HomeMy WebLinkAboutMinutes - 2006.12.14 - 8404484
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
December 14, 2006
Meeting called to order by Chairperson Bill Bullard, Jr. at 9:36 a.m. in the Courthouse Auditorium, 1200 N.
Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Bullard, Coulter, Crawford, Douglas, Gershenson, Gregory, Hatchett, Jacobsen,
Jamian, Kowall, Long, Melton, Middleton, Molnar, Moss, Nash, Palmer, Potter, Rogers, Scott,
Suarez, Wilson, Zack. (23)
EXCUSED ABSENCE WITH NOTICE: Woodward. (1)
EXCUSED ABSENCE PER MISCELLANEOUS RESOLUTION #04228: Coleman. (1)
Quorum present.
Invocation given by Tom Middleton.
Pledge of Allegiance to the Flag.
Moved by Suarez supported by Wilson the minutes of the November 30, 2006, Board Meeting be
approved.
A sufficient majority having voted in favor, the minutes were approved as printed.
Moved by Kowall supported by Coulter the rules be suspended and the agenda be amended as follows:
ITEMS ON BOARD AGENDA
PUBLIC SERVICES COMMITTEE
i. Sheriff’s Office – Contract Amendment #1 for Law Enforcement Services in the Charter
Township of Brandon 2004 – 2008
j. Sheriff’s Office – Fire Dispatch Service for Franklin-Bingham Fire Department for 2007-
2008
(Reason for Suspension of Public Services Committee, items i. and j.: Waiver of Rule XII.C.2 – Direct
Referral to Finance Committee.)
PLANNING AND BUILDING COMMITTEE
b. Resolution Authorizing the Transfer of the Remaining Fund Balance from the Work
Release Project Fund to the Jail Renovation and Visitation Project Fund
c. Resolution Authorizing the Transfer of the Remaining Fund Balance from the 52nd District
Court, Third Division Project Fund to the Jail Renovation and Visitation Project Fund
(Reason for Suspension of Planning and Building Committee, items b. and c.: Waiver of Rule XII.C.2 –
Direct Referral to Finance Committee.)
Commissioners Minutes Continued. December 14, 2006
485
Vote on agenda, as amended:
AYES: Bullard, Coulter, Crawford, Douglas, Gershenson, Gregory, Hatchett, Jacobsen, Jamian,
Kowall, Long, Melton, Middleton, Molnar, Moss, Nash, Palmer, Potter, Rogers, Scott, Suarez,
Wilson, Zack. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the motion to suspend the rules and amend the agenda
carried. The agenda, as amended, was approved.
Deputy County Clerk/Register of Deeds James VanLeuven read a communication from Martin J.
Knollenberg resigning from the Oakland County Parks and Recreation Commission effective January 4,
2007.
Chairperson Bill Bullard, Jr. presented awards to Commissioners William Molnar, Eric S. Wilson, Greg
Jamian, Tim Melton, Chuck Moss, the Family of the Late William R. Patterson, and Charles E. Palmer in
Recognition of their Distinguished Service and Dedication to the Citizens of Oakland County.
Chairperson Bill Bullard, Jr. introduced Oakland County Executive L. Brooks Patterson who thanked the
departing commissioners for their years of dedicated service and gave them each a thank you gift.
The following people addressed the Board: Jean Fox, Lori Fry, Todd White, Toni Wilson and Oakland
County Deputy Executive Gerald Poisson.
Moved by Molnar supported by Gregory the resolutions (with fiscal notes attached) on the Consent
Agenda, be adopted (with accompanying reports being accepted). (The vote for this motion appears on
page 521.) The resolutions on the Consent Agenda follow (annotated by an asterisk {*}):
*MISCELLANEOUS RESOLUTION #06237
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: BOARD OF COMMISSIONERS – NOTICE TO INDEPENDENCE TOWNSHIP CORRIDOR
IMPROVEMENT AUTHORITY REGARDING OAKLAND COUNTY’S DETERMINATION TO EXEMPT
ITS AD VALORUM PROPERTY TAXES FROM CAPTURE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners supports the economic growth of Oakland
County; and
WHEREAS among the tools used to promote this economic growth is Tax Increment Financing (TIF) in
the form of Downtown Development Authorities (DDAs), Local Development Finance Authorities (LDFAs),
and Corridor Improvement Authorities (CIAs); and
WHEREAS to review requests from the cities, villages, and townships to establish DDAs, LDFAs, and
CIAs, the Board of Commissioners has, pursuant to Miscellaneous Resolution #99010, established the
Tax Increment Financing District Review Policy Ad Hoc Committee (Review Committee) to evaluate and
recommend to the Finance Committee on the County’s participation in these proposed Authorities; and
WHEREAS the Review Committee has promulgated protocols and performance standards for County
participation in these Authorities, and this Board of Commissioners has adopted these policies as
guidelines to assist the County in its review of a municipality’s plan; and
WHEREAS on May 16, 2006, Independence Township passed a Resolution of Intent to establish a
Corridor Improvement Authority for Sashabaw Road; and
WHEREAS on June 20, 2006, the Township held a public hearing regarding the intent to establish a CIA
for Sashabaw Road and the proposed boundaries of the development area; and
WHEREAS on November 16, 2006, representatives of the CIA presented its development plan to the
County’s Review Committee; and
WHEREAS the public hearing on the TIF plan is scheduled to be held on December 5, 2006; and
WHEREAS due to the timing of the Township’s public meeting on the TIF plan, the County Board of
Commissioners’ meeting and holiday schedule, and the 60-day statutory timeframe within which a taxing
Commissioners Minutes Continued. December 14, 2006
486
jurisdiction, in this case the County, must act, the County Board has determined to exempt County ad
valorum property taxes from capture by the CIA pending the resolution of certain issues and the
presumptive successful negotiation of a contract between the Charter Township of Independence, the
CIA, and the County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
exempts County ad valorum property taxes from capture by the CIA pending the resolution of certain
issues and the successful negotiation of a contract between the parties.
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 521.)
*MISCELLANEOUS RESOLUTION #06238
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET/EQUALIZATION DIVISION – APPROVAL
OF AMENDMENT 1 TO CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION
ASSISTANCE SERVICES WITH THE TOWNSHIP OF HOLLY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County and the Township of Holly acknowledge the existence of a Contract for
Oakland County Equalization Division Assistance Services executed on April 5, 2006 which expires on
June 30, 2008, and said parties wish to modify the original Contract, keeping intact the original terms and
conditions, and amend it, hereafter known as Amendment 1; and
WHEREAS the County agrees under Amendment 1 to reappraise the commercial, industrial and
residential real property in the Township of Holly which will update, list, appraise and establish current
records for all real property subject to ad valorem taxation and the services to be rendered by the County
shall be to review and reappraise all commercial, industrial and residential real property at its True Cash
Value and to make any other corrections necessary to the appraisal records; and
WHEREAS the reappraisal of the real property described herein in the Township of Holly shall be
completed and be ready for the tax roll in the year 2008; and
WHEREAS in consideration of the services of the County to undertake the reappraisal under the
Amendment 1, the Township of Holly agrees to pay the County a fee of $30.00 per real improved property
description payable in five (5) annual installments on the basis of the total parcel count of 4,025 with first
installment payable on June 30, 2007 and the final installment due and payable on June 30, 2011; and
WHEREAS Amendment 1 provides further that the original contract for Oakland County Equalization
Division Assistance Services with the Township of Holly, which expires on June 30, 2008, is extended
and shall now expire on June 30, 2011; and
WHEREAS approval of said Amendment 1 is required from the Board of Commissioners.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approve entering into Amendment 1 to Contract for Oakland County Equalization Division Assistance
Services with the Township of Holly.
BE IT FURTHER RESOLVED that the Board of Commissioners’ Chairperson is authorized to sign this
Amendment 1.
BE IT FURTHER RESOLVED that the Fiscal Year 2007 and Fiscal Year 2008 budgets be amended as
follows:
FY 2007 FY 2008
GENERAL FUND (10100)
Revenue
1020501-186020-631813 Reimb. Equal Svcs $24,150 $24,150
Expenditures
9090101-196030-730359 Contingency $24,150 $24,150
$ -0- $ -0-
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
Commissioners Minutes Continued. December 14, 2006
487
Copy of Amendment 1 to Contract for Oakland County Equalization Division Assistance Services with the
Township of Holly on file in County Clerk’s office.
(The vote for this motion appears on page 521.)
*MISCELLANEOUS RESOLUTION #06239
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: FACILITIES MANAGEMENT/FACILITIES ENGINEERING – AUTHORIZATION TO PROCEED
AND APPROPRIATION OF FUNDING FOR JAIL RENOVATION AND VISITATION PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Fiscal Year 2007 Capital Improvement Program identifies the Jail Renovation and
Visitation Addition Project; and
WHEREAS with proposed installation of a video visitation system, an addition to the Jail at the public
visitation area is no longer necessary and the project title is revised to Jail Renovation and Visitation
Project; and
WHEREAS the project encompasses renovation of portions of the Law Enforcement Center (Jail) for a
kitchen trusty dormitory, jail staff offices, renovation and addition to the kitchen receiving area, public
visitation areas, including a video visitation system, replacement of the jail fire alarm system, master
control system, and relocation of the jail records staff; and
WHEREAS the Board of Commissioners, by Miscellaneous Resolution #06149, authorized awards of
contract for the project for architectural/engineering services to Landmark Design Group PC in the
amount of $191,195 and for construction management services to George W. Auch Company in the
amount of $428,420; and
WHEREAS Miscellaneous Resolution #06149 also authorized an advance of funding in the amount of
$800,000 from the Capital Improvement Program/Building Fund to the Project Work Order Fund for this
project and anticipated the Capital Improvement Program/Building Fund would be reimbursed from
previously bonded projects; and
WHEREAS the $800,000 advance will be returned to the Capital Improvement Program/Building Fund
subsequent to approval of this resolution; and
WHEREAS project meetings involving the Sheriff’s Office, Purchasing Division, Information Technology
Department, Facilities Maintenance and Operations, Facilities Engineering, Landmark Design Group and
George Auch Company have been conducted to identify and outline the project scope of work; and
WHEREAS as a result of the project meetings the project manager has developed a detailed project cost
estimate based on the design documents, including all construction costs, design fees, other consultants
costs, telephone/data, exterior signage, and project contingency; and
WHEREAS the total estimated project cost is $6,200,000; and
WHEREAS the estimated cost exceeds the original project estimate included in the Capital Improvement
Program by $1,300,000 due to an expanded scope of work; and
WHEREAS funding for the project is available for transfer from the remaining balances of the 52-3 District
Courthouse Project ($2,904,006.58), Work Release Facility Project ($2,234,368.02), and from Fiscal Year
2007 Capital Improvement Program/Building Improvement Fund Estimated Carry-Forward from Previous
Year ($1,061,625.40) to the Jail Renovation and Visitation Project Fund (#41450); and
WHEREAS remaining balances of the 52-3 District Courthouse Project and Work Release Facility Project
will be transferred to the Jail Renovation and Visitation Project by separate resolutions.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes project funding in the
amount of $6,200,000 for the Jail Renovation and Visitation Project (Project Number 100000000908).
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes transfer of funding in the
amount of $1,061,625.40 from the Capital Improvement Program/Building Fund (#40100) to the Jail
Renovation and Visitation Project Fund (#41450 – Project 100000000908).
BE IT FURTHER RESOLVED that the Fiscal Year 2007 Budget is amended as follows:
BUILDING IMPROVEMENT FUND #40100
1040101-141000-788001-41450 Transfer Out ($1,061,625.40)
Commissioners Minutes Continued. December 14, 2006
488
JAIL RENOVATION AND VISITATION FUND #41450
1040801-148020-695500-40100 Transfer In 1,061,625.40
$ -0-
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
REPORT (MISC. #06239)
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: FACILITIES MANAGEMENT/FACILITIES ENGINEERING – AUTHORIZATION TO PROCEED
AND APPROPRIATION OF FUNDING FOR JAIL RENOVATION AND VISITATION PROJECT
To the Oakland County Finance Committee
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the administration report regarding Request for
Project Funding for the above referenced project on December 5, 2006, reports with the recommendation
that the project funding in the amount of $6,200,000 be approved.
Chairperson, on behalf of the Planning and Building Committee, I submit the foregoing report.
PLANNING AND BUILDING COMMITTEE
(The vote for this motion appears on page 521.)
*MISCELLANEOUS RESOLUTION #06240
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: FACILITIES MANAGEMENT – AUTHORIZATION TO PROCEED AND APPROPRIATION OF
FUNDING FOR CENTRAL HEATING PLANT STRUCTURAL STEEL REPAIR AND REPLACEMENT
PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Central Heating Plant houses the Oakland County Service Center’s four steam boilers,
which supply over 150,000 pounds of high pressure steam per day to heat and/or cool fourteen facilities
on the Pontiac Campus; and
WHEREAS during examination of exterior windows in the Central Heating Plant it was discovered the
structural steel surrounding the windows were badly rusted from the failed windows and could not support
installation of new windows; and
WHEREAS it was further discovered the structural steel had deteriorated to such a point that failure to the
masonry exterior was beginning, requiring immediate repair and/or replacement; and
WHEREAS structural engineers have reviewed the scope of work of the project and have estimated a
project cost of $200,000 for inspection, engineering, and steel rehabilitation; and
WHEREAS funding in the amount of $200,000 is available for transfer for this project from the Fiscal Year
2007 Facilities Maintenance and Operations Fund Equity to the Project Work Order Fund to establish the
Central Heating Plant Structural Steel Repair and Replacement Project (Project Number 100000000972).
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the Central Heating
Plant Structural Steel Repair and Replacement Project in the amount of $200,000.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes transfer of funding in the
amount of $200,000 from the Fiscal Year 2007 Facilities Maintenance and Operations Fund Equity
(#63100) to the Project Work Order Fund (#40400) to establish the Central Heating Plant Structural Steel
Repair and Replacement Project.
BE IT FURTHER RESOLVED that the Fiscal Year 2007 Budget is amended as follows:
FACILITIES MAINTENANCE AND OPERATIONS FUND #63100
1040719-141000-788001-40400 Transfer Out ($200,000)
PROJECT WORK ORDER FUND #40400
1040101-141000-695500-63100 Transfer In 200,000
$ -0-
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
Commissioners Minutes Continued. December 14, 2006
489
REPORT (MISC. #06240)
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: FACILITIES MANAGEMENT/FACILITIES ENGINEERING – AUTHORIZATION TO PROCEED
AND APPROPRIATION OF FUNDING FOR CENTRAL HEATING PLANT STRUCTURAL STEEL
REPAIR AND REPLACEMENT PROJECT
To the Oakland County Finance Committee
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the need to repair and/or replace the structural
steel at the Central Heating Plant and the Facilities Management report dated December 5, 2006,
recommends approval of the project.
The Committee further recommends funding for the total project cost of $200,000, including contingency,
be approved.
Additionally, the Planning and Building Committee supports the attached Finance Committee Resolution.
Chairperson, on behalf of the Planning and Building Committee, I submit the foregoing report.
PLANNING AND BUILDING COMMITTEE
(The vote for this motion appears on page 521.)
*MISCELLANEOUS RESOLUTION #06241
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET – 2006 APPORTIONMENT OF LOCAL
TAX RATES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS your Finance Committee on Local Taxes has examined certificates, statements, papers and
records submitted to it from the various townships, cities and villages having taxes to be spread upon the
Tax Rolls, and has checked these documents with the pertinent laws, specifically Section 37 General
Property Tax Laws, and has caused corrections to be made where necessary; and
WHEREAS your committee has prepared tax certificates showing the certified rates as adjusted by
M.C.L. 211.34, M.C.L. 211.34D, and M.C.L. 211.34E of the General Property Tax Laws, authorized to be
spread against state taxable valuations, which certificates are submitted herewith, and which are the
basis for the tabulation above mentioned, and it is recommended that the Board of Commissioners
authorize the Equalization Director to sign these certificates; and
WHEREAS the electorate of the State of Michigan amended Article IX of the constitution and added
Section 36; and
WHEREAS the legislature, as directed, implemented said legislation under Section 37 of the General
Property Tax Act and the 1976 State School Code, as amended; and
WHEREAS the certified rates are subject to M.C.L. 211.36 which allows additional millage to be voted up
to and including December 7, 2006 for schools and, if adopted, up to and including November 14, 2006
for taxing jurisdictions, as specified in said section; said additional millage(s) would require Board
approval before they could be spread; and
WHEREAS the electorate of the State of Michigan voted to limit school operating levies on homestead
and non-homestead property taxes in accordance with this report.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners adopt the
attached certificates with the recommendations herein contained as part of the permanent records of the
Board.
BE IT FURTHER RESOLVED that the Equalization Director be authorized and directed to sign the
several tax certificates on which the attached tabulation was based, thereby authorizing and directing the
various assessing officers to spread the rates against the taxable valuation set forth herein for 2006.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners, in compliance with the
General Property Tax Act and the 50 mill limitation, directs the Equalization Division to revise the
apportionment report for 2006 as follows:
Previous Revised Reason
Tax Authority Rate Rate for Change
Township of Addison 4.3898 7.6398 Election
Township of Milford 7.4245 7.0842 Revision
Commissioners Minutes Continued. December 14, 2006
490
Township of Royal Oak 9.7518 10.4684 Revision
Township of Springfield 4.5020 5.4193 Revision
City of Rochester Hills 9.5202 9.7060 Election
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 521.)
*MISCELLANEOUS RESOLUTION #06228
BY: General Government Committee, Christine Long, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY – FOURTH QUARTER 2006
DEVELOPMENT APPROPRIATION TRANSFER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS all data processing development cost is incorporated as a single appropriation within the non-
departmental budget, and then an amount equal to the actual expense is transferred to the user
department with a summary report to the Finance Committee; and
WHEREAS the Department of Information Technology has determined the Fourth Quarter 2006 data
processing development charges to be $1,494,376.19 and the imaging development charge to be
$118,790.40 for the General Fund/General Purpose County departments; and
WHEREAS direct charges to Special Revenue and Proprietary fund departments are $168,758.96, non-
governmental imaging development are $17,713.20, and non-county agencies are $3,448.00 for the
Fourth Quarter 2006; and
WHEREAS an appropriation transfer to General Fund/General Purpose County departments is needed to
fund these development charges.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners has reviewed
the Fourth Quarter 2006 Data Processing Development Report and approves the Fourth Quarter
appropriation transfer as specified on the attached schedule.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Information Technology Data Processing Development Summary 4th Quarter 2006 and
Information Technology – Reserve Fund Development/Support Detail – Fourth Quarter 2006 on file in
County Clerk’s office.
FISCAL NOTE (MISC. #06228)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY – FOURTH QUARTER 2006
DEVELOPMENT APPROPRIATION TRANSFER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. The resolution appropriates and charges the Information Technology Fourth Quarter 2006
Development cost to benefiting departments.
2. The fourth quarter data processing development charges are $1,494,376.19; imaging
development charges are $118,790.40 for General Fund/General Purpose departments;
direct charges to Special Revenue and Proprietary fund departments are $168,758.96, non-
governmental imaging development are $17,713.20, and charges to non-county agencies are
$3,448.00.
3. The respective departmental Fiscal Year 2006 budgets are to be amended as specified in the
attached detail schedule.
FINANCE COMMITTEE
(The vote for this motion appears on page 521.)
Commissioners Minutes Continued. December 14, 2006
491
*MISCELLANEOUS RESOLUTION #06242
BY: General Government Committee, Christine Long, Chairperson
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – 2006/2007
SUBSTANCE ABUSE GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Health Division has been awarded by the Michigan Department of Community Health
(MDCH) $4,664,245 in Substance Abuse Grant Funds for the period of October 1, 2006 through
September 30, 2007; and
WHEREAS the 2006/2007 grant award includes $4,664,245 in grant revenue and expenditures for this
program, a decrease of $260,944 (5.3%) from the previous year; and
WHEREAS these funds are used to subcontract with agencies to prevent and reduce the incidence of
drug and alcohol abuse and dependency; and
WHEREAS these contracts were awarded through the County’s competitive bidding process; and
WHEREAS acceptance of this grant does not obligate the County to any future commitment; and
WHEREAS the grant agreement has been submitted through the County Executive’s Contract Review
Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
2006/2007 Substance Abuse Grant from the Michigan Department of Community Health in the amount of
$4,664,245.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant agreement and to approve minor changes and grant extensions, not to exceed fifteen
(15) percent variance from the original award.
BE IT FURTHER RESOLVED that the future level of service, including personnel, be contingent upon the
level of funding for this program.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes its
Chairperson to execute this Agreement subject to the following additional condition: That the County's
approval for entering into this Agreement is specifically conditioned and premised upon the acceptance,
approval and execution of the Agreement containing Addendum A, by the Michigan Department of
Community Health, and that the failure of the Michigan Department of Community Health to execute the
Agreement as specified shall, without any further act of the Oakland County Board of Commissioners,
automatically negate and void the County’s approval and/or acceptance of this agreement as provided for
in this resolution.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Grant Review Sign Off – Health Division, Grant Agreement between Michigan Department of
Community Health and Oakland County Health Division, Michigan Department of Community Health
Fiscal Year 06/07 Agreement Addendum A, and Attachment A Statement of Work on file in County
Clerk’s office.
FISCAL NOTE (MISC. #06242)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – 2006/2007
SUBSTANCE ABUSE GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. The Department of Health and Human Services / Health Division has been awarded by
the Michigan Department of Community Health (MDCH) $4,664,245 in Substance Abuse
Grant Funds for the period of October 1, 2006 through September 30, 2007.
2. Funds will be used to subcontract with agencies to prevent and reduce the incidence of
drug and alcohol abuse and dependency.
Commissioners Minutes Continued. December 14, 2006
492
3. The original Fiscal Year 2005/2006 grant award was for $4,640,745, with an additional
award from the State during the year in the amount of $284,444, for a total award of
$4,925,189.
4. The Fiscal Year 2006/2007 grant award of $4,664,245 is a decrease of ($260,944)
(5.3%) from the prior year’s amended grant amount of $4,925,189.
5. The Substance Abuse Fund budget for Fiscal Year 2007 reflects a total of $4,640,745,
which is $23,500 less than the grant award.
6. No County grant match or in-kind contribution is required.
7. A budget amendment to the Fiscal Year 2007 Adopted Substance Abuse Fund budget is
recommended as follows:
SUBSTANCE ABUSE GRANT FUND (#28249)
Project GR #0000000203, Activity A,
Analysis Type GLB FY 2007 FY 2007 FY 2007
Adopted Adjust. Amended
Revenue
1060261-134790-610313 Grants Federal $4,640,745 $23,500 $4,664,245
Expenditures
1060261-133950-730366 Contract Admin $ 239,498 $ 1,259 $ 240,757
1060261-134790-730366 Contract Admin $ 319,917 $ 1,697 $ 321,614
1060261-134800-730366 Contract Admin $ 501,808 $ 2,641 $ 504,449
1060261-134790-730772 Contracted Services$3,579,522 $17,903 $3,597,425
Total Expenditures $4,640,745 $23,500 $4,664,245
$ -0- $ -0- $ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 521.)
*MISCELLANEOUS RESOLUTION #06231
BY: Personnel Committee, Gregory C. Jamian, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT - SALARY ADMINISTRATION PLAN 4TH QUARTERLY
REPORT FOR FISCAL YEAR 2006
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Salary Administration Plan approved by the Board of Commissioners for Salary Grades 1
- 21 provides a process for departments and employees to request a review of the salary grade
placement of classifications; and
WHEREAS the 4th Quarterly Report for Fiscal Year 2006 identifies the job studies conducted and the
salary grade changes recommended by the Human Resources Department after completion of this
review process; and
WHEREAS funds have been established in the Classification and Rate Change fund to implement GF/GP
salary grade changes resulting from these Salary Administration Quarterly Report recommendations; and
WHEREAS funding is available in the Drain funds and FM&O Fund to implement salary grade changes
resulting from recommended Proprietary salary grade changes.
NOW THEREFORE BE IT RESOLVED that the Oakland Board of Commissioners authorizes
implementation of the Salary Administration Plan 4th Quarterly Report for Fiscal Year 2006, which
includes the following classification changes:
Salary Grade
Classification From: To: Position Number
ADR Coordinator 10 11 3010301-09097
Chemist – Forensic Lab 14 16 4030910-01573
Non- Exempt 4030910-09550
Exempt
Commissioners Minutes Continued. December 14, 2006
493
GIS/CAD Tech II. Position and 11 11 6010318-02577
employee to new class Drain
Easement Coordinator
Supervisor – Facilities Planning 16 17 1040105-01526
BE IT FURTHER RESOLVED that the following unused classification title be deleted:
Snowmobile Safety Instructor
Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution.
PERSONNEL COMMITTEE
FISCAL NOTE (MISC. #06231)
BY: Finance Committee, Chuck Moss, Chairperon
IN RE: HUMAN RESOURCES DEPARTMENT – SALARY ADMINISTRATION PLAN 4TH QUARTERLY
REPORT FOR FISCAL YEAR 2006
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Human Resources Department, with approval from the Board of Commissioners,
provides a process for departments and employees requesting a review of the salary grade
placement classifications for Grades 1 – 21.
2. One (1) General Fund ADR Coordinator in the Circuit Court/Criminal Division will be
upgraded from a grade 10 to a grade 11, at an annual cost of $3,627 in salaries and fringe
benefits and $2,651 for the remainder of Fiscal Year 2007.
3. Two (2) General Fund Senior Chemist-Forensic Lab positions in the Sheriff’s Investigative
Forensic Services will be upgraded from a grade 14 to a grade 16 (changing from Non-
Exempt status to Exempt status) at an annual cost of $12,078 in salaries and fringe benefits
and $8,826 for the remainder of Fiscal Year 2007.
4. The total impact on General Fund / General Purpose is an annual cost of $15,075 (Salaries
$11,422; Fringe Benefits $4,283) and $11,477 for the remainder of Fiscal Year 2007.
5. One (1) Proprietary Fund Supervisor-Facilities Planning in Facilities Management Technical
Support will be upgraded from a grade 16 to a grade 17, at a total annual cost of $6,539 and
$4,779 for the remainder of Fiscal Year 2007. Cost for this position change will be funded by
the Facilities Maintenance and Operations Fund (#63100).
6. One (1) Proprietary Fund Survey Party Supervisor, which is currently grade 10, step 5 and
overfilling a GIS/CAD Technician II position grade 11, step 1, will be upgraded to a grade 11,
step 4.
7. The Drain Commissioner’s Fiscal Year 2007 budgeted for the Survey Party Supervisor
position at a grade 10, step 5, which is at a higher rate than the GIS/CAD Technician II
position (grade 11, step 4) and therefore, the annual cost for the reclassification will be
$3,627 and $2,651 for the remainder of Fiscal Year 2007. The cost will be funded by the
Drain Commissioner’s Water and Sewer Fund (#57010).
8. In addition, the resolution retitles the GIS/CAD Technician II position to Drain Easement
Coordinator and deletes a classification entitled Snowmobile Safety Instructor, as this
classification is unused.
9. A budget amendment for Fiscal Year 2007 and Fiscal Year 2008 is recommended as follows:
GENERAL FUND (#10100) FY 2007 FY 2008
Expenditures
9090101-196030-740037 Non-Dept – Class and Rate Change ($11,477) ($15,705)
3010301-121140-702010 Cir. Ct./Criminal Div – Salaries 1,928 2,638
3010301-121140-722740 Cir. Ct./Criminal Div – Fringes 723 989
4030910-116240-702010 Sheriff/Invest Forensic – Salaries 6,419 8,784
4030910-116240-722740 Sheriff/Invest Forensic – Fringes 2,407 3,294
Total General Fund Exp. $ -0- $ -0-
FINANCE COMMITTEE
Commissioners Minutes Continued. December 14, 2006
494
(The vote for this motion appears on page 521.)
*MISCELLANEOUS RESOLUTION #06232
BY: Personnel Committee, Gregory Jamian, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2007 WAGE AND BENEFIT
REOPENER - FOR EMPLOYEES REPRESENTED BY TEAMSTERS LOCAL 214
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland and the Teamsters Local 214, have been negotiating wage and
benefit re-opener covering approximately 17 Correctional Health Nurses; and
WHEREAS an agreement has been reached for the period October 1, 2006, through September 30,
2007, covering wages and benefits and said agreement has been reduced to writing; and
WHEREAS this agreement provides for a 2% increase effective with the pay period beginning September
30, 2006; the same increase as the general non-represented employees for Fiscal Year 2007; and
WHEREAS this agreement provides for the following benefit changes which have been implemented for
general, non-represented employees Miscellaneous Resolution #06114 effective January 1, 2007:
• Increase Master Medical deductible to $200 single and $400 family for Blue Cross/Blue Shield
Traditional Plan and the Blue Preferred Plan (PPO)
• Increase the office visit co-pay to $20 for the Blue Preferred Plan (PPO), Blue Choice Plan (POS)
and Health Alliance Plan (HAP)
• Increase the HAP emergency room visit co-pay to $25; and
WHEREAS the agreement has been reviewed by your Personnel Committee, which recommends
approval of the agreement.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the proposed
agreement between the County of Oakland and the Teamsters Local 214, covering the period of October
1, 2006, through September 30, 2007, and that the Board Chairperson on behalf of the County of
Oakland, is authorized to execute said agreement as attached.
Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution.
PERSONNEL COMMITTEE
Copy of Memorandum of Agreement on file in County Clerk’s office.
FISCAL NOTE (MISC. #06232)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2007 WAGE AND BENEFIT
REOPENER FOR EMPLOYEES REPRESENTED BY TEAMSTERS LOCAL 214
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The County of Oakland and Correctional Health Nurses represented by Teamsters Local 214
(approximately 17 employees) have reached an agreement regarding wages and benefits for
Fiscal Year 2007.
2. The agreement covers the period October 1, 2006 through September 30, 2007.
3. The agreement includes a 2% wage increase for Fiscal Year 2007 (the same increase as the
general non-represented employees), totaling $30,038. The employee benefit modifications
under the agreement will match those of the general non-represented employees effective
January 1, 2007.
4. Funds to cover the wage increase for Fiscal Year 2007 is included in the adopted budget.
5. No amendment to the Fiscal Year 2007 budget is required.
FINANCE COMMITTEE
(The vote for this motion appears on page 521.)
Commissioners Minutes Continued. December 14, 2006
495
*MISCELLANEOUS RESOLUTION #06233
BY: Personnel Committee, Gregory Jamian, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT - APPROVAL OF 2 YEAR WELLNESS PROGRAM
PILOT/OAKFIT PHASE II AND PHASE III
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the rising cost of health care continues to be a national concern and challenge to businesses
that provide health care coverage to their employees; and
WHEREAS as a self insured employer Oakland County government is not immune to this trend as
payments per member per year have steadily increased from 2001 – 2005 at a compound annual growth
rate of 10.1% for active employees and retirees under age 65; and
WHEREAS individual health concerns arising from lifestyle choices such as inactivity and obesity are
projected to negatively impact the longevity and quality of life of the next generation in the United States;
and
WHEREAS rising costs, diminishing personal health care trends and uncertainty regarding the future of
national health care places greater urgency on the need for proactive, preventative measures to assist
employees in maximizing their current and future health by minimizing health risk behaviors; and
WHEREAS the County Executive has embarked on Phase I of a pilot Wellness program (Oakfit) to assist
employees in their effort to improve their health by educating and engaging employees in healthy lifestyle
choices at work and at home; and
WHEREAS Oakland County is fortunate to have a unique set of resources available in various
Department’s and Elected Official areas throughout the County to contribute to the success of a
comprehensive Wellness initiative; and
WHEREAS research reveals that an effective Wellness programs require some type of incentive to
engage employee participation; and
WHEREAS research also shows that direct return on investment (ROI) is at least 3 to 1 for employers
who successfully engage their employees in an effective Wellness program over a 3 year period; and
WHEREAS indirect benefits such as improved morale, productivity and quality of life are equally valuable
outcomes of an effectively run wellness program; and
WHEREAS the Oakland County workforce has expressed interest in participating in a wellness program
through their response and participation in Phase I of this Wellness initiative; and
WHEREAS funding is needed to begin Phase II and Phase III of this pilot program which will run through
calendar years 2007 and 2008, and provide measurable results upon which to base future decisions
related to continuation of this program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners joins the
County Executive and the other Elected Officials in supporting Phase II and Phase III of the pilot Oakfit
Wellness initiative.
BE IT FURTHER RESOLVED that the Human Resource Department shall be charged with the
responsibility to coordinate this initiative in accordance with the attached budget and general program
outline and provide the Personnel Committee and Finance Committee with quarterly updates regarding
the status of activities, employee participation and program costs to allow this pilot program to be
monitored and evaluated on an ongoing basis.
Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution.
PERSONNEL COMMITTEE
Copy of OAKFIT Wellness 2007 and 2008 Budget Estimate, Phase II – Employee Engagement
(January 2007 – January 2008) and Phase III – Measure Success (January 2008 – Ongoing) on file in
County Clerk’s office.
Commissioners Minutes Continued. December 14, 2006
496
FISCAL NOTE (MISC. #06233)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT – APPROVAL OF 2 YEAR WELLNESS PROGRAM
PILOT/OAKFIT PHASE II AND PHASE III
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The County Executive has embarked on Phase I of a pilot Wellness program (Oakfit) to
assist employees in their effort to improve their health by educating and engaging
employees in healthy lifestyle choices at work and at home.
2. Research shows a direct return on investment (ROI) is at least 3 to 1 for employers who
successfully engage their employees in an effective Wellness program over a three-year
period.
3. Funding is necessary to begin Phase II and Phase III of this pilot program, which will run
through calendar year 2007 and 2008, providing measurable results to use for future
decisions related to continuing this program.
4. The cost for Phase II and Phase III in total is estimated to be $400,000, which will be
funded by the Fringe Benefit Fund (#67800).
5. The Fringe Benefit Fund will absorb the cost for two years (Fiscal Year 2007 and Fiscal
Year 2008) from equity, with no rate adjustment during that time period.
6. Funding beyond Fiscal Year 2008 will be included in the rate adjustments for Fringe
Benefits.
7. No budget amendment is necessary at this time.
FINANCE COMMITTEE
(The vote for this motion appears on page 521.)
*MISCELLANEOUS RESOLUTION #06234
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: RESOLUTION AUTHORIZING THE OAKLAND COUNTY BUILDING AUTHORITY TO
FINANCE A PROJECT TO ACQUIRE FACILITIES LOCATED IN OAKLAND COUNTY, MICHIGAN TO
BE USED BY THE OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS there have been prepared and presented to the Board of Commissioners (the "Board") of the
County of Oakland, Michigan (the "County"), conceptual documents describing the project to acquire
various facilities located in the County of Oakland (the "Project") which will be used by the Oakland
County Community Mental Health Authority (the “CMHA”), all as more fully described in EXHIBIT A to the
Lease Contract (as hereinafter defined), and a proposed Lease Contract between the County and the
Oakland County Building Authority (the "Authority") dated as of December 1, 2006 (the "Lease Contract"),
pursuant to which the Authority will acquire, construct, furnish, renovate and equip the Project as
contemplated by the terms of Act No. 31, Public Acts of Michigan, 1948 (First Extra Session), as
amended ("Act 31"), and lease the Project to the County for a term not to exceed 50 years as permitted
by Act 31; and
WHEREAS it has been estimated that the period of usefulness of the Project to be not less than 35 years
and that the total cost of acquiring, constructing, furnishing, renovating and equipping the Project (as
defined in the Lease Contract) in an amount not to exceed $5,500,000 which will be provided by the
proceeds from the sale of bonds by the Authority pursuant to Act 31; and
WHEREAS the County proposes to undertake the Project and to request the Authority to incur taxable or
tax-exempt debt (the "Reimbursement Obligations") to finance all or a portion of the costs of the Project;
and
WHEREAS the County may make certain expenditures for said Project prior to issuance of the
Reimbursement Obligations and may wish to use the proceeds of the Reimbursement Obligations to
reimburse all or a portion of said expenditures; and
Commissioners Minutes Continued. December 14, 2006
497
WHEREAS it is in the public interest and for the public benefit that the County designate an authorized
officer for the purposes of declaring official intent of the County with respect to expenditures; and
WHEREAS there has been prepared and attached hereto as APPENDIX I a form of Lease Contract and
as APPENDIX II a form of notice entitled "NOTICE OF INTENTION OF THE COUNTY OF OAKLAND TO
ENTER INTO A LEASE CONTRACT WITH THE OAKLAND COUNTY BUILDING AUTHORITY AND
NOTICE OF RIGHT TO PETITION FOR REFERENDUM THEREON" (the "Notice of Intention");
NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the County of Oakland,
Michigan, as follows:
1. The conceptual documents and estimates relating to the Project and identified in
EXHIBIT A to APPENDIX I hereto are hereby approved and ordered filed with the County
Clerk.
2. The Lease Contract in the form of APPENDIX I hereto is hereby approved, and the
Chairman of the Board of Commissioners and the County Clerk are hereby authorized
and directed to execute and deliver the same for and on behalf of the County. Final
plans and project description shall be approved by the Planning and Building Committee
of the Board of Commissioners before they are attached to the Lease Contract to be
executed.
3. It is hereby determined that the Notice of Intention provides information sufficient to
adequately inform the electors and taxpayers of the County of the nature of the
contractual obligations to be undertaken by the County in the Lease Contract and of their
right under Act 31 to file a petition requesting a referendum election on the Lease
Contract.
4. The form and content of the Notice of Intention are hereby approved, and the County
Clerk is hereby authorized and directed to cause the Notice of Intention to be published
once in the Oakland Press, Pontiac, Michigan, a newspaper of general circulation within
the County which is hereby determined to be the newspaper reaching the largest number
of electors and taxpayers of the County. The Notice shall be at least one third of a page
in size.
5. The Treasurer of the County is hereby authorized to declare official intent of the County
with respect to reimbursement.
6. Each declaration of official intent shall be substantially in the form set forth in APPENDIX
III attached hereto and by this reference incorporated herein, and said form may be
modified from time to time on the advice of bond counsel to the County and as necessary
to conform to requirements of our reimbursement regulations as the same may be
adopted by the Internal Revenue Service or amended from time to time, or with the
requirements of applicable rulings or regulations relating to tax-exempt borrowings.
7. The Treasurer is hereby directed to file each declaration of official intent in the office of
the Oakland County Clerk, which location constitutes the customary location of the
records of the Authority which are available to the general public.
8. The Oakland County Clerk is further directed to assure that each declaration of intent is
continuously available during normal business hours of the County on every business
day of the period beginning the earlier of 10 days after the date of execution of said
declaration of intent and ending on the date of issuance of the Reimbursement Bonds.
9. The County Executive, if necessary, is authorized to file for approval to issue the bonds
from the State of Michigan, Department of Treasury ("Treasury"), to pay the related fee,
and to execute and deliver such other documents as may be requested by the Treasury.
10. All activities involved in the planning and construction of this Project under this resolution
shall comply with the standing rules of the Board of Commissioners.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to fill in
the blanks in Appendix A – Continuing Disclosure Certificate and, Exhibit B to Lease Contract and,
Appendix III Declaration of Intent prior to executing and filing these documents with the Oakland County
Clerk.
Commissioners Minutes Continued. December 14, 2006
498
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Appendix I – Lease Contract, Appendix A – Continuing Disclosure Certificate, Exhibit A to Lease
Contract, Exhibit B to Lease Contract, Appendix II Notice of Intention, Exhibit A – Project Description,
Appendix III Form of Declaration of Official Intent, Memorandum from William J. Allen, Community Mental
Health to Authority Board Members, Draft Copy of Community Mental Health Authority September 19,
2006 Board Meeting, and Attachment A – Resolution Housing Purchases through County Building
Authority on file in County Clerk’s office.
FISCAL NOTE (MISC. #06234)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: RESOLUTION AUTHORIZING THE OAKLAND COUNTY BUILDING AUTHORITY TO FINANCE
A PROJECT TO ACQUIRE FACILITIES LOCATED IN OAKLAND COUNTY, MICHIGAN TO BE USED
BY THE OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution authorizes the Board of Commissioners to pledge the full faith and credit
of the County of Oakland for the payment of principal and interest on Building Authority
Bonds under a General Obligation Lease Contract between the Building Authority and
Oakland County.
2. The Contract covers the issuance of one or more series of bonds, in a maximum amount
of $5,500,000, and at an interest rate not to exceed 8% per annum; the term of the Lease
will not exceed 35 years.
3. Bond proceeds will be used in the purchase of various properties located in Oakland
County, to be used as supportive housing for clients of the Oakland County Community
Mental Health Authority.
4. The statutory debt limit for County debt is $7,643,972,585 (10% of State Equalized
Value). As of September 30, 2006, the total pledged debt is $347,219,167 or
approximately .45% of the S.E.V.
5. The Oakland County Community Mental Health Authority will pay for the bonds semi-
annually to cover the debt service payments.
6. No budget amendment is required.
FINANCE COMMITTEE
(The vote for this motion appears on page 521.)
*MISCELLANEOUS RESOLUTION #06243
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: RESOLUTION AUTHORIZING THE TRANSFER OF THE REMAINING FUND BALANCE FROM
THE WORK RELEASE PROJECT FUND TO THE JAIL RENOVATION AND VISITATION PROJECT
FUND
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland, Michigan (the "County"), and the Oakland County Building Authority
(the “Authority”) have entered into a Lease Contract dated as of November 1, 2001 (the "Lease
Contract"), pursuant to which the Authority issued the $23,400,000 Oakland County Building Authority,
Building Authority Bonds, Series 2001 (the “Bonds”) in part to construct, furnish, and equip the Work
Release Facility (the “Work Release Facility Project”) among other things as described in the Lease
Contract pursuant to the terms of Act No. 31, Public Acts of Michigan, 1948 (First Extra Session), as
amended ("Act 31"); and
Commissioners Minutes Continued. December 14, 2006
499
WHEREAS the County and the Authority approved an Amendment to Lease Contract dated as of August
1, 2003 (the “Amendment to Lease Contract”) to allow for the use of bond proceeds to demolish the
original work release facility (the “Demolition Project”); and
WHEREAS an excess of at least $2,234,368.02 remains after completion of the Work Release Facility
Project and the Demolition Project in the Work Release Facility Project fund (the “Work Release Project
Fund”); and
WHEREAS the County proposes to undertake an additional project to construct the Jail Renovation and
Visitation Project with funds remaining in part from the proceeds of the Bonds (the “Jail Project”); and
WHEREAS it is necessary to amend the Lease Contract again to provide for the Jail Project.
NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the County of Oakland,
Michigan, as follows:
1. The preliminary plans and estimates relating to the Jail Project and identified in EXHIBIT 1 to
APPENDIX I hereto are hereby approved.
2. The Second Amendment to Lease Contract in the form of APPENDIX I hereto is hereby
approved, and the Chair of the Board of Commissioners and the County Clerk are hereby
authorized and directed to execute and deliver the same for and on behalf of the County.
3. All activities involved in the planning and construction of this Project under this resolution
shall comply with the standing rules of the Board of Commissioners.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Appendix I Second Amendment to Lease Contract and Exhibit 1 Project Description on file in
County Clerk’s office.
FISCAL NOTE (MISC. #06243)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: RESOLUTION AUTHORIZING THE TRANSFER OF THE REMAINING FUND BALANCE FROM
THE WORK RELEASE PROJECT FUND TO THE JAIL RENOVATION AND VISITATION PROJECT
FUND
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The County of Oakland and the Oakland County Building Authority entered into a Lease
Contract, dated November 1, 2001, whereby the Authority issued Oakland County
Building Authority Bonds in the amount of $23,400,000 for the Work Release Facility, Jail
Management System and Video Conferencing projects of which $14,243,478 was
apportioned to construct, furnish, and equip the Work Release Facility.
2. A current project balance of $2,234,368.02 remains after completion of the original Work
Release Facility project.
3. The County proposes to undertake an additional project to construct the Jail Renovation
and Visitation Project with funds remaining in part from proceeds of the bonds originally
issued for the Work Release Project.
4. The resolution amends the Original Lease Contract to authorize the use of remaining
bond proceeds apportioned for the Work Release Facility for transfer to the Jail
Renovation and Visitation Project and identifies preliminary plans and estimates relating
to the Jail Renovation and Visitation Project.
5. Any additional interest earnings posted to the Work Release/Jail Management/Video
Conferencing Fund apportioned to the Work Release Project up until the transfer occurs
will be transferred to the new Jail Renovation and Visitation Project Fund.
6. A budget amendment to the Fiscal Year 2007 budget is recommended as follows:
Commissioners Minutes Continued. December 14, 2006
500
FY 2007
WORK RELEASE/JAIL MGMT/VIDEO CONF FUND #41411
Project 100000000426 - ADM
1040801-148020-788001-41450 Transfer Out ($2,234,368.02)
JAIL RENOVATION AND VISITATION FUND #41450
Proj 100000000908 - ADM
1040801-148020-695500-41411 Transfer In $2,234,368.02
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 521.)
*MISCELLANEOUS RESOLUTION #06244
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: RESOLUTION AUTHORIZING THE TRANSFER OF THE REMAINING FUND BALANCE FROM
THE 52ND DISTRICT COURT, THIRD DIVISION PROJECT FUND TO THE JAIL RENOVATION AND
VISITATION PROJECT FUND
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland, Michigan (the "County"), and the Oakland County Building Authority
(the “Authority”) have entered into a Lease Contract dated as of July 1, 2001 (the "Lease Contract"),
pursuant to which the Authority issued the $18,100,000 Oakland County Building Authority, Building
Authority Bonds, Series 2002 (the “Bonds”) to construct, furnish, and equip the 52nd District Court Third
Division (the “Original Project”) as described in the Lease Contract pursuant to the terms of Act No. 31,
Public Acts of Michigan, 1948 (First Extra Session), as amended ("Act 31"); and
WHEREAS an excess of at least $2,904,006.58 remains after completion of the Original Project; and
WHEREAS the County proposes to undertake an additional project to construct the Jail Renovation and
Visitation Project with funds remaining in part from the proceeds of the Bonds (the “Jail Project”); and
WHEREAS it is necessary to amend the Lease Contract to provide for the Jail Project.
NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the County of Oakland,
Michigan, as follows:
1. The preliminary plans and estimates relating to the Jail Project and identified in EXHIBIT
1 to APPENDIX I hereto are hereby approved.
2. The Amendment to Lease Contract in the form of APPENDIX I hereto is hereby
approved, and the Chair of the Board of Commissioners and the County Clerk are hereby
authorized and directed to execute and deliver the same for and on behalf of the County.
3. All activities involved in the planning and construction of this Project under this resolution
shall comply with the standing rules of the Board of Commissioners.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Appendix I Amendment to Lease Contract and Exhibit 1 Project Description on file in County
Clerk’s office.
FISCAL NOTE (MISC. #06244)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: RESOLUTION AUTHORIZING THE TRANSFER OF THE REMAINING FUND BALANCE FROM
THE 52ND DISTRICT COURT, THIRD DIVISION PROJECT FUND TO THE JAIL RENOVATION AND
VISITATION PROJECT FUND
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
Commissioners Minutes Continued. December 14, 2006
501
1. The County of Oakland and the Oakland County Building Authority entered into a Lease
Contract, dated July 1, 2001, whereby the Authority issued Oakland County Building
Authority Bonds in the amount of $18,100,000 to construct, furnish, and equip the 52nd
District Court Third Division Courthouse.
2. A current project balance of $2,904,006.58 remains after completion of the original
project.
3. The County proposes to undertake an additional project to construct the Jail Renovation
and Visitation Project with funds remaining in part from proceeds of the bonds originally
issued for the 52nd District Court Third Division Courthouse Project.
4. The resolution amends the Original Lease Contract to authorize the use of remaining
bond proceeds for transfer to the Jail Renovation and Visitation Project and identifies
preliminary plans and estimates relating to the Jail Renovation and Visitation Project.
5. Any additional interest earnings posted to the 52-3 District Court Construction Fund up
until the transfer occurs will be transferred to the new Jail Renovation and Visitation
Project Fund.
6. A budget amendment is recommended to the Fiscal Year 2007 budget as follows:
FY 2007
52-3 DC CONSTRUCTION FUND #41421
Proj 100000000429- ADM
1040801-148020-788001-41450 Transfer Out ($2,904,006.58)
JAIL RENOVATION AND VISITATION FUND #41450
Proj 100000000908 - ADM
1040801-148020-695500-41421 Transfer In $2,904,006.58
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 521.)
*REPORT
BY: Planning and Building Committee, Charles Palmer, Chairperson
IN RE: BOARD OF COMMISSIONERS – 2006 ANNUAL REPORT OF THE PLANNING AND
BUILDING COMMITTEE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
In accordance with Section “(D.) (5.),” Rule XI of the Board Rules, your Planning and Building Committee
has completed the 2006 portion of its biennial inspection of County-owned buildings and grounds. The
facilities inspected were: Children’s village ( 8 buildings), Central Garage, Children’s Village School,
Medical Examiner Facility, Administrative Annex I and II, Central Services Building, Child Care Facility,
Courthouse Complex, “D” Building (comm. Corrections), Oakland Pointe Office Buildings, South Oakland
Office Building, Southfield Health Center, and 52-3 District Court. Copies of the individual building reports
are on file with the Committee Coordinator and are available for review. The facilities inspected were
found to be clean and well maintained. Minor deficiencies were brought to the attention of staff for
immediate correction.
Approved Projects Completed in 2006 Include:
1. Completed 2006 Parking Lot Paving Program (Public Works Building East Parking Lot
Project).
2. Completed 2006 Roof Replacement Program (Courthouse Tower and Courthouse West
Wing).
3. Approved request to grant Reciprocal Cross Access Easement to the City of Rochester
Hills 52-3 District Court.
4. Preliminary approval of 2007-2011 Capital Improvement Program.
5. Completed T-Hangers at Oakland International and Troy Airports.
6. Award of Contract for Boot Camp Addition and Renovation Project.
7. Completed nineteen (19) FMO Division Special Projects.
8. Approved Jail Renovation and Visitation Addition contracts for Architect/Engineer and
Construction Manager Services.
Commissioners Minutes Continued. December 14, 2006
502
9. Approved lease agreement for use of hangar space for Sheriff’s Department helicopters.
10. Approved lease with City of Southfield for part of the Southfield Health Center Property
(Catalpa Park).
11. Approved easement for underground electric service to the Detroit Edison Company –
Orion Oaks County Park on behalf of Oakland County Parks and Recreation
Commission.
12. Approved deed restriction amendment to limit building height on property previously
conveyed to Waterford Township adjacent to Oakland County International Airport.
13. Approved contract for replacement of the Public Works Building Air Conditioning Chiller.
14. Approved 2007 Facilities Maintenance and Operations Special Projects Budget.
15. Approved lease agreement for the Sheriff Department Equipment Storage Facility.
16. Approved the amendment for construction license and lease agreement with the Charter
Township of Orion for the New Countywide Radio System.
17. Authorization to consider purchase of property on behalf of the Oakland County Drain
Commissioner – George W. Kuhn Drainage District.
18. Authorization to consider possible purchase of three (4) large parcels of property on
behalf of the Oakland County Parks & Recreation – Rose Oaks and New Highland Oaks
County Park.
19. Approved Conveyance of County owned property to the City of Rochester Hills on behalf
of the Drain Commissioner.
20. Approved lease agreement with National City Bank for placement of an Automated Teller
Machine in the Oakland County Courthouse.
21. Approved purchase of property for future 52-2 Courthouse.
22. Service Center 88 Acre Master Plan
Projects approved in 2006 and expected to be completed in 2007:
1. Authorization to receive bids for 2007 Parking Lot Paving Program.
2. Authorization to receive bids for 2007 Roof Replacement Program.
3. Authorization to receive bids for additional 20,000 gallon fuel storage tank at Oakland
County Central Garage.
Chairperson, on behalf of the Planning and Building Committee, I move the acceptance of the foregoing
report.
PLANNING AND BUILDING COMMITTEE
(The vote for this motion appears on page 521.)
*MISCELLANEOUS RESOLUTION #06245
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: PARKS AND RECREATION COMMISSION – LEASE WITH OAK MANAGEMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in February, 2005, the Oakland County Parks and Recreation Commission (Commission)
requested that the County’s Department of Corporation Counsel review a proposed 11th Amendment to a
Concession Agreement originally entered into between the Commission and Oak Management in April,
1974; and
WHEREAS the 1974 Agreement and the subsequent Amendments to it provide that Oak Management
operate the food and/or alcohol concessions at the following County parks:
White Lake-Oaks Golf Clubhouse
Addison-Oaks Conference Center
Addison-Oaks Concession Stand
Springfield-Oaks Golf Clubhouse
Springfield-Oaks Youth Activities Center
Independence-Oaks Concession Stands
Waterford-Oaks Activities Center
Waterford-Oaks Wave Pool Concession Stand
Groveland-Oaks Concession Stand
Glen Oaks Golf Clubhouse;
Commissioners Minutes Continued. December 14, 2006
503
Red Oaks Water Park;
Lyon Oaks Golf Course; and
WHEREAS this Agreement and subsequent Amendments also give Oak Management “the exclusive right
in all facilities subject to this agreement to operate restaurant facilities.”; and
WHEREAS upon reviewing the proposed 11th Amendment, the original Agreement and the 10
Amendments to it (with various dates occurring between 1974 and 2005), Counsel identified some critical
issues, primarily that the Agreement (i.e., the 1974 Agreement) and the subsequent 10 Amendments
constituted a Lease of County property; and
WHEREAS this Lease, which heretofore was referred to as a “Concession Agreement,” was never
approved by the Oakland County Board of Commissioners (Board) as it should have been pursuant to
MCL 46.11(d), currently MCL 46.11(c); and
WHEREAS Corporation Counsel and Parks and Recreation Commission staff attempted to resolve the
issues raised by Corporation Counsel; ultimately the Commission staff withdrew its request for Counsel’s
review of the 11th Amendment; and
WHEREAS in May, 2006, the County Executive advised the Oakland County Board of Commissioners by
way of a letter detailing the above-stated history, outlining the issues, and offering recommendations for
going forward; and
WHEREAS the interested parties recognize that for 32 years the business relationship between Oak
Management and the Oakland County Parks and Recreation Commission has been mutually beneficial
for all parties as well as for the citizens of Oakland County who have availed themselves of Parks and
Recreation facilities and the enhancements by which Oak Management has refined them; and
WHEREAS Oak Management has expended more than $2.1 million to enhance County facilities,
including but not limited to, the following: building and leasehold improvements, as well as furniture and
fixtures at Addison Oaks, Glen Oaks, Lyon Oaks, and White Lake Oaks; new furniture and fixtures at
Groveland Oaks, Springfield Oaks, Red Oaks, Addison Oaks, and Independence Oaks; and
WHEREAS the Board of Commissioners is mindful and appreciative of the long-standing relationship
between the parties and has determined to recognize the current agreement that the Oakland County
Parks and Recreation Commission has established with Oak Management; and
WHEREAS the County Executive, the Board of Commissioners, the Parks and Recreation Commission,
and Oak Management are unified in a concerted desire to properly designate the relationship between
the parties with the appropriate legal documents, statutory procedures, and County policies.
NOW THEREFORE BE IT RESOLVED that by this resolution, upon the request of the Parks and
Recreation Commission, this Board of Commissioners hereby ratifies the business relationship between
Oak Management and Oakland County Parks and Recreation originally entered into in April, 1974, as a
Lease of County property.
BE IT FURTHER RESOLVED that by this resolution, and upon the request of the Parks and Recreation
Commission, this Board of Commissioners hereby acknowledges the Lease between the Parks and
Recreation Commission and Oak Management through December 31, 2015.
BE IT FURTHER RESOLVED that no further extensions beyond December 31, 2015, shall be made to
this lease without an appropriate RFP procedure.
BE IT FURTHER RESOLVED that this Board hereby acknowledges and approves the Lease as set forth
in the attached documents.
BE IT FURTHER RESOLVED that the Board Chairperson, on behalf of the County of Oakland, is
authorized to execute said agreement.
BE IT FURTHER RESOLVED that this matter is referred to the Finance Committee pursuant to Board
Rule IX, Section E.
Chairperson, on behalf of the Planning and Building Committee, I move adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Lease Agreement between Oakland County, Michigan and E.A. Fuller Oak Management
Corporation, Attachment 1 Concession Agreement, Exhibit (Schedule) A – Description of Property,
Second, Third, Fourth, Fifth, Sixth, Seventh, Eighth, Ninth and Tenth Amendments to Concession
Agreement on file in County Clerk’s office.
Commissioners Minutes Continued. December 14, 2006
504
FISCAL NOTE (MISC #06245)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: PARKS AND RECREATION COMMISSION - LEASE WITH OAK MANAGEMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds:
1. The Oakland County Parks and Recreation Commission has had a Concessions
Agreement with Oak Management, beginning April 25, 1974 and amended ten (10) times,
with the last being April 14, 1999.
2. Oakland County Parks and Recreation Commission requested an eleventh amendment
to the Concessions Agreement.
3. Corporation Council, in reviewing the eleventh amendment, determined that the
Concessions Agreement was in fact a “Lease Agreement”.
4. Oakland County Parks and Recreation Commission requests that the “Lease Agreement”
be formally approved by the appropriate committees and the Board of Commissioners.
5. The Parks and Recreation Commission also requests that the “Lease Agreement” be
acknowledged through December 31, 2015.
6. No budget amendment is required.
FINANCE COMMITTEE
(The vote for this motion appears on page 521.)
*REPORT (MISC. #06236)
BY: Personnel Committee, Gregory C. Jamian, Chairperson
IN RE: CIRCUIT AND PROBATE COURT – REORGANIZATION AND PERSONNEL RELATED
ACTIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee having reviewed Miscellaneous Resolution #06236 on December 6, 2006
reports with the recommendation the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #06236
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: CIRCUIT AND PROBATE COURT – REORGANIZATION AND PERSONNEL RELATED
ACTIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS a portion of the Probate Court and Circuit Court merged and reorganized many of their
functions with the Fiscal Year 2001 budget process to form the Family Court; and
WHEREAS the Circuit and Probate Courts have reviewed the outcomes of their prior merger and have
identified some areas for improvement; and
WHEREAS enhancing the ability to make business decisions in furtherance of the Courts’ mission is a
primary objective; and
WHEREAS the Courts are proposing a reorganization to increase performance, productivity,
responsiveness and efficiency while lowering costs; and
WHEREAS review of the reassigned duties and responsibilities of certain classifications determined that
changes in salary grade levels were warranted; and
WHEREAS to accomplish the aforementioned goals and objectives, the Circuit and Probate Courts are
proposing that certain classifications and positions be created, reclassified (upward, downward, or retitled
with no change in pay), and that some positions be transferred to meet the current needs of the Courts.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
reorganization of the Circuit and Probate Court as detailed below:
Commissioners Minutes Continued. December 14, 2006
505
A.) Create the following new classifications:
Salary
Class Grade Overtime
Court Clerk Coordinator 9 Non-exempt
Supervisor-Clerk Support 12 Exempt
Supervisor – Criminal Case Support 12 Exempt
Chief – Civil/Criminal Division 16 Exempt
Class Period Base 1st yr 2nd yr 3rd yr 4th yr 5th yr Overtime
Probate Court
Administrator *
Annual 75,105 79,625 84,145 88,663 93,184 97,708 Exempt
Bi-
weekly
2,888.66 3,062.50 3,236.34 3,410.13 3,584.00 3,758.01
Circuit
Administration
Projects
Annual
56,530
60,096
63,656
67,221
70,787
74,347
Exempt
Coordinator ** Bi-
weekly
2,174.23 2,311.39 2,448.31 2,585.43 2,722.56 2,859.51
* Position to be appointed by the Chief Probate Judge
**Position to be appointed by the Chief Circuit Court Judge
B) Retitle the following classifications with no change in salary:
From To
Family Division Administrator - Probate/Juvenile Deputy Court Administrator
Register
Civil/Criminal Division Administrator Manager – Civil /Criminal Division /
Judicial Assistant
Chief Probate Estates and Mental Health Probate Register
C) Reclassify the following positions:
From To
Chief - Court Operations/Judicial Assistant Chief – Civil / Criminal Division
(3010301-07750) (Salary Grade 18) (Salary Grade 16)
Chief Court Clerk (3010301-05628) Supervisor - Clerk Support
(Salary Grade 11) (Salary Grade 12)
Technical Assistant (3010301-10126) Court Clerk Coordinator
(Salary Grade 8) (Salary Grade 9)
D) Transfer the following positions:
From To
Deputy Court Administrator in Family Division
Administration (3010401-05112)
Judicial Administration (3010101)
Court Business Analyst in Court Business
Division (3010201-07504)
Civil / Criminal Division (3010301)
Judicial Secretary in Family Division
Administration (3010401-00319)
Judicial Administration (3010101)
E) Upwardly Reclassify and transfer the following positions:
From To
Within Circuit Court:
Youth Assistance Caseworker II in Family
Division/Court Services (3010402-01568)
Circuit Administration Projects Coordinator in
Judicial Administration (3010101-01568)
Senior Court Reporter in Judicial Administration
Division (3010101-01283)
Supervisor-Criminal Case Support in Civil
Criminal Division (3010301-01283)
Within Probate Court:
Office Supervisor II in Probate Court/Estates &
Mental Health Division (3040403-07368)
Probate Court Administrator in Probate
Court/Administration Division (3040101-
07368)
F) Delete the following position:
Commissioners Minutes Continued. December 14, 2006
506
Within Circuit Court:
One Senior Court Reporter (3010101-02305) position
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (MISC. #06236)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: CIRCUIT AND PROBATE COURT – REORGANIZATION AND PERSONNEL RELATED
ACTIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. A review of the duties and responsibilities within the Circuit and Probate Courts has determined
that certain position reclassifications will save General Fund/General Purpose dollars; improve
efficiency, and increase performance, productivity, responsiveness, while lowering cost.
2. The Circuit and Probate have reviewed the outcomes of their prior merger and have identified
some areas for improvement.
3. The review of the reassigned duties and responsibilities of certain classifications determined that
changes in salary grade levels were warranted.
4. The proposed reorganization of the Circuit and Probate Court is detailed in the following new
classification, transfer of positions, retitle of classifications, and reclassifications of positions
including upgrades, downgrades, and deletion of one position.
A.) Create the following new classifications:
Court Clerk Coordinator Salary Grade 9 Non-exempt
Supervisor – Clerk Support Salary Grade 12 Exempt
Supervisor – Criminal Case Support Salary Grade 12 Exempt
Chief – Civil/Criminal Division Salary Grade 16 Exempt
Class Period Base 1st yr 2nd yr 3rd yr 4th yr 5th yr Overtime
Probate Court
Administrator *
Annual 75,105 79,625 84,145 88,663 93,184 97,708 Exempt
Bi-
weekly
2,888.66 3,062.50 3,236.34 3,410.13 3,584.00 3,758.01
Circuit
Administration
Projects
Coordinator **
Annual 56,530 60,096 63,656 67,221 70,787 74,347 Exempt
Bi-
weekly
2,174.23 2,311.39 2,448.31 2,585.43 2,722.56 2,859.51
* Position to be appointed by the Chief Probate Judge
**Position to be appointed by the Chief Circuit Court Judge
B) Re-title the following classifications with no change in salary:
From To
Family Division Administrator- Probate/Juvenile
Register
Deputy Court Administrator
Civil/Criminal Division Administrator Manager – Civil /Criminal Division / Judicial
Assistant
Chief Probate Estates & Mental Health Probate Register
C) Reclassify the following positions:
From To
Chief - Court Operations/Judicial Assistant
(3010301-07750) (Salary Grade 18)
Chief – Civil / Criminal Division
(Salary Grade 16)
Commissioners Minutes Continued. December 14, 2006
507
Chief Court Clerk (3010301-05628)
(Salary Grade 11)
Supervisor - Clerk Support
(Salary Grade 12)
Technical Assistant (3010301-10126)
(Salary Grade 8)
Court Clerk Coordinator
(Salary Grade 9)
D) Transfer the following positions:
From To
Deputy Court Administrator in Family Division
Administration (3010401-05112)
Judicial Administration (3010101)
Court Business Analyst in Court Business
Division (3010201-07504)
Civil / Criminal Division (3010301)
Judicial Secretary in Family Division
Administration (3010401-00319)
Judicial Administration (3010101)
E) Upwardly Reclassify and transfer the following positions:
From To
Within Circuit Court:
Youth Assistance Caseworker II in Family
Division/Court Services (3010402-01568)
Circuit Administration Projects Coordinator in
Judicial Administration (3010101-01568)
Senior Court Reporter in Judicial
Administration Division (3010101-01283)
Supervisor-Criminal Case Support in Civil
Criminal Division (3010301-01283)
Within Probate Court:
Office Supervisor II in Probate Court/Estates &
Mental Health Division (3040403-07368)
Probate Court Administrator in Probate
Court/Administration Division (3040101-
07368)
F) Delete the following position:
Within Circuit Court:
One Senior Court Reporter (3010101-02305) position
5. The proposed net savings of these actions over two years are $32,852 in Fiscal Year 2007, and
$52,217 in Fiscal Year 2008 for a grand total of $85,069 and will be transferred to Facilities
Maintenance and Operations (FM&O) and be used to fund the Circuit and Probate Court Room
Modifications and changes to judges bench configurations, to accommodate computerization and
new technology upgrades.
6. The following budget amendment is recommended to the Fiscal Year 2007 and Fiscal Year 2008
budgets:
GENERAL FUND(10100) FY 2007 FY 2008
Circuit Court Reclassifications:
Expenditures
3010301-121130-702010 Salaries $ 1,765 $ 2,185
3010301-121130-722740 Fringes 662 819
3010301-121130-702010 Salaries 2,687 3,327
3010301-121130-722740 Fringes 1,008 1,247
3010301-121190-702010 Salaries ( 7,186) ( 8,897)
3010301-121190-722740 Fringes ( 2,695) ( 3,336)
3010402-111000-702010 Salaries 7,985 9,886
3010402-111000-722740 Fringes 2,994 3,707
3010101-121130-702010 Salaries ( 11,076) ( 13,713)
3010101-121130-722740 Fringes ( 4,154) ( 5,142)
3010101-121130-702010 Salaries ( 47,801) ( 59,182)
3010101-121130-722740 Fringes ( 25,526) ( 31,603)
Sub-Total Cir. Ct. Reclassifications ($ 81,337) ($ 100,702)
3010301-121130-788001 Transfer Out $ 81,337 $ 100,702
Total Circuit Court $ -0- $ -0-
Commissioners Minutes Continued. December 14, 2006
508
Probate Court Reclassifications:
3040403-121080-702010 Salaries $ 35,262 $ 35,262
3040403-121080-722740 Fringes 13,223 13,223
Sub-Total Probate Ct. Reclassifications $ 48,485 $ 48,485
3040403-121080-788001 Transfer Out ($ 48,485) ($ 48,485)
Total Probate Court $ -0- $ -0-
Grand Total Combined Courts Savings $ 32,852 $ 52,217
Circuit Court Position Transfers:
3010401-121100-702010 Salaries ($ 93,968) ($116,341)
3010401-121100-722740 Fringes ( 42,034) ( 52,042)
3010101-121100-702010 Salaries $ 93,968 $116,341
3010101-121100-722740 Fringes 42,034 52,042
3010201-121110-702010 Salaries ( 43,988) ( 54,461)
3010201-121110-722740 Fringes ( 24,274) ( 30,054)
3010301-121110-702010 Salaries 43,988 54,461
3010301-121110-722740 Fringes 24,274 30,054
3010401-121100-702010 Salaries ( 48,387) ( 59,908)
3010401-121100-722740 Fringes ( 25,887) ( 32,050)
3010101-121100-702010 Salaries 48,387 59,908
3010101-121100-722740 Fringes 25,887 32,050
Net of Transfers ($ -0-) ($ -0-)
FINANCE COMMITTEE
(The vote for this motion appears on page 521.)
*REPORT (MISC. #06246)
BY: Personnel Committee, Gregory C. Jamian, Chairperson
IN RE: COUNTY EXECUTIVE – EMERGENCY RESPONSE AND PREPAREDNESS – ACCEPTANCE
FOR 2006 HOMELAND SECURITY GRANT PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee having reviewed the above referenced resolution on December 6, 2006 reports
with the recommendation the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #06246
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: COUNTY EXECUTIVE - EMERGENCY RESPONSE AND PREPAREDNESS - ACCEPTANCE
FOR 2006 HOMELAND SECURITY GRANT PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS funding was released from the United States Department of Homeland Security to the State
of Michigan for the 2006 Homeland Security Grant Program; and
WHEREAS the State has awarded a 2006 Homeland Security Grant to Region 2 in the State which
includes, but is not limited to the following Political Subdivisions: City of Detroit and Macomb, Monroe,
Oakland, St. Clair, Washtenaw, and Wayne Counties; and
WHEREAS the Michigan Homeland Protection Board created Regional Homeland Security Planning
Boards throughout the State; and
WHEREAS the Michigan Homeland Protection Board has charged the Regional Homeland Security
Planning Boards to identify and prioritize how the Grant funds will be used and to allocate the Grant funds
to the Political Subdivisions; and
WHEREAS the Regional Homeland Security Planning Board for Region 2 (“Region 2 Planning Board”) is
comprised of the representatives from the above-listed Political Subdivisions; and
Commissioners Minutes Continued. December 14, 2006
509
WHEREAS the Region 2 Planning Board is not a legal entity that can be a subgrantee for the Homeland
Security Grant or that can manage and distribute the grant funds; and
WHEREAS the Region 2 Planning Board passed the attached resolution electing and appointing Oakland
County as Fiduciary and Subgrantee for the 2006 Homeland Security Grant Program, if the County so
desires; and
WHEREAS the State Homeland Security award is $1,989,273, Regional Response Team Network
$120,000, Law Enforcement Terrorism Prevention Program $1,544,120, Urban Areas Security Initiative
(UASI) $14,904,000, for a total award of $18,557,393 with 1% of the total grant award allocated to
Oakland County to management and administration for the period of July 1, 2006 through March 31,
2008; and
WHEREAS the Region 2 Planning Board approved an expenditure of $250,000 for personnel for regional
planning activities for each political subdivision; and
WHEREAS the election and appointment of Oakland County as Fiduciary and Subgrantee for the 2006
Homeland Security Grant Program requires additional staff to discharge these responsibilities, as noted in
the attached summary, Emergency Response and Preparedness (ERP) is requesting the creation of one
(1) new classification titled ERP- UASI Regional SAP at Salary Grade 9, non-exempt and one (1) full-time
eligible Special Revenue ERP- UASI Regional SAP position in County Executive/Emergency Response
and Preparedness; and
WHEREAS because the level of time commitment that will be required of Management and
Budget/Purchasing in the discharge of the Fiduciary responsibilities is unclear at this time, ERP is
requesting the creation of one (1) full-time, non-eligible (2000 hr/year) Special Revenue Buyer II position
in the Purchasing Division to be reviewed for possible expansion to full-time eligible as the program
develops; and
WHEREAS in addition to the new responsibilities as Fiduciary and Subgrantee, Oakland County’s
Emergency Response and Preparedness continues and expands Oakland County’s responsibilities under
the Homeland Security Grant Program. ERP is requesting the creation of one (1) new classification titled
ERP- Regional SAP at Salary Grade 8, non-exempt and one (1) full-time eligible Special Revenue ERP-
Regional SAP position; and
WHEREAS one (1) full-time eligible Special Revenue Business Analyst (1010115-10296) position was
created (Miscellaneous Resolution #04304) and continued (Miscellaneous Resolution #05182) to
discharge Homeland Security responsibilities. It is requested that position be continued and laterally
reclassified to the newly requested ERP-Regional SAP classification; and
WHEREAS the Grant Agreement has been reviewed and approved through the County Executive
Contract Review Process; and
WHEREAS Oakland County Corporation Counsel has developed the attached Interlocal Agreement and
Exhibits to be used for the 2006 Homeland Security Grant Program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
position of Fiduciary and Subgrantee for the 2006 Homeland Security Grant Program and accepts the
grant funds in an amount up to $18,557,393 with no county match or in- kind contribution required.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes its
Chairperson or his designee to execute and enter into this agreement on behalf of the County of Oakland.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes its
Chairperson or his designee to execute and enter into the attached 2006 Homeland Security Grant
Program Fiduciary Resolution, passed by the Region 2 Planning Board.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners approves the attached
Interlocal Agreement and Exhibits and authorizes its chairperson to execute such Agreement and all
other related documents between Oakland County and the Political Subdivisions located in Region 2 of
the State.
BE IT FURTHER RESOLVED that one (1) new classification titled ERP- UASI Regional SAP at Salary
Grade 9, non-exempt and one (1) new classification titled ERP- Regional SAP at Salary Grade 8, non-
exempt be created.
BE IT FURTHER RESOLVED that one (1) full-time eligible Special Revenue ERP – UASI Regional SAP
and one (1) full-time eligible Special Revenue ERP- Regional SAP be created in County
Executive/Emergency Response and Preparedness (ERP).
Commissioners Minutes Continued. December 14, 2006
510
BE IT FURTHER RESOLVED that one (1) Special Revenue Business Analyst (1010115-10296) position
be continued under this grant and be laterally reclassified to the newly requested ERP-Regional SAP
classification.
BE IT FURTHER RESOLVED that one (1) Special Revenue full-time non-eligible (2000 hr/year) Buyer II
position be created in the Management and Budget/Purchasing Division.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the Grant Agreement and to approve any grant extensions or changes, within fifteen percent
(15%) of the original award, which are consistent with the original Agreement as approved.
BE IT FURTHER RESOLVED that all positions and other program costs associated with this grant are
contingent upon continuation of grant funding.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Region 2 Homeland Security Planning Board, Grant Review Sign Off – Emergency Response
and Preparedness, 2006 State Homeland Security Grant Program Executive Summary, State of Michigan
2006 Homeland Security Grant Program Grant Agreement, and Exhibit C Transfer of Ownership
Agreement/Equipment Receipt and Acceptance for Purchases on file in County Clerk’s office.
FISCAL NOTE (MISC. #06246)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: COUNTY EXECUTIVE – EMERGENCY RESPONSE AND PREPAREDNESS – ACCEPTANCE
FOR 2006 HOMELAND SECURITY GRANT PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. Funding has been released from the United States Department of Homeland Security to
the State of Michigan for the 2006 Homeland Security Program.
2. The State of Michigan has awarded a 2006 Homeland Security Grant to Region 2 in the
amount of $18,557,393 for the period of July 1, 2005 through March 31, 2008.
3. Region 2 in the State of Michigan includes, but is not limited to the following Political
Subdivisions: City of Detroit and Macomb, Monroe, Oakland, St. Clair, Washtenaw, and
Wayne Counties.
4. Representatives of the Regional 2 planning Board have elected and appointed Oakland
County as Fiduciary and Subgrantee for the 2006 Homeland Security Grant Program, if
the County so desires.
5. The 2006 Homeland Security Grant Program consists of the following:
State Homeland Security Award $ 1,989,273
Regional Response Team Network $ 120,000
Law Enforcement Terrorism Prevention Program $ 1,544,120
Urban Areas Security Initiative (UASI) $14,904,000
Total Award $18,557,393
6. The election and appointment of Oakland County as Fiduciary and Subgrantee for the
2006 Homeland Security Grant Program requires additional staff to discharge various
responsibilities and activities for each political subdivision, for which the Region 2
Planning Board approved an expenditure of $250,000 from the grant award to fund these
costs.
7. New positions to be created include:
One (1) new classification titled ERP-UASI Regional SAP – Grade 9
One (1) new classification titled ERP-Regional SAP – Grade 8
One (1) FTE SR ERP-UASI Regional SAP
One (1) FTE SR ERP-Regional SAP
One (1) FTNE SR Buyer II
One (1) SR Business Analyst (1010115-10296) position will be continued under
this grant and laterally reclassified to the newly requested ERP-Regional SAP
classification.
Commissioners Minutes Continued. December 14, 2006
511
8. Most of the purchases for equipment and operating expenses will be handled directly by
Oakland County through the Purchasing Division.
9. Other expenses will be incurred by participating political subdivisions related to the 2006
Homeland Security Grant Program, for which they may be eligible for reimbursement
from the State.
10. Requests for reimbursement must be submitted to Oakland County on a monthly basis
within 15 days from the end of the month, at which time the County will verify the request
for accuracy and compliance.
11. After verification, the County will submit the information to the State for payment. Upon
receipt of funding, payment will be forwarded to the political subdivision requesting
reimbursement.
12. No county match or in-kind contributions are required.
13. A budget amendment is recommended to allocate funding for the newly classified County
positions requested as follows:
HOMELAND SECURITY FUND #29340
Project GR #0000000xxx (Urban Areas Security Initiative) (UASI)
Activity A, Analysis Type GLB FY 2007 FY 2008
Budget Budget
Revenue
1010115-115090-610313 Grants – Federal $ 250,000 $ 250,000
Expenditures
1010115-115090-702010 Salaries $ 174,510 $ 174,510
1010115-115090-722740 Fringe Benefits $ 75,490 $ 75,490
Total Expenditures $ 250,000 $ 250,000
$ -0- $ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 521.)
*MISCELLANEOUS RESOLUTION #06247
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION I – 2007 MICHIGAN DRUG COURT PROGRAM
CONTINUATION (SCAO) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the 52nd District Court, Division I (Novi) applied for a grant with the State Court Administrative
Office (SCAO), Michigan Drug Court Grant Program effective October 1, 2006 through September 30,
2007; and
WHEREAS the application requested total program funding in the amount of $88,750, of which $25,000 is
awarded through the Michigan Drug Court Grant Program (MDCGP)/SCAO, plus $63,750 in-kind
contribution from the general fund Sobriety Court revenue, and Drug Treatment Court Fee revenue, with
no required cash match; and
WHEREAS the court intends to continue the Drug Court to deal with the problems of increasing
recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and an increase in jail days
ordered; and
WHEREAS this grant no longer funds one (1) special revenue full-time eligible Probation Officer I position
(3020205-09903) in the Probation Unit, and that position has been deleted; and
WHEREAS one (1) general fund/general purpose (GF/GP) position was created per Miscellaneous
Resolution #06170 to be funded by an increase in sobriety court fees, to provide administrative support
and intensive probation supervision and frequent alcohol testing of defendants; and
WHEREAS this grant award funds other program cost of $25,000, which includes testing supplies and
travel; and
WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to maintain proportionate funding
for Federal, State and Private grants; and
WHEREAS the grant agreement has been processed through the County Executive Contract Review
Process and the Board of Commissioners’ Grant Acceptance Procedures.
Commissioners Minutes Continued. December 14, 2006
512
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Michigan Drug Court Grant Program (MDCGP)/State Court Administrative Office (SCAO), Michigan Drug
Court Program Grant, in the amount of $25,000; along with the County in-kind contribution of $63,750 for
total program funding of $88,750.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the contract agreement and that the chairperson may approve amendments and extensions up to
fifteen (15%) percent variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon continued interpretation
of the contract consistent with the February 6, 2001, letter from the Michigan Supreme Court, State Court
Administrative Office, providing that assurance #4 of that year’s grant application shall not be construed
as a mandate for future funding of the program from the funding unit, said letter attached hereto and
incorporated by reference herein.
BE IT FURTHER RESOLVED that no expenditures are authorized until a grant agreement is fully
executed with the County’s obligation limited to the grant funding period.
BE IT FURTHER RESOLVED that continuation of this grant program is contingent upon continuation of
State funding.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Grant Review Sign Off – 52-1 District Court/Novi, letter from Dawn A. Monk, Deputy State Court
Administrator, Michigan Supreme Court State Court Administrative Office Michigan Drug Court Grant
Program 2007 Grant Contract, and Michigan Supreme Court State Court Administrative Office Fiscal Year
2007 MDCGP and SCAO/Byrne Drug Court Grant Programs Budget Worksheet Instructions on file in
County Clerk’s office.
FISCAL NOTE (MISC. #06247)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION I – 2007 MICHIGAN DRUG COURT PROGRAM
CONTINUATION (SCAO) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The 52nd District Court, Division I (Novi) has received a grant from the State Court
Administrative Office (SCAO), Michigan Drug Court Program in the amount of $25,000;
for the period of October 1, 2006, through September 30, 2007.
2. The total program budget is for $88,750 which includes an award from SCAO of $25,000
with $63,750 in general fund in-kind support and no required County cash match.
3. This is the fifth year that the 52-1 Novi Drug Court has been awarded grant funding from
SCAO.
4. The Byrne grant matching funding has expired as of this year and in-kind support has
increased, enabling the drug court program to continue.
5. The required in-kind general fund support is currently budgeted in the 52-1 District Court
budget, under account Drug Treatment Court Fee (630565), and Court Cost Sobriety
(630105).
6. The grant continues funding of testing supplies of $24,475 and travel of $525 for a total
grant award of $25,000.
7. This grant no longer funds one (1) special revenue full-time eligible Probation Officer I
position (3020205-09903) which was deleted as a special revenue position, and a new
position created as general fund/general purpose per Miscellaneous Resolution #06170,
which is funded by an increase in sobriety court fee revenue.
8. The County cash match requirement was discontinued, and the County is contributing in-
kind drug court program support of $63,750.
9. The County is not expected to incur administrative and support costs for Fiscal Year
2007, as no positions are funded by this grant.
Commissioners Minutes Continued. December 14, 2006
513
10. A budget amendment is recommended to the Fiscal Year 2007 Special Revenue Fund as
follows to accept continued funding from the SCAO, 52-1 District Court Drug Court grant:
SPECIAL REVENUE FUND 27150 FY 2007
Project #GR0000000239 Activity A, Analysis Type GLB
Revenue
3020201-121050-620467 Grant Match ($ 14,189)
3020201-121050-615571 Grants-State ($ 10,000)
($ 24,189)
Expenditures
3020201-121050-702010 Salaries ($ 24,595)
3020201-121050-722740 Fringe Benefits ( 12,421)
3020201-121050-732018 Travel and Conference 525
3020201-121050-750280 Lab. Supplies 12,302
($ 24,189)
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 521.)
*MISCELLANEOUS RESOLUTION #06248
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION IV – 2006 MICHIGAN DRUG COURT PROGRAM
CONTINUATION (SCAO) GRANT AMENDMENT #1
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the 52nd District Court, Division IV (Troy) received a grant award contract amendment from
the State Court Administrative Office (SCAO), Michigan Drug Court Grant Program increasing program
funding and extending the grant funding period from September 30, 2006 through September 30, 2007;
and
WHEREAS the total original SCAO award of $35,000 is now increased by $18,000 to $53,000, which
includes $3,000 to be used to reimburse direct personnel costs related to data input into the Drug Court
Case Management Information System (DCCMIS). Also, a 25% matching funds requirement of $4,500 is
not stated in this amendment but is indicated to be required, with $900 as required cash match, to be met
by general fund in-kind contribution; and
WHEREAS the contract amendment has been approved in accordance with the County Executive’s
Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
State Court Administrative Office, Michigan Drug Court Program Amendment #1 in the amount of
$22,500, which includes $18,000 from the State, $3,600 in County in-kind match, and $900 of required
County cash matching funds, also to be met by general fund in-kind support.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the contract agreement and that the chairperson may approve amendments and extensions up to
fifteen (15%) percent variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that continuation of the existing positions associated with this grant is
contingent upon continuation of state funding.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Grant Review Sign Off – 52-4 District Court/Troy and Amendment #1 to Agreement on file in
County Clerk’s office.
Commissioners Minutes Continued. December 14, 2006
514
FISCAL NOTE (MISC. #06248)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION IV – 2006 MICHIGAN DRUG COURT PROGRAM
CONTINUATION (SCAO) GRANT AMENDMENT #1 ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The 52nd District Court, Division IV (Troy) has received a grant contract amendment to
their Fiscal Year 2006 State Court Administrative Office (SCAO), Michigan Drug Court
Program grant award, extending the period of performance from September 30, 2006
through September 30, 2007.
2. The award from SCAO is for an additional $18,000, increasing the Fiscal Year 2006
award from $35,000 to $53,000 along with an implied 25% General Fund cash match of
$900 from in-kind program support.
3. The required cash match will be met by in-kind program support and is currently
budgeted in the Fiscal Year 2007 52-4 District Court budget, and designated as Drug
Treatment Court Fees (account 630565).
4. The grant contract amendment will continue to fund one (1) special revenue part-time-
non-eligible Probation Officer I position (3020505-09716) for $18,000 within the Probation
Unit.
5. In addition to the County match requirements, the County is expected to incur
administrative and support costs of $1,472 for Fiscal Year 2007, which has been included
in the Fiscal Year 2007 budget. This grant does not allow for recovery of those costs.
6. A budget amendment to the Fiscal Year 2007 Special Revenue Fund budget is
recommended as follows to accept Amendment #1 to the Fiscal Year 2006 grant funding
award from SCAO, for the 52-4 District Court Drug Court grant:
7. SPECIAL REVENUE FUND 27160 FY 2006
Project #GR0000000242 Activity A, Analysis Type GLB
Revenue
3020501-121050-615571 Grants-State $18,000
$18,000
Expenditures
3020501-121050-702010 Salaries $16,000
3020501-121050-722740 Fringe Benefits 2,000
$18,000
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 521.)
*MISCELLANEOUS RESOLUTION #06249
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION IV – 2007 MICHIGAN DRUG COURT PROGRAM
CONTINUATION (SCAO) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the 52nd District Court, Division IV (Troy) applied for a grant with the State Court
Administrative Office (SCAO), Michigan Drug Court Grant Program with a granting period of October 1,
2006 through September 30, 2007; and
WHEREAS the application requested total program funding in the amount of $66,758, which includes
$10,000 in State funding, $38,347 in County’s in-kind contribution funds, and $18,411 is authorized to be
carried forward. There is no longer a required cash match; and
WHEREAS the court intends to continue the Drug Court to deal with the problems of increasing
recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and an increase in jail days
ordered; and
Commissioners Minutes Continued. December 14, 2006
515
WHEREAS to provide intensive probation supervision and frequent drug testing of defendants, one (1)
part-time, non-eligible (PTNE) Probation Officer I position (#3020505-09716), is requested to be
continued in the Probation Unit, which will be covered by grant funds and contributed in-kind general fund
support; and
WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to maintain proportionate funding
for Federal, State and Private grants; and
WHEREAS the contract has been approved in accordance with the County Executive’s Review Process;
and
WHEREAS other program costs include professional services and testing supplies.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Michigan Drug Court Grant Program (MDCGP) State Court Administrative Office (SCAO) in the amount of
$66,758, which includes $10,000 from the SCAO, $38,347 in County’s in-kind contribution funds and
$18,411 is authorized to be carried forward. There is no longer a required cash match.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the contract agreement and that the chairperson may approve amendments and extensions up to
fifteen (15%) percent variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon continued interpretation
of the contract consistent with the February 6, 2001, letter from the Michigan Supreme Court, State Court
Administrative Office, providing that assurance #4 of that grant application shall not be construed as a
mandate for future funding of the program from the funding unit, said letter attached hereto and
incorporated by reference herein.
BE IT FURTHER RESOLVED that one (1) part-time, non-eligible special revenue Probation Officer I
position (pos. 3020505-09716) be continued within the Probation Unit of the 52nd District Court, Division
IV (Troy).
BE IT FURTHER RESOLVED that no expenditures can be authorized until a grant agreement is fully
executed with the County’s obligation limited to the grant funding period.
BE IT FURTHER RESOLVED that continuation of the existing position associated with this grant is
contingent upon continuation of state funding.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Grant Review Sign Off – 52-4 District Court/Troy, Letter from Dawn A. Monk, Deputy State Court
Administrator, Michigan Supreme Court State Court Administrative Office Michigan Drug Court Grant
Program 2007 Grant Contract, and 2007 SCAO Budget – Budget Worksheet Instructions on file in County
Clerk’s office.
FISCAL NOTE (MISC. #06249)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION IV – 2007 MICHIGAN DRUG COURT PROGRAM
CONTINUATION (SCAO) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The 52nd District Court, Division IV (Troy) has received a grant from the State Court
Administrative Office (SCAO), Michigan Drug Court Program, for the period of October 1,
2006 through September 30, 2007.
2. The award from SCAO is for $10,000; the program budget also reflects total in-kind
contribution support of $38,347 this along with unspent grant carry forward funds from
Fiscal Year 2006 of $18,411 for total program funding of $66,758.
3. This is the fourth year of grant funding of the 52-4 Troy Drug Court program, and is a
stand-alone grant with no Byrne matching funds.
4. The contributed in-kind matching funds are currently budgeted in the General Fund
departmental budget, as Drug Treatment Court Funding in account 630565.
Commissioners Minutes Continued. December 14, 2006
516
5. The grant contract includes the continuation funding for one (1) special revenue part-
time-non-eligible Probation Officer I position (3020505-09716) for $24,101 within the
Probation unit, and in-kind support of $24,460.
6. The grant also funds $17,500 of contracted services consultant costs, and $697 of
operating supplies, equipment and incentives, for a total SCAO grant funded budget of
$66,758.
7. In addition to the County match requirements, the County is expected to incur
administrative and support costs of $2,068 for Fiscal Year 2007, which has been included
in the Fiscal Year 2007 budget. This grant does not allow for recovery of these costs.
8. The Fiscal Year 2007 budget should be amended as follows to accept continuation
funding from SCAO, for the 52-4 District Court Drug Court grant:
SPECIAL REVENUE FUND 27160 FY 2007
Project #GR0000000242 Activity A, Analysis Type GLB
Revenue
3020501-121050-620467 Grant Match ($100,545)
3020501-121050-615571 Grants-State ( 75,000)
($175,545)
Expenditures
3020501-121050-702010 Salaries ($ 69,740)
3020501-121050-722740 Fringe Benefits ( 38,005)
3020501-121050-731458 Professional Services ( 51,886)
3020501-121050-732018 Travel and Conference ( 2,125)
3020501-121050-750168 FA Proprietary Equip. ( 12,775)
3020501-121050-750399 Office Supplies ( 1,014)
($175,545)
FINANCE COMMITTEE
(The vote for this motion appears on page 521.)
*REPORT (MISC. #06250)
BY: Personnel Committee, Gregory C. Jamian, Chairperson
IN RE: CIRCUIT COURT – FISCAL YEAR 2007 MICHIGAN DRUG COURT GRANT PROGRAM AND
JUSTICE ASSISTANCE ADULT TREATMENT COURT GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee having reviewed the above referenced resolution on December 6, 2006 reports
with the recommendation the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #06250
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: CIRCUIT COURT – FISCAL YEAR 2007 MICHIGAN DRUG COURT GRANT PROGRAM AND
JUSTICE ASSISTANCE ADULT TREATMENT COURT GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Circuit Court applied for a grant with the State Court Administrative Office (SCAO),
Michigan Drug Court Grant Program with a granting period of October 1, 2006 through September 30,
2007; and
WHEREAS there is no SCAO award for Fiscal Year 2007, but funding is awarded jointly from the BYRNE
Memorial/Justice Assistance Grant (BYRNE/JAG), PA 511 Community Corrections in-kind contributed
funds, and general fund in-kind contributed funds to make up the total program funding; and
WHEREAS the application requested total funding of $172,000. The total program budget was awarded
for $342,725, which includes BYRNE/JAG funding of $170,000, $150,000 of PA 511 Community
Corrections in-kind funding, and $22,725 general fund in-kind contributed funds; and
Commissioners Minutes Continued. December 14, 2006
517
WHEREAS the court intends to continue the Drug Court to deal with the problems of increasing
recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and an increase in jail days
ordered; and
WHEREAS grant acceptance continues funding for one (1) special revenue full-time eligible (FTE)
Community Service Coordinator position (3010301-09837), deletes one special revenue (1) FTE
Community Corrections Specialist (3010301-10318) position, and deletes one (1) special revenue, part-
time non-eligible (PTNE) Technical Aide position (3010301-10319); and
WHEREAS in addition, this award provides funding for drug testing supplies and kits, contractual services
for individual and family treatment, and transitional housing; and
WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to maintain proportionate funding
for Federal, State and Private grants; and
WHEREAS the contract has been approved in accordance with the County Executive’s Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Fiscal Year 2007 BYRNE Memorial/Justice Assistance Grant (BYRNE/JAG) contract award in the amount
of $342,725, which includes $170,000 from BYRNE/JAG, $150,000 in PA 511 Community Corrections in-
kind contribution funds, and $22,725 in general fund contributed in-kind County funds.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the contract and that the chairperson may approve amendments and extensions up to fifteen
(15%) percent variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon the continued
interpretation of the contract consistent with the February 6, 2001, letter from the Michigan Supreme
Court, State Court Administrative Office, providing that assurance #4 of that grant application shall not be
construed as a mandate for future funding of the program from the funding unit, said letter attached
hereto and incorporated by reference herein.
BE IT FURTHER RESOLVED this award continues funding for one (1) special revenue, full-time eligible
(FTE) Community Service Coordinator position (3010301-09837), deletes one special revenue (1) FTE
Community Corrections Specialist (3010301-10318) position, and deletes one (1) special revenue part-
time non-eligible (PTNE) Technical Aide position (3010301-10319).
BE IT FURTHER RESOLVED that no expenditures are authorized until a grant agreement is fully
executed with the County’s obligation limited to the grant funding period.
BE IT FURTHER RESOLVED that continuation of the position associated with this grant is contingent
upon continuation of state funding.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Grant Review Sign Off – Circuit Court, letter from Dawn A. Monk, Deputy State Court
Administrator, Grant Agreement between Michigan Supreme Court State Court Administrative Office and
6th Circuit Court, Attachment A Statement of Work, B.1 Program Budget Summary, Cost Detail,
Equipment Inventory Schedule, Performance/Progress Report Requirements, Financial Status Report,
B.2, B.3, C, D and Michigan Supreme Court State Court Administrative Office Fiscal Year 2007 MDCGP
and SCAO/Byrne Drug Court Grant Programs Budget Worksheet Instructions on file in County Clerk’s
office.
FISCAL NOTE (MISC. #06250)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: CIRCUIT COURT – FISCAL YEAR 2007 MICHIGAN DRUG COURT GRANT PROGRAM AND
JUSTICE ASSISTANCE ADULT TREATMENT COURT GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Circuit Court/Civil Criminal Division, Adult Treatment Court (ATC) has received a
grant award from the State Court Administrators Office (SCAO), Justice Assistant Grant
(JAG), for the Adult Drug Court, in the amount of $170,000 providing funding for the grant
period of October 1, 2006 through September 30, 2007.
Commissioners Minutes Continued. December 14, 2006
518
2. The total program cost is $342,725, which includes $170,000 in JAG/SCAO funds,
$150,000 in PA 511 in-kind program support, and $22,725 in local contributions in-kind
support.
3. The total JAG/SCAO program funds are $170,000 which replaces the formerly received
SCAO and BYRNE grant funding.
4. The grant award provides continuation funding for one (1) special revenue full time
eligible (FTE) Community Service Coordinator position (3010301-09837), deletes one (1)
special revenue FTE Community Corrections Specialist (3010301-10318) position, and
one (1) special revenue part time non-eligible (PTNE) Technical Aide position (3010301-
10319).
5. Grant award also funds $222,000 in professional services cost, and $8,194 in laboratory
and drug testing supplies.
6. The County is expected to incur administrative and support costs of $5,508 for 2007,
which has been included in the Fiscal Year 2007 budget. This grant does not allow for
recovery of these costs.
7. According to the current agreement language, acceptance of this grant will not require
the County to continue the program beyond the grant-funding period.
8. An amendment to the Fiscal Year 2007 Budget is recommended as follows to accept the
continuation of funding from JAG/SCAO, to the Circuit Court Civil Criminal Division, Adult
Treatment Court, and to amend the discontinued BYRNE Grant Adopted budget:
SPECIAL REVENUE FUND 27130 FY 2007
Project #GR0000000233 Activity A, Analysis Type GLB
Revenue
3010301-121200-620467 Grant Match ($ 77,000)
3010301-121200-615571 Grants State 140,000
$ 63,000
Expenditures
3010301-121200-702010 Salaries $ 17,871
3010301-121200-722740 Fringe Benefits 9,935
3010301-121200-731458 Professional Services 29,000
3010301-121200-750399 Office Supplies ( 2,000)
3010301-121200-750280 Lab. Supplies 8,194
$ 63,000
$ -0-
SPECIAL REVENUE FUND 27190
Project #GR0000000253 Activity A, Analysis Type GLB
Revenue
3010301-121200-610313 Grants Federal ($ 105,000)
($ 105,000)
Expenditures
3010301-121200-702010 Salaries ($ 74,000)
3010301-121200-722740 Fringe Benefits ( 31,000)
($ 105,000)
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 521.)
Commissioners Minutes Continued. December 14, 2006
519
*MISCELLANEOUS RESOLUTION #06251
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: SHERIFF’S OFFICE – GY 2006 BULLETPROOF VEST PARTNERSHIP PROGRAM GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the U.S. Department of Justice, Bureau of Justice Assistance Programs, has awarded the
Sheriff’s Office grant funding in the amount of $36,953 for the period of April 1, 2006 through September
30, 2010; and
WHEREAS the grant allows reimbursement of costs incurred by the Sheriff’s Office for the purchase of
approved bulletproof vests for deputies; and
WHEREAS the acceptance of this grant does not obligate the County to any future commitment; and
WHEREAS the continuation of the program is contingent upon future levels of reimbursement program
funding.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the 2006 U.S.
Department of Justice Bulletproof Vest Partnership Program Grant in the amount of $36,953, and that the
Board Chairperson, on behalf of the County of Oakland, is authorized to execute said agreement as
attached.
BE IT FURTHER RESOLVED that the grant provides for a reimbursement of costs, and no grant match is
required.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Grant Review Sign Off – Sheriff’s Office and E-mail from Bureau of Justice Assistance on file in
County Clerk’s office.
FISCAL NOTE (MISC. #06251)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: SHERIFF’S OFFICE – GY 2006 BULLETPROOF VEST PARTNERSHIP PROGRAM GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The U.S. Department of Justice, Bureau of Justice Assistance Programs, awarded the
Sheriff’s Office grant funding in the amount of $36,953.
2. The grant provides 50 percent (50%) reimbursement of costs incurred by the Sheriff’s
Office for the purchase of approved bulletproof vests for deputies.
3. The grant period is April 1, 2006 through September 30, 2010.
4. No additional county match or positions are required.
5. The Fiscal Year 2007 adopted budget includes a budget for the Bulletproof Vest Program
and no budget amendment is recommended.
FINANCE COMMITTEE
(The vote for this motion appears on page 521.)
*MISCELLANEOUS RESOLUTION #06252
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: SHERIFF’S OFFICE – FISCAL YEAR 2007 OFF-ROAD VEHICLE (ORV) SAFETY EDUCATION
PROGRAM REIMBURSEMENT GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the State of Michigan, Department of Natural Resources (DNR), has awarded the Sheriff’s
Office Marine Safety Unit $12,000 for an Off-Road Vehicle Safety Education Program; and
WHEREAS no county match or additional positions are required; and
WHEREAS the acceptance of this grant does not obligate the County to any future commitment; and
Commissioners Minutes Continued. December 14, 2006
520
WHEREAS the continuation of the program is contingent upon future levels of reimbursement program
funding.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the Department of
Natural Resources 2006-2007 ORV Safety Education Program Grant Acceptance Agreement and that the
Board Chairperson, on behalf of the County of Oakland, is authorized to execute said agreement, as
attached.
BE IT FURTHER RESOLVED that no grant match is required.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Grant Review Sign Off – Sheriff’s Office, letter from Maureen Kay Houghton, Grants Specialist,
Department of Natural Resources, and 2006-2007 ORV Safety Education Program Grant Agreement on
file in County Clerk’s office.
FISCAL NOTE (MISC. #06252)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: SHERIFF’S OFFICE – FISCAL YEAR 2007 OFF-ROAD VEHICLE (ORV) SAFETY EDUCATION
PROGRAM REIMBURSEMENT GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The State of Michigan, Department of Natural Resources (DNR), has awarded the
Sheriff’s Office Marine Safety Unit $12,000 for an Off-Road Vehicle Safety Education
Program.
2. The grant period is from October 1, 2006 through September 30, 2007.
3. No County match or additional positions are required.
4. A budget amendment to the Fiscal Year 2007 Sheriff’s Office Marine Safety budget is
recommended as follows:
GENERAL FUND #10100 FY 2007
Revenue
10100-4030601-116200-615571 Grants State $12,000
Total General Fund Revenue $12,000
Expenditures
10100-4030601-116200-702140 Other Misc. Salaries $12,000
Total General Fund Expenditures $12,000
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 521.)
*MISCELLANEOUS RESOLUTION #06253
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: SHERIFF'S OFFICE - CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES
IN THE CHARTER TOWNSHIP OF BRANDON 2004-2008
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Charter Township of Brandon has contracted with the Oakland County Sheriff's Office to
provide law enforcement services for the Township (Miscellaneous Resolution #03348); and
WHEREAS paragraph 24 of this Contract provides that an amendment to this Contract must be approved
by concurrent resolutions of both the Oakland County Board of Commissioners and the Charter Township
of Brandon Board; and
WHEREAS the Charter Township of Brandon approved a proposed amendment to the contract (Schedule
A-1, Sheriff's Deputies Contracted) which would change the nine (9) Deputy II (w/fill) to nine (9) Deputy II
(no-fill) leaving the total number of staff contracted at thirteen (13); and
Commissioners Minutes Continued. December 14, 2006
521
WHEREAS the Sheriff has agreed to this amendment changing nine (9) Deputy II (w/fill) to nine (9)
Deputy II (no-fill) for the Charter Township of Brandon under the terms of this contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves an
amendment to the original Schedule A-1 (Sheriff Deputies Contracted) of the Oakland County Sheriff's
Department 2004-2008 Law Enforcement Services Agreement with the Charter Township of Brandon to
change nine (9) Deputy II (w/fill) to nine (9) Deputy II (no-fill).
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes its
Chairperson or his designee to execute and enter into this Amendment on behalf of the County of
Oakland.
BE IT FURTHER RESOLVED that this amendment will take effect on January 1, 2007.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Schedule A-1 Sheriff’s Deputies Contracted for and to be Assigned to Municipalities and
Amendment 1 2004-2008 Law Enforcement Services Agreement with Charter Township of Brandon on
file in County Clerk’s office.
FISCAL NOTE (MISC. #06253)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES
IN THE CHARTER TOWNSHIP OF BRANDON 2004-2008
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Charter Township of Brandon requested an amendment to the contract between the Charter
Township of Brandon and the Oakland County Sheriff for law enforcement services beginning
January 1, 2007.
2. The amendment changes the nine (9) Deputy II positions from (w/fill) to (no-fill). The total number
of Deputies contracted will remain at thirteen (13).
3. A reallocation of contract revenue from Sheriff Special Deputies to Reimburse Salaries will occur.
4. A budget amendment to the Fiscal Year 2007 and Fiscal Year 2008 budget is recommended as
follows:
FY 2007 FY 2008
GENERAL FUND #10100
Revenue
4030601-110000-632093 Sheriff Spec.Deputies ($137,819) (184,536)
4030601-110000-631869 Reimb. Salaries $137,819 $184,536
Total General Fund Revenue $ -0- $ -0-
FINANCE COMMITTEE
Vote on Resolutions on the Consent Agenda:
AYES: Coulter, Crawford, Douglas, Gershenson, Gregory, Hatchett, Jacobsen, Jamian, Kowall,
Long, Melton, Middleton, Molnar, Moss, Nash, Palmer, Potter, Rogers, Scott, Suarez, Wilson,
Zack, Bullard. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda, were adopted (with accompanying reports being accepted).
Commissioners Minutes Continued. December 14, 2006
522
MISCELLANEOUS RESOLUTION #06254
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2006 YEAR-END REPORT
AND BUDGET AMENDMENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS all accounts have been posted and final adjustments made for Fiscal Year (FY) 2006; and
WHEREAS Statement #1 of the Governmental Accounting, Auditing and Financial Reporting Standards
requires that encumbrances be treated as a reserved fund balance at the year-end and that such
amounts be re-appropriated in the subsequent year in order to be available for expenditure; and
WHEREAS the results of operations after consideration of expenditures, accruals, encumbrances,
appropriations carried forward, transfers, adjustments, and closing entries was a favorable variance of
total resources over total expenditures as reflected in the attached schedule; and
WHEREAS Fiscal Year 2006 General Fund actual revenue exceeded budgeted revenue by
$1,033,336.41; and
WHEREAS Fiscal Year 2006 General Fund actual operating expenditures and transfers were less than
budgeted operating expenditures and transfers by $7,139,427.95, rendering overall operating revenues in
excess of expenditures for Fiscal Year 2006 by $8,172,764.36; and
WHEREAS the following reserves have been created:
- $291,107.11 for General Fund/General Purpose operations to cover encumbrances and
pre-encumbrances obligated through the end of Fiscal Year 2006,
- $951,790.99 to cover pre-payments,
- $269,790.00 for payroll and petty cash; and
WHEREAS a designated fund balance, in the amount of $9,000,000 has been created in order to meet
future capital facility needs of the County; and
WHEREAS Oakland County desires to pursue Phase III of the implementation of the Peoplesoft Financial
and Human Resource software and a designation of $3,500,000 would cover the estimated Phase III and
beyond implementation costs; and
WHEREAS $3,588,632.69 of previously budgeted but unspent funds, designated for carry forwards in the
General Fund is requested to be appropriated to departments for use, as reviewed and recommended by
the Department of Management and Budget; and
WHEREAS the rates charged by the Information Technology fund do not include an amount required to
replace equipment as it depreciates. $4,000,000 has been designated to continue to build a replacement
fund for future information technology needs; and
WHEREAS subsequent to the events of September 11, 2001, the Administration reviewed the security of
County facilities and operations and a designated fund balance of $2,985,000 has been established to
continue funding anticipated improvements recommended as a result of the study; and
WHEREAS pursuant to Miscellaneous Resolution #89283, the Board of Commissioners established a
Designated Fund for Operational Improvements, which makes available a source of funds departments
can use to support innovative programs, providing the Board approves the use of the fund balance and
the requesting department commits to a pay-back within six (6) years of the original allocation. The
designated fund balance of $3,000,000 is restored from current year favorability, resulting from
efficiencies achieved due to implementation of approved projects; and
WHEREAS a designated fund balance of $3,000,000 is established for general system enhancements for
county computing systems which will be reviewed and appropriated as specific projects; and
WHEREAS a designated fund balance of $2,500,000 is established to fund the consolidation of Drain
Commissioner software programs for permitting, maintenance management, inventory tracking and work
order management; and
WHEREAS due to the increase in the number of data security threats, a designated fund balance has
been continued at $1,500,000 to fund the technology necessary to protect data privacy and security; and
WHEREAS the COPS MORE grant program implementation is coming to a close in fiscal 2007 and
several of the central server components (which have been functioning since 2000) are aging; a
designated fund balance of $1,086,000 has been established to replace these central components in the
near future; and
Commissioners Minutes Continued. December 14, 2006
523
WHEREAS a designated fund balance in the amount of $100,000 has been established to support the
continuing development of a county-wide Fire Records Management system by adding additional
functionality in the form of mobile fire inspection capabilities; and
WHEREAS due to recent economic conditions and an increased number of foreclosures on properties in
Oakland County; a designated fund balance of $500,000 has been established to cover costs related to
Tax Tribunal appeals; and
WHEREAS a $250,000 designated fund balance has been created for the Board of Commissioners to
utilize on special projects; and
WHEREAS efforts are continuing to seek out new grants to assist Oakland County with enhancing
operations and new programs, a designated fund balance has been set aside for new grant opportunities
in the amount of $200,000; and
WHEREAS pursuant to Miscellaneous Resolution #01249, the Board of Commissioners authorized the
elimination of the separate County Library Fund and required that the remaining balance in that fund,
including accrued interest, be transferred to the General Fund; designated fund balance in the amount of
$38,166, reflecting the remaining Library Fund balance, has been included for the Library's use, including
partial financial support for one (1) full-time position; and
WHEREAS the designation for the County Library will we spent down during Fiscal Year 2007, the Library
Board must come up with a plan to support the position without a transfer from the General Fund; and
WHEREAS the Equalization Division and Purchasing Division have participated in the Cost Reduction
Incentive Management Program (CRIMP); a designated fund balance of $38,522 is required to cover
payment to these divisions based on verified annual savings; and
WHEREAS a designated fund balance, in the amount of $200,000, has been created to cover anticipated
Human Resources – Legal Expenses associated with union grievances and Sheriff’s Deputy union
contract negotiations; and
WHEREAS a designated fund balance, in the amount of $500,000, has been created for the Human
Resources Department to conduct a County-wide salary structure study and workforce planning; and
WHEREAS the Board of Commissioners has recommended establishing a Criminal Justice Coordinating
Unit, and $500,000 has been designated to initially start the unit and to fund the collection of data; and
WHEREAS a designation of $9,000,000 has been established for Fiscal Year 2007 and $7,000,000 for
Fiscal Year 2008, to cover the Annual Required Contribution (ARC) that the County’s actuary has
determined must be made to the VEBA fund, should the County not be able to issue OPEB bonds or
Treasury certificates; and
WHEREAS a designated fund balance, in the amount of $750,000, has been created to fund the
development of alternative programs related to reducing jail population in Oakland County; and
WHEREAS the Public Works Building is in need of renovation to improve the building’s accessibility, as
well as the working conditions, and $300,000 has been designated to fund the project; and
WHEREAS in the event of a Public Health outbreak or disaster such as the Avian Flu, the County has
taken a proactive approach by establishing a designated fund balance, in the amount of $1,200,000, in
response to such an occurrence; and
WHEREAS $40,000 is being designated for a mileage rate increase effective January 1, 2007 which is
tied to a rate increase approved by the Internal Revenue Service; and
WHEREAS $125,000 is designated to purchase ergonomic equipment for staff which may help reduce
repetitive strain injuries; and
WHEREAS the County may be in need of professional services to help with Business Continuity Planning
and $250,000 is designated for this purpose; and
WHEREAS the Drain Commissioner’s Office received a planning grant on behalf of the Strategic Water
Initiative and if the plan is not implemented then the grant must be repaid and a designated fund balance
is established for $600,000 in the event that the grant must be repaid; and
WHEREAS $250,000 is designated to purchase replacement radios for county staff in non public safety
areas; and
WHEREAS $1,000,000 is designated to fund conversion and upgrades to the District Court System
software, required in order to match State Court mandates; and
WHEREAS based on a study by the department of Human Resources, an additional $320,000 is
designated to cover emergency salary costs for Fiscal Year 2007; and
WHEREAS $400,000 is designated for the Jail Video Visitation project; and
Commissioners Minutes Continued. December 14, 2006
524
WHEREAS $400,000 is designated for purchase and installation of surveillance cameras around County
assets; of which $400,000 is for towers, drain pump stations, etc., in order to discourage theft and
malicious destruction (estimated at $125,000 for costs arising from otherwise lapsing federal homeland
security grants); and
WHEREAS $500,000 is designated to explore the development of an imaged document storage system
which would reduce the need for record retention space and speed the processing of vendor invoice
payment; and
WHEREAS $1,500,000 is designated to explore the development of a 311 Contact Center project; and
WHEREAS $600,000 is designated to provide software support for the Jail Management System project;
and
WHEREAS $2,800,000 is designated to replace outdated Mobile Data Computers; and
WHEREAS per Miscellaneous Resolution #03043 a Budget Transition Fund was created to account for
appropriation reductions and revenue enhancements implemented in Fiscal Year 2003 and Fiscal Year
2004, to mitigate the severity of budget reductions required to balance the County's budget for Fiscal
Year 2004, Fiscal Year 2005 and Fiscal Year 2006; the designated fund balance has been updated to
reflect balance of funds available for future years ($8,280,015); and
WHEREAS on September 6, 2006, Parks and Recreation Commission approved requested amendments
to the Parks and Recreation expenditure budget to re-appropriate funds between line items and Parks;
and
WHEREAS an appropriation of $469,000 is necessary to transfer funds to the Motorpool fund to cover
negative unrestricted net assets; and
WHEREAS a donation was received by the Sheriff totaling $571 from Target on behalf of the K-9
program; and
WHEREAS donations have been received by the Medical Care Facility - $18,055.37 from various sources
per the attached schedule; Planning and Economic Development Services - $400; Community
Partnerships Fund $31,800; and
WHEREAS donations have been received by Oakland County Restricted Funds totaling $64,694.99,
which includes the following funds: Animal Control Legacy, Medical Examiner Family Grief Counseling,
Medical Examiner Library Donation, No Haz Waste Donations, Children’s Village Donation, Probate Court
Trust, and the Easter Egg Hunt; and
WHEREAS Section 25 of the General Appropriations Act requires that the Board of Commissioners
receive a quarterly report regarding adjustments made to Inmates accounts on transactions billed in
excess of ability to pay as well as approve the write-off of any bad debts in excess of $1,000; and
WHEREAS write-offs for Inmate Accounts totals $540,310; and
WHEREAS write-offs for the Clerk/Register of Deeds office deemed uncollectible amounts to $2,133.25;
and
WHEREAS the Fiscal Services Division requests approval to write-off accounts on behalf of the Health
Division totaling $1,714.51 for the difference between fee charged for lead testing and the actual payment
received from insurance companies; and
WHEREAS Auditing, Fiscal Services and Medical Care Facility identified $404,292.84 in uncollectible
accounts for Medical Care Facility services provided in Fiscal Year 2004 and prior and recommends
these amounts be written off since several methods in attempt to collect these debts have been
unsuccessful.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners accept the report of operations
for Fiscal Year 2006 and the results of operations by line-item after inclusion of expenditures, accruals,
encumbrances, appropriations carried-forward, transfers, adjustments, and closing entries is approved.
BE IT FURTHER RESOLVED that various line items in the Fiscal Year 2007 General Fund / General
Purpose Budgets be amended to include $435,186.35 in outstanding purchase orders as detailed in the
attached schedules.
BE IT FURTHER RESOLVED adjustments to the fund balance be approved as follows:
Balance Before Adjustments (result from Fiscal Year 2006 activity $8,172,764.36)
Add to General Fund Balance:
Prior Years Encumbrances and Carried Forward $ 1,487,185.21
Decrease in Payroll and Petty Cash 725.00
County Library 28,455.00
Fire Records Management 891,244.00
Commissioners Minutes Continued. December 14, 2006
525
Emergency Operations Center Upgrade 20,760.00
Jail Alternative Startup 750,000.00
Avian Flu/Pandemic Response 300,000.00
Financial System Phase III 500,000.00
Building and Liability Fund 1,000,000.00
Security Enhancements 15,000.00
IT Thin Client 2,000,000.00
VEBA 2006 6,000,000.00
Veteran’s Cemetery Road 96,870.00
Adjusted Total Including Additions $13,090,239.21
Deduct from General Undesignated Fund Balance:
Increase in Prepaids ($ 353,694.17)
Mobile Data Computers ( 2,800,000.00)
311 Contact Center ( 1,500,000.00)
District Court System Conversion ( 1,000,000.00)
Jail Management System ( 600,000.00)
Drain – Strategic Water Initiative Loan ( 600,000.00)
Imaged Document Storage System ( 500,000.00)
Jail Video visitation ( 400,000.00)
Emergency Salaries ( 320,000.00)
Business Continuity Planning ( 250,000.00)
Mileage Increases ( 40,000.00)
Ergonomic Equipment ( 125,000.00)
Non Public Safety Radios ( 250,000.00)
Surveillance Cameras ( 400,000.00)
VEBA 2007 ( 3,000,000.00)
VEBA 2008 ( 7,000,000.00)
Carry Forwards ( 55,235.69)
Capital Reserve ( 2,000,000.00)
Future Technology Replacement ( 500,000.00)
Total Subtractions to General Fund Balance ($21,693,929.86)
Adjusted Total including Additions/Subtractions ($ 122,192.91)
Undesignated Fund Balance At Beginning of Year $ 1,197,376.35
Undesignated Fund Balance at the End of Year $ 766,450.06
BE IT FURTHER RESOLVED that the uncollectible debts, as recommended by Auditing Division and
Department of Management and Budget as stated above, are authorized to be written off.
BE IT FURTHER RESOLVED that $3,588,632.69 from the Fiscal Year 2006 Designated Fund Balance
for Carry Forwards be appropriated in Fiscal Year 2007, as specified below, for departmental use:
GENERAL FUND (#10100)
Revenue
9010101-196030-665882 Planned use of Fund Balance $ 3,588,632.69
Total General Fund Revenue $ 3,588,632.69
Expenditures
1030802-184030-730646 Support Services Equip $ 1,844.00
1050402-183020-731570 Human Resources Recruitment 30,000.00
1060101-133000-731458 Health and Human Admin – Prof. Svs. 7,500.00
1090201-171115-730205 Planning and Econ Dev – Bus Recruit 83,971.94
1090201-171000-773630 Planning and Econ Dev– IT Dev 46,056.00
1090201-171000-731388 Planning and Econ Dev – Printing 70,000.00
1090201-171000-731458 Planning and Econ Dev – Prof Svc 146,000.00
1090201-171115-731458 Planning and Econ Dev - Prof Svc 178,500.00
1090205-171115-731458 Planning and Econ Dev - Prof Svc 106,200.00
2010301-185010-731458 Clerk - Prof Svc 32,000.00
2010301-185010-732165 Clerk - Workshops and Meetings 70,000.00
3020201-121020-750154 District Court - Exp Equip 7,203.00
3020201-113290-750154 District Court - Exp Equip 739.00
Commissioners Minutes Continued. December 14, 2006
526
3020301-121020-750154 District Court - Exp Equip 1,505.00
3020401-121020-750399 District Court – Office Supplies 8,500.00
3010101-121100-731822 Circuit Court - Special Projects 65,435.00
3010101-121100-750154 Circuit Court – Exp Equip. 150,946.60
3010101-121100-750168 Circuit Court – Exp Equip. 15,135.83
3040101-121080-731822 Probate Court – Special Projects 7,752.00
6010301-149010-731458 Drain Commissioner – Prof Svc 557,622.00
9010101-153010-740135 Non-Dept. RCOC NW Highway Ext. 1,946,667.00
9010101-153010-788001-20221 Trfr to Public Health Fund 55,055.32
Total General Fund Expenditures $ 3,588,632.69
HEALTH FUND (#20221)
Revenue
9090101-134790-695500-10100 Transfer from General Fund $ 55,055.32
Total Health Fund Revenues $ 55,055.32
Expenditures
1060261-134790-731682 Health Div – Satellite Ctrs $ 55,055.32
Total Health Fund Expenditures $ 55,055.32
BE IT FURTHER RESOLVED that $320,000 from the Fiscal Year 2006 Designated Fund Balance for
Emergency Salaries be appropriated in Fiscal Year 2007, as specified below, for departmental use:
GENERAL FUND (#10100)
Revenue
9010101-196030-665882 Planned use of Fund Balance $ 320,000.00
Total General Fund Revenue $ 320,000.00
Expenditures
9090101-196030-740058 Emergency Salaries 320,000.00
Total General Fund Expenditures $ 320,000.00
BE IT FURTHER RESOLVED that $11,000 from the Fiscal Year 2006 Designated Fund Balance for
Avian Flu Response be appropriated in Fiscal Year 2007 to the Health Division to purchase hand
sanitizers for various departments to help reduce the spread of disease:
GENERAL FUND (#10100)
Revenue
9010101-196030-665882 Planned use of Fund Balance $ 11,000.00
Total General Fund Revenue $ 11,000.00
Expenditures
9010101-153010-788001-20221 Transfer to Health Fund 11,000.00
Total General Fund Expenditures $ 11,000.00
HEALTH FUND (#20221)
Revenue
9090101-133010-665882-10100 Transfer from General Fund $ 11,000.00
Total Health Fund Revenue $ 11,000.00
Expenditures
1060201-133010-750399 Health Div. – Office Supplies 11,000.00
Total Health Fund Expenditures $ 11,000.00
BE IT FURTHER RESOLVED that a total of $1,200,000 from the Fiscal Year 2006 Designated Fund
Balances for projects be appropriated in Fiscal Year 2007 and transferred as stated below to establish
projects: Jail Management System $600,000; Surveillance Cameras $400,000; Fire Records
Management System $100,000 and Non Public Safety Radios $250,000:
GENERAL FUND (#10100)
Revenue
9010101-196030-665882 Planned use of Fund Balance $1,350,000.00
Total General Fund Revenue $1,350,000.00
Commissioners Minutes Continued. December 14, 2006
527
Expenditures
9010101-115100-788001-53100 Transfer to FRMS $ 100,000.00
9010101-140364-760158 Misc Capital Outlay – Equip. (cameras) 400,000.00
9010101-115150-788001-53600 Transfer to Radio $ 250,000.00
9010101-153010-788001-41411 Transfer to Jail Mgmt Fund 600,000.00
Total General Fund Expenditures $1,350,000.00
FIRE RECORDS MANAGEMENT (FRMS) FUND (#53100)
Revenue
1080325-115100-695500-10100 Transfer from General Fund $ 100,000.00
Total FRMS Fund Revenue $ 100,000.00
Expenditures
1080325-115100-750170 Expendable Equipment 100,000.00
Total FRMS Fund Expenditures $ 100,000.00
WORK RELEASE/JAIL MGMT./VIDEO CONF FUND (#41411)
(Project 100000000363, Activity Proj)
Revenue
1040801-148020-695500-10100 Transfer from General Fund $ 600,000.00
Total IT Fund Revenue $ 600,000.00
Expenditures
1040801-148020-730373 Contracted Services 600,000.00
Total IT Fund Expenditures $ 600,000.00
RADIO COMMUNICATIONS FUND (#53600)
Revenue
1080310-115150-695500-10100 Transfer from General Fund $ 250,000.00
Total Radio Fund Revenue $ 250,000.00
Expenditures
1080310-115150-750170 Expendable Equipment 250,000.00
Total Radio Fund Expenditures $ 250,000.00
BE IT FURTHER RESOLVED that $40,000 from the Fiscal Year 2006 Designated Fund Balance for
Mileage Increases be appropriated in Fiscal Year 2007, as specified per the attached schedule.
BE IT FURTHER RESOLVED Fiscal Year 2006 appropriation of $469,000 to transfer funds to the
Motorpool fund to cover negative unrestricted net assets is approved.
BE IT FURTHER RESOLVED that the Fiscal Year 2006 Parks and Recreation budget be amended per
the attached schedule.
Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution.
FINANCE COMMITTEE
Copy of E-mail from Tim Soave, Manager, Fiscal Services, Memo regarding Letter of Transmittal – Fiscal
Year 2006 Year End Report and Fiscal Year 2006 Year End Report on file in County Clerk’s office.
Moved by Moss supported by Rogers the resolution be adopted.
AYES: Crawford, Douglas, Gershenson, Gregory, Hatchett, Jacobsen, Jamian, Kowall, Long,
Melton, Middleton, Molnar, Moss, Nash, Palmer, Potter, Rogers, Scott, Suarez, Wilson, Zack,
Bullard, Coulter. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted.
Commissioners Minutes Continued. December 14, 2006
528
MISCELLANEOUS RESOLUTION #06229
BY: General Government Committee, Christine Long, Chairperson
IN RE: COUNTY CLERK/REGISTER OF DEEDS – VITAL RECORDS DIVISION – FEE TO
SOLEMNIZE MARRIAGES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the State of Michigan’s 93rd Legislature Regular Session of 2006 enacted House Bill 4086,
with an effective date of September 29, 2006; and
WHEREAS this legislation recognizes that marriages may now be solemnized by the County Clerk in the
county in which the Clerk serves; and
WHEREAS this legislation further recognizes that marriages may also be solemnized by an employee of
the Clerk’s office designated by the County Clerk in the county in which the Clerk serves; and
WHEREAS this legislation provides that the County Clerk shall charge and collect a fee to be determined
by the county’s Board of Commissioners; and
WHEREAS all fees collected shall be paid to the County Treasurer and deposited in the general fund of
the county at the end of the month.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
authorizes a fee of $10 for the Oakland County Clerk or the Clerk’s designee to solemnize marriages.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
FISCAL NOTE (MISC. #06229)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: COUNTY CLERK/REGISTER OF DEEDS – VITAL RECORDS DIVISION – FEE TO SOLEMNIZE
MARRIAGES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution authorizes a fee of $10 to be charged by the County Clerk for marriages
solemnized by the Clerk in Oakland County.
2. A budget amendment to the Fiscal Year 2007/2008 budget is recommended as follows:
GENERAL FUND #10100
Revenue FY 2007 FY 2008
2010201-125000-631148 Marriage Fees $ 500 $ 500
Total General Fund Revenue $ 500 $ 500
Expenditures
9090101-196030-730359 Contingency $ 500 $ 500
Total General Fund Expenditures $ 500 $ 500
FINANCE COMMITTEE
Moved by Long supported by Molnar the resolution (with fiscal note attached) be adopted.
Moved by Long supported by Molnar the resolution be amended as follows:
Strike the 3rd WHEREAS paragraph and in the NOW THEREFORE BE IT RESOLVED paragraph
remove the wording “or the Clerk’s designee”.
A sufficient majority having voted in favor, the amendment carried.
Commissioners Minutes Continued. December 14, 2006
529
Vote on resolution, as amended:
AYES: Douglas, Gershenson, Gregory, Hatchett, Jacobsen, Jamian, Kowall, Long, Melton,
Middleton, Molnar, Moss, Nash, Palmer, Potter, Rogers, Scott, Suarez, Wilson, Zack, Bullard,
Coulter, Crawford. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution (with fiscal note attached), as amended, was
adopted.
MISCELLANEOUS RESOLUTION #06230
BY: General Government Committee, Christine Long, Chairperson
IN RE: BOARD OF COMMISSIONERS – SECOND EXTENSION OF PROFESSIONAL SERVICES
CONTRACT FOR GOVERNMENT RELATIONS CONSULTING FIRM TO STRATEGIC PUBLIC
AFFAIRS, INC.
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since 1994, the Oakland County Board of Commissioners has frequently found it
advantageous to retain a government relations consulting firm to assist with issues that arise before the
Governor and the State legislature which have significant impact on the county and local units of
government within the State of Michigan; and
WHEREAS over the past several years, numerous such issues have been debated at the state level
which have far-reaching consequences for the citizens of Oakland County; and
WHEREAS County Commissioners continue to need an increased ability to present their views on vital
issues impacting Oakland County residents, providing a more intensive, coordinated and focused
legislative consulting effort. It has been necessary to sufficiently inform government officials at the State
level of concerns the Board of Commissioners has regarding proposed laws, statutes, public acts,
regulations, and executive and administrative orders; and
WHEREAS the Board of Commissioners, per Miscellaneous Resolution #03014, established a study
group to interview applicants and make a recommendation to the General Government Committee; and
WHEREAS the General Government Committee made a recommendation to the Board of
Commissioners; and
WHEREAS the Board of Commissioners, following the recommendation of the General Government
Committee, awarded a contract, pursuant to Miscellaneous Resolution #03049, to Strategic Public Affairs
of Novi, Michigan, which expired December 31, 2004; and
WHEREAS the Board of Commissioners, following the recommendation of the General Government
Committee, approved Miscellaneous Resolution #04333 to extend the contract with Strategic Public
Affairs for the purpose of actively representing the interests of Oakland County, as determined by the
Board of Commissioners, on those issues before the Governor and the State Legislature, including but
not limited to proposed laws, statutes, public acts, regulations and executive and administrative orders
that the Board deems appropriate; and
WHEREAS the current contract extension (#BO202593) with Strategic Public Affairs was for an amount
that is not to exceed $49,440.00 annually in 2005, to be paid in equal monthly amounts of $4,120.00, and
$50,923.20 annually in 2006, to be paid in equal monthly amounts of $4,243.60. The current contract
extension shall terminate on December 31, 2006, unless otherwise agreed to by the parties; and
WHEREAS Strategic Public Affairs has provided exemplary service to the Board of Commissioners and is
interested in continuing to provide such service, and the Board wishes to retain the services of Strategic
Public Affairs.
NOW THEREFORE BE IT RESOLVED that the contract with Strategic Public Affairs is extended for an
amount not to exceed $52,450.90 annually in 2007, to be paid in equal monthly amounts of $4,370.91,
and $54,024.43 annually in 2008, to be paid in equal monthly amounts of $4,503.60. This contract shall
terminate on December 31, 2008, unless otherwise agreed to by the parties.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the extension of the professional services contract with Strategic Public Affairs on behalf of the
Board of Commissioners.
Commissioners Minutes Continued. December 14, 2006
530
Chairperson, on behalf of the General Government Committee, I move adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Oakland County Purchasing Division Contract on file in County Clerk’s office.
FISCAL NOTE (MISC. #06230)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: BOARD OF COMMISSIONERS – SECOND EXTENSION OF PROFESSIONAL SERVICES
CONTRACT FOR GOVERNMENT RELATIONS CONSULTING FIRM TO STRATEGIC PUBLIC
AFFAIRS, INC.
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds:
1. The Board of Commissioners currently has a contract for consulting services with Strategic
Public Affairs Inc., which is set to expire December 31, 2006 (Miscellaneous Resolution
#04033 Extension #1).
2. The current contact is for two (2) years at the annual cost not to exceed $49,440/$4,120
monthly for 2005 and $50,923.20/ $4,243.60 monthly for 2006.
3. The Board wishes to retain the services of Strategic Public Affairs Inc.
4. The second contract extension would commence on January 1, 2007 and terminate
December 31, 2008. Annual costs are not to exceed $52,450.90/ $4,370.91 monthly for 2007
and $54,024.43/$4,503.60 monthly for 2008.
5. Sufficient Funds have been budgeted in the Board of Commissioner’s Professional Services
for Fiscal Year 2007 and Fiscal Year 2008.
6. No budget amendment is required.
FINANCE COMMITTEE
Moved by Long supported by Rogers the resolution (with fiscal note attached) be adopted.
Moved by Rogers supported by Long the resolution be amended as follows:
Add another paragraph that states BE IT FURTHER RESOLVED that the performance of
Strategic Public Affairs shall be reviewed annually by the General Government Committee.
A sufficient majority having voted in favor, the amendment carried.
Discussion followed.
Vote on resolution, as amended:
AYES: Gregory, Jacobsen, Jamian, Kowall, Long, Middleton, Molnar, Moss, Palmer, Potter,
Rogers, Wilson, Bullard, Crawford, Douglas. (15)
NAYS: Gershenson, Hatchett, Melton, Nash, Scott, Suarez, Zack, Coulter. (8)
A sufficient majority having voted in favor, the resolution (with fiscal note attached), as amended, was
adopted.
Commissioners Minutes Continued. December 14, 2006
531
REPORT (MISC. #06255)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: COUNTY EXECUTIVE ADMINISTRATION – GOLDEN OAKS MEDICAL CARE FACILITY –
MANAGEMENT AGREEMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above-referenced resolution on December 7, 2006, reports
with the recommendation that the resolution be amended as follows to insert the following language as
the second BE IT FURTHER RESOLVED paragraph:
BE IT FURTHER RESOLVED that Ciena HealthCare Management, Inc. shall provide bi-annual
reports to the Board of Commissioners’ General Government Committee on staffing levels,
occupancy, number of new admissions, inspection reports, facility upgrades, and corrective
measures undertaken to address any identified operational or facility deficiencies.
Chairperson, on behalf of the Finance Committee, I move acceptance of the foregoing report.
FINANCE COMMITTEE
REPORT (MISC. #06255)
BY: Personnel Committee, Gregory C. Jamian, Chairperson
IN RE: COUNTY EXECUTIVE ADMINISTRATION – GOLDEN OAKS MEDICAL CARE FACILITY –
MANAGEMENT AGREEMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee having reviewed the above referenced resolution on December 6, 2006 reports
with the recommendation the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #06255
BY: General Government Committee, Christine Long, Chairperson
IN RE: COUNTY EXECUTIVE ADMINISTRATION - GOLDEN OAKS MEDICAL CARE FACILITY –
MANAGEMENT AGREEMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Golden Oaks Medical Care Facility (MCF) has experienced significant operating losses
exceeding $3.6 million from Fiscal Year 2003 through Fiscal Year 2006; and
WHEREAS the Fiscal Services Division is projecting additional operating losses exceeding $12.5 million
during the period from Fiscal Year 2007 through Fiscal Year 2010; and
WHEREAS Facilities Management estimates critical facility upgrades necessary for the long term
continuance of MCF operations will require investments of between $4.9 million and $16.9 million; and
WHEREAS Michigan’s short and mid-term economic outlook continues to be negative with job losses and
declining business activity making it desirable and necessary for Oakland County government to continue
exploring alternative methods of providing services in more cost effective and efficient manners; and
WHEREAS the MCF’s ongoing financial losses, increasing competition from private sector providers
utilizing modern facilities, adverse changes in Medicaid reimbursement formulas for public providers and
the impact of regulatory penalties resulting from disappointing inspection outcomes makes utilization of
alternative MCF service delivery models prudent; and
WHEREAS the MCF’s occupancy rate has fallen from 112 in 2002 to 88 currently (73% of capacity); and
WHEREAS the County Executive directed staff to explore methods of providing MCF services that are:
fair to current residents, fiscally responsible to county taxpayers, meet or exceed present levels of quality
of care, maintain an acceptable mix of Medicare, Medicaid and Private Pay beds for county residents,
and provide employment options for current staff; and
WHEREAS to that end, over 80 organizations were invited to participate in an RFP process, with six
providers attending a mandatory pre-bid meeting in April, 2006, which resulted in three RFP responses
being submitted by June 9, 2006; and
WHEREAS an evaluation committee reviewed the responses, conducted site visits, ranked the
respondents and has recommended that a public/private partnership agreement be entered into with
Commissioners Minutes Continued. December 14, 2006
532
Ciena Healthcare Management Inc., an experienced Oakland County-based health care provider
operating some 2597 beds in 27 facilities in the State of Michigan; and
WHEREAS Ciena’s proposal obligates Ciena to immediately assume all aspects of the operation and
management of the MCF, to be fully responsible for day-to-day operations, compliance with state and
federal statutory and regulatory codes, cost reports, contracts, insurances, periodic building maintenance,
legal services, employment, recruitment, selection, training, and retention of all staff and any and all other
aspects of facility supervision, management and operation for a term of up to three years; and
WHEREAS upon commencement of the Management Agreement Ciena commits that it will afford current
MCF employees the first opportunity for continued employment at the MCF; and
WHEREAS Ciena’s proposal further obligates Ciena, during the three-year term of the Agreement, to
seek land in the Pontiac area and obtain a Certificate of Need (CON) to replace the Golden Oaks facility
with a newly constructed/remodeled facility, with the County committing to cooperate in Ciena’s efforts to
obtain a CON for the replacement facility; and
WHEREAS the proposal requires that, upon completion of a new facility, the licensed beds and Certificate
of Need of Golden Oaks will be transferred to Ciena and the new facility for no additional consideration
and provides that all residents of Golden Oaks be afforded the opportunity to transfer to the new facility;
and
WHEREAS Ciena’s proposal commits Ciena to maintaining/providing 120 fully certified/licensed
Medicaid/Medicare beds in Oakland County; and
WHEREAS Ciena’s proposal provides that if for any reason Ciena is unable to secure land in the Pontiac
area, or if a CON cannot be obtained for the replacement facility, that Ciena will continue to operate the
MCF and will execute a lease agreement with the County leasing the MCF at a fair market rent; and
WHEREAS the County’s obligation during the term of the Management Agreement is to pay an annual
fee of $500,000 to Ciena, to assist Ciena in obtaining a Certificate of Need for the new/replacement
facility and to allow Ciena to use the existing facility; and
WHEREAS the County Executive believes the Ciena proposal is most advantageous to Oakland County,
its taxpayers and the residents of the MCF as it provides for management and operation by an
experienced provider possessing substantial resources, provides MCF residents with a substantial time
period to evaluate the new operators and service providers before deciding if they want to stay with the
new organization or transfer elsewhere, does not require any physical transfer of patients for up to 36
months, fixes Oakland County’s risk of loss to $500,000 annually, provides existing employees with the
opportunity to continue employment with Ciena or an affiliated employment entity and it allows private
sector expertise and innovation to assist in the upgrading and improvement of MCF operations while
expanding the income tax and ultimately personal property and real property tax base within the County
and likely the City of Pontiac.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
County Executive to negotiate and execute a final Management Agreement with Ciena HealthCare
Management, Inc., and its affiliates that accomplishes all of the following:
1. Transfers operation and control of the MCF to Ciena effective on a mutually agreed date set forth
in the Agreement to continue for a period of up to three years.
2. Requires Ciena, in exchange for a payment of $500,000 annually over the three-year term, to
fully assume and be responsible for any losses or profits of the facility, as well as any and all
other liabilities of operations.
3. Requires Ciena to be fully responsible for day-to-day operations, compliance with state and
federal statutory and regulatory codes, cost reports, contracts, insurances, periodic building
maintenance, legal services, employment, recruitment, selection, training, and retention of all staff
and any and all other aspects of facility supervision, management and operation.
4. Requires Ciena to provide existing employees with the opportunity to continue employment with
Ciena or an affiliated employment entity.
5. Requires Ciena, during the term of the Agreement, to seek land in the Pontiac area and obtain a
certificate of need (CON) to replace the Golden Oaks facility with a newly constructed/remodeled
facility. The County will cooperate in Ciena’s efforts to obtain a CON for the replacement facility.
6. Provides that upon completion of a new facility, the licensed beds and Certificate of Need of
Golden Oaks will be transferred from the County to Ciena and the new facility for no additional
consideration.
7. Provides all residents of Golden Oaks the opportunity to transfer to the new facility.
Commissioners Minutes Continued. December 14, 2006
533
8. Commits Ciena to maintaining/providing 120 fully certified/licensed Medicaid/Medicare beds in
Oakland County.
9. Provides that, if for any reason Ciena is unable to secure land in the Pontiac area, or if a CON
cannot be obtained for the replacement facility, that Ciena will continue to operate the MCF and
execute a lease agreement with the County leasing the MCF at a fair market rent.
BE IT FURTHER RESOLVED the Department of Human Resources is directed to take all steps,
consistent with Merit System Rules and any applicable collective bargaining agreements, that are
necessary or desirable to transfer, separate, assist, or place MCF or other county employees whose
services are no longer required as a result of creation of the County-Ciena partnership.
BE IT FURTHER RESOLVED that pursuant to Board of Commissioner Rule IX, Section E, this resolution
be directly referred to the Personnel and Finance Committees.
Chairperson, on behalf of the General Government Committee, I move adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
FISCAL NOTE (MISC. #06255)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: COUNTY EXECUTIVE ADMINISTRATION - GOLDEN OAKS MEDICAL CARE FACILITY –
MANAGEMENT AGREEMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Due to a changing business environment, the Golden Oaks Medical Care Facility (MCF)
experienced losses of $3.6 million from Fiscal Year 2003 through Fiscal Year 2006; and
is projected to lose an additional $12.5 million through Fiscal Year 2011.
2. The County Executive directed staff to explore methods of providing MCF services that
was fair and maintained services now provided to current residents, fiscally responsible
for county taxpayers, meets and/or exceeds present levels of quality of care, maintains
an acceptable mix of Medicare, Medicaid and Private Pay beds for county residents, and
provides employment options for current staff.
3. A Request for Proposal (RFP) was released in the spring of 2006 soliciting vendors to
propose alternative arrangements which met the County Executive’s goals. Of the 80
organizations contacted, six attended a pre-bidder’s conference and three (3) submitted
proposals.
4. An evaluation committee reviewed the proposals and conducted site visits and
recommended a public/private partnership agreement with Ciena Healthcare
Management, Inc. The County Executive supports this recommendation.
5. The Management Agreement provides for Ciena to immediately assume all aspects of
the operation and management of the MCF (including all compliance, regulatory,
personnel, and building maintenance), and to obtain a Certificate of Need (CON) for a
newly constructed/renovated facility within the City of Pontiac.
6. The County’s obligation under the Management Agreement is to pay an annual fee of
$500,000 to Ciena, and to assist Ciena in obtaining the CON.
7. The Fiscal Year 2007 and Fiscal Year 2008 Budget includes a $2,812,587 transfer from
the General Fund to support MCF operations. In addition, MCF pays $704,082 in indirect
cost to the General Fund; therefore the current net budgeted obligation of the General
Fund for MCF operations is $2,108,505 for Fiscal Year 2007 and Fiscal Year 2008.
8. Approval of the Management Agreement would reduce the General Fund obligation by
$1,608,505.
9. Due to the uncertainty of when the Management Agreement will be implemented, as well
as uncertainty as to whether and what degree transition funds are needed (including
transfers to eliminate any MCF fund deficit), no budget amendment is recommended at
this time.
Commissioners Minutes Continued. December 14, 2006
534
10. Once the uncertainties listed above are eliminated, a budget amendment will be
recommended as part of the Quarterly Financial Forecast process.
FINANCE COMMITTEE
Moved by Long supported by Crawford the resolution (with fiscal note attached) be adopted.
Moved by Long supported by Crawford the Finance Committee and Personnel Committee Reports be
accepted.
A sufficient majority having voted in favor, the reports were accepted.
Moved by Long supported by Crawford the resolution be amended to coincide with the recommendation
in the Finance Committee Report.
A sufficient majority having voted in favor, the amendment carried.
Moved by Zack supported by Coulter the resolution be amended as follows:
Strike the wording “and execute” from the NOW THEREFORE BE IT RESOLVED paragraph.
Add the following in the NOW THEREFORE BE IT RESOLVED paragraph:
6. Ciena HealthCare Management, Inc., shall obtain of resolution in support of the
Certificate of Need Application from the Oakland County Board of Commissioners,
prior to submitting the application to the Michigan Certificate of Need Commission
of the Michigan Department of Community Health.
9. Commits Ciena to maintaining/providing 120 fully certified/licensed Medicaid/Medicare
beds in Oakland County over and above any beds that Ciena may provide in other
facilities throughout Oakland County.
10. Provides that, if for any reason Ciena is unable to secure land in the Pontiac area, or
if a CON cannot be obtained for the replacement facility, that Ciena will continue to
operate the MCF and execute a lease agreement with the County leasing the MCF at a
fair market rent, any such lease agreement shall come back to the Board of
Commissioners for final approval through the Board of Commissioners’ committee
process.
11. Ciena HealthCare Management, Inc. shall provide quarterly reports to the
Board of Commissioners’ (through the committee process) on the staffing levels;
occupancy; number of new admissions; inspection reports; facility upgrades; and
corrective measures undertaken to address any identified operational or facility
deficiencies.
Add two BE IT FURTHER RESOLVED paragraphs as follows:
BE IT FURTHER RESOLVED that the Department of Human Resources is to
provide a quarterly report to the Personnel Committee on the status of all full-time
and part-time county employees currently assigned to the Medical Care Facility.
BE IT FURTHER RESOLVED that once the Management Agreement with Ciena
HealthCare Management, Inc., is negotiated, it shall come back to the Board of
Commissioners for final approval through the Board of Commissioners’ committee
process.
Discussion followed.
Commissioners Minutes Continued. December 14, 2006
535
Vote on Zack’s amendment:
AYES: Gregory, Hatchett, Melton, Nash, Suarez, Zack, Coulter, Gershenson. (8)
NAYS: Jacobsen, Jamian, Kowall, Long, Middleton, Molnar, Moss, Palmer, Potter, Rogers, Scott,
Wilson, Bullard, Crawford, Douglas. (15)
A sufficient majority not having voted in favor, the amendment failed.
Discussion followed.
Vote on resolution, as amended:
AYES: Jacobsen, Kowall, Long, Middleton, Molnar, Moss, Palmer, Potter, Rogers, Scott, Wilson,
Bullard, Crawford, Douglas. (14)
NAYS: Hatchett, Jamian, Melton, Nash, Suarez, Zack, Coulter, Gershenson, Gregory. (9)
A sufficient majority having voted in favor, the resolution (with fiscal note attached), as amended, was
adopted.
REPORT (MISC. #06235)
BY: Personnel Committee, Gregory C. Jamian, Chairperson
IN RE: DRAIN COMMISSIONER - REORGANIZATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee having reviewed Miscellaneous Resolution #06235 on December 6, 2006
reports with the recommendation the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #06235
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DRAIN COMMISSIONER – REORGANIZATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Drain Commissioner has had the opportunity to review and analyze the various
responsibilities under his jurisdiction; and
WHEREAS the Drain Commissioner has identified various efficiencies to operations and improved
succession planning objectives that could be realized with a re-organization of positions; and
WHEREAS the Drain Commissioner notes that the areas of Water System Maintenance and Drain and
Sewer System Maintenance have both realized increased size and responsibility over the past several
years; and
WHEREAS the Drain Commissioner proposes a new classification of Chief – Drain Administrative
Services to consolidate the functions of Water and Sewer Billing, GIS and Mapping Services, and several
administrative functions into a new Administrative Services section within the Administration Division; and
WHEREAS an existing position of ISO Coordinator is proposed to be upwardly reclassified to Chief –
Drain Administrative Services at salary grade 17 with position funding changed from SR to GF/GP; and
WHEREAS a new classification of Lead Chemist is proposed to recognize lead worker duties performed
and certification necessary to continue operation of a state licensed waste water laboratory; and
WHEREAS new classifications of Drain Crew Leader – Water and Sewer, Drain Crew Leader - Pump
Maintenance, Drain Crew Leader - Sewage Treatment, and Drain Electrical System Coordinator are
proposed to provide higher levels of service quality and added field oversight; and
WHEREAS in the Administration Division the current unit of “GIS-Information Technology” is proposed to
be re-titled to “GIS and Mapping Services”; and
WHEREAS within the Engineering and Construction Division the current “Engineering“ unit is proposed to
be re-titled to “Plan Review and Permitting” with consolidated functions and an existing position of
Assistant Chief Engineer reclassified to Chief Engineer commensurate with new and increased
responsibilities; and
Commissioners Minutes Continued. December 14, 2006
536
WHEREAS in the Engineering and Construction Division the current unit of “Construction” is proposed to
be re-titled to “Construction Project Management” and one vacant position of GIS/CAD Technician II in
the Right of Way unit be transferred to Administration/GIS and Mapping Services; and
WHEREAS within the Operations and Maintenance Division two existing positions of Assistant Chief
Engineer are proposed to be reclassified to Chief Engineer, commensurate with new and increased
responsibilities in the Water Systems Maintenance and Drain and Sewer Systems Maintenance sections;
and
WHEREAS within Operations and Maintenance ten lower level PR field positions are proposed to be
reclassified to Drain Crew Leader classifications and one PR Electrical Technician is proposed to be
reclassified to Drain Electrical System Coordinator.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
reorganization of the Drain Commissioner as follows:
A.) To create six new classifications:
1. Chief – Drain Administrative Services at salary grade 17, overtime exempt.
2. Lead Chemist at the following Fiscal Year 2005 salary range:
Base 1 Yr. 2 Yr. 3 Yr. 4 Yr. 5 Yr. O/T
Annual $40,214 $42,641 $ 45,070 $47,498 $ 49,921 $52,347 Non-exempt
Bi-Weekly 1,546.69 1,640.03 1,733.45 1,826.85 1,920.03 2,013.33
3. Drain Crew Leader – Water and Sewer at the following Fiscal Year 2005 salary range:
Annual $34,937 $37,048 $39,157 $41,268 $43,377 $45,465 Non-exempt
Bi-weekly 1,343.73 1,424.91 1,506.05 1,587.23 1,668.34 1,748.65
4. and 5. Drain Crew Leader - Pump Maintenance, Drain Crew Leader - Sewage Treatment both at the
following Fiscal Year 2005 salary range:
Annual $38,955 $41,303 $43,656 $46,010 $48,362 $50,712 Non-exempt
Bi-weekly 1,498.26 1,588.55 1,679.11 1,769.61 1,860.07 1,950.47
6. Drain Electrical System Coordinator at the following Fiscal Year 2005 salary range:
Annual $41,219 $43,707 $46,197 $48,685 $51,169 $53,656 Non-exempt
Bi-weekly 1,585.36 1,681.03 1,776.79 1,872.52 1,968.03 2,063.66
B.) To reclassify the following positions:
Position Number Division To
ISO – 9000 Coordinator 6010101-09781 Admin. Chief – Drain Administrative Services
Assistant Chief Engineer 6010205-00607 O&M Chief Engineer
Assistant Chief Engineer 6010209-02146 O&M Chief Engineer
Chemist 010209-06846 O&M Lead Chemist
Assistant Chief Engineer 6010305-00222 E&C Chief Engineer
Maint. Laborer-Drain 6010205-00297 O&M Drain Crew Leader-Water& Sewer
Maint. Laborer-Drain 6010205-00308 O&M Drain Crew Leader-Water& Sewer
Maint. Laborer-Drain 6010207-09784 O&M Drain Crew Leader-Water& Sewer
Maint. Laborer-Drain 6010207-07189 O&M Drain Crew Leader-Water& Sewer
Maint. Laborer-Drain 6010207-00307 O&M Drain Crew Leader-Water& Sewer
Maintenance Mech I 6010208/06811 O&M Drain Crew Leader-Pump Maintenance
Maintenance Mech. I 6010208/06845 O&M Drain Crew Leader-Pump Maintenance
Electrical Technician 6010208/07764 O&M Drain Electrical System Coordinator
Sewage Trtmnt. Plant 6010209-06248 O&M Drain Crew Leader-Sewage Treatment
Operator II
Sewage Trtmnt. Plant 6010209-00228 O&M Drain Crew Leader-Sewage Treatment Operator
II
Pump Maint. Mech. II 6010209-00656 O&M Drain Crew Leader-Pump Maintenance
Commissioners Minutes Continued. December 14, 2006
537
C.) To change the title of the following units:
Current Title To
1. GIS – Information Technology (6010105) GIS and Mapping Services
2. Engineering (6010305) Plan Review and Permitting
3. Construction(6010316) Construction Project Management
D.) To transfer the following positions or change funding:
Position Number From To
1. Chief-Drain Administrative
Services 6010101-09781 SR GF/GP (funding designation)
2. Engineering
Technician 6010205-07887 Water Systems Plan Review & Permitting
3. Student 6010214-00309 Engineering Support GIS and Mapping Services
4. Engineering Systems
Coordinator 6010214-01442 Engineering Support Plan Review & Permitting
5. GIS/CAD Tech. II 6010318-00313 Right-of-Way GIS and Mapping Services
E.) Transfer Customer Services unit of O&M division (6010220) and its nine (9) positions to Administrative
Services in Administration and re-title to “Billing Services”.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
FISCAL NOTE (MISC. #06235)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: DRAIN COMMISSIONER – REORGANIZATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Drain Commissioner has requested to reorganize in order to improve efficiencies in
operating procedures, workloads, and future planning objectives with current staff
resources.
2. The reorganization requires the following unit title changes as follows, GIS Information
Technology changed to GIS and Mapping Services, within the Engineering and
Construction division change the Engineering unit to Plan Review and Permitting, change
the Construction unit to Construction Project Management and within the Operations and
Maintenance division transfer the Customer Services unit nine (9) positions to a new unit
under Administrative Services titled Billing Services.
3. The following Proprietary and Special Revenue funded positions would be reclassified as
follows, two (2) Assistant Chief Engineer positions reclassified as Chief Engineer Drain,
one (1) Chemist changed to Lead Chemist, five (5) Maintenance Laborer Drain positions
changed to Drain Crew Leader Water and Sewer, two (2) Sewage Treatment Plant
Operator II positions reclassified to Drain Crew Leader Sewage Treatment Plant, two (2)
Maintenance Mechanic I positions changed to Drain Crew Leader Pump Maintenance,
one (1) Electrical Technician to Drain Electrical Systems Coordinator and one (1) Pump
Maintenance Mechanic II changed to Drain Crew Leader Pump Maintenance.
4. The revenue for the Proprietary and Special Revenue positions is to come from the fees
generated from the Water and Sewer Disposal Systems and various Drain and Lake
Level maintenance funds.
5. The following General Fund positions would be reclassified as follows, one (1) Assistant
Chief Engineer changed to Chief Engineer Drain, and one (1) ISO-9000 Coordinator
position changed to Chief Drain Administrative Services.
6. The Chief Drain Administrative Services position would allocate approximately 75% of its
cost to Proprietary and Special Revenue funds.
7. Based on reclassifying the sixteen positions the following budget amendment is
recommended for the Fiscal Year 2007 and 2008 budget.
Commissioners Minutes Continued. December 14, 2006
538
FY 2007 FY 2008
GENERAL FUND (10100)
Revenue
6010101-155010-631827 Reimbursement General $ 4,720 $ 4,720
Total Revenue $ 4,720 $ 4,720
Expense
9090101-196030-740037 Class & Rate Change ($ 9,196) ($ 9,196)
6010101-155010-702010 Salaries 10,121 10,121
6010101-155010-722740 Fringes 3,795 3,795
Total Expenses $ 4,720 $ 4,720
Net Effect on General Fund $ -0- $ -0-
WATER AND SEWER TRUST FUND (57010)
Revenue
6010201-149030-632086 Sewage Disposal Services $ 62,653 $ 62,653
6010201-149030-632450 Water Sales General $ 62,653 $ 62,653
Total Revenue $125,306 $125,306
Expense
6010201-149030-702010 Salaries $ 91,133 $ 91,133
6010201-149030-722740 Fringes $ 34,173 $ 34,173
Total Expenses $125,306 $125,306
FINANCE COMMITTEE
Moved by Palmer supported by Douglas the resolution (with fiscal note attached) be adopted.
Moved by Palmer supported by Douglas the Personnel Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Vote on resolution:
AYES: Jacobsen, Jamian, Kowall, Long, Melton, Middleton, Molnar, Moss, Nash, Palmer, Potter,
Rogers, Scott, Suarez, Wilson, Zack, Bullard, Coulter, Crawford, Douglas, Gershenson, Gregory,
Hatchett. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution (with fiscal note attached) was adopted.
Chairperson Charles Palmer took a moment of privilege and thanked the members of the Planning and
Building Committee for all their hard work.
MISCELLANEOUS RESOLUTION #06256
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: SHERIFF’S OFFICE - FIRE DISPATCH SERVICE FOR FRANKLIN - BINGHAM FIRE
DEPARTMENT FOR 2007-2008
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS it is the policy of the Oakland County Board of Commissioners to permit the Sheriff’s Office to
enter into contractual agreements for the purpose of Fire Dispatch services; and
WHEREAS at the request of the Franklin - Bingham Fire Department, the Sheriff’s Office has been
requested to dispatch fire calls for the Franklin - Bingham Fire Department; and
WHEREAS Corporation Counsel has reviewed this contract and is in agreement with the attached
dispatch agreement; and
WHEREAS the Sheriff’s Office along with the Department of Management and Budget is recommending
the attached contract for dispatching services at the proposed rates of $595.18 per calendar month from
January 1, 2007 to December 31, 2007; $636.70 per calendar month from January 1, 2008 to December
31, 2008.
Commissioners Minutes Continued. December 14, 2006
539
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
Chairperson of the Board to enter into the attached Fire Dispatch Agreement with the Franklin - Bingham
Fire Department.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of 2007-2008 Fire Dispatch Service Agreement between the County of Oakland and the Franklin –
Bingham Fire Department on file in County Clerk’s office.
FISCAL NOTE (MISC. #06256)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: SHERIFF’S OFFICE – FIRE DISPATCH SERVICE FOR FRANKLIN - BINGHAM FIRE
DEPARTMENT FOR 2007-2008
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Franklin - Bingham Fire Department is requesting the Oakland County Sheriff’s Office
provide Fire Dispatch Service from January 1, 2007 through December 31, 2008.
2. The proposed agreement includes a rate of $595.18 per calendar month from January 1,
2007 to December 31, 2007 and $636.70 from January 1, 2008 to December 31, 2008.
3. The proposed agreement will result in $5,357 in revenue and expenditures for Fiscal Year
2007 and $7,516 for Fiscal Year 2008.
4. A budget amendment to the Fiscal Year 2007 and Fiscal Year 2008 adopted budget is
recommended as follows:
FY 2007 FY 2008
GENERAL FUND #10100
Revenue
4030510-116230-630539 Dispatch Services $5,357 $7,516
Total General Fund Revenue $5,357 $7,516
Expenditures
4030510-116230-712020 Overtime $5,357 $7,516
Total General Fund Expenditures $5,357 $7,516
$ -0- $ -0-
FINANCE COMMITTEE
Moved by Potter supported by Gershenson the resolution (with fiscal note attached) be adopted.
Moved by Potter supported by Gershenson the resolution be amended as follows:
In the third WHEREAS paragraph strike “has reviewed this contract and is in agreement with the
attached dispatch agreement” and insert “is drafting a contract with the Franklin - Bingham Fire
Department”.
In the fourth WHEREAS paragraph strike “the attached” and insert “A”.
In the NOW THEREFORE BE IT RESOLVED paragraph strike “the attached” and insert “A”.
A sufficient majority having voted in favor, the amendment carried.
Commissioners Minutes Continued. December 14, 2006
540
Vote on resolution, as amended:
AYES: Jamian, Kowall, Long, Melton, Middleton, Molnar, Moss, Nash, Palmer, Potter, Rogers,
Scott, Suarez, Wilson, Zack, Bullard, Coulter, Crawford, Douglas, Gershenson, Gregory,
Hatchett, Jacobsen. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution (with fiscal notes attached), as amended, was
adopted.
MISCELLANEOUS RESOLUTION #06257
BY: Commissioners Eric Wilson, District #3, Sue Ann Douglas, District #12, David Woodward, District
#18, David Coulter, District #25
IN RE: BOARD OF COMMISSIONERS – SUPPORT FOR SENATE BILL 248 AND ABILITY TO
RETAIN EXISTING SPEED LIMITS ON GRAVEL ROADS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Public Act 85 of 2006, which took effect November 9, 2006, amended the Michigan Vehicle
Code (MCL 257.628 and 257.629) to require that “prima facie” speed limits be set according to the
number of access points (driveways, side streets or intersections) located along a stretch of road; and
WHEREAS Public Act 85 of 2006 also established that speed limits would not be in effect unless they
were posted properly in the appropriate area. If a speed limit sign is not present on the road, the “general
speed limit” of 55 miles per hour applies; and
WHEREAS this could have a negative impact by inappropriately increasing the speed limits on up to 283
gravel roadways within Oakland County, which in many instances has established 25 mile per hour speed
limits on residential gravel roads. The Road Commission for Oakland County is required to remove all of
these signs from the gravel roads; and
WHEREAS Senate Bill 248 enables local officials to retain existing speed limits on gravel roads and to
initiate any future speed limit increases. Keeping oversight of roads with local officials ensures that the
safest and most responsible speed limits are established within each community; and
WHEREAS Senate Bill 248 proposes that if a gravel or dirt road was posted as provided by law before
November 9, 2006, that legally posted speed limit remains in effect unless the city council of a city, the
village council of a village, or a township board of a township within whose limits the gravel or dirt road is
located requests that the county road commission increase that speed limit and the county road
commission determines that the increase is appropriate; and
WHEREAS this proposed language in Senate Bill 248 will sunset on January 1, 2009; and
WHEREAS Senate Bill 248 (and House Substitute Bill H-8) passed both the Michigan House and Senate
with a two-thirds majority vote. The legislation was given immediate effect and ordered enrolled. Upon
receipt of an enrolled bill, the governor has 14 days to consider the bill.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
supports the enactment of Senate Bill 248 and providing local units of government with the ability to retain
existing speed limits on local gravel roads and urges Governor Granholm to sign this legislation allowing
for its immediate implementation.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
adopted resolution to Governor Jennifer Granholm, the Oakland County delegation to the Michigan
legislature, the Road Commission for Oakland County and Oakland County's Legislative Lobbyists.
Chairperson, we move the adoption of the foregoing resolution.
ERIC WILSON, DAVID COULTER, SUE ANN
DOUGLAS, CHUCK MOSS, GREG JAMIAN,
THOMAS MIDDLETON, CHARLES PALMER,
HUGH CRAWFORD, CHRISTINE LONG, JOHN
SCOTT, JEFF POTTER, EILEEN KOWALL,
VINCENT GREGORY, BILL BULLARD, MATTIE
HATCHETT, HELAINE ZACK, MARCIA
GERSHENSON, GEORGE SUAREZ, TIM
MELTON, JIM NASH, MICHAEL ROGERS
Commissioners Minutes Continued. December 14, 2006
541
Moved by Wilson supported by Coulter to suspend the rules and vote on MISCELLANEOUS
RESOLUTION #06257 – BOARD OF COMMISSIONERS – SUPPORT FOR SENATE BILL 248 AND
ABILITY TO RETAIN EXISTING SPEED LIMITS ON GRAVEL ROADS.
Vote on motion to suspend the rules:
AYES: Kowall, Long, Melton, Middleton, Molnar, Moss, Nash, Palmer, Rogers, Scott, Suarez,
Wilson, Zack, Bullard, Coulter, Crawford, Douglas, Gershenson, Gregory, Hatchett, Jacobsen,
Jamian. (22)
NAYS: Potter. (1)
A sufficient majority having voted in favor, the motion to suspend the rules and vote on
MISCELLANEOUS RESOLUTION #06257 – BOARD OF COMMISSIONERS – SUPPORT FOR SENATE
BILL 248 AND ABILITY TO RETAIN EXISTING SPEED LIMITS ON GRAVEL ROADS CARRIED.
Moved by Wilson supported by Coulter the resolution be adopted.
Discussion followed.
Vote on resolution:
AYES: Long, Melton, Middleton, Molnar, Moss, Nash, Palmer, Potter, Rogers, Scott, Suarez,
Wilson, Zack, Bullard, Coulter, Crawford, Douglas, Gershenson, Gregory, Hatchett, Jacobsen,
Jamian, Kowall. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted.
The Board adjourned at 12:10 p.m. to the call of the Chair or January 4, 2007, at 5:30 p.m.
RUTH JOHNSON BILL BULLARD, JR.
Clerk Chairperson