HomeMy WebLinkAboutReports - 1999.01.05 - 8811L GOVERNMENT COMMITTEE
REPORT January 5, 1999
BY: GENERAL GOVERNMENT COMMITTEE - SHELLEY TAUB, CHAIRPERSON
IN RE: ADOPTION OF RULES FOR THE OAKLAND COUNTY BOARD OF
COMMISSIONERS
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the proposed rules for the
Oakland County Board of Commissioners, recommends the adoption of the attached rules as the
permanent rules for the Oakland County Board of Commissioners for 1999.
Chairperson, on behalf of the General Government Committee, I move acceptance of the
foregoing Report.
GENERAL GOVERNMENT COMMITTEE VOTE:
Motion carried on a roll call vote with Garfield voting no.
To: Board of Commissioners
From: General Government Committee,
Shelley G. Taub, Chairperson
Subject: 1999 Proposed Rules
Date: January 5, 1999
MEMORANDUM
The General Government, having met on Tuesday, January 5, I 999, further moved to amend
the 1999 Proposed Rules:
Page 9, Section X.A.(3) to change the Personnel Committee membership from 8 to 7
members,
Page 9, Section X.B.(3) to change the proposed Personnel Committee membership
from six (6) to five (5) members.
•
To: General Government Committee
From: Helen Hanger
Subject: Proposed 1999 Board Rules
Date: December 17, 1998
Attached is a copy of the proposed 1999 Rules for the Oakland County Board of
Commissioners. Several additional recommended changes are being proposed by the Board
Rules Review Ad Hoc Committee, which held its final meeting on Wednesday, December 16,
1998. These include:
I . Minor cleanup
Page 9, X.B.: reverse order of paragraphs X.(2) and (3) - to put in alphabetical
order.
Page 1 I Section XI.A.(h): add "excluding Emergency Management." Although
this unit was transferred to Information Technology, it is proposed that this
function remain with the liaison responsibilities of the Public Services
Committee as previously identified.
Page 12, Section XI.A.(8): strike "private, federal and state" so that the wording
applies to all grants regardless of what entity or agency is involved.
Realignment of Standing Committee Recponcihirrrieq fpr i;enprnI Crmiramrripint
Committee and Public Services. These proposed changes begin on Page 12-15 and
I 7-18 and are indicated with strikeouts for deletions and bolding for insertions.
Page 24, Section XllI,l. - this language is being recommended for insertion based on a
legal opinion received in January, 1998, at the request of the General Government
Committee.
IV, Al other strikeouts and insertions as noted were in the document shared with both
Caucuses earlier this month.
If you have any questions contact either Suzy Vogt or myself at 858-0103.
cc: Al other commissioners
Attachment
MEMORANDUM
RULES FOR
THE OAKLAND COUNTY
BOARD OF COMMISSIONERS
3-99-9 1999 EDITIO
I. RULES OF ORDER
Robert's Rules of Order, Newly R
parliamentary authority of the
shall govern proceedings of the
Rules adopted by the Board of Co
any rules in the parliamentary
conflict.
II. ORDER OF BUSINESS
For meetings of the 'rd of
shall be the order otarusines
ion, shall
Commissioner
ITS COMMITTEES.
shall supersede
6P1 which they
the following
1. Call Meeti
2. Roll Call
3. Invocation!!.
4. Pledge of0hTlegian,
5. ApprovAa bi Minut
Appri 4O4 Agend'
CommvIrid4-1n ns
PublL0,0WIN7ts
eporteY.tding Committees
Committees
usiness
ess
cdTlaneous Business
for Adjournment
4 III. AGENDA ITEMS
:y
All ,items for :he printed Board agenda shall be presented to
the7:,Bcard Chairperson for inclusion in the Board of
Oiiiisstoners agenda five (5) days prior to any Board meeting.
orts
ial Of
shed
is
14. FiXIMErme
15. Adjoucrkién
IV. NOMINATION AND ELECTION OF TEMPQRARY CHAIRPERSON
A. A Temporary Chairperson shall be elected as provided
herein at the first meeting of the Board of Commissio ers
in each year, and shall preside at all meetings he
Board of Commissioners until the ChairpersojLpf t oard
of Commissioners is elected.
B. Any member of the Board of Co
name of another person in
Chairperson. Nominations do
(1) Any member nominated fci
the Board of Commis
nomination.
ce the
rary
ty Chairp
'may decline
C. Election of the Temporary Ch->c.-.:— all be by roll
call vote in alphabetical ce41Yer. 'r1,:,Y • of thirteen
(13) members is required to e * Temporary
Chairperson.
V. NOMINATION AND
THE BOARD OF COMMIS
A. There shall b
of the Boar
ending at
year to pl-a6rm t
State stalae, the
of Coltmlasloners.
CHAIRPERSON OF
7
hairpe fr-and Vice Chairperson
oners fp1a term of one (1) year
k midnight on December 31 of each - ties o4,6the office, as provided by
les-'Zana resolutions of the Board
--*-
An
name
ce Ch
f the MIMI of Commissioners may place the
r member in nomination for Chairperson or
of the Board of Commissioners.
ominand election of the Chairperson and the .. _
n' ton ah+1' election of the ice Chairperson of the
B-.6..":''
, :(:) -.,Commissioners shall be separate.
D. Ele4g§t/of the Chairperson and 'ice Chairperson of the
Boar Commissioners shall be by roll call vote in , alp abetical order. The vote of thirteen (13) members is
'ilired to elect the Chairperson or Vice Chairperson.
"
Proposed Oakland County Board of Commissioners' Rules - 1999
January 5, 1999
Page 2
C.
4
VI. PRESIDING OFFICER
The Chairperson of the Board shall preside
sessions of the Board of Commissioners, and
ex officio member of all Committees if the
the Chairperson is necessary to constitut
the Committee. In the absence of the C
Vice Chairperson shall preside andik be
the powers of the Chairperson,
shall also be an ex officio me
shall vote in such meetings
Chairperson of the Board.
A.
a
ye
he
of all
in th
cluirM in
n, the
all of
erson
but
he
over all
be an
of
shall
prese
B. In the absence of the Chairp );.e Vice Chair
shall be empowered to sign al: ..-nts and to exd
contracts, unless otherwise p ;= law.
C. In the absence of the Chair..Ason - Chairperson,
the Chairperson of the Finance Co - .11 preside
over all sessions of the :0'4*. of Comm .z and shall
have the authority to 440.'F%.,ocumen :„4,1; to execute
contracts, unless ot =N -'4'ded by
D. THE ADMINISTRATIVE OF
A, IRPERS644 OF T
SHALL BE UNDEXBE BOARD OF
REPORT TO THE
OF COMMISSIONERS
SIONERS AND SHALL
VII. CHAIRPERSON TO-TBESERVEAORDER
\ The Chairpprson s
order1404bct to a
eserve and decide questions of
of the Board.
No litd
Runty
mbly
ed b9n1
Comffii
;10,4
,
other than official documents coming from
shall be permitted to come before the
ced on members' desks unless signed or
'a-ttributable to a current member of the
sioners.
No 'resolution presented tinder New or Miscellaneous
Busipega/Shall be read aloud except on the request of a
member,/ Whenever a member asks for a reading of any
resolution, evidently for information and not for delay,
th4-Chairperson shall direct it to be read except upon
tb'e objection of a majority of the Board membership.
Authorization of Non-Members to Address the Board;
Proposed Oakland County Board of Commissioners' Rules - 1999 Page 3
January 5. 1999
( 3 ) (a)
(b)
(1) The County Executive may attend all meetings of the
Board of Commissioners with the right to
participate in such meetings, but shall have no
right to vote.
(2) Members of the County Executive St an ther
elected officials shall be allowed d ss the
Board upon matters before t Board ested by
a Board member unless _J- wise by a
majority of the Board pr
The public shall address theBoard _
Public Comments potn of,&fte agenda
Persons desiring e
advise the Clerk o
call to order un
waived by the Boa.,
of thirteen (13)
COMMI
s the Board d
rd prior to the
requirement is
or by a vote
(c) Persons wis
identify tf
for addressing
(d) A peraO shall
of e (5
e ed by
0.44 een
oard shall
eir reasons
*rot ac17,7 he Board in excess
ess the time is
e Chat ierson or by a vote of
membeWof the Board.
RIINEEF
APPOIN
Governth4gr–Committee shall be appointed by
person and confirmed by the Board at the
the year and shall be composed of five
rs of the majority party and t-ro—(-2-)--
of the minority party.
. hip of all Standing Committees shall be
re?FriWiaed by the General Government Committee subject
to 4-ipproval of the Board of Commissioners.
C. TheBoard Chairperson may appoint special and Ad Hoc
Co: Tittees subject to the approval of the Board. Any
chTange in a Special or Ad Hoc Committee structure or
inembership shall be made by the Board Chairperson subject
to the approval of the Board. Further, any Special or Ad
Hoc Committee may be abolished at any time by the vote of
irst
SIX
(3)
Proposed Oakland County Board of Commissioners' Rules - 1999 Page 4
January 5, 1999
fifteen (15) members of the Board of Commissioners. All
Special and Ad Hoc Committees shall terminate with
submission of their report or at the end of each Board
term, whichever comes first.
D. Any change in Committee structure or
abolition of any Standing Committee sha
vote of thirteen (13) members ofAkhe Bo
or
the
Blica-rid Ri XI, Sralidi-lig Cln4L9
f--E. As the need arises, var
established. The cre
these committees s
following table of,a,gignedc:V
such Committees sail expire
Commissioners tem. Aft;
2i/t2e5.
es may be
peration of
e with the
ibutes, and all
of the Board of
Proposed Oakland County Board of Commissioners' Rules - 1999
January 5, 1999
Page 5
Task Force
Ad Hoc
Special
Board
Resolution
Board Chair &
Bd. Approval
Board Chair &
Bd. Approval
Commissioners
On y
Unrestricted
Unrestricted
Yes
Yes
Yes
Per Direction
at Formation
Per Direction
at Formation
Per Direction
at Formation
Resolution
Board Chair
or Resolution
Board Chair &
Bd. Approval
Standing Board Per
Rules
Commissioners Board of
Commissioners
Board Rules Yes
Subcommittee Committee(s)/
Committee
Chair (s)
Committee (s)
Members Only
Committee (s) Committee
Action
Yes
Study Group Committee/
Committee
Chair/Board
Chair
Unrestricted No
TABLE OF COMMITTEE ATTRIBUTES
Per Direction
at Formation-
-Responsibil-
ity is for
information
gathering,
fact finding
or advisory
only.
Committee
Chair or
Board Chair
or Committee
Action
*All Committees for which minutes are taken will be posted in accordance with the Open
Meetings Act.
Proposed Oakland County Board of Commissioners' Rules - 1999
January 5, 1999
Page 6
tic-:--eetaffirrEe--epeitiviLletie
11,,
Ix
A. Robeitk;FRdles
All Comm#t*S of this Board shall operate in accordance with
SECTION,' of the Rules for the Oakland County Board of
CommisslOners as last adopted and amended.
‘..
174.10:2''
Proposed Oakland County Board of Commissioners' Rules - 1999
January 5, 1999
Page 7
B. Quorum and Attendance
A majority of each Committee shall constitute a quorum to
convene or conduct a committee meeting. The vote 4, a
majority of those present and voting at a Committee al:.- ng
shall be necessary to report any matter to e B• -d of
Commissioners. Every Committee member sha 4,7 e the
meeting time of any Committee meetingdvise ' :-, .irperson
of the Committee or the Committee Co,•,-;iFi_::4-4ator -,-- .bdence
is necessary. Such absence will F(' record ,':0' minutes. The minutes of each Co ''''ttee metF;,- g so
record the vote of each member on an: matterto be r ,
the Board of Commissioners.
C. Notice and Meeting Date
Notice of the Board and Committee
time, shall be available to all lO rard
tirre-e----3-)--d-ary-s 72 hours prior to such mg
shall also be posted in a conspiP
Committees shall meet at
Chairperson, or shall mei-4=1'a
majority of their membeçlifffiay depi
place is fixed, the Cherpersono
change the meeting.
Dine p place and the
at less than
uch notice
t by their
place as a
eeting time and
ëe may cancel or
us publ
4and pld
such 'time 4
en
D. Procedure t wthi
•Amtxhg Mat is Befotii the Committees
4
rtmentor agencies shall LefeL
Commit€ee consideration to the
For those matters which will
:616-et-arti-rrg- COUNTY departments or
proposed resolutions in writing TO
ep-e-rmt-1117MOSUNTY
submit:, matters fo ;,\ CommItteeChairoersa 4r.47...eatA requ4re.BpArd actl
ageA7a!r
THE at
ST ONE
it tee
on
.e=WAtVe%d or
membepresent and voting. c. >
2. Thej(CIJperson f o the Board of Commissioners may refer ;Iv any4ma ter arising between meetings of the Board to the
appropriate Committee or Committees for recommendation
thereon in accordance with Rules XII.C.1. and XII.C.2.
1.
NG LIAISON COMMITTEE, PER SECTION XI, AT
Nrior to the Committee meeting. The
Yson shall determine which items will be
Ommittee's printed agenda. This rule may
-Modified by a majority vote of Committee
Proposed Oakland County Board of Commissioners' Rules - 1999
January 5, 1999
Page 8
ding Committees shall be as
3. Referrals Between Committees
r
A and B, may refer that resolution directly_ to any..?;:.Tier
committee or committees except the Financepepmmi : - for
its formal recommendation and concurren!- -:' r. ss the
1St
referral to the Finance Committl ' is tq' . me the
preliminary financial feasibilit an ... . . ion of
uncommitted funds.
E. Restrictions on Board Consideration o
The Board of Commissioners, un.ls3I shall dischar
Committee, pursuant to Rule shall not act
any resolution of which it
recommendation from the Co
XII(Standing Committee ProcedUresi'.
X. STANDING COMMITTEE STRUCT
Any standing committee, after receiving or initiating a
resolution pursuant to Rule XII, Sections A, B, C,
upon
not received
ovided in Rule
A. The Standing CommitA!rbW:ure hall
Finance Coymittee
General Gcvernmentlipummitte -
Personn ,21 Committ4
Planni.49, „and Buiing ComAttee
PublSeT - r-PArr,mmittcJe
(1)
(2)
(3)
(4)
(5)
-9 10 Members
• 9 Members
• 0 7 Members
• 10 Members
• 8 Members
1.7.
) Theinanco Committee shall consist of (G)
seven (7) iTv:mbers of the majority party and three
) H,?17ber-L) of the minority party.
neral Government Committee shall consist of
six (6) members of the majority party and
three (3) members of the minority party.
The Personnel Committee shall consist of fiv (5)
slx (G) five (5) members of the majority party and
two (2) members of the minority party.
Proposed Oakland County Board of Commissioners' Rules - 1999 Page 9
January 5, 1999
(5) The Public Services Committee shall c ist f±ve
(5) six (6) members of the majority nd two
(2) members of the minoritAhprty.
.131 ° _44101001110141iiiilL
siipelsou of Lir arLy ta
D.
(4) The Planning and Building Committee shall consist
of five (5)' seven (7) members of the majority party
and twu (2) three (3) members of the minority
party.
C. The first named member ofd C ommi ill be the
Chairperson, the seRigi;AW memberll be the
Majority Vice ChairpeTson, landthe third named member
shall be the Minority'Vice Ch:irter-zNn.,..4-r-n the temporary
absence of the2 /ChairperS6:. Majority Vice
Chairperson, th-'inorit.Vice A1 rson, and then the ,
majority membIsd ext ice ank inT:y.' order named, and so
on, shall adts Chaip rscn. Spbsequent members of the
Committee shal,1 be 1 .1.44.ed, majOiity party members listed
first on thi'basis„-4 their,Jun'interrupted service with
-1,1the Board_Oi Commi 7 Ders.
In cigeTWa permaii -6...ncy in the Chairmanship of any
stgaaN-:.-g., itteee General Government Committee -ipi.c shalr'41VpF)-441) another Chairperson, which appointment
all .11,et to the approval of the Board of
issio'.-4 the prolonged absence of a member of
vding pp_ ttee, the General Government Committee
redrcommerappointment, as defined in Rule VIII-B,
until .tile .absent Commissioner returns. — . . —
7116;,.ehall be an Oversight Committee which shall be , „ i . f comppsqd of the Board Chairperson, Vice Chairperson, and
the:'/ Chairperson of each caucus. The duties and I, responsibilities of the Oversight Committee shall be to -7
:recommend the selection of appointed Board of
"Commissioners staff and to prioritize Commissioner
'project requests. The administrative staff of the Board
of Commissioners shall be under the Board of
Proposed Oakland County Board of Commissioners' Rules - 1999 Page 10
January 5, 1999
Commissioners and shall report to the Chairperson of the
Board.
XI. STANDING COMMITTEES' RESPONSIBILITIES
A. FINANCE CCMMITTEE
(1) To receive, review, and
Commissioners all matte
Charperson, and to prola
with: 4
ard of
the
rd
(a)
(b)
(c)
(d)
(e)
(ef)
(g)
(h)
Management & Budge
County Treasurer
Risk Management Div
Contracted Financia
:PA CONTRACTED PERFORMANCE
Internal Audit Division
Equalization
INFORMATION .TECHNOLOGY (exc
Management:
t therellay be sufficient moneys
able to pay the current fixed
s ancL-all approved extraordinary
:expenses, to receive by
Board all resolutions and
r committees involving an
funds.
Thetagde\Committee shall also recommend, each
year _ 'ti.OF THE BUDGET PROCESS, a revised five-
ASIll
year ca? i pt. mprovement program based upon review ).ai 44 N• d recbt endations of each of the pertinent
Ommittees of the Board and the County Executive.
(41MR**he responsible for the preparation and final
recommendation of the annual County budget,
incl .iding all funds required and all expenditures
antioipated for the ensuing year.
The Finance Committee or its designated staff shall
have access to all budget, financial and personnel
doc=ents or data which shall be available to the
Proposed Oakland County Board of Commissioners' Rules - 1999 Page 11
January 5, 1999
To olan ways' and means
activities./ to
CommissiR*s pie
year to7i41476- end t
raisedd ava
operat1fig expe
and/or' unantidi . rzeterence fro
from
.at ion 81
ding the County
the Board of
anty activities each
LIA.c.yr ActiiiL Caci LL ou all
atatteia'peLtalh.gry Lu CCAlinLy financial audits.
GENERAtG0i/ERNMENIRRigin'EE
Board of Commissioners as required by law and/or by
the General Appropriations Act.
(6) Prepare and present a recommendation in the for
a resolution to the Board of Commissioners,
before April 30, that determines Co
value and to examine the assessment
units and recommend eaudelizat
assessments which are une
mandates of state statut
of
or
ized
taxing
those
to the
(7) Present a recommendati
resolution to the Boar
final meeting in the
that recommends the mi
against the state equali
the proper local units,
state law.
8) Process all
accordance wit
Miscellaneous ReS!VTUU165
MRA9509EC,
(9) THERE SHALMBE AN APIT S
THREE
COMMI TT'S= C HAI RPiRS ON .
#93020 and
MF1111
ssioners
eetcber SEP
tes to be sp5/TEd
of properties in
the mandates of
grants in
issioners'
'ended by M.R.
E, CONSISTING OF
APPCONTED BY THE FINANCE
e, review, and recommend all proposed
of the Rules of the Board of
breceiire, review and recommend to the Board of
Commissioners all matters referred to it by the
-Chairperson, and to provide liaison to the Board
-./
(a)
(b)
( c )
(d)
(e)
Board of Commissioners (Includes Libraries
Clerk/Register of Deeds
County Executive Administrative Offices
(Excludes the Internal Auditing Division)
Corporation Counsel
Department of Human Services Administration
Proposed Oakland County Board of Commissioners' Rules - 1999 Page 12
January 5, 1999
(f) Health Division
(g) Medical Care Facility
(h) Community Mental Health
(i) Parks and Recreation
(±j) County Departments and Offices to whArrno
Committee has been named
15,-LICZ Uour
LJI_Jtal___C 1/4-WU
trt---e7i7=7:7L--elm-rC-PLKJI
(fk) Area Agenc y on Ag ingi
(g1) Cultural Council 1
(ilm) Historical Commiss
(n) Family Independence
(o) Sheriff Department 41111111kpment Contracts
(3) Review all public transpbrtati 1:..,,-'-;es affecting
Oakland Count y resides. A '',:4H,, eview the
needs for funding4bOay road -,:'',.,-ments and
recommend to theti mmittee -the onset of -,' its bud g et review prodeSSheN,inclu= on of specific . , dollar amountsYfor Countylip 710.tion in funding ,_ . . -,4t- .,.L. , _ ..: pt Count y tr ., spon.atlDn re v nts, and shall
provide lia son le
11 (a) Roadiommis s,', n for Oikland Count y
-,-.4 ,, (b) Count;S/ Avi,stion Division
.7', f (c) lqrport Coffimittee _
(d) 'Tqlss Tralgkrtation:(SMART)
(e) :196 TraaSpioitation'Autnority
.4.tii,,;44;.. (4).ags's1ite and make.irecommendations to the full Board
membership and Chairpersons of Standing
and all other appointments re quiring
the Board of Commissioners; including
mmissions, authorities, councils,
except as otherwise provided b y law,
makerecommendations to the Board on approval
disapproval of the Count y Executive appointments
Deputies and Department eads.
(50 RfOvide liaison with all Federal, State, Re g ional
and local Agencies and g overnments, including
OLHSA, Area Agency on Aging, Cultural Council and
Historical Commission as noted in XI.B.(2) above.
(6) Receive, review, and approve or disapprove all
memorial or recognitional resolutions to be
Proposed Oakland County Board of Commissioners' Rules - 1999 Page 13
January 5, 1999
presented by the Board of Commissioners and to
determine the member or members to make such
presentations.
(7) To recommend to the Board of Commissioners
legislation affecting Oakland Count
assist in preparing and introducing
abo u t the enactment of I
become informed on pendig
Oakland County; prepare
ordinances and make reco
same.
to
slati
gis
eview p
ndations4
pr gated
and
bring
red; to
ecting
unty
As provided for by MR #95
contact during legislat
of Commissioners'
and advise him/her on
meetings of the Board
the
lobbyists on positiq
MR #98061, f
ons with the 1514TYd
lobbyists
atters between
s; to direct
aken bylMINEW Board of
Commissioners, taWilatga\on a rion taken
unanimously by rthe'Gen'eri•, Government Committee
1— when it appears' time h— .t.Mit awaiting a
position loy4he fulligoa ' '
ar?rt
Goverfffg
b recorrimend to the Board of Commissioners on the
,6reallion, adoption or nullification of any County _
--Ordinance.
On ',:rgen _rtatterslhere thargTard of Commissioners
has ta*, a p6sition 6,t1 legislation, and a
subs:anU'e amerialient has been adopted by the House
or Sepq•e whigAmnay crepe doubt as to whether the
Boarcris expresp,o0tion is still reflected in
Chle-f of
1.0/oloirists ma7li4ien direction by the unanimous
aigrrpemnt of fie Chairperson of the Board,
airp -grawn of the General Government Committee,
pority Vice Chairperson of the General
mmit tee.
examine all petitions filed with the County
Clerk which involve the jurisdiction of the Board
of Commissioners relative to a change of boundaries
of home rule villages and report to the Board of
Commissioners on the sufficiency or insufficiency
of tetitions for the establishment of a date for an
election, and to receive resolutions from general
Proposed Oakland County Board of Commissioners' Rules - 1999 Page 14
January 5, 1999
law village councils seeking to expand or contract
the village boundaries, and hold a public hearing
prior to determination of such boundary changes in
accordance with state statute.
(10) To recommend to the Board of Comm
social services programs and policy
the needs of Oakland CountyAitize
(11) To inform the Board of C
matters affecting the p
and its citizens.
C. PERSONNEL COMMITTEE
sionelpr all
o meet
alth
kr
(1) To receive, review, and
Commissioners all matt,E
Chairperson, and to pide
with:
Personnel Dep4m;:,
Oakland OoUnty'Retme
Deferrecimpensl,t17
(a)
(b)
(c)
to the Board of
to it by the
o the Board
t Commission
(2) To prepar
provision
pursuaril
provis±606
( 3 )
c •RWittgn tions and salary adjustments. In
o receive and review the annual
ction reports for all departments.
. • To review anciAli , Commissionera
positions, Z1474
re:M,
additn
aftiV
specif rule': to carry out the
P and fi tent o policies established
o theOakland Cpunty Merit System, and
of allremployeé/fri7.ge benefit programs.
recommendatioris to the Board of
rsonnel matters, including
V"fringe benefits, changes in
assifications, departmental
meet, with the Oakland County Retirement
Commission concerning all matters contemplated in
..,SeCtiOn 12-a of Act 156 of the Public Acts of 1851,
'.4:rtended, prescribing the duties and defining the
'póWers of the Board of Commissioners.
D. ,SfANNING & BUILDING COMMTTT7F
°;', •
Proposed Oakland County Board of Commissioners' Rules - 1999 Page 15
January 5. 1999
4 X
(1) To receive and review any and all matters referred
to it by the Chairperson and provide liaison to the
Board with:
Department of Facilities Management (exlaking
Ems)
Department of Community and Edo,
Economic Development rat
(exciing t Taii4d11111ffision) Development
Local Development C
Department of Cent
Aviation Division
Oakland County 21-
Building Authority
(a)
(b)
c
(d)
(e)
(f)
( g )
Commissioner
Servic the
(2) Each year, the Plannin
shall develop a five,
program which shall be
Committee for final reo
Commissioners.
refe
endatf57
ding Committee
improvement
he Finance
e Board of
199
(3) Three (3)- Frs%>—(5) mem§
Building Com4iftee shal
Board of ,cdmmissivt'ers
( Comm
Plannin
(4)
Coordinat
members
shall
Coord
Td'pn6'e each b
§4.4dings and
41misioners
g Zon
on th
Ob te
ting Z
t.1)é' Planning and
$4,èd by the County
t as the County
Termination of
and Building Committee
nate mei,bership on the County
ng Committee.
iAl term inspect all County-owned
hd and file with the Board of
étailed annual written report with
ations as to the necessary improvement,
upkeep needed to place the building's in
sufficient condition considering the
rroundings.
N,biendially survey excess lands owned by the
County or acquired by any of its subsidiary
corporations and recommend either retention of the
!S:iim.:e or disposal, and, if disposal is recommended,
the report shall show the concurrence of the
Liaison Committee assigned to the department which
was instrumental in acquiring said lands.
Proposed Oakland County Board of Commissioners . Rules - 1999
January 5, 1999
Page 16
' Al]. Courts (including Circuit, Probate,
District and all divisions thereof)
7-ment-a-
(6) To conduct the sale, purchase or lease of property
in accordance with MR 91090, AS AMENDED PER MR
93048 AND MR 95213 (Appendix B).
(7) New construction and building alteration w be
carried out in accordance with MR 91044 AS.11 -A 'ED
PER MR 93048 AND MR 95213 (Appendix
E.
for Propg
revisions to plans ad
architect(s), contractor(s),
Building Authorityeteshall
the Planning an4044414010committ
PUBLIC SERVICES COMNfrTEE
(8) In accordance with the Bug Aut' - of Incorporation, as aded, fi
specifications for all ,p1-:tw const
and all alterations of eXisting
wha: would normally fa i
main:enance, including
the Building Authority,
Planning and Building Co
of Requests
xis ti
ructur
the cate
ojects refer
e approved by
nor to issuance
a
fly subsequent
sions by the
taff, the
proval by
ticles
and
ts
(1) To receivei/review --nd ro:-,34-4;: to the Board of 4e Commissio4rrs al atterserred to it by the
Chairpggrp, ancro proviCie liaison to the Board
with:
(a) Departmento.f,-;.Public
Lt "....v91w.k.,.,7+4.,k,k)cl 1, J. • I
ail -Circuit't80tWi.obation
secutingikttorney
ff Department (with
ement Contracts
lities)
LoodyLaw Enforcement Agencies yse). Medical Examiner
(f)- em-s. Emergency Management
J4)
( h )
( I )
( j )
(k)
(1)
Services
exception
with
of Law
local
. -
Eamily Independence k4ency
:hildren's
Proposed Oakland County Board of Commissioners' Rules - 1999
January 5, 1999
Page 17
(9)
( 5)
• • •• • rs Is invcipet crud,
• I
(2)
%---Ission_s my appropllate
To coordinate efforts of the SheriffALPro
Courts, Probation Department, Offic
Corrections and other ne..2sary
address the status of jai €c crow
periodic reports, at lea. annuall
of Commissioners with::- recomme
applicable resolutions ...equired.:2to ad
issue.
• _
•
tor,
unity
cents to
o make
oard
or
MEM
( 3 ) r, —rtorra Lne jua es on all hea-ith
Ca • . .1.
olanty citizens.
ttttttfffftttt
CO v air -Cecrerty
Proposed Oakland County Board of Commissioners' Rules - 1999
January 5. 1999
Page 18
oramatic Lnangs's .n naLional o.
Li IL)
e-v-e
LLIILL anct -z-gniti_cairt
y Levenues and/ui expendituie
County nff;,ts. AnA
.,, .
',.-.1:.......::,-,.' , ekeie:14 tr.v1, - a • .IP
Il ....ar sad. .....;.«.11. ke,11.1111 , r,•.•.17:.1=14, w, • ., . I . . w --
5"J-1-St-ErrrCe—t-rOTIT . . ,
1A ri
ertfrtaty
• eiectect officials,
LiunittLailLo, ULLI _
CZTC-o
I f Om
' I
ABV. IR
MEM
Proposed Oakland County Board of Commissioners' Rules - 1999
January 5, 1999
Page 19
* t 4
writing prior to the Corrartitt-,:exteetirig. T
veci or irt1.7blif._:_ed by . . _TAT\ _ _
, VI I . — • — MP I — • I go
— ID •
T art ay ini—ate a resoluLion fof
Proposed Oakland County Board of Commissioners' Rules - 1999
January 5, 1999
Page 20
• t
'
XII. PROCEDURE TO BRING MATTERS BEFORE THE:
A. Commissioner Initiated Resolution
Floor
ons to th
ed to the Cl
tion introduced on
to the liaison
committees as
resolution
erral and
(.64ions to the
at -r--votes.
A commissioner may introduce writteil
A copy of said resolution shall b
the Board upon its introduction.
the Board floor shall first be
committee and may be referreddro
determined by the Chairperson of7the
shall not be substantively citled unti
action by the appropriate liraitorir4.4arnittee
referral shall be sustainee40.4Wkfirm
.!" 4
B. Standing Committee Initiated R
A -5-c-a11-6- liaison c9mmitteeeay i
presentation to th,,Woard.A.The co
referral of the reiedlutionlil the Boicrd.
C.-, , Referral of Resolutions from the Board
a resolution for
ie shall coordinate
Every resolution impactingounty finances vr involiiing er
iTe-rsorrme-i—matte'r, whenrepOryd favorably to the Board by a 4Flittee,k6theithan the--Finance Committee, shall, together
all '2i!iii -,s thereof, and prior to adoption Of the ,..!;‘:4.-: -._.-, , _1,t,ion, Itr7L-,.....0 to the Finance Committee. The Finance
COA00 e shal_07' on the availability of funds and the AN14 rileinET ovidi'n.• ancing if funds are available. A fiscal
:11.0tirepotting such/determination shall be attached to each
resolution requiring such review. The Finance Committee may
separately report concurrence, recommended amendments or
opposition :to,the resolution.
. .
2. Every resolution Impacting personnel matters when reported
favorabl to the Board by a Committee other than the Personnel
Commiti4e, shall, together with all amendments thereof, and -,/ prior/ to adoption of the resolution, be referred to the
Personnel committee. The Personnel Committee shall report
• Proposed Oakland County Board of Commissioners' Rules - 1999 Page 21
January 5, 1999
I4 4 4
ii )
concurrence, recommended amendments or opposition to the
resolution.
e.D EMPor_tAZ4L.B.g&g=AALIJAilolutions Back to the Board
Resolutions shall be reported back to the B
Committee referrals have been acted upon, and
on the agenda under the originating cittee
of a commissioner-introduced resol tin
committee. A resolution mary shal iT ,- report
affirmative recommendation by a malOrity votO,
a liaison co=ittee.
E. Procedure for Negative Reports
all
placed
the case
aison
an
Negative reports shall be refer
committee for further review, con
prior to submission to the Board/
H.F Effective Date_o nli _
All acted resolutions ahd!OWeaii":64
in accordance with MR 93171 (Append4
.G. Validation of Boaid ChairieRefdt%i
to the liaison
Ltional action
me effective
tween Meetings
The Chairperson of4the Boar of Commissioners may refer any
matter arising.1;iiiit'weeneetings,Vof the Board to the
appropriate Committee O‘ Committ:ees for recommendation
thereon, or the approp4":.te aunty department or agency for
,required act.ton He/shio ,:ieport all such referrals to
the Boar ts ne;Eirff 7,1ing as a matter of New and
scellana4A1144:ness. -.-4UCh referrals shall be valid unless
ed by 117UVO,(11! thirteen (13) members at the meeting in
iehthey arev:itailkprted by the Chairperson.
XIII. BOARD OF"COMMISSIONERS PROCEDURES
Previous Ouestlon
The PreviouS Question shall be ordered upon thirteen (13)
affirmative votes. After the Previous Question has been
affirmatively voted, each Commissioner who has not previously
spoken. on the question before the body shall be given the
opportunity to address the Board on the question only.
Proposed Oakland County Board of Commissioners' Rules - 1999 Page 22
January 5, 1999
I, `,
B. Suspension of Rules
The Rules and any rules in the parliamentary authority
be suspended upon the affirmative vote of fifteen
members.
C. Changes in Agenda or Order nf R11.1.aingaa,
Changes in the Agenda or Order of Bu
the affirmative vote of fifteen (15)
Agenda.
D. Amendment of Rules
Amendments to the Rules shall be aT the affirmenTe
vote of fifteen (15) members provi41'.1 written notice of
any proposed amendment is given to-- , - s at least five
(5) days prior to the vote there
E.
The vote of 3/5 of the megiggFriTa$4t and Ming shall be
required to reverse a decision of;WPWA,.ir, IgTH EXCEPTION TO
REFERRAL OF RESOLUTIONWAS NOTED Itsystmgampxii.c. I V
F. Discharge of a CommAkee
.4713"1
The vote of thitteen (
discharge a Clamitiittee
provided not‘ice:pf inte
at a prev .i.olis,iregular
ischargeAt11;4ppear 8
er ofitirkliak. A VO
membe04 shall be required to
om copi/deration of any matter
dicl:i:irge the Committee is given
11-14p-f. the Board. The Notice of
!eibsequent agenda under Special
UF 17 MEMBERS SHALL BE REQUIRED TO
NO PREVIOUS NOTICE OF INTENT HAS
Ayes alitftlaypby roll call shall be ordered when demanded by , any member.lbtioi to the announcement of the vote. The Clerk
of the tkihall call the names of each Commissioner in
alphabeal' order, and the name called first shall be
advancecIVOne position alphabetically in each successive roll
call.
Proposed Oakland County Board of Commissioners' Rules - 1999
January 5, 1999
Page 23
H. Recess
In addition to the procedure for a recess set forth in the
parliamentary authority, a meeting of the Board of
Commissioners may be recessed for a fixed time by the r.
Such recess shall not exceed one (1) hour unleq&app d by
a majority of those present.
st ten (10) days
I. Meetings of the Board of Commissione
Regular meetings of the Board shaWbe held
fourth Thursday of each month at 9,:-30 e
by the Board of Commissioners. ;(,,speci,a:' meeting
meetings adjourned to a fixed da se held on
petition of thirteen (13) members -.card, which petiTT5h
shall be filed with the County Clek
uled Regular or
en (18) hours
m; which is
Board of
hty Clerk.
gEly scheduled
before the meeting. Public notice
Special meeting shall be posted 4
before the meeting at the Commissroners'
the principal office of tneakland
Commissioners, and in the'j04itiO , of th Jetimockivvi Meetings will be adjournerys‘:1:Lext regu
meeting or to the call of?the Chai
J. Annual Meeting
The Board of Commisnoners Wall meet.dn annual session during
Vi its term. Any 14iisiness or resolUtion pending at final
adjournment of,4?/regular4Aession 71ie1d in odd numbered years
shall carryover the saMest,atus to the next regular session.
K -Present and-NOting
Commis é. all be present during every session of the
unless --or necessarily prevented from attending
votejouestion put unless he/she has a direct
r pec ..t497* interest in the question. When the
. TITWFW.is g any question or while the roll is being
called by t1le Clerk, no member shall leave his seat or
entertain7 ,.p.tivdte discussion. When a member is speaking,
he/she sh1a4451Ot be interrupted except for points of order.
A majori'4'the members of the County Board of Commissioners
shall conStitute a quorum for the transaction of the ordinary
businese of the County, and questions which arise at its
meetings shall be determined by the votes of the majority of
the meMbers present, except upon the final passage or adoption
of a' measure or resolution, or the allowance of a claim
Proposed Oakland County Board of Commissioners' Rules - 1999
January 5, 1999
Page 24
r
against the County, in which case a majority of the members
elected and serving shall be necessary.
L. Limitation of Debate
When a member is about to speak, he/she sh
his/her seat and respectfully address the Chai
more members rise at the same time, th
the member who is first to speak.
the Chair shall be limited to the
shall avoid personalities. No men
speak more than once on any questiountil ev,,Tfy me
Board has had an opportunity to T:eak a :6 on the
matter under debate. No member s -is ;i77- for more tH
(10) minutes a: any one time with ,16, ..- from the Boat
a majority vote of members present
M. Conflict of Interest
hairp
emb
tion
shall
ristrfrom
two or
;all name
zed by
and
to
No member shall be intereste
contract or business transa
Office, or Commission ther074M
is elected or appointerior —,/ except as provided by „Law.
ly in any
any Board,
which he/she
ar thereafter,
No member shall beyigible
appointment from de emp4
any Officer, Bg#:#,:: Co
County except aS.;.provid
receiiT4M7-r shall receive any
ed in azly capacity whatsoever by
tee, orther authority of the
law.
'fte: Proposed Oakland County Board of Commissioners' Rules - 1999
January 5, 1999
Page 25
I
REPORT January 5, 1999
ADOPTION OF RULES FOR THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Moved by Taub supported by Obrecht the General Government Committee Report
be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Taub supported by Obrecht the Permanent Rules for the Oakland
County Board of Commissioners be adopted.
Moved by Obrecht supported by Palmer the Rules be amended, as follows:
• on page 13, under General Government Committee, item (2), delete "(o)
Sheriff Department Law Enforcement Contracts" and
• on page 17, under Public Services Committee, item (1)(c), delete "(with
exception of Law Enforcement Contracts with local municipalities)".
A sufficient majority having voted therefor, the motion carried.
Moved by Palmer supported by Amos the Rules be amended to move Parks and
Recreation from the General Government Committee back to the Planning and
Building Committee, where it has always been.
Discussion followed.
The Chairperson stated a "YES" vote will move Parks and Recreation under
the Planning and Building Committee and a "NO" vote would leave it under the
General Government Committee.
AYES: Palmer, Suarez, Amos. (3)
NAYS: Coleman, Devine, Dingeldey, Douglas, Galloway, Garfield, Gregory,
Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht, Patterson,
Schmid, Sever, Taub, Appel, Causey-Mitchell, Colasanti. (22)
A sufficient majority not having voted therefor, the amendment failed.
Moved by Millard supported by Palmer the Rules be amended to move the
Medical Examiner from the Public Services Committee to the General
Government Committee.
Discussion followed.
The Chairperson stated a "YES" vote would move the Medical Examiner under
the General Government Committee and a "NO" vote would leave it under the Public
Services Committee.
AYES: Douglas, Galloway, Garfield, Jensen, Millard, Obrecht, Palmer, Taub,
Colasanti. (9)
NAYS: Devine, Dingeldey, Gregory, Law, McCulloch, McPherson, Melton,
Moffitt, Patterson, Schmid, Sever, Suarez, Amos, Appel, Causey-Mitchell,
Coleman. (16)
A sufficient majority not having voted therefor, the amendment failed.
Vote of adoption of Rules for 1999:
AYES: Douglas, Galloway, Gregory, Jensen, Law, McCulloch, McPherson,
Melton, Millard, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Amos, Appel,
Causey-Mitchell, Colasanti, Coleman, Devine. (21)
NAYS: Dingeldey, Garfield, Moffitt, Schmid. (4)
A sufficient majority having voted therefor, the motion carried and the
Rules for the Oakland County Board of Commissioners for 1999 were adopted.