HomeMy WebLinkAboutMinutes - 2006.09.21 - 8397352
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
September 21, 2006
Meeting called to order by Chairperson Bill Bullard, Jr. at 9:46 a.m. in the Courthouse Auditorium, 1200 N.
Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Bullard, Coleman, Coulter, Crawford, Douglas, Gershenson, Gregory, Hatchett,
Jamian, Kowall, Long, Melton, Middleton, Molnar, Moss, Nash, Palmer, Patterson, Potter,
Rogers, Scott, Suarez, Wilson, Woodward, Zack. (25)
EXCUSED ABSENCE WITH NOTICE: None. (0)
Quorum present.
Invocation given by Eric Coleman.
Pledge of Allegiance to the Flag.
Moved Moss supported by Rogers the rules be suspended and the agenda be amended to remove
Finance Committee Item (d) from the Regular Agenda.
A sufficient majority having voted in favor, the amendment carried.
Moved by Kowall supported by Coulter the agenda be further amended as follows:
ITEMS ON BOARD AGENDA
PLANNING AND BUILDING COMMITTEE
b. Drain Commissioner – 2006 Lake Level Assessments for Operation and Maintenance
c. Drain Commissioner – 2006 Chapter 4 Drain Maintenance Assessment Resolution
d. Drain Commissioner – 2006 Chapter 18 Drain Maintenance Assessment Resolution
(Reason for Suspension of Planning and Building Committee, items b, c, and d.: Waiver of Rule XII.C.1 –
Direct Referral to Finance Committee.)
Vote on agenda, as amended:
AYES: Bullard, Coleman, Coulter, Crawford, Douglas, Gershenson, Gregory, Hatchett, Jamian,
Kowall, Long, Melton, Middleton, Molnar, Moss, Nash, Palmer, Patterson, Potter, Rogers, Scott,
Suarez, Wilson, Woodward, Zack. (25)
NAYS: None. (0)
A sufficient majority having voted in favor, the motion to suspend the rules and amend the agenda
carried. The agenda, as amended, was approved.
Commissioners Minutes Continued. September 21, 2006
353
Chairperson Bill Bullard, Jr. on behalf of the entire Oakland County Board of Commissioners presented a
proclamation to Neil Munro honoring him for his exemplary community leadership and tremendous
accomplishments, and wishing him continued success as he embarks on his next journey.
County Executive L. Brooks Patterson addressed the Board and gave his best wishes to Neil Munro in his
retirement.
Neil Munro addressed the Board and spoke of his experiences at the Oakland Press for the past 35 years
and gave his thanks to Oakland County.
The following people addressed the Board: The Honorable Wendy Potts addressed the board as the
Oakland County Criminal Justice Coordinating Council Chairperson with an update on jail overcrowding.
Bill McMasters of Taxpayers United also addressed the Board.
Moved by Moss supported by Gregory the resolutions (with fiscal notes attached) on the Consent
Agenda, be adopted. (The vote for this motion appears on page 364.) The resolutions on the Consent
Agenda follow (annotated by an asterisk {*}).
*MISCELLANEOUS RESOLUTION #06173
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: TREASURER’S OFFICE/DEPARTMENT OF INFORMATION TECHNOLOGY –
APPROPRIATION FOR IMPLEMENTATION – DELINQUENT TAX RECEIVABLE SYSTEM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the current Delinquent Tax Receivable System used by the County Treasurer has reached its
useful life, is inefficient and has become a financial burden to maintain and sustain; and
WHEREAS the County’s 128 taxing units depend on the County Treasurer to purchase their delinquent
tax rolls from them through the delinquent tax revolving fund as a means to providing cash flow to those
taxing units; and
WHEREAS the Delinquent Tax Receivable System used by the County Treasurer is a very important
element in the collection of delinquent taxes which support the continuation of the Delinquent Tax
Revolving Fund; and
WHEREAS the County Treasurer and Information Technology continue to explore ways to reduce the
costs of maintaining the Delinquent Tax Receivable System used by the County Treasurer, and
WHEREAS the County Treasurer has committed $3,598,564 from the Delinquent Tax Revolving Fund to
support the implementation of the Delinquent Tax Receivable System re-write.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes
implementation of a new Delinquent Tax Receivable System.
BE IT FURTHER RESOLVED that the Fiscal Year 2006 Budget be amended, as specified below:
INFORMATION TECHNOLOGY FUND (#63600)
Revenue
1080101-989999-695500-51600 Transfer from Del Tax Revolving Fund $3,598,564
EXPENDITURES
1080201-152010-731458 Professional Service $3,291,564
1080201-152010-731773 Software Purchases 257,000
1080201-152010-750154 Expendable Equipment 50,000
$3,598,564
$ -0-
DELINQUENT TAX REVOLVING FUND (#51600)
Revenue
7010110-186050-665882 Planned Use of Fund Balance $3,598,564
Expenditure
7010110-989999-788001-63600 Transfer to Info Tech Fund $3,598,564
$ -0-
Commissioners Minutes Continued. September 21, 2006
354
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 364.)
*MISCELLANEOUS RESOLUTION #06174
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET/EQUALIZATION DIVISION – APPROVAL
OF CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH
THE TOWNSHIP OF NOVI
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Equalization Division provides a number of services to local units of government including
original assessments, reappraisals, and file maintenance; and
WHEREAS these services are provided under contract with the local units as approved by the Board of
Commissioners; and
WHEREAS revenues and expenditures associated with the services for these contracts are included in
the Fiscal Year 2007 Budget, and therefore, no budget amendment is recommended.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves entering into the attached Contract for Oakland County Equalization Division Assistance
Services with the Township of Novi.
BE IT FURTHER RESOLVED that the Board of Commissioners’ Chairperson is authorized to sign this
contract.
BE IT FURTHER RESOLVED that the Oakland County Clerk shall receive and file the executed contract
with the Township of Novi as required by law.
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
Copy of Contract for Oakland County Equalization Division Assistance Services with the Township of Novi
on file in County Clerk’s office.
(The vote for this motion appears on page 364.)
*MISCELLANEOUS RESOLUTION #06175
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2006 THIRD QUARTER
FINANCIAL FORECAST AND BUDGET AMENDMENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Public Act 621 of 1978, the Uniform Budgeting and Accounting Act for Local Units of
Government, provides for adjustments to the adopted budget; and
WHEREAS in accordance with Oakland County General Appropriations Act Section 22, which authorizes
budget amendments for variances between the budgeted revenue and actual revenue, and Section 23,
which authorizes budget amendments for variance between estimated revenue and projected
expenditures, amendments are required; and
WHEREAS the Fiscal Year (FY) 2006 Third Quarter Financial Forecast Report has identified several
variances and budget amendments are recommended; and
WHEREAS the 52nd District Courts have requested budget amendments to reappropriate funds from the
FA Expendable Equipment Expense account to the Expendable Equipment account to more accurately
record equipment purchases under $5000; and
WHEREAS the Prosecuting Attorney has requested an amendment to reappropriate $4,000 from the
Membership Dues line-item to the Periodicals Books Publications Subscription line-item and
reappropriate $20,000 from Witness Fees and Mileage to Expert Witness Fee and Mileage to more
accurately account for these expenses; and
Commissioners Minutes Continued. September 21, 2006
355
WHEREAS an amendment is recommended to the Sheriff’s Department budget to reappropriate
$296,224 from the Administration Division Equipment Rental to Patrol Services Division Equipment
Rental to record the budget within the division where the expenses are incurred; and
WHEREAS an amendment is recommended to the Sheriff’s Department budget to transfer $370,611 from
the Prisoner Housing-Out County line-item to the Jail Population Management Fund (#21130) to cover
expenses related to tracking the cost of jail overcrowding and expansion; and
WHEREAS the Library Board is requesting a reappropriation of $86,772 in Salaries ($56,170) and
Fringes Benefits ($30,602) from Research Jail Libraries to Research-Research Administration to properly
account for a Library Supervisor position, and an amendment is requested to reappropriate funding for
Information Technology Operations ($2,325) and Expendable Equipment Expense ($1,750) to other
programs within the division to record budget where the expenses are incurred; and
WHEREAS the Drain Commissioner is requesting a budget amendment in the amount of $115,000 to
reduce revenues and expenditures in the Environmental Unit due to a reduction in 2006 grant funding and
expenditures not expected to be incurred during Fiscal Year 2006; and
WHEREAS a budget amendment is recommended recognize favorable revenue of $17,700 in the
Purchasing Division from an increased number of contract rebates with Office Max to offset anticipated
unfavorability in Overtime due to an increase in demand for services and PeopleSoft implementation; and
WHEREAS a budget amendment of $8,500 is requested to reappropriate Fringe Benefits from Facilities
Engineering, which is reflecting favorable hospitalization costs to Facilities Management Administration,
which is experiencing higher hospitalization costs than budgeted; and
WHEREAS the Planning and Economic Development Division is requesting a budget amendment to
reappropriate $30,000 within its budget for the Emerging Sectors Program to provide for development of
additional marketing materials; and
WHEREAS a budget amendment in the amount of $20,000 is recommended in the Animal Control
Division budget due to increased expenses for in-house sterilizations and medical needs for the animals
in the shelter, and additional revenue of $20,000 is available in the Animal Population and Education
Fund (#21315) and $23,750 within General Fund Salaries and Fringe Benefit projected favorability to
cover the expenses; and
WHEREAS revenue from Income from Investments is reflecting a substantial favorability and the Facilities
Management Administration Division is requesting an appropriation of $7,500 for an appraisal of potential
sites for construction of the future 52-2 District Courthouse and for County property adjacent to the
Southfield Health Center; and
WHEREAS due to increased cost of gas, a loss is forecasted for the Motor pool Fund and therefore an
appropriation is recommended in the amount of $510,000 to keep the fund out of deficit; and
WHEREAS the Fiscal Year 2006 Adopted Budget for the General Fund included a transfer to the
Revenue Sharing Reserve fund of $77,153,076; State mandates allow only $75,861,063, which is
$1,292,013 less than the adopted budget. The additional funds should therefore be transferred directly to
the Capital Cooperative Initiatives Revolving Fund (CCIRF); and
WHEREAS an appropriation of $950,000 is recommended in the Human Services Administration budget
due to increased cost incurred for care of neglected and abused wards of the court and there is a
substantial favorability projected in Child Care Subsidy revenue to cover the costs; and
WHEREAS County Auditors have recommended that departmental “grant match” expenditures be
reported as “transfer out” to individual grants and it is necessary to reappropriate the budget for the
Friend of the Court, Circuit Court and the 52nd District Courts to reflect this accounting change; and
WHEREAS the Delinquent Tax Revolving Fund is projecting favorable revenue in Income from
Investments $3,500,000 and Premium on Bonds Sold $11,000, and a budget amendment is requested to
recognize the additional revenue to offset expenses for Administrative Overhead, Legal Services and
Printing, for which there is no budget appropriation; and
WHEREAS the Drain Commissioner is requesting a budget amendment to transfer $81,448 from the
Drain Equipment Fund to the Motor Pool Fund and budget $9,000 in Vehicle Rental Revenue and Motor
Pool Expense for the replacement of three owned vehicles with three leased vehicles; and
WHEREAS the Health and Human Services Department is requesting $60,000 for laboratory renovations
at Golden Oaks, which is required to accommodate new bio-hazard testing equipment, with funding
available from the Bioterrorism Grant; and
Commissioners Minutes Continued. September 21, 2006
356
WHEREAS the Health Division requests to transfer $80,894 from the Health Bio-terrorism grant to the
Information Technology fund to develop and implement a web application that will allow for the public
to pre-register for flu shots prior to the 10/21/06 flu clinics. The project includes 821 IT development
hours to develop a database, prepare equipment, and provide technical support to all clinic sites on
October 21, 2006, as well as help the Health Division properly staff flu clinic locations; and
WHEREAS the Information Technology Department is requesting to use $17,080 in funds from
Information Technology Net Assets – Unrestricted for additional cameras for the building interior to
provide adequate security as part of continuing efforts of the Facility Security Project; and
WHEREAS as part of the initiation of the Wellness Program, a budget amendment in the amount of
$3,900 within the Fringe Benefit Fund, is recommended to host a Wellness Fair to be held
September 15, 2006, which will be recovered in fees charged for lunches and materials; and
WHEREAS a budget amendment in the amount of $45,309 is required in the Central Services Aviation
and Transportation Division to correct budget amendment per Miscellaneous Resolution #06123 (as
approved by the Board July 20, 2006), which overstated funding for replacement of contracted services
with PTNE positions; and
WHEREAS the following amendments are recommended to the Information Technology Fund:
$219,300 – To appropriately reflect software and Professional Services needs of the
implementation of the IT Service Center.
$562,702 – To appropriate funds from IT-Net Assets Unrestricted-Designated to continue
implementation of BS&A Tax Migration, Central Services Datebase Upgrade, and Jury
System Upgrade projects through 9/30/06.
$479,757 – To appropriate funds from IT Fund Equity to Professional Services line-item
relating to resources for the PeopleSoft Phase II, BS&A and eHealth projects;
professional services offset by revenue billable to the project.
$337,733 – To appropriate funds for equipment replacement purchases completed after
the Fiscal Year 2005 appropriation per Miscellaneous Resolution #05218; funding is
available in the IT Fund Net Assets-Designated for Projects; and
WHEREAS a budget amendment is recommended to reappropriate allocations for Information
Technology Operations (Schedule C), Telephone Communications (Schedule D) and Radio
Communications (Schedule E) to various departments based on projected annualized actuals; and
WHEREAS an amendment is recommended to the Information Technology Fund to appropriate funds in
the amount of $845,000 for workstation replacements necessary for the XP upgrades and mainframe
replacement to ensure functionality for operations, and funding is available in the General Fund
Designated Fund Balance (#371448), which was originally designated $3,500,000 for Fiscal Year 2006;
and
WHEREAS a transfer in the amount of $223,012 is requested to the Information Technology Fund from
the Major Departmental Project Fund to cover costs incurred for technical resources committed to support
the PeopleSoft and Outlook Soft environment through the end of 9/30/06; and
WHEREAS Section 25 of the General Appropriations Act requires that the Board of Commissioners
receive a quarterly report regarding adjustments made to Inmate Accounts on transactions billed in
excess of ability to pay.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners accepts the Fiscal Year 2006
Third Quarter Financial Report.
BE IT FURTHER RESOLVED that the budget amendments detailed on attached Schedule A, B, C, D,
and E are approved.
BE IT FURTHER RESOLVED that $845,000 from the Future Technology Replacement Designated Fund
Balance account be appropriated as follows:
GENERAL FUND (#10100)
Revenue
9010101-196030-665885 Planned Use of Fund Balance $845,000
Expenditure
9010101-989999-788001-63600 Transfer Out to Info Tech Fund $845,000
Total General Fund $ -0-
Commissioners Minutes Continued. September 21, 2006
357
INFORMATION TECHNOLOGY FUND (#63600)
Revenue
1080101-989999-695500-10100 Transfer In from General Fund $845,000
Expenditure
1080601-152010-750154 Expendable Equipment Expense $845,000
Total Info Tech Fund $ -0-
BE IT FURTHER RESOLVED that $223,012 from the Major Departmental Project Fund be appropriated
to the Information Technology Fund as follows:
MAJOR DEPARTMENTAL PROJECT FUND (#42000)
Revenue
9016001-152130-665882 Planned Use of Fund Balance $223,012
Expenditure
9016001-989999-788001-63600 Transfer Out to Info Tech Fund $223,012
Total Major Dept’l Proj Fund $ -0-
INFORMATION TECHNOLOGY FUND (#63600)
Revenue
1080101-989999-695500-42000 Transfer In-Major Dept’l Proj Fund $223,012
Expenditures
1080601-152010-731458 Professional Services $103,012
1080701-152020-731458 Professional Services 120,000
Total Expenditures $223,012
Total Info Tech Fund $ -0-
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
Copy of Letter of Transmittal – Fiscal Year 2006 Third Quarter Forecast Report, Schedule A, B, C, D, E,
Fiscal Year 2006 Third Quarter Report, Fiscal Year 2006 Budget Amendments and Fiscal Year 2006
Third Quarter Forecast on file in County Clerk’s office.
(The vote for this motion appears on page 364.)
*MISCELLANEOUS RESOLUTION #06176
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: PARKS AND RECREATION COMMISSION – COMMUNITY GARDEN MINI-GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Parks and Recreation Commission has been awarded $1,500 for the
Community Garden Program through the Michigan Recreation and Park Association and the Michigan
Department of Community Health; and
WHEREAS the Community Garden Program was developed in response to the need for a Horticulture
Therapy Program for everyone – seniors, individuals with physical or cognitive impairments, judicial
system rehabilitation, youth-at-risk and the general population - based on input from community
organizations, parks and recreation department directors, and Oakland County Parks and Recreation
Commission and staff members; and
WHEREAS the Community Garden Program meets the Oakland County Parks and Recreation
Commission’s goals and objectives of innovative, specialized recreation programs and universal access
to recreation; and
WHEREAS the goals and objectives will assist the Oakland County Parks and Recreation Commission in
determining future specialized recreation programs, in providing these programs to communities and
organizations where these resources are otherwise unavailable and to increase exposure and
appreciation for the outdoors and promote universal access to recreation.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission
accepts the Community Garden Mini-Grant award in the amount of $1,500 from the Michigan Recreation
and Park Association and the Michigan Department of Community Health.
Commissioners Minutes Continued. September 21, 2006
358
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Grant Review Sign Off – Parks and Recreation, letter from Nichole Tilma, CMP Education
Services Manager of Michigan Recreation and Park Association on file in County Clerk’s office.
FISCAL NOTE (MISC #06176)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: PARKS AND RECREATION COMMISSION – COMMUNITY GARDEN MINI-GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds:
1. The Oakland County Parks and Recreation Commission has been awarded a mini-grant
from the Michigan Recreation and Park Associations and the Michigan Department of
Community Health in the amount of $1,500.
2. The grant period is June 9, 2006 through August 31, 2006.
3. The Parks and Recreation Commission have designated in-kind funds in its 2006
Operating Budget for expenditures related to transportation of groups to the program site
(estimated at $1,500).
4. The grant funds from the Michigan Recreation and Park Association and Michigan
Department of Community Health will be utilized to construct raised gardening beds and
the purchase of general and adaptive equipment for use by program attendees.
5. A budget amendment is recommended as follows to reflect the grant award.
PARKS AND RECREATION (FUND #50800) FY 2006
Revenue
5060805-160260-650104 Operating Contributions $1,500
Expenditure
5060805-160260-750511 Special Events Supplies $1,500
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 364.)
*MISCELLANEOUS RESOLUTION #06177
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/CHILDREN’S VILLAGE DIVISION –
FISCAL YEAR 2006-2007 CHILDREN’S VILLAGE SCREENING PROJECT GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in Fiscal Year 2005-2006 the Michigan Department of Community Health (MDCH) awarded a
grant to the Department of Health and Human Services – Children’s Village Division in the amount of
$73,000 for the purpose of screening, compiling data, and treating at-risk adolescents for sexually
transmitted diseases (STD’s); and
WHEREAS the MDCH is providing a seventh year of funding for the Adolescent Screening Project; and
WHEREAS the special revenue, part-time, non-eligible General Staff Nurse position will be continued;
and
WHEREAS the MDCH has awarded a grant in the amount of $73,000 for Fiscal Year 2006-2007; and
WHEREAS Children's Village and the Health Division have worked collaboratively in identifying,
screening, and treating at-risk adolescents in special settings including juvenile detention, the County jail,
the Frank Greenan Detention Facility, Crossroads for Youth, Common Ground Sanctuary, the Oakland
County Juvenile Drug Court, the two Pontiac School District's Teen Health Centers; and the Waterford
Alternative High School, and
WHEREAS this grant is 100% federally funded with no County match; and
Commissioners Minutes Continued. September 21, 2006
359
WHEREAS there are no additional personnel requested; and
WHEREAS acceptance of this grant award does not obligate Oakland County to future funding.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves
acceptance of the continuation of this grant award in the amount of $73,000 to the Department of Health
and Human Services – Children’s Village Division.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the Grant Agreement
and approve changes and extensions not to exceed fifteen percent (15%), which is consistent with the
acceptance as originally approved.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Grant Review Sign Off – Health and Human Services, Department of Health and Human
Services – Children’s Village Division Children’s Village Screening Project August 2006, Attachments A,
B.1, B.2, B.3, C, D, and Michigan Department or Community Health Fiscal Year 2006-2007 Agreement
Addendum A on file in County Clerk’s office.
FISCAL NOTE (MISC. #06177)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/CHILDREN’S VILLAGE DIVISION –
FISCAL YEAR 2006-2007 CHILDREN’S VILLAGE SCREENING PROJECT GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. The Michigan Department of Community Health (MDCH) has awarded funding in the
amount of $73,000 to the Oakland County Children’s Village for use in monitoring
sexually transmitted diseases in adolescents in special settings. This is the seventh year
of funding for the Adolescent Screening Project.
2. The special revenue part time non-eligible General Staff Nurse (position #09652) will be
continued. The position will be shared by two (2) PTNE General Staff Nurses.
3. The grant period runs from October 1, 2006 through September 30, 2007.
4. The County is expected to incur indirect costs of $7,217 for FY2007, which has been
budgeted in the Fiscal Year 2007 Grant.
5. The future level of service including personnel will be contingent upon the level of funding
available from the State.
6. A budget amendment is recommended to the Fiscal Year 2007 Special Revenue grant
budget to reflect the latest award.
FY2007
HUMAN SERVICE GRANT FUND 28002
Revenue
1060501-112100-610313 Grants-State $73,000
Expenses
1060501-112100-702010 Salaries 52,461
1060501-112100-702100 Fringe Benefits 5,640
1060501-112100-730926 Indirect Cost 7,217
1060501-112100-731241 Miscellaneous 1,400
1060501-112100-732018 Travel & Conf. 1,000
1060501-112100-731458 Professional Svs. 5,000
1060501-112100-750399 Supplies 282
$73,000
FINANCE COMMITTEE
(The vote for this motion appears on page 364.)
Commissioners Minutes Continued. September 21, 2006
360
*MISCELLANEOUS RESOLUTION #06178
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DRAIN COMMISSIONER - RESOLUTION TO APPROVE THE METHOD OF FINANCING THE
BUSH LAKE NORMAL LAKE LEVEL PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Circuit Court for the County of Oakland, by Court order on July 14, 2006 established the
normal lake level for Bush Lake, located in Holly Township and the Village of Holly, as 913.6 (NGVD
1929), pursuant with the provisions of Part 307, Inland Lake Levels, of the Natural Resources and
Environmental Protection Act (NREPA); and
WHEREAS said court order states that the level will be sustained with a new lake level control structure;
and
WHEREAS said court order confirmed the boundaries of the special assessment district as described in
the Petition of the Oakland County Board of Commissioners; and
WHEREAS the office of the Drain Commissioner, as the delegated authority, recommends to defray the
cost of establishing and maintaining a normal level for Bush Lake by special assessments against the
following that are benefited by the project: privately owned parcels of land, political subdivisions of the
state and state owned lands under the jurisdiction and control of the Michigan Department of
Environmental Quality; and
WHEREAS if the County Board determines that a special assessment district is to be established, the
office of the Drain Commissioner, as the delegated authority, shall compute the cost of the project and
prepare a special assessment roll.
NOW THEREFORE, BE IT RESOLVED by the Board of Commissioners of the County of Oakland,
Michigan, as follows:
1. The cost of establishing and maintaining the normal level of Bush Lake shall be defrayed
by special assessments against the following that are benefited by the project: privately
owned parcels of land, political subdivisions of the state and state owned lands under the
jurisdiction and control of the Michigan Department of Environmental Quality.
2. The delegated authority is authorized to compute all costs relating to the establishment
and maintaining the normal level for Bush Lake (“Project Cost”) and prepare a special
assessment roll.
3. The delegated authority shall proceed with a public hearing on the Project Cost and
special assessment roll in accordance with Part 307 of the Michigan Natural Resources
and Environmental Protection Act (MCL 324.30701 et seq.)
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
(The vote for this motion appears on page 364.)
*MISCELLANEOUS RESOLUTION #06179
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: PROSECUTING ATTORNEY – FISCAL YEAR 2007 DISTRICT COURT ADVOCACY
PROGRAM - VICTIMS OF CRIME ACT (VOCA) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the State of Michigan, Department of Community Health has awarded to the Oakland County
Office of the Prosecuting Attorney Victims of Crime Act (VOCA) grant funding for the period of October 1,
2006 through September 30, 2007; and
WHEREAS this is the eighth (8th) year of grant acceptance for this program; and
WHEREAS the purpose of this grant is to expand and enhance local services available to crime victims
regarding their safety, rights, dignity, and healthy recovery; and
WHEREAS the Fiscal Year 2007 application amount of $140,236 resulted in an award of $125,018; and
WHEREAS the State contribution is $100,014 and County contribution is $25,004; and
Commissioners Minutes Continued. September 21, 2006
361
WHEREAS the County contribution includes voluntary part-time Victim Advocate Intern positions and
continued funding of salaries and fringe benefits for two (2) Victim Advocate positions (#41101-09398,
#41101-09647); and
WHEREAS the grant award has been processed through the County Executive Contract Review Process
and the Board of Commissioners’ Grant Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts grant
funding from the State of Michigan, Department of Community Health in the amount of $100,014 and
County contribution of $25,004 for the period of October 1, 2006 through September 30, 2007.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant award and to approve any grant extensions or changes, within fifteen percent (15%) of
the original award, which are consistent with the original application as approved.
BE IT FURTHER RESOLVED that continuation of this program, including positions is contingent upon
continued grant funding.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Grant Review Sign Off – Prosecutor’s Office, Grant Agreement between Michigan Department of
Community Health and Oakland County for District Court Advocacy Program, Attachments A, B, B.1, B.2,
C, D, and E on file in County Clerk’s office.
FISCAL NOTE (MISC. #06179)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: PROSECUTING ATTORNEY – FISCAL YEAR 2007 DISTRICT COURT ADVOCACY PROGRAM
- VICTIMS OF CRIME ACT (VOCA) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Resolution and finds:
1. The Prosecuting Attorney is requesting the acceptance of the Fiscal Year 2007
Victims of Crime Act (VOCA) Grant.
2. The Fiscal Year 2007 award amount is $125,018 which is $722 lower than the Fiscal
Year 2006 award (shown on Schedule A).
3. The State contribution is $100,014 (80%) and the County contribution is $25,004
(20%). The County contribution includes voluntary part-time Victim Advocate intern
positions and cash match of $20,000 which is included in the Fiscal Year 2007/Fisal
Year 2008 Finance Committee Recommended Budget.
4. In addition to the County match requirements, the County is expected to incur
$11,191 in administrative and support costs, which have been included in the Fiscal
Year 2007/Fiscal Year 2008 Finance Committee Recommended Budget. This grant
does not allow for recovery of those costs.
5. Acceptance of this grant does not obligate the County to future commitments and
continuation as stated is contingent upon future grant funding.
6. The grant match amount of $20,000 is included in the Fiscal Year 2007/Fiscal Year
2008 Finance Committee Recommended Budget Non-Departmental grant match line
item.
7. The Fiscal Year 2007 Budget is amended as follows:
GENERAL FUND #10100 FY 2007
9090101-196030-730800 Grant Match ($20,000)
4010101-989999-788001-27325 Transfers Out $20,000
Total General Fund Expenditures $ -0-
Commissioners Minutes Continued. September 21, 2006
362
VOCA GRANT FUND #27325 FY 2007
4010101-135170-615571 State Operating Grants ($578)
4010201-135170-625558 Local Match (144)
Total Grant Revenue ($722)
4010101-135170-702010 Salaries ($436)
4010101-135170-722740 Fringe Benefits (536)
4010101-135170-731346 Personal Mileage (2,250)
4010201-135170-732018 Travel & Conference 2,500
Total Grant Expenditures ($ 722)
FINANCE COMMITTEE
(The vote for this motion appears on page 364.)
*MISCELLANEOUS RESOLUTION #06180
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: SHERIFF'S OFFICE – GRANT YEAR 2006 BIOMETRIC IDENTIFICATION DEVICES
TECHNOLOGY GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Sheriff’s Office applied to the United States Department of Justice (USDOJ) for
$1,974,456 in grant funding to purchase Biometric Identification Devices for use with Court and Law
Enforcement Management Information Systems (CLEMIS) for the period November 22, 2005 through
November 21, 2008; and
WHEREAS the USDOJ awarded Oakland County with a grant in the amount of $1,974,456; and
WHEREAS no county match or additional positions are requested; and
WHEREAS the acceptance of this grant does not obligate the County to any future commitment; and
WHEREAS the continuation of the program is contingent upon future levels of grant program funding.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
GY 2006 Biometric Identification Devices Technology Grant award from the United States Department of
Justice in the amount of $1,974,456 and that the Board Chairperson, on behalf of the County of Oakland,
is authorized to execute said agreement as attached.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of letter from Carl R. Peed, Director of U.S. Department of Justice, Technology Grant
#2006CKWX0030, and Law Enforcement Technology Financial Clearance Memo, and frequently asked
questions on accepting your grant award on file in Oakland County Clerk’s office.
(The vote for this motion appears on page 364.)
FISCAL NOTE (MISC. #06180)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: SHERIFF’S OFFICE – GRANT YEAR 2006 BIOMETRIC IDENTIFICATION DEVICES
TECHNOLOGY GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The United States Department of Justice has awarded Oakland County grant funding in
the amount of $1,974,456 to purchase Biometric Identification Devices for use with Court
and Law Enforcement Management Information Systems (CLEMIS).
2. The grant funding period is November 22, 2005 through November 21, 2008.
3. No County match or additional positions are requested.
Commissioners Minutes Continued. September 21, 2006
363
4. An amendment to the Fiscal Year 2007 budget is recommended as follows:
GRANT FUND #27337 FY 2007
Revenue
1080305-116130-610313 Grants-Federal $ 1,974,456
Total Grant Fund Revenue $ 1,974,456
GRANT FUND #27337
Expenditures
1080305-116130-750170 Other Expend. Equip. $ 1,167,804
1080605-116130-760157 Equipment $ 670,120
1080605-116130-732018 Travel and Conf. $ 5,580
1080605-116130-731458 Professional Services $ 130,952
Total Grant Fund Expenditures $ 1,974,456
FINANCE COMMITTEE
(The vote for this motion appears on page 364.)
*MISCELLANEOUS RESOLUTION #06171
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: CIRCUIT COURT - FAMILY DIVISION - OAKLAND COUNTY CHILD CARE FUND
BUDGET 2006-2007
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to provisions of Act 280 of the Public Acts of 1975, Oakland County is required to
develop and submit a plan and budget for the provision of funding of foster care services to the Bureau of
Juvenile Justice, Department of Human Services, annually; and
WHEREAS the Oakland County Circuit Court - Family Division, County of Oakland, and the Oakland
County Department of Human Services have developed the attached foster care services budget for the
State's fiscal year, October, 1, 2006 through September 30, 2007; and
WHEREAS the Public Services Committee has reviewed this budget and recommends its submission to
the State Office.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes
submission of the 2006-2007 Oakland County Child Care Fund Budget to the Bureau of Juvenile Justice’s
Child Care Fund Unit, Department of Human Services.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of County Child Care Budget Summary, Court Judicial Summary Report, IN1-Home Care
Certification, List of Service Component, IN-Home Care/Basic Grant Budget Detail Reports, In Home
Care/Basic Grant Program Component Reports/Requests on file in County Clerk’s office.
FISCAL NOTE (MISC. #06171)
BY: Finance Committee. Chuck Moss, Chairperson
IN RE: CIRCUIT COURT/FAMILY DIVISION - OAKLAND COUNTY CHILD CARE FUND BUDGET
2006-2007
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Under the provisions of Act 280 of the Public Acts of 1975, Oakland County is required to
develop and submit a plan and budget for funding foster care services to the Child and
Family Services Office of the Bureau of Juvenile Justice, Department of Human Services
annually.
2. The Circuit Court/Family Division and the Oakland County Family Independence Agency
have developed the foster care services budget for the period covering October 1, 2006,
through September 30, 2007.
Commissioners Minutes Continued. September 21, 2006
364
3. The figures provided are estimates for State Child Care Fund budgeting purposes only,
based on current available data and may not reflect the eventual adopted budget and/or
expenditures for this program.
4. The budget reflects $33,230,113 in gross expenditures and $2,300,000 in offsetting
revenues, leaving a net expenditure of $30,930,113 which is a $3,467,612 increase from
the Fiscal Year 2006 net expenditure.
5. Net expenditures are shared 50/50 by the State and County rendering a State
reimbursement of $15,465,057 should the State approve the budget and the County
expends the funds.
6. The Fiscal Year 2007 Budget for State Reimbursement is $10,400,000.
7. No budget amendment is necessary at this time.
FINANCE COMMITTEE
Vote on Resolutions on the Consent Agenda, as amended:
AYES: Coleman, Coulter, Crawford, Douglas, Gershenson, Gregory, Hatchett, Jamian, Kowall,
Long, Melton, Molnar, Moss, Nash, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Wilson,
Woodward, Zack, Bullard. (24)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda, were adopted.
REPORT (MISC. #06156)
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: BOARD OF COMMISSIONERS – EXPANSION OF SMOKING BAN FOR ALL OAKLAND
COUNTY GOVERNMENT BUILDINGS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed Miscellaneous Resolution #06156 on
September 11, 2006, reports with a recommendation that the NOW THEREFORE BE IT RESOLVED
paragraph be amended, as follows:
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
expands the Oakland County no smoking policy to provide that no smoking shall be permitted within fifty
(50) (15) feet of an exterior entrance to or exit from a county government building, room or facility.
Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing
report.
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #06156
BY: Commissioner Eric Coleman, District #23
IN RE: BOARD OF COMMISSIONERS – EXPANSION OF SMOKING BAN FOR ALL OAKLAND
COUNTY GOVERNMENT BUILDINGS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS numerous studies have found that tobacco smoke is a major contributor to indoor air
pollution, and that breathing secondhand smoke is a cause of disease in healthy nonsmokers, including
heart disease, stroke, respiratory disease and lung cancer; and
WHEREAS Oakland County has a responsibility to protect the health and safety of employees and of the
general public who utilize county government facilities; and
WHEREAS in 1997, Oakland County implemented a non-smoking policy prohibiting smoking within all
county facilities; and
WHEREAS the Michigan Clean Indoor Air Act allows for the designation of smoking areas and the ability
to implement and enforce polices for the separation of smokers and nonsmokers; and
WHEREAS second-hand cigarette smoke is involuntarily inhaled by non-smokers, lingers in the air hours
after cigarettes have been extinguished and can cause or exacerbate a wide range of adverse health
effects, including cancer, respiratory infections, and asthma; and
Commissioners Minutes Continued. September 21, 2006
365
WHEREAS even when indoor smoking is prohibited, smoking of tobacco products within proximity of a
building entrance, exist or air intake vent forces exposure to second-hand smoke; and
WHEREAS the U.S. Environmental Protection Agency recommends that if there are designated outdoor
smoking areas, smoking should not be permitted right outside the doors (or near building ventilation
system air intakes) where nonsmokers may have to pass through smoke from smokers congregated near
doorways; and
WHEREAS it is in the best interest of County employees and the general public visiting County
government buildings to provide measures that enable non-smokers to reasonably avoid involuntary
exposure to second-hand smoke.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
expands the Oakland County no smoking policy to provide that no smoking shall be permitted within fifty
(50) feet of an exterior entrance to or exit from a County government building, room or facility.
BE IT FURTHER RESOLVED that the County Executive is requested to implement, post and enforce the
expanded no smoking policy upon adoption by the Oakland County Board of Commissioners.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners requests the Directors of
Facilities Management and Human Resources or their designees to revise County and/or departmental
policies, procedures and issuances to conform with this expanded no smoking policy
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
adopted resolution to the Oakland County Executive, Oakland County Clerk/Register of Deeds, Oakland
County Prosecuting Attorney, Oakland County Sheriff, Oakland County Treasurer, Oakland County Parks
and Recreation Commission and Oakland County Drain Commissioner.
Chairperson, we move the adoption of the foregoing resolution.
ERIC COLEMAN, VINCENT GREGORY, JIM
NASH, HELAINE ZACK, MARCIA
GERSHENSON, GEORGE SUAREZ, MATTIE
HATCHETT, DAVID WOODWARD, GREG
JAMIAN
Moved by Coleman supported by Patterson the resolution be adopted.
Moved by Coleman supported by Patterson the General Government Committee Report be accepted,
and the resolution be amended to coincide with the recommendation in the General Government
Committee Report.
The Chairperson stated a “yes” vote would accept the General Government Committee Report along with
the resolution coinciding with the recommendation in the General Government Committee Report, and a
“no” vote would not.
Vote on General Government Committee Report:
AYES: Coulter, Gershenson, Gregory, Hatchett, Melton, Nash, Suarez, Woodward, Zack,
Coleman. (10)
NAYS: Crawford, Douglas, Jamian, Kowall, Long, Middleton, Molnar, Moss, Palmer, Patterson,
Potter, Rogers, Scott, Wilson, Bullard. (15)
A sufficient majority not having voted in favor, the motion failed.
Moved by Wilson supported by Molnar the resolution be amendment in the NOW THEREFORE BE IT
RESOLVED paragraph to read as follows:
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
expands the Oakland County no smoking policy to provide that no smoking shall be permitted
within fifty (50) feet of an at any main exterior entrance to or exit from a County government
building, room or facility.
Commissioners Minutes Continued. September 21, 2006
366
Discussion followed.
Vote on Wilson’s amendment:
AYES: Crawford, Douglas, Hatchett, Jamian, Kowall, Long, Middleton, Molnar, Moss, Palmer,
Patterson, Potter, Rogers, Scott, Wilson, Bullard. (16)
NAYS: Gershenson, Gregory, Melton, Nash, Suarez, Woodward, Zack, Coleman, Coulter. (9)
A sufficient majority having voted in favor, the amendment carried.
Vote on resolution, as amended:
AYES: Douglas, Gershenson, Gregory, Hatchett, Jamian, Kowall, Long, Melton, Middleton,
Molnar, Moss, Nash, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Wilson, Woodward, Zack,
Bullard, Coleman, Coulter, Crawford. (25)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution, as amended, was adopted.
REPORT (MISC. #06168)
Finance Committee, Chuck Moss, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT – SALARY ADMINISTRATION PLAN 3RD
QUARTERLY REPORT FOR FISCAL YEAR 2006
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above reference resolution on September 14, 2006 reports
with a recommendation that the resolution be amended to include the following paragraph:
BE IT FURTHER RESOLVED that the Facilities Engineer Supervisor position (#1040801-03179)
be retitled to Facilities Project Coordinator.
Chairperson, on behalf of the Finance Committee, I move acceptance of the foregoing report.
FINANCE COMMITTEE
MISCELLANEOUS RESOLUTION #06168
BY: Personnel Committee, Gregory C. Jamian, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT - SALARY ADMINISTRATION PLAN 3RD QUARTERLY
REPORT FOR FISCAL YEAR 2006
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Salary Administration Plan approved by the Board of Commissioners for Salary Grades 1
- 21 provides a process for departments and employees to request a review of the salary grade
placement of classifications; and
WHEREAS the 3rd Quarterly Report for Fiscal Year 2006 identifies the job studies conducted and the
salary grade changes recommended by the Human Resources Department after completion of this
review process; and
WHEREAS funds have been established in the Classification and Rate Change fund to implement salary
grade changes resulting from Salary Administration Quarterly Report recommendations.
NOW THEREFORE BE IT RESOLVED that the Oakland Board of Commissioners authorizes
implementation of the Salary Administration Plan 3rd Quarterly Report for Fiscal Year 2006, which
includes the following classification changes:
Salary Grade
Classification From: To: Position Number
Chief – Estates & Mental Health 17 19 3040403-07509
Two Senior Auditor positions to
new class Supervisor – Auditing
14 16 1010202-01285
1010202-06895
Commissioners Minutes Continued. September 21, 2006
367
One Maintenance Planner II to
new class Facilities Project
Coordinator
11 14 1040801-03179
Medical Technologist
10 11 1060212-00965
1060212-01671
1060212-03419
1060212-10012
1060283-02106
One Technical Assistant to a new
class Children’s Village Support
Specialist
8 9 1060501-06363
BE IT FURTHER RESOLVED that the following unused classification be deleted:
Facilities Engineer Supervisor
Chief Architectural Maintenance & Services
BE IT FURTHER RESOLVED that the following classification be retitled with no change in Salary Grade:
From To
Chief–Child Support Accounting & Banking Chief Assistant FOC-Financials
Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution.
PERSONNEL COMMITTEE
FISCAL NOTE (MISC. #06168)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT – SALARY ADMINISTRATION PLAN 3RD QUARTERLY
REPORT FOR FISCAL YEAR 2006
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Human Resources Department, with approval from the Board of Commissioners,
provides a process for departments and employees requesting a review of the salary grade
placement classifications for Grades 1 – 21.
2. The General Fund Probate Court Chief – Estates & Mental Health will be upgraded from a
grade 17 to a grade 19, at an annual cost of $7,045 in salaries and fringe benefits.
3. Two (2) General Fund Senior Auditors in the Auditing Division will be upgraded from a grade
14 to a grade 16 and retitled as Supervisor – Auditing at an annual cost of $13,287 in
salaries and fringe benefits.
4. One (1) General Fund Maintenance Planner II in Facilities Engineering will be upgraded
from a grade 11 to a grade 14 and retitled as a Facilities Project Coordinator, at an annual
cost of $5,843 in salaries and fringe benefits.
5. Four (4) General Purpose Fund Medical Technologists in the Health Division will be
upgraded from a grade 10 to a grade 11, at an annual cost of $12,176 in salaries and fringe
benefits.
6. One (1) General Purpose Fund Technical Assistant in Children’s Village will be upgraded
from a grade 8 to a grade 9 and retitled as a Children’s Village Support Specialist, at an
annual cost of $3,004 in salaries and fringes.
7. The total impact on General Fund / General Purpose is an annual cost of $41,353 (Salaries
$30,075; Fringe Benefits $11,278).
8. One (1) Special Revenue Fund Medical Technologist in the Health Division will be upgraded
from a grade 10 to a grade 11, at a total annual cost of $2,589. Cost for this position change
will be funded by the Health Bioterrorism Grant (Fund #28605).
9. No budget amendment is necessary for the upgrade of the Maintenance Planner II position,
as this position is currently under filling a Facilities Engineering Supervisor classification and
the Fiscal Year 2007 and Fiscal Year 2008 Budget has sufficient funding to cover the
upgrade.
Commissioners Minutes Continued. September 21, 2006
368
10. In addition, the resolution deletes the unused classification of the Facilities Engineering
Supervisor and Chief Architectural Maintenance & Services positions and retitles the Chief-
Child Support Accounting and Banking position to Chief Assistant FOC-Financials.
11. A budget amendment for Fiscal Year 2007 and Fiscal Year 2008 is recommended as
follows:
GENERAL FUND (#10100) FY 2007 FY 2008
Expenditures
9090101-196030-740037 Non-Dept – Class & Rate Change ($35,512) ($35,512)
9010101-989999-788001-20221 Transfer to Health Fund 12,176 12,176
9010101-989999-788001-20293 Transfer to Child Care Fund 3,004 3,004
3040403-121080-702010 Probate Ct/E&M Health – Salaries 5,124 5,124
3040403-121080-722740 Probate Ct/E&M Health – Fringe Ben. 1,921 1,921
1010202-181010-702010 Auditing – Salaries 9,663 9,663
1010202-181010-722740 Auditing – Fringe Benefits 3,624 3,624
Total General Fund $ -0- $ -0-
HEALTH FUND (#20221)
Revenue
9090101-989999-695500-10100 Transfer from General Fund $12,176 $12,176
Expenditures
1060212-133120-702010 Health-Lab – Salaries $ 6,219 6,219
1060212-133120-722740 Health-Lab – Fringe Benefits 2,332 2,332
1060283-133120-702010 Health-VD Control – Salaries 2,636 2,636
1060283-133120-722740 Health-VD Control – Fringe Benefits 989 989
Total Health Fund Exp. $12,176 $12,176
Net Effect on Fund Equity $ -0- $ -0-
CHILD CARE FUND (#20293)
Revenue
9090101-989999-788001-10100 Transfer from General Fund $ 3,004 $ 3,004
Expenditures
1060501-112010-702010 Children’s Village – Salaries 2,185 2,185
1060501-112010-722740 Children’s Village – Fringe Ben. 819 819
Total Child Care Fund Exp. $ 3,004 $ 3,004
Net Effect on Fund Equity $ -0- $ -0-
FINANCE COMMITTEE
Moved by Jamian supported by Middleton the resolution (with fiscal note attached) be adopted.
Moved by Jamian supported by Middleton the Finance Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Moved by Jamian supported by Middleton the resolution be amended to coincide with the
recommendation in the Finance Committee Report.
A sufficient majority having voted in favor, the amendment carried.
Vote on resolution, as amended:
AYES: Gershenson, Gregory, Hatchett, Jamian, Kowall, Long, Melton, Middleton, Molnar, Moss,
Nash, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Wilson, Woodward, Zack, Bullard,
Coleman, Coulter, Crawford, Douglas. (25)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution (with fiscal note attached), as amended, was
adopted.
Commissioners Minutes Continued. September 21, 2006
369
MISCELLANEOUS RESOLUTION #06181
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DRAIN COMMISSIONER - 2006 LAKE LEVEL ASSESSMENTS FOR OPERATION AND
MAINTENANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Part 307 of Act 451 of 1994, as amended, Inland Lake
Levels, the Oakland County Drain Commissioner operates and maintains 35 lake level control
devices/structures and 7 lake augmentation pumps that regulate the legally established water level of 53
lakes located within Oakland County; and
WHEREAS the Drain Commissioner incurs costs for such operation and maintenance that are
recoverable via assessments against the various benefiting properties and government entities
comprising the assessment rolls of the respective Lake Level Districts; and
WHEREAS Section 30722(4) of Act No. 59 requires that the Drain Commissioner obtain approval from
the Board of Commissioners prior to levying any lake level assessment in excess of $10,000 annually,
and
WHEREAS for the year 2006, the Drain Commissioner proposes to assess 27 separate Lake Level
Districts for the total aggregate amount of $291,083.65, for operation, maintenance and repair purposes,
as itemized on the listing attached hereto, of which 12 of the proposed assessments are in excess of the
said $10,000.00 limit, thereby requiring the Board of Commissioner authorization.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
authorizes the Drain Commissioner to assess, levy and collect for the year 2006, for the purpose of
operating and maintaining the level of various lakes located in Oakland County, the total aggregate
amount of $291,083.65, being the sum total of all assessments for the said year to be assessed against
all of the befitting properties and government entities comprising the assessment rolls of 27 separate
Lake Level Districts itemized on the listing hereto, including 12 assessments in excess of $10,000.00
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Oakland County Drain Commissioner 2006 Lake Level Assessments for Maintenance and
Operation on file in County Clerk’s office.
FISCAL NOTE (MISC. #06181)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DRAIN COMMISSIONER – 2006 LAKE LEVEL ASSESSMENTS FOR OPERATION AND
MAINTENANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution authorizes the Drain Commissioner to assess, levy, and collect
$291,083.65 for the year 2006 against all benefiting properties and government entities
comprising the assessment rolls, for the purpose of operating and maintaining 27 lake
levels located within Oakland County.
2. The County’s share of the assessments for operations and maintenance of lake levels is
$1,943.73.
3. Funding is available in the Non-Departmental account - Drain Assessments. No
additional appropriation is required.
FINANCE COMMITTEE
The Chairperson state the resolution be laid over for 30 days until the October 19, 2006 Board meeting.
There were no objections.
Commissioners Minutes Continued. September 21, 2006
370
MISCELLANEOUS RESOLUTION #06182
BY: Planning And Building Committee, Charles E. Palmer, Chairperson
IN RE: DRAIN COMMISSIONER 2006 CHAPTER 4 DRAIN MAINTENANCE ASSESSMENT
RESOLUTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Chapter 4 of Act No. 40 of the Public Acts of 1956, as
amended, also known as the Michigan Drain Code, the Oakland County Drain Commissioner operates
and maintains a number of open ditch or enclosed drains at various locations throughout Oakland
County; and
WHEREAS the Drain Commissioner incurs costs for such operation and maintenance that are
recoverable via assessments against the various benefiting properties and government entities
comprising the assessment rolls of the respective Drainage Districts; and
WHEREAS Chapter 8 of the said Drain Code permits the Drain Commissioner to levy assessments
against the Drainage District of drains established in accordance with said Chapter 4, for operation,
maintenance, clean out and repair purposes, provided such assessments not exceed $1,250 per mile of
drain per year, or fraction thereof; and
WHEREAS for the year 2006, the Drain Commissioner proposes to assess the 35 Drainage districts the
total aggregate amount of $143,196.17 for the maintenance, operation, clean out and repair of 35 drains,
all in accordance with the said $1,250 per mile of drain per year limitation, as itemized on the listing
attached hereto.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
authorized the Drain Commissioner to assess, levy and collect for the year 2006, for the purpose of
operating, maintaining, cleaning out and repairing 35 drains located in Oakland County, the total
aggregate amount of $143,196.17, being the sum total of assessments for the said year to be assessed
against all of the benefiting properties and government entities comprising the assessment rolls of 35
Drainage Districts itemized on the listing attached hereto.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Oakland County Drain Commissioner 2006 Chapter 4 Drain Assessments for Maintenance and
Operation on file in County Clerk’s office.
FISCAL NOTE (MISC. #06182)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DRAIN COMMISSIONER – 2006 CHAPTER 4 DRAIN MAINTENANCE ASSESSMENT
RESOLUTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution authorizes the Drain Commissioner to assess, levy, and collect $143,196.17
for the year 2006 against all benefiting properties and government entities comprising the
assessment rolls, for the purpose of maintaining, cleaning, and repairing 35 Chapter 4 drains
located within Oakland County.
2. The County’s share of the assessments for maintenance of Chapter 4 drains is $8,270.01.
3. Funding is available in the Non-Departmental account - Drain Assessments. No additional
appropriation is required.
FINANCE COMMITTEE
The Chairperson state the resolution be laid over for 30 days until the October 19, 2006 Board meeting.
There were no objections.
Commissioners Minutes Continued. September 21, 2006
371
MISCELLANEOUS RESOLUTION #06183
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DRAIN COMMISSIONER 2006 CHAPTER 18 DRAIN MAINTENANCE ASSESSMENT
RESOLUTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Chapter 18 of Act No. 40 of the Public Acts of 1956, as
amended, also known as the Michigan Drain Code, the Oakland County Drain Commissioner operates
and maintains a number of open ditch and/or enclosed drains at various locations in Oakland and West
Bloomfield Townships; and
WHEREAS existing private drains established as County Drains in accordance with Chapter 18 of the
Michigan Drain Code shall be the same as if originally laid out and designated, located, established and
constructed by procedures set forth in other sections of the Michigan Drain Code; and
WHEREAS the Drain Commissioner incurs costs for the operation and maintenance of these Drains that
are recoverable via assessments against the various benefiting properties and government entities
comprising the assessment rolls of the respective Drainage Districts; and
WHEREAS Chapter 8 of the said Drain Code permits the Drain Commissioner to levy assessments
against Drainage District of Drains established in accordance with said Chapter 18, for operation,
maintenance, clean out and repair purposes, provided such assessments not exceed $1,250 per mile of
drain per year, or fraction thereof; and
WHEREAS for the year 2006, the Drain Commissioner proposes to assess the 17 Drainage Districts the
total aggregate amount of $34,350.28 for the maintenance, operation, cleanout and repair of 17 drains, all
in accordance with the said $1,250 per mile of drain per year limitation, as itemized on the listing attached
hereto.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
authorizes the Drain Commissioner to assess, levy and collect for the year 2006, for the purpose of
operating, maintaining, cleaning out and repairing 17 drains located in Oakland County, the total
aggregate amount of $34,350.28, being the sum total of assessments for the said year to be assessed
against all of the benefiting properties and government entities comprising the assessment rolls of 17
Drainage Districts itemized on the listing attached hereto.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Oakland County Drain Commissioner 2006 Chapter 18 Drain Assessments for Maintenance and
Operation on file in County Clerk’s office.
FISCAL NOTE (MISC. #06183)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DRAIN COMMISSIONER – 2006 CHAPTER 18 DRAIN MAINTENANCE ASSESSMENT
RESOLUTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution authorizes the Drain Commissioner to assess, levy, and collect $34,350.28 for
the year 2006 against all benefiting properties and government entities comprising the
assessment rolls, for the purpose of operating, maintaining, cleaning, and repairing 17
Chapter 18 drains located within Oakland County.
2. The County’s share of the assessments for maintenance of Chapter 18 drains is $4,300.93.
3. Funding is available in the Non-Departmental account - Drain Assessments. No additional
appropriation is required.
FINANCE COMMITTEE
The Chairperson state the resolution be laid over for 30 days until the October 19, 2006 Board meeting.
There were no objections.
Commissioners Minutes Continued. September 21, 2006
372
MISCELLANEOUS RESOLUTION #06184
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: OAKLAND COUNTY DRAIN COMMISSIONER AND DEPARTMENT OF FACILITIES
MANAGEMENT - CONVEYANCE OF COUNTY OWNED PROPERTY TO THE CITY OF ROCHESTER
HILLS, TAX PARCEL NOS. 15-13-476-007, 15-25-202-038, 15-26-451-032, 15-32-426-014, 15-35-100-
045 and 15-35-476-004.
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland is the owner of parcel nos. 15-13-476-007, 15-25-202-038, 15-26-451-
032, 15-32-426-014, 15-35-100-045 and 15-35-476-004 located in the City of Rochester Hills, Oakland
County, described as: See Attached Exhibit “A”; and
WHEREAS the subject parcels were acquired beginning in 1973 by the former Oakland County
Department of Public Works and subsequently the Oakland County Drain Commissioner for the purpose
of constructing water and sanitary sewer facilities in the City of Rochester Hills; and
WHEREAS the City of Rochester Hills as owner and operator of its water and sanitary sewer systems has
requested that the subject parcels be conveyed to the City; and
WHEREAS the Drain Commissioner has been reimbursed all acquisition, construction and bonding
expenses by the City of Rochester Hills; and
WHEREAS the departments of the Oakland County Drain Commissioner and Facilities Management have
no objections to the conveyance; and
WHEREAS all necessary documentation has been prepared and/or reviewed by Oakland County
Corporation Counsel.
NOW THEREFORE BE IT RESOLVED that given the special and unique circumstances related to the
original acquisition and subsequent use of the subject property and in consideration of the health, safety
and welfare value that such conveyance will afford the citizens of the City of Rochester Hills, the Oakland
County Board of Commissioners hereby waive the Provisions of Board Rule XI, D, 7 (Appendix C) and
approve the conveyance of the above described parcels to the City of Rochester Hills for the sum of one
dollar.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its
Chairperson or his designee to execute the necessary property transfer documents.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Exhibit “A” on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
REPORT (MISC. #06170)
BY: Personnel Committee, Gregory C. Jamian, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION 1 – FISCAL YEAR 2007 MICHIGAN SOBRIETY COURT
FEE INCREASE AND CREATION OF PROBATION OFFICER I POSITION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee having reviewed Miscellaneous Resolution #06170 on September 13, 2006
Reports with the recommendation the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
Commissioners Minutes Continued. September 21, 2006
373
MISCELLANEOUS RESOLUTION #06170
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION I – FISCAL YEAR 2007 MICHIGAN SOBRIETY COURT
FEE INCREASE AND CREATION OF PROBATION OFFICER I POSITION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in 2001 the 52nd District Court, Division I (Novi) implemented a Sobriety Court to address the
problems of increasing recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and
an increase in jail days ordered; and
WHEREAS this program was initially implemented through the State Court Administrative Office (SCAO),
Michigan Sobriety Court Grant Program; and
WHEREAS the Sobriety Court program retains offenders in treatment for a specific length of time with a
goal of successfully reducing recidivism among repeat drunk drivers; and
WHEREAS Miscellaneous Resolution #02024 established a Sobriety Court Fee to be imposed on all
offenders convicted of drinking and driving related charges and to support the continuation of the Drug
Court program in a cost-effective manner; and
WHEREAS the program provides intensive probation supervision and frequent alcohol testing of
defendants; and
WHEREAS the Sobriety Court program currently has the support of two (2) Probation Officer positions
(Pos.#3020205-9904 and 9905) funded through the Sobriety Court Fee and one (1) grant funded
((Pos.#3020205-9903) Probation Officer I position which is sunset September 30, 2006, due to the
expiration of grant funding; and
WHEREAS the Court requests the creation of one (1) Probation Officer I to continue the current level of
support for the Program; and
WHEREAS to cover costs associated with the proposed new position the Court is proposing to increase
from $130 to $240 the existing Sobriety Court Fee.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes
increasing the Sobriety Court Fee from $130 to $240 in the 52nd District Court, Division I.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the
continuation of two (2) General Fund/General Purpose Probation Officer II and Probation Officer I
positions (#3020205-09904 and 3020205-09905) effective October 1, 2006, and the creation of one (1)
General Fund/General Purpose Probation Officer I position within the Probation Unit of the 52nd District
Court, Division I (Novi) to be funded by the Sobriety Court Fee.
BE IT FURTHER RESOLVED that the future level of service and continuation of the three (3) positions
associated with the Drug Court Program be contingent upon continuation of future levels of funding.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (MISC. #06170)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION I – FISCAL YEAR 2007 MICHIGAN SOBRIETY COURT
FEE INCREASE AND CREATION OF PROBATION OFFICER I POSITION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Per Miscellaneous Resolution #01042, the Board of Commissioners authorized the
establishment of two Probation Officer II positions (#3020205-09904 and #09905) to be
responsible for the case management of offenders participating in the Sobriety Court. These
positions are currently funded by revenue generated by a Sobriety Court fee of $130 per
case.
2. In addition, the cost for one (1) Probation Officer I position (#3020205-09903) was supported
SCAO grant funding, but is scheduled to expire as of September 30, 2006.
3. The District Court is proposing to delete the Probation Officer I position (#3020205-09903),
and recreate it as a General Fund position.
Commissioners Minutes Continued. September 21, 2006
374
4. To support the continuation of the two (2) Probation Officer II positions and one (1) Probation
Officer I position in a cost effective manner, the Court is proposing to raise the Sobriety Court
Fee from $130 to $240, to be imposed on all offenders convicted of drinking and driving
related charges, effective October 1, 2006 and are contingent upon continued collection of
Sobriety Court Fee revenues in excess of the cost of the positions.
5. The Sobriety Court Fee assessment is estimated to generate approximately $228,000 of
revenue per fiscal year (1,000 cases at $240 per case, with a 95% collection rate). Revenue
may exceed the cost of positions to cover annual general salary increases.
6. The annual cost of salary and fringes for the three positions is $215,916.
7. The following budget amendment is recommended to the Fiscal Year 2007 and Fiscal Year
2008 budgets:
GENERAL FUND (#10100)
52-1 District Court (Novi) FY 2007 FY 2008
Revenue
3020201-113290-630105 Assessment Fees $112,370 $112,370
Expenditures
3020205-113290-702010 Salaries $ 45,846 $ 45,846
3020205-113290-722740 Fringes 21,654 21,654
9010101-196030-730359 Contingency 44,870 44,870
Total Expenditures $112,370 $112,370
Net of Revenues and Expenditures $ -0- $ -0-
FINANCE COMMITTEE
Moved by Potter supported by Crawford the resolution (with fiscal note attached) be adopted.
Moved by Potter supported by Crawford the Personnel Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Vote on resolution:
AYES: Gregory, Hatchett, Jamian, Kowall, Long, Melton, Middleton, Molnar, Moss, Nash,
Palmer, Patterson, Potter, Rogers, Scott, Suarez, Wilson, Woodward, Zack, Bullard, Coleman,
Coulter, Crawford, Douglas, Gershenson. (25)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution (with fiscal note attached) was adopted.
REPORT (MISC. #06172)
BY: Personnel Committee, Gregory C. Jamian, Chairperson
IN RE: SHERIFF'S OFFICE – CONTRACT FOR COURT SECURITY AT THE 50TH DISTRICT COURT
– PONTIAC FOR 2006/2007/2008
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee having reviewed Miscellaneous Resolution #06172 on September 13, 2006
Reports with the recommendation the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
Commissioners Minutes Continued. September 21, 2006
375
MISCELLANEOUS RESOLUTION #06172
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: SHERIFF’S OFFICE - CONTRACT FOR COURT SECURITY AT THE 50TH DISTRICT COURT –
PONTIAC FOR 2006/2007/2008
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the 50th District Court in Pontiac is requesting that the Sheriff provide security to the Court
with both FTE and PTNE Court Deputies, and the Board of Commissioners has authorized other District
Courts the opportunity to contract with the Sheriff’s Office for security; and
WHEREAS the Court is requesting to contract for FTE and PTNE Court Deputies to provide the ability to
quickly respond to and control situations, minimizing the risk to both the public and District Court staff;
and
WHEREAS this contract has been approved through the County Executive review process; and
WHEREAS the approval of the contract to reimburse the County for this service will be necessary (see
attached contract and Schedule A).
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
Chairperson of the Board to enter into the attached contract for Court Security with the 50th District Court-
Pontiac for the Fiscal Years 2006/2007/2008.
BE IT FURTHER RESOLVED that one (1) FTE Deputy II position (for supervisory purposes), four (4) FTE
Deputy I positions and four (4) PTNE 1,000 hrs./yr hour Court Deputy II positions be created.
BE IT FURTHER RESOLVED that six (6) prep radios, two (2) PC’s with printer and five (5) Tasers be
added to the County inventory.
BE IT FURTHER RESOLVED that future level of service, including personnel be contingent upon the
level of funding associated with this contract.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Contract to Provide Security for the 50th District Court – Pontiac and Schedule A on file in
County Clerk’s office.
FISCAL NOTE (MISC. #06172)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: SHERIFF’S OFFICE – CONTRACT FOR COURT SECURITY AT THE 50TH DISTRICT COURT
– PONTIAC FOR 2006/2007/2008
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
The 50th District Court in Pontiac is requesting a contract between the 50th District Court, City of Pontiac
and the Oakland County Sheriff for court security services.
1. The contract becomes effective when signed and expires on September 30, 2008.
2. The contract creates one (1) FTE Deputy II position, four (4) FTE Deputy I positions and
four (4) PTNE Court Deputy II positions in the Corrective Services-Satellites Division of
the Sheriff’s Office.
3. Operating revenues and expenses will equal $502,356 for Fiscal Year 2007 and
$521,749 for Fiscal Year 2008.
4. The contracts adds six (6) prep radios, two (2) PC’s with printer and five (5) Tasers to the
County inventory at a cost of $6,112. Funding will come from contingency.
5. A budget amendment to the Fiscal Year 2006, Fiscal Year 2007 and Fiscal Year 2008
budget is recommended as follows:
FY 2006 FY 2007 FY 2008
GENERAL FUND #10100
Revenue
4030401-121280-631806 Reimb. Salaries $502,356 $521,749
Total General Fund Revenue $502,356 $521,749
Commissioners Minutes Continued. September 21, 2006
376
Expenditures
4030401-121280-702010-40420 Salary $342,757 $355,890
4030401-121280-722740-40420 Fringe Benefits $147,277 $153,169
4030401-121280-777560 Radio Rental $ 1,504 $ 1,548
4030401-121280-750070 Deputy Supplies $ 2,148 $ 2,214
4030401-121280-750581 Uniform Cost $ 3,036 $ 3,126
4030401-121280-774677 Liability Ins. $ 5,634 $ 5,802
4030401-121280-773637 Info Tech Oper. $ 5,712 $ 5,883
9090101-196030-730359 Contingency ($ 5,712) ($ 5,883)
Total General Fund Expenditures $502,356 $521,749
Capital Costs
4030401-121280-750170 Other Expend. Equip. $ 4,020
4030401-989999-788001-63600 Trfrs. to IT $ 2,092
9090101-196030-730359 Contingency ($ 6,112)
$ -0-
RADIO COMMUNICATIONS FUND #53600
Revenue
1080310-115150-631071 Leased Equipment $ 1,504 $ 1,548
Total Radio Comm. Revenue $ 1,504 $ 1,548
Expenditures
1080310-115150-761121 Depreciation $ 1,504 $ 1,548
Total Radio Communications Expenses $ 1,504 $ 1,548
INFORMATION TECHNOLOGY FUND #63600
Revenue
1080101-152010-631372 OC Dept. Operations $ 5,712 $ 5,883
1080101-989999-695500-10100 Transfers In $ 2,092 $______
Total IT Fund Revenue $ 7,804 $ 5,883
Expenditures
1080601-152010-750154 Expendable Equipment $ 2,092 $ -0-
1080101-152010-761121 Depreciation Equipment $ 5,712 $ 5,883
Total IT Fund Expenses $ 7,804 $ 5,883
FINANCE COMMITTEE
Moved by Potter supported by Moss the resolution (with fiscal note attached) be adopted.
Moved by Potter supported by Moss the Personnel Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Vote on resolution:
AYES: Jamian, Kowall, Long, Middleton, Molnar, Moss, Nash, Palmer, Patterson, Potter, Rogers,
Scott, Suarez, Wilson, Woodward, Zack, Bullard, Coleman, Coulter, Crawford, Douglas,
Gregory. (22)
NAYS: Hatchett, Melton, Gershenson. (3)
A sufficient majority having voted in favor, the resolution (with fiscal note attached) was adopted.
MISCELLANEOUS RESOLUTION #06185
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: SHERIFF'S OFFICE-CONTRACT AMENDMENT #3 FOR LAW ENFORCEMENT SERVICES IN
THE CHARTER TOWNSHIP OF OXFORD 2004-2008
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Charter Township of Oxford has contracted with the Oakland County Sheriff's Office to
provide law enforcement services for the Township (Miscellaneous Resolution #03368); and
Commissioners Minutes Continued. September 21, 2006
377
WHEREAS paragraph 24 of this contract provided that an amendment to this contract must be approved
by concurrent resolutions of both the Oakland County Board of Commissioners and the Charter Township
of Oxford Board; and
WHEREAS the Charter Township of Oxford has approved a proposed amendment to the contract
(Schedule A and A-1) which would delete one (1) Deputy II (no-fill) bringing the new total of contracted
positions to fifteen (15); and
WHEREAS the Sheriff has agreed to delete one (1) Deputy II (no-fill) for the Charter Township of Oxford
under the terms of this contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
deletion of one (1) Deputy II (no-fill) position in accordance with the Oakland County Sheriff's Department
2004-2008 Law Enforcement Services Agreement with the Charter Township of Oxford.
BE IT FURTHER RESOLVED that one Deputy II position (#4030626-09452) be deleted effective
October 7, 2006.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Schedule A, A-1, and Amendment 3 on file in the County Clerk’s office.
The Chairperson referred the resolution to the Personnel Committee and the Finance Committee. There
were no objections.
MISCELLANEOUS RESOLUTION #06186
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: BOARD OF COMMISSIONERS – 2006 COUNTY GENERAL FUND PROPERTY TAX AND
PARKS AND RECREATION TAX RATES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County has a fixed millage rate of 5.26 mills (voter approved 8/8/78) and a voter approved
(8/8/00 - Term 2002-2011) 0.2500 mill for Parks and Recreation; and
WHEREAS the Huron-Clinton Metro Parks Authority has requested the County to apportion a 0.25 mill
property tax rate; and
WHEREAS Michigan Law (MCL 211.34d(16) permanently reduced the County's Maximum Allowable Tax
Rate to the 2006 "Headlee" rollback (Article 9, Section 31 of the Michigan Constitution) tax rate of 4.2240
mills, a Parks and Recreation maximum allowable tax rate of 0.2415 mill and a Huron-Clinton Authority
maximum allowable tax rate of 0.2146 mill; and
WHEREAS Public Act 42 of 1995, "Truth in Budgeting" Act, allows the County Board of Commissioners to
hold a single public hearing as a prerequisite to both approval of the Property Tax Levy and Budget
adoption, if the recommended property tax rate necessary to support the ensuing year’s operating budget
is included in the General Appropriations Act; and
WHEREAS the Board of Commissioners, upon the recommendation of the County Executive, adopted
Miscellaneous Resolution #98217 establishing a 1998 County Property Tax rate of 4.1900 mills, 0.34
mills less than the Maximum Allowable Tax Levy as constrained by State law, equivalent to a total tax
reduction of $10.7 million in 1998, the tax rate of 4.19, unchanged for tax years 1999 through 2005, has
resulted in total tax reduction of $9.6 million in 1999, and $7.9 million in 2000, $6.5 million in 2001, $5.0 in
2002, $3.7 million in 2003, $2.6 million in 2004, and $2.0 million in 2005 respectively, for an eight-year
total taxpayer savings of $48.0 million; and
WHEREAS the County Executive recommends that the County 2006 tax rate be set at 4.1900 mills, the
same since 1998, 0.034 mill below the Maximum Allowable Tax Levy as constrained by State law,
equivalent to a tax reduction of $2.1 million, without jeopardizing the County’s ability to deliver quality
public services; and
WHEREAS the Finance Committee recommends that the 2006 County General Fund Property Tax rate
be set at 4.1900 mills, 0.034 mill below the maximum allowable tax rate; the Oakland County Parks and
Recreation Tax rate be set at 0.2415 mill, the maximum allowable tax rate; and the Huron-Clinton Metro
Park Authority Tax rate be set at 0.2146 mill, the maximum allowable tax rate; and
Commissioners Minutes Continued. September 21, 2006
378
WHEREAS $260,339,008 is the estimated amount of the Fiscal Year 2007 County General Fund Budget
to be raised by taxation based on the 2006 Taxable Value of all property located in Oakland County
($62,133,415,000) at the recommended rate of 4.1900 mills, together with the voted 0.2415 mill for Parks
and Recreation of $15,005,220 and the 0.2146 mill for the Huron-Clinton Authority of $13,333,831.
NOW THEREFORE BE IT RESOLVED that each Supervisor of the various townships and Assessing
Officers of the several cities of Oakland County are authorized and directed to spread on their respective
township or city tax rolls for the year 2006 the following tax rates to be applied to the 2006 Taxable Value
of all property located within their respective jurisdictions:
2006 County Voted for Huron-Clinton
General Property Tax Levy Parks & Recreation Park Authority
4.1900 Mills 0.2415 Mill 0.2146 Mill
Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution.
FINANCE COMMITTEE
REPORT (MISC. #06186)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: FISCAL YEAR 2007 AND FISCAL YEAR 2008 PARKS AND RECREATION BUDGET
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee reports with the recommendation that the attached Fiscal Year 2007 and Fiscal
Year 2008 Parks and Recreation Budget be incorporated into the Finance Committee Fiscal Year 2007
and Fiscal Year 2008 Recommended Budget.
Chairperson, on behalf of the Finance Committee, I move acceptance of the foregoing report.
FINANCE COMMITTEE
Copy of 2006 Huron-Clinton Metropolitan Authority Tax Levy, 2006 Tax Rate Request, Oakland County
Michigan 2006 Budget 2006 Tax Rate Computation, Schedule I, II, III, IV, V, 2006 Tax Rate Request, and
2006 Millage Request Report to County Board of Commissioners on file in County Clerk’s office.
Moved by Moss supported by Rogers the resolution be adopted.
Discussion followed.
Moved by Woodward supported by Zack the resolution be amended to add a BE IT FURTHER
RESOLVED paragraph to read as follows:
BE IT FURTHER RESOLVED that each Supervisor of the various townships and Assessing
Offices of the several cities of Oakland County are authorized and directed to spread on their
respective township or city tax rolls for the year 2007 the following tax rates to be applied to the
2007 Taxable Value of all property located within their respective jurisdictions:
2007 Voted for Huron-Clinton
General Property Tax Levy Parks and Recreation Park Authority
4.1481 Mill 0.2415 Mill 0.2146 Mill
Discussion followed.
Commissioner Moss moved to call the question.
Chairperson Bill Bullard, Jr., declined the motion to call the question, because there were still
Commissioners who had wished to comment prior to Commissioner Moss making the motion.
Discussion followed.
Commissioner Middleton as a “point of clarification” asked if the amendment to be voted on would be
4.1062 Mill or 4.1481 Mill for the 2007 General Property Tax Levy. Commissioner Woodward clarified
that it would be 4.1481 Mill.
Commissioners Minutes Continued. September 21, 2006
379
Vote on Woodward’s amendment:
AYES: Melton, Nash, Suarez, Woodward, Zack, Coleman, Coulter, Gershenson, Gregory,
Hatchett. (10)
NAYS: Jamian, Kowall, Long, Middleton, Molnar, Moss, Palmer, Patterson, Potter, Rogers, Scott,
Wilson, Bullard, Crawford, Douglas. (15)
A sufficient majority not having voted in favor, the amendment failed.
Moved by Moss supported by Rogers the Finance Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Vote on resolution:
AYES: Kowall, Long, Melton, Middleton, Molnar, Moss, Nash, Palmer, Patterson, Potter, Rogers,
Scott, Suarez, Wilson, Woodward, Zack, Bullard, Coleman, Coulter, Crawford, Douglas,
Gershenson, Gregory, Hatchett, Jamian. (25)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted.
Chairperson Bill Bullard, Jr. made the following statement: “A Public Hearing is now called on
Miscellaneous Resolution #06187 – FISCAL YEAR 2007 GENERAL APPROPRIATIONS ACT. Are there
any persons present that wish to speak?” Bill McMaster of Taxpayers United addressed the Board.
Chairperson Bill Bullard, Jr. asked if there were any other persons present that wished to speak? No
other persons requested to speak and the Chairperson declared the Public Hearing closed.
REPORT (MISC. #06187)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: FISCAL YEAR 2007 AND FISCAL YEAR 2008 PARKS AND RECREATION BUDGET
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee reports with the recommendation that the attached Fiscal Year 2007 and Fiscal
Year 2008 Parks and Recreation Budget be incorporated into the Finance Committee FY 2007 and FY
2008 Recommended Budget.
Chairperson, on behalf of the Finance Committee, I move acceptance of the foregoing report.
FINANCE COMMITTEE
Copy of Fiscal Year 2007 and Fiscal Year 2008 Finance Committee Recommended Budget Department –
53 Parks and Recreation Organization – 534 Parks and Recreation Funds 50800, and Oakland County
Parks and Recreation Commission 2007 Capital Improvement Budget and 4 – Year Forecast.
REPORT (MISC. #06187)
BY: Personnel Committee, Greg Jamian, Chairperson
IN RE: GENERAL SALARY INCREASES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Taking into consideration current labor market conditions, salary survey information and the County’s
overall financial position the Personnel Committee recommends the following actions:
1. Increase the current salary ranges for salary grades 1 - 21 by a general salary increase
of 2% effective September 30, 2006. This date is the beginning of the first pay period for
fiscal year 2007.
Commissioners Minutes Continued. September 21, 2006
380
2. Increase all remaining classifications not represented by bargaining units by a general
salary increase of 2% effective September 30, 2006, including appointed officials, classes
designated as exceptions to salary grades 1 - 21, and part-time/hourly classes, but
excluding:
Circuit, Probate and District Court Judges which are currently at the maximum
rate allowed; and
Appointed Board and Commission members; and
Summer, Student, and Seasonal classifications; and
Parks Helper classification.
3. Increase the Fiscal Year 2007 salary of the County Executive, Prosecuting Attorney,
County Clerk/Register of Deeds, Drain Commissioner, Sheriff and County Treasurer by
2% effective September 30, 2006.
4. Increase the current salary of the County Commissioners by the percentage increase
consistent with the general salary increase provided to non-represented employees for
fiscal year 2007. This increase will become effective January 1, 2007.
Increase the County Commissioners 2007 salary rate by the percentage increase
consistent with the general salary increase provided to non-represented employees for
fiscal year 2008. This increase will become effective January 1, 2008.
5. Change the salary rates for the following classifications as shown below effective
September 30, 2006.
FY2007 Recommended Rates
Classification Title
Base
1 Year
2 Year
3 Year
4 Year
Chief Forensic Pathologist
184,344
189,874
195,570
201,437
207,480
Deputy Chief Forensic Pathologist
153,461
160,367
167,583
175,125
183,005
Deputy Forensic Pathologist*
134,266
141,650
149,441
157,660
166,332
*The class of Deputy Forensic Pathologist is recommended to receive an annual $5,000 bonus
for employees who earn and maintain certification in Forensic Pathology.
6. Re-title the following classifications with no change in salary.
Current Title Proposed Title
Sheriff Communication Shift Leader Dispatch Specialist Shift Leader
Sheriff Communication Agent Dispatch Specialist
Arson Investigator Fire Investigator
Public Communications Officer-P&R P&R-Communication & Marketing Officer
7. Delete the following classifications from the County Salary Schedule.
Coordinator of Arts, Culture and Film
Senior Citizens Coordinator
Supervisor Organizational Development & Training
8. Further that no transfer of monies is required to fund these increases since sufficient
monies have been budgeted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
Commissioners Minutes Continued. September 21, 2006
381
COUNTY OF OAKLAND
FISCAL YEAR 2007 BUDGET
GENERAL APPROPRIATIONS ACT
MISCELLANEOUS RESOLUTION #06187
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: FISCAL YEAR 2007 GENERAL APPROPRIATIONS ACT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Public Act 139 of 1973, the Unified Form of County
Government Act, and Public Act 621 of 1978 (as amended by P.A. 493 of 2000), the Uniform Budgeting
and Accounting Act for Local Government, it is the responsibility of the Oakland County Board of
Commissioners to establish and adopt the annual County Budget and work program; and
WHEREAS the Finance Committee received budget requests from all County Departments, and has
reviewed in detail the County Executive's Fiscal Year 2007 Budget Recommendation; and
WHEREAS the Finance Committee, after due deliberation, has formulated a Recommended General
Appropriations Act balancing total appropriations with available resources at $822,721,799 for Fiscal Year
2007, a summary of which was included in the Notice of Public Hearing published in newspapers of
general circulation; and
WHEREAS the further intent of this resolution is to maintain a budgetary system for the County of
Oakland on the same basis of accounting (generally accepted accounting principles) as the actual
financial information is maintained; to define the powers and duties of the County's officers in relation to
that system; to designate the Chief Administrative Officer and Fiscal Officer; and to provide that the Board
of Commissioners and committees thereof, as well as the Fiscal Officer, shall be furnished with
information by the departments, boards, commissions and offices relating to their financial needs,
revenues and expenditures/expenses, and general affairs; to prescribe a disbursement procedure, to
provide for an allotment system; and to provide remedies for refusal or neglect to comply with the
requirements of this resolution; and
WHEREAS the Circuit Court Mediation Fund (Miscellaneous Resolution #90177) is used to cover the total
cost of Attorney Mediators, with the balance to be used for enhancement of Court operations as
requested by the Court and approved by the Board of Commissioners; and
WHEREAS the Board of Commissioners supports the concept of cultural diversity training for Oakland
County employees and requires all supervisory, division manager and director level employees to attend
cultural diversity training and
WHEREAS in order to maintain the long-term financial stability of Oakland County, and its communities, a
Capital & Cooperative Initiatives Revolving Fund (CCIRF) should be established with funding from the
Revenue Sharing Reserve fund, to support various initiatives as outlined in this resolution.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners does hereby adopt
and amend the Fiscal Year 2007 General Appropriations Act recommended by the Finance Committee as
advertised and placed in the Clerk's Office for public inspection.
BE IT FURTHER RESOLVED that $718,000 of Cigarette Tax Revenue distributed by the State to
Oakland County under the authority of the Health and Safety Fund Act, P.A. 264 of 1987, be divided
between the Health Division (12/17 or $506,824) and the Sheriff's Department (5/17 or $211,176).
BE IT FURTHER RESOLVED that funds from the Civil Mediation Account (10100-240201) be utilized to
cover the total costs incurred in Fiscal Year 2007 for the Civil Mediation Program.
BE IT FURTHER RESOLVED that appropriations to the Tri-Party Program may be permitted in
accordance with Public Act 253 of 1917, MCL 247.121, in an amount to be determined on an annual
basis in accordance with said act.
BE IT FURTHER RESOLVED that the following policy be established regarding administration of the
Delinquent Tax Revolving Fund:
1. The Delinquent Tax Revolving Fund (DTRF) was established in accordance with the
provisions of Public Act 206 of 1893 (as amended) for the purpose of paying local taxing
units within the County their respective shares of delinquent ad valorem real property
taxes, in anticipation of the collection of those taxes by the County Treasurer. This policy
statement, which encompasses the precept of self-funding, ensures that utilization of
Commissioners Minutes Continued. September 21, 2006
382
unrestricted DTRF funds does not impair the functional intent or operational success of
the DTRF as originally established.
2. To that end, at no time shall funds be diverted from the DTRF that would cause the
unrestricted balance to fall below a level that would assure a prompt payment of all
current and future outstanding General Obligation Limited Tax Notes, as well as assure
the continued operation of the DTRF as specified in the preceding paragraph.
3. Penalties and investment interest generated by the DTRF may be transferred, in whole or
in part, to the General Fund of the County upon majority vote of the Board of
Commissioners so long as such transfer(s) meets the provisions of paragraph #2 above.
4. Any and all appropriations from unrestricted DTRF funds, excepting penalties and
investment interest, shall be limited to one-time expenditures, as opposed to recurring
operations.
5. Unless otherwise specified, appropriations from the DTRF shall be considered long- or
short-term advances (with specific time frames detailed in the authorizing resolution), to
be repaid with interest as specified below.
6. Any appropriations from unrestricted DTRF funds, excepting penalties and investment
interest, not considered advances to be repaid within a time certain shall require a two-
thirds majority vote of the Board of Commissioners.
7. All appropriations from unrestricted DTRF funds considered to be advances to be repaid
within a time certain shall require a majority vote of the Board of Commissioners.
8. Terms and conditions of any and all advances from the DTRF shall be specified in the
authorizing resolution, including interest obligations detailed as follows:
a. Interest on each payment will be based on the average monthly rate paid during
the term of the agreement by the agent of the DTRF for that year's outstanding
borrowing, or
b. In the event no borrowing occurs for the DTRF, principal and interest payments
will be made in accordance with the previously established "Loan of County
Funds Policy" (Miscellaneous Resolution #89276) which requires Board approval
of repayment terms at an interest rate no less than the prevailing six-month
Treasury Bill rate and that such rates shall be computed and compounded
quarterly.
BE IT FURTHER RESOLVED that $2,100,000 in DTRF interest earnings will be transferred to the
General Fund to support General Fund/General Purpose activities.
BE IT FURTHER RESOLVED that an indirect cost charge will be billed by the General Fund to the DTRF,
in accordance with Oakland County’s approved Central Services Indirect Cost Allocation Plan.
BE IT FURTHER RESOLVED that a Capital & Cooperative Initiatives Revolving Fund (CCIRF) be
established with the following policy guidelines:
1. The fund is budgeted as a special revenue fund, deriving its funding from a transfer from
the Revenue Sharing Reserve Fund (established pursuant to P.A. 357 of 2004).
2. Interest earned for investments of CCIRF monies will remain in the CCIRF.
3. CCIRF funds will be used to:
a) Support the County’s capital improvement projects;
b) Support of initiatives that impact the services provided to Oakland County
residents through the County government and the various cities, villages, and
townships within the County.
4. Use of CCIRF funds which are appropriated through the biennial budget process, shall
comply with the standing rules of the Board of Commissioners and will be released upon
the approval of the Fiscal Officer and reported to the Finance Committee.
5. Use of CCIRF Funds, not appropriated during the biennial budget process, will be limited
to one-time expenditures and require approval of a majority vote of the Board of
Commissioners.
6. Should the amount appropriated from CCIRF, in any one fiscal year not be transferred,
the Fiscal Officer, with Board of Commissioner approval may make a transfer to the
County’s Voluntary Employee Benefit Association (VEBA) in an amount up to, but not
exceeding the annual appropriation.
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383
BE IT FURTHER RESOLVED that $1,450,000 (or one-half of the $2,900,000) convention facility tax
revenues distributed by the State to Oakland County under the authority of the State Convention Facility
Development Act, P.A. 106 of 1985, be earmarked for substance abuse programs.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners, in accordance with the
requirements of Public Act 214 of 1899, as amended, authorizes that .0004 mills Current Property Tax
Levy be designated for the purpose of funding Veterans' Services Soldier Relief.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners proposes to levy a
millage rate of 4.1900 mills upon the total Taxable Value of Real and Personnel Property so as to
generate $246,713,201 to support the Fiscal Year 2007 County General Fund/General Purpose
Operating Budget.
BE IT FURTHER RESOLVED that the Manager - Equalization perform the function of Equalization
Director including the examination of the assessment rolls of the several townships and cities within
Oakland County to ascertain whether the real and personal property in the respective townships and
cities has been equally and uniformly assessed at 50% of true cash value and to make recommendation
to that fact to the County Board of Commissioners.
BE IT FURTHER RESOLVED that:
1. The County Executive is hereby designated the Chief Administrative Officer of the County
of Oakland and, further, that the Director of Management and Budget and/or Deputy
Director of Management and Budget shall perform the duties of the Fiscal Officer as
specified in this resolution.
2. The Fiscal Officer shall provide an orientation session and written instructions for
preparing department budget requests. These instructions shall include information that
the Fiscal Officer determines to be useful and necessary to assure that the budgetary
estimates of the agencies are prepared in a consistent manner and the needs of the
Board of Commissioners and Committees are met.
3. Any offices, departments, commissions and boards of the County of Oakland financed in
whole or in part by the County of Oakland shall transmit to the Fiscal Officer their
estimates of the amounts of money required for each activity in their respective agencies,
as well as their estimate of revenues that will be generated from charges for services.
They shall also submit any other information deemed relevant by the Fiscal Officer and/or
the Board of Commissioners and committees thereof.
4. The Fiscal Officer shall prescribe forms to be used by the offices, departments,
commissions and boards of the County of Oakland in submitting their budget estimates
and shall prescribe the rules and regulations the Fiscal Officer deems necessary for the
guidance of officials in preparing such budget estimates. The Fiscal Officer may require
that the estimates be calculated on the basis of various assumptions regarding level of
service. The Fiscal Officer may also require a statement for any proposed expenditure
and a justification of the services financed.
5. The Fiscal Officer shall prepare estimates of revenue for each budgeted fund, classified
to show in detail the amount expected to be received from each source. Estimates of
expenditures and revenues shall also be classified by character, object, function and
activity consistent with the accounting system classification.
6. The Fiscal Officer shall review the agency estimates with a representative from each
agency of the County of Oakland that has submitted such estimates. The purpose of the
review shall be to clarify the estimates, ensure the accuracy, and to determine their
adherence to the policies previously enumerated by the Fiscal Officer and the Board of
Commissioners or committees thereof as herein required.
7. The Fiscal Officer shall consolidate the estimates received from the various agencies
together with the amounts of expected revenues and shall make recommendations
relating to those estimates which shall assure that the total of estimated expenditures
including an accrued deficit does not exceed the total of expected revenues including an
unappropriated surplus.
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384
8. The recommended budget shall include at least the following:
(a) Expenditure data for the most recently completed fiscal year and estimated
expenditures, or amended budget, for the current fiscal year,
(b) An estimate of the expenditure amounts required to conduct, the government of
Oakland County, including its budgetary centers,
(c) Revenue data for the most recently completed fiscal year and estimated
revenues, or amended budget, for the current fiscal year,
(d) An estimate of revenues, by source, to be raised or received by Oakland County
in the ensuing fiscal years,
(e) The amount of surplus or deficit from prior fiscal years, together with an estimate
of the amount of surplus or deficit expected in the current fiscal year,
(f) An estimate of the amount needed for deficiency, contingent or emergency
purposes and the amounts needed to pay and discharge the principal and
interest of the debt of Oakland County due in the ensuing fiscal years,
(g) The amount of proposed capital outlay expenditures, except those financed by
enterprise, capital projects, or internal service funds, including the estimated total
costs and proposed method of financing of each capital construction project and
the projected additional annual operating cost and the method of financing the
operating costs of each capital construction project for three (3) years beyond the
fiscal year covered by the budget,
(h) An informational summary of projected revenues and expenditures/expenses of
any capital projects, internal service, and enterprise funds,
(i) A comparison of the revenue and expenditure amounts in the recommended
budget to the most recently approved budget adopted by the Board of
Commissioners with appropriate explanation of the variances,
(j) Any other data relating to fiscal conditions that the Fiscal Officer or the Board of
Commissioners or committees thereof consider to be useful in evaluating the
financial needs of the County.
9. Not less than ninety (90) days before the next succeeding fiscal year, the County
Executive shall transmit the recommended budget to the County Board of
Commissioners. The recommended budget shall be accompanied by:
(a) A proposed general appropriations measure, consistent with the budget, which
shall set forth the anticipated revenue and requested expenditure/expense
authority in such form and in such detail deemed appropriate by the Board of
Commissioners or committees thereof. No appropriations measure shall be
submitted to the Board of Commissioners in, which estimated total
expenditures/expenses, including an accrued deficit, exceed estimated total
revenues, including an available surplus.
(b) A budget message which shall explain the reasons for increases or decreases in
budgeted items compared with the current fiscal year, the policy of the County
Executive as it relates to important budgetary items, and any other information
that the County Executive determines to be useful to the Board of
Commissioners in its consideration of proposed appropriations.
(c) A comparison of the recommended budget to the most recently approved current
year budget, together with an analysis and explanation of the variances
therefrom, such variances being divided to show the portion attributable to the
current year budget amendments and the portion resulting from the
recommended budget.
10. The County Board of Commissioners, or any committee thereof, may direct the County
Executive and/or other elected officials to submit any additional information it deems
relevant in its consideration of the budget and proposed appropriations measure. The
Board of Commissioners or the committees thereof may conduct budgetary reviews with
the Fiscal Officer, and/or County departments and divisions or agencies, etc., for the
purpose of clarification or justification of proposed budgetary items.
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385
11. The County Board of Commissioners may revise, alter, or substitute for the proposed
general appropriations measure in any way, except that it may not change it in a way that
would cause total appropriations, including an accrued deficit, to exceed total estimated
revenues, including an unappropriated surplus. An accrued deficit shall be the first item
to be resolved in the general appropriations measure.
12. The County Board of Commissioners shall fix the time and place of a public hearing to be
held on the budget and proposed appropriations measure. The Clerk/Register shall then
have published, in a newspaper of general circulation within the County of Oakland,
notice of the hearing and an indication of the place at which the budget and proposed
appropriations measure may be inspected by the public. This notice must be published
at least seven days before the date of the hearing.
13. No later than September 30, the Board of Commissioners shall pass a general
appropriations measure providing the authority to make expenditures and incur
obligations on behalf of the County of Oakland. The supporting budgetary data to the
general appropriations measure shall include at least the following:
(a) Expenditure data for the most recently completed fiscal year,
(b) The expenditures budget as originally adopted by the Board of Commissioners
for the current fiscal year,
(c) The amended current year appropriations,
(d) An estimate of the expenditure amounts required to conduct, the government of
Oakland County, including its budgetary centers,
(e) Revenue data for the most recently completed fiscal year and estimated
revenues, or amended budget, for the current fiscal year,
(f) Budgeted revenue estimates as originally adopted by the Board of
Commissioners for the current fiscal year,
(g) The amended current year Budgeted revenues,
(h) An estimate of revenues, by source, to be raised or received by Oakland County
in the ensuing fiscal year,
(i) The amount of surplus or deficit from prior fiscal years, together with an estimate
of the amount of surplus or deficit expected in the current fiscal year,
(j) An estimate of the amount needed for deficiency, contingent on emergency
purposes, and the amounts needed to pay and to discharge the principal and
interest of the debt of Oakland County due in the ensuing fiscal year,
(k) The amount of proposed capital outlay expenditures, except those financed by
enterprise, capital project, or internal service funds, including the estimated total
costs and proposed method of financing of each capital construction project and
the projected additional annual operating cost and the method of financing the
operating costs of each capital construction project for three (3) years beyond the
fiscal year covered by the budget,
(l) An informational summary of projected revenues and expenditures/expenses of
capital projects, internal service, and enterprise funds,
(m) Any other data relating to fiscal conditions that the Board of Commissioners
considers to be useful in considering the financial needs of the County,
(n) Printed copies of the Board of Commissioners Adopted Budget, Financial Plan or
any facsimile thereof shall contain all of the above data unless otherwise
approved by the Board of Commissioners,
14. The Board of Commissioners may authorize transfers between appropriation items by the
County Executive or Fiscal Officer within limits stated in the appropriations measure. In
no case, however, may such limits exceed those provided for in paragraph #21 and #22
of this resolution.
15. A deviation from the original general appropriations measure shall not be made without
first amending the general appropriations measure through action by the Board of
Commissioners, except within those limits provided for in paragraph #16 of this
resolution.
16. Appropriations accumulated at the following three summary levels of expenditure within
each County Department will be deemed maximum authorization to incur expenditures:
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386
Personnel Expenditures, Operating Expenditures, and Internal Support Expenditures .
The County Executive or the Fiscal Officer shall exercise supervision and control of all
budgeted expenditures within these limits, holding expenditures below individual line-item
appropriations or allowing overruns in individual line-items providing that at no time shall
the net expenditures exceed the total appropriation for Personnel and Operating
Expenses, respectively, for each department as originally authorized or amended by the
Board of Commissioners. The Fiscal Officer shall submit to the Finance Committee a
quarterly listing of new governmental funded appropriations and internal service fund line
items created administratively which were not properly classifiable. Line-item detail,
division, unit or cost center detail and allotments, which provide a monthly calendarization
of annual appropriations, as deemed necessary by the Fiscal Officer shall be maintained
and utilized as an administrative tool for management information and cost control. The
Fiscal Officer shall not approve any expenditure beyond that necessary to accomplish
stated program or work objectives authorized in the general appropriation measure as
originally approved unless amended, in which case the amendment takes precedence.
17. The Fiscal Officer shall maintain, for all budgeted funds, appropriation ledger accounts in
which are to be recorded such expenditure encumbrances and obligations for the future
payment of appropriated funds as the Fiscal Officer may approve.
18. Each purchase order, voucher or contract of Oakland County shall specify the funds and
appropriation designated by number assigned in the accounting system classification
from which it is payable and shall be paid from no other fund or appropriation. The
necessary amount of the appropriation from such account shall be transferred pursuant
to the provisions of this resolution to the appropriate general appropriation account and
the expenditure then charged thereto.
19. No obligation shall be incurred against, and no payment shall be made from, any
appropriation account unless there is a sufficient unencumbered balance in the
appropriation and sufficient funds are or will be available to meet the obligation. All
capital projects funded from the Capital Improvement Fund shall require approval of the
Board of Commissioners on recommendation of the appropriate liaison committee
(Planning and Building Committee) prior to initiation of the project. Any obligation incurred
or payment authorized in violation of this resolution shall be void and any payment so
made illegal except those otherwise ordered by court judgment or decree.
20. The Fiscal Officer, after the end of each quarter, shall transmit to the Board of
Commissioners a report depicting the financial condition of budgeted operations,
including, but not limited to:
(a) A forecast of actual revenues by major source compared with budgeted revenues
accompanied by an explanation of any significant variances,
(b) A forecast of actual expenditures and encumbrances by department compared
with authorized appropriations accompanied by an explanation of any significant
variances, and
(c) A forecast of actual expenditures, encumbrances and transfers from each of the
several non-departmental appropriations accounts compared with authorized
appropriations accompanied by an explanation of any significant variances.
21. Direct expenditure and/or transfers of any unencumbered balance or any portion thereof
in any appropriation for transfer account to any other appropriations account may not be
made without amendment of the general appropriation measure as provided for in this
resolution, except that transfers within and between budgeted funds and departments
may be made by the Fiscal Officer in the following instances:
(a) Transfers may be made from the non-departmental overtime account and fringe
benefit adjustment account to the appropriate departmental budget as specific
overtime requests are reviewed and approved by the Fiscal Services Division.
Additionally, overtime appropriations may be transferred between divisions within
a department at the request of the Department Head, if authorized by the Fiscal
Officer or his designee.
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387
(b) Transfers may be made from the non-departmental appropriation accounts for
Maintenance Department Charges and Miscellaneous Capital Outlay to the
appropriate departmental budget as specific requests for these items are
reviewed and approved by the Fiscal Officer.
(c) Transfers may be made from the non-departmental appropriation accounts
Emergency Salaries and Summer Help as specific requests for these items are
reviewed and approved by the Human Resources Department.
(d) Transfers may be made from salary and fringe benefit savings, resulting from use
of Merit System Administrative Leave without Pay provisions, from departmental
budgets to a non-departmental Administrative Leave account. Quarterly reports
identifying such transfers and detailing the status of the non-departmental
Administrative Leave account shall be provided to the appropriate Board
committees.
(e) Fringe benefit rates shall be established annually in the budget process to charge
all General Fund/General Purpose, Special Revenue and Proprietary funds for
actual employer fringe benefit costs. Such rates shall be sufficient to meet all
fringe benefit costs including sick leave and annual leave accumulations, tuition
reimbursement, employee training, retirees' medical and retirement
administration. All funds collected for Retirement, Tuition Reimbursement, Social
Security (FICA), Medical for active and retired employees, Disability, Dental,
Optical, and Life and Accident Insurance shall be transferred to the Employee
Fringe Benefit Fund as established by Miscellaneous Resolution #81-312.
Sufficient funds shall be maintained in the Employee Fringe Benefit Fund liability
account for sick leave and annual leave to cover the accumulated liability at an
amount equal to 50% of the sick leave accumulation and 100% of the annual
leave accumulation, including applicable Social Security (FICA) taxes thereon.
All funds collected by Workers' Compensation and Unemployment Compensation
shall be transferred to the Fringe Benefit Fund as established by Miscellaneous
Resolution #81-012 and modified by Miscellaneous Resolution #96-024.
(f) The transfer of funds to the Capital Improvement Fund and Building Fund shall
not be made prior to September 30, without approval from the Finance
Committee of the Board of Commissioners.
(g) Transfers (advances) may be made as necessary from the Drain Revolving Fund
to Drain Construction Funds and Drain Maintenance Funds as short term
advances for costs incurred such as preliminary engineering fees and ongoing
maintenance costs. Costs incurred by Drain Maintenance Funds and Drain
Construction Funds will be repaid by the Drain Fund through assessments.
Specific requests will be reviewed and approved by the Fiscal Officer.
(h) A transfer of any or all of the appropriation allocated under the Non-Departmental
account for Legislative Expense (#90-290000-25000-3064) shall not be made to
any departmental budget without adoption of an Oakland County Board of
Commissioners resolution.
22. The Board of Commissioners may make supplemental appropriations by amending this
general appropriations measure as provided by this resolution, provided that revenues in
excess of those anticipated in the original general appropriations measure become
available due to:
(a) An unobligated surplus from prior years becoming available;
(b) Current year revenue exceeding original estimate in amounts sufficient enough to
finance increased appropriations. The Board of Commissioners may make a
supplemental appropriation by increasing the dollar amount of an appropriation
item in the original general appropriations measure or by adding additional items.
At the same time the estimated amount from the source of revenue to which the
increase in revenue may be attributed shall be increased, or other source and
amount added in a sum sufficient to equal the supplemental expenditure amount.
In no case may such appropriations cause total estimated expenditures,
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388
including an accrued deficit, to exceed total estimated revenues, including an
unappropriated surplus.
23. Whenever it appears to the County Executive or the Board of Commissioners that actual
and probable revenues in any fund will be less than the estimated revenues upon which
appropriations from such fund were based, the County Executive shall present to the
Board of Commissioners recommendations which, if adopted, will prevent expenditures
from exceeding available revenues for the current fiscal year. Such recommendations
shall include proposals for reducing appropriations, increasing revenues, or both. After
receiving the recommendations of the County Executive for bringing appropriations into
balance with estimated revenues, the Board of Commissioners shall amend the general
appropriations measure to reduce appropriations or shall approve such measures
necessary to provide revenues sufficient to equal appropriations, or both.
24. All appropriations are annual and the unexpended portion shall lapse at year-end.
Encumbrances and appropriations carried forward shall be recorded as a designated
fund balance, and the subsequent year's budget amended to provide authority to
complete these transactions. Appropriations shall not be carried forward for more than
six (6) months into the budget year following the year in which they were originally
appropriated. A status report on Appropriations Carried Forward, as required by
Miscellaneous Resolution #93-156, will be incorporated as an integral part of the ensuing
year's Second Quarter Financial Forecast for the purposes of determining their
continuation for the remainder of the year. The recommended year-end budget
amendment shall be supported with a statement of revenues and expenditures and
operating surplus or deficit which shall contain the following data: (1) budget as adopted;
(2) budget amendments; (3) budget as adjusted; (4) revenues and expenditures,
operating surplus or deficit; (5) accrued revenue and expenditures; (6) transfers; (7) total
revenues and expenditures and transfers, operating surplus or deficit, including accruals
and transfers; (8) encumbrances; (9) appropriations carried forward; (10) total revenues
and appropriations utilized, operating surplus or deficit, including encumbrances and
appropriations carried forward; (11) balance of revenues not collected, unencumbered
appropriation balance, operating surplus or deficit; (12) detail of adjustments to
designated and undesignated fund balance, detail of adjustment to reserves and/or any
other utilization of surplus; (13) final surplus or deficit or undesignated fund balance
carried forward to the subsequent year's budget.
25. A member of the Board of Commissioners, the County Executive, any elected officer, the
Fiscal Officer, any other administrative officer or employee of Oakland County shall not:
(1) create a debt, incur a financial obligation on behalf of the County against an
appropriation account in excess of the amount authorized, (2) apply or divert money of
the County for purposes inconsistent with those specified in this general appropriations
measure as approved and amended by the Board of Commissioners, nor (3) forgive a
debt or write off an account receivable without appropriate authorization of the Board of
Commissioners, as described in Miscellaneous Resolution #93-135. Specifically,
application of the foregoing Bad Debt Write Off Policy shall be invoked for all amounts in
excess of $1,000; transactions of a lesser amount shall be considered within the
administrative authority of the Fiscal Officer. Furthermore, the Fiscal Services Division
must submit to the Board of Commissioners, as part of the quarterly financial report, a
listing of all bad debt write offs occurring during the preceding three months. In addition,
transactions relating to Inmate Prisoner Billings which are billed in excess of ability to
pay, as determined by the Reimbursement Division, are hereby authorized to be adjusted
in accordance with Public Act 212 of 1994 with the resultant amount of the write-off
subsequently reported to the Board of Commissioners as part of the Quarterly Financial
Report. Also, within the administrative authority of the Fiscal Officer and with the general
approval of the Court, Circuit Court and Probate Court financial orders for $2,500 or less
may be reduced and amended by the Reimbursement Division based on an individual’s
ability to pay. Waiver of fees in excess of $2,500 shall require the approval of the Court.
Except as otherwise stated in the General Appropriations Act, funds shall not be
expended without specific appropriation or other appropriate action by the Board of
Commissioners Minutes Continued. September 21, 2006
389
Commissioners from reserved, designated or undesignated fund equity; from balance
sheet accounts for the purchase of fixed assets not cited in paragraph 26 of the General
Appropriations Act, non-routine prepaid items or non-routine obligations related to a
specific appropriation; or from funds not budgeted.
26. All Internal Service Fund budgets that have depreciable assets shall have a capital
budget with detail supporting the amount of annual depreciation therein included, as well
as a fiscal plan for replacing, upgrading or disposing of those assets.
27. The budgetary system shall be maintained on the same basis of accounting (generally
accepted accounting principles) as the actual financial information is maintained.
28. Any violation of the general appropriations measure by the County Executive, the Fiscal
Officer, any administrative officer, employee or member of the Board of Commissioners
detected through application of generally accepted accounting procedures utilized by
Oakland County or disclosed in an audit of the financial records and accounts of the
County shall be filed with the State Treasurer and reported by the State Treasurer to the
Attorney General. Pursuant to Public Act 621 of 1978, the Uniform Budgeting Act, the
Attorney General shall review the report and initiate appropriate action against the person
or persons in violation. For use and benefit of the County of Oakland, the Attorney
General or Prosecuting Attorney may institute a civil and/or criminal action in a court of
competent jurisdiction for the recovery of County funds disclosed by an examination to
have been illegally expended or collected as a result of malfeasance, and for the
recovery of public property disclosed to have been converted or misappropriated.
29. The provisions of this act shall be applied to the General Fund and all Special Revenue
and Proprietary Funds of the County, including Enterprise Funds and Internal Service
Funds.
BE IT FURTHER RESOLVED that as a condition of appropriation to a Community Mental Health
Authority, the Community Mental Health Authority shall submit to an annual performance audit by an
entity to be selected by the Board of Commissioners with the parameters of said annual performance
audit to be determined by the County’s Audit Committee.
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution which
embodies the Fiscal Year 2007 General Appropriations Act as detailed in the Fiscal Year 2007 Budget
document, including subsequent amendments.
FINANCE COMMITTEE
REPORT (MISC. #06187)
BY: Planning and Building Committee, Charles Palmer, Chairperson
IN RE: 2007 FACILITIES MAINTENANCE AND OPERATIONS DIVISION – SPECIAL PROJECTS
BUDGET
To the Oakland County Finance Committee
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the 2007 Facilities Maintenance & Operations
Division Special Projects Budget on July 25, 2006, reports with the recommendation that the Special
Projects Budget be approved in the amount of $400,000 as outlined in the attached report dated
July 25, 2006.
Chairperson, on behalf of the Planning and Building Committee, I submit the foregoing report.
PLANNING AND BUILDING COMMITTEE
Copy of Fiscal Year 2007 Special Projects on file in County Clerk’s office.
REPORT (MISC. #06187)
BY: Planning and Building Committee, Charles Palmer, Chairperson
IN RE: 2007 – 2011 CAPITAL IMPROVEMENT PROGRAM – BUILDINGS
To the Oakland County Finance Committee
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the 2007 – 2011 Capital Improvement Program
(Buildings Section) on July 25, 2006, reports with the recommendation that the Buildings Section of the
Commissioners Minutes Continued. September 21, 2006
390
Program, a conceptual identification of possible future capital improvement needs, be approved in the
amount of $18,678,000 as outlined in the attached report dated July 25, 2006.
Chairperson, on behalf of the Planning and Building Committee, I submit the foregoing report.
PLANNING AND BUILDING COMMITTEE
REPORT (MISC. #06187)
BY: Planning and Building Committee, Charles Palmer, Chairperson
IN RE: 2007 – 2011 CAPITAL IMPROVEMENT PROGRAM – UTILITIES
To the Oakland County Finance Committee
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the 2007 – 2011 Capital Improvement Program
(Utilities Section) on July 25, 2006, reports with the recommendation that the Utilities Section of the
Program, a conceptual identification of possible future capital improvement needs, be approved in the
amount of $959,000 as outlined in the attached report dated July 25, 2006.
Chairperson, on behalf of the Planning and Building Committee, I submit the foregoing report.
PLANNING AND BUILDING COMMITTEE
Copy of letter from D. Ross, Director of Department of Facilities Management in regards to 2007 – 2011
Capital Improvement Program, and 2007 – 2011 Capital Improvement Program on file in County Clerk’s
office.
Moved by Moss supported by Rogers the resolution be adopted.
Moved by Scott supported by Douglas to divide the question for the purpose of deleting Commissioner
salary increases and associated benefit increases from lines 702010 through 722900 where such
Commissioner salary and fringe benefits have been applied.
Vote on Scott’s motion to divide the question:
AYES: Scott, Douglas, Gershenson, Kowall. (4)
NAYS: Long, Melton, Middleton, Molnar, Moss, Nash, Palmer, Patterson, Potter, Rogers,
Suarez, Wilson, Woodward, Zack, Bullard, Coleman, Coulter, Crawford, Gregory, Hatchett,
Jamian. (21)
A sufficient majority not having voted in favor, the motion failed.
Moved by Moss supported by Rogers the Finance Committee Report, Personnel Committee Report, and
Planning and Building Committee Reports be accepted.
A sufficient majority having voted in favor, the reports were accepted.
Moved by Moss supported by Rogers the resolution be amended to coincide with the recommendation in
the Finance Committee Report.
A sufficient majority having voted in favor, the amendment carried.
Moved by Woodward supported by Coulter the resolution be amended to add a BE IT FURTHER
RESOLVED paragraph to read as followed:
BE IT FURTHER RESOLVED that the Fiscal Year 2007 Budget be amended to fund the
Prosecuting Attorney’s Office Anti-Bullying Program through the transfer of $70,000.00 from the
Contingency Fund Balance.
Discussion followed.
Commissioners Minutes Continued. September 21, 2006
391
Vote on Woodward’s amendment:
AYES: Melton, Nash, Suarez, Woodward, Zack, Coleman, Coulter, Gershenson, Gregory,
Hatchett. (10)
NAYS: Middleton, Molnar, Moss, Palmer, Patterson, Potter, Rogers, Scott, Wilson, Bullard,
Crawford, Douglas, Jamian, Kowall, Long. (15)
A sufficient majority not having voted in favor, therefore, the amendment failed.
Vote on resolution as amended:
AYES: Middleton, Molnar, Moss, Nash, Palmer, Patterson, Potter, Rogers, Scott, Suarez,
Wilson, Woodward, Zack, Bullard, Coleman, Coulter, Crawford, Douglas, Gershenson, Gregory,
Hatchett, Jamian, Kowall, Long, Melton. (25)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution, as amended, was adopted.
REPORT
BY: Cablecast Study Group, Hugh Crawford, Chairman
IN RE: RECOMMENDATION ON FEASIBILITY OF CABLECASTING BOARD OF COMMISSIONERS
MEETINGS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Cablecast Study Group, comprised of Commissioners Crawford, Gershenson, Melton, Moss and
Palmer was established by Chairman Bill Bullard March 10, 2005, to study the feasibility of taping Board
of Commissioners meetings, and duplicating and distributing a tape of the meetings to each of the sixty-
one (61) local communities in the County for broadcast on their cable channel, in the event the Board
decides to cablecast a meeting. The study group met numerous times, and initially considered providing
this service internally. The process would have required the purchase of equipment, use of personnel
from the Department of Information Technology, and contracting out the duplication and distribution of the
tape to the local communities. That process would have been costly, cumbersome, and not efficient. The
study group then, with the assistance of the Purchasing Division, issued a Request for Proposals seeking
bids on providing the service for all Board of Commissioners meetings (approximately 24 annually), or in
the alternative up to four meetings per year. The County received nine (9) responses, and on July 27,
2006, the study group interviewed three (3) of the bidders, and identified Community Media Network as
the preferred vendor. The study group met on August 15, 2006, reviewed all of the information, and
recommends the selection of Community Media Network’s proposal to cablecast up to four (4) Board of
Commissioners meetings annually at a cost of $475 per meeting, with any additional Board related
meetings provided at a cost of $675 per meeting. The decision to cablecast any meeting will be at the
sole discretion of the Board of Commissioner’s Oversight Committee.
Chairperson, on behalf of the Cablecasting Study Group, I move acceptance of the foregoing report.
HUGH CRAWFORD
Moved by Woodward supported by Melton the Report be accepted.
Discussion followed.
Vote on report:
AYES: Molnar, Moss, Nash, Palmer, Potter, Rogers, Scott, Suarez, Wilson, Woodward, Zack,
Bullard, Coleman, Coulter, Crawford, Douglas, Gershenson, Gregory, Hatchett, Jamian, Kowall,
Long, Melton, Middleton. (24)
NAYS: None. (0)
A sufficient majority having voted in favor, the report was confirmed.
Commissioners Minutes Continued. September 21, 2006
392
MISCELLANEOUS RESOLUTION #06188
BY: Commissioners Marcia Gershenson, District #17 and Eileen T. Kowall, District #6
IN RE: BOARD OF COMMISSIONERS – OAKLAND COUNTY DISCOUNT DENTAL PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Health Division is a recognized leader in public health and its mission is
to protect the community through health promotion, disease prevention and protection of the environment;
and
WHEREAS it is widely recognized that oral health is an important part of one’s overall health status; and
WHEREAS it is estimated that nearly one-third of all adults in the United States have untreated tooth
decay; and
WHEREAS Oakland County has established a goal to reduce the proportion of adults in Oakland County
with untreated tooth decay by the year 2010; and
WHEREAS the Oakland County Health Division’s Dental Program provides dental services for low
income County residents who have no dental insurance; and
WHEREAS the criteria to participate in the current Oakland County Health Division Dental Program is that
you must be an Oakland County resident, have no dental insurance or Medicaid, and qualify based on
income; and
WHEREAS Macomb County launched a new $69 per year discount dental program in August 2006, with
a very positive response from their residents. Over 1,100 applications were downloaded from the county
website within 24 hours of the initial press coverage announcing the launch of the program and 2,800
were downloaded within two weeks of the launch; and
WHEREAS at least 40 Michigan counties, including Genesee, Muskegon, Saginaw, Kalamazoo and St.
Joseph offer a similar program for their residents through Benefit Control Methods (BCM); and
WHEREAS the Macomb County dental plan is reported to save the average enrolled family between
$900 and $1,100 per year on dental procedures. The program also reports providing members with cost
certainty and discounts of approximately 35% from usual and customary fees; and
WHEREAS participants in the plan can save approximately 20% to 50% on a comprehensive list of dental
procedures, including preventative, restorative, endodontics, oral surgery, crowns, root canals, dentures
and orthodontics; and
WHEREAS under the proposed plan, participants must choose a dentist from a providers list, but any
dentist can easily become a provider; and
WHEREAS every reasonable effort should be made by Oakland County to make affordable dental
services available to residents regardless of age or income level; and
WHEREAS initiating a similar program to provide an affordable and easily accessible dental program
would be a significant asset to Oakland County families, regardless of age or income.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners recognize the
benefit to individuals, senior citizens and families of making a discount dental program available that does
not have age or income restrictions.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioner’s hereby directs staff to
issue a Request for Proposals to establish an affordable Discount Dental Program for Oakland County
residents.
Chairperson, we move the adoption of the foregoing resolution.
MARCIA GERSHENSON, EILEEN KOWALL,
HUGH CRAWFORD, BILL BULLARD, JR.,
CHRISTINE LONG, THOMAD MIDDLETON,
GREG JAMIAN, MICHAEL ROGERS, WILLIAM
MOLNAR, ERIC WILSON, SUE ANN
DOUGLAS, WILLIAM PATTERSON, CHUCK
MOSS, TIM MELTON, GEORGE SUAREZ,
DAVID WOODWARD, HELAINE ZACK, JIM
NASH, ERIC COLEMAN, DAVID COULTER
The Chairperson referred the resolution to the General Government Committee. There were no
objections.
Commissioners Minutes Continued. September 21, 2006
393
The Board adjourned at 11:36 a.m. to the call of the Chair or October 5,, 2006, at 9:30 a.m.
RUTH JOHNSON BILL BULLARD, JR.
Clerk Chairperson