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HomeMy WebLinkAboutReports - 2005.12.08 - 8642REPORT BY: General Government Committee, William R. Patterson, Chairperson IN RE: ADOPTION OF 2006 RULES FOR THE OAKLAND COUNTY BOARD OF COMMISSIONERS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The General Government Committee, having reviewed the proposed rules for the Oakland County Board of Commissioners, recommends the adoption of the attached rules as the permanent rules for the Oakland County Board of Commissioners for the year 2006. Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing report. GENERAL GOVERNMENT COMMITTEE Copy of Rules For The Oakland County Board of Commissioners 2006 Edition on file in County Clerk’s office. DO NOT PUT THIS IN THE MINUTES RULES FOR THE OAKLAND COUNTY BOARD OF COMMISSIONERS 20056 EDITION I. RULES OF ORDER Robert's Rules of Order, Newly Revised Edition, shall be the parliamentary authority of the Board of Commissioners and shall govern proceedings of the Board and its Committees. Rules adopted by the Board of Commissioners shall supersede any rules in the parliamentary authority with which they conflict. II. ORDER OF BUSINESS For meetings of the Board of Commissioners, the following shall be the order of business: 1. Call Meeting to Order 2. Roll Call 3. Invocation 4. Pledge of Allegiance 5. Approval of Minutes 6. Approval of Agenda 7. Communications 8. Public Comments 9. Reports of Standing Committees 10. Reports of Special Committees 11. Special Order of Business 12. Unfinished Business 13. New and Miscellaneous Business 14. Fixed Time for Adjournment 15. Adjournment III. AGENDA ITEMS All items for the printed Board agenda shall be presented to the Board Chairperson for inclusion in the Board of Commissioners agenda five (5) days prior to any Board meeting. IV. NOMINATION AND ELECTION OF TEMPORARY CHAIRPERSON A. A Temporary Chairperson shall be elected as provided herein at the first meeting of the Board of Commissioners in each odd numbered year, and shall preside at all meetings of the Board of Commissioners until the Chairperson of the Board of Commissioners is elected. B. Any member of the Board of Commissioners may place the name of another person in nomination for Temporary Chairperson. Nominations do not require a second. (1) Any member nominated for Temporary Chairperson of the Board of Commissioners may decline such nomination. C. Election of the Temporary Chairperson shall be by roll call vote in alphabetical order. The vote of thirteen (13) members is required to elect the Temporary Chairperson. V. NOMINATION AND ELECTION OF CHAIRPERSON AND VICE-CHAIRPERSON OF THE BOARD OF COMMISSIONERS A. There shall be elected a Chairperson and Vice-Chairperson of the Board of Commissioners, as provided by State statute, these rules, and resolutions of the Board of Commissioners. 1. The Chairperson shall be elected each odd numbered year for a term of two (2) years ending at twelve o’clock midnight on December 31 of each even numbered year. (Two-year term authorized per PA 392 of 2000.) 2. The Vice-Chairperson shall be elected each year for a term of one (1) year ending at twelve o’clock midnight on December 31 of each year. B. Any member of the Board of Commissioners may place the name of another member in nomination for Chairperson or Vice- Chairperson of the Board of Commissioners. C. The nomination and election of the Chairperson and the nomination and election of the Vice-Chairperson of the Board of Commissioners shall be separate. D. Election of the Chairperson and Vice-Chairperson of the Board of Commissioners shall be by roll call vote in alphabetical order. The vote of thirteen (13) members is required to elect the Chairperson or Vice-Chairperson. E. If the position of the Chairperson or Vice-Chairperson of the Board of Commissioners is permanently vacated, an election to fill the remainder of the term shall be held at the next regular meeting of the Board, after which at least fourteen (14) days have elapsed since the effective date of the vacancy. The election shall be held in accordance with the adopted rules for the Oakland County Board of Commissioners. F. If the positions of Chairperson and Vice-Chairperson are both vacant, a temporary chairperson shall preside over the meeting of the Board of Commissioners, pursuant to section IV. Nomination and Election of Temporary Chairperson, until the election set forth in paragraph E is held. VI. PRESIDING OFFICER A. The Chairperson of the Board shall preside over all sessions of the Board of Commissioners, and shall be an ex officio member of all Committees if the presence of the Chairperson is necessary to constitute a quorum in the Committee. In the absence of the Chairperson, the Vice-Chairperson shall preside and be vested with all of the powers of the Chairperson. The Vice-Chairperson shall also be an ex officio member of all Committees, but shall vote in such meetings only in the absence of the Chairperson of the Board. B. In the absence of the Chairperson and Vice-Chairperson, the Chairperson of the Finance Committee shall preside over all sessions of the Board of Commissioners. C. In the absence of the Chairperson, the Vice-Chairperson shall be empowered to sign all documents and to execute contracts, unless otherwise provided by law. D. The administrative staff of the Board of Commissioners shall be under the Board of Commissioners and shall report to the Chairperson of the Board. VII. CHAIRPERSON TO PRESERVE ORDER A. The Chairperson shall preserve and decide questions of order subject to an appeal of the Board. B. No literature, other than official documents coming from County Departments, shall be permitted to come before the assembly or be placed on members' desks unless signed or endorsed by or attributable to a current member of the Board of Commissioners. C. No resolution presented under New or Miscellaneous Business shall be read aloud except on the request of a member. Whenever a member asks for a reading of any resolution, evidently for information and not for delay, the Chairperson shall direct it to be read except upon the objection of a majority of the Board membership. D. Authorization of Non-Members to Address the Board; (1) The County Executive may attend all meetings of the Board of Commissioners with the right to participate in such meetings, but shall have no right to vote. (2) Members of the County Executive Staff and other elected officials shall be allowed to address the Board upon matters before the Board if requested by a Board member unless otherwise decided by a majority of the Board present. (3) (a) The public shall address the Board under the Public Comments portion of the agenda. (b) Persons desiring to address the Board shall advise the Clerk of the Board prior to the call to order unless this requirement is waived by the Board Chairperson or by a vote of thirteen (13) members. (c) Persons wishing to address the Board shall identify themselves and state their reasons for addressing the Board. (d) A person shall not address the Board in excess of five (5) minutes unless the time is extended by the Chairperson or by a vote of thirteen (13) members of the Board. VIII. APPOINTMENTS OF COMMITTEES A. In odd-numbered years, at the first meeting of the year, the General Government Committee shall be appointed by the Board Chairperson and confirmed by the Board and shall be composed of six (6) members of the majority party and four (4) members of the minority party. B. The General Government Committee shall make recommendations for membership on all standing committees at its last meeting of the year in odd-numbered years. The Board of Commissioners shall confirm the appointments, which shall be effective for the succeeding year, at the Board’s last meeting in odd-numbered years. C. Any change in Standing Committee structure or membership, or abolition of any Standing Committee, shall require the vote of thirteen (13) members of the Board. D. The Board Chairperson may appoint special and Ad Hoc Committees subject to the approval of the Board. Any change in a Special or Ad Hoc Committee structure or membership shall be made by the Board Chairperson subject to the approval of the Board. Further, any Special or Ad Hoc Committee may be abolished at any time by the vote of fifteen (15) members of the Board of Commissioners. All Special and Ad Hoc Committees shall terminate with submission of their report or at the end of each Board term, whichever comes first. E. As the need arises, various types of other committees may be established. The creation, appointment and operation of these committees shall be in accordance with the following table of assigned committee attributes, and all such Committees shall expire at the close of the Board of Commissioners term. F. If the position of Chairperson, Majority Vice-Chairperson or Minority Vice-Chairperson of a Standing Committee is permanently vacated, the General Government Committee shall, within twenty-eight (28) days, recommend replacements to the Board of Commissioners for approval. TABLE OF COMMITTEE ATTRIBUTES COMMITTEE TYPE APPOINTED BY MEMBERSHIP ATTENDANCE/ MINUTES* REPORTS T0: CREATED BY: Standing Board Per Rules Commissioners Yes Board of Commissioners Board Rules Subcommittee Committee(s)/ Committee Chair(s) Committee(s) Members Only Yes Committee(s) Committee Action Special Board Chair & Bd. Approval Commissioners Only Yes Per Direction at Formation Board Chair & Bd. Approval Ad Hoc Board Chair & Bd. Approval Unrestricted Yes Per Direction at Formation Board Chair or Resolution Task Force Board Resolution Unrestricted Yes Per Direction at Formation Resolution Study Group Committee/ Committee Chair/Board Chair Unrestricted No Per Direction at Formation—Responsibility is for information gathering, fact finding or advisory only. Committee Chair or Board Chair or Committee Action *All Committees for which minutes are taken will be posted in accordance with the Open Meetings IX. COMMITTEE OPERATIONS A. Roberts==== Rules All Committees of this Board shall operate in accordance with Section I of the Rules for the Oakland County Board of Commissioners as last adopted and amended. B. Quorum and Attendance A majority of each Committee shall constitute a quorum to convene or conduct a committee meeting. The vote of a majority of those present and voting at a Committee meeting shall be necessary to report any matter to the Board of Commissioners. Every Committee member shall, before the meeting time of any Committee meeting, advise the Chairperson of the Committee or the Committee Coordinator when an absence is necessary. Such absence will be recorded in official minutes. The minutes of each Committee meeting shall also record the vote of each member on any matter to be reported to the Board of Commissioners. C. Notice and Meeting Date Notice of the Board and Committee meetings, the place and the time, shall be available to all Board members not less than 72 hours prior to such meeting. Such notice shall also be posted in a conspicuous public place. Committees shall meet at the time and place set by their Chairperson, or shall meet at such time and place as a majority of their members may decide. When a meeting time and place is fixed, the Chairperson of a Committee may cancel or change the meeting. D. Procedure to Bring Matters Before the Committees: (1) County departments or agencies shall submit matters for Committee consideration to the Committee Chairperson. For those matters which will require Board action, County departments or agencies shall submit proposed resolutions in writing to the corresponding liaison committee, per Section XI, at least one week prior to the Committee meeting. (2) The Committee Chairperson shall determine which items will be placed on the Committee’s printed agenda. This rule may be waived or modified by a majority vote of Committee members present and voting. (3) The Chairperson of the Board of Commissioners may refer any matter arising between meetings of the Board to the appropriate Committee or Committees for recommendation thereon in accordance with Rules XII.C.1. and XII.C.2. (4) Matters brought before a standing committee shall require a motion and support prior to discussion and a vote being taken. E. Referrals Between Committees Any standing committee, after receiving or initiating a resolution pursuant to Rule XII, Sections A and B, may refer that resolution directly to any other committee or committees except the Finance Committee for its formal recommendation and concurrence, unless the referral to the Finance Committee is to determine the preliminary financial feasibility of an appropriation of uncommitted funds. F. Restrictions on Board Consideration of Resolutions The Board of Commissioners, unless it shall discharge the Committee pursuant to Rule XIII.F., shall not act upon any resolution of which it has not received recommendation from the Committee(s) to which it was referred as provided in Rule XII (Standing Committee Procedures). X. STANDING COMMITTEE STRUCTURE A. The Standing Committee structure shall be: (1) Finance Committee 11 Members (2) General Government Committee 10 Members (3) Personnel Committee 10 Members (4) Planning and Building Committee 9 Members (5) Public Services Committee 10 Members B. Membership of all Standing Committees shall be as follows: (1) The Finance Committee shall consist of seven (7) members of the majority party and four (4) members of the minority party. (2) The General Government Committee shall consist of six (6) members of the majority party and four (4) members of the minority party. (3) The Personnel Committee shall consist of six (6) members of the majority party and four (4) members of the minority party. (4) The Planning and Building Committee shall consist of five (5) members of the majority party and four (4) members of the minority party. (5) The Public Services Committee shall consist of six (6) members of the majority party and four (4) members of the minority party. C. The first named member of any Committee shall be the Chairperson, the second named member shall be the Majority Vice-Chairperson, and the third named member shall be the Minority Vice-Chairperson. In the temporary absence of the Chairperson, the Majority Vice-Chairperson, the Minority Vice-Chairperson, and then the majority member next in rank in the order named, and so on, shall act as Chairperson. Subsequent members of the Committee shall be listed, majority party members listed first on the basis of their uninterrupted service with the Board of Commissioners. In case of a permanent vacancy in the Chairmanship of any Standing Committee, the General Government Committee shall appoint another Chairperson, which appointment shall be subject to the approval of the Board of Commissioners. In the prolonged absence of a member of a Standing Committee, the General Government Committee may recommend appointment, as defined in Rule VIII-B, until the absent Commissioner returns. D. There shall be an Oversight Committee that shall be composed of the Board Chairperson, Vice-Chairperson, and the Chairperson of each caucus. The duties and responsibilities of the Oversight Committee shall be to recommend the selection of appointed Board of Commissioners staff and to prioritize Commissioner project requests. The administrative staff of the Board of Commissioners shall be under the Board of Commissioners and shall report to the Chairperson of the Board. XI. STANDING COMMITTEE RESPONSIBILITIES A. FINANCE COMMITTEE (1) To receive, review, and recommend to the Board of Commissioners all matters referred to it by the Chairperson, and to provide liaison to the Board with: (a) Management & Budget Department 1. Administration 2. Fiscal Services 3. Reimbursement 4. Purchasing 5. Equalization (b) County Treasurer (c) Risk Management Division (d) Contracted Financial Auditors (e) Contracted Performance Auditors (MR #94005) (f) Internal Audit Division (g) Claims Review Committee (2) To receive and review all requests for new positions and/or departmental reorganizations from liaison departments. (3) To receive and review recommendations form the Personnel Committee on Commissioners’ compensation. (4) To plan ways and means of financing the County activities, to recommend to the Board of Commissioners plans for the County activities each year to the end that there may be sufficient monies raised and available to pay the current fixed operating expenses and all approved extraordinary and/or unanticipated expenses, to receive by reference from the Board all resolutions and reports from other committees involving an appropriation of funds. (5) The Finance Committee shall also recommend, each year as part of the budget process, a revised five-year capital improvement program based upon review and recommendations of each of the pertinent Committees of the Board and the County Executive. (6) To be responsible for the preparation and final recommendation of the annual County budget, including all funds required and all expenditures anticipated for the ensuing year. (7) The Finance Committee or its designated staff shall have access to all budget, financial and personnel documents or data which shall be available to the Board of Commissioners as required by law and/or by the General Appropriations Act. (8) Prepare and present a recommendation in the form of a resolution to the Board of Commissioners, on or before April 30, that determines County equalized value and to examine the assessments of the taxing units and recommend equalization of those assessments which are unequal, all according to the mandates of state statute. (9) Present a recommendation in the form of a resolution to the Board of Commissioners at its final meeting in the month of September that recommends the millage rates to be spread against the state equalized value of properties in the proper local units, pursuant to the mandates of state law. (10) Process all grants in accordance with Board of Commissioners' MR #01320 (Appendix A). (11) Pursuant to MR #93230, as amended, each request for additional new vehicles (other than replacements of existing vehicles previously approved by the Board of Commissioners) shall, upon affirmative recommendation of the County Executive, be submitted to the Finance Committee in specific resolution form for approval. Further, the Finance Committee, when recommending the addition of a vehicle to the Board of Commissioners, shall include in that resolution an appropriation sufficient to cover the acquisition cost plus monthly lease charges for the balance of the current year. See XI.D.10 for reporting requirements. (12) Audit Subcommittee: There shall be an Audit Subcommittee, consisting of three (3) members, appointed by the Finance Committee Chairperson. The Chair of the Subcommittee shall be the Republican Vice-Chair of the Finance Committee. The other Subcommittee members shall be one Republican and one Democrat member of the Finance Committee. In accordance with MR #94005 (Appendix B), the Audit Subcommittee shall meet as is deemed necessary and shall report its findings to the Finance Committee. (13) Tax Increment Financing District Review Policy Ad Hoc Review Committee: As provided for by MR #99010, there shall be a Tax Increment Financing District Review Policy Ad Hoc Review Committee, consisting of the Finance Committee Chairperson, the Planning and Building Committee Chairperson, or designee, one commissioner appointed by the Board Chairperson, and one representative each of the County Treasurer, the Equalization Department, the Economic Development Department and Corporation Counsel. The Committee shall be charged with review and evaluation of new or expanded DDA, TIFA or LDFA within the County and shall make recommendations to the Finance Committee, who shall then recommend to the Board of Commissioners whether to exempt itself from the proposed district, approve negotiated terms or take no action and allow the Oakland County Treasurer to represent the County pursuant to M.R.# 90144. B. GENERAL GOVERNMENT COMMITTEE (1) To receive, review, and recommend all proposed revisions of the Rules of the Board of Commissioners. (2) To receive, review and recommend to the Board of Commissioners all matters referred to it by the Chairperson, and to provide liaison to the Board with: (a) Aviation & Transportation (b) Airport Committee (c) Board of Commissioners (Includes Libraries) (d) Clerk/Register of Deeds (e) County Executive Administration (excludes: Internal Auditing Division - see FINANCE COMMITTEE; Emergency Response & Preparedness Unit – see PUBLIC SERVICES COMMITTEE) (f) Corporation Counsel (g) Department of Health & Human Services 1. Administration 2. Health Division 3. Children's Village 4. Medical Care Facility (h) Information Technology (i) Office of Arts, Culture & Film (j) Parks and Recreation (k) County Departments and Offices to which no Committee has been named (l) Area Agency on Aging (m) Community Mental Health Authority (n) Oakland Livingston Human Services Agency (o) Family Independence Agency Michigan Department of Human Services-Oakland (p) Historical Commission (q) Southeast Michigan Council of Governments (3) To receive and review all requests for new positions and/or departmental reorganizations from liaison departments. (4) Review all public transportation policies affecting Oakland County residents. Annually review the needs for funding County road improvements and recommend to the Finance Committee at the onset of its budget review process the inclusion of specific dollar amounts for County participation in funding County transportation requirements, and shall provide liaison to: (a) Road Commission for Oakland County (b) Suburban Mobility Authority for Regional Transportation (SMART) (c) 196 Transportation Authority (5) Receive and make recommendations to the full Board regarding membership and Chairpersons of Standing Committees and all other appointments requiring approval of the Board of Commissioners; including boards, commissions, authorities, councils, committees, except as otherwise provided by law, and make recommendations to the Board on approval or disapproval of the County Executive appointments pursuant to Public Act 139 of 1973. (6) Provide liaison with all Federal, State, Regional and local Agencies and governments. (7) Receive, review, and approve or disapprove all memorial or recognitional resolutions to be presented by the Board of Commissioners and to determine the member or members to make such presentations. (8) To recommend to the Board of Commissioners proposed legislation affecting Oakland County; to aid and assist in preparing and introducing bills to bring about the enactment of desired legislation. To keep contact during legislative sessions with the Board of Commissioners' lobbyist(s); to direct the lobbyist(s) on positions taken by the full Board of Commissioners, or to contact officials or agents on a position taken by the General Government Committee when it appears time will not permit awaiting a position by the full Board. On urgent matters where the Board of Commissioners has taken a position on legislation, and a substantive amendment has been adopted by the House or Senate which may create doubt as to whether the Board's expressed position is still reflected in the legislation, the lobbyists may be given direction by a majority of the Oversight Committee. (9) To recommend to the Board of Commissioners on the creation, adoption or nullification of any County Ordinance. (10) To examine all petitions filed with the County Clerk which involve the jurisdiction of the Board of Commissioners relative to a change of boundaries of home rule villages and report to the Board of Commissioners on the sufficiency or insufficiency of petitions for the establishment of a date for an election, and to receive resolutions from general law village councils seeking to expand or contract the village boundaries, and hold a public hearing prior to determination of such boundary changes in accordance with state statute. (11) To recommend to the Board of Commissioners all social services programs and policy changes to meet the needs of Oakland County citizens. (12) To inform the Board of Commissioners on all health matters affecting the public welfare of the County and its citizens. (13) Public Utility Services Subcommittee: When specific public utility issues arise regarding gas, electricity, telephone, water or sewer, which a majority of the General Government Committee determines necessitate a greater depth of review, those issues shall be referred to the Public Utility Services Subcommittee, who shall than be charged with completing a full review of the matter and reporting back to the General Government Committee. C. PERSONNEL COMMITTEE (1) To receive, review, and recommend to the Board of Commissioners all matters referred to it by the Chairperson, and to provide liaison to the Board with: (a) Human Resources Department 1. Administration 2. Human Resources 3. Employee Relations (b) Oakland County Retirement Commission (c) Deferred Compensation Board (d) Classification Determination Subcommittee (Merit Rule 3.4) (e) Job Evaluation Review Panel (Merit Rule 2.2.3) (2) To prepare specific rules and to carry out the provisions and intent of policies established pursuant to the Oakland County Merit System, and provisions of all employee fringe benefit programs. (3) To review and make recommendation(s) to the Board of Commissioners on personnel matters, including wages, fringe benefits, changes in position classifications and salary adjustments. To review and refer to the Finance Committee recommendations for Commissioner compensation. To receive and review the annual affirmative action reports for all departments. (4) To review and report to the Board of Commissioners on liaison committee recommendations for new positions and/or departmental reorganizations. (5) To meet with the Oakland County Retirement Commission concerning all matters contemplated in Section 12-a of Act 156 of the Public Acts of 1851, as amended, prescribing the duties and defining the powers of the Board of Commissioners. D. PLANNING & BUILDING COMMITTEE (1) To receive and review any and all matters referred to it by the Chairperson and provide liaison to the Board with: (a) Department of Facilities Management 1. Administration 2. Facilities Engineering 3. Facilities Maintenance & Operations (b) Department of Community and Economic Development 1. Administration 2. Community and Home Improvement 3. Planning and Economic Development Services 4. Solid Waste 5. Workforce Development (c) Economic Development Corporation (d) Business Finance Corporation (e) Department of Central Services (excludes: the Aviation Division – see GENERAL GOVERNMENT COMMITTEE 1. Administration 2. Support Services 3. Aviation and Transportation (f) Airport Committee (g) Oakland County Drain Commissioner (h) Building Authority (i) Parks and Recreation Commission (2) To receive and review all requests for new positions and/or departmental reorganizations from liaison departments. (3) Each year, the Planning and Building Committee shall develop a five-year capital improvement program, which shall be referred to the Finance Committee for final recommendation to the Board of Commissioners. (4) Three (3) members of the Planning and Building Committee shall be appointed by the County Board of Commissioners to act as the County Coordinating Zoning Committee. Termination of membership on the Planning and Building Committee shall also terminate membership on the County Coordinating Zoning Committee. (5) To, once each biennial term, inspect all County-owned buildings and grounds and file with the Board of Commissioners a detailed annual written report with recommendations as to the necessary improvement, repair, or upkeep needed to place the buildings in a reasonably sufficient condition considering the aesthetic surroundings. (6) To biennially survey excess lands owned by the County or acquired by any of its subsidiary corporations and recommend either retention of the same or disposal, and, if disposal is recommended, the report shall show the concurrence of the Liaison Committee assigned to the department which was instrumental in acquiring said lands. (7) To conduct the sale, purchase or lease of property in accordance with MR# 01231 (Appendix C). (8) In accordance with the Building Authority Articles of Incorporation, as amended, final plans and specifications for all new construction projects and all alterations of existing structures beyond what would normally fall in the category of maintenance, including those projects referred to the Building Authority, shall be approved by the Planning and Building Committee prior to issuance of Requests for Proposals. Any subsequent revisions to plans and specifications by the architect(s), contractor(s), county staff, the Building Authority, etc., shall require approval by the Planning and Building Committee. (a) Any building project, remodeling, renovation or any other projects assigned to the Oakland County Building Authority and financed by or through the sale of bonds or by appropriation from the Oakland County budget, other than the Building Projects or Projects described in the assigning resolution, the Lease Agreement between the Authority and the County, the Continuing Disclosure Certificate, the Project Description with Exhibits and Appendixes and the Declaration of Official intent on file with the Oakland County Clerk, shall not proceed without the approval of the Oakland County Board of Commissioners and its appropriate Standing Committees. (9) To recommend on all requests for a name change of a geological feature pursuant to procedures set for by the U.S. Department of the Interior, Board of Geographic Names and MR #00230 (Appendix G). (10) Pursuant to MR #93230, as amended, the County Executive shall annually submit to the Board of Commissioners, Planning & Building Committee, a report on the County Lease Vehicle program. The report shall include a listing of the number of vehicles assigned to departments, the total number of vehicles in the fleet, and a list of vehicles authorized “Home/Work” assignments, and any significant changes in the County Leased Vehicle program since submission of the previous report. See XI.A.10 for expansions to the fleet. Pursuant to MR #8603, as amended per MR #04109, the Drain Commissioner shall report annually to the Planning and Building Committee on or before April 2 of each year to cover the preceding fiscal year, which report shall include a full financial statement of each Drainage District. E. PUBLIC SERVICES COMMITTEE (1) To receive, review and recommend to the Board of Commissioners all matters referred to it by the Chairperson, and to provide liaison to the Board with: (a) Department of Public Services 1. Administration 2. Animal Control 3. Community Corrections 4. MSU Cooperative Extension 5. Veterans’ Services 6. Circuit Court Probation 7. Medical Examiner (b) Prosecuting Attorney (c) Sheriff Department (d) Local Law Enforcement Agencies (e) Emergency Response & Preparedness (f) All Courts (including Circuit, Probate, District and all divisions thereof) (g) Information Technology (2) To receive and review all requests for new positions and/or departmental reorganizations from liaison departments. (3) To coordinate efforts of the Sheriff, Prosecutor, Courts, Probation Department, Office of Community Corrections and other necessary departments to address the status of jail overcrowding. F. OTHER COMMITTEES (1) CLAIMS REVIEW COMMITTEE Pursuant to MR #91016 (Appendix D), there shall be a Claims Review Committee consisting of five members, two members appointed by the Chairman of the Board of Commissioners, two (2) members appointed by the County Executive, and the Risk Manager. (See FINANCE COMMITTEE.) (2) AIRPORT COMMITTEE Pursuant to MR #89043 (Appendix E), there shall be an Airport Committee consisting of five members, four appointed by the Board of Commissioners, three of which shall be from the majority party and one of which shall be a minority party member, and the County Executive or his/her designee. (See GENERAL GOVERNMENT COMMITTEE PLANNING & BUILDING COMMITTEE.) XII. PROCEDURE TO BRING MATTERS BEFORE THE BOARD A. Commissioner Initiated Resolutions Introduced on the Board Floor Following presentation of a written resolution to the caucuses, a commissioner may then introduce the written resolution on the Board floor. A copy of said resolution shall be presented to the Clerk of the Board upon its introduction. A resolution introduced on the Board floor shall first be referred to the liaison committee and may be referred to other committees as determined by the Chairperson of the Board. The resolution shall not be substantively debated until its referral and action by the appropriate liaison committee. Objections to the referral shall be sustained upon 13 affirmative votes. B. Standing Committee Initiated Resolutions A liaison committee may initiate a resolution for presentation to the Board. The committee shall coordinate referral of the resolution to the Board. C. Referral of Resolutions from the Board 1. Every resolution impacting personnel matters when reported favorably to the Board by a Committee other than the Personnel Committee, shall, together with all amendments thereof, and prior to adoption of the resolution, be referred to the Personnel Committee. The Personnel Committee shall report concurrence, recommended amendments or opposition to the resolution. 2. Every resolution impacting County finances, when reported favorably to the Board by a Committee other than the Finance Committee, shall, together with all amendments thereof, and prior to adoption of the resolution, be referred to the Finance Committee. The Finance Committee shall report on the availability of funds and the means of providing financing if funds are available. A fiscal note reporting such determination shall be attached to each resolution requiring such review. The Finance Committee may separately report concurrence, recommended amendments or opposition to the resolution. D. Reporting Referred Resolutions Back to the Board Resolutions shall be reported back to the Board when all Committee referrals have been acted upon, and shall be placed on the agenda under the originating committee, or in the case of a commissioner-introduced resolution, under the liaison committee. A resolution shall be reported back upon an affirmative recommendation by a majority vote of a quorum of a liaison committee. E. Procedure for Negative Reports Negative reports shall be referred back to the liaison committee for further review, comment or additional action prior to submission to the Board. F. Effective Date of Resolutions All adopted resolutions and ordinances shall become effective in accordance with MR #93171 (Appendix F). G. Validation of Board Chair Referrals Between Meetings The Chairperson of the Board of Commissioners may refer any matter arising between meetings of the Board to the appropriate Committee or Committees for recommendation thereon, or to the appropriate County department or agency for required action. He/she shall report all such referrals to the Board at its next meeting as a matter of New and Miscellaneous Business. Such referrals shall be valid unless altered by a vote of thirteen (13) members at the meeting in which they are so reported by the Chairperson. XIII. BOARD OF COMMISSIONERS MEETING PROCEDURES A. Previous Question The Previous Question shall be ordered upon thirteen (13) affirmative votes. After the Previous Question has been affirmatively voted, each Commissioner who has not previously spoken on the question before the body shall be given the opportunity to address the Board on the question only. B. Suspension of Rules The Rules and any rules in the parliamentary authority shall be suspended upon the affirmative vote of thirteen (13) members. C. Changes in Agenda or Order of Business Changes in the Agenda or Order of Business shall be made upon the affirmative vote of thirteen (13) members under Approval of Agenda. D. Amendment of Rules Amendments to the Rules shall be adopted upon the affirmative vote of thirteen (13) members provided that written notice of any proposed amendment is given to all members at least five (5) days prior to the vote thereon. E. Appeal from Decision of the Chair The vote of 3/5 of the members present and voting shall be required to reverse a decision of the Chair, with exception to referral of resolutions as noted in Section XII.C. F. Discharge of a Committee The vote of thirteen (13) members shall be required to discharge a Committee from consideration of any matter, provided notice of intent to discharge the Committee is given at a previous regular meeting of the Board. The Notice of Discharge will appear on the subsequent agenda under Special Order of Business. A vote of 17 members shall be required to discharge a committee when no previous notice of intent has been given. G. Roll Call Ayes and Nays by roll call shall be ordered when demanded by any member prior to the announcement of the vote. The Clerk of the Board shall call the names of each Commissioner in alphabetical order, and the name called first shall be advanced one position alphabetically in each successive roll call. H. Recess In addition to the procedure for a recess set forth in the parliamentary authority, a meeting of the Board of Commissioners may be recessed for a fixed time by the Chair. Such recess shall not exceed one (1) hour unless approved by a majority of those present. I. Meetings of the Board of Commissioners Regular meetings of the Board shall be held the second and fourth Thursday of each month at 9:30 A.M. or as established by the Board of Commissioners. A special meeting between meetings adjourned to a fixed date shall be held on written petition of thirteen (13) members of the Board, which petition shall be filed with the County Clerk at least ten (10) days before the meeting. Public notice of a rescheduled Regular or Special meeting shall be posted at least eighteen (18) hours before the meeting at the Commissioners' Auditorium; which is the principal office of the Oakland County Board of Commissioners, and in the office of the County Clerk. Meetings will be adjourned to the next regularly scheduled meeting or to the call of the Chair. J. Term and Disposition of Business at Year End The Board of Commissioners’ session is from the first board meeting of an odd-numbered year until the last board meeting of the following even-numbered year. Any business before the board that is unfinished after the last board meeting held in an odd- numbered year shall be carried over to the next calendar year. Any business that is unfinished at the last board meeting held in an even-numbered year shall not be carried over to the next calendar year. K. Annual Meeting The annual meeting of the Board of Commissioners shall be held each year after September 14, but before October 16. L. Present and Voting Each Commissioner shall be present during every session of the Board unless excused or necessarily prevented from attending and shall vote on each question put unless he/she has a direct personal or pecuniary interest in the question. When the Chairperson is putting any question or while the roll is being called by the Clerk, no member shall leave his seat or entertain private discussion. When a member is speaking, he/she shall not be interrupted except for points of order. A majority of the members of the County Board of Commissioners shall constitute a quorum for the transaction of the ordinary business of the County, and questions which arise at its meetings shall be determined by the votes of the majority of the members present, except upon the final passage or adoption of a measure or resolution, or the allowance of a claim against the County, in which case a majority of the members elected and serving shall be necessary. M. Limitation of Debate When a member is about to speak, he/she shall respectfully address the Chair. When two or more members rise at the same time, the Chairperson shall name the member who is first to speak. The member recognized by the Chair shall be limited to the question under debate and shall avoid personalities. No member shall be recognized to speak more than once on any question until every member of the Board has had an opportunity to speak once on the subject matter under debate. No member shall speak for more than ten (10) minutes at any one time without leave from the Board by a majority vote of members present. N. Conflict of Interest No member shall be interested directly or indirectly in any contract or business transaction with the County or any Board, Office, or Commission thereof during the time for which he/she is elected or appointed nor for one (1) year thereafter, except as provided by law. No member shall be eligible to receive or shall receive any appointment from or be employed in any capacity whatsoever by any Officer, Board, Committee, or other authority of the County except as provided by law. Report December 8, 2005 Moved by Patterson supported by Crawford the General Government Committee Report be accepted. A sufficient majority having voted in favor, the report was accepted. Moved by Patterson supported by Crawford the 2006 RULES FOR THE OAKLAND COUNTY BOARD OF COMMISSIONERS be adopted. Vote on adoption of Board rules: AYES: Gregory, Hatchett, Jamian, Kowall, Long, Melton, Molnar, Moss, Nash, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Woodward, Zack, Bullard, Coulter, Crawford, Douglas, Gershenson. (22) NAYS: None. (0) A sufficient majority having voted in favor, the 2006 RULES FOR THE OAKLAND COUNTY BOARD OF COMMISSIONERS were adopted.