HomeMy WebLinkAboutMinutes - 2005.12.08 - 8381574
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
December 8, 2005
Meeting called to order by Chairperson Bill Bullard, Jr. at 9:30 a.m. in the Courthouse Auditorium, 1200 N.
Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Bullard, Coulter, Crawford, Douglas, Gershenson, Gregory, Hatchett, Jamian,
Kowall, Long, Melton, Molnar, Moss, Nash, Palmer, Patterson, Potter, Rogers, Scott, Suarez,
Wilson, Woodward, Zack. (23)
EXCUSED ABSENCE WITH NOTICE: Middleton. (1)
EXCUSED ABSENCE PER MISCELLANEOUS RESOLUTION #04228: Coleman. (1)
Quorum present.
Invocation given by William R. Patterson.
Pledge of Allegiance to the Flag.
Moved by Gregory supported by Molnar the minutes of the November 10, 2005, Board Meeting be
approved.
A sufficient majority having voted in favor, the minutes were approved as printed.
Moved by Kowall supported by Coulter the rules be suspended and the agenda be amended, as follows:
ITEMS ON BOARD AGENDA
PERSONNEL COMMITTEE
b. Human Resources Department Fiscal Year 2005 – 2007 Labor Agreement for Employees
Represented by the American Federation of State, County and Municipal Employees (AFSCME)
Local 2720.
PLANNING AND BUILDING COMMITTEE
e. Resolution Authorizing the Oakland County Building Authority to Finance a Project for the
Phoenix Center in the City of Pontiac, Oakland County, Michigan
PUBLIC SERVICES COMMITTEE
c. County Executive – Emergency Response and Preparedness – Tornado Warning System
Expansion – Springfield Township
q. Sheriff’s Office – Contract Amendment #1 for Law Enforcement Services in the Charter Township
of Independence
r. Sheriff’s Office – Contract Amendment #1 for Law Enforcement Services Agreement with the City
of Rochester Hills 2004-2008
s. Sheriff’s Department – Contract for Court Security at the 43rd District Court – Hazel Park for
2006/2007/2008
Commissioners Minutes Continued. December 8, 2005
575
t. Sheriff’s Office – Contract Extension for Private Food Service Vendor Through 2009
(Reason for Suspension of Personnel Committee, item b, Planning and Building Committee, item e, and
Public Services Committee, items c, q, r, s, and t: Waiver of Rule XII.C.1 – Direct referral to the Finance
Committee.)
ITEM NOT ON BOARD AGENDA
GENERAL GOVERNMENT COMMITTEE
k. Board of Commissioners – Appointment to the Retirement Commission
(Reason for Suspension: Waiver of Rule III – item not presented to Board Chair for inclusion in the
agenda five days prior to the meeting. Special General Government Committee meeting held on
Monday, November 7, 2005.)
Vote on agenda, as amended:
AYES: Bullard, Coulter, Crawford, Douglas, Gershenson, Gregory, Hatchett, Jamian, Kowall,
Long, Melton, Molnar, Moss, Nash, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Woodward,
Zack. (22)
NAYS: None. (0)
A sufficient majority having voted in favor, the motion to suspend the rules and amend the agenda
carried. The agenda, as amended, was approved.
Moved by Palmer supported by Moss that Hugh Crawford be nominated Vice Chairperson for the
Oakland County Board of Commissioners for 2006.
Vote on nomination:
AYES: Coulter, Crawford, Douglas, Gershenson, Gregory, Hatchett, Jamian, Kowall, Long,
Melton, Molnar, Moss, Nash, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Woodward, Zack,
Bullard. (22)
NAYS: None. (0)
A sufficient majority having voted in favor, Hugh Crawford was elected Vice Chairperson for the Oakland
County Board of Commissioners for 2006.
Commissioners Mattie Hatchett and Tim Melton, along with Chairperson Bill Bullard, Jr., presented a
proclamation to Jean Milton for her years of service to Oakland County’s Personnel Appeal Board and the
citizens of the City of Pontiac. Jean Milton accepted the proclamation and addressed the Board.
Commissioner Mattie Hatchett also presented Jean Milton with a Service Award from the Oakland County
Deputy’s Association.
Commissioner David Coulter, along with Chairperson Bill Bullard, Jr., presented a proclamation honoring
the Ferndale Golden Eagles Marching Band, the 2005 State Marching Band Champions, for their
outstanding performance and accomplishments, and for representing the community of Ferndale and
Oakland County with class and pride. Their Band Director, Elon Jamison accepted the award and
addressed the Board.
Deputy Clerk/Register of Deeds James H. VanLeuven read a communication from Julia Ruffin expressing
her deep appreciation for the support, love, generosity and kindness that the Board of Commissioners
and staff demonstrated to her and her family during the loss of her mother.
Deputy Clerk/Register of Deeds James H. VanLeuven read a communication from Chairperson
Bill Bullard Jr., appointing Robert Schmid and himself to the Claims Review Committee for a term ending
December 31, 2006. The communication was received for filing.
Deputy Clerk/Register of Deeds James H. VanLeuven read a communication from Chairperson
Bill Bullard Jr., appointing Commissioners William R. Patterson, Sue Ann Douglas, Marcia Gershenson
and Jim Nash to serve on the Community Development Advisory Council for a term ending December 31,
2006. There being no objection, the appointments were confirmed.
Commissioners Minutes Continued. December 8, 2005
576
Deputy Clerk/Register of Deeds James H. VanLeuven read a communication from Chairperson
Bill Bullard Jr., appointing Commissioners Charles E. Palmer and William Molnar (alternate for County
Commissioners) and Ron Fowkes (Alternate for Citizen Members) to serve on the Oakland County
Sanitary Code Appeal Board for a term ending December 31, 2008. There being no objection, the
appointments were confirmed.
Deputy Clerk/Register of Deeds James H. VanLeuven read a communication from Chairperson
Bill Bullard Jr., appointing Commissioners John Scott, Christine Long, and Mattie Hatchett (Alternate) to
serve on the Personnel Appeal Board for a term ending December 31, 2006. There being no objection,
the appointments were confirmed.
Deputy Clerk/Register of Deeds James H. VanLeuven read a communication from Chairperson
Bill Bullard Jr., appointing Kathleen Mutch and Jean Milton to serve on the Oakland County Historical
Commission for a term ending January 1, 2009. There being no objections, the appointments were
confirmed.
Chairperson Bill Bullard, Jr. made the following statement: “A Public Hearing in now called on
Miscellaneous Resolution #05308 – PLANNING AND ECONOMIC DEVELOPMENT SERVICES
DIVISION RESOLUTION APPROVING PROJECT PLAN (THE DETROIT SKATING CLUB, INC.
PROJECT) – CHARTER TOWNSHIP OF BLOOMFIELD. Are there any persons present who wish to
speak?” No persons requested to speak and the Chairperson declared the Public Hearing closed.
The following people addressed the Board: Shawn Ciavattone from Congressman Joe Knollenberg’s
office, and Nancy Scarlett, Director of Human Resources.
Moved by Gregory supported by Douglas the resolutions on the Consent Agenda be adopted (with
accompanying reports being accepted). (The vote for this motion appears on page 624.) The resolutions
on the Consent Agenda follow (annotated by an asterisk {*}):
*MISCELLANEOUS RESOLUTION #05279
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: FACILITIES MANAGEMENT/FACILITIES ENGINEERING - AWARD OF CONTRACT FOR THE
SERVICE CENTER MAINLAND DRAIN STUDY PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Fiscal Year 2006 Capital Improvement Program includes the Mainland Drain – Phase I
Project, which will address improvements to the storm water drainage system throughout the Oakland
County Service Center; and
WHEREAS the project includes funding for a Service Center Mainland Drain Study to conduct an
engineering study of existing conditions and develop solutions for this project; and
WHEREAS following issuance of a requests for proposal and receipt of proposals, a selection committee
has recommended and the Mainland Drain Board has approved an award of contract in the amount of
$38,804.61 to Orchard Hiltz and McCliment of Livonia, Michigan to develop a plan addressing the needs
of the drain; and
WHEREAS total project costs of $45,000 are estimated by the Facilities Engineering Division, including
the contract award and contingency of $6,195.39; and
WHEREAS funding is available for the project in the Capital Improvement Program/Building Fund
(#40100) for transfer to the Project Work Order Fund.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes an award of contract
for the Service Center Mainland Drain Study Project to Orchard Hiltz and McCliment of Livonia, Michigan
in the amount of $38,804.61.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes transfer of funding in the
amount of $45,000 from the Capital Improvement Program/Building Fund (#40100) to the Project Work
Order Fund (#40400) to establish the Service Center Mainland Drain Study Project (#100000000852).
Commissioners Minutes Continued. December 8, 2005
577
BE IT FURTHER RESOLVED that the Fiscal Year 2006 Budget is amended as follows:
BUILDING IMPROVEMENT FUND #40100
1040101-989999-788001-40400 Transfer Out ($45,000)
PROJECT WORK ORDER FUND #40400
1040101-989999-695500-40100 Transfer In $45,000
$ -0-
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
REPORT (MISC. #05279)
BY: Planning and Building Committee, Charles Palmer, Chairperson
IN RE: FACILITIES MANAGEMENT/FACILITIES ENGINEERING – AWARD OF CONTRACT FOR THE
SERVICE CENTER MAINLAND DRAIN STUDY PROJECT
To the Oakland County Finance Committee
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed on November 29, 2005, the proposals received
for the above referenced project, reports with the recommendation the County enter into a contract with
Orchard, Hiltz and McCliment in the amount of $38,804.61 and authorize the project including
contingency of $6,195.39 totaling $45,000.00, for the development of the drain study.
Chairperson, on behalf of the Planning and Building Committee, I submit the foregoing report.
PLANNING AND BUILDING COMMITTEE
(The vote for this motion appears on page 624.)
*MISCELLANEOUS RESOLUTION #05280
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET – 2005 APPORTIONMENT OF LOCAL TAX
RATES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS your Finance Committee on Local Taxes has examined certificates, statements, papers and
records submitted to it from the various townships, cities and villages having taxes to be spread upon the
Tax Rolls, and has checked these documents with the pertinent laws, specifically Section 37 General
Property Tax Laws, and has caused corrections to be made where necessary; and
WHEREAS your committee has prepared tax certificates showing the certified rates as adjusted by
M.C.L. 211.34, M.C.L. 211.34D, and M.C.L. 211.34E of the General Property Tax Laws, authorized to be
spread against state taxable valuations, which certificates are submitted herewith, and which are the
basis for the tabulation above mentioned, and it is recommended that the Board of Commissioners
authorize the Equalization Director to sign these certificates; and
WHEREAS the electorate of the State of Michigan amended Article IX of the constitution and added
Section 36; and
WHEREAS the legislature, as directed, implemented said legislation under Section 37 of the General
Property Tax Act and the 1976 State School Code, as amended; and
WHEREAS the certified rates are subject to M.C.L. 211.36 which allows additional millage to be voted up
to and including December 7, 2005 for schools and, if adopted, up to and including November 8, 2005 for
taxing jurisdictions, as specified in said section; said additional millage(s) would require Board approval
before they could be spread; and
WHEREAS the electorate of the State of Michigan voted to limit school operating levies on homestead
and non-homestead property taxes in accordance with this report.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners adopt the
attached certificates with the recommendations herein contained as part of the permanent records of the
Board.
BE IT FURTHER RESOLVED that the Equalization Director be authorized and directed to sign the
several tax certificates on which the attached tabulation was based, thereby authorizing and directing the
various assessing officers to spread the rates against the taxable valuation set forth herein for 2005.
Commissioners Minutes Continued. December 8, 2005
578
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners, in compliance with the
General Property Tax Act and the 50 mill limitation, directs the Equalization Division to revise the
apportionment report for 2005 as follows:
Previous Revised Reason
Tax Authority Rate Rate for change
Township of Milford 7.4245 7.1367 Revision
Romeo Schools Transfer Debt 5.9186 5.6429 Correction
Northville School Operating 17.9100 18.0000 Election
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 624.)
*MISCELLANEOUS RESOLUTION #05281
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2005 YEAR-END REPORT
AND BUDGET AMENDMENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS all accounts have been posted and final adjustments made for Fiscal Year (FY) 2005; and
WHEREAS Statement #1 of the Governmental Accounting, Auditing and Financial Reporting Standards
requires that encumbrances and appropriations carried-forward be treated as a reserved fund balance at
the year-end and that such amounts be reappropriated in the subsequent year in order to be available for
expenditure; and
WHEREAS the results of operations after consideration of expenditures, accruals, encumbrances,
appropriations carried forward, transfers, adjustments, and closing entries was a favorable variance of
total resources over total expenditures as reflected in the attached schedule; and
WHEREAS Fiscal Year 2005 General Fund actual revenue fell below budgeted revenue by
$12,392,641.14. The budgeted amount reflects the Planned Use of Fund Balance; and
WHEREAS Fiscal Year 2005 General Fund actual operating expenditures and transfers fell below
budgeted operating expenditures and transfers by $9,152,955.34, rendering overall operating revenues
below expenditures for Fiscal Year 2005 by $3,239,685.80; and
WHEREAS the following reserves have been created: $1,487,158.21 for General Fund/General Purpose
operations to cover encumbrances and pre-encumbrances obligated through the end of Fiscal Year 2005,
$598,096.82 to cover pre-payments, $270,515.00 for payroll and petty cash; and
WHEREAS a designated fund balance, in the amount of $7,000,000 has been created in order to meet
future capital facility needs of the County; and
WHEREAS Oakland County desires to pursue Phase III of the implementation of the Peoplesoft Financial
and Human Resource software and a designation of $4,000,000 would cover the estimated Phase III and
beyond implementation costs; and
WHEREAS $3,533,397.00 of previously budgeted but unspent funds, designated for carry forwards in the
General Fund is requested to be appropriated to departments for use (fund #101 - general ledger account
#9407-079000), as reviewed and recommended by the Department of Management and Budget; and
WHEREAS the rates charged by the Information Technology fund do not include an amount required to
replace equipment as it depreciates; $3,500,000 as been designated to continue to build a replacement
fund for future information technology needs; and
WHEREAS subsequent to the events of September 11, 2001, the Administration reviewed the security of
County facilities and operations and a designated fund balance of $3,000,000 has been established to
continue funding anticipated improvements recommended as a result of the study; and
WHEREAS pursuant to Miscellaneous Resolution #89283, the Board of Commissioners established a
Designated Fund for Operational Improvements, which makes available a source of funds departments
can use to support innovative programs, providing the Board approves the use of the fund balance and
the requesting department commits to a pay-back within six (6) years of the original allocation; the
designated fund balance of $3,000,000 is restored from current year favorability, resulting from
efficiencies achieved due to implementation of approved projects; and
Commissioners Minutes Continued. December 8, 2005
579
WHEREAS a designated fund balance of $3,000,000 is established for general system enhancements for
county computing systems; and
WHEREAS a designated fund balance of $2,500,000 is established to fund the consolidation of Drain
Commissioner software programs for permitting, maintenance management, inventory tracking and work
order management; and
WHEREAS with the implementation of "Thin Client Computing" through Information Technology, a
designated fund balance of $2,000,000 has been established to fund the anticipated costs; and
WHEREAS due to the increase in the number of data security threats, a designated fund balance has
been continued at $1,500,000 to fund the technology necessary to protect data privacy and security; and
WHEREAS the implementation of the COPS MORE grant, as well as the continued success of the
CLEMIS system, has increased the demand for professional services and excess local match; a
designated fund balance of $1,086,000 has been established to meet the increased service demands;
and
WHEREAS a designated balance in the amount of $991,244 has been established to support the
continuing development of a county-wide Fire Records Management system by adding additional servers,
web sites and fund projects for medical, EMS, wireless, and hot spots; and
WHEREAS Oakland County and other local governments have appealed a ruling regarding the State Tax
Commission's rate table calculations of personal property taxes for public utilities; a designated fund
balance of $500,000 has been established to cover remaining cost related to the lawsuit of the utility case
in process of being settled; and
WHEREAS a $250,000 designated fund balance has been created for the Board of Commissioners to
utilize on special projects; and
WHEREAS efforts are continuing to seek out new grants to assist Oakland County with enhancing
operations and new programs, and a designated fund balance has been set aside for new grant
opportunities in the amount of $200,000; and
WHEREAS pursuant to Miscellaneous Resolution #01249, the Board of Commissioners authorized the
elimination of the separate County Library Fund and required that the remaining balance in that fund,
including accrued interest, be transferred to the General Fund; and designated fund balance in the
amount of $66,621 reflecting the remaining Library Fund balance, has been included for the Library's use;
and
WHEREAS the Equalization Division and Purchasing Division have participated in the Cost Reduction
Incentive Management Program (CRIMP); a designated fund balance of $38,522 is required to cover
payment to these divisions based on verified annual savings; and
WHEREAS additional equipment, supplies and programs are recommended for Emergency Response
and Preparedness Operations and therefore funding of $20,760 will be designated for this purpose; and
WHEREAS a designated fund balance, in the amount of $200,000, has been created to cover anticipated
Human Resources – Legal Expenses associated with Sheriff Deputy union contract negotiations; and
WHEREAS a designated fund balance, in the amount of $500,000, has been created for the Human
Resources Department to conduct a County-wide salary structure study; and
WHEREAS the Board of Commissioners has recommended to establish a Criminal Justice Coordinating
Unit, and $500,000 has been designated to initially start the unit and to fund the collection of data; and
WHEREAS a designation of $6,000,000 has been established for both Fiscal Year 2006 and Fiscal Year
2007, to cover the increased retiree health care contribution resulting from the Governmental Accounting
Standards Board (GASB) requirements to move calculated retiree health care liability from 40 years to 30
years; and
WHEREAS the Federal Government is funding construction of the Great Lakes National Cemetery in
Northern Oakland County, and a designated fund balance, in the amount of $96,870, has been created to
cover the initial local match cost of paving the road, with local match costs to be offset by donation in
subsequent years; and
WHEREAS a designated fund balance, in the amount of $1,500,000, has been created to fund the
development of alternative programs related to reducing jail population in Oakland County; and
WHEREAS the Public Works Building is in need of renovation to improve the building’s accessibility, as
well as the working conditions, and $300,000 has been designated to fund the project; and
WHEREAS in the event of a Public Health outbreak or disaster from the Avian Flu, the County has taken
a proactive approach by establishing a designated fund balance, in the amount of $1,500,000, in
response to such an occurrence; and
Commissioners Minutes Continued. December 8, 2005
580
WHEREAS the Building and Liability Insurance Fund, is the County’s self-insurance reserve, and the fund
balance was reduced due to an extraordinary payout, a designated fund balanced in the amount of
$1,000,000 has been established to restore the reserve in order to cover potential catastrophic events;
and
WHEREAS per Miscellaneous Resolution #03043 a Budget Transition Fund was created to account for
appropriation reductions and revenue enhancements implemented in Fiscal Year 2003 and Fiscal Year
2004, to mitigate the severity of budget reductions required to balance the County's budget for Fiscal
Year 2004, Fiscal Year 2005 and Fiscal Year 2006; a designated fund balance has been updated to
reflect needs for Fiscal Year 2006 ($680,015), Fiscal Year 2007 ($4,000,000), the balance of which is
available for future years ($3,600,000); and
WHEREAS a budget amendment to the Fringe Benefit Fund is necessary to fund additional Fringe
Benefit charges of ($4,000,000) due to the change in the actuarial assumption to pay off accrued liability
for retiree health care from 40 to 30 years; and
WHEREAS a budget amendment is recommended to recognize additional Investment Income of
$1,773,000 due to the increase in interest rates; and
WHEREAS per union contract settlements within the Sheriff’s Department, a budget amendment of
$991,983 is recommended for the Sheriff’s Salary and Fringe Benefit Adjustment to account for union
settlement accrual, which can be offset by favorable revenue received from Diverted Felon collected from
the State; and
WHEREAS a budget amendment in the amount of $9,980 is requested to transfer funds from favorability
within the Veteran’s Division Soldier’s Burial account to the Motorpool Fund for the Van ADA equipment
(roof extension and wheelchair lift) used to transport veterans; and
WHEREAS donations have been received by the Medical Care Facility - $31,061.55; Parks and
Recreation - $13,627.25; Planning and Economic Development Services - $28,830; Health Division -
$1,548.33; and
WHEREAS donations have been received by Oakland County Restricted Funds totaling $44,701.75,
which includes the following funds: Animal Control Legacy, L. Pernick Memorial, Medical Examiner Family
Grief Counseling, Medical Examiner Library Donation, No Haz Waste Donations, Children’s Village
Donation, Probate Court Trust, and the Easter Egg Hunt; and
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners accept the report of operations
for Fiscal Year 2005 and the results of operations by line-item after inclusion of expenditures, accruals,
encumbrances, appropriations carried-forward, transfers, adjustments, and closing entries is approved.
BE IT FURTHER RESOLVED that various line items in the Fiscal Year 2005 General Fund/General
Purpose Budgets be amended to include $1,487,185.21 outstanding purchase orders as detailed in the
attached schedules.
BE IT FURTHER RESOLVED adjustments to the fund balance be approved as follows:
Balance Before Adjustments (result from Fiscal Year 2005 activity ($3,239,685.80)
ADD TO GENERAL FUND BALANCE:
Prior Years Encumbrances and Carried Forwards $ 1,340,874.36
Decrease in Payroll and Petty Cash 82,675.00
Decrease in Prepaids 488,477.72
County Library 48,856.00
CRIMP 1,649.00
Future Technology Replacement 178,000.00
E-Health 572,899.00
Fire Records Management 8,756.00
Tax Tribunal Appeals 8,500,000.00
West Nile Virus Program 500,000.00
Community Corrections Database 60,000.00
Jail Diversion – Mentally Ill 65,000.00
Emergency Operations Center Upgrade 167,240.00
Drain Master Plan 1,493,924.31
Succession Plan Merit System Study 500,000.00
Transport Bus 68,452.00
FIA (County Wards) 1,100,000.00
Doctors/Hospitals (Indigents) 500,000.00
Commissioners Minutes Continued. December 8, 2005
581
Sheriff Dispatch 725,000.00
Out County Inmate Housing 1,500,000.00
Comcast/Web Site 675,000.00
Budget Transition Fiscal Year 2005 3,099,668.00
Budget Transition Fiscal Year 2007 and beyond 4,349,126.00
Financial System Phase II 3,671,938.00
Adjusted Total Including Additions $ 29,697,478.39
DEDUCT FROM GENERAL UNDESIGNATED FUND BALANCE:
Security Enhancements $( 1,299,447.00)
IT Thin Client ( 520,419.00)
Capital Improvement Reserve ( 1,700,000.00)
H R Comp/Work Force Planning ( 500,000.00)
H R Legal ( 200,000.00)
Carry Forwards ( 720,041.26)
Criminal Justice Coord. Startup ( 500,000.00)
VEBA 2006 ( 6,000,000.00)
VEBA 2007 ( 6,000,000.00)
Veterans Cemetery Road Paving ( 96,870.00)
Jail Alternative Program Study ( 1,500,000.00)
Public Works Building Renovation ( 300,000.00)
Avian Flu/Pandemic Response ( 1,500,000.00)
Building and Liability Insurance Fund ( 1,000,000.00)
Budget Transition Fiscal Year 2008 ( 3,600,000.00)
Total Subtractions to General Fund Balance $(25,436,777.26)
Adjusted Total including Additions/Subtractions $( 1,021,015.33)
Undesignated Fund Balance at Beginning of Year $ 450,397.52
Undesignated Fund Balance at the End of Year $ 1,471,412.85
BE IT FURTHER RESOLVED that $3,533,397 from the Fiscal Year 2005 Designated Fund Balance for
Carry Forwards be appropriated in Fiscal Year 2006, as specified below, for departmental use:
GENERAL FUND (#10100)
Revenue
9010101-196030-665882 Planned use of Fund Balance $ 3,533,397.00
Total General Fund Revenue $ 3,533,397.00
Expenditures
1010115-115090-750154 County Exec–Expend. Equip $ 17,903.00
1010115-115090-750567 County Exec-Educational. Supp 5,000.00
1020501-173040-731458 Equalization – Prof. Svs. $ 56,719.92
1020501-186020-750154 Equalization – Exp. Equip 18,291.40
1060101-133010-730863 Human Svc Admin – Prof. Svs 6,250.00
1090101-171000-731213 Econ Dev Admin – MDP’s 10,000.00
1090101-171000-750154 Econ Dev Admin – Exp Equip 874.95
1090201-171000-730205 PEDS – Business Recruitment 12,000.00
1090201-171000-731780 PEDS – Data Process Dev 5,685.00
1090201-171000-731388 PEDS – Printing 66,500.00
1090201-171000-731458 PEDS – Profess Svs 89,250.00
3020201-121020-760126 52-1 DC – Misc Cap Outlay 5,301.00
3020401-121020-750399 52-3 DC – Office Supplies 8,000.00
3020401-121020-760126 52-3 DC – Misc Cap Outlay 5,301.00
3020501-121020-760126 52-4 DC – Misc Cap Outlay 5,300.00
3020301-121020-730800 52-2 DC – Grant Match 8,968.94
3020301-121020-760126 52-2 DC – Misc Cap Outlay 5,300.00
3010101-121100-731822 Circuit Ct – Special Projects 65,435.00
3010101-121100-750154 Circuit Ct – Exp. Equip 50,506.00
3010201-121100-750154 Circuit Ct – Exp. Equip 3,967.00
3040101-121080-731822 Probate Court - Special Projects 7,752.00
5010101-180020-731500 BOC – Public Information 64,102.40
Commissioners Minutes Continued. December 8, 2005
582
6010101-155010-731458 Drain Comm – Professional Svs 946,106.42
9010101-153010-740135 Non-Dept. RCOC NW Highway Ext. 2,000,000.00
9090101-989999-788001-20221 Trfr to Public Health Fund 68,882.97
Total General Fund Expenditures $ 3,533,397.00
HEALTH FUND (#20221)
9090101-989999-695500-10100 Transfer from General Fund $ 68,882.97
Total Health Fund Revenues $ 68,882.97
1060261-134790-731682 Health Div – Satellite Ctrs $ 68,882.97
Total Health Fund Expenditures $ 68,882.97
BE IT FURTHER RESOLVED that $4,000,000 be transferred from the General Fund to the Fringe Benefit
Fund due to recognize the change in actuarial assumption to fund accrued liability for retiree health care
from 40 to 30 years and the Fiscal Year 2005 Budget be amended as follows:
GENERAL FUND (#10100)
Revenue
90-160000-13000-1505 Investment Income $ 1,773,000.00
Total General Fund Revenue $ 1,773,000.00
Expenditures
90-290000-25000-2872 Grant Match $ (1,400,000.00)
90-290000-25000-6030 IT Development ( 827,000.00)
90-210000-21000-2074 Transfer to FB Fund 4,000,000.00
Total General Fund Exp. $ 1,773,000.00
FRINGE BENEFIT FUND (#67800)
Revenue
91-1510100-10000-0479 Transfer from General Fund $ 4,000,000.00
Total FB Fund Revenue $ 4,000,000.00
Expenditure
91-250100-10000-3514 Retiree’s Hospitalization $ 4,000,000.00
Total FB Fund Expenditure $ 4,000,000.00
Change in Fund Equity $ -0-
BE IT FURTHER RESOLVED that the Fiscal Year 2005 Sheriff’s Department Salary and Fringe Benefits
budget be amended by $991,983 to account for union settlement accrual as follows:
GENERAL FUND (#10100)
Revenue
43-0143301-21400-0452 Diverted Felon $ 991,983.00
Total General Fund Revenue $ 991,983.00
Expenditures
43-023401-20000-2001 Salaries $ 333,390.00
43-023201-10000-2074 Fringe Benefits 50,652.00
43-023601-34200-2074 Fringe Benefits 607,941.00
Total General Fund Exp. $ 991,983.00
BE IT FURTHER RESOLVED that $9,980 be transferred from the Veteran’s Division Soldier Burial
Account to the Motorpool Fund for costs associated with adding a roof extension and wheelchair lift to the
van for transporting veterans as follows:
GENERAL FUND (#10100)
Expenditures
17-302200-32500-3604 Veteran’s Soldiers Burial $ ( 9,980.00)
17-301300-98661-8001 Veteran’s Trf. to Motorpool 9,980.00
Total General Fund Exp. $ -0-
MOTORPOOL FUND (#66100)
Revenue
13-661003-98101-1701 Motorpool Trf. From GF $ 9,980.00
Total Motorpool Revenue $ 9,980.00
Change in Fund Equity $ 9,980.00
Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution.
FINANCE COMMITTEE
Commissioners Minutes Continued. December 8, 2005
583
Copy of Letter of Transmittal – Fiscal Year End Report, County of Oakland Revenues and Expenditures
for Governmental Funds for the Fiscal Year ended September 30, 2005, Encumbrances Fiscal Year
ended September 30, 2005, General Fund Equity as of September 30, 2005, Changes in General Fund
Equity During Fiscal Year 2005, County of Oakland Fiscal Year End Report General Fund/General
Purpose Revenue, Expenditures Summary by Department, County of Oakland Detail of Non-
Departmental Sundry Revenue for the Twelve Months ended September 30, 2005, 2005 uncollectable
Home Improvement Loans, Schedule of Donations for Restricted Funds for the year ending Fiscal Year
2005, Oakland County Medical Care Facility Donations Revenue Collected for Fiscal Year ending
9/30/05, Oakland County Parks and Recreation Commission Operating Budget Donations Fiscal Year
(October 2004 – September 2005), memo in regards to 2005 Community Partnerships Donations, and
letter in regards to Donations to Health Division Fund on file in County Clerk’s office.
(The vote for this motion appears on page 624.)
*MISCELLANEOUS RESOLUTION #05272
BY: General Government Committee, William Patterson, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY – FOURTH QUARTER 2005
DEVELOPMENT APPROPRIATION TRANSFER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS all data processing development cost is incorporated as a single appropriation within the Non-
Departmental Budget and then an amount equal to the actual expense is transferred to the user
department with a summary report to the Finance Committee; and
WHEREAS the Department of Information Technology has determined the Fourth Quarter 2005 data
processing development charges to be $1,153,545.72 and the imaging development charge to be
$63,928.34 for the General Fund/General Purpose County departments; and
WHEREAS direct charges to Special Revenue and Proprietary Fund departments are $579,216.49 and
non-county agencies are $0 for the Fourth Quarter 2005; and
WHEREAS an appropriation transfer to General Fund/General Purpose County departments is needed to
fund these development charges.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners has reviewed
the Fourth Quarter 2005 Data Processing Development Report and approves the Fourth Quarter
appropriation transfer as specified on the attached schedule.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Information Technology Data Processing Development Summary 4th Quarter 2005, and
Information Technology – Reserve Fund Development/Support Detail – 4th Quarter 2005 on file in County
Clerk’s office.
FISCAL NOTE (MISC. #05272)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY – FOURTH QUARTER 2005
DEVELOPMENT APPROPRIATION TRANSFER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. The resolution appropriates and charges the Information Technology Fourth Quarter 2005
Development cost to benefiting departments.
2. The fourth quarter data processing development charges are $1,153,545.72; imaging
development charges are $63,928.34 for General Fund/General Purpose departments; direct
charges to Special Revenue and Proprietary fund departments are $579,216.49 and charges
to non-county agencies are $0.
Commissioners Minutes Continued. December 8, 2005
584
3. The respective departmental Fiscal Year 2005 budgets are to be amended as specified in the
attached detail schedule.
FINANCE COMMITTEE
(The vote for this motion appears on page 624.)
*REPORT (MISC. #05278)
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: BOARD OF COMMISSIONERS – WEST NILE VIRUS FUND DISBURSEMENT POLICY
EXTENSION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed Miscellaneous Resolution #05278 on
November 29, 2005, reports with a recommendation that the resolution be adopted.
Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing
report.
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #05278
BY: Commissioner Eileen T. Kowall, District #6
IN RE: BOARD OF COMMISSIONERS - WEST NILE VIRUS FUND DISBURSEMENT POLICY
EXTENSION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners adopted Miscellaneous Resolution #05091 -
West Nile Virus Fund Disbursement Policy; and
WHEREAS Miscellaneous Resolution #05091 established a plan to distribute $500,000 to local cities,
villages and townships to assist with mosquito control measures; and
WHEREAS Miscellaneous Resolution #05091 required applications for West Nile Virus Fund
reimbursements and/or pre-project authorizations were to be filed by August 1, 2005; and
WHEREAS several communities have indicated that additional time is needed in order to submit a proper
application for reimbursement; and
WHEREAS it is in the best interest of the health and safety of the citizens of Oakland County to extend
the deadline for application, enabling each community an opportunity to seek assistance in their mosquito
control measures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
amends Miscellaneous Resolution #05091 - West Nile Virus Fund Disbursement Policy in order to extend
the application deadline for reimbursements from August 1, 2005 to December 31, 2005.
Chairperson, I move the adoption of the foregoing resolution.
EILEEN KOWALL
FISCAL NOTE (MISC. #05278)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: BOARD OF COMMISSIONERS – WEST NILE VIRUS FUND REIMBURSEMENT POLICY
EXTENSION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds funds for the Fiscal Year 2005 West Nile Virus Reimbursement request have been
accrued; no budget appropriation is required.
FINANCE COMMITTEE
(The vote for this motion appears on page 624.)
Commissioners Minutes Continued. December 8, 2005
585
*MISCELLANEOUS RESOLUTION #05282
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: PARKS AND RECREATION COMMISSION - SUPPORT FOR THE ACCEPTANCE OF THE
GROVELAND OAKS EMERALD ASH BORER TREE PLANTING GRANT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Natural Resources Urban and Community Forestry Program has
awarded Oakland County Parks and Recreation Commission grant funding in the amount of $4,250 for
the period of October 1, 2005 through July 31, 2006; and
WHEREAS a local County match of $4,250, or 50% of the total eligible project cost of $8,500, is required
and is available in the Parks and Recreation fund; and
WHEREAS the Oakland County Parks and Recreation Commission on November 2, 2005 supported the
acceptance of the Emerald Ash Borer Tree Planting Grant; and
WHEREAS the reforestation of parklands meets the goals and objectives of the Oakland County
Recreation Master Plan as of February 6, 2002; and
WHEREAS the grant agreement has been approved through the County Executive Contract Review
Process and Board of Commissioners’ Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
Oakland County Parks and Recreation Commission to enter into said agreement and grant in the amount
of $4,250 from the Michigan Department of Natural Resources for the purpose of tree planting at
Groveland Oaks.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of resolution in Support of the Acceptance of a Forestry Grant Award, Grant Review – Parks and
Recreation, Emerald Ash Borer Tree Planting Grant Program Agreement, and Attachment (1) on file in
County Clerk’s office.
FISCAL NOTE (MISC. #05282)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: PARKS AND RECREATION - SUPPORT FOR THE ACCEPTANCE OF THE GROVELAND
OAKS EMERALD ASH BORER TREE PLANTING GRANT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Oakland County Parks and Recreation Commission (OCPR) has been awarded a
Michigan Department of Natural Resources Urban and Community Forestry Program
fund grant in the amount of $4,250 for the period of October 1, 2005, through July 31,
2006.
2. The purpose of the grant is to provide funding for Emerald Ash Borer Tree Planting at
Groveland Oaks County Park.
3. The grant period is from October 1, 2005 through July 31, 2006.
4. The total cost for the project is $8,500, with $4,250 (50%) of the cost from the State of
Michigan and $4,250 (50%) for the local match from the Oakland County Parks and
Recreation fund.
5. No General Fund appropriation is required. Funding is available within the Parks and
Recreation Fund.
6. No budget amendment is necessary.
FINANCE COMMITTEE
(The vote for this motion appears on page 624.)
Commissioners Minutes Continued. December 8, 2005
586
*MISCELLANEOUS RESOLUTION #05283
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: INFORMATION TECHNOLOGY – DIGITAL ORTHOIMAGERY DATA OWNERSHIP AND
DISTRIBUTION AGREEMENT FOR 2005 REGIONAL ORTHOIMAGERY PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS SEMCOG has assembled a regional project team to acquire 2005 digital orthoimagery and
related products for the seven county region; and
WHEREAS the regional project team involves the counties of Livingston, Macomb, Monroe, Oakland, St.
Clair, Washtenaw and Wayne, as well as the State of Michigan, SEMCOG, United States Geologic
Survey (USGS) and Detroit Water and Sewer (DWSD); and
WHEREAS the Board of Commissioners has approved the attached contract with Southeast Michigan
Council of Governments (SEMCOG) for the purpose of establishing rights and obligations of each Party in
conjunction with the 2005 Regional Digital Orthoimagery Project; and
WHEREAS the use and/or distribution of the 2005 Regional Digital Orthoimagery Project deliverables
shall not occur until the project team has entered into an agreement to identify the scope, extent and
limitations of such use and/or distribution; and
WHEREAS an agreement has been drafted (as attached) by SEMCOG and reviewed by the County’s
Corporation Counsel.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the attached
agreement.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the Contract on behalf
of Oakland County, and hereby accepts and binds Oakland County to the terms and conditions of this
Contract.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Contract between Southeast Michigan Council of Governments and Oakland County for the 2005
Regional Digital Orthoimagery Project SEMCOG RFP number 04-002 on file in County Clerk’s office.
(The vote for this motion appears on page 624.)
*MISCELLANEOUS RESOLUTION #05273
BY: Personnel Committee, Gregory C. Jamian, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT - SALARY ADMINISTRATION PLAN 4TH QUARTERLY
REPORT FOR FISCAL YEAR 2005
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Salary Administration Plan approved by the Board of Commissioners for Salary Grades
1 - 21 provides a process for departments and employees to request a review of the salary grade
placement of classifications; and
WHEREAS the 4th Quarterly Report for Fiscal Year 2005 identifies the job studies conducted and the
salary grade changes recommended by the Human Resources Department after completion of this
review process; and
WHEREAS funds have been established in the Classification and Rate Change fund to implement salary
grade changes resulting from Salary Administration Quarterly Report recommendations; and
WHEREAS funding is available in the Parks and Recreation Fund for the recommended classification
change in Parks and Recreation.
NOW THEREFORE BE IT RESOLVED that the Oakland Board of Commissioners authorizes
implementation of the Salary Administration Plan 4th Quarterly Report for Fiscal Year 2005, which
includes the following classification changes:
Salary Grade
Classification From: To: Position Number
Chief - Golf 15 16 5060101-02677
Commissioners Minutes Continued. December 8, 2005
587
BE IT FURTHER RESOLVED that the following unused classification title be deleted:
Chief – Telephone Communications
Supervisor – Child Support Accounting
Supervisor – Child Support Banking
Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution.
PERSONNEL COMMITTEE
FISCAL NOTE (MISC. #05273)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT – SALARY ADMINISTRATION PLAN 4TH QUARTERLY
REPORT FOR FISCAL YEAR 2005
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Human Resources Department, with approval from the Board of Commissioners,
provides a process for departments and employees requesting a review of the salary
grade placement classifications for Grades 1 – 21.
2. The total annual cost of the recommended salary grade change for one (1) Proprietary
Fund Chief – Golf position is $5,970 (Salaries - $4,429; Fringe Benefits - $1,541).
3. The total cost for the remainder of Fiscal Year 2006 is $4,593 (Salaries - $3,407; Fringe
Benefits - $1,186).
4. The effective date is December 10, 2005.
5. Cost of the salary grade change for the Proprietary Fund position will be covered within
the Parks and Recreation Fund.
6. Also, the following unused classification titles, which have no financial impact, are to be
deleted:
Chief – Telephone Communications
Supervisor – Child Support Accounting
Supervisor – Child Support Banking.
FINANCE COMMITTEE
(The vote for this motion appears on page 624.)
*MISCELLANEOUS RESOLUTION #05284
BY: Personnel Committee, Gregory Jamian, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT - FISCAL YEAR 2005 - 2007 LABOR AGREEMENT
FOR EMPLOYEES REPRESENTED BY THE AMERICAN FEDERATION OF STATE, COUNTY, AND
MUNICIPAL EMPLOYEES (AFSCME) LOCAL 2720
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland and AFSCME Local 2720, have been negotiating a contract covering
four Board of Commissioners’ employees; and
WHEREAS a 3-year agreement has been reached for the period October 1, 2004 through
September 30, 2007, and said agreement has been reduced to writing; and
WHEREAS this agreement provides for a 3% increase for Fiscal Year 2005; a 2% increase for Fiscal
Year 2006; and a wage and benefit re-opener for Fiscal Year 2007; and
WHEREAS this agreement also provides that any benefit modifications applied to the general, non-
represented employees during Fiscal Year 2006 will be applied to employees represented by this
bargaining unit at the same time and in the same manner; and
WHEREAS the agreement has been reviewed by your Personnel Committee which recommends
approval of the agreement.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the proposed
agreement between the County of Oakland and AFSCME Local 2720, covering the period of
October 1, 2004, through September 30, 2007, and that the Board Chairperson, on behalf of the County
of Oakland, is authorized to execute said agreement as attached.
Commissioners Minutes Continued. December 8, 2005
588
Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution.
PERSONNEL COMMITTEE
Copy of Summary of Tentative Agreement between Oakland County and the Board of Commissioners
Committee Reporters AFSCME Council 25, Local 2720 – November 2, 2005, Collective Bargaining
Agreement 2004-2007 between Oakland County and Michigan Council 25 American Federation of State
County and Municipal Employees, AFL-CIO, and Appendix A and B on file in County Clerk’s office.
FISCAL NOTE (MISC. #05284)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2005 – 2007 LABOR AGREEMENT
FOR EMPLOYEES REPRESENTED BY THE AMERICAN FEDERATION OF STATE, COUNTY, AND
MUNICIPAL EMPLOYEES (AFSCME) LOCAL 2720
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds:
1. The County of Oakland and AFSCME Local 2720 have been negotiating a contract covering
four Board of Commissioners’ employees.
2. A 3-year agreement has been reached covering the period October 1, 2004 through
September 30, 2007.
3. The agreement provides for a 3% increase effective with the pay period beginning
October 2, 2004. The agreement further provides for a 2% increase effective with the pay
period beginning October 1, 2005. Any benefit modifications implemented shall be applied
consistently at the same time and in the same manner as provided to non-represented
employees.
4. Sufficient Funds have been appropriated for this agreement in the Fiscal Year 2006 and
Fiscal Year 2007 budget. No budget amendment is required.
FINANCE COMMITTEE
(The vote for this motion appears on page 624.)
*MISCELLANEOUS RESOLUTION #05274
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DRAIN COMMISSIONER – JACOBS DRAINAGE DISTRICT DRAIN BONDS – FULL FAITH
AND CREDIT RESOLUTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Drainage Board for the Jacobs Drain, by resolution adopted on October 18, 2005,
authorized and provided for the issuance by the Jacobs Drainage Districts of its Drain Bonds, Series
2005A (the "Bonds") in the aggregate principal amount of not to exceed $3,000,000 to defray part of the
cost of the Jacobs Drain; and
WHEREAS the Bonds will be dated as of such date, will bear interest at such rates not to exceed 6% per
annum, will be in the aggregate principal amount, will mature in such years and principal amounts, and
will be subject to redemption prior to maturity as shall be determined at the time of sale by the Oakland
County Drain Commissioner as Chairman of the Drainage Board for the Jacobs Drain; and
WHEREAS the Drainage Board deems it advisable and necessary to obtain from this Board a resolution
pledging the full faith and credit of the County of Oakland (the "County") for the payment of the principal of
and interest on the Bonds (the "Bonds"); and
WHEREAS the Jacobs Drain is necessary to protect and preserve the public health and, therefore, it is in
the best interest of the County that the Bonds be sold.
NOW THEREFORE BE IT RESOLVED:
1. Pursuant to the authorization provided in Section 474 of the Drain Code of 1956, as
amended, the Board of Commissioners of the County hereby pledges irrevocably the full
faith and credit of the County for the prompt payment of the principal of and interest on
the Bonds, and agrees that, in the event the Charter Township of West Bloomfield or the
Commissioners Minutes Continued. December 8, 2005
589
County shall fail or neglect to account to the County Treasurer of the County for the
amount of any special assessment installment and interest when due, the amount thereof
shall be advanced immediately from County funds, and the County Treasurer is directed
to make such advancement to the extent necessary.
2. In the event that, pursuant to the pledge of full faith and credit, the County advances out
of County funds all or any part of an installment and Interest, it shall be the duty of the
County Treasurer, for and on behalf of the County, to take all actions and proceedings
and pursue all remedies permitted or authorized by law for the reimbursement of such
sums so paid.
3. The County Treasurer or the financial consultant, Municipal Financial Consultants
Incorporated, is authorized to file with the Department of Treasury of the State of
Michigan on behalf of the County an Application for State Treasurer's Approval to Issue
Bonds with respect to the Bonds.
4. The County Treasurer is authorized to approve the circulation of a nearly final and final
official statement for the Bonds, to cause the preparation of those portions of the nearly
final and final official statement that pertain to the County, and to do all other things
necessary for compliance with Rule 15c2-12 issued under the Securities Exchange Act of
1934, as amended (the "Rule"). The County Treasurer is authorized to execute and
deliver such certificates and to do all other things that are necessary to effectuate the
sale and delivery of the Bonds.
5. The County Treasurer is hereby authorized to execute and deliver in the name and on
behalf of the County (i) a certificate of the County to comply with the requirements for a
continuing disclosure undertaking of the County pursuant to subsection (b)(5) of the Rule
and (ii) amendments to such certificate from time to time in accordance with the terms of
such certificate (the certificate and any amendments thereto are collectively referred to
herein as the "Continuing Disclosure Certificate"). The County hereby covenants and
agrees that it will comply with and carry out all of the provisions of the Continuing
Disclosure Certificate. The remedies for any failure of the County to comply with and
carry out the provisions of the Continuing Disclosure Certificate shall be as set forth
therein.
Chairperson, on behalf of the Planning and Building Committee, I move adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Special Assessment Roll No. 1 for Jacobs Drain, and Preliminary Estimate of Cost (Bond Sale)
on file in County Clerk’s office.
FISCAL NOTE (MISC. #05274)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DRAIN COMMISSIONER – JACOBS DRAINAGE DISTRICT DRAIN BONDS – FULL FAITH AND
CREDIT RESOLUTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Resolution is requesting that the Board of Commissioners pledge the full faith and
credit of the County of Oakland for the payment of principal and interest on the Jacobs
Drainage Districts Drain Bonds, Series 2005A.
2. The bond issue is not to exceed $3,000,000 and is to be used for constructing the Jacobs
Drain.
3. The Bonds shall bear an interest rate not to exceed 6% per annum, will be in aggregate
principal amounts, will mature in such years and principal amounts and will be callable
prior to maturity as determined necessary by the Drainage Board at the time of issue.
4. The statutory limit for County debt is $7,345,918,835 (10% of State Equalized Value). As
of October 2, 2005, the total pledged debt is $324,503,722 or approximately .44% of the
S.E.V.
Commissioners Minutes Continued. December 8, 2005
590
5. The Public Corporations participating in the Jacobs Drain construction includes the
Charter Township of West Bloomfield and Oakland County for drainage of county
highways.
6. The bond sale of $3,000,000 will be apportioned with $2,455,800.00 or 81.86%
apportioned to the Charter Township of West Bloomfield and $544,200.00 or 18.14%
apportioned to Oakland County.
7. The Charter Township of West Bloomfield and Oakland County will pay for the bonds
through a Special Assessment Roll for the Jacobs Drain.
8. Funding is available in the Non-Departmental Current Drain Assessment account to
cover Oakland County’s apportionment cost of the bond sale.
9. No budget amendment is required.
FINANCE COMMITTEE
(The vote for this motion appears on page 624.)
*MISCELLANEOUS RESOLUTION #05285
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS - COMMUNITY
AND HOME IMPROVEMENT DIVISION – FISCAL YEAR 2005 HOUSING COUNSELING GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies, and Gentlemen:
WHEREAS the U.S. Department of Housing and Urban Development (HUD) has awarded the
Department of Economic Development and Community Affairs – Community and Home Improvement
Division federal housing counseling grant funding in the amount of $46,000.00 for the 2005 federal fiscal
year; and
WHEREAS this is the 11th year of the grant; and
WHEREAS the grant award of $46,000.00 represents a 0% variance from the application of $46,000, and
an increase of $7,676.00 from last year’s award of $38,324.00; and
WHEREAS the grant provides a full range of housing counseling services, information and assistance to
housing consumers in improving their housing conditions and meeting the responsibilities of home
ownership and tenancy including information for first time homebuyers, pre-occupancy, rental
delinquency and mortgage default assistance, Home Equity Conversion Mortgage Program, home
improvement and rehabilitation resources, displacement and relocation resources and pre-foreclosure
assistance; and
WHEREAS the County intends to use the grant to supplement Community Development Block Grant
personnel funds allocated to deliver housing counseling services county-wide in accordance with the
Federal Comprehensive Housing Counseling Program guidelines; and
WHEREAS no County funding is required for this grant continuation; and
WHEREAS this grant has been reviewed and approved through the County Executive’s Contract Review
Process.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners accepts the Fiscal
Year 2005 Housing Counseling Grant in the amount of $46,000.00.
BE IT FURTHER RESOLVED that future level of service, including personnel, will be contingent upon the
level of funding available for this program.
BE IT FURTHER RESOLVED that the contract includes an Addendum approved by the U.S. Department
of Housing and Urban Development (HUD), which amends:
Article XIII of the grant to state the Grantee will not disclose counseling information unless
otherwise provided by the applicable statute or court order. Social Security Numbers are exempt
from disclosure under the Michigan Freedom of Information Act. MCL 15.244(x) if the Grantee is
required to provide public records which contain exempt and nonexempt material, the Grantee
will to the extent practicable, facilitate a separation of exempt from non-exempt material.
Article XVII to state the Grantee may terminate this Agreement if the Grantee cannot comply with
the written or oral instructions or amendments of the GTR provided for in Articles VII and XV or
written decision of the GTR provided for in Article XVII.
Commissioners Minutes Continued. December 8, 2005
591
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorize the Board’s
Chairperson and the County Executive to execute the grant agreement and attached addendum and to
approve amendments and extensions up to a fifteen (15) percent variance from the award.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Grant Review – Community and Home Improvement, Addendum to Housing Counseling Grant
Fiscal Year 2005 between U.S. Department of Housing and Urban Developments and Oakland County
Assistance Award Amendment, letter from Brenda J. Bellisaris, Acting Director Program Support Division
of U.S. Department of Housing and Urban Developments, Grant Agreement, and Exhibit A on file in
County Clerk’s office.
FISCAL NOTE (MISC. #05285)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – COMMUNITY
AND HOME IMPROVEMENT DIVISION – FISCAL YEAR 2005 HOUSING COUNSELING GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The U.S. Department of Housing and Urban Development has awarded Federal Fiscal
Year 2005 Housing Counseling Grant funding in the amount of $46,000 to the
Community and Home Improvement Division.
2. The grant will supplement Community Development Block Grant funds allocated to
deliver housing counseling services in accordance with Federal Comprehensive Housing
Counseling Program guidelines.
3. This is the eleventh (11th) year of the grant.
4. The County performance period for the grant is from October 1, 2005 through
September 30, 2006.
5. The award is the same amount as the application and $7,676 more than the
Fiscal Year 2004 award of $38,324.
6. No County match is required for this grant continuation.
7. Indirect costs are not paid for this grant due to administrative and planning limits.
8. The Fiscal Year 2006 Special Revenue Fund Budget for the Housing Counseling Grant
Fund is amended as follows:
REVENUE (29706-1090680-132210)
610313 Grants – Federal $46,000
EXPENDITURE (29706-1090680-132210)
702010 Salaries – Regular $30,565
722740 Fringe Benefits 15,435
$46,000
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 624.)
Commissioners Minutes Continued. December 8, 2005
592
*MISCELLANEOUS RESOLUTION #05286
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DRAIN COMMISSIONER RESOLUTION TO AUTHORIZE CLINTON-OAKLAND SEWAGE
DISPOSAL SYSTEM CHARTER TOWNSHIP OF OXFORD 2005 EXTENSION CONTRACT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Charter Township of Oxford (the "Township") is in urgent need of sewage disposal
facilities constituting a part of the Clinton-Oakland Sewage Disposal System (the "System") as described
in the form of the proposed contract hereinafter mentioned (sometimes referred to herein as the
"Project"), in order to promote the health and welfare of the residents thereof, which sewage disposal
facilities also would benefit the County and its residents, and the parties to said proposed contract have
concluded that such facilities can be provided most economically and efficiently by the County through
the exercise of the powers conferred by Act 342, Public Acts of Michigan, 1939, as amended ("Act 342");
and
WHEREAS by the terms of Act 342, the County and the Township are authorized to enter into a contract
for the acquisition and construction of the Project to serve the Township and for the payment of the cost
thereof by the Township in cash; and
WHEREAS there has been submitted to this Board of Commissioners a proposed contract between the
County, by and through the County Drain Commissioner, County Agency, party of the first part, and the
Township, party of the second part (the "Contract"), which Contract provides for the acquisition and
construction of the Project and which Contract is hereinafter set forth in full; and
WHEREAS preliminary plans, specifications and estimates of the cost and period of usefulness of the
Project are on file with the Oakland County Drain Commissioner and available for review by the Oakland
County Board of Commissioners; and
WHEREAS this Board of Commissioners desires to proceed with the Project and the approval and
execution of the Contract to acquire and construct the Project as provided in the Contract.
NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of Oakland County, Michigan, as
follows:
1. APPROVAL OF PROJECT AND DESIGNATION OF COUNTY AGENCY. This Board of
Commissioners by majority vote of its members-elect does hereby approve, under and
pursuant to Act 342, establishment of the Project as part of the System, which shall
consist of (i) the acquisition and construction of the Clinton-Oakland Sewage Disposal
System Charter Township of Oxford 2005 Extension, as specified and to be located as
shown in Exhibit A to the Contract (the "Project") and (ii) the services provided thereby;
that the Project as part of the System shall serve the Township; that the Oakland County
Drain Commissioner is hereby designated and appointed as the "County Agency" for the
Project; that the County Agency shall have all the powers and duties with respect to the
Project as are provided by law and especially by Act 342; and that all obligations incurred
by the County Agency with respect to the Project, unless otherwise authorized by this
Board of Commissioners, shall be payable solely from funds derived from the Township
as hereinafter provided.
2. PLANS AND SPECIFICATIONS – ESTIMATES OF PERIOD OF USEFULNESS AND
COST. The preliminary plans and specifications for the Project and the estimates of
$265,000 as the cost thereof and of 40 years and upwards as the period of usefulness
thereof, are on file with the Oakland County Drain Commissioner and available for review
by the Board of Commissioners, are hereby approved and adopted.
3. APPROVAL OF CONTRACT. The Clinton-Oakland Sewage Disposal System Charter
Township of Oxford 2005 Extension Contract between the County, by and through the
County Drain Commissioner, party of the first part, and the Township, party of the second
part, which Contract has been submitted to this Board of Commissioners, is hereby
approved and adopted, and the County Drain Commissioner is hereby authorized and
directed to execute and deliver the same for and on behalf of the County, in as many
counterparts as may be deemed advisable. The Contract reads as follows:
4. CONFLICTING RESOLUTIONS. All resolutions and parts of resolutions insofar as they
may be in conflict herewith are rescinded.
Commissioners Minutes Continued. December 8, 2005
593
Chairperson, on behalf of the Planning and Building Committee, I move adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Clinton-Oakland Sewage Disposal System Charter Township of Oxford 2005 Extension Contract,
Exhibit A, and Clinton-Oakland Sewage Disposal System Charter Township of Oxford 2005 Extension
Estimate of Probable Cost on file in County Clerk’s office.
(The vote for this motion appears on page 624.)
*MISCELLANEOUS RESOLUTION #05275
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: SHERIFF'S OFFICE - ACCEPTANCE OF AT SYSTEMS DONATED VEHICLE FOR USE BY
THE SPECIAL RESPONSE TEAM (SRT)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS AT Systems, Inc, a Delaware Corporation desires to donate a used armored vehicle (VIN
#3FEWF8018XMA21001) to the Oakland County Sheriff’s Office; and
WHEREAS the Sheriff is willing to accept this vehicle; and
WHEREAS the Oakland County Sheriff’s Office will be responsible for all costs associated with
maintenance of the vehicle (Forfeiture funds); and
WHEREAS the vehicle will be used for training purposes and as a tactical support vehicle for events
requiring armored support, traffic control and or rescue and transport of the SRT; and
WHEREAS Miscellaneous Resolution #83204, Procedure for Acceptance of a Gift Donation from Private
Sources, adopted by the Board of Commissioners on July 14, 1984, provides for official acknowledgment
and acceptance of gifts, with financial implication to the County, by the Board of Commissioners through
signed resolution.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners acknowledges
and accepts the Armored Vehicle from AT Systems and authorizes the Chairperson of the Board to
approve the attached Used Vehicle Donation agreement.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of AT Systems Used Vehicle Donation to Law Enforcement Donation Agreement on file in County
Clerk’s office.
FISCAL NOTE (MISC. #05275)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: SHERIFF’S OFFICE – ACCEPTANCE OF AT SYSTEMS DONATED VEHICLE FOR USE BY
THE SPECIAL RESPONSE TEAM (SRT)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution accepts the donation of a used armored vehicle from AT Systems, Inc. for use
by the Sheriff’s Office.
2. The Sheriff’s Office will be responsible for all costs associated with the operation and
maintenance of the vehicle.
3. Funds in the amount of $363,682.44 (balance as of 9/30/05) are available in the Sheriff’s
Department Law Enforcement Enhancement account (Fund 10100 #4030101-222430).
4. The Sheriff is requesting $2,700 of these funds be used to pay for the operation and
maintenance of the vehicle to enhance law enforcement efforts in compliance with state law
for the use of these funds.
Commissioners Minutes Continued. December 8, 2005
594
5. A Fiscal Year 2006 budget amendment is recommended as follows:
GENERAL FUND #10100 FY 2006
Revenue
4030101-10100-112580-670285 Enhancement Funds $ 2,700
Total General Fund Revenue $ 2,700
Expenditures
4030601-10100-110040-776661 Motor Pool $ 1,700
4030601-10100-110040-774677 Insurance Fund $ 1,000
Total General Fund Expenditures $ 2,700
FINANCE COMMITTEE
(The vote for this motion appears on page 624.)
*MISCELLANEOUS RESOLUTION #05276
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: 52ND DISTRICT COURT PURCHASE OF NEW DIGITAL MAILING MACHINES IN
COMPLIANCE WITH POSTAL DIRECTIVE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the four divisions of the Oakland County 52nd District Courts are required to comply with U.S.
Postal Directive mandating the use of digital mailing machines incorporating “Weigh-on-the-Way”
technologies, to replace the analog mailing systems currently in use. They must be in place by
January 1, 2006; and
WHEREAS this new digital mailing postage system will weigh each piece of mail, apply the correct
postage, seal envelopes, enable the replenishing of the postage meter by phone modem, and increase
speed and efficiency of processing each court’s mailing volume; and
WHEREAS also, this new system will reduce exposure to fraud, provide improved, timely reporting of all
user account information and will allow for flexibility in meeting future postage rate changes; and
WHEREAS request for quotations (RFQ) have been received and reviewed, and live demonstrations
were presented before the review committee; and
WHEREAS vendor Pitney Bowes was chosen because they presented the best technical and cost
effective solution; and
WHEREAS the total cost of the new digital mailing machine systems is $63,548 consisting of four (4)
digital mailing machines for $54,124 (in one time capital cost), and an ongoing operating cost consisting
of a yearly maintenance agreement cost of $6,340, and yearly meter lease cost of $3,084; and
WHEREAS the contract will be awarded through the Oakland County Purchasing Division, in accordance
with County purchasing procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves this
acquisition for the new digital mailing system.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (MISC. #05276)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: 52ND DISTRICT COURT PURCHASE OF NEW DIGITAL MAILING MACHINES IN
COMPLIANCE WITH POSTAL DIRECTIVE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The four divisions of the Oakland County 52nd District Courts are required to comply with
U.S. Postal Directive mandating the use of digital mailing machines incorporating “Weigh-
on-the-Way technologies, to replace the analog mailing systems currently in use. They
must be in place by January 1, 2006.
2. The total cost of the new digital mailing machine systems for all four courts is $63,548
consisting of four (4) digital mailing machines for $54,124 or $13,531 each (in one time
Commissioners Minutes Continued. December 8, 2005
595
capital cost); in addition, on going operating cost consisting of yearly maintenance
agreement cost of $6,340 or $1,585 for each court, and yearly meter lease cost of $3,084
or $771 for each court.
3. The general fund is only responsible for the acquisition of two (2) machines that were
previously purchased by the 52-2 and 52-3 District Courts; the other two machines for the
52-1 and 52-4 District Courts were leased through the Equipment Fund, and will be
replaced at the Equipment Funds expense.
4. The two mail machine acquisitions that are general fund responsibility, costing $27,062,
will be partially funded by revenue from the State for Judiciary Technical Improvement,
which is currently in the four District Courts Fiscal Year 2006 budgets $21,202; the
remaining $5,860 will come from the Non-Departmental Miscellaneous Capital Outlay
Account.
5. The ongoing operating cost consists of four (4) yearly maintenance agreements totaling
$6,340, which the general fund will initially pay for two at $3,170, and the Equipment
Fund will pay for two at $3,170. The general fund portion will be funded out of general
fund Non-Departmental Miscellaneous Capital Outlay.
6. The yearly lease cost of four (4) postage meters is $3,084 and funding is in the 52nd
District Courts’ Contractual Services Equipment Rental line item.
7. A budget amendment is recommended to the Fiscal Year 2006 General Fund and
Equipment Fund budgets as follows:
GENERAL FUND #10100 FY 2006
Expenditures
9090101-196030-760126 Non-Dept Misc. Capital Outlay ($ 9,030)
3020201-121020-760126 Div. I Misc. Capital Outlay ( 5,301)
3020301-121020-760126 Div. II Misc. Capital Outlay ( 5,300)
3020401-121020-760126 Div. III Misc. Capital Outlay ( 5,301)
3020501-121020-760126 Div. IV Misc. Capital Outlay ( 5,300)
($ 30,232)
OPERATING TRANSFER OUT
Expenditures
3020301-989999-788001 Div. II Oper. Trans.Out $ 15,116
3020401-989999-788001 Div. III Oper. Trans.Out 15,116
$ 30,232
OFFICE EQUIPMENT FUND - FUND #66400
Revenue
1020640-989999-695500 Operating Transfer In $ 30,232
$ 30,232
Expenditures
1020640-182060-730655 Equipment Replacement $ 27,062
1020640-182060-731150 Maintenance Contracts 3,170
$ 30,232
FINANCE COMMITTEE
(The vote for this motion appears on page 624.)
*MISCELLANEOUS RESOLUTION #05287
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: COUNTY EXECUTIVE, EMERGENCY RESPONSE AND PREPAREDNESS - TORNADO
WARNING SYSTEM EXPANSION – SPRINGFIELD TOWNSHIP
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners by Miscellaneous Resolution #7865, #7971,
and #8664 accepted federal grants to defray a portion of the costs in purchasing sirens to be utilized
within the Oakland County Tornado Warning System; and
WHEREAS the County share of the costs will remain at twenty-five percent as has been the policy
previously established by the Board of Commissioners by various Miscellaneous Resolutions, whereby
Commissioners Minutes Continued. December 8, 2005
596
local units pay seventy-five percent with the County being responsible for the maintenance and electrical
costs for the sirens purchased; and
WHEREAS Springfield Township has executed the attached purchase agreement; and
WHEREAS Springfield Township has agreed to pay seventy-five percent of the total estimated cost of
one siren; and
WHEREAS consistent with the attached standard agreement, Springfield Township agrees that Oakland
County will retain ownership of the siren and will be responsible for the maintenance and the electrical
costs for said siren purchased under this agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
contract with Springfield Township for the purchase of one (1) tornado siren.
BE IT FURTHER RESOLVED that the expenditure of this appropriation is contingent upon the execution
of the attached written agreement between the County and the Township of Springfield.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Springfield Township Tornado Siren Budget Summary, Severe Weather System Interlocal
Agreement between Oakland County and Charter Township of Springfield on file in County Clerk’s office.
FISCAL NOTE (MISC. #05287)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: COUNTY EXECUTIVE, EMERGENCY RESPONSE AND PREPAREDNESS – TORNADO
WARNING SYSTEM EXPANSION –SPRINGFIELD TOWNSHIP
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. Springfield Township has issued an agreement to purchase one (1) warning siren as a
part of the County’s centrally activated tornado warning system.
2. The total cost of the sirens is $21,000.
3. The Township of Springfield has agreed to pay $15,750, seventy-five percent (75%) of
the estimated cost of the sirens.
4. The County of Oakland will pay twenty-five percent (25%) of the estimated cost, $5,250.
5. Consistent with past agreements, the County will retain ownership and be responsible for
the maintenance and electrical costs for the sirens.
6. Funds are available in the Fiscal Year 2006 Emergency Response and Preparedness
budget to cover cost.
7. No additional budget amendments are necessary.
FINANCE COMMITTEE
(The vote for this motion appears on page 624.)
*MISCELLANEOUS RESOLUTION #05288
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: COUNTY EXECUTIVE - EMERGENCY RESPONSE AND PREPAREDNESS - HAZARDOUS
MATERIALS EMERGENCY PLANNING 2005/2006 GRANT AGREEMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Superfund Amendment and Reauthorization Act (SARA) of 1986, Title III, requires the
planning and provisions for community right-to-know on extremely hazardous substances in local
communities; and
WHEREAS the Oakland County Local Emergency Planning Committee (LEPC) has been organized and
meets minimum criteria in performing planning functions; and
WHEREAS the federal Hazardous Materials Emergency Preparedness (HMEP) grant provides funds to
LEPCs for the purpose of enhancing hazardous material response planning; and
WHEREAS an application was submitted, and Oakland County has been notified that the LEPC is eligible
to receive $6,950 for the submittal for new and updated plans; and
Commissioners Minutes Continued. December 8, 2005
597
WHEREAS no reports are required, and the funds will be received upon submittal of the plans as a work
product; and
WHEREAS the grant agreement has been processed through the County Executive Contract Review
Process and the Board of Commissioners’ Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Chairperson of the Oakland County Board of
Commissioners is authorized to execute the grant agreement of $6,950 and to approve any grant
extensions or changes, within fifteen percent (15%) of the original award, which are consistent with the
original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Grant Review – Emergency Response and Preparedness, and Executive Summary Hazardous
Materials Emergency Preparedness 2005-2006 Grant Agreement on file in County Clerk’s office.
FISCAL NOTE (MISC. #05288)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: COUNTY EXECUTIVE EMERGENCY RESPONSE AND PREPAREDNESS - HAZARDOUS
MATERIALS EMERGENCY PLANNING 2005/2006 GRANT AGREEMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. The resolution recognizes the Superfund Amendment and Reauthorization Act (SARA) of
1986, Title III which requires the planning and provision for community right to know on
extremely hazardous substances in local communities.
2. A grant application was submitted and Oakland County has been notified that the Local
Emergency Planning Committee (LEPC) was eligible to receive up to $6,950 for the submittal
for new and updated plans.
3. This grant requires a 20% in-kind grant match of $1,390 in general fund expenditures
bringing the total program costs to $8,340.
4. The Fiscal Year 2006 County Executive-Emergency Preparedness budget includes costs
associated with this program, therefore, no budget amendments are recommended.
FINANCE COMMITTEE
(The vote for this motion appears on page 624.)
*MISCELLANEOUS RESOLUTION #05289
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION – FISCAL
YEAR 2005/2006 BYRNE MEMORIAL GRANT - MICHIGAN OFFICE OF DRUG CONTROL POLICY
FOR PONTIAC INSTEP GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Department of Public Services Community Corrections Division applied for the Byrne
Memorial Grant from the Michigan Office of Drug Control Policy in the amount of $86,248 in grant funds
for the period of October 1, 2005, through September 30, 2006; and
WHEREAS the Michigan Office of Drug Control Policy has awarded Oakland County a Fiscal Year
2005/2006 Community Corrections grant in the amount of $86,248 which is the amount requested in the
original application; and
WHEREAS the program total is $172,496, of which $86,248 (50%) is federal funded, and $86,248 (50%)
is County grant match; and
WHEREAS this grant supports the In Step project of employing the "Say It Straight" method and training
in this area in order to reduce and prevent the risk of destructive behaviors such as alcohol, tobacco, and
other drug use. Also, it tries to avert violence, school drop-out, teen pregnancy, behaviors leading to
Commissioners Minutes Continued. December 8, 2005
598
HIV/AIDS along with promotion of wellness, personal and social responsibility, positive self-esteem and
positive relationships; and
WHEREAS the grant funds two (2) Community Corrections Specialist II positions (#9332 and #9401),
travel, material and supplies, and subcontractors to administer the program; and
WHEREAS the grant acceptance requires no additional personnel to fulfill the grant agreement; and
WHEREAS it should be noted that there are General Fund/General Purpose funded Community
Corrections Specialist positions included in the Fiscal Year 2005/2006 Budget, which are not part of this
grant; and
WHEREAS the grant agreement has been approved by the County Executive's Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Fiscal Year 2005/2006 Community Corrections grant from the Michigan Office of Drug Control in the
amount of $86,248.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant agreement and to approve any grant extensions or changes, within fifteen percent
(15%) of the original award, which is consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that the future level of service, including personnel would be contingent
upon the level of funding available from the State.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Grant Review – Community Corrections, Oakland County Community Corrections Byrne Grant
Comparison of Fiscal Year 2006 Award vs. Fiscal Year 2006 Application and Fiscal Year 2005 Award and
Fiscal Year 2006 Award, and Grant Agreement between Michigan Department of Community Health and
Contractor for Oakland County Community Corrections InStep - Pontiac on file in County Clerk’s office.
FISCAL NOTE (MISC. #05289)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION – FISCAL
YEAR 2005/2006 BYRNE MEMORIAL GRANT - MICHIGAN OFFICE OF DRUG CONTROL POLICY
FOR PONTIAC INSTEP GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Oakland County has received a grant of $86,248 from the Fiscal Year 2005-2006 Byrne
Memorial Grant - Michigan Office of Drug Control Policy for the Pontiac Instep Grant, which is
the amount requested in the original application.
2. The grant award is $17,249 or 17% less than the previous award of $103,497.
3. This is the third year of this grant, and is a community-based central juvenile diagnostic
program used to supplement existing services.
4. The total cost of the program is $172,496, with $86,248 (50%) of the cost in grant match from
the County's General Fund and $86,248 (50%) from the Byrne Memorial Grant Fund.
5. An amendment to the special revenue budget, Attachment "A" is requested to reflect the new
grant award for Fiscal Year 2006.
6. A budget amendment is recommended to transfer the grant match funds to the Community
Corrections grant match line item as follows:
GENERAL FUND 10100 FY 2006
Expenditures
9090101-196030-730800 Non-Dept. - Grant Match ($86,248)
1070401-113000-730800 Community Corr. - Grant Match $86,248
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 624.)
Commissioners Minutes Continued. December 8, 2005
599
*REPORT (MISC. #05290)
BY: Personnel Committee, Gregory C. Jamian, Chairperson
IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION – FISCAL
YEAR 2005/2006 COMMUNITY CORRECTIONS COMPREHENSIVE PLAN GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee having reviewed the above referenced resolution on November 30, 2005,
reports to the Board with the recommendation the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #05290
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION – FISCAL
YEAR 2005/2006 COMMUNITY CORRECTIONS COMPREHENSIVE PLAN GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Department of Public Services Community Corrections Division applied to the Michigan
Department of Corrections (MDOC) for $3,804,909 in grant funds for the period of October 1, 2005,
through September 30, 2006; and
WHEREAS the MDOC has awarded Oakland County a 2005/2006 Community Corrections grant in the
amount of $3,623,922 (Schedule A) which is a 5% variance or $180,987 less than requested in the
application; and
WHEREAS the grant funds the following Community Corrections Division positions of sixteen (16)
Community Corrections Specialist II’s (positions # 7424, 7425, 7426, 7427, 7429, 7430, 7431, 7432,
7433, 7434, 9003, 9243, 9247, 9291, 9648, 9649); one (1) PTNE Community Corrections Specialist II’s
(positions 9292), one (1) Office Assistant II (position 9295), one half (.5) Community Corrections User
Support Specialist (position 7834), one (1) Community Corrections Specialist III (position 7428), and one
half (.5) Supervisor-Community Corrections (position 9396); and
WHEREAS funding for position 9001, Community Corrections Specialist II was not approved in the Fiscal
Year 2005/2006 award, it is required to be deleted; and
WHEREAS the grant funds the following Sheriff’s Department positions; three (3) Inmate Caseworkers
(positions 7418, 7419, and 7420), one (1) Office Assistant I which is a FTE but is under filled with a PTNE
(position 7417), one Inmate Substance Abuse Tech (position 7421), one (1) PTE Inmate Substance
Abuse Tech (position 9397); and
WHEREAS Sheriff’s Department position 7422 and 7423 were not continued in either the grant
application or award, and were deleted effective September 30, 2005; and
WHEREAS the grant acceptance requires no additional personnel to fulfill the grant agreement; and
WHEREAS there is no County match required with this grant; however it should be noted that there are
General Fund/General Purpose funded Community Corrections positions included in the Fiscal
Year 2005/2006 Budget, which are not part of this grant; and
WHEREAS the grant agreement has been approved by the County Executive's Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
2005/2006 Community Corrections grant from the Michigan Department of Corrections in the amount of
$3,623,922.
BE IT FURTHER RESOLVED that position 9001, Community Corrections Specialist II in Community
Corrections be deleted.
BE IT FURTHER RESOLVED that the future level of service, including personnel (except the portion of
Pretrial Services currently funded by the General Fund/General Purpose Fund) will be contingent upon
the level of funding available from the State.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Grant Review – Community Corrections, Agreement between the State of Michigan Department
of Corrections and Oakland County – Comprehensive Corrections Plans, Riders A, B, C, D, Attachment
A, Fiscal Year 2006 Proposed Community Corrections Programs, Michigan Department of Corrections
Commissioners Minutes Continued. December 8, 2005
600
Field Operations Administration – Office of Community Corrections Fiscal Year 2006 Funding Proposal
for Oakland County, Attachment B, and Michigan Department of Corrections – Office of Community
Corrections Monthly Expenditure Report Fiscal Year 2006 on file in County Clerk’s office.
FISCAL NOTE (MISC. #05290)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION – FISCAL
YEAR 2005/2006 COMMUNITY CORRECTIONS COMPREHENSIVE PLAN GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Michigan Department of Corrections has awarded a Fiscal Year 2005/2006
Community Corrections grant in the amount of $3,623,922 which is a 5% variance or
$180,987 less than the application amount.
2. The grant award is $181,481 or 5% less than the previous award of $3,805,403.
3 This is the twelfth (12) year of the grant application with Michigan Department of
Corrections, Office of Community Corrections.
4. The grant period is October 1, 2005 through September 30, 2006.
5. The award provides full time funding for current positions 7424, 7425, 7426, 7427, 7428,
7429, 7430, 7431, 7432, 7433, 7434, 9003, 9243, 9247, 9291, 9295, 9648, 9649, .5 of
full time positions 7834 and 9396 and PTNE position 9292 within the Community
Corrections Division.
6. The PTNE Community Corrections Specialist II position (#9001) in the Community
Corrections Division is not funded in the final award and is requested to be deleted.
7. The award also provides full time funding for positions 7418, 7419, 7420, 7421, PTNE
funding for position 7417 and PTE funding for 9397 within the Sheriff's Office.
8. No County Match is required.
9. The award supplements the Fiscal Year 2006 Adopted Budget for Community
Corrections Division in the amount of $4,474,906, which includes administration and
other County programs.
10. An amendment to the special revenue budget the attached schedule is requested to
reflect the new grant award for Fiscal Year 2006.
FINANCE COMMITTEE
(The vote for this motion appears on page 624.)
*REPORT (MISC. #05291)
BY: Personnel Committee, Gregory C. Jamian, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION I – 2006 MICHIGAN DRUG COURT PROGRAM
CONTINUATION (SCAO) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee having reviewed the above referenced resolution on November 30, 2005
Reports to the Board with the recommendation the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
Commissioners Minutes Continued. December 8, 2005
601
MISCELLANEOUS RESOLUTION #05291
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION I – 2006 MICHIGAN DRUG COURT PROGRAM
CONTINUATION (SCAO) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the 52nd District Court, Division I (Novi) applied for a grant with the State Court Administrative
Office (SCAO), Michigan Drug Court Grant Program effective October 1, 2005 through September 30,
2006; and
WHEREAS the application requested total program funding in the amount of $79,189 of which $35,000 is
awarded by SCAO, $30,000 is received from the Byrne Memorial Grant, required cash matching funds of
$2,333 and carry forward of unspent calendar year 2005 funds of $11,856; and
WHEREAS total SCAO funding of $49,189 serves as the required matching funds for the Byrne Memorial
Grant, and the Byrne Memorial Grant serves as the match for the SCAO grant; and
WHEREAS the court intends to continue the Drug Court to deal with the problems of increasing
recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and an increase in jail days
ordered; and
WHEREAS this grant continues funding for one (1) special revenue full-time eligible Probation Officer I
position (3020205-09903) in the Probation Unit, partially funded by the Byrne grant award of Fiscal
Year 2006, to provide administrative support, intensive probation supervision and frequent alcohol testing
of defendants. Also, this contract no longer funds one (1) PTNE Office Assistant I position (3020205-
10315) previously joint funded, which was deleted with the acceptance of the Fiscal Year 2006 Byrne
grant; and
WHEREAS other program costs include testing supplies; and
WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to maintain proportionate funding
for Federal, State and Private grants; and
WHEREAS the grant agreement has been processed through the County Executive Contract Review
Process and the Board of Commissioners’ Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
State Court Administrative Office (SCAO), Michigan Drug Court Program Grant, in the amount of $35,000,
along with the County cash match requirement of $2,333 and the carry forward of unspent calendar year
2005 funds of $11,586.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the contract agreement and that the chairperson may approve amendments and extensions up to
fifteen (15%) percent variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon continued interpretation
of the contract consistent with the February 6, 2001, letter from the Michigan Supreme Court, State Court
Administrative Office, providing that assurance #4 of that year’s grant application shall not be construed
as a mandate for future funding of the program from the funding unit, said letter attached hereto and
incorporated by reference herein.
BE IT FURTHER RESOLVED that one (1) full-time eligible special revenue Probation Officer I position
(3020205-09903) be continued, and (1) Office Assistant I position (3020205-10315) is no longer funded
and was deleted with the acceptance of the Fiscal Year 2006 Byrne grant (Miscellaneous Resolution
#04322).
BE IT FURTHER RESOLVED that no positions may be filled nor expenditures authorized until a grant
agreement is fully executed with the County’s obligation limited to the grant funding period.
BE IT FURTHER RESOLVED that continuation of the position associated with this grant is contingent
upon continuation of State funding.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Grant Review – 52-1 District Court/Novi, letter from Dawn A. Monk, Deputy State Court
Administrator and Michigan Supreme Court State Court Administrative Office Michigan Drug Court Grant
Program 2006 Grant Contract on file in County Clerk’s office.
Commissioners Minutes Continued. December 8, 2005
602
FISCAL NOTE (MISC. #05291)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION I – 2006 MICHIGAN DRUG COURT PROGRAM
CONTINUATION (SCAO) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The 52nd District Court, Division I (Novi) has received a grant from the State Court
Administrative Office (SCAO), Michigan Drug Court Program, for the period of
October 1, 2005, through September 30, 2006.
2. The award from SCAO is for $35,000 requiring $2,333 in County cash match, and carry
forward funding of $11,856 from the 2005 calendar year SCAO grant, for a total SCAO
program funding of $49,189.
3. This is the fourth year of grant funding for the 52-1 Novi Drug Court program, and is matched
by funds from the Byrne Memorial Grant in the amount of $30,000.
4. The required SCAO cash match is budgeted in the 52-1 District Court budget.
5. A budget amendment is recommended to reappropriate the Senate Bill 470 designation of $5
of the Filing Fees/DCU revenue into a new account (#630565), titled as Drug Court Funding.
6. The grant includes continued funding for one (1) special revenue, full-time eligible Probation
Officer I position (#3020205-09903) to provide administrative support, intensive probation
supervision and frequent alcohol testing of defendants.
7. The grant no longer provides funding for one (1) new Office Assistant I position (#3020205-
10315), which was deleted by the Byrne grant acceptance (Misc. Resolution #05271).
8. The new SCAO grant award also funds $22,173 of operating supplies, equipment and
incentives, for a total SCAO grant funded budget of $49,189.
9. In addition to the County match requirements, the County is expected to incur administrative
and support costs of $2,258 for Fiscal Year 2006, which has been included in the Fiscal Year
2006 budget. This grant does not allow for recovery of those costs.
10. A budget amendment is recommended as follows to recognize continued funding from the
SCAO, 52-1 District Court Drug Court grant, and to budget for the Drug Treatment Court Fee
revenue created by Senate Bill 470:
GENERAL FUND 10100 FY 2006
Revenues
3020201-121020-630721 Filing Fees/DCU ($ 40,000)
3020201-121020-630565 Drug Treatment Court Fee 40,000
3020201-113290-631596 Probation Fees 2,333
$ 2,333
Expenditures
3020201-121020-730800 Grant Match $ 2,333
$ 2,333
SPECIAL REVENUE FUND 27160
Revenues
3020201-121050-620467 Grant Match $ 2,333
3020201-121050-615571 Grants-State 46,856
$ 49,189
Expenditures
3020201-121050-702010 Salaries $ 19,545
3020201-121050-722740 Fringe Benefits 7,471
3020201-121050-750280 Lab. Supplies 22,173
$ 49,189
FINANCE COMMITTEE
Copy of Grant Review – 52-1 District Court/Novi on file in County Clerk’s office.
(The vote for this motion appears on page 624.)
Commissioners Minutes Continued. December 8, 2005
603
*MISCELLANEOUS RESOLUTION #05292
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION II – 2006 MICHIGAN DRUG COURT PROGRAM GRANT
CONTRACT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the 52nd District Court, Division II (Clarkston) applied for a grant with the State Court
Administrative Office (SCAO), Michigan Drug Court Grant Program effective October 1, 2005 through
September 30, 2006; and
WHEREAS the application requested total funding in the amount of $95,299 of which $50,000 is grant
funding, $36,535 of required general fund matching dollars, and carry forward of unspent calendar year
2005 funds of $8,764; and
WHEREAS adjustments were made to the program budget to operate within the funding received; and
WHEREAS this is the second year of grant funding for the 52-2 Clarkston Drug Court program, and is a
stand-alone grant with no Byrne matching funds; and
WHEREAS this drug court was instituted to deal with the problems of increasing recidivism, increasing
use of alcohol and illegal drugs, rising systems costs, and an increase in jail days ordered; and
WHEREAS initial funding will provide continuation funding for one (1) special revenue, full-time eligible
Probation Officer II position (3020305-10317) in the Probation Unit to provide intensive probation
supervision and frequent alcohol testing of defendants; and
WHEREAS other program costs include professional services, travel and conference, and testing
supplies; and
WHEREAS the cash match funding of $36,535 for this program is required by SCAO, and is available in
the general fund. Alternative sources to fund this requirement have been initiated; and
WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to maintain proportionate funding
for Federal, State and Private grants; and
WHEREAS the grant agreement has been processed through the County Executive Contract Review
Process and the Board of Commissioners’ Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
State Court Administrative Office (SCAO), Michigan Drug Court Program Grant, in the amount of $50,000,
with a County Match requirement of $36,535 and carry forward dollars of $8,764 for total funding of
$95,299.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the contract agreement and that the chairperson may approve amendments and extensions up to
fifteen (15%) percent variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that one (1) special revenue, full-time eligible Probation Officer II position
(3020305-10317) be continued in the 52-2 District Court Probation Unit, and other related program costs
including professional services, travel, and testing supplies.
BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon continued interpretation
of the contract consistent with the February 6, 2001, letter from the Michigan Supreme Court, State Court
Administrative Office, providing that assurance #4 of that grant application shall not be construed as a
mandate for future funding of the program from the funding unit, said letter attached hereto and
incorporated by reference herein.
BE IT FURTHER RESOLVED that no positions may be filled nor expenditures authorized until a grant
agreement is fully executed with the County’s obligation limited to the grant funding period.
BE IT FURTHER RESOLVED that continuation of the position associated with this grant is contingent
upon continuation of State funding.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Grant Review – 52-2 District Court/Clarkston, letter from Dawn A. Monk, Deputy State Court
Administrator, memo in regards to 52-2 District Court/Clarkston Fiscal Year 2006 Michigan Drug Court
Program/52-2 Sobriety Court Program, Grant Review Form, Michigan Supreme Court State Court
Administrative Office Michigan Drug Court Grant Program 2006 Grant Program, 52-2 District Court,
Sobriety Court Program Budget Summary – Revised September 2005 on file in County Clerk’s office.
Commissioners Minutes Continued. December 8, 2005
604
FISCAL NOTE (MISC. #05292)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION II – 2006 MICHIGAN DRUG COURT PROGRAM GRANT
CONTRACT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The 52nd District Court, Division II (Clarkston) has received a grant from the State Court
Administrative Office (SCAO), Michigan Drug Court Program, for the period of
October 1, 2005 through September 30, 2006.
2. The award from SCAO is for $50,000, along with the required General Fund match of
$36,535 and carry forward of Fiscal Year 2005 unspent grant funds of $8,764, for total
program funding of $95,299.
3. This is the second year of grant funding of the 52-2 Clarkston Drug Court program, and is a
stand-alone grant with no Byrne matching funds.
4. The required cash match is currently in the 52-2 District Court budget under Filing Fees/DCU
revenue.
5. A budget amendment is recommended to reappropriate the Senate Bill 470 designation of $5
of the Filing Fees/DCU revenue into a new account (#630565), titled as Drug Court Funding.
6. The grant contract includes the continued funding for one (1) special revenue, full-time
eligible Probation Officer II position (#3020305-10317) for $69,424 within the Probation unit.
7. The grant also funds $10,975 of contracted services consultant costs, $2,125 in travel and
$12,775 of operating supplies, equipment and incentives, for a total SCAO grant funded
budget of $95,299.
8. In addition to the County match requirements, the County is expected to incur administrative
and support costs of $4,262 for Fiscal Year 2006, which has been included in the Fiscal Year
2006 budget. This grant does not allow for recovery of those costs.
9. A budget amendment is recommended as follows to recognize continued funding from
SCAO, for the 52-2 District Court Drug Court grant, and to budget for the Drug Treatment
Court Fee revenue created by Senate Bill 470:
GENERAL FUND #10100 FY 2006
Revenues
3020301-121020-630721 Filing Fees/DCU ($ 30,000)
3020301-121020-630565 Drug Treatment Court Fee 30,000
3020301-113290-631596 Probation Fees 13,053
$ 13,053
Expenditure
3020301-121020-730800 Grant Match $ 13,053
$ 13,053
SPECIAL REVENUE FUND #27160
Revenues
3020301-121050-620467 Grant Match $ 36,535
3020301-121050-615571 Grants-State 58,764
$ 95,299
Expenditures
3020301-121050-702010 Salaries $ 46,422
3020301-121050-722740 Fringe Benefits 23,002
3020301-121050-731444 Consultant 10,975
3020301-121050-732018 Travel and Conference 2,125
3020301-121050-750280 Lab. Supplies 12,775
$ 95,299
FINANCE COMMITTEE
(The vote for this motion appears on page 624.)
Commissioners Minutes Continued. December 8, 2005
605
*MISCELLANEOUS RESOLUTION #05293
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION IV – 2006 MICHIGAN DRUG COURT PROGRAM
CONTINUATION (SCAO) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the 52nd District Court, Division IV (Troy) applied for a grant with the State Court
Administrative Office (SCAO), Michigan Drug Court Grant Program with a granting period of
October 1, 2005 through September 30, 2006; and
WHEREAS the total program cost is $90,246, which includes $35,000 in State funding, $43,209 in
County’s in-kind matching funds, required cash matching funds of $4,125 and carry forward of unspent
calendar year 2005 funds of $7,912; and
WHEREAS the court intends to continue the Drug Court to deal with the problems of increasing
recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and an increase in jail days
ordered; and
WHEREAS to provide intensive probation supervision and frequent drug testing of defendants, one (1)
part-time, non-eligible Probation Officer I position (#3020505-09716), would be continued in the Probation
Unit, which will be covered by grant funds; and
WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to maintain proportionate funding
for Federal, State and Private grants; and
WHEREAS the contract has been approved in accordance with the County Executive’s Review Process;
and
WHEREAS other program costs include professional services and testing supplies.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
State Court Administrative Office, Michigan Drug Court Program Grant in the amount of $90,246 which
includes $35,000 from the State, $43,209 in County in-kind match, carry forward of unspent calendar year
2005 funds of $7,912 and $4,125 of required County cash matching funds.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the contract agreement and that the chairperson may approve amendments and extensions up to
fifteen (15%) percent variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon continued interpretation
of the contract consistent with the February 6, 2001, letter from the Michigan Supreme Court, State Court
Administrative Office, providing that assurance #4 of that grant application shall not be construed as a
mandate for future funding of the program from the funding unit, said letter attached hereto and
incorporated by reference herein.
BE IT FURTHER RESOLVED that one (1) part-time, non-eligible special revenue Probation Officer I
position (pos. 3020505-09716) be continued within the Probation Unit of the 52nd District Court, Division
IV (Troy).
BE IT FURTHER RESOLVED that no positions may be filled nor expenditures authorized until a grant
agreement is fully executed with the County’s obligation limited to the grant funding period.
BE IT FURTHER RESOLVED that continuation of the existing positions associated with this grant is
contingent upon continuation of state funding.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Grant Review – 52–4 District Court/Troy, letter from Dawn A. Monk, Deputy State Court
Administrator, memo in regards to 52-4 District Court/Troy – Fiscal Year 2006 Michigan Drug Court Grant
Program – Drug Therapy Court, Grant Review Form, Michigan Supreme Court State Court Administrative
Office Michigan Drug Court Grant Program 2006 Grant Contract and 2006 SACO Budget Worksheet
Instructions on file in County Clerk’s office.
Commissioners Minutes Continued. December 8, 2005
606
FISCAL NOTE (MISC. #05293)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION IV – 2006 MICHIGAN DRUG COURT PROGRAM
CONTINUATION (SCAO) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The 52nd District Court, Division IV (Troy) has received a grant from the State Court
Administrative Office (SCAO), Michigan Drug Court Program, for the period of
October 1, 2005, through September 30, 2006.
2. The award from SCAO is for $35,000, along with the required General Fund cash match of
$4,125, in-kind matching funds of $43,209 and carry forward of Fiscal Year 2005 unspent
grant funds of $7,912, for a total program funding of $90,246.
3. This is the third year of grant funding the 52-4 Troy Drug Court program, and is a stand-alone
grant with no Byrne matching funds.
4. The required cash match is currently in the 52nd District Court-Division IV budget under Filing
Fees/DCU revenue.
5. A budget amendment is recommended to reappropriate the Senate Bill 470 designation of $5
of the Filing Fees/DCU revenue into a new account (#630565), titled as Drug Court Funding.
6. The grant contract includes continued funding of $48,321 for one (1) special revenue part-
time, non-eligible Probation Officer I position (#3020505-09716) within the Probation unit.
7. The grant also funds $33,000 of contracted services consultant costs, and $8,926 of
operating supplies, equipment and incentives, for a total SCAO grant funded budget of
$90,246.
8. In addition to the County match requirements, the County is expected to incur administrative
and support costs of $3,011 for Fiscal Year 2006, which are included in the Fiscal Year 2006
budget. This grant does not allow for recovery of those costs.
9. A budget amendment is recommended as follows to recognize continued funding from
SCAO, for the 52-4 District Court Drug Court grant, and to budget for the Drug Treatment
Court Fee revenue created by Senate Bill 470:
GENERAL FUND #10100 FY 2006
Revenues
3020501-121020-630721 Filing Fees/DCU ($ 25,000)
3020501-121020-630565 Drug Treatment Court Fee 25,000
3020501-113290-631596 Probation Fees 4,125
$ 4,125
Expenditure
3020501-121020-730800 Grant Match $ 4,125
$ 4,125
SPECIAL REVENUE FUND #27160
Revenues
3020501-121050-620467 Grant Match $ 4,125
3020501-121050-615571 Grants-State 42,912
$ 47,037
Expenditures
3020501-121050-702010 Salaries $ 22,249
3020501-121050-722740 Fringe Benefits 1,612
3020501-121050-731444 Consultant 22,162
3020501-121050-750280 Lab. Supplies 1,014
$ 47,037
FINANCE COMMITTEE
(The vote for this motion appears on page 624.)
Commissioners Minutes Continued. December 8, 2005
607
*REPORT (MISC. #05294)
BY: Personnel Committee, Gregory C. Jamian, Chairperson
IN RE: CIRCUIT COURT – 2006 BYRNE GRANT PROGRAM CONTINUATION – ADULT – FROM THE
MICHIGAN OFFICE OF DRUG CONTROL POLICY – CONTRACT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee having reviewed the above referenced resolution on November 30, 2005,
reports to the Board with the recommendation the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #05294
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: CIRCUIT COURT – 2006 BYRNE GRANT PROGRAM CONTINUATION – ADULT – FROM THE
MICHIGAN OFFICE OF DRUG CONTROL POLICY – CONTRACT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Community Health, Office of Drug Control Policy has awarded
grant funding to the Circuit Court in the amount of $105,000 with a grant period of October 1, 2005,
through September 30, 2006; and
WHEREAS the Circuit Court/Civil/Criminal Division Adult Drug Court has received continuation funding to
deal with the problems of increasing recidivism, increasing use of alcohol and illegal drugs, rising systems
costs, and an increase in jail days ordered; and
WHEREAS the Circuit Court Adult Drug Court Program is currently funded by the Byrne Memorial Drug
Court Grant and the State Court Administrative Office (SCAO) grant; and
WHEREAS the Circuit Court/Civil/Criminal Division Adult Drug Court Program is awarded total program
funds of $212,919, which includes $105,000 from Byrne and a matching grant of $107,919 from SCAO,
which includes a required County cash match and carry forward funds; and
WHEREAS the grant acceptance seeks continuation funding for one (1) Community Service Coordinator
position (3010301-09837) and one (1) PTNE Technical Aide position (3010301-10319); and
WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to maintain proportionate funding
for Federal, State and Private grants; and
WHEREAS the grant agreement has been processed through the County Executive Contract Review
Process and the Board of Commissioners’ Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts
Michigan Department of Community Health, Office of Drug Control Policy grant, in the amount of
$212,919, which includes $107,919 from the State Court Administrator’s Office (SCAO) and $105,000 in
Byrne Memorial Grant funds.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the contract agreement and that the chairperson may approve amendments and extensions up to
fifteen (15%) percent variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon continued interpretation
of the contract consistent with the February 6, 2001, letter from the Michigan Supreme Court, State Court
Administrative Office, providing that assurance #4 of that grant application shall not be construed as a
mandate for future funding of the program from the funding unit, said letter attached hereto and
incorporated by reference herein.
BE IT FURTHER RESOLVED that the grant acceptance would continue funding for one (1) Community
Service Coordinator position (3010301-09837) and one (1) PTNE Technical Aide position (3010301-
10319).
BE IT FURTHER RESOLVED that continuation of the positions associated with this grant is contingent
upon continuation of State funding.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Grant Review – Circuit Court, letter from Dawn A. Monk Deputy State Court Administrator, memo
in regards to Circuit Court – Fiscal Year 2006 Adult Treatment Court Byrne Grant – Administered by the
Commissioners Minutes Continued. December 8, 2005
608
State Court Administrative Office, Grant Review Form, Grant Agreement between Michigan Supreme
Court State Court Administrative Office and County of Oakland 6th Circuit Court for Adult Drug Court,
Attachments A, B.1, B.2, B.3, C, D, E, and Calculating Match and Budgets on file in County Clerk’s office.
FISCAL NOTE (MISC. #05294)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: CIRCUIT COURT – 2006 BYRNE GRANT PROGRAM CONTINUATION – ADULT - FROM THE
MICHIGAN OFFICE OF DRUG CONTROL POLICY – CONTRACT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Michigan Department of Community Health, Office of Drug Control Policy has awarded
the Oakland County Circuit Court/Civil/Criminal Division Byrne Memorial grant funding in the
amount of $105,000 for the period October 1, 2005 through September 30, 2006.
2. The total program cost is $212,919, which include $105,000 in Byrne grant funding and
$107,919 in State Court Administrators Office (SCAO) grant funds.
3. The Byrne grant award of $105,000 requires no additional General Fund/General Purpose
matching funds.
4. The grant award include continued funding for one (1) Community Service Coordinator
position (#3010301-09837) and one (1) PTNE Technical Aide position (#3010301-10319), for
a total personnel cost of $105,000.
5. The County is expected to incur administrative and support costs of $6,793 for 2006, which
have been included in the Fiscal Year 2006 Budget. This grant does not allow for recovery of
these costs.
6. According to the current agreement language, acceptance of this grant will not require the
County to continue the program beyond the grant-funding period.
7. A budget amendment is recommended as follows:
SPECIAL REVENUE FUND #27190 FY 2006
Revenue
3010301-121200-610313 Grants-Federal $105,000
$105,000
Expenditures
3010301-121200-702010 Salaries $ 74,000
3010301-121200-722740 Fringe Benefits 31,000
$105,000
FINANCE COMMITTEE
(The vote for this motion appears on page 624.)
*MISCELLANEOUS RESOLUTION #05295
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: CIRCUIT COURT/FAMILY DIVISION – 2006 MICHIGAN DRUG COURT CONTINUATION
(SCAO) JUVENILE DRUG COURT GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Circuit Court, Family Division, applied for a grant with the State Court Administrative
Office (SCAO), Michigan Drug Court Grant Program with a grant period of October 1, 2005 through
September 30, 2006; and
WHEREAS the application requested total program funding in the amount of $334,829, of which includes
$210,053 in SCAO funding and $124,776 in Byrne grant funding; and
WHEREAS the total program award from the SCAO is for $210,053, which includes $100,000 in State
funding, a required County cash match of $76,831 and carry forward funds remaining from fiscal year
2005 of $33,222; and
Commissioners Minutes Continued. December 8, 2005
609
WHEREAS the court intends to continue the Drug Court to deal with the problems of increasing
recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and an increase in jail days
ordered; and
WHEREAS to provide coordination and supervision of the grant program, one (1) full-time eligible, special
revenue SCAO funded Community Service Coordinator position (3010402-09712) (Juvenile Drug Court
Coordinator) will be continued within the Family Division of the Circuit Court, which is fully funded by
SCAO grant funds; and
WHEREAS in addition, this award provides funding for drug testing supplies and contractual services for
treatment plan and program evaluation; and
WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to maintain proportionate funding
for Federal, State and Private grants; and
WHEREAS the contract has been approved in accordance with the County Executive Contract Review
Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
State Court Administrative Office (SCAO), Michigan Drug Court Program Grant, in the amount of
$210,053, which includes $100,000 from the State, $76,831 as the required County cash match, and
$33,222 in carry forward funds.
BE IT FURTHER RESOLVED that the total grant funded program cost of $210,053 is for personnel cost
and other program costs such as contractual consultant and drug testing supplies.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the contract agreement and that the chairperson may approve amendments and extensions up to
fifteen (15%) percent variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon continued interpretation
of the contract consistent with the February 6, 2001, letter from the Michigan Supreme Court, State Court
Administrative Office, providing that assurance #4 of that grant application shall not be construed as a
mandate for future funding of the program from the funding unit, said letter attached hereto and
incorporated by reference herein.
BE IT FURTHER RESOLVED that one (1) full-time eligible, special revenue Community Service
Coordinator (Juvenile Drug Court Coordinator) position (3010402-09712) be continued within the Family
Division of the Circuit Court.
BE IT FURTHER RESOLVED that all positions and other program costs are contingent on continuation of
State grant funding.
BE IT FURTHER RESOLVED that no positions may be filled nor expenditures authorized until a grant
agreement is fully executed with the County’s obligation limited to the grant funding period.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Grant Review – Circuit Court/Family Division, letter from Dawn A. Monk, Deputy State Court
Administrator, memo regarding Fiscal Year 2006 Michigan Drug Court Program/Family Focused Juvenile
Drug Court, Grant Review Form Michigan Supreme Court State Court Administrative Office Michigan
Drug Court Grant Program 2006 Grant Contract, Calculating Match and Budgets on file in County Clerk’s
office.
FISCAL NOTE (MISC. #05295)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: CIRCUIT COURT/FAMILY DIVISION – 2006 MICHIGAN DRUG COURT CONTINUATION
(SCAO) JUVENILE DRUG COURT GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Circuit Court has received a grant from the State Court Administrators Office (SCAO),
Michigan Drug Court Program, for the period of October 1, 2005 through September 30,
2006, in the amount of $100,000.
Commissioners Minutes Continued. December 8, 2005
610
2. In addition to the grant award of $100,000, the program includes required County cash match
of $76,831 and carry forward funds remaining from calendar year 2005 of $33,222, for a total
program funding of $210,053.
3. This grant continues to fund one (1) full-time eligible (FTE) special revenue Community
Service Coordinator position (#3010402-09712) to provide program coordination and
supervision at a cost of $88,612.
4. The remaining costs include funding for professional services of $98,552 and laboratory and
drug testing supplies of $22,889.
5. In addition to the County match requirements, the County is expected to incur administrative
and support costs of $5,441 for 2006, which have been included in the Fiscal Year 2006
Budget. This grant does not allow for recovery of those costs.
6. According to the current agreement language, acceptance of this grant will not require the
County to continue the program beyond the grant-funding period.
7. A budget amendment to the Fiscal Year 2006 Budget is recommended as follows to
recognize continued funding from SCAO, to the Circuit Court Family Division - Juvenile Drug
Court, and to transfer projected favorable budget variance in Juror Fees and Mileage to cover
the Grant Match:
GENERAL FUND 10100 FY 2006
Expense
3010301-121180-731010 Juror Fee and Mileage ($ 76,831)
3010301-121180-730800 Grant Match $ 76,831
$ -0-
SPECIAL REVENUE FUND 27140
Revenue
3010402-121200-620467 Grant Match $ 76,831
3010402-121200-610313 Grants-Federal 133,222
$210,053
Expenditures
3010402-121200-702010 Salaries $ 59,272
3010402-121200-722740 Fringe Benefits 29,340
3010402-121200-731444 Consultant 98,552
3010402-121200-750280 Lab. Supplies 22,889
$210,053
FINANCE COMMITTEE
(The vote for this motion appears on page 624.)
*MISCELLANEOUS RESOLUTION #05296
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: CIRCUIT COURT FAMILY DIVISION – FISCAL YEAR 2006 BYRNE GRANT PROGRAM
CONTINUATION – FROM THE MICHIGAN OFFICE OF DRUG CONTROL POLICY – GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Community Health, Office of Drug Control Policy - Byrne
Memorial Drug Court Grant has awarded grant funding to the Circuit Court Family Division in the amount
of $124,776 with a grant period of October 1, 2005, through September 30, 2006; and
WHEREAS the Circuit Court Family Division Juvenile Drug Court Program has received continuation
funding to deal with the problems of increasing juvenile recidivism, increasing use of alcohol and illegal
drugs, and rising systems costs; and
WHEREAS the Circuit Court Family Division Juvenile Drug Court Program is currently funded by the
Byrne Memorial Drug Court Grant, and partly by the State Court Administrative Office (SCAO) grant; and
WHEREAS the Circuit Court Family Division - Juvenile Drug Court, was awarded $334,829, which
includes $124,776 from Byrne, and matching funds of $210,053 from the SCAO grant; and
WHEREAS the grant award provides continuation funding for one (1) FTE Youth and Family Caseworker
II (3010402-09835) and one (1) PTNE Technical Aide (3010402-09836); and
Commissioners Minutes Continued. December 8, 2005
611
WHEREAS the grant award also funds contractual substance abuse treatment services in support of this
grant; and
WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to maintain proportionate funding
for Federal, State and Private grants; and
WHEREAS the grant agreement has been processed through the County Executive Contract Review
Process and the Board of Commissioners’ Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Michigan Department of Community Health, Office of Drug Control Policy grant in the amount of
$124,776, with no cash matching funds required.
BE IT FURTHER RESOLVED that the total program is partially funded by a pending concurrent Fiscal
Year 2006 grant from the State Court Administrator’s Office (SCAO).
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the contract agreement and that the chairperson may approve amendments and extensions up to
fifteen (15%) percent variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon continued interpretation
of the contract consistent with the February 6, 2001, letter from the Michigan Supreme Court, State Court
Administrative Office, providing that assurance #4 of that grant application shall not be construed as a
mandate for future funding of the program from the funding unit, said letter attached hereto and
incorporated by reference herein.
BE IT FURTHER RESOLVED that the SCAO Grant award will be used as matching dollars for the Byrne
Memorial Grant, per approval of the State Court Administrator’s Office.
BE IT FURTHER RESOLVED one (1) FTE Circuit Court Youth and Family Caseworker II (3010402-
09835), one (1) PTNE Technical Aide (3010402-09836) position, and contractual substance abuse
treatment services be continued.
BE IT FURTHER RESOLVED that continuation of the position associated with this grant is contingent
upon continuation of State funding.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Grant Review – Circuit Court/Family Division, letter from Dawn A. Monk, Deputy State Court
Administrator, Grant Agreement between Michigan Department of Community Health and County of
Oakland, and Attachments 1-7 on file in County Clerk’s office.
FISCAL NOTE (MISC. #05296)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: CIRCUIT COURT FAMILY DIVISION – FISCAL YEAR 2006 BYRNE GRANT PROGRAM
CONTINUATION – FROM THE MICHIGAN OFFICE OF DRUG CONTROL POLICY – GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Circuit Court Family Division has received a grant from the Michigan Department of
Community Health, Office of Drug Control Policy in the amount of $124,776, providing
funding for a grant period of October 1, 2005 through September 30, 2006.
2. The total program cost is for $334,829, which include grant funds of $124,776 from the
Byrne grant and $210,053 in matching State Court Administrative Office (SCAO) funding.
3. The grant award includes continued partial funding of one (1) Special Revenue full-time
eligible (FTE) Youth and Family Caseworker II position (#3010402-09835) and one (1)
part-time-non-eligible (PTNE) Technical Aide (#3010402-09836).
4. Also, this award funds professional services of $18,680.
5. In addition to the County match requirements, the County is expected to incur
administrative and support costs of $6,884 for 2006, which has been included in the
Fiscal Year 2006 Budget. This grant does not allow for recovery of those costs.
Commissioners Minutes Continued. December 8, 2005
612
6. An amendment to the Fiscal Year 2006 Budget is recommended as follows to recognize
continued funding from the Byrne Memorial Grant to the Circuit Court Family Division -
Juvenile Drug Court:
SPECIAL REVENUE FUND 27170 FY 2006
Revenue
3010402-121200-610313 Grants-Federal $124,776
$124,776
Expenditures
3010402-121200-702010 Salaries $ 74,988
3010402-121200-722740 Fringe Benefits 31,108
3010402-121200-731444 Consultant 18,680
3010402-121200-732018 Travel and Conference -0-
3010402-121200-750280 Lab. Supplies -0-
$124,776
FINANCE COMMITTEE
(The vote for this motion appears on page 624.)
*REPORT (MISC. #05297)
BY: Personnel Committee, Gregory C. Jamian, Chairperson
IN RE: CIRCUIT COURT/CIVIL/CRIMINAL DIVISION – FISCAL YEAR 2006 MICHIGAN DRUG COURT
CONTINUATION (SCAO) ADULT DRUG COURT GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee having reviewed the above referenced resolution on November 30, 2005,
reports to the Board with the recommendation the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #05297
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: CIRCUIT COURT/CIVIL/CRIMINAL DIVISION – FISCAL YEAR 2006 MICHIGAN DRUG COURT
CONTINUATION (SCAO) ADULT DRUG COURT GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Circuit Court applied for a grant with the State Court Administrative Office (SCAO),
Michigan Drug Court Grant Program with a granting period of October 1, 2005 through
September 30, 2006; and
WHEREAS the award from the SCAO is to be used as matching funds to the Byrne Memorial Grant
award; and
WHEREAS the total program budget of $212,919 which includes $107,919 funding for SCAO, and
$105,000 for the Byrne Memorial grant; and
WHEREAS the total SCAO program cost is $107,919 which includes $30,000 in State funding, $36,000
required cash matching funds, and carry forward of unspent fiscal year 2005 funds of $41,919; and
WHEREAS the court intends to continue the Drug Court to deal with the problems of increasing
recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and an increase in jail days
ordered; and
WHEREAS grant acceptance continues funding for one (1) Community Corrections Specialist (3010301-
10318), and deletes one (1) PTNE Court Service Officer II (3010301-10323) position; and
WHEREAS in addition, this award provides funding for drug testing supplies and material, and contractual
services for program evaluation and travel and conference; and
WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to maintain proportionate funding
for Federal, State and Private grants; and
WHEREAS the contract has been approved in accordance with the County Executive’s Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
State Court Administrators Office, Michigan Drug Court Program Grant in the amount of $107,919, which
Commissioners Minutes Continued. December 8, 2005
613
includes $30,000 from the State, $36,000 as the required County cash match, and $41,919 in carry
forward funds.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the contract and that the chairperson may approve amendments and extensions up to fifteen
(15%) percent variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon the continued
interpretation of the contract consistent with the February 6, 2001, letter from the Michigan Supreme
Court, State Court Administrative Office, providing that assurance #4 of that grant application shall not be
construed as a mandate for future funding of the program from the funding unit, said letter attached
hereto and incorporated by reference herein.
BE IT FURTHER RESOLVED this award continues funding for one (1) Community Corrections Specialist
(3010301-10318), and deletes one (1) PTNE Court Service Officer II (3010301-10323) position.
BE IT FURTHER RESOLVED that no positions may be filled nor expenditures authorized until a grant
agreement is fully executed with the County’s obligation limited to the grant funding period.
BE IT FURTHER RESOLVED that continuation of the positions associated with this grant is contingent
upon continuation of state funding.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Grant Review – Circuit Court, letter from Dawn A. Monk, Deputy State Court Administrator,
Memo regarding Fiscal Year 2006 Michigan Drug Court Program/Adult Treatment Court, Grant Review
Form, Michigan Supreme Court State Court Administrative Office Michigan Drug Court Grant Program
2006 Grant Contract, Calculating Match and Budgets on file in County Clerk’s office.
FISCAL NOTE (MISC. #05297)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: CIRCUIT COURT/CIVIL/CRIMINAL DIVISION – FISCAL YEAR 2006 MICHIGAN DRUG COURT
CONTINUATION (SCAO) ADULT DRUG COURT GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Circuit Court/General Jurisdiction Adult Drug Court has received a grant award from
the State Court Administrators Office (SCAO), for the Adult Drug Court, in the amount of
$30,000 providing funding for the grant period of October 1, 2005, through
September 30, 2006.
2. The total program cost is $212,919, which include $107,919 in SCAO funds and
$105,000 from the Byrne Memorial grant.
3. The total SCAO program funds are $107,919, which include $30,000 in SCAO grant
funding, $36,000 in required County cash match, and $41,919 in carry forward calendar
year 2005 SCAO grant funds.
4. The grant award provides continued funding of one (1) FTE Community Corrections
Specialist position (#3010402-10318), and discontinues funding for one (1) PTNE Court
Services Officer II position (#3010402-10323), for total personnel cost of $62,000.
5. The grant award also funds $43,000 for professional services and $2,919 in laboratory
and drug testing supplies.
6. In addition to the County match requirements, the County is expected to incur
administrative and support costs of $3,856 for 2006, which has been included in the
Fiscal Year 2006 Budget. This grant does not allow for recovery of these costs.
7. According to the current agreement language, acceptance of this grant will not require
the County to continue the program beyond the grant-funding period.
8. An amendment to the Fiscal Year 2006 Budget is recommended as follows to recognize
the continued funding from SCAO to the Circuit Court Family Division - Juvenile Drug
Court, and to transfer projected favorable budget variance in Juror Fees and Mileage to
cover the Grant Match:
Commissioners Minutes Continued. December 8, 2005
614
GENERAL FUND #10100 FY 2006
Expenditures
3010301-121200-731010 Juror Fee and Mileage ($ 36,000)
3010301-121200-730800 Grant Match $ 36,000
$ -0-
SPECIAL REVENUE FUND #27140
Revenues
3010301-121200-620467 Grant Match $ 36,000
3010301-121200-610313 Grants-Federal 71,919
$107,919
Expenditures
3010301-121200-702010 Salaries $ 42,000
3010301-121200-722740 Fringe Benefits 20,000
3010301-121200-731444 Consultant 43,000
3010301-121200-732018 Travel and Conference -0-
3010301-121200-750280 Lab. Supplies 2,919
$ 107,919
FINANCE COMMITTEE
(The vote for this motion appears on page 624.)
*MISCELLANEOUS RESOLUTION #05298
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: CIRCUIT COURT/FRIEND OF THE COURT – FISCAL YEAR 2006 COOPERATIVE
REIMBURSEMENT PROGRAM (CRP) CONTRACT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Human Services, Office of Child Support has approved the
Oakland County Friend of the Court’s Fiscal Year 2006 Title IV-D Cooperative Reimbursement Program
(CRP) Contract, effective October 1, 2005 through September 30, 2006; and
WHEREAS the Fiscal Year 2006 Title IV-D program totals $10,959,022 of which $77,576 will be funded
by fees collected. The remaining $10,881,446 will be funded by the State in the amount of $7,181,754
(66%), and the County match is $3,699,692 (34%). In addition, there is a contract-funded State
supplement allocation of $112,289; and
WHEREAS the requested County match is budgeted in the General Fund Non-departmental budget. No
additional General Fund appropriation is required; and
WHEREAS acceptance of this contract does not obligate the County to any future commitment; and
WHEREAS the contract has been approved by the County Executive’s Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Fiscal Year 2006 Cooperative Reimbursement Program Contract through September 30, 2006 for the
Friend of the Court in the amount of $7,294,043 (Title IV-D program of $7,181,754 and State supplement
allocation of $112,289). Also, the acceptance of this grant recognizes a general fund grant match
obligation in the amount of $3,699,692.
BE IT FURTHER RESOLVED that future levels of service, including personnel, are contingent upon the
level of funding from the State for this program.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the reimbursement agreement and to approve amendments and extensions up to fifteen (15%)
percent variance from the award, consistent with the agreement as approved.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Grant Review – Friend of the Court, memo regarding Fiscal Year 2006 Title IV-D Cooperative
Reimbursement Program (Including Medical Support), Grant Review Form, Michigan Department of
Human Services – Office of Contracts and Rate Setting Child Support – Friend of the Court – FOC
Contract (CM-F162) – Actual Cost Cover Sheet, Agreement between Michigan Department of Human
Services and the County of Oakland, and Budget Summary on file in County Clerk’s office.
Commissioners Minutes Continued. December 8, 2005
615
FISCAL NOTE (MISC. #05298)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: CIRCUIT COURT/FRIEND OF THE COURT – FISCAL YEAR 2006 COOPERATIVE
REIMBURSEMENT PROGRAM (CRP) CONTRACT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Michigan Family Independence Agency has awarded the Fiscal Year 2006 Title IV
Cooperative Reimbursement Program (CRP) Contract to the Oakland County Friend of
the Court, for the period of October 1, 2005 through September 30, 2006.
2. The grant provides Title IV-D funding to continue the Friend of the Court/Cooperative
Reimbursement Program in the amount of $10,959,022, of which $77,576 will be funded
by fees collected, and the remaining $10,881,446 to be funded by the State in the
amount of $7,181,754 (66%), a County match of $3,699,692 (34%), and a contracted
State supplement allocation of $112,289.
3. The amount of the grant award is $7,294,043, which is comprised of $7,181,754 in Title
IV-D program funding and $112,289 in State supplemental funding.
4. The County match of $3,699,692 is budgeted in General Fund, Non-Departmental.
5. A budget amendment is recommended to transfer the grant match funds to the Circuit
Court’s grant match line item as follows:
GENERAL FUND 10100 FY 2006
Expenditures
9090101-196030-730800 Non-Dept. – Grant Match ($3,699,692)
3010301-121100-730800 Circuit Ct. – Grant Match $3,699,692
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 624.)
*MISCELLANEOUS RESOLUTION #05299
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: PROSECUTING ATTORNEY – FISCAL YEAR 2006 COOPERATIVE REIMBURSEMENT
PROGRAM (CRP) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Human Services has awarded the Office of the Prosecuting
Attorney funding in the amount of $2,257,607 for the period October 1, 2005, through
September 30, 2006; and
WHEREAS this is the 33rd year of grant acceptance for this program; and
WHEREAS the Federal contribution is $1,490,021 (66%), the County contribution is $745,634 (33%), and
the State supplement is $21,952(1%); and
WHEREAS the required County match of $745,634 has been included in the Fiscal Year 2006 Adopted
Budget; and
WHEREAS this grant includes continued funding for 24 positions, as follows: one (1) Chief (#41201-
2946), one (1) Legal Secretary (#41201-2932), one (1) Office Supervisor (#41201-979), three (3)
Assistant Prosecutors (#41201-2052, #41201-2492, #41201-7046), three (3) Prosecutor Investigators
(#41201-1002, #41201-1847, #41201-9646, four (4) Support Specialists (#41201-916, #41201-4690,
#41201-6388, #41201-7379), and eleven (11) Office Assistants (#41201-361, #41201-514, #41201-2160,
#41201-2612, #41201-3224, #41201-3366, #41201-4691, #41201-4692, #41201-5412, #41201-7045,
#41201-7380); and
WHEREAS acceptance of this contract does not obligate the County to any future commitment; and
WHEREAS the grant agreement has been processed through the County Executive Contract Review
Process and the Board of Commissioners’ Grant Acceptance Procedures.
Commissioners Minutes Continued. December 8, 2005
616
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
contract renewal for the Prosecuting Attorney’s Cooperative Reimbursement Program in the total amount
of $2,257,607 for the period of October 1, 2005 througih September 30, 2006.
BE IT FURTHER RESOLVED that future level of servce, including personnel, will be contingent upon the
level of funding available from the State for this program.
BE IT FURTHER RESOLVED that amendments be made to the Prosecuting Attorney’s grant budget to
reflect the changes in the award as detailed in Attachment A.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the contract agreement and to approve amendments and extensions up to fifteen (15%) percent
variance from the award, consistent with the original agreement as approved.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Grant Acceptance correspondence, Agreement between Michigan Department of Human
Services and the County of Oakland, and Budget Summary on file in County Clerk’s office.
FISCAL NOTE (MISC. #05299)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: PROSECUTING ATTORNEY – FISCAL YEAR 2006 COOPERATIVE REIMBURSEMENT
PROGRAM (CRP) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Prosecuting Attorney is requesting the acceptance of the Fiscal Year 2006
Cooperative Reimbursement Program Grant for the period of October 1, 2005 through
September 30, 2006. This is the 33rd year of grant acceptance.
2. The grant award of $2,257,607 is 1% greater than the current award. The Federal
contribution is $1,490,021 (66%), the County match is $745,634 (33%), and the State
supplement is $21,952 (1%).
3. In addition to the County match requirements, the County is expected to incur $156,386
in administrative and support costs, which have been included in the Fiscal Year 2006
Budget. This grant allows for recovery of those costs.
4. The Prosecutor’s Cooperative Reimbursement Program Grant Budget will be amended
as shown on Attachment A.
5. The grant match amount of $745,634 is included in the Fiscal Year 2006 Adopted Budget
Non-departmental grant match line item.
6. A budget amendment is recommended to transfer the funds to the Prosecuting Attorney's
grant match line item. The Fiscal Year 2006 Budget is amended as follows:
GENERAL FUND #10100
9090101 196030 730800 Grant Match ($745,634)
4010101 126070 730800 Grant Match 745,634
Total General Fund Expenditures $ -0-
FINANCE COMMITTEE
Copy of Office of the Prosecuting Attorney Oakland County Cooperative Reimbursement Program Grant
on file in County Clerk’s office.
(The vote for this motion appears on page 624.)
Commissioners Minutes Continued. December 8, 2005
617
*MISCELLANEOUS RESOLUTION #05300
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: PROSECUTING ATTORNEY, SHERIFF - FISCAL YEAR 2006 BYRNE MEMORIAL GRANT -
OAKLAND COUNTY NARCOTICS ENFORCEMENT TEAM (NET) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Community Health has awarded the Prosecuting Attorney and
Sheriff funding for the Narcotics Enforcement Team (NET); and
WHEREAS the grant funding is for the period of October 1, 2005 through September 30, 2006, in the
amount of $704,000; and
WHEREAS the state contribution is $352,000 (50%), and the County grant match is $352,000 (50%); and
WHEREAS the required County match of $352,000 has been included in the Fiscal Year 2006 Adopted
Budget; and
WHEREAS the grant will fund three (3) SR Assistant Prosecutor positions (#41201-6386, #41201-7207,
#41201-7959) in the Prosecuting Attorney’s Office, two (2) SR Sergeant positions (#43920-9829, #43920-
9830), one (1) SR Deputy II (position #43920-9831), and one (1) SR Office Assistant II (position #43920-
7960) in the Sheriff's Office; and
WHEREAS this grant award has been processed through the County Executive’s Contract Review
Process and the Board of Commissioners’ Grant Application Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Oakland County NET grant award for the period of October 1, 2005 through September 30, 2006, in the
amount of $704,000, which includes $352,000 State allocation and $352,000 in County grant match.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant award and to approve any grant extensions or changes, within fifteen percent (15%) of
the original award, which are consistent with the original application as approved.
BE IT FURTHER RESOLVED that continuation of this program, including positions, is contingent upon
continued grant funding.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Grant Review – Sheriff’s Office, and Grant Agreement between Michigan Department of
Community Health and County of Oakland on file in County Clerk’s office.
FISCAL NOTE (MISC. #05300)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: PROSECUTING ATTORNEY, SHERIFF – FISCAL YEAR 2006 BYRNE MEMORIAL GRANT -
OAKLAND COUNTY NARCOTICS ENFORCEMENT TEAM (NET) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Resolution and finds:
1. The Prosecuting Attorney and Sheriff are requesting the acceptance of the Fiscal Year
2006 Byrne Memorial Grant for the Oakland County Narcotics Enforcement Team (NET).
2. The grant award of $704,000 is for the period of October 1, 2005, through September 30,
2006.
3. The State contribution is $352,000 (50%) and the County grant match is $352,000 (50%),
which is included in the Fiscal Year 2006 Adopted Budget Non-departmental grant match
line item.
4. In addition to the County match requirements, the County is expected to incur $41,226 in
administrative and support costs, which have been included in the Fiscal Year 2006
Budget. This grant does not allow for recovery of those costs.
5. Acceptance of this grant does not obligate the County to future commitments and
continuation as stated is contingent upon future grant funding.
6. The recipient departments grant budgets will be amended as shown on Attachment A.
Commissioners Minutes Continued. December 8, 2005
618
7. A budget amendment is recommended to transfer the grant match funds to the
Prosecuting Attorney and Sheriff grant match line items. The Fiscal Year 2006 Budget is
amended as follows:
GENERAL FUND #10100
9090101 196030 730800 Grant Match ($352,000)
4010201 122080 730800 Grant Match $176,704
4030901 110090 730800 Grant Match 175,296
Total General Fund Expenditures $ -0-
FINANCE COMMITTEE
Copy of Oakland County Narcotics Enforcement Team Grant Comparison of Fiscal Year 2005 Budget to
Fiscal Year 2006 Grant Award on file in County Clerk’s office.
(The vote for this motion appears on page 624.)
*REPORT (MISC. #05301)
BY: Personnel Committee, Gregory C. Jamian, Chairperson
IN RE: SHERIFF'S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES
IN THE CHARTER TOWNSHIP OF INDEPENDENCE 2004-2008
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee having reviewed the above referenced resolution on November 30, 2005
reports to the Board with the recommendation the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #05301
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: SHERIFF'S OFFICE-CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN
THE CHARTER TOWNSHIP OF INDEPENDENCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Charter Township of Independence has contracted with the Oakland County Sheriff's
Office to provide law enforcement services for the Township (Miscellaneous Resolution #03367); and
WHEREAS paragraph 24 of this Contract provided that an amendment to this Contract must be approved
by concurrent resolutions of both the Oakland County Board of Commissioners and the Charter Township
of Independence Board; and
WHEREAS the Charter Township of Independence has approved a proposed amendment to the contract
(Schedule A and A-1, Sheriff's Deputies Contracted) which would add one (1) Deputy II (No Fill-in) and
bring the total number of contracted positions to thirty (30); and
WHEREAS the Sheriff has agreed to add one (1) Deputy II (No Fill-in) for the Charter Township of
Independence under the terms of this contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves an
amendment to the original Schedule A and A-1 (Sheriff Deputies Contracted) of the Oakland County
Sheriff's Office 2004-2008 Law Enforcement Services Agreement with the Charter Township of
Independence to add one (1) Deputy II (No Fill-in).
BE IT FURTHER RESOLVED that one (1) Deputy II position be created in the Contracted Patrol Unit,
Patrol Services Division of the Sheriff's Office.
BE IT FURTHER RESOLVED that this amendment will take effect on January 1, 2006.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Schedules A and A-1 – Sheriff’s Deputies Contracted for and to be Assigned to Municipality, and
Oakland County Sheriff’s Department 2004-2008 Law Enforcement Services Agreement with Charter
Township of Independence – Amendment #1 on file in County Clerk’s office.
Commissioners Minutes Continued. December 8, 2005
619
FISCAL NOTE (MISC. #05301)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES
AGREEMENT IN THE CHARTER TOWNSHIP OF INDEPENDENCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
The Charter Township of Independence has requested an amendment to the contract between the
Charter Township of Independence and the Oakland County Sheriff for law enforcement services
beginning January 1, 2006.
This amendment would create one (1) Deputy II position in the Contracted Patrol Unit, Patrol Services
Division, of the Sheriff’s Office.
Operating revenues and expenses will equal $78,124 for Fiscal Year 2006 and $107,934 for Fiscal Year
2007.
A budget amendment to the Fiscal Year 2006 and Fiscal Year 2007 budget is recommended as follows:
FY 2006 FY 2007
GENERAL FUND #10100
Revenue
4030601-110000-632093 Sheriff Spec. Deputies $ 78,124 $107,934
Total General Fund Revenue $ 78,124 $107,934
Expenditures
4030601-116180-702010-40080 Salaries Regular $ 44,413 $ 62,994
4030601-116180-722740-40080 Fringe Benefits $ 21,248 $ 31,804
4030601-110000-776661 Motor Pool $ 4,608 $ 4,608
4030601-110000-777560 Radio Comm. $ 591 $ 788
4030601-110000-772618 Equipment Rental $ 555 $ 740
4030901-110040-750070 Deputy Supplies $ 864 $ 864
4030101-112580-774677 Insurance Fund $ 939 $ 939
4030601-110000-773535 Info Tech CLEMIS $ 474 $ 632
4030510-116230-712020 Overtime $ 4,432 $ 4,565
Total General Fund Expenditures $ 78,124 $107,934
MOTOR POOL FUND #66100
Revenue
1030811-184010-631071 Leased Equipment $ 4,608 $ 4,608
Total Motorpool Revenue $ 4,608 $ 4,608
Expenditures
1030811-184010-761121 Depreciation Vehicles $ 4,608 $ 4,608
Total Motorpool Expenses $ 4,608 $ 4,608
RADIO COMMUNICATIONS FUND #53600
Revenue1080310-115150-631071 Leased Equipment $ 591 $ 788
Total Radio Comm. Revenue $ 591 $ 788
Expenditures
1080310-115150-761121 Depreciation $ 591 $ 788
Total Radio Communications Expenses $ 591 $ 788
CLEMIS FUND #53500
Revenue
1080301-116080-630931 In-Car Terminals Int. $ 474 $ 632
Total CLEMIS Revenue $ 474 $ 632
Expenditures
1080305-116020-761121 Depreciation Equipment $ 474 $ 632
Total CLEMIS Expenses $ 474 $ 632
EQUIPMENT FUND #66400
Revenue
1020640-182060-630658 Equipment Rental $ 555 $ 740
Total Equipment Fund Revenue $ 555 $ 740
Commissioners Minutes Continued. December 8, 2005
620
Expenditures
1020640-182060-761121 Depreciation Equipment $ 555 $ 740
Total Equipment Fund Expenses $ 555 $ 740
(The vote for this motion appears on page 624.)
*REPORT (MISC. #05302)
BY: Personnel Committee, Gregory C. Jamian, Chairperson
IN RE: SHERIFF'S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES
AGREEMENT WITH THE CITY OF ROCHESTER HILLS 2004 – 2008
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee having reviewed the above referenced resolution on November 30, 2005
reports to the Board with the recommendation the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #05302
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: SHERIFF'S OFFICE - CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES
AGREEMENT WITH THE CITY OF ROCHESTER HILLS 2004 - 2008
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter
into contracts with Townships, Villages and Cities for the purpose of providing Sheriff patrol services; and
WHEREAS for several years the County of Oakland and the Oakland County Sheriff have contracted with
the City of Rochester Hills to provide law enforcement services to this community; and
WHEREAS the City of Rochester Hills has contracted with the Oakland County Sheriff's Office to provide
law enforcement services for the City (Miscellaneous Resolution #03352); and
WHEREAS the current Law Enforcement Services Agreement with the City of Rochester Hills will expire on
December 31, 2008; and
WHEREAS paragraph 24 of the 2004 - 2008 Law Enforcement Services Agreement with the City of
Rochester Hills allows for an amendment to this agreement; and
WHEREAS the City of Rochester Hills is requesting the addition of one (1) Patrol Sergeant, which would
bring the total number of contracted Patrol Sergeants to six (6) and bring the total number of contracted
positions to fifty-nine (59); and
WHEREAS the Sheriff has agreed to add one (1) Patrol Sergeant for the City of Rochester Hills under the
terms of this agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
addition of one (1) Patrol Sergeant in accordance with the Oakland County Sheriff's Department 2004-
2008 Law Enforcement Services Agreement with the City of Rochester Hills.
BE IT FURTHER RESOLVED that one (1) Sergeant position be created in the Contracted Patrol-
Rochester Hills Unit, Patrol Division of the Sheriff’s Office effective January 1, 2006.
BE IT FURTHER RESOLVED that one (1) marked vehicle with mobile, prep radio, MDC and video
camera be added to the county fleet effective January 1, 2006.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of City of Rochester Hills Schedule A, and A-1 as amended 1/1/06 – Sheriff’s Deputies Contracted
for and to be Assigned to Municipality, and Oakland County Sheriff’s Department 2004-2008 Law
Enforcement Services Agreement with City of Rochester Hills – Amendment #1 on file in County Clerk’s
office.
Commissioners Minutes Continued. December 8, 2005
621
FISCAL NOTE (MISC. #05302)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES
AGREEMENT WITH THE CITY OF ROCHESTER HILLS 2004-2008
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The City of Rochester Hills has requested an amendment to the contract between the
City of Rochester Hills and the Oakland County Sheriff for law enforcement services
beginning January 1, 2006.
2. This amendment would create one (1) Sergeant position in the Contracted Patrol Unit,
Patrol Services Division, of the Sheriff’s Office.
3. Operating revenues and expenses will equal $87,354 for Fiscal Year 2006 and $120,610
for Fiscal Year 2007.
4. The amendment adds one (1) marked vehicle (with mobile, prep radio, MDC and video
camera) to the county fleet at a cost of $42,621. Funding will come from contingency.
5. A budget amendment to the Fiscal Year 2006 and Fiscal Year 2007 budget is
recommended as follows:
FY 2006 FY 2007
GENERAL FUND #10100
Revenue
4030601-110000-632093 Sheriff Spec. Deputies $ 87,354 $120,610
Expenditures
4030601-116180-702010-40440 Salaries Regular $ 50,510 $ 72,309
4030601-116180-722740-40440 Fringe Benefits $ 24,248 $ 35,165
4030601-110000-776661 Motor Pool $ 4,608 $ 4,608
4030601-110000-777560 Radio Comm. $ 591 $ 788
4030601-110000-772618 Equipment Rental $ 555 $ 740
4030901-110040-750070 Deputy Supplies $ 864 $ 864
4030101-112580-774677 Insurance Fund $ 939 $ 939
4030601-110000-773535 Info Tech CLEMIS $ 474 $ 632
4030510-116230-712020 Overtime $ 4,565 $ 4,565
$ 87,354 $120,610
Capital Costs
4030601-989999-788001-66100 Trfrs to Motorpool $ 26,359
4030601-989999-788001-53600 Trfrs to Radio $ 5,687
4030601-989999-788001-53500 Trfrs to CLEMIS $ 4,800
4030601-989999-788001-66400 Trfrs to Equip Fund $ 5,775
9090101-196030-730359 Contingency ($ 42,621)
$ -0-
Total General Fund Expenditures $ 87,354 $120,610
MOTOR POOL FUND #66100
Revenue
1030811-184010-631071 Leased Equipment $ 4,608 $ 4,608
1030811-989999-695500-10100 Trfrs from General $ 26,359 $ -0-
Total Motorpool Revenue $ 30,967 $ 4,608
Expenditures
1030811-184010-761121 Depreciation Vehicles $ 4,608 $ 4,608
Total Motorpool Expenses $ 4,608 $ 4,608
Motorpool-Estimated Change in Fund Equity $ 26,359 $ -0-
RADIO COMMUNICATIONS FUND #53600
Revenue
1080310-115150-631071 Leased Equipment $ 591 $ 788
1080310-989999-695500-10100 Trfrs from General $ 5,687 $ -0-
Total Radio Comm. Revenue $ 6,278 $ 788
Commissioners Minutes Continued. December 8, 2005
622
Expenditures
1080310-115150-761121 Depreciation $ 591 $ 788
Total Radio Communications Expenses $ 591 $ 788
Radio Comm.-Estimated Change in Fund Equity $ 5,687 $ -0-
CLEMIS FUND #53500
Revenue
1080301-116080-630931 In-Car Terminals Int. $ 474 $ 632
1080301-989999-695500-10100 Trfrs from General $ 4,800 $ -0-
Total CLEMIS Revenue $ 5,274 $ 632
Expenditures
1080305-116020-761121 Depreciation Equipment $ 474 $ 632
Total CLEMIS Expenses $ 474 $ 632
CLEMIS-Estimated Change in Fund Equity $ 4,800 $_ _-0-
EQUIPMENT FUND #66400
Revenue
1020640-182060-630658 Equipment Rental $ 555 $ 740
1020640-989999-695500-10100 Trfrs from General $ 5,775 $ -0-
Total Equipment Fund Revenue $ 6,330 $ 740
Expenditures
1020640-182060-761121 Depreciation Equipment $ 555 $ 740
Total Equipment Fund Expenses $ 555 $ 740
Equipment Fund-Estimate Change in Fund Equity $ 5,775 $ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 624.)
*REPORT (MISC. #05303)
BY: Personnel Committee, Gregory C. Jamian, Chairperson
IN RE: SHERIFF'S OFFICE – CONTRACT FOR COURT SECURITY AT THE 43RD DISTRICT COURT
– HAZEL PARK FOR 2006/2007/2008
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee having reviewed the above referenced resolution on November 30, 2005
reports to the Board with the recommendation the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #05303
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: SHERIFF’S DEPARTMENT - CONTRACT FOR COURT SECURITY AT THE 43RD DISTRICT
COURT – HAZEL PARK FOR 2006/2007/2008
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the 43rd District Court in Hazel Park is requesting that the Sheriff provide security to the Court
with PTNE Court Deputies, and the Board of Commissioners has authorized other District Courts the
opportunity to contract for security; and
WHEREAS the Court is requesting to contract for PTNE Court Deputies to provide the ability to quickly
respond to and control situations, minimizing the risk to both the public and District Court staff; and
WHEREAS this contract has been approved through the County Executive review process; and
WHEREAS the approval of the contract to reimburse the County for this service will be necessary (see
attached contract and Schedule A).
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
Chairperson of the Board to enter into the attached contract for Court Security with the 43rd District
Court-Hazel Park for the Fiscal Years 2006/2007/2008.
BE IT FURTHER RESOLVED that two (2) PTNE 1,000 hrs/yr Court Deputy II positions be created.
BE IT FURTHER RESOLVED that one (1) prep radio be added to the radio inventory.
Commissioners Minutes Continued. December 8, 2005
623
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Contract to Provide Security for the 43rd District Court – Hazel Park, and Schedule A – Sheriff’s
Office Cost for 43 District Court – Hazel Park on file in County Clerk’s office.
FISCAL NOTE (MISC. #05303)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: SHERIFF’S DEPARTMENT – CONTRACT FOR COURT SECURITY AT THE 43RD DISTRICT
COURT – HAZEL PARK FOR 2006/2007/2008
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The 43rd District Court requested that the Sheriff provide security to the court with two (2)
PTNE Court Deputies.
2. The resolution creates two (2) PTNE Court Deputy II positions in the Court Security unit
of the Corrective Services – Satellites Division.
3. The contract shall be effective from the date signed through September 30, 2008.
4. The operating revenue and expenses generated by the contract total $49,965 in Fiscal
Year 2006, $51,471 in Fiscal Year 2007 and $53,024 in Fiscal Year 2008.
5. A budget amendment to the Fiscal Year 2006 and Fiscal Year 2007 adopted budget is
recommended as follows:
FY 2006 FY 2007
GENERAL FUND #10100
Revenue
4030301-112590-631806 Reimb. Court Services $ 49,965 $ 51,471
Expenditures
4030401-121280-702010 Salaries Regular $ 39,800 $ 41,000
4030401-121280-722740 Fringe Benefits $ 3,662 $ 3,772
4030401-121280-750581 Uniforms $ 2,054 $ 2,116
4030401-121280-750070 Deputy Supplies $ 2,001 $ 2,061
4030401-121280-774677 Insurance Fund $ 1,718 $ 1,770
4030401-121280-777560 Radio Communications $ 730 $ 752
$ 49,965 $ 51,471
FINANCE COMMITTEE
(The vote for this motion appears on page 624.)
*MISCELLANEOUS RESOLUTION #05304
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: SHERIFF’S OFFICE - CONTRACT EXTENSION FOR PRIVATE FOOD SERVICE VENDOR
THROUGH 2009
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Sheriff requested that the County Purchasing Division send out a Request for Proposal
(RFP) to have a private company operate the food service operation within the Sheriff’s Department; and
WHEREAS proposals were received and evaluated, and the lowest bidder was approved as an
acceptable vendor; and
WHEREAS Corporation Counsel in conjunction with Purchasing and the Sheriff’s Department, and per
the direction of Miscellaneous Resolution #00163, contracted with ARAMARK CORRECTIONAL
SERVICES, INC; and
WHEREAS the contract was for three (3) years with a start date of August 19, 2000; and
WHEREAS Miscellaneous Resolution #02025 extended this contract through August of 2006; and
WHEREAS the Sheriff’s Office kitchen is in need of some new equipment; and
Commissioners Minutes Continued. December 8, 2005
624
WHEREAS ARAMARK has offered to put a capital investment into equipment if the County agrees to
extend the contract for three (3) years; and
WHEREAS ARAMARK has agreed to reduce the price per meal effective immediately to $.86 per meal
from the current price of $ .924 which in itself is a savings of $145,000 per year; and
WHEREAS under Miscellaneous Resolution #02025 the equipment ended up costing $141,589.61, and
ARAMARK’s commitment was for $100,000, and ARAMARK has agreed to waive the $41,589.61 if we
extend this contract for three (3) years; and
WHEREAS Corporation Counsel, in conjunction with the Sheriff and Management and Budget, has
drafted a proposed extension for three (3) years to include the capital investment by ARAMARK, the
elimination of the $41,589.61 and the reduction in the price per meal to $.86.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
attached contract amendment with ARAMARK CORRECTIONAL SERVICES, INC., to extend the current
professional services contract for three (3) years.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Amendment and Change Order of Contract Number BO200137 on file in County Clerk’s office.
FISCAL NOTE (MISC. #05304)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: SHERIFF’S OFFICE – CONTRACT EXTENSION FOR PRIVATE FOOD SERVICE VENDOR
THROUGH 2009
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Aramark Correctional Services Inc. currently has a three (3) year contract with the Sheriff’s
Office to provide food services. The current contract expires in August 2006. The Sheriff is
requesting to extend the contract until August 2009.
2. The Sheriff’s Office kitchen is in need of new equipment, which is estimated at a replacement
cost of $60,000.
3. Aramark Correctional Service, Inc. is agreeing to purchase and install the $60,000 worth of
equipment and forgive $41,589.61 in billable charges to the Sheriff’s Office for equipment
purchased in Fiscal Year 2002.
4. The contract reduces the per meal cost from $0.924 to $0.860. The 6.4% reduction in cost
will save an estimated $151,366 annually based on the number of meals served in Fiscal
Year 2005. This savings is partially offset by a projected increase in the number of meals
served.
5. A budget amendment to the Fiscal Year 2006 and Fiscal Year 2007 budget is recommended
as follows:
FY 2006 FY 2007
GENERAL FUND #10100
Expenditures
4030301-112650-730373 Contracted Services ($ 18,041) ($ 78,041)
9090101-196030-730359 Contingency $ 18,041 $ 78,041
$ -0- $ -0-
FINANCE COMMITTEE
Vote on resolutions on the Consent Agenda:
AYES: Crawford, Douglas, Gershenson, Gregory, Hatchett, Jamian, Kowall, Long, Melton,
Molnar, Moss, Nash, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Woodward, Zack, Bullard,
Coulter. (22)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the Consent Agenda, as amended, were
adopted (with accompanying reports being accepted).
Commissioners Minutes Continued. December 8, 2005
625
Commissioner Moss stated that the Finance Committee had no items for the Regular Agenda. He wished
everyone a Merry Christmas and Happy Holidays.
MISCELLANEOUS RESOLUTION #05305
BY: General Government Committee, William Patterson, Chairperson
IN RE: ROAD COMMISSION FOR OAKLAND COUNTY/DEPARTMENT OF PUBLIC SERVICES -
VETERAN’S SERVICES DIVISION – PAVING OF GREAT LAKES NATIONAL CEMETERY ROAD AND
DONATION ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Federal Government is in the process of constructing a national veteran’s cemetery in
Holly Township, which will hold 127,000 graves when completed; and
WHEREAS the road leading to the cemetery is currently gravel; and
WHEREAS cost to pave the road between North Holly Road and the Great Lakes National Cemetery is
approximately $1,155,310; and
WHEREAS the Road Commission for Oakland County has agreed to make safety improvements on North
Holly Road and include the above-mentioned road paving in one project; and
WHEREAS the Road Commission for Oakland County has acquired federal funding of $884,990 (80% of
the project) through the Michigan Department of Transportation (MDOT); and
WHEREAS $110,320 of the 20% local match ($270,320) will be funded by the Road Commission for
Oakland County; and
WHEREAS the Department of Public Services has found a donor who agrees to donate the remaining
portion of the local match of approximately $160,000 through payments to the Oakland County General
Fund in five equal installments during the project and thereafter as specified in the attached letter of
understanding; and
WHEREAS the acceptance of the donation will not require any additional costs to the Oakland County
General Fund; and
WHEREAS the Road Commission for Oakland County agrees to manage the project and request one-
third of the local County match funding for the road paving when the agreement is signed, one-third when
the construction contract is awarded and the balance of funding when the project is completed, as
specified in the attached agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
Project in cooperation with the Michigan Department of Transportation and the Road Commission for
Oakland County to pave the gravel road of Belford Road from North Holly Road to the at-grade crossing
of the CSX Railroad leading to the Great Lakes National Cemetery for United States Veterans, located in
the Township of Holly.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the Board
Chairman to enter into the attached Cost Participation Agreement with the Road Commission for Oakland
County to advance funds up to $160,000 of the local match from the General Fund.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners accepts the donation
from Frank Torre for $160,000 to be used towards paving the road to the Great Lakes National Cemetery
and agrees to the receipt of the donation in five installments.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the Board
Chairman to enter into the attached Great Lakes National Cemetery Road Paving Agreement between
Frank Torre and Oakland County.
BE IT FURTHER RESOLVED that in consideration of Mr. Torre's generous contribution, as outlined in the
attached Agreement, Oakland County agrees to install a marker or sign at or near the entrance of the
Great Lakes National Cemetery acknowledging Mr. Torre's contribution to this most valuable and
important project.
Chairperson, on behalf of the General Government Committee, I move the adoption of the forgoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Cost Participation Agreement, Exhibit A, and the Great Lakes National Cemetery Road Paving
Agreement between Frank Torre and Oakland County on file in County Clerk’s office.
Commissioners Minutes Continued. December 8, 2005
626
The Chairperson referred the resolution to the Public Services Committee and the Finance Committee.
There were no objections.
MISCELLANEOUS RESOLUTION #05306
BY: General Government Committee, William Patterson, Chairperson
IN RE: CLERK/REGISTER OF DEEDS - ELECTIONS ROOM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the State of Michigan is implementing the federal Help America Vote Act (HAVA); and
WHEREAS the Clerk/Register of Deeds is facilitating the purchase of new election equipment and
software for all precincts in Oakland County with a grant from the state authorized by Miscellaneous
Resolution #05036 adopted February 17, 2005; and
WHEREAS the new election equipment and software utilized in each precinct requires dedicated work
stations also known as the Elections Room; and
WHEREAS the Elections Room will be utilized by staff or the Board of Canvassers year-round; and
WHEREAS office space has been identified in the Courthouse that meets the specifications of the
manufacturer of the election equipment; and
WHEREAS the cost to remodel this office space is estimated to be $52,500; and
WHEREAS funds are available in the Clerk/Register of Deeds Fiscal Year 2006 revenue budget to pay
for the required room remodeling.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves
amending the Fiscal Year 2006 Clerk/Register of Deeds budget to allow for the expenditure of $52,500
for remodeling office space in the Courthouse for an Elections Room as specified in the attached project
work order.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Project Work Order on file in County Clerk’s office.
The Chairperson referred the resolution to the Planning and Building Committee and the Finance
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #05307
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: COUNTY EXECUTIVE – DELETE TWO COUNTY EXECUTIVE APPOINTEE POSITIONS AND
CREATE TWO SENIOR BUSINESS DEVELOPMENT POSITIONS FOR THE EMERGING SECTORS
INITIATIVE IN ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County Executive Emerging Sectors Program, which began in 2004, has achieved
significant economic gains; and
WHEREAS during the past 20 months, the Emerging Sectors initiative has generated new investment
totaling $196 million, over 2,400 new jobs created, 1,200 jobs retained and $4.8 million in taxes
generated; and
WHEREAS in Fiscal Year 2005, the Business Development Team has generated new investments of
$290 million, 2,082 new and 2,049 retained jobs, and $7.2 million in new taxes; and
WHEREAS recent economic conditions call for aggressive and innovative strategies to diversify and
strengthen Oakland County’s economy and workforce; and
WHEREAS it is anticipated that the addition of two full-time eligible staff members will increase the
business retention and attraction services provided by these economic development programs; and
WHEREAS an internationally based company will be utilized to complement this attraction effort by
marketing Oakland County to international emerging sector companies on a global basis; and
WHEREAS the County Executive is proposing to delete the positions of Senior Citizens Coordinator and
the Coordinator of Arts, Culture and Film to support the creation of two Senior Business Development
positions effective February 11, 2006; and
Commissioners Minutes Continued. December 8, 2005
627
WHEREAS Economic Development and Community Affairs has agreed to provide financial support for
the continuation of the Senior Citizens Coordinator function on a contractual basis; and
WHEREAS the balance of the Senior Citizens Coordinator duties will continue to be performed by other
existing County positions; and
WHEREAS the duties of the Coordinator of Arts, Culture and Film will be absorbed in part within the
Marketing and Communications Unit of Economic Development and Community Affairs Administration;
and
WHEREAS Information Technology has agreed to provide financial support from the IT Development
Fund to assist in funding this proposal.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
deletion of positions 1010105-10008 (Senior Citizens Coordinator) and 1010105-05206 (Coordinator of
Arts, Culture and Film).
BE IT FURTHER RESOLVED that the positions will be deleted effective February 11, 2006.
BE IT FURTHER RESOLVED that the duties of the Senior Citizen's Coordinator will continue to be
performed through existing staff and contracted professional services when prudent.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners approves the creation of
two full-time Senior Business Development Representative positions in the Economic Development and
Community Affairs Department, Planning and Economic Development Services Division, Business
Development Unit.
BE IT FURTHER RESOLVED that Oakland County professional services dollars will be utilized to partner
with a global Oakland County private sector company to generate business prospects worldwide and to
encourage emerging sector companies to expand and/or relocate their operations in Oakland County.
BE IT FURTHER RESOLVED that to support this proposal, funding from the Information Technology
Development Fund will be made available to help offset the cost of professional services.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
The Chairperson referred the resolution to the Planning and Building Committee, the Personnel
Committee, and the Finance Committee. There were no objections.
REPORT
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: BOARD OF COMMISSIONERS’ STANDING COMMITTEE MEMBERSHIP FOR 2006
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee hereby recommends realignment of appointments to the Board of
Commissioners’ Standing Committees for 2006 as detailed below:
Finance Committee: Moss (Chair), Rogers (Vice Chair), Melton (Minority Vice Chair), Palmer,
Crawford, Wilson, Jamian, Long, Coulter, Zack, Woodward
General Government Committee: Patterson (Chair), Long (Vice Chair), Hatchett (Minority Vice
Chair), Crawford, Wilson, Kowall, Molnar, Gregory, Coulter, Melton
Personnel Committee: Jamian (Chair), Middleton (Vice Chair), Coleman (Minority Vice Chair),
Moss, Patterson, Rogers, Scott, Suarez, Hatchett, Nash
Planning and Building Committee: Palmer (Chair), Douglas (Vice Chair), Nash (Minority Vice
Chair), Middleton, Potter, Molnar, Hatchett, Gershenson, Woodward
Public Services Committee: Potter (Chair), Molnar (Vice Chair), Zack (Minority Vice Chair),
Douglas, Middleton, Kowall, Scott, Gregory, Suarez, Gershenson
Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing
report.
GENERAL GOVERNMENT COMMITTEE
Moved by Patterson supported by Crawford the General Government Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Commissioners Minutes Continued. December 8, 2005
628
Moved by Patterson supported by Crawford a unanimous vote be cast for the Board of Commissioners’
Standing Committees for 2006 as detailed below:
Finance Committee: Moss (Chair), Rogers (Vice Chair), Melton (Minority Vice Chair), Palmer,
Crawford, Wilson, Jamian, Long, Coulter, Zack, Woodward
General Government Committee: Patterson (Chair), Long (Vice Chair), Hatchett (Minority Vice
Chair), Crawford, Wilson, Kowall, Molnar, Gregory, Coulter, Melton
Personnel Committee: Jamian (Chair), Middleton (Vice Chair), Coleman (Minority Vice Chair),
Moss, Patterson, Rogers, Scott, Suarez, Hatchett, Nash
Planning and Building Committee: Palmer (Chair), Douglas (Vice Chair), Nash (Minority Vice
Chair), Middleton, Potter, Molnar, Hatchett, Gershenson, Woodward
Public Services Committee: Potter (Chair), Molnar (Vice Chair), Zack (Minority Vice Chair),
Douglas, Middleton, Kowall, Scott, Gregory, Suarez, Gershenson
Vote on appointments:
AYES: Douglas, Gershenson, Gregory, Hatchett, Jamian, Kowall, Long, Melton, Molnar, Moss,
Nash, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Woodward, Zack, Bullard, Coulter,
Crawford. (22)
NAYS: None. (0)
A sufficient majority having voted in favor, the appointments to the Board of Commissioners’ Standing
Committees for 2006 were confirmed.
REPORT
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: APPOINTMENTS TO VARIOUS BOARDS, COMMISSIONS, COMMITTEES AND COUNCILS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the vacancies for the boards, commissions,
committees and councils herein mentioned, recommends the filling of those vacancies as follows:
Airport Committee (One-Year Term ending 12/31/06)
William Patterson, Tom Middleton, Hugh Crawford, Vincent Gregory, David VanderVeen
(Executive Designee)
Area Agency On Aging (Two-Year Term ending 12/31/07)
Jan Dolan, Eric Wilson (alternate)
Building Authority (Three-Year Term ending 12/31/08)
Joel A. Garrett
Parks and Recreation Commission (Three-Year Term ending 01/01/09)
Pecky Lewis, Vincent Gregory, Suzette Vogt
Southeast Michigan Council of Governments (SEMCOG) (One-Year Term ending 12/31/06)
Delegates Alternates
L. Brooks Patterson David VanderVeen
Mike Rogers Dennis Toffolo
Christine Long Greg Jamian
Chuck Moss John Scott
Eric Coleman Mattie Hatchett
Jim Nash David Coulter
Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing
report.
GENERAL GOVERNMENT COMMITTEE
Moved by Patterson supported by Crawford the General Government Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Commissioners Minutes Continued. December 8, 2005
629
Moved by Patterson supported by Crawford that the Board approve those nominated by the General
Government Committee to the Various Boards, Commissions, Committees and Councils as detailed
below:
Airport Committee (One-Year Term ending 12/31/06)
William Patterson, Tom Middleton, Hugh Crawford, Vincent Gregory, David VanderVeen
(Executive Designee)
Area Agency on Aging (Two-Year Term ending 12/31/07)
Jan Dolan, Eric Wilson (alternate)
Building Authority (Three-Year Term ending 12/31/08)
Joel A. Garrett
Parks and Recreation Commission (Three-Year Term ending 01/01/09)
Pecky Lewis, Vincent Gregory, Suzette Vogt
Southeast Michigan Council of Governments (SEMCOG) (One-Year Term ending 12/31/06)
Delegates Alternates
L. Brooks Patterson David VanderVeen
Mike Rogers Dennis Toffolo
Christine Long Greg Jamian
Chuck Moss John Scott
Eric Coleman Mattie Hatchett
Jim Nash David Coulter
Vote on appointments:
AYES: Gershenson, Gregory, Hatchett, Jamian, Kowall, Long, Melton, Molnar, Moss, Nash,
Palmer, Patterson, Potter, Rogers, Scott, Suarez, Woodward, Zack, Bullard, Coulter, Crawford,
Douglas. (22)
NAYS: None. (0)
A sufficient majority having voted in favor, the appointments to the Various Boards, Commissions,
Committees, and Councils were confirmed.
REPORT
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: ADOPTION OF 2006 RULES FOR THE OAKLAND COUNTY BOARD OF COMMISSIONERS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the proposed rules for the Oakland County Board
of Commissioners, recommends the adoption of the attached rules as the permanent rules for the
Oakland County Board of Commissioners for the year 2006.
Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing
report.
GENERAL GOVERNMENT COMMITTEE
Copy of Rules for The Oakland County Board of Commissioners 2006 Edition on file in County Clerk’s
office.
Moved by Patterson supported by Crawford the General Government Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Moved by Patterson supported by Crawford the 2006 RULES FOR THE OAKLAND COUNTY BOARD OF
COMMISSIONERS be adopted.
Commissioners Minutes Continued. December 8, 2005
630
Vote on adoption of Board rules:
AYES: Gregory, Hatchett, Jamian, Kowall, Long, Melton, Molnar, Moss, Nash, Palmer,
Patterson, Potter, Rogers, Scott, Suarez, Woodward, Zack, Bullard, Coulter, Crawford, Douglas,
Gershenson. (22)
NAYS: None. (0)
A sufficient majority having voted in favor, the 2006 RULES FOR THE OAKLAND COUNTY BOARD OF
COMMISSIONERS were adopted.
REPORT
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: BOARD OF COMMISSIONERS – APPOINTMENT TO THE RETIREMENT COMMISSION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the expiration of the appointment on the
Retirement Commission, recommends the appointment, as follows:
Retirement Commission (term ending 12/31/09)
Van E. Conway
Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing
report.
GENERAL GOVERNMENT COMMITTEE
Copy of Application Form for Appointment to Boards, Committees and Commissions on file in County
Clerk’s office.
Moved by Patterson supported by Potter the General Government Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted nominating Van E. Conway for
appointment to the Retirement Commission for a term ending December 31, 2009.
Moved by Patterson supported by Moss to appoint Van E. Conway to the Retirement Commission for a
term ending Decembr 31, 2009.
Chairperson Bill Bullard, Jr. made the following statement: “Are there any further nominations to the
Retirement Commission?”
Moved by Crawford supported by Patterson that Dennis Murphy be nominated for appointment to the
Retirement Commission, for a term ending December 31, 2009.
Discussion followed.
Chairperson Bill Bullard, Jr. stated that when the Clerk calls your name please indicate whether you vote
for Van E. Conway or Dennis Murphy for appointment to the Retirement Commission.
Vote on appointment:
VAN E. CONWAY: Hatchett, Kowall, Long, Melton, Molnar, Moss, Nash, Rogers, Scott, Suarez,
Woodward, Zack, Coulter, Gershenson, Gregory. (15)
DENNIS MURPHY: Jamian, Palmer, Patterson, Potter, Bullard, Crawford, Douglas. (7)
A sufficient majority having voted in favor, the appointment of Van E. Conway to the Retirement
Commission, for a term ending December 31, 2009, was confirmed.
Commissioner Jamian stated that the Personnel Committee had no items in the Regular Agenda. He
wished everyone Happy Holidays.
Commissioners Minutes Continued. December 8, 2005
631
MISCELLANEOUS RESOLUTION #05308
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION
APPROVING PROJECT PLAN (THE DETROIT SKATING CLUB, INC. PROJECT) – CHARTER
TOWNSHIP OF BLOOMFIELD
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS The Economic Development Corporation of the County of Oakland (the "EDC") has
recommended that the Board of Commissioners approve the Project Plan required by the Economic
Development Corporations Act (the "Act") for the captioned Project, a copy of which has been presented
to this meeting (the "Project Plan"); and
WHEREAS the EDC's recommendations to the Board of Commissioners were based upon its
determinations that the Project is reasonable and necessary to effectuate the purposes of the Act, that
the Project Plan satisfies all of the requirements of the Act regarding project plans and that a letter of
credit issued by a financial institution acceptable to the EDC will be available to pay debt service; and
WHEREAS the governing body of the Charter Township of Bloomfield, Oakland County, Michigan, has
also approved the Project Plan and given its consent to the exercise of jurisdiction over the Project by the
EDC; and
WHEREAS the Board of Commissioners has held a public hearing to consider whether the Project Plan
constitutes a public purpose as contemplated by the Act; and
WHEREAS the Board of Commissioners, following such public hearing and its review of the Project Plan,
hereby certifies, approves and concurs in the determinations of the EDC with respect thereto.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
determines that the Project Plan constitutes a public purpose as contemplated by the Act.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby certifies and
approves the Project Plan.
BE IT FURTHER RESOLVED that the EDC is hereby authorized to take such steps as are necessary to
implement the Project and the financing thereof by the issuance of its limited obligation revenue bonds as
contemplated by the Project Plan.
BE IT FURTHER RESOLVED that the County Clerk is hereby directed to provide four certified copies of
this resolution to the Assistant Secretary of the Board of the EDC.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Project Plan, Exhibits A, B, C, D, and The Detroit Skating Club, Inc. Credit, Underwriting and
Remarking Services Tax-Exempt Variable Rate Demand Revenue Bonds, and Letter of Credit on file in
County Clerk’s office.
Moved by Palmer supported by Jamian the resolution be adopted.
AYES: Jamian, Kowall, Long, Melton, Molnar, Moss, Nash, Palmer, Patterson, Potter, Rogers,
Scott, Suarez, Woodward, Zack, Bullard, Coulter, Crawford, Douglas, Gershenson, Gregory,
Hatchett. (22)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted.
Commissioners Minutes Continued. December 8, 2005
632
MISCELLANEOUS RESOLUTION #05309
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: RESOLUTION AUTHORIZING THE OAKLAND COUNTY BUILDING AUTHORITY TO
FINANCE A PROJECT FOR THE PHOENIX CENTER IN THE CITY OF PONTIAC, OAKLAND
COUNTY, MICHIGAN
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS there have been prepared and presented to the Board of Commissioners (the "Board") of the
County of Oakland, Michigan (the "County"), documents describing the project to acquire the Phoenix
Center located in the City of Pontiac, Oakland County, Michigan (the "Project"), all as more fully described
in EXHIBIT A to the Lease Contract (as hereinafter defined), and a proposed Lease Contract between the
County and the Oakland County Building Authority (the "Authority") dated as of December 1, 2005 (the
"Lease Contract"), pursuant to which the Authority will acquire the Project as contemplated by the terms
of Act No. 31, Public Acts of Michigan, 1948 (First Extra Session), as amended ("Act 31"), and lease the
Project to the County for a term not to exceed 50 years as permitted by Act 31; and
WHEREAS it has been estimated that the period of usefulness of the Project to be not less than 35 years
and that the total cost of acquiring the Project (as defined in the Lease Contract) in an amount not to
exceed $20,500,000 of which not to exceed $20,500,000 will be provided by the proceeds from the sale
of bonds by the Authority pursuant to Act 31; and
WHEREAS the County proposes to undertake the Project and to request the Authority to incur taxable or
tax-exempt debt (the "Reimbursement Obligations") to finance all or a portion of the costs of the Project;
and
WHEREAS the County may make certain expenditures for said Project prior to issuance of the
Reimbursement Obligations and may wish to use the proceeds of the Reimbursement Obligations to
reimburse all or a portion of said expenditures; and
WHEREAS it is in the public interest and for the public benefit that the County designate an authorized
officer for the purposes of declaring official intent of the County with respect to expenditures; and
WHEREAS there has been prepared and attached hereto as APPENDIX I a form of Lease Contract and
as APPENDIX II a form of notice entitled "NOTICE OF INTENTION OF THE COUNTY OF OAKLAND TO
ENTER INTO A LEASE CONTRACT WITH THE OAKLAND COUNTY BUILDING AUTHORITY AND
NOTICE OF RIGHT TO PETITION FOR REFERENDUM THEREON" (the "Notice of Intention").
NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the County of Oakland,
Michigan, as follows:
1. The conceptual documents and estimates relating to the Project and identified in
EXHIBIT A to APPENDIX I hereto are hereby approved and ordered filed with the County
Clerk.
2. The Lease Contract in the form of APPENDIX I hereto is hereby approved, and the
Chairman of the Board of Commissioners and the County Clerk are hereby authorized
and directed to execute and deliver the same for and on behalf of the County. Final
plans and project description shall be approved by the Planning and Building Committee
of the Board of Commissioners before they are attached to the Lease Contract to be
executed.
3. It is hereby determined that the Notice of Intention provides information sufficient to
adequately inform the electors and taxpayers of the County of the nature of the
contractual obligations to be undertaken by the County in the Lease Contract and of their
right under Act 31 to file a petition requesting a referendum election on the Lease
Contract.
4. The form and content of the Notice of Intention are hereby approved, and the County
Clerk is hereby authorized and directed to cause the Notice of Intention to be published
once in the Oakland Press, Pontiac, Michigan, a newspaper of general circulation within
the County which is hereby determined to be the newspaper reaching the largest number
of electors and taxpayers of the County. The Notice shall be at least one third of a page
in size.
Commissioners Minutes Continued. December 8, 2005
633
5. The Treasurer of the County is hereby authorized to declare official intent of the County
with respect to reimbursement.
6. Each declaration of official intent shall be substantially in the form set forth in APPENDIX
III attached hereto and by this reference incorporated herein, and said form may be
modified from time to time on the advice of bond counsel to the County and as necessary
to conform to requirements of our reimbursement regulations as the same may be
adopted by the Internal Revenue Service or amended from time to time, or with the
requirements of applicable rulings or regulations relating to tax-exempt borrowings.
7. The Treasurer is hereby directed to file each declaration of official intent in the office of
the Oakland County Clerk, which location constitutes the customary location of the
records of the Authority which are available to the general public.
8. The Oakland County Clerk is further directed to assure that each declaration of intent is
continuously available during normal business hours of the County on every business
day of the period beginning the earlier of 10 days after the date of execution of said
declaration of intent and ending on the date of issuance of the Reimbursement Bonds.
9. The County Executive, if necessary, is authorized to file for approval to issue the bonds
from the State of Michigan, Department of Treasury ("Treasury"), to pay the related fee,
and to execute and deliver such other documents as may be requested by the Treasury.
10. All activities involved in the planning and acquisition of this Project under this resolution
shall comply with the standing rules of the Board of Commissioners.
BE IT FURTHER RESOLVED the Chairperson of the Board of Commissioners is authorized to fill in the
blanks in Exhibit B, Appendix A and Appendix III prior to signing and filing these documents with the
Oakland County Clerk.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Appendix I - Lease Contract, Appendix A – Continuing Disclosure Certificate, Appendices A and
B, and Appendix III – Form of Declaration of Official Intent on file in County Clerk’s office.
FISCAL NOTE (MISC. #05309)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: RESOLUTION AUTHORIZING THE OAKLAND COUNTY BUILDING AUTHORITY TO FINANCE
A PROJECT FOR THE PHOENIX CENTER IN THE CITY OF PONTIAC, OAKLAND COUNTY,
MICHIGAN
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Resolution is requesting that the Board of Commissioners pledge the full faith and credit
of the County of Oakland for the payment of principal and interest on the Phoenix Center
bonds.
2. Up to two bonds series may be sold for a total amount not to exceed $20,500,000 and is to
be used to acquire the Phoenix Center, Pontiac, Michigan.
3. The Bonds shall bear an interest rate not to exceed 8% per annum, will be in aggregate
principal amounts, will mature in such years and principal amounts and will be callable prior
to maturity as determined necessary by the Building Authority.
4. The statutory limit for County debt is $7,345,918,835 (10% of State Equalized Value). As of
October 2, 2005, the total pledged debt is $324,503,722 or approximately .44% of the S.E.V.
5. The City of Pontiac will pay for the bonds semi-annually to cover the debt service payments.
6. No budget amendment is required.
FINANCE COMMITTEE
Moved by Hatchett supported by Melton the resolution be adopted.
Commissioners Minutes Continued. December 8, 2005
634
AYES: Kowall, Long, Melton, Molnar, Moss, Nash, Palmer, Patterson, Potter, Rogers, Scott,
Suarez, Woodward, Zack, Bullard, Coulter, Crawford, Douglas, Gershenson, Gregory, Hatchett,
Jamian. (22)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #05310
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEPARTMENTS OF AVIATION AND FACILITIES MANAGEMENT - CONVEYANCE OF
COUNTY OWNED PROPERTY TO THE ROAD COMMISSION FOR OAKLAND COUNTY, OAKLAND
COUNTY INTERNATIONAL AIRPORT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland is the owner of the Oakland County International Airport located in the
Charter Township of Waterford; and
WHEREAS the Road Commission for Oakland County has requested that the County of Oakland convey
certain parcels of land and grant easements for grading and drainage over part of the Oakland County
International Airport property for the re-alignment of Williams Lake Road; and
WHEREAS in exchange for conveying the property and granting the easements the Road Commission
for Oakland County has offered to convey approximately 19-acres of land inclusive of two storage
buildings to the County of Oakland; and
WHEREAS the appraised value of property to be conveyed to the Road Commission inclusive of
easements is $602,472, whereas the value of the property inclusive of two storage buildings to be
conveyed to Oakland County is $617,185; and
WHEREAS the Airport Committee has recommended approval of said land exchange with the Road
Commission for Oakland County for the re-alignment of Williams Lake Road in Waterford Township; and
WHEREAS the departments of Aviation and Facilities Management have reviewed the request to
exchange property with the Road Commission for Oakland County for the re-alignment of Williams Lake
Road and recommend said land exchange.
WHEREAS all necessary documentation has been prepared and/or reviewed by Oakland County
Corporation Counsel.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
authorize and approve the conveyance of land and granting of easements for grading and drainage as
requested by the Road Commission for Oakland County as described in the attached Quit Claim deed,
Grading Permit and Drainage Easement.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its
Chairperson or his designee to execute all necessary documents relative to said conveyance of land and
granting easements.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Request for Authorization to Convey Land and Grant Easements to the Road Commission for
Oakland County, Quit Claim Deed, Aerial Map of Williams Lake Road Land Exchange, Right of Way
Acquisition, Grading Permit, and Sketch of Easement on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
Commissioners Minutes Continued. December 8, 2005
635
MISCELLANEOUS RESOLUTION #05311
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT - APPROVAL AND ACCEPTANCE OF LEASE
AGREEMENT WITH 2300 DIXIE HIGHWAY, LLC FOR USE OF PROPERTY AT 2300 DIXIE HIGHWAY,
WATERFORD, MICHIGAN
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Department of Community Corrections is presently housed in leased office space at 2300
Dixie Hwy., Waterford, Michigan; and
WHEREAS at the present time no adequate County owned facility exists, which would accommodate the
office space requirements or daily functions of the Community Corrections Department; and
WHEREAS the Department of Facilities Management and 2300 Dixie Highway, LLC have negotiated the
terms and conditions of the attached Lease Agreement, which will allow the Department of Community
Corrections to continue to occupy the existing office space located at 2300 Dixie Highway for an
additional three year term with the option to extend the lease for up to five additional one year terms; and
WHEREAS the term of the new lease shall commence on October 19, 2005, and expire on October 18,
2008. Rent for said term shall be at a rate of $18.50 per square foot or $15,032.79 monthly or
$180,393.50 annually; and
WHEREAS it is the recommendation of the Department of the Facilities Management that the Oakland
County Board of Commissioners accept and approve the terms and conditions of the attached Lease
Agreement; and
WHEREAS the Departments of Facilities Management and Corporation Counsel have reviewed and/or
prepared all necessary documents related to the attached lease agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and authorizes the attached Lease Agreement for use of office facilities at 2300 Dixie Highway, Waterford,
Michigan between the County of Oakland and 2300 Dixie Highway, LLC.
BE IT FURTHER RESOLVED that the County of Oakland Board of Commissioners hereby directs its
Chairperson or his designee to execute the attached Lease Agreement and all other related documents
between the County of Oakland and 2300 Dixie Highway, LLC, which may be required.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Oakland County Department of Facilities Management Acceptance and Approval of Lease, and
Lease Agreement on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #05312
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: PROSECUTING ATTORNEY – USE OF FORFEITURE FUNDS – ALLIANCE OF COALITIONS
FOR HEALTHY COMMUNITIES (ACHC)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS funds in the amount of $508,641.24 (balance as of 10/05) are currently deposited in the
Prosecutor’s Seized Funds Deferred Revenue account (222440), from the reimbursement of expenses
associated with forfeiture proceedings; and
WHEREAS the Oakland County Prosecutor’s Office is requesting a portion of these funds ($3,000) be
used to fund an innovative campaign to combat underage drinking, referred to as “Project Sticker Shock”;
and
WHEREAS the Oakland County Prosecutor’s Office has partnered with the Alliance of Coalitions for
Healthy Communities (ACHC) to coordinate and manage this campaign; and
WHEREAS the ACHC is the umbrella organization which represents fifteen (15) community coalitions
fighting drug and alcohol abuse which are currently operating in Oakland County, as follows:
Birmingham/Bloomfield Community Coalition
Clarkston Coalition for Youth
Commissioners Minutes Continued. December 8, 2005
636
Clawson Community Coalition
Greater West Bloomfield Community Coalition
Highland Township Coalition for Youth and Families
Holly Area Youth Coalition
Lyon Area Youth Coalition
Madison Heights Community Family Coalition
Novi Community That Cares
Rochester/Auburn Hills Community Coalition
Royal Oak Prevention Coalition
Southeast Oakland Coalition (Ferndale, Pleasant Ridge, Hazel Park)
Tri-Community Coalition (Berkley, Huntington Woods, Oak Park)
Troy Community Coalition
Waterford Community Coalition
WHEREAS each of the 15 participating community coalitions will select retail outlets which sell alcohol in
these communities to work with Project Sticker Shock.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorize the
transfer of $3,000 from funds currently deposited in the Prosecutor’s Seized Funds Deferred Revenue
account (222440) to support Project Sticker Shock, an initiative aimed at deterring underage drinking, to
be administered by the Alliance of Coalitions for Healthy Communities.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #05313
BY: Commissioner David Woodward, District #18
IN RE: BOARD OF COMMISSIONERS – AMENDMENT TO COUNTY POLICY ON ASSIGNMENT OF
COUNTY VEHICLES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Board of Commissioners adopted Miscellaneous Resolution #7393 entitled “County Policy
on Assignment of County Vehicles” in 1976; and amended Miscellaneous Resolution #7924, #91235, and
#93230; and
WHEREAS the assignment of a County vehicle is in effect a trust; and
WHEREAS the Board of Commissioners is committed to taking steps to insure the safety of its employees
and the greater community at large.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
amends the County Policy on Assignment of County Vehicles to read as follows:
III. HOME/WORK ASSIGNMENTS
It is the intention of this policy that home/work assignments shall be kept to a minimum.
In any case where it is determined that it is to the County’s advantage to have the
employee take a County vehicle home at the end of the normal work day, it is understood
that the vehicle to be used for the conduct of official business only, and, not for personal
activities. Under no circumstances shall a vehicle be assigned to an employee
under this section who has been convicted of driving under the influence of
alcohol. The County Executive, in determining “Home/Work” assignments will give
consideration to the following:
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
strongly urges the Oakland County Road Commission and the Oakland County
Parks and Recreation Commission to adopt a similar policy as it relates to their
respective policies regarding assigning overnight vehicles to appointed officials
and employees.
BE IT FURTHER RESOLVED that copies of this adopted resolution be forwarded to the Oakland County
Road Commission and the Oakland County Parks and Recreation Commission.
Chairperson, the below signed do hereby move the adoption of the foregoing resolution.
DAVID WOODWARD
Commissioners Minutes Continued. December 8, 2005
637
The Chairperson referred the resolution to the Planning and Building Committee. There were no
objections.
Chairperson Bill Bullard, Jr. wished everyone a Happy Holiday.
The Board adjourned at 10:17 a.m. to the call of the Chair, or January 19, 2006, at 9:30 a.m.
RUTH JOHNSON BILL BULLARD, JR.
Clerk Chairperson