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HomeMy WebLinkAboutMinutes - 2004.12.09 - 8359694 OAKLAND COUNTY BOARD OF COMMISSIONERS MINUTES December 9, 2004 Meeting called to order by Chairperson Thomas Law at 9:57 a.m. in the Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan. Roll called. PRESENT: Bullard, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, Kowall, Law, Long, McMillin, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack. (23) ABSENT: Coleman, Middleton (with notice). (2) Quorum present. Invocation given by Chuck Moss. Pledge of Allegiance to the Flag. Moved by Kowall supported by Hatchett the minutes of the November 18, 2004, Board Meeting be approved. A sufficient majority having voted therefore, the minutes were approved as printed. Moved by Webster supported by Rogers the rules be suspended and the agenda be amended by moving Public Services, item (b): Miscellaneous Resolution #04347 Sheriff’s Office – Contract Amendment #1 for Law Enforcement Services in the Charter Township of Oxford 2004/2008 from the Consent Agenda to the Regular Agenda. Moved by Webster supported by Rogers the agenda be further amended as follows: ITEMS ON BOARD AGENDA GENERAL GOVERNMENT COMMITTEE c. Information Technology – CLEMIS – Agreement Between Oakland County and the Michigan State Police Regarding Mugshot and Fingerprint Image and Data Project. (Reason for Suspension of General Government Committee, Item (c): Waiver of Rule XII.C.1 – Direct referral to the Public Services Committee.) Commissioners Minutes Continued. December 9, 2004. 695 GENERAL GOVERNMENT COMMITTEE d. Department of Human Services/Health Division – Acceptance of Donated Microbiology Analyzer. e. Department of Human Services/Health Division – Acceptance of Donated Lumex Instrument. g. County Executive Administration – Resolution to Amend Miscellaneous Resolution #02113 – Resolution to Authorize Appropriation for Northwestern Highway Extension. PLANNING AND BUILDING COMMITTEE g. Department of Facilities Request for Approval of Construction License and Lease Agreement with the Village of Lake Orion for The New Countywide Radio System. h. Department of Facilities Management – Request to Rescind Miscellaneous Resolution #04310 and Approve Lease Agreement with Oakland Community College for the New County-wide Radio System. (Reason for Suspension of General Government Committee items (d), (e), (g), and Planning and Building Committee items (g) and (h): Waiver of Rule XII.C.1 – Direct referral to the Finance Committee.) PUBLIC SERVICES COMMITTEE p. Sheriff’s Office – Reorganization. (Reason for Suspension of Public Services Committee item (p): Waiver of Rule XII.C.1 – Direct referral to Personnel and Finance Committees.) Vote on agenda as amended: AYES: Bullard, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, Kowall, Law, Long, McMillin, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack. (23) NAYS: None. (0) A sufficient majority having voted therefore, the agenda, as amended, was approved. Deputy Clerk/Register of Deeds James H. VanLeuven read a communication from Chairperson Thomas A. Law appointing the following individuals to serve on the Oakland County Community and Home Improvement Citizens Advisory Council for a term ending December 31, 2005: LOCAL OFFICIALS: Rod Cook, Manager-City of South Lyon Joseph Ferrari, Treasurer-Oxford Township Don Green, Supervisor-Milford Township Michael McReynolds, City of Oak Park Bill Richards, Jr., City of Farmington Mike Kowall, Supervisor – White Lake Twp. CITIZENS-AT-LARGE: Ramona Benbow Marc Craig Monica Duncan Joan Fogler Wayne Hogan Bethany Holland Samuel Lamerato Mary Ann Miller Brenda Peek Mary Ann Verdi-Hus Lou Vader (Alternate) Dorothy Webb (Alternate) There being no objections, the appointments were confirmed and the communication received for filing. Deputy Clerk/Register of Deeds James H. VanLeuven read a communication from Chairperson Thomas A. Law appointing the following individuals to serve on the Oakland County Substance Abuse Advisory Council for a term ending September 30, 2006: Ms. Michele Compton, Exec. Director – MADD Ms. Elizabeth Pangrazzi, River’s Bend, P.C. Ms. Mary Schusterbauer, Chief – Oakland County Youth Assistance Sergeant Daniel R. Toth, Oakland County Sheriff’s Dept. I am also reappointing the following individuals: Ms. Beth E. Belter, Novi Coalition that Cares Ms. Margaret McGee, Chief – Oakland County Health Division Ms. Julie A. Scislowicz – 4-H Program Coordinator Commissioners Minutes Continued. December 9, 2004. 696 There being no objections, the appointments were confirmed and the communication received for filing. Chairperson Thomas A. Law presented Oakland County Clerk G. William “Doc” Caddell with a proclamation for his many contributions and extraordinary accomplishments. Vice Chairperson David L. Moffitt as a “point of privilege” moved to have the proclamation presented to Mr. Caddell incorporated and spread upon the minutes as follows: The Chairperson stated, “so ordered”. Oakland County Board of Commissioners PROCLAMATIONPROCLAMATIONPROCLAMATIONPROCLAMATION Honoring G. WILLIAM CADDELL WHEREAS, G. William Caddell and his wife Beverly have been residents of Oakland County for more than 40 years raising their family on Wolverine Lake in Commerce Township, where he, operated a successful chiropractic practice in Union Lake for over 35 years; and WHEREAS, G. William Caddell, as County Commissioner, represented the citizens of Commerce Township, West Bloomfield Township, White Lake Township, City of Farmington Hills, City of Walled Lake and his home town of the Village of Wolverine Lake from November 1979 until January 1993; and WHEREAS, in his more than 13 years as County Commissioner, G. William Caddell served with distinction as the Chairman of the Finance Committee for 11 years. He continued serving the citizens of Oakland County when he was appointed Deputy County Clerk/Register of Deeds by County Clerk/Register of Deeds Lynn D. Allen on January 7, 1993; and WHEREAS, on November 6, 1998, G. William Caddell, was appointed County Clerk/Register of Deeds upon the retirement of Lynn D. Allen. Some of his many accomplishments include bringing the latest technology to Oakland County such as op-tech voting equipment, eRecording land related documents and digitizing vital records for on-line access; and WHEREAS, the citizens, business owners and employees of Oakland County owe a debt of gratitude to G. William Caddell for his dedication, leadership and vision while serving them for over 25 years. NOW THEREFORE I, Thomas A. Law, Chairman of the Oakland County Board of Commissioners, together with all of the Oakland County Board of Commissioners, do hereby proclaim commendation to G. William “Doc” Caddell for his many contributions and extraordinary accomplishments. Presented this 9th day of December 2004 THOMAS A. LAW, DAVID L. MOFFITT, WILLIAM R. PATTERSON, BILL BULLARD, JR., ERIC S. WILSON, THOMAS F. MIDDLETON, JOHN A. SCOTT, EILEEN T. KOWALL, CHRISTINE LONG, JEFF POTTER, HUGH D. CRAWFORD, MATTIE HATCHETT, TOM McMILLIN, SUE ANN DOUGLAS, MARTIN J. KNOLLENBERG, MICHAEL T. ROGERS, GREG JAMIAN, PETER H. WEBSTER, CHARLES E. PALMER, CHUCK MOSS, VINCENT GREGORY, HELAINE ZACK, ERIC COLEMAN, GEORGE W. SUAREZ, DAVID COULTER Commissioners Minutes Continued. December 9, 2004. 697 Chairperson Thomas A. Law along with Commissioners David Moffitt and William Patterson presented Republican Caucus Chairperson Peter Webster and Democratic Caucus Chairperson Helaine Zack an American Flag to be displayed in the Republican Committee Room A and the Democratic Pernick/Aaron Committee Room. Chairperson Thomas A. Law made the following statement: “A Public Hearing is now called on Miscellaneous Resolution #04336 – Clerk Register/Circuit Court – Transfer of Court Clerk Positions from the Office of the Clerk Register to the Circuit Court/Probate. Are there any persons present who wish to speak?” Dr. James O’Neill addressed the board. There being no other persons requesting to speak the Chairperson declared the Public Hearing closed. Chairperson Thomas A. Law made the following statement: “A Public Hearing is now called on Miscellaneous Resolution #04345 – Department of Circuit Court/Sheriff – Transfer of Chief Circuit Court Investigator and Six (6) Circuit Court Investigator Positions from the Friend of the Court to the Sheriff Department/Technical Services Division. Are there any persons present who wish to speak?” No persons requested to speak and the Chairperson declared the Public Hearing closed. The following people addressed the board: Patricia Raezler, Deborah DeBacker, Virginia Hubble, Dr. Patricia Armstrong, Daniel Gee, Jim Theinel, Edward Kempen, Jim Runested, Richard Skarritt, and Terese M. Schroeder. Moved by Bullard supported by Coulter the resolutions on the Consent Agenda, as amended, be adopted (with accompanying reports being accepted). (The vote for this motion appears on page 737.) The resolutions on the Consent Agenda follow (annotated by an asterick {*}): *MISCELLANEOUS RESOLUTION #04351 BY: Finance Committee, Chuck Moss, Chairperson IN RE: COUNTY TREASURER – BLOOMFIELD TOWNSHIP CSO DRAINAGE DISTRICT REFUNDING BONDS - FULL FAITH AND CREDIT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Bloomfield Township CSO Drainage District previously has issued its Drain Bonds, dated February 1, 1996 (the "Drain Bonds") in the principal amount of $2,575,000, and this Board of Commissioners, by Miscellaneous Resolution #96009 adopted on February 1, 1996, pledged the full faith and credit of the County of Oakland (the "County") for the prompt payment of the principal of and interest on the Drain Bonds; and WHEREAS the Drainage Board for the Bloomfield Township CSO Drain (the "Drainage Board"), by resolution adopted on November 16, 2004, authorized and provided for the issuance by the Bloomfield Township CSO Drainage District of its Refunding Bonds, Series 2005 (the "Refunding Bonds"), in the aggregate principal amount of not to exceed $1,950,000 to refund all or a portion of the Drain Bonds maturing in the years 2005 through 2015; and WHEREAS the Refunding Bonds will be dated as of such date, will bear interest at such rates not to exceed 6% per annum, will be in the aggregate principal amount, will mature in such years and principal amounts, and will be subject to redemption prior to maturity as shall be determined by the Drainage Board at the time of sale; and WHEREAS the Drainage Board deems it advisable and necessary to obtain from this Board an resolution pledging the full faith and credit of the County for the payment of the principal of and interest on the Refunding Bonds; and WHEREAS it is in the best interest of the County that the Refunding Bonds be sold in order to achieve debt service savings for the Charter Township of Bloomfield and the County. NOW THEREFORE BE IT RESOLVED: 1. Pursuant to the authorization provided in Section 474 of the Drain Code of 1956, as amended, the Board of Commissioners of the County hereby pledges irrevocably the full faith and credit of the County for the prompt payment of the principal of and interest on the Refunding Bonds and agrees that, in the event the Charter Township of Bloomfield Commissioners Minutes Continued. December 9, 2004. 698 or the County shall fail or neglect to account to the County Treasurer of the County for the amount of any special assessment installment and interest when due, the amount thereof shall be advanced immediately from County funds, and the County Treasurer is directed to make such advancement to the extent necessary. 2. In the event that, pursuant to the pledge of full faith and credit, the County advances out of County funds all or any part of an installment and interest, it shall be the duty of the County Treasurer, for and on behalf of the County, to take all actions and proceedings and pursue all remedies permitted or authorized by law for the reimbursement of such sums so paid. 3. The County Treasurer or the financial consultant, Municipal Financial Consultants Incorporated, is authorized to file with the Department of Treasury of the State of Michigan on behalf of the County an Application for State Treasurer's Approval to Issue Bonds with respect to the Refunding Bonds. 4. The County Treasurer is authorized to approve the circulation of a preliminary and final official statement for the Refunding Bonds, to cause the preparation of those portions of the preliminary and final official statement that pertain to the County, and to do all other things necessary for compliance with Rule 15c2-12 issued under the Securities Exchange Act of 1934, as amended (the "Rule"). The County Treasurer is authorized to execute and deliver such certificates and to do all other things that are necessary to effectuate the sale and delivery of the Refunding Bonds. 5. The County Treasurer is hereby authorized to execute and deliver in the name and on behalf of the County (i) a certificate of the County to comply with the requirements for a continuing disclosure undertaking of the County pursuant to subsection (b) (5) of the Rule and (ii) amendments to such certificate from time to time in accordance with the terms of such certificate (the certificate and any amendments thereto are collectively referred to herein as the "Continuing Disclosure Certificate"). The County hereby covenants and agrees that it will comply with and carry out all of the provisions of the Continuing Disclosure Certificate. The remedies for any failure of the County to comply with and carry out the provisions of the Continuing Disclosure Certificate shall be as set forth therein. Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution. FINANCE COMMITTEE (The vote for this motion appears on page 737.) *MISCELLANEOUS RESOLUTION #04352 BY: Finance Committee, Chuck Moss, Chairperson IN RE: COUNTY TREASURER - RESOLUTION TO AUTHORIZE OAKLAND COUNTY SEWAGE DISPOSAL SYSTEM REFUNDING BONDS (VILLAGE OF FRANKLIN SECTION), SERIES 2005 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS pursuant to the provisions of Act No. 342, Public Acts of Michigan, 1939, as amended (“Act 342”), the County of Oakland (the “County”) has issued its Sewage Disposal System (Village of Franklin Section) Bonds, Series 1996, dated June 1, 1996 (the “Prior Bonds”), in the original principal amount of $1,400,000 to defray part of the cost of constructing improvements to the Oakland County Sewage Disposal System (Village of Franklin Section) serving the Village of Franklin (the "Village") pursuant to a contract (the “Contract”) between the County and the Village; and WHEREAS the Prior Bonds remain outstanding in the aggregate principal amount of $1,075,000 mature in various principal amounts on November 1 in the years 2005 through 2015 and bear interest at rates per annum that vary from 5.00% to 5.75%; and WHEREAS Act No. 34, Public Acts of Michigan, 2001, as amended (“Act 34”) authorizes the County to refund all or any part of its funded indebtedness; and WHEREAS the County has received or will receive a request from the Village to refund all or part of the outstanding Prior Bonds; and Commissioners Minutes Continued. December 9, 2004. 699 WHEREAS it is in the best interests of the County and the Village that the Prior Bonds maturing in the years 2005 through 2015 be refunded. NOW THEREFORE BE IT RESOLVED: 1. AUTHORIZATION OF BONDS-PURPOSE. Bonds of the County (the “Refunding Bonds”) aggregating the principal sum of not to exceed One Million Three Hundred and Forty-Five Thousand Dollars ($1,345,000) shall be issued and sold pursuant to the provisions of Act 34, and other applicable statutory provisions, for the purpose of refunding all or part of the outstanding Prior Bonds maturing in the years 2005 through 2015. 2. BOND DETAILS. The Refunding Bonds shall be designated Oakland County Sewage Disposal System Refunding Bonds (Village of Franklin Section), Series 2005; shall be in the principal amount and shall be dated as of such date as shall be determined by County Drain Commissioner as County Agency at the time of sale; shall be numbered from 1 upwards; shall be fully registered; shall be in the denomination of $5,000 each or any integral multiple thereof not exceeding the aggregate principal amount for each maturity at the option of the purchaser thereof; shall bear interest at a rate or rates not exceeding 6% per annum to be determined upon the sale thereof payable on such dates as shall be determined at the time of sale; and shall mature on such dates and in such amounts as shall be determined at the time of sale. 3. PAYMENT OF PRINCIPAL AND INTEREST. The principal of and interest on the Refunding Bonds shall be payable in lawful money of the United States. Principal shall be payable upon presentation and surrender of the bonds to the bond registrar and paying agent as they severally mature. Interest shall be paid to the registered owner of each bond as shown on the registration books at the close of business on the fifteenth day of the calendar month preceding the month in which the interest payment is due. Interest shall be paid when due by check or draft drawn upon and mailed by the bond registrar and paying agent to the registered owner at the registered address. 4. BOOK-ENTRY SYSTEM. Initially, one fully-registered bond for each maturity, in the aggregate amount of such maturity, shall be issued in the name of Cede & Co., as nominee of The Depository Trust Company (“DTC”) for the benefit of other parties (the “Participants”) in the book-entry-only transfer system of DTC. In the event the County determines that it is in the best interest of the County not to continue the book-entry system of transfer or that the interests of the holders of the bonds might be adversely affected if the book-entry system of transfer is continued, the County may notify DTC and the bond registrar and paying agent, whereupon DTC will notify the Participants of the availability through DTC of bond certificates. In such event the bond registrar and paying agent shall deliver, transfer and exchange bond certificates as requested by DTC and any Participant or “beneficial owner” in appropriate amounts in accordance with this Resolution. DTC may determine to discontinue providing its services with respect to the bonds at any time by giving notice to the County and the bond registrar and paying agent and discharging its responsibilities with respect thereto under applicable law or the County may determine that DTC is incapable of discharging its duties and may so advise DTC. In either such event, the County shall use reasonable efforts to locate another securities depository. Under such circumstances (if there is no successor securities depository), the County and the bond registrar and paying agent shall be obligated to deliver bond certificates in accordance with the procedures established by this Resolution. In the event bond certificates are issued, the provisions of this Resolution shall apply to, among other things, the transfer and exchange of such certificates and the method of payment of principal of and interest on such certificates. Whenever DTC requests the County and the bond registrar and paying agent to do so, the County and the bond registrar and paying agent shall cooperate with DTC in taking appropriate action after reasonable notice to make available one or more separate certificates evidencing the bonds to any Participant having bonds certified to its DTC account or to arrange for another securities depository to maintain custody of certificates evidencing the bonds. Commissioners Minutes Continued. December 9, 2004. 700 Notwithstanding any other provision of this Resolution to the contrary, so long as any bond is registered in the name of Cede & Co., as nominee of DTC, all payments with respect to the principal of, interest on and redemption premium, if any, on such bonds and all notices with respect to the bonds shall be made and given, respectively, to DTC as provided in the Letter of Representations relating to the bonds among DTC, the County and the bond registrar and paying agent. The County Agency or the County Treasurer is authorized to sign the Letter of Representations on behalf of the County, in such form as the County Agency or the County Treasurer deems necessary or appropriate in order to accomplish the issuance of the bonds in accordance with law an this Resolution. 5. PRIOR REDEMPTION. The Refunding Bonds shall be subject to redemption prior to maturity upon such terms and conditions as shall be determined at the time of sale. 6. BOND REGISTRAR AND PAYING AGENT. The County Treasurer shall designate and enter into an agreement with a bond registrar and paying agent for the Refunding Bonds that shall be a bank or trust company located in the State of Michigan that is qualified to act in such capacity under the laws of the United States of America or the State of Michigan. The Treasurer may from time to time as required designate a similarly qualified successor bond registrar and paying agent. 7. EXECUTION, AUTHENTICATION AND DELIVERY OF BONDS. The Refunding Bonds shall be executed in the name of the County by the facsimile signatures of the Chairperson of the Board of Commissioners and the County Clerk and authenticated by the manual signature of an authorized representative of the bond registrar and paying agent, and the seal of the County (or a facsimile thereof) shall be impressed or imprinted on the Refunding Bonds. After the Refunding Bonds have been executed and authenticated, they shall be delivered by the County Treasurer to the purchaser upon receipt of the purchase price. Additional Refunding Bonds bearing the facsimile signatures of the Chairperson of the Board of Commissioners and the County Clerk and upon which the seal of the County (or a facsimile thereof) is impressed or imprinted may be delivered to the bond registrar and paying agent for authentication and delivery in connection with the exchange or transfer of the Refunding Bonds. The bond registrar and paying agent shall indicate on each Refunding Bond the date of its authentication. 8. EXCHANGE AND TRANSFER OF BONDS. Any Refunding Bond, upon surrender thereof to the bond registrar and paying agent with a written instrument of transfer satisfactory to the bond registrar and paying agent duly executed by the registered owner or his duly authorized attorney, at the option of the registered owner thereof, may be exchanged for Refunding Bonds of any other authorized denominations of the same aggregate principal amount and maturity date and bearing the same rate of interest as the surrendered Refunding Bond. Each Refunding Bond shall be transferable only upon the books of the County, which shall be kept for that purpose by the bond registrar and paying agent, upon surrender of such Refunding Bond together with a written instrument of transfer satisfactory to the bond registrar and paying agent duly executed by the registered owner or his duly authorized attorney. Upon the exchange or transfer of any Refunding Bond, the bond registrar and paying agent on behalf of the County shall cancel the surrendered Refunding Bond and shall authenticate and deliver to the transferee a new Refunding Bond or Bonds of any authorized denomination of the same aggregate principal amount and maturity date and bearing the same rate of interest as the surrendered Refunding Bond. If, at the time the bond registrar and paying agent authenticates and delivers a new Refunding Bond pursuant to this section, payment of interest on the Refunding Bonds is in default, the bond registrar and paying agent shall endorse upon the new Refunding Bond the following: “Payment of interest on this bond is in default. The last date to which interest has been paid is __________, ____.” Commissioners Minutes Continued. December 9, 2004. 701 The County and the bond registrar and paying agent may deem and treat the person in whose name any Refunding Bond shall be registered upon the books of the County as the absolute owner of such Refunding Bond, whether such Refunding Bond shall be overdue or not, for the purpose of receiving payment of the principal of and interest on such Refunding Bond and for all other purposes, and all payments made to any such registered owner, or upon his order, in accordance with the provisions of Section 3 of this resolution shall be valid and effectual to satisfy and discharge the liability upon such Refunding Bond to the extent of the sum or sums so paid, and neither the County nor the bond registrar and paying agent shall be affected by any notice to the contrary. The County agrees to indemnify and save the bond registrar and paying agent harmless from and against any and all loss, cost, charge, expense, judgment or liability incurred by it, acting in good faith and without negligence hereunder, in so treating such registered owner. For every exchange or transfer of Refunding Bonds, the County or the bond registrar and paying agent may make a charge sufficient to reimburse it for any tax, fee or other governmental charge required to be paid with respect to such exchange or transfer, which sum or sums shall be paid by the person requesting such exchange or transfer as a condition precedent to the exercise of the privilege of making such exchange or transfer. The bond registrar and paying agent shall not be required to transfer or exchange Refunding Bonds or portions of Refunding Bonds that have been selected for redemption. 9. FORM OF BONDS. The Refunding Bonds shall be in substantially the following form: UNITED STATES OF AMERICA STATE OF MICHIGAN COUNTY OF OAKLAND OAKLAND COUNTY SEWAGE DISPOSAL SYSTEM REFUNDING BONDS (VILLAGE OF FRANKLIN SECTION), SERIES 2005 INTEREST RATE MATURITY DATE DATE OF ORIGINAL ISSUE CUSIP Registered Owner: Principal Amount: The County of Oakland, State of Michigan (the “County”), acknowledges itself indebted to, and for value received, hereby promises to pay to the Registered Owner identified above, or registered assigns, the Principal Amount set forth above on the Maturity Date specified above, unless redeemed prior thereto as herein provided, upon presentation and surrender of this refunding bond at ______________________________________________ the bond registrar and paying agent, or at such successor bond registrar and paying agent as may be designated pursuant to the Resolution, and to pay to the Registered Owner as shown on the registration books at the close of business on the 15th day of the calendar month preceding the month in which and interest payment is due, by check or draft drawn upon and mailed by the bond registrar and paying agent by first class mail postage prepaid to the Registered Owner at the registered address, interest on such Principal Amount from ___________, ______, or such later date through which interest has been paid until the County’s obligation with respect to the payment of such Principal Amount is discharged, at the rate per annum specified above. Interest is Commissioners Minutes Continued. December 9, 2004. 702 payable on the first days of ____ and _____ in each year, commencing on _____________ 1, ______. Principal and interest are payable in lawful money of the United States of America. This refunding bond is one of a series of refunding bonds aggregating the principal sum of ________________________ Dollars ($_______) issued by the County under and pursuant to and in full conformity with the Constitution and Statutes of Michigan (especially Act No. 34, Public Acts of 2001, as amended) and a resolution adopted by the Board of Commissioners of the County (the “Resolution”) and an order of the Drain Commissioner of the County as County Agency for the purpose of refunding the Sewage Disposal System (Village of Franklin Section) Bonds, Series 1996, dated June 1, 1996, maturing in the years 2005 through 2015. The refunding bonds of this series are issued in anticipation of, and the principal of and interest on the refunding bonds are payable from, moneys to be received by the County from the Village of Franklin (the “Village”) in payment of its obligations to the County under a Contract (the “Contract”) between the Village and the County. The full faith and credit of the Village have been pledged for the making of its share of such payments. As additional security for the payment of the principal of and interest on the refunding bonds of this series, the full faith and credit of the County have been pledged. Taxes imposed by the Village are not subject to constitutional tax rate limitations. Taxes imposed by the County are subject to constitutional tax rate limitations. This refunding bond is transferable, as provided in the Resolution, only upon the books of the County kept for that purpose by the bond registrar and paying agent, upon the surrender of this refunding bond together with a written instrument of transfer satisfactory to the bond registrar and paying agent duly executed by the registered owner or his attorney duly authorized in writing. Upon the exchange or transfer of this refunding bond a new refunding bond or refunding bonds of any authorized denomination, in the same aggregate principal amount and of the same interest rate and maturity, shall be authenticated and delivered to the transferee in exchange therefor as provided in the Resolution, and upon payment of the charges, if any, therein provided. Refunding bonds so authenticated and delivered shall be in the denomination of $5,000 or any integral multiple thereof not exceeding the aggregate principal amount for each maturity. The bond registrar and paying agent shall not be required to transfer or exchange refunding bonds or portions of refunding bonds that have been selected for redemption. Refunding bonds maturing prior to __________, ____, are not subject to redemption prior to maturity. Refunding bonds maturing on and after ___________, _____, are subject to redemption prior to maturity at the option of the County, in such order as shall be determined by the County, on any one or more interest payment dates on and after ___________, _____. Refunding bonds of a denomination greater than $5,000 may be partially redeemed in the amount of $5,000 or any integral multiple thereof. If less than all of the refunding bonds maturing in any year are to be redeemed, the refunding bonds or portions of refunding bonds to be redeemed shall be selected by lot. The redemption price shall be the par value of the refunding bond or portion of the refunding bond called to be redeemed plus interest to the date fixed for redemption. Not less than thirty days’ notice of redemption shall be given to the registered owners of refunding bonds called to be redeemed by mail to each registered owner at the registered address. Refunding bonds or portions of refunding bonds called for redemption shall not bear interest on and after the date fixed for redemption, provided funds are on hand with the bond registrar and paying agent to redeem the same. It is hereby certified, recited and declared that all acts, conditions and things required to exist, happen and be performed precedent to and in the issuance of the refunding bonds of this series, existed, have happened and have been performed in due time, form and manner as required by law, and that the total indebtedness of the County, including the series of refunding bonds of which this refunding bond is one, does not exceed any constitutional or statutory limitation. IN WITNESS WHEREOF, the County of Oakland, State of Michigan, by its Board of Commissioners, has caused this refunding bond to be executed in its name by facsimile signatures of the Chairperson of the Board of Commissioners and the County Clerk and its corporate seal (or a facsimile thereof) to be impressed or imprinted hereon. This refunding bond shall not be valid unless the Certificate of Authentication has been manually executed by an authorized representative of the bond registrar and paying agent. Commissioners Minutes Continued. December 9, 2004. 703 COUNTY OF OAKLAND By: Chairperson, Board of Commissioners [SEAL] And: County Clerk CERTIFICATE OF AUTHENTICATION This refunding bond is one of the refunding bonds described in the within mentioned Resolution. Bond Registrar and Paying Agent By: Authorized Representative AUTHENTICATION DATE: ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto _____________________________________________ (please print or type name, address and taxpayer identification number of transferee) the within refunding bond and all rights thereunder and hereby irrevocably constitutes and appoints ________________________________________________________________ attorney to transfer the within refunding bond on the books kept for registration thereof, with full power of substitution in the premises. Dated:____________ _______________________________________ Signature Guaranteed: ________________________________ Signature(s) must be guaranteed by an eligible guarantor institution participating in a Securities Transfer Association recognized signature guarantee program. [END OF REFUNDING BOND FORM] Commissioners Minutes Continued. December 9, 2004. 704 10. SECURITY The Refunding Bonds shall be issued in anticipation of the payments to be made by the Village pursuant to the Contract. Taxes imposed by the Village for payment of the principal and interest on the Refunding Bonds are not subject to limitation as to rate or amount. As additional security the limited tax full faith and credit of the County of Oakland are hereby pledged for the prompt payment of the principal of and interest on the Refunding Bonds as the same shall become due. If the Village shall fail to make payments to the County that are sufficient to pay its share of the principal of and interest on the Refunding Bonds as the same shall become due, then an amount sufficient to pay the deficiency shall be advanced from the general fund of the County. 11. DEFEASANCE. In the event cash or direct obligations of the United States or obligations the principal of and interest on which are guaranteed by the United States, or a combination thereof, the principal of and interest on which, without reinvestment, come due at times and in amounts sufficient to pay, at maturity or irrevocable call for earlier optional redemption, the principal of, premium if any, and interest on the Refunding Bonds or any portion of the Refunding Bonds, shall have been deposited in trust, this Bond Resolution shall be defeased with respect to such Refunding Bonds and the owners of the Refunding Bonds shall have no further rights under this Bond Resolution except to receive payment of the principal of, premium if any and interest on the Refunding Bonds from the cash or securities deposited in trust and the interest and gains thereon and to transfer and exchange Refunding Bonds as provided herein. 12. PRINCIPAL AND INTEREST FUND. There shall be established for the Refunding Bonds a Principal and Interest Fund that shall be kept in a separate bank account. From the proceeds of the sale of the Refunding Bonds there shall be set aside in the Principal and Interest Fund any premium and accrued interest received from the Purchaser of the Refunding Bonds at the time of delivery of the same. All payments received from the Village pursuant to the Contract are pledged for the payment of the principal of and interest on the Prior Bonds that are not refunded and the Refunding Bonds and expenses incidental thereto and as received shall be placed in the Principal and Interest Fund or the principal and interest fund for the Prior Bonds as appropriate. The County Agency shall transfer moneys in the Principal and Interest Fund to the bond registrar and paying agent for the Prior Bonds that are not refunded and the bond registrar and payment agent for the Refunding Bonds as necessary for the payment of the principal of and interest on such Prior Bonds and the Refunding Bonds. 13. PAYMENT OF ISSUANCE EXPENSES-ESCROW FUND. The remainder of the proceeds of the Refunding Bonds shall be used to pay the issuance expenses of the Refunding Bonds and to establish and escrow fund for the Prior Bonds that are refunded. After the issuance expenses have been paid or provided for, the remaining proceeds shall be used to establish and escrow fund (the “Escrow Fund”) consisting of cash and investments in direct obligations of, or obligations the principal of and interest on which are unconditionally guaranteed by, the United States of America or other obligations the principal of and interest on which are fully secured by the foregoing and used to pay the principal of, interest on and redemption premiums on the Prior Bonds that are refunded. The Escrow Fund shall be held by a trustee (the “Trustee”) in trust pursuant to an escrow agreement (the “Escrow Agreement”) that irrevocably shall direct the Trustee to take all necessary steps to pay the interest on the Prior Bonds that are refunded when due and to call such Prior Bonds for redemption at such time as shall be determined in the Escrow Agreement. The County Treasurer shall select the Trustee and enter into the Escrow Agreement with the Trustee on behalf of the County. The amounts held in the Escrow Fund shall be such that the cash and the investments and the income received thereon will be sufficient without reinvestment to pay the principal of, interest on and redemption premiums on the Prior Bonds that are refunded when due at maturity or call for redemption as required by the Escrow Agreement. Commissioners Minutes Continued. December 9, 2004. 705 14. APPROVAL OF DEPARTMENT OF TREASURY. The issuance and sale of the Refunding Bonds may be subject to permission being granted therefor by the Department of Treasury of the State of Michigan and the Chief Administrative Officer of the County, if necessary, is authorized to make application to the Department of Treasury for permission to issue and sell the Refunding Bonds as provided by the terms of this resolution. 15. SALE, ISSUANCE, DELIVERY, TRANSFER AND EXCHANGE OF BONDS. The County Agency shall determine the principal amount of the Refunding Bonds to be sold and shall determine the other bond details as described in Section 2 hereof and the terms and conditions for prior redemption as described in Section 5 hereof. In addition, in order to save the cost of publication of an Official Notice of Sale, the County hereby determines that it will sell the Refunding Bonds at a negotiated sale after solicitation of proposals from prospective purchasers by its Financial Consultant. The County’s Financial Consultant is authorized to solicit proposals from at least twenty-five prospective purchasers and to circulate a Request for Proposal at least seven days prior to the date fixed for receipt of proposals for the purchase of the Refunding Bonds. The Request for Proposal shall be in substantially the form approved by the County Agency at the time of sale with such changes therein as are not inconsistent with this resolution. The Financial Consultant is hereby designated to act for and on behalf of the County to receive proposals for the purchase of the Refunding Bonds and to take all other steps necessary in connection with the sale and delivery thereof. The County Agency is hereby authorized to determine the low proposer on the Refunding Bonds and to award the Refunding Bonds to such low proposer. The County Agency, the County Treasurer and other County officials are hereby authorized to do all other things necessary to effectuate the sale, issuance, delivery, transfer and exchange of the Refunding Bonds in accordance with the provisions of this resolution. 16. REPLACEMENT OF BONDS. Upon receipt by the County Treasurer of proof of ownership of an unmatured Refunding Bond, of satisfactory evidence that the Refunding Bond has been lost, apparently destroyed or wrongfully taken and of security or indemnity that complies with applicable law and is satisfactory to the Treasurer, the Treasurer may authorize the bond registrar and paying agent to deliver a new executed Refunding Bond to replace the bond lost, apparently destroyed or wrongfully taken in compliance with applicable law. In the event and outstanding matured Refunding Bond is lost, apparently destroyed or wrongfully taken, the Treasurer may authorize the bond registrar and paying agent to pay the Refunding Bond without presentation upon the receipt of the same documentation required for the delivery of a replacement Refunding Bond. The bond registrar and paying agent for each new Refunding Bond delivered or paid without presentation as provided above, shall require the payment of expenses, including counsel fees, that may be incurred by the bond registrar and paying agent and the County in the premises. Any Refunding Bond delivered pursuant the provisions of this Section 16 in lieu of any Refunding Bond lost, apparently destroyed or wrongfully taken shall be of the same form and tenor and be secured in the same manner as the Refunding Bond in substitution for which such Refunding Bond was delivered. 17. TAX COVENANT. The County covenants to comply with all requirements of the Internal Revenue Code of 1986, as amended, necessary to assure that the interest on the Refunding Bonds will be and will remain excludable from gross income for federal income tax purposes. The county Agency is authorized to do all things necessary to assure that the interest on the Refunding Bonds will be and will remain excludable from gross income for federal income tax purposes. 18. OFFICIAL STATEMENT. The County shall cause the preparation of an official statement for the Refunding Bonds for the purpose of enabling compliance with Rule 15c2-12 issued under the Securities Exchange Act of 1934, as amended (the “Rule”) and shall do all other things necessary to enable compliance with the Rule. After the award of the Refunding Bonds, the County will provide copies of a “final official statement” (as defined Commissioners Minutes Continued. December 9, 2004. 706 in paragraph (e)(3)of the Rule) on a timely basis and in reasonable quantity as requested by the successful bidder or bidders to enable such bidder or bidders to comply with paragraph (b)(4) of the Rule and the rules of the Municipal Securities Rulemaking Board. 19. CONTINUING DISCLOSURE. The County Treasurer is hereby authorized to execute and deliver in the name and on behalf of the County (i) a certificate of the County to comply with the requirements for a continuing disclosure undertaking of the County pursuant to subsection (b)(5) of the Rule and (ii) amendments to such certificate from time to time in accordance with the terms of such certificate (the certificate and any amendments thereto are collectively referred to herein as the “Continuing Disclosure Certificate”). The County hereby covenants and agrees that it will comply with and carry out all of the provisions of the Continuing Disclosure Certificate. The remedies for any failure of the County to comply with and carry out the provisions of the Continuing Disclosure Certificate shall be as set forth therein. 20. CONFLICTING RESOLUTIONS. All resolutions and parts of resolutions insofar as they may be in conflict herewith are hereby rescinded. Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution. FINANCE COMMITTEE (The vote for this motion appears on page 737.) *MISCELLANEOUS RESOLUTION #04334 BY: General Government Committee, William R. Patterson, Chairperson IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - CONTRACT WITH SOUTHEAST MICHIGAN COUNCIL OF GOVERNMENTS (SEMCOG) FOR 2005 REGIONAL ORTHOIMAGERY PROJECT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS SEMCOG has assembled a regional project team to acquire 2005 digital orthoimagery and related products for the seven-county region; and WHEREAS the regional project team involves the counties of Livingston, Macomb, Monroe, Oakland, St. Clair, Washtenaw and Wayne, as well as the State of Michigan, SEMCOG, United States Geologic Survey (USGS) and Detroit Water and Sewer (DWSD); and WHEREAS the regional project will result in economies in the purchase of the orthoimagery and provide consistent, high-quality updated imagery to project participants, including the County; and WHEREAS Oakland County will provide the 2005 orthoimagery to its cities, villages and townships (CVTs) at no cost; and WHEREAS Oakland County Information Technology has played an active role in the development of specifications for the 2005 orthoimagery and will play an active role in assuring the County receives high- quality products; and WHEREAS funding has previously been appropriated in the IT Fund for the 2005 orthoimagery products; and WHEREAS a contract has been drafted (as attached) by the County’s Corporation Counsel and accepted by SEMCOG. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approve the attached contract with SEMCOG. BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the Contract on behalf of Oakland County, and hereby accepts and binds Oakland County to the terms and conditions of this Contract. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE Copy of Contract between Southeast Michigan Council of Governments and Oakland County for the 2005 Regional Digital Orthoimagery Project SEMCOG RFP number 04-002 on file in County Clerk’s office. Commissioners Minutes Continued. December 9, 2004. 707 FISCAL NOTE (MISC. #04334) BY: Finance Committee, Chuck Moss, Chairperson IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - CONTRACT WITH SOUTHEAST MICHIGAN COUNCIL OF GOVERNMENTS (SEMCOG) FOR 2005 REGIONAL ORTHOIMAGERY PROJECT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1. The resolution authorizes the execution of the contract between Oakland County and the Southeast Michigan Council of Governments (SEMCOG) to acquire digital orthoimagery in 2005 for the seven county region. 2. Oakland County recognizes that Information Technology has played an essential role in the development of specifications for the 2005 orthoimagery and will provide the 2005 orthoimagery to its cities, villages, and townships at no cost. 3. The County will own the digital orthoimagery for the Oakland County area and may display on any Internet application. 4. The County's portion of the Regional Digital Orthoimagery will not exceed $155,000 and will be paid in installments to SEMCOG according to the payment schedule listed in the contract. 5. Funding is available in the Information Technology Fund (636) Net Assets Unrestricted- Designated Projects for GIS enhancements. 6. The Fiscal Year 2005 budget should be amended as specified. INFORMATION TECHNOLOGY (636) Expense 18-636172-95901-3348 Professional Svcs $ 155,000 18-636172-95901-8005 Changes Fund Equity $ 155,000 $ -0- FINANCE COMMITTEE (The vote for this motion appears on page 737.) *MISCELLANEOUS RESOLUTION #04335 BY: General Government Committee, William Patterson, Chairperson IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - CLEMIS COMMUNITY CRIMEWATCH To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Miscellaneous Resolution #04014 authorized the implementation of the web site pilot program for the City of Pontiac's COMSTAT efforts which successfully launched the Pontiac Police Department web site in early October 2004; and WHEREAS the CLEMIS COPLink web site, utilizing standard templates, is managed through Oakland County's existing Team Site Content Management System; and WHEREAS Oakland County now seeks to implement the model among its CLEMIS (Courts, Law Enforcement Management Information System, or CLEMIS) members located in Oakland County to provide a "best-practices" solution to police departments; and WHEREAS surveys show that crime maps and other information are highly requested by community citizens. CLEMIS police departments will focus on their community policing programs delivering statistics and data reports, graphical charts, and web-based maps in order to help identify crime patterns based on geography and time period; and WHEREAS the new GIS technology will be deployed through an Oakland County web service application, converting existing CLEMIS crime data and creating specialized data subsets that will be published to the web specifically to meet community policing objectives; and WHEREAS CLEMIS participating agencies will have access to an internal Intranet (that is, a private local law enforcement agency’s departmental web site) for roll call and other agency related information; and WHEREAS CLEMIS participating agencies will have access to COPLink, a secured public safety web site for passing secured information related to public safety and homeland security concerns resulting in timely information sharing between law enforcement agencies; and Commissioners Minutes Continued. December 9, 2004. 708 WHEREAS the CLEMIS participating agencies’ web sites will be hosted on new County web and/or web application servers. Additionally, CLEMIS Police Departments will receive information, architecture and content development support, design assistance and read-to-use design templates, Teamsite Training, Statistical Data Use Training and customer support; and WHEREAS this will be one of the several examples of the County, County Sheriff and local law enforcement, community-oriented policing programs to be developed in connection with the COPS MORE grant received several years ago; and WHEREAS a detailed description of the program, launch and other matters is attached to this resolution as further explanation of the project; and WHEREAS the following law enforcement agencies have expressed interest in obtaining similar sites prepared for them: Cities of Farmington, Farmington Hills, Hazel Park, Royal Oak, Auburn Hills, Troy, Ferndale, Novi, Orchard Lake, Madison Heights and South Lyon; Townships of West Bloomfield, White Lake and Bloomfield; Village of Lake Orion, and the Sheriff's Office (representing roughly a dozen law enforcement contracts); and WHEREAS on October 21, 2004 the CLEMIS Advisory Board supported the web site program and encouraged the County's Board of Commissioners to fund this program so that other law enforcement agencies could benefit from this program. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the development of the CLEMIS Community Crimewatch web sites. Chairperson on behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE Copy of Clemis Community Crimewatch Roll-Out Plan on file in County Clerk’s office. FISCAL NOTE (MISC. #04335) BY: Finance Committee, Chuck Moss, Chairperson IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - CLEMIS COMMUNITY CRIMEWATCH To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1. The resolution authorizes the development of the CLEMIS Community Crimewatch website among its CLEMIS (Courts, Law Enforcement Management Information System) members located in Oakland County. 2. Implementation costs include: CLEMIS/Project coordination tasks; Web server administration; Egovt web development/support; and the installation of new hardware. 3. Oakland County currently pays the licensing and maintenance of the Interwoven Team Site content management system for the end user. 4. Each agency will be offered two end-user licenses; however, the agency will be responsible for the cost of any additional licenses and maintenance. 5. Implementation costs are estimated to be $675,000 including project management, scope change and contingency. 6. The Fiscal Year 2005 budget is amended as specified to utilize Designated Fund Balance (General Fund GL Account #9470-020000)for the CLEMIS Community Crimewatch as detailed below. GENERAL FUND (101) Revenue 90-190000-14000-1582 Planned Use of Fund Bal. $ 675,000 Expenditure 90-310000-98636-8001 Transfer to CLEMIS 18,360 90-310000-98635-8001 Transfer to Info Tech 656,640 $ -0- CLEMIS FUND (635) Revenue 23-635113-98101-1701 Transfer from GF $ 18,360 Commissioners Minutes Continued. December 9, 2004. 709 Expense 23-635113-10010-8005 Chgs Fund Equity 18,360 $ -0- INFORMATION TECHNOLOGY FUND (636) Revenue 18-636113-98101-1701 Transfer In $ 656,640 Expense 18-636172-24000-3596 Software Purchase 17,309 18-636172-24000-3597 Software Maint 8,251 18-636172-24000-3348 Professional Svcs 539,730 18-636113-10000-8005 Chgs Fund Equity 91,350 $ -0- FINANCE COMMITTEE (The vote for this motion appears on page 737.) *REPORT (MISC. #04353) BY: Public Services Committee, Hugh D. Crawford, Chairperson IN RE: INFORMATION TECHNOLOGY – CLEMIS – AGREEMENT BETWEEN OAKLAND COUNTY AND THE MICHIGAN STATE POLICE REGARDING MUGSHOT AND FINGERPRINT IMAGE AND DATA PROJECT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Public Services Committee, having reviewed the above-titled resolution on November 30, 2004, reports with a recommendation that the resolution be adopted. Chairperson, on behalf of the Public Services Committee, I move acceptance of the foregoing report. PUBLIC SERVICES COMMITTEE MISCELLANEOUS RESOLUTION #04353 BY: General Government Committee, William R. Patterson, Chairperson IN RE: INFORMATION TECHNOLOGY – CLEMIS – AGREEMENT BETWEEN OAKLAND COUNTY AND THE MICHIGAN STATE POLICE REGARDING MUGSHOT AND FINGERPRINT IMAGE AND DATA PROJECT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the County and the Michigan State Police desire to develop and operate a computerized information interface which will be designed to send and synchronize all mugshot and fingerprint images and data processed by the Michigan State Police to the County; and WHEREAS the development and operation of the computerized information interface will enable law enforcement agencies in Southeastern Michigan to provide better protection for its citizens; and WHEREAS the Oakland County Department of Information Technology, the Oakland County Department of Corporation Counsel, and the Michigan State Police developed the attached Agreement setting forth the terms and conditions governing the development and operation of the computerized information interface; and WHEREAS on October 21, 2004, the CLEMIS Advisory Board voted to approve the attached Agreement and recommend that the County execute the attached Agreement; and WHEREAS the Oakland County Board of Commissioners is required under the Urban Cooperation Act of 1967 to approve the Agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the attached Agreement and authorizes the Chairperson of the Board of Commissioners to sign the Agreement. BE IT FURTHER RESOLVED that a copy of the executed Agreement shall be sent to the Secretary of State pursuant to the Urban Cooperation Act. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE Commissioners Minutes Continued. December 9, 2004. 710 Copy of Interlocal Agreement between Michigan Department of State Police and The County of Oakland regarding Mugshot/Fingerprint Image/Data Project on file in County Clerk’s office. (The vote for this motion appears on page 737.) *MISCELLANEOUS RESOLUTION #04354 BY: General Government Committee, William R. Patterson, Chairperson IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION ACCEPTANCE OF DONATED MICROBIOLOGY ANALYZER To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Michigan Department of Community Health/Bureau of Laboratories wishes to donate a Microscan Autoscan 4 microbiology analyzer to the Oakland County Health Division Laboratory; and WHEREAS the Health Division Laboratory currently does not possess a microbiology analyzer; and WHEREAS this microbiology analyzer will allow the Health Division Laboratory to enhance its ability to detect and respond to emerging infectious disease agents; and WHEREAS the Department of Human Services/Health Division is willing to accept this microbiology analyzer; and WHEREAS Miscellaneous Resolution #83204, Procedure for Acceptance of a Gift Donation from Private Sources, adopted by the Board of Commissioners on July 14, 1983, provides for the official acknowledgment and acceptance of gifts and donations with a financial value greater than $10,000 to the County by the Board of Commissioners through signed resolution. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners acknowledges and accepts the donation of one (1) Microscan Autoscan 4 microbiology analyzer from the Michigan Department of Community Health/Bureau of Laboratories. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE FISCAL NOTE (MISC. #04354) BY: Finance Committee, Chuck Moss, Chairperson IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION ACCEPTANCE OF DONATED MICROBIOLOGY ANALYZER To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1. The Michigan Department of Community Health/Bureau of Laboratories wishes to donate a Microscan Autoscan 4 microbiology analyzer to the Oakland County Health Division Laboratory. 2. The microbiology analyzer will allow the Health Division Laboratory to enhance its ability to detect and respond to emerging infectious disease agents. 3. The Department of Human Services/Health Division is willing to accept this microbiology analyzer. 4. In accordance with the Procedure of Acceptance of a Gift Donation from Private Sources, per Miscellaneous Resolution #83204, as adopted July 14, 1983, official acknowledgement and acceptance of gifts, with a value of $10,000 or greater, and no match requirement or other financial implications to the County, shall be formally approved by the Board of Commissioners through signed resolution. 5. The value of the donated equipment is assessed to be approximately $20,000, with $3,920 maintenance costs to funded by the Lab Bio-terrorism grant. 6. Sufficient funds exist in the Fiscal Year 2005 and Fiscal Year 2006 Health Divisions budget to cover maintenance and, therefore, no budget amendment is required. FINANCE COMMITTEE Commissioners Minutes Continued. December 9, 2004. 711 (The vote for this motion appears on page 737.) MISCELLANEOUS RESOLUTION #04355 BY: General Government Committee, William R. Patterson, Chairperson IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION ACCEPTANCE OF DONATED LUMEX INSTRUMENT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Health Division currently must borrow equipment to investigate mercury spills; and WHEREAS the General Motors Corporation has entered into an agreement with the Michigan Department of Environmental Quality (MDEQ) to donate five (5) Lumex Air Quality Monitoring instruments to local health departments identified by the MDEQ; and WHEREAS the Department of Human Services/Health Division is willing to accept one Lumex instrument; and WHEREAS the equipment will be used for detection of mercury vapors; and WHEREAS the Oakland County Health Division will be responsible for all costs associated with maintenance of the equipment, which is estimated at $400 per year; and WHEREAS Miscellaneous Resolution #83204, Procedure for Acceptance of a Gift Donation from Private Sources, adopted by the Board of Commissioners on July 14, 1983, provides for the official acknowledgment and acceptance of gifts and donations with a financial value greater than $10,000 to the County by the Board of Commissioners through signed resolution. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners acknowledges and accepts the donation of one (1) Lumex 915 Lite from the General Motors Corporation. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE FISCAL NOTE (MISC. #04355) BY: Finance Committee, Chuck Moss, Chairperson IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION ACCEPTANCE OF DONATED LUMEX INSTRUMENT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1. General Motors, Inc. entered into an agreement with the Michigan Department of Environmental Quality to donate five (5) Lumex Air Quality Monitoring instruments to local Health Departments. 2. The equipment is used for detection of mercury vapors in the air and is used to check homes and various county facilities when mercury spills are involved. 3. The Department of Human Services/Health Division is willing to accept one (1) Lumex instrument. 4. In accordance with the Procedure of Acceptance of a Gift Donation from Private Sources, per Miscellaneous Resolution #83204, as adopted July 14, 1983, official acknowledgement and acceptance of gifts, with a value of $10,000 or greater, and no match requirement or other financial implications to the County, shall be formally approved by the Board of Commissioners through signed resolution. 5. The value of the donated equipment is assessed to be approximately $13,000 with yearly calibration cost of $400. 6. Sufficient funds exist in the Fiscal Year 2005 and Fiscal Year 2006 Health Divisions budget to cover maintenance, therefore, no budget amendment is required. FINANCE COMMITTEE (The vote for this motion appears on page 737.) Commissioners Minutes Continued. December 9, 2004. 712 *MISCELLANEOUS RESOLUTION #04356 BY: General Government Committee, William R. Patterson, Chairperson IN RE: BOARD OF COMMISSIONERS/LAW LIBRARY - LAW LIBRARY COMPUTER EQUIPMENT REPLACEMENT GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Law Library applied to the Oakland County Bar Foundation's Project Committee for grant funds of $19,400 for the period October 1, 2004 through September 30, 2005; and WHEREAS the Oakland County Bar Foundation’s Project Committee has awarded the Oakland County Law Library a grant in the amount of $19,400, which is the amount requested in the original application; and WHEREAS the program total is $44,800, of which $19,400 (47%) is from the Oakland County Bar Foundation's Project Committee, and $25,400 (57%) from General Fund Designated Fund Balance for the County Library; and WHEREAS the Oakland County Law Library provides access to the law and supports the legal research needs of all people within Oakland County and the surrounding metropolitan area; and WHEREAS the Oakland County Law Library serves the legal information needs of attorneys, county government and court personnel law and paralegal students, as well as the general public; and WHEREAS the Oakland County Law Library maintains up-to-date collections of law related reference materials in print, and microfilm formats, subscribe to a variety of online legal research services, and provides access to online catalog and law-related information via the Internal web site; and WHEREAS this project would replace seventeen (17) PC workstations and six (6) printers available to attorneys and public in the Law Library; and WHEREAS the General Fund Designated Fund Balance would replace ten (10) PC workstations and three (3) printers, and the grant from the Oakland County Bar Foundation would replace seven (7) PC workstations and three (3) printers; and WHEREAS the purchase of this equipment will be done through Information Technology, with reimbursement from the County Law Library Board and the Oakland County Bar Foundation; and WHEREAS annual maintenance and support costs will be incorporated into the Library's budget beginning in Fiscal Year 2005; and WHEREAS the grant agreement has been approved by the County Executive's Contract Review Process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the Fiscal Year 2005 Oakland County Bar Foundation grant in the amount of $19,400. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the grant agreement and to approve any grant extensions or changes, within fifteen percent (15%) of the original award, which is consistent with the original agreement as approved. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE Copy of Contract Review – Library Board and letter from Gerard J. Andree, Chairman, Projects Committee Oakland County Bar Foundation on file in County Clerk’s office. FISCAL NOTE (MISC. #04356) BY: Finance Committee, Chuck Moss, Chairperson IN RE: BOARD OF COMMISSIONERS/LAW LIBRARY - LAW LIBRARY COMPUTER EQUIPMENT REPLACEMENT GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Oakland County Law Library has received a grant of $19,400 from the Oakland County Bar Foundation for computer equipment replacement, which is the amount requested in the original application. Commissioners Minutes Continued. December 9, 2004. 713 2. The request to upgrade and replace existing computer hardware would enhance accessibility to the law and support the legal research needs of all people within Oakland County and the surrounding metropolitan area. 3. The Law Library is requesting to replace seventeen (17) PC workstations, which are over five years old, and six (6) printers, which are nine (9) years old. 4. This grant is in the seventh year of the cycle and has been used to purchase capital projects. 5. The total cost of the program is $44,800, with $25,400 (57%) of the cost in grant match from the General Fund Designated Fund Balance for the County Library and $19,400 (43%) in from the Oakland County Bar Foundation. 6. A budget amendment is recommended to transfer the grant match funds from the General Fund Designated Fund Balance for the County Law Library and the grant award to Information Technology as follows: GENERAL FUND FY 2005 Revenue 90-190000-14000-1582 Planned Use of Fund Balance $ 25,400 51-132000-53300-0701 Miscellaneous - Grant 19,400 Total Revenues $ 44,800 Expenditures 51-331000-98636-8001 Transfer to IT $ 44,800 $ -0- INFORMATION TECHNOLOGY FUND Revenue 18-636113-98101-1701 Transfer From GF $44,800 Expenditures 18-636162-15000-4101 Expendable Equip $44,800 $ -0- FINANCE COMMITTEE (The vote for this motion appears on page 737.) *REPORT (MISC. #04341) BY: Personnel Committee, Gregory Jamian, Chairperson IN RE: COMMUNITY AND ECONOMIC DEVELOPMENT/ADMINISTRATION – DELETE ONE (1) GF/GP ACCOUNT CLERK II POSITION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee having reviewed Miscellaneous Resolution #04341 on December 1, 2004 reports with the recommendation to Resolution be adopted. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report PERSONNEL COMMITTEE MISCELLANEOUS RESOLUTION #04341 BY: Planning and Building Committee, Charles E. Palmer, Chairperson IN RE: COMMUNITY AND ECONOMIC DEVELOPMENT/ADMINISTRATION - DELETE ONE (1) GF/GP ACCOUNT CLERK II POSITION. To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Community and Economic Development Administration organizationally contains three (3) FTE GF/GP positions for the administration of Automation Alley; and WHEREAS these positions include one Chief – Automation Alley, one Automation Alley Coordinator and one Account Clerk II; and WHEREAS effective October 1, 2004 Automation Alley is now reimbursing Oakland County 100% of the cost of the Automation Alley Coordinator position; and WHEREAS the Automation Alley Consortium has agreed to assume the accounting function within its own organization; and Commissioners Minutes Continued. December 9, 2004. 714 WHEREAS it has been determined that the Oakland County Account Clerk II position is no longer needed. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the deletion of position number 19101-09514, Account Clerk II. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. PLANNING AND BUILDING COMMITTEE FISCAL NOTE (MISC. #04341) BY: Finance Committee, Chuck Moss, Chairperson IN RE: COMMUNITY AND ECONOMIC DEVELOPMENT/ADMINISTRATION - DELETE ONE (1) GF/GP ACCOUNT CLERK II POSITION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Fiscal Year 2005/2006 Budget includes funding for three (3) GF/GP positions in the Community and Economic Development Administration Division for the administration of Automation Alley. 2. The Fiscal Year 2005/2006 Budget also includes reimbursement from Automation Alley for two (2) of these positions, one (1) GF/GP Automation Alley Coordinator position and one (1) GF/GP Account Clerk II position. 3. The Automation Alley Consortium assumed the accounting function performed by the Account Clerk II position effective October 1, 2004. 4. The resolution authorizes the deletion of one (1) GF/GP Account Clerk II position (position number 19101-09514) in the Community and Economic Development Administration Division, effective October 1, 2004. 5. Deletion of this position reduces GF/GP expenditure and revenue budgets by $63,514 for Fiscal Year 2005 and by $65,174 for Fiscal Year 2006. 6. The Fiscal Year 2005/2006 Budget is amended as follows: Revenue FY 2005 FY 2006 19-110000-11030-0907 Reimb. Salaries ($63,514) ($65,174) Expenditure 19-210000-11030-2001 Salaries ($39,404) ($40,586) 19-210000-11030-2074 Fringe Benefits ( 24,110) ( 24,588) ($63,514) ($65,174) FINANCE COMMITTEE (The vote for this motion appears on page 737.) *MISCELLANEOUS RESOLUTION #04342 BY: Planning and Building Committee, Charles E. Palmer, Chairperson IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST TO RESCIND MISCELLANEOUS RESOLUTION #04303 AND APPROVE AMENDMENT 1 TO THE LEASE AGREEMENT WITH HD DEVELOPMENT OF MARYLAND, INC., A MARYLAND CORPORATION FOR THE NEW COUNTY- WIDE RADIO SYSTEM To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS pursuant to Miscellaneous Resolution #04017 the Oakland County Board of Commissioners approved a Lease Agreement with HD Development of Maryland, a Maryland Corporation for construction of a radio tower on property located at 225 Avon Road, Rochester Hills, Michigan; and WHEREAS pursuant to Miscellaneous Resolution #04303 the Oakland County Board of Commissioners approved Amendment 1 to the Lease Agreement with Home Depot, U.S.A., a Delaware Corporation; and WHEREAS the Department of Corporation Counsel was informed by Home Depot, U.S.A. that Amendment 1, which was approved by the Board of Commissioners in 04303, contained a mistake in the name of the entity entering into the Amendment 1; and Commissioners Minutes Continued. December 9, 2004. 715 WHEREAS the entity which should be a party to Amendment 1 is HD Development of Maryland, a Maryland Corporation, which holds property for Home Depot, U.S.A.; and WHEREAS the Department of Corporation Counsel recommends the change to the corporate name requested by Home Depot, U.S.A. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves and authorizes the attached Amendment 1 Lease Agreement between the County of Oakland and HD Development of Maryland, Inc., a Maryland Corporation. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby rescinds Miscellaneous Resolution #04303. BE IT FURTHER RESOLVED that the County of Oakland Board of Commissioners hereby directs its Chairperson to execute the attached Amendment 1 Lease Agreement and all necessary documents between the County of Oakland and HD Development of Maryland, Inc., a Maryland Corporation. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. PLANNING AND BUILDING COMMITTEE Copy of Amendment 1 Lease Agreement, Exhibit A and B, Site Location Maps, Compound Layout, and Tower Profile on file in County Clerk’s office. FISCAL NOTE (MISC. #04342) BY: Finance Committee, Chuck Moss, Chairperson IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST TO RESCIND MISCELLANEOUS RESOLUTION #04303 AND APPROVE AMENDMENT 1 TO THE LEASE AGREEMENT WITH HD DEVELOPMENT OF MARYLAND, INC., A MARYLAND CORPORATION, FOR THE NEW COUNTY- WIDE RADIO SYSTEM To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Miscellaneous Resolution #04017 approved and authorized a lease agreement between Oakland County and HD Development of Maryland, a Maryland Corporation, c/o Home Depot, for construction of a radio tower on property located at 225 Avon Road, Rochester Hills, Michigan. 2. Miscellaneous Resolution #04303 approved and authorized Amendment 1 Lease Agreement with Home Depot, U.S.A., a Delaware Corporation. 3. Amendment 1 Lease Agreement amended the Lease Agreement by moving the proposed radio tower twenty (20) feet to the north of its original location due to conflict with an existing sanitary sewer line. 4. Amendment 1 contained a mistake in the name of the entity. 5. The entity party to Amendment 1 should be HD Development of Maryland, a Maryland Corporation, which holds property for Home Depot, U.S.A. 6. The resolution approves and authorizes Amendment 1 Lease Agreement between Oakland County and HD Development of Maryland, Inc., a Maryland Corporation, and rescinds Miscellaneous Resolution #04303. 7. No budget amendment is required. FINANCE COMMITTEE (The vote for this motion appears on page 737.) Commissioners Minutes Continued. December 9, 2004. 716 *MISCELLANEOUS RESOLUTION #04357 BY: Planning and Building Committee, Charles E. Palmer, Chairperson IN RE: DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT – PLANNING AND ECONOMIC DEVELOPMENT SERVICES – ROUGE GREEN CORRIDOR IDENTITY DEMONSTRATION PROJECT GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Oakland County applied for and has been awarded federal grant funding in the amount of $40,000 for the Rouge Green Corridor Identity Demonstration Project Grant, awarded through the Rouge River National Wet Weather Demonstration Project, by the Wayne County Department of Environment, Watershed Management Division; and WHEREAS the purpose of this new grant is to provide local communities with tools to identify and facilitate the promotion, protection, and enhancement of “Riparian Green Corridors” as unique community assets in the Rouge River watershed and Southeast Michigan through community planning and communications; and WHEREAS the grant will provide funding for contractual services for design of signage, brochures, PowerPoint presentation, web site development, and printing of brochures and planning/marketing guidelines; and WHEREAS a minimum County In-Kind Match of $60,000 is required and will be provided by Planning and Economic Development Services Division staff for planning and communications activities, guideline development, graphics assistance, consultant review, mapping services, and presentations; and WHEREAS the funding period for the grant is October 1, 2004 through September 30, 2006; and WHEREAS acceptance of the grant does not obligate the County to any future commitments; and WHEREAS the grant agreement has been processed through the County Executive Contract Review Process and the Board of Commissioners’ Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners accepts federal grant funding in the amount of $40,000 for the Rouge Green Corridor Identity Demonstration Project Grant, awarded through the Rouge River National Wet Weather Demonstration Project, by the Wayne County Department of Environment. BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the grant agreement and to approve grant changes and extensions, within fifteen (15) percent of the original award, which are consistent with the original agreement. BE IT FURTHER RESOLVED that the Fiscal Year 2005 Special Revenue Budget is amended to reflect this new award. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. PLANNING AND BUILDING COMMITTEE Copy of Contract Review – Community and Economic Development Services, Proposed Interagency Agreement between Wayne County and the Oakland County Board of Commissioners, Attachment B, Rouge River National Wet Weather Demonstration Project Rouge River General Permit Projects Grant Agreement between the County of Wayne and the Oakland County Board of Commissioners, and Attachment A on file in County Clerk’s office. FISCAL NOTE (MISC. #04357) BY: Finance Committee, Chuck Moss, Chairperson IN RE: DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT - PLANNING AND ECONOMIC DEVELOPMENT SERVICES - ROUGE GREEN CORRIDOR IDENTITY DEMONSTRATION PROJECT GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The resolution authorizes acceptance of federal grant funding in the amount of $40,000 for the Rouge Green Corridor Identity Demonstration Project Grant, awarded through the Rouge Commissioners Minutes Continued. December 9, 2004. 717 River National Wet Weather Demonstration Project, by the Wayne County Department of Environment. 2. The purpose of this new grant is to provide local communities with tools to identify and facilitate the promotion, protection, and enhancement of “Riparian Green Corridors” as unique community assets in the Rouge River watershed and Southeast Michigan through community planning and communications. 3. The grant award is the same amount as the application. 4. Minimum County In-Kind Match of $60,000 is required and will be provided by Planning and Economic Development Services Division staff for planning and communications activities, guideline development, graphics assistance, consultant review, mapping services, and presentations. 5. The funding period for the grant is October 1, 2004 through September 30, 2006. 6. No General Fund/General Purpose appropriation is required for the grant. 7. This is not an on-going grant and is not included in the Indirect Cost Plan. 8. A budget amendment is recommended as follows: FUND #276-192 - OTHER GRANTS / PLANNING GRANTS Revenue 19-119201-13050-0113 Grants - Federal $40,000 Expenditure 19-219201-13050-3324 Printing $10,000 19-219201-13050-3348 Professional Services 30,000 $40,000 $ -0- FINANCE COMMITTEE (The vote for this motion appears on page 737.) *MISCELLANEOUS RESOLUTION #04358 BY: Planning and Building Committee, Charles E. Palmer, Chairperson IN RE: RESOLUTION APPROVING AN AMENDMENT TO ARTICLE X OF THE ARTICLES OF INCORPORATION OF THE OAKLAND COUNTY BUILDING AUTHORITY To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Board of Commissioners of the County of OAKLAND (the “County”) has created and established an authority under the provisions of Act 31 of the Public Acts of Michigan of 1948 (First Extra Session), as amended known as the Oakland County Building Authority (the “Authority”); and WHEREAS the Board of Commissioners of the County deems it advisable and in the best interest of the County to amend the Articles of Incorporation to permit designees to serve on the Commission of the Authority in the absence of the County Executive or the County Treasurer; and WHEREAS an Amendment to the Articles of Incorporation has been prepared in accordance with said Act and carefully reviewed by the Board of Commissioners. NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the County Of Oakland, as follows: 1. The attached Amendment to the Articles of Incorporation of the Oakland County Building Authority is hereby approved and adopted. 2. The Chairperson of the Board of Commissioners and the County Clerk are hereby authorized and directed to execute said Amendment to the Articles of Incorporation for and on behalf of the County. 3. The County Clerk shall take such steps as are necessary under the provisions of State law to perfect the Amendment to the Articles of Incorporation of the Authority. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. PLANNING AND BUILDING COMMITTEE Commissioners Minutes Continued. December 9, 2004. 718 Copy of Amendment to the Articles of Incorporation of the Oakland County Building Authority on file in County Clerk’s office. (The vote for this motion appears on page 737.) *MISCELLANEOUS RESOLUTION #04359 BY: Planning and Building Committee, Charles E. Palmer, Chairperson IN RE: DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT - COMMUNITY AND HOME IMPROVEMENT DIVISION – FISCAL YEAR 2004 HOUSING COUNSELING GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies, and Gentlemen: WHEREAS the U.S. Department of Housing and Urban Development (HUD) has awarded the Department of Community and Economic Development – Community and Home Improvement Division federal housing counseling grant funding in the amount of $38,324.00 for the 2004 federal fiscal year; and WHEREAS this is the 10th year of the grant; and WHEREAS the grant award of $38,324.00 represents a 39.17% variance from the application of $63,000, and a decrease of $512 from last year’s award of $38,836.00; and WHEREAS the grant provides a full range of housing counseling services, information and assistance to housing consumers in improving their housing conditions and meeting the responsibilities of home ownership and tenancy including information for first time buyers, pre-occupancy, rental delinquency and mortgage default assistance, Home Equity Conversion Mortgage Program, home improvement and rehabilitation resources, displacement and relocation resources and pre-foreclosure assistance; and WHEREAS the County intends to use the grant to supplement Community Development Block Grant personnel funds allocated to deliver housing counseling services county-wide in accordance with the Federal Comprehensive Housing Counseling Program guidelines; and WHEREAS no County funding is required for this grant continuation; and WHEREAS this grant has been reviewed and approved through the County Executive’s Contract Review Process. NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners accepts the Fiscal Year 2004 Housing Counseling Grant in the amount of $38,324.00. BE IT FURTHER RESOLVED that future level of service, including personnel, will be contingent upon the level of funding available for this program. BE IT FURTHER RESOLVED that the contract includes an Addendum approved by the U.S. Department of Housing and Urban Development (HUD), which amends: Article XIII of the grant to state the Grantee will not disclose counseling information unless otherwise provided by the applicable statute or court order. Social Security Numbers are exempt from disclosure under the Michigan Freedom of Information Act. MCL 15.244(x) if the Grantee is required to provide public records which contain exempt and nonexempt material, the Grantee will to the extent practicable, facilitate a separation of exempt from non exempt material. Article XVII to state the Grantee may terminate this Agreement if the Grantee cannot comply with the written or oral instructions or amendments of the GTR provided for in Articles VII and XV or written decision of the GTR provided for in Article XVII. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorize the Board’s Chairperson and the County Executive to execute the grant agreement and attached addendum and to approve amendments and extensions up to a fifteen (15) percent variance from the award. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. PLANNING AND BUILDING COMMITTEE Copy of Contract Review – Community and Home Improvement Division, and Exhibit A on file in County Clerk’s office. Commissioners Minutes Continued. December 9, 2004. 719 FISCAL NOTE (MISC. #04359) BY: Finance Committee, Chuck Moss, Chairperson IN RE: DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT - COMMUNITY AND HOME IMPROVEMENT DIVISION – FISCAL YEAR 2004 HOUSING COUNSELING GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The U.S. Department of Housing and Urban Development has awarded federal Fiscal Year 2004 Housing Counseling Grant funding in the amount of $38,324 to the Community and Home Improvement Division. 2. The grant will supplement Community Development Block Grant funds allocated to deliver housing counseling services in accordance with Federal Comprehensive Housing Counseling Program guidelines. 3. This is the tenth (10th) year of the grant. 4. The funding period is from October 1, 2004 through September 30, 2005. 5. The award is $24,676 less than the application amount of $63,000 and $512 less than the Fiscal Year 2003 award of $38,836. 6. No County match is required for this grant continuation. 7. Indirect costs are not paid for this grant due to administrative and planning limits. 8. An amendment to the Community and Home Improvement Division’s Fiscal Year 2005 Special Revenue Fund Budget is recommended as follows: Revenue 19-704400-60006-0113 Grants – Federal $38,324 Expenditure 19-704401-60006-2001 Salaries 38,324 $ -0- FINANCE COMMITTEE (The vote for this motion appears on page 737.) *MISCELLANEOUS RESOLUTION #04360 BY: Planning and Building Committee, Charles E. Palmer, Chairperson IN RE: DRAIN COMMISSIONER - ROUGE-OAKLAND PUBLIC EDUCATION ACTIVITIES PROJECT GRANT - INTERAGENCY AGREEMENT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the United States Environmental Protection Agency’s Phase II Storm Water Regulations (“Phase II”) of the Federal Clean Water Act went into effect March 2003; and WHEREAS the Phase II regulations mandate that municipalities located within or near an “urbanized” area must be permitted under the National Pollutant Discharge Elimination Permit (“NPDES”) program; and WHEREAS in compliance with the Phase II, the Oakland County Drain Commissioner applied and received coverage under Michigan Watershed-based Storm Water General Permit (“Storm Water general permit”) for Oakland County; and WHEREAS the County of Wayne through the Rouge River National Wet Weather Demonstration Project has offered technical assistance and Federal grants to government entities for addressing and improving the water quality and recreational use of the Rouge River; and WHEREAS the purpose of the grant is to enable the County and local units of government within the Rouge River to evaluate alternative approaches for controlling sources of water pollution; and WHEREAS illicit discharge elimination, public education and sub-watershed management planning are considered examples of the types of activities included in the Storm Water General Permit which will assist in restoring the water quality of the Rouge River and other river systems within Oakland County; and Commissioners Minutes Continued. December 9, 2004. 720 WHEREAS Oakland County Drain Commissioner has applied for and was awarded $155,000.00 of Federal grant reimbursement from the County of Wayne; and WHEREAS the total project cost is $310,000.00 of which $155,000.00 is required from Oakland County as matching funds; and WHEREAS the required County match will be met with existing OCDC personnel time already assigned this task, as well as documented donations and free services; and WHEREAS no additional County personnel or monies are required, and all grant funds will go towards the Rouge-Oakland Public Education Activities Project; and WHEREAS the United States Environmental Protection Agency (USEPA) has established grant conditions and regulations that require the County to act as the responsible party with respect to the grant, including those provisions described within 40 C.F.R. Part 31; and WHEREAS the USEPA will supervise the grant and grant conditions in order that the grant be used in accordance with the requirements of the law; and WHEREAS acceptance of the reimbursement grant does not obligate the County to any future commitment; and WHEREAS the grant agreement has been approved through the County’s Executive’s Contract Review Process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the application and accepts reimbursement in the amount of $155,000 for the Rouge-Oakland Public Education Activities Project. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to sign the grant agreement and to approve grant modification and extensions, within fifteen (15) percent of the original award, consistent with the grant agreement approved. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. PLANNING AND BUILDING COMMITTEE Copy of Contract Review – Drain Commissioner’s Office, Rouge River National Wet Weather Demonstration Project Rouge River General Permit Projects Grant Agreement between the County of Wayne and the County of Oakland, Attachment A, and Administrative Conditions on file in County Clerk’s office. FISCAL NOTE (MISC. #04360) BY: Finance Committee, Chuck Moss, Chairperson IN RE: DRAIN COMMISSIONER - ROUGE-OAKLAND PUBLIC EDUCATION ACTIVITIES PROJECT GRANT - INTERAGENCY AGREEMENT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Grant is to enable the County and local units of government within the Rouge River Watershed to evaluate alternative approaches for controlling sources of water pollution, increase public education, improve water quality and assist in restoring the water quality of river systems within Oakland County. 2. The Rouge Oakland Public Education Activities Project cost is $310,000.00 with County match of 50%, or $155,000.00. 3. This is a one-time grant and therefore indirect costs for this particular grant were not calculated in the County’s indirect cost plan. 4. The County match will be met with existing Drain Commissioner personnel and other in-kind services from documented donations and volunteer services. No additional General Fund Monies required. Commissioners Minutes Continued. December 9, 2004. 721 5. The Fiscal Year 2005 budget should be amended as follows for the Drain Commissioner personnel cost that will be charged to the Grant. POLLUTION CONTROL GRANT (285) Revenue FY 2005 61-131868-71000-0167 Grant Match $155,000 Expenditures 61-231868-71000-2024 Salary Adj. $ 13,378 61-231868-71000-2090 Fringe Benefit Adj. $ 6,622 61-231868-71000-3348 Professional Services $135,000 Total Expenditures $155,000 FINANCE COMMITTEE (The vote for this motion appears on page 737.) *MISCELLANEOUS RESOLUTION #04344 BY: Public Services Committee, Hugh Crawford, Chairperson IN RE: 52ND DISTRICT COURT DIVISION II – ESTABLISHMENT OF SOBRIETY COURT FEE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the 52nd District Court, Division II (Clarkston) applied for a grant with the State Court Administrative Office (SCAO), Michigan Drug Court Grant Program with a granting period of October 1, 2004 through September 30, 2005; and WHEREAS a grant contract for $52,000 was awarded to implement the drug court program; and WHEREAS the SCAO grant has a County Match requirement of $23,483 which must come from local or other sources and at least 5% of program cost must be cash; and WHEREAS the court intends to implement the Drug/Sobriety Court to deal with the problems of increasing recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and an increase in jail days ordered; and WHEREAS the program provides intensive probation supervision and frequent testing of defendants for alcohol and drug use; and WHEREAS to support the implementation and enhancement of the Sobriety Court Program in a cost effective manner, the Court is proposing the establishment of a Sobriety Court Cost of ($60.00), which will be imposed on all offenders convicted of drinking and driving related charges; and WHEREAS revenue generated by this fee will be used to enhance the drug court program and to meet general fund cash match requirements; and WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to maintain proportionate funding for Federal, State and Private grants. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorize the establishment of Sobriety Court Costs Fee in the 52nd District Court, Division II. Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE FISCAL NOTE (MISC. #04344) BY: Finance Committee, Chuck Moss, Chairperson IN RE: 52ND DISTRICT COURT DIVISION II – ESTABLISHMENT OF SOBRIETY COURT FEE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The 52-2 District Court proposes the establishment of a Sobriety Court fee of $60 per case, to be assessed to all offenders convicted of drinking and driving related charges, to supplement the cash match requirements of future SCAO grant awards. 2. The revenue generated will be general fund revenue. 3. The assessment of this fee will be effective January 1, 2005 and can be raised by Board approval and the District Court Judges direction. Commissioners Minutes Continued. December 9, 2004. 722 4. The Sobriety Court Fee assessment is estimated to generate approximately $25,000 of revenue per year (417 cases at $60 per case) and $18,750 for the nine months remaining in Fiscal Year 2005. 5. The following budget amendment is recommended to the Fiscal Year 2005 and Fiscal Year 2006 Budget 52-2 DISTRICT COURT (CLARKSTON) FUND (101) FY 2005 FY 2006 Revenue 1-32-301100-20006-0296 Assessment Fees $ 18,750 $25,000 NON-DEPARTMENTAL Expenditure 2-90-290000-25000-2872 Grant Match $ 18,750 $25,000 $ -0- $ -0- FINANCE COMMITTEE (The vote for this motion appears on page 737.) *MISCELLANEOUS RESOLUTION #04348 BY: Public Services Committee, Hugh D. Crawford, Chairperson IN RE: SHERIFF’S OFFICE - CONTRACT FOR PROCESS OF CIVIL PAPERS 2005/2008 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Sheriff is required by State of Michigan Law to serve certain Circuit Court civil process including Writs of Restitution Execution and Attachments, Tax Title Notices, Foreclosure Sales, Levy of Real Estate, among others; and WHEREAS the Board of Commissioners by Miscellaneous Resolution #01023 authorized the Sheriff to contract for the process of civil papers; and WHEREAS the privatization of this service has saved the County approximately $400,000 per year; and WHEREAS if the Sheriff fails to have certain civil processes served in a timely fashion, State Law allows for the Sheriff to be personally responsible up to and including removal from office; and WHEREAS the service of certain process can only be performed by a deputized individual who must work closely with the Sheriff’s Office; and WHEREAS the Sheriff has the power to deputize an individual or individuals to perform this function; and WHEREAS the Sheriff ultimately remains responsible for the service of these papers and must be able to authorize these activities to a trusted individual or company by contract. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the Sheriff and the Chairperson of the Board to execute the attached contract with the selected individual or company to perform the process of civil papers for the Sheriff. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Copy of Agreement to Serve and/or Execute Civil Progess for the Oakland County Sheriff’s Office, Deputization Addendum, and Insurance Addendum on file in County Clerk’s office. FISCAL NOTE (MISC. #04348) BY: Finance Committee, Chuck Moss, Chairperson IN RE: SHERIFF’S OFFICE – CONTRACT FOR PROCESS OF CIVIL PAPERS 2005/2008 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Contract is awarded to County Civil Process Services, Inc., a Michigan corporation. 2. Funds have been included in the Fiscal Year 2005 adopted budget to cover this activity and no additional appropriation is required. FINANCE COMMITTEE (The vote for this motion appears on page 737.) Commissioners Minutes Continued. December 9, 2004. 723 *REPORT (MISC. #04349) BY: Planning and Building Committee, Charles Palmer, Chairperson IN RE: SHERIFF'S OFFICE – EMERGENCY COMMUNICATIONS CENTER RENOVATION AND EQUIPMENT PURCHASE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Planning and Building Committee, having reviewed the above mentioned resolution on November 9, 2004, recommends approval of the above mentioned resolution. Chairperson, on behalf of the Planning and Building Committee, I submit the foregoing report. PLANNING AND BUILDING COMMITTEE MISCELLANEOUS RESOLUTION #04349 BY: Public Services Committee, Hugh D. Crawford, Chairperson IN RE: SHERIFF’S OFFICE – EMERGENCY COMMUNICATIONS CENTER RENOVATION AND EQUIPMENT PURCHASE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Sheriff’s Office functions as the Primary Public Safety Answering Point (PSAP) for many communities under contract and is also the PSAP for wireless 9-1-1 calls originating from commercial Mobile Radio Service (CMRS) tower sites in the area of Oakland County north of a line following approximately M-59; and WHEREAS the Sheriff’s dispatch center currently handles over 400,000 PSAP calls per year, and the number of 9-1-1 wireless calls is in excess of 120,000 and continues to increase; and WHEREAS the Sheriff’s dispatch center continues to offer and provide services to a number of police and fire departments under contract; and WHEREAS the County is in the process of installing a Countywide Emergency Radio Communications system; and WHEREAS the installation of the new radio system will necessitate the replacement of a portion of the equipment within the Emergency Communications Center; and WHEREAS the Emergency Communications Center needs to have a renovation and upgrade to the existing furniture and equipment; and WHEREAS the estimated costs for this renovation and equipment is $725,000 per the attached cost estimate; and WHEREAS this renovation and new equipment would allow the dispatch center to operate more efficiently, and allow the addition of future communities and additional staff if the need arises. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the renovation and purchase of equipment for $725,000. BE IT FURTHER RESOLVED that the Department of Facilities Management will handle the design, construction renovation and purchase of equipment as specified through the County process, using vendors obtained through the County Purchasing bid process. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Copy of Emergency Communications Center Renovations and Equipment Purchase on file in County Clerk’s office. FISCAL NOTE (MISC. #04349) BY: Finance Committee, Chuck Moss, Chairperson IN RE: SHERIFF’S OFFICE – EMERGENCY COMMUNICATIONS CENTER RENOVATION AND EQUIPMENT PURCHASE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The County is in the process of installing a new Countywide Emergency Radio Communications System. Commissioners Minutes Continued. December 9, 2004. 724 2. Installation of the new system will require replacement of a portion of the dispatch equipment within the Sheriff’s Office Emergency Communications Center, at an estimated cost of $307,454. 3. Additionally, six (6) new dispatch workstations and chairs will be required to accommodate the new equipment, at an estimated cost of $84,000. 4. Facility renovations of the Sheriff’s Office Emergency Communications Center in the Administrative Annex I will also be required for the transition to the new system, including architectural, electrical, mechanical, and telecomm and computer wiring services, at an estimated cost of $238,280. 5. The total cost of the project, including contingency of $95,266, is estimated at $725,000. 6. Funding for this project is available in the Fiscal Year 2005 General Fund Designated Fund Balance (GL Account #9407-119000) for transfer to the Project Work Order Fund to establish the Sheriff’s Office Emergency Communications Center Renovation and Equipment Purchase Project (C-038). 7. The Fiscal Year 2005 Budget is amended as follows: GENERAL FUND 90-150000-14000-1582 Prior Years Balance ($725,000) 90-310000-98404-8001 Transfer Out 725,000 $ -0- PROJECT WORK ORDER FUND 14-310007-98101-1701 Transfer In $725,000 (project/project detail 080383/99) 14-210007-80383-8005 Est. Change Fund Equity 725,000 $ -0- FINANCE COMMITTEE (The vote for this motion appears on page 737.) *REPORT (MISC. #04350) BY: Personnel Committee, Gregory Jamian, Chairperson IN RE: CIRCUIT COURT/FAMILY DIVISION/COURT SERVICES CREATION OF NEW CLINICAL PSYCHOLOGIST INTERN CLASSIFICATION AND THREE (3) POSITIONS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee having reviewed Miscellaneous Resolution #04350 on December 1, 2004, reports with the recommendation the resolution be adopted. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report. PERSONNEL COMMITTEE MISCELLANEOUS RESOLUTION #04350 BY: Public Services Committee, Hugh D. Crawford, Chairperson IN RE: CIRCUIT COURT/FAMILY DIVISION/COURT SERVICES – CREATION OF NEW CLINICAL PSYCHOLOGIST INTERN CLASSIFICATION AND THREE (3) POSITIONS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Clinical Services Unit of the Family Division currently has nine (9) positions; including two (2) Sr. Psychologists and seven (7) Court Clinical Psychologist positions, that perform court-ordered, psychological evaluations of adults and juveniles for the purpose of aiding the Courts in making decisions; and WHEREAS the Clinical Services Unit utilizes eight (8) contractual Psychologists and three (3) contractual Student/Interns to assist with the surplus of evaluations; and WHEREAS there is a continual need in the Clinic for persons skilled in performing psychological evaluations and to assist with the surplus of evaluations; and WHEREAS to reduce the costs of performing the less-complicated evaluations which are performed by the Student/Interns; and Commissioners Minutes Continued. December 9, 2004. 725 WHEREAS the Circuit Court requests to create a new classification and three (3) positions titled Clinical Psychologist Intern; and WHEREAS a review of the professional service intern contracts suggested that they would better meet the independent contractor guidelines if they were converted to PTNE positions. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners create a new classification titled Clinical Psychologist Intern, which will be compensated at a flat rate of $9.25 per hour. BE IT FURTHER RESOLVED that three (3) PTNE Clinical Psychologist Intern positions be created in the Circuit Court/Family Division/Court Services Unit/Clinical Services. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE FISCAL NOTE (MISC. #04350) BY: Finance Committee, Chuck Moss, Chairperson IN RE: CIRCUIT COURT/FAMILY DIVISION/COURT SERVICES – CREATION OF NEW CLINICAL PSYCHOLOGIST INTERN CLASSIFICATION AND THREE (3) POSITIONS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. In order to reduce the cost of performing psychological evaluations, the Circuit Court has requested to create a new classification and the creation of three (3) positions titled Clinical Psychologist Intern. 2. Funding for these new positions is available in the Circuit Court Family Division professional services line item, which can be transferred to salary and fringes. 3. The associated operating cost is currently budgeted 4. The cost of three (3) Clinical Psychologist Intern positions salary and fringes is $30,303 for a full year and $22,728 for the nine months remaining in Fiscal Year 2005. 5. The creation of these positions does not change the ability of the County to submit for the 50% Childcare Fund reimbursement. 6. The following budget amendment is recommended to the Fiscal Year 2005 and Fiscal Year 2006 Budget: CIRCUIT COURT FAMILY DIVISION FY 2005 FY 2006 Child Care Fund (293) Expenditures 2-35-242293-62000-2001 Salaries $ 20,813 $ 27,750 2-35-242293-62000-2074 Fringes 1,915 2,553 2-35-242293-62000-3348 Professional Svcs. (22,728) ( 30,303) Total Expenditures $ -0- $ -0- FINANCE COMMITTEE (The vote for this motion appears on page 737.) *MISCELLANEOUS RESOLUTION #04361 BY: Public Services Committee, Hugh D. Crawford, Chairperson IN RE: 52ND DISTRICT COURT, DIVISION IV – 2005 MICHIGAN DRUG COURT PROGRAM CONTINUATION (SCAO) GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the 52nd District Court, Division IV (Troy) applied for a grant with the State Court Administrative Office (SCAO), Michigan Drug Court Grant Program with a granting period of October 1, 2004 through September 30, 2005; and WHEREAS the total program cost is $82,103 which includes $12,000 in State funding, $39,603 in County’s in-kind matching funds, required cash matching funds of $5,500 and carry forward of unspent calendar year 2004 funds of $25,000; and Commissioners Minutes Continued. December 9, 2004. 726 WHEREAS the court intends to continue the Drug Court to deal with the problems of increasing recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and an increase in jail days ordered; and WHEREAS to provide intensive probation supervision and frequent drug testing of defendants, one (1) part-time, non-eligible Probation Officer I position (#32505-09716) shall be continued in the Probation Unit, which will be covered by grant funds; and WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to maintain proportionate funding for Federal, State and Private grants; and WHEREAS the contract has been approved in accordance with the County Executive’s Review Process; and WHEREAS the grant funding period has been changed from a Calendar Year Grant to a Fiscal Year Grant coinciding with the County’s Fiscal Year. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the State Court Administrative Office, Michigan Drug Court Program Grant in the amount of $82,103, which includes $12,000 from the State, $39,603 in County in-kind match, carry forward of unspent calendar year 2004 funds of $25,000 and $5,500 of required County cash matching funds. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the contract agreement and that the Chairperson may approve amendments and extensions up to fifteen (15%) percent variance from the award, consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon continued interpretation of the contract consistent with the February 6, 2001, letter from the Michigan Supreme Court, State Court Administrative Office, providing that assurance #4 of the grant application shall not be construed as a mandate for future funding of the program from the funding unit, said letter attached hereto and incorporated by reference herein. BE IT FURTHER RESOLVED that one (1) part-time, non-eligible special revenue Probation Officer I position (pos. 32505-09716) be continued within the Probation Unit of the 52nd District Court, Division IV (Troy). BE IT FURTHER RESOLVED that no positions may be filled nor expenditures authorized until a grant agreement is fully executed with the County’s obligation limited to the grant funding period. BE IT FURTHER RESOLVED that continuation of the existing positions associated with this grant is contingent upon continuation of state funding. Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Copy of Contract Review – 52-4 District Court – Troy, letter from Dawn A. Monk, Deputy State Court Administrator Michigan Supreme Court, Michigan Supreme Court State Court Administrative Office Michigan Drug Court Grant Program 2005 Grant Contract on file in County Clerk’s office. FISCAL NOTE (MISC. #04361) BY: Finance Committee, Chuck Moss, Chairperson IN RE: 52ND DISTRICT COURT, DIVISION IV – 2005 MICHIGAN DRUG COURT PROGRAM CONTINUATION (SCAO) GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The 52nd District Court, Division IV (Troy) has received a grant from the State Court Administrator’s Office (SCAO), Michigan Drug Court Program, for the period of October 1, 2004, through September 30, 2005 representing a change in funding period from calendar year to fiscal year grant, coinciding with the County’s fiscal year. 2. The award from SCAO is for $12,000, in addition to $39,603 in County in-kind match, $5,500 cash match, and carry forward funding of $25,000 from the 2004 calendar year SCAO grant. The total program funding is $82,103. 3. The County in-kind match consists of $39,603 from District Court General Fund/General Purpose personnel support. Commissioners Minutes Continued. December 9, 2004. 727 4. The in-kind matches are currently budgeted in the General Fund/General Purpose budget and therefore, no budget amendments are necessary to cover these costs. 5. The grant contract includes the continued funding for one (1) special revenue part-time non-eligible Probation Officer I position (32505-09716), to provide administrative support and intensive probation supervision and frequent alcohol testing of defendants. 6. In addition to the County match requirements, the County is expected to incur administrative and support costs of $4,783 for 2005, which have been included in the Fiscal Year 2005 budget. This grant does not allow for recovery of indirect costs. 7. A budget amendment to the Fiscal Year 2005 budget is recommended as follows to accept continued funding from the SCAO grant: GENERAL FUND FY 2005 Expenditures 90-290000-25000-2872 Non-Dept. – Grant Match ($ 5,500) 32-505100-20006-2872 District Ct. – Grant Match 5,500 $ -0- SPECIAL REVENUE FUND 279 Revenue 1-32-279-100403-28000-0171 Grants-State $ 12,000 1-32-279-100403-28000-0167 Grant Match 5,500 $ 17,500 Expenditures 2-32-279-200403-28000-2001 Salaries $ 460 2-32-279-200403-28000-2560 Consultant 16,540 2-32-279-200403-28000-4156 Lab. Supplies 500 $ 17,500 FINANCE COMMITTEE (The vote for this motion appears on page 737.) *REPORT (MISC. #04362) BY: Personnel Committee, Gregory Jamian, Chairperson IN RE: CIRCUIT COURT – 2005 BYRNE GRANT PROGRAM – ADULT – FROM THE MICHIGAN OFFICE OF DRUG CONTROL POLICY – CONTRACT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee having reviewed the above mentioned Resolution on December 1, 2004 reports with the recommendation the resolution be adopted. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report. PERSONNEL COMMITTEE MISCELLANEOUS RESOLUTION #04362 BY: Public Services Committee, Hugh D. Crawford, Chairperson IN RE: CIRCUIT COURT – 2005 BYRNE GRANT PROGRAM – ADULT – FROM THE MICHIGAN OFFICE OF DRUG CONTROL POLICY – CONTRACT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Michigan Department of Community Health, Office of Drug Control Policy has awarded grant funding to the Circuit Court in the amount of $165,000 with a revised grant period of October 1, 2004 through September 30, 2005; and WHEREAS the Circuit Court/General Jurisdiction Adult Drug Court has received continuation funding to deal with the problems of increasing recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and an increase in jail days ordered; and WHEREAS the Circuit Court Adult Drug Court Program is currently funded by the Byrne Memorial Drug Court Grant, and the State Court Administrative Office (SCAO) grant; and Commissioners Minutes Continued. December 9, 2004. 728 WHEREAS the Circuit Court, General Jurisdiction Division Adult Drug Court Program is awarded total program funds of $275,000 which includes a match of $110,000 to be funded by SCAO Grant in-kind funds; and WHEREAS the Byrne grant award is in the amount of $165,000, the matching SCAO Grant funds of $110,000 includes a required County cash match, and carry forward funds; and WHEREAS grant acceptance seeks continuation funding for one Community Service Coordinator position (35301-09837), and would create: one PTNE Technical Aide position, and one FTE Community Corrections Specialist II positions; and WHEREAS grant also funds contracted services for therapy for drug court clientele; and WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to maintain proportionate funding for Federal, State and Private grants; and WHEREAS the grant agreement has been processed through the County Executive Contract Review Process and the Board of Commissioners Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts Michigan Department of Community Health, Office of Drug Control Policy grant, in the amount of $275,000 which includes $110,000 from the State Court Administrators Office (SCAO), and $165,000 in Byrne Memorial Grant funds. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the contract agreement and that the chairperson may approve amendments and extensions up to fifteen (15%) percent variance from the award, consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon continued interpretation of the contract consistent with the February 6, 2001, letter from the Michigan Supreme Court, State Court Administrative Office, providing that assurance #4 of the grant application shall not be construed as a mandate for future funding of the program from the funding unit, said letter attached hereto and incorporated by reference herein. BE IT FURTHER RESOLVED that grant acceptance would continue funding for one Community Service Coordinator position (35301-09837), and would create: one PTNE Technical Aide position, and one FTE Community Corrections Specialist II positions. BE IT FURTHER RESOLVED that grant continues to fund contracted services for therapy for drug court clientele. BE IT FURTHER RESOLVED that continuation of the positions associated with this grant is contingent upon continuation of State funding. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Copy of Contract Review – Circuit Court, letter from Dawn A. Monk, Deputy State Court Administrator Michigan Supreme Court, Grant Agreement between Michigan Supreme Court State Court Administrative Office and County of Oakland 6th Circuit Court, Attachments 1 through 7, Budget Summary, Budget Narrative Fiscal Year 2005, and Budget Detail Worksheet on file in County Clerk’s office. FISCAL NOTE (MISC. #04362) BY: Finance Committee, Chuck Moss, Chairperson IN RE: CIRCUIT COURT – 2005 BYRNE GRANT PROGRAM – ADULT - FROM THE MICHIGAN OFFICE OF DRUG CONTROL POLICY – CONTRACT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Michigan Department of Community Health, Office of Drug Control Policy has awarded the Oakland County Circuit Court/General Jurisdiction Byrne Memorial grant funding in the amount of $165,000 for the period October 1, 2004 through September 30, 2004 representing a change in funding period from Calendar Year to a Fiscal Year Grant, coinciding with the County’s Fiscal Year. 2. The total program cost is $275,000, which includes $165,000 in Byrne grant funding, and $110,000 in State Court Administrators Office (SCAO) grant funds. Commissioners Minutes Continued. December 9, 2004. 729 3. The Byrne grant award of $165,000 requires no additional General Fund/General Purpose funds. 4. The grant award includes continued funding for one (1) Circuit Court/General Jurisdiction Community Service Coordinator position (#35301-09837), and the creation of one (1) PTNE Technical Aide position, and one (1) FTE Community Corrections Specialist II position. 5. This grant also funds professional services treatment cost of $4,800. 6. The County is expected to incur administrative and support costs of $10,741 for 2005, which have been included in the Fiscal Year 2005 budget. This grant does not allow for recovery of indirect costs. 7. According to the current agreement language, acceptance of this grant will not require the County to continue the program beyond the grant-funding period. 8. A budget amendment is recommended as follows: SPECIAL REVENUE FUND 279 FY 2005 Revenue 1-35-279-100911-28000-0171 Grants-State $165,000 $165,000 Expenditures 2-35-279-200911-28000-2001 Salaries $117,072 2-35-279-200911-28000-2075 Fringe Benefits 43,128 2-35-279-200911-28000-3348 Professional Services 4,800 $ 165,000 FINANCE COMMITTEE (The vote for this motion appears on page 737.) *REPORT (MISC. #04363) BY: Personnel Committee, Gregory Jamian, Chairperson IN RE: CIRCUIT COURT/GENERAL JURISDICTION – FISCAL YEAR 2005 MICHIGAN DRUG COURT CONTINUATION (SCAO) ADULT DRUG COURT GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee having reviewed the above mentioned Resolution on December 1, 2004 reports with the recommendation the resolution be adopted. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report. PERSONNEL COMMITTEE MISCELLANEOUS RESOLUTION #04363 BY: Public Services Committee, Hugh D. Crawford, Chairperson IN RE: CIRCUIT COURT/GENERAL JURISDICTION – FISCAL YEAR 2005 MICHIGAN DRUG COURT CONTINUATION (SCAO) ADULT DRUG COURT GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Circuit Court applied for a grant with the State Court Administrative Office (SCAO), Michigan Drug Court Grant Program with a revised granting period of October 1, 2004 through September 30, 2005; and WHEREAS the award from the SCAO is to be used as matching funds to the Byrne Memorial Grant award; and WHEREAS the total program budget of $275,000 which includes $110,000 from SCAO, and $165,000 from the Byrne Memorial grant; and WHEREAS the court intends to continue the Drug Court to deal with the problems of increasing recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and an increase in jail days ordered; and WHEREAS grant acceptance seeks to create: one PTNE Court Service Officer II positions; and WHEREAS in addition, this award provides funding for drug testing supplies and material, and contractual services for program evaluation and travel and conference; and Commissioners Minutes Continued. December 9, 2004. 730 WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to maintain proportionate funding for Federal, State and Private grants; and WHEREAS the contract has been approved in accordance with the County Executive’s Review Process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the State Court Administrators Office, Michigan Drug Court Program Grant in the amount of $110,000, which includes $62,000 from the State, $22,306 as the required County cash match, and $25,694 in carry forward funds. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the contract and that the chairperson may approve amendments and extensions up to fifteen (15%) percent variance from the award, consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon the continued interpretation of the contract consistent with the February 6, 2001, letter from the Michigan Supreme Court, State Court Administrative Office, providing that assurance #4 of the grant application shall not be construed as a mandate for future funding of the program from the funding unit, said letter attached hereto and incorporated by reference herein. BE IT FURTHER RESOLVED this award creates one (1) PTNE Court Service Officer II. BE IT FURTHER RESOLVED that no positions may be filled nor expenditures authorized until a grant agreement is fully executed with the County’s obligation limited to the grant funding period. BE IT FURTHER RESOLVED that continuation of the positions associated with this grant is contingent upon continuation of state funding. Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Copy of Contract Review – Circuit Court, letter from Dawn A. Mink, Deputy State Court Administrator Michigan Supreme Court, Michigan Supreme Court State Court Administrative Office Michigan Drug Court Grant Program 2005 Grant Contract, Budget Summary, Budget Narrative Fiscal Year 2005, Budget Detail Worksheet on file in County Clerk’s office. FISCAL NOTE (MISC. #04363) BY: Finance Committee, Chuck Moss, Chairperson IN RE: CIRCUIT COURT/GENERAL JURISDICTION – FISCAL YEAR 2005 MICHIGAN DRUG COURT CONTINUATION (SCAO) ADULT DRUG COURT GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Circuit Court/General Jurisdiction Adult Drug Court has received a grant award from the State Court Administrators Office (SCAO), for the Adult Drug Court, in the amount of $110,000 providing funding for the revised grant period of October 1, 2004 through September 30, 2005. 2. The total program cost is $275,000, which includes $62,000 in State funds, $165,000 from the Byrne Memorial grant, $22,306 as the required County cash match, and $25,694 in carry forward calendar year 2004 SCAO grant funds. 3. The grant award allows for the creation of one (1) PTNE Court Services Officer II position. 4. Grant award also funds $36,748 in consultant cost, and $3,000 in travel cost. 5. In addition to the County match requirements, the County is expected to incur administrative and support costs of $1,874 for 2005, which has been included in the Fiscal Year 2005 budget. This grant does not allow for recovery of indirect costs. 6. According to the current agreement language, acceptance of this grant will not require the County to continue the program beyond the grant-funding period. 7. A budget amendment is recommended as follows: GENERAL FUND FY 2005 Expenditures 90-290000-25000-2872 Non-Dept. – Grant Match ($22,306) 35-230000-11000-2872 District Ct. – Grant Match 22,306 $ -0- Commissioners Minutes Continued. December 9, 2004. 731 SPECIAL REVENUE FUND 279 Revenue 1-35-279-100103-28000-0171 Grants-State $ 62,000 1-35-279-100103-28000-0167 Grant Match 22,306 $ 84,306 Expenditures 2-35-279-200103-28000-2001 Salaries $ 20,415 2-35-279-200103-28000-2075 Fringe Benefits 1,837 2-35-279-200103-28000-3756 Travel and Conference 3,000 2-35-279-200103-28000-3348 Professional Services 54,921 2-35-279-200103-28000-4172 Materials and Supplies $ 4,133 $ 84,306 FINANCE COMMITTEE (The vote for this motion appears on page 737.) *MISCELLANEOUS RESOLUTION #04364 BY: Public Services Committee, Hugh D. Crawford, Chairperson IN RE: CIRCUIT COURT FAMILY DIVISION – FISCAL YEAR 2005 BYRNE GRANT PROGRAM – FROM THE MICHIGAN OFFICE OF DRUG CONTROL POLICY – GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Michigan Department of Community Health, Office of Drug Control Policy - Byrne Memorial Drug Court Grant has awarded grant funding to the Circuit Court Family Division in the amount of $155,971 with a grant period of October 1, 2004 through September 30, 2005; and WHEREAS the Circuit Court Family Division Juvenile Drug Court Program has received continuation funding to deal with the problems of increasing juvenile recidivism, increasing use of alcohol and illegal drugs, and rising systems costs; and WHEREAS the Circuit Court Family Division Juvenile Drug Court is currently funded by the Byrne Memorial Drug Court Grant, and partly by the State Court Administrative Office (SCAO) grant; and WHEREAS the Circuit Court Family Division - Juvenile Drug Court, was awarded $311,942 which includes $155,971 from Byrne, and a 50% match of $155,971 from the SCAO grant; and WHEREAS grant award provides continuation funding for one (1) FTE Youth and Family Caseworker II (35402-09835), which is also partly funded by the SCAO grant; and WHEREAS grant award also funds contractual substance abuse treatment services in support of this grant; and WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to maintain proportionate funding for Federal, State and Private grants; and WHEREAS the grant agreement has been processed through the County Executive Contract Review Process and the Board of Commissioners Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts Michigan Department of Community Health, Office of Drug Control Policy grant, in the amount of $155,971 with no cash matching funds required. BE IT FURTHER RESOLVED that the total program is partially funded by a pending concurrent Fiscal Year 2005 grant from the State Court Administrators Office (SCAO). BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the contract agreement and that the chairperson may approve amendments and extensions up to fifteen (15%) percent variance from the award, consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon continued interpretation of the contract consistent with the February 6, 2001, letter from the Michigan Supreme Court, State Court Administrative Office, providing that assurance #4 of the grant application shall not be construed as a mandate for future funding of the program from the funding unit, said letter attached hereto and incorporated by reference herein. BE IT FURTHER RESOLVED that the SCAO Grant award will be used as matching dollars for the Byrne Memorial Grant, per approval of the State Court Administrator’s Office. Commissioners Minutes Continued. December 9, 2004. 732 BE IT FURTHER RESOLVED one (1) FTE Circuit Court Youth and Family Caseworker II (35402-09835) position, and contractual substance abuse treatment services be continued. BE IT FURTHER RESOLVED that continuation of the position associated with this grant is contingent upon continuation of State funding. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Copy of Contract Review – Circuit Court – Family Division, letter from Dawn A. Monk, Deputy State Court Administrator, Grant Agreement between Michigan Department of Community Health and County of Oakland, and Attachments 1 through 7 on file in County Clerk’s office. FISCAL NOTE (MISC. #04364) BY: Finance Committee, Chuck Moss, Chairperson IN RE: CIRCUIT COURT FAMILY DIVISION – FISCAL YEAR 2005 BYRNE GRANT PROGRAM - FROM THE MICHIGAN OFFICE OF DRUG CONTROL POLICY - GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Circuit Court Family Division has received a grant from the Michigan Department of Community Health, Office of Drug Control Policy in the amount of $155,971, providing funding for a grant period of October 1, 2004 through September 30, 2005. 2. The total program cost is for $311,942 including $155,971 in Byrne grant funds and $155,971 in matching State court Administrator’s Office (SCAO) funding. 3. Should the SCAO grant, which is used as match for this Byrne Grant not be awarded, Byrne Grant expenditures must be reduced to the level of the Byrne Grant awarded. 4. The grant award includes the continued partial funding of one (1) Special Revenue full-time eligible (FTE) Youth and Family Caseworker II position (#35402-09835), and professional services of $121,125. 5. In addition to the County match requirements, the County is expected to incur administrative and support costs of $2,566 for 2005, which has been included in the Fiscal Year 2005 budget. This grant does not allow for recovery of those costs. 6. An amendment to the Fiscal Year 2005 Budget is recommended as follows to accept the continuation of funding from the Byrne Memorial Grant, to the Circuit Court Family Division - Juvenile Drug Court: SPECIAL REVENUE FUND 279 FY 2005 Revenue 1-35-279-100692-28000-0171 Grants-State $155,971 $155,971 Expenditures 2-35-279-200612-28000-2001 Salaries $ 27,953 2-35-279-200612-28000-2075 Fringe Benefits 6,893 2-35-279-200612-28000-2560 Consultant 121,125 $155,971 FINANCE COMMITTEE (The vote for this motion appears on page 737.) *MISCELLANEOUS RESOLUTION #04365 BY: Public Services Committee, Hugh D. Crawford, Chairperson IN RE: CIRCUIT COURT/FAMILY DIVISION – 2005 MICHIGAN DRUG COURT CONTINUATION (SCAO) JUVENILE DRUG COURT GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Circuit Court, Family Division, applied for a grant with the State Court Administrative Office (SCAO), Michigan Drug Court Grant Program with a grant period of October 1, 2004 through Commissioners Minutes Continued. December 9, 2004. 733 September 30, 2005 which represents a change in the funding period from calendar year to fiscal year; and WHEREAS the application requested total program funding in the amount of $166,369 of which $155,000 is the State portion, and $10,398 is the required County cash match; and WHEREAS the total program award from the SCAO is for $155,971 which includes $115,000 is State funding, a required County cash match of $17,656 and carry forward funds remaining from calendar year 2004 of $23,315; and WHEREAS the court intends to continue the Drug Court to deal with the problems of increasing recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and an increase in jail days ordered; and WHEREAS to provide coordination and supervision of the grant program, one (1) full-time eligible special revenue SCAO funded Community Service Coordinator (35402-09712)(Juvenile Drug Court Coordinator) will be continued within the Family Division of the Circuit Court, which is fully funded by SCAO grant funds; and WHEREAS to carry out the duties of the program one (1) full time Special Revenue Youth and Family Case Worker II position (34502-09835) is partially funded by the SCAO award, by carry forward funds, and the Byrne Grant award; and one (1) PTNE Special Revenue Technical Aide (35402-09836) is partially funded by the cash matching funds and by carry forward funds; and WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to maintain proportionate funding for Federal, State and Private grants; and WHEREAS the contract has been approved in accordance with the County Executive Contract Review Process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the State Court Administrative Office (SCAO), Michigan Drug Court Program Grant, in the amount of $155,971 which includes $115,000 from the State, and $17,656 as the required County cash match, and $23,315 in carry forward funds. BE IT FURTHER RESOLVED that the total grant funded program cost of $155,971 is for personnel cost, other program cost such as contractual consultant, travel, and operating supplies, are funded by the Byrne Grant award. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the contract agreement and that the chairperson may approve amendments and extensions up to fifteen (15%) percent variance from the award, consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon continued interpretation of the contract consistent with the February 6, 2001, letter from the Michigan Supreme Court, State Court Administrative Office, providing that assurance #4 of the grant application shall not be construed as a mandate for future funding of the program from the funding unit, said letter attached hereto and incorporated by reference herein. BE IT FURTHER RESOLVED that one (1) full-time eligible special revenue Community Service Coordinator (Juvenile Drug Court Coordinator) position (35402-09712) be continued within the Family Division of the Circuit Court. BE IT FURTHER RESOLVED that one (1) full time Special Revenue Youth and Family Case Worker II (34502-09835) is partially funded by this SCAO award, by carry forward funds, and the Byrne Grant award; and one (1) PTNE Special Revenue Technical Aide (35402-09836) is funded by the cash matching funds and carry forward funds. BE IT FURTHER RESOLVED that all positions and other program costs are contingent on continuation of State grant funding. BE IT FURTHER RESOLVED that no positions may be filled nor expenditures authorized until a grant agreement is fully executed with the County’s obligation limited to the grant funding period. Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Copy of Contract Review – Circuit Court/Family Division SCAO, letter from Dawn A. Monk, Deputy State Court Administrator Michigan Supreme Court, and Michigan Supreme Court State Court Administrative Office Michigan Drug Court Grant Program 2005 Grant Contract, Budget Summary, Budget Narrative Fiscal Year 2005, and Budget Detail Worksheet on file in County Clerk’s office. Commissioners Minutes Continued. December 9, 2004. 734 FISCAL NOTE (MISIC. #04365) BY: Finance Committee, Chuck Moss, Chairperson IN RE: CIRCUIT COURT/FAMILY DIVISION - 2005 MICHIGAN DRUG COURT CONTINUATION (SCAO) JUVENILE DRUG COURT GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Circuit Court has received a grant from the State Court Administrators Office (SCAO), Michigan Drug Court Program, for the period of October 1, 2004, through September 30, 2005 representing a change in funding period from a calendar year to a fiscal year grant, in the amount of $115,000. 2. In addition to the grant award of $115,000, a County cash match of $17,656 is required, and carry forward funds remaining from calendar year 2004 of $23,315 for total program funding of $155,971. 3. This grant continues to fund one (1) full-time eligible (FTE) special revenue Community Service Coordinator position (35402-09712) to provide program coordination and supervision, and to partially fund one FTE (1) Youth and Family Case Worker II position (35402-09835), and partially fund one part time non-eligible (PTNE) Technical Aide position (35402-09836). 4. In addition to the County match requirements, the County is expected to incur administrative and support costs of $9,823 for 2005, which have been included in the Fiscal Year 2005 Budget. This grant does not allow for recovery of those costs. 5. According to the current agreement language, acceptance of this grant will not require the County to continue the program beyond the grant-funding period. 6. A budget amendment is recommended as follows: GENERAL FUND FY 2005 Expenditures 90-290000-25000-2872 Non-Dept. – Grant Match ($17,656) 35-230000-11000-2872 Circuit Ct. – Grant Match 17,656 $ -0- SPECIAL REVENUE FUND 279 Revenues 1-35-279-100203-28000-0171 Grants-State $115,000 1-35-279-100203-28000-0167 Grant Match 17,656 Total $132,656 Expenditures 2-35-279-200203-28000-2001 Salaries $ 91,000 2-35-279-200203-28000-2075 Fringe Benefits 41,656 Total $132,656 $ -0- FINANCE COMMITTEE (The vote for this motion appears on page 737.) *MISCELLANEOUS RESOLUTION #04366 BY: Public Services Committee, Hugh D. Crawford, Chairperson IN RE: COUNTY EXECUTIVE - EMERGENCY RESPONSE AND PREPAREDNESS - ACCEPTANCE FOR FISCAL YEAR 2005 GRANT PROGRAM FOR CITIZEN CORPS/COMMUNITY EMERGENCY RESPONSE PROGRAMS (CERT) To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS funding was released under the U. S. Department of Homeland Security for the 2004 State Homeland Security Program Grant for funding programs to increase domestic preparedness among members of the community; and WHEREAS the State of Michigan has awarded Oakland County reimbursement for qualified expenses up to, but not exceeding $40,232.25 for the period of September 7, 2004 – October 31, 2005; and Commissioners Minutes Continued. December 9, 2004. 735 WHEREAS the funds are to be used to establish Citizen Corps Councils, to support the oversight and outreach functions of the councils, and to expand CERT training essential for developing the Citizen Corps; and WHEREAS the Michigan Department of State Police Emergency Management Division will serve as the administrating agency for this grant; and WHEREAS the grant application has received review at Public Services on July 13, 2004; and WHEREAS the grant agreement has been reviewed and approved through the County Executive Contract Review Process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the grant funding from the State of Michigan in an amount up to $40,232.25. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the grant agreement and to approve any grant extensions or changes, within fifteen percent (15%) of the original award, which are consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Copy of Contract Review – Emergency Response and Preparedness, letter from Garry Gross, Director of Finance and Administration Michigan Community Service Commission, Grant between the State of Michigan Department of Labor and Economic Growth and Oakland County Citizen Corps Council, and Attachment A Budget on file in County Clerk’s office. FISCAL NOTE (MISC. #04366) BY: Finance Committee, Chuck Moss, Chairperson IN RE: COUNTY EXECUTIVE - EMERGENCY RESPONSE AND PREPAREDNESS – ACCEPTANCE FOR FISCAL YEAR 2005 GRANT PROGRAM FOR CITIZEN CORPS/COMMUNITY EMERGENCY RESPONSE PROGRAMS (CERT) To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1. The State of Michigan has awarded Oakland County reimbursement for qualified expenses up to, but not exceeding $40,232.25 for the period of September 7, 2004 through October 31, 2005. Funding is for programs to increase domestic preparedness among members of the community. 2. The funds will be used to expand CERT training essential for developing the Citizen Corps. 3. The Michigan Department of State Police Emergency Management Division will serve as the administrating agency for this grant. 4. A budget amendment is recommended to the Fiscal Year 2005 Budget to recognize the revenues and expenses of the Acceptance for the Fiscal Year 2005 Supplemental Assistance Grant Program for Citizen Corps/Community Emergency Response Programs (CERT) for the period of September 7, 2004 through October 31, 2005 as follows: Revenue 1-11-276-100904-70001-0113 Grants Federal $40,232.25 Expense 2-11-276-200904-70001-2572 Contracted Svs. $40,232.25 $ -0- FINANCE COMMITTEE (The vote for this motion appears on page 737.) Commissioners Minutes Continued. December 9, 2004. 736 *MISCELLANEOUS RESOLUTION #04367 BY: Public Service Committee, Hugh D. Crawford, Chairperson IN RE: COUNTY EXECUTIVE - EMERGENCY RESPONSE AND PREPAREDNESS HAZARDOUS MATERIALS EMERGENCY PLANNING 2004/2005 GRANT AGREEMENT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Superfund Amendment and Reauthorization Act (SARA) of 1986, Title III, requires the planning and provisions for community right-to-know on extremely hazardous substances in local communities; and WHEREAS the Oakland County Local Emergency Planning Committee (LEPC) has been organized and meets minimum criteria in performing planning functions; and WHEREAS the federal Hazardous Materials Emergency Preparedness (HMEP) grant provides funds to LEPCs for the purpose of enhancing hazardous material response planning; and WHEREAS an application was submitted, and Oakland County has been notified that the LEPC is eligible to receive up to $8,700 for the submittal for new and updated plans; and WHEREAS no reports are required, and the funds will be received upon submittal of the plans as a work product; and WHEREAS the grant agreement has been processed through the County Executive Contract Review Process and the Board of Commissioners’ Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Chairperson of the Oakland County Board of Commissioners is authorized to execute the grant agreement and to approve any grant extensions or changes, within fifteen percent (15%) of the original award, which are consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Copy of Contract Review – Emergency Response and Preparedness, State of Michigan Hazardous Materials Emergency Planning 2004-2005 Grant Agreement, letter from Anthony P. Katarsky, Planning Section Manager Emergency Management Division of the Michigan State Police, Attachments A, B, and C on file in County Clerk’s office. FISCAL NOTE (MISC. #04367) BY: Finance Committee, Chuck Moss, Chairperson IN RE: COUNTY EXECUTIVE - EMERGENCY RESPONSE AND PREPAREDNESS - HAZARDOUS MATERIALS EMERGENCY PLANNING 2004/2005 GRANT AGREEMENT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1. The resolution recognizes the Superfund Amendment and Reauthorization Act (SARA) of 1986, Title III which requires the planning and provision for community right to know on extremely hazardous substances in local communities. 2. A grant application was submitted and Oakland County has been notified that the Local Emergency Planning Committee (LEPC) was eligible to receive up to $8,700 for the submittal for new and updated plans. 3. This grant requires an in-kind grant match of $2,175 in general fund expenditures bringing the total program costs to $10,875. 4. The Fiscal Year 2005 County Executive-Emergency Preparedness budget should be amended, as specified below, to recognize the revenues and expenses for the period of October 1, 2004 through September 30, 2005 as follows: GENERAL FUND 101 Revenue 1-11-101111-65003-0113 Grants - Federal $ 8,700 Commissioners Minutes Continued. December 9, 2004. 737 Expense 2-11-101112-65003-2001 Salaries $ 8,700 $ -0- FINANCE COMMITTEE Vote on resolutions on Consent Agenda: AYES: Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, Kowall, Law, Long, McMillin, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Wilson, Zack, Bullard. (22) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda, as amended, were adopted (with accompanying reports being accepted). MISCELLANEOUS RESOLUTION #04368 BY: Finance Committee, Chuck Moss, Chairperson IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET – CHANGES TO 2004 APPORTIONMENT OF LOCAL TAX RATES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS your Finance Committee on Local Taxes has examined certificates, statements, papers and records submitted to it from the various townships, cities and villages having taxes to be spread upon the Tax Rolls, and has checked these documents with the pertinent laws, specifically Section 37 General Property Tax Laws, and has caused corrections to be made where necessary; and WHEREAS your committee has prepared tax certificates showing the certified rates as adjusted by M.C.L. 211.34, M.C.L. 211.34D, and M.C.L. 211.34E of the General Property Tax Laws, authorized to be spread against state taxable valuations, which certificates are submitted herewith, and which are the basis for the tabulation above mentioned, and it is recommended that the Board of Commissioners authorize the Equalization Director to sign these certificates; and WHEREAS the electorate of the State of Michigan amended Article IX of the constitution and added Section 36; and WHEREAS the legislature, as directed, implemented said legislation under Section 37 of the General Property Tax Act and the 1976 State School Code, as amended; and WHEREAS the certified rates are subject to M.C.L. 211.36 which allows additional millage to be voted up to and including December 7, 2004 for schools and, if adopted, up to and including November 2, 2004 for taxing jurisdictions, as specified in said section; said additional millage(s) would require Board approval before they could be spread; and WHEREAS the electorate of the State of Michigan voted to limit school operating levies on homestead and non-homestead property taxes in accordance with this report. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners adopt the attached certificates with the recommendations herein contained as part of the permanent records of the Board. BE IT FURTHER RESOLVED that the Equalization Director be authorized and directed to sign the several tax certificates on which the attached tabulation was based, thereby authorizing and directing the various assessing officers to spread the rates against the taxable valuation set forth herein for 2004. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners, in compliance with the General Property Tax Act and the 50 mill limitation, directs the Equalization Division to revise the apportionment report for 2004 as follows: Previous Revised Reason Tax Authority Rate Rate for change Township of Brandon 6.1474 6.1870 Revision Township of Commerce 3.7988 4.8988 Election Township of Milford 7.0915 7.1915 Election Township of Waterford 10.3501 10.3074 Revision City of Auburn Hills 11.0264 11.3889 Revision City of Ferndale 24.5163 25.5163 Revision Commissioners Minutes Continued. December 9, 2004. 738 City of Pontiac 20.3853 18.8931 Revision Birmingham Schools 0 17.7025 New Transfer District Homestead Birmingham Schools 0 26.2600 New Transfer District Non-Homestead Novi Schools 4.8181 3.8381 Correction Rochester Schools 2.5900 5.1800 Correction Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE Moved by Moss supported by Wilson the resolution be adopted. AYES: Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, Kowall, Law, Long, McMillin, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Wilson, Zack, Bullard, Coulter. (22) NAYS: None. (0) A sufficient majority having voted therefore, the resolution was adopted. MISCELLANEOUS RESOLUTION #04369 BY: Finance Committee, Chuck Moss, Chairperson IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2004 YEAR-END REPORT AND BUDGET AMENDMENTS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS all accounts have been posted and final adjustments made for Fiscal Year (FY) 2004; and WHEREAS Statement #1 of the Governmental Accounting, Auditing and Financial Reporting Standards requires that encumbrances and appropriations carried-forward be treated as a reserved fund balance at the year-end and that such amounts be reappropriated in the subsequent year in order to be available for expenditure; and WHEREAS the results of operations after consideration of expenditures, accruals, encumbrances, appropriations carried forward, transfers, adjustments, and closing entries was a favorable variance of total revenues over total charges as reflected in the attached schedule; and WHEREAS Fiscal Year 2004 General Fund actual revenue fell below budgeted revenue by $61,778,999.05. This amount reflects the Planned Use of Fund Balance; and WHEREAS Fiscal Year 2004 General Fund actual operating expenditures and transfers fell below budgeted operating expenditures and transfers by $14,998,669.21, rendering overall operating revenues below expenditures for Fiscal Year 2004 of $46,780,329.84; and WHEREAS the following reserves have been created: $1,340,847.36 for General Fund/General Purpose operations to cover encumbrances and pre- encumbrances obligated through the end of Fiscal Year 2004, $1,086,544.54 to cover pre-payments, $353,190 for payroll and petty cash; and WHEREAS a designated fund balance, in the amount of $5,300,000 has been created in order to meet future capital facility needs of the County; and WHEREAS Oakland County and other local governments have appealed a ruling regarding the State Tax Commission's rate table calculations of personal property taxes for public utilities; a designated fund balance of $9,000,000 has been established to cover potential tax tribunal claims should that appeal be denied; and WHEREAS Miscellaneous Resolution #03262 authorized the Drain Commissioner to implement a Master Plan to with conducting a Water and Sewer Master Plan study for the County and the balance of funds of $1,493,924.31 has been designated; and WHEREAS subsequent to the events of September 11, 2001, the Administration reviewed the security of County facilities and operations and a designated fund balance of $1,700,553 has been established to continue funding anticipated improvements recommended as a result of the study; and WHEREAS the rates charged by the Information Technology fund do not include an amount required to replace equipment as it depreciates; $3,678,000 as been designated to continue to build a replacement fund for future information technology needs; and Commissioners Minutes Continued. December 9, 2004. 739 WHEREAS pursuant to Miscellaneous Resolution #89283, the Board of Commissioners established a Designated Fund for Operational Improvements, which makes available a source of funds departments can use to support innovative programs, providing the Board approves the use of the fund balance and the requesting department commits to a pay-back within six (6) years of the original allocation; the designated fund balance of $3,000,000 is restored from current year favorability, resulting from efficiencies achieved due to implementation of approved projects; and WHEREAS pursuant to Miscellaneous Resolution #02043, Oakland County purchased Peoplesoft Financial and Human Resource software, and per Miscellaneous Resolution #04287, the Board authorized the continuation of the program for Phase II and therefore requires the designation of funding in the amount of $3,671,938 for Phase II implementation costs; and WHEREAS Oakland County desires to pursue Phase III of the implementation of the Peoplesoft Financial and Human Resource software and a designation of $4,000,000 would cover the estimated Phase III and beyond implementation costs; and WHEREAS with the implementation of "Thin Client Computing" through Information Technology, a designated fund balance of $1,479,581 has been established to fund the anticipated costs; and WHEREAS Information Technology and the Health Division are collaborating in an effort to upgrade the technology used by the Health Division in the performance of their public health duties, including the scheduling and reporting of inspections, immunizations, etc., a designated fund balance of $572,899 has been set aside to assist in funding these E-Health operations; and WHEREAS a designated fund balance, in the amount of $500,000, has been set aside for Health Emergency Response; and WHEREAS $2,813,355.74 of previously budgeted but unspent funds, designated for carry forwards in the General Fund is requested to be appropriated to departments for use (Fund #101 - General Ledger Account #9407-079000), as reviewed and recommended by the Department of Management and Budget; and WHEREAS the implementation of the COPS MORE grant, as well as the continued success of the CLEMIS system, has increased the demand for professional services and excess local match; a designated fund balance of $1,086,000 has been established to meet the increased service demands; and WHEREAS Miscellaneous Resolution #01249 directed that restricted Library funds receive interest on their funds and an adjustment of $2,208 is necessary to record interest earning for Fiscal Year 2004 for Library funds recorded in the General fund designations (GL#9407-003000) which was not posted in Fiscal Year 2004 and must be recorded in Fiscal Year 2005 to correct this; and WHEREAS a $250,000 designated fund balance has been created for the Board of Commissioners to utilize on special projects; and WHEREAS a designated balance in the amount of $1,000,000 has been established to support the continuing development of a county-wide Fire Records Management system by adding additional servers, web sites and fund projects for medical, EMS, wireless, and hot spots; and WHEREAS many departments/divisions will be faced with a need for succession planning resulting from retirements and reviewing and updating the merit system rules; a designated fund balance of $500,000 has been set aside to fund these transition costs; and WHEREAS the Equalization Division and Purchasing Division have participated in the Cost Reduction Incentive Management Program (CRIMP); a designated fund balance of $40,171 is required to cover payment to these divisions based on verified annual savings; and WHEREAS a designated fund balance in the amount of $60,000 has been established to cover the cost for completing the Community Corrections Division database project for efficiently collecting and maintaining caseload information; and WHEREAS a designated fund balance in the amount of $188,000 has been established for the development, operating and maintenance of an Emergency Operations Center (EOC) and the Technology Implementation Plan; and WHEREAS a $675,000 designated fund balance has been created to cover cost for Information Technology project to further the COMSTAT web-site to expand website for community policing and providing crime statistics to several communities; and WHEREAS a designated fund balance of $65,000 has been established and will be continued for developing a substance abuse triage program between Community Mental Health, Community Corrections and Community Program Inc.(CPI) as a jail diversion; and Commissioners Minutes Continued. December 9, 2004. 740 WHEREAS additional equipment, supplies and programs are recommended for Emergency Response and Preparedness Operations and therefore funding of $188,000 will be designated for this purpose; and WHEREAS due to the increase in the number of data security threats, a designated fund balance has been continued at $1,500,000 to fund the technology necessary to protect data privacy and security; and WHEREAS efforts are continuing to seek out new grants to assist Oakland County with enhancing operations and new programs, and a designated fund balance has been set aside for new grant opportunities in the amount of $200,000; and WHEREAS per Miscellaneous Resolution #03043 a Budget Transition Fund was created to account for appropriation reductions and revenue enhancements implemented in Fiscal Year 2003 and Fiscal Year 2004, to mitigate the severity of budget reductions required to balance the County's budget for Fiscal Year 2004, Fiscal Year 2005 and Fiscal Year 2006; a designated fund balance has been updated to reflect needs for Fiscal Year 2005 ($3,099,668), Fiscal Year 2006 ($680,015), the balance of which is available for future years ($8,349,126); and WHEREAS the transport bus for Sheriff south end run was replaced with a larger bus and a designation of $68,452 is established to reimburse the Motorpool fund the additional replacement costs; and WHEREAS costs to care for county wards through the Michigan Family Independence Agency has increased and outstanding costs are currently being reviewed therefore a designated fund balance of $1,100,000 is established if needed for previous years and current costs; and WHEREAS a designated fund balance of $500,000 is established for medical costs for indigents for services provided by county hospitals; and WHEREAS the Sheriff dispatch center requires renovation and additional equipment and a designated fund balance is created in the amount of $725,000; and WHEREAS due to an increased number of inmates sentenced to the county jail, funding of $1,500,000 is designated for out county prisoner housing to supplement the Sheriff’s budget; and WHEREAS a designated fund balance of $3,000,000 is established for general system enhancements for county computing systems; and WHEREAS a designated fund balance of $2,500,000 is established to fund the consolidation of Drain Commissioner software programs for permitting, maintenance management, inventory tracking and work order management; and WHEREAS due to additional overtime incurred in managing inmates in relation to the line lock program and jail remodeling at the work release facility and the jail clinic, the Sheriff’s Office requests an additional appropriation to cover overtime costs and funds are available in the non departmental grant match account; and WHEREAS pursuant to Miscellaneous Resolution #01249, the Board of Commissioners authorized the elimination of the separate County Library Fund and required that the remaining balance in that fund, including accrued interest, be transferred to the General Fund; and designated fund balance in the amount of $115,477 reflecting the remaining Library Fund balance, has been included for the Library's use; and WHEREAS on June 25, 2003, the Library Board approved the use of up to $25,000 from the LVPI gift fund for the replacement of computers at the Library for Visually and Physically impaired (LVPI) which thereby requires a transfer of funds from county restricted funds to the general fund for transfer to Information Technology; and WHEREAS donations have been received by the Medical Care Facility - $29,368.31; Parks and Recreation - $11,448; Oakland County International Airport - $3,317.87; Veterans Services - $60; 52nd District Court-III – $1,000; Waste Resources - $645.50; Oakland Enhancement Fund - $20,059.66; Community Corrections - $2,364.75; and Facilities Engineering - $250; and WHEREAS the Sheriff’s Office received a donation of a Tectrix personal climber exercise equipment valued at $1,950; and WHEREAS donations have been received by Oakland County Restricted Funds totaling $60,525.29, which includes the following funds: Animal Control Legacy, L Pernick Memorial, Medical Examiner Family Grief Counseling, Medical Examiner Library Donation, No Haz Waste Donations, Children’s Village Donation, Probate Court Trust, and the Easter Egg Hunt fund which total $60,525.29; and WHEREAS Section 25 of the General Appropriations Act requires that the Board of Commissioners receive a quarterly report regarding adjustments made to Inmate Accounts on transactions billed in excess of ability to pay, as well as approve the write-off of any bad debt in excess of $1,000; and Commissioners Minutes Continued. December 9, 2004. 741 WHEREAS total write-offs and revenue adjustment were $619,408.22 which includes adjustment to Inmate Accounts of $550,464; and WHEREAS the Department of Central Services requests the write-off of $58,383.06 in unpaid debts for space rental at the Airport attributed to the Café Max restaurant; and WHEREAS the Department of Management and Budget requests the write-off of $2,660.55 in unpaid debt for outside services rendered by the Information Technology Division for Access Oakland fiber repair, the write-off of $158.00 for payroll deduction funds transferred in error and the write-off of $7,742.61 in revenue adjustments within Health Division due to the difference between fee charged and payment by insurance; and WHEREAS the Department of Management and Budget and Airport have attempted several methods to collect these debts. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners accept the report of operations for Fiscal Year 2004 and the results of operations by line-item after inclusion of expenditures, accruals, encumbrances, appropriations carried-forward, transfers, adjustments, and closing entries is approved. BE IT FURTHER RESOLVED that various line items in the Fiscal Year 2005 General Fund / General Purpose Budgets be amended to include $1,078,886.16 outstanding purchase orders as detailed in the attached schedules. ($1,340,847.36 less corrections of $261,961.20 for equipment chargeable to other funds.) BE IT FURTHER RESOLVED adjustments to the fund balance be approved as follows: Balance Before Adjustments (result from Fiscal Year 2004 activity) ($46,780,329.84) ADD TO GENERAL FUND BALANCE: Prior Years Encumbrances & Carried Forwards $ 1,356,929.84 Decrease in Long Term Advances 14,120.40 Decrease in Prepaids 498,293.29 Increase for Reserve in Property Tax 50,890,224.17 Comstat Website 250,000.00 Drain Watershed Management 432,479.00 Security Enhancements 2,057,665.00 Community Corrections database 20,000.00 Trade Missions 65,000.00 Health Emergency Response 500,000.00 IT Thin Client 752,991.00 Financial/HR Upgrade 5,000,000.00 Emergency Operations Center Upgrade 62,000.00 RCOC Davisburg Radio Tower Conversion 50,000.00 Succession Planning 400,000.00 State Receivable Adjustment 2,000,000.00 County Library 56,218.00 GIS 255,000.00 CRIMP 107,896.00 Data Privacy & Security 1,500,000.00 Clemis Equipment Replacement 780,000.00 Budget Transition Fiscal Year 2004 3,503,694.00 Budget Transition Fiscal Year 2005 1,471,160.00 Budget Transition Fiscal Year 2006 4,877,966.00 State Budget Reductions 3,500,000.00 Adjusted Total Including Additions $80,401,636.70 DEDUCT FROM GENERAL UNDESIGNATED FUND BALANCE: Increase in Petty Cash ($ 500.00) Operational Improvements ( 722,000.00) Capital Improvement Reserve ( 2,300,000.00) Future Technology Replacement ( 778,000.00) Carry Forwards ( 525,936.74) CLEMIS Match for Cops More ( 444,000.00) Fire Records Management ( 300,000.00) West Nile Program ( 500,000.00) Commissioners Minutes Continued. December 9, 2004. 742 Drain Master Plan ( 1,493,924.31) Succession Planning Merit System Study ( 500,000.00) Transport Bus ( 68,452.00) Family Independence Agency (County wards) ( 1,100,000.00) Doctors/Hospitals (Indigents) ( 500,000.00) Sheriff Dispatch ( 725,000.00) Out County Inmate Housing ( 1,500,000.00) System Enhancement – General ( 3,000,000.00) Drain Oper. & Maint. System Consolidation ( 2,500,000.00) Budget Transition Fiscal Year 2007 & beyond ( 8,349,126.00) Comstat/WebSite ( 675,000.00) Financial System Phase II ( 3,671,938.00) Financial System Phase III & Beyond ( 4,000,000.00) Total Subtractions to General Fund Balance ($33,653,877.05) Adjusted Total including Additions/Subtractions ($ 32,570.19) Undesignated Fund Balance At Beginning of Year $ 482,967.71 Undesignated Fund Balance At the End of Year $ 450,397.52 BE IT FURTHER RESOLVED that the uncollectable debts, as recommended by the Department of Management and Budget, and as listed on the attached schedules, are authorized to be written off. BE IT FURTHER RESOLVED that $1,493,924.31 from the Fiscal Year 2005 Designated Fund Balance be appropriated in the Drain Commissioner's budget per Miscellaneous Resolution #03262 for the Drain Water and Sewer Master Plan project as follows: GENERAL FUND Revenue 90-190000-14000-1582 Prior Years Balance $1,493,924.31 Expenditures 61-211001-10199-3348 Drain – Professional Services 1,493,924.31 Total Expenditures $1,493,924.31 $ -0- BE IT FURTHER RESOLVED THAT funds OF $1,400,000 be appropriated to the Sheriffs dept for Fiscal Year 2004 to offset the cost of overtime related to the containment of inmates for the line lock program, work release renovation and jail health clinic. GENERAL FUND Expenditure 90-290000-25000-2872 Non Departmental Grant Match ($1,400,000) 43-023401-21700-2002 Sheriff’s Office OT 100,000 43-023401-21700-2002 Corrective Services Admin - OT 770,000 43-023401-21700-2002 Corr Svs Satellite Main Jail - OT 275,000 43-023401-21700-2002 Corr Svs Satellite Work Rel-OT $ 255,000 $ -0- BE IT FURTHER RESOLVED THAT funds OF $24,300 be appropriated to the Library Budget from the Restricted Funds, Blind/Handicapped Library Gift Fund, for the replacement of computers and printers at the LVPI Library and the Fiscal Year 2005 General Fund and corresponding Information Technology Fund be amended. GENERAL FUND Revenue 51-131000-98256-1701 Transfer from LVPI Gift Fund $ 24,300 Expenditure 51-331000-98636-8001 Transfer out to Info Tech Fund $ 24,300 $ -0- INFORMATION TECHNOLOGY FUND Revenue 18-636113-98101-1701 Transfer in from General Fund $ 24,300 Expenditure 18-636113-10000-8005 Change in Fund Equity $ 24,300 $ -0- Commissioners Minutes Continued. December 9, 2004. 743 BE IT FURTHER RESOLVED that the Library fund designated within the General Fund (GL account #9407-003000) be increased by $2,208 to recognize Fiscal Year 2004 interest earning thus increasing the balance from $115,477 to $117,685. BE IT FURTHER RESOLVED that $2,813,355.74 from the Fiscal Year 2005 Designated Fund Balance for Carry Forwards be appropriated, as specified below, for departmental use: GENERAL FUND Revenue 90-190000-14000-1582 Planned use of Fund Balance $ 2,813,355.74 Expenditures 11-210100-01000-3756 County Exec-Travel & Conf $ 50,000.00 11-210100-01000-2912 County Exec-Historical Comm 21,000.00 11-210100-01000-3348 County Exec-Profess Serv. $ 3,400.00 12-601200-10001-3348 Fiscal Services–Profess Serv 56,100.00 12-240000-41600-3348 Equalization –Profess Serv 84,172.00 15-415200-43330-4040 Human Resources-Data Process. 3,000.00 15-402220-41110-3440 Human Resources–Recruitment 10,000.00 16-121000-1000003348 Human Services–Profess Serv 117,969.25 19-221000-10000-2464 Planning & Dev-Business Recruit. 70,000.00 19-221000-10000-3324 Planning & Dev-Data Process 6,000.00 19-221000-10000-3324 Planning & Dev-Printing 25,000.00 19-221000-10000-3348 Planning & Dev-Profess Services 117,950.00 19-221000-10000-4100 Planning & Dev-Expend Equip 20,000.00 32-301200-20001-4100 52nd District Court Clk -Expend Equip 1,500.00 35-210000-12000-3620 Circuit Court-Special Projects 8,369.00 35-210000-11000-4100 Circuit Court-Expend Equip 39,777.40 35-220000-11000-4100 Circuit Court-Expend Equip 1,211.89 35-243000-33000-4100 Circuit Court-Expend Equip 20,104.59 35-242000-41000-4100 Circuit Court-Expend Equip 10,000.00 34-101200-31100-4100 Probate Court-Expend Equip 9,258.58 34-403200-40005-4100 Probate Court-Expend Equip 598.93 43-023601-33000-9166 Sheriff-Marine Safety Equip 2,500.00 90-210000-95200-9007 Non-Dept. RCOC NW Highway Ext. 2,000,000.00 Total General Fund Expenditures $ 2,677,911.64 Health Fund 16-233200-46000-3348 Human Services–Education Prog 44,022.94 16-215200-75110-4100 Human Services–Epend. Equip 13,037.00 16-201200-33100-2448 Human Services–Budgeted Proj 11,167.05 16-261200-72500-3544 Human Services–Satellite Centers 65,884.11 Total Health Fund Expenditures $ 134,444.10 Juvenile Maintenance Fund 16-121000-1000003348 Human Services–Profess Serv 1,000.00 Total Juvenile Maintenance Fund Expenditures 1,000.00 Total Expenditures $ 2,813,355.74 $ -0- Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution. FINANCE COMMITTEE Copy of Letter of Transmittal – Fiscal Year 2004 Year End Report, General Fund Equity as of September 30, 2004, Changes in General Fund Equity During Fiscal Year 2004, Fiscal Year End Report – Summary by Department, and Revenues and Expenditures for Governmental Funds for the Fiscal Year ended September 30, 2004 on file in County Clerk’s office. Moved by Moss supported by Long the resolution be adopted. Commissioners Minutes Continued. December 9, 2004. 744 AYES: Douglas, Gregory, Hatchett, Jamian, Knollenberg, Kowall, Law, Long, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Wilson, Zack, Bullard, Coulter, Crawford. (21) NAYS: McMillin. (1) A sufficient majority having voted therefore, the resolution was adopted. MISCELLANEOUS RESOLUTION #04370 BY: General Government Committee, William R. Patterson, Chairperson IN RE: COUNTY EXECUTIVE ADMINISTRATION – RESOLUTION TO AMEND MISCELLANEOUS RESOLUTION #02113 – AUTHORIZING APPROPRIATION FOR NORTHWESTERN HIGHWAY EXTENSION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Road Commission for Oakland County (RCOC) initiated a lawsuit in 1975 against the Michigan Department of Transportation (MDOT) due to MDOT’s refusal to extend Northwestern Highway from Eight Mile Road through to the US-23 junction; and WHEREAS an agreement was reached between the RCOC, MDOT, the Southeastern Michigan Council of Governments (SEMCOG) and Oakland County that brings closure to the lawsuit and allows for the commencement of construction; and WHEREAS the Oakland County Board of Commissioners adopted Miscellaneous Resolution #02113 on May 30, 2002, which appropriated $2 million, contingent upon receiving $3 million from the State of Michigan, to provide funding necessary for the construction of the Northwestern Highway Extension; and WHEREAS revenue from the State of Michigan has drastically declined; therefore, it is necessary to amend Miscellaneous Resolution #02113 to reflect that funding from the State of Michigan for this construction project is no longer available; and WHEREAS the total estimated cost of the project is $40 million, with $30 million coming from MDOT and $8 million from the Road Commission for Oakland County and other sources besides Oakland County, leaving $2 million to be funded by Oakland County; and WHEREAS in order to facilitate the agreement, which serves the best interests of the communities involved due to congestion and safety issues that prevail in this area, the County Executive recommends funding of $2 million as its contribution in settling this 29-year-old lawsuit, thereby providing for the final investment to allow this project to proceed. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves funding of $2 million to facilitate the settlement of a longstanding lawsuit between the Road Commission for Oakland County and the Michigan Department of Transportation, for the construction of the Northwestern Highway Extension. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioner's hereby amends Miscellaneous Resolution #02113 to reflect that Oakland County’s commitment of funding $2 million is contingent upon the assurance of guaranteed funding by the Michigan Department of Transportation for $30 million and $8 million from the Road Commission for Oakland County and other sources besides Oakland County. Chairperson, on behalf of the General Government Committee, I move approval of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE FISCAL NOTE (MISC. #04370) BY: Finance Committee, Chuck Moss, Chairperson IN RE: COUNTY EXECUTIVE ADMINISTRATION – COUNTY EXECUTIVE ADMINISTRATION – RESOLUTION TO AMEND MISCELLANEOUS RESOLUTION #02113 – RESOLUTION TO AUTHORIZE APPROPRIATION FOR NORTHWESTERN HIGHWAY EXTENSION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced Commissioners Minutes Continued. December 9, 2004. 745 resolution and finds: 1. The Road Commission for Oakland County (RCOC) initiated a lawsuit in 1975 against the Michigan Department of Transportation (MDOT) due to MDOT’s refusal to extend Northwestern Highway from Eight Mile Road through to the US-23 junction. 2. An agreement has been reached between the RCOC, MDOT, the Southeastern Michigan Council of Governments (SEMCOG) and Oakland County that brings closure to the lawsuit and allows for the commencement of construction. 3. The total estimated cost of the subject project is $40 million with $30 million coming from MDOT and $8 million from the RCOC and sources other than Oakland County, leaving $2 million to be funded by Oakland County. 4. Funding of $2 million for the Northwestern Highway Extension was appropriated in Fiscal Year 2004 and will be carried forward from the Fiscal Year 2004 Non-Departmental Budget upon approval of the Fiscal Year 2004 Year End Financial Report. 5. Funding is contingent upon the assurance of guaranteed funding by the Michigan Department of Transportation of $30 million and $8 million from the Road Commission for Oakland County. FINANCE COMMITTEE Moved by Patterson supported by Rogers the resolution be adopted. AYES: Gregory, Hatchett, Jamian, Knollenberg, Kowall, Law, Long, McMillin, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Wilson, Zack, Bullard, Coulter, Crawford, Douglas. (22) NAYS: None. (0) A sufficient majority having voted therefore, the resolution was adopted. REPORT (MISC #04336) BY: Personnel Committee, Gregory Jamian, Chairperson IN RE: CLERK/REGISTER/CIRCUIT COURT – TRANSFER OF COURT CLERK POSITIONS FROM THE OFFICE OF THE CLERK/REGISTER TO CIRCUIT COURT/PROBATE COURT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee having reviewed Miscellaneous Resolution #04336 on December 1, 2004 reports with the recommendation the Resolution be adopted. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report. PERSONNEL COMMITTEE REPORT (MISC. #04336) BY: Public Services Committee, Hugh D. Crawford, Chairperson IN RE: CLERK/REGISTER/CIRCUIT COURT – TRANSFER OF COURT CLERK POSITIONS FROM THE OFFICE OF THE CLERK/REGISTER TO CIRCUIT COURT/PROBATE COURT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Public Services Committee, having reviewed Miscellaneous Resolution #04336 on November 30, 2004, reports with a recommendation that the resolution be adopted. Chairperson, on behalf of the Public Services Committee, I move acceptance of the foregoing report. PUBLIC SERVICES COMMITTEE Commissioners Minutes Continued. December 9, 2004. 746 MISCELLANEOUS RESOLUTION #04336 BY: General Government Committee, William Patterson, Chairman IN RE: CLERK/REGISTER/CIRCUIT COURT – TRANSFER OF COURT CLERK POSITIONS FROM THE OFFICE OF THE CLERK/REGISTER TO CIRCUIT COURT/PROBATE COURT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS there are forty-six full time judicial court clerks assigned to permanent judges of the Oakland County Circuit and Probate Court, twenty-two of which fall under the budget of the County Clerk and twenty-four which fall under the budget of the Circuit Court and/or Probate Court, all of which perform identical duties; and WHEREAS this anomaly was created when the judges gave up their court bailiff positions to secure an additional judicial court clerk; further, that this additional clerk’s position created would be, and is funded under the Circuit Court’s budget thus creating the present circumstance where half of the clerks are funded under the Courts and half under the Clerk; and WHEREAS an administrative problem exists because the Court actually hires, fires, disciplines, directs and supervises all judicial court clerks while the County Clerk’s only function relative to these employees is to initiate and maintain personnel records and process payroll; and WHEREAS in a comparison done with seven other large counties around the state, there is no circumstance where the administrative responsibility over Judicial Court Clerks is shared; and WHEREAS in preparation for this request, the County Clerk cooperatively transferred the position of Chief Court Clerk to the Circuit Court in August of 2002 with the intention of transferring and placing all court clerks under the umbrella of the circuit/probate court at a later date; and WHEREAS good business practices require accountability for the time, productivity, and activity of employees under ones control something which would be improved by combining the administrative, budgetary, and supervisory authority over all Judicial Court Clerks under the Circuit Court and/or Probate; and WHEREAS a total of twenty-two (22) positions are proposed to be transferred from the Office of the County Clerk as follows: nineteen (19) to the Circuit Court and three (3) to the Probate Court; and WHEREAS this proposal to unify personnel performing the identical function under one department is supported by the County Executive, the Circuit Court, and Probate Court; and WHEREAS approval of this transfer will require amending the Fiscal Year 2005 Budget of the County Clerk/Register, the Circuit Court and Probate Court. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the transfer of the nineteen (19) judicial Court Clerk positions, from the Office of the County Clerk/Register of Deeds, County Clerk Administration to the Office of the Court Administrator, Circuit Court, and three (3) to the Probate Court identified as follows: Circuit Court Position # 01187 01440 01699 01743 01868 01888 01997 02097 02179 02239 02544 03265 03475 03667 06868 07052 07462 10026 10027 Probate Court Position # 08130 08131 08132 BE IT FURTHER RESOLVED that the Fiscal Year 2005 Budget be amended to reflect the transfer of salaries and fringe benefits from the County Clerk/Register of Deeds budget to the Circuit Court and Probate Court Fiscal Year 2005 Budget as set forth above. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE Commissioners Minutes Continued. December 9, 2004. 747 FISCAL NOTE (MISC. #04336) BY: Finance Committee, Chuck Moss, Chairperson IN RE: CLERK/REGISTER/CIRCUIT COURT - TRANSFER OF COURT CLERK POSITIONS FROM THE OFFICE OF THE CLERK/REGISTER TO CIRCUIT COURT/PROBATE COURT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The resolution proposes the transfer of nineteen (19) positions from the Clerk/Register of Deeds/County Clerk Administration division to the Circuit Court/Judicial Administration division and three (3) positions to the Probate Court/Judicial Administration division. 2. The operating costs associated with these positions are currently budgeted in the Circuit Court and Probate Court. 3. A budget amendment to the Fiscal Year 2005 and Fiscal Year 2006 Budget is recommended as follows: GENERAL FUND Expenditures FY 2005/FY 2006 Clerk/Register of Deeds 21-101-220100-01000-2001 Salary ($ 845,933) 21-101-220100-01000-2074 Fringe Benefits ( 439,834) Total ($1,285,767) Circuit Court 35-101-210000-21200-2001 Salary $ 731,492 35-101-210000-21200-2074 Fringe Benefits 381,382 Total $1,112,874 Probate Court 34-101-101200-31200-2001 Salary $ 114,441 34-101-101200-31200-2074 Fringe Benefits 58,452 $ 172,893 $ -0- FINANCE COMMITTEE Moved by Patterson supported by Palmer the resolution be adopted. Moved by Patterson supported by Jamian the Personnel Committee Report be accepted. A sufficient majority having voted therefore, the report was accepted. Moved by Patterson supported by Potter the Public Services Committee Report be accepted. A sufficient majority having voted therefore, the Public Services Committee Report was accepted. Commissioner Tom McMillin moved to refer Miscellaneous Resolution #04336 back to the General Government Committee. There being no support the motion failed. Vote on resolution: AYES: Hatchett, Jamian, Knollenberg, Kowall, Law, Long, Moffitt, Moss, Palmer, Patterson, Potter, Scott, Suarez, Wilson, Zack, Bullard, Coulter, Crawford, Douglas, Gregory. (20) NAYS: McMillin, Rogers. (2) A sufficient majority having voted therefore, the resolution was adopted. Commissioners Minutes Continued. December 9, 2004. 748 REPORT BY: General Government Committee, William R. Patterson, Chairperson IN RE: BOARD OF COMMISSIONERS - APPOINTMENT TO THE OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The General Government Committee, having reviewed the vacancy on the Oakland County Community Mental Health Authority, due to the resignation of Clifford Johnson, recommends the filling of that vacancy as follows: OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY (Three-Year Term ending 3/31/05) Myrna LeBrun (General Public) Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing report. GENERAL GOVERNMENT COMMITTEE Copy of Application Form for Appointment to Boards, Committees, and Commissions on file in County Clerk’s office. Moved by Patterson supported by Moffitt the General Government Report be accepted. A sufficient majority having voted therefore, the report was accepted. Chairperson Thomas Law made the following statement: “Are there any further nominations to the Community Mental Health Authority?” There being no further nominations the Chairperson declared the nominations closed. Moved by Patterson supported by Moffitt the appointment of Myrna LeBrun to the Oakland County Community Mental Health Authority be confirmed. Vote on appointment: AYES: Jamian, Knollenberg, Kowall, Law, Long, McMillin, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard, Coulter, Crawford, Douglas, Gregory, Hatchett. (23) NAYS: None. (0) A sufficient majority having voted therefore, the appointment of Myrna LeBrun to the Oakland County Community Mental Health Authority was confirmed for a term ending March 31, 2005. REPORT BY: General Government Committee, William R. Patterson, Chairperson IN RE: BOARD OF COMMISSIONERS – APPOINTMENT TO THE ACT 641 SOLID WASTE PLANNING COMMITTEE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The General Government Committee, having discussed and reviewed the proposed appointment of Jean Gramlich to the Act 641 Solid Waste Planning Committee, in the Environmental Interest Group category, recommends the appointment, as follows: ACT 641 SOLID WASTE PLANNING COMMITTEE – (term ending 10/11/05) ENVIRONMENTAL INTEREST GROUPS Jean Gramlich, Sierra Club Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing report. GENERAL GOVERNMENT COMMITTEE Commissioners Minutes Continued. December 9, 2004. 749 Copy of Application Form for Appointment to Boards, Committee, and Commissions on file in County Clerk’s office. Moved by Patterson supported by Moss the General Government Committee Report be accepted. A sufficient majority having voted therefore, the report was accepted. Chairperson Thomas Law made the following statement: “Are there any further nominations to the ACT 641 Solid Waste Planning Committee?” There being no further nominations the Chairperson declared the nominations closed. Moved by Patterson supported by Coulter the appointment of Jean Gramlich to the ACT 641 Solid Waste Planning Committee be confirmed. Vote on appointment: AYES: Knollenberg, Kowall, Law, Long, McMillin, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian. (23) NAYS: None. (0) A sufficient majority having voted therefore, the appointment of Jean Gramlich to the ACT 641 Solid Waste Planning Committee was confirmed for a term ending October 11, 2005. Commissioner William Patterson as a “point of privilege” thanked all the Commissioners who served on the General Government Committee for all their hard work. MISCELLANEOUS RESOLUTION #04339 BY: Personnel Committee, Gregory C. Jamian, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT - REORGANIZATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS recent turnover has prompted a review of the existing Human Resource Department organization structure; and WHEREAS it has been determined that a reorganization is needed to align the workload and skillsets of current staff with existing and future customer needs; and WHEREAS the proposed reorganization does not add additional positions to the Department but rather realigns existing resources; and WHEREAS the proposed reorganization results in an overall net savings to the County. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the reorganization of the Human Resources Department as shown on the attached organization charts. BE IT FURTHER RESOLVED to retitle the divisions and units as follows: From To HR – Employee Relations Division HR- Compensation & Benefits Division (155) Organizational Development Training & Development Unit & Training Unit (15525) Employee Records & Salaries Employee Records & HRIS Unit Unit (15415) and to combine and retitle units as follows: From To Labor Relations (15505) Labor Relations/EEO Unit & EEO Units (15503) BE IT FURTHER RESOLVED to downwardly reclassify the Manager – Human Resources classification from Salary Grade 21 to Salary Grade 20. Commissioners Minutes Continued. December 9, 2004. 750 BE IT FURTHER RESOLVED to upwardly reclassify the Deputy Director Human Resources classification to the following Salary Range: Period Base 1 Year 2 Year 3 Year Annual 95,525 99,073 102,617 105,526 Bi-weekly 3,674.03 3,810.50 3,946.81 4,058.70 BE IT FURTHER RESOLVED to create the following new classification: Supervisor–Employee Records, Salary Grade 13, Overtime Non-Exempt, in the Employee Records & HRIS Unit BE IT FURTHER RESOLVED to reclassify certain positions: From To Supervisor–Human Resources (grd. 16) Manager–Human Resources (grd. 20) (15410-01956) Supervisor- Human Resources (grd. 16) Supv-Employee Records (grd. 13) (15415-01023) Supv-Org Dev & Training (grd. 18) Senior HR Analyst (grd. 14) (15525-00109) Equal Employment Officer (grd. 15) Supv-Human Resources (grd. 16) (15503-01124) Labor Relations Specialist (grd.14) HR Analyst III (grd. 13) (15505-02705) Supervisor – Admin Services (grd. 11) Central Employee Records Coord. (grd. 9) (15415-03445) BE IT FURTHER RESOLVED to transfer units as follows: Labor Relation/EEO unit to HR-Administration Division(15101) Compensation & Workforce Dev unit to HR-Compensation & Benefits Division BE IT FURTHER RESOLVED to transfer positions as follows: Senior HR Analyst(15525-00109) to HR-Comp & Benefits/Admin (15501) HRIS Analyst (15415-01765) to HR-General/Admin (15401) BE IT FURTHER RESOLVED to change the funding for position: Pos # Class From To 15525-00109 Senior HR PR GF/GP Analyst Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution. PERSONNEL COMMITTEE Copy of Organization Charts on file in County Clerk’s office. FISCAL NOTE (MISC. #04339) BY: Finance Committee, Chuck Moss, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT - REORGANIZATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Human Resources Department has requested a reorganization in order to align the workload and skillsets of current staff with existing and future customer needs, due to recent turnover. 2. The reorganization proposes that various divisions and units be retitled. 3. The Labor Relations and EEO Units will be transferred to HR Administration Division and the Compensation and Workforce Development Unit will be transferred to the newly titled HR-Compensation and Benefits Division. 4. One (1) Senior HR Analyst (#15525-00109) will be transferred to HR-Compensation and Benefits - Administration and one (1)HRIS Analyst (#15415-01765) will be transferred to HR-General - Administration. 5. The Senior HR Analyst will also be transferred from the Fringe Benefits Fund (678) to the General Fund. Commissioners Minutes Continued. December 9, 2004. 751 6. The reclassifications and transfers requested will result in a annual net cost to the General Fund of $35,076 (Salaries - $18,499; Fringes - $16,577) and a net savings to the Fringe Benefit Fund (678) of $122,653 (Salaries - $83,959; Fringes $38,694). 7. The fiscal impact on the budget for remainder of Fiscal Year 2005 is a net cost to the General Fund of $26,976 (Salaries - $14,277; Fringes - $12,749) and a savings to the Fringe Benefit Fund (678) of $71,072 (Salaries - $48,962; Fringes - $22,110). 8. A budget amendment to the Fiscal Year 2005 and Fiscal Year 2006 Budget is recommended per attached Schedule A. FINANCE COMMITTEE Copy of Schedule A on file in County Clerk’s office. Moved by Jamian supported by Hatchett the resolution be adopted. AYES: Kowall, Law, Long, McMillin, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg. (23) NAYS: None. (0) A sufficient majority having voted therefore, the resolution was adopted. MISCELLANEOUS RESOLUTION #04338 BY: Personnel Committee, Gregory C. Jamian, Chairperson IN RE: HUMAN RESOURCES - SALARY ADMINISTRATION 4TH QUARTERLY REPORT FOR FISCAL YEAR 2004 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Salary Administration Plan approved by the Board of Commissioners for Grades 1 - 21 provides a process for departments and employees to request a review of the salary grade placement of classifications; and WHEREAS the 4th Quarterly Report for Fiscal Year 2004 identifies the reviews conducted and the salary grade changes recommended by the Human Resources Department after completion of this review process; and WHEREAS funds have been established in the Classification and Rate Change fund to implement salary grade changes resulting from Salary Administration Quarterly Report recommendations. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes implementation of the Salary Administration 4th Quarterly Report for Fiscal Year 2004, which includes the following personnel actions: Classification From Salary Grade: To Salary Grade: Location Position#: Supervisor – Child Support Accounting (Reclassify to new class title of Supervisor– Child Support Accounts) 10 11 35404-01613 Supervisor – Child Support Banking (Reclassify to new class title of Supervisor– Child Support Accounts) 10 11 35404-02923 Property Room Technician 6 8 43920-06409 BE IT FURTHER RESOLVED that the following unused classifications be deleted: Chief – Treasurer Accounting Cross Connection & Pretreatment Coordinator Radio Communications Clerk Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution. PERSONNEL COMMITTEE Commissioners Minutes Continued. December 9, 2004. 752 FISCAL NOTE (MISC. #04338) BY: Finance Committee, Chuck Moss, Chairperson IN RE: HUMAN RESOURCES - SALARY ADMINISTRATION 4TH QUARTER REPORT FOR FISCAL YEAR 2004 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Human Resources Department, with approval from the Board of Commissioners, provides a process for departments and employees requesting a review of the salary grade placement classifications for Grades 1 - 21. 2. The total cost of the recommended salary grade change for the General Fund position is $2,514 (Salaries - $1,879; Fringe Benefits $635). 3. The impact on the General Fund for the remainder of Fiscal Year 2005 is $1,934 (Salaries - $1,445; Fringe Benefits - $489). 4. The annual cost of the recommended salary grade change for the Special Revenue positions is $6,474 (Salaries - $4,839; Fringe Benefits - $1,635). 5. The impact on the Special Revenue Fund (215) for the remainder of Fiscal Year 2005 is $4,980 (Salaries - $3,722; Fringe Benefits - $1,258). 6. The salary grade changes for the Special Revenue Fund will be funded by the Friend of the Court Fund (215). 7. A budget amendment is recommended to the Fiscal Year 2005 and Fiscal Year 2006 Budget as follows: FY 2005 FY 2006 General Fund (101) Non-Departmental 90-290000-25000-9021 Class & Rate Change ($1,934) ($2,514) Sheriff - N.E.T 43-023901-44600-2001 Salary $1,445 $ 1,879 43-023901-44600-2074 Fringe Benefits 489 635 Total $1,934 $ 2,514 Total General Fund $ -0- $ -0- FINANCE COMMITTEE Moved by Jamian supported by Suarez the resolution be adopted. AYES: Kowall, Law, Long, McMillin, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg. (23) NAYS: None. (0) Discussion followed. A sufficient majority having voted therefore, the resolution was adopted. MISCELLANEOUS RESOLUTION #04371 BY: Planning and Building Committee, Charles E. Palmer, Chairperson IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF CONSTRUCTION LICENSE AND LEASE AGREEMENT WITH THE VILLAGE OF LAKE ORION FOR THE NEW COUNTYWIDE RADIO SYSTEM To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners, by Miscellaneous Resolution #98308, recognized that the County's current 800MHz radio system needed to be upgraded and expanded to encompass all public safety agencies and to create interoperatibility between public safety agencies; and Commissioners Minutes Continued. December 9, 2004. 753 WHEREAS the Oakland County Board of Commissioners, pursuant to MCL 484.1401 and Miscellaneous Resolution #99279, authorized the levy of a four (4%) percent emergency telephone operational charge to pay for a new County-wide radio system that will have the ability to encompass all public safety agencies and create interoperability between public safety agencies; and WHEREAS to properly implement and operate the new County-wide radio system, the County will need to build towers, lease land, and/or lease space on towers at sites throughout the County; and WHEREAS it is the recommendation of the Departments of Facilities Management and Information Technology that the Oakland County Board of Commissioners accept and approve the terms and conditions of the attached Construction License and Lease Agreement and all exhibits; and WHEREAS under the attached Construction License and Lease Agreement, the County will construct a new radio tower, install radio equipment and remove one existing radio tower located at 37 East Flint Street, Lake Orion, Michigan; the County will sell the tower to the Village for one ($1) dollar upon completion, and the Village will lease the County space on the tower for one ($1) dollar per year; and WHEREAS the Departments of Facilities Management, Information Technology, and Corporation Counsel have reviewed and/or prepared all necessary documents related to the attached construction license and lease agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves and authorizes the attached construction license and lease agreement and all exhibits between the County of Oakland and the Village of Lake Orion. BE IT FURTHER RESOLVED that the County of Oakland Board of Commissioners hereby directs its Chairperson or his designee to execute the attached construction license and lease agreement and all other related documents between the County of Oakland and the Village of Lake Orion, which may be required. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. PLANNING AND BUILDING COMMITTEE Copy of Construction License and Lease Agreement, Exhibit A, B, Survey Map, Site Plans, Tower Elevation, and Exhibit D on file in County Clerk’s office. FISCAL NOTE (MISC. #04371) BY: Finance Committee, Chuck Moss, Chairperson IN RE: DEPARTMENT OF FACILITIES MANAGEMENT - REQUEST FOR APPROVAL OF CONSTRUCTION LICENSE AND LEASE AGREEMENT WITH THE VILLAGE OF LAKE ORION FOR THE NEW COUNTYWIDE RADIO SYSTEM To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Board of Commissioners, pursuant to MCL 484.1401 and Miscellaneous Resolution #99279, authorized the levy of a four (4%) percent emergency telephone operational charge to pay for a new County-wide radio system, including construction of towers, lease of land, and/or lease of space on towers at sites throughout the County. 2. The resolution approves and authorizes a construction license and lease agreement and all exhibits between the County of Oakland and the Village of Lake Orion. 3. Under the construction license and lease agreement, the County will construct a new radio tower and install radio equipment for the County-wide radio system at County expense on land provided by the Village of Lake Orion, and remove one existing radio tower, located at 37 East Flint Street, Lake Orion, Michigan. 4. The County will sell the tower to the Village of Lake Orion for one ($1) upon completion and the Village will lease the County space on the tower for one ($1) per year. 5. Operation and maintenance of the tower will be the responsibility of the Village of Lake Orion. 6. The initial term of the lease is 15 years with three renewable five-year terms. 7. No budget amendment is required. FINANCE COMMITTEE Moved by Palmer supported by Wilson the resolution be adopted. Commissioners Minutes Continued. December 9, 2004. 754 AYES: Long, McMillin, Moffitt, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, Kowall, Law, , (22) NAYS: None. (0) A sufficient majority having voted therefore, the resolution was adopted. MISCELLANEOUS RESOLUTION #04372 BY: Planning and Building Committee, Charles E. Palmer, Chairperson IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST TO RESCIND MISCELLANEOUS RESOLUTION #04310 AND APPROVE LEASE AGREEMENT WITH OAKLAND COMMUNITY COLLEGE FOR THE NEW COUNTY-WIDE RADIO SYSTEM To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS pursuant to Miscellaneous Resolution #04310 the Oakland County Board of Commissioners approved a Lease Agreement with Oakland Community College for construction of a radio tower on property located at 2900 Featherstone Road, Auburn Hills, Michigan; and WHEREAS pursuant to a request by the utility company, the utility easement must be extended; and WHEREAS the extension of the utility easement require changes to the exhibits to the Lease Agreement; and WHEREAS it is the recommendation of the Departments of Facilities Management and Information Technology that the Oakland County Board of Commissioners accept and approve the terms and conditions of the attached Lease Agreement between the County of Oakland and Oakland Community College; and WHEREAS under the terms of the attached Lease Agreement, the County will construct, operate and maintain a radio tower and related equipment on land owned by Oakland Community College at 2900 Featherstone Road, Auburn Hills, Michigan. The County as owner of the tower may also lease space on the tower to the College or third parties under separate agreements with the College's consent; and WHEREAS the lease will commence upon approval and execution of the lease by both parties. The initial term of the lease shall be 15 years. The lease may be extended by the parties for up to three additional five-year terms; and WHEREAS the Departments of Facilities Management, Information Technology, and Corporation Counsel have reviewed and/or prepared all necessary documents related to the attached lease agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby rescinds Miscellaneous Resolution #04310. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby approves and authorizes the attached Lease Agreement between the County of Oakland and Oakland Community College which shall replace the Lease Agreement approved and authorized by Miscellaneous Resolution 04310. BE IT FURTHER RESOLVED that the County of Oakland Board of Commissioners hereby authorizes the Chairperson to execute the attached Lease Agreement and all necessary documents between the County of Oakland and Oakland Community College. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. PLANNING AND BUILDING COMMITTEE Copy of Lease Agreement between the County of Oakland and Oakland Community College, Exhibit A, B, Site Location Map, Site Layout, Compound Plan, Tower Elevation, and Surveyors maps on file in County Clerk’s office. Commissioners Minutes Continued. December 9, 2004. 755 FISCAL NOTE (MISC. #04372) BY: Finance Committee, Chuck Moss, Chairperson IN RE: DEPARTMENT OF FACILITIES MANAGEMENT - REQUEST TO RESCIND MISCELLANEOUS RESOLUTION #04310 AND APPROVE LEASE AGREEMENT WITH OAKLAND COMMUNITY COLLEGE FOR THE NEW COUNTY-WIDE RADIO SYSTEM To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Miscellaneous Resolution #04310 approved a lease agreement between Oakland County and Oakland Community College for construction of a radio tower on property located at 2900 Featherstone Road, Auburn Hills, Michigan. 2. The utility company has requested an extension to the utility easement, which requires changes to the exhibits to the Lease Agreement. 3. The resolution approves and authorizes a Lease Agreement between Oakland County and Oakland Community College, which replaces the Lease Agreement approved and authorized by Miscellaneous Resolution #04310. 4. The resolution also rescinds Miscellaneous Resolution #04310. 5. All terms and conditions of the original Lease Agreement will remain with the exception of the addition of the new utility easement description and revised exhibits. 6. No budget amendment is required. FINANCE COMMITTEE Moved by Palmer supported by Knollenberg the resolution be adopted. AYES: McMillin, Moffitt, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, Kowall, Law, Long. (22) NAYS: None. (0) A sufficient majority having voted therefore, the resolution was adopted. Commissioner Charles Palmer as a “point of privilege” announced the birth of his nineteenth grandchild, a little girl named Isabella. REPORT (MISC. #04347) BY: Personnel Committee, Gregory Jamian, Chairperson IN RE: SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF OXFORD 2004-2008 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee having review Miscellaneous Resolution #04347 on December 1, 2004 reports with the recommendation the resolution be adopted. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report. PERSONNEL COMMITTEE MISCELLANEOUS RESOLUTION #04347 BY: Public Services Committee, Hugh D. Crawford, Chairperson IN RE: SHERIFF'S OFFICE - CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF OXFORD 2004-2008 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Charter Township of Oxford has contracted with the Oakland County Sheriff's Office to provide law enforcement services for the Township (Miscellaneous Resolution #03368); and Commissioners Minutes Continued. December 9, 2004. 756 WHEREAS paragraph 24 of this Contract provided that an amendment to this Contract must be approved by concurrent resolutions of both the Oakland County Board of Commissioners and the Charter Township of Oxford Board; and WHEREAS the Charter Township of Oxford has approved a proposed amendment to the contract (Schedule A and A-1, Sheriff's Deputies Contracted) which would add one (1) Deputy II (no-fill) and bring the total number of contracted positions to seventeen (17); and WHEREAS the Sheriff has agreed to add one (1) Deputy II (no-fill) for the Charter Township of Oxford under the terms of this contract. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves an amendment to the original Schedule A and A-1 (Sheriff Deputies Contracted) of the Oakland County Sheriff's Department 2004-2008 Law Enforcement Services Agreement with the Charter Township of Oxford to add one (1) Deputy II (no-fill). BE IT FURTHER RESOLVED that one marked vehicle (with mobile, prep & MDC) be added to the County fleet. BE IT FURTHER RESOLVED that one (1) Deputy II position be created in the Contracted Patrol Unit, Patrol Services Division of the Sheriff's Office. BE IT FURTHER RESOLVED that this amendment will take effect on January 01, 2005. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Copy of Schedule A, A-1, and Oakland County Sheriff’s Department 2004-2008 Law Enforcement Services Agreement with Charter Township of Oxford on file in County Clerk’s office. FISCAL NOTE (MISC. #04347) BY: Finance Committee, Chuck Moss, Chairperson IN RE: SHERIFF’S OFFICE - CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF OXFORD 2004-2008 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Charter Township of Oxford has requested an amendment to the contract between the Charter Township of Oxford and the Oakland County Sheriff for law enforcement services beginning January 1, 2005. 2. This amendment would create one (1) Deputy II position in the Contracted Patrol Unit, Patrol Services Division, of the Sheriff’s Office. 3. Operating revenues and expenses will equal $73,359 for Fiscal Year 2005 and $103,149 for Fiscal Year 2006. 4. The amendment adds one (1) marked vehicle (with mobile, prep and MDC) to the county fleet at a cost of $31,003. Funding is available in the General Fund Contingency account. 5. A budget amendment to the Fiscal Year 2005 and Fiscal Year 2006 budget is recommended as follows: FY 2005 FY 2006 GENERAL FUND Revenue 43-101-013601-30000-0985 Contract Revenue $ 73,359 $103,149 Expenditures 43-101-023601-31120-2001 Salary $ 42,014 $ 58,753 43-101-023601-31120-2075 Fringe Benefits $ 23,356 $ 33,184 43-101-023601-30000-6660 Radio Rental $ 135 $ 568 43-101-023601-30000-6661 Transportation $ 3,227 $ 4,178 43-101-023901-40000-4044 Deputy Supplies $ 247 $ 345 43-101-023201-10000-3784 Uniform Cost $ 349 $ 487 43-101-023301-20000-6636 Info Tech Oper. $ 131 $ 180 43-101-023101-10000-6677 Liability Ins. $ 647 $ 904 Commissioners Minutes Continued. December 9, 2004. 757 43-101-023601-30000-6024 CLEMIS $ 109 $ 153 43-101-023901-41000-2002 Dispatch $ 3,144 $ 4,397 $ 73,359 $103,149 Capital Costs 43-101-033601-98661-8001 Motor Pool Trans $ 20,773 43-101-033601-98660-8001 Radio Transfer $ 3,922 43-101-033601-98635-8001 Computer Trans $ 6,308 90-101-290000-25000-2564 Contingency ($ 31,003) $ -0- MOTOR POOL FUND Revenue 13-661-661001-00010-0635 Leased Equipment $ 3,227 $ 4,178 Operating Transfer 13-661-661003-98101-1701 Operating Trans. $ 20,773 ________ $ 24,000 $ 4,178 Expenditures 13-661-661002-00010-3903 Depreciation $ 3,227 $ 4,178 13-661-661002-00010-4264 Leased Vehicles $ 20,773 ________ $ 24,000 $ 4,178 RADIO COMMUNICATIONS FUND Revenue 23-660-660711-60005-0635 Leased Equipment $ 135 $ 568 Operating Transfer 23-660-660713-98101-1701 Operating Trans. $ 3,922 ________ $ 4,057 $ 568 Expenditures 23-660-660712-60005-3900 Depreciation $ 135 $ 568 23-660-660712-60005-8005 Est. Profit/Loss $ 3,922 ________ $ 4,057 $ 568 CLEMIS FUND Revenue 23-635-635111-30001-0583 In-Car Terminals $ 109 $ 153 Operating Transfer 23-635-635113-98101-1701 Operating Trans. $ 6,308 $ 6,417 $ 153 Expenditures 23-635-635152-30001-3900 Depreciation $ 109 $ 153 23-635-635152-30001-8005 Est. Profit/Loss $ 6,308 ________ $ 6,417 $ 153 FINANCE COMMITTEE Moved by Crawford supported by Long the resolution be adopted. Moved by Crawford supported by Kowall the Personnel Committee Report be accepted. A sufficient majority having voted therefore the Personnel Committee Report was accepted. Moved by Crawford supported by Potter the resolution be amended as follows: Amend the Fiscal Note, under MOTOR POOL FUND Expenditures Change 13-661-661002-00010-4264 Leaded Vehicles to 13-661-661002-00010-8005 Est. Profit/Loss A sufficient majority having voted therefore the amendment carried. Commissioners Minutes Continued. December 9, 2004. 758 Vote on resolution as amended: AYES: Moffitt, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, Kowall, Law, Long, McMillin. (2) NAYS: None. (0) A sufficient majority having voted therefore, the resolution, as amended, was adopted. REPORT (MISC. #04345) BY: Personnel Committee, Gregory Jamian, Chairperson IN RE: DEPARTMENTS OF CIRCUIT COURT AND SHERIFF – TRANSFER OF CHIEF COURT INVESTIGATOR AND SIX (6) CIRCUIT COURT INVESTIGATOR POSITIONS FROM THE FRIEND OF THE COURT TO THE SHERIFF DEPARTMENT/TECHNICAL SERVICES DIVISION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee having reviewed Miscellaneous Resolution #04345 on December 1, 2004 reports with the recommendation the Resolution be adopted. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report. PERSONNEL COMMITTEE MISCELLANEOUS RESOLUTION #04345 BY: Public Services Committee, Hugh D. Crawford, Chairperson IN RE: DEPARTMENTS OF CIRCUIT COURT AND SHERIFF – TRANSFER OF CHIEF CIRCUIT COURT INVESTIGATOR AND SIX (6) CIRCUIT COURT INVESTIGATOR POSITIONS FROM THE FRIEND OF THE COURT TO THE SHERIFF DEPARTMENT/TECHNICAL SERVICES DIVISION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Friend of the Court currently has one (1) Chief Circuit Court Investigator and six (6) Circuit Court Investigator positions assigned to perform investigations and execute warrants by arresting and incarcerating individuals for the Circuit Court for enforcement of child support and parenting time orders; and WHEREAS in order to effectively enforce warrants and perform arrests, the Circuit Court Investigator positions require certification from the Michigan Commission on Law Enforcement Standards (MCOLES); and WHEREAS based upon an Attorney General ruling and legal counsel recommendation, MCOLES, effective September 15, 2004, reinterpreted the statutes to require that all certifiable positions must be under direct authority of a law enforcement agency; and WHEREAS in order to maintain MCOLES status for the Circuit Court Investigators, the positions will be required to report to the Oakland County Sheriff. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the creation of a new unit in the Sheriff Department/Technical Services Division, titled Sheriff/Friend of the Court, whose duties will be defined by agreement among the Circuit Court, the Friend of the Court and the Sheriff, consistent with CRP grant requirements. BE IT FURTHER RESOLVED that authorization is given to seek an amendment to the Cooperative Reimbursement Grant to allow transfer of this function, positions, related costs and funding, at current levels, to the Sheriff’s Office. BE IT FURTHER RESOLVED that the investigator positions and related expenses be transferred effective the beginning of the pay period, beginning December 25, 2004. BE IT FURTHER RESOLVED to discontinue on-call pay for the Chief Circuit Court Investigator and the Circuit Court Investigators, since it is not currently available to other deputized classifications in the Sheriff Department. Commissioners Minutes Continued. December 9, 2004. 759 BE IT FURTHER RESOLVED that having held the required Public Hearing, the Oakland County Board of Commissioners authorizes the transfer of the following positions from the Friend of the Court/Court Service Unit to the Technical Services Division of the Sheriff Department: Position # Job Title 35404-01363 Chief Circuit Court Investigator 35404-01351 Circuit Court Investigator 35404-02103 Circuit Court Investigator 35404-02730 Circuit Court Investigator 35404-03326 Circuit Court Investigator 35404-03894 Circuit Court Investigator 35404-05211 Circuit Court Investigator Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE FISCAL NOTE (MISC. #04345) BY: Finance Committee, Chuck Moss, Chairperson IN RE: DEPARTMENTS OF CIRCUIT COURT AND SHERIFF - TRANSFER OF CHIEF CIRCUIT COURT INVESTIGATOR AND SIX (6) CIRCUIT COURT INVESTIGATOR POSITIONS FROM THE FRIEND OF THE COURT TO THE SHERIFF DEPARTMENT/TECHNICAL SERVICES DIVISION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Circuit Courts/Family Division/Friend of the Court (FOC) currently has one (1) Chief Circuit Court Investigator and six (6) Circuit Court Investigator positions assigned to perform investigations and execute warrants by arresting and incarcerating individuals for the Circuit Court for enforcement of child support and parenting time orders. 2. The FOC in order to effectively enforce warrants and perform arrests, the Circuit Court Investigator positions require certification from the Michigan Commission on Law Enforcement Standards (MCOLES). 3. Based upon an Attorney General ruling and legal counsel recommendation, MCOLES, effective 9/15/04 reinterpreted the statutes to require that all certifiable positions must be under direct authority of a law enforcement agency. 4. In order to maintain MCOLES status for the Circuit Court Investigators, the investigator positions will be transferred to and report to the Oakland County Sheriff. 5. Authorization is granted to create a new unit in the Sheriff Department/Technical Services Division, titled Sheriff/Friend of the Court whose duties will be defined by agreement among the Circuit Court, the Friend of the Court and the Sheriff, consistent with CRP grant requirements. 6. The personnel transfer consists of: Position # Job Title 35404-01363 Chief Circuit Court Investigator 35404-01351 Circuit Court Investigator 35404-02103 Circuit Court Investigator 35404-02730 Circuit Court Investigator 35404-03326 Circuit Court Investigator 35404-03894 Circuit Court Investigator 35404-05211 Circuit Court Investigator 7. Authorization has been given to seek an amendment to the Cooperative Reimbursement Grant to allow transfer of this function, positions, related costs and funding, at current levels, to the Sheriff’s Office. 8. With this action, on-call pay is discontinued for the Chief Circuit Court Investigator and the Circuit Court Investigators since it is not currently available to other deputized classifications in the Sheriff Department. Commissioners Minutes Continued. December 9, 2004. 760 9. The Circuit Court and the Sheriff departments FOC Fund budgets for Fiscal Year 2005 and Fiscal Year 2006 be amended as follows: FRIEND OF THE COURT FUND (215) FY 2005 FY 2006 Dept. 35 Circuit Court/FOC: 2-35-241215-72000-2001 Salaries ($349,180) ($428,161) 2-35-241215-72000-2074 Fringe Benefits ( 171,953) ( 210,847) 2-35-241215-72000-2002 Overtime ( 50,733) ( 62,208) FY 2005 FY 2006 2-35-241215-72000-2009 On Call Pay ( 37,779) ( 46,324) 2-35-241215-72000-2808 Extradition Exp. ( 84) ( 100) 2-35-241215-72000-2960 Indirect Cost ( 37,494) ( 44,636) 2-35-241215-72000-3748 Transport. of Prisoners ( 2,520) ( 3,000) 2-35-241215-72000-4076 Dry Goods & Clothing ( 84) ( 100) 2-35-241215-72000-4252 Office Supplies ( 420) ( 500) 2-35-241215-72000-6636 Info Tech Oper. ( 7,056) ( 8,400) 2-35-241215-72000-6660 Radio Communications ( 3,783) ( 4,504) 2-35-241215-72000-6675 Telephone ( 3,528) ( 4,200) 2-35-241215-72000-6661 Motor Pool ( 64,527) ( 76,818) Sub-Total Fund 215 Cir. Ct FOC ($729,141) ($889,798) SHERIFF’S DEPT. FUND (215) Expenditures Dept. 43 Sheriff-Technical Services/FOC: 2-43-023901-44450-2001 Salaries $349,180 $ 428,161 2-43-023901-44450-2074 Fringe Benefits 171,953 210,847 2-43-023901-44450-2002 Overtime 88,512 108,532 2-43-023901-44450-2808 Extradition Exp. 84 100 2-43-023901-44450-2960 Indirect Cost 37,494 44,636 2-43-023901-44450-3748 Transport. of Prisoners 2,520 3,000 2-43-023901-44450-4076 Dry Goods & Clothing 84 100 2-43-023901-44450-4252 Office Supplies 420 500 2-43-023901-44450-6636 Info Tech Oper. 7,056 8,400 2-43-023901-44450-6660 Radio Communications 3,783 4,504 2-43-023901-44450-6675 Telephone 3,528 4,200 2-43-023901-44450-6661 Motor Pool 64,527 76,818 Sub-Total Fund 215 Cir. Ct FOC $729,141 $889,798 Net Amendment $ -0- $ -0- FINANCE COMMITTEE Moved by Crawford supported by Scott the resolution be adopted. Moved by Crawford supported by Scott the Personnel Committee Report be accepted. A sufficient majority having vote therefore, the resolution was adopted. Moved by Crawford supported by McMillin the resolution be admended as follows: Amend the Fiscal Note, paragraph 2 – to strike the first two words “The FOC”. A sufficient majority having voted therefore the amendment carried. Vote on resolution, as amended: AYES: Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, Kowall, Law, Long, McMillin, Moffitt. (22) NAYS: None. (0) Commissioners Minutes Continued. December 9, 2004. 761 A sufficient majority having voted therefore, the resolution, as amended, was adopted. REPORT (MISC. #04346) BY: Finance Committee, Chuck Moss, Chairperson IN RE: SHERIFF’S OFFICE – USE OF FORFEITED FUNDS/EQUIPMENT, DARE, INTERNET AND DRUG AWARENESS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentleman: The Finance Committee, having reviewed the above referenced resolution, reports with the recommendation that the resolution be amended to changed the following NOW THEREFORE BE IT RESOLVED: NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the use of $35,000 from the Sheriff’s Office Law Enforcement Enhancement Account (#2203-60053) to purchase the supplies and equipment listed above. Chairperson, on behalf of the Finance Committee, I move acceptance of the foregoing report. FINANCE COMMITTEE MISCELLANEOUS RESOLUTION #04346 BY: Public Services Committee, Hugh D. Crawford, Chairperson IN RE: SHERIFF'S OFFICE - USE OF FORFEITED FUNDS/EQUIPMENT FOR DARE, INTERNET AND DRUG AWARENESS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Section 333.7524 of Public Act 368 of 1978 authorizes courts to distribute property and funds forfeited through narcotic seizures to participating agencies to be utilized toward the enhancement of law enforcement efforts related to the Controlled Substances Act; and WHEREAS the courts have distributed $809,390.79 (balance as of 9/30/04) as a result of Sheriff's Office forfeiture efforts; and WHEREAS the Sheriff is requesting that a portion of these funds be used to pay for educational supplies for DARE, Internet and Drug Awareness as listed below: Internet & Drug Awareness Program- Coloring Books, Crayons, Pencils, Brochures, Other supplies $35,000; and WHEREAS these supplies will be used by the Sheriff's Office to enhance law enforcement efforts in compliance with state law. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the use of $35,000 from the Sheriff’s Office Law Enforcement Enhancement Account (#101-43-223101- 20001-2853-60053) to purchase the supplies listed above. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE FISCAL NOTE (MISC. #04346) BY: Finance Committee, Chuck Moss, Chairperson IN RE: SHERIFF’S OFFICE – USE OF FORFEITED FUNDS/EQUIPMENT, DARE, INTERNET AND DRUG AWARENESS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Funds in the amount of $809,390.79 (balance as of 9/30/04) are available in the Sheriff’s Department Law Enforcement Enhancement account. 2. The Sheriff is requesting $35,000 of these funds be used to pay for educational supplies for DARE, Internet and Drug Awareness. Supplies include but are not limited to coloring books, crayons, pencils, brochures and other supplies. These purchases are being made to enhance law enforcement efforts in compliance with state law for the use of these funds. Commissioners Minutes Continued. December 9, 2004. 762 3. Funds are held in the General Fund General Ledger Account #2203-60053. The Fiscal Year 2005 budget should be amended as follows: FY 2005 Revenue 43-101-013101-10000-1568 Enhancement Revenue $35,000 $35,000 Expenditures 43-101-023101-10000-4886 Materials $35,000 $35,000 $ -0- FINANCE COMMITTEE Moved by Crawford supported by Douglas the resolution be adopted. Moved by Crawford supported by Jamian the Finance Committee Report be accepted. A sufficient majority having voted therefore, the report was accepted. Moved by Crawford supported by Webster the resolution be amended to coincide with the recommendation in the Finance Committee Report. A sufficient majority having voted therefore, the amendment carried. Vote on resolution, as amended: AYES: Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, Kowall, Law, Long, McMillin, Moffitt, Palmer. (22) NAYS: None. (0) A sufficient majority having voted therefore, the resolution, as amended, was adopted. REPORT (MISC. #04373) BY: Finance Committee, Chuck Moss, Chairperson IN RE: 52ND DISTRICT COURT, DIVISION I - 2005 MICHIGAN DRUG COURT PROGRAM CONTINUATION (SCAO) GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Finance Committee, having reviewed the above referenced resolution, recommends the resolution be amended as follows: BE IT FURTHER RESOLVED that one (1) full-time eligible special revenue Probation Officer I position (32205-09903) be continued, and provides the matching funding for one (1) new Office Assistant I position be created by the Byrne grant acceptance (Misc. resolution #04322) in the 52ND District Court, Division I (Novi). Chairperson, on behalf of the Finance Committee I move acceptance of the foregoing report. FINANCE COMMITTEE REPORT (MISC. #04373) BY: Personnel Committee, Gregory Jamian, Chairperson IN RE: 52ND DISTRICT COURT, DIVISION I – 2005 MICHIGAN DRUG COURT PROGRAM CONTINUATION (SCAO) GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee having reviewed the above mentioned Resolution on December 1, 2004 reports with the recommendation the Resolution be adopted. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report. PERSONNEL COMMITTEE Commissioners Minutes Continued. December 9, 2004. 763 MISCELLANEOUS RESOLUTION #04373 BY: Public Services Committee, Hugh D. Crawford, Chairperson IN RE: 52ND DISTRICT COURT, DIVISION I – 2005 MICHIGAN DRUG COURT PROGRAM CONTINUATION (SCAO) GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the 52nd District Court, Division I (Novi) applied for a grant with the State Court Administrative Office (SCAO), Michigan Drug Court Grant Program; and WHEREAS the application requested total program funding in the amount of $157,674 of which $50,000 is awarded by SCAO, $74,391 is received from the Byrne Memorial Grant, required cash matching funds of $3,333 and carry forward of unspent calendar year 2004 funds of $29,950; and WHEREAS total SCAO funding of $83,283 serves as the required 50% matching funds for the Byrne Memorial Grant, and the Byrne Memorial Grant serves as the match for the SCAO grant; and WHEREAS the court intends to continue the Drug Court to deal with the problems of increasing recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and an increase in jail days ordered; and WHEREAS this grant continues funding for one (1) special revenue full-time eligible Probation Officer I position (32205-09903) in the Probation Unit to provide administrative support and intensive probation supervision and frequent alcohol testing of defendants, and provides the matching funds for one (1) new Office Assistant I position created by the Byrne grant acceptance (Miscellaneous Resolution #04322); and WHEREAS the grant funding period has been changed from a calendar year grant to a Fiscal Year grant coinciding with the County’s Fiscal Year; and WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to maintain proportionate funding for Federal, State and Private grants; and WHEREAS the grant agreement has been processed through the County Executive Contract Review Process and the Board of Commissioners’ Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the State Court Administrative Office (SCAO), Michigan Drug Court Program Grant, in the amount of $50,000, along with the County cash match requirement of $3,333 and the carry forward of unspent calendar year 2004 funds of $29,950. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the contract agreement and that the Chairperson may approve amendments and extensions up to fifteen (15%) percent variance from the award, consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon continued interpretation of the contract consistent with the February 6, 2001, letter from the Michigan Supreme Court, State Court Administrative Office, providing that assurance #4 of the grant application shall not be construed as a mandate for future funding of the program from the funding unit, said letter attached hereto and incorporated by reference herein. BE IT FURTHER RESOLVED that one (1) full-time eligible special revenue Probation Officer I position (32205-09903) be continued, and provides the matching funds for one (1) new Office Assistant I position created by the Byrne grant acceptance (Miscellaneous Resolution #04322) in 52nd District Court, Division I (Novi). BE IT FURTHER RESOLVED that no positions may be filled nor expenditures authorized until a grant agreement is fully executed with the County’s obligation limited to the grant funding period. BE IT FURTHER RESOLVED that continuation of the positions associated with this grant is contingent upon continuation of State funding. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Copy of Contract Review- 52-1 District Court – Novi, letters from Dawn A. Monk, Deputy State Court Administrator Michigan Supreme Court, and Michigan Supreme Court State Court Administrative Office Michigan Drug Court Grant Program 2005 Grant Contact on file in County Clerk’s office. Commissioners Minutes Continued. December 9, 2004. 764 FISCAL NOTE (MISC. #04373) BY: Finance Committee, Chuck Moss, Chairperson IN RE: 52ND DISTRICT COURT, DIVISION I – 2005 MICHIGAN DRUG COURT PROGRAM CONTINUATION (SCAO) GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The 52nd District Court, Division I (Novi) has received a grant from the State Court Administrator’s Office (SCAO), Michigan Drug Court Program, for the period of October 1, 2004, through September 30, 2005 representing a change in funding period from calendar year to fiscal year grant, coinciding with the County’s Fiscal Year. 2. The award from SCAO is for $50,000 requiring $3,333 in County cash match, $74,391 in Byrne Memorial grant funds, and carry forward funding of $29,950 from the 2004 calendar year SCAO grant. The total program funding is $157,674. 3. The grant includes continuation funding of one (1) special revenue full-time eligible Probation Officer I position (32205-09903) to provide administrative support and intensive probation supervision and frequent alcohol testing of defendants, and provides matching funding for one (1) new Office Assistant I position created by the Byrne grant acceptance (Misc. Resolution #04322). 4. In addition to the County match requirements, the County is expected to incur administrative and support costs of $1,827 for 2005, which have been included in the Fiscal Year 2004/Fiscal Year2005 budget. This grant does not allow for recovery of those costs. 5. The Fiscal Year 2005 budget should be amended as follows to accept continued funding from the SCAO, 52-1 District Court Drug Court grant: GENERAL FUND FY 2005 Expenditures 90-290000-25000-2872 Non-Dept. – Grant Match ($ 3,333) 32-201100-20006-2872 District Ct. – Grant Match $ 3,333 $ -0- SPECIAL REVENUE FUND 279 Revenue 1-32-279-100303-28000-0171 Grants-State $ 50,000 1-32-279-100303-28000-0167 Grant Match $ 3,333 $ 53,333 Expenditures 2-32-279-200303-28000-2001 Salaries $ 19,900 2-32-279-200303-28000-2075 Fringe Benefits $ 9,850 2-32-279-200303-28000-2560 Consultant $ 11,400 2-32-279-200303-28000-4156 Lab. Supplies $ 12,183 $ 53,333 FINANCE COMMITTEE Moved by Crawford supported by Potter the resolution be adopted. Moved by Crawford supported by Gregory the Personnel Committee Report be accepted. A sufficient majority having voted therefore, the report was accepted. Moved by Crawford supported by Bullard the Finance Committee Report be accepted. A sufficient majority having voted therefore, the report was accepted. Moved by Crawford supported by Bullard the resolution be amended to coincide with the recommendation in the Finance Committee Report. Commissioners Minutes Continued. December 9, 2004. 765 A sufficient majority having voted therefore, the resolution as amended, was adopted. Vote on resolution, as amended: AYES: Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, Kowall, Law, Long, McMillin, Moffitt, Palmer, Patterson. (22) NAYS: None. (0) A sufficient majority having voted therefore, the resolution, as amended, was adopted. REPORT (MISC. #04374) BY: Personnel Committee, Gregory Jamian, Chairperson IN RE: SHERIFF'S DEPARTMENT - REORGANIZATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee having reviewed the above mentioned resolution on December 1, 2004 reports with the recommendation the Resolution be adopted. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report. PERSONNEL COMMITTEE MISCELLANEOUS RESOLUTION #04374 BY: Public Services Committee – Hugh D. Crawford, Chairperson IN RE: SHERIFF’S DEPARTMENT - REORGANIZATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the responsibilities of the Sheriff’s Department have increased in recent years; and WHEREAS the Sheriff’s Department proposes to meet these increased responsibilities in a more efficient and cost effective manner; and WHEREAS to better service the public and meet goals of the Sheriff’s Department, several organizational and personnel changes are necessary; and WHEREAS this proposal does not create new positions in the Department but rather realigns existing resources; and WHEREAS the proposed reorganization results in a net savings to the General Fund. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the reorganization of the Sheriff’s Department as shown on the attached organizational charts which include the following actions: 1. To create a division titled: Sheriff- Emergency Preparedness Training and Communications(SEPTC) 2. To transfer the following units: Unit From Division To Division Communications (43905) Technical Svcs. SEPTC Training (43210) Administrative Svcs. SEPTC Jail Commissary (43340) Corrective Svcs Administrative Svcs Records (43930) Technical Svcs. Administrative Svcs 3. To change the funding of the following position: Position Class From To 43201-06595 Account Clerk II GF/GP PR (Commissary Fund) 4. To transfer the following positions: Position Class From Division To Division 43101-09875 Captain Sheriff’s Office SEPTC 43201-01344 Account Clerk II Administrative Svcs. SEPTC 43901-03447 Lieutenant Technical Svcs. SEPTC Commissioners Minutes Continued. December 9, 2004. 766 5. To upwardly reclassify the following classifications: Classification From To Major 20 21 Business Mgr.-Sheriff Dept. 20 21 Sheriff’s Corrections Admn. 17 18 Contract Coordinator 11 12 Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Copy of Pertinent Salaries 2005 and Proposed Organizational Flow Chart on file in County Clerk’s Office. FISCAL NOTE (MISC. #04374) BY: Finance Committee, Chuck Moss, Chairperson IN RE: SHERIFF’S DEPARTMENT - REORGANIZATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The resolution creates a new division titled Sheriff-Emergency Preparedness Training and Communications (SEPTC). 2. Positions #43101-09875 and #43201-01344 will be transferred from the Sheriff’s Office Division to the newly created SEPTC Division. There is no impact on the General Fund. 3. Position #43901-03447 will be transferred from Technical Services to the newly created SEPTC Division. There is no impact on the General Fund. 4. The Communications Unit (43905) and Training Unit (43210) Object Level 3 budget and expenditures will be transferred to the newly created SEPTC Division. There is no impact on the General Fund. 5. The Jail Commissary Unit (43340) and Records Unit (43930) Object Level 3 budget and expenditures will be transferred to the Administrative Services Division. There is no impact on the General Fund. 6. The resolution changes the funding of one (1) Account Clerk II (#43201-06595) position from General Fund/General Purpose to Proprietary Revenue. The change in funding saves the General Fund a total of $61,642 in Fiscal Year 2005. 7. The resolution includes the upward reclassification of the following classifications: Majors, Business Manager-Sheriff Dept., Sheriff’s Corrections Administrator, and Contract Coordinator. The total cost of the upward reclassifications for Fiscal Year 2005 is $14,389. 8. The proposed reorganization does not create new positions in the Sheriff’s Department. The net savings from the reorganization totals $47,253 and will be added to contingency. 9. The Sheriff’s Office has agreed to raise the rates charged by the Jail Commissary Fund sufficient to cover the additional expenses. The General Fund will not subsidize this request. 10. A budget amendment to the Fiscal Year 2005 budget is recommended as follows: FY 2005 FY 2006 GENERAL FUND Expenditures 43-101-023201-10000-2001 Salary ($38,631) ($ 38,631) 43-101-023201-10000-2074 Fringe Benefits ($23,011) ($ 23,011) 43-101-023101-10000-2001 Salary $ 8,295 $ 10,782 43-101-023101-10000-2074 Fringe Benefits $ 2,804 $ 3,644 43-101-023201-10000-2001 Salary $ 2,459 $ 3,197 43-101-023201-10000-2074 Fringe Benefits $ 831 $ 1,081 90-101-290000-25000-2564 Contingency $47,253 $ 42,938 $ -0- $ -0- Commissioners Minutes Continued. December 9, 2004. 767 43-101-023101-10000-2001 Salary ($90,719) ($90,719) 43-101-023101-10000-2074 Fringe Benefits ($42,276) ($42,276) 43-101-435205-46000-2001 Salary $90,719 $ 90,719 43-101-435205-46000-2074 Fringe Benefits $42,276 $ 42,276 $ -0- $ -0- 43-101-023201-10000-2001 Salary ($42,494) ($42,494) 43-101-023201-10000-2074 Fringe Benefits ($25,085) ($25,085) 43-101-435205-46000-2001 Salary $42,494 $ 42,494 43-101-435205-46000-2074 Fringe Benefits $25,085 $ 25,085 $ -0- $ -0- 43-101-023901-40000-2001 Salary ($82,472) ($82,472) 43-101-023901-40000-2074 Fringe Benefits ($39,389) ($39,389) 43-101-435210-41000-2001 Salary $82,472 $82,472 43-101-435210-41000-2074 Fringe Benefits $39,389 $39,389 $ -0- $ -0- JAIL COMMISSARY FUND Revenue 43-706-613340-22000-0963 Sales $61,642 $61,642 $61,642 $61,642 Expenditures 43-706-623340-22000-2001 Salary $38,631 $38,631 43-706-623340-22000-2004 Fringe Benefits $23,011 $23,011 $61,642 $61,642 FINANCE COMMITTEE Moved by Crawford supported by Kowall the resolution be adopted. Moved by Crawford supported by Jamian the Personnel Committee Report be accepted. A sufficient majority having voted therefore, the report was accepted. Vote on resolution: AYES: Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, Kowall, Law, Long, McMillin, Moffitt, Palmer, Patterson, Potter. (22) NAYS: None. (0) A sufficient majority having voted therefore, the resolution was adopted. REPORT BY: Public Services Committee, Hugh D. Crawford, Chairperson IN RE: OAKLAND COUNTY FRIEND OF THE COURT CITIZENS’ ADVISORY COMMITTEE – RECOMMENDATION TO DISBAND COMMITTEE IN 2005 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Public Services Committee, having discussed the issue of whether or not to disband or continue the Friend of the Court Citizens’ Advisory Committee, makes the recommendation that the committee be disbanded by resolution at the beginning of 2005, for the following reasons: 1. Lack of Authority 2. Lack of Funding 3. Attendance – Frequent Inability to Maintain a Quorum 4. Few Issues Brought Before Committee Commissioners Minutes Continued. December 9, 2004. 768 Further, the Public Services Committee wishes to thank the past and present members of the Friend of the Court Citizens’ Advisory Committee for their service on this committee. Chairperson, on behalf of the Public Services Committee, I move acceptance of the foregoing report. PUBLIC SERVICES COMMITTEE Commissioner Hugh Crawford referred the Oakland County Friend of the Court Citizens’ Advisory Committee – Recommendation to Disband Committee in 2005 Report back to the Public Services Committee for further review and action. There being no objections the Chairperson stated so ordered. Commissioner Hugh D. Crawford as a “point of privilege” thanked the members of the Public Services Committee for all their hard work. Commissioner Eric Wilson addressed the board in regards to the Jail Population Management Task Force – Activity Report. Commissioner Wilson thanked Commissioners Eileen Kowall, Helaine Zack, Hugh Crawford, and all others involved in the Jail Population Management Task Force for all their hard work. The report reads as follows: REPORT BY: Jail Population Management Task Force, Eric Wilson, Chairperson IN RE: JAIL POPULATION MANAGEMENT TASK FORCE - ACTIVITY REPORT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Miscellaneous Resolution #04179, the Jail Population Management (JPM) Task Force was established and charged with certain responsibilities as outlined within the resolution and was directed to report its recommendations to the Board of Commissioners by December 1, 2004. The JPM Task Force began meeting on September 28, 2004, and on October 12, 2004, created five study groups, including Docket Management, Pre-Trial, Jail Space, Jail/Court Data and Jail Alternatives (see attached notes). These Study Groups were directed to review and assess existing and proposed programs and policies impacting the jail and to report with recommendations to the JPM Task Force. Additionally, the Task Force, in conjunction with Sheriff Michael Bouchard and Circuit Court Chief Judge Wendy Potts, has formally requested assistance from the National Institute of Corrections to perform a Jail Crowding Local System Assessment. This effort is scheduled to begin after the first of the year. A resolution will be introduced at the start of the new session (January, 2005) to re-establish the Task Force to allow for completion of its charge. Chairperson, on behalf of the Jail Population Management Task Force, I move acceptance of the foregoing report. JAIL POPULATION MANAGEMENT TASK FORCE Copy of minutes of the Docket Management Study Groups, on file in County Clerk’s office. Commissioner Tom McMillin addressed the board and made a motion to discharge Miscellaneous Resolution #04315 BOARD OF COMMISSIONERS – HEALTH DEPARTMENT NURSES ON CALL PROGRAM-ABORTION PROVIDERS REFERRAL ASSISTANCE from the General Government Committee. There being no support the motion to discharge failed. Chairperson Thomas A. Law as a “point of privilege” addressed the board and discussed a few points on how he thought things could be improved to make the operation of the board run more efficient. He expressed that he enjoyed his years as a Commissioner and thanked all the Commissioners for the years he served as their Chairperson. Commissioners Minutes Continued. December 9, 2004. 769 Commissioner Charles Palmer as a “point of privilege” gave Chairperson Thomas A. Law, Commissioners Martin Knollenberg, Peter Webster, and David Moffitt recognition for their contributions and accomplishments as Commissioners. The Board adjourned at 12:00 p.m. to the call of the Chair or January 6, 2005 , at 5:30 p.m. G. WILLIAM CADDELL THOMAS A.LAW Clerk Chairperson