HomeMy WebLinkAboutMinutes - 2007.09.20 - 8423402
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
September 20, 2007
Meeting called to order by Chairperson Bill Bullard, Jr. at 9:36 a.m. in the Courthouse Auditorium, 1200 N.
Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Bullard, Burns, Coleman, Coulter, Crawford, Douglas, Gershenson, Gingell,
Gosselin, Gregory, Greimel, Hatchett, Jacobsen, Kowall, Long, Middleton, Nash, Potter, Potts,
Rogers, Scott, Spector, Suarez, Woodward, Zack. (25)
EXCUSED ABSENCE WITH NOTICE: None. (0)
Quorum present.
Invocation given by Jim Nash.
Pledge of Allegiance to the Flag.
Moved by Gershenson supported by Potter the minutes of the August 30, 2007, Board Meeting be
approved.
A sufficient majority having voted in favor, the minutes were approved as printed.
Moved by Kowall supported by Coulter the rules be suspended and the agenda be amended as follows:
ITEMS ON BOARD AGENDA
PLANNING AND BUILDING COMMITTEE
b. Drain Commissioner – 2007 Lake Level Assessments for Operation and Maintenance
c. Drain Commissioner – 2007 Chapter 4 Drain Maintenance Assessment Resolution
d. Drain Commissioner – 2007 Chapter 18 Drain Maintenance Assessment Resolution
(Reason for Suspension of Planning and Building Committee, items b., c., and d.: Waiver of Rule XII.C.2:
Direct Referral to the Finance Committee.)
PUBLIC SERVICES COMMITTEE
l. Criminal Justice Coordinating Council – Pilot Tethering Program for Oakland County Jail
Inmates
(Reason for Suspension of Public Services Committee, item l.: Waiver of Rule XII.C.2: Direct Referral to
the Finance Committee.)
Commissioners Minutes Continued. September 20, 2007
403
ITEMS NOT ON BOARD AGENDA
GENERAL GOVERNMENT COMMITTEE
c. Department of Central Services – Oakland County International Airport – Grant Program
Acceptance – Federal Aviation Administration (FAA) Reimbursable Agreement for the
Relocation of an Instrument Landing System (ILS)
d. Board of Commissioners – Appointment to the Retirement Commission
e. Board of Commissioners – Appointments to the Solid Waste Planning Committee
(Reason for Suspension of General Government Committee, items c., d., and e.: Waiver of Rule III –
General Government Committee meeting held immediately prior to today’s Board meeting.)
PUBLIC SERVICES COMMITTEE
m. Miscellaneous Resolution #07205 – Public Services Department/Animal Control Division
– Animal Control Software System
(Reason for Suspension of Public Services Committee, item m.: Waiver of Rule III – General
Government Committee meeting held immediately prior to today’s Board meeting.)
Also, move Planning and Building Committee, items b., c., and d. from the Consent Agenda to the
Regular Agenda.
Vote on Agenda, as amended:
AYES: Bullard, Burns, Coleman, Coulter, Crawford, Douglas, Gershenson, Gingell, Gosselin,
Gregory, Greimel, Hatchett, Jacobsen, Kowall, Long, Nash, Potter, Potts, Rogers, Scott, Spector,
Suarez, Woodward, Zack. (24)
NAYS: None. (0)
A sufficient majority having voted in favor, the agenda, as amended, was approved.
Deputy County Clerk James H. VanLeuven read a communication from Chairperson Bill Bullard, Jr.
appointing Carol Bacak-Egbo to replace William McElhone as a member of the Oakland County Historical
Commission for a term ending January 1, 2009. Without objection the appointment was confirmed.
Deputy County Clerk James H. VanLeuven read a communication from William K. McElhone resigning his
position from the Oakland County Historical Commission. Without objection the resignation was received
and filed.
Oakland County Clerk Ruth Johnson, Chairperson Bill Bullard, Jr. and Commissioner Bradford Jacobsen
presented a proclamation to Groveland Township Supervisor Robert DePalma and Fire Chief Steven R.
McGee for their extraordinary leadership. Groveland Township Supervisor Robert DePalma and Fire
Chief Steven R. McGee addressed the Board.
Chairperson Bill Bullard, Jr. made the following statement: “A Public Hearing is now called on 2008/2009
General Appropriations Act. Are there any persons present who wish to speak?” Hearing none the
Chairperson declared the Public Hearing closed.
The following people addressed the Board: Allan Meltzer, Douglas Burns on behalf of Giller Eynard,
Randy Oram, and Todd White.
Moved by Gosselin supported by Suarez the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted. The vote for this motion appears on page 420. The resolutions on the
Consent Agenda follow (annotated by an asterisk {*}):
Commissioners Minutes Continued. September 20, 2007
404
*MISCELLANEOUS RESOLUTION #07208
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: FACILITIES MANAGEMENT – ELECTRICAL UPGRADES PROJECT AT SECOND FLOOR OF
THE NORTH OAKLAND COUNTY HEALTH FACILITY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Fiscal Year 2007 Capital Improvement Program includes provision of $300,000 for
electrical upgrades of County facilities; and
WHEREAS upgrading and modernization of electrical and life safety systems at the second floor of the
North Oakland County Health Facility (former Executive Office Building) are required to meet current code
requirements; and
WHEREAS the project includes upgrade of the lighting system to more energy efficient fixtures, update of
exit and emergency lighting and fire alarm systems to meet safety codes, installation of additional
distribution panels, and replacement of obsolete transformers; and
WHEREAS total project costs, including required engineering, inspection, and construction, are estimated
to be $298,100 including contingency; and
WHEREAS the electrical renovations will be performed by outside contractors obtained through the
Purchasing Division and by in-house staff; and
WHEREAS funding in the amount of $298,100 is available for transfer from the Fiscal Year 2007 Capital
Improvement Program/Building Improvement Fund (#40100) to the Project Work Order Fund (#40400) for
the North Oakland County Health Facility Electrical Upgrades Project.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the North Oakland
County Health Facility Electrical Upgrades Project in the amount of $298,100.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes transfer of funding in the
amount of $298,100 from the Capital Improvement Program/Building Fund (#40100) to the Project Work
Order Fund (#40400) to establish the North Oakland County Health Facility Electrical Upgrades Project
(Project #100000001061).
BE IT FURTHER RESOLVED that the Fiscal Year 2007 Budget is amended as follows:
BUILDING IMPROVEMENT FUND #40100
1040101-148020-788001-40400 Transfer Out $(298,100)
PROJECT WORK ORDER FUND #40400
1040101-148020-695500-40100 Transfer In 298,100
$ -0-
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 420.)
*MISCELLANEOUS RESOLUTION #07209
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2007 THIRD QUARTER
FINANCIAL FORECAST AND BUDGET AMENDMENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Public Act 621 of 1978, the Uniform Budgeting and Accounting Act for Local Units of
Government, provides for adjustments to the adopted budget; and
WHEREAS in accordance with Oakland County General Appropriations Act Section 22, which authorizes
budget amendments for variances between the budgeted revenue and actual revenue, and Section 23,
which authorizes budget amendments for variance between estimated revenue and projected
expenditures, amendments are required; and
WHEREAS the Fiscal Year (FY) 2007 Third Quarter Financial Forecast Report has identified several
variances and budget amendments are recommended; and
WHEREAS due to implementation of the Jail Management System (IMACS), Corrections Services staff
have been temporarily assigned to work on the implementation, which has increased overtime usage for
Commissioners Minutes Continued. September 20, 2007
405
other staff and costs related to the implementation qualify for reimbursement from the Corrections Officers
Training Fund (account 10100-4030301-112590-222450); and
WHEREAS a budget amendment is recommended to reappropriate $95,000 from the Non-Departmental
Legislative Expense account to Board of Commissioners’ Public Information account for expenses related
to printing and publishing the Board of Commissioners Annual Report; and
WHEREAS the Purchasing Division is requesting a budget amendment to reappropriate $3,597 from
projected favorability in Professional Services to IT Operations and funding for the acquisition of (3) three
Computers workstations, one of which will be used by vendors and the other two will be used at additional
work stations by the employees; and
WHEREAS a budget amendment is requested to reappropriate $12,500 projected favorability from
Facilities Engineering Salaries and Fringe Benefits to Facilities Management – Administration due to
projected higher hospitalization costs in Facilities Management; and
WHEREAS a reappropriation of $47,250 is recommended within the Planning Division budget due to
printing requests shifting more towards utilizing the County’s Print shop rather than private vendors; and
WHEREAS per Miscellaneous Resolution #06200 which accepted the Health Division’s Comprehensive,
Planning, Budgeting and Contracting Grant, a budget amendment of $172,480 is recommended to
reappropriate grant match funding to the Health Fund and amend the Nurses Family Partnership (NFP)
Grant based on finalized detail for the budget; and
WHEREAS various divisions are projecting unfavorable variances and there is sufficient favorability
projected in the Non-Departmental Budget for Income from Investments to amended the budget by
$202,400 to offset the variances as follows:
Sheriff’s Office - $185,000 to purchase high density shelving to maximize space for records.
BOC – Outside Single Audit - $6,000 for expenses incurred due to unanticipated additional work
necessary to complete the single audit for Fiscal Year 2006 records.
County Executive – ERP - $70,400 to replace expired Hazmat suits.
Human Services – Administration - $20,000 to extend contract for the SAVE (“Serving Adults who
are Vulnerable and/or Elderly”) Program.
Public Services - $231,000 due to increased expensed in Community Corrections for Drug
Testing and Alternative Incarceration Centers and in Animal Control Division for Kennel
supplies. Budget amendments are also requested to recognize an increase in revenues for
Community Corrections - $100,000 for Fee Income due to increase drug testing and Animal
Control Division - $25,000 due to increase in activity for animal sterilization and Pound Fees
received; and
WHEREAS the Parks and Recreation Commission has approved amendments totaling $23,500 as of
June 30, 2007 to reflect adjustments for building maintenance costs connected with installation of new
and updated audio/visual equipment at the Parks and Recreation Commission Booth, Waterford Activity
Center and Lookout Lodge, adjustments to reflect salary and operating budgets for Catalpa Park,
Highland Oaks and Concert in the Park funding, and to reflect budget adjustments, Pros Contract
amendment and Glen Oaks Awning expenditures; and
WHEREAS the Community Corrections Division is requesting a budget amendment to transfer funds in
the amount of $10,000 from the Community Corrections Grant Fund (#27370) to the Information
Technology Fund (#63600) to cover costs relating to Info Tech resources working on data warehouse and
reporting enhancements for the C*Star database; and
WHEREAS several amendments are requested for the Department of Information Technology to transfer
and reappropriate funding for the following:
$3,597 – Transfer from General Fund ($2,445) and revenue for Operations ($1,152) from the
Purchasing Division for three (3) additional computer workstations.
$145,865 – Planned Use of Fund Balance to appropriate $48,918 to continue work on various
projects previously approved, such as Equalization Receivable Migration, Drain Records
Conversion, E-Health, and Land Address Management; $3,902 to implement security systems
audit of PCI Security Metrics and $4,540 to implement Telecommunications and Technology
Toolkit for Wireless Oakland initiative; $88,505 to transfer to the Drain Equipment Fund as
approved per Miscellaneous Resolution #03241 for the completion of the HydroDrain Conversion
Project.
Commissioners Minutes Continued. September 20, 2007
406
WHEREAS due to a significant increase in fuel costs, it is necessary to amend the Leased Vehicle
appropriations for several General Fund departments as detailed in Schedule B(1), which can be offset by
projected favorability in various Non-Departmental revenues; and
WHEREAS the Human Resources Department has requested a budget amendment to appropriate
$22,000 from General Fund Designated Fund Balance (GL account 10100-9010101-196030-371449) to
the HR-Compensation and Benefits Division to purchase a salary survey and compensation tool, which
will provide a more cost effective method for continuous updated salary information for the local, state
and national labor market; and
WHEREAS an amendment is recommended to the Information Technology Fund to appropriate funds in
the amount of $1,297,222 for workstation replacements necessary for planned maintenance projects for
the remainder of Fiscal Year 2007, and funding is available in the General Fund Designated Fund
Balance (GL Account 10100-9010101-196030-371448); and
WHEREAS Section 25 of the General Appropriations Act requires that the Board of Commissioners
receive a quarterly report regarding adjustments made to Inmates accounts on transactions billed in
excess of ability to pay as well as approve the write-offs of any bad debts in excess of $1,000; and
WHEREAS adjustments made to the Inmate Accounts for Fiscal Year 2007 during the period of April
through June totaled $544,011; and
WHEREAS the Community and Home Improvement Division had write-offs listed in the Fiscal Year 2007
2nd Quarter Financial Report approved per Miscellaneous Resolution #07139 for 2007 Uncollectible
Home Improvement Loans, and the total for the write-offs was incorrectly stated at $303,635 and should
have been $683,253.79 as detailed in Schedules C-1 and C-2 combined; and
WHEREAS numerous attempts with no response have been made to collect outstanding accounts
receivables from Axciom Corporation, and the Micrographic Division of the Clerk Register of Deeds’
Office and the Fiscal Services Division have identified $10,350 in accounts receivables as uncollectible
and recommend this amount be written off.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners accepts the Fiscal Year 2007
Third Quarter Financial Report.
BE IT FURTHER RESOLVED that $22,000 be appropriated from the Designated Fund Balance account
for HR Comp Work Force Planning and budgeted in the HR-Compensation and Benefits Division as
follows:
GENERAL FUND (10100)
Revenue
9010101-196030-665882 Planned Use of Fund Balance $ 22,000
Expenditure
1050501-183010-730338 Computer Research Service $ 22,000
Total General Fund $ -0-
BE IT FURTHER RESOLVED that $1,297,222 be appropriated from the Designated Fund Balance
account for Future Technology Replacement (GL Account #371448) and budgeted in the Information
Technology Fund as follows:
GENERAL FUND (10100)
Revenue
9010101-196030-665882 Planned Use of Fund Balance $1,297,222
Expenditure
9010101-152010-788001-63600 Transfer to Info Tech Fund $1,297,222
Total General Fund $ -0-
INFORMATION TECHNOLOGY FUND (63600)
Revenue
1080101-152010-695500-10100 Transfer from General Fund $1,297,222
Expenditures
1080201-152010-731458 Professional Services $ 267,222
1080601-152010-750154 Expendable Equipment 1,030,000
Total Expenditures $1,297,222
Change in Fund Equity $ -0-
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
Commissioners Minutes Continued. September 20, 2007
407
Copy of Letter of Transmittal – Fiscal Year 2007 Third Quarter Forecast Report, Schedule A – Fiscal Year
2007 Third Quarter Budget Amendments General Fund/General Purpose, Schedule B – Fiscal Year 2007
Third Quarter Budget Amendments Proprietary/Special Revenue Funds, Schedule B(1) – Motor Pool –
Fund 66100, Inmate Waived Report, Schedule C-1 – 2007 Uncollectable Home Improvement Loans
Home Investment Partnership Act Accounts, Schedule C-2 2007 Uncollectable Home Improvement
Loans Community Development Block Grant, Memo re: Axciom Write Off and Fiscal Year 2007 Third
Quarter Financial Report General Fund/General Purpose Revenue and Expenditures Summary by
Department on file in County Clerk’s office.
(The vote for this motion appears on page 420.)
*MISCELLANEOUS RESOLUTION #07199
BY: General Government Committee, Christine Long, Chairperson
IN RE: COUNTY CLERK/REGISTER OF DEEDS – ELECTIONS DIVISION – AGREEMENT FOR
BALLOT LAYOUT AND PROGRAMMING SERVICES BETWEEN OAKLAND COUNTY AND LOCAL
MUNICIPALITIES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Urban Cooperation Act of 1967 permits local governments to enter into interlocal
agreements to provide services; and
WHEREAS Oakland County Corporation Counsel has drafted an agreement for the cities, villages and
townships in Oakland County to utilize the services of the Oakland County Elections Division for Ballot
Layout and Programming Services at a cost of $300 per election; and
WHEREAS the proposed cooperative agreement between Oakland County and local municipalities will
result in an estimated $60,000 biennial savings to local municipalities and $144,000 biennial savings to
Oakland County; and
WHEREAS a committee of the Oakland County Clerk’s Association has approved of the Oakland County
Elections Division providing this service.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and authorizes the attached Agreement to govern the relationship and responsibilities between the County
and the following local municipalities for ballot layout and programming services:
City of Auburn Hills Township of Addison
City of Berkley Charter Township of
City of Birmingham Bloomfield
City of Bloomfield Hills Charter Township of
City of the Village of Clarkston Brandon
City of Clawson Charter Township
City of Farmington of Commerce
City of Farmington Hills Township of Groveland
City of Ferndale Charter Township of
City of Hazel Park Highland
City of Huntington Woods Township of Holly
City of Keego Harbor Charter Township of
City of Lake Angelus Independence
City of Lathrup Village Charter Township of Lyon
City of Madison Heights Charter Township of
City of Northville Milford
City of Novi Township of Novi
City of Oak Park Charter Township of
City of Orchard Lake Village Oakland
City of Pleasant Ridge Charter Township of Orion
City of Pontiac Charter Township of
City of Rochester Oxford
City of Rochester Hills Township of Rose
City of Royal Oak Charter Township of
City of South Lyon Royal Oak
Commissioners Minutes Continued. September 20, 2007
408
City of Southfield Township of Southfield
City of Sylvan Lake Charter Township of
City of Troy Springfield
City of Walled Lake Charter Township of
City of Wixom Waterford
Village of Beverly Hills Charter Township of
Village of Bingham Farms West Bloomfield
Village of Franklin Charter Township of
Village of Holly White Lake
Village of Lake Orion
Village of Leonard
Village of Milford
Village of Ortonville
Village of Oxford
Village of Wolverine Lake
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its
Chairperson or his designee to execute the attached Agreement and all other related documents between
the County and all interested municipalities.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Agreement for Ballot Layout and Programming Services between Oakland County and Various
Municipalities on file in County Clerk’s office.
FISCAL NOTE (MISC. #07199)
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: CLERK/REGISTER OF DEEDS – ELECTIONS DIVISION - AGREEMENT FOR BALLOT
LAYOUT AND PROGRAMMING SERVICES BETWEEN OAKLAND COUNTY AND LOCAL
MUNICIPALITIES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Clerk Register of Deeds – Elections Division is responsible to manage all state and
federal elections and report the election results.
2. The Elections Division is capable and qualified to provide ballot layout and election machine
programming services to local municipalities, the Oakland County Corporation Counsel has
drafted an agreement for the cities, villages and townships (CVT’s) in Oakland County to
utilize the services of the Oakland County Elections Division for ballot layout and
programming services at a cost of $300 per election.
3. The proposed funding for this project and the ongoing operating cost are derived from the
proposed cooperative agreement, and will result in an estimated $35,700 of additional
general fund revenue for Fiscal Year 2008 and $29,400 in revenue for Fiscal Year 2009; with
corresponding operating expense increases of the same amounts.
4. The Fiscal Year 2008 and 2009 general fund budget should be amended as follows, to
authorize the cooperative agreement between Oakland County and it’s CVT’s and increases
revenues and expenses as follows:
GENERAL FUND 10100 FY 2008 FY 2009
Revenue
2010301-185010-631827 Reimbursement General $35,700 $29,400
Total Revenues $35,700 $29,400
Commissioners Minutes Continued. September 20, 2007
409
Expenditure
2010301-185010-712020 Overtime $20,000 $20,000
2010301-185010-750126 Election Supplies 15,700 9,400
Total Expenditures $35,700 $29,400
FINANCE COMMITTEE
(The vote for this motion appears on page 420.)
*MISCELLANEOUS RESOLUTION #07200
BY: Personnel Committee, Thomas F. Middleton, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT - SALARY ADMINISTRATION PLAN 3RD
QUARTERLY REPORT FOR FISCAL YEAR 2007
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Salary Administration Plan approved by the Board of Commissioners for Salary Grades 1
- 21 provides a process for departments and employees to request a review of the salary grade
placement of classifications; and
WHEREAS the 3rd Quarterly Report for Fiscal Year 2007 identifies the job studies conducted and the
salary grade changes recommended by the Human Resources Department after completion of this
review process; and
WHEREAS funding is available in the Classification and Rate Change fund to implement salary grade
changes resulting from Salary Administration Quarterly Report recommendations; and
WHEREAS funding is available in the Drain fund to implement salary grade changes resulting from
recommended Proprietary salary grade change.
NOW THEREFORE BE IT RESOLVED that the Oakland Board of Commissioners authorizes
implementation of the Salary Administration Plan 3rd Quarterly Report for Fiscal Year 2007, which
includes the following classification changes:
Salary Grade
Classification From: To: Position Number
Reclassify one (1) ADR Coordinator position
to new class titled Audio Video Equipment
Technician and transfer position to 3010200
11 10 3010301-09097
Reclassify one (1) Construction Inspector III
position to new class titled Cross Connection
and Pretreatment Coordinator
9 11 6010215-10099
Retitle one (1) Emergency Management
Coordinator position to new class titled
Emergency Management Supervisor
10 10 1010115-03438
Medical Examiner Administrator 16 17 1070601-02552
BE IT FURTHER RESOLVED that the following unused classification be deleted:
IT Operations Clerk
Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution.
PERSONNEL COMMITTEE
FISCAL NOTE (MISC. #07200)
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT – SALARY ADMINISTRATION PLAN 3RD QUARTERLY
REPORT FOR FISCAL YEAR 2007
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1) The Human Resources Department, with approval from the Board of Commissioners,
provides a process for departments and employees requesting a review of the salary grade
placement classifications for Grades 1 – 21.
Commissioners Minutes Continued. September 20, 2007
410
2) One (1) General Fund Emergency Management Coordinator position in the Emergency
Response and Preparedness Unit will be retitled as Emergency Management Supervisor,
with no change in grade or salary and fringe benefits.
3) One (1) General Fund Medical Examiner Administrator position in the Medical Examiner’s
Office will be upgraded from a grade 16 to a grade 17, at an annual cost of $5,944.13 in
salaries and fringe benefits based on the Fiscal Year 2007 Salary Schedule and Fringe
Benefit Rates.
4) One (1) General Fund ADR Coordinator in Circuit Court’s Civil/Criminal Division will be
downgraded from a grade 11 to a grade 10, at an annual savings of $6,063.75 in salaries
and fringe benefits based on the Fiscal Year 2007 Salary Schedule and Fringe Benefits
Rates.
5) One (1) Proprietary Fund Construction Inspector III position will be upgraded from a grade 9
to a grade 11, at an annual cost of $2,763.75 in salaries and fringe benefits based on the
Fiscal Year 2007 Salary Schedule and Fringe Benefits Rates.
6) The position changes will be effective September 29, 2007 and will impact the Fiscal Year
2008 /Fiscal Year 2009 Budget.
7) The Fiscal Year 2008/Fiscal Year 2009 Finance Committee Recommended Budget includes
a 1% General Salary Increase and an increase from 37.5% to 39.3% in salary adjustments
for such things as reclassifications, merit increases and salary grade placement changes.
8) With the adoption of the proposed Fiscal Year 2008/Fiscal Year 2009 Finance Committee
Recommended Budget, the annual cost for the General Fund Medical Examiner
Administrator position upgrade will be $6,082.16, the Proprietary Fund Construction
Inspector III position upgrade will be $2,827.93, and the General Fund ADR Coordinator
position downgrade will result in a savings of ($6,204.56).
9) The cost for Construction Inspector III position upgrade will be funded by the Drain Water
and Sewer Trust Fund.
10) A budget amendment to the Fiscal Year 2008 and Fiscal Year 2009 Finance Committee
Recommended Budget is requested as follows:
GENERAL FUND (#10100) FY 2008 FY 2009
Expenditures
9090101-196030-740037 Non-Dept – Class and Rate Change $ 123 $ 123
1070601-132030-702010 Medical Examiner - Salaries 4,366 4,366
1070601-132030-722740 Medical Examiner – Fringe Benefits 1,716 1,716
3010301-121140-702010 Cir. Ct-Civil/Criminal – Salaries (4,454) (4,454)
3010301-121140-722740 Cir. Ct-Civil/Criminal – Fringe Ben. (1,751) (1,751)
Total General Fund Exp. $ -0- $ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 420.)
*MISCELLANEOUS RESOLUTION #07203
BY: Planning and Building Committee, Sue Ann Douglas, Chairperson
IN RE: DRAIN COMMISSIONER - RESOLUTION TO AUTHORIZE EVERGREEN FARMINGTON
SEWAGE DISPOSAL SYSTEM VILLAGE OF BEVERLY HILLS FOOTING/DRAIN HOUSELEAD
REHABILITATION PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Village of Beverly Hills (the "Village") is in urgent need of sewage disposal facilities and
services constituting a part of the Evergreen and Farmington Sewage Disposal Systems (the "System")
as described in the form of the proposed contract hereinafter mentioned (sometimes referred to herein as
the "Project"), in order to promote the health and welfare of the residents thereof, which sewage disposal
facilities and services also would benefit the County and its residents, and the parties to said proposed
contract have concluded that such facilities and services can be provided most economically and
efficiently by the County through the exercise of the powers conferred by Act 342, Public Acts of
Michigan, 1939, as amended ("Act 342"); and
Commissioners Minutes Continued. September 20, 2007
411
WHEREAS by the terms of Act 342, the County and the Village are authorized to enter into a contract for
the construction and provision of the Project to serve the Village and for the payment of the cost thereof
by the Village in cash; and
WHEREAS there has been submitted to this Board of Commissioners a proposed contract between the
County, by and through the County Drain Commissioner, County Agency, and the Village (the "Contract"),
which Contract provides for the construction and provision of the Project and which Contract is set forth
on Exhibit A hereto; and
WHEREAS there have also been submitted, for approval and adoption by this Board of Commissioners,
preliminary plans and specifications and an estimate of the cost of the Project; and
WHEREAS this Board of Commissioners desires to proceed with the Project and the approval and
execution of the Contract to construct and provide the Project as provided in the Contract.
NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of Oakland County, Michigan, as
follows:
1. APPROVAL OF PROJECT AND DESIGNATION OF COUNTY AGENCY. This Board of
Commissioners by majority vote of its members-elect does hereby approve, under and
pursuant to Act 342, establishment of the Project as part of the System, which shall
consist of (i) the construction and provision of the Evergreen Farmington Sewage
Disposal System Village of Beverly Hills Footing/Drain Houselead Rehabilitation Project,
as specified and to be located as shown in Exhibits A and B to the Contract (the
"Project") and (ii) the services provided by the facilities constituting a portion of the
Project; that the Project as part of the System shall serve the Village; that the Oakland
County Drain Commissioner is hereby designated and appointed as the "County Agency"
for the Project; that the County Agency shall have all the powers and duties with respect
to the Project as are provided by law and especially by Act 342; and that all obligations
incurred by the County Agency with respect to the Project, unless otherwise authorized
by this Board of Commissioners, shall be payable solely from funds derived from the
Village as hereinafter provided.
2. PLANS AND SPECIFICATIONS – ESTIMATE OF COST. The preliminary plans and
specifications for the Project and the estimate of $300,000 as the cost thereof, as
submitted to this Board of Commissioners, are hereby approved and adopted.
3. APPROVAL OF CONTRACT. The Evergreen Farmington Sewage Disposal System
Village of Beverly Hills Footing/Drain Houselead Rehabilitation Project Contract between
the County, by and through the County Drain Commissioner and the Village, which
Contract has been submitted to this Board of Commissioners, is hereby approved and
adopted, and the County Drain Commissioner is hereby authorized and directed to
execute and deliver the same in substantially the form set forth on Exhibit A hereto for
and on behalf of the County, in as many counterparts as may be deemed advisable.
4. CONFLICTING RESOLUTIONS. All resolutions and parts of resolutions insofar as they
may be in conflict herewith are rescinded.
Chairperson, on behalf of the Planning and Building Committee, I move adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Exhibit A - Evergreen Farmington Sewage Disposal System Village of Beverly Hills Footing
Drain/Houselead Rehabilitation Project Contract, Feasibility Study and Exhibit B - Estimate of Probable
Cost on file in County Clerk’s office.
FISCAL NOTE (MISC. #07203)
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: DRAIN COMMISSIONER - RESOLUTION TO AUTHORIZE EVERGREEN FARMINGTON
SEWAGE DISPOSAL SYSTEM VILLAGE OF BEVERLY HILLS FOOTING/ DRAIN HOUSELEAD
REHABILITATION PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
Commissioners Minutes Continued. September 20, 2007
412
1. This resolution establishes the Sewage Disposal System Footing Drain/Houselead
Rehabilitation Project with the Evergreen and Farmington Sewage Disposal System and
authorizes the contract for Oakland County to proceed with the Project for the Village of
Beverly Hills.
2. The Project can be implemented most economically and efficiently by the County through
the exercise of the powers conferred by Act 342, Public Acts of Michigan, 1939, as
amended (“Act 342”).
3. The Project consists of constructing urgently needed sewage disposal facilities
constituting a part of the Evergreen and Farmington Sewage Disposal System to provide
sewage disposal services in order to promote the public health and welfare of the
residents.
4. The estimated cost of the Project is $300,000, which includes short term repairs of
Manholes, studying existing Pump Stations and analysis of Meter Data.
5. The Village of Beverly Hills shall pay Oakland County for the entire cost of the Project not
defrayed by grants or other funds that may become available.
6. The Village of Beverly Hills shall pay for the cost of the Footing Drain/Houselead
Rehabilitation Project in cash from available funds.
7. No County General Fund monies shall be appropriated for this Project.
(The vote for this motion appears on page 420.)
*MISCELLANEOUS RESOLUTION #07206
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: CIRCUIT COURT - FAMILY DIVISION - OAKLAND COUNTY CHILD CARE FUND BUDGET
2007-2008
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to provisions of Act 280 of the Public Acts of 1975, Oakland County is required to
develop and submit a plan and budget for the provision of funding of foster care services to the Bureau of
Juvenile Justice, Department of Human Services, annually; and
WHEREAS the Oakland County Circuit Court - Family Division, County of Oakland, and the Oakland
County Department of Human Services have developed the attached foster care services budget for the
State's fiscal year, October, 1, 2007 through September 30, 2008; and
WHEREAS the Public Services Committee has reviewed this budget and recommends its submission to
the State Office.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes
submission of the 2007-2008 Oakland County Child Care Fund Budget to the Bureau of Juvenile Justice’s
Child Care Fund Unit, Department of Human Services.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of County Child Care Budget Summary on file in County Clerk’s office.
FISCAL NOTE (MISC. #07206)
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: CIRCUIT COURT - FAMILY DIVISION - OAKLAND COUNTY CHILD CARE FUND BUDGET
2007-2008
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Under the provisions of Act 280 of the Public Acts of 1975, Oakland County is required to
develop and submit a plan and budget for funding foster care services to the Child and
Family Services Office of the Bureau of Juvenile Justice, Department of Human Services
annually.
2. The Circuit Court/Family Division and the Oakland County Family Independence Agency
Commissioners Minutes Continued. September 20, 2007
413
have developed the foster care services budget for the period covering October 1, 2007,
through September 30, 2008.
3. The figures provided are estimates for State Child Care Fund budgeting purposes only,
based on current available data and may not reflect the eventual adopted budget and/or
expenditures for this program.
4. The application reflects $33,451,371 in gross expenditures and $2,300,000 in offsetting
revenues, leaving a net expenditure of $31,151,371 which is a $229,258 increase from
the Fiscal Year 2007 net expenditure.
5. Net expenditures are shared 50/50 by the State and County rendering a State
reimbursement of $15,574,685 should the State approve the budget and the County
expend the funds.
6. The Fiscal Year 2008 Finance Committee Recommended Budget for State
Reimbursement is $12,363,005.
FINANCE COMMITTEE
(The vote for this motion appears on page 420.)
*MISCELLANEOUS RESOLUTION #07207
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: SHERIFF’S OFFICE - FIRE DISPATCH CONTRACT EXTENSION FOR FRANKLIN-BINGHAM
FIRE DEPARTMENT FOR 2007-2012
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS it is the policy of the Oakland County Board of Commissioners to permit the Sheriff’s Office to
enter into contractual agreements for the purpose of Fire Dispatch services; and
WHEREAS at the request of the Franklin-Bingham Fire Department, the Sheriff’s Office has been
requested to dispatch fire calls for the Franklin-Bingham Fire Department; and
WHEREAS Miscellaneous Resolution #06256 approved a draft contract with Franklin-Bingham Fire
Department for the years 2007-2008; and
WHEREAS during the course of the negotiations and determinations by Corporation Counsel it was
decided that a 5 year contract and separate contracts with the Village of Franklin and the Village of
Bingham Farms was necessary along with the contract with the Volunteer Fire Department; and
WHEREAS Corporation Counsel has reviewed these contracts and is in agreement with the attached
contracts; and
WHEREAS the Sheriff’s Office along with the Department of Management and Budget is recommending
the attached contracts for dispatching services.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
Chairperson of the Board to enter into the attached Fire Dispatch Agreements with the Franklin Volunteer
Fire Department, the Village of Franklin and the Village of Bingham Farms through 2012.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of 2007-2012 Fire Dispatch Service Agreement between the County of Oakland and the Franklin
Volunteer Fire Department, Inc., 2007-2012 Fire Dispatch Service Support Agreement between the
County of Oakland and the Village of Franklin, and 2007-2012 Fire Dispatch Service Support Agreement
between the County of Oakland and the Village of Bingham Farms on file in County Clerk’s office.
FISCAL NOTE (MISC. #07207)
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: SHERIFF’S OFFICE – FIRE DISPATCH CONTRACT EXTENSION FOR FRANKLIN - BINGHAM
FIRE DEPARTMENT FOR 2007-2012
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
Commissioners Minutes Continued. September 20, 2007
414
1. The Franklin-Bingham Fire Department is requesting the Oakland County Sheriff’s Office
provide Fire Dispatch Service from January 1, 2007 through March 31, 2012.
2. Miscellaneous Resolution #07076 approved standard fire dispatch rates for the period April 1,
2007 through March 31, 2012 and this contract is consistent with the approved rate structure.
3. The agreement states monthly rates as follows: April 1, 2007 – March 31, 2008 - $595.18;
April 1, 2008 – March 31, 2009 - $636.70; April 1, 2009 – March 31, 2010 - $684.00; April 1,
2010 – March 31, 2011 - $704.66 and April 1, 2011 – March 31, 2012 - $735.58.
4. Revenue for this contract was included in the Fiscal Year 2008/Fiscal Year 2009 Budget and
therefore no budget amendments are recommended.
FINANCE COMMITTEE
(The vote for this motion appears on page 420.)
*MISCELLANEOUS RESOLUTION #07210
By: Public Services Committee, Jeff Potter, Chairperson
IN RE: COUNTY EXECUTIVE – EMERGENCY RESPONSE AND PREPAREDNESS – ACCEPTANCE
FOR GRANT PROGRAM FOR MICHIGAN CITIZEN CORPS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS funding was released under the U.S. Department of Homeland Security for the 2006 State of
Michigan Citizen Corps Program Grant for funding for programs to increase domestic preparedness
among members of the community; and
WHEREAS the State of Michigan has awarded Oakland County reimbursement for qualified expenses up
to, but not exceeding $100,000.00 for the period of June 1, 2007 – June 1, 2008; and
WHEREAS the funds are to be used to establish Citizen Corps Councils, to support oversight and
outreach functions of the councils, and expand CERT training essential for developing the Citizen Corps;
and
WHEREAS the Michigan Department of State Police Emergency Management Division will serve as the
administrating agency for this grant; and
WHEREAS the grant application has received review at Public Services on February 27, 2007; and
WHEREAS the grant agreement has been reviewed and approved through the County Contract Review
Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accept the
grant funding from the State of Michigan in an amount up to $100,000.00.
BE IT FURTHER RESOLVED that the chairperson of the Board of Commissioners is authorized to
execute the grant agreement and to approve any grant extensions or changes, within fifteen percent
(15%) of the original award, which are consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Grant Review Sign Off – Emergency Response and Preparedness and State of Michigan 2006
Michigan Citizens Corps Program Grant Agreement on file in County Clerk’s office.
FISCAL NOTE (MISC. #07210)
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: COUNTY EXECUTIVE - EMERGENCY RESPONSE AND PREPAREDNESS – ACCEPTANCE
FOR FISCAL YEAR 2007 GRANT PROGRAM FOR MICHIGAN CITIZEN CORPS PROGRAMS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. The State of Michigan has awarded Oakland County reimbursement for qualified expenses
up to, but not exceeding $100,000 for the period of June 1, 2007 through June 1, 2008.
Funding is for programs to increase domestic preparedness among members of the
Commissioners Minutes Continued. September 20, 2007
415
community.
2. The funds will be used to establish Citizen Corps Councils to support the oversight and
outreach functions of the councils and to expand CERT training essential for developing the
Citizen Corps.
3. The Michigan Department of State Police Emergency Management Division will serve as the
administrating agency for this grant.
4. A budget amendment is recommended to the Fiscal Year 2007 Budget for the acceptance of
the Michigan Citizen Corps Program (CERT) for the period of June 1, 2007 through June 1,
2008 as follows:
FUND 29330 FY 2007
Revenue
1010115-115096-610210 Federal Grants Operating $100,000
Expense
1010115-115096-731171 Management Svs. $ 3,000
1010115-115096-750154 Expendable Equip. 97,000
$100,000
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 420.)
*MISCELLANEOUS RESOLUTION #07211
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: PROSECUTING ATTORNEY – FISCAL YEAR 2008 DISTRICT COURT ADVOCACY
PROGRAM - VICTIMS OF CRIME ACT (VOCA) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the State of Michigan, Department of Community Health has awarded to the Oakland County
Office of the Prosecuting Attorney Victims of Crime Act (VOCA) grant funding for the period of October 1,
2007 through September 30, 2008; and
WHEREAS this is the eighth (8th) year of grant acceptance for this program; and
WHEREAS the purpose of this grant is to expand and enhance local services available to crime victims
regarding their safety, rights, dignity, and healthy recovery; and
WHEREAS the Fiscal Year 2008 application amount of $142,485 resulted in an award of $142,485; and
WHEREAS the State contribution is $113,988 and County contribution is $28,497; and
WHEREAS the County contribution includes voluntary part-time Victim Advocate Intern positions and
continued funding of salaries and fringe benefits for two (2) Victim Advocate positions (#41101-09398,
#41101-09647); and
WHEREAS the grant award has been processed through the County Executive Contract Review Process
and the Board of Commissioners Grant Application Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts grant
funding from the State of Michigan, Department of Community Health in the amount of $113,988 and
County contribution of $28,497 for the period of October 1, 2007 through September 30, 2008.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant award and to approve any grant extensions or changes, within fifteen percent (15%) of
the original award, which are consistent with the original application as approved.
BE IT FURTHER RESOLVED that continuation of this program, including positions is contingent upon
continued grant funding.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Commissioners Minutes Continued. September 20, 2007
416
Copy of Grant Review Sign Off – Prosecuting Attorney, Grant Agreement between Michigan Department
of Community Health and County of Oakland, Michigan Department of Community Health Fiscal Year
07/08 Agreement Addendum A, Attachment A Statement of Work, Attachment B Budget Detail,
Attachment C Performance and Progress Report Requirements, Attachment D Fiscal Year Expenditure
and Program Report, and Attachment E Victims of Crime Act and Victims Assistance Grant Assurances
on file in County Clerk’s office.
FISCAL NOTE (MISC. 07211)
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: PROSECUTING ATTORNEY – FISCAL YEAR 2008 DISTRICT COURT ADVOCACY PROGRAM
- VICTIMS OF CRIME ACT (VOCA) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Resolution and finds:
1. The Prosecuting Attorney is requesting the acceptance of the Fiscal Year 2008 Victims of Crime
Act (VOCA) Grant.
2. The Fiscal Year 2008 award amount is $142,485 which is $17,467 higher than the Fiscal Year
2007 award.
3. The State contribution is $113,988 (80%) and the County contribution is $28,497 (20%). The
County contribution includes voluntary part-time Victim Advocate intern positions and cash match
of $20,000 which is included in the Fiscal Year 2008/Fiscal Year 2009 Finance Committee
Recommended Budget.
4. In addition to the County match requirements, the County is expected to incur $13,527 in
administrative and support costs, which have been included in the Fiscal Year 2008 Finance
Committee Recommended Budget. This grant does not allow for recovery of those costs.
5. Acceptance of this grant does not obligate the County to future commitments and continuation as
stated is contingent upon future grant funding.
6. The grant match amount of $28,497 is included in the Fiscal Year 2008 Finance Committee
Recommended Budget Non-departmental grant match line item.
7. A budget amendment is requested to the Fiscal Year 2008 Finance Committee Recommended
Budget as follows:
Finance Total
Recomm. FY 2008 Amended
GENERAL FUND #10100 FY 2008 Amendment FY 2008
Expenditures
9090101-196030-730800 Grant Match ($24,426) ($4,071) ($28,497)
4010101-989999-788001-27325 Trans Out 24,426 4,071 28,497
Total General Fund Expenditures $ -0- $ -0- $ -0-
VOCA GRANT FUND #27325
4010201-135170-610313 Grants Federal $100,592 $13,396 $113,988
4010201-135170-625558 Local Match 24,426 4,071 28,497
Total Grant Revenue $125,018 $17,467 $142,485
Expenditures
4010201-135170-702010 Salary $82,588 $ 7,173 $ 89,761
4010201-135170-722740 Fringe Benefits 37,068 10,054 47,122
4010201-135170-731346 Personal Mileage 2,670 240 2,910
4010201-135170-732018 Travel & Confer 2,500 0 2,500
4010201-135170-777560 Radio Comm 192 0 192
Total Grant Expenditures $125,018 $17,467 $142,485
FINANCE COMMITTEE
(The vote for this motion appears on page 420.)
Commissioners Minutes Continued. September 20, 2007
417
*MISCELLANEOUS RESOLUTION #07212
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: CIRCUIT COURT/FRIEND OF THE COURT – FISCAL YEAR 2008 COOPERATIVE
REIMBURSEMENT PROGRAM (CRP) CONTRACT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Human Services, Office of Child Support has approved the
Oakland County Friend of the Court’s Fiscal Year 2008 Title IV-D Cooperative Reimbursement Program
(CRP) Contract, effective October 1, 2007 through September 30, 2008; and
WHEREAS the Fiscal Year 2008 Title IV-D program totals $12,787,190 of which $110,831 will be funded
by fees collected. The remaining $12,676,359 will be funded by the State in the amount of $7,320,538
(66%), the County match of $3,771,186 (34%), and estimated Federal Incentive Payments of $1,584,635.
The contract-funded State supplement allocation has been discontinued for Fiscal Year 2008; and
WHEREAS the requested County match is budgeted in the General Fund Non-departmental budget. No
additional General Fund appropriation is required; and
WHEREAS acceptance of this contract does not obligate the County to any future commitment; and
WHEREAS the contract has been approved by the County Executive’s Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Fiscal Year 2008 Cooperative Reimbursement Program Contract through September 30, 2008 for the
Friend of the Court in the amount of $7,320,538 (representing all Title IV-D program). Also, the
acceptance of this grant recognizes general fund grant match obligation in the amount of $3,771,186.
BE IT FURTHER RESOLVED that future levels of service, including personnel, are contingent upon the
level of funding from the State for this program.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute this reimbursement agreement and to approve amendments and extensions up to fifteen (15%)
percent variance from the award, consistent with the agreement as approved.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Grant Review Sign Off – Friend of the Court, Agreement between Michigan Department of
Human Services and the County of Oakland, and Attachment E Budget Summary Page on file in County
Clerk’s office.
FISCAL NOTE (MISC. #07212)
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: CIRCUIT COURT/FRIEND OF THE COURT – FISCAL YEAR 2008 COOPERATIVE
REIMBURSEMENT PROGRAM (CRP) CONTRACT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Michigan Family Independence Agency has awarded the Fiscal Year 2008 Title IV
Cooperative Reimbursement Program (CRP) Contract to the Oakland County Friend of the Court,
for the period of October 1, 2007 through September 30, 2008.
2. The grant provides Title IV-D funding to continue the Friend of the Court/Cooperative
Reimbursement Program in the amount of $12,787,190, of which $110,831 will be funded by fees
collected, the remaining $12,676,359 is funded by the State in the amount of $7,320,538 (66%),
the County match is $3,771,186 (34%), Federal Incentive Payment of $1,584,635; the contract
funded State supplement allocation has been eliminated.
3. The amount of the grant award is $7,320,538 representing Title IV-D program funding, and
$1,584,635 of Federal Incentive Payment funding, the County match of $3,771,186 is budgeted in
General Fund, Non-departmental.
4. A budget amendment to the Fiscal Year 2008 Finance Committee Recommended Budget is
requested to transfer the grant match funds from the Non-Departmental Grant Match account to
the Circuit Court’s grant match account as follows:
Commissioners Minutes Continued. September 20, 2007
418
GENERAL FUND 10100 FY 2008
Expenditures
9090101-196030-730800 Non-Dept. – Grant Match ($3,771,186)
3010301-121100-788001-27100 Cir. Ct. – Oper. Trf Out $3,771,186
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 420.)
*MISCELLANEOUS RESOLUTION #07213
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: SHERIFF’S OFFICE – 2005 MICHIGAN CITIZEN CORPS VIPS PROGRAM GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of State Police, Emergency Management and Homeland Security
Division, has awarded the Sheriff’s Office assistance thru the Michigan Citizen Corps Program for
Volunteers in Police Service (VIPS); and
WHEREAS the Sheriff’s Department applied for a grant in the amount of $19,000 and has been awarded
a grant in the amount of $7,532 to purchase 800 MHz interoperable hand-held radios; and
WHEREAS no additional county funds will be used to match the grant award; and
WHEREAS the attached contract has been approved in accordance with the County Executive's review
process; and
WHEREAS no additional positions are required; and
WHEREAS the acceptance of this grant does not obligate the County to any future commitments.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
2007 Michigan Citizen Corps Program Vips Program Grant Acceptance Agreement in the amount of
$7,532 and that the Board Chairperson on behalf of the County of Oakland is authorized to execute said
agreement as attached.
Chairperson, on behalf of the Public Service Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of e-mail re: Citizen Corps Grants for Oakland County – VIPS Grant and Grant Contract Review
Response on file in County Clerk’s office.
FISCAL NOTE (MISC. #07213)
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: SHERIFF’S OFFICE – 2005 MICHIGAN CITIZEN CORPS VIPS PROGRAM GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Michigan Department of State Police, Emergency Management and Homeland Security
Division, has awarded the Sheriff’s Office $7,532 for the Reserve Program activities.
2. The Fiscal Year 2007 budget did not anticipate funding for this purpose and therefore an
amendment for $7,532 in State funding is recommended.
3. The grant period is June 1, 2007 through March 1, 2008.
4. No County match is required.
5. No additional positions are required.
Commissioners Minutes Continued. September 20, 2007
419
6. A budget amendment to the Fiscal Year 2007 Budget is recommended as follows:
GENERAL FUND #10100 FY 2007
Revenue
4030601-116200-610313 Grants Federal $7,532
Total General Fund Revenue $7,532
Expenditures
4030601-116200-750170 Expendable Equipment $7,532
Total General Fund Expenditures $7,532
FINANCE COMMITTEE
(The vote for this motion appears on page 420.)
*MISCELLANEOUS RESOLUTION #07214
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: SHERIFF'S OFFICE, PROSECUTOR'S OFFICE, CIRCUIT COURT AND COMMUNITY
CORRECTIONS – FISCAL YEAR 2007 BYRNE JUSTICE ASSISTANCE GRANT (JAG) ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the U.S. Department of Justice - Office of Justice Programs awarded Oakland County, along
with the City of Pontiac and the City of Southfield, grant funding in the amount of $299,465; and
WHEREAS Oakland County's share of this award is $58,509 and requires no local matching funds; and
WHEREAS under an Intergovernmental Agreement with the City of Southfield authorized by
Miscellaneous Resolution #07153, Oakland County will act as the fiduciary and lead agency for the entire
award; and
WHEREAS under an Intergovernmental Agreement with the City of Pontiac authorized by Miscellaneous
Resolution #07153, Oakland County will act as the fiduciary and lead agency for the entire award; and
WHEREAS Oakland County's projects under this award include the purchase of capital equipment for the
Sheriff’s Office, Prosecutor’s Office, Circuit Court and Community Corrections; and
WHEREAS the acceptance of this grant does not obligate the County to any future commitment; and
WHEREAS the continuation of the program is contingent upon future levels of grant program funding.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the U.S. Department
of Justice Grant Acceptance Agreement in the amount of $299,465, and that the Board Chairperson, on
behalf of the County of Oakland, is authorized to execute said agreement as attached.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Sheriff/Prosecutor/Circuit Court/Community Corrections Justice Assistance Grant (JAG)
Comparison of Fiscal Year 2007 Grant Application to Fiscal Year 2007 Grant Award and Grant Review
Sign Off – Sheriff’s Office, Prosecuting Attorney, Community Corrections, Circuit Court in cooperation with
the City of Pontiac and the City of Southfield on file in County Clerk’s office.
FISCAL NOTE (MISC. #07214)
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: SHERIFF’S OFFICE, PROSECUTOR’S OFFICE, CIRCUIT COURT AND COMMUNITY
CORRECTIONS – FISCAL YEAR 2007 BYRNE JUSTICE ASSISTANCE GRANT (JAG) ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The United States Department of Justice has awarded Oakland County, the City of Southfield and
the City of Pontiac grant funding in the amount of $299,465.
2. Oakland County’s share of the award is $58,509. The Sheriff’s Office will receive $20,000.89,
Prosecutor’s Office $12,836.11, Circuit Court $12,836 and Community Corrections $12,836 for
the purchase of capital equipment.
Commissioners Minutes Continued. September 20, 2007
420
3. Oakland County will purchase and transfer ownership of the capital equipment estimated at
$124,933 for the City of Pontiac pursuant the Interlocal Agreement approved by Miscellaneous
Resolution #07153.
4. Oakland County will purchase and transfer ownership of the capital equipment estimated at
$116,023 for the City of Southfield pursuant the Interlocal Agreement approved by Miscellaneous
Resolution #07153.
5. The grant funding period is October 1, 2006 through September 30, 2010.
6. No County match or positions are required.
7. An amendment to the Fiscal Year 2007 budget is recommended as follows:
GRANT FUND #27375 FY 2007
Revenue
1020601-110030-610313-40420 M&B – Grants – Federal $124,933.00
1020601-112670-610313-40460 M&B – Grants – Federal $116,023.00
1070401-113140-610313 Comm. Correct. - Grants-Federal $ 12,836.00
4030601-116181-610313 Sheriff/Road Patrol - Grants-Federal $ 8,100.72
4030401-121280-610313 Sheriff/Corrective Svc Sat - Grants-Fed $ 11,900.17
3010101-121100-610313 Circuit Court - Grants-Federal $ 12,836.00
4010101-122050-610313 Prosecuting Attorney - Grants-Federal $ 12,836.11
Total Grant Fund Revenue $299,465.00
GRANT FUND #27375
Expenditures
1020601-110030-750170-40420 M&B/City of Pontiac - Equip $124,933.00
1020601-112670-750170-40460 M&B/City of Southfield – Equip $116,023.00
1070401-113140-750170 Comm. Correct. - Other Exp. Equip $ 12,836.00
4030601-116181-750170 Sheriff/Road Patrol - Other Exp. Equip. $ 8,100.72
4030401-121280-750170 Sheriff/Corrective Svc Sat - Other Exp. Eq $ 11,900.17
3010101-121100-750170 Circuit Court - Other Exp. Equip $ 12,836.00
4010101-122050-750170 Prosecuting Attorney - Other Exp. Equip $ 12,836.11
Total Grant Fund Expenditures $299,465.00
FINANCE COMMITTEE
Vote on Consent Agenda:
AYES: Burns, Coleman, Coulter, Crawford, Douglas, Gershenson, Gingell, Gosselin, Gregory,
Greimel, Hatchett, Jacobsen, Kowall, Long, Middleton, Nash, Potter, Potts, Rogers, Scott,
Spector, Suarez, Woodward, Zack, Bullard. (25)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution (with fiscal notes attached) on the amended
Consent Agenda were adopted.
MISCELLANEOUS RESOLUTION #07215
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: BOARD OF COMMISSIONERS – 2007 HURON CLINTON METROPOLITAN AUTHORITY TAX
RATE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Huron-Clinton Metropolitan Authority (HCMA) has requested that the Oakland County
Board of Commissioners apportion a 0.2146 mill property tax rate, consistent with Michigan Law (MCL
211.34d(16) the Headlee “amendment”; and
WHEREAS the Finance Committee recommends the 2006 Huron-Clinton Metropolitan Authority rate be
set at 0.2146 mill, the maximum allowable tax rate; and
WHEREAS $14,097,249 is estimated to be raised by the 0.2146 levy.
NOW THEREFORE BE IT RESOLVED that each Supervisor of the various townships and Assessing
Officers of the several cities of Oakland County are authorized and directed to spread on their respective
township or city tax rolls for the year 2007 a tax rate of 0.2146 mill for the Huron-Clinton Metropolitan
Commissioners Minutes Continued. September 20, 2007
421
Authority, to be applied to the 2007 Taxable Value of all property located within their respective
jurisdictions.
Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution.
FINANCE COMMITTEE
Moved by Rogers supported by Middleton the resolution be adopted.
AYES: Coleman, Coulter, Crawford, Douglas, Gershenson, Gingell, Gosselin, Gregory, Greimel,
Hatchett, Jacobsen, Kowall, Long, Middleton, Nash, Potter, Potts, Rogers, Scott, Spector,
Suarez, Woodward, Zack, Bullard, Burns. (25)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted.
REPORT (MISC. #07216)
BY: Personnel Committee, Thomas F. Middleton, Chairperson
IN RE: RECOMMENDED FISCAL YEAR 2008 SALARY AND BENEFIT RECOMMENDATIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee recommends the following actions:
1. Increase the current salary ranges for salary grades 1 - 21 by a general salary increase
of 1% effective September 29, 2007. This date is the beginning of the first pay period for
fiscal year 2008.
2. Increase all remaining classifications not represented by bargaining units by a general
salary increase of 1% effective September 29, 2007, including appointed officials, classes
designated as exceptions to salary grades 1 - 21, Summer, Student and Seasonal
classifications and part-time/hourly classes, but excluding:
Circuit, Probate and District Court Judges which are currently at the maximum
rate allowed; and
Commissioners addressed by Miscellaneous Resolution #06187; and
Other Elected Officials which will be addressed by a separate report; and
Appointed Board and Commission members
3. Increase the bi-weekly Health Care Contribution amounts effective January 1, 2008 and
January 1, 2009 as outlined in the following schedules for all non-represented employees
and represented employees whose bargaining agreement provides for the same benefit
modifications as the general non-represented employees.
EMPLOYEES HIRED PRIOR TO
May 31, 2003
Current Proposed 2008 Proposed 2009
Single 2 Person Family Single 2 Person Family Single 2 Person Family
PPO $ 8 $18 $24 $20 $42 $50 $32 $65 $75
POS 5 12 16 16 32 38 26 52 60
CMM 2 5 8 4 10 16 8 20 32
*TRAD 13 26 30 33 57 63 52 89 94
**HAP 13 26 30 33 57 63 52 89 94
* Traditional BCBS is no longer open for new enrollment. Only available to those with the coverage prior
to January 1, 1997. New hires after January 1, 1997 do not have this option.
**HAP is only available to those hired prior to May 31, 2003. New hires after May 31, 2003 do not have
this option.
Commissioners Minutes Continued. September 20, 2007
422
EMPLOYEES
HIRED ON OR AFTER MAY 31, 2003
Current Proposed 2008 Proposed 2009
Single 2 Person Family Single 2 Person Family Single 2 Person Family
PPO $32 $65 $75 No Change for PPO No Change for PPO
POS 26 52 60 No Change for POS No Change for POS
CMM 2 5 8 $4* $10* $16* $8* $20* $32*
*NOTE: CMM for employees hired on or after May 31, 2003 has also been increased
4. Delete the following classifications from the County’s Salary Schedule.
Attorney I
Attorney II
5. Further that no transfer of monies is required to fund the salary increases since sufficient
monies have been budgeted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
REPORT (MISC. #07216)
BY: Personnel Committee, Thomas F. Middleton, Chairperson
IN RE: RECOMMENDED FISCAL YEAR 2008 SALARY INCREASE FOR THE COUNTY EXECUTIVE,
PROSECUTING ATTORNEY, COUNTY CLERK/REGISTER OF DEEDS, DRAIN COMMISSIONER,
SHERIFF AND COUNTY TREASURER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee recommends increasing the Fiscal Year 2008 salary of the County Executive,
Prosecuting Attorney, County Clerk/Register of Deeds, Drain Commissioner, Sheriff and County
Treasurer by 1 % effective September 29, 2007.
Further that no transfer of monies is required to fund the salary increases since sufficient monies have
been budgeted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
COUNTY OF OAKLAND
FISCAL YEAR 2008 BUDGET
GENERAL APPROPRIATIONS ACT
MISCELLANEOUS RESOLUTION #07216
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: FISCAL YEAR 2008 GENERAL APPROPRIATIONS ACT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Public Act 139 of 1973, the Unified Form of County
Government Act, and Public Act 621 of 1978 (as amended by P.A. 493 of 2000), the Uniform Budgeting
and Accounting Act for Local Government, it is the responsibility of the Oakland County Board of
Commissioners to establish and adopt the annual County Budget and work program; and
WHEREAS the Finance Committee received budget requests from all County Departments, and has
reviewed in detail the County Executive's Fiscal Year 2008 Budget Recommendation; and
WHEREAS the Finance Committee, after due deliberation, has formulated a Recommended General
Appropriations Act balancing total appropriations with available resources at $769,056,506 for Fiscal Year
2008, a summary of which was included in the Notice of Public Hearing published in newspapers of
general circulation; and
Commissioners Minutes Continued. September 20, 2007
423
WHEREAS the further intent of this resolution is to maintain a budgetary system for the County of
Oakland on the same basis of accounting (generally accepted accounting principles) as the actual
financial information is maintained; to define the powers and duties of the County's officers in relation to
that system; to designate the Chief Administrative Officer and Fiscal Officer; and to provide that the Board
of Commissioners and committees thereof, as well as the Fiscal Officer, shall be furnished with
information by the departments, boards, commissions and offices relating to their financial needs,
revenues and expenditures/expenses, and general affairs; to prescribe a disbursement procedure, to
provide for an allotment system; and to provide remedies for refusal or neglect to comply with the
requirements of this resolution; and
WHEREAS the Circuit Court Mediation Fund (Miscellaneous Resolution #90177) is used to cover the total
cost of Attorney Mediators, with the balance to be used for enhancement of Court operations as
requested by the Court and approved by the Board of Commissioners; and
WHEREAS the Board of Commissioners supports the concept of cultural diversity training for Oakland
County employees and requires all supervisory, division manager and director level employees to attend
cultural diversity training; and
WHEREAS in order to maintain the long-term financial stability of Oakland County, and its communities, a
Capital and Cooperative Initiatives Revolving Fund (CCIRF) should be established with funding from the
Revenue Sharing Reserve fund, to support various initiatives as outlined in this resolution.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners does hereby adopt
and amend the Fiscal Year 2008 General Appropriations Act recommended by the Finance Committee as
advertised and placed in the Clerk's Office for public inspection.
BE IT FURTHER RESOLVED that $540,000 of Cigarette Tax Revenue distributed by the State to
Oakland County under the authority of the Health and Safety Fund Act, P.A. 264 of 1987, be divided
between the Health Division (12/17 or $381,176) and the Sheriff's Department (5/17 or $158,824).
BE IT FURTHER RESOLVED that funds from the Civil Mediation Account (10100-240201) be utilized to
cover the total costs incurred in Fiscal Year 2008 for the Civil Mediation Program.
BE IT FURTHER RESOLVED that appropriations to the Tri-Party Program may be permitted in
accordance with Public Act 253 of 1917, MCL 247.121, in an amount to be determined on an annual
basis in accordance with said act.
BE IT FURTHER RESOLVED that the following policy be established regarding administration of the
Delinquent Tax Revolving Fund:
1) The Delinquent Tax Revolving Fund (DTRF) was established in accordance with the
provisions of Public Act 206 of 1893 (as amended) for the purpose of paying local taxing
units within the County their respective shares of delinquent ad valorem real property
taxes, in anticipation of the collection of those taxes by the County Treasurer. This policy
statement, which encompasses the precept of self-funding, ensures that utilization of
unrestricted DTRF funds does not impair the functional intent or operational success of
the DTRF as originally established.
2) To that end, at no time shall funds be diverted from the DTRF that would cause the
unrestricted balance to fall below a level that would assure a prompt payment of all
current and future outstanding General Obligation Limited Tax Notes, as well as assure
the continued operation of the DTRF as specified in the preceding paragraph.
3) Penalties and investment interest generated by the DTRF may be transferred, in whole or
in part, to the General Fund of the County upon majority vote of the Board of
Commissioners so long as such transfer(s) meets the provisions of paragraph #2 above.
4) Any and all appropriations from unrestricted DTRF funds, excepting penalties and
investment interest, shall be limited to one-time expenditures, as opposed to recurring
operations.
5) Unless otherwise specified, appropriations from the DTRF shall be considered long- or
short-term advances (with specific time frames detailed in the authorizing resolution), to
be repaid with interest as specified below.
6) Any appropriations from unrestricted DTRF funds, excepting penalties and investment
interest, not considered advances to be repaid within a time certain shall require a two-
thirds majority vote of the Board of Commissioners.
7) All appropriations from unrestricted DTRF funds considered to be advances to be repaid
within a time certain shall require a majority vote of the Board of Commissioners.
Commissioners Minutes Continued. September 20, 2007
424
8) Terms and conditions of any and all advances from the DTRF shall be specified in the
authorizing resolution, including interest obligations detailed as follows:
a. Interest on each payment will be based on the average monthly rate paid during
the term of the agreement by the agent of the DTRF for that year's outstanding
borrowing, or
b. In the event no borrowing occurs for the DTRF, principal and interest payments
will be made in accordance with the previously established "Loan of County
Funds Policy" (Miscellaneous Resolution #89276) which requires Board approval
of repayment terms at an interest rate no less than the prevailing six-month
Treasury Bill rate and that such rates shall be computed and compounded
quarterly.
BE IT FURTHER RESOLVED that $4,100,000 in DTRF interest earnings will be transferred to the
General Fund to support General Fund/General Purpose activities.
BE IT FURTHER RESOLVED that an indirect cost charge will be billed by the General Fund to the DTRF,
in accordance with Oakland County’s approved Central Services Indirect Cost Allocation Plan.
BE IT FURTHER RESOLVED that a Capital and Cooperative Initiatives Revolving Fund (CCIRF) be
established with the following policy guidelines:
1) The fund is budgeted as a special revenue fund, deriving its funding from a transfer from
the Revenue Sharing Reserve Fund (established pursuant to P.A. 357 of 2004).
2) Interest earned for investments of CCIRF monies will remain in the CCIRF.
3) CCIRF funds will be used to:
a) Support the County’s capital improvement projects; and
b) Support of initiatives that impact the services provided to Oakland County
residents through the County government and the various cities, villages, and
townships within the County.
4) Use of CCIRF funds which are appropriated through the biennial budget process, shall
comply with the standing rules of the Board of Commissioners and will be released upon
the approval of the Fiscal Officer and reported to the Finance Committee.
5) Use of CCIRF Funds, not appropriated during the biennial budget process, will be limited
to one-time expenditures and require approval of a majority vote of the Board of
Commissioners.
6) Should the amount appropriated from CCIRF, in any one fiscal year not be transferred,
the Fiscal Officer, with Board of Commissioner approval may make a transfer to the
County’s Voluntary Employee Benefit Association (VEBA) in an amount up to, but not
exceeding the annual appropriation.
BE IT FURTHER RESOLVED that $1,450,000 (or one-half of the $2,900,000) convention facility tax
revenues distributed by the State to Oakland County under the authority of the State Convention Facility
Development Act, P.A. 106 of 1985, be earmarked for substance abuse programs.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners, in accordance with the
requirements of Public Act 214 of 1899, as amended, authorizes that .0004 mills Current Property Tax
Levy be designated for the purpose of funding Veterans' Services Soldier Relief.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners proposes to levy a
millage rate of 4.1900 mills upon the total Taxable Value of Real and Personnel Property (less offsets
from agreed upon tax increment financing projects and similar projects) so as to generate $265,648,511
to support the Fiscal Year 2008 County General Fund/General Purpose Operating Budget.
BE IT FURTHER RESOLVED that the Manager - Equalization perform the function of Equalization
Director including the examination of the assessment rolls of the several townships and cities within
Oakland County to ascertain whether the real and personal property in the respective townships and
cities has been equally and uniformly assessed at 50% of true cash value and to make recommendation
to that fact to the County Board of Commissioners.
BE IT FURTHER RESOLVED that:
1. The County Executive is hereby designated the Chief Administrative Officer of the County
of Oakland and, further, that the Director of Management and Budget and/or Deputy
Director of Management and Budget shall perform the duties of the Fiscal Officer as
specified in this resolution.
Commissioners Minutes Continued. September 20, 2007
425
2. The Fiscal Officer shall provide an orientation session and written instructions for
preparing department budget requests. These instructions shall include information that
the Fiscal Officer determines to be useful and necessary to assure that the budgetary
estimates of the agencies are prepared in a consistent manner and the needs of the
Board of Commissioners and Committees are met.
3. Any offices, departments, commissions and boards of the County of Oakland financed in
whole or in part by the County of Oakland shall transmit to the Fiscal Officer their
estimates of the amounts of money required for each activity in their respective agencies,
as well as their estimate of revenues that will be generated from charges for services.
They shall also submit any other information deemed relevant by the Fiscal Officer and/or
the Board of Commissioners and committees thereof.
4. The Fiscal Officer shall prescribe forms to be used by the offices, departments,
commissions and boards of the County of Oakland in submitting their budget estimates
and shall prescribe the rules and regulations the Fiscal Officer deems necessary for the
guidance of officials in preparing such budget estimates. The Fiscal Officer may require
that the estimates be calculated on the basis of various assumptions regarding level of
service. The Fiscal Officer may also require a statement for any proposed expenditure
and a justification of the services financed.
5. The Fiscal Officer shall prepare estimates of revenue for each budgeted fund, classified
to show in detail the amount expected to be received from each source. Estimates of
expenditures and revenues shall also be classified by character, object, function and
activity consistent with the accounting system classification.
6. The Fiscal Officer shall review the agency estimates with a representative from each
agency of the County of Oakland that has submitted such estimates. The purpose of the
review shall be to clarify the estimates, ensure the accuracy, and to determine their
adherence to the policies previously enumerated by the Fiscal Officer and the Board of
Commissioners or committees thereof as herein required.
7. The Fiscal Officer shall consolidate the estimates received from the various agencies
together with the amounts of expected revenues and shall make recommendations
relating to those estimates which shall assure that the total of estimated expenditures
including an accrued deficit does not exceed the total of expected revenues including an
unappropriated surplus.
8. The recommended budget shall include at least the following:
(a) Expenditure data for the most recently completed fiscal year and estimated
expenditures, or amended budget, for the current fiscal year; and
(b) An estimate of the expenditure amounts required to conduct, the government of
Oakland County, including its budgetary centers; and
(c) Revenue data for the most recently completed fiscal year and estimated
revenues, or amended budget, for the current fiscal year; and
(d) An estimate of revenues, by source, to be raised or received by Oakland County
in the ensuing fiscal years; and
(e) The amount of surplus or deficit from prior fiscal years, together with an estimate
of the amount of surplus or deficit expected in the current fiscal year; and
(f) An estimate of the amount needed for deficiency, contingent or emergency
purposes and the amounts needed to pay and discharge the principal and
interest of the debt of Oakland County due in the ensuing fiscal years; and
(g) The amount of proposed capital outlay expenditures, except those financed by
enterprise, capital projects, or internal service funds, including the estimated total
costs and proposed method of financing of each capital construction project and
the projected additional annual operating cost and the method of financing the
operating costs of each capital construction project for three (3) years beyond the
fiscal year covered by the budget; and
(h) An informational summary of projected revenues and expenditures/expenses of
any capital projects, internal service, and enterprise funds; and
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(i) A comparison of the revenue and expenditure amounts in the recommended
budget to the most recently approved budget adopted by the Board of
Commissioners with appropriate explanation of the variances; and
(j) Any other data relating to fiscal conditions that the Fiscal Officer or the Board of
Commissioners or committees thereof consider to be useful in evaluating the
financial needs of the County.
9. Not less than ninety (90) days before the next succeeding fiscal year, the County
Executive shall transmit the recommended budget to the County Board of
Commissioners. The recommended budget shall be accompanied by:
(a) A proposed general appropriations measure, consistent with the budget, which
shall set forth the anticipated revenue and requested expenditure/expense
authority in such form and in such detail deemed appropriate by the Board of
Commissioners or committees thereof. No appropriations measure shall be
submitted to the Board of Commissioners in, which estimated total
expenditures/expenses, including an accrued deficit, exceed estimated total
revenues, including an available surplus; and
(b) A budget message which shall explain the reasons for increases or decreases in
budgeted items compared with the current fiscal year, the policy of the County
Executive as it relates to important budgetary items, and any other information
that the County Executive determines to be useful to the Board of
Commissioners in its consideration of proposed appropriations; and
(c) A comparison of the recommended budget to the most recently approved current
year budget, together with an analysis and explanation of the variances
therefrom, such variances being divided to show the portion attributable to the
current year budget amendments and the portion resulting from the
recommended budget.
10. The County Board of Commissioners, or any committee thereof, may direct the County
Executive and/or other elected officials to submit any additional information it deems
relevant in its consideration of the budget and proposed appropriations measure. The
Board of Commissioners or the committees thereof may conduct budgetary reviews with
the Fiscal Officer, and/or County departments and divisions or agencies, etc., for the
purpose of clarification or justification of proposed budgetary items.
11. The County Board of Commissioners may revise, alter, or substitute for the proposed
general appropriations measure in any way, except that it may not change it in a way that
would cause total appropriations, including an accrued deficit, to exceed total estimated
revenues, including an unappropriated surplus. An accrued deficit shall be the first item
to be resolved in the general appropriations measure.
12. The County Board of Commissioners shall fix the time and place of a public hearing to be
held on the budget and proposed appropriations measure. The Clerk/Register shall then
have published, in a newspaper of general circulation within the County of Oakland,
notice of the hearing and an indication of the place at which the budget and proposed
appropriations measure may be inspected by the public. This notice must be published
at least seven days before the date of the hearing.
13. No later than September 30, the Board of Commissioners shall pass a general
appropriations measure providing the authority to make expenditures and incur
obligations on behalf of the County of Oakland. The supporting budgetary data to the
general appropriations measure shall include at least the following:
(a) Expenditure data for the most recently completed fiscal year; and
(b) The expenditures budget as originally adopted by the Board of Commissioners
for the current fiscal year; and
(c) The amended current year appropriations; and
(d) An estimate of the expenditure amounts required to conduct, the government of
Oakland County, including its budgetary centers; and
(e) Revenue data for the most recently completed fiscal year and estimated
revenues, or amended budget, for the current fiscal year; and
Commissioners Minutes Continued. September 20, 2007
427
(f) Budgeted revenue estimates as originally adopted by the Board of
Commissioners for the current fiscal year; and
(g) The amended current year Budgeted revenues; and
(h) An estimate of revenues, by source, to be raised or received by Oakland County
in the ensuing fiscal year; and
(i) The amount of surplus or deficit from prior fiscal years, together with an estimate
of the amount of surplus or deficit expected in the current fiscal year; and
(j) An estimate of the amount needed for deficiency, contingent on emergency
purposes, and the amounts needed to pay and to discharge the principal and
interest of the debt of Oakland County due in the ensuing fiscal year; and
(k) The amount of proposed capital outlay expenditures, except those financed by
enterprise, capital project, or internal service funds, including the estimated total
costs and proposed method of financing of each capital construction project and
the projected additional annual operating cost and the method of financing the
operating costs of each capital construction project for three (3) years beyond the
fiscal year covered by the budget; and
(l) An informational summary of projected revenues and expenditures/expenses of
capital projects, internal service, and enterprise funds; and
(m) Any other data relating to fiscal conditions that the Board of Commissioners
considers to be useful in considering the financial needs of the County; and
(n) Printed copies of the Board of Commissioners Adopted Budget, Financial Plan or
any facsimile thereof shall contain all of the above data unless otherwise
approved by the Board of Commissioners.
14. The Board of Commissioners may authorize transfers between appropriation items by the
County Executive or Fiscal Officer within limits stated in the appropriations measure. In
no case, however, may such limits exceed those provided for in paragraph #22 and #23
of this resolution.
15. A deviation from the original general appropriations measure shall not be made without
first amending the general appropriations measure through action by the Board of
Commissioners, except within those limits provided for in paragraph #16 of this
resolution.
16. Appropriations accumulated at the following three summary levels of expenditure within
each County Department will be deemed maximum authorization to incur expenditures:
Personnel Expenditures, Operating Expenditures, and Internal Support Expenditures.
The County Executive or the Fiscal Officer shall exercise supervision and control of all
budgeted expenditures within these limits, holding expenditures below individual line-item
appropriations or allowing overruns in individual line-items providing that at no time shall
the net expenditures exceed the total appropriation for Personnel and Operating
Expenses, respectively, for each department as originally authorized or amended by the
Board of Commissioners. Further, Personnel Expenses are authorized only for positions
specifically authorized pursuant to this Act as adopted and amended by Board of
Commissioner resolution, and appropriated overtime, holiday overtime, on-call pay, shift
premium summer help, emergency salaries, and any adjustments required by collective
bargaining agreements. The Fiscal Officer shall submit to the Finance Committee a
quarterly listing of new governmental funded appropriations and internal service fund line
items created administratively which were not properly classifiable. Line-item detail,
division, unit or cost center detail and allotments, which provide a monthly calendarization
of annual appropriations, as deemed necessary by the Fiscal Officer shall be maintained
and utilized as an administrative tool for management information and cost control. The
Fiscal Officer shall not approve any expenditure beyond that necessary to accomplish
stated program or work objectives authorized in the general appropriation measure as
originally approved unless amended, in which case the amendment takes precedence.
17. In order to amend the General Appropriations Act the amendment must specifically
identify the fund, department, division, unit, program and account affected by the
amendment. Additionally, if the amendment increases an appropriation, the source of
funding for that additional appropriation, whether an increase in revenue or an offsetting
Commissioners Minutes Continued. September 20, 2007
428
decrease in expenditure, must be presented as part of the amendment.
18. The Fiscal Officer shall maintain, for all budgeted funds, appropriation ledger accounts in
which are to be recorded such expenditure encumbrances and obligations for the future
payment of appropriated funds as the Fiscal Officer may approve.
19. Each purchase order, voucher or contract of Oakland County shall specify the funds and
appropriation designated by number assigned in the accounting system classification
from which it is payable and shall be paid from no other fund or appropriation. The
necessary amount of the appropriation from such account shall be transferred pursuant
to the provisions of this resolution to the appropriate general appropriation account and
the expenditure then charged thereto.
20. No obligation shall be incurred against, and no payment shall be made from, any
appropriation account unless there is a sufficient unencumbered balance in the
appropriation and sufficient funds are or will be available to meet the obligation. All
capital projects funded from the Capital Improvement Fund shall require approval of the
Board of Commissioners on recommendation of the appropriate liaison committee
(Planning and Building Committee) prior to initiation of the project. Any obligation incurred
or payment authorized in violation of this resolution shall be void and any payment so
made illegal except those otherwise ordered by court judgment or decree.
21. The Fiscal Officer, after the end of each quarter, shall transmit to the Board of
Commissioners a report depicting the financial condition of budgeted operations,
including, but not limited to:
(a) A forecast of actual revenues by major source compared with budgeted revenues
accompanied by an explanation of any significant variances; and
(b) A forecast of actual expenditures and encumbrances by department compared
with authorized appropriations accompanied by an explanation of any significant
variances; and
(c) A forecast of actual expenditures, encumbrances and transfers from each of the
several non-departmental appropriations accounts compared with authorized
appropriations accompanied by an explanation of any significant variances.
22. Direct expenditure and/or transfers of any unencumbered balance or any portion thereof
in any appropriation for transfer account to any other appropriations account may not be
made without amendment of the general appropriation measure as provided for in this
resolution, except that transfers within and between budgeted funds and departments
may be made by the Fiscal Officer in the following instances:
(a) Transfers may be made from the non-departmental overtime account and fringe
benefit adjustment account to the appropriate departmental budget as specific
overtime requests are reviewed and approved by the Fiscal Services Division.
Additionally, overtime appropriations may be transferred between divisions within
a department at the request of the Department Head, if authorized by the Fiscal
Officer or his designee; and
(b) Transfers may be made from the non-departmental appropriation accounts for
Maintenance Department Charges and Miscellaneous Capital Outlay to the
appropriate departmental budget as specific requests for these items are
reviewed and approved by the Fiscal Officer; and
(c) Transfers may be made from the non-departmental appropriation accounts
Emergency Salaries and Summer Help as specific requests for these items are
reviewed and approved by the Human Resources Department; and
(d) Transfers may be made from salary and fringe benefit savings, resulting from use
of Merit System Administrative Leave without Pay provisions, from departmental
budgets to a non-departmental Administrative Leave account. Quarterly reports
identifying such transfers and detailing the status of the non-departmental
Administrative Leave account shall be provided to the appropriate Board
committees; and
(e) Fringe benefit rates shall be established annually in the budget process to charge
all General Fund/General Purpose, Special Revenue and Proprietary funds for
actual employer fringe benefit costs. Such rates shall be sufficient to meet all
Commissioners Minutes Continued. September 20, 2007
429
fringe benefit costs including sick leave and annual leave accumulations, tuition
reimbursement, employee training, retirees' medical, required debt service on the
Intermediate Retiree Medical Benefit Trust established pursuant to Miscellaneous
Resolution #07147, and retirement administration. All funds collected for
Retirement, Tuition Reimbursement, Social Security (FICA), Medical for active
and retired employees, Disability, Dental, Optical, and Life and Accident
Insurance shall be transferred to the Employee Fringe Benefit Fund as
established by Miscellaneous Resolution #81-312. Sufficient funds shall be
maintained in the Employee Fringe Benefit Fund liability account for sick leave
and annual leave to cover the accumulated liability at an amount equal to 50% of
the sick leave accumulation and 100% of the annual leave accumulation,
including applicable Social Security (FICA) taxes thereon. All funds collected by
Workers' Compensation and Unemployment Compensation shall be transferred
to the Fringe Benefit Fund as established by Miscellaneous Resolution #81-012
and modified by Miscellaneous Resolution #96-024; and
(f) The transfer of funds to the Capital Improvement Fund and Building Fund shall
not be made prior to September 30, without approval from the Finance
Committee of the Board of Commissioners; and
(g) Transfers (advances) may be made as necessary from the Drain Revolving Fund
to Drain Construction Funds and Drain Maintenance Funds as short term
advances for costs incurred such as preliminary engineering fees and ongoing
maintenance costs. Costs incurred by Drain Maintenance Funds and Drain
Construction Funds will be repaid by the Drain Fund through assessments.
Specific requests will be reviewed and approved by the Fiscal Officer; and
(h) A transfer of any or all of the appropriation allocated under the Non-Departmental
account for Legislative Expense (#90-290000-25000-3064) shall not be made to
any departmental budget without adoption of an Oakland County Board of
Commissioners resolution.
23. The Board of Commissioners may make supplemental appropriations by amending this
general appropriations measure as provided by this resolution, provided that revenues in
excess of those anticipated in the original general appropriations measure become
available due to:
(a) An unobligated surplus from prior years becoming available; and
(b) Current year revenue exceeding original estimate in amounts sufficient enough to
finance increased appropriations. The Board of Commissioners may make a
supplemental appropriation by increasing the dollar amount of an appropriation
item in the original general appropriations measure or by adding additional items.
At the same time the estimated amount from the source of revenue to which the
increase in revenue may be attributed shall be increased, or other source and
amount added in a sum sufficient to equal the supplemental expenditure amount.
In no case may such appropriations cause total estimated expenditures,
including an accrued deficit, to exceed total estimated revenues, including an
unappropriated surplus.
24. Whenever it appears to the County Executive or the Board of Commissioners that actual
and probable revenues in any fund will be less than the estimated revenues upon which
appropriations from such fund were based, the County Executive shall present to the
Board of Commissioners recommendations which, if adopted, will prevent expenditures
from exceeding available revenues for the current fiscal year. Such recommendations
shall include proposals for reducing appropriations, increasing revenues, or both. After
receiving the recommendations of the County Executive for bringing appropriations into
balance with estimated revenues, the Board of Commissioners shall amend the general
appropriations measure to reduce appropriations or shall approve such measures
necessary to provide revenues sufficient to equal appropriations, or both.
25 All appropriations are annual and the unexpended portion shall lapse at year-end.
Encumbrances and appropriations carried forward shall be recorded as a designated
fund balance, and the subsequent year's budget amended to provide authority to
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430
complete these transactions. Appropriations shall not be carried forward for more than
six (6) months into the budget year following the year in which they were originally
appropriated. A status report on Appropriations Carried Forward, as required by
Miscellaneous Resolution #93-156, will be incorporated as an integral part of the ensuing
year's Second Quarter Financial Forecast for the purposes of determining their
continuation for the remainder of the year. The recommended year-end budget
amendment shall be supported with a statement of revenues and expenditures and
operating surplus or deficit which shall contain the following data: (1) budget as adopted;
(2) budget amendments; (3) budget as adjusted; (4) revenues and expenditures,
operating surplus or deficit; (5) accrued revenue and expenditures; (6) transfers; (7) total
revenues and expenditures and transfers, operating surplus or deficit, including accruals
and transfers; (8) encumbrances; (9) appropriations carried forward; (10) total revenues
and appropriations utilized, operating surplus or deficit, including encumbrances and
appropriations carried forward; (11) balance of revenues not collected, unencumbered
appropriation balance, operating surplus or deficit; (12) detail of adjustments to
designated and undesignated fund balance, detail of adjustment to reserves and/or any
other utilization of surplus; (13) final surplus or deficit or undesignated fund balance
carried forward to the subsequent year's budget.
26. A member of the Board of Commissioners, the County Executive, any elected officer, the
Fiscal Officer, any other administrative officer or employee of Oakland County shall not:
(1) create a debt, incur a financial obligation on behalf of the County against an
appropriation account in excess of the amount authorized, (2) apply or divert money of
the County for purposes inconsistent with those specified in this general appropriations
measure as approved and amended by the Board of Commissioners, nor (3) forgive a
debt or write off an account receivable without appropriate authorization of the Board of
Commissioners, as described in Miscellaneous Resolution #93-135. Specifically,
application of the foregoing Bad Debt Write Off Policy shall be invoked for all amounts in
excess of $1,000; transactions of a lesser amount shall be considered within the
administrative authority of the Fiscal Officer. Furthermore, the Fiscal Services Division
must submit to the Board of Commissioners, as part of the quarterly financial report, a
listing of all bad debt write offs occurring during the preceding three months. In addition,
transactions relating to Inmate Prisoner Billings which are billed in excess of ability to
pay, as determined by the Reimbursement Division, are hereby authorized to be adjusted
in accordance with Public Act 212 of 1994 with the resultant amount of the write-off
subsequently reported to the Board of Commissioners as part of the Quarterly Financial
Report. Also, within the administrative authority of the Fiscal Officer and with the general
approval of the Court, Circuit Court and Probate Court financial orders for $2,500 or less
may be reduced and amended by the Reimbursement Division based on an individual’s
ability to pay. Waiver of fees in excess of $2,500 shall require the approval of the Court.
Except as otherwise stated in the General Appropriations Act, funds shall not be
expended without specific appropriation or other appropriate action by the Board of
Commissioners from reserved, designated or undesignated fund equity; from balance
sheet accounts for the purchase of fixed assets not cited in paragraph 26 of the General
Appropriations Act, non-routine prepaid items or non-routine obligations related to a
specific appropriation; or from funds not budgeted.
27. All Internal Service Fund budgets that have depreciable assets shall have a capital
budget with detail supporting the amount of annual depreciation therein included, as well
as a fiscal plan for replacing, upgrading or disposing of those assets.
28. The budgetary system shall be maintained on the same basis of accounting (generally
accepted accounting principles) as the actual financial information is maintained.
29. Any violation of the general appropriations measure by the County Executive, the Fiscal
Officer, any administrative officer, employee or member of the Board of Commissioners
detected through application of generally accepted accounting procedures utilized by
Oakland County or disclosed in an audit of the financial records and accounts of the
County shall be filed with the State Treasurer and reported by the State Treasurer to the
Attorney General. Pursuant to Public Act 621 of 1978, the Uniform Budgeting Act, the
Commissioners Minutes Continued. September 20, 2007
431
Attorney General shall review the report and initiate appropriate action against the person
or persons in violation. For use and benefit of the County of Oakland, the Attorney
General or Prosecuting Attorney may institute a civil and/or criminal action in a court of
competent jurisdiction for the recovery of County funds disclosed by an examination to
have been illegally expended or collected as a result of malfeasance, and for the
recovery of public property disclosed to have been converted or misappropriated.
30. The provisions of this act shall be applied to the General Fund and all Special Revenue
and Proprietary Funds of the County, including Enterprise Funds and Internal Service
Funds.
BE IT FURTHER RESOLVED that as a condition of appropriation to a Community Mental Health
Authority, the Community Mental Health Authority shall submit to an annual performance audit by an
entity to be selected by the Board of Commissioners with the parameters of said annual performance
audit to be determined by the County’s Audit Committee.
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution which
embodies the Fiscal Year 2008 General Appropriations Act as detailed in the Fiscal Year 2008 Budget
document, including subsequent amendments.
FINANCE COMMITTEE
REPORT (MISC. #07216)
BY: Planning and Building Committee, Sue Ann Douglas, Chairperson
IN RE: 2008 – 2012 CAPITAL IMPROVEMENT PROGRAM - BUILDINGS
To the Finance Committee
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the 2008 – 2012 Capital Improvement Program
(Buildings Section) on July 10, 2007, reports with the recommendation that the Building Section of the
Program, a conceptual identification of possible future capital improvement needs, be approved in the
amount of $10,652,000 as outlined in the attached report dated July 10, 2007.
Chairperson, on behalf of the Planning and Building Committee, I move acceptance of the foregoing
report.
PLANNING AND BUILDING COMMITTEE
REPORT (MISC. #07216)
BY: Planning and Building Committee, Sue Ann Douglas, Chairperson
IN RE: 2008 – 2012 CAPITAL IMPROVEMENT PROGRAM - UTILITIES
To the Finance Committee
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the 2008 – 2012 Capital Improvement Program
(Utilities Section) on July 10, 2007, reports with the recommendation that the Utilities Section of the
Program, a conceptual identification of possible future capital improvement needs, be approved in the
amount of $460,000 as outlined in the attached report dated July 10, 2007.
Chairperson, on behalf of the Planning and Building Committee, I move acceptance of the foregoing
report.
PLANNING AND BUILDING COMMITTEE
REPORT (MISC. #07216)
BY: Planning and Building Committee, Sue Ann Douglas, Chairperson
IN RE: 2008 FACILITIES MAINTENANCE AND OPERATIONS DIVISION – SPECIAL PROJECTS
BUDGET
To the Finance Committee
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the 2008 FM and O Special Projects Budget on
July 10, 2007, reports with the recommendation that the special Projects Budget be approved in the
amount of $400,000 as outlined in the attached report dated July 10, 2007.
Chairperson, on behalf of the Planning and Building Committee, I move acceptance of the foregoing
report.
PLANNING AND BUILDING COMMITTEE
Commissioners Minutes Continued. September 20, 2007
432
Moved by Rogers supported by Kowall the resolution be adopted.
Moved by Rogers supported by Kowall the Personnel Committee Reports and the Planning and Building
Committee Reports be accepted.
A sufficient majority having vote in favor, the reports were accepted.
Moved by Burns supported by Coulter the resolution be amended to incorporate the following paragraph:
BE IT FURTHER RESOLVED that the Oakland Board of Commissioners authorizes an
amendment to the Fiscal Year 2008 Recommended Budget and General Appropriations Act that
reflects the creation of one (1) General Fund/General Purpose (GF/GP) Part-time Non-eligible
(PTNE) Probation Officer I position within the 52nd District Court – 4th Division, for the total cost
of $22,345 (Salary: $20,500 and Fringes: $1,845), with funding provided from the Undesignated
Fund balance.
Discussion followed.
Vote on amendment:
AYES: Coulter, Greimel, Nash, Spector, Suarez, Woodward, Burns, Coleman. (8)
NAYS: Crawford, Douglas, Gershenson, Gingell, Gosselin, Gregory, Hatchett, Kowall, Long,
Middleton, Potter, Potts, Rogers, Scott, Zack, Bullard. (16)
A sufficient majority having not voted in favor, the amendment failed.
Discussion followed.
Vote on resolution:
AYES: Crawford, Douglas, Gershenson, Gingell, Gosselin, Gregory, Greimel, Hatchett,
Jacobsen, Kowall, Long, Middleton, Nash, Potter, Potts, Rogers, Scott, Spector, Suarez,
Woodward, Zack, Bullard, Burns, Coleman, Coulter. (25)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted.
Chairperson Bill Bullard, Jr. recognized County Executive L. Brooks Patterson. Commissioner Potts
addressed the Board and thanked the Finance Committee for their work. Commissioner Rogers thanked
County Executive L. Brooks Patterson, Finance Committee Members and Management and Budget.
Commissioner Douglas addressed the Board.
MISCELLANEOUS RESOLUTION #07188
BY: General Government Committee, Christine A. Long, Chairperson
IN RE: INFORMATION TECHNOLOGY – REQUEST TO EXTEND THE EMERGENCY TELEPHONE
OPERATIONS SURCHARGE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Miscellaneous Resolution #99279 authorized the various telephone companies throughout
the County to levy up to four (4%) percent operational surcharge for emergency telephone operations
(with the actual levy being $.57 per wireline, as defined; while the authorized amount could have been up
to $.80 per line) with recognition that the surcharge would expire on December 31, 2006 (the same time
as the enabling surcharge legislation); and
WHEREAS Miscellaneous Resolution #06167 extended authorization to collect the operational surcharge
at a reduced rate of $.28 per wireline through December 31, 2007, the date through which the enabling
legislation was extended; and
WHEREAS that more permanent and equitable solution, Senate Bills 410 and 411, are currently pending
in the Michigan legislature that will amend the Emergency Telephone Service Enabling Act and enable a
Commissioners Minutes Continued. September 20, 2007
433
County Board of Commissioners to authorize an operational surcharge on all communication devices
capable of accessing 9-1-1 and not just wireline telephones through December 31, 2011; and
WHEREAS Senate Bills 410 and 411 will also enable a state-wide surcharge on all communication
devices capable of accessing 9-1-1 and not just on wireless telephones, distributed under an existing
State formula; and
WHEREAS the provisions of the amended legislation will include an opportunity for a County Board of
Commissioners to review the amount of operational surcharge it has authorized by April 1 of each year
and adjust the amount effective July 1 of that year; and
WHEREAS there is no conclusive data available on the number of communication devices within Oakland
County that would be eligible for surcharge under the provisions of the amended legislation; and
WHEREAS the provisions of the proposed amended legislation require that a County advise the Michigan
Public Services Commission of its intended initial surcharge rate effective January 1, 2008 by September
15, 2007; and
WHEREAS the existing wire line surcharge would cease on December 31, 2007 absent the approval by
the Board of Commissioners regardless of the extension of the underlying state legislation; and
WHEREAS the continued operational surcharge will provide funding for the operation and maintenance of
the new, county-wide, radio system; and
WHEREAS comprehensive financial statements have been provided quarterly to the Board of
Commissioners, project cash flow projections have been provided on a semi-annual basis to the Board of
Commissioners and the County Executive’s Fiscal Year 2008 and 2009 Budget Recommendation all of
which contain known costs for the operation of the new, county-wide radio system; and
WHEREAS the continued operational surcharge will also provide funding for a migration solution for the
presently decentralized and rapidly aging 911 Call-Taking Equipment at the local public safety answering
points to an IP-Based solution by enabling a centralized solution over the County’s OAKNet; and
WHEREAS the extension of the surcharge at a requisite amount is estimated at $.28 per communications
device which includes $.19 per communications device to cover operations and anticipated loss of lines
plus another $.09 per communications device for the IP-based 9-1-1 call taking equipment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners, pursuant to
and pending passage of Michigan Senate Bills 410 and 411, authorizes the extension of the operational
surcharge per communications device for the period of January 1, 2008 through December 31, 2009 in
the amount of $.28 per communications device to cover the operations and necessary provisions of the
Radio Communications Fund, including $.19 per communications device to cover radio operations plus
another $.09 per communications device for the IP-based 9-1-1 call taking equipment; with the amount of
operational surcharge to be evaluated prior to April 1 of each year and revised as appropriate and
necessary.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
FISCAL NOTE (MISC. #07188)
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: INFORMATION TECHNOLOGY – REQUEST TO EXTEND THE EMERGENCY TELEPHONE
OPERATIONS SURCHARGE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. The resolution requests the Board of Commissioners, pending passage of Michigan Senate
Bills 410 and 411, to authorize extension of the operational surcharge per communications
device for period of January 1, 2008 through December 31, 2009 in the amount of $.28 per
communications device.
2. The Senate Bills 410 and 411 will enable the County Board of Commissioners to authorize an
operational surcharge through December 31, 2011 with an opportunity to evaluate amount of
the surcharge prior to April 1 of each year and make revisions as necessary.
3. While there is no conclusive data on the number of communication devices within Oakland
County, it has been estimated that twelve months of surcharge equates to $2,080,009.
Commissioners Minutes Continued. September 20, 2007
434
4. The estimated requisite amount to cover radio operations has been included in revenue
within the Radio Communications Fund Fiscal Year 2008 and Fiscal Year 2009 County
Executive Recommended budget; therefore, a budget amendment is not recommended.
FINANCE COMMITTEE
Moved by Long supported by Potter the resolution, with fiscal note attached, be postponed until the
October 4, 2007 Board meeting.
A sufficient majority having voted in favor, the resolution, with fiscal note attached, was postponed until
the October 4, 2007 Board meeting.
REPORT (MISC. #07218)
BY: Planning and Building Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT
– GRANT PROGRAM ACCEPTANCE – FEDERAL AVIATION ADMINISTRATION (FAA)
REIMBURSABLE AGREEMENT FOR THE RELOCATION OF AN INSTRUMENT LANDING SYSTEM
(ILS)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the above-titled resolution on September 11,
2007, reports with a recommendation that the resolution be adopted.
Chairperson, on behalf of the Planning and Building Committee, I move acceptance of the foregoing
report.
PLANNING AND BUILDING COMMITTEE
MISCELLANEOUS RESOLUTION #07218
BY: General Government Committee, Christine Long, Chairperson
IN RE: DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT –
GRANT PROGRAM ACCEPTANCE – FEDERAL AVIATION ADMINISTRATION (FAA) REIMBURSABLE
AGREEMENT FOR THE RELOCATION OF AN INSTRUMENT LANDING SYSTEM (ILS)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland is in receipt of Michigan Department of Transportation Grant Contract
No. 2007-0773, Federal Project No. D-26-0079-5206, for Federal funds in the amount of $327,200.00,
and State funds in the amount of $71,575.00, for the development and improvement of Oakland County
International Airport; and
WHEREAS the project consists of a Federal Aviation Administration (FAA) reimbursable agreement for
the relocation of an instrument landing system (ILS); and
WHEREAS the Michigan Department of Transportation shall act as agent on behalf of the County in the
administration of the project; and
WHEREAS the development project as offered and approved by the Michigan Department of
Transportation requires a local grant match of $10,225.00, which is available from the airport fund; and
WHEREAS the Airport Committee has reviewed the project and recommends acceptance of the grant
contract; and
WHEREAS the attached contract has been approved in accordance with the County Executive's review
process; and
WHEREAS no application was requested from Oakland County; therefore, the application provisions of
Miscellaneous Resolution #95098, do not apply.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
grant contract in an amount not to exceed $409,000.00, which includes a local grant match of $10,225.00,
which is available from the airport fund.
BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board of Commissioners is
authorized to execute the grant contract.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Commissioners Minutes Continued. September 20, 2007
435
FISCAL NOTE (MISC. #07218)
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT –
GRANT PROGRAM ACCEPTANCE – FEDERAL AVIATION ADMINISTRATION (FAA) REIMBURSABLE
AGREEMENT FOR THE RELOCATION OF AN INSTRUMENT LANDING SYSTEM (ILS)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Oakland County has received Michigan Department of Transportation Grant Contract No.
2007-0773, Federal Project No. D-26-0079-5206, for Federal funds in the amount of
$327,200, State funds in the amount of $71,575 and a required local grant match of
$10,225 for the development and improvement of the Oakland County International
Airport.
2. The project consists of a Federal Aviation Administration (FAA) reimbursable agreement
for the relocation of an instrument landing system (ILS).
3. The Airport Committee has reviewed the project and recommends acceptance of the
grant contract.
4. The funding period of the grant is 36 months from the date of the award.
5. The total cost of the project is $409,000 with $327,200 of the cost from Federal funds,
$71,575 of the cost from State funds and $10,225 from the Airport fund resources for the
grant match.
6. The Michigan Department of Transportation shall act as agent on behalf of the County in
the administration of the project.
7. No General fund appropriation is required. Funding is available within the Airport fund.
FINANCE COMMITTEE
Moved by Long supported by Crawford the resolution (with fiscal note attached) be adopted.
Moved by Long supported by Crawford the Planning and Building Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Vote on resolution:
AYES: Douglas, Gershenson, Gingell, Gosselin, Gregory, Greimel, Hatchett, Jacobsen, Kowall,
Long, Middleton, Nash, Potter, Potts, Rogers, Scott, Spector, Suarez, Woodward, Zack, Bullard,
Burns, Coleman, Coulter, Crawford. (25)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution (with fiscal note attached) was adopted.
REPORT
BY: General Government Committee, Christine Long, Chairperson
IN RE: BOARD OF COMMISSIONERS – APPOINTMENT TO THE RETIREMENT COMMISSION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having re-evaluated the vacancy on the Retirement Commission,
due to the resignation of Van Conway, recommends the filling of the appointment for the remainder of the
four-year term expiring on December 31, 2009, as follows:
RETIREMENT COMMISSION (Partial Four-Year Term ending 12/31/2009)
D’Arcy A. Gonzales, Citizen Member
Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing
report.
GENERAL GOVERNMENT COMMITTEE
Commissioners Minutes Continued. September 20, 2007
436
Copy of Application Form for Appointment to Boards, Committees and Commissions on file in County
Clerk’s office.
Moved by Long supported by Crawford the General Government Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Chairperson Bill Bullard, Jr. asked if there were any other nominations.
Commissioner Rogers nominated Randy Oram.
Discussion followed.
As a point of order Commissioner Coulter asked for clarification on the voting process and whether or not
support was needed for the nomination.
Chairperson Bill Bullard, Jr. asked for a brief recess to speak to the Clerk and Corporation Counsel.
Chairperson Bill Bullard, Jr. stated that no support is required and that when the Clerk calls the roll the
Commissioner will vote for the nominee.
Discussion followed.
Moved by Burns supported by Coulter to suspend the rules and amend Rule 4 so a yes or no vote is
required for each nomination.
Discussion followed.
Chairperson Bill Bullard, Jr. stated that Commissioner Burns motion was out of order and that the proper
motion would be to challenge the ruling of the Chair.
Moved by Burns supported by Woodward to challenge the ruling of the Chair.
Discussion followed.
Joellen Shortley, Corporation Counsel, addressed the Board regarding nominations and elections.
Vote on motion to challenge the ruling of the Chair:
AYES: Gershenson, Gregory, Greimel, Hatchett, Nash, Spector, Suarez, Woodward, Zack,
Burns, Coleman, Coulter. (12)
NAYS: Gingell, Gosselin, Jacobsen, Kowall, Long, Middleton, Potter, Potts, Rogers, Scott,
Bullard, Crawford, Douglas. (13)
A sufficient majority not having voted in favor, the motion failed.
Vote on appointment:
D’ARCY A. GONZALES: Gingell, Gosselin, Greimel, Jacobsen, Kowall, Long, Middleton, Nash,
Potter, Potts, Scott, Suarez, Bullard, Crawford, Douglas. (15)
RANDY ORAM: Gregory, Hatchett, Rogers, Spector, Woodward, Zack, Burns, Coleman, Coulter,
Gershenson. (10)
A sufficient majority having voted in favor, the appointment of D’arcy A. Gonzales to the Retirement
Commission for a partial four-year term ending December 31, 2009, was confirmed.
Commissioners Minutes Continued. September 20, 2007
437
REPORT
BY: General Government Committee, Christine Long, Chairperson
IN RE: BOARD OF COMMISSIONERS – APPOINTMENTS TO THE ACT 641 SOLID WASTE
PLANNING COMMITTEE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the expiring appointments on the Act 641 Solid
Waste Planning Committee, recommends the reappointments of the incumbents, effective October 12,
2007, as follows:
ACT 641 SOLID WASTE PLANNING COMMITTEE (two-year term ending 10/11/09
Michael Csapo, Michael Czuprenski, and Richard Padlo, Solid Waste Industry
Jean Gramlich and Randall Young, Environmental Interest Groups
Sue Ann Douglas, County Government
Claire Galed, City Government
Jill Bastian, Township Government
Linda S. Furlough, Industrial Waste Generator
Mary Ann Ryan and Steven Balagna, General Public
Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing
report.
GENERAL GOVERNMENT COMMITTEE
Copy of Application Form for Appointment to Boards, Committees and Commissions on file in County
Clerk’s office.
Moved by Long supported by Crawford the General Government Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Chairperson Bill Bullard, Jr. asked if there were any other nominations; hearing none, the nominations
were closed.
Moved by Long supported by Crawford the appointments of Michael Csapo, Michael Czuprenski, Richard
Padlo, Jean Gramlich, Randall Young, Sue Ann Douglas, Claire Galed, Jill Bastian, Linda S. Furlough,
Mary Ann Ryan, and Steven Balagna to the Act 641 Solid Waste Planning Committee for a two-year term
ending October 11, 2009, be confirmed.
Vote on appointments:
AYES: Gosselin, Gregory, Greimel, Hatchett, Jacobsen, Kowall, Long, Middleton, Nash, Potter,
Potts, Rogers, Scott, Spector, Suarez, Woodward, Zack, Bullard, Coleman, Coulter, Crawford,
Douglas, Gershenson, Gingell. (24)
NAYS: Burns. (1)
A sufficient majority having voted in favor, the appointments were confirmed.
Commissioner Middleton stated there were no items to report on the Regular Agenda for the Personnel
Committee.
MISCELLANEOUS RESOLUTION #07219
BY: Planning and Building Committee, Sue Ann Douglas, Chairperson
IN RE: DRAIN COMMISSIONER - 2007 LAKE LEVEL ASSESSMENTS FOR OPERATION AND
MAINTENANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Part 307 of Act 451 of 1994, as amended, Inland Lake
Levels, the Oakland County Drain Commissioner operates and maintains 35 lake level control
Commissioners Minutes Continued. September 20, 2007
438
devices/structures and 7 lake augmentation pumps that regulate the legally established water level of 53
lakes located within Oakland County; and
WHEREAS the Drain Commissioner incurs costs for such operation and maintenance that are
recoverable via assessments against the various benefiting properties and government entities
comprising the assessment rolls of the respective Lake Level Districts; and
WHEREAS Section 30722(4) of Act No. 59 requires that the Drain Commissioner obtain approval from
the Board of Commissioners prior to levying any lake level assessment in excess of $10,000 annually;
and
WHEREAS for the year 2007, the Drain Commissioner proposes to assess 27 separate Lake Level
Districts for the total aggregate amount of $670,004.71, for operation, maintenance and repair purposes,
as itemized on the listing attached hereto, of which 14 of the proposed assessments are in excess of the
said $10,000.00 limit, thereby requiring the Board of Commissioners’ authorization.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
authorizes the Drain Commissioner to assess, levy and collect for the year 2007, for the purpose of
operating and maintaining the level of various lakes located in Oakland County, the total aggregate
amount of $670,004.71, being the sum total of all assessments for the said year to be assessed against
all of the benefiting properties and government entities comprising the assessment rolls of 27 separate
Lake Level Districts itemized on the listing hereto, including 14 assessments in excess of $10,000.00.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Oakland County Drain Commissioner 2007 Lake Level Assessments for Maintenance and
Operation on file in County Clerk’s office.
FISCAL NOTE (MISC. #07219)
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: DRAIN COMMISSIONER - 2007 LAKE LEVEL ASSESSMENTS FOR OPERATION AND
MAINTENANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution authorizes the Drain Commissioner to assess, levy, and collect $670,004.71
for the year 2007 against all benefiting properties and government entities comprising the
assessment rolls, for the purpose of operating and maintaining 27 lake levels located within
Oakland County.
2. Oakland County’s share of the assessments for operations and maintenance of lake levels is
$1,946.93.
3. Funding is available in the General Fund Non-Departmental account - Drain Assessments.
No budget amendments are recommended.
FINANCE COMMITTEE
The Chairperson stated the resolution be laid over for 30 days until the November 1, 2007, Board
meeting. There were no objections.
MISCELLANEOUS RESOLUTION #07220
BY: Planning and Building Committee, Sue Ann Douglas, Chairperson
IN RE: DRAIN COMMISSIONER - 2007 CHAPTER 4 DRAIN MAINTENANCE ASSESSMENT
RESOLUTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Chapter 4 of Act No. 40 of the Public Acts of 1956, as
amended, also known as the Michigan Drain Code, the Oakland County Drain Commissioner operates
and maintains a number of open ditch or enclosed drains at various locations throughout Oakland
County; and
Commissioners Minutes Continued. September 20, 2007
439
WHEREAS the Drain Commissioner incurs costs for such operation and maintenance that are
recoverable via assessments against the various benefiting properties and government entities
comprising the assessment rolls of the respective Drainage Districts; and
WHEREAS Chapter 8 of the said Drain Code permits the Drain Commissioner to levy assessments
against the Drainage District of drains established in accordance with said Chapter 4, for operation,
maintenance, clean out and repair purposes, provided such assessments not exceed $1,250 per mile of
drain per year, or fraction thereof; and
WHEREAS for the year 2007, the Drain Commissioner proposes to assess the 35 Drainage districts the
total aggregate amount of $133,795.89 for the maintenance, operation, clean out and repair of 35 drains,
all in accordance with the said $1,250 per mile of drain per year limitation, as itemized on the listing
attached hereto.
NOW THEREFORE BE IT RESOLVED, that the Oakland County Board of Commissioners hereby
authorizes the Drain Commissioner to assess, levy and collect for the year 2007, for the purpose of
operating, maintaining, cleaning out and repairing 35 drains located in Oakland County, the total
aggregate amount of $133,795.89, being the sum total of assessments for the said year to be assessed
against all of the benefiting properties and government entities comprising the assessment rolls of 35
Drainage Districts itemized on the listing attached hereto.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Oakland County Drain Commissioner 2007 Chapter 4 Drain Assessments for Maintenance and
Operation on file in County Clerk’s office.
FISCAL NOTE (MISC. #07220)
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: DRAIN COMMISSIONER - 2007 CHAPTER 4 DRAIN MAINTENANCE ASSESSMENT
RESOLUTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution authorizes the Drain Commissioner to assess, levy, and collect
$133,795.89 for the year 2007 against all benefiting properties and government entities
comprising the assessment rolls, for the purpose of maintaining, cleaning, and repairing
35 Chapter 4 drains located within Oakland County.
2. Oakland County’s share of the assessments for maintenance of Chapter 4 drains is
$6,586.51.
3. Funding is available in the General Fund Non-Departmental account - Drain
Assessments. No budget amendments are recommended.
FINANCE COMMITTEE
The Chairperson stated the resolution be laid over for 30 days until the November 1, 2007, Board
meeting. There were no objections.
MISCELLANEOUS RESOLUTION #07221
BY: Planning and Building Committee, Sue Ann Douglas, Chairperson
IN RE: DRAIN COMMISSIONER - 2007 CHAPTER 18 DRAIN MAINTENANCE ASSESSMENT
RESOLUTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Chapter 18 of Act No. 40 of the Public Acts of 1956, as
amended, also known as the Michigan Drain Code, the Oakland County Drain Commissioner operates
and maintains a number of open ditch and/or enclosed drains at various locations in Oakland and West
Bloomfield Townships; and
Commissioners Minutes Continued. September 20, 2007
440
WHEREAS existing private drains established as County Drains in accordance with Chapter 18 of the
Michigan Drain Code shall be the same as if originally laid out and designated, located, established and
constructed by procedures set forth in other sections of the Michigan Drain Code; and
WHEREAS the Drain Commissioner incurs costs for the operation and maintenance of these Drains that
are recoverable via assessments against the various benefiting properties and government entities
comprising the assessment rolls of the respective Drainage Districts; and
WHEREAS Chapter 8 of the said Drain Code permits the Drain Commissioner to levy assessments
against Drainage District of Drains established in accordance with said Chapter 18, for operation,
maintenance, clean out and repair purposes, provided such assessments not exceed $1,250 per mile of
drain per year, or fraction thereof; and
WHEREAS for the year 2007, the Drain Commissioner proposes to assess the 20 Drainage Districts the
total aggregate amount of $37,128.76 for the maintenance, operation, cleanout and repair of 20 drains, all
in accordance with the said $1,250 per mile of drain per year limitation, as itemized on the listing attached
hereto.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
authorizes the Drain Commissioner to assess, levy and collect for the year 2007, for the purpose of
operating, maintaining, cleaning out and repairing 20 drains located in Oakland County, the total
aggregate amount of $37,128.76, being the sum total of assessments for the said year to be assessed
against all of the benefiting properties and government entities comprising the assessment rolls of 20
Drainage Districts itemized on the listing attached hereto.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Oakland County Drain Commissioner 2007 Chapter 18 Drain Assessments for Maintenance and
Operation on file in County Clerk’s office.
FISCAL NOTE (MISC. #07221)
BY: FINANCE COMMITTEE, MIKE ROGERS, CHAIRPERSON
IN RE: DRAIN COMMISSIONER - 2007 CHAPTER 18 DRAIN MAINTENANCE ASSESSMENT
RESOLUTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution authorizes the Drain Commissioner to assess, levy, and collect
$37,128.76 for the year 2007 against all benefiting properties and government entities
comprising the assessment rolls, for the purpose of operating, maintaining, cleaning, and
repairing 20 Chapter 18 drains located within Oakland County.
2. Oakland County’s share of the assessments for maintenance of Chapter 18 drains is
$4,163.26.
3. Funding is available in the General Fund Non-Departmental account - Drain
Assessments. No budget amendments are recommended.
FINANCE COMMITTEE
The Chairperson stated the resolution be laid over for 30 days until the November 1, 2007, Board
meeting. There were no objections.
MISCELLANEOUS RESOLUTION #07204
BY: Planning and Building Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF
LEASE AGREEMENT WITH THE OAKLAND COUNTY BAR ASSOCIATION FOR USE OF OFFICE
SPACE OAKLAND COUNTY COURTHOUSE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. September 20, 2007
441
WHEREAS on June 5, 2007, pursuant to the rules and procedures of the Oakland County Board of
Commissioners, the Planning and Building Committee authorized staff to negotiate the terms and
conditions of a lease agreement with the Oakland County Bar Association for use of approximately 913-sf
of office space in the Oakland County Courthouse West Wing Extension; and
WHEREAS the Department of Facilities Management, with the assistance of Oakland County Corporation
Counsel, has negotiated the terms and conditions of the attached Lease Agreement with representatives
of the Oakland County Bar Association; and
WHEREAS pursuant to the terms and conditions of said Lease, the agreement provides for the use of
approximately 913-sf of office space on the first floor of the West Wing Extension of the Oakland County
Courthouse from October 1, 2007, until September 30, 2010, at the rate of $14.81 per square foot with
annual increases or decreases (based on County operation and maintenance cost). The lease may be
extended at the County’s discretion on a year-to-year basis for up to an additional three years. The Bar
Association would provide its own furniture, telephones, computers, fax machines, office equipment etc.
Rent paid to the County would include janitorial service, normal courthouse security and all utilities except
telephone service; and
WHEREAS the Departments of Facilities Management and Corporation Counsel have reviewed and/or
prepared all necessary documents related to the attached Lease Agreement and recommend its approval.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and authorizes the attached Lease Agreement between the County of Oakland and the Oakland County Bar
Association.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its
Chairperson or his designee to execute the attached Lease Agreement and all other related documents,
which may be required between the County of Oakland and the Oakland County Bar Association.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Oakland County Department of Facilities Management Approval of Lease Agreement on file in
County Clerk’s office.
FISCAL NOTE (MISC. #07204)
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF LEASE
AGREEMENT WITH THE OAKLAND COUNTY BAR ASSOCIATION FOR USE OF OFFICE SPACE -
OAKLAND COUNTY COURTHOUSE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution approves and authorizes a lease agreement between Oakland County and
the Oakland County Bar Association for use of approximately 913 square feet of office
space in the Courthouse West Wing Extension.
2. The space will be utilized by the Bar Association in conjunction with the Circuit Court for a
voluntary court management program developed to resolve minor case issues outside
the courtroom, which will result in more efficient use of courtroom time, case
management, speed document management, and will reduce jury costs.
3. Lease charges to the Bar Association will be based on the gross square footage rental
rate for the Courthouse established each fiscal year by the Board of Commissioners.
The rate will be adjusted each fiscal year based on operational and maintenance costs of
the Courthouse.
4. Lease charges to the Bar Association for Fiscal Year 2008 will be $13,522, based on a
gross square footage rate of $14.81 per square foot for the Courthouse.
5. The Bar Association will provide all furniture, telephones, computers, and other
equipment necessary to conduct the program at its own expense.
6. Oakland County will provide all maintenance and custodial services, normal courthouse
security, and all utilities with the exception of telephone service.
Commissioners Minutes Continued. September 20, 2007
442
7. The lease agreement will commence October 1, 2007 and end September 30, 2010 and
may be extended at the County’s discretion on a year-to-year basis for up to an additional
three years.
8. The Fiscal Year 2008/2009 Facilities Maintenance and Operations Division Revenue
Budget includes provision for receipt of the lease payments in the External Agencies
Revenue account (#63100-1040702-140010-635017).
9. No budget amendment is required.
FINANCE COMMITTEE
Moved by Douglas supported by Potts the resolution (with fiscal note attached) be adopted.
AYES: Gregory, Greimel, Hatchett, Jacobsen, Kowall, Long, Middleton, Nash, Potter, Potts,
Rogers, Scott, Spector, Suarez, Woodward, Zack, Bullard, Burns, Coleman, Coulter, Crawford,
Douglas, Gershenson, Gingell, Gosselin. (25)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution (with fiscal note attached) was adopted.
MISCELLANEOUS RESOLUTION #07222
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: SHERIFF'S OFFICE - USE OF FORFEITED FUNDS FOR ADDITION TO THE CANINE UNIT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Section 333.7524 of Public Act 368 of 1978 authorizes courts to distribute property and funds
forfeited through narcotic seizures to participating agencies to be utilized toward the enhancement of law
enforcement efforts related to the Controlled Substances Act; and
WHEREAS the courts have distributed $295,941.92 (balance as of 7/31/2007) as a result of Sheriff's
Office forfeiture efforts; and
WHEREAS the Sheriff is requesting that a portion of these funds be used to pay for the purchase of one
(1) trained canine dog and equipment; and
WHEREAS the dog and equipment will be used by the Sheriff's Office to enhance law enforcement efforts
in compliance with state law; and
WHEREAS the canine will be assigned specifically to Highland Township; and
WHEREAS the vehicle for this canine will be provided by the Highland Township patrol contract; and
WHEREAS the estimated expenses are $13,775 for the canine and equipment and $2,500 for annual
expenses.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
use of $16,275 from the Sheriff’s Office Law Enforcement Enhancement Account (#222430) to purchase
the attached equipment.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Sheriff’s Office Use of Forfeited Funds and Letter of Understanding Concerning Canine Program
on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
REPORT (MISC. #07223)
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: PROSECUTING ATTORNEY – FISCAL YEAR 2008 COOPERATIVE REIMBURSEMENT
PROGRAM (CRP) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above-referenced resolution, reports with the
recommendation that the resolution be adopted with the following amendments to the 1st BE IT
FURTHER RESOLVED paragraph:
Commissioners Minutes Continued. September 20, 2007
443
BE IT FURTHER RESOLVED that THE future level of service, including personnel, will be
contingent upon the level of GRANT funding available from the State for this program.
Chairperson, on behalf of the Finance Committee, I move acceptance of the foregoing report.
FINANCE COMMITTEE
MISCELLANEOUS RESOLUTION #07223
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: PROSECUTING ATTORNEY – FISCAL YEAR 2008 COOPERATIVE REIMBURSEMENT
PROGRAM (CRP) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Human Services has awarded the Office of the Prosecuting
Attorney funding in the amount of $2,425,802 for the period October 1, 2007 through September 30,
2008; and
WHEREAS this is the 35th year of grant acceptance for this program; and
WHEREAS the Federal contribution is $1,601,029 (66%) and the County contribution is $824,773 (34%).
The State supplement has been eliminated; and
WHEREAS the required County match of $824,773 has been included in the Fiscal Year 2008/Fiscal
Year 2009 Finance Recommended Budget; and
WHEREAS this grant includes continued funding for 24 positions, as follows: one (1) Chief (#4010201-
2946), one Legal Secretary (#4010201-2932), one (1) Office Supervisor (#4010201-979), three (3)
Assistant Prosecutors (#4010201-2052, #4010201-2492, #4010201-7046), three (3) Prosecutor
Investigators (#4010201-1002, #4010201-1847, #4010201-9646), four (4) Support Specialists (#4010201-
916, #4010201-4690, #4010201-6388, #4010201-7379), and eleven (11) Office Assistants (#4010201-
361, #4010201-514, #4010201-2160, #4010201-2612, #4010201-3224, #4010201-3366, #4010201-4691,
#4010201-4692, #4010201-5412, #4010201-7045, #4010201-7380); and
WHEREAS acceptance of this contract does not obligate the County to any future commitment; and
WHEREAS the grant agreement has been processed through the County Executive Contract Review
Process and the Board of Commissioners Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
contract renewal for the Prosecuting Attorney’s Cooperative Reimbursement Program in the total amount
of $2,425,802 for the period of October 1, 2007 through September 30, 2008.
BE IT FURTHER RESOLVED that future level of service, including personnel, will be contingent upon the
level of funding available from the State for this program.
BE IT FURTHER RESOLVED that amendments be made to the Prosecuting Attorney’s grant budget to
reflect the changes in the award as detailed in Attachment A.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the contract agreement and to approve amendments and extensions up to fifteen (15%) percent
variance from the award, consistent with the original agreement as approved.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Grant Review Sign Off – Prosecuting Attorney on file in County Clerk’s office.
FISCAL NOTE (MISC. #07223)
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: PROSECUTING ATTORNEY – FISCAL YEAR 2008 COOPERATIVE REIMBURSEMENT
PROGRAM (CRP) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Prosecuting Attorney is requesting the acceptance of the Fiscal Year 2008
Cooperative Reimbursement Program Grant for the period of October 1, 2007 through
September 30, 2008. This is the 35th year of grant acceptance.
Commissioners Minutes Continued. September 20, 2007
444
2. The grant award of $2,425,802 is 5.0% greater than the current award ($2,310,288). The
Federal contribution is $1,601,029 (66%) and the County match is $824,773 (34%).The
State supplement has been eliminated.
3. In addition to the County match requirements, the County is expected to incur $154,534
in administrative and support costs, which have been included in the Fiscal Year 2008
Finance Committee Recommended Budget. This grant allows for recovery of those
costs.
4. The grant match amount of $824,773 is included in the Fiscal Year 2008 Finance
Committee Recommended Budget Non-departmental grant match line item.
5. A budget amendment is requested to the Fiscal Year 2008 Finance Committee
Recommended Budget as follows:
Finance Total
Recomm. FY 2008 Amended
FY 2008 Amendment FY 2008
GENERAL FUND (#10100)
9090101-196030-730800 Grant Match ($763,694) ($61,079) ($ 824,773)
4010201-989999-788001-27315 Transfers Out 763,694 61,079 824,773
Total General Fund Expenditures $ -0- $ -0- $ -0-
CRP GRANT FUND #27315
4010201-126070-630434 CRP Contract $1,524,790 $ 76,329 $1,601,030
4010201-126070-625212 CRP State Suppl. 21,804 ( 21,804) -0-
4010201-989999-695500-10100 Transfers In 763,694 61,079 824,773
Total Grant Revenue $2,310,288 $ 115,515 $2,425,802
4010201-126070-702010 Salaries $1,205,529 $ 45,615 $1,251,144
4010201-126070-722740 Fringe Benefits 651,762 81,655 733,417
4010201-126070-730163 Blood Tests (Paternity) 3,000 -0- 3,000
4010201-126070-730303 Clothing Allowance 1,294 -0- 1,294
4010201-126070-730338 Computer Research Serv 10,000 -0- 10,000
4010201-126070-730688 Expert Witness Fees 500 ( 98) 402
4010201-126070-730695 Extradition Expense 25,000 -0- 25,000
4010201-126070-730772 Freight & Express 18 ( 18) -0-
4010201-126070-730926 Indirect Costs 172,025 ( 17,491) 154,534
4010201-126070-731213 Membership Dues 1,000 -0- 1,000
4010201-126070-731220 Microfilming & Reprod 154 ( 154) -0-
4010201-126070-731241 Miscellaneous 2,000 -0- 2,000
4010201-126070-731339 Periodicals Books Publ 166 34 200
4010201-126070-731346 Personal Mileage 1,700 -0- 1,700
4010201-126070-731388 Printing 2,500 -0- 2,500
4010201-126070-731458 Professional Services 13,000 -0- 13,000
4010201-126070-732018 Travel & Conference 6,000 -0- 6,000
4010201-126070-750154 Expendable Equipment 1,000 -0- 1,000
4010201-126070-750399 Office Supplies 7,000 -0- 7,000
4010201-126070-770631 Building Space Cost 75,827 3,724 79,551
4010201-126070-770667 Convenience Copier 7,100 -0- 7,100
4010201-126070-774636 IT Operations 19,872 -0- 19,872
4010201-126070-774667 Insurance Fund 8,970 -0- 8,970
4010201-126070-775667 Mail Room 36,687 ( 6,371) 30,316
4010201-126070-776661 Motor Pool 19,505 9,738 29,243
4010201-126070-777666 Print Shop 5,047 -0- 5,047
4010201-126070-777560 Radio Communications 3,578 -0 3,578
4010201-126070-778675 Telephone Communications 30,054 ( 1,119) 28,935
Total Grant Expenditures $2,310,288 $ 115,515 $2,425,802
FINANCE COMMITTEE
Commissioners Minutes Continued. September 20, 2007
445
Moved by Potter supported by Potts the resolution (with fiscal note attached) be adopted.
Moved by Potter supported by Potts the Finance Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Moved by Potter supported by Potts the resolution be amended to coincide with the recommendation in
the Finance Committee Report.
A sufficient majority having voted in favor, the amendment carried.
Vote on resolution, as amended:
AYES: Gregory, Greimel, Hatchett, Jacobsen, Kowall, Long, Middleton, Nash, Potter, Potts,
Rogers, Scott, Spector, Suarez, Woodward, Zack, Bullard, Burns, Coleman, Coulter, Crawford,
Douglas, Gershenson, Gingell, Gosselin. (25)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution (with fiscal note attached), as amended, was
adopted.
MISCELLANEOUS RESOLUTION #07224
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: CIRCUIT COURT – USE OF MEDIATION FUNDS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS by Miscellaneous Resolution #90177, the Board of Commissioners established the Circuit
Court Civil Mediation Fund; and
WHEREAS the fund is to be used to help pay for Circuit Court enhancements and improvements as
requested by the Circuit Court and approved by the Board of Commissioners; and
WHEREAS the Court seeks to utilize the Mediation Funds to convert a conference room into a court room
to accommodate a new visiting judge:
DESCRIPTION COST
Furniture
Courtroom (jury box chairs, counsel chairs, $ 6,600
Courtroom chairs, counsel tables)
Equipment (audio/video/dvd equipment) 30,000
Computers/Printers 6,600
Fax Machine 1,800
TOTAL MEDIATION FUND REQUEST $ 45,000; and
WHEREAS the total Civil Mediation Fund transfer for the above-referenced items is $45,000.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
use of $45,000 from the Circuit Court Civil Mediation Fund for the above-referenced items.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Finance Committee. There were no objections.
REPORT (MISC. #07225)
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: PUBLIC SERVICES DEPARTMENT/ANIMAL CONTROL DIVISION – ESTABLISH FISCAL
YEAR 2008 – FISCAL YEAR 2010 MUNICIPALITIES OAKLAND PET ADOPTION CENTER RATES
FOR BOARDING AND DISPOSAL AND FLEXIBILITY IN ADOPTION RATES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above-referenced resolution, reports with the
recommendation that the resolution be adopted with the following amendments to the 1st BE IT
Commissioners Minutes Continued. September 20, 2007
446
FURTHER RESOLVED paragraph:
BE IT FURTHER RESOLVED that when market conditions demand, a temporary discounted fee
is allowed with notice and approval of the Director of Public Services AND THAT NOTICE OF
THIS ACTION BE PROVIDED TO THE FINANCE COMMITTEE CHAIR.
Chairperson, on behalf of the Finance Committee, I move acceptance of the foregoing report.
FINANCE COMMITTEE
MISCELLANEOUS RESOLUTION #07225
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: PUBLIC SERVICES DEPARTMENT/ANIMAL CONTROL DIVISION – ESTABLISH FISCAL
YEAR 2008 – FISCAL YEAR 2010 MUNICIPALITIES OAKLAND PET ADOPTION CENTER RATES FOR
BOARDING AND DISPOSAL AND FLEXIBILITY IN ADOPTION RATES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland Pet Adoption Center administers the provisions of P.A. 339 of 1919 as amended
(the Dog Law); and
WHEREAS the Oakland Pet Adoption Center renders services to local jurisdictions through Purchase
Contracts; and
WHEREAS the Oakland County Board of Commissioners, per Miscellaneous Resolution #04176,
established the following rates for a three-year period (Fiscal Year 2005 – Fiscal Year 2007) based on an
inflation rate of three (3%) percent for Fiscal Year 2006 and Fiscal Year 2007:
FY 2005 FY 2006 FY 2007
Care of boarded animals $ 25.00 $ 26.00 $ 26.00
Disposal of live (non boarded) small animals $ 22.00 $ 23.00 $ 23.00
Disposal of live (boarded) small animals $ 4.00 $ 4.00 $ 4.00
Disposal of small dead animals $ 20.00 $ 20.00 $ 21.00
; and
WHEREAS the Oakland Pet Adoption Center and the Department of Management and Budget, through
a cost analysis, recommend a revision in the rates be established effective October 1, 2007 through
September 30, 2010; and
WHEREAS the new rates for Fiscal Year 2008, Fiscal Year 2009 and Fiscal Year 2010, as follows:
FY 2008 FY 2009 FY 2010
Care of boarded animals $ 26.00 $ 27.00 $ 28.00
Disposal of live (non boarded) small animals $ 23.00 $ 25.00 $ 26.00
Disposal of live (boarded) small animals $ 5.00 $ 5.00 $ 5.00
Disposal of small dead animals $ 21.00 $ 22.00 $ 23.00
; and
WHEREAS the government of Oakland County would recover 100% of its cost based on the revised
rates.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
establish the following Oakland Pet Adoption Center rates for boarding and disposal to be charged to
municipalities purchasing service contracts with the Oakland Pet Adoption Center:
FY 2008 FY 2009 FY 2010
Care of boarded animals $ 26.00 $ 27.00 $ 28.00
Disposal of live (non boarded) small animals $ 23.00 $ 25.00 $ 26.00
Disposal of live (boarded) small animals $ 5.00 $ 5.00 $ 5.00
Disposal of small dead animals $ 21.00 $ 22.00 $ 23.00
BE IT FURTHER RESOLVED that when market conditions demand, a temporary discounted fee is
allowed with notice and approval of the Director of Public Services.
BE IT FURTHER RESOLVED that the County Executive is authorized to execute purchase of service
contract with local jurisdictions at the aforementioned rates.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Commissioners Minutes Continued. September 20, 2007
447
Copy of Animal Care Expenditures 2008/2009 Finance Committee Recommended Budget, Rate
Worksheet Disposal Live, Rate Worksheet Disposal Dead, and Rate Worksheet Board Fee – Daily on file
in County Clerk’s office.
FISCAL NOTE (MISC. #07225)
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: PUBLIC SERVICES/ANIMAL CONTROL DIVISION – ESTABLISH FISCAL YEAR 2008 – FISCAL
YEAR 2010 MUNICIPALITIES OAKLAND PET ADOPTION CENTER RATES FOR BOARDING AND
DISPOSAL AND FLEXIBILITY IN ADOPTION RATES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1) The resolution authorizes the following rate increase for the Municipal Oakland Pet Adoption
Center:
FY 2008 FY 2009 FY 2010
Care of boarded animals 26.00 27.00 28.00
Disposal of live (non boarded) small animals 23.00 25.00 26.00
Disposal of live (boarded) small animals 5.00 5.00 5.00
Disposal of small dead animals 21.00 22.00 23.00
2) The fees were last increased in 2004 per Miscellaneous Resolution #04176 for a three-year
period (Fiscal Year 2005 – Fiscal Year 2007).
3) Revenues generated by the fees were included in the Fiscal Year 2008 and Fiscal Year 2009
Finance Committee Recommended Budget. No budget amendment is necessary.
4) The revenue in the Fiscal Year 2010 budget will reflect the rates included in the resolution.
FINANCE COMMITTEE
Moved by Potter supported by Long the resolution (with fiscal note attached) be adopted.
Moved by Potter supported by Long the Finance Committee Report be accepted.
A sufficient majority having voted in favor the report was accepted.
Moved by Potter supported by Long the resolution be amended to coincide with the recommendation in
the Finance Committee Report.
A sufficient majority having voted in favor, the amendment carried.
Vote on resolution, as amended:
AYES: Greimel, Hatchett, Jacobsen, Kowall, Long, Middleton, Nash, Potter, Potts, Rogers, Scott,
Spector, Suarez, Woodward, Zack, Bullard, Burns, Coleman, Coulter, Crawford, Douglas,
Gershenson, Gingell, Gosselin, Gregory. (25)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution (with fiscal note attached), as amended, was
adopted.
MISCELLANEOUS RESOLUTION #07226
BY: Public Services Committee, Jeff Potter Chairperson
IN RE: CRIMINAL JUSTICE COORDINATING COUNCIL - PILOT TETHERING PROGRAM FOR
OAKLAND COUNTY JAIL INMATES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County has experienced jail overcrowding problems for the last several years most
recently resulting in several Court ordered early releases; and
Commissioners Minutes Continued. September 20, 2007
448
WHEREAS in 2006 the Oakland County Board of Commissioners created the Criminal Justice
Coordinating Council (CJCC) to plan, develop and implement innovative programs to alleviate jail
overcrowding; and
WHEREAS in spite of the continued co-operation between the Courts, Sheriff’s Office, Prosecuting
Attorney and Community Corrections, jail overcrowding is an on-going problem; and
WHEREAS technology advances in GPS tethers and biometric identification have resulted in reliable
tools for monitoring the movements of defendants fitted with these devices; and
WHEREAS tethering defendants prior to release from jail has proven to be an effective tool for monitoring
their whereabouts and enforcing the conditions of release; and
WHEREAS the cost per day to house an inmate at Oakland County Jail is in excess of $96 per day; and
WHEREAS it may be cost effective to subsidize defendants participation in tethering or other monitoring
programs in lieu of jail; and
WHEREAS the Criminal Justice Coordinating Council supports a six month pilot program to study the
impact that subsidized or reduced cost monitoring would have on jail overcrowding.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorize a six
month pilot program in the 6th Circuit Court, 51st District Court, the 52nd District Court First Division, and
any other District Court interested in participating in subsidized or reduced cost custody monitoring, in lieu
of jail time, utilizing tethers or biometric identification technology for inmates who meet eligibility
requirements.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners adopts the attached
eligibility criteria (subject to revisions approved by the Chief Circuit Court Judge) developed by the
Oakland County Sheriff’s Office targeting existing sentenced PA 511 eligible and trusty inmate
populations (trusty status for at least ¼ of their sentence) who have served at least 50% of their sentence.
BE IT FURTHER RESOLVED that pretrial inmates with a cumulative bond of $1,000 or less, subject to
the same charge requirements, are eligible for participation in the pilot tether or other monitoring program.
BE IT FURTHER RESOLVED the pilot program is intended to serve an average of thirty inmates per
month and the cost is not to exceed $150,000.
BE IT FURTHER RESOLVED that the Sheriff’s Office report the results of the pilot program to the Public
Services and Finance Committees at the end of this pilot program.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Pilot Tethering Program on file in County Clerk’s office.
FISCAL NOTE (MISC. #07226)
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: CRIMINAL JUSTICE COORDINATING COUNCIL – PILOT TETHERING PROGRAM FOR
INDIGENT OAKLAND COUNTY JAIL INMATES.
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Criminal Justice Coordinating Council (CJCC) proposed a six month pilot program
for tethering.
2. Proposed costs for the six month program is $150.000.
3. Funds are available in the General Fund, (GL Account 10100-9010101-196030-371461)
Designated Fund Balance to cover the cost.
4. A budget amendment to the Fiscal Year 2007 budget is recommended as follows:
GENERAL FUND 10100 FY 2007
Revenue
9010101-196030-665882 Planned Use of Fund Balance $150,000
Expenditure
4030401-113035-730373 Sheriff/Corr/Elect Monitoring/Contr. Svc $150,000
$ -0-
FINANCE COMMITTEE
Commissioners Minutes Continued. September 20, 2007
449
Moved by Kowall supported by Zack the resolution (with fiscal note attached) be adopted.
AYES: Hatchett, Jacobsen, Kowall, Long, Middleton, Nash, Potter, Potts, Rogers, Scott, Spector,
Suarez, Woodward, Zack, Bullard, Burns, Coleman, Coulter, Crawford, Douglas, Gershenson
Gingell, Gosselin, Gregory Greimel. (25)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution (with fiscal note attached) was adopted.
REPORT (MISC. #07205)
BY: General Government Committee, Christine Long, Chairperson
IN RE: PUBLIC SERVICES DEPARTMENT/ANIMAL CONTROL DIVISION – ANIMAL CONTROL
SOFTWARE SYSTEM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed Miscellaneous Resolution #07205 on September
20, 2007, reports with a recommendation that the resolution be adopted.
Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing
report.
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #07205
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: PUBLIC SERVICES DEPARTMENT/ANIMAL CONTROL DIVISION – ANIMAL CONTROL
SOFTWARE SYSTEM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the administrative process currently utilized by the Animal Control Division for animal location,
animal intake, medical recording and final disposition, is labor intensive and does not allow for efficient
tracking and reporting of activities; and
WHEREAS working with the Information Technology Department, Animal Control Administration has
researched pre-packaged software applications which will enhance the tracking and reporting of Division
activities leading to more efficient control of the animal population in Oakland County; and
WHEREAS as a result of the joint research conducted by Information Technology and Animal Control,
pre-packaged software supplied by RescueConnection Software will meet the needs of the Division; and
WHEREAS total cost of this project is $205,808, which include $99,180 to purchase the software and
$106,628 to install the software and train the users; and
WHEREAS the Information Technology Department will cover the cost of installation and software by
restructuring hours committed to other projects; and
WHEREAS funding is available in the Designated Fund Balance for Operational Improvements to cover
the software purchase; and
WHEREAS it is projected that this investment will pay for itself within a six (6) year time frame.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
Animal Control Software System purchase and implementation.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (MISC. #07205)
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: PUBLIC SERVICES DEPARTMENT/ANIMAL CONTROL DIVISION – ANIMAL CONTROL
SOFTWARE SYSTEM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
Commissioners Minutes Continued. September 20, 2007
450
1. The Animal Control Division along with the assistance of the Information Technology
Department has researched pre-packaged RescueConnection Software applications
which will enhance the tracking and reporting of Division activities leading to more
efficient control of the animal population in Oakland County.
2. The total cost of the project is $205,808, which includes $99,180 to purchase the
software and $106,628 to install the software and train the users.
3. Information Technology will cover the $106,628 for installation and training, and therefore
an appropriation of $99,180 is needed to purchase the software.
4. It is projected that this investment will pay for itself within a six (6) year time frame.
5. Funding is available in the General Fund, (GL Account 10100-9010101-196030-371350)
Designated Fund Balance for Operational Improvements to cover the software purchase.
6. Funding of $99,180 for this project will be transferred to the Oakland County Information
Technology Department to initiate the implementation process.
7. A budget amendment for Fiscal Year 2007 is recommended as follows:
GENERAL FUND (#10100) FY 2007
Revenue
9010101-196030-665882 Planned Use of Fund Balance $99,180
Expenditure
9010101-152130-788001-63600 Transfer to Info Tech 99,180
-0-
INFORMATION TECHNOLOGY FUND (63600)
Revenue
1080101-152000-695500 Transfers In $99,180
Expenditure
1080201-152010-750170 Expendable Equipment $32,230
1080201-150010-731773 Software Purchases 38,550
1080201-152010-731458 Professional Services 28,400
$99,180
-0-
FINANCE COMMITTEE
Moved by Potter supported by Long the resolution (with fiscal note attached) be adopted.
Moved by Potter supported by Long the General Government Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Vote on resolution:
AYES: Jacobsen, Kowall, Long, Middleton, Nash, Potter, Potts, Rogers, Scott, Spector, Suarez,
Woodward, Zack, Bullard, Burns, Coleman, Coulter, Crawford, Douglas, Gershenson, Gingell,
Gosselin, Gregory, Greimel, Hatchett. (25)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution (with fiscal note attached) was adopted.
The Board adjourned at 11:10 a.m. to the call of the Chair, or October 4, 2007, at 9:30 a.m.
RUTH JOHNSON. BILL BULLARD, JR.
Clerk Chairperson