Estate, the County proposes to enter into the attached agreement that includes
the Estate and purchaser of the Premises.
NOW THEREFORE BE IT RESOLVED that the County Board of Commissioners hereby directs its
Chairperson to execute the warranty deed, agreement to recover abandonment costs and other
necessary documents to effectuate the transfer of the premises.
Commissioners Minutes Continued. September 18, 2003
478
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Warranty Deed and Agreement on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #03264
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF'S OFFICE - ESTABLISHMENT OF STANDARD LAW ENFORCEMENT SERVICES
CONTRACT RATES - JANUARY 1, 2004 THROUGH DECEMBER 31, 2008
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS it is the policy of the Oakland County Board of Commissioners to permit the Sheriff's
Department to enter into contracts with townships, villages and cities for the purpose of providing Sheriff
patrol services; and
WHEREAS new contract rates have been developed for the 60-month period commencing January 1,
2004, through December 31, 2008, consistent with the attached schedule.
NOW THEREFORE BE IT RESOLVED that the following rates be established per officer for Law
Enforcement Services for the period January 1, 2004, through December 31, 2008:
Contract 2004 2005 2006 2007 2008
Captain $138,411 $143,729 $148,516 $153,363 $158,434
Lieutenant 118,459 123,205 127,577 131,997 136,628
Patrol Sergeant 107,926 112,336 116,472 120,610 125,143
Det. Sergeant 110,050 114,470 118,581 122,731 127,084
Dep II(w/fill) 114,488 119,151 123,492 127,841 132,591
Dep II(no-fill) 96,424 100,387 104,165 107,934 112,087
Dep II(no-fill/
no vehicle) 92,008 95,971 99,557 103,326 107,287
Patrol Inv. 98,548 102,522 106,274 110,055 114,027
Dep I(no-fill) 77,913 81,159 84,360 87,535 91,076
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the Chairperson of the Board
and the Sheriff to sign agreements for Law Enforcement Services at these established standard rates.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Law Enforcement Patrol Services Annual Contract Rates for Captain, Lieutenant, Patrol
Sergeant, Detective Sergeant, Deputy II (with Fill-In), Deputy II (with no Fill-In), Deputy II (No Fill-In and
No Vehicle), Patrol Investigator, and Deputy I (No Fill-In) on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #03265
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF'S OFFICE - ESTABLISHMENT OF LAW ENFORCEMENT SERVICES CONTRACT
OVERTIME RATES - JANUARY 1, 2004 THROUGH DECEMBER 31, 2008
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS it is the policy of the Oakland County Board of Commissioners to authorize the Sheriff's Office
to enter into contractual agreements with various communities and organizations for the purpose of
providing deputies for traffic and security assignments for various activities and events; and
WHEREAS the Sheriff's Office will provide assistance based on the availability of officers at the
appropriate overtime rate and will invoice the requesting agency at rates established by the Board of
Commissioners; and
Commissioners Minutes Continued. September 18, 2003
479
WHEREAS overtime rates have been developed for the period January 1, 2004 through December 31,
2008; and
WHEREAS the Board of Commissioners desires to have rates consistent with the Law Enforcement
Patrol Services Contract rates for governmental units within Oakland County as a service to its citizenry,
and rates which conform to estimated costs for all non-Oakland County communities and organizations.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners establishes the
following hourly overtime rates for the period January 1, 2004, through December 31, 2008, for each
officer for the purpose of providing contracted traffic and security services:
Contract 2004 2005 2006 2007 2008
Lieutenant $67.87 $69.90 $72.00 $74.16 $76.38
Sergeant $61.90 $63.75 $65.55 $67.64 $69.66
Deputy II $53.73 $55.34 $57.00 $58.71 $60.46
Deputy I $40.58 $41.70 $43.05 $44.34 $45.68
BE IT FURTHER RESOLVED that contracts for Sheriff's Traffic and Security Assistance for activities and
events within a community which is under contractual agreement for Sheriff's Law Enforcement Patrol
Services, may be entered into at the prevailing, established contract overtime rates, upon the review and
approval of the Management and Budget Department. Such approval or disapproval of mini-contracts will
be provided to the Public Services Committee on a semi-annual basis.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #03266
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF'S OFFICE - ESTABLISHMENT OF JAIL BOARDING FEES - JANUARY 1, 2004
THROUGH DECEMBER 31, 2008
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to Miscellaneous Resolution #98010, the Oakland County Board of Commissioners
established daily jail boarding fee rates of $77.29 for 1999, $79.61 for 2000, $81.84 for 2001, $84.30 for
2002, and $86.83 for 2003; and
WHEREAS by adoption of Miscellaneous Resolution #98010, the Board of Commissioners also continued
the policy of not charging a daily jail boarding fee rate for the period 1999 through 2003 for the housing of
prisoners for local units of government within Oakland County; and
WHEREAS cost to house prisoners at the Oakland County Jail from 2004 through 2008 have been
estimated to correspond to the increase in the Law Enforcement Patrol Services Contract rates.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners establishes jail
boarding fee rates for the housing of out-of-County prisoners at the Oakland County Jail of $86.83 per
day for 2004, $89.86 per day for 2005, $93.01 per day for 2006, $96.27 per day for 2007, and $99.64 per
day for 2008.
BE IT FURTHER RESOLVED that the Board of Commissioners continues the policy of not charging a
daily rate for the housing of prisoners at the Oakland County Jail for local units of government within
Oakland County for the period January 1, 2004 through December 31, 2008.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Finance Committee. There were no objections.
Commissioners Minutes Continued. September 18, 2003
480
MISCELLANEOUS RESOLUTION #03267
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF'S OFFICE - ESTABLISHMENT OF DISPATCH SERVICES CONTRACT RATES -
JANUARY 1, 2004 THROUGH DECEMBER 31, 2008
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS it is the policy of the Oakland County Board of Commissioners to authorize the Sheriff's Office
to enter into contractual agreements with various communities and organizations for the purpose of
providing dispatch services; and
WHEREAS dispatch costs have been estimated for the period 2004 through 2008 pursuant to the
increase in the Law Enforcement Contract rates; and
WHEREAS the Board of Commissioners desires to have rates consistent with the Law Enforcement
Patrol Services Contract rates for governmental units within Oakland County as a service to its citizenry.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners establishes the
following per call fire and police dispatch service rates for the period January 1, 2004, through
December 31, 2008:
Contract 2004 2005 2006 2007 2008
Fire Dispatch/
Per call $18.00 $18.63 $19.28 $19.95 $20.65
Police Dispatch/
Per FTE per year $4,178 $4,303 $4,432 $4,565 $4,702
BE IT FURTHER RESOLVED that each contract between the Sheriff's Office and additional communities
and organizations be approved by the Board of Commissioners prior to implementation of the agreement.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Finance Committee. There were no objections.
Commissioner Crawford requested a Public Hearing be scheduled for the purpose of allowing Public
Comment on the Fiscal Year 2003 Local Law Enforcement Block Grant. The Chairperson scheduled the
hearing for October 2, 2003 at 9:45 a.m. in the Board of Commissioners Auditorium.
The Chairperson declared a recess at 11:32 a.m. to allow the Republican Caucus to meet.
The Board reconvened at 1:25 p.m.
Vice-Chairperson David Moffitt assumed the chair.
Roll called.
PRESENT: Bullard, Coleman, Coulter, Crawford, Gregory, Jamian, Knollenberg, Law, Long,
McMillin, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Webster, Wilson, Zack. (19)
ABSENT: Douglas, Hatchett, Kowall, Middleton, Scott, Suarez. (absent with notice) (6)
Quorum Present.
Moved by Webster supported by Coleman to postpone Appointment of Board of Commissioners
Administrative Director of Program Evaluation and Operations Analysis until the October 2, 2003, Board
Meeting.
AYES: Long, McMillin, Patterson, Potter, Rogers, Webster, Zack, Coleman, Coulter, Gregory.
(10)
NAYS: Moffitt, Moss, Palmer, Wilson, Bullard, Crawford, Jamian, Knollenberg. (8)
A sufficient majority having voted therefore, the motion to postpone carried.
Commissioners Minutes Continued. September 18, 2003
481
Discussion followed.
The Vice-Chairperson stated the motion to reconsider must come from the prevailing side. No one on the
prevailing side chose to reconsider and the matter was closed.
MISCELLANEOUS RESOLUTION #03268
BY: Charles E. Palmer, District #19
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF CLAWSON –
FISCAL YEAR 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established a West Nile Virus Fund
Disbursement Policy per Miscellaneous Resolution #03060 in an effort to assist cities, villages and
townships (CVTs) with mosquito control measures to prevent the spread of West Nile Virus and to help
protect the health, safety and welfare of the people of Oakland County; and
WHEREAS pursuant to the Disbursement Policy, the City of Clawson has submitted a resolution of
authorization to the County for reimbursement of expenses incurred in connection with an eligible
mosquito control project; and
WHEREAS the FY 2003 authorized amount of funding for the City of Clawson is $4,300.94 from the West
Nile Virus Fund as repayment to the City of Clawson for expenses incurred in connection with mosquito
control projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
project submitted by the City of Clawson as eligible for reimbursement from the West Nile Virus Fund.
BE IT FURTHER RESOLVED that the Board authorizes the FY 2003 appropriation in the amount of
$4,300.94 from the West Nile Virus Fund (Account #90-210000-23030-9098) to repay the City of Clawson
for expenses incurred in connection with the mosquito control project, once proper invoices are
presented.
Chairperson, I move the adoption of the foregoing resolution.
CHARLES PALMER
Copy of letter from George J. Miller, M.A. Department of Human Services, and Request for West Nile
Virus Fund Reimbursement Expense on file in County Clerk’s office.
The Vice-Chairperson referred the resolution to the General Government Committee and Finance
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #03269
BY: William R. Patterson, District #1
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE VILLAGE OF OXFORD
– FISCAL YEAR 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established a West Nile Virus Fund
Disbursement Policy per Miscellaneous Resolution #03060 in an effort to assist cities, villages and
townships (CVTs) with mosquito control measures to prevent the spread of West Nile Virus and to help
protect the health, safety and welfare of the people of Oakland County; and
WHEREAS pursuant to the Disbursement Policy, the Village of Oxford has submitted a resolution of
authorization to the County for reimbursement of expenses incurred in connection with an eligible
mosquito control project; and
WHEREAS the FY 2003 authorized amount of funding for the Village of Oxford is $1,315.28 from the
West Nile Virus Fund as repayment to the Village of Oxford for expenses incurred in connection with
mosquito control projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
project submitted by the Village of Oxford as eligible for reimbursement from the West Nile Virus Fund.
BE IT FURTHER RESOLVED that the Board authorizes the FY 2003 appropriation in the amount of
$1,315.28 from the West Nile Virus Fund (Account #90-210000-23030-9098) to repay the Village of
Commissioners Minutes Continued. September 18, 2003
482
Oxford for expenses incurred in connection with the mosquito control project, once proper invoices are
presented.
Chairperson, I move the adoption of the foregoing resolution.
WILLIAM PATTERSON
Copy of letter from George J. Miller, M.A., Oakland County Health Division, Village of Oxford West Nile
Virus Reimbursement Request, Attachments A, B, and C on file in County Clerk’s office.
The Vice-Chairperson referred the resolution to the General Government Committee and Finance
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #03270
BY: William R. Patterson, District #1
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
VILLAGE OF ORTONVILLE - FISCAL YEARS 1999, 2000, 2001, 2002, 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure
Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share
of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs);
and
WHEREAS pursuant to the Disbursement Policy, the Village of Ortonville has submitted a resolution of
authorization to the County for reimbursement expenses incurred in connection with an eligible
environment remediation of improvement project; and
WHEREAS the Village of Ortonville is requesting reimbursement for expenses directly related to
conducting a sanitary sewer study to provide a community wastewater disposal system to residents and
businesses in the Village of Ortonville; and
WHEREAS the FY 1999, FY 2000, FY 2001, FY 2002, and FY 2003 authorized funding for the Village of
Ortonville is $4,713.93 annually from the Environmental Infrastructure Fund as repayment to the Village
of Ortonville for expenses incurred in connection with environmental remediation or improvement
projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
project submitted by the Village of Ortonville as eligible for reimbursement from the Environmental
Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes the FY 1999, FY 2000, FY 2001, FY 2002, and
FY 2003 appropriations in the amount of $4,713.93 annually from the Environmental Infrastructure Fund
(Account #90-263205-41000-3985) to repay the Village of Ortonville for expenses incurred in connection
with the sanitary sewer study to provide a community wastewater disposal system to residents and
businesses in the Village of Ortonville, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
WILLIAM PATTERSON
Copy of letter from Paul C. Zelenak, Village Manager, Village of Ortonville Village Council August 25,
2003 meeting minutes, letter from Amy E. Schoonover, P.E. Rowe Incorporated, and letter from William
R. Patterson regarding Environmental Infrastructure Fund Distributions.
The Vice-Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #03271
BY: Thomas A. Law, District #17
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE VILLAGE OF BINGHAM
FARMS – FISCAL YEAR 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established a West Nile Virus Fund
Disbursement Policy per Miscellaneous Resolution #03060 in an effort to assist cities, villages and
Commissioners Minutes Continued. September 18, 2003
483
townships (CVTs) with mosquito control measures to prevent the spread of West Nile Virus and to help
protect the health, safety and welfare of the people of Oakland County; and
WHEREAS pursuant to the Disbursement Policy, the Village of Bingham Farms has submitted a
resolution of authorization to the County for reimbursement of expenses incurred in connection with an
eligible mosquito control project; and
WHEREAS the FY 2003 authorized amount of funding for the Village of Bingham Farms is $487.70 from
the West Nile Virus Fund as repayment to the Village of Bingham Farms for expenses incurred in
connection with mosquito control projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
project submitted by the Village of Bingham Farms as eligible for reimbursement from the West Nile Virus
Fund.
BE IT FURTHER RESOLVED that the Board authorizes the FY 2003 appropriation in the amount of
$487.70 from the West Nile Virus Fund (Account #90-210000-23030-9098) to repay the Village of
Bingham Farms for expenses incurred in connection with the mosquito control project, once proper
invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
THOMAS LAW
Copy of letter from George J. Miller, M.A., Oakland County Health Division, Village of Bingham Farms
West Nile Virus Fund Reimbursement Request, Attachments A, B, and C on file in County Clerk’s office.
The Vice-Chairperson referred the resolution to the General Government Committee and Finance
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #03272
BY: Christine Long, District #7
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CHARTER TOWNSHIP
OF MILFORD – FISCAL YEAR 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established a West Nile Virus Fund
Disbursement Policy per Miscellaneous Resolution #03060 in an effort to assist cities, villages and
townships (CVTs) with mosquito control measures to prevent the spread of West Nile Virus and to help
protect the health, safety and welfare of the people of Oakland County; and
WHEREAS pursuant to the Disbursement Policy, the Charter Township of Milford has submitted a
resolution of authorization to the County for reimbursement of expenses incurred in connection with an
eligible mosquito control project; and
WHEREAS the FY 2003 authorized amount of funding for the Charter Township of Milford is $7,325.97
from the West Nile Virus Fund as repayment to the Charter Township of Milford for expenses incurred in
connection with mosquito control projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
project submitted by the Charter Township of Milford as eligible for reimbursement from the West Nile
Virus Fund.
BE IT FURTHER RESOLVED that the Board authorizes the FY 2003 appropriation in the amount of
$7,325.97 from the West Nile Virus Fund (Account #90-210000-23030-9098) to repay the Charter
Township of Milford for expenses incurred in connection with the mosquito control project, once proper
invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
CHRISTINE LONG
The Vice-Chairperson referred the resolution to the General Government Committee and Finance
Committee. There were no objections.
Copy of letter from George J. Miller, M.A., Oakland County Health Division, Charter Twp of Milford West
Nile Virus Fund Reimbursement Request, Attachments A, B, and C on file in County Clerk’s office.
Commissioners Minutes Continued. September 18, 2003
484
MISCELLANEOUS RESOLUTION #03273
BY: Hugh D. Crawford, District #9; Bill Bullard, Jr., District #2; William R. Patterson, District #1
IN RE: BOARD OF COMMISSIONERS – AUTHORIZATION TO OVERSIGHT COMMITTEE CHAIR TO
MAKE EXCLUSIVE OFFER OF POSITION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS a vacancy exists in the position of the Board of Commissioners Administrative Director of
Program Evaluation and Operations Analysis.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the Chairperson of
the Oversight Committee to offer, on or after January 5, 2004, the position of Administrative Director of
Program Evaluation and Operations Analysis to applicant(s) recommended by a majority of the Oversight
Committee at a regular meeting of that body.
Chairperson, we move the adoption of the foregoing resolution.
HUGH CRAWFORD, BILL BULLARD, WILLIAM
PATTERSON
The Vice-Chairperson referred the resolution to the General Government Committee. There were no
objections.
The Board adjourned at 1:35 p.m. to the call of the Chair or October 2, 2003, at 9:30 a.m.
G. WILLIAM CADDELL THOMAS A. LAW
Clerk Chairperson