HomeMy WebLinkAboutMinutes - 2007.12.13 - 8434563
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
December 13, 2007
Meeting called to order by Chairperson Bill Bullard, Jr. at 9:45 a.m. in the Courthouse Auditorium, 1200 N.
Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Bullard, Burns, Coulter, Crawford, Douglas, Gershenson, Gingell, Gosselin, Gregory,
Greimel, Hatchett, Jacobsen, Kowall, Long, Middleton, Nash, Potter, Potts, Rogers, Scott,
Spector, Woodward, Zack. (23)
EXCUSED ABSENCE WITH NOTICE: Suarez. (1)
EXCUSED ABSENCE PER MISCELLANEOUS RESOLUTION #04228: Coleman. (1)
Quorum present.
Invocation given by Karen Spector.
Pledge of Allegiance to the Flag.
Moved by Potter supported by Zack the minutes of the November 29, 2007, Board Meeting be approved.
A sufficient majority having voted in favor, the minutes were approved as printed.
Moved by Kowall supported by Coulter the rules be suspended and agenda be amended as follows:
ITEMS ON BOARD AGENDA
PUBLIC SERVICES COMMITTEE
f. Public Services/Medical Examiner Establishment of Contracts to Provide Toxicology
Services to Several Counties and to Change Funding Source of One (1) Position
(Reason for Suspension of Public Services Committee, item f.: Waiver of Rule III – Personnel Committee
meeting held immediately prior to today’s Board meeting.)
PLANNING AND BUILDING COMMITTEE
d. Contractor and Legal Employee Study Group – Report on Use of Illegal Immigrant and
Undocumented Workers by County’s Contractors, Subcontractors or Agents
(Reason for Suspension of Planning and Building Committee, item d.: Waiver of Rule III – Planning and
Building Committee meeting held immediately prior to today’s Board meeting.)
Commissioners Minutes Continued. December 13, 2007
564
Vote on agenda, as amended:
AYES: Bullard, Burns, Coulter, Crawford, Douglas, Gershenson, Gingell, Gosselin, Gregory,
Greimel, Hatchett, Jacobsen, Kowall, Long, Middleton, Nash, Potter, Potts, Rogers, Scott,
Spector, Woodward, Zack. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the agenda, as amended, was approved.
Deputy County Clerk James H. VanLeuven read a communication from Chairperson Bill Bullard, Jr.
appointing Commissioner David Potts and himself to the Claim Reviews Committee for a term ending
December 31, 2008. Without objection, the appointments were confirmed.
Deputy County Clerk James H. VanLeuven read a communication from Chairperson Bill Bullard, Jr.
appointing the following individuals to serve on the Community and Home Improvement Citizens Advisory
Council for a term beginning January 1, 2008 and ending December 31, 2008:
COMMISSIONERS: Sue Ann Douglas, Chairperson, Jeff Potter, Vice Chairperson, Jim Nash,
Tim Greimel
LOCAL OFFICIALS: Rod Cook, Mary Ann Miller, Gerald Dywasuk, Don Green, Ramona Benbow,
Bill Richards, Jr.
CITIZENS AT LARGE: Marc Craig, Monica Duncan, Joan Fogler, Wayne Hogan, Samuel
Lamerato, Robert Lloyd, Heidi McMeekin, Michael McReynolds, Brenda Peek, Jim Perlaki.
Without objection, the appointments were confirmed.
Deputy County Clerk James H. VanLeuven read a communication from Chairperson Bill Bullard, Jr.
appointing Brian M. Golden, Richard Stamps and Leslie K. Pielack to serve on the Oakland County
Historical Commission for a term ending January 1, 2011. Without objection, the appointments were
confirmed.
Deputy County Clerk James H. VanLeuven read a communication from Chairperson Bill Bullard, Jr.
appointing Commissioners Bradford C. Jacobsen and John Scott to the Personnel Appeal Board for a
term beginning January 1, 2008 and ending December 31, 2008. Without objection, the appointments
were confirmed.
Deputy County Clerk James H. VanLeuven read a communication from Chairperson Bill Bullard, Jr.
appointing Commissioner Mattie Hatchett as an alternate member to the Personnel Appeal Board for a
term beginning January 1, 2008 and ending December 31, 2008. Discussion followed. Without objection,
the appointment was confirmed.
Chairperson Bill Bullard, Jr. made the following statement: “A Public Hearing is now called on Planning
and Economic Development Services Division Resolution Approving Project Plan (Opening Project) –
Charter Township of Waterford. Are there any persons present who wish to speak?” Hearing none the
Chairperson declared the Public Hearing closed.
Moved by Kowall supported by Middleton the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted. The vote for this motion appears on page 580. The resolutions on the Consent
Agenda follow (annotated by an asterisk {*}):
Commissioners Minutes Continued. December 13, 2007
565
*MISCELLANEOUS RESOLUTION #07280
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET – 2007 APPORTIONMENT OF LOCAL TAX
RATES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS your Finance Committee on Local Taxes has examined certificates, statements, papers and
records submitted to it from the various townships, cities and villages having taxes to be spread upon the
Tax Rolls, and has checked these documents with the pertinent laws, specifically Section 37 General
Property Tax Laws, and has caused corrections to be made where necessary; and
WHEREAS your committee has prepared tax certificates showing the certified rates as adjusted by
M.C.L. 211.34, M.C.L. 211.34D, and M.C.L. 211.34E of the General Property Tax Laws, authorized to be
spread against state taxable valuations, which certificates are submitted herewith, and which are the
basis for the tabulation above mentioned, and it is recommended that the Board of Commissioners
authorize the Equalization Director to sign these certificates; and
WHEREAS the electorate of the State of Michigan amended Article IX of the constitution and added
Section 36; and
WHEREAS the legislature, as directed, implemented said legislation under Section 37 of the General
Property Tax Act and the 1976 State School Code, as amended; and
WHEREAS the certified rates are subject to M.C.L. 211.36 which allows additional millage to be voted up
to and including December 7, 2007 for schools and, if adopted, up to and including November 6, 2007 for
taxing jurisdictions, as specified in said section; said additional millage(s) would require Board approval
before they could be spread; and
WHEREAS the electorate of the State of Michigan voted to limit school operating levies on homestead
and non-homestead property taxes in accordance with this report.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners adopt the
attached certificates with the recommendations herein contained as part of the permanent records of the
Board.
BE IT FURTHER RESOLVED that the Equalization Director be authorized and directed to sign the
several tax certificates on which the attached tabulation was based, thereby authorizing and directing the
various assessing officers to spread the rates against the taxable valuation set forth herein for 2007.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners, in compliance with the
General Property Tax Act and the 50 mill limitation, directs the Equalization Division to revise the
apportionment report for 2007 as follows:
Previous Revised Reason
Tax Authority Rate Rate For Change
Township of Royal Oak 6.2102 8.7102 Election
Southfield Public Schools 1.6325 .9896 Revision
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
Copy of 2007 Apportionment of Local Tax Rates on file in County Clerk’s office.
(The vote for this motion appears on page 580.)
*MISCELLANEOUS RESOLUTION #07269
BY: General Government Committee, Christine Long, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY – FOURTH QUARTER 2007
DEVELOPMENT APPROPRIATION TRANSFER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS all data processing development cost is incorporated as a single appropriation within the non-
departmental budget, and then an amount equal to the actual expense is transferred to the user
department with a summary report to the Finance Committee; and
Commissioners Minutes Continued. December 13, 2007
566
WHEREAS the Department of Information Technology has determined the Fourth Quarter 2007 data
processing development charges to be $1,237,691.75 and the imaging development charge to be
$17,015.36 for the General Fund/General Purpose County departments; and
WHEREAS direct charges to Special Revenue and Proprietary fund departments are $216,323.80, non-
governmental imaging development are $536.80, and non-county agencies are $1,748.00 for the Fourth
Quarter 2007; and
WHEREAS an appropriation transfer to General Fund/General Purpose County departments is needed to
fund these development charges.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners has reviewed
the Fourth Quarter 2007 Data Processing Development Report and approves the Fourth Quarter
appropriation transfer as specified on the attached schedule.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Information Technology Data Processing Development Summary 4th Quarter 2007 and
Information Technology – Reserve Fund Development/Support Detail – Fourth Quarter, 2007 on file in
County Clerk’s Office.
FISCAL NOTE (MISC. #07269)
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY – FOURTH QUARTER 2007
DEVELOPMENT APPROPRIATION TRANSFER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. The resolution appropriates and charges the Information Technology Fourth Quarter 2007
Development cost to benefiting departments.
2. The fourth quarter data processing development charges are $1,237,691.75; imaging
development charges are $17,015.36 for General Fund/General Purpose departments; direct
charges to Special Revenue and Proprietary fund departments are $216,323.80, non-
governmental imaging development are $536.80, and charges to non-county agencies are
$1,748.00.
3. The respective departmental Fiscal Year 2007 budgets are to be amended as specified in the
attached detail schedule.
FINANCE COMMITTEE
(The vote for this motion appears on page 580.)
*MISCELLANEOUS RESOLUTION #07281
BY: General Government Committee, Christine Long, Chairperson
IN RE: DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT
– GRANT PROGRAM ACCEPTANCE – PURCHASE OF SNOW REMOVAL EQUIPMENT (RUNWAY
BROOM)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland is in receipt of Michigan Department of Transportation Grant Contract
No. 2008-0059, Federal Project No. B-26-0079-5007, for Federal funds in the amount of $443,580, and
State funds in the amount of $58,546, for the development and improvement of Oakland County
International Airport; and
WHEREAS the project consists of the purchase of snow removal equipment (runway broom); and
WHEREAS the Michigan Department of Transportation shall act as agent on behalf of the County in the
administration of the project; and
WHEREAS the development project as offered and approved by the Michigan Department of
Transportation requires a local grant match of $12,875, which is available from the airport fund; and
Commissioners Minutes Continued. December 13, 2007
567
WHEREAS the Airport Committee has reviewed the project and recommends acceptance of the grant
contract; and
WHEREAS the attached contract has been approved in accordance with the County Executive's review
process; and
WHEREAS no application was requested from Oakland County; therefore, the application provisions of
Miscellaneous Resolution #95098, do not apply.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
grant contract in an amount not to exceed $515,000, which includes a local grant match of $12,875,
which is available from the airport fund.
BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board of Commissioners is
authorized to execute the grant contract.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Grant Review Sign Off – Central Services/Aviation, Michigan Department of Transportation
County of Oakland Contract for a Federal/State/Local Airport Project Under the Block Grant Program,
Exhibit 1 – Total Project Budget, Supplemental Provisions for Federal/State/Local Contracts Involving the
Purchase of Equipment at all Classifications of Airports, Appendix A – Prohibition of Discrimination in
State Contracts, Appendix B – Civil Rights Act of 1964, Title VI – 49 CFR Part 21 Contractual
Requirements, Appendix C – Assurances that Recipients and Contractors Must Make, Appendix F –
Special Conditions, Appendix G – Prime Consultant Statement of DBE Subconsultant Payments and
Instructions on file in County Clerk’s office.
FISCAL NOTE (MISC. #07281)
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: DEPARTMENT OF CENTRAL SERVICES - OAKLAND COUNTY INTERNATIONAL AIRPORT –
GRANT PROGRAM ACCEPTANCE – PURCHASE OF SNOW REMOVAL EQUIPMENT (RUNWAY
BROOM)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Oakland County has received the Michigan Department of Transportation Grant Contract No.
2008-0059, Federal Project No. B-26-0079-5007, for Federal funds in the amount of
$443,580, State funds in the amount of $58,546 and a required local grant match of $12,875
for the development and improvement of Oakland County International Airport.
2. The project consists of the purchase of snow removal equipment (runway broom).
3. The Airport Committee has reviewed the project and recommends acceptance of the grant
contract.
4. The funding period of the grant is 36 months from the date of the award.
5. The total cost of the project is $515,000 with $443,580 of the cost from Federal funds,
$58,546 of the cost from State funds and $12,875 from the Airport Fund resources for the
grant match.
6. The Michigan Department of Transportation shall act as agent on behalf of the County in the
administration of the project.
7. No General Fund appropriation is required. Funding is available within the Airport Fund.
FINANCE COMMITTEE
(The vote for this motion appears on page 580.)
Commissioners Minutes Continued. December 13, 2007
568
*MISCELLANEOUS RESOLUTION #07282
BY: General Government Committee, Christine Long, Chairperson
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – 2007/2008
SUBSTANCE ABUSE GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Community Health (MDCH) has awarded the Health Division
$4,742,245 in Substance Abuse Grant Funds for the period of October 1, 2007 through September 30,
2008; and
WHEREAS the 2007/2008 grant award includes $4,742,245 in grant revenue and expenditures for this
program, an increase of $41,216 from the previous year; and
WHEREAS these funds are used to subcontract with agencies to prevent and reduce the incidence of
drug and alcohol abuse and dependency; and
WHEREAS these contracts were awarded through the County’s competitive bidding process; and
WHEREAS acceptance of this grant does not obligate the County to any future commitment; and
WHEREAS the grant agreement has been submitted through the County Executive’s Contract Review
Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
2007/2008 Substance Abuse Grant from the Michigan Department of Community Health in the amount of
$4,742,245.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant agreement and to approve minor changes and grant extensions, not to exceed fifteen
(15) percent variance from the original award.
BE IT FURTHER RESOLVED that the future level of service, including personnel, be contingent upon the
level of funding for this program.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes its
Chairperson to execute this Agreement subject to the following additional condition: That the County's
approval for entering into this Agreement is specifically conditioned and premised upon the acceptance,
approval and execution of the Agreement containing Addendum A, by the Michigan Department of
Community Health, and that the failure of the Michigan Department of Community Health to execute the
Agreement as specified shall, without any further act of the Oakland County Board of Commissioners,
automatically negate and void the County’s approval and/or acceptance of this agreement as provided for
in this resolution.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Department of Health and Human Services/Health Division Fiscal Year 2007/2008 Substance
Abuse Grant Acceptance, Grant Review Sign Off – Human Services/Health Division, Letter regarding
Fiscal Year 2008 Projected Allocations, Grant Agreement between Michigan Department of Community
Health and Oakland County, Fiscal Year 07/08 Agreement Addendum A, Statement of Work, Revenues
and Expenditures Report Instructions Fiscal Year 2008, Required Reports – Fiscal Year 2008 and Other
Requirements on file in County Clerk’s office.
FISCAL NOTE (MISC. #07282)
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – 2007/2008
SUBSTANCE ABUSE GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. The Department of Health and Human Services/Health Division has been awarded by the
Michigan Department of Community Health (MDCH) $4,742,245 in Substance Abuse Grant
funds.
2. Funds will be used to subcontract with agencies to prevent and reduce the incidence of drug and
Commissioners Minutes Continued. December 13, 2007
569
alcohol abuse and dependency.
3. The grant period extends from October 1, 2007 through September 30, 2008.
4. An amendment to the Fiscal Year 2008 Special Revenue budget is recommended as follows:
FY 2008
FY 2008 FY 2008 Amended Adopted Adjustment Budget
FUND 28249
Revenue
1060261-134790-610313 Federal $4,642,245 $100,000 $4,742,245
Expense
1060261-133685-730373 Contract Svs. -0- 100,000 100,000
1060261-133405-730373 Contract Svs. 387,898 387,898
1060261-133950-730366 Contract Adm. 239,498 239,498
1060261-134790-730366 Contract Adm. 337,754 337,754
1060261-134790-730373 Contract Svs. 3,132,154 3,132,154
1060261-134790-730373 Indirect Cost 22,221 22,221
1060261-134800-730366 Contract Adm 522,720 522,720
Total Expense $4,642,245 $100,000 $4,742,245
FINANCE COMMITTEE
(The vote for this motion appears on page 580.)
*MISCELLANEOUS RESOLUTION #07270
BY: Personnel Committee, Thomas F. Middleton, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT - SALARY ADMINISTRATION PLAN 4TH QUARTERLY
REPORT FOR FISCAL YEAR 2007
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Salary Administration Plan approved by the Board of Commissioners for Salary Grades 1
- 21 provides a process for departments and employees to request a review of the salary grade
placement of classifications; and
WHEREAS the 4th Quarterly Report for Fiscal Year 2007 identifies the job studies conducted and the
salary grade changes recommended by the Human Resources Department after completion of this
review process; and
WHEREAS funding is available in the Classification and Rate Change fund to implement GF/GP salary
grade changes resulting from this Salary Administration Quarterly Report recommendations; and
WHEREAS funding is available in the FM&O Fund to implement salary grade changes resulting from
recommended Proprietary salary grade changes.
NOW THEREFORE BE IT RESOLVED that the Oakland Board of Commissioners authorizes
implementation of the Salary Administration Plan 4th Quarterly Report for Fiscal Year 2007, which
includes the following classification changes:
Salary Grade
Classification From: To: Position Number
Inmate Casework Supervisor 13 14 4030320-06576
4030320-09027
Supervisor - Equalization Administrative
Services
12 13 1020501-02246
Safety Dispatcher 5 6 1040770-01893
1040770-01901
1040770-02370
1040770-02528
1040770-06767
1040770-09996
Commissioners Minutes Continued. December 13, 2007
570
One (1) Secretary II to a new class: MEO
Supervisor
8 9 1070601-01051
One (1) Account Clerk I to a new class: MEO
Assistant
5 7 1070601-03125
Two (2) Office Assistant II to a new class:
MEO Assistant
5 7 1070601-03074
1070601-09174
BE IT FURTHER RESOLVED that the overtime exemption for the following classification be changed
from overtime exempt to overtime non-exempt:
Community and Home Improvement Planner
Community and Home Improvement Specialist
Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution.
PERSONNEL COMMITTEE
FISCAL NOTE (MISC. #07270)
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT – SALARY ADMINISTRATION PLAN 4TH QUARTERLY
REPORT FOR FISCAL YEAR 2007
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Human Resources Department, with approval from the Board of Commissioners, provides a
process for departments and employees requesting a review of the salary grade placement
classifications for Grades 1 – 21.
2. Two (2) General Fund Inmate Casework Supervisor positions in the Sheriff’s Corrective
Services/Inmate Program Services Unit will be upgraded from a grade 13 to a grade 14, at an
annual cost of $10,462 and $7,645 for the remainder of Fiscal Year 2008 in salaries and fringe
benefits.
3. One (1) General Fund Supervisor-Equalization Administrative Services in Management and
Budget’s Equalization Division will be upgraded from a grade 12 to a grade 13, at an annual cost
of $5,437 and $3,973 for the remainder of Fiscal Year 2008 in salaries and fringe benefits.
4. In the Public Services/Medical Examiners Division, one (1) General Fund Secretary II will be
upgraded from a grade 8 to a grade 9 with a new class title of MEO Supervisor, one (1) Account
Clerk I and two (2) Office Assistant II positions will be upgraded from a grade 5 to a grade 7 with
a new class title of MEO Assistant.
5. The annual cost of the Medical Examiner Division position upgrades is $10,705 and $7,823 for
the remainder of Fiscal Year 2008 in salaries and fringe benefits.
6. Six (6) Proprietary Fund Safety Inspector positions in the Facilities Maintenance and Operations
Fund will be upgraded from a grade 5 to a grade 6 at an annual cost of $14,480 and $10,581 for
the remainder of Fiscal Year 2008 in salaries and fringe benefits.
7. The cost for the Proprietary Fund positions will be funded by the Facilities Maintenance and
Operations Fund.
8. Also, the Community and Home Improvement Planner and Community and Home Improvement
Specialist classification will be changed from overtime exempt to overtime non-exempt.
9. The classification changes will be effective December 22, 2007.
10. A budget amendment to the Fiscal Year 2008 and Fiscal Year 2009 Adopted Budget is requested
as follows:
GENERAL FUND (#10100) FY 2008 FY 2009
Expenditures
9090101-196030-740037 Non-Dept – Class and Rate Change ($19,441) ($26,604)
4030320-112650-702010 Sheriff/Inmate Prog Svcs-Salaries 5,488 7,510
4030320-112650-722740 Sheriff/Inmate Prog Svcs-Fringe Ben. 2,157 2,952
1020501-173010-702010 Equal/Cont Assess Supp – Salaries 2,852 3,903
1020501-173010-722740 Equal/Cont Assess Supp – Fringe Ben 1,121 1,534
Commissioners Minutes Continued. December 13, 2007
571
1070601-132030-702010 Med Exam/Med Exam Svcs – Salaries 5,616 7,685
1070601-132030-722740 Med Exam/Med Exam Svcs – Fringe Ben. 2,207 3,020
Total General Fund Exp. $ -0- $ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 580.)
*MISCELLANEOUS RESOLUTION #07283
BY: Planning and Building Committee, Sue Ann Douglas, Chairperson
IN RE: PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION - RESOLUTION
APPROVING PROJECT PLAN (OPENINGS PROJECT) – CHARTER TOWNSHIP OF WATERFORD
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Economic Development Corporation of the County of Oakland (the "EDC") has
recommended that the Board of Commissioners approve the Project Plan required by the Economic
Development Corporations Act (the "Act") for the captioned Project, a copy of which has been presented
to this meeting (the "Project Plan"); and
WHEREAS the EDC's recommendations to the Board of Commissioners were based upon its
determinations that the Project is reasonable and necessary to effectuate the purposes of the Act, that
the Project Plan satisfies all of the requirements of the Act regarding project plans and that a letter of
credit issued by a financial institution acceptable to the EDC will be available to pay debt service; and
WHEREAS the governing body of the Charter Township of Waterford, Oakland County, Michigan, has
also approved the Project Plan and given its consent to the exercise of jurisdiction over the Project by the
EDC; and
WHEREAS the Board of Commissioners has held a public hearing to consider whether the Project Plan
constitutes a public purpose as contemplated by the Act; and
WHEREAS the Board of Commissioners, following such public hearing and its review of the Project Plan,
hereby certifies, approves and concurs in the determinations of the EDC with respect thereto.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
determines that the Project Plan constitutes a public purpose as contemplated by the Act.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby certifies and
approves the Project Plan.
BE IT FURTHER RESOLVED that the EDC is hereby authorized to take such steps as are necessary to
implement the Project and the financing thereof by the issuance of its limited obligation revenue bonds as
contemplated by the Project Plan.
BE IT FURTHER RESOLVED that the County Clerk is hereby directed to provide four certified copies of
this resolution to the Assistant Secretary of the Board of the EDC.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of The Economic Development Corporation of the County of Oakland Project Plan and Summary
Description of Openings Project, Project Area Legal Description, General Information, Aerial View, Letter
of Credit or Bond Purchaser’s Commitment Letter, Company Certificate Regarding Transfer of
Employment and Company Certificate Regarding Payment of Prevailing Wages on file in County Clerk’s
office.
(The vote for this motion appears on page 580.)
Commissioners Minutes Continued. December 13, 2007
572
*MISCELLANEOUS RESOLUTION #07284
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION – FISCAL
YEAR 2007/2008 COMMUNITY CORRECTIONS COMPREHENSIVE PLAN GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Department of Public Services Community Corrections Division applied to the Michigan
Department of Corrections (MDOC) for $3,800,384 in grant funds for the period of October 1, 2007,
through September 30, 2008; and
WHEREAS the MDOC has awarded Oakland County a 2007/2008 Community Corrections grant in the
amount of $3,804,992 (Schedule A) which is a .12% variance or $4,608 more than requested in the
application which is due to Fiscal Year 2008 being a leap year and one (1) extra day of payment is
required for payment of residential services; and
WHEREAS the grant funds the following Community Corrections Division positions of sixteen (16)
Community Corrections Specialist IIs (positions # 7424, 7425, 7426, 7427, 7429, 7430, 7431, 7432, 7433,
7434, 9003, 9243, 9247, 9291, 9648, 9649); one (1) PTNE Community Corrections Specialist IIs
(positions 9292), one (1) Office Assistant II (position 9295), one half (.5) Community Corrections User
Support Specialist (position 7834), one (1) Community Corrections Specialist III (position 7428), and one
half (.5) Supervisor-Community Corrections (position 9396); and
WHEREAS the grant funds the following Sheriff’s Department positions; three (3) Inmate Caseworkers
(positions 7418, 7419, and 7420), one (1) Office Assistant I which is a FTE but is under filled with a PTNE
(position 7417), two Inmate Substance Abuse Techs (positions 7421 and 10393), one (1) PTE Inmate
Substance Abuse Tech (position 9397); and
WHEREAS the grant acceptance requires no additional personnel to fulfill the grant agreement; and
WHEREAS there is no County match required with this grant; however it should be noted that there are
General Fund/General Purpose funded Community Corrections positions included in the Fiscal Year
2007/2008 Budget, which are not part of this grant; and
WHEREAS the grant agreement has been approved by the County Executive's Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
2007/2008 Community Corrections grant from the Michigan Department of Corrections in the amount of
$3,804,992.
BE IT FURTHER RESOLVED that the future level of service, including personnel (except the portion of
Pretrial Services currently funded by the General Fund/General Purpose Fund) will be contingent upon
the level of funding available from the State.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Correspondence regarding Grant Review, Grant Review Sign Off – Community Corrections, and
Agreement between the State of Michigan Department of Corrections and Oakland County on file in
County Clerk’s office.
FISCAL NOTE (MISC. #07284)
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION – FISCAL
YEAR 2007/2008 COMMUNITY CORRECTIONS COMPREHENSIVE PLAN GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Michigan Department of Corrections has awarded the Oakland County Community
Corrections Division a Community Corrections Comprehensive Plan Grant in the amount of
$3,804,992, which is a .12% variance or $4,608 more than requested in the application due to
Fiscal Year 2008 being a leap year, and one (1) extra day of payment is required for payment of
residential services.
2. The grant award is a .12% variance or $4,608 more than the previous award of $3,800,384.
Commissioners Minutes Continued. December 13, 2007
573
3. This is the fourteenth (14th) year of the grant with the Michigan Department of Corrections, Office
of Community Corrections.
4. The grant period is October 1, 2007 through September 30, 2008.
5. The grant provides funding for Community Corrections Division positions of sixteen (16)
Community Corrections Specialists IIs) (positions #7424, 7425, 7426, 7427, 7429, 7430, 7431,
7432, 7433, 7434, 9003, 9243, 9247, 9291, 9649); one (1) PTNE Community Corrections
Specialist II (position 9292), one (1) Office Assistant II (position 9295), one half (.5) Community
corrections User Support Specialist (position 7834), one (1) Community Corrections Specialist III
(position 7428), and one half (.5) Supervisor-Community Corrections (position 9396).
6. The grant also provides funding for the following Sheriff’s Department positions; three (3) Inmate
Caseworkers (positions 7418, 7419 and 7420), one (1) Office Assistant I which is a FTE but is
under filled with a PTNE (position 7417), two Inmate Substance Abuse Techs (positions 7421 and
10393), one PTE Inmate Substance Abuse Tech (position 9397).
7. No County match is required.
8. Indirect costs are estimated at $512,763 ($405,260 Community Corrections) and ($107,503
Sheriff).
9. In addition to the grant and independent of the grant award, the Fiscal Year 2008 Adopted Budget
includes a General Fund/ General appropriation of $4,873,667 for Community Corrections.
10. An amendment to the Fiscal Year 2008 Adopted Special Revenue Budget of $4,608, as detailed
in the attached schedule is requested to reflect the new grant award of $3,804,992 for Fiscal Year
2008.
FINANCE COMMITTEE
(The vote for this motion appears on page 580.)
*MISCELLANEOUS RESOLUTION #07285
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: SHERIFF'S OFFICE – GRANT YEAR 2007 STATE CRIMINAL ALIEN ASSISTANCE
PROGRAM (SCAAP) REIMBURSEMENT APPLICATION/ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the United States Department of Justice, Bureau of Justice Assistance awarded Oakland
County expenditure reimbursement funding in the amount of $118,570 for its State Criminal Alien
Assistance Program; and
WHEREAS the funding is reimbursement of Corrections Officers salaries (based on a prescribed formula)
for those officers directly involved in the care and maintenance of alien inmates housed in the Oakland
County Jail; and
WHEREAS Oakland County has met the federal requirements necessary to accept the award; and
WHEREAS the reimbursement period covers July 1, 2005 through June 30, 2006; and
WHEREAS no county match is required; and
WHEREAS the acceptance of this grant does not obligate the County to any future commitment; and
WHEREAS the continuation of the program is contingent upon future levels of reimbursement program
funding.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
Grant Year 2007 State Criminal Alien Assistance Program (SCAAP) Reimbursement award in the amount
of $118,570 and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute
said agreement.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Fiscal Year 2007 Payment Acceptance and Electronic Transfer of Funds, Grant Review Sign Off
– Sheriff’s Office, Bureau of Justice Assistance State Criminal Alien Assistance Program Guidelines and
Application, Standard Assurances, and Certifications on file in County Clerk’s office.
Commissioners Minutes Continued. December 13, 2007
574
FISCAL NOTE (MISC. #07285)
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: SHERIFF’S OFFICE – GRANT YEAR 2007 STATE CRIMINAL ALIEN ASSISTANCE PROGRAM
(SCAAP) REIMBURSEMENT APPLICATION/ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The United States Department of Justice, Bureau of Justice Assistance, awarded the Sheriff’s
Office $118,570 in reimbursement funding for its State Criminal Alien Assistance Program.
2. The reimbursement period for Grant Year 2007 is July 1, 2005, through June 30, 2006.
3. No County match is required.
4. The Grant Year 2007 funding represents a 45% increase from Grant Year 2006 funding. The
county anticipated funding in the amount of $82,000. The Corrective Services revenue
budget will be increased by $36,570 to reflect the increase. The increase will be appropriated
in contingency.
5. A budget amendment to the Fiscal Year 2008 budget is recommended as follows:
GENERAL FUND #10100
Revenue FY 2008
4030301-112590-610313 Grants Federal $ 36,570
Total General Fund Revenue $ 36,570
Expenditures
9090101-196030-730359 Contingency $ 36,570
Total General Fund Expenditures $ 36,570
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 580.)
*MISCELLANEOUS RESOLUTION #07286
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: SHERIFF'S OFFICE – FISCAL YEAR 2008 JAIL ALLIANCE WITH SUPPORT FOR INMATES
WITH CO-OCCURRING DISORDERS GRANT ACCEPTANCE AND COMMUNITY MENTAL HEALTH
AUTHORITY LETTERS OF AGREEMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Sheriff’s Office applied to the Michigan Department of Community Health through the
Office of Drug Control Policy for $283,334 in grant funding to continue the Jail Alliance With Support
(JAWS) program for the period October 1, 2007 through September 30, 2008; and
WHEREAS the Michigan Department of Community Health has awarded Oakland County with a grant in
the amount of $283,334; and
WHEREAS of the grant award of $283,334, $170,000 is grant match and $113,334 is state funding; and
WHEREAS the $170,000 grant match is funded by Oakland County ($155,414) and CMHA ($14,586);
and
WHEREAS in addition to the grant award of $283,334, CMHA contributes an additional $63,747 in the
grant fund for a total grant budget of $347,081; and
WHEREAS in summary, the Oakland County Community Mental Health Authority (CMHA) has agreed to
provide $78,333 to the grant for Fiscal Year 2008 to continue funding of one (1) Part-time Non-Eligible
(PTNE) 1,000 hr./year Inmate Substance Abuse Technician position (#10308) through September 30,
2008 and cover other grant match costs. Of this $78,333 contribution, $14,586 for grant match and the
balance of $63,747 funds additional program costs; and
WHEREAS the grant provides funding for one (1) Full-time Inmate Caseworker (Pos.#10307), one (1)
PTNE 1,000 hr./year Inmate Caseworker (Pos.#10359) located in the Sheriff’s Office/Corrective Services
Division/Inmate Program Services Unit and two (2) Full-time Substance Abuse Program Analysts
(Pos.#10306 and 10360) located in the Human Services Department/Health Division/Substance Abuse
Unit; and
Commissioners Minutes Continued. December 13, 2007
575
WHEREAS in addition to the grant program, the agreement with CMHA agrees to continue partial funding
in the amount of $63,490 for one (1) GF/GP Full-time Inmate Caseworker (Pos. #06577) assigned to
Inmate Program Services with funds being deposited into the General Fund; and
WHEREAS the acceptance of this grant does not obligate the County to any future commitment; and
WHEREAS the continuation of the program is contingent upon future levels of grant program funding.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Fiscal Year 2008 Jail Alliance with Support for Inmates with Co-occurring Disorders Grant in the amount
so $283,334 and that the Board Chairperson, on behalf of the County of Oakland, is authorized to
execute said agreements, as attached.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners accepts the Fiscal Year
2008 CMHA Letter of Agreement in the amount of $78,333 if which $14,586 is grant match and $63,747
covers additional grant program cost.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners accepts the Fiscal Year
2008 CMHA Letter of Agreement in the amount of $63,490 and that the Board Chairperson, on behalf of
the County of Oakland, is authorized to execute said agreements as attached.
BE IT FURTHER RESOLVED to continue SR positions #10307 and 10359 in the Sheriff’s
Department/Corrective Services-Detention Facilities Division/Inmate Program Services Unit and positions
#10306 and 10360 in the Human Services Department/Health Division/Substance Abuse Unit which are
associated with the JAWS Program.
BE IT FURTHER RESOLVED that funding of one (1) PTNE 1,000 hr./year SR CMHA Reimbursed Inmate
Substance Abuse Technician (Pos. #10308) associated with the JAWS program be continued through
September 30, 2008.
BE IT FURTHER RESOLVED to continue one (1) GF/GP Full-time Inmate Caseworker (Pos. #06577) in
the Corrective Services-Detention Facilities Division/Inmate Program Services which is partially funded by
CMHA.
BE IT FURTHER RESOLVED that the continuation of the positions associated with this program is
contingent upon continuation of grant or reimbursement funding.
Chairperson, on behalf of the Public Services Committee, I move adoption of the forgoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Letters of Agreement for the Jail Alliance with Support Fiscal Year 2008 Funding, Grant Review
Sign Off – Sheriff’s Office, Grant Agreement Between Michigan Department of Community Health and
Oakland County, Purpose, Statement of Work, Program Budget Summary, Performance/Progress Report
Requirements, Financial Status Report, Audit Status Notification Letter and Certifications and Assurances
on file in County Clerk’s office.
FISCAL NOTE (MISC. #07286)
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: SHERIFF'S OFFICE – FISCAL YEAR 2008 JAIL ALLIANCE WITH SUPPORT FOR INMATES
WITH CO-OCCURRING DISORDERS GRANT ACCEPTANCE AND COMMUNITY MENTAL HEALTH
AUTHORITY LETTERS OF AGREEMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Michigan Department of Community Health, through the Office of Drug Control Policy, has
awarded the Sheriff’s Office $113,334 to continue its Jail Alliance With Support (JAWS) program
which is $28,333 less than last year.
2. Total grant program is $283,334 which includes a required County match in the amount of
$170,000.
3. Of the $170,000 grant match, $155,414 is available from the non-departmental grant match
account and $14,586 will be contributed by Oakland County Community Mental Health Authority
(CMHA).
4. CMHA agrees to provide assistance through the services of one (1) GF/GP Full-Time Inmate
Caseworker (Pos. #06577) assigned to the Inmate Program Services at a cost of $63,490, which
is partially funded by CMHA and its continuance is not contingent upon funding for the program.
Commissioners Minutes Continued. December 13, 2007
576
5. The Sheriff’s Office secured $78,333 in supplemental funding from the Community Mental Health
Authority (CHMA) to assist in operating the program of which $14,586 will fund a portion of grant
match.
6. The grant provides funding for one (1) Inmate Caseworker, one (1) PTNE Inmate Caseworker
and one (1) PTNE Substance Abuse Technician position located in the Corrective Services
Division and two (2) Substance Abuse Program Analyst positions in the Health Division.
7. The total grant program cost is $347,081, which includes the state grant award ($113,334), the
grant match ($170,000), supplemental funding from CMHA ($63,747).
8. The General fund portion of the program covers the services of one (1) GF/GP Full-Time Inmate
Caseworker (Pos. #06577) of which CMHA funds $63,490.
9. A budget amendment to the Fiscal Year 2008 budget is recommended to recognize acceptance
of the grant award from the State, the County match and the supplemental funding from CMHA,
which totals $347,081 as follows:
Adopted Adjusted Amended
FY 2008 FY 2008 FY 2008
GENERAL FUND #10100
Expenditures
9090101-196030-730800 Grant Match $155,414 ($155,414) -0-
9010101-134860-788001-20221 Trf to Health $ -0- $107,908 $107,908
4030301-112620-788001-27320 Trf. to Grant. $ -0- $ 47,506 $ 47,506
Total General Fund Expenses $155,414 -0- $155,414
HEALTH FUND #20221
Revenue
9090101-134860-695500-10100 Trf from GF. $ -0- $107,908 $107,908
Total Health Fund Revenue $ -0- $107,908 $107,908
Expenditures
1060261-134440-788001-27320 Trf. to Grt $ -0- $107,908 $107,908
Total General Fund Expenses $ -0- $107,908 $107,908
DRUG POLICY GRANT FUND #27320
Project GR#0000000268, Activity A,
Analysis Type GLB Budget Ref 2008
Revenue
4030301-112620-631799 Reimb. Contracts $ 50,000 $ 28,333 $ 78,333
4030301-112620-610313 Grants-Federal $ 58,608 ($ 17,212) $ 41,396
4030301-112620-695500-10100 Trf. frm Gen. $ 58,608 ($ 11,102) $ 47,506
1060261-134440-610313 Grants-Federal $ 83,059 ($ 11,121) $ 71,938
1060261-134440-695500-20221 Trf. frm Health $ 83,059 $ 24,849 $107,908
Total Drug Policy Grant Fund Revenue $333,334 $ 13,747 $347,081
Expenditures
4030301-112620-702010 Salaries $ 94,797 $ 21,324 $116,121
4030301-112620-722740 Fringe Benefits $ 37,385 $ 4,675 $ 42,060
4030301-112620-731458 Professional Serv. $ 35,034 ($ 35,034) $ -0-
4030301-112620-750399 Supplies $ -0- $ 9,054 $ 9,054
1060261-134440-702010 Salaries $114,586 $ 7,112 $121,698
1060261-134440-722740 Fringe Benefits $ 51,532 $ 6,616 $ 58,148
Total Drug Policy Grant Fund Expenses $333,334 $ 13,747 $347,081
FINANCE COMMITTEE
(The vote for this motion appears on page 580.)
Commissioners Minutes Continued. December 13, 2007
577
*MISCELLANEOUS RESOLUTION #07287
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: SHERIFF'S OFFICE – CALENDAR YEAR 2008 AUTOMOBILE THEFT PREVENTION
AUTHORITY (ATPA) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the State of Michigan, Automobile Theft Prevention Authority (ATPA), awarded the Auto Theft
Unit of the Sheriff’s Office funding in the amount of $683,765 for the nine month period of January 1, 2008
through September 30, 2008 and represents continuation funding to convert from a calendar year to a
fiscal year grant award; and
WHEREAS the Waterford, Pontiac and Farmington Hills Police Departments are included in the grant
awarded to Oakland County; and
WHEREAS Oakland County has been awarded $331,945 with a required $110,648 local match, the
Farmington Hills Police Department $66,816 with a required $22,272 local match, the Pontiac Police
Department $48,825 with a required $16,275 local match, the Waterford Township Police Department
$65,238 with a required $21,746 local match; and
WHEREAS although the Hazel Park Police Department and Wayne County Sheriff’s Office are part of the
ATPA program, they will be requesting their own funding and accounting; and
WHEREAS a twenty-five percent (25%) local match in the amount of $170,941 is required and the
county’s share of $110,648 is available in the non-departmental grant match account; and
WHEREAS the award provides nine months of full time funding for the following current positions with the
Sheriff’s Department one (1) Sergeant (10333) and four (4) Deputy IIs (06108, 06109, 06147, 06148);
and
WHEREAS the acceptance of this grant does not obligate the County to any future commitment; and
WHEREAS the continuation of the program is contingent upon future levels of grant funding.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
Calendar Year 2008 Automobile Theft Prevention Authority Grant award in the amount of $683,765
($512,824 award plus $170,941 of local match award), and that the Board Chairperson on behalf of the
County of Oakland, is authorized to execute the grant amendment.
BE IT FURTHER RESOLVED that this award represents nine months of program funding, and that future
level of service, including personnel, is contingent upon continued grant funding of this program.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Correspondence regarding Grant Review: Sheriff’s Office – 2008 Auto Theft Prevention
Authority, Letter regarding Grant #08-08 Auto Theft Unit and Auto Theft Squad Combined Budget Detail
on file in County Clerk’s office.
FISCAL NOTE (MISC. #07287)
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: SHERIFF’S OFFICE – CALENDAR YEAR 2008 AUTOMOBILE THEFT PREVENTION
AUTHORITY (ATPA) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Automobile Theft Prevention Authority (ATPA) awarded the Sheriff’s Office, Auto Theft Unit,
funding in the amount of $683,765.
2. The Waterford, Pontiac and Farmington Hills Police Departments are included in the award
amount. The Oakland County award is $331,945 with a required $110,648 local match, the
Farmington Hills Police Department $66,816 with a required $22,272 local match, the Pontiac
Police Department $48,825 with a required $16,275 local match, the Waterford Township Police
Department $65,238 with a required $21,746 local match.
3. The twenty-five percent (25%) County local match in the amount of $110,648 is available in the
non-departmental grant match account.
Commissioners Minutes Continued. December 13, 2007
578
4. The grant continues funding for four (4) Deputy II positions and one (1) Sergeant position. There
are no changes in personnel from the previous award.
5. In addition to the County match requirements, the County is expected to incur administrative and
support costs of $34,683 for Fiscal Year 2008, which has been included in the Fiscal Year 2008
budget. This grant does not allow for recovery of those costs.
6. A Special Revenue Fund budget amendment is recommended as follows:
Adopted Change Amended
FY 2008 FY 2008 FY 2008
GENERAL FUND #10100
Expenditures
9090101-196030-730800 Grant Match ($110,648)
4030901-116270-788001-27310 Transfer Out $110,648
Total General Fund Expenses $ -0-
SPECIAL REVENUE FUND #27310
Revenue
4030901-116270-695500-10100 Trf In $140,737 ($ 30,089) $110,648
4030901-116270-615571 Grants-State $655,354 ($142,530) $512,824
4030901-116270-625558 Local Match $ 77,714 ($ 17,421) $ 60,293
$873,805 ($190,040) $683,765
Expenditures
4030901-116270-702010 Salary $324,751 $ 52,233 $376,984
4030901-116270-712020 Overtime $ 24,356 $ 3,917 $ 28,273
4030901-116270-722740 Fringe Ben. $173,241 $ 61,092 $234,333
4030901-116270-730373 Contract Srv $310,857 ($310,857) $ -0-
4030901-116270-778675 Telephone $ 8,700 ($ 2,175) $ 6,525
4030901-116270-776661 Motor Pool $ 30,500 $ 6,100 $ 36,600
4030901-116270-750070 Deputy Supl. $ 1,400 ($ 350) $ 1,050
$873,805 ($190,040) $683,765
FINANCE COMMITTEE
(The vote for this motion appears on page 580.)
*MISCELLANEOUS RESOLUTION #07288
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: PROSECUTING ATTORNEY - 2008 AUTOMOBILE THEFT PREVENTION AUTHORITY
(ATPA) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Automobile Theft Prevention Authority (ATPA) has awarded the Office of the Prosecuting
Attorney grant funding in the amount of $226,320 for January 1, 2008 through September 30, 2008 a nine
(9) month grant; and
WHEREAS this is the twentieth (20th) year of grant award for this program; and
WHEREAS the Grant award is $226,320 with a State contribution of $169,740 (75%) and a County
contribution of $56,580 (25%); and
WHEREAS the County match of $56,580 has been included in the Fiscal Year 2008 Adopted Budget; and
WHEREAS the grant will continue to fund one (1) SR Assistant Prosecuting Attorney IV (position
#4010201-06387) and one (1) SR Assistant Prosecuting Attorney III (position #4010201-06113); and
WHEREAS acceptance of this contract does not obligate the County to any future commitment; and
WHEREAS the grant award has been processed through the County Executive Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Prosecuting Attorney's 2008 Automobile Theft Prevention Authority grant in the total amount of $226,320,
including $56,580 in grant match, for the period of January 1, 2008 through September 30, 2008.
BE IT FURTHER RESOLVED that the continuation of this program, including personnel, is contingent
upon continued grant funding.
Commissioners Minutes Continued. December 13, 2007
579
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant award and to approve any grant extensions or changes, within fifteen percent (15%) of
the original award, which are consistent with the original agreement as approved.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Letter regarding Grant #32-08 Prosecutor’s Anti-Auto Theft, Budget Detail, and Automobile Theft
Prevention Authority Project Orientation Meeting Agreement on file in County Clerk’s office.
FISCAL NOTE (MISC. #07288)
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: PROSECUTING ATTORNEY - 2008 AUTOMOBILE THEFT PREVENTION AUTHORITY (ATPA)
GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Resolution and finds:
1. The Prosecuting Attorney has been awarded the State of Michigan 2008 Automobile Theft
Prevention Authority (ATPA) Grant in the amount of $226,320.
2. The 2008 award amount is $69,880 less than the Fiscal Year 2007 award, as the State of
Michigan Auto Theft Prevention Authority is converting from calendar year to fiscal year awards
beginning with this grant acceptance.
3. The total State contribution is $169,740 (75%) and the County grant match is $56,580. The
County match is available in the Fiscal Year 2008 Non-Departmental Grant Match line item.
4. In addition to the County match requirements, the County is expected to incur $12,443 in
administrative and support costs that will not be recovered by the grant.
5. A budget amendment to the Fiscal Year 2008 Adopted Budget is recommended as follows:
Adopted Adjusted Amended
GENERAL FUND #10100 FY 2008 FY 2008 FY 2008
Expenditures
9090101-196030-730800 Grant Match $56,580
4010201-122020-788001-27310 Transfers Out (56,580)
Total General Fund Expenditures $ -0-
A.T.P.A. GRANTS FUND 27310
Revenues
4010201-122020-615571 Grants State $222,150 ($52,410) $169,740
4010201-122020-695500-10100 Transfers In 74,050 (17,470) 56,580
Total Grant Revenue $296,200 ($69,880) $226,320
Expenditures
4010201-122020-702010 Salaries $191,368 ($47,055) $144,313
4010201-122020-722740 Fringe Benefits 93,313 (20,420) 72,893
4010201-122020-731346 Personal Mileage 3,379 ( 614) 2,765
4010201-122020-750399 Office Supplies 900 19 919
4010201-122020-774636 IT Operations 4,744 ( 1,186) 3,558
4010201-122020-777560 Radio Comm. 1,296 ( 324) 972
4010201-122020-778675 Telephone Comm. 1,200 ( 300) 900
Total Grant Expenditures $296,200 ($69,880) $226,320
FINANCE COMMITTEE
Commissioners Minutes Continued. December 13, 2007
580
Vote on Consent Agenda:
AYES: Burns, Coulter, Crawford, Douglas, Gershenson, Gingell, Gosselin, Gregory, Greimel,
Hatchett, Jacobsen, Kowall, Long, Middleton, Nash, Potter, Potts, Rogers, Scott, Spector,
Woodward, Zack, Bullard. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted.
MISCELLANEOUS RESOLUTION #07289
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: TREASURER’S OFFICE – AMEND MISCELLANEOUS RESOLUTION #06134 - POLICY FOR
COUNTY PARTICIPATION IN CORRIDOR IMPROVEMENT AUTHORITIES (CIA’s) WITH TAX
INCREMENT FINANCING
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners strongly supports the economic growth of
Oakland County; and
WHEREAS one of the tools used to promote this economic growth is Tax Increment Financing, used in
conjunction with Downtown Development Authorities (DDA’s) and Local Development Finance Authorities
(LDFA’s); and
WHEREAS Public Act No. 280 of 2005, MCL 125.2871, et seq., provides for the establishment of Corridor
Improvement Authorities (CIA’s) pursuant to the Corridor Improvement Authority Act, designed to allow
municipalities to redevelop commercial corridors and thereby promote economic growth; and
WHEREAS twenty-eight (28) of the cities, villages, and townships in Oakland County use tax increment
financing as a tool to promote their economic growth; and
WHEREAS the Board of Commissioners, through adoption of Miscellaneous Resolutions #90144,
#97157, #99010, #01002 and #01193, established the current Oakland County Tax Increment Financing
program; and
WHEREAS pursuant to Miscellaneous Resolution #03081 and Miscellaneous Resolution #04239,
respectively, this Board of Commissioners approved policies for County participation in Downtown
Development Authorities with Tax Increment Financing and Local Development Finance Authorities with
Tax Increment Financing; and
WHEREAS upon recommendation by the Tax Increment Financing District Review Policy Ad Hoc Review
Committee (Ad Hoc Committee), Miscellaneous Resolution #06134 was adopted on July 20, 2006, to
provide a similar policy to determine County participation in reviewing CIA’s with Tax Increment
Financing; and
WHEREAS since adoption of Miscellaneous Resolution #06134, the Ad Hoc Committee has had the
opportunity to review several proposed CIA plans and, as a result, determined that there was a need to
develop additional CIA review criteria; and
WHEREAS the Ad Hoc Committee met on October 26, 2007, to consider additional criteria and is
recommending revisions to the CIA policy.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners, upon
recommendation of the Board of Commissioners’ Tax Increment Financing District Review Policy Ad Hoc
Review Committee, hereby adopts the attached amended policy for County participation in Corridor
Improvement Authorities with Tax Increment Financing.
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
Copy of Corridor Improvement Authority Act No. 280 of 2005 on file in County Clerk’s office.
Moved by Rogers supported by Potter the resolution be adopted.
Commissioners Minutes Continued. December 13, 2007
581
AYES: Coulter, Crawford, Douglas, Gershenson, Gingell, Gosselin, Gregory, Greimel, Hatchett,
Jacobsen, Kowall, Long, Middleton, Nash, Potter, Potts, Rogers, Scott, Spector, Woodward,
Zack, Bullard, Burns. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #07290
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2007 YEAR-END REPORT
AND BUDGET AMENDMENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS all accounts have been posted and final adjustments made for Fiscal Year (FY) 2007; and
WHEREAS Statement #1 of the Governmental Accounting, Auditing and Financial Reporting Standards
requires that encumbrances be treated as a reserved fund balance at the year-end and that such
amounts be re-appropriated in the subsequent year in order to be available for expenditure; and
WHEREAS the results of operations after consideration of expenditures, accruals, encumbrances,
appropriations carried forward, transfers, adjustments, and closing entries was a favorable variance of
total resources over total expenditures as reflected in the attached schedule; and
WHEREAS Fiscal Year 2007 General Fund actual revenue was less than budgeted revenue by
($8,218,614.09); and
WHEREAS Fiscal Year 2007 General Fund actual operating expenditures and transfers were less than
budgeted operating expenditures and transfers by $12,248,912.79 rendering overall operating revenues
less than expenditures for Fiscal Year 2007 by $4,030,298.70; and
WHEREAS the following reserves have been created:
- $608,202.73 for General Fund/General Purpose operations to cover encumbrances obligated
through the end of Fiscal Year 2007
- $133,922.72 to cover pre-payments
- $265,185 for payroll and petty cash; and
WHEREAS a designated fund balance, in the amount of $9,000,000 has been created in order to meet
future capital facility needs of the County; and
WHEREAS due to recent economic conditions which may lead to increased appeals of property
assessments, a designated fund balance of $1,000,000 has been established to cover costs related to
Tax Tribunal appeals; and
WHEREAS subsequent to the events of September 11, 2001, the Administration reviewed the security of
County facilities and operations and a designated fund balance of $2,985,000 has been established to
continue funding anticipated improvements recommended as a result of the study; and
WHEREAS the rates charged by the Information Technology fund do not include an amount required to
replace equipment as it depreciates, and $4,000,000 has been designated to continue to build a
replacement fund for future information technology needs; and
WHEREAS pursuant to Miscellaneous Resolution #89283, the Board of Commissioners established a
Designated Fund for Operational Improvements, which makes available a source of funds departments
can use to support innovative programs, providing the Board approves the use of the fund balance and
the requesting department commits to a pay-back within six (6) years of the original allocation. The
designated fund balance of $3,000,000 is restored from current year favorability, resulting from
efficiencies achieved due to implementation of approved projects; and
WHEREAS Oakland County desires to pursue Phase III of the implementation of the Peoplesoft Financial
and Human Resource software and a designation of $3,500,000 would cover the estimated Phase III and
beyond implementation costs; and
WHEREAS $2,108,139.65 of previously budgeted but unspent funds, designated for carry forwards in the
General Fund/General Purpose is requested to be appropriated to departments for use, as reviewed and
recommended by the Department of Management and Budget; and
WHEREAS the COPS MORE grant program provided funding for expanding public safety equipment for
the Oakland County Sheriff Office and other jurisdictions, and several of the central server components
Commissioners Minutes Continued. December 13, 2007
582
(which have been functioning since 2000) are aging; a designated fund balance of $1,086,000 has been
established for CLEMIS Equipment to replace these central components in the near future; and
WHEREAS a $250,000 designated fund balance has been created for the Board of Commissioners to
utilize on special projects; and
WHEREAS the Equalization Division and Purchasing Division have participated in the Cost Reduction
Incentive Management Program (CRIMP); a designated fund balance of $38,522 is required to cover
payment to these divisions based on verified annual savings; and
WHEREAS due to the increase in the number of data security threats, a designated fund balance has
been continued at $1,500,000 to fund the technology necessary to protect data privacy and security; and
WHEREAS efforts are continuing to seek out new grants to assist Oakland County with enhancing
operations and new programs, a designated fund balance has been set aside for new grant opportunities
in the amount of $200,000; and
WHEREAS a designated fund balance of $2,855,400 is established for general system enhancements for
county computing systems which will be reviewed and appropriated as specific projects; and
WHEREAS a designated fund balance of $6,600,000 is established to fund the consolidation of Drain
Commissioner software programs for permitting, maintenance management, inventory tracking and work
order management; and
WHEREAS a designated fund balance, in the amount of $200,000, has been created to cover anticipated
Human Resources – Legal Expenses associated with union grievances and Sheriff’s Deputy union
contract negotiations; and
WHEREAS a designated fund balance, in the amount of $478,000, has been created for the Human
Resources Department to conduct a County-wide salary structure study and workforce planning; and
WHEREAS the Board of Commissioners has established a Criminal Justice Coordinating Unit, and
$500,000 has been designated for start-up and to fund the collection of data; and
WHEREAS a designation of $9,000,000 has been established for Fiscal Year 2008 and $7,000,000 for
Fiscal Year 2009, to cover potential increases in the Annual Required Contribution (ARC) that the
County’s actuary has determined must be made to the VEBA fund, resulting from inclusion of currently
unsettled unions; and
WHEREAS a designated fund balance, in the amount of $600,000, has been created to fund the
development of alternative programs related to reducing jail population in Oakland County; and
WHEREAS the Public Works Building is in need of renovation to improve the building’s accessibility, as
well as the working conditions, and $300,000 has been designated to fund the project; and
WHEREAS in the event of a Public Health outbreak or disaster such as the Avian Flu, the County has
taken a proactive approach by establishing a designated fund balance, in the amount of $1,314,000, in
response to such an occurrence; and
WHEREAS $500,000 is being designated for a possible mileage rate increase effective January 1, 2008
based on a rate increase approved by the Internal Revenue Service and anticipated increase in fuel costs
for buildings, vehicles, etc.; and
WHEREAS $125,000 is designated to purchase ergonomic equipment for staff which may help reduce
repetitive strain injuries; and
WHEREAS as a result of the County’s Business Continuity Planning Process, each department has
identified additional supplies that must be procured in the event of an emergency and a $300,000
designation is created to procure these supplies; and
WHEREAS the Drain Commissioner’s Office received a planning grant on behalf of the Strategic Water
Initiative, and if the plan is not implemented then the grant must be repaid, and a designated fund balance
is established for $475,000 in the event that the grant must be repaid; and
WHEREAS based on a study by the department of Human Resources, an additional $320,000 is
designated to cover emergency salary costs for Fiscal Year 2008; and
WHEREAS $1,500,000 is designated to explore the development of a 311 Contact Center project; and
WHEREAS $2,600,000 is designated to replace outdated Mobile Data Computers; and
WHEREAS due to changing use patterns and accounting standards, $1,100,000 is designated to replace
Sheriff patrol vehicles, as previous rates were insufficient to build enough reserves for replacing the
vehicles. Please note rates have been adjusted for future replacement; and
WHEREAS $250,000 is designated to provide Telemedicine services to inmates to help reduce Jail
Health overtime costs; and
Commissioners Minutes Continued. December 13, 2007
583
WHEREAS $500,000 is designated for the Human Resources Department to implement an e-
Performance module for managers/supervisors to complete performance evaluations online to save time
and increase the number of completed evaluations; and
WHEREAS $600,000 is designated to upgrade the Fire Records Management System to provide means
for tracking Emergency Medical Service information; and
WHEREAS a designation of $350,000 is created to fund various County events and provide quality of life
initiatives to attract new businesses; and
WHEREAS $38,500 is designated for in-car cameras so that vehicles already assigned to the Sheriff’s
Office may be used as patrol vehicles; and
WHEREAS the State of Michigan has substantially reduced the polygraph services to local police
departments, which is critical evidence in support of the development of criminal cases that would
otherwise be delayed (resulting in criminals potentially going free) and a designation of $40,000 has been
created, as the Sheriff currently has a Polygraph Examiner under contract to perform these services on a
limited basis and has agreed to use the contracted Polygraph Examiner to support the local police
departments; and
WHEREAS a designated fund balance in the amount of $63,300 is created to purchase marriage license
software for the County Clerk Division to provide online applications for marriage licenses; and
WHEREAS Circuit Court received funding for an e-filing system per Miscellaneous Resolution #07061 to
allow the courts, attorneys and pro se litigants to file and serve court documents electronically via the
internet, and a designation of $50,000 is created to purchase software as part of this effort for County
Clerk’s Office; and
WHEREAS Economic Development is working to improve the efforts of enhancing the County’s relations
with China, and a designation of $15,000 is created to produce a documentary to attract business with
China; and
WHEREAS the Sheriff Deputy contract negotiations are unsettled and retro active pay for personnel costs
have been accrued; however costs for Fringe Benefits continue to increase, and a designation of
$191,500 is created to cover increased costs for Fiscal Year 2008; and
WHEREAS it is necessary to provide back-up water supply for the Trusty Camp, Animal Control and
citizen use as part of Homeland Security precautions to have immediate access to water in the event of a
national, state or local emergency, and $25,000 is designated for the purpose of digging a well to meet
this requirement; and
WHEREAS it is anticipated a significant amount of property taxes will be uncollectible and the Delinquent
Tax Revolving Fund will need General Fund reimbursement to cover the uncollected taxes, and a
designation of $500,000 is created for this purpose; and
WHEREAS per Miscellaneous Resolution #03043 a Budget Transition Fund was created to account for
appropriation reductions and revenue enhancements implemented in Fiscal Year 2003 and Fiscal Year
2004, to mitigate the severity of budget reductions required to balance the County's budget, and it is
recommended this be continued for Fiscal Year 2009 and beyond; the designated fund balance has been
updated to reflect balance of funds available for future years ($10,000,000); and
WHEREAS the Health Division has a need to purchase flu vaccination supplies, and an amendment of
$125,000 is recommended to appropriate funds from the General Fund Designated Fund Balance for
Pandemic Supplies (GF Account #371358) to the Health Division; and
WHEREAS it is recommended the designation of $25,000 for the Animal Control Well (GL Account
#371301) be appropriated for transfer to the Project Work Order Fund (project #100000000904) to begin
work on the well for Homeland Security purposes; and
WHEREAS Economic Development is developing various initiatives to promote the qualities of doing
business in Oakland County, for which $15,000 (GL Account #371363) was designated for a China
documentary and $350,000 (GL Account #371482) was designated for County events; an appropriation of
the designated funds is requested to continue this effort; and
WHEREAS a number of Sheriff patrol vehicles are in need of replacement and it is recommended
$1,100,000 designated for patrol vehicle replacement (GL account #371465) be transferred to the
Motorpool fund; and
WHEREAS $38,500 designated to upgrade the Sheriff patrol vehicles with in-car cameras (GL account
#371453) is recommended to be transferred to the Equipment Fund; and
WHEREAS it is recommended $191,500 (GL account #371483) designated to cover the increased fringe
benefit costs for the Sheriff’s retroactive pay be appropriated; and
Commissioners Minutes Continued. December 13, 2007
584
WHEREAS it is recommended $40,000 designated for the Sheriff’s Lie Detection Program (GL account
#371492) be appropriated to continue Polygraph Examiner contracted services in an effort to support the
development of criminal cases and avoid delays; and
WHEREAS Miscellaneous Resolution #00130 approved the addition of one Chemist in the Sheriff’s Office
to be funded by Law Enforcement Enhancement Funds – Lab Fees account (10100-4030101-111000-
222410) and in Fiscal Year 2007 salaries and fringe benefit costs exceeded the account balance by
$20,844 and the Sheriff requests to fund the balance of Fiscal Year 2007 costs from the Law
Enforcement Enhancement account (forfeitures – 10100-4030101-111000-222430); and
WHEREAS Human Resources/Labor Relations is requesting electrical and voice/data work in the amount
of $4,000 as part of a furniture reconfiguration project to make more efficient use of current office space,
with favorable funding available in the Human Resources Recruitment Expense account (10100-
1050402-183020-731570) to transfer to the Project Work Order Fund (project #100000001095); and
WHEREAS Miscellaneous Resolution #06254 authorized the Management Agreement for the Medical
Care Facility by Ciena Healthcare Management, Inc. and the Fiscal Services has recommended the
closing of the Fund, and that funds be re-appropriated in Fiscal Year 2007 from the transfer account of
$678,534 to the Health and Human Services/Administration Division for Insurance costs and
Management fees; and
WHEREAS in reviewing the fringe benefit costs for the Sheriff’s Office at year end closing, salaries and
fringe benefits were unfavorable $4,995,100, as it was determined the budget did not include sufficient
funds cover the increase in employee medical insurance from a compounded wage increase for Fiscal
Year 2007, and a budget amendment is recommended to recognize favorability in Sheriff revenues and
Property Tax Levy to offset this expense; and
WHEREAS Friend of the Court has sufficient funding to purchase a printer/scanner and requests
approval to transfer funds to Information Technology in the amount of $2,910 to purchase scanners; and
WHEREAS Miscellaneous Resolution #07212 accepted the Circuit Court/Friend of the Court’s
Cooperative Reimbursement Program (CRP) Contract for $15,192,311 from the Michigan Department of
Human Services (DHS) and the contract has been amended increasing the budget by $9,290 to a total
award of $15,201,601, which is less than 15% of the original award; Circuit Court/Friend of the Court has
requested a budget amendment to reflect the additional funding; and
WHEREAS donations have been received by Oakland County Restricted Funds totaling $73,439.04,
which includes the following funds: Animal Control Legacy, Children’s Village Donation, Medical Examiner
Family Grief Counseling, Medical Examiner Library Donation, NO HAZ Waste Donations, Probate Court
Trust, and Easter Egg Hunt; and
WHEREAS donations have been received by the Planning and Development Division on behalf of the
Community Partnerships Fund in the amount of $29,670 from various sources; and
WHEREAS Miscellaneous Resolution #07047 accepted $1,901.65 in donations for the Health Division
which should have stated $1,918.64 and since that time, the Health Division has received donations from
various sources in the amount of $25 for Immunizations and $398.09 for the WIC program (Women Infant
and Children); and
WHEREAS donations have been received by the Medical Care Facility - $5,795.27 from various sources
per the attached schedule; and
WHEREAS Section 25 of the General Appropriations Act requires that the Board of Commissioners
receive a quarterly report regarding adjustments made to Inmates accounts on transactions billed in
excess of ability to pay as well as approve the write-off of any bad debts in excess of $1,000; and
WHEREAS write-offs for Inmate Accounts totals $394,523.84; and
WHEREAS the Fiscal Services Division and Medical Care Facility identified $1,098,177.43 in uncollectible
accounts for Medical Care Facility services provided in Fiscal Year 2007 and prior years, and
recommends these amounts be written off since several methods in an attempt to collect these debts
have been unsuccessful of which $323,804.22 was anticipated in previous years as uncollectible; and
WHEREAS Fiscal Services and Medical Care Facility recommend the write-off of Medical Care Facility
Equipment Assets that have a net book value of $23,937.69; and
WHEREAS pursuant to Miscellaneous Resolution #06254, the Board of Commissioners authorized the
Management Agreement for the Medical Care Facility by Ciena Healthcare Management, Inc. and
therefore, Fiscal Services recommends the closing of the Medical Care Facility Fund and transfer the
remaining accounts receivable balance of $60,814.78 to the General Fund; and
Commissioners Minutes Continued. December 13, 2007
585
WHEREAS several attempts have been made to collect $480 for Radio accounts receivables from Sinai
Hospital for invoice dated 6/30/1999 with unsuccessful results, and due to the age of the invoice and lack
of a contact name at Sinai Hospital on the work orders, it is recommended this invoice be written off; and
WHEREAS Miscellaneous Resolution #07047 authorized the write-off of various accounts within
Information Technology totaling $7,675.99 and since that time $2,700.64 was collected that was
previously written off and an adjustment of $200 was recognized therefore making the Fiscal Year 2007
write-off $5,175.35 not $7,675.99 per the attached worksheet as previously reported; and
WHEREAS Miscellaneous Resolution #06254 authorized the write-off of various accounts within the
Clerk/Register of Deeds totaling $2,133.25 and since that time $66.00 was collected that was previously
written off therefore making the Fiscal Year 2007 write-off $2,067.25 not $2,133.25 as previously
reported; and
WHEREAS several uncollectible accounts have been identified, related to ACCESS Oakland totaling
$10,063.35, in Information Technology Fund and an approval to write off bad debts in Fiscal Year 2008 is
requested as identified per the attached schedule; and
WHEREAS the Michigan Department of Treasury requires that units of local government, who report
funds with negative unreserved fund balance or negative unrestricted net assets, provide the Treasury,
within 90 days of the close of the fiscal year, a plan to eliminate those negative situations within five fiscal
years (Deficit Elimination Plan) and further, Treasury requires the policy board to approve the Deficit
Elimination Plan before it is submitted; and
WHEREAS Oakland County is reporting six funds with negative unreserved fund balances (due primarily
to grant timing payments and special assessment payments) and two funds with negative unrestricted net
assets (due to increased charges for operation); a Deficit Elimination Plan has been prepared and
requires Board of Commissioner approval prior to submission to the Department of Treasury.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners accept the report of operations
for Fiscal Year 2007 and the results of operations by line-item after inclusion of expenditures, accruals,
encumbrances, appropriations carried-forward, transfers, adjustments, and closing entries is approved.
BE IT FURTHER RESOLVED that various line items in the Fiscal Year 2008 General Fund/General
Purpose Budgets be amended to include $608,202.73 in outstanding purchase orders as detailed in the
attached schedules.
BE IT FURTHER RESOLVED adjustments to the fund balance be approved as follows:
Balance Before Adjustments (result from Fiscal Year 2007 activity $4,030,298.70)
ADD TO GENERAL FUND BALANCE:
Prior Years Encumbrances and Carried Forwards $ 435,186.35
Decrease in Payroll and Petty Cash 4,605.00
Decrease in Prepaids 817,868.27
Carry Forwards 1,480,493.04
District Court System Conversion 1,000,000.00
Drain Strategic Water Init. Loan 125,000.00
Fire Records Management 100,000.00
HR Comp Work Force Plan 22,000.00
Imaged Document Storage 500,000.00
Jail Management System 600,000.00
Jail Alternative Program Startup 150,000.00
Jail Video Visitation 400,000.00
Mobile Data Computers 200,000.00
Non Public Safety Radio 250,000.00
Oakland County Library 38,166.00
Surveillance Cameras 400,000.00
System Enhancement – General 144,600.00
VEBA 2007 9,000,000.00
Adjusted Total Including Additions $15,667,918.66
DEDUCT FROM GENERAL UNDESIGNATED FUND BALANCE:
Animal Control Well $( 25,000.00)
Budget Transition ( 1,719,985.00)
Business Continuity Planning ( 50,000.00)
Tax Tribunal Appeals ( 500,000.00)
Commissioners Minutes Continued. December 13, 2007
586
Avian Flu Pandemic Response ( 114,000.00)
China Documentary ( 15,000.00)
Clerk e-filing Software ( 50,000.00)
Clerk Marriage License Software ( 63,300.00)
Drain Oper. and Maint. System Consolidation ( 4,100,000.00)
Fire Records Medical ( 600,000.00)
HR E-Performance ( 500,000.00)
In Car Terminals ( 38,500.00)
Jail Telemedicine ( 250,000.00)
Fuel Mileage Increases ( 460,000.00)
Motor Pool Police Capital ( 1,100,000.00)
Quality of Life Initiatives ( 350,000.00)
Retro Pay/Fringe Benefits ( 191,500.00)
Sheriff Lie Detection Programs ( 40,000.00)
Uncollectible Property Tax ( 500,000.00)
VEBA 2008 ( 2,000,000.00)
VEBA 2009 ( 7,000,000.00)
Total Subtractions to General Fund Balance $(19,667,285.00)
Adjusted Total including Additions/Subtractions $ 30,932.36
Undesignated Fund Balance at Beginning of Year $ 766,450.06
Undesignated Fund Balance at the End of Year $ 797,382.42
BE IT FURTHER RESOLVED that the uncollectible debts, as recommended by Department of
Management and Budget and stated above are authorized to be written off.
BE IT FURTHER RESOLVED that $2,108,139.65 from the Fiscal Year 2007 Designated Fund Balance
for Carry Forwards be appropriated in Fiscal Year 2008, as specified below, for departmental use:
GENERAL FUND (#10100)
Revenue
9010101-196030-665882 Planned use of Fund Balance $ 2,108,139.65
Total General Fund Revenue $ 2,108,139.65
Expenditures
1010115-115090-730324 County Exec/ERP – Profess. Svcs $ 16,245.81
1010201-181010-731458 County Exec/Auditing – Prof. Svcs 10,000.00
1050501-183010-730338 HR/Comp and Ben. – Computer Res. Svc. 22,000.00
1090201-171115-730205 Planning and Econ Dev – Bus. Recruit 100,000.00
1090201-171000-731388 Planning and Econ Dev – Printing 8,000.00
1090201-171000-731458 Planning and Econ Dev – Prof Svc 108,640.00
1090201-171115-731458 Planning and Econ Dev – Prof Svc 216,466.00
2010301-185010-731458 Clerk - Prof Svc 32,000.00
2010301-185010-732165 Clerk – Workshops and Meetings 69,000.00
3010101-121100-731822 Circuit Court – Special Projects 63,758.00
3010101-121100-750154 Circuit Court – Expend. Equip. 154,224.00
3010101-121100-750168 Circuit Court – FA Prop. Exp Equip 15,135.00
3040403-124010-750168 Probate Court – FA Prop. Exp Equip 6,000.00
3040101-124010-731822 Probate Court – Special Projects 7,752.00
4030201-112680-760126 Sheriff’s Office – Capital Outlay 185,000.00
4030401-113370-730373 Sheriff’s Office – Elect. Monitoring 150,000.00
6010301-149010-731458 Drain Comm – Prof Svcs 368,156.31
9010101-140364-760157 Non-Dept. – Equipment 130,364.18
9010101-153010-740135 Non-Dept. – RCOC Tri-Party 375,125.00
9010101-153010-788001-20221Transfer to Public Health Fund 68,273.35
Total General Fund Expenditures $2,108,139.65
HEALTH FUND (#20221)
Revenue
9090101-134790-695500-10100 Transfer from General Fund $ 68,273.35
Total Health Fund Revenues $ 68,273.35
Commissioners Minutes Continued. December 13, 2007
587
Expenditures
1060261-134790-731682 Health Div – Satellite Ctrs $ 68,273.35
Total Health Fund Expenditures $ 68,273.35
BE IT FURTHER RESOLVED that $125,000 from the Fiscal Year 2007 Designated Fund Balance for
Avian Flu Response be appropriated to the Fiscal Year 2008 Health Division budget as follows to
purchase Flu Vaccination supplies:
GENERAL FUND (#10100)
Revenue
9010101-196030-665882 Planned use of Fund Balance $ 125,000.00
Total General Fund Revenue $ 125,000.00
Expenditures
9010101-153010-788001-20221 Transfer to Health Fund 125,000.00
Total General Fund Expenditures $ 125,000.00
HEALTH FUND (#20221)
Revenue
9090101-133010-665882-10100 Transfer from General Fund $ 125,000.00
Total Health Fund Revenue $ 125,000.00
Expenditures
1060201-133010-750588 Health Div. – Vaccinations $ 125,000.00
Total Health Fund Expenditures $ 125,000.00
BE IT FURTHER RESOLVED that $25,000 from the Fiscal Year 2007 Designated Fund Balance for
Animal Control Well be appropriated as follows to the Fiscal Year 2008 Project Work Order Fund for
digging a well:
GENERAL FUND (#10100)
Revenue
9010101-196030-665882 Planned Use of Fund Balance $ 25,000.00
Expenditures
9010101-153010-788001-40400 Transfer Out to Project Wk Order $ 25,000.00
PROJECT WORK ORDER FUND (#40400)
Revenue
1040101-141000-695500-10100 Transfer In from GF $ 25,000.00
Increase in Fund Equity $ 25,000.00
BE IT FURTHER RESOLVED that $15,000 from the Fiscal Year 2007 Designated Fund Balance for the
China Documentary and $350,000 for Quality of Life Initiatives (for a total of $365,000) be appropriated
as follows to the Fiscal Year 2008 Economic Development - Marketing and Communications budget:
GENERAL FUND (#10100)
Revenue
9010101-196030-665882 Planned Use of Fund Balance $ 365,000.00
Expenditure
1090108-171030-731458 Econ Dev/Mrkting and Com – Prof Svcs $ 365,000.00
BE IT FURTHER RESOLVED that $1,100,000 from the Fiscal Year 2007 Designated Fund Balance for
Sheriff Patrol Vehicle Replacement be appropriated as follows:
GENERAL FUND (#10100)
Revenue
9010101-196030-665882 Planned Use of Fund Balance $1,100,000.00
Expenditure
9090101-110120-788001-66100 Transfer Out to Motor Pool $1,100,000.00
MOTOR POOL FUND (#66100)
Revenue
1030811-184010-695500-10100 Transfer In from General Fund $1,100,000.00
Expenditure
1030811-184010-761156 Depreciation $1,100,000.00
BE IT FURTHER RESOLVED that $38,500 from the Fiscal Year 2007 Designated Fund Balance for
Sheriff Patrol Vehicle In-Car Cameras be appropriated as follows:
Commissioners Minutes Continued. December 13, 2007
588
GENERAL FUND (#10100)
Revenue
9010101-196030-665882 Planned Use of Fund Balance $ 38,500.00
Expenditure
4030601-110030-788001-66400 Sheriff Patrol/Rd Pat. - Trsfr Out $ 38,500.00
to Equipment Fund
EQUIPMENT FUND (#66400)
Revenue
1020640-182060-695500-10100 Transfer In from General Fund $ 38,500.00
Expenditure
1020640-182060-750170 Fixed Assets $ 38,500.00
BE IT FURTHER RESOLVED that $191,500 from the Fiscal Year 2007 Designated Fund Balance for
Sheriff – Retroactive Pay for Fringe Benefits be appropriated as follows:
GENERAL FUND (#10100)
Revenue
9010101-196030-665882 Planned Use of Fund Balance $ 191,500.00
Expenditures
4030301-112650-722700 Sheriff/Corr Svc – Fringe Ben. $ 57,700.00
4030401-112670-722700 Sheriff/Corr Svc Satellite – Fringe Ben. 39,900.00
4030501-116230-722700 Sheriff/Emer Comm/Trng – Fringe Ben. 7,200.00
4030601-110030-722770 Sheriff/Patrol – Fringe Ben. 74,100.00
4030901-110050-722700 Sheriff/Investigations – Fringe Ben. 12,600.00
Total Expenditures $ 191,500.00
BE IT FURTHER RESOLVED that $40,000 from the Fiscal Year 2007 Designated Fund Balance for
Sheriff – Lie Detection Program be appropriated as follows:
GENERAL FUND (#10100)
Revenue
9010101-196030-665882 Planned Use of Fund Balance $ 40,000.00
Expenditure
4030901-110060-731458 Sheriff Invest/Gen Inv – Prof. Svcs $ 40,000.00
Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution.
FINANCE COMMITTEE
Copy of County of Oakland Fiscal Year 2007 Year End Report on file in County Clerk’s office.
Moved by Rogers supported by Kowall the resolution be adopted.
AYES: Crawford, Douglas, Gershenson, Gingell, Gosselin, Gregory, Greimel, Hatchett,
Jacobsen, Kowall, Long, Middleton, Nash, Potter, Potts, Rogers, Scott, Spector, Woodward,
Zack, Bullard, Burns, Coulter. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted.
REPORT (MISC. #07291)
BY: Planning and Building Committee, Sue Ann Douglas, Chairperson
IN RE: OAKLAND COUNTY PARKS AND RECREATION COMMISSION – APPROVAL AND
ACCEPTANCE OF PURCHASE AGREEMENT FOR THE ACQUISITION OF APPROXIMATELY 17.29
ACRES OF LAND IN THE TOWNSHIP OF ROSE FOR EXPANSION OF ROSE OAKS COUNTY PARK
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the above-titled resolution on December 4, 2007,
reports with a recommendation that the resolution be adopted.
Chairperson, on behalf of the Planning and Building Committee, I move acceptance of the foregoing
report.
PLANNING AND BUILDING COMMITTEE
Commissioners Minutes Continued. December 13, 2007
589
MISCELLANEOUS RESOLUTION #07291
BY: General Government Committee, Christine Long, Chairperson
IN RE: OAKLAND COUNTY PARKS AND RECREATION COMMISSION – APPROVAL AND
ACCEPTANCE OF PURCHASE AGREEMENT FOR THE ACQUISITION OF APPROXIMATELY 17.29
ACRES OF LAND IN THE TOWNSHIP OF ROSE FOR EXPANSION OF ROSE OAKS COUNTY PARK
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to the authorization of the Oakland County Planning and Building Committee, the
Oakland County Parks and Recreation Commission and the Department of Facilities Management, with the
assistance of Oakland County Corporation Counsel, have negotiated the terms and conditions of the
attached Purchase Agreement with the Holly Area School District for the purchase of approximately 17.29
acres of land in Rose Township; and
WHEREAS said Purchase Agreement was recommended for approval by the Oakland County Parks and
Recreation Commission on November 7, 2007; and
WHEREAS the Oakland County Parks and Recreation Commission has budgeted sufficient funds from its
land acquisition fund to complete the purchase of said property; and
WHEREAS pursuant to the terms and conditions of said Purchase Agreement the County of Oakland
shall pay Holly Area School District the sum of $185,000 via a cash sale for the purchase of said property
subject to the County performing its required due diligence investigation of the subject property; and
WHEREAS the Departments of Facilities Management and Corporation Counsel have reviewed and/or
prepared all necessary documents related to the attached Purchase Agreement and recommend its
approval.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and accepts the terms and conditions of the attached Purchase Agreement between the County of Oakland,
as purchaser, and the Holly Area School District, seller for a cash sale purchase.
BE IT FURTHER RESOLVED that the County of Oakland Board of Commissioners hereby directs its
Chairperson or his designee to execute the attached Purchase Agreement and all other related documents
between the County of Oakland and the Holly Area School District, which may be required to complete the
purchase of said property.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Approval and Acceptance of Purchase Agreement – Holly Area School District Property on file in
County Clerk’s office.
The Chairperson referred the resolution to the Planning and Building Committee and the Finance
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #07188
BY: General Government Committee, Christine A. Long, Chairperson
IN RE: INFORMATION TECHNOLOGY – REQUEST TO EXTEND THE EMERGENCY TELEPHONE
OPERATIONS SURCHARGE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Miscellaneous Resolution #99279 authorized the various telephone companies throughout
the County to levy up to four (4%) percent operational surcharge for emergency telephone operations
(with the actual levy being $.57 per wireline, as defined; while the authorized amount could have been up
to $.80 per line) with recognition that the surcharge would expire on December 31, 2006 (the same time
as the enabling surcharge legislation); and
WHEREAS Miscellaneous Resolution #06167 extended authorization to collect the operational surcharge
at a reduced rate of $.28 per wireline through December 31, 2007, the date through which the enabling
legislation was extended; and
WHEREAS that more permanent and equitable solution, Senate Bills 410 and 411, are currently pending
in the Michigan legislature that will amend the Emergency Telephone Service Enabling Act and enable a
Commissioners Minutes Continued. December 13, 2007
590
County Board of Commissioners to authorize an operational surcharge on all communication devices
capable of accessing 9-1-1 and not just wireline telephones through December 31, 2011; and
WHEREAS Senate Bills 410 and 411 will also enable a state-wide surcharge on all communication
devices capable of accessing 9-1-1 and not just on wireless telephones, distributed under an existing
State formula; and
WHEREAS the provisions of the amended legislation will include an opportunity for a County Board of
Commissioners to review the amount of operational surcharge it has authorized by April 1 of each year
and adjust the amount effective July 1 of that year; and
WHEREAS there is no conclusive data available on the number of communication devices within Oakland
County that would be eligible for surcharge under the provisions of the amended legislation; and
WHEREAS the provisions of the proposed amended legislation require that a County advise the Michigan
Public Services Commission of its intended initial surcharge rate effective January 1, 2008 by September
15, 2007; and
WHEREAS the existing wire line surcharge would cease on December 31, 2007 absent the approval by
the Board of Commissioners regardless of the extension of the underlying state legislation; and
WHEREAS the continued operational surcharge will provide funding for the operation and maintenance of
the new, county-wide, radio system; and
WHEREAS comprehensive financial statements have been provided quarterly to the Board of
Commissioners, project cash flow projections have been provided on a semi-annual basis to the Board of
Commissioners and the County Executive’s Fiscal Year 2008 and 2009 Budget Recommendation all of
which contain known costs for the operation of the new, county-wide radio system; and
WHEREAS the continued operational surcharge will also provide funding for a migration solution for the
presently decentralized and rapidly aging 911 Call-Taking Equipment at the local public safety answering
points to an IP-Based solution by enabling a centralized solution over the County’s OAKNet; and
WHEREAS the extension of the surcharge at a requisite amount is estimated at $.28 per communications
device which includes $.19 per communications device to cover operations and anticipated loss of lines
plus another $.09 per communications device for the IP-based 9-1-1 call taking equipment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners, pursuant to
and pending passage of Michigan Senate Bills 410 and 411, authorizes the extension of the operational
surcharge per communications device for the period of January 1, 2008 through December 31, 2009 in
the amount of $.28 per communications device to cover the operations and necessary provisions of the
Radio Communications Fund, including $.19 per communications device to cover radio operations plus
another $.09 per communications device for the IP-based 9-1-1 call taking equipment; with the amount of
operational surcharge to be evaluated prior to April 1 of each year and revised as appropriate and
necessary.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
FISCAL NOTE (MISC. #07188)
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: INFORMATION TECHNOLOGY – REQUEST TO EXTEND THE EMERGENCY TELEPHONE
OPERATIONS SURCHARGE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. The resolution requests the Board of Commissioners, pending passage of Michigan Senate
Bills 410 and 411, to authorize extension of the operational surcharge per communications
device for period of January 1, 2008 through December 31, 2009 in the amount of $.28 per
communications device.
2. The Senate Bills 410 and 411 will enable the County Board of Commissioners to authorize an
operational surcharge through December 31, 2011 with an opportunity to evaluate amount of
the surcharge prior to April 1 of each year and make revisions as necessary.
3. While there is no conclusive data on the number of communication devices within Oakland
County, it has been estimated that twelve months of surcharge equates to $2,080,009.
Commissioners Minutes Continued. December 13, 2007
591
4. The estimated requisite amount to cover radio operations has been included in revenue
within the Radio Communications Fund Fiscal Year 2008 and Fiscal Year 2009 County
Executive Recommended budget; therefore, a budget amendment is not recommended.
FINANCE COMMITTEE
Moved by Long supported by Gosselin the resolution be postponed until the December 20, 2007, or the
December 27, 2007 Board meeting (to be called by the Chair).
Vote on motion to postpone:
AYES: Douglas, Gershenson, Gingell, Gosselin, Gregory, Greimel, Hatchett, Jacobsen, Kowall,
Long, Middleton, Nash, Potter, Potts, Rogers, Scott, Spector, Woodward, Zack, Bullard, Burns,
Coulter, Crawford. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was postponed until the December 20, 2007, or
the December 27, 2007 Board meeting (to be called by the Chair).
REPORT
BY: General Government Committee, Christine Long, Chairperson
IN RE: BOARD OF COMMISSIONERS’ STANDING COMMITTEE MEMBERSHIP FOR 2008
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee hereby recommends reappointments to the Board of
Commissioners’ Standing Committees for 2008 as detailed below:
FINANCE COMMITTEE: Rogers (Chair), Kowall (Vice Chair), Zack (Minority Vice Chair),
Douglas, Crawford, Middleton, Long, Potter, Coulter, Woodward, Greimel
GENERAL GOVERNMENT COMMITTEE: Long (Chair), Gingell, (Vice Chair), Hatchett (Minority
Vice Chair), Crawford, Kowall, Potter, Jacobsen, Potts, Gregory, Suarez, Nash, Greimel
PERSONNEL COMMITTEE: Middleton (Chair), Jacobsen (Vice Chair), Suarez (Minority Vice
Chair), Douglas, Rogers, Scott, Gosselin, Coleman, Hatchett, Zack, Spector
PLANNING AND BUILDING COMMITTEE: Douglas (Chair), Potts (Vice Chair), Nash (Minority
Vice Chair), Jacobsen, Gingell, Gosselin, Gershenson, Woodward, Burns
PUBLIC SERVICES COMMITTEE: Potter (Chair), Scott (Vice Chair), Gershenson (Minority Vice
Chair), Middleton, Gingell, Potts, Gregory, Burns, Spector
Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing
report.
GENERAL GOVERNMENT COMMITTEE
Moved by Long supported by Kowall the General Government Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Moved by Long supported by Kowall the appointments of the Board of Commissioners’ Standing
Committee Membership for 2008 be confirmed.
Vote on appointments:
AYES: Gershenson, Gingell, Gosselin, Gregory, Greimel, Hatchett, Jacobsen, Kowall, Long,
Middleton, Nash, Potter, Potts, Rogers, Scott, Spector, Woodward, Zack, Bullard, Burns, Coulter,
Crawford, Douglas. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the appointments of the Board of Commissioners’ Standing
Committee Membership for 2008 were confirmed.
Commissioners Minutes Continued. December 13, 2007
592
REPORT
BY: General Government Committee, Christine Long, Chairperson
IN RE: APPOINTMENTS TO VARIOUS BOARDS, COMMISSIONS, COMMITTEES AND COUNCILS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the vacancies for the boards, commissions,
committees and councils herein mentioned, recommends the filling of those vacancies as follows:
AIRPORT COMMITTEE (One-Year Term ending 12/31/08)
Hugh D. Crawford, Christine Long, Tom Middleton, Vincent Gregory, David VanderVeen
(Executive Designee)
SOUTHEAST MICHIGAN COUNCIL OF GOVERNMENTS (SEMCOG) (One-Year Term ending
12/31/08)
Delegates Alternates
L. Brooks Patterson David VanderVeen
Jeff Potter Dennis Toffolo
Christine Long Hugh Crawford
John Scott David Potts
Eric Coleman Vincent Gregory
Jim Nash Tim Greimel
Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing
report.
GENERAL GOVERNMENT COMMITTEE
Moved by Long supported by Kowall the General Government Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Moved by Long supported by Kowall the appointments to the Various Boards, Commissions, Committees
and Councils be confirmed.
Vote on appointments:
AYES: Gingell, Gosselin, Gregory, Greimel, Hatchett, Jacobsen, Kowall, Long, Middleton, Nash,
Potter, Potts, Rogers, Scott, Spector, Woodward, Zack, Bullard, Burns, Coulter, Crawford,
Douglas, Gershenson. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the appointments to Various Boards, Commissions,
Committees and Councils were confirmed.
REPORT
BY: General Government Committee, Christine Long, Chairperson
IN RE: ADOPTION OF 2008 RULES FOR THE OAKLAND COUNTY BOARD OF COMMISSIONERS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the proposed rules for the Oakland County Board
of Commissioners, recommends the adoption of the attached rules as the permanent rules for the
Oakland County Board of Commissioners for the year 2008.
Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing
report.
GENERAL GOVERNMENT COMMITTEE
Copy of Rules for the Oakland County Board of Commissioners 2008 Edition on file in County Clerk’s
office.
Moved by Long supported by Kowall the General Government Committee Report be accepted.
Commissioners Minutes Continued. December 13, 2007
593
A sufficient majority having voted in favor, the report was accepted.
Moved by Long supported by Kowall the 2008 RULES FOR THE OAKLAND COUNTY BOARD OF
COMMISSIONERS be adopted.
Discussion followed.
Vote on report:
AYES: Gosselin, Jacobsen, Kowall, Long, Middleton, Potter, Potts, Rogers, Scott, Bullard,
Crawford, Douglas, Gingell. (13)
NAYS: Gregory, Greimel, Hatchett, Nash, Spector, Woodward, Zack, Burns, Coulter,
Gershenson. (10)
A sufficient majority having voted in favor, the 2008 RULES FOR THE OAKLAND COUNTY BOARD OF
COMMISSIONERS were adopted.
REPORT
BY: General Government Committee, Christine Long, Chairperson
IN RE: BOARD OF COMMISSIONERS – APPOINTMENTS TO THE FRIEND OF THE COURT
CITIZENS’ ADVISORY COMMITTEE – GENERAL PUBLIC
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the vacancies on the Friend of the Court Citizens’
Advisory Committee for two General Public seats, recommends the filling of the seats for two partial
three-year terms, as follows:
FRIEND OF THE COURT CITIZENS’ ADVISORY COMMITTEE (term ending 6/30/2008)
Mel Ettenson, General Public
Rackeline Hoff, General Public
Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing
report.
GENERAL GOVERNMENT COMMITTEE
Copy of Application for Appointment to Oakland County Friend of the Court – Citizens Advisory
Committee, Letters of Recommendation, and Resumes on file in County Clerk’s office.
Moved by Long supported by Kowall the General Government Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Chairperson Bill Bullard, Jr. asked if there were any other nominations; hearing none, the nominations
were closed.
Moved by Long supported by Kowall the appointments of Mel Ettenson and Rackeline Hoff to the Friend
of the Court Citizens’ Advisory Committee for terms ending June 30, 2008 be confirmed.
Vote on appointments:
AYES: Gregory, Greimel, Hatchett, Jacobsen, Kowall, Long, Middleton, Nash, Potter, Potts,
Rogers, Scott, Spector, Woodward, Zack, Bullard, Burns, Coulter, Crawford, Douglas,
Gershenson, Gingell, Gosselin. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the appointments of Mel Ettenson and Rackeline Hoff to the
Friend of the Court Citizens’ Advisory Committee for terms ending June 30, 2008 were confirmed.
Commissioners Minutes Continued. December 13, 2007
594
MISCELLANEOUS RESOLUTION #07271
BY: Personnel Committee, Thomas F. Middleton, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT – SOCIAL SECURITY INCOME TAX ALTERNATIVE
FOR PART-TIME NON-ELIGIBLE EMPLOYEES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County continues to explore opportunities to control personnel costs while
maintaining a competitive salary and benefit package; and
WHEREAS Oakland County has part-time non-eligible employees rendering valuable services; and
WHEREAS the Omnibus Budget Reconciliation Act of 1990 (OBRA) and IRS section 3121(b)(7)(F) allows
for a defined contribution plan in lieu of Social Security; and
WHEREAS the establishment of a defined contribution plan for such employees serves the interests of
Oakland County by enabling it to provide reasonable retirement plan for its employees while creating
savings for the County; and
WHEREAS Oakland County has determined that the establishment of a defined contribution plan for part-
time non-eligible employees, to be administered by a third party with all or a portion of the funds invested
in a trust, would be beneficial to both the County and to PTNE employees; and
WHEREAS the plan would allow part-time non-eligible employees to defer federal and state income taxes
on savings in their account until retirement; and
WHEREAS Oakland County currently pays 6.2% of every dollar earned by part-time non-eligible
employees in Social Security Taxes, in addition to the employee paying 6.2%; and
WHEREAS Oakland County could save approximately $640,000 a year by instituting this program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners establish a
Defined Contribution plan for part-time non-eligible employees in lieu of paying into Social Security.
BE IT FURTHER RESOLVED that Oakland County will contribute 1.3% of part-time non-eligible
employee’s earnings into a defined contribution plan in lieu of paying 6.2% in Social Security Taxes.
BE IT FURTHER RESOLVED that part-time non-eligible employees contribute 6.2% into a defined
contribution plan in lieu of paying 6.2% in Social Security Taxes.
BE IT FURTHER RESOLVED that the employee will immediately be 100% vested in both the employer
and employee contributions into the plan.
BE IT FURTHER RESOLVED the employee cannot access the money invested in the plan until they are
separated from County employment.
BE IT FURTHER RESOLVED that the cost of Information Technology programming this change be offset
from the savings from the implementation of this plan.
BE IT FURTHER RESOLVED that this change will apply to all current and future part-time non-eligible
employees effective with the adoption of this resolution or as soon thereafter as administratively feasible.
Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution.
PERSONNEL COMMITTEE
FISCAL NOTE (MISC. #07271)
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT – SOCIAL SECURITY INCOME TAX ALTERNATIVE
FOR PART-TIME NON-ELIGIBLE EMPLOYEES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Oakland County has determined establishing a defined contribution plan for part-time non-
eligible employees enables the County to provide a reasonable retirement plan for its
employees while creating savings for the County.
2. The plan would be administered by a third party with all or a portion of the funds invested in a
trust and allow part-time non-eligible employees to defer federal and state income taxes on
savings in their account until retirement.
3. Currently Oakland County pays 6.2% of every dollar earned by part-time non-eligible employees
in Social Security Taxes, in addition to the employee paying 6.2%.
Commissioners Minutes Continued. December 13, 2007
595
4. With the new plan, the County would contribute 1.3% and the part-time non-eligible employee
would contribute 6.2% of the part-time non-eligible employee’s earnings into a defined
contribution plan in lieu of paying 6.2% in Social Security Taxes.
5. The County would save approximately $649,250 a year by reducing the County’s contribution
from 6.2% to 1.3%.
6. The employee would be immediately 100% vested in both the employer and employee
contributions into the plan, but cannot access the money invested in the plan until they are
separated from County employment.
7. The cost for Information Technology to program this change would be offset by the savings
realized from implementing the new plan.
8. The new plan would apply to all current and future part-time non-eligible County employees
effective with the adoption of the resolution.
9. A budget amendment will be made once the new plan is approved and implemented.
FINANCE COMMITTEE
Moved by Middleton supported by Gingell the resolution (with fiscal note attached) be adopted.
Discussion followed.
Moved by Greimel supported by Zack to amend the resolution as follows:
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
establish a Defined Contribution plan for part-time non-eligible employees who choose to
participate in it in lieu of paying into Social Security.
BE IT FURTHER RESOLVED that for those employees who choose to participate, Oakland
County will contribute 1.3% of part-time non-eligible employee’s earnings into a defined
contribution plan in lieu of paying 6.2% in Social Security Taxes.
BE IT FURTHER RESOLVED that those part-time non-eligible employees who choose to
participate contribute 6.2% into a defined contribution plan in lieu of paying 6.2% in Social
Security Taxes.
BE IT FURTHER RESOLVED that the employees who choose to participate will immediately
be 100% vested in both the employer and employee contributions into the plan.
BE IT FURTHER RESOLVED the employees who choose to participate cannot access the
money invested in the plan until they are separated from County employment.
BE IT FURTHER RESOLVED that the cost of Information Technology programming this change
be offset from the savings from the implementation of this plan.
BE IT FURTHER RESOLVED that this change will apply to all current and future part-time non-
eligible employees who choose to participate effective with the adoption of this resolution or as
soon thereafter as administratively feasible.
Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing
resolution.
Discussion followed.
Vote on Greimel’s amendment:
AYES: Greimel, Hatchett, Nash, Spector, Woodward, Zack, Burns, Coulter, Gershenson,
Gregory. (10)
NAYS: Jacobsen, Kowall, Long, Middleton, Potter, Potts, Rogers, Scott, Bullard, Crawford,
Douglas, Gingell, Gosselin. (13)
A sufficient majority not having voted in favor, the resolution failed.
Discussion followed.
As a point of order Commissioner Gershenson asked Human Resources Director, Nancy Scarlet, for
clarification regarding existing PTNE’s.
Commissioners Minutes Continued. December 13, 2007
596
Discussion followed.
Moved by Spector supported by Burns to postpone until the next regularly scheduled Board of
Commissioners meeting on January 17, 2008.
Discussion followed.
Vote on motion to postpone:
AYES: Hatchett, Nash, Spector, Woodward, Zack, Burns, Coulter, Gershenson, Gregory,
Greimel. (10)
NAYS: Jacobsen, Kowall, Long, Middleton, Potter, Potts, Rogers, Scott, Bullard, Crawford,
Douglas, Gingell, Gosselin. (13)
A sufficient majority not having voted in favor, the motion to postpone failed.
Discussion followed.
As a point of order Commissioner Coulter asked for clarification from Nancy Scarlet regarding the wording
of the resolution. Nancy Scarlet addressed the Board and answered questions.
Discussion followed.
Chairperson Bill Bullard, Jr. declared a recess.
Moved by Coulter supported by Burns to amend the resolution as follows:
BE IT FURTHER RESOLVED that current part-time non-eligible employees will be offered
the opportunity to affirmatively designate their decision to remain in Social Security.
Discussion followed.
Vote on Coulter’s amendment:
AYES: Jacobsen, Kowall, Long, Middleton, Nash, Potter, Potts, Rogers, Scott, Spector,
Woodward, Zack, Bullard, Burns, Coulter, Crawford, Douglas, Gershenson, Gingell, Gosselin,
Gregory, Greimel, Hatchett. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the amendment carried.
Discussion followed.
Vote on resolution, as amended:
AYES: Kowall, Long, Middleton, Potter, Potts, Rogers, Scott, Bullard, Crawford, Douglas,
Gingell, Gosselin, Jacobsen. (13)
NAYS: Nash, Spector, Woodward, Zack, Burns, Coulter, Gershenson, Gregory, Greimel,
Hatchett. (10)
A sufficient majority having voted in favor, the resolution, as amended, was adopted.
MISCELLANEOUS RESOLUTION #07292
BY: Planning and Building Committee, Sue Ann Douglas, Chairperson
IN RE: BOARD OF COMMISSIONERS – SUPPORT OF THE GREAT LAKES-ST. LAWRENCE RIVER
BASIN WATER RESOURCES COMPACT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Michigan’s water resources are a vital part of the state’s identity and heritage, a major source
of economic wealth, important to tourism, and critical to human health as a source of drinking water; and
Commissioners Minutes Continued. December 13, 2007
597
WHEREAS the Great Lakes are under increasing pressure from conflicting uses, diversion, invasive
species and climate changes; and
WHEREAS in 1985, the Governors of the Great Lakes States and Premiers of the Canadian Provinces of
Ontario and Quebec jointly declared, among other things, that water resources of the Great Lakes Basin
are a bi-national precious public natural resource, shared and held in trust by Great Lakes States and
Provinces (“Great Lakes Charter”); and
WHEREAS the purposes set forth in the Great Lakes Charter was to conserve the levels and flows of the
Great Lakes and their tributary and connecting waters; to protect and conserve the environmental
balance of the Great Lakes Basin ecosystem; to provide cooperative programs and management of water
resources of the basin; to make secure and protect present development within the region; and to provide
a secure foundation for future investment and development within the region; and
WHEREAS in 2001 the Governors of the Great Lakes States and Premiers of the Canadian Provinces
signed the Annex to the Great Lakes Charter (“Annex 2001”); and
WHEREAS Annex 2001 reaffirmed the commitment to the principles and provisions contained in the
Great Lakes Charter; and
WHEREAS Annex 2001 expressed the Great Lakes region’s commitment to developing an enhanced
water management system that is simple, durable, efficient, retains and respects authority within the
Great Lakes Basin, and most importantly, protects, conserves, restores, and improves the Waters and
Water-Dependent Natural Resources of the Great Lakes Basin; and
WHEREAS Annex 2001, the Governors and Premiers also committed to develop and implement a new
common, resource-based conservation standard and apply it to new water withdrawal proposals from the
basin; and
WHEREAS in December 2005, the Governors and Premiers endorsed the Great Lakes-St. Lawrence
River Water Resources Compact (“Compact”); and
WHEREAS before ratification by the United States Congress each state, including the State of Michigan,
will need to adopt legislation implementing the Compact; and
WHEREAS in February 2006, the State of Michigan took steps to address important aspects of the
Compact, but additional legislation is necessary to ensure Michigan conforms to the language and
requirements of the Compact; and
WHEREAS legislation adopted by the State should ensure reasonable public participation and input into
water use decisions, promoting conservation and preventing adverse impacts on Michigan’s Waters and
Wetlands; and
WHEREAS legislation adopted by the State should ensure that large-scale water users demonstrate that
the water withdrawal will not have adverse resource impact and certify compliance with generally
acceptable water management practices or environmentally sound and economically feasible water
conservation measures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
supports the adoption, by the State of Michigan, of the Great Lakes-St. Lawrence Basin Water Resource
Compact.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners supports legislation that
protects the Waters of the state while preserving riparian rights of Oakland County residents.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners supports legislation that
ensures reasonable public participation and input into water use decisions, promoting conservation and
preventing adverse impacts on Michigan’s Waters and Wetlands.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners supports legislation that
ensures any new large-scale water users demonstrate that a water withdrawal will not have an adverse
resource impact and certify compliance with generally acceptable water management practices or
environmentally sound and economically feasible water conservation measures.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward a copy of this
adopted resolution to all the Michigan House and Senate Delegation representatives of Oakland County,
the Michigan Association of Counties and the legislative lobbyists for Oakland County.
BE IT FURTHER RESOLVED that the Oakland County Commission lobbyist be instructed to work
towards the adoption of legislation in regards the foregoing concepts.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Commissioners Minutes Continued. December 13, 2007
598
Moved by Douglas supported by Potts the resolution be adopted.
Discussion followed.
Moved by Long supported by Crawford the resolution be postponed until the January 17, 2008 Board
meeting.
Discussion followed.
As a point of order Commissioner Burns questioned the reason for postponement.
Vote on motion to postpone:
AYES: Long, Middleton, Potter, Potts, Rogers, Scott, Spector, Zack, Bullard, Crawford, Douglas,
Gershenson, Gingell, Gosselin, Gregory, Hatchett, Jacobsen, Kowall. (18)
NAYS: Nash, Woodward, Burns, Coulter, Greimel. (5)
A sufficient majority having voted in favor, the resolution was postponed until the January 17, 2008 Board
meeting.
MISCELLANEOUS RESOLUTION #07293
BY: Planning and Building Committee, Sue Ann Douglas, Chairperson
IN RE: DRAIN COMMISSIONER – COLLABORATIVE ASSET MANAGEMENT SYSTEM (CAMS)
PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Drain Commissioner’s office has identified a need to develop a strategy for the
implementation of a centrally-hosted collaborative maintenance management, customer request
management, and permitting system; and
WHEREAS this initiative would also benefit other Oakland County public works agencies such as the
Road Commission of Oakland County and local cities, villages and townships; and
WHEREAS a Collaborative Asset Management System represents an opportunity to standardize
countywide infrastructure (water, sewer, storm and roads) and allow Oakland County, and its local
governments, to proactively manage assets and mitigate long-term costs associated with the operations
and maintenance of critical infrastructure; and
WHEREAS the system would include a Computerized Maintenance Management System (CMMS) for
work orders, inspections, and inventory; Customer Request Management (CRM) for complaints,
correction, and feedback; Permitting for applications, evaluation, inspections, and violations; Real-Time
Sensors for vehicles, resources, and weather; and
WHEREAS the CAMS project would promote collaboration, improved workflows and reduce redundancy
among users handling service requests; maximize the capital investment being made by Oakland County
to provide a low cost opportunity to local cities, villages and townships; provide a “one-stop shopping”
experience for county constituents that makes government easier to access; supports collaboration in a
public works community during a mutual aid event; promotes data sharing throughout the public works
community in order to improve government accountability and collaboration across
jurisdictional/organizational boundaries; and
WHEREAS county agencies supporting the implementation of the CAMS project include Oakland County
Drain Commissioner’s Office, Oakland County Executive’s Office, Oakland County Information
Technology and Road Commission for Oakland County; and
WHEREAS the local public works agencies supporting this initiative include Independence Township, City
of Ferndale, City of Royal Oak, Waterford Township, Village of Beverly Hills, Bloomfield Township, City of
Pontiac, Village of Lake Orion, West Bloomfield Township and the City of Farmington Hills; and
WHEREAS the cost of the CAMS project is approximately $6,600,000; and
WHEREAS the $6,600,000 includes software, hardware, data conversion, professional services, OCDC
and OCIT internal staff costs associated with the implementation of the project; and
Commissioners Minutes Continued. December 13, 2007
599
WHEREAS investment studies provided by the Drain Commissioner, the Department of Information
Technology and the attached Return on Investment (ROI) show that savings to the constituents of
Oakland County would approach fifteen million dollars over a six-year period.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
implementation of the Collaborative Asset Management System Project.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Oakland County – Collaborative Asset Management Program Project Summary, Savings Detail,
Savings Summary, Cost Detail, Cost Summary, and Assumptions on file in County Clerk’s office.
The Chairperson referred the resolution to the General Government Committee and the Finance
Committee. There were no objections.
REPORT
BY: Planning and Building Committee, Sue Ann Douglas, Chairperson
IN RE: CONTRACTOR AND LEGAL EMPLOYEE STUDY GROUP – USE OF ILLEGAL IMMIGRANT
AND UNDOCUMENTED WORKERS BY COUNTY’S CONTRACTORS, SUBCONTRACTORS OR
AGENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the attached report from the Contractor and
Legal Employee Study Group, reports with the recommendation that the report be accepted.
Chairperson, on behalf of the Planning and Building Committee, I move acceptance of the foregoing
report.
PLANNING AND BUILDING COMMITTEE
Copy of Report from Contractor and Legal Employee Study Group, Attachment A – Solicitation Quotation
– Professional Services, and Attachment B – Oakland County Department of Management and Budget
Purchasing Division Professional Service Contract on file in County Clerk’s office.
Moved by Douglas supported by Potts the Planning and Building Report be accepted.
A sufficient majority having voted in favor the report was accepted.
Moved by Douglas supported by Potts the CONTRACTOR AND LEGAL EMPLOYEE STUDY GROUP –
USE OF ILLEGAL IMMIGRANT AND UNDOCUMENTED WORKERS BY COUNTY’S CONTRACTORS,
SUBCONTRACTORS OR AGENTS report be confirmed.
Discussion followed.
Commissioner Burns thanked Commissioner Douglas and Potts for their hard work. He also thanked the
Federal Government, Corporation Counsel, Planning, Purchasing and Human Resources.
Moved by Burns supported by Coulter to amend the report as follows:
1. The Board of Commissioners takes the problem of employing illegal immigrants in
violation of law extremely serious and seeks to ensure that businesses with which the
County contracts do not employ illegal immigrants. Accordingly, the County will utilize all
appropriate local means to rectify illegal employment practice on the part of County
contractors and vendors and will make every reasonable effort not to contract with
businesses that hire illegal immigrants.
2. As an incentive for businesses to participate in any joint ice/Oakland County training
seminars on the screening of illegal immigrants, it is recommended that the county
provide a preference to businesses that participate in such training over those that have
not in the bidding processes when other factors are equivalent.
Commissioners Minutes Continued. December 13, 2007
600
Chairperson Bill Bullard, Jr. declared a brief recess so copies could be made.
Discussion followed.
Vote on amendments:
AYES: Nash, Spector, Woodward, Zack, Burns, Coulter, Gershenson, Gregory, Greimel,
Hatchett. (10)
NAYS: Middleton, Potter, Potts, Rogers, Scott, Bullard, Crawford, Douglas, Gingell, Gosselin,
Jacobsen, Kowall, Long. (13)
A sufficient majority not having voted in favor, the amendments failed.
Vote on report:
AYES: Nash, Potter, Potts, Rogers, Scott, Spector, Woodward, Zack, Bullard, Burns, Coulter,
Crawford, Douglas, Gershenson, Gingell, Gosselin, Gregory, Greimel, Hatchett, Jacobsen,
Kowall, Long, Middleton. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the CONTRACTOR AND LEGAL EMPLOYEE STUDY GROUP
– USE OF ILLEGAL IMMIGRANT AND UNDOCUMENTED WORKERS BY COUNTY’S
CONTRACTORS, SUBCONTRACTORS OR AGENTS report was confirmed.
REPORT (MISC. #07294)
BY: Personnel Committee, Thomas F. Middleton, Chairperson
IN RE: PUBLIC SERVICES/MEDICAL EXAMINER – ESTABLISHMENT OF CONTRACTS TO
PROVIDE TOXICOLOGY SERVICES TO SEVERAL COUNTIES AND TO CHANGE FUNDING
SOURCE OF ONE (1) POSITION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee having reviewed the above referenced resolution on December 13, 2007
reports with the recommendation the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #07294
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: PUBLIC SERVICES/MEDICAL EXAMINER - ESTABLISHMENT OF CONTRACTS TO PROVIDE
TOXICOLOGY SERVICES TO SEVERAL COUNTIES AND TO CHANGE FUNDING SOURCE OF ONE
(1) POSITION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Counties of Bay, Jackson, Lapeer, Saginaw and Tuscola have requested that
the County of Oakland provide Toxicology services of the Oakland County Medical Examiner; and
WHEREAS Pursuant to the Urban Cooperation Act of 1967, 1967 PA 7, MCL 124.501 et seq., the
aforementioned Counties may enter into this agreement for the purposes of providing toxicology services
only of the Oakland County Medical Examiner’s Office; and
WHEREAS the contracts provide that mutual agreement and amendment shall not become effective prior
to the approval by concurrent resolutions of both the Oakland County Boards of Commissions and
individual contracted County Board of Commissioners; and
WHEREAS through their purchasing policies, the aforementioned counties have agreed to enter into
contracts to use Toxicology services of the Oakland County Medical Examiner; and
WHEREAS Corporation Counsel has reviewed and approves the contract language which include the
Scope of Services, Fee Schedule, Compensation to Oakland County for services performed and
guaranteed compliance by the Oakland County Medical Examiner with all applicable Federal, State and
local laws, ordinances, rules and regulations; and
Commissioners Minutes Continued. December 13, 2007
601
WHEREAS the Oakland County Medical Examiner and Corporation Counsel has reviewed and/or
prepared all necessary documents related to the attached contracts between the Counties of Bay,
Jackson, Lapeer, Saginaw and Tuscola and the County of Oakland; and
WHEREAS the Oakland County Medical Examiners Office requires the services of one (1) Forensic
Toxicology Chemist to assist with the additional case load; and
WHEREAS the Oakland County Medical Examiner’s Office is requesting to change the funding of one (1)
GF/GP full-time eligible Forensic Toxicology Chemist position from the Interlocal Genesee County
Agreement to funding under the aforementioned contracts which is expected to generate sufficient
revenue.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves and authorizes the attached interlocal agreements between the Counties of Bay, Jackson,
Lapeer, Saginaw and Tuscola and the County of Oakland.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioner’s approve to change the
funding of one (1) GF/GP full-time eligible Forensic Toxicology Chemist position (1070601-10517) from
the Interlocal Genesee County Agreement to revenue generated under these contracts.
BE IT FURTHER RESOLVED that the future level of service including Personnel will be contingent upon
sufficient revenue being generated by these contracts to cover the costs of the position herein.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Interlocal Agreement for Medical Examiner (Toxicology Only) Services between Oakland County
and Saginaw County, Tuscola County, and Bay County on file in County Clerk’s office.
FISCAL NOTE (MISC. #07294)
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: PUBLIC SERVICES/MEDICAL EXAMINER-ESTABLISHMENT OF CONTRACTS TO PROVIDE
TOXICOLOGY SERVICES TO SEVERAL COUNTIES AND TO CHANGE FUNDING SOURCE OF ONE
(1) POSITION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The interlocal agreement to provide Genesee County Medical Examiner Services
contract that was original established by Miscellaneous Resolution #04254 has been
terminated.
2. One (1) GF/GP full-time eligible Forensic Toxicology Chemist position was funded from
the Interlocal Genesee County Agreement.
3. The Medical Examiner’s office has subsequently initiated new contracts with the Counties
of Bay, Jackson, Lapeer, Saginaw and Tuscola for toxicology services to partially offset
the revenues lost with the Genesee County Medical Examiners Services contract.
4. The total annual revenue for all five (5) Counties is estimated at $84,000 (560 cases per
year at $150 per case) which is sufficient to cover the salary, fringe benefits and
operating costs associated with the Forensic Toxicology Chemist position.
5. There are other impacts from the loss of the Genesee County Medical Examiner Services
contract and therefore, we will amend the Fiscal Year 2008 and Fiscal Year 2009 budget
with the first quarter forecast.
FINANCE COMMITTEE
Moved by Potter supported by Middleton the resolution (with fiscal note attached) be adopted.
Moved by Potter supported by Middleton the Personnel Committee report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Commissioners Minutes Continued. December 13, 2007
602
Vote on resolution:
AYES: Potter, Potts, Rogers, Scott, Spector, Woodward, Zack, Bullard, Burns, Coulter, Crawford,
Douglas, Gershenson, Gingell, Gosselin, Gregory, Greimel, Hatchett, Jacobsen, Kowall, Long,
Middleton, Nash. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution (with fiscal note attached) was adopted.
Commissioner Gershenson addressed the Board.
The Board adjourned at 11:19 a.m. until the call of the Chair, or, either December 20, 2007 or December
27, 2007 for a special Board Meeting, at 9:30 a.m.
RUTH JOHNSON BILL BULLARD, JR.
Clerk Chairperson