HomeMy WebLinkAboutMinutes - 2003.11.20 - 8336561
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
November 20, 2003
Meeting called to order by Chairperson Thomas Law at 9:53 a.m. in the Courthouse Auditorium, 1200 N.
Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Bullard, Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian,
Knollenberg, Kowall, Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter,
Rogers, Scott, Suarez, Webster, Wilson, Zack. (25)
ABSENT: None. (0)
Quorum present.
Invocation given by William Patterson
Pledge of Allegiance to the Flag.
Moved by Potter supported by Long the minutes of the October 30, 2003, Board Meeting be approved.
A sufficient majority having voted therefore, the minutes were approved as printed.
Moved by Webster supported by Crawford the rules be suspended and the agenda be amended as
follows:
ITEMS ON BOARD AGENDA
PLANNING AND BUILDING COMMITTEE
a. Community and Economic Development Department/Planning and Economic Development
Services Division – Resolution Approving Automation Alley SmartZone Cooperation Agreement.
b. Community and Economic Development Department/Planning and Economic Development
Services Division – Resolution Approving Amendment to the Boundaries of the Joint Local
Development Financing Authority Between the City of Southfield and the City of Troy.
(Reason for suspension of Planning and Building Committee, items (a) and (b): Waiver of Rule Xll.C.1 –
Direct referral to the Finance Committee.)
Commissioners Minutes Continued. November 20, 2003
562
Moved by Webster supported by Crawford the agenda be further amended by removing MADD
Proclamation – Commissioner Thomas A. Law from item #7, Communications and adding a presentation
on the State of Homelessness in Oakland County given by Kathy Williams. To refer Finance item (a) to
the General Government Committee and the Personnel Committee. To refer Personnel items (f) and (g)
to the General Government Committee, and to add setting a Public Hearing under Planning and Building.
AYES: Bullard, Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg,
Kowall, Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott,
Suarez, Webster, Wilson, Zack. (25)
NAYS: None. (0)
A sufficient majority having voted therefore, the agenda as amended, was approved.
Commissioner McMillin made a motion to move Planning and Building items: (a) and (b) from the Consent
Agenda to the Regular Agenda. Hearing no objection the Chairperson stated the motion carried.
Moved by Wilson supported by Hatchett the resolutions on the Consent Agenda, be adopted (with
accompanying reports being accepted). (The vote on this motion appears on Page (581.) The resolutions
on the Consent agenda follow (annotated by an asterisk {*}):
*MISCELLANEOUS RESOLUTION #03312
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION – 2003/2004 SUBSTANCE ABUSE
GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Health Division has been awarded by the Michigan Department of Community Health
(MDCH) $4,702,614 in Substance Abuse Grant Funds for the period of October 1, 2003 through
September 30, 2004; and
WHEREAS the 2003/2004 grant award includes $4,702,614 in grant revenue and expenditures for this
program, a decrease of $326,957 (6.5%) from the previous year; and
WHEREAS these funds are used to subcontract with agencies to prevent and reduce the incidence of
drug and alcohol abuse and dependency; and
WHEREAS these contracts were awarded through the County’s competitive bidding process; and
WHEREAS acceptance of this grant does not obligate the County to any future commitment; and
WHEREAS the grant agreement has been submitted through the County Executive’s Contract Review
Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
2003/2004 Substance Abuse Grant from the Michigan Department of Community Health in the amount of
$4,702,614.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant agreement and to approve minor changes and grant extensions, not to exceed fifteen
(15) percent variance from the original award.
BE IT FURTHER RESOLVED that the future level of service, including personnel, be contingent upon the
level of funding for this program.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes its
Chairperson to execute this Agreement subject to the following additional condition: That the County’s
approval for entering into this Agreement is specifically conditioned and premised upon the acceptance,
approval and execution of the Agreement containing Addendum A, by the Michigan Department of
Community Health, and that the failure of the Michigan Department of Community Health to execute the
Agreement as specified shall, without any further act of the Oakland County Board of Commissioners,
automatically negate and void the County’s approval and/or acceptance of this agreement as provided for
in this resolution.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Commissioners Minutes Continued. November 20, 2003
563
Copy of Contract Review – Health Division, Grant Agreement Between Michigan Department of
Community Health and Oakland County Health Division, Fiscal Year 2003/2004 Agreement Addendum A,
Attachment A, Attachment C, Financial Status Report, Audit Status Notification Letter, Attachment F –
Local Advisory Council Guidelines, MI Department of Community Health Mental Health and Substance
Abuse Services Treatment Policy-02, Attachment F – HIV Early Intervention Project Guidelines,
Attachment F – Enrollment Criteria for Methadone/LAAM Maintenance and Detoxification Programs
(revised 2001), Data Collection/Recording and Reporting Requirements, and Attachment F – Reporting
Nonprescription Methadone on file in County Clerk’s office.
FISCAL NOTE (MISC. #03312)
By: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION – 2003/2004 SUBSTANCE ABUSE
GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. The Michigan Department of Community Health (MDCH) has awarded the Oakland
County Health Division $4,702,614 in Substance Abuse Grant funds.
2. Funds will be used to subcontract with agencies to prevent and reduce the incidence of
drug and alcohol abuse and dependency.
3. The County is expected to incur $182,538 in support costs, which have been included in
the FY 2004 budget. This grant does not allow for the recovery of these costs.
4. Grant acceptance represents a decrease from the prior year grant amount of ($326,957)
a (6.50%) decrease from the previous year.
5. The grant period extends from October 1, 2003 through September 30, 2004.
6. A budget amendment is recommended to the Fiscal Year 2004 Special Revenue Budget
to match the Fiscal Year 2004 award as delineated below.
FY 2004
FUND 275 Amendment
Revenue
1-275-275497-72500-017 State ($ 326,957)
Expenditures
2-275-354997-72500-2572 Cont Svs. ($ 20,041)
2-275-754997-72500-2572 Cont Svs. ( 306,916)
Total Expenditures ($ 326,957)
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on 581.)
*MISCELLANEOUS RESOLUTION #03313
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: MEMORANDUM OF UNDERSTANDING WITH THE FEDERAL EMERGENCY MANAGEMENT
AGENCY (FEMA) FOR COORDINATING DIGITAL FLOOD INSURANCE RATE MAP PRODUCTION
FOR OAKLAND COUNTY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County has developed topography and hydrography GIS data that can be used to
accurately re-delineate floodways and floodplains; and
WHEREAS the re-delineation of floodways and floodplains will assist the County and local units of
government with the review of new land developments, mitigation of natural disasters, and the
management of infrastructure; and
WHEREAS the re-delineation of floodways and floodplains and the adoption of new Flood Insurance Rate
Maps (FIRMS) may lower the cost of flood insurance for residents of the County; and
Commissioners Minutes Continued. November 20, 2003
564
WHEREAS the Board of Commissioner’s has already approved the Memorandum of Understanding and
Mapping Activity Statement for the Pilot Redelineation Project (Phase 1&2); and
WHEREAS FEMA has recently appropriated funds to re-delineate Oakland County’s floodplain
boundaries in their entirety; and
WHEREAS the County has solicited and received federal funding from FEMA to assist in the full re-
delineation of floodways and floodplains throughout the County; and
WHEREAS FEMA will fund seventy-five percent of the project and the County will fund twenty-five
percent of the project with in-kind services; and
WHEREAS a Mapping Activity Statement for the full redelineation project has been drafted (as attached)
by the County and final approval of its terms and conditions by Corporation Counsel is complete.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approve and execute the
Mapping Activity Statement and authorize the receipt of federal funding cited therein.
Chairperson, on behalf of the General Government Committee I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Contract Review – IT Department, Obligating Document for Award/Amendment’ Federal
Emergency Management Agency Agreement Articles – Cooperating Technical Partners, Budget
Information – Nonconstruction Programs, and Oakland County Cooperating Technical Partners Mapping
Activity Statement on file in County Clerk’s office
FISCAL NOTE (MISC. #03313)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: MEMORANDUM OF UNDERSTANDING WITH FEDERAL EMERGENCY MANAGEMENT
AGENCY (FEMA) FOR COORDINATING DIGITAL FLOOD INSURANCE RATE MAP PRODUCTION
FOR OAKLAND COUNTY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
The purpose of this project is to coordinate the redelineation of floodways and floodplains for Oakland
County undertaken by the Federal Emergency Management Agency (FEMA) and liaison with the local
agencies to ensure accurate mapping and successful adoption of new Digital Flood Insurance Rate Maps
(DFIRMS) in Oakland County.
The resolution accepts funding that will assist in collecting local level GIS data, coordinate the production
of digital flood insurance rate maps, undertake QA/QC, create auxiliary datasets and provide feedback to
FEMA. The digital flood insurance rate maps may lower the cost of flood insurance for residents of
Oakland County.
1. Total project cost is estimated to be $66,782. The funding will be split with seventy-five
percent coming from the Federal Government of $51,043 and twenty-five percent will
consist of in-kind contribution provided by the Department of Information Technology
operating budget of $15,739.
2. Funding will be utilized for personnel costs, travel, and supplies as delineated in the
Mapping Activity Statement. No additional General Fund/General Purpose appropriation
is required.
3. The period of this agreement shall be 24 months from 9/30/03 through 9/29/05. No
budget is recommended as the 25% match has been included in Information Technology
FY 2004 budget.
FINANCE COMMITTEE
(The vote for this motion appears on 581.)
Commissioners Minutes Continued. November 20, 2003
565
*REPORT (MISC. #03305)
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: BOARD OF COMMISSIONERS – SUPPORT FOR HOUSE BILL 5074 – A BILL TO ALLOW
CORRECTIONS OFFICERS TO CARRY STUN GUNS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed Miscellaneous Resolution #03305 on
November 3, 2003, reports with a recommendation that the resolution be adopted.
Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing
report.
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #03305
BY: Hugh D. Crawford, District #9
IN RE: BOARD OF COMMISSIONERS – SUPPORT FOR HOUSE BILL 5074 – A BILL TO ALLOW
CORRECTIONS OFFICERS TO CARRY STUN GUNS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Miscellaneous Resolution #03028 authorized the Sheriff’s Department to purchase 200
Advanced Taser weapons for assignment to Deputies; and
WHEREAS the Oakland County Sheriff’s Department continues to train its staff and deploy non-lethal
Taser weapons throughout the Department; and
WHEREAS House Bill 5074 was introduced into the Michigan Legislature to amend current law to permit
the possession and reasonable use of non-lethal, electro-muscular disruption technology by local
correction officers authorized in writing by the Sheriff; and
WHEREAS the Oakland County Sheriff’s Department supports House Bill 5074.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners supports the
intent of House Bill 5074 and urges the Michigan Legislature to enact HB 5074.
BE IT FURTHER RESOLVED that copies of this resolution be sent to Oakland County Senators and
Representatives in the Michigan Legislature.
Chairperson, we move the foregoing resolution.
HUGH CRAWFORD, TOM McMILLIN, BILL
BULLARD, CHARLES PALMER, ERIC
WILSON, CHUCK MOSS, GREG JAMIAN,
DAVID MOFFITT
(The vote for this motion appears on 581.)
*MISCELLANEOUS RESOLUTION #03309
BY: Personnel Committee, Thomas F. Middleton, Chairperson
IN RE: HUMAN RESOURCES - SALARY ADMINISTRATION FOURTH QUARTERLY REPORT
FOR FISCAL YEAR 2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Salary Administration Plan approved by the Board of Commissioners for Grades 1 - 21
provides a process for departments and employees to request a review of the salary grade placement of
classifications; and
WHEREAS the Fourth Quarterly Report for FY2003 identifies the reviews conducted and the salary grade
changes recommended by the Human Resources Department after completion of this review process;
and
WHEREAS funds have been established in the Classification and Rate Change fund to implement salary
grade changes resulting from Salary Administration Quarterly Report recommendations.
NOW THEREFORE BE IT RESOLVED that the Oakland Board of Commissioners authorizes
Commissioners Minutes Continued. November 20, 2003
566
implementation of the Salary Administration Fourth Quarterly Report for FY 2003, which includes the
following personnel actions:
Salary Grade
Classification From: To: Location-Position
Reclassify one GIS Enterprise Data 10 11 18701-07985
Tech to a New class titled GIS
Enterprise Data Technician II
BE IT FURTHER RESOLVED that the following classifications be retitled with no change in salary grade:
From: To:
GIS Enterprise Data Tech GIS Enterprise Data Technician I
Court Business Operations Analyst Court Business Analyst
Hearing Technician Supervisor Hearing/Vision Technician Supervisor
Vision Technician Supervisor Hearing/Vision Technician Supervisor
Crime Lab Specialist I Forensic Laboratory Specialist I
Crime Lab Specialist II Forensic Laboratory Specialist II
Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution.
PERSONNEL COMMITTEE
FISCAL NOTE (MISC. #03309)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: HUMAN RESOURCES - SALARY ADMINISTRATION FOURTH QUARTERLY REPORT FOR
FISCAL YEAR 2003
To The Oakland County Board Of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Human Resources Department, with approval from the Board of Commissioners,
provides a process for departments and employees requesting a review of the salary
grade placement classifications for Grades 1 - 21.
2. The annual cost of the recommended salary grade change for the Proprietary position is
$ 2,461 in Salaries and $837 in Fringe Benefits for a total of $3,298.
3. The impact on the remainder of FY 2004 is $2,177 in Salaries and $740 in Fringe
Benefits.
4. Funding is available in the Information Technology Proprietary Fund (686) for the
recommended classification change within the Information Technology Department.
5. Further recommended classification changes require only a title change and no change in
salary.
6. No budget amendment is recommended.
FINANCE COMMITTEE
(The vote for this motion appears on 581.)
*MISCELLANEOUS RESOLUTION #03310
BY: Personnel Committee, Thomas Middleton, Chairperson
IN RE: HUMAN RESOURCES - FISCAL YEAR 2004 WAGE REOPENER FOR EMPLOYEES
REPRESENTED BY THE GOVERNMENT EMPLOYEES LABOR COUNCIL (GELC)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland and the Government Employees Labor Council, have negotiated a
Wage Reopener for Fiscal Year 2004 for approximately 125 employees of Children’s Village; and
WHEREAS this agreement provides for 2.0% increase with the pay period beginning September 20,
2003; and
WHEREAS this agreement further provides that any additional general wage increase for non-
represented employees that may take place during fiscal year 2004, be applied to members of this
bargaining unit at the same time and in the same manner as provided to the non-represented employees;
and
Commissioners Minutes Continued. November 20, 2003
567
WHEREAS the agreement regarding this wage increase has been reduced to writing; and
WHEREAS the agreement has been reviewed by your Personnel Committee, which recommends
approval of the agreement.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the proposed Wage
reopener agreement between the County of Oakland and the Government Employees Labor Council
covering the period of October 1, 2003, through September 30, 2004, and that the Board Chairperson, on
behalf of the County of Oakland, is authorized to execute said agreement as attached.
Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution.
PERSONNEL COMMITTEE
Copy of Government Employees Labor Council – Children’s Village Employees Fiscal Year 2004 Wage
Reopener on file in County Clerk’s Office.
FISCAL NOTE (MISC. #03310)
By: Finance Committee, Chuck Moss, Chairperson
IN RE: HUMAN RESOURCES – FISCAL YEAR 2004 WAGE REOPENER FOR EMPLOYEES
REPRESENTED BY THE GOVERNMENT EMPLOYEES LABOR COUNCIL (GELC)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. The County of Oakland and the Government Employees Labor Council
(GELC)(approximately 125 Children’s Village Employees) have negotiated a Wage
Reopener for Fiscal Year 2004 beginning October 1, 2003 through September 30, 2004.
2. This agreement provides for a 2.0% wage increase with the pay period beginning
September 20, 2003. This equates to $141,257 for salaries and related fringe benefits.
3. The Agreement further provides that any additional general wage increase for non-
represented employees that may take place during Fiscal Year 2004, be applied to
members of this bargaining unit at the same time and in the same matter as provided to
the non-represented employees.
4. Funding to cover this contract change was included in the FY 2004 Budget. Therefore, no
additional appropriation required.
FINANCE COMMITTEE
(The vote for this motion appears on 581.)
*MISCELLANEOUS RESOLUTION #03314
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: 52-1 DISTRICT COURT – FISCAL YEAR 2004 BYRNE GRANT PROGRAM – FROM THE
MICHIGAN OFFICE OF DRUG CONTROL POLICY – CONTRACT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Community Health, Office of Drug Control Policy has awarded
grant funding to the 52-1 District Court at Novi in the amount of $133,334 with a grant period of October
1, 2003 through September 30, 2004; and
WHEREAS the 52-1 District Court Sobriety Court program has received continuation funding to deal with
the problems of increasing recidivism, increasing use of alcohol and illegal drugs, rising systems costs,
and an increase in jail days ordered; and
WHEREAS the 52-1 District Court Sobriety Drug Court is currently funded by the Byrne Memorial Drug
Court Grant, and partly by the State Court Administrative Office (SCAO) grant; and
WHEREAS the 52-1 Novi District Court, was awarded $133,334 which includes a 40% match of $53,334
to be funded by SCAO Grant in-kind funds; and
WHEREAS the combined grant award is in the amount of $133,334, the 40% match of $53,334 is to be
funded by SCAO Grant in-kind funds requiring no General Fund/General Purpose funds; and
Commissioners Minutes Continued. November 20, 2003
568
WHEREAS continuation funding for one (1) Probation Officer I (32205-09903) position is awarded by this
grant; and
WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to maintain proportionate funding
for Federal, State and Private grants; and
WHEREAS the grant agreement has been processed through the County Executive Contract Review
Process and the Board of Commissioners Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts
Michigan Department of Community Health, Office of Drug Control Policy grant, in the amount of
$133,334 which includes $80,000 from the State and $53,334 as local match, which is funded from a
pending concurrent FY 2004 grant from the State Court Administrators Office (SCAO).
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the contract agreement and that the chairperson may approve amendments and extensions up to
fifteen (15%) percent variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon continued interpretation
of the contract consistent with the February 6, 2001, letter from the Michigan Supreme Court, State Court
Administrative Office, providing that assurance #4 of the grant application shall not be construed as a
mandate for future funding of the program from the funding unit, said letter attached hereto and
incorporated by reference herein.
BE IT FURTHER RESOLVED that the SCAO Grant award will be used as matching dollars for the Byrne
Memorial Grant, per approval of the State Court Administrator’s Office.
BE IT FURTHER RESOLVED one (1) 52-1 District Court Probation Officer I (32205-09903) position be
continued.
BE IT FURTHER RESOLVED that continuation of the position associated with this grant is contingent
upon continuation of State funding.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Contract Review – 52-1 District Court – Novi Grant Agreement Between Michigan Department of
Community Health and County of Oakland County 52-1 District Court, Program Budget Summary Byrne
Memorial Formula and Local Law Enforcement Block Grant Fiscal Year 2003/2004, MI Department of
Community Health Program Budget Cost Detail, Attachments 4, 5, 6, 7, 8, and Attachment A on file in
County Clerk’s office.
FISCAL NOTE (MISC. #03314)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: 52-1 DISTRICT COURT – FISCAL YEAR 2004 BYRNE GRANT PROGRAM – FROM THE
MICHIGAN OFFICE OF DRUG CONTROL POLICY – CONTRACT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The 52nd District Court, Division I (Novi) has received a grant from the Michigan
Department of Community Health, Office of Drug Control Policy in the amount of
$133,334 providing funding for a grant period of October 1, 2003 through
September 30, 2004.
2. The contract award is for $133,334 including $80,000 in State funds and $53,334 in Local
match.
3. The Local match of $53,334 is met by the 2004 SCAO with no cost to the General Fund.
4. Should the SCAO grant used as match for the Byrne Grant not be awarded, Byrne Grant
expenditures must be reduced to the level of the Byrne Grant awarded.
5. The grant award includes the continued funding of one (1) Special Revenue full-time
eligible (FTE) Probation Officer I position (#32205-09903).
6. An amendment is recommended to the FY 2004 Budget as follows to accept the
continuation of funding from the Byrne Memorial Grant, to the 52-1 District Court Drug
Court grant:
Commissioners Minutes Continued. November 20, 2003
569
Special Revenue Fund 279 FY 2004
Revenue
1-32-279-100303-28000-0171 Grants-State $ 80,000
Expenditures
2-32-279-200303-28000-2001 Salaries $ 24,328
2-32-279-200303-28000-2075 Fringe Benefits $ 11,126
2-32-279-200303-28000-2560 Consultant $ 31,887
2-32-279-200303-28000-4156 Lab. Supplies $ 12,659
$ 80,000
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on 581.)
*MISCELLANEOUS RESOLUTION #03315
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION - 2003 - 2004
BYRNE MEMORIAL GRANT - MICHIGAN OFFICE OF DRUG CONTROL POLICY FOR PONTIAC
INSTEP GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Department of Public Services Community Corrections Division applied for the Byrne
Memorial Grant from the Michigan Office of Drug Control Policy in the amount of $152,854 in grant funds
for the period of October 1, 2003, through September 30, 2004; and
WHEREAS the Michigan Office of Drug Control Policy has awarded Oakland County a 2003/2004
Community Corrections grant in the amount of $109,828, which is a 28% variance or $43,026 less than
requested in the application amount; and
WHEREAS the program total is $146,438, of which $109,828 (75%) is federal funded, and $36,610 (25%)
is County grant match; and
WHEREAS the grant funds two (2) Community Corrections Specialist II positions (#9332 & 9401); and
WHEREAS the grant acceptance requires no additional personnel to fulfill the grant agreement; and
WHEREAS it should be noted that there are General Fund/General Purpose funded Community
Corrections Specialist positions included in the Fiscal Year 2003/2004 Budget, which are not part of this
grant; and
WHEREAS the grant agreement has been approved by the County Executive's Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
2003/2004 Community Corrections grant from the Michigan Office of Drug Control in the amount of
$109,828.
BE IT FURTHER RESOLVED that the future level of service, including personnel would be contingent
upon the level of funding available from the State.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Contract Review – Community Correction Division, Grant Agreement Between Michigan
Department of Community Health and County of Oakland Community Corrections, Attachments 1, 2, 3, 4,
5, 6, 7, and 8 on file in County Clerk’s office.
Commissioners Minutes Continued. November 20, 2003
570
FISCAL NOTE (MISC. #03315)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION - 2003 - 2004
BYRNE MEMORIAL GRANT - MICHIGAN OFFICE OF DRUG CONTROL POLICY FOR PONTIAC
INSTEP GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Oakland County has received a grant of $109,828 from the 2003-2004 Byrne Memorial
Grant - Michigan Office of Drug Control Policy for the Pontiac Instep Grant, which is a
28% variance or $43,026 less than the application amount.
2. This is a new grant, which replicates the success of the Waterford Instep Program, a
community-based central juvenile diagnostic program used to supplement existing
services.
3. This grant supports the InStep project of employing the "Say It Straight" method and
training in this area in order to reduce and prevent the risk of destructive behaviors such
as alcohol, tobacco, and other drug use. Also it tries to avert violence, school drop-out,
teen pregnancy, behaviors leading to HIV/AIDS along with promotion of wellness,
personal and social responsibility, positive self-esteem and positive relationships.
4. The grant would support two (2) full time Community Corrections Specialist II positions,
supplies, materials, and subcontractors to administer the program.
5. The County is expected to incur $3,504 in administration and support costs, which have
been included in the FY 2004 budget. This grant does not allow for the recovery of those
costs.
6. The total cost of the program is $146,438, with $36,610 (25%) of the cost in grant match
from the County's General Fund and $109,828 (75%) in from the Byrne Memorial Grant
Fund.
7. Two amendments to the special revenue budget, Attachment "A" and "B" are requested
to reflect the new grant award for FY 2004.
8. A budget amendment is recommended to transfer the grant match funds to the
Community Corrections grant match line item as follows:
General Fund FY 2004
Expenditures
90-290000-25000-2872 Non-Dept. - Grant Match ($36,610)
17-402200-70001-2872 Community Corr - Grant Match $36,610
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on 581.)
*MISCELLANEOUS RESOLUTION #03316
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: CIRCUIT COURT FAMILY DIVISION – FISCAL YEAR 2004 BYRNE GRANT PROGRAM –
FROM THE MICHIGAN OFFICE OF DRUG CONTROL POLICY – CONTRACT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Community Health, Office of Drug Control Policy has awarded
grant funding to the Circuit Court Family Division in the amount of $274,378 with a grant period of
October 1, 2003 through September 30, 2004; and
WHEREAS the Circuit Court Family Division Juvenile Drug Court program has received continuation
funding to deal with the problems of increasing juvenile recidivism, increasing use of alcohol and illegal
drugs, and rising systems costs; and
WHEREAS the Circuit Court Family Division Juvenile Drug Court is currently funded by the Byrne
Memorial Drug Court Grant, and partly by the State Court Administrative Office (SCAO) grant; and
Commissioners Minutes Continued. November 20, 2003
571
WHEREAS the Circuit Court Family Division Juvenile Drug Court, was awarded $274,378 which includes
a 40% match of $109,500 to be funded by SCAO Grant in-kind matching funds including one (1) FTE
Community Service Coordinator (35402-9712) SCAO funded in-kind match, and contractual substance
abuse treatment services in support of this grant, requiring no General Fund/General Purpose funds; and
WHEREAS continuation funding is for one (1) FTE Youth and Family Caseworker II (35402-09835) and
one (1) PTNE Technical Aide (35402-09836; and
WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to maintain proportionate funding
for Federal, State and Private grants; and
WHEREAS the grant agreement has been processed through the County Executive Contract Review
Process and the Board of Commissioners Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts
Michigan Department of Community Health, Office of Drug Control Policy grant, in the amount of
$274,378 which includes $164,878 from the State and $109,500 as local match, which is funded from a
pending concurrent FY 2004 grant from the State Court Administrators Office (SCAO).
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the contract agreement and that the chairperson may approve amendments and extensions up to
fifteen (15%) percent variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon continued interpretation
of the contract consistent with the February 6, 2001, letter from the Michigan Supreme Court, State Court
Administrative Office, providing that assurance #4 of the grant application shall not be construed as a
mandate for future funding of the program from the funding unit, said letter attached hereto and
incorporated by reference herein.
BE IT FURTHER RESOLVED that the SCAO Grant award will be used as matching dollars for the Byrne
Memorial Grant, per approval of the State Court Administrator’s Office.
BE IT FURTHER RESOLVED one (1) FTE Circuit Court Youth and Family Caseworker II (35402-09835),
and one (1) PTNE Technical Aide (35402-09836) position be continued.
BE IT FURTHER RESOLVED that continuation of the positions associated with this grant is contingent
upon continuation of State funding.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Contract Review – Circuit Court Family Division, Grant Agreement Between MI Department of
Community Health and 6th Circuit Court – Family Division, Attachments 1, 2, 3, 4, 5, 6 and Attachment A
on file in County Clerk’s office.
FISCAL NOTE (MISC. #03316)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: CIRCUIT COURT FAMILY DIVISION – FISCAL YEAR 2004 BYRNE GRANT PROGRAM –
FROM THE MICHIGAN OFFICE OF DRUG CONTROL POLICY – CONTRACT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Circuit Court Family Division has received a grant from the Michigan Department of
Community Health, Office of Drug Control Policy in the amount of $274,378, providing
funding for a grant period of October 1, 2003 through September 30, 2004.
2. The contract award is for $274,378 including $164,627 in State funds and $109,751 in Local
match.
3. The Local match of $109,751 is met by the 2004 SCAO grant, requiring no General
Fund/General Purpose funds.
4. Should the SCAO grant used as match for this Byrne Grant not be awarded, Byrne Grant
expenditures must be reduced to the level of the Byrne Grant awarded.
5. The grant award includes the continued funding of one (1) Special Revenue full-time eligible
(FTE) Youth and Family Caseworker II position (#35402-09835) and (1) Special Revenue
part-time non- eligible (PTNE) Technical Aide position (#35402-09836), and contracted
services of $75,300.
Commissioners Minutes Continued. November 20, 2003
572
6. An amendment to the FY 2004 Budget is recommended as follows to accept the continuation
of funding from the Byrne Memorial Grant, to the Circuit Court Family Division - Juvenile Drug
Court grant:
Special Revenue Fund 279 FY 2004
Revenue
1-35-279-100692-28000-0171 Grants-State $164,627
$164,627
Expenditures
2-35-279-200612-28000-2001 Salaries $ 67,227
2-35-279-200612-28000-2075 Fringe Benefits $ 22,100
2-35-279-200612-28000-2560 Consultant $ 75,300
$164,627
FINANCE COMMITTEE
(The vote for this motion appears on 581.)
*MISCELLANEOUS RESOLUTION #03317
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: CIRCUIT COURT/FRIEND OF THE COURT – FISCAL YEAR 2004 COOPERATIVE
REIMBURSEMENT PROGRAM (CRP) CONTRACT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Family Independence Agency, Office of Child Support has approved the
Oakland County Friend of the Court’s Fiscal Year 2003 Title IV-D Cooperative Reimbursement Program
(CRP) Contract, effective October 1, 2003 through September 30, 2004; and
WHEREAS the Fiscal Year 2004 Title IV-D program totals $10,392,450 of which $11,305 will be funded
by fees collected, the remaining $10,381,145 is funded by the State in the amount of $6,851,556, 66%,
the County match is $3,529,589, 34%, in addition there is a contract funded State supplement allocation
of $388,995; and
WHEREAS the requested County match is budgeted in the General Fund Non-departmental budget, no
additional General Fund appropriation is required; and
WHEREAS acceptance of this contract does not obligate the County to any future commitment; and
WHEREAS the contract has been approved by the County Executive’s Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Fiscal Year 2004 Cooperative Reimbursement Program Contract through September 30, 2004 for the
Friend of the Court in the amount of $7,240,551 (Title IV-D program of $6,851,556 and State supplement
allocation of $388,995).
BE IT FURTHER RESOLVED that final approval from Corporation Counsel is pending a response from
the Michigan Family Independence Agency (FIA) regarding the FIA’s obligation in the event it terminates
the contract, and incentive payments are approved by FIA.
BE IT FURTHER RESOLVED that future levels of service, including personnel, are contingent upon the
level of funding from the State for this program.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the reimbursement agreement and to approve amendments and extensions up to fifteen (15%)
percent variance from the award, consistent with the agreement as approved.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Contract Review – Friend of the Court, Agreement Between MI Family Independence Agency
and Oakland County, Title IV-D Cooperative Reimbursement Contract, and Cooperative Reimbursement
Program Application for 2004 Contract, on file in County Clerk’s office.
Commissioners Minutes Continued. November 20, 2003
573
FISCAL NOTE (MISC. #03317)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: CIRCUIT COURT/FRIEND OF THE COURT – FISCAL YEAR 2004 COOPERATIVE
REIMBURSEMENT PROGRAM (CRP) CONTRACT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Michigan Family Independence Agency has awarded the FY 2004 Title IV Cooperative
Reimbursement Program (CRP) Contract to the Oakland County Friend of the Court, for the
period of October 1, 2003 through September 30, 2004.
2. The grant provides Title IV-D funding to continue the Friend of the Court/Cooperative
Reimbursement Program in the amount of $10,392,450 of which $11,305 will be funded by
fees collected, the remaining $10,381,145 is funded by the State in the amount of
$6,851,556 (66%), the County match is $3,529,589 (34%), in addition there is a contract
funded State supplement allocation of $388,995.
3. The amount of the grant award is $7,240,551, comprised of $6,851,556 in Title IV-D
program funding, and $388,995 in State supplemental funding, the County match of
$3,529,589 is budgeted in the General Fund Non-departmental.
4. A budget amendment is recommended to transfer the grant match funds to the Circuit
Court’s grant match line item as follows:
General Fund FY 2004
Expenditures
90-290000-25000-2872 Non-Dept. – Grant Match ($3,529,589)
35-230000-11000-2872 Circuit Ct. – Grant Match $3,529,589
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on 581.)
*MISCELLANEOUS RESOLUTION #03318
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: PROSECUTING ATTORNEY – FISCAL YEAR 2004 COOPERATIVE REIMBURSEMENT
PROGRAM (CRP) CONTRACT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Family Independence Agency of the State of Michigan has awarded the Office of the
Prosecuting Attorney funding in the amount of $2,039,823 for the period October 1, 2003 through
September 30, 2004; and
WHEREAS this is the 31st year of grant acceptance for this program; and
WHEREAS the Federal contribution is $1,346,283 (66%), the County contribution is $622,357 (30.51%),
and the State supplement is $71,183 (3.49%); and
WHEREAS the required County match of $622,357 has been included in the FY 2004 Adopted Budget;
and
WHEREAS this grant includes continued funding for 24 positions, as follows: one (1) Chief (#41201-
2946), one (1) Legal Secretary (#41201-2932), one (1) Office Supervisor (#41201-979), three (3)
Assistant Prosecutors (#41201-2052, #41201-2492, #41201-7046), three (3) Prosecutor Investigators
(#41201-1002, #41201-1847, #41201-9646, four (4) Support Specialists (#41201-916, #41201-4690,
#41201-6388, #41201-7379), and eleven (11) Office Assistants (#41201-361, #41201-514, #41201-2160,
#41201-2612, #41201-3224, #41201-3366, #41201-4691, #41201-4692, #41201-5412, #41201-7045,
#41201-7380); and
WHEREAS acceptance of this contract does not obligate the County to any future commitment; and
WHEREAS the grant agreement has been processed through the County Executive Contract Review
Process and the Board of Commissioners Grant Acceptance Procedures. Final approval from Corporation
Counsel is pending a response from the Family Independence Agency (FIA) regarding changes to the
contract language.
Commissioners Minutes Continued. November 20, 2003
574
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
contract renewal for the Prosecuting Attorney's Cooperative Reimbursement Program in the total amount
of $2,039,823 for the period of October 1, 2003 through September 30, 2004.
BE IT FURTHER RESOLVED that future level of service, including personnel, will be contingent upon the
level of funding available from the State for this program.
BE IT FURTHER RESOLVED that amendments be made to the Prosecuting Attorney’s grant budget to
reflect the changes in the award as detailed in Attachment A.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the contract agreement and to approve amendments and extensions up to fifteen (15%) percent
variance from the award, consistent with the original agreement as approved.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Contract Review – Prosecutor’s Office Family Support, Fiscal Year 2004 Title IV-D Cooperative
Reimbursement Program Application for 2004 Contract, Title IV-D Cooperative Reimbursement Contract,
and Agreement between MI Family Independence Agency and Oakland County on file in County Clerk’s
office.
FISCAL NOTE (MISC. # 03318)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: PROSECUTING ATTORNEY – FISCAL YEAR 2004 COOPERATIVE REIMBURSEMENT
PROGRAM (CRP) CONTRACT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Prosecuting Attorney is requesting the acceptance of the FY 2004 Cooperative
Reimbursement Program Grant. This is the 31st year of grant acceptance.
2. The grant award of $2,039,823 is $89,929 (4.61%) greater than the current award. The
Federal contribution is $1,346,283 (66%), the County match is $622,357 (30.51%), and
the State supplement is $71,183 (3.49%).
3. In addition to the County match requirements, the County is expected to incur $91,490 in
administrative and support costs, which have been included in the FY 2004 budget. This
grant allows for recovery of those costs.
4. An amendment is recommended to the Prosecuting Attorney's Cooperative
Reimbursement Program Grant budget as shown in Attachment A.
5. The grant match amount of $622,357 is included in the FY 2004 Adopted Budget Non-
departmental grant match line item.
6. A budget amendment is recommended to transfer the grant match funds to the
Prosecuting Attorney's grant match line item as follows:
General Fund FY 2004
Expenditures
90-290000-25000-2872 Non-Dept. - Grant Match ($622,357)
41-211000-43200-2872 Prosecutor - Grant Match $622,357
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on 581.)
Commissioners Minutes Continued. November 20, 2003
575
*MISCELLANEOUS RESOLUTION #03319
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: PROSECUTING ATTORNEY, SHERIFF - FISCAL YEAR 2004 BYRNE MEMORIAL GRANT -
SHERIFF NARCOTICS ENFORCEMENT TEAM (NET) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Community Health has awarded the Prosecuting Attorney and
Sheriff funding for the Sheriff Narcotics Enforcement Team (NET); and
WHEREAS the grant funding is for the period of October 1, 2003 through September 30, 2004, in the
amount of $722,872; and
WHEREAS the state contribution is $361,436 (50%) and the County grant match $361,436 (50%); and
WHEREAS the required County match of $361,436 has been included in the FY 2004 Adopted Budget;
and
WHEREAS the grant will fund three (3) SR Assistant Prosecutor positions (#41201-6386, #41201-7207,
#41201-7959) in the Prosecuting Attorney’s office and two (2) SR Sergeant positions (#43920-9829,
#43920-9830), one (1) SR Deputy II (position #43920-9831), and one (1) SR Office Assistant II (position
#43920-7960) in the Sheriff Department/Technical Services division; and
WHEREAS this grant award has been processed through the County Executive’s Contract Review
Process and the Board of Commissioners Grant Application Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts this
grant award, for the period October 1, 2003 through September 30, 2004, in the amount of $722,872 for
the Sheriff NET grant which includes $361,436 State allocation and $361,436 in County grant match.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant award and to approve any grant extensions or changes, with fifteen percent (15%) of
the original award, which are consistent with the original application as approved.
BE IT FURTHER RESOLVED that continuation of this program, including positions, is contingent upon
continued grant funding.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Contract Review – Sheriff’s Department, Grant Agreement Between MI Department of
Community Health and Oakland County Sheriff’s Department, Attachment 1, 2, 3, 4, 5, 6, 7, and 8 on file
in County Clerk’s office.
FISCAL NOTE (MISC. #03319)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: PROSECUTING ATTORNEY, SHERIFF – FISCAL YEAR 2004 BYRNE MEMORIAL GRANT -
SHERIFF NARCOTICS ENFORCEMENT TEAM (NET) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Resolution and finds:
1. The Prosecuting Attorney and Sheriff are requesting the acceptance of the FY 2004
Byrne Memorial Grant for the Sheriff Narcotics Enforcement Team (NET).
2. The grant award of $722,872 is for the period of October 1, 2003 through September
30, 2004.
3. The State contribution is $361,436 (50%) and the County grant match is $361,436
(50%), which is included in the FY 2004 Adopted Budget Non-departmental grant
match line item.
4. In addition to the County match requirements, the County is expected to incur
$49,669 in administrative and support costs, which have been included in the FY
2004 budget. This grant does not allow for recovery of those costs.
5. Acceptance of this grant does not obligate the County to future commitments and
continuation as stated is contingent upon future grant funding.
6. An amendment is recommended to the Prosecuting Attorney and Sheriff
Departments' grant budgets as shown on Attachment A.
Commissioners Minutes Continued. November 20, 2003
576
7. A budget amendment is recommended to transfer the grant match funds to the
Prosecuting Attorney and Sheriff grant match line items as follows:
General Fund FY 2004
Expenditures
90-290000-25000-2872 Non-Dept. - Grant Match ($361,436)
41-211000-41900-2872 Prosecutor - Grant Match $182,500
43-023901-44600-2872 Sheriff - Grant Match 178,936
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on 581.)
MISCELLANEOUS RESOLUTION #03320
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: PROSECUTING ATTORNEY, SHERIFF – FISCAL YEAR 2004 BYRNE MEMORIAL GRANT –
CHIRLD ABUSE GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
WHEREAS the Michigan Department of Community Health has awarded the Prosecuting Attorney and
Sheriff funding for the Child Abuse Special Unit; and
WHEREAS the State contribution is $106, 136 (50%) and the County grant match is $106,136 (50%); and
WHEREAS the required County match of $106,136 has been included in the FY 2004 Adopted Budget;
and
WHEREAS the grant will fund one (1) SR Assistant Prosecutor IV (position #09833) in the Prosecuting
Attorney’s office and one (1) SR Sergeant position (#09832) in Sheriff Department/Technical
Services/Admin. to work with the Prosecutor’s Child Abuse Task Force; and
WHEREAS this grant award has been processed through the County Executive’s Contract Review
Process and the Board of Commissioners Grant Application Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts this
grant award, for the period October 1, 2003, through September 30, 2004, in the amount of $212,272 for
the Child Abuse Unit, which includes $106,136 State allocation and $106,136 in County grant match.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant award and to approve any grant extensions or changes, with fifteen percent (15%) of
the original award, which are consistent with the original application as approved.
BE IT FURTHER RESOLVED that continuation of this program, including positions, is contingent upon
continued grant funding.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Contract Review – Prosecutor’s Office, Grant Agreement Between Michigan Department of
Community Health and the County of Oakland Prosecuting Attorney, Attachments 1, 2, Program Budget
Summary Byrne Memorial Formula and Local Law Enforcement Block Grant FY 2003-3004, Program
Budget Cost Detail, Attachments 4, 5, 6, 7, and 8 on file in County Clerk’s office.
FISCAL NOTE #03320
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: PROSECUTING ATTORNEY, SHERIFF – FISCAL YEAR 2004 BYRNE MEMORIAL GRANT –
CHILD ABUSE GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Resolution and finds:
1. The Prosecuting Attorney and Sheriff are requesting the acceptance of the FY 2004
Byrne Memorial Grant for the Child Abuse Special Unit.
2. The grant award of $212,272 is for the period of October 1, 2003 through September 30,
2004.
Commissioners Minutes Continued. November 20, 2003
577
3. The State contribution is $106,136 (50%) and the County grant match is $106,136 (50%),
which is included in the FY 2004 Adopted Budget Non-departmental grant match line
item.
4. In addition to the County match requirements, the County is expected to incur $15,519 in
administrative and support costs, which have been included in the FY 2004 budget. This
grant does not allow for recovery of those costs.
5. An amendment is recommended to the Prosecuting Attorney and Sheriff Departments’
grant budgets as shown in Attachment A.
6. A budget amendment is recommended to transfer the grant match funds to the
Prosecuting Attorney and Sheriff grant match line items as follows:
General Fund FY 2004
Expenditure
90-290000-25000-2872 Non-Dept. – Grant Match ($106,136)
41-211000-41800-2872 Prosecutor – Grant Match $ 59,985
43-023901-44400-2872 Sheriff – Grant Match 46,151
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on 581.)
*MISCELLANEOUS RESOLUTION #03321
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF’S OFFICE - AUTHORIZATION FOR SALE OF RECOVERED AND STOLEN
PROPERTY FOR ON-LINE AUCTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the provisions of Act 54 of the Public Act of 1959, as amended, requires board authorization
for the disposal of recovered and stolen property that has been unclaimed for six (6) months; and
WHEREAS the Department of Central Services has the ability to auction items on-line for the County of
Oakland; and
WHEREAS the Sheriff of Oakland County is requesting the authority of the Oakland County Board of
Commissioners to proceed with the sale of items, when appropriate, for auction on-line; and
WHEREAS the Sheriff will provide a list of sold items to the Board of Commissioners twice a year when
the Sheriff requests the authorization for the Spring and Fall auction.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the Sheriff of
Oakland County to dispose of unclaimed property in the manner prescribed in Act 54 of the Public Acts of
1959, as amended.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
(The vote for this motion appears on 581.)
*MISCELLANEOUS RESOLUTION #03322
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF'S DEPARTMENT – FISCAL YEAR 2003/2004 SECONDARY ROAD PATROL
GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to Miscellaneous Resolution #98246, the Sheriff Department applied to the Michigan
Department of State Police - Office of Highway Safety Planning for $1,173,010 in grant funding from
Public Act 416 to conduct secondary road patrol activities for the period October 1, 2003 through
September 30, 2004; and
WHEREAS the Michigan Department of State Police - Office of Highway Safety Planning has awarded
Oakland County with a grant in the amount of $1,173,010, which is a 11.96% increase over the
2002/2003 award; and
Commissioners Minutes Continued. November 20, 2003
578
WHEREAS the attached schedule shows the total award contributed by the State is 100% with no County
Match requirement; and
WHEREAS the staffing level is the same as the 2002/2003 program year and no personnel changes were
requested with the 2003/2004 grant award with funding covering eight (8) Deputy II positions (#1539,
#2572, #2957, #3114, # 3324, #7327, #7501 and #9191) and two (2) Sergeant positions (#7790 and
#9982) located in Division 436 Unit 30; and
WHEREAS acceptance of this grant does not obligate the County to any future commitment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
2003/2004 Public Act 416 Secondary Road Patrol Grant from the State of Michigan Department of State
Police in the amount of $1,173,010.
BE IT FURTHER RESOLVED that the Chairperson of the Board is authorized to sign the grant
agreement and to approve grant modifications and extensions, within fifteen (15) percent of the original
award, consistent with the grant agreement approved.
BE IT FURTHER RESOLVED that the future level of service, including personnel, is contingent upon the
continued grant funding for this program.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Contract Review – Sheriff’s Department, and Office of Highway Safety Planning Secondary Road
Patrol and Accident Prevention Program Contract on file in County Clerk’s office.
FISCAL NOTE (MISC. #03322)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: SHERIFF'S DEPARTMENT - FISCAL YEAR 2003/2004 SECONDARY ROAD PATROL GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Michigan Department of State Police Office of Highway Safety Planning awarded
Oakland County a grant in the amount of $1,173,010 for the period October 1, 2003 through
September 30, 2004. The award represents an 11.96% increase from FY 2002/2003 per
attached Schedule A.
2. No County match is required.
3. Indirect Costs are an allowable and recoverable expenditure (Value equals $59,294).
However, there was not sufficient State funds available to recover these costs.
4. Staffing level is the same as FY 2002/2003 program year and no personnel changes were
requested with the 2003/2004 grant award.
5. A budget amendment is recommended to the Fiscal Year 2004 Special Revenue Budget as
follows:
Law Enforcement Grants- Fund 272 FY 2004
Revenue
43-272-680600-32100-017 Grants State $1,173,010
Expenditures
43-272-680601-32100-2001 Salaries $ 603,813
43-272-680601-32100-2002 Overtime 100,000
43-272-680601-32100-2074 Fringe Benefits 353,615
43-272-680601-32100-6660 Radio Comm. 13,862
43-272-680601-32100-6661 Motor Pool 101,760
$1,173,010
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on 581.)
Commissioners Minutes Continued. November 20, 2003
579
*MISCELLANEOUS RESOLUTION (#03323)
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF DEPARTMENT – FISCAL YEAR 2003 STATE CRIMINAL ALIEN ASSISTANCE
PROGRAM - REIMBURSEMENT AWARD ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the US Department of Justice, Bureau of Justice Assistance has awarded Oakland County
expenditure reimbursement funding in the amount of $57,044, with a County match of $-0- under the
federal Fiscal Year 2003 State Criminal Alien Assistance Program - Reimbursement Award; and
WHEREAS this award and total program amount of $57,044 is the same amount as authorized by U.S.
Department of Justice, Bureau of Justice Assistance for reimbursement as described in attached
Schedule A; and
WHEREAS Oakland County has met the federal requirements necessary to accept the award; and
WHEREAS Oakland County's program for Fiscal Year 2003 State Criminal Alien Assistance Program is
to receive reimbursement of Correction Officers regular salaries and associated fringe benefits (based on
a prescibed formula) for those officers directly involved in the care and maintenance of alien inmates
housed in the Oakland County Jail system; and
WHEREAS the reimbursement will cover the period July 1, 2001 through June 30, 2002; and
WHEREAS the reimbursement agreement has been processed through the County Executive Contract
Review and the Board of Commissioners' Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accept the
reimbursement award and approve the fiscal year 2003 State Criminal Alien Assistance Program -
Reimbursement Award (SCAAP) funding from the U.S. Department of Justice, Bureau of Justice
Assistance in the amount of $57,044.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioner is authorized to
execute the reimbursement agreement and to approve any reimbursement extensions or changes, within
fifteen percent (15%) of the original award, and to authorize reimbursement drawdown which is consistent
with the original agreement as approve.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Contract Review – Sheriff’s Department Memo from the SCAAP Program Team, and 2003
SCAAP Results on file in County Clerk’s office.
FISCAL NOTE (MISC. #03323)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: SHERIFF'S DEPARTMENT- FISCAL YEAR 2003 STATE CRIMINAL ALIEN ASSISTANCE
PROGRAM - REIMBURSEMENT AWARD ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Oakland County Sheriff's Department wishes to accept FY 2003 State Criminal Alien
Acceptance Program reimbursement funds from the U. S. Department of Justice, Bureau of
Justice Assistance in the amount of $57,044, with no County Match required.
2. The funding would cover the salaries and fringe benefits (based upon a prescribed formula)
for those Correction Officers directly involved in the care and maintenance of alien inmates
housed in the Oakland County Jail system.
3. The FY 2003 Funding represents a 77.00% reduction from FY 2002 funding $250,234. The
FY 2003 award has been recorded as accounts receivable as of September 30, 2003.
4. No budget amendment is required for FY 2004.
FINANCE COMMITTEE
(The vote for this motion appears on 581.)
Commissioners Minutes Continued. November 20, 2003
580
*MISCELLANEOUS RESOLUTION #03324
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: COUNTY EXECUTIVE - EMERGENCY RESPONSE AND PREPAREDNESS -
APPLICATION/ACCEPTANCE FOR 2003 ODP STATE HOMELAND SECURITY ASSESSMENT AND
STRATEGY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS funding was released under the Office of Domestic Preparedness State Homeland Security
Grant Program Part II to support local jurisdictions with the established emergency management
programs for activities associated with the completion of the 2003 ODP State Homeland Security
Assessment and Strategy (SHSAS); and
WHEREAS local jurisdictions are required to conduct assessments to assist the state of Michigan in
developing a homeland security strategy that focuses on new approaches, organization, and procedures
for preventing terrorist use of nuclear weapons, detecting chemical and biological materials and attacks,
and improving response capabilities; and
WHEREAS the Michigan State Police Emergency Management Division is requiring information from the
emergency management programs regarding local risk, vulnerable areas, threats, and equipment
shortfalls; and
WHEREAS the Michigan State Police Emergency Management Division (MSP EMD) allocated funds for
the project based on a tiered scale; and
WHEREAS funds will be distributed to Oakland County for expenses up to, but not exceeding $20,000;
and
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accept the
grant funding from the State of Michigan in an amount up to $20,000.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Contract Review – Emergency Response and Preparedness letter from State of Michigan
Department of State Police and 2003 State Homeland Security Grant Program State Homeland Security
Assessment and Strategy Grant Agreement on file in County Clerk’s office.
FISCAL NOTE (MISC. #03324)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: COUNTY EXECUTIVE - EMERGENCY RESPONSE AND PREPAREDNESS –
APPLICATION/ ACCEPTANCE FOR 2003 ODP STATE HOMELAND SECURITY ASSESSMENT AND
STRATEGY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Office of Domestic Preparedness State Homeland Security Grant Program Part II
released funding in the amount not to exceed $20,000 for reimbursement of initiatives in
analyzing vulnerabilities.
2. The Oakland County Emergency Response and Preparedness unit received notice that
the Michigan State Police Emergency Management Division allocated funds for the
project based on a tiered scale.
3. Oakland County established emergency management programs to assist the State of
Michigan in developing a homeland security strategy which focuses on new approaches
and procedures for preventing terrorist attacks and improving response capabilities
4. The grant period is July 1, 2003 through October 31, 2003.
5. The following budget amendment is recommended to the FY 2004 Budget to recognize
the revenues and expenses of 2003 ODP State Homeland Security Assessment and
Strategy.
Commissioners Minutes Continued. November 20, 2003
581
General Fund 101 FY 2004
Revenue
1-11-101-101111-65001-0113 Federal Grant Revenue $ 20,000.00
Expenditure
2-90-101-290000-27030-2564 Budget Task $ 20,000.00
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on 581.)
*MISCELLANEOUS RESOLUTION #03325
BY: Public Service Committee, Hugh D. Crawford, Chairperson
IN RE: COUNTY EXECUTIVE – EMERGENCY RESPONSE AND PREPAREDNESS – AUTHORIZING
RESOLUTION FOR MICHIGAN EMERGENCY MANAGEMENT ASSISTANCE COMPACT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the State of Michigan Emergency Management Act, Act 390 of the Public Acts of 1976, as
amended M.C.L. 30.401 et.seq., authorizes the State and its political subdivisions to provide emergency
aid and assistance in the event of a disaster or emergency; and
WHEREAS the statutes also authorize the State to coordinate the provision of any equipment, services,
or facilities owned or organized by the State or its political subdivisions for use in the affected area upon
request of the duly constituted authority of the area; and
WHEREAS this Resolution authorizes the request, provision, and receipt of interjurisdictional, mutual
assistance in accordance with the Emergency Management Act, Act 390 of the Public Acts of 1976, as
amended among political subdivisions within the State.
NOW THEREFORE BE IT RESOLVED by the Oakland County Board of Commissioners that in order to
maximize the prompt, full and effective use of resources of all participating governments in the event of
an emergency or disaster we hereby adopt the Michigan Emergency Management Assistance Compact
which is attached hereto and incorporated by reference.
PUBLIC SERVICES COMMITTEE
Copy of Michigan Emergency Management Assistance Compact, Attachments A, B, C, D, and E on File
in County Clerk’s office.
Vote on resolutions on the Consent Agenda:
AYES: Bullard, Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg,
Kowall, Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott,
Suarez, Webster, Wilson, Zack. (25)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the Consent Agenda, were adopted (with
accompanying reports being accepted).
MISCELLANEOUS RESOLUTION #03326
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET – INTEGRATED E-FINANCIAL SYSTEM
PROJECT - APPROPRIATION FOR IMPLEMENTATION PHASE I
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS on March 14, 2002, the Board of Commissioners adopted Miscellaneous Resolution #02043
authorizing acquisition of PeopleSoft licenses thereby enabling commencement of the Integrated E-
Financial System Project, components of which are to include e-procurement, enhanced time and labor
reporting, project costing, an Internet portal for on-line payment, and activity based management,
budgeting and financial reporting; and
WHEREAS Miscellaneous Resolution #02043 appropriated $2.9 million in support of the analysis,
acquisition and selection component of the Integrated E-Financial System Project; and
Commissioners Minutes Continued. November 20, 2003
582
WHEREAS a rigorous competitive bidding process was utilized to execute the directives of Miscellaneous
Resolution #02043 and resulted in the selection of the eVerge Group and Accenture to assist in the
implementation phases of the Integrated E-Financial System Project; and
WHEREAS at the County's direction, the eVerge Group has performed a gap analysis and conducted
extensive implementation and resource planning to identify and refine the tasks necessary to implement
the County’s required software functionality, key business processes, reporting, and software
configurations; and
WHEREAS Phase I of the Integrated E-Financial System Implementation Project has four (4) components
that are more cost-effectively implemented together rather than separately. These four Phase I
implementation components include the Data Privacy/Security Technologies Implementation, the Time &
Labor System Implementation, the Human Resources Self-service Implementation, and the Human
Resources System Enhancements Implementation; and
WHEREAS data privacy, security, and centralized administration are of critical importance to the integrity
and reliability of the County’s computer infrastructure and electronic information and must be given the
highest priority; and
WHEREAS the eVerge Group proposes to execute the Time & Labor System Implementation, the Human
Resources Self-service Implementation, and the Human Resources System Enhancements
Implementation components of Phase I of the Integrated E-Financial System Implementation Project at a
cost of $1,519,417; and
WHEREAS Accenture proposes to implement the Data Privacy/Security Technologies Implementation
component of Phase I of the Integrated E-Financial System Implementation Project at a cost of $751,000;
and
WHEREAS Phase I implementation hardware, software, IT and Fiscal Services resources, contingency,
and project management costs are estimated to total $2,679,617 (detail provided in attached Schedule 1);
and
WHEREAS estimated total Implementation Phase I costs equal $4,950,034; and
WHEREAS funds in the amount of $554,222 remain from the appropriation authorized in Miscellaneous
Resolution #02043 and are available for transfer to cover a portion of Phase I of the Integrated E-
Financial System Implementation Project cost, leaving a need for $4,395,812; and,
WHEREAS in the Fiscal Year 2002 Year End Report and Budget Amendments, Miscellaneous Resolution
#02319, adopted December 12, 2002, the Board of Commissioners approved a designation of
$5,000,000 for Financial/HR Upgrades, a portion of which is now known as the Integrated E-Financial
System Project. These funds are recommended to be re-designated in the FY 2003 Year End Report and
are available for appropriation to cover a portion of the estimated Phase I implementation costs; and
WHEREAS the FY 2003 Year End Report will recommend a $3,000,000 designation to support Data
Privacy and Security and these funds are also available for appropriation to cover a portion of the Phase I
implementation cost; and
WHEREAS the Integrated E-Financial System Project optimally requires implementation of two additional
Phases, currently planned for execution over the next two or three fiscal years. Phases II and III carry
estimated costs of $6,089,386 and $3,946,623 respectively; and
WHEREAS a detailed Return on Investment (ROI) analysis for the entire Integrated E-Financial System
Project indicates that timely completion of all three phases of project implementation should result in a 6
year payback on the County's total investment; and
WHEREAS in recognition of the State of Michigan's budgetary challenges and their unknown effect on
future Oakland County budgets, execution of the Integrated E-Financial System Project has been split
into three Phases, each of which, standing alone, provides critical functionality to governmental
operations and value to County taxpayers; and
WHEREAS this resolution is designed to support Phase I of the Integrated E-Financial System
Implementation Project. It neither commits the County to the funding or execution of Phases II or III of the
Project nor requires the execution of Phases II or III to be a successful, value-added endeavor; and
WHEREAS it is recommended that a Major Departmental Support Projects Fund be established to
account for the expenditures related to this and other departmental support projects with estimated
aggregate expenditures over $5,000,000. Upon closeout of a particular major project unspent project
monies will be re-designated by the Board of Commissioners.
Commissioners Minutes Continued. November 20, 2003
583
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes an
appropriation of $2,895,812 from the Designated Fund Balance for the E-Financial System
implementation (general ledger account #9407-092000); and $1,500,000 from the Designated Fund
Balance for Data Privacy and Security (general ledger account #9407-107000) to fund Phase I of the E-
Financial System implementation.
BE IT FURTHER RESOLVED that the appropriation be transferred to a new capital projects fund titled
“Major Departmental Support Projects Fund.”
BE IT FURTHER RESOLVED that the FY 2004 Budget be amended, as specified below:
GENERAL FUND
Revenue
90-190000-14000-1582 Planned Use of Fund Balance $4,395,812
Expenditures
90-xxxxxx-98436-8001 Transfer to Maj. Dept. Supt. $4,395,812
$ -0-
BE IT FURTHER RESOLVED that the remaining $554,222 appropriated pursuant to Miscellaneous
Resolution #02043 in support of the Integrated E-Financial System Project be transferred from the
Information Technology Fund to the Major Departmental Support Projects Fund to help fund Phase I of
the E-Financial System implementation.
Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution.
FINANCE COMMITTEE
Copy of Schedule 1 on file in County Clerk’s office.
The Chairperson referred the resolution to the General Government Committee and Personnel
Committee. There were no objections.
REPORT (MISC. #03300)
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: BOARD OF COMMISSIONERS – SUPPORT FOR SENATE BILLS 672, 673, 674 AND HOUSE
BILLS 5041 AND 5042 REMOVING EMPLOYER-BASED HEALTH CARE COSTS FROM THE SINGLE
BUSINESS TAX (SBT) CALCULATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed Miscellaneous Resolution #03300 on
November 3, 2003, reports with a recommendation that the resolution be adopted.
Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing
report.
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #03300
BY: Greg Jamian, District #16
IN RE: BOARD OF COMMISSIONERS – SUPPORT FOR SENATE BILLS 672, 673, 674 AND HOUSE
BILLS 5041 AND 5042 REMOVING EMPLOYER-BASED HEALTH CARE COSTS FROM THE SINGLE
BUSINESS TAX (SBT) CALCULATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in the State of Michigan 1.1 million residents are without health care insurance; and
WHEREAS due to the spiraling cost of health care insurance resulting in a proportionate rise in Single
Business Tax, many companies can no longer afford to provide health care benefits to employees and
their families; and
WHEREAS the health care cost factor in the calculation of Single Business Tax (SBT) is a disincentive for
companies to provide health care coverage for employees and their families; and
WHEREAS many companies are dropping health coverage due to the inequitable tax that penalizes
companies for providing health care benefits to employees and their families; and
Commissioners Minutes Continued. November 20, 2003
584
WHEREAS Senate Bills 672, 673, and 674, along with House Bills 5041 and 5042, have been introduced
into the Michigan Legislature that would remove the health care cost factor from the Single Business Tax,
making Michigan a more competitive state to do business in; and
WHEREAS This will result in saving business approximately $15.8 million in the first year alone while
creating additional incentives for businesses to offer increased benefit packages, hire additional workers
and make capital investments; and
WHEREAS the Oakland County Board of Commissioners supports an environment where businesses
can afford to grow while providing health care benefits to employees and their families.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners urges the
Michigan Legislature to enact Senate Bills 672, 673, 674 and House Bills 5041 and 5042.
BE IT FURTHER RESOLVED that copies of this Resolution be sent to Oakland County’s Representatives
and Senators in the Michigan Legislature.
Chairperson, we move adoption of the foregoing resolution.
GREG JAMIAN, THOMAS MIDDLETON, HUGH
CRAWFORD, THOMAS LAW, MICHAEL
ROGERS, DAVID MOFFITT, PETER
WEBSTER, CHUCK MOSS, CHARLES
PALMER, EILEEN KOWALL, ERIC WILSON,
BILL BULLARD, TOM McMILLIN, MARTIN
KNOLLENBERG
Moved by Patterson supported by Jamian the resolution be adopted.
Moved by Patterson supported by Scott the General Government Committee Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Discussion followed.
Vote on resolution:
AYES: Crawford, Douglas, Gregory, Jamian, Knollenberg, Kowall, Law, Long, McMillin,
Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson,
Zack, Bullard, Coleman. (23)
NAYS: Coulter, Hatchett. (2)
A sufficient majority having voted therefore, the resolution was adopted.
MISCELLANEOUS RESOLUTION #03327
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: HOUSE BILL 4439, OPPOSITION TO IMPLEMENTATION TIME FRAME FOR PHASE I
COMPLIANCE FOR WIRELESS E-9-1-1 COMMUNICATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS counties in Michigan have received a distribution from a wireless telephone surcharge since
1999 under a state statute for the purpose of defraying capital and operating costs associated with the
compliance of the Federal Telecommunications Act of 1996 (the Act); and
WHEREAS the compliance requirements of the Act include, but are not limited to the location of the caller
(to be provided in two phases, depending upon the accuracy of the location), telephone number of the
caller and other information; and
WHEREAS Oakland County is expected to receive approximately $989,000 for fiscal 2003 from the
distribution of its share of the surcharge noted above; and
WHEREAS the state statute was expected to sunset on December 31, 2003; and
WHEREAS the Legislature has taken up HB-4439 involving the extension of the wireless telephone
surcharge, compliance with the Act, and other technical and operating matters; and
WHEREAS the House is about to pass HB-4439 (H-1), and the Senate will take this bill up during the
week of November 3, 2003; and
Commissioners Minutes Continued. November 20, 2003
585
WHEREAS the present form of the House Bill requires that counties be compliant with the Phase I
requirements of the Act no later than January 31, 2004 (Section 9 of HB-4439); and
WHEREAS the Michigan State Police (MSP) receive cellular telephone calls for communities south of M-
59 in Oakland County; and
WHEREAS the MSP is not presently compliant with Phase I of the Act and is hoping to become so by
January 31, 2004; and
WHEREAS should the MSP be unable to comply with the Act’s requirements by January 31, 2004, the
County will become ineligible for receipt of these surcharge funds.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners petitions the
Legislature to remove the January 31, 2004 time requirements for the Phase I compliance with the Act.
BE IT FURTHER RESOLVED that this Miscellaneous Resolution be immediately sent to the Oakland
County legislative delegation, the Governor’s Office, and the Colonel of the Michigan State Police.
GENERAL GOVERNMENT COMMITTEE
Moved by Patterson supported by Crawford the resolution be adopted.
AYES: Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, Kowall, Law, Long, McMillin,
Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson,
Zack, Bullard, Coleman, Coulter. (25)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was adopted.
MISCELLANEOUS RESOLUTION #03328
BY: Personnel Committee - Thomas F. Middleton, Chairperson
IN RE: HUMAN RESOURCES – AUTHORIZE THE COUNTY TO EXTEND THE MEDICAL BENEFITS
FOR DEPENDENTS OF EMPLOYEES CALLED TO ACTIVE MILITARY DUTY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS as a result of the September 11th act of terrorism against the United States, the Board of
Commissioners approved Miscellaneous Resolution #01269 authorizing the County to supplement the
military pay for employees called to active military duty; and
WHEREAS the County did not pay medical benefits for the employee and employee’s dependents when
employees are called to active duty; and
WHEREAS those medical benefits extended to dependents by the armed service do not provide for easily
accessible services; and
WHEREAS Miscellaneous Resolution #01269 also authorized the County to provide, for up to one year,
the medical benefits for dependents of employees called to active duty; and
WHEREAS employee activation for military service has continued due to military activity occurring in the
Middle East; and
WHEREAS activation for military service has been generally extended to periods of more than one year;
and
WHEREAS the one year timeframe was extended through December 31, 2003 by Miscellaneous
Resolution #03062; and
WHEREAS Oakland County remains committed to supporting the Oakland County employees, who out of
commitment to the protection of their country, have dedicated their time and energy to serve as military
reservists.
NOW THEREFORE BE IT RESOLVED that the medical benefits for dependents of an employee called to
active duty be extended for the lesser of either the entire duration the employee is considered to be
serving active military duty under the qualifying parameters outlined in Miscellaneous Resolution #01269
or through December 31, 2004.
Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution.
PERSONNEL COMMITTEE
The Chairperson referred the resolution to the Finance Committee. There were no objections.
Commissioners Minutes Continued. November 20, 2003
586
MISCELLANEOUS RESOLUTION #03329
BY: Personnel Committee, Thomas Middleton, Chairperson
IN RE: HUMAN RESOURCES - FISCAL YEAR 2004 WAGE AND BENEFIT REOPENER FOR
EMPLOYEES REPRESENTED BY THE MICHIGAN NURSES ASSOCIATION (MNA)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland and the Michigan Nurses Association, have negotiated a Wage and
Benefit Reopener for Fiscal Year 2004 for approximately 126 Public Health Nurses; and
WHEREAS this agreement provides for 2.0% increase with the pay period beginning
September 20, 2003; and
WHEREAS this agreement further provides that any additional general wage increase for non-
represented employees that may take place during fiscal year 2004, be applied to members of this
bargaining unit at the same time and in the same manner as provided to the non-represented employees;
and
WHEREAS the County further agrees to provide the Public Health Nurses with cellular phones, allow for
up to two (2) hours off to attend to minor repairs to cars for damage incurred during working hours; and
WHEREAS the agreement regarding this wage increase has been reduced to writing; and
WHEREAS the agreement has been reviewed by your Personnel Committee, which recommends
approval of the agreement.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the proposed Wage
and Benefit reopener agreement between the County of Oakland and the Michigan Nurses Association
covering the period of October 1, 2003, through September 30, 2004, and that the Board Chairperson, on
behalf of the County of Oakland, is authorized to execute said agreement as attached.
Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution.
PERSONNEL COMMITTEE
Copy of Michigan Nurses Association (Public Health Nurses) Fiscal Year 2004 Wage and Benefit
Reopener Agreement on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #03330
BY: Personnel Committee, Thomas Middleton, Chairperson
IN RE: HUMAN RESOURCES - FISCAL YEAR 2004 WAGE AND BENEFIT REOPENER FOR
EMPLOYEES REPRESENTED BY TEAMSTERS LOCAL 214
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland and the Teamsters Local 214, have negotiated a Wage and Benefit
Reopener for Fiscal Year 2004 for approximately 17 Staff Nurses; and
WHEREAS this agreement provides for 2.0% increase with the pay period beginning
September 20, 2003; and
WHEREAS this agreement further provides that any additional general wage increase for non-
represented employees that may take place during fiscal year 2004, be applied to members of this
bargaining unit at the same time and in the same manner as provided to the non-represented employees;
and
WHEREAS the agreement regarding this wage increase has been reduced to writing; and
WHEREAS this agreement provides that the health care benefits shall be frozen at current levels for the
remainder of the 2001-2004 Collective Bargaining Agreement; and
WHEREAS the agreement has been reviewed by your Personnel Committee, which recommends
approval of the agreement.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the proposed Wage
and Benefit reopener agreement between the County of Oakland and Teamsters Local 214 covering the
period of October 1, 2003, through September 30, 2004, and that the Board Chairperson, on behalf of the
County of Oakland, is authorized to execute said agreement as attached.
Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution.
PERSONNEL COMMITTEE
Commissioners Minutes Continued. November 20, 2003
587
Copy of the County of Oakland and Teamsters Local 214 (Jail House Program Nurses) Wage and Benefit
Fiscal Year 2004 Agreement on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #03331
BY: Personnel Committee, Thomas Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – HIRING PROCEDURE FOR BOARD OF COMMISSIONERS
ADMINISTRATIVE DIRECTOR – PROGRAM AND OPERATIONS ANALYSIS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners will be searching for an Administrative Director
– Program and Operations Analysis; and
WHEREAS a hiring procedure is important in the search for an individual to fill the post of Administrative
Director – Program and Operations Analysis; and
WHEREAS a study group comprised of members of the Personnel Committee has spent numerous hours
developing a procedure for this purpose; and
WHEREAS the study group has received significant input from individual Board of Commissioner
members, as well as the Oakland County Human Resources Department, in the Development of a hiring
procedure.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioner’s Personnel Committee
recommends adoption of the attached procedure.
Chairperson, on behalf of the Personnel Committee, I move adoption of the foregoing resolution.
PERSONNEL COMMITTEE
Copy of Attachment #1, Qualifications for Administrative Director – Program and Operations Analysis, and
Application for Employment on file in County Clerk’s office.
The Chairperson referred the resolution to the General Government Committee. There were no
objections.
MISCELLANEOUS RESOLUTION #03332
BY: Personnel Committee, Thomas Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – HIRING CRITERIA FOR BOARD OF COMMISSIONERS’
ADMINISTRATIVE DIRECTOR – PROGRAM AND OPERATIONS ANALYSIS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners will be searching for an Administrative Director
– Program and Operations Analysis; and
WHEREAS the Personnel Committee of the Oakland County Board of Commissioners has been charged
with development of the criteria for determining selection in the search of an individual to fill the post of
Administrative Director – Program and Operations Analysis; and
WHEREAS a study group comprised of members of the Personnel Committee has spent numerous hours
developing the criteria for this purpose; and
WHEREAS the study group has received significant input from individual Board of Commissioner
members, as well as the Oakland County Human Resources Department in the development of a process
for weighting the criteria.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioner’s Personnel Committee
recommends adoption of the attached weighted criteria.
Chairperson, on behalf of the Personnel Committee, I move adoption of the foregoing resolution.
PERSONNEL COMMITTEE
Copy of Criteria System to be followed in the appointment of the Board of Commissioners Administrative
Director – Program and Operations Analysis on file in County Clerk’s office.
Commissioners Minutes Continued. November 20, 2003
588
The Chairperson referred the resolution to the General Government Committee. There were no
objections.
MISCELLANEOUS RESOLUTION #03333
BY: Personnel Committee, Thomas Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – DECREASE SALARY RANGE FOR OAKLAND COUNTY
BOARD OF COMMISSIONERS' ADMINISTRATIVE DIRECTOR – PROGRAM AND OPERATIONS
ANALYSIS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS a recent vacancy has occurred in the Administrative Director – Program and Operations
Analysis position; and
WHEREAS the current annual salary range for this position is $85,662 to $110,174; and
WHEREAS the Board of Commissioners recognizes the budget constraints initiated by the County
Executive due to revenue cutbacks by the State of Michigan; and
WHEREAS based on a recent review of the position by the Personnel Committee it is recommended the
annual salary range be reduced to $85,662 to $99,000.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
following annual salary range for the position of Board of Commissioner's Administrative Director –
Program and Operations Analysis:
BASE 1 Year 2 Year 3 Year
85,662 90,108 94,554 99,000
Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution.
PERSONNEL COMMITTEE
The Chairperson referred the resolution to the Finance Committee. There were no objections.
*MISCELLANEOUS RESOLUTION #03334
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT/PLANNING AND ECONOMIC
DEVELOPMENT SERVICES DIVISION - RESOLUTION APPROVING AUTOMATION ALLEY
SMARTZONE COOPERATION AGREEMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS P.A. 281of 1986, as amended by P.A. 248 of 2000, authorizes one or more municipalities
within the same county to establish a joint authority which may exercise its powers as a certified
technology park and to capture taxes from property within the authority area; and
WHEREAS the Cities of Southfield and Troy formally established the Automation Alley Joint Local
Development Finance Authority on April 24, 2003, and May 5, 2003, respectively pursuant to P.A. 281 of
1986, as amended; and
WHEREAS pursuant to Miscellaneous Resolution #03116 of May 8, 2003, the Oakland County Board of
Commissioners approved the creation of a Joint Local Development Finance Authority between the City
of Southfield and the City of Troy; and
WHEREAS the Michigan Economic Development Corporation (MEDC), the City of Rochester Hills and
the Local Development Authority of the City of Rochester Hills have entered into a SmartZone Agreement
establishing the Rochester Hills Certified Technology Park; and
WHEREAS the Rochester Hills Certified Technology Park SmartZone Agreement requires the adoption of
a "Cooperative Agreement" between all SmartZone partners; and
WHEREAS the partners include the City of Southfield, City of Troy, City of Rochester Hills, Oakland
County, Automation Alley, Lawrence Technological University and Oakland University.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
Automation Alley SmartZone Cooperative Agreement between the Automation Alley Joint Local
Development Finance Authority, the Local Development Finance Authority of the City of Rochester Hills,
Automation Alley, Oakland County, City of Southfield, City of Troy, City of Rochester Hills, Lawrence
Technological University and Oakland University.
Commissioners Minutes Continued. November 20, 2003
589
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the Chairperson of the Board
of Commissioners to sign the Agreement on behalf of Oakland County.
BE IT FURTHER RESOLVED that the County Clerk is hereby directed to provide certified copies of this
Resolution to the cities of Southfield, Troy and Rochester Hills.
Chairperson, on behalf of the Planning & Building Committee, I move the adoption of the foregoing
Resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Automation Alley Smartzone Cooperative Agreement, and City of Southfield County of Oakland,
State of Michigan Resolution to Approve Automation Alley Smartzone Cooperative Agreement on file in
County Clerk’s office.
FISCAL NOTE (MISC. #03334)
By: Finance Committee, Chuck Moss, Chairperson
IN RE: COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT/PLANNING AND ECONOMIC
DEVELOPMENT SERVICES DIVISION - RESOLUTION APPROVING AUTOMATION ALLEY
SMARTZONE COOPERATION AGREEMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The referenced resolution approves the Automation Alley SmartZone Cooperative Agreement
between the Automation Alley Joint Local Development Finance Authority, the Local
Development Finance Authority of the City of Rochester Hills, Automation Alley, Oakland
County, City of Southfield, City of Troy, City of Rochester Hills, Lawrence Technological
University and Oakland University.
2. A marketing plan for the Oakland Automation Alley SmartZone has been developed to
educate businesses by building awareness of the SmartZone concept and informing them of
the benefits of locating or expanding in the Oakland Automation Alley SmartZone.
3. Phase I of the marketing plan (September 2003 – June 2004) initiates the marketing process
and includes development of materials for local use including web site, information packet, a
limited media and public relations campaign, print advertising, and CD guide.
4. Phases II and III (July – December 2004) incorporate a more comprehensive marketing plan
including local, regional, and national advertising, outdoor advertising, direct mail,
informational sessions, and media outreach efforts.
5. Costs for the marketing plan will be shared equally by the participants.
6. Oakland County’s share will be $6,800 for Phase I and $18,100 for Phases II and III, or a
total of $24,900.
7. Funding is available in the General Fund Contingency Account for transfer to the Community
& Economic Development Administration Division’s FY 2004 Budget as follows:
From:
90-290000-25000-2564 Contingency ($24,900)
To:
19-210000-10000-3172 Membership, Dues, & Publ. 24,900
$ -0-
FINANCE COMMITTEE
Moved by Palmer supported Coulter the resolution be adopted.
Moved by McMillin to amend the resolution to add the following to paragraph (X) on page 3 of the
Cooperative Agreement:
“Such marketing efforts shall not be used to promote any elected official in print, radio or
television.”
There being no support therefore, the amendment failed.
Commissioners Minutes Continued. November 20, 2003
590
Vote on resolution:
AYES: Douglas, Gregory, Hatchett, Jamian, Knollenberg, Kowall, Law, Long, Middleton, Moffitt,
Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard,
Coleman, Coulter, Crawford. (24)
NAYS: McMillin. (1)
A sufficient majority having voted therefore, the resolution was adopted.
MISCELLANEOUS RESOLUTION #03335
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT/PLANNING AND ECONOMIC
DEVELOPMENT SERVICES DIVISION - RESOLUTION APPROVING AMENDMENT TO THE
BOUNDARIES OF THE JOINT LOCAL DEVELOPMENT FINANCING AUTHORITY BETWEEN THE
CITY OF SOUTHFIELD AND THE CITY OF TROY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS P.A. 281of 1986, as amended by P.A. 248 of 2000, authorizes one or more municipalities
located within the same county to establish a joint authority which may exercise its powers as a certified
technology park and to capture taxes from property within the authority area; and
WHEREAS pursuant to Miscellaneous Resolution #03116, on May 8, 2003, the Oakland County Board of
Commissioners approved the creation of a Joint Local Development Finance Authority between the City
of Southfield (Southfield) and the City of Troy (Troy); and
WHEREAS Southfield and Troy and the Michigan Economic Development Corporation have entered into
an agreement that established the boundaries of a certified technology park within Southfield and Troy;
and
WHEREAS the Planning and Economic Development Services Division has been advised that Southfield
seeks to amend the boundaries of the Joint Local Development Finance Authority; and
WHEREAS MCL 125.2154(5) permits such boundary amendments pursuant to the same requirements
prescribed for adopting the resolution creating the Authority; and
WHEREAS MCL 125.2154(7) requires the governing body of the county in which a district is located to
approve a resolution creating (or in this instance amending the boundaries of) the Authority; and
WHEREAS on October 20, 2003, Southfield held a public hearing on its intent to amend the boundaries
of the Joint Local Development Finance Authority.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
amendment to the Southfield boundaries of the Joint Local Development Finance Authority.
BE IT FURTHER RESOLVED that the capture of the growth in property taxes for use within the certified
technology park shall be for a period of up to 15 years, beginning with the establishment of the Authority
and not the date of this amendment to the Southfield boundaries.
BE IT FURTHER RESOLVED that the County Clerk is hereby directed to provide certified copies of this
Resolution to the Clerk of the City of Southfield and to the Clerk of the City of Troy.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
Resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Resolution of Intent to Hold a Public Hearing to Amend the Boundaries of the Automation Alley
Joint Local Development Finance Authority on file in County Clerk’s office.
Commissioners Minutes Continued. November 20, 2003
591
FISCAL NOTE (MISC. #03335)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT/PLANNING AND ECONOMIC
DEVELOPMENT SERVICES DIVISION - RESOLUTION APPROVING AMENDMENT TO THE
BOUNDARIES OF THE JOINT LOCAL DEVELOPMENT FINANCING AUTHORITY BETWEEN THE
CITY OF SOUTHFIELD AND THE CITY OF TROY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. P.A. 281 of 1986, as amended by P.A. 248 of 2000, authorizes municipalities located within
the same county to establish a joint authority, which may exercise its powers as a certified
technology park and to capture taxes from property within the authority area.
2. Miscellaneous Resolution #03116 approved the creation of a Joint Local Development
Finance Authority between the City of Southfield and the City of Troy.
3. The Cities of Southfield and Troy and the Michigan Economic Development Corporation have
entered into an agreement that established the boundaries of a certified technology park
within the Cities of Southfield and Troy.
4. The City of Southfield seeks to amend the boundaries of the Joint Local Development
Finance Authority.
5. MCL 125.2154 permits boundary amendments and requires the governing body of the county
to approve a resolution amending the boundaries of the Authority.
6. The resolution approves amendment to the Southfield boundaries of the Joint Local
Development Finance Authority.
7. No General Fund/General Purpose amendment is required.
FINANCE COMMITTEE
Moved by Palmer supported by Knollenberg the resolution be adopted.
AYES: Gregory, Hatchett, Jamian, Knollenberg, Kowall, Law, Long, Middleton, Moffitt, Moss,
Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard, Coleman,
Coulter, Crawford, Douglas. (24)
NAYS: McMillin. (1)
A sufficient majority having voted therefore, the resolution was adopted.
MISCELLANEOUS RESOLUTION #03336
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF
LEASE FOR SHERIFF'S DEPARTMENT, 5782 TEREX AVE., SUITE A, CLARKSTON, MI 48346
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Sheriff's Department is in possession of various pieces of mobile law
enforcement equipment; and
WHEREAS at the present time no adequate County facility exists on or off the Oakland County Service
Center which would accommodate storage and provide for routine maintenance of said equipment; and
WHEREAS the Departments of Facilities Management and the Sheriff have negotiated the terms of the
attached three (3) year lease agreement at a rental rate of $2,000 per month for use of an industrial
building located at 5782 Terex Ave., Suite A, Clarkston, MI with Mr. Richard Detkowski, landlord; and
WHEREAS the effective date of said lease shall be November 1, 2003 or such date as directed by the
Oakland County Board of Commissioners; and
WHEREAS the Department of Facilities Management with the assistance of Oakland County Corporation
Counsel have reviewed and/or prepared all necessary agreements and documents; and
WHEREAS the Oakland County Sheriff recommends this new lease agreement between the County of
Oakland and Richard Detkowski.
Commissioners Minutes Continued. November 20, 2003
592
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
authorizes the attached new lease agreement at 5782 Terex Ave., Suite A, Clarkston, MI between
Richard Detkowski, landlord, and the County of Oakland for a period of three (3) years.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its
chairperson or its designee to execute the attached lease agreement for premises located at 5782 Terex
Ave., Suite A, Clarkston, MI 48346 between Richard Detkowski and the County of Oakland.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Lease on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #03337
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEPARTMENT OF WASTE MANAGEMENT - RESOLUTION APPROVING THE PROVISIONS
OF A BROWNFIELD PLAN FOR THE FORMER SANICEM LANDFILL
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland Brownfield Initiative (OBI) was established in 2000 upon designation by the US
EPA of Oakland County as a Brownfield Demonstration Pilot Community, and was further assisted by a
US EPA Brownfield Revolving Loan Fund Cleanup Grant (BCRLF) in September of 2002, to facilitate the
redevelopment of contaminated and underutilized properties to provide new taxes, jobs, and protect the
health and environment of Oakland County and its residents; and
WHEREAS the former Sanicem landfill site in Orion Township has been a long-standing environmental
hazard, a “facility” under state statute, and a tax-reverted, non-producing parcel for many years; and
WHEREAS Brownfield clean up and redevelopment plans have been prepared to restore the
environmental and economic viability of this parcel within Orion Township and the City of Auburn Hills;
and
WHEREAS the Brown Road Group, LLC has assumed environmentally related development costs
estimated at over $10 million and actively begun environmental response, removal and brownfield
redevelopment of the former Sanicem site pursuant to agreements and under law and regulation of the
US EPA and the Michigan DEQ; and
WHEREAS OBI, in consultation with US EPA and Corporation Counsel, and the Brown Road Group, LLC
have developed a Brownfield Clean Up Loan agreement (attached) which satisfies BCRLF grant
requirements, CERCLA/NCP clean up standards, and oversight and repayment terms and conditions of
the parties, to facilitate the partial funding of methane and leachate control systems during the
construction phase of redevelopment; and
WHEREAS the provision of such funding will greatly advance the overall mission of OBI, the specific
requirements of the BCRLF grant, and contribute to the timely success of this important clean up and
redevelopment project.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners does hereby
approve the making of a Brownfield Clean Up Loan to the Brown Road Group, LLC, and authorize the
Chairman of the Board to execute the attached agreement, promissory note, and other documents as
required to complete the loan.
BE IT FURTHER RESOLVED the final Brownfield Clean Up Loan Agreement has not yet been received
and is subject to Corporation Counsel approval.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Summary of Proposed Loan Award to Brown Road Group, LLC November 4, 2003, Brownfields
Cleanup Revolving Loan Fund Loan Agreement Between Brown Road Group, LLC and Oakland County,
and Exhibits A, B, C, D, E, and F on file in County Clerk’s.
Commissioners Minutes Continued. November 20, 2003
593
The Chairperson referred the resolution to the Finance Committee. There were no objections.
Commissioner Palmer requested a Public Hearing be scheduled for the purpose of allowing public
comment on the Board of Commissioners – Lake Name Change – Spring Lake to Lake Alice in the City of
Pontiac. The Chairperson scheduled the Public Hearing for December 11, 2003 at 9:45 a.m. in the Board
of Commissioners Auditorium.
MISCELLANEOUS RESOLUTION #03338
BY: Public Services, Hugh D. Crawford, Chairperson
IN RE: PUBLIC SERVICES/MEDICAL EXAMINER - SALARY INCREASE FOR CHIEF FORENSIC
TOXICOLOGIST CLASSIFICATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS with the early retirement incentive program offered to County employees, a vacancy occurred
in the Chief Forensic Toxicologist position in the Medical Examiner's Office; and
WHEREAS the Chief Forensic Toxicologist performs toxicology analysis on decedents when determining
cause of death in relation to cases involving drugs and other substances; and
WHEREAS the position is vital for assisting the Pathologists with autopsy results in determining cause of
death; and
WHEREAS this position, when called upon, must testify in court as an expert witness as to the presence
and effect of toxic substances on examined victims; and
WHEREAS the Medical Examiner's Office is seeking accreditation through the National Association of
Medical Examiners; and
WHEREAS the accreditation process would be greatly enhanced by having a Chief Forensic Toxicologist
that has a Ph.D. and is certified by the American Board of Forensic Toxicologists (ABFT); and
WHEREAS changing the current minimum qualifications from a masters degree to a Ph.D. will further limit
the number of qualified candidates for this position; and
WHEREAS the Chief Forensic Toxicologist is not included in the salary administration plan and thus the
salary is determined largely by labor market factors; and
WHEREAS the Human Resources Department conducted a national and local salary survey of other
similar Chief Forensic Toxicologist positions that required a Ph.D; and
WHEREAS the Human Resources Department is recommending another 10% increase in salary be
applied to the classification in order to make it more competitive in the labor market.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approve an
increase in the Chief Forensic Toxicologist classification to the following new range:
Base 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 YEAR
$80,179 $85,004 $89,833 $94,658 $99,496 $104,322
Chairperson, on behalf of the Public Service Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Personnel Committee and the Finance Committee. There
were no objections.
MISCELLANEOUS RESOLUTION #03339
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF'S OFFICE - USE OF FORFEITED FUNDS/DARE INTERNET AND DRUG
AWARENESS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Section 333.7524 of Public Act 368 of 1978 authorizes courts to distribute property and funds
forfeited through narcotic seizures to participating agencies to be utilized toward the enhancement of law
enforcement efforts related to the Controlled Substances Act; and
WHEREAS the courts have distributed $705,500.23 (balance as of 9/30/03) as a result of Sheriff's Office
forfeiture efforts; and
Commissioners Minutes Continued. November 20, 2003
594
WHEREAS the Sheriff is requesting that a portion of these funds be used to pay for educational supplies
for DARE, Internet and Drug Awareness as listed below:
Internet & Drug Awareness Program- Coloring Books, Crayons,
Pencils, Brochures, Other supplies 25,000;
WHEREAS these supplies will be used by the Sheriff's Office to enhance law enforcement efforts in
compliance with state law.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
use of $25,000 from the Sheriff Department Law Enforcement Enhancement Account (#101-43-223101-
20001-2853-60053) to purchase the supplies listed above.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #03340
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF'S OFFICE - DISPOSITION OF CANINE (K-9) DOG
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners by Miscellaneous Resolution. #99114
authorized the Sheriff to purchase several K-9 dogs for the use by the Sheriff's Office; and
WHEREAS the county purchased "AZY" on July 19, 1999; and
WHEREAS the K-9 Deputy who "AZY" is assigned to is requesting to leave the K-9 unit for personal
reasons; and
WHEREAS because of the individual training and loyalty established with the handler and the dog, it
becomes unsuitable for the animal to be retrained with another handler; and
WHEREAS these unique circumstances result in the animal having no fair market value for which it can
be sold; and
WHEREAS the Sheriff is recommending selling of this dog to his handler for a nominal sum; and
WHEREAS this matter has been reviewed by Corporation Counsel and a transfer of ownership and
release of claims agreement is attached.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves
selling the dog "AZY" to the Deputy assigned per the attached Transfer of Ownership and Release of
Claims Agreement.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Transfer of Ownership and Release of Claims Agreement on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #03341
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: COUNTY EXECUTIVE, EMERGENCY RESPONSE AND PREPAREDNESS - TORNADO
WARNING SYSTEM EXPANSION – TOWNSHIP OF HOLLY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners by Miscellaneous Resolution No.'s 7865, 7971,
and 8664 accepted federal grants to defray a portion of the costs in purchasing sirens to be utilized within
the Oakland County Tornado Warning System; and
WHEREAS the County share of the costs will remain at twenty-five percent as has been the policy
previously established by the Board of Commissioners by various Miscellaneous Resolutions, whereby
local units pay seventy-five percent with the County being responsible for the maintenance and electrical
costs for the sirens purchased; and
WHEREAS the Township of Holly, has executed the attached purchase agreement; and
Commissioners Minutes Continued. November 20, 2003
595
WHEREAS the Township of Holly has agreed to pay seventy-five percent of the total estimated cost of
one siren; and
WHEREAS consistent with the attached standard agreement, the Township of Holly agrees that Oakland
County will retain ownership of the siren and will be responsible for the maintenance and the electrical
costs for said siren purchased under this agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorize the
contract with the Township of Holly for the purchase of one (1) tornado siren.
BE IT FURTHER RESOLVED that the expenditure of this appropriation is contingent upon the execution
of the attached written agreement between the County and the Township of Holly.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Severe Weather Warning System Interlocal Agreement between Oakland County and Township
of Holly on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #03342
By: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: COUNTY EXECUTIVE/EMERGENCY RESPONSE AND PREPAREDNESS - CREATE (1) PTNE
OFFICE ASSISTANT I POSITION
To the Oakland County Board of Commissioner
Chairperson, Ladies and Gentleman:
WHEREAS since the events of 9/11 the Emergency Response and Preparedness(ERP) unit has directed
most of its time and resources to homeland security initiatives; and
WHEREAS one of the new initiatives is analyzing vulnerabilities within Oakland County, specifically
facilities which have hazardous or Extremely Hazardous Substances (EHS); and
WHEREAS summer students and interns have been instrumental in working closely with the Emergency
Management Coordinators and the Info. Tech./Geographical Information Systems (GIS) unit to produce
EHS facility vulnerability maps; and
WHEREAS keeping these maps current is an ongoing and major task as EHS facility data and vulnerable
population information continuously change; and
WHEREAS an ongoing database also needs to be developed for the vulnerable populations including
transportation sites, underground pipelines, communication towers, major industries, apartment
complexes, hotel/motels, military installations, schools, municipal buildings, above ground gas tanks,
communications lines, hospitals, nursing homes and assisted living facilities; and
WHEREAS these maps and data are used for planning purposes at the County level and will be
forwarded to first responders for their local emergency response plans; and
WHEREAS ERP staff have spent considerable time over the last two summers in training two college
summer students each year to assist with the above tasks, as well as other data acquisition and update
tasks; and
WHEREAS the requested part-time non-eligible Office Assistant I position would reduce training time by
providing on-going rather than summer only employees; and
WHEREAS the deletion of two (2) Summer Business Assistant positions (11115-05244 & 11115-08153)
would offset the costs of this request.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
deletion of two (2) Summer Business Assistant positions (11115-05244 & 11115-08153), and the creation of
one (1) GF/GP Part-time non-eligible Office Assistant I position in the Emergency Response & Preparedness
unit (11115) for 840 hours/year.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Finance Committee and the Personnel Committee. There
were no objections.
Commissioners Minutes Continued. November 20, 2003
596
REPORT (MISC. #03343)
BY: Personnel Committee, Thomas F. Middleton, Chairperson
IN RE: CIRCUIT COURT/FRIEND OF THE COURT – 2003/2004 MEDICAL SUPPORT
ENFORCEMENT REIMBURSEMENT CONTRACT APPLICATION/ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above referenced resolution on November 5, 2003,
reports with the recommendation that the resolution be amended as follows:
Add the word "Grant" to the title as follows:
"Circuit Court/Friend of the Court – 2003/2004 Medical Support Enforcement Reimbursement
Contract/Grant Application/Acceptance"
Further to amend the fourth BE IT FURTHER RESOLVED paragraph to read:
"BE IT FURTHER RESOLVED that the Fiscal Year 2004 Adopted Budget be amended to reflect
the new grant award."
Thirdly to change the last paragraph to read:
"Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing
resolution."
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #03343
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: CIRCUIT COURT/FRIEND OF THE COURT – 2003/2004 MEDICAL SUPPORT
ENFORCEMENT REIMBURSEMENT CONTRACT APPLICATION/ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Family Independence Agency has awarded the 2003/2004 Medical Support
Enforcement Reimbursement contract to the Oakland County Friend of the Court in the amount of
$397,588; and
WHEREAS this is the ninth year for the contract and provides 100% reimbursement for services which
establish and enforce medical support and insurance provisions in domestic relations cases; and
WHEREAS the grant award is the same as the application and covers the period of October 1, 2003,
through September 30, 2004; and
WHEREAS the contract represents reduced funding from seven (7) positions to six (6) positions as
follows: two (2) Domestic Support Specialists (35404-7947 & 8094), and three (3) Case Assistants
(35404-7794, 7795 & 9124) and one (1) Domestic Support Specialist Supervisor (35404-7793), as well as
overtime; and
WHEREAS one (1) Domestic Support Specialists position (35404-7792) has been frozen, and will remain
vacant and un-funded, requiring Finance approval to reactivate; and
WHEREAS the contract agreement has been approved by the County Executive Contract Review
process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Michigan Family Independence Agency 2003/2004 Medical Support Enforcement Reimbursement
contract for the Oakland County Friend of the Court in the amount of $397,588.
BE IT FURTHER RESOLVED that final approval from Corporation Counsel is pending a response from
the Michigan Family Independence Agency (FIA) regarding the FIA’s obligation in the event it terminates
the contract, and incentive payments are approved by FIA.
BE IT FURTHER RESOLVED that future level of service, including personnel will be contingent upon the
level of funding for this program.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the contract agreement and to approve amendments and extensions up to fifteen (15%) percent
variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED That the County Executives Recommended Fiscal Year 2004 will be
amended during the budget process to recognize this contract agreement.
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Commissioners Minutes Continued. November 20, 2003
597
Copy of Contract Review – Friend of the Court, Agreement Between Michigan Family Independence
Agency and the County of Oakland, Application and Budget Documents, and Medical Support Contract
Budget on file in County Clerk’s office.
FISCAL NOTE (MISC. #03343)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: CIRCUIT COURT/FRIEND OF THE COURT – 2003/2004 MEDICAL SUPPPORT
ENFORCEMENT REIMBURSEMENT CONTRACT GRANT APPLICATION/ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Michigan Family Independence Agency has awarded the 2003/2004 Medical Support
Enforcement Reimbursement contract to the Oakland County Friend of the Court, for the
period of October 1, 2003 through September 30, 2004.
2. The grant provides 100% reimbursement for services, which establish and enforce medical
support and insurance provisions in domestic relations’ cases.
3. The amount of the grant award is $397,588 and does not require any County match.
4. The contract provides funding to continue two (2) Domestic Support Specialists (position
numbers 07947 and 08094), and three (3) Case Assistants (position numbers 07794, 07795,
and 09124) and one (1) Domestic Support Specialist Supervisor (position number 07793), as
well as related overtime.
5. The seventh position number 07792 previously funded by this grant, has been reclassified as
frozen and will remain vacant and un-funded, requiring additional State funding and approval
by the Board of Commissioners to reactivate.
6. An amendment to the FY 2004 Special Revenue budget is recommended to reflect grant
revenue of $397,588, salaries of $249,048, fringe benefits of $143,924, and overtime of
$4,616 as per the contract agreement.
FINANCE COMMITTEE
Moved by Crawford supported by Gregory the resolution be adopted.
Moved by Crawford supported by Kowall the Personnel Committee Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Crawford supported by Potter the resolution be amended to coincide with the recommendation
in the Personnel Committee Report.
A sufficient majority having voted therefore, the motion carried.
Vote on resolution, as amended:
AYES: Hatchett, Jamian, Knollenberg, Kowall, Law, Long, McMillin, Middleton, Moffitt, Moss,
Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard, Coleman,
Coulter, Crawford, Douglas, Gregory. (25)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution, as amended, was adopted.
Commissioners Minutes Continued. November 20, 2003
598
MISCELLANEOUS RESOLUTION #03344
BY: Tom McMillin, County Commissioner, District #11
IN RE: BOARD OF COMMISSIONERS-REDUCTION IN 2003/2004 TRAVEL AND CONFERENCE
BUDGET
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Commissioners’ Travel and Conference Budget for the current fiscal year
is $91,090; and
WHEREAS the Oakland County Commissioners’ Chairman declared a moratorium on Travel from
October through December 2003, which equals 25% of the current fiscal year.
NOW THEREFORE BE IT RESOLVED the Oakland County Commissioners’ Travel and Conference
Budget is reduced by 25% from $91,090 to $68,317.50.
Chairperson, I move the adoption of the foregoing resolution.
TOM McMILLIN
The Chairperson referred the resolution to the Finance Committee. There were no objections.
Commissioner Moffitt introduced a resolution to correct the October 2, 2003 minutes. Moved by Moffitt to
suspend the rules for immediate adoption of the resolution.
Discussion followed:
Commissioner Moffitt withdrew his motion.
Moved by Moffitt supported by Douglas the minutes of October 2, 2003, be approved as amended. Copy
of amendment on file in County Clerk’s office.
Vote on minutes as amended:
AYES: Jamian, Knollenberg, Kowall, Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer,
Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard, Coleman, Coulter,
Crawford, Douglas, Gregory, Hatchett. (25)
NAYS: None. (0)
A sufficient majority having voted therefore, the minutes of October 2, 2003 as amended, were approved.
Commissioner McMillin made a motion to have Resolution #03298 – SUPPORT THE LEGAL BIRTH
DEFINITION ACT be discharged from committee.
There being no support, the motion failed.
The Board adjourned at 11:06 a.m. to the call of the Chair or December 11, 2003, at 9:30 a.m.
G. WILLIAM CADDELL THOMAS A.LAW
Clerk Chairperson