HomeMy WebLinkAboutMinutes - 2004.11.18 - 8358632
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
November 18, 2004
Meeting called to order by Chairperson Thomas Law at 9:40 a.m. in the Courthouse Auditorium, 1200 N.
Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Bullard, Coleman, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg,
Kowall, Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott,
Suarez, Webster, Wilson, Zack. (24)
ABSENT: Coulter (with notice). (1)
Quorum present.
Invocation given by David Moffitt.
Pledge of Allegiance to the Flag.
Moved by Potter supported by Suarez the minutes of the October 21, 2004, Board Meeting be approved.
A sufficient majority having voted therefore, the minutes were approved as printed.
Moved by Webster supported by Wilson the rules be suspended and the agenda be amended by moving
Public Services, item (b): 52nd District Court, Division II – 2005 Michigan Drug Court Program Initial
Grant Contract Acceptance from the Consent Agenda to the Regular Agenda.
Moved by Webster supported by Wilson the agenda be further amended as follows:
ITEMS ON BOARD AGENDA
GENERAL GOVERNMENT COMMITTEE
g. Board of Commissioners – Extension of Professional Services Contract for Government Relations
Firm to Strategic Public Afffairs, Inc.
(Reason for Suspension of General Government Committee, Item (g): Waiver of Rule XII.C.1 – Direct
referral to the Finance Committee.)
Commissioners Minutes Continued. November 18, 2004
633
PUBLIC SERVICES COMMITTEE
r. Sheriff’s Office – Emergency Communications Center Renovation and Equipment Purchase
(Reason for Suspension of Public Services Committee, item (r): Sheriff’s Office – Emergency
Communications Center Renovations and Equipment Purchase: Waiver of Rule XII.B.a – Resolution
went to Planning and Building Committee prior to being initiated in Public Services, liaison committee.)
ITEMS NOT ON BOARD AGENDA
GENERAL GOVERNMENT COMMITTEE
o. Clerk/Register of Deeds Transition Expense.
(Reason for Suspension of General Government Committee, item (o): Waiver of Rule III – General
Government and Finance Committees met prior to today’s Board meeting.)
Vote on agenda as amended:
AYES: Bullard, Coleman, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, Kowall,
Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez,
Webster, Wilson, Zack. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the motion to suspend the rules and amend the Agenda
carried, and the Agenda as amended, was approved.
Commissioner Chuck Moss presented Service Awards to Commissioners Martin J. Knollenberg,
Tom McMillin, Peter Webster, Vice-Chairperson David Moffitt, and Chairperson Thomas A. Law in
appreciation for their dedicated service as Commissioners.
Chairperson Thomas A. Law together with Oakland County Commissioner William R. Patterson, the
Honorable Judge Eugene Moore, the Honorable Judge James Alexander, and on behalf of the entire
Oakland County Board of Commissioners, proclaim commendation to Dr. Janet McPeek, Executive
Director, and Steve Capler, Board President of Crossroads for Youth, in special recognition of Crossroads
for Youth’s 50th Anniversary and applaud its outstanding contributions throughout the years.
Deputy Clerk/Register of Deeds Frank Millard read a communication from Thomas J. Gordon, Ph.D.,
Director of Department of Human Services, in regards to the Department of Human Services Policy
Statement on Family Planning Services and Referrals.
Deputy Clerk/Register of Deeds Frank Millard read a communication from Nancy Carniak, President
Oakland County District Judges Association, appointing Keith Hunt as the Non-52nd District Courts
alternate representative to the Jail Task Force Committee.
There being no objections the appointment was confirmed.
Chairperson Thomas A. Law made the following statement: “A Public Hearing is now called on the
Planning and Economic Development Services Division Resolution Approving Project Plan (Arts &
Technology Academy of Pontiac Project) – City of Pontiac. Are there any persons present who wish to
speak?” No persons requested to speak and the Chairperson declared the Public Hearing closed.
The following people addressed the board: Deborah DeBacker, Rosemarie Denton, Cynthia Dudek,
Phyllis Sullivan, Kim DiZalle, Ellen Williams, Marilyn Schepansky, Bill McMaster, Taxpayers United;
Eileen Ambrose, and Kelly Lutin.
Moved by Wilson supported by Hatchett the resolutions on the Consent Agenda be adopted (with
accompanying reports being accepted). (The vote for this motion appears on page 661.) The resolutions
on the Consent Agenda follow (annotated by an asterisk {*}):
Commissioners Minutes Continued. November 18, 2004
634
*MISCELLANEOUS RESOLUTION #04317
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION – SAMHSA TARGETED
CAPACITY EXPANSION INNOVATIVE TREATMENT GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Health Division/Office of Substance Abuse Services has applied for
funding from the United States Department of Health and Human Services/ Substance Abuse and Mental
Health Services Administration (SAMHSA) for programming which will address expand substance abuse
treatment among the Hispanic population in Oakland County (primarily Pontiac); and
WHEREAS grant funding has been approved in the amount of $500,000 per year for three years for the
Targeted Capacity Expansion Innovative Treatment Grant program; and
WHEREAS this program will target 55 adults and 25 adolescents and their families the first year with an
additional 200 participants through the remaining two years of the grant; and
WHEREAS $424,000 of these funds will be used to subcontract with Easter Seals-Michigan/El Centro "La
Familia" to prevent and reduce the incidence of drug and alcohol abuse and dependency; and
WHEREAS $1,500 will be used by the Office of Substance Abuse for training, $17,500 for administrative
expenses, and $57,000 to facilitate detoxification and residential treatment related to this project; and
WHEREAS there are no new positions associated with this program; and
WHEREAS the grant agreement has been submitted and approved through the County Executive’s
Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Targeted Capacity Expansion Innovative Treatment Grant from the United States Department of Health
and Human Services/ Substance Abuse and Mental Health Services Administration in the amount of
$500,000 per year for three years.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant agreement and to approve minor changes and grant extensions, not to exceed fifteen
(15) percent variance from the original award.
BE IT FURTHER RESOLVED that the future level of service, including personnel, be contingent upon the
level of funding for this program.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Contract Review – Health Division, and Notice of Grant Award, Grant Payment Information, TCE
Innovative Treatment Grant #1 H79 TI16366-01, and Appendices 1 through 10 on file in County Clerk’s
office.
FISCAL NOTE (MISC. #04317)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION – SAMSHA TARGETED CAPACITY
EXPANSION INNOVATIVE TREATMENT GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. The Department of Human Services/Health Division has been awarded by the United
States Department of Health and Human Services/Substance Abuse and Mental Health
Services Administration (SAMSHA) $500,000 per year for three years for programming
which will address substance abuse treatment among the Hispanic population in Oakland
County (primarily Pontiac).
2. Funding in the amount of $424,000, will be used to subcontract with Easter Seals El
Centro to provide services to prevent and treat the incidence of drug and alcohol abuse
and dependency, $1,500 for travel for the Contract Manager, $17,500 for contract
administration, and the remaining $57,000 will be used by the Office of Substance Abuse
to pay for detoxification, residential treatment related to this project.
Commissioners Minutes Continued. November 18, 2004
635
3. There are no new positions associated with this program.
4. The grant period is September 30, 2004 through September 29, 2007.
5. The Fiscal Year 2005 budget should be amended to match the Fiscal Year 2005 award
as delineated below.
FUND 275 FY2005 FY2006
Revenue
1-154902-72500-0113 Federal $500,000 $500,000
Expenditures
2-254902-72500-2572 Contracted Svs. 424,000 424,000
2-254902-72500-3756 Travel 1,500 1,500
2-254902-72500-3196 Miscellaneous 57,000 57,000
2-254902-72500-2568 Contract Adm. 17,500 17,500
$500,000 $500,000
FUND 221
Revenues
1-16-201100-72500-0267 Admin. Fees $ 17,500 17,500
3-90-430000-98101-1701 O.T. In ( 17,500) ( 17,500)
$ -0- $ -0-
FUND 101
Expenditures
3-90-310000-98221-8001 O.T. Out $ (17,500) ( 17,500)
2-90-290000-25000-2564 Contingency 17,500 17,500
$ -0- $ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 661.)
*MISCELLANEOUS RESOLUTION #04318
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - FISCAL YEAR 2004/2005
MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY (MDEQ) REIMBURSEMENT
AGREEMENT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS for Fiscal Year 2004/2005, the Michigan Department of Environmental Quality (MDEQ) has
awarded a reimbursement agreement to the Oakland County Health Division for services related to Non-
Community (Type II) Water Supply, Long-Term Drinking Water Monitoring, Radon, Public Swimming Pool
Inspections, Septage, On-Site Sewage, and Drinking Water Programs; and
WHEREAS the services referenced above are on-going; and
WHEREAS the Fiscal Year 2003/2004 MDEQ Reimbursement Agreement reflected a total funding
amount of $$1,206,582; and
WHEREAS the Fiscal Year 2004/2005 MDEQ Reimbursement Agreement reflects a total funding amount
of $1,276,625, which is a $70,043 (5.8%) increase over the previous agreement; and
WHEREAS no personnel changes have been requested for the reimbursement programs at this time; and
WHEREAS this Reimbursement Agreement has been submitted through the County Executive's Contract
Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Michigan Department of Environmental Quality Reimbursement Agreement in the total amount of
$1,276,625, beginning October 1, 2004 through September 30, 2005.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners approval of the above-
referenced contract is specifically conditioned and premised upon the Department’s concurrence in the
terms and conditions contained in Addendum A of the Agreement, as added by the County.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes its
Chairperson to execute this Agreement subject to the following additional condition: That the County’s
approval for entering into this Agreement is specifically conditioned and premised upon the acceptance,
approval and execution of the Agreement containing Addendum A, by the Michigan Department of
Commissioners Minutes Continued. November 18, 2004
636
Environmental Quality, and that the failure of the Michigan Department of Environmental Quality to
execute the Agreement as specified shall, without any further act of the Oakland County Board of
Commissioners, automatically negate and void the County’s approval and/or acceptance of this
agreement as provided for in this resolution.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the Reimbursement
Agreement and approve changes and extensions not to exceed fifteen percent (15%), which is consistent
with the agreement as originally approved.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Contract Review – Health Division, Agreement Between State of Michigan, Department of
Environmental Quality and Oakland County Health Division for the period October 1, 2004 through
September 30, 2005, Addendum A, Appendix A through G, Local Health Department Quarterly Report,
and Financial Status Report for Local Health Services on file with the County Clerk’s office.
FISCAL NOTE (MISC. #04318)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION – FISCAL YEAR 2004/2005
MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY (MDEQ) REIMBURSEMENT
AGREEMENT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. The Michigan Department of Environmental Quality (MDEQ) has awarded a reimbursement
agreement to the Oakland County Health Division for services related to Non-Community
(Type II) Water Supply, Long-Term Drinking Water Monitoring, Radon, Public Swimming Pool
Inspections, Septage, On-Site Sewage and Drinking Water Programs.
2. The grant award of $1,276,625, which is a $70,043 or 5.8% increase over the previous
agreement.
3. The amount of reimbursement is $70,043 higher than the amount included in the Fiscal Year
2005 budget.
4. This reimbursement agreement does not obligate the County to any future commitment.
5. The Fiscal Year 2005 budget should be amended as reflected in the attached schedule A.
FINANCE COMMITTEE
(The vote for this motion appears on page 661.)
*MISCELLANEOUS RESOLUTION #04319
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION – 2004/2005 SUBSTANCE ABUSE
GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Health Division has been awarded by the Michigan Department of Community Health
(MDCH) $4,654,916 in Substance Abuse Grant Funds for the period of October 1, 2004 through
September 30, 2005; and
WHEREAS the 2004/2005 grant award includes $4,654,916 in grant revenue and expenditures for this
program, a decrease of $47,698 (1%) from the previous year; and
WHEREAS these funds are used to subcontract with agencies to prevent and reduce the incidence of
drug and alcohol abuse and dependency; and
WHEREAS these contracts were awarded through the County’s competitive bidding process; and
WHEREAS acceptance of this grant does not obligate the County to any future commitment; and
WHEREAS the grant agreement has been submitted through the County Executive’s Contract Review
Process.
Commissioners Minutes Continued. November 18, 2004
637
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
2004/2005 Substance Abuse Grant from the Michigan Department of Community Health in the amount of
$4,654,916.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant agreement and to approve minor changes and grant extensions, not to exceed fifteen
(15) percent variance from the original award.
BE IT FURTHER RESOLVED that the future level of service, including personnel, be contingent upon the
level of funding for this program.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes its
Chairperson to execute this Agreement subject to the following additional condition: That the County's
approval for entering into this Agreement is specifically conditioned and premised upon the acceptance,
approval and execution of the Agreement containing Addendum A, by the Michigan Department of
Community Health, and that the failure of the Michigan Department of Community Health to execute the
Agreement as specified shall, without any further act of the Oakland County Board of Commissioners,
automatically negate and void the County’s approval and/or acceptance of this agreement as provided for
in this resolution.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Contract Review – Health Division, Grant Agreement Between Michigan Department of
Community Health and Oakland County Health Division, Addendum A, Attachment A, B, and C on file in
County Clerk’s office.
FISCAL NOTE (MISC. #04319)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION – 2004/2005 SUBSTANCE ABUSE
GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. The Department of Human Services/Health Division has been awarded by the Michigan
Department of Community Health (MDCH) $4,654,916 in Substance Abuse Grant funds.
2. Funds will be used to subcontract with agencies to prevent and reduce the incidence of drug
and alcohol abuse and dependency.
3. The County is expected to incur $66,294 in support costs, which have been included in the
Fiscal Year 2005 budget.
4. Grant acceptance represents a decrease from the prior year grant amount of ($47,698) a
(1%) decrease from the previous year.
5. The grant period extends from October 1, 2004 through September 30, 2005.
6. The Fiscal Year 2005 budget should be amended to match the Fiscal Year 2004 award as
delineated below.
FY 2005 FY 2005 FY 2005
Adopted Adjustment Amended
Budget
REVENUE
1-275497-72500-0171 State $4,702,614 ($47,698) $4,654,916
EXPENSE
2-354997-72500-2572 Contracted Svs. 271,674 271,674
2-654997-54310-2572 Contracted Svs. 290,000 (47,698) 242,302
2-654997-54310-2572 Contracted Svs. 70,000 70,000
2-554997-54330-2572 Contracted Svs. 70,000 (70,000) -0-
2-754997-72500-2572 Contracted Svs. 4,070,940 4,070,940
$ 4,702,614 (47,698) $4,654,916
FINANCE COMMITTEE
Commissioners Minutes Continued. November 18, 2004
638
(The vote for this motion appears on page 661.)
*MISCELLANEOUS RESOLUTION #04320
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - 2004/2005 COMPREHENSIVE
PLANNING, BUDGETING AND CONTRACTING (CPBC) AGREEMENT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Community Health (MDCH) has awarded the Oakland County
Health Division funding in the amount of $7,247,845, which is an 11.28% ($817,719) decrease from the
Fiscal Year 2003/2004 amended allocation of $8,065,564; and
WHEREAS the budget detail for the various programs is a matter of negotiation between the Health
Division and MDCH; amendments will be recommended to the Fiscal Year 2005 Budget when details are
finalized; and
WHEREAS MDCH has communicated to the Health Division that an additional $394,149 has been
allocated for Emergency Preparedness purposes, and will be incorporated into the Fiscal Year 2004/2005
CPBC Agreement by the first amendment to this agreement; and
WHEREAS this agreement is for the period of October 1, 2004 through September 30, 2005; and
WHEREAS the CPBC Agreement has been submitted through the County Executive Review Process and
is recommended for approval.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby accepts
the 2004/2005 Comprehensive Planning, Budgeting, and Contracting (CPBC) agreement for funding in
the amount of $7,247,845 for the period of October 1, 2004 through September 30, 2005.
BE IT FURTHER RESOLVED that the future level of service, including personnel, be contingent upon the
level of funding for this program.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute this agreement and
approve any changes or extensions to the agreement, not to exceed fifteen percent (15%), which is
consistent with the agreement as originally approved.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes its
Chairperson to execute this Agreement subject to the following additional condition: That the County's
approval for entering into this Agreement is specifically conditioned and premised upon the acceptance,
approval and execution of the Agreement containing Addendum A, by the Michigan Department of
Community Health, and that the failure of the Michigan Department of Community Health to execute the
Agreement as specified shall, without any further act of the Oakland County Board of Commissioners,
automatically negate and void the County’s approval and/or acceptance of this agreement as provided for
in this resolution.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of County of Contract Review – Health Division, Agreement Between Michigan Department of
Community Health and County of Oakland, Addendum A, Attachment II, and Attachment IV on file in
County Clerk’s office.
FISCAL NOTE (MISC. #04320)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION – 2004/2005 COMPREHENSIVE
PLANNING, BUDGETING AND CONTRACTING (CPBC) AGREEMENT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. The Michigan Department of Community Health (MDCH) has awarded Oakland County
Health Division funding in the amount of $7,247,845 for the period of October 1, 2004 through
September 30, 2005. This award reflects a 11.28% ($817,719) decrease from the
Fiscal Year2003/2004 amended funding allocation of $8,065,564.
Commissioners Minutes Continued. November 18, 2004
639
2. Total Health Fund Revenue is as follows:
Michigan Dept. of Community Health $2,666,254
Food Protection 853,593
Sexually Transmitted Disease 109,696
Total Health Fund 3,629,543
3. Total Grant Fund Revenue is as follows:
Aids Prevention $ 508,575
Bioterror Coordinator 100,000
EPI Planner Workplace 10,000
Immunization Action Plan 513,533
CSHCS Outreach & Advocacy 151,600
Maternal & Infant Support 294,519
Child Health Conference 38,445
TB Control 49,771
Laboratory Program 155,992
Vaccine Replacement/Handling 116,109
Foodborne Training 15,000
Nurse Family Partnership 331,324
WIC Residential Services 1,333,434
Total Grant 3,618,302
Grand Total $7,247,845
4. Acceptance of this grant does not obligate the County to any future commitment.
5. The Fiscal Year 2005 Adopted Budget will be amended after finalization of the CPBC funding
structure.
FINANCE COMMITTEE
(The vote for this motion appears on page 661.)
*MISCELLANEOUS RESOLUTION #04308
BY: General Government Committee, William Patterson, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY – FOURTH QUARTER 2004
DEVELOPMENT APPROPRIATION TRANSFER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS all data processing development cost is incorporated as a single appropriation within the non-
departmental budget and then an amount equal to the actual expense is transferred to the user
department with a summary report to the Finance Committee; and
WHEREAS the Department of Information Technology has determined the Fourth Quarter 2004 data
processing development charges to be $1,077,927.40 and the imaging development charge to be
$47,849.20 for the General Fund/General Purpose County departments; and
WHEREAS direct charges to Special Revenue and Proprietary fund departments are $456,042.90 and
non-county agencies are $0 for the Fourth Quarter 2004; and
WHEREAS an appropriation transfer to General Fund/General Purpose County departments is needed to
fund these development charges.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners has reviewed
the Fourth Quarter 2004 Data Processing Development Report and approves the Fourth Quarter
appropriation transfer as specified on the attached schedule.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Information Technology Data Processing Development Summary 4th Quarter 2004 and
Information Technology – Reserve Fund Development/Support Detail – Fourth Quarter 2004 on file in
County Clerk’s office.
Commissioners Minutes Continued. November 18, 2004
640
FISCAL NOTE (MISC. #04308)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY – FOURTH QUARTER 2004
DEVELOPMENT APPROPRIATION TRANSFER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. The resolution appropriates and charges the Information Technology Fourth Quarter 2004
Development cost to benefiting departments.
2. The fourth quarter data processing development charges are $1,077,927.40; imaging
development charges are $47,849.20 for General Fund/General Purpose departments; direct
charges to Special Revenue and Proprietary fund departments are $456,042.90 and charges
to non-county agencies are $0.
3. The respective departmental Fiscal Year 2004 budgets are to be amended as specified in the
attached detail schedule.
FINANCE COMMITTEE
(The vote for this motion appears on page 661.)
*REPORT (MISC. #04313)
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: BOARD OF COMMISSIONERS – FUNDING FOR THE ALLIANCE OF COALITIONS OF
HEALTHY COMMUNITIES – PREVENTION OF SUBSTANCE ABUSE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed Miscellaneous Resolution #04313 on
November 8, 2004, reports with a recommendation that the resolution be adopted.
Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing
report.
GENERAL GOVERNMENT COMMITTEE
REPORT (MISC. #04313)
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: BOARD OF COMMISSIONERS – FUNDING FOR THE ALLIANCE OF COALITIONS OF
HEALTHY COMMUNITIES – PREVENTION OF SUBSTANCE ABUSE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Public Services Committee, having reviewed Miscellaneous Resolution #04313 on
November 9, 2004, reports with a recommendation that the resolution be adopted.
Chairperson, on behalf of the Public Services Committee, I move acceptance of the foregoing report.
PUBLIC SERVICES COMMITTEE
MISCELLANEOUS RESOLUTION #04313
BY: Charles E. Palmer, District #19; Chuck Moss, District #20; Helaine Zack, District #22
IN RE: BOARD OF COMMISSIONERS - FUNDING FOR THE ALLIANCE OF COALITIONS OF
HEALTHY COMMUNITIES - PREVENTION OF SUBSTANCE ABUSE
To the Oakland County Board of Commissioners:
WHEREAS the largest single health and safety problem faced by our youth today is the abuse of drugs,
alcohol and other substances; and
WHEREAS the Alliance of Coalitions of Healthy Communities, known as the (ACHC), is the successor
organization to the Coalition of Healthy Communities (CHC) and is composed of 17 coalitions
representing forty Oakland County communities serving 221,000 of our youth under the age of 18 years;
and
Commissioners Minutes Continued. November 18, 2004
641
WHEREAS the ACHC mission is the prevention of substance abuse, violence and other high risk
behaviors by partnering with each other to enhance each member coalition's abilities to promote
prevention and a healthy lifestyle; and
WHEREAS the collaborative effort of the ACHC is strongly supported by the Oakland County Health
Department, Office of Substance Abuse, as well as many Oakland County communities; and
WHEREAS in order to move the ACHC forward and to carry out the work of their mission statement,
which benefits all of Oakland County, it is necessary to have adequate funding to employ professional
staff; and
WHEREAS the ACHC is currently pursuing all avenues to receive Federal Grants to assist in its
prevention work and has not as yet been successful.
NOW THEREFORE BE IT WHEREAS the Oakland County Sheriff and Oakland County Prosecutor have
agreed to a one time utilization of forfeiture funds to support substance abuse prevention; and
WHEREAS Corporation Counsel has determined that it is within the legal guidelines for the use of
forfeited funds.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners does hereby
authorize a one-time appropriation of $50,000.00 for the Alliance of Coalitions of Healthy Communities.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of $25,000 from
each forfeiture account of the Sheriff’s Office and Prosecutors Office.
Chairperson, I move adoption of the foregoing resolution.
CHUCK MOSS, CHARLES PALMER, JEFF
POTTER, ERIC WILSON, BILL BULLARD,
THOMAS F. MIDDLETON, EILEEN KOWALL,
SUE ANN DOUGLAS, GREG JAMIAN, MARTIN
KNOLLENBERG, JOHN SCOTT, WILLIAM R.
PATTERSON, HUGH D. CRAWFORD,
THOMAS A. LAW, HELAINE ZACK, DAVID
COULTER, GEORGE W. SUAREZ, ERIC
COLEMAN, VINCENT GREGORY, MATTIE
HATCHETT, CHRISTINE A. LONG, MIKE
ROGERS, PETER WEBSTER
FISCAL NOTE (MISC. #04313)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: BOARD OF COMMISSIONERS - FUNDING FOR THE ALLIANCE OF COALITIONS OF
HEALTHY COMMUNITIES - PREVENTION OF SUBSTANCE ABUSE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Alliance of Coalitions of Healthy Communities, which represents forty (40) Oakland
County communities, is requesting a one-time appropriation of $50,000.
2. The Oakland County Sheriff and Prosecuting Attorney have agreed to a one-time
utilization of forfeiture funds to support substance abuse prevention.
3. The funding is available in the Prosecuting Attorney (GL 2203-60054) and Sheriff (GL
2203-60053) Law Enforcement accounts from the reimbursement of expenses
associated with forfeiture proceedings.
4. The Oakland County Prosecuting Attorney’s Office and Sheriff's Office will each provide
$25,000 to the coalition.
5. A budget amendment is recommended to reflect the transfer of funding from the Sheriff's
Office and Prosecuting Attorney's Law Enforcement Forfeiture Accounts into the
Prosecuting Attorney's Fiscal Year 2005 Budget as follows:
GENERAL FUND
Revenue
43-013101-10000-1568 Sheriff Enhancement Rev. $25,000
41-110000-30000-1568 Prosecutor Enhancement Rev. 25,000
$50,000
Commissioners Minutes Continued. November 18, 2004
642
Expenditure
41-231000-47000-3348 Prosecutor - Prof. Svcs $50,000
$50,000
FINANCE COMMITTEE
(The vote for this motion appears on page 661.)
*MISCELLANEOUS RESOLUTION #04310
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF LEASE
AGREEMENT WITH OAKLAND COMMUNITY COLLEGE FOR THE NEW COUNTYWIDE RADIO
SYSTEM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners, pursuant to Miscellaneous Resolution #98308,
recognized that the County's current 800MHz radio system needed to be upgraded and expanded to
encompass all public safety agencies and to create interoperatibility between public safety agencies; and
WHEREAS the Oakland County Board of Commissioners, pursuant to MCL 484.1401 and Miscellaneous
Resolution #99279, authorized the levy of a four (4%) percent emergency telephone operational charge
to pay for a new County-wide radio system that will have the ability to encompass all public safety
agencies and create interoperability between public safety agencies; and
WHEREAS to properly implement and operate the new County-wide radio system, the County will need to
build towers, lease land, and/or lease space on towers at sites throughout the County; and
WHEREAS it is the recommendation of the Departments of Facilities Management and Information
Technology that the Oakland County Board of Commissioners accept and approve the terms and
conditions of the attached Lease Agreement between the County of Oakland and Oakland Community
College; and
WHEREAS under the terms of the attached Lease Agreement, the County will construct, operate and
maintain a radio tower and related equipment on land owned by Oakland Community College at 2900
Featherstone Road, Auburn Hills, Michigan. The County as owner of the tower may also lease space on
the tower to the College or third parties under separate agreements with the College's consent; and
WHEREAS the lease will commence upon approval and execution of the lease by both parties. The initial
term of the lease shall be 15 years. The lease may be extended by the parties for up to three additional
five-year terms; and
WHEREAS the Departments of Facilities Management, Information Technology, and Corporation Counsel
have reviewed and/or prepared all necessary documents related to the attached lease agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and authorizes the attached lease agreement for the purposes of radio tower construction, maintenance and
operation between the County of Oakland and Oakland Community College.
BE IT FURTHER RESOLVED that the County of Oakland Board of Commissioners hereby directs its
Chairperson or his designee to execute the attached lease agreement and all other related documents
between the County of Oakland and Oakland Community College, which may be required.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Lease Agreement, Exhibit A, B, Site Location Map, Site Layout Maps, Permit Drawings,
Compound Plan, Tower Elevation, and Site #1428 maps on file in County Clerk’s office.
Commissioners Minutes Continued. November 18, 2004
643
FISCAL NOTE (MISC. #04310)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF LEASE
AGREEMENT WITH OAKLAND COMMUNITY COLLEGE FOR THE NEW COUNTYWIDE RADIO
SYSTEM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Board of Commissioners, pursuant to MCL 484.1401 and Miscellaneous
Resolution #99279, authorized the levy of a four (4%) percent emergency telephone
operational charge to pay for a new County-wide radio system, including construction of
towers, lease of land, and/or lease of space on towers at sites throughout the County.
2. The resolution approves and authorizes a lease agreement for the purposes of radio
tower construction, maintenance and operation between the County of Oakland and
Oakland Community College.
3. Under terms of the Agreement, the County will construct, operate and maintain a radio
tower, an adjacent equipment shelter, and install a generator at County expense,
inclusive of utilities, on land leased from Oakland Community College at 2900
Featherstone Road, Auburn Hills, Michigan.
4. The County will pay the College one dollar ($1) annually as rent for the site.
5. The new tower, shelter and generator will be owned, operated, and maintained by the
County.
6. The County may lease or license space on the tower, if available, to the College for radio
system purposes at no cost to the College.
7. The agreement also states the County may sublease co-location space on the tower to
third parties with the College’s written consent.
8. The initial term of the lease is fifteen (15) years with three renewable five-year terms.
9. No budget amendment is required.
FINANCE COMMITTEE
(The vote for this motion appears on page 661.)
*MISCELLANEOUS RESOLUTION #04321
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT/SOLID WASTERE
SOURCE MANAGEMENT - UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
BROWNFIELDS CLEANUP REVOLVING LOAN FUND- (BCRLF) SUPPLEMENTAL GRANT-
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to Miscellaneous Resolution #99252, "Board of Commissioners - Amendments to
the Grants Procedures", the Solid Waste Resource Management Unit of the Department of Community
and Economic Development applied to the United States Environmental Protection Agency (EPA) for a
grant to capitalize a Brownfield Cleanup Revolving Loan Fund (BCRLF) program in the amount of
$394,350; and
WHEREAS the EPA has awarded Oakland County a $394,350 grant, for the period starting in 2004; and
WHEREAS funds will be used to reimburse the County for all grant programmatic support as well as
direct administration for oversight of cleanups and loan capitalization; and
WHEREAS grant funds will cover 100% of the program cost, no general fund/ General Purpose
appropriation is required; and
WHEREAS acceptance of the grant does not obligate the County to any future commitments; and
WHEREAS the grant agreement has been processed through the County Executive Contract Review
Process and the Board of Commissioners Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
BCRLF grant from the U.S. EPA in the amount of $394,350.
Commissioners Minutes Continued. November 18, 2004
644
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the grant agreement
and to approve grant changes and extensions, within 15 percent of the original award, which are
consistent with the original agreement.
BE IT FURTHER RESOLVED that the Fiscal Year 2005 Special Revenue budget be amended to reflect
this new award.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Contract Review – Community and Economic Development, and U.S. Environmental Protection
Agency Cooperative Agreement, Administrative Conditions on file in County Clerk’s office.
FISCAL NOTE (MISC. #04321)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT – SOLID WASTE
RESOURCE MANAGEMENT – UNITED STATES ENVIRONMENTAL PROTECTION AGENCY -
BROWNFIELDS CLEANUP REVOLVING LOAN FUND (BCRLF) SUPPLEMENTAL GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution authorizes acceptance of a Brownfields Cleanup Revolving Loan Fund
(BCRLF) grant from the U.S. Environmental Protection Agency (USEPA) in the amount of
$394,350.
2. The grant will provide supplemental funding to Oakland County for continued support of
the Brownfields Cleanup Revolving Loan Program.
3. In-Kind Match of 20%, or $78,870, is required, which will be funded from Brownfields tax
capture and private developer match. No additional County match is required.
4. The award is the same amount as the grant application.
5. The grant period is October 1, 2004 through September 30, 2006.
6. Application has also been made to the USEPA to authorize transition of $155,650 to this
grant from BCRLF grant funding awarded to Oakland County by Miscellaneous
Resolution #02285, for a grant total of $550,000.
7. Pending authorization from the USEPA, Board approval will be required for the transition
of $155,650 from BCRLF grant funding awarded to Oakland County by Miscellaneous
Resolution #02285 to this grant.
8. The total grant includes funding designated for loan capitalization, directed at site
cleanup, and for site specific activities and programmatic activities.
9. No General Fund/General Purpose appropriation is required for the grant.
10. The Fiscal Year 2005 Special Revenue Budget is amended as follows:
Revenue
19-510002-13050-0113 Grants – Federal $394,350
Expenditure
19-610002-13050-2880 Grant Program 394,350
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 661.)
Commissioners Minutes Continued. November 18, 2004
645
*REPORT (MISC. #04322)
BY: Personnel Committee, Gregory Jamian, Chairperson
IN RE: 52-1 DISTRICT COURT – FISCAL YEAR 2005 BYRNE GRANT PROGRAM – FROM THE
MICHIGAN OFFICE OF DRUG CONTROL POLICY – CONTRACT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee having reviewed the above referenced Resolution on November 10, 2004
reports with the recommendation the Resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #04322
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: 52-1 DISTRICT COURT – FISCAL YEAR 2005 BYRNE GRANT PROGRAM – FROM THE
MICHIGAN OFFICE OF DRUG CONTROL POLICY – CONTRACT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Community Health, Office of Drug Control Policy has awarded
grant funding to the 52-1 District Court at Novi in the amount of $74,391 with a grant period of October 1,
2004 through September 30, 2005; and
WHEREAS the 52-1 District Court Sobriety Court program has received continuation funding to deal with
the problems of increasing recidivism, increasing use of alcohol and illegal drugs, rising systems costs,
and an increase in jail days ordered; and
WHEREAS the 52-1 District Court Sobriety Drug Court is currently funded by the Byrne Memorial Drug
Court Grant, and partly by the State Court Administrative Office (SCAO) grant; and
WHEREAS the 52-1 Novi District Court is in the 3rd year of grant funding on a sliding scale match
formula, requiring a 50/50-match requirement; and
WHEREAS the 52-1 Novi District Court is awarded $74,391 which is 50% of the total program budget of
$148,782 and requires a 50% match expected to be made up by SCAO Grant funding; and
WHEREAS this award creates one (1) new PTNE Office Assistant I position and continues funding for
one (1) Probation Officer I (32205-09903); and
WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to maintain proportionate funding
for Federal, State and Private grants; and
WHEREAS the grant agreement has been processed through the County Executive Contract Review
Process and the Board of Commissioners Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts
Michigan Department of Community Health, Office of Drug Control Policy grant, in the amount of
$148,782 which includes $74,391 from Byrne and $74,391 as local match, which is funded from a
pending concurrent Fiscal Year 2005 grant from the State Court Administrators Office (SCAO).
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the contract agreement and that the chairperson may approve amendments and extensions up to
fifteen (15%) percent variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon continued interpretation
of the contract consistent with the February 6, 2001, letter from the Michigan Supreme Court, State Court
Administrative Office, providing that assurance #4 of the grant application shall not be construed as a
mandate for future funding of the program from the funding unit, said letter attached hereto and
incorporated by reference herein.
BE IT FURTHER RESOLVED that the SCAO Grant award will be used as matching dollars for the Byrne
Memorial Grant, per approval of the State Court Administrator’s Office.
BE IT FURTHER RESOLVED this award creates one (1) special revenue PTNE Office Assistant I
position and continues funding for one (1) FTE Probation Officer I (32205-09903) position.
BE IT FURTHER RESOLVED that continuation of the positions associated with this grant is contingent
upon continuation of State and Federal funding.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Commissioners Minutes Continued. November 18, 2004
646
Copy of E-Mail from Karen Agacinski, and Contract Review – 52-1 District Court, letter from Dawn A.
Monk, Deputy State Court Administrator, Grant Agreement Between Michigan Department of Community
Health and County of Oakland, and Attachments 1 through 7 on file in County Clerk’s office.
FISCAL NOTE (MISC #04322)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: 52-1 DISTRICT COURT – FISCAL YEAR 2005 BYRNE GRANT PROGRAM – FROM THE
MICHIGAN OFFICE OF DRUG CONTROL POLICY – CONTRACT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The 52nd District Court, Division I (Novi) has received a grant from the Michigan
Department of Community Health, Office of Drug Control Policy in the amount of
$74,391.
2. The contract award and total program funding is for $148,782, including $74,391 (50%) in
State funds and $74,391 (50%) in Local match.
3. The Local match of $74,391 (50%) is met by the 2005 SCAO grant, which requires
$4,959 of required cash match from the General Fund.
4. If the SCAO grant used as match for the Byrne Grant is not awarded, the Drug Court
Program expenditures must be reduced to the level of the Byrne Grant awarded.
5. The grant award includes the continued funding of one (1) Special Revenue full-time
eligible (FTE) Probation Officer I position (#32205-09903) and the creation one (1) PTNE
Office Assistant I position.
6. The grant period is from October 1, 2004 through September 30, 2005.
7. An amendment is recommended to the Fiscal Year 2005 Budget as follows:
SPECIAL REVENUE FUND 279 FY 2005
Revenue
1-32-279-100303-28000-0171 Grants-State $ 74,391
Expenditures
2-32-279-200303-28000-2001 Salaries $ 26,305
2-32-279-200303-28000-2075 Fringe Benefits 10,427
2-32-279-200303-28000-2560 Consultant 24,409
2-32-279-200303-28000-4156 Lab. Supplies 13,250
$ 74,391
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 661.)
*MISCELLANEOUS RESOLUTION #04323
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION – FISCAL
YEAR 2004/2005 BYRNE MEMORIAL GRANT - MICHIGAN OFFICE OF DRUG CONTROL POLICY
FOR PONTIAC INSTEP GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Department of Public Services Community Corrections Division applied for the Byrne
Memorial Grant from the Michigan Office of Drug Control Policy in the amount of $103,497 in grant funds
for the period of October 1, 2004, through September 30, 2005; and
WHEREAS the Michigan Office of Drug Control Policy has awarded Oakland County a Fiscal
Year 2004/2005 Community Corrections grant in the amount of $103,497, which is the amount requested
in the original application; and
WHEREAS the program total is $172,495, of which $103,497 (60%) is federal funded, and $68,998 (40%)
is County grant match; and
Commissioners Minutes Continued. November 18, 2004
647
WHEREAS this grant supports the In Step project of employing the "Say It Straight" method and training
in this area in order to reduce and prevent the risk of destructive behaviors such as alcohol, tobacco, and
other drug use. Also it tries to avert violence, school drop-out, teen pregnancy, behaviors leading to
HIV/AIDS along with promotion of wellness, personal and social responsibility, positive self-esteem and
positive relationships; and
WHEREAS the grant funds two (2) Community Corrections Specialist II positions (# 9332 & #9401),
travel, material and supplies, and subcontractors to administer the program; and
WHEREAS the grant acceptance requires no additional personnel to fulfill the grant agreement; and
WHEREAS it should be noted that there are General Fund/General Purpose funded Community
Corrections Specialist positions included in the Fiscal Year 2004/2005 Budget, which are not part of this
grant; and
WHEREAS the grant agreement has been approved by the County Executive's Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Fiscal Year 2004/2005 Community Corrections grant from the Michigan Office of Drug Control in the
amount of $103,497.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant agreement and to approve any grant extensions or changes, within fifteen percent
(15%) of the original award, which is consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that the future level of service, including personnel would be contingent
upon the level of funding available from the State.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of E-mail from Karen Agacinski, and Contract Review – Community Corrections Division, Grant
Agreement Between Michigan Department of Community Health and County of Oakland, and
Attachments 2, 3, 5, and 7 on file in County Clerk’s office.
FISCAL NOTE (MISC. #04323)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION – FISCAL
YEAR 2004/2005 BYRNE MEMORIAL GRANT - MICHIGAN OFFICE OF DRUG CONTROL POLICY
FOR PONTIAC INSTEP GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Oakland County has received a grant of $103,497 from the Fiscal Year 2004-2005 Byrne
Memorial Grant - Michigan Office of Drug Control Policy for the Pontiac Instep Grant, which is
the amount requested in the original application.
2. The grant award is $6,631 or 6% less than the previous award of $109,828.
3. This is the second year of this grant, and is a community-based central juvenile diagnostic
program used to supplement existing services.
4. The County is expected to incur $3,504 in administration and support costs, which have been
included in the Fiscal Year 2005 budget. This grant does not allow for the recovery of those
costs.
5. The total cost of the program is $172,495, with $68,998 (40%) of the cost in grant match from
the County's General Fund and $103,497 (60%) in from the Byrne Memorial Grant Fund.
6. An amendment to the special revenue budget, Attachment "A" is requested to reflect the new
grant award for Fiscal Year 2005.
7. A budget amendment is recommended to transfer the grant match funds to the Community
Commissioners Minutes Continued. November 18, 2004
648
8. Corrections grant match line item as follows:
GENERAL FUND FY 2005
Expenditures
90-290000-25000-2872 Non-Dept. - Grant Match ($68,998)
17-402200-70001-2872 Community Corr - Grant Match $68,998
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 661.)
*MISCELLANEOUS RESOLUTION #04324
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: PROSECUTING ATTORNEY – FISCAL YEAR 2005 COOPERATIVE REIMBURSEMENT
PROGRAM (CRP) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Family Independence Agency of the State of Michigan has awarded the Office of the
Prosecuting Attorney funding in the amount of $2,235,487 for the period October 1, 2004 through
September 30, 2005; and
WHEREAS this is the 32nd year of grant acceptance for this program; and
WHEREAS the Federal contribution is $1,475,422 (66%), the County contribution is $679,133 (30.38%),
and the State supplement is $80,932 (3.62%); and
WHEREAS the required County match of $679,133 has been included in the Fiscal Year 2005 Adopted
Budget; and
WHEREAS this grant includes continued funding for 24 positions, as follows: one (1) Chief (#41201-
2946), one (1) Legal Secretary (#41201-2932), one (1) Office Supervisor (#41201-979), three (3)
Assistant Prosecutors (#41201-2052, #41201-2492, #41201-7046), three (3) Prosecutor Investigators
(#41201-1002, #41201-1847, #41201-9646, four (4) Support Specialists (#41201-916, #41201-4690,
#41201-6388, #41201-7379), and eleven (11) Office Assistants (#41201-361, #41201-514, #41201-2160,
#41201-2612, #41201-3224, #41201-3366, #41201-4691, #41201-4692, #41201-5412, #41201-7045,
#41201-7380);and
WHEREAS acceptance of this contract does not obligate the County to any future commitment; and
WHEREAS the grant agreement has been processed through the County Executive Contract Review
Process and the Board of Commissioners Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
contract renewal for the Prosecuting Attorney's Cooperative Reimbursement Program in the total amount
of $2,235,487 for the period of October 1, 2004 through September 30, 2005.
BE IT FURTHER RESOLVED that future level of service, including personnel, will be contingent upon the
level of funding available from the State for this program.
BE IT FURTHER RESOLVED that amendments be made to the Prosecuting Attorney’s grant budget to
reflect the changes in the award as detailed in Attachment A.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the contract agreement and to approve amendments and extensions up to fifteen (15%) percent
variance from the award, consistent with the original agreement as approved.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Contract Review – Prosecuting Attorney, and Attachment A, Grant Review Form, letter regarding
Fiscal Year 2005 Title IV-D Cooperative Reimbursement Contract for Oakland County CSPA 05-63002,
Michigan FIA Child Support – Prosecuting Attorney (CM-164) – Actual Cost Cover Sheet, Agreement
between Michigan FIA and County of Oakland, and Budget Summary Page on file in County Clerk’s
office.
Commissioners Minutes Continued. November 18, 2004
649
FISCAL NOTE (MISC. #04324)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: PROSECUTING ATTORNEY – FISCAL YEAR 2005 COOPERATIVE REIMBURSEMENT
PROGRAM (CRP) CONTRACT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Prosecuting Attorney is requesting the acceptance of the Fiscal Year 2005
Cooperative Reimbursement Program Grant. This is the 32nd year of grant
acceptance.
2. The grant award of $2,235,487 is 4.98% greater than the current award. The Federal
contribution is $1,475,422 (66%), the County match is $679,133 (30.38%), and the
State supplement is $80,932 (3.62%).
3. In addition to the County match requirements, the County is expected to incur
$217,360 in administrative and support costs, which have been included in the Fiscal
Year 2005 budget. This grant allows for recovery of those costs.
4. The Prosecutor’s Cooperative Reimbursement Program Grant budget will be
amended as shown on Attachment A.
5. The grant match amount of $679,133 is included in the Fiscal Year 2005 Adopted
Budget Non-departmental grant match line item.
6. A budget amendment is recommended to transfer the funds to the Prosecuting
Attorney's grant match line item. The Fiscal Year 2005 Budget is amended as
follows:
General Fund
90-290000-25000-2872 Grant Match ($679,133)
41-211000-43200-2872 Grant Match $679,133
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 661.)
*MISCELLANEOUS RESOLUTION #04325
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: PROSECUTING ATTORNEY/SHERIFF - FISCAL YEAR 2005 BYRNE MEMORIAL GRANT -
PHYSICAL CHILD ABUSE GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Community Health has awarded the Prosecuting Attorney and
Sheriff funding for the Child Abuse Special Unit; and
WHEREAS the grant funding is for the period of October 1, 2004, through September 30, 2005, in the
amount of $227,775; and
WHEREAS the State contribution is $91,110 (40%) and the County grant match is $136,665 (60%); and
WHEREAS the required County match has been included in the Fiscal Year 2005 Adopted Budget; and
WHEREAS the grant will fund one (1) SR Assistant Prosecutor IV (position #09833) in the Prosecuting
Attorney’s office and one (1) SR Sergeant position (#09832) in the Sheriff's Office to work with the
Prosecutor's Child Abuse Task Force; and
WHEREAS this grant award has been processed through the County Executive’s Contract Review
Process and the Board of Commissioners’ Grant Application Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts this
grant award, for the period October 1, 2004, through September 30, 2005, in the amount of $227,775 for
the Child Abuse Unit, which includes $91,110 State allocation and $136,665 in County grant match.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant award and to approve any grant extensions or changes, with fifteen percent (15%) of
the original award, which are consistent with the original application as approved.
Commissioners Minutes Continued. November 18, 2004
650
BE IT FURTHER RESOLVED that continuation of this program, including positions, is contingent upon
continued grant funding.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Attachment A, E-Mail from Karen Agacinski, Contract Review – Prosecutor’s Office, Grant
Contract Review Form, Grant Agreement between Michigan Department of Community Health and
County of Oakland, and Attachments 1 through 7 on file in County Clerk’s office.
FISCAL NOTE (MISC. #04325)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: PROSECUTING ATTORNEY/SHERIFF – FISCAL YEAR 2005 BYRNE MEMORIAL GRANT -
PHYSICAL CHILD ABUSE GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Resolution and finds:
1. The Prosecuting Attorney and Sheriff are requesting the acceptance of the Fiscal
Year 2005 Byrne Memorial Grant for the Child Abuse Special Unit.
2. The grant award of $227,775 is for the period of October 1, 2004 through September
30, 2005.
3. The State contribution is $91,110 (40%) and the County grant match is $136,665
(60%), which is included in the Fiscal Year 2005 Adopted Budget Non-departmental
grant match line item.
4. In addition to the County match requirements, the County is expected to incur
$17,878 in administrative and support costs, which have been included in the Fiscal
Year 2005 budget. This grant does not allow for recovery of those costs.
5. Acceptance of this grant does not obligate the County to future commitments and
continuation as stated is contingent upon future grant funding.
6. The recipient departments grant budgets will be amended as shown on Attachment
A.
7. A budget amendment is recommended to transfer the grant match funds to the
Prosecuting Attorney and Sheriff grant match line items. The Fiscal Year 2005
Budget is amended as follows:
General Fund
90-290000-25000-2872 Grant Match ($136,665)
41-211000-41800-2872 Grant Match $ 71,890
43-023901-44400-2872 Grant Match 64,775
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 661.)
*REPORT (MISC. #04326)
BY: Personnel Committee, Gregory Jamian, Chairperson
IN RE: CIRCUIT COURT/FRIEND OF THE COURT – 2004/2005 MEDICAL SUPPORT
ENFORCEMENT REIMBURSEMENT CONTRACT – ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee having reviewed the above referenced Resolution on November 10, 2004
reports with the recommendation the Resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
Commissioners Minutes Continued. November 18, 2004
651
MISCELLANEOUS RESOLUTION #04326
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: CIRCUIT COURT/FRIEND OF THE COURT – 2004/2005 MEDICAL SUPPORT
ENFORCEMENT REIMBURSEMENT CONTRACT - ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Family Independence Agency has awarded the 2004/2005 Medical Support
Enforcement Reimbursement contract to the Oakland County Friend of the Court in the amount of
$397,588; and
WHEREAS this is the tenth year for the contract and provides 100% reimbursement for services which
establish and enforce medical support and insurance provisions in domestic relations cases; and
WHEREAS the grant award is the same as the application and covers the period of October 1, 2004,
through September 30, 2005; and
WHEREAS the contract funding has been capped for three years at the same amount, necessitating a cut
in the number of funded positions from seven (7) positions to six (6) positions, and requiring general fund
supplemental funding of $31,401 to cover the current cost of the six (6) funded positions; and
WHEREAS the six program funded positions are as follows: two (2) Domestic Support Specialists (35404-
07947 & 08094), and three (3) FOC Case Assistants (35404-07794, 07795 & 09124) and one (1)
Domestic Support Specialist Supervisor (35404-07793), as well as overtime; and
WHEREAS the Office of Child Support has indicated that the County may be able to seek additional
medical enforcement funds to cover the total $31,401 during the contract amendment process; and
WHEREAS if additional funds are not available through the medical program, the $31,401 cost to the
general fund may still be billed through the cooperative reimbursement program resulting in a
reimbursement to the county of two-thirds of the total; and
WHEREAS one (1) Domestic Support Specialist position (35404-07792) has been frozen, and will remain
vacant and un-funded, requiring Finance Committee approval to reactivate; and
WHEREAS the contract agreement has been approved by the County Executive Contract Review
process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Michigan Family Independence Agency 2004/2005 Medical Support Enforcement Reimbursement
contract for the Oakland County Friend of the Court in the amount of $397,588.
BE IT FURTHER RESOLVED that supplemental funding of $31,401 will be provided by the General Fund
to fund the positions at the current budgeted amounts.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the contract agreement and to approve amendments and extensions up to fifteen (15%) percent
variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that the Adopted Budget for Fiscal Year 2005 will be amended to
recognize this contract agreement.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Contract Review – Friend of the Court, Memo in regards to Friend of the Court – Fiscal Year
2005 IV-D Medical Support Enforcement Reimbursement – Contract, Michigan FIA – Office of Contracts
and Rate Setting, Agreement between Michigan FIA and County of Oakland, and Fiscal year 2005 Title
IV-D Medical Support Application Package Personnel Cost Worksheet on file in County Clerk’s office.
FISCAL NOTE (MISC. #04326)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: CIRCUIT COURT/FRIEND OF THE COURT – 2004/2005 MEDICAL SUPPPORT
ENFORCEMENT REIMBURSEMENT CONTRACT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
Commissioners Minutes Continued. November 18, 2004
652
1. The Michigan Family Independence Agency has awarded the 2004/2005 Medical Support
Enforcement Reimbursement contract to the Oakland County Friend of the Court, for the
period of October 1, 2004 through September 30, 2005.
2. The grant provides 100% reimbursement for services, which establish and enforce medical
support and insurance provisions in domestic relations’ cases.
3. The amount of the grant award is $397,588 and has been capped at that amount for three
years, which requires County supplemental funds of $31,401, which is available in the
General Fund Non-departmental Grant Match line item, providing total funding of $428,989.
4. The contract provides funding to continue two (2) Domestic Support Specialists (position
numbers 07947 and 08094), and three (3) Case Assistants (position numbers 07794,
07795, and 09124) and one (1) Domestic Support Specialist Supervisor (position number
07793), as well as related overtime.
5. The seventh position number 07792 previously funded by this grant, has been reclassified
as frozen and will remain vacant and un-funded, requiring additional State funding and
approval by the Board of Commissioners to reactivate.
6. An amendment to the Fiscal Year 2005 Special Revenue budget is recommended to reflect
grant revenue of $397,588 and Grant Match revenue of $31,401 salaries of $268,327, and
fringe benefits of $160,662 as follows:
FY 2005
GENERAL FUND 101
Expenditures
2-90-101-290000-25000-2872 Grant Match ($ 31,401)
2-35-101-230000-11000-2872 Grant Match 31,401
$ -0-
SPECIAL REVENUE FUND 276
Revenue
1-35-276-141661-71000-0167 Grant Match $ 31,401
1-35-276-141661-71000-0171 Grants-State 397,588
$428,989
Expenditures
2-35-276-241661-71000-2001 Salaries $268,327
2-35-276-241661-71000-2075 Fringe Benefits 160,662
$428,989
FINANCE COMMITTEE
(The vote for this motion appears on page 661.)
*MISCELLANEOUS RESOLUTION #04327
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: CIRCUIT COURT/FRIEND OF THE COURT – FISCAL YEAR 2005 COOPERATIVE
REIMBURSEMENT PROGRAM (CRP) CONTRACT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Family Independence Agency, Office of Child Support has approved the
Oakland County Friend of the Court’s Fiscal Year 2005 Title IV-D Cooperative Reimbursement Program
(CRP) Contract, effective October 1, 2004 through September 30, 2005; and
WHEREAS the Fiscal Year 2005 Title IV-D program totals $10,956,841 of which $15,253 will be funded
by fees collected. The remaining $10,941,588 will be funded by the State in the amount of $7,221,448,
66%. The County match is $3,720,140, 34%. In addition, there is a contract-funded State supplement
allocation of $422,744; and
WHEREAS the requested County match is budgeted in the General Fund Non-departmental budget. No
additional General Fund appropriation is required; and
WHEREAS acceptance of this contract does not obligate the County to any future commitment; and
WHEREAS the contract has been approved by the County Executive’s Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Fiscal Year 2005 Cooperative Reimbursement Program Contract through September 30, 2005 for the
Commissioners Minutes Continued. November 18, 2004
653
Friend of the Court in the amount of $7,644,192 (Title IV-D program of $7,221,448 and State supplement
allocation of $422,744). Also, the acceptance of this grant recognizes general fund grant match
obligation in the amount of $3,720,140.
BE IT FURTHER RESOLVED that future levels of service, including personnel, are contingent upon the
level of funding from the State for this program.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the reimbursement agreement and to approve amendments and extensions up to fifteen (15%)
percent variance from the award, consistent with the agreement as approved.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Contract Review – Friend of the Court, Michigan FIA Office of Contracts and Rate Setting Child
Support – Friend of the Court – FOC Contract (CM-F162) – Actual Cost Cover Sheet, Budget Summary
Page, and Oakland County 2005 Detail Personnel on file in County Clerk’s office.
FISCAL NOTE (MISC. #04327)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: CIRCUIT COURT/FRIEND OF THE COURT – FISCAL YEAR 2005 COOPERATIVE
REIMBURSEMENT PROGRAM (CRP) CONTRACT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Michigan Family Independence Agency has awarded the Fiscal Year 2005 Title IV
Cooperative Reimbursement Program (CRP) Contract to the Oakland County Friend of the
Court, for the period of October 1, 2004 through September 30, 2005.
2. The grant provides Title IV-D funding to continue the Friend of the Court/Cooperative
Reimbursement Program in the amount of $10,956,841 of which $15,253 will be funded by
fees collected, the remaining $10,941,588 is funded by the State in the amount of $7,221,448
(66%), the County match is $3,720,140 (34%), in addition there is a contract funded State
supplement allocation of $422,744.
3. The amount of the grant award is $7,644,192 comprised of $7,221,448 in Title IV-D program
funding and $422,744 in State supplemental funding; the County match of $3,720,140 is
budgeted in General Fund Non-departmental.
4. A budget amendment is recommended to transfer the grant match funds to the Circuit Court’s
grant match line item as follows:
GENERAL FUND FY 2005
Expenditures
90-290000-25000-2872 Non-Dept. – Grant Match ($3,720,140)
35-230000-11000-2872 Circuit Ct. – Grant Match $3,720,140
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 661.)
*MISCELLANEOUS RESOLUTION #04328
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: PROSECUTING ATTORNEY/SHERIFF - FISCAL YEAR 2005 BYRNE MEMORIAL GRANT -
OAKLAND COUNTY NARCOTICS ENFORCEMENT TEAM (NET) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Community Health has awarded the Prosecuting Attorney and
Sheriff funding for the Narcotics Enforcement Team (NET); and
WHEREAS the grant funding is for the period of October 1, 2004 through September 30, 2005, in the
amount of $744,000; and
WHEREAS the state contribution is $372,000 (50%), and the County grant match is $372,000 (50%); and
Commissioners Minutes Continued. November 18, 2004
654
WHEREAS the required County match of $372,000 has been included in the Fiscal Year 2005 Adopted
Budget; and
WHEREAS the grant will fund three (3) SR Assistant Prosecutor positions (#41201-6386, #41201-7207,
#41201-7959) in the Prosecuting Attorney’s Office, two (2) SR Sergeant positions (#43920-9829, #43920-
9830), one (1) SR Deputy II (position #43920-9831), and one (1) SR Office Assistant II (position #43920-
7960) in the Sheriff's Office; and
WHEREAS this grant award has been processed through the County Executive’s Contract Review
Process and the Board of Commissioners’ Grant Application Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Oakland County NET grant award, for the period of October 1, 2004 through September 30, 2005, in the
amount of $744,000, which includes $372,000 State allocation and $372,000 in County grant match.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant award and to approve any grant extensions or changes, within fifteen percent (15%) of
the original award, which is consistent with the original application as approved.
BE IT FURTHER RESOLVED that continuation of this program, including positions, is contingent upon
continued grant funding.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Attachment A, Contract Review – Sheriff’s Department, and Grant Contract Review Response,
Program Budget Summary Byrne Memorial Formula and Local Law Enforcement Blcok Grant Fiscal Year
2004/2005, Program Budget Cost Detail, memo from Narcotic Enforcement Team, and letter in regards to
Oakland County Narcotic Enforcement Team on file in County Clerk’s office.
FISCAL NOTE (MISC. #04328)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: PROSECUTING ATTORNEY/SHERIFF – FISCAL YEAR 2005 BYRNE MEMORIAL GRANT -
OAKLAND COUNTY NARCOTICS ENFORCEMENT TEAM (NET) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Resolution and finds:
1. The Prosecuting Attorney and Sheriff are requesting the acceptance of the Fiscal
Year 2005 Byrne Memorial Grant for the Oakland County Narcotics Enforcement
Team (NET).
2. The grant award of $744,000 is for the period of October 1, 2004 through
September 30, 2005.
3. The State contribution is $372,000 (50%) and the County grant match is $372,000
(50%), which is included in the Fiscal Year 2005 Adopted Budget Non-departmental
grant match line item.
4. In addition to the County match requirements, the County is expected to incur
$53,869 in administrative and support costs, which have been included in the Fiscal
Year 2005 budget. This grant does not allow for recovery of those costs.
5. Acceptance of this grant does not obligate the County to future commitments and
continuation as stated is contingent upon future grant funding.
6. The recipient departments grant budgets will be amended as shown on Attachment
A.
7. A budget amendment is recommended to transfer the grant match funds to the
Prosecuting Attorney and Sheriff grant match line items. The Fiscal Year 2005
Budget is amended as follows:
General Fund
90-290000-25000-2872 Grant Match ($372,000)
41-211000-41900-2872 Grant Match $187,834
43-023901-44600-2872 Grant Match 184,166
$ -0-
FINANCE COMMITTEE
Commissioners Minutes Continued. November 18, 2004
655
(The vote for this motion appears on page 661.)
*REPORT (MISC. #04329)
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: SHERIFF’S OFFICE AND HUMAN SERVICES/HEALTH DIVISION – FISCAL YEAR 2005 JAIL
ALLIANCE WITH SUPPORT FOR INMATES WITH CO-OCCURRING DISORDERS GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the above-titled resolution on November 8, 2004,
reports with a recommendation that the resolution be adopted.
Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing
report.
GENERAL GOVERNMENT COMMITTEE
REPORT (MISC. #04329)
BY: Personnel Committee, Gregory Jamian, Chairperson
IN RE: SHERIFF'S OFFICE AND HUMAN SERVICES/HEALTH DIVISION – FISCAL YEAR 2005 JAIL
ALLIANCE WITH SUPPORT FOR INMATES WITH CO-OCCURRING DISORDERS GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee having reviewed the above referenced Resolution on November 10, 2004
reports with the recommendation the Resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #04329
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF'S OFFICE AND HUMAN SERVICES/HEALTH DIVISION – FISCAL YEAR 2005 JAIL
ALLIANCE WITH SUPPORT FOR INMATES WITH CO-OCCURRING DISORDERS GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Sheriff’s Office applied to the Michigan Department of Community Health through the
Office of Drug Control Policy for $421,770 in grant funding to create a Jail Alliance With Support (JAWS)
program for the period October 1, 2004 through September 30, 2005; and
WHEREAS the Michigan Department of Community Health has awarded Oakland County with a grant in
the amount of $218,932 which is a $202,838 reduction from the application; and
WHEREAS a county match in the amount of $72,978 is required and funds are available from designated
fund balance for new grant opportunities; and
WHEREAS the grant provides funding for one (1) Inmate Caseworker and one (1) PTNE Inmate
Substance Abuse Technician position located in the Sheriff’s Office/Corrective Services Division/Inmate
Program Services Unit, one (1) Substance Abuse Program Analyst position located in the Human
Services Department/Health Division/Substance Abuse Unit; and
WHEREAS the acceptance of this grant does not obligate the County to any future commitment; and
WHEREAS the continuation of the program is contingent upon future levels of grant program funding.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Fiscal Year 2005 Jail Alliance with Support for Inmates with Co-occurring Disorders Grant in the amount
of $291,910 and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute
said agreement as attached.
BE IT FURTHER RESOLVED that funds in the amount of $72,978 be appropriated to the Sheriff’s Office
budget from designated fund balance for new grant opportunities (GL#9407-108000).
BE IT FURTHER RESOLVED that one (1) Special Revenue full-time eligible Inmate Caseworker position
and one (1) Special Revenue 1,000 hr./yr. Part-time non-eligible Inmate Substance Abuse Technician
position be created in the Sheriff’s Office/Corrective Services Division/Inmate Program Services Unit.
Commissioners Minutes Continued. November 18, 2004
656
BE IT FURTHER RESOLVED that one (1) Special Revenue full-time eligible Substance Abuse Program
Analyst position be created in the Human Services Department/Health Division/Substance Abuse Unit.
BE IT FURTHER RESOLVED that no positions be filled nor expenditures authorized until a grant
agreement is fully executed with the County’s obligation limited to the grant funding period.
BE IT FURTHER RESOLVED that continuation of the positions associated with this grant is contingent
upon continuation of State funding.
Chairperson, on behalf of the Public Services Committee, I move adoption of the forgoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of E-mail from Karen Agacinski in regards to Fiscal Year 2005 Byrne Contract, Contract Review –
Sheriff’s Office, Grant Agreement Between Michigan Department of Community Health and County of
Oakland, and Attachments 1 through 7 on file in County Clerk’s office.
FISCAL NOTE (MISC. #04329)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: SHERIFF'S OFFICE & HUMAN SERVICES/HEALTH DIVISION – FY 2005 JAIL ALLIANCE
WITH SUPPORT FOR INMATES WITH CO-OCCURRING DISORDERS GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Michigan Department of Community Health, through the Office of Drug Control
Policy, has awarded the Sheriff’s Office $218,932 to create a Jail Alliance With Support
(JAWS) program.
2. A County match in the amount of $72,978 is required and funds are available in the
General Fund Balance - Designated Funds for new grant opportunities (GL #9407-
108000).
3. The grant provides funding for one (1) Inmate Caseworker and one (1) PTNE Inmate
Substance Abuse Technician position located in the Corrective Services Division and one
(1) Substance Abuse Program Analyst position in the Health Division.
4. A budget amendment to the Fiscal Year 2005 budget is recommended as follows:
FY 2005
GENERAL FUND
Revenue
90-101-150000-14000-1582 Prior Year Bal. $ 72,978
Expenditure
90-101-290000-25000-2872 Non-Dept Grant Match $ 72,978
$ -0-
Expenditures
90-101-290000-25000-2872 Non-Dept Grant Match $ (72,978)
43-101-023301-21400-2872 Sheriff Grant Match $ 72,978
$ -0-
GRANT FUND (272)
Revenue
43-272-129301-21400-0171 Grants-State $ 162,084
43-272-129301-21400-2872 Grant Match 54,028
16-272-129311-72000-0171 Grants-State 56,848
16-272-129311-72000-2872 Grant Match 18,950
Total Revenues $ 291,910
Expenditures
43-272-229301-21400-2001 Salaries $ 68,451
43-272-229301-21400-2075 Fringe Benefits 25,097
43-272-229301-21400-4252 Office Supplies 7,980
43-272-229301-21400-3348 Prof. Services 98,000
43-272-229301-21400-3196 Miscellaneous 16,584
16-272-229311-72000-2001 Salaries 50,701
Commissioners Minutes Continued. November 18, 2004
657
16-272-229311-72000-2075 Fringe Benefits 25,097
Total Expenditures $ 291,910
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 661.)
*MISCELLANEOUS RESOLUTION #04330
BY: Public Services Committee, Hugh Crawford, Chairperson
IN RE: SHERIFF'S OFFICE – FISCAL YEAR 2005 SECONDARY ROAD PATROL AND TRAFFIC
ACCIDENT PREVENTION PROGRAM GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Sheriff’s Office applied to the Michigan Department of State Police - Office of Highway
Safety Planning for $1,173,432 in grant funding from Public Act 416 to conduct secondary road patrol
activities for the period October 1, 2004 through September 30, 2005; and
WHEREAS the Michigan Department of State Police - Office of Highway Safety Planning has awarded
Oakland County with a grant in the amount of $1,173,432, which is a slight increase over the Fiscal
Year 2004 award; and
WHEREAS the grant provides funding for eight (8) Deputy II positions (#1539, #2572, #2957, #3114,
#3324, #7327, #7501 and #9191) and two (2) Sergeant positions (#7790 and #9982) located in the Patrol
Services Division; and
WHEREAS no county match or additional positions are required; and
WHEREAS the acceptance of this grant does not obligate the County to any future commitment; and
WHEREAS the continuation of the program is contingent upon future levels of reimbursement program
funding.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
Fiscal Year 2005 Secondary Road Patrol Grant award from the Michigan Department of State Police -
Office of Highway Safety Planning in the amount of $1,173,432 and that the Board Chairperson, on behalf
of the County of Oakland, is authorized to execute said agreement as attached.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Contract Review – Sheriff’s Office, and Office of Highway Safety Planning Secondary Road
Patrol and Accident Prevention Program Contract on file in County Clerk’s office.
FISCAL NOTE (MISC. #04330)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: SHERIFF'S OFFICE- FISCAL YEAR 2005 SECONDARY ROAD PATROL AND TRAFFIC
ACCIDENT PREVENTION PROGRAM GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Michigan Department of State Police - Office of Highway Safety Planning awarded
Oakland County a grant in the amount of $1,173,432 for the period October 1, 2004 through
September 30, 2005. The award represents a slight increase ($422) from the Fiscal
Year 2004 award. This is the 26th year of grant funding.
2. The grant provides funding for eight (8) Deputy II positions and two (2) Sergeant positions
located in the Patrol Services Division. The staffing level remains the same as the Fiscal
Year 2004 program.
3. No County match is required.
4. Indirect costs totaling $60,917 are an allowable and recoverable expenditure. However,
sufficient funds are not available from the State to recover these costs.
5. A budget amendment is recommended to the Fiscal Year 2005 Special Revenue Budget as
follows:
Commissioners Minutes Continued. November 18, 2004
658
FY 2005
Revenue
43-272-680600-32100-0171 Grants State $1,173,432
$1,173,432
Expenditures
43-272-680601-32100-2001 Salaries $ 643,946
43-272-680601-32100-2002 Overtime 75,000
43-272-680601-32100-2074 Fringe Benefits 344,706
43-272-680601-32100-6660 Radio Comm. 13,824
43-272-680601-32100-6661 Motor Pool 95,956
$1,173,432
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 661.)
*REPORT (MISC. #04311)
BY: Personnel Committee, Gregory Jamian, Chairperson
IN RE: SHERIFF'S OFFICE – CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT SERVICES
IN THE CHARTER TOWNSHIP OF COMMERCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee having reviewed Miscellaneous Resolution #04311 on November 10, 2004
reports with the recommendation the Resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #04311
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF'S OFFICE - CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT SERVICES IN
THE CHARTER TOWNSHIP OF COMMERCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Charter Township of Commerce has contracted with the Oakland County Sheriff's
Department to provide law enforcement services for the Township (Miscellaneous Resolution #03349);
and
WHEREAS paragraph 24 of this Contract provided that an amendment to this Contract must be approved
by concurrent resolutions of both the Oakland County Board of Commissioners and the Charter Township
of Commerce Board; and
WHEREAS the Charter Township of Commerce has approved a proposed amendment to the contract
(Schedule A and A-1, Sheriff's Deputies Contracted) which would add one (1) Detective Sergeant , one
(1) Patrol Investigator and three (3) Deputy II (no-fill) and bring the total number of contracted positions to
twenty-nine (29); and
WHEREAS the Sheriff has agreed to add one (1) Detective Sergeant, one (1) Patrol Investigator and
three (3) Deputy II (no-fill) for the Charter Township of Commerce under the terms of this contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves an
amendment to the original Schedule A and A-1 (Sheriff Deputies Contracted) of the Oakland County
Sheriff's Department 2004-2008 Law Enforcement Services Agreement with the Charter Township of
Commerce to add one (1) Detective Sergeant, one (1) Patrol Investigator and three (3) Deputy II (no-fill).
BE IT FURTHER RESOLVED that two unmarked vehicles (with mobiles & preps) and one marked vehicle
(with mobile, prep, and MDC) be added to the County fleet.
BE IT FURTHER RESOLVED that one (1) Sergeant and four (4) Deputy II positions be created in the
Contracted Patrol Unit, Patrol Services Division of the Sheriff's Office.
BE IT FURTHER RESOLVED that this amendment will take effect on January 1, 2005.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Commissioners Minutes Continued. November 18, 2004
659
Copy of Schedule A, Schedule A-1, and Oakland County Sheriff’s Department 2004-2008 Law
Enforcement Services Agreement with Charter Township of Commerce – Amendment 2 in County Clerk’s
office.
FISCAL NOTE (MISC. #04311)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: SHERIFF’S OFFICE – CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT SERVICES
IN THE CHARTER TOWNSHIP OF COMMERCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Charter Township of Commerce has requested an amendment to the contract between
the Charter Township of Commerce and the Oakland County Sheriff for law enforcement
services beginning January 1, 2005.
2. This amendment would create one (1) Sergeant and four (4) Deputy II positions in the
Contracted Patrol Unit, Patrol Services Division, of the Sheriff’s Office.
3. Operating revenues and expenses will equal $378,647 for Fiscal Year 2005 and $532,182 for
Fiscal Year 2006.
4. The amendment adds two (2) unmarked vehicles (with mobile and prep radio) and one (1)
marked vehicle (with mobile, prep and MDC) to the county fleet at a cost of $93,009.
Funding will come from contingency.
5. A budget amendment to the Fiscal Year 2005 and Fiscal Year 2006 budget is recommended
as follows:
FY 2005 FY 2006
GENERAL FUND
Revenue
43-101-013601-30000-0985 Contract Revenue $378,647 $532,182
Expenditures
43-101-023601-31120-2001 Salary $216,458 $302,698
43-101-023601-31120-2075 Fringe Benefits $119,124 $169,188
43-101-023601-30000-6660 Radio Rental $ 1,217 $ 1,707
43-101-023601-30000-6661 Transportation $ 18,713 $ 26,255
43-101-023901-40000-4044 Deputy Supplies $ 1,235 $ 1,726
43-101-023201-10000-3784 Uniform Cost $ 1,745 $ 2,434
43-101-023301-20000-6636 Info Tech Oper. $ 655 $ 902
43-101-023101-10000-6677 Liability Ins. $ 3,235 $ 4,519
43-101-023601-30000-6024 CLEMIS $ 545 $ 764
43-101-023901-41000-2002 Dispatch $ 15,720 $ 21,989
$378,647 $532,182
Capital Costs
43-101-033601-98661-8001 Motor Pool Trans $ 62,319
43-101-033601-98660-8001 Radio Transfer $ 11,766
43-101-033601-98635-8001 Computer Trans $ 18,924
90-101-290000-25000-2564 Contingency ($ 93,009)
$ -0-
MOTOR POOL FUND
Revenue
13-661-661001-00010-0635 Leased Equipment $ 18,713 $ 26,255
Operating Transfer
13-661-661003-98101-1701 Operating Trans. $ 62,319 _______
$ 81,032 $ 26,255
Commissioners Minutes Continued. November 18, 2004
660
Expenditures
13-661-661002-00010-3903 Depreciation $ 18,713 $ 26,255
13-661-661002-00010-4264 Leased Vehicles $ 62,319
$ 81,032 $ 26,255
RADIO COMMUNICATIONS FUND
Revenue
23-660-660711-60005-0635 Leased Equipment $ 1,217 $ 1,568
Operating Transfer
23-660-660713-98101-1701 Operating Trans. $ 11,766 _______
$ 12,983 $ 1,568
Expenditures
23-660-660712-60005-3900 Depreciation $ 1,217 $ 1,568
23-660-660712-60005-8005 Est. Profit/Loss $ 11,766 ..
$ 12,983 $ 1,568
CLEMIS FUND
Revenue
23-635-635111-30001-0583 In-Car Terminals $ 545 $ 764
Operating Transfer
23-635-635113-98101-1701 Operating Trans. $ 18,924 ______
$ 19,469 $ 764
Expenditures
23-635-635152-30001-3900 Depreciation $ 545 $ 764
23-635-635152-30001-8005 Est. Profit/Loss $ 18,924 ______
$ 19,469 $ 764
FINANCE COMMITTEE
(The vote for this motion appears on page 661.)
*REPORT (MISC. #04312)
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS – AUTHORIZATION OF
$60,000 TO I.T. DISC DIVISION TO COMPLETE OMNI DATA CAPTURE PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed Miscellaneous Resolution #04312 on
November 8, 2004, reports with a recommendation that the resolution be adopted.
Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing
report.
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #04312
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS – AUTHORIZATION OF
$60,000 TO IT DISC DIVISION TO COMPLETE OMNI DATA CAPTURE PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Corrections Probation Department (through their OMNI database
system) captures criminal/offender information not currently captured in any Oakland County databases
(e.g. sentencing guideline score, offense variable and prior record score); and
WHEREAS a project to electronically import this data into the criminal courts’ data warehouse has been
presented to the Courts and Common Services IT Leadership groups; and
WHEREAS this project would improve and expand the quality and quantity of offender data available to
the Oakland County criminal justice system; and
WHEREAS this project would eliminate the process of manually importing data into a stand-alone Access
database; and
Commissioners Minutes Continued. November 18, 2004
661
WHEREAS the Oakland County criminal justice system will be able to use the available information for
decisions regarding programming, funding, release, and jail utilization; and
WHEREAS this project would improve the current manual system through which offenders are identified
for County Jail Reimbursement by creating business intelligence reporting that will identify all offenders
meeting CJRP criteria; and
WHEREAS this project has a return on investment within the first year including the savings of 1,040 work
hours or $30,000 which are spent on manually compiling data.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes
$60,000 to be placed in the Information Technology DISC Division budget for the purpose of completing
the OMNI data capture project.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (MISC. #04312)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS - AUTHORIZATION OF
$60,000 TO IT DISC DIVISION TO COMPLETE OMNI DATA CAPTURE PROJECT
To the Oakland County Board of Commissioners
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Michigan Dept of Corrections Probation Department (through their OMNI database
system) captures criminal/offender information not currently captured in any Oakland County
databases;
2. The effort to complete the Omni Data Capture Project by the IT DISC Division would allow for
electronically importing this data into the criminal courts data warehouse.
3. This would allow for the identification of offenders for County Jail Reimbursement by creating
a business intelligence report that will identify all offenders meeting CJRP criteria.
4. The associated costs of $60,000 has been determined for the IT DISC Division for the
development and implementation of this project.
5. Funding is available in the Designated General Fund Balance, GL Account 9407-101000 to
fund Information Technology DISC Division's support for successful implementation. A
budget amendment is required.
FY 2005
GENERAL FUND 101
90-190000-19000-1582 Prior Year Balance $60,000
90-310000-98636-8001 Transfer to Information Tech $60,000
$ -0-
INFORMATION TECHNOLOGY FUND 636
Revenue
18-636113-98101-1701 Transfer from General Fund $60,000
Expense
18-636172-25100-3348 Professional Services $60,000
$ -0-
FINANCE COMMITTEE
Moved by Wilson supported by Hatchett the resolutions on the Consent Agenda be adopted (with
accompanying reports being accepted).
AYES: Coleman, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, Kowall, Law,
Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez,
Webster, Wilson, Zack, Bullard. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted (with
accompanying reports being accepted).
Commissioners Minutes Continued. November 18, 2004
662
MISCELLANEOUS RESOLUTION #04331
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: TREASURER'S OFFICE/DEPARTMENT OF INFORMATION TECHNOLOGY - BS&A TAX
RECEIVABLES MIGRATION - APPROPRIATION FOR IMPLEMENTATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the financial burden to maintain and sustain the County’s mainframe tax and related systems
currently used by the County Treasurer and the subscribing local cities, villages and townships (CVTs)
has become cost prohibitive; and
WHEREAS the Oakland County Treasurer and Department of Information Technology have been
exploring opportunities to reduce this "total cost of ownership" and at the same time increase system
functionality provided to the County Treasurer and the subscribing local CVTs; and
WHEREAS the Oakland County Treasurer and Information Technology are continuing to explore ways to
reduce the costs of the remaining delinquent tax system; and
WHEREAS the leading provider of taxation systems in the State of Michigan and Oakland County is
BS&A Software (see attached corporate profile of BS&A); and
WHEREAS the Oakland County Treasurer and subscribing CVTs support the implementation of BS&A
Software which will reduce system costs to Oakland County and subscribing CVTs; and
WHEREAS the County Treasurer has committed $2,815,000 from the Delinquent Personal Property Tax
Administration Fund to support the migration to BS&A Tax Receivables and other related systems.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
commencement of BS&A Tax Receivables implementation.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes an
appropriation of $2,815,000 from the Delinquent Personal Property Tax Administration Fund to fund the
BS&A Tax Receivables migration.
BE IT FURTHER RESOLVED that the Fiscal Year 2005 Budget be amended, as specified below:
FY 2005
INFORMATION TECHNOLOGY FUND (636)
Revenue
18-636113-98704-1701 Transfer from Del Per Prop Tax $2,815,000
Expenditures
18-636122-15000-3596 Software Purchases $1,318,319
18-636122-15000-3348 Professional Services 355,100
18-636122-15000-4101 Expendable Equipment 60,000
18-636113-10000-8005 Changes in Fund Equity 1,081,581
$2,815,000
$ -0-
DELINQUENT PERSONAL PROPERTY TAX ADMINISTRATION FUND (704)
Revenue
22-170415-10000-1582 Planned Use of Fund Balance $2,815,000
Expenditure
22-370415-98636-8001 Transfer to Info Tech Fund $2,815,000
$ -0-
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
Copy of Oakland County BSA Migration Project Summary’s, Savings Details, Savings Summary Cost
Summary, BS&A Software Sole Source Contract Justification, letters from City of Birmingham, Brandon
Township, Groveland Township, Commerce Township, Highland Township, Milford Township, Oakland
Township, Waterford Township, City of Auburn Hills, City of Bloomfield Hills, City of Ferndale, City of
Keego Harbor, City of Novi, City of Orchard Lake Village, City of Rochester and Rochester Hills, and City
of Wixom on file in County Clerk’s office.
Moved by Moss supported by Knollenberg the resolution be adopted.
Commissioners Minutes Continued. November 18, 2004
663
AYES: Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, Kowall, Law, Long, McMillin,
Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson,
Zack, Bullard, Coleman. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was adopted.
MISCELLANEOUS RESOLUTION #04332
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: FACILITIES MANAGEMENT/FACILITIES ENGINEERING – AWARDS OF CONTRACT –
ARCHITECT/ENGINEER AND CONSTRUCTION MANAGEMENT SERVICES FOR CMH
RENOVATION – SHERIFF’S ADMINISTRATION PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Fiscal Year 2005 Capital Improvement Program identifies the Community Mental Health
(CMH) Renovation – Sheriff’s Administration Project; and
WHEREAS total project costs are estimated at $8,900,000 and are included in the Fiscal Year 2005
Capital Improvement Program with $6,400,000 allocated for construction and $2,500,000 for design,
furnishings and contingencies; and
WHEREAS on September 28, 2004 the Planning and Building Committee authorized Facilities
Management, with assistance from Corporation Counsel, to negotiate contracts with Landmark Design
Group PC of Grand Rapids, Michigan for architectural/engineering services and with G.W. Auch
Company of Pontiac, Michigan for construction management services for the CMH Renovation – Sheriff’s
Administration Project; and
WHEREAS negotiations have been concluded with both firms; and
WHEREAS Facilities Management recommends the County enter into a contract with Landmark Design
Group PC of Grand Rapids, Michigan in the amount of $428,600 for architectural/engineering services
and with G.W. Auch Company of Pontiac, Michigan in the amount of $524,973 for construction
management services for the CMH Renovation – Sheriff’s Administration Project; and
WHEREAS funding for these contracts is available for transfer from the Fiscal Year 2005 Capital
Improvement Program/Building Improvement Fund (#401) to the Project Work Order Fund (#404) for the
CMH Renovation – Sheriff’s Administration Project (C-037).
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes an award of contract
to Landmark Design Group PC of Grand Rapids, Michigan for architectural/engineering services in the
amount of $428,600 for the CMH Renovation – Sheriff’s Administration Project.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes an award of contract to G.W.
Auch Company of Pontiac, Michigan for construction management services in the amount of $524,973 for
the CMH Renovation – Sheriff’s Administration Project.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes transfer of funding in the
amount of $953,573 for both contracts from the Capital Improvement Program/Building Fund (#401) to
the Project Work Order Fund (#404) for the CMH Renovation – Sheriff’s Administration Project.
BE IT FURTHER RESOLVED that the Fiscal Year 2005 Budget is amended as follows:
Building Improvement Fund #401
3-14-310006-98404-8001 Operating Transfer Out ($953,573)
Project Work Order Fund #404
3-14-310007-98401-1701 Operating Transfer In 953,573
(project/project detail 080373/99)
$ -0-
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is hereby authorized
and directed to execute contracts with Landmark Design Group PC of Grand Rapids, Michigan and G.W.
Auch Company of Pontiac, Michigan on behalf of the County of Oakland.
BE IT FURTHER RESOLVED that the Department of Facilities Management, Facilities Engineering shall
notify the selected vendors of this award, in writing, no later than ten (10) days after adoption of this
resolution. The award will not be effective until the selected vendors have been notified.
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
Commissioners Minutes Continued. November 18, 2004
664
REPORT (MISC. #04332)
BY: Planning and Building Committee, Charles Palmer, Chairperson
IN RE: FACILITIES MANAGEMENT/FACILITIES ENGINEERING – AWARDS OF CONTRACT –
ARCHITECT/ENGINEER AND CONSTRUCTION MANAGEMENT SERVICES FOR CMH RENOVATION
– SHERIFF'S ADMINISTRATION PROJECT
To the Oakland County Finance Committee
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the contract agreements for architect/engineer
services and construction management services for the above referenced project on November 9, 2004,
reports with the recommendation that the contracts be awarded to:
1. Landmark Design Group PC of Grand Rapids, Michigan for architect/engineering
services in the amount of $425,600 plus estimated.
2. G.W. Auch Company of Pontiac, Michigan for construction management services
in the amount of $524, 973 including reimbursables.
Chairperson, on behalf of the Planning and Building Committee, I submit the foregoing report.
PLANNING AND BUILDING COMMITTEE
Copy of Terms and Conditions of Agreement Between Owner and Architect, Standard Form of
Agreement Between Owner and Construction Manager where the Construction Manager is also the
Constructor on file in County Clerk’s office.
Moved by Moss supported by Long the resolution be adopted.
Moved by Moss supported by Palmer the Planning and Building Committee Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Vote on resolution:
AYES: Douglas, Gregory, Hatchett, Jamian, Knollenberg, Kowall, Law, Long, McMillin,
Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson,
Zack, Bullard, Coleman, Crawford. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was adopted.
MISCELLANEOUS RESOLUTION #04333
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: BOARD OF COMMISSIONERS – EXTENSION OF PROFESSIONAL SERVICES CONTRACT
FOR GOVERNMENT RELATIONS CONSULTING FIRM TO STRATEGIC PUBLIC AFFAIRS, INC.
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS issues arise before the Governor and the State legislature which have significant impact to
local units of government within the State of Michigan; and
WHEREAS over the past several years, several such issues have been debated at the state level which
have far-reaching consequences for the citizens of Oakland County; and
WHEREAS County Commissioners need an increased ability to present their views on vital issues
impacting Oakland County residents, providing a more intensive, coordinated and focused legislative
consulting effort. It has been necessary to sufficiently inform government officials at the State level of
concerns the Board of Commissioners have regarding proposed laws, statutes, public acts, regulations,
and executive and administrative orders; and
WHEREAS the Board of Commissioners has had a contract with a multi-client, government relations
consulting firm since 1995 to represent the interests of the Board before the Governor and the State
Legislature; and
WHEREAS the Board of Commissioners, per Miscellaneous Resolution #03014, established a study
group to interview applicants and make a recommendation to the General Government Committee; and
Commissioners Minutes Continued. November 18, 2004
665
WHEREAS the General Government Committee made a recommendation to the Board of
Commissioners; and
WHEREAS the Board of Commissioners, following the recommendation of the General Government
Committee, awarded a contract, pursuant to Miscellaneous Resolution #03049, to Strategic Public Affairs
of Novi, Michigan, for the purpose of actively representing the interests of Oakland County, as determined
by the Board of Commissioners, on those issues before the Governor and the State Legislature, including
but not limited to proposed laws, statutes, public acts, regulations and executive and administrative
orders, that the Board deems appropriate, for an amount not to exceed $49,440.00 annually in 2005, to
be paid in equal monthly amounts of $4,120.00, and $50,923.20 annually in 2006, to be paid in equal
monthly amounts of $4,243.60. The current contract shall terminate on December 31, 2004, unless
otherwise agreed to by the parties; and
WHEREAS Strategic Public Affairs has provided exemplary service to the Board of Commissioners and is
interested in continuing to provide such service, and the Board wishes to retain the services of Strategic
Public Affairs.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes an
extension of the professional services contract with Strategic Public Affairs for the purpose of actively
representing the interests of Oakland County, as determined by the Board of Commissioners.
BE IT FURTHER RESOLVED that this contract is extended for an amount not to exceed $49,440.00
annually in 2005, to be paid in equal monthly amounts of $4,120.00, and $50,923.20 annually in 2006, to
be paid in equal monthly amounts of $4,243.60. This contract shall terminate on December 31, 2006,
unless otherwise agreed to by the parties.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners be authorized to
execute the extension of the professional services contract with Strategic Public Affairs on behalf of the
Board of Commissioners.
Chairperson, on behalf of the General Government Committee, I move adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Oakland County Department of Management and Budget Purchasing Division Contract on file in
County Clerk’s office.
FISCAL NOTE (MISC. #04333)
By: Finance Committee, Chuck Moss, Chairperson
IN RE: BOARD OF COMMISSIONERS - EXTENSION OF PROFESSIONAL SERVICES CONTRACT
FOR GOVERNMENT RELATIONS CONSULTING FIRM TO STRATEGIC PUBLIC AFFAIRS, INC.
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds that sufficient funds exist in the Board of Commissioners' budget to cover this
expense. No additional appropriation is required at this time.
FINANCE COMMITTEE
Moved by Patterson supported by Bullard the resolution be adopted.
AYES: Jamian, Knollenberg, Kowall, Long, Middleton, Moffitt, Moss, Palmer, Patterson, Potter,
Rogers, Webster, Wilson, Bullard, Crawford, Douglas. (16)
NAYS: Gregory, Hatchett, McMillin, Scott, Suarez, Zack, Coleman. (7)
ABSTAIN: Law. (1)
A sufficient majority having voted therefore, the resolution was adopted.
Commissioners Minutes Continued. November 18, 2004
666
MISCELLANEOUS RESOLUTION #04334
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: INFORMATION TECHNOLOGY - CONTRACT WITH SOUTHEAST MICHIGAN COUNCIL OF
GOVERNMENTS (SEMCOG) FOR 2005 REGIONAL ORTHOIMAGERY PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS SEMCOG has assembled a regional project team to acquire 2005 digital orthoimagery and
related products for the seven-county region; and
WHEREAS the regional project team involves the counties of Livingston, Macomb, Monroe, Oakland, St.
Clair, Washtenaw and Wayne, as well as the State of Michigan, SEMCOG, United States Geologic
Survey (USGS) and Detroit Water and Sewer (DWSD); and
WHEREAS the regional project will result in economies in the purchase of the orthoimagery and provide
consistent, high-quality updated imagery to project participants, including the County; and
WHEREAS Oakland County will provide the 2005 orthoimagery to its cities, villages and townships
(CVTs) at no cost; and
WHEREAS Oakland County Information Technology has played an active role in the development of
specifications for the 2005 orthoimagery and will play an active role in assuring the County receives high-
quality products; and
WHEREAS funding has previously been appropriated in the IT Fund for the 2005 orthoimagery products;
and
WHEREAS a contract has been drafted (as attached) by the County’s Corporation Counsel and accepted
by SEMCOG.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approve the attached contract
with SEMCOG.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the Contract on behalf
of Oakland County, and hereby accepts and binds Oakland County to the terms and conditions of this
Contract.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Contract between Southeast Michigan Council of Governments and Oakland County for the 2005
Regional Digital Orthoimagery Project SEMCOG RFP number 04-002 on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #04335
BY: General Government Committee, William Patterson, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - CLEMIS COMMUNITY CRIMEWATCH
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Miscellaneous Resolution #04014 authorized the implementation of the web site pilot
program for the City of Pontiac's COMSTAT efforts which successfully launched the Pontiac Police
Department web site in early October 2004; and
WHEREAS the CLEMIS COPLink web site, utilizing standard templates, is managed through Oakland
County's existing Team Site Content Management System; and
WHEREAS Oakland County now seeks to implement the model among its CLEMIS (Courts, Law
Enforcement Management Information System, or CLEMIS) members located in Oakland County to
provide a "best-practices" solution to police departments; and
WHEREAS surveys show that crime maps and other information are highly requested by community
citizens. CLEMIS police departments will focus on their community policing programs delivering statistics
and data reports, graphical charts, and web-based maps in order to help identify crime patterns based on
geography and time period; and
WHEREAS the new GIS technology will be deployed through an Oakland County web service application,
converting existing CLEMIS crime data and creating specialized data subsets that will be published to the
web specifically to meet community policing objectives; and
Commissioners Minutes Continued. November 18, 2004
667
WHEREAS CLEMIS participating agencies will have access to an internal Intranet (that is, a private local
law enforcement agency’s departmental web site) for roll call and other agency related information; and
WHEREAS CLEMIS participating agencies will have access to COPLink, a secured public safety web site
for passing secured information related to public safety and homeland security concerns resulting in
timely information sharing between law enforcement agencies; and
WHEREAS the CLEMIS participating agencies’ web sites will be hosted on new County web and/or web
application servers. Additionally, CLEMIS Police Departments will receive information, architecture and
content development support, design assistance and read-to-use design templates, Teamsite Training,
Statistical Data Use Training and customer support; and
WHEREAS this will be one of the several examples of the County, County Sheriff and local law
enforcement, community-oriented policing programs to be developed in connection with the COPS MORE
grant received several years ago; and
WHEREAS a detailed description of the program, launch and other matters is attached to this resolution
as further explanation of the project; and
WHEREAS the following law enforcement agencies have expressed interest in obtaining similar sites
prepared for them: Cities of Farmington, Farmington Hills, Hazel Park, Royal Oak, Auburn Hills, Troy,
Ferndale, Novi, Orchard Lake, Madison Heights and South Lyon; Townships of West Bloomfield, White
Lake and Bloomfield; Village of Lake Orion, and the Sheriff's Office (representing roughly a dozen law
enforcement contracts); and
WHEREAS on October 21, 2004 the CLEMIS Advisory Board supported the web site program and
encouraged the County's Board of Commissioners to fund this program so that other law enforcement
agencies could benefit from this program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
development of the CLEMIS Community Crimewatch web sites.
Chairperson on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Clemis Community Crimewatch Roll-Out Plan on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #04336
BY: General Government Committee, William Patterson, Chairman
IN RE: CLERK/REGISTER/CIRCUIT COURT – TRANSFER OF COURT CLERK POSITIONS FROM
THE OFFICE OF THE CLERK/REGISTER TO CIRCUIT COURT/PROBATE COURT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS there are forty-six full time judicial court clerks assigned to permanent judges of the Oakland
County Circuit and Probate Court, twenty-two of which fall under the budget of the County Clerk and
twenty-four which fall under the budget of the Circuit Court and/or Probate Court, all of which perform
identical duties; and
WHEREAS this anomaly was created when the judges gave up their court bailiff positions to secure an
additional judicial court clerk; further, that this additional clerk’s position created would be, and is funded
under the Circuit Court’s budget thus creating the present circumstance where half of the clerks are
funded under the Courts and half under the Clerk; and
WHEREAS an administrative problem exists because the Court actually hires, fires, disciplines, directs
and supervises all judicial court clerks while the County Clerk’s only function relative to these employees
is to initiate and maintain personnel records and process payroll; and
WHEREAS in a comparison done with seven other large counties around the state, there is no
circumstance where the administrative responsibility over judicial court clerks is shared; and
WHEREAS in preparation for this request, the County Clerk cooperatively transferred the position of Chief
Court Clerk to the Circuit Court in August of 2002 with the intention of transferring and placing all court
clerks under the umbrella of the circuit/probate court at a later date; and
WHEREAS good business practices require accountability for the time, productivity, and activity of
employees under ones control something which would be improved by combining the administrative,
Commissioners Minutes Continued. November 18, 2004
668
budgetary, and supervisory authority over all judicial court clerks under the Circuit Court and/or Probate;
and
WHEREAS a total of twenty-two (22) positions are proposed to be transferred from the Office of the
County Clerk as follows: nineteen (19) to the Circuit Court and three (3) to the Probate Court; and
WHEREAS this proposal to unify personnel performing the identical function under one department is
supported by the County Executive, the Circuit Court, and Probate Court; and
WHEREAS approval of this transfer will require amending the Fiscal Year 2005 Budget of the County
Clerk/Register, the Circuit Court and Probate Court.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
transfer of the nineteen (19) judicial Court Clerk positions, from the Office of the County Clerk/Register of
Deeds, County Clerk Administration to the Office of the Court Administrator, Circuit Court, and three (3)
to the Probate Court identified as follows:
Circuit Court Position #
01187 01440 01699 01743
01868 01888 01997 02097
02179 02239 02544 03265
03475 03667 06868 07052
07462 10026 10027
Probate Court Position #
08130 08131 08132
BE IT FURTHER RESOLVED that the Fiscal Year 2005 Budget be amended to reflect the transfer of
salaries and fringe benefits from the County Clerk/Register of Deeds budget to the Circuit Court and
Probate Court Fiscal Year 2005 Budget as set forth above.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
The Chairperson referred the resolution to the Personnel Committee, the Finance Committee, and the
Public Services Committee. There were no objections.
Commissioner William Patterson requested a Public Hearing be scheduled for the purpose of allowing
public comment on the Clerk/Register/Circuit – Transfer of Court Clerk Positions from the Office of the
Clerk/Register to Circuit Court/Probate Court. The Chairperson scheduled the Public Hearing for
December 9, 2004 at 9:45 a.m. in the Board of Commissioners Auditorium.
REPORT
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: BOARD OF COMMISSIONERS – RE-APPOINTMENT TO THE FAMILY INDEPENDENCE
AGENCY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the expiring appointment on the Family
Independence Agency, recommends the re-appointment of Grenae D. Dudley, Ph. D to the Family
Independence Agency for a three-year term expiring October 31, 2007.
Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing
report.
GENERAL GOVERNMENT COMMITTEE
Copy of Grenae D. Dudley, Ph. D Application form for Appointment to Boards, Committees and
Commissions on file in County Clerk’s office.
Moved by Patterson supported by Coleman the General Government Committee Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Discussion followed.
Commissioners Minutes Continued. November 18, 2004
669
The Chairperson asked if there were any other nominations to the Family Independence Agency. There
being no other nominations the Chairperson declared nominations closed.
Moved by Patterson supported by Coleman the re-appointment of Grenae D. Dudley Ph.D to the Family
Independence Agency be confirmed.
AYES: Hatchett, Jamian, Knollenberg, Kowall, Law, Long, McMillin, Middleton, Moffitt, Moss,
Palmer, Patterson, Potter, Rogers, Scott, Suarez, Wilson, Zack, Bullard, Coleman, Crawford,
Douglas, Gregory. (23)
NAYS: Webster. (1)
A sufficient majority having voted therefore, the re-appointment of Grenae D. Dudley, Ph.D. to the Family
Independence Agency for a three- year term ending October 31, 2007 was confirmed.
REPORT (MISC. #04298)
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: BOARD OF COMMISSIONERS – SUSPENSION OF DUES TO THE MICHIGAN ASSOCIATION
OF COUNTIES (MAC)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed Miscellaneous Resolution #04298 on
November 8, 2004, reports with a recommendation that the resolution be amended, as follows:
1. Amend the title of the resolution, as follows: Board of Commissioners – SUSPENSION
OF DUES TO EVALUATION OF THE MICHIGAN ASSOCIATION OF COUNTIES (MAC)
MEMBERSHIP
2. Delete the 2nd BE IT FURTHER RESOLVED paragraph.
Chairperson, on behalf of the General Government Committee, I move acceptance
of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
REPORT (MISC. #04298)
BY: Planning and Building Committee, Charles Palmer, Chairperson
IN RE: BOARD OF COMMISSIONERS – SUSPENSION OF DUES TO THE MICHIGAN ASSOCIATION
OF COUNTIES (MAC)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the above mentioned resolution on
November 9, 2004, recommends approval of the resolution with the following amendments:
Add two additional BE IT FURTHER RESOLVED paragraphs to read:
"BE IT FURTHER RESOLVED that the yearly payment of dues for MAC membership be
evaluated by the Oakland County Board of Commissioners' Finance Committee on an annual
basis prior to funds being released."
"BE IT FURTHER RESOLVED that as the largest MAC dues payer we believe it is justified for
Oakland County to have a designated seat on the MAC Board."
Chairperson, on behalf of the Planning and Building Committee, I submit the foregoing report.
PLANNING AND BUILDING COMMITTEE
REPORT (MISC. #04298)
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: BOARD OF COMMISSIONERS – SUSPENSION OF DUES TO THE MICHIGAN ASSOCIATION
OF COUNTIES (MAC)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Public Services Committee, having reviewed Miscellaneous Resolution #04298 on November 9,
2004, concurs with the proposed amendments reported by the General Government Committee on
Commissioners Minutes Continued. November 18, 2004
670
November 8, 2004, and the Planning and Building Committee on November 9, 2004, and reports with a
recommendation that the resolution be further amended as follows:
1. Delete the 6th WHEREAS paragraph.
2. Add an additional BE IT FURTHER RESOLVED paragraph, as follows:
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners and the Michigan
Association of Counties (MAC) consider the appropriateness of the dues paid by Oakland County for the
dues structure and how it functions.
Chairperson, on behalf of the Public Services Committee, I move acceptance of the foregoing report.
PUBLIC SERVICES COMMITTEE
REPORT (MISC. #04298)
BY: Personnel Committee, Gregory Jamian, Chairperson
IN RE: BOARD OF COMMISSIONERS – SUSPENSION OF DUES TO THE MICHIGAN ASSOCIATION
OF COUNTIES (MAC)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above-mentioned resolution on November 10, 2004,
recommends the resolution be amended consistent with the reports of the General Government, Planning
and Building and Public Services Committees.
Chairperson, on behalf of the Personnel Committee, I submit the foregoing report.
PERSONNEL COMMITTEE
REPORT (MISC. #04298)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: BOARD OF COMMISSIONERS - SUSPENSION OF DUES TO THE MICHIGAN ASSOCIATION
OF COUNTIES (MAC)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above referenced resolution, recommends the resolution
be amended consistent with the reports of the General Government, Planning and Building and Public
Services Committees.
Chairperson, on behalf of the Finance Committee I move acceptance of the foregoing report.
FINANCE COMMITTEE
MISCELLANEOUS RESOLUTION #04298
BY: Commissioners Sue Ann Douglas, District #12; Eric S. Wilson, District #3; Thomas A. Law, District
#17; David L. Moffitt, District #15; Christine Long, District #7; Charles E. Palmer, District #19; John A.
Scott, District #5; Eileen T. Kowall, District #6; Tom McMillin, District #11; Greg Jamian, District #16; Mike
Rogers, District #14; William R. Patterson, District #1; Martin J. Knollenberg, District #13
IN RE: BOARD OF COMMISSIONERS – SUSPENSION OF DUES TO THE MICHIGAN ASSOCIATION
OF COUNTIES (MAC)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County prides itself on providing superior services to it’s residents while maintaining
the third lowest millage rate in the State of Michigan; and
WHEREAS Oakland County’s ability to continue the level of services and the millage rate is in large
measure due to the responsible fiscal policies adopted by the Oakland County Board of Commissioners;
and
WHEREAS the Fiscal Year 2005 Adopted Budget contains $70,691 for dues to the Michigan Association
of Counties; and
WHEREAS the Oakland County Board of Commissioners retains and pays for the services of a lobbying
firm to promote the interests of Oakland County to the Michigan State Legislature; and
WHEREAS during the recent tax shift deliberations in the Michigan House of Representatives, Oakland
County’s lobbyists were in direct opposition to the lobbying efforts of the Michigan Association of Counties
(MAC); and
Commissioners Minutes Continued. November 18, 2004
671
WHEREAS it was very disappointing that the best interests of Oakland County, one of the largest donor
counties in the State of Michigan, as well as, a significant contributor to the Michigan Association of
Counties, were not represented in the position that was advocated by MAC in supporting the revenue
sharing shift in Senate Bill 1111 and Senate Bill 1112; and
WHEREAS Oakland County taxpayers are not well served by funding lobbying efforts on both sides of an
issue; and
WHEREAS this situation has prompted the Oakland County Board of Commissioners to re-evaluate the
decision-making process of the Michigan Association of Counties, especially when the interests of smaller
counties are in direct conflict with the larger counties in Southeast Michigan; and
WHEREAS it is incumbent upon the leadership of the Michigan Association of Counties to remain
mindful, that, in an effort to support the greatest number of counties in the State of Michigan, they should
exercise caution before being in the position of lobbying for legislation that directly disenfranchises the
larger urban counties in Southeast Michigan, especially Oakland County, whose taxpayers carry a
tremendous percentage of the tax burden of the State of Michigan; and
WHEREAS it appears that the interests of the taxpayers of Oakland County would best be served by
being "included" and not "excluded" in the legislation and platforms for which the Michigan Association of
Counties acts as a proponent.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners invites the
Executive Director of the Michigan Association of Counties to meet with leadership and interested
members of the Oakland County Board of Commissioners to discuss how MAC plans to ensure that the
interests of Oakland County and other large urban counties are not subjugated or ignored by the
Michigan Association of Counties.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners pledges to work with the
Michigan Association of Counties to devise a working relationship that acknowledges the position of
Oakland County when MAC is advocating for a position that represents the common interests of all
counties in the State of Michigan.
BE IT FURTHER RESOLVED that the benefits of MAC membership be evaluated by the Oakland County
Board of Commissioners through all of it's committees prior to the payment of Oakland County's
membership dues to the Michigan Association of Counties due July 1, 2005 for Fiscal Year 2006.
BE IT FURTHER RESOLVED that the Oakland County Clerk provide a copy of this adopted resolution to
the Michigan Association of Counties.
Chairperson, we move the foregoing resolution.
ERIC A. WILSON, SUE ANN DOUGLAS,
THOMAS A. LAW, DAVID L. MOFFITT,
CHRISTINE LONG, CHARLES E. PALMER,
JOHN A. SCOTT, EILEEN T. KOWALL, TOM
MCMILLIN, GREG JAMIAN, MIKE ROGERS,
WILLIAM R. PATTERSON, MARTIN
KNOLLENBERG, JEFFREY POTTER, HUGH
D. CRAWFORD
FISCAL NOTE (MISC. #04298)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: BOARD OF COMMISSIONERS - SUSPENSION OF DUES TO THE MICHIGAN ASSOCIATION
OF COUNTIES (MAC)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Fiscal Year 2005 Adopted Budget for dues to the Michigan Association of Counties
(MAC) is $70,691.
2. Approval of this resolution has no fiscal impact at this time.
FINANCE COMMITTEE
Moved by Patterson supported by Douglas the resolution be adopted.
Commissioners Minutes Continued. November 18, 2004
672
Moved by Patterson supported by Kowall the General Government Committee Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Patterson supported by Wilson the Planning and Building Committee Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Patterson supported by Crawford the Public Services Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Patterson supported by Long the Personnel Committee Report and the Finance Committee
Report be accepted.
A sufficient majority having voted therefore, the reports were accepted.
Moved by Patterson supported by Moffitt the resolution be amended to coincide with the recommendation
in the General Government Committee Report, Planning and Building Committee Report, and the Public
Services Committee Report.
A sufficient majority having voted therefore, the amendments carried.
Moved by Patterson supported by Douglas the resolution, as amended, be adopted.
Vote on resolution, as amended:
AYES: Jamian, Knollenberg, Kowall, Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer,
Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard, Coleman, Crawford,
Douglas, Gregory, Hatchett. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution, as amended, was adopted.
REPORT (MISC. #04309)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: BOARD OF COMMISSIONERS - PROFESSIONAL SERVICES CONTRACT WITH POLING,
MCGAW AND POLING, PC
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee having reviewed the above referenced resolution recommends the following
amendments to the contract language.
1. Pages 1 and 4 correct the Contractor's address from "5435" to "5455 Corporate Drive."
2. Page 2 - Scope of Contractor's Services - Paragraphs 1 and 2.
To provide Legal Services as Representation in litigation, attendance, only as
requested, and counseling at Committee Meetings and other duties as may be
required by the Board of Commissioners.
TO PROVIDE INDEPENDENT LEGAL SERVICES FOR THE BOARD OF
COMMISSIONERS IN COMPLIANCE WITH THE CONSTITUTION OF THE STATE OF
MICHIGAN 1963, PUBLIC ACT 139 OF 1973 (MCL 45.551 ET. SEQ.,), AND PUBLIC
ACT 15 OF 1941.
The parties agree that Richard B. Poling, Jr., as Partner and Shareholder of the
Contractor, shall be the principal attorney responsible for the representation of the
Board of Commissioners.
3. Page 6 - Contractor Provided Insurance - Section 5.2.1.1.a.
a. $3,000,000 $1,000,000 Combined Single Limit Commercial General
Commissioners Minutes Continued. November 18, 2004
673
Liability Broad Form Endorsement/or the following as minimum
requirements:
Chairperson, on behalf of the Finance Committee I move acceptance of the foregoing report.
FINANCE COMMITTEE
MISCELLANEOUS RESOLUTION #04309
BY: General Government Committee, William R. Patterson, Chairman
IN RE: BOARD OF COMMISSIONERS - PROFESSIONAL SERVICES CONTRACT WITH POLING,
McGAW AND POLING, PC
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS from time to time, legal issues arise which require the Board of Commissioners to seek the
advice of independent legal counsel; and
WHEREAS Poling, McGaw and Poling has been providing the Board of Commissioners with legal advice
since May of 1998; and
WHEREAS Poling, McGaw and Poling has provided exemplary service to the Board of Commissioners,
and the Board wishes to retain Poling, McGaw and Poling, PC as its legal counsel.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
authorizes that a contract for legal services with Poling, McGaw and Poling be executed, to expire May
31, 2006, at the same hourly rate authorized per Miscellaneous Resolution #04130.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Oakland County Department of Management and Budget Purchasing Division Contract Number:
BO202450 on file in the County Clerk’s office.
FISCAL NOTE (MISC. #04309)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: BOARD OF COMMISSIONERS - PROFESSIONAL SERVICES CONTRACT WITH POLING,
MCGAW AND POLING, PC
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above reference resolution
and finds:
1. The Board of Commissioners wishes to retain Poling, McGaw and Poling, PC as its legal
counsel, effective June 1, 2004 through May 31, 2006.
2. Counsel will be retained at the same hourly rate of $120.00 as authorized per
Miscellaneous Resolution #04130.
3. The Board of Commissioners Fiscal Year 2005 Adopted Budget is $5,000 for Legal
Services, and the contract indicates a NTE amount of $48,000.
4. It is anticipated the need for independent legal counsel will be minimal, and therefore, not
exceed the budgeted amount for Fiscal Year 2005.
5. No budget amendment is necessary at this time.
FINANCE COMMITTEE
Moved by Patterson supported by Crawford the resolution be adopted.
Moved by Patterson supported by Jamian the Finance Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Patterson supported by Scott the resolution be amended to coincide with the recommendation
in the Finance Committee Report.
A sufficient majority having voted therefore, the amendment carried.
Commissioners Minutes Continued. November 18, 2004
674
Moved by Patterson supported by Crawford the resolution, as amended, be adopted.
Vote on resolution, as amended:
AYES: Knollenberg, Kowall, Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson,
Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard, Coleman, Crawford, Douglas,
Gregory, Hatchett, Jamian. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution, as amended, was adopted.
REPORT (MISC. #04316)
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: COUNTY EXECUTIVE – EMERGENCY RESPONSE AND PREPAREDNESS –
REPRESENTATION CONCERNS ON THE URBAN AREA SECURITY INITIATIVE (UASI) FUNDING
FORMULAS AND GEOGRAPHIC URBAN AREA DETERMINIATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed Miscellaneous Resolution #04316 on
November 8, 2004, reports with a recommendation that the resolution be amended, as follows:
1. Amend the title of the resolution, as follows: COUNTY EXECUTIVE – EMERGENCY
RESPONSE AND PREPAREDNESS – REPRESENTATION CONCERNS ON THE
URBAN AREA SECURITY INITIATIVE (UASI) FUNDING FORMULAS AND
GEOGRAPHIC URBAN AREA DETERMINIATION
Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing
report.
GENERAL GOVERNMENT COMMITTEE
REPORT (MISC. #04316)
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: COUNTY EXECUTIVE – EMERGENCY RESPONSE AND PREPAREDNESS –
REPRESENTATION CONCERNS ON THE URBAN AREA SECURITY INITIATIVE (UASI) FUNDING
FORMULAS AND GEOGRAPHIC URBAN AREA DETERMINIATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Public Services Committee, having reviewed Miscellaneous Resolution #04316 on
November 9, 2004, reports with a recommendation that the resolution be amended, as follows:
1. Amend the last BE IT FURTHER RESOLVED paragraph, as follows:
BE IT FURTHER RESOLVED that this resolution be submitted to Michigan’s United
States Senators, United States Congressmen, all members of the Michigan Legislature,
Oakland County’s cities, villages and townships and , the Governor’s office, appropriate
Federal Government committees, and the President of the United States of
America.
Chairperson, on behalf of the Public Services Committee, I move acceptance of the foregoing report.
PUBLIC SERVICES COMMITTEE
MISCELLANEOUS RESOLUTION #04316
BY: Commissioner Eileen Kowall, District #6
IN RE: COUNTY EXECUTIVE – EMERGENCY RESPONSE AND PREPAREDNESS –
REPRESENTATION CONCERNS ON THE URBAN AREA SECURITY INITIATIVE (UASI) FUNDING
FORMULAS AND GEOGRAPHIC URBAN AREA DETERMINIATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Urban Area Security Initiative (UASI) grant for Fiscal Year 2004 provided a direct grant to
certain urban areas, specifically to the County of Wayne and the City of Detroit in Michigan, for an amount
approximating $13.8 million; and
Commissioners Minutes Continued. November 18, 2004
675
WHEREAS the cities, villages and townships (CVTs) and Oakland County were excluded in the decision
making process at the state level when the definitions of an 'urban area' were made as part of the State
grant application process; and
WHEREAS Oakland County is aware of forthcoming UASI grant funds for homeland security which may
expand the current 'urban area' from the original geographic boundaries of jurisdictions eligible to receive
such funding; and
WHEREAS the federal government has increased the allocation of the UASI at the expense of the Office
of Domestic Preparedness grants enjoyed by the County and its cities, villages and townships; and
WHEREAS the Oakland County Board of Commissioners have expressed concerns in Miscellaneous
Resolutions #04026 and #04066 involving representation and other issues on State committees
determining allocation formulas, as well as defining a realistic and accurate 'urban area' for counties and
CVTs; and
WHEREAS the true Urban Area of Michigan is much more inclusive of other Urban Areas including
Oakland County; and
WHEREAS Oakland County represents roughly 11% of the State’s population, roughly 19% of the State’s
taxable value, significant critical infrastructure, and much of the economic development and related
support to the entire State of Michigan; and
WHEREAS the exclusion of Oakland County and other contiguous counties has adversely impacted the
police, fire, emergency medical services, public health, public works and other first responders
responsible for ensuring our citizens are properly covered in the event of a weapons of mass destruction
or other devastating emergency.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners objects to the
current definition of Urban Area which is only inclusive of Wayne County and the City of Detroit.
BE IT FURTHER RESOLVED that Oakland County, as well as other contiguous counties of Southeast
Michigan, be included in the determination of the Urban Area.
BE IT FURTHER RESOLVED that Oakland County receive appropriate and proportionate UASI funding
in accordance with their respective populations, critical infrastructure and identified threats, risks and
vulnerability assessments.
BE IT FURTHER RESOLVED that this resolution be submitted to Michigan's United States Senators, all
members of the Michigan Legislature, Oakland County's cities, villages and townships and the Governor’s
office.
Chairperson, we move adoption of the foregoing resolution.
EILEEN KOWALL, JOHN A. SCOTT, THOMAS
F. MIDDLETON, BILL BULLARD, JR., GREG
JAMIAN, TOM MCMILLIN, SUE ANN
DOUGLAS, ERIC WILSON, JEFF POTTER,
CHARLES PALMER, HUGH D. CRAWFORD,
THOMAS A. LAW, CHUCK MOSS, HELAINE
ZACK, MATTIE M. HATCHETT, VINCENT
GREGORY, DAVID COULTER, GEORGE W.
SUAREZ, WILLIAM R. PATTERSON,
CHRISTINE A. LONG, MARTIN
KNOLLENBERG, PETER WEBSTER,
MICHAEL ROGERS, ERIC COLEMAN, DAVID
MOFFITT
Moved by Patterson supported by Rogers the resolution be adopted.
Moved by Patterson supported by Kowall the General Government Committee Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Patterson supported by McMillin the Public Services Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Commissioners Minutes Continued. November 18, 2004
676
Moved by Patterson supported by Long the resolution be amended to coincide with the recommendation
in the General Government Committee Report and the Public Services Committee Report.
A sufficient majority having voted therefore, the amendments carried.
Moved by Patterson supported by Kowall the resolution as amended, be adopted.
Vote on resolution, as amended:
AYES: Kowall, Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers,
Scott, Suarez, Webster, Wilson, Zack, Bullard, Coleman, Crawford, Douglas, Gregory, Hatchett,
Jamian, Knollenberg. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution, as amended, was adopted.
MISCELLANEOUS RESOLUTION #04337
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: CLERK/REGISTER OF DEEDS TRANSITION EXPENSE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS as a result of the November 2, 2004 election, Oakland County will be served by a new
Clerk/Register of Deeds; and
WHEREAS it is advisable for the Clerk/Register of Deeds-Elect to begin assembling the personnel and
materials necessary to fully assume the responsibilities of office on January 1, 2005; and
WHEREAS it is in the best interest of Oakland County government and its citizens that the transition of
leadership from the current Clerk/Register of Deeds to the next occur as efficiently as possible; and
WHEREAS the transition can best be accomplished through the establishment of a transition account
through which appropriate contractual services can be accessed; and
WHEREAS the estimated cost of said contractual services is $15,000.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners supports an
appropriation of $15,000 for the period November 22, 2004, to December 31, 2004, to cover the transition
expenses of the Oakland County Clerk/Register of Deeds-Elect.
BE IT FURTHER RESOLVED that approval of this request be consistent with Fiscal Services and
Personnel Department procedures of Miscellaneous Resolutions #92242, #96267 and #00304,
establishing previous transition expenses.
Chairperson, on behalf of the General Government Committee, I move adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
FISCAL NOTE (MISC. #04337)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: CLERK/REGISTER OF DEEDS TRANSITION EXPENSE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. The resolution authorizes an allocation of $15,000 to cover the transition expenses of the
Clerk/Register of Deeds - Elect.
2. Funds are available in the Non-Departmental Contingency account to cover this expense.
3. The following amendment to the Fiscal Year 2005 Budget is recommended:
90-290000-25000-2564 Contingency (15,000)
90-210000-21000-3732 Transition Expense 15,000
$ -0-
FINANCE COMMITTEE
Commissioners Minutes Continued. November 18, 2004
677
Moved by Patterson supported by Douglas the resolution be adopted.
Vote on resolution:
AYES: Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott,
Suarez, Webster, Wilson, Zack, Bullard, Coleman, Crawford, Douglas, Gregory, Hatchett,
Jamian, Knollenberg, Kowall. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was adopted.
MISCELLANEOUS RESOLUTION #04338
BY: Personnel Committee, Gregory C. Jamian, Chairperson
IN RE: HUMAN RESOURCES - SALARY ADMINISTRATION 4TH QUARTERLY REPORT FOR
FISCAL YEAR 2004
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Salary Administration Plan approved by the Board of Commissioners for Grades 1 - 21
provides a process for departments and employees to request a review of the salary grade placement of
classifications; and
WHEREAS the 4th Quarterly Report for Fiscal Year 2004 identifies the reviews conducted and the salary
grade changes recommended by the Human Resources Department after completion of this review
process; and
WHEREAS funds have been established in the Classification and Rate Change fund to implement salary
grade changes resulting from Salary Administration Quarterly Report recommendations.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes
implementation of the Salary Administration 4th Quarterly Report for Fiscal Year 2004, which includes the
following personnel actions:
Classification
From
Salary
Grade:
To
Salary
Grade:
Location
Position#:
Supervisor – Child Support Accounting
(Reclassify to new class title of Supervisor–
Child Support Accounts)
10
11
35404-01613
Supervisor – Child Support Banking
(Reclassify to new class title of Supervisor–
Child Support Accounts)
10
11
35404-02923
Property Room Technician
6
8
43920-06409
BE IT FURTHER RESOLVED that the following unused classifications be deleted:
Chief – Treasurer Accounting
Cross Connection & Pretreatment Coordinator
Radio Communications Clerk
Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution.
PERSONNEL COMMITTEE
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #04339
BY: Personnel Committee, Gregory C. Jamian, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT - REORGANIZATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS recent turnover has prompted a review of the existing Human Resource Department
organization structure; and
Commissioners Minutes Continued. November 18, 2004
678
WHEREAS it has been determined that a reorganization is needed to align the workload and skillsets of
current staff with existing and future customer needs; and
WHEREAS the proposed reorganization does not add additional positions to the Department but rather
realigns existing resources; and
WHEREAS the proposed reorganization results in an overall net savings to the County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
reorganization of the Human Resources Department as shown on the attached organization charts.
BE IT FURTHER RESOLVED to retitle the divisions and units as follows:
From To
HR – Employee Relations Division HR- Compensation & Benefits Division
(155)
Organizational Development Training & Development Unit
& Training Unit (15525)
Employee Records & Salaries Employee Records & HRIS Unit
Unit (15415)
and to combine and retitle units as follows:
From To
Labor Relations (15505) Labor Relations/EEO Unit
& EEO Units (15503)
BE IT FURTHER RESOLVED to downwardly reclassify the Manager – Human Resources classification
from Salary Grade 21 to Salary Grade 20.
BE IT FURTHER RESOLVED to upwardly reclassify the Deputy Director Human Resources classification
to the following Salary Range:
Period Base 1 Year 2 Year 3 Year
Annual 95,525 99,073 102,617 105,526
Bi-weekly 3,674.03 3,810.50 3,946.81 4,058.70
BE IT FURTHER RESOLVED to create the following new classification:
Supervisor–Employee Records, Salary Grade 13, Overtime Non-Exempt, in the Employee
Records & HRIS Unit
BE IT FURTHER RESOLVED to reclassify certain positions:
From To
Supervisor–Human Resources (grd. 16) Manager–Human Resources (grd. 20)
(15410-01956)
Supervisor- Human Resources (grd. 16) Supv-Employee Records (grd. 13)
(15415-01023)
Supv-Org Dev & Training (grd. 18) Senior HR Analyst (grd. 14)
(15525-00109)
Equal Employment Officer (grd. 15) Supv-Human Resources (grd. 16)
(15503-01124)
Labor Relations Specialist (grd.14) HR Analyst III (grd. 13)
(15505-02705)
Supervisor – Admin Services (grd. 11) Central Employee Records Coord. (grd. 9)
(15415-03445)
BE IT FURTHER RESOLVED to transfer units as follows:
Labor Relation/EEO unit to HR-Administration Division (15101)
Compensation & Workforce Dev unit to HR-Compensation & Benefits Division
BE IT FURTHER RESOLVED to transfer positions as follows:
Senior HR Analyst (15525-00109) to HR-Comp & Benefits/Admin (15501)
HRIS Analyst (15415-01765) to HR-General/Admin (15401)
BE IT FURTHER RESOLVED to change the funding for position:
Pos # Class From To
15525-00109 Senior HR PR GF/GP
Analyst
Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution.
PERSONNEL COMMITTEE
Commissioners Minutes Continued. November 18, 2004
679
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #04340
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION
APPROVING PROJECT PLAN (ARTS & TECHNOLOGY ACADEMY OF PONTIAC PROJECT) - CITY
OF PONTIAC
To Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS The Economic Development Corporation of the County of Oakland (the "EDC") has
recommended that the Board of Commissioners approve the Project Plan required by the Economic
Development Corporations Act (the "Act") for the captioned Project, a copy of which has been presented
to this meeting (the "Project Plan"); and
WHEREAS the EDC's recommendations to the Board of Commissioners were based upon its
determinations that the Project is reasonable and necessary to effectuate the purposes of the Act, that
the Project Plan satisfies all of the requirements of the Act regarding project plans and that a policy of
municipal bond insurance will be available to pay debt service in the event of the failure of the Project
owner to do so; and
WHEREAS the governing body of the City of Pontiac, Oakland County, Michigan, has also approved the
Project Plan and given its consent to the exercise of jurisdiction over the Project by the EDC; and
WHEREAS the Board of Commissioners has held a public hearing to consider whether the Project Plan
constitutes a public purpose as contemplated by the Act; and
WHEREAS the Board of Commissioners, following such public hearing and its review of the Project Plan,
hereby certifies, approves and concurs in the determinations of the EDC with respect thereto.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
determines that the Project Plan constitutes a public purpose as contemplated by the Act.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby certifies and
approves the Project Plan.
BE IT FURTHER RESOLVED that the EDC is hereby authorized to take such steps as are necessary to
implement the Project and the financing thereof by the issuance of its limited obligation revenue bonds as
contemplated by the Project Plan.
BE IT FURTHER RESOLVED that the County Clerk is hereby directed to provide four certified copies of
this resolution to the Assistant Secretary of the Board of the EDC.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of The Economic Development Corporation of the County of Oakland Arts and Technology
Academy of Pontiac Project, Project Plan, and Exhibits A through E on file in County Clerk’s office.
Moved by Palmer supported by Hatchett the resolution be adopted.
AYES: Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott,
Suarez, Webster, Wilson, Zack, Bullard, Coleman, Crawford, Douglas, Gregory, Hatchett,
Jamian, Knollenberg, Kowall, Law. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was adopted.
Commissioners Minutes Continued. November 18, 2004
680
MISCELLANEOUS RESOLUTION #04341
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: COMMUNITY AND ECONOMIC DEVELOPMENT / ADMINISTRATION - DELETE ONE (1)
GF/GP ACCOUNT CLERK II POSITION.
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Community and Economic Development Administration organizationally contains three (3)
FTE GF/GP positions for the administration of Automation Alley; and
WHEREAS these positions include one Chief – Automation Alley, one Automation Alley Coordinator and
one Account Clerk II; and
WHEREAS effective October 1, 2004 Automation Alley is now reimbursing Oakland County 100% of the
cost of the Automation Alley Coordinator position; and
WHEREAS the Automation Alley Consortium has agreed to assume the accounting function within its
own organization; and
WHEREAS it has been determined that the Oakland County Account Clerk II position is no longer
needed.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
deletion of position number 19101-09514, Account Clerk II.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
The Chairperson referred the resolution to the Personnel Committee and the Finance Committee. There
were no objections.
MISCELLANEOUS RESOLUTION #04342
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST TO RESCIND MISCELLANEOUS
RESOLUTION #04303 AND APPROVE AMENDMENT 1 TO THE LEASE AGREEMENT WITH HD
DEVELOPMENT OF MARYLAND, INC., A MARYLAND CORPORATION FOR THE NEW COUNTY-
WIDE RADIO SYSTEM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to Miscellaneous Resolution #04017 the Oakland County Board of Commissioners
approved a Lease Agreement with HD Development of Maryland, a Maryland Corporation for construction
of a radio tower on property located at 225 Avon Road, Rochester Hills, Michigan; and
WHEREAS pursuant to Miscellaneous Resolution #04303 the Oakland County Board of Commissioners
approved Amendment 1 to the Lease Agreement with Home Depot, U.S.A., a Delaware Corporation; and
WHEREAS the Department of Corporation Counsel was informed by Home Depot, U.S.A. that
Amendment 1, which was approved by the Board of Commissioners in Miscellaneous Resolution #04303,
contained a mistake in the name of the entity entering into the Amendment 1; and
WHEREAS the entity which should be a party to Amendment 1 is HD Development of Maryland, a
Maryland Corporation, which holds property for Home Depot, U.S.A.; and
WHEREAS the Department of Corporation Counsel recommends the change to the corporate name
requested by Home Depot, U.S.A.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and authorizes the attached Amendment 1 Lease Agreement between the County of Oakland and HD
Development of Maryland, Inc., a Maryland Corporation.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby rescinds
Miscellaneous Resolution #04303.
BE IT FURTHER RESOLVED that the County of Oakland Board of Commissioners hereby directs its
Chairperson to execute the attached Amendment 1 Lease Agreement and all necessary documents
between the County of Oakland and HD Development of Maryland, Inc., a Maryland Corporation.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Commissioners Minutes Continued. November 18, 2004
681
Copy of Amendment 1 Lease Agreement, Exhibit A and B, Site Location Maps, Compound Layout, and
Tower Profile on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
REPORT (MISC. #04343)
BY: Personnel Committee, Gregory Jamian, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION II – 2005 MICHIGAN DRUG COURT PROGRAM INITIAL
GRANT CONTRACT – ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee having reviewed the above referenced Resolution on November 10, 2004
reports with the recommendation the Resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #04343
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION II – 2005 MICHIGAN DRUG COURT PROGRAM INITIAL
GRANT CONTRACT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the 52nd District Court, Division II (Clarkston) applied for a grant with the State Court
Administrative Office (SCAO), Michigan Drug Court Grant Program effective October 1, 2004 through
September 30, 2005; and
WHEREAS the application requested total funding in the amount of $85,482 of which $62,874 in grant
funding, and $22,608 of required general fund matching dollars; and
WHEREAS the award from SCAO was reduced to $52,000 and the required matching funds are $23,482
for total program funding of $75,482; and
WHEREAS adjustments were made to the program budget to operate within the funding received; and
WHEREAS this is the first year of grant funding, and the start-up of 52-2 Clarkston Drug Court program,
and is a stand alone grant with no Byrne matching funds; and
WHEREAS this drug court is being instituted to deal with the problems of increasing recidivism,
increasing use of alcohol and illegal drugs, rising systems costs, and an increase in jail days ordered; and
WHEREAS initial funding will provide for the creation of one (1) special revenue full-time eligible
Probation Officer II position in the Probation Unit to provide intensive probation supervision and frequent
alcohol testing of defendants; and
WHEREAS other program cost include program evaluation, travel and conference, and testing supplies;
and
WHEREAS the cash match funding of $23,482 for this program is required by SCAO, and is available in
the general fund, alternative sources to fund this requirement are being initiated; and
WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to maintain proportionate funding
for Federal, State and Private grants; and
WHEREAS the grant agreement has been processed through the County Executive Contract Review
Process and the Board of Commissioners Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
State Court Administrative Office (SCAO), Michigan Drug Court Program Grant, in the amount of $52,000,
with a County Match requirement of $23,482.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the contract agreement and that the chairperson may approve amendments and extensions up to
fifteen (15%) percent variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that one (1) special revenue full-time eligible Probation Officer II position
be created in the 52-2 District Court Probation Unit, and funds related program cost including program
evaluation, travel, and testing supplies.
BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon continued interpretation
of the contract consistent with the February 6, 2001, letter from the Michigan Supreme Court, State Court
Commissioners Minutes Continued. November 18, 2004
682
Administrative Office, providing that assurance #4 of the grant application shall not be construed as a
mandate for future funding of the program from the funding unit, said letter attached hereto and
incorporated by reference herein.
BE IT FURTHER RESOLVED that no positions may be filled nor expenditures authorized until a grant
agreement is fully executed with the County’s obligation limited to the grant funding period.
BE IT FURTHER RESOLVED that continuation of the position associated with this grant is contingent
upon continuation of State funding.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Contract Review – 52/2 District Court, letters from Dawn A. Monk, Deputy State Court
Administrator, and Michigan Supreme Court State Court Administrative Office Michigan Drug Court Grant
Program 2005 Grant Contract on file in County Clerk’s office.
FISCAL NOTE (MISC. #04343)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION II – 2005 MICHIGAN DRUG COURT PROGRAM INITIAL
GRANT CONTRACT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The 52nd District Court, Division II (Clarkston) has received a grant from the State Court
Administrator’s Office (SCAO), Michigan Drug Court Program, for the period of October 1,
2004 through September 30, 2005.
2. The award from SCAO is for $52,000, which, along with the required General Fund Grant
Match of $23,482, totals $75,482 in total program funding.
3. The required cash match is currently budgeted in the General Fund non-departmental
budget.
4. The grant contract includes the creation for one (1) special revenue full-time eligible
Probation Officer II within the Probation unit, at a cost of $61,912.
5. The grant also funds $10,750 of contracted services consultant costs, $900 in travel and
$1,920 of operating supplies, for a total SCAO grant funded budget of $75,482.
6. These grants allows no provision to bill or recover administrative or support cost.
7. A budget amendment is recommended to the Fiscal Year 2005 budget to accept initial
funding from SCAO, for the 52-2 District Court Drug Court grant as follows:
GENERAL FUND 101
Expense
2-90-101-290000-25000-2872 Grant Match ($23,482)
2-32-101-301200-20001-2872 Grant Match 23,482
$ -0-
SPECIAL REVENUE FUND 279
Revenue
1-32-279-100505-28000-0167 Grant Match $ 23,482
1-32-279-100505-28000-0171 Grants-State 52,000
$ 75,482
Expenditures
2-32-279-200505-28000-2001 Salaries $ 41,399
2-32-279-200505-28000-2075 Fringe Benefits 20,513
2-32-279-200505-28000-2560 Consultant 10,750
2-32-279-200505-28000-3756 Travel and Conference 900
2-32-279-200505-28000-4156 Lab. Supplies 1,920
$ 75,482
FINANCE COMMITTEE
Commissioners Minutes Continued. November 18, 2004
683
Moved by Crawford supported by Suarez the resolution be adopted.
Moved by Crawford supported by Webster the Personnel Committee Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Vote on resolution:
AYES: McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez,
Webster, Wilson, Zack, Bullard, Coleman, Crawford, Douglas, Gregory, Hatchett, Jamian,
Knollenberg, Kowall, Law, Long. (24)
NAYS: None. (0)
Moved by Crawford supported by Douglas the resolution be amended in Section 7. Assignments and
Subcontracts, of the 2005 Michigan Drug Court Program Initial Grant Contracts to add the words for
services funded by this grant to read as follows:
All provisions and requirements of this contract shall apply to any subcontracts or
agreements the grantee may enter into in furtherance of it obligations under this contract.
The grantee shall provide copies of all subcontracts for services funded by this grant
to the State Court Administrative Office for review and approval prior to entering into the
subcontract agreement and shall be responsible for the performance of any
subcontractor.
A sufficient majority having voted therefore, the amendment carried.
Moved by Crawford supported by Suarez the resolution as amended, be re-voted.
Revote of resolution:
AYES: Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster,
Wilson, Zack, Bullard, Coleman, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg,
Kowall, Law, Long, McMillin. (24)
NAYS: None. (0)
A sufficient majority having re-voted therefore, the resolution as amended, was adopted.
MISCELLANEOUS RESOLUTION #04344
BY: Public Services Committee, Hugh Crawford, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION II – ESTABLISHMENT OF SOBRIETY COURT FEE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the 52nd District Court, Division II (Clarkston) applied for a grant with the State Court
Administrative Office (SCAO), Michigan Drug Court Grant Program with a granting period of October
1,2004 through September 30, 2005; and
WHEREAS a grant contract for $52,000 was awarded to implement the drug court program; and
WHEREAS the SCAO grant has a County Match requirement of $23,483 which must come from local or
other sources and at least 5% of program cost must be cash; and
WHEREAS the court intends to implement the Drug/Sobriety Court to deal with the problems of
increasing recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and an increase in
jail days ordered; and
WHEREAS the program provides intensive probation supervision and frequent testing of defendants for
alcohol and drug use; and
WHEREAS to support the implementation and enhancement of the Sobriety Court Program in a cost
effective manner, the Court is proposing the establishment of a Sobriety Court Cost of ($60.00), which will
be imposed on all offenders convicted of drinking and driving related charges; and
WHEREAS revenue generated by this fee will be used to enhance the drug court program and to meet
general fund cash match requirements; and
Commissioners Minutes Continued. November 18, 2004
684
WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to maintain proportionate funding
for Federal, State and Private grants.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorize the
establishment of Sobriety Court Costs Fee in the 52nd District Court, Division II.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #04345
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: DEPARTMENTS OF CIRCUIT COURT AND SHERIFF – TRANSFER OF CHIEF CIRCUIT
COURT INVESTIGATOR AND SIX (6) CIRCUIT COURT INVESTIGATOR POSITIONS FROM THE
FRIEND OF THE COURT TO THE SHERIFF DEPARTMENT/TECHNICAL SERVICES DIVISION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Friend of the Court currently has one (1) Chief Circuit Court Investigator and six (6) Circuit
Court Investigator positions assigned to perform investigations and execute warrants by arresting and
incarcerating individuals for the Circuit Court for enforcement of child support and parenting time orders;
and
WHEREAS in order to effectively enforce warrants and perform arrests, the Circuit Court Investigator
positions require certification from the Michigan Commission on Law Enforcement Standards (MCOLES);
and
WHEREAS based upon an Attorney General ruling and legal counsel recommendation, MCOLES,
effective September 15, 2004, reinterpreted the statutes to require that all certifiable positions must be
under direct authority of a law enforcement agency; and
WHEREAS in order to maintain MCOLES status for the Circuit Court Investigators, the positions will be
required to report to the Oakland County Sheriff.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
creation of a new unit in the Sheriff Department/Technical Services Division, titled Sheriff/Friend of the
Court, whose duties will be defined by agreement among the Circuit Court, the Friend of the Court and
the Sheriff, consistent with CRP grant requirements.
BE IT FURTHER RESOLVED that authorization is given to seek an amendment to the Cooperative
Reimbursement Grant to allow transfer of this function, positions, related costs and funding, at current
levels, to the Sheriff’s Office.
BE IT FURTHER RESOLVED that the investigator positions and related expenses be transferred
effective the beginning of the pay period, beginning December 25, 2004.
BE IT FURTHER RESOLVED to discontinue on-call pay for the Chief Circuit Court Investigator and the
Circuit Court Investigators, since it is not currently available to other deputized classifications in the Sheriff
Department.
BE IT FURTHER RESOLVED that having held the required Public Hearing, the Oakland County Board of
Commissioners authorizes the transfer of the following positions from the Friend of the Court/Court
Service Unit to the Technical Services Division of the Sheriff Department:
Position # Job Title
35404-01363 Chief Circuit Court Investigator
35404-01351 Circuit Court Investigator
35404-02103 Circuit Court Investigator
35404-02730 Circuit Court Investigator
35404-03326 Circuit Court Investigator
35404-03894 Circuit Court Investigator
35404-05211 Circuit Court Investigator
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Personnel Committee and the Finance Committee. There
were no objections.
Commissioners Minutes Continued. November 18, 2004
685
Commissioner Hugh Crawford requested a Public Hearing be scheduled for the purpose of allowing
public comment on the Departments of Circuit Court and Sheriff – Transfer of Chief Circuit Investigator
and Six (6) Circuit Court Investigator Positions from the Friend of the Court to the Sheriff
Department/Technical Services Division. The Chairperson scheduled the Public Hearing for December 9,
2004 at 9:50 a.m. in the Board of Commissioners Auditorium.
MISCELLANEOUS RESOLUTION #04346
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF'S OFFICE - USE OF FORFEITED FUNDS FOR DARE, INTERNET AND DRUG
AWARENESS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Section 333.7524 of Public Act 368 of 1978 authorizes courts to distribute property and funds
forfeited through narcotic seizures to participating agencies to be utilized toward the enhancement of law
enforcement efforts related to the Controlled Substances Act; and
WHEREAS the courts have distributed $809,390.79 (balance as of 9/30/04) as a result of Sheriff's Office
forfeiture efforts; and
WHEREAS the Sheriff is requesting that a portion of these funds be used to pay for educational supplies
for DARE, Internet and Drug Awareness as listed below:
Internet and Drug Awareness Program- Coloring Books, Crayons, Pencils, Brochures, Other supplies
$35,000; and
WHEREAS these supplies will be used by the Sheriff's Office to enhance law enforcement efforts in
compliance with state law.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
use of $35,000 from the Sheriff’s Office Law Enforcement Enhancement Account (#101-43-223101-
20001-2853-60053) to purchase the supplies listed above.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #04347
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF'S OFFICE-CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN
THE CHARTER TOWNSHIP OF OXFORD 2004-2008
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Charter Township of Oxford has contracted with the Oakland County Sheriff's Office to
provide law enforcement services for the Township (Miscellaneous Resolution #03368); and
WHEREAS paragraph 24 of this Contract provided that an amendment to this Contract must be approved
by concurrent resolutions of both the Oakland County Board of Commissioners and the Charter Township
of Oxford Board; and
WHEREAS the Charter Township of Oxford has approved a proposed amendment to the contract
(Schedule A and A-1, Sheriff's Deputies Contracted) which would add one (1) Deputy II (no-fill) and bring
the total number of contracted positions to seventeen (17); and
WHEREAS the Sheriff has agreed to add one (1) Deputy II (no-fill) for the Charter Township of Oxford
under the terms of this contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves an
amendment to the original Schedule A and A-1 (Sheriff Deputies Contracted) of the Oakland County
Sheriff's Department 2004-2008 Law Enforcement Services Agreement with the Charter Township of
Oxford to add one (1) Deputy II (no-fill).
BE IT FURTHER RESOLVED that one marked vehicle (with mobile, prep and MDC) be added to the
County fleet.
BE IT FURTHER RESOLVED that one (1) Deputy II position be created in the Contracted Patrol Unit,
Patrol Services Division of the Sheriff's Office.
BE IT FURTHER RESOLVED that this amendment will take effect on January 01, 2005.
Commissioners Minutes Continued. November 18, 2004
686
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Schedule A, A-1, and Oakland County Sheriff’s Department 2004-2008 Law Enforcement
Services Agreement with Charter Township of Oxford on file in County Clerk’s office.
The Chairperson referred the resolution to the Personnel Committee and the Finance Committee. There
were no objections.
MISCELLANEOUS RESOLUTION #04348
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF’S OFFICE - CONTRACT FOR PROCESS OF CIVIL PAPERS 2005/2008
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Sheriff is required by State of Michigan Law to serve certain Circuit Court civil process
including Writs of Restitution Execution and Attachments, Tax Title Notices, Foreclosure Sales, Levy of
Real Estate, among others; and
WHEREAS the Board of Commissioners by Miscellaneous Resolution #01023 authorized the Sheriff to
contract for the process of civil papers; and
WHEREAS the privatization of this service has saved the County approximately $400,000 per year; and
WHEREAS if the Sheriff fails to have certain civil processes served in a timely fashion, State Law allows
for the Sheriff to be personally responsible up to and including removal from office; and
WHEREAS the service of certain process can only be performed by a deputized individual who must work
closely with the Sheriff’s Office; and
WHEREAS the Sheriff has the power to deputize an individual or individuals to perform this function; and
WHEREAS the Sheriff ultimately remains responsible for the service of these papers and must be able to
authorize these activities to a trusted individual or company by contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
Sheriff and the Chairperson of the Board to execute the attached contract with the selected individual or
company to perform the process of civil papers for the Sheriff.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Agreement to Serve and/or Execute Civil Process for the Oakland County Sheriff’s Office,
Deputization Addendum, and Insurance Addendum on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
REPORT (MISC. #04349)
BY: Planning and Building Committee, Charles Palmer, Chairperson
IN RE: SHERIFF'S OFFICE – EMERGENCY COMMUNICATIONS CENTER RENOVATION AND
EQUIPMENT PURCHASE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the above mentioned resolution on November 9,
2004, recommends approval of the above mentioned resolution.
Chairperson, on behalf of the Planning and Building Committee, I submit the foregoing report.
PLANNING AND BUILDING COMMITTEE
Commissioners Minutes Continued. November 18, 2004
687
MISCELLANEOUS RESOLUTION #04349
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF’S OFFICE – EMERGENCY COMMUNICATIONS CENTER RENOVATION AND
EQUIPMENT PURCHASE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Sheriff’s Office functions as the Primary Public Safety Answering Point
(PSAP) for many communities under contract and is also the PSAP for wireless 9-1-1 calls originating
from commercial Mobile Radio Service (CMRS) tower sites in the area of Oakland County north of a line
following approximately M-59; and
WHEREAS the Sheriff’s dispatch center currently handles over 400,000 PSAP calls per year, and the
number of 9-1-1 wireless calls is in excess of 120,000 and continues to increase; and
WHEREAS the Sheriff’s dispatch center continues to offer and provide services to a number of police and
fire departments under contract; and
WHEREAS the County is in the process of installing a Countywide Emergency Radio Communications
system; and
WHEREAS the installation of the new radio system will necessitate the replacement of a portion of the
equipment within the Emergency Communications Center; and
WHEREAS the Emergency Communications Center needs to have a renovation and upgrade to the
existing furniture and equipment; and
WHEREAS the estimated costs for this renovation and equipment is $725,000 per the attached cost
estimate; and
WHEREAS this renovation and new equipment would allow the dispatch center to operate more
efficiently, and allow the addition of future communities and additional staff if the need arises.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
renovation and purchase of equipment for $725,000.
BE IT FURTHER RESOLVED that the Department of Facilities Management will handle the design,
construction renovation and purchase of equipment as specified through the County process, using
vendors obtained through the County Purchasing bid process.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Emergency Communications Center Renovations and Equipment Purchase on file in County
Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #04350
By: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: CIRCUIT COURT/FAMILY DIVISION/COURT SERVICES – CREATION OF NEW CLINICAL
PSYCHOLOGIST INTERN CLASSIFICATION AND THREE (3) POSITIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Clinical Services Unit of the Family Division currently has nine (9) positions; including two
(2) Sr. Psychologists and seven (7) Court Clinical Psychologist positions, that perform court-ordered,
psychological evaluations of adults and juveniles for the purpose of aiding the Courts in making decisions;
and
WHEREAS the Clinical Services Unit utilizes eight (8) contractual Psychologists and three (3) contractual
Student/Interns to assist with the surplus of evaluations; and
WHEREAS there is a continual need in the Clinic for persons skilled in performing psychological
evaluations and to assist with the surplus of evaluations; and
WHEREAS to reduce the costs of performing the less-complicated evaluations which are performed by
the Student/Interns; and
WHEREAS the Circuit Court requests to create a new classification and three (3) positions titled Clinical
Psychologist Intern; and
Commissioners Minutes Continued. November 18, 2004
688
WHEREAS a review of the professional service intern contracts suggested that they would better meet
the independent contractor guidelines if they were converted to PTNE positions.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners create a new
classification titled Clinical Psychologist Intern, which will be compensated at a flat rate of $9.25 per hour.
BE IT FURTHER RESOLVED that three (3) PTNE Clinical Psychologist Intern positions be created in the
Circuit Court/Family Division/Court Services Unit/Clinical Services.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Personnel Committee and the Finance Committee. There
were no objections.
Commissioner Tom McMillin addressed the board and made a motion to discharge Miscellaneous
Resolution #04315 BOARD OF COMMISSIONERS – HEALTH DEPARTMENT NURSES ON CALL
PROGRAM-ABORTION PROVIDERS REFERRAL ASSISTANCE from the General Government
Committee.
There being no support the motion to discharge failed.
Commissioner Tom McMillin stated that he would attempt to discharge Miscellaneous Resolution #04315
again at the next board meeting on December 9, 2004.
The Board adjourned at 11:23 a.m. to the call of the Chair or December 9, 2004 at 9:30 a.m.
FRANK H. MILLARD THOMAS A.LAW
Deputy Clerk Chairperson