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HomeMy WebLinkAboutResolutions - 2007.09.20 - 9376• September 20, 2007 MISCELLANEOUS RESOLUTION #07214 BY; Public Services Committee, Jeff Potter, Chairperson IN RE: SHERIFF'S OFFICE, PROSECUTOR'S OFFICE, CIRCUIT COURT AND COMMUNITY CORRECTIONS — FISCAL YEAR 2007 BYRNE JUSTICE ASSISTANCE GRANT (JAG) ACCEPTANCE To the Oakland County Board of Commissioners Chairperson ; Ladies and Gentlemen: WHEREAS the U.S. Department of Justice - Office of Justice Programs awarded Oakland County, along with the City of Pontiac and the City of Southfield, grant funding in the amount of $299,465; and WHEREAS Oakland County's share of this award is $58,509 and requires no local matching funds; and WHEREAS under an Intergovernmental Agreement with the City of Southfield authorized by Miscellaneous Resolution #07153, Oakland County will act as the fiduciary and lead agency for the entire award; and WHEREAS under an Intergovernmental Agreement with the City of Pontiac authorized by Miscellaneous Resolution #07153. Oakland County will act as the fiduciary and lead agency for the entire award; and WHEREAS Oakland County's projects under this award include the purchase of capital equipment for the Sheriffs Office, Prosecutor's Office, Circuit Court and Community Corrections; and WHEREAS the acceptance of this grant does not obligate the County to any future commitment; and WHEREAS the continuation of the program is contingent upon future levels of grant program funding. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the U.S. Department of Justice Grant Acceptance Agreement in the amount of $299,465, and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute said agreement as attached. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Public Services Committee Vote: Motion carried unanimously on a roll call vote with Gershenson absent Sheriff/Prosecutor/Circuit Court/Community Corrections Justice Assistance Grant (JAG) Comparison of FY 2007 Grant Application to FY 2007 Grant Award Award Award Application Award Increase/ Fund Dept Program Account Account title FY 2005 FY 2006 FY 2007 FY 2007 (Decrease) Number of Positions 0 0 0 0 0 Revenue Grants-Federal $307,854.00 $114,411.00 $299,465.00 $299,465.00 $0.00 Grant Match - Transfer 0.00 0.00 0.00 0.00 0.00 $307,854.00 $114,411.00 $299,465.00 $299,465.00 $0.00 Expenses Sheriff $27,467.00 $16,791.00 $20,000.89 $20,000.89 $0.00 Prosecutor 28,409.00 9,100.00 12,836.11 12,836.11 0.00 Circuit Court 0.00 9,140.00 12,836.00 12,836.00 0.00 Community Corrections 0.00 3,000.00 12,836.00 12,836.00 0.00 Total Oakland County $55,876.00 $38,031.00 $58,509.00 $58,509.00 $0.00 Pontiac City $151,803.00 $76,380.00 $124,933.00 $124,933.00 $0.00 Southfield City 100,175,00 0.00 116,023.00 116,023.00 0.00 Total $251,978.00 $76,380.00 $240,956.00 $240,956.00 $0.00 Grand Total $307,854.00 $114,411.00 $299,465.00 $299,465.00 $0.00 Prepared by Fiscal Services 8/29/07 • • GRANT REVIEW SIGN OFF - Sheriff's Office, Prosecuting Attorney, Community Corrections, Circuit Court in cooperation with the City of Pontiac and the City of Southfield GRANT NAME: 2007 Byrne Justice Assistance Grant (JAG) FUNDING AGENCY: US Department of Justice DEPARTMENT CONTACT PERSON: Diane Creguer / 975 -9634 STATUS: Grant Acceptance DATE: August 29, 2007 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (08/27/2007) Department of Human Resources: Approved by HR. — Jennifer Mason (08/27/2007) Risk Management and Safety: Approved By Risk Management - Andrea Plotkowski (08/29/2007) Corporation Counsel: After reviewing the grant requirements provided by the Department of Justice, there appear to be no outstanding legal issues that require additional action or resolution. — Karen Agacinski (08/24/2007) COMPLIANCE The grant agreement references a number of specific federal and state regulations. Below is a list of these specifically cited compliance related documents for this grant. Federal Civil Rights Act of 1964 http://www.usdoj.gov/crt/cor/index.htm Meaningful Access for People who are Limited English Proficient http://www.lep.gov/ Equal Treatment For Faith-Based Organizations http://www.oip.usdoi.goviocr/etibo.htm Omnibus Crime Control and Safe Streets Act of 1968 - http://www.usdolgov/crt/split/42usc3789d.htin Department of Justice Office of Justice Programs Bureau of Justice Assistance Office of Justice Programs Washington, D.C. 20531 August 23, 2007 Chairman Bill Bullard Jr. County of Oakland 1200 N Telegraph Road Pontiac, MI 48341-0403 Dear Chairman Bullard: On behalf of Attorney General Alberto Gonzales, it is my pleasure to inform you that the Office of Justice Programs has approved your application for funding under the FY 07 Edward Byrne Memorial Justice Assistance Grant (JAG) Program in the amount of $299,465 for County of Oakland. Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim audit findings, and the maintenance of a minimum level of cash-on-hand. Should you not adhere to these requirements, you will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative action as appropriate. If you have questions regarding this award, please contact: - Program Questions, Judy Poston, Program Manager at (202) 616-1283; and - Financial Questions, the Office of the Comptroller, Customer Service Center (CSC) at (800) 458-0786, or you may contact the CSC at ask.oc@usdoj.gov . Congratulations, and we look forward to working with you. Sincerely, 1-U Domingo S. Herraiz Director, Bureau of Justice Assistance Enclosures Department of Justice Office of Justice Programs Office for Civil Rights Washington. D C 2.053 August 23, 2007 Chairman Bill Bullard Jr. County of Oakland 1200 N Telegraph Road Pontiac, MI 48341-0403 Dear Chairman Bullard: Congratulations on your recent award. In establishing financial assistance programs. Congress linked the receipt of Federal funding to compliance with Federal civil rights laws. The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice is responsible for ensuring that recipients of financial aid from OJP, its component offices and bureaus, the Office on Violence Against Women (OVW), and the Office of Community Oriented Policing Services (COPS) comply with applicable Federal civil rights statutes and regulations. We at OCR are available to help you and your organization meet the civil rights requirements that come with Justice Department funding. Ensuring Access to Federally Assisted Programs As you know. Federal laws prohibit recipients of financial assistance from discriminating on the basis of race, color, national origin, religion, sex, or disability in funded programs or activities, not only in respect to employment practices but also in the delivery of services or benefits. Federal law also prohibits funded programs or activities from discriminating on the basis of age in the delivery of services or benefits. Providing Services to Limited English Proficiency (LF,P) Individuals In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of 1964,42 § 2000d, recipients of Federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited English proficiency (LEP). For more information on the civil rights responsibilities that recipients have in providing language services to LEP individuals, please see the website at http://www.lep.gov , Ensuring Equal Treatment for Faith-Based Organizations The Department of Justice has published a regulation specifically pertaining to the funding of faith-based organizations. In general, the regulation, Participation in Justice Department Programs by Religious Organizations; Providing for Equal Treatment of all Justice Department Program Participants, and known as the Equal Treatment Regulation 28 C.F.R. part 38, requires State Administering Agencies to treat these organizations the same as any other applicant or recipient. The regulation prohibits State Administering Agencies from making award or grant administration decisions on the basis of an organization's religious character or affiliation, religious name, or the religious composition of its board of directors. The regulation also prohibits faith-based organizations from using financial assistance from the Department of Justice to fund inherently religious activities. While faith-based organizations can engage in non-funded inherently religious activities, they must be held separately from the Department of Justice funded program, and customers or beneficiaries cannot be compelled to participate in them. The Equal Treatment Regulation also makes clear that organizations participating in programs funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. For more information on the regulation, please see OCR's website at http://www.ojp.usdoj.gov/ocriettbo.htm. State Administering Agencies and faith-based organizations should also note that the Safe Streets Act, as amended; the Victims of Crime Act, as amended; and the Juvenile Justice and Delinquency Prevention Act, as amended, contain prohibitions against discrimination on the basis of religion in employment. These employment provisions have been specifically incorporated into 28 C.F.R. Part 38.1(f) and 38.2(f). Consequently, in many circumstances, it would be impermissible for faith-based organizations seeking or receiving funding authorized by these statutes to have policies or practices that condition hiring and other employment-related decisions on the religion of applicants or employees. Programs subject to these nondiscrimination provisions may be found on OCRs website at http://www.ojp.usdoj.goviocr/. Questions about the regulation or the statutes that prohibit discrimination in employment may be directed to this Office. Enforcing Civil Rights Laws All recipients of Federal financial assistance, regardless of the particular funding source, the amount of the grant award, or the number of employees in the workforce, are subject to the prohibitions against unlawful discrimination. Accordingly, OCR investigates recipients that are the subject of discrimination complaints from both individuals and groups. In addition, based on regulatory criteria, OCR selects a number of recipients each year for compliance reviews, audits that require recipients to submit data showing that they are providing services equitably to all segments of their service population and that their employment practices meet equal employment opportunity standards. Complying with the Safe Streets Act or Program Requirements In addition to these general prohibitions, an organization which is a recipient of financial assistance subject to the nondiscrimination provisions of the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, 42 U.S.C. § 3789d(c), or other Federal grant program requirements, must meet two additional requirements:(I) complying with Federal regulations pertaining to the development of an Equal Employment Opportunity Plan (EEOP), 28 C.F.R. § 42.301-.308, and (2) submitting to OCR Findings of Discrimination (see 28 C.F.R. §§ 42.205(5) or 31.202(5)). 1) Meeting the EEOP Requirement In accordance with Federal regulations, Assurance No. 6 in the Standard Assurances, COPS Assurance No. 8.B, or certain Federal grant program requirements, your organization must comply with the following EEOP reporting requirements: If your organization has received an award for $500,000 or more and has 50 or more employees (counting both full- and part-time employees but excluding political appointees), then it has to prepare an EEOP and submit it to OCR for review within 60 days from the date of this letter. For assistance in developing an EEOP, please consult OCR's website at http://www.ojp.usdoigov/ocriceop.htm . You may also request technical assistance from an EEOP specialist at OCR by dialing (202) 616-3208. If your organization received an award between $25,000 and $500,000 and has 50 or more employees, your organization still has to prepare an CEO!', but it does not have to submit the EEOP to OCR for review. Instead, your organization has to maintain the EEOP on file and make it available for review on request. In addition, your organization has to complete Section B of the Certification Form and return it to OCR. The Certification Form can be found at http://www.ojp.usdoj.gov/ocrieeop.htm. If your organization received an award for less than $25,000; or if your organization has less than 50 employees, regardless of the amount of the award; or if your organization is a medical institution, educational institution, nonprofit organization or Indian tribe, then your organization is exempt from the EEOP requirement. However, your organization must complete Section A of the Certification Form and return it to OCR. The Certification Form can be found at http://www.ojp.usdoj ,gov/ocrieeoplitm. 2) Submitting Findings of Discrimination In the event a Federal or State court or Federal or State administrative agency makes an adverse finding of discrimination against your organization after a due process hearing, on the ground of race, color, religion, national origin, or sex, your organization must submit a copy of the finding to OCR for review. Ensuring the Compliance of Subrecipients If your organization makes subawards to other agencies, you are responsible for assuring that subrecipients also comply with all of the applicable Federal civil rights laws, including the requirements pertaining to developing and submitting an EEOP, reporting Findings of Discrimination, and providing language services to LEP persons. State agencies that make subawards must have in place standard grant assurances and review procedures to demonstrate that they are effectively monitoring the civil rights compliance of subrecipients. If we can assist you in any way in fulfilling your civil rights responsibilities as a recipient of Federal funding, please call OCR at (202) 307-0690 or visit our website at http://www.ojp.usdoj.goviocri . Sincerely, d. MJ- Michael L. Alston Director cc: Grant Manager Financial Analyst Department of Justice Office of Justice Programs Bureau of Justice Assistance PAGE 1 OF 5 Grant County of Oakland 1200 N Telegraph Road Pontiac, MI 48341-0403 5, PROJECT PERIOD: FROM 10/01/2006 TO 09130/2010 I BUDGET PERIOD: FROM I 0/0112006 TO 09/30/2010 ' 6. AWARD DATE 08/2312007 IA. GRANTEE IRS/VENDOR NO. 8. SUPPLEMENT NUMBER 386004900 ;7. ACTION Initial 00 AGENCY APPROVAL GRANTEE ACCEPTANCE Bill Bullard Board of Commissioners. Chair I. RECIPIENT NAME AND ADDRESS (Including Zip Code) 4. AWARD NUMBER: 2007-DJ-BX-0597 ; 9. PREVIOUS AWARD AMOUNT 3. PROJECT TITLE 13. AMOUNT OF THIS AWARD $ 299,465 Oakland County JAG Program II. TOTAL AWARD & 299,465 12, SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S). 13. STATUTORY AUTHORITY FOR GRANT This project is supported under 42 U.S.C. 3751(a) (BJ A - JAG Formula) 15. METHOD OF PAYMENT PAPRS $ 0 16. TYPED NAME AND TITLE OF APPROVING OFFICIAL 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL Domingo S. Hcrraiz Director, Bureau of Justice Assistance 17 SIGNATURE OF APPROVING OFFICIAL 19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL f- ) TD AGENCY USE ONLY I9A. DATE , 20. ACCOUNTING CLASSIFICATION CODES FISCAL FUND BUD, DIV. YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT X B DJ 80 00 00 299465 21. DJ07U00563 OW FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE. OJP FORM 4000/2 (REV. 4-88) Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET PAGE 2 OF 5 Grant PROJECT NUMBER 2007-DJ-BX-0597 AWARD DATE 08/23/2007 SPECIAL CONDITIONS 1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs (OW) Financial Guide. 2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the recipient is in compliance, 3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, as further described in the current edition of the OJP Financial Guide, Chapter 19. 4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of OW. 5. The grantee agrees to assist WA in complying with the National Environmental Policy Act (NEPA) and other related federal environmental impact analyses requirements in the use of these grant funds, either directly by the grantee or by a subgrantee. Accordingly, prior to obligating grant funds, the grantee agrees to first determine if any of the following activities will be related to the use of the grant funds. The grantee understands that this special condition applies to its following new activities whether or not they are being specifically funded with these grant funds. That is, as long as the activity is being conducted by the grantee, a subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special condition must first be met. The activities covered by this special condition are: a. New construction; b. Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National Register of Historic Places or (b) located within a 100-year flood plain; c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; and, d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments. Application of This Special Condition tc Grantee's Existing Programs or Activities: For any of the grantees or its subgrantees' existing programs or activities that will be funded by these grant funds, the grantee, upon specific request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. OJP FORM 4000/2 (REV, 4-88) 1 Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET PAGE 3 OF 5 Grant PROJECT NUMBER 2007-DJ-BX-0597 AWARD DATE 08123/2007 SPECIAL CONDITIONS 6. This special condition facilitates compliance with the provisions of the National Environmental Policy Act (NEPA) relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories [hereinafter, "meth lab operations"]. No monies from this award may be obligated to support meth lab operations unless the grantee implements this special condition, The Office of Justice Programs (OJP), in consultation with the Bureau of Justice Assistance, the Drug Enforcement Administration, and the Office for Community Oriented Policing Services, prepared a Program-level Environmental Assessment (Assessment) governing meth lab operations. The Assessment describes the adverse environmental, health, and safety impacts likely to be encountered by law enforcement agencies as they implement specific actions under their methamphetamine laboratory operations. Consistent with the Assessment, the following terms and conditions shall apply to the grantee for any OJP funded methlab operations: A. The grantee shall ensure compliance by OJP funded sub-grantees with federal, state, and local environmental, health, and safety laws and regulations applicable to meth lab operations, to include the disposal of the chemicals, equipment, and wastes resulting from those operations. B. The grantee shall have a Mitigation Plan in place that identifies and documents the processes and points of accountability within its state, This plan will be used to ensure that the adverse environmental, health, and safety impacts delineated in the Assessment are mitigated in a manner consistent with the requirements of this condition. C. The grantee shall monitor OJP funded meth lab operations to ensure that they comply with the following nine mitigation measures identified in the Assessment and whose implementation is addressed in the grantee's Mitigation Plan. These mitigation measures must be included as special conditions in all subgrants: (See Part II of this special condition) 7. 1. Provide medical screening of personnel assigned or to be assigned by the grantee to the seizure or closure of clandestine methamphetamine laboratories; 2. Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training for law enforcement officials and all other personnel assigned to either the seizure or closure of clandestine methamphetamine laboratories; 3. As determined by their specified duties, equip the personnel with OSHA required protective wear and other required safety equipment; 4. Assign properly trained personnel to prepare a comprehensive contamination report on each seized/closed laboratory; 5. Utilize qualified disposal personnel to remove all chemicals and associated glassware, equipment, and contaminated materials and wastes from the site(s) of each seized laboratory; 6. Dispose of the chemicals, equipment, and contaminated materials and wastes at properly licensed disposal facilities or, when allowable, at properly licensed recycling facilities; 7. Monitor the transport, disposal, and recycling components of subparagraphs numbered 5. and 6. immediately above in order to ensure proper compliance; 8. Have in place and implement a written agreement with the responsible state environmental agency. This agreement must provide that the responsible state environmental agency agrees to (i) timely evaluate the environmental condition at and around the site of a closed clandestine laboratory and (ii) coordinate with the responsible party, property owner, or others to ensure that any residual contamination is remediated, if determined necessary by the state environmental agency and in accordance with existing state and federal requirements; and 9. Have in place and implement a written agreement with the responsible state or local service agencies. to properly respond to any minor, as defined by state law, at the site. This agreement must ensure immediate response by qualified personnel who can (i) respond to the potential health needs of any minor at the site; (ii) take that minor into protective custody unless the minor is criminally involved in the meth lab activities or is subject to arrest for other criminal violations; (iii) ensure immediate medical testing for methamphetamine toxicity; and (iv) arrange for any follow-up medical tests, examinations, or health care made necessary as a result of methamphetamine toxicity. OJP FORM 4000/2 (REV. 4-88) Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 4 OF 5 PROJECT NUMBER 2007-DJ-BX-0597 AWARD DATE 08123/2007 SPECIAL CONDITIONS 8, The recipient agrees to submit to BJA for review and approval any curricula, training materials, or any other written materials that will be published, including web-based materials and web site content, through funds from this grant at least thirty (30) working days prior to the targeted dissemination date. 9. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdiction, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. 10. To support public safety and justice information sharing, OJP requires the grantee to use the National Information Exchange Model (NIEM) specifications and guidelines for this particular grant. Grantee shall publish and make available without restriction all schemas generated as a result of this grant to the component registry as specified in the guidelines. For more information on compliance with this special condition, visit http://www.niern.gov/implementationguide.php. 11. The recipient is required to establish a trust fund account. (The trust fund may or may not be an interest-bearing account.) The fund may not be used to pay debts incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate and expend the grant funds in the trust fund (including any interest earned) during the period of the grant. Grant funds (including any interest earned) not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period, along with the final submission of the Financial Status Report (SF-269). 12. The grantee agrees to comply with all reporting, data collection and evaluation requirements, as prescribed by the BJA in the program guidance for the Justice Assistance Grant (JAG). Compliance with these requirements will be monitored by BJA. 13. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable. Should OW determine 28 C.F.R. Part 23 to be applicable. OJP may, at its discretion, perform audits of the system, as per 28 C.F.R. 23.20(g). Should any violation of 28 C,F.R. Part 23 occur, the recipient may be fined as per 42 1J.S.C. 3789g(c)-(d). Recipient may not satisfy such a fine with federal funds. 14. The recipient agrees that all income generated as a direct result of this award shall be deemed program income. All program income must be accounted for and used for the purposes under the conditions applicable for the use of funds under this award, including the effective edition of the OJP Financial Guide and, as applicable, either (1) 28 C.F.R. part 66 or (2) 28 C.F.R part 70 and OMB Circular A-110. Further, the use of program income must be shown on the quarterly Financial Status Report, SF269. 15. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification regarding any information technology project funded by this grant during the obligation and expenditure period. This is to facilitate communication among local and state governmental entities regarding various information technology projects being conducted with these grant funds. In addition, the recipient agrees to maintain an administrative file documenting the meeting of this requirement. For a list of State Information Technology Points of Contact, go to http://www.ojp ,usdoj.goviecistates 16. Grantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent. OJP FORM 4000/2 (REV. 4-88) Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 5 OF 5 PROJECT NUMBER 2007-DJ-BX-0597 AWARD DATE 58/23/2007 SPECIAL CONDITIONS 17. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, section 22.23. 18. "Applicants must certify that Limited English Proficiency persons have meaningful access to the services under this program(s). National origin discrimination includes discrimination on the basis of limited English proficiency (LEP). To ensure compliance with Title VI and the Safe Streets Act, recipients are required to take reasonable steps to ensure that LEP persons have meaningful access to their programs. Meaningful access may entail providing language assistance services, including oral and written translation when necessary. The U.S. Department of Justice has issued guidance for grantees to help them comply with Title VI requirements. The guidance document can be accessed on the Internet at www.lep.gov." 19. Recipient agrees that funds provided under this award may not be used to operate a "pay-to-stay" program in any local jail. Recipient further agrees not to subaward funds to local jails which operate "pay-to-stay" programs, CUP FORM 4000/2 (REV. 4-88) Department of Justice Office of Justice Programs Bureau of Justice Assistance Washington, D.C. 20531 Memorandum To: Official Grant File From: Maria Berry, Environmental Coordinator Subject: Incorporates NEPA Compliance in Further Developmental Stages for County of Oakland All grants funded under the Edward Byrne Memorial Justice Assistance Grant Program (JAG) will carry the following NEPA special condition: I) The grantee agrees to assist BJA in complying with the National Environmental Policy Act (NEPA) and other related federal environmental impact analyses requirements in the use of these grant funds, either directly by the grantee or by a subgrantee. Accordingly, prior to obligating grant funds, the grantee agrees to first determine if any of the following activities will be related to the use of the grant funds. The grantee understands that this special condition applies to its following new activities whether or not they are being specifically funded with these grant funds. That is, as long as the activity is being conducted by the grantee, a subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special condition must first be met. The activities covered by this special condition are: a. New construction; b. Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National Register of Historic Places or (b) located within a 100-year flood plain; c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; and, d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments. Application of This Special Condition to Grantee's Existing Programs or Activities: For any of the grantee's or its subgrantees' existing programs or activities that will be funded by these grant funds, the grantee, upon specific request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. Department of Justice Office of Justice Programs Bureau of Justice Assistance GRANT MANAGER'S MEMORANDUM, PT. I: PROJECT SUMMARY Grant PROJECT NUMBER 2007-DJ-BX-0597 PACE 1 OF 1 Judy Poston (202) 616-1283 Diane Creguer Grants Administrator 2100 Pontiac Lake Rd Building 41 West Waterford, MI 48328-0403 (248) 975-9634 2007 Justice Assistance Grant Program 3a. TITLE OF THE PROGRAM 3b. POMS CODE (SEE INSTRUCTIONS ON REVERSE) II. SECOND YEAR'S BUDGET 12. SECOND YEARS BUDGET AMOUNT This project is supported under 42 U.S.C. 3751(a) (BJA - JAG Formula) 1. STAFF CONTACT (Name & telephone number) I 2, PROJECT DIRECTOR (Name. address & telephone number) 4. TITLE OF PROJECT Oakland County JAG Program 5. NAME & ADDRESS OF GRANTEE 6. NAME & ADRESS OF SLBGRANTEE County of Oakland 1200 N Telegraph Road Pontiac, MI 48341-0403 7. PROGRAM PERIOD FROM: 10/01/2006 TO: 09/30/2010 8. BUDGET PERIOD FROM. 10/01/2006 TO: 09/3012010 9. AMOUNT OF AWARD I 10. DATE OF AWARD 299,465 08/23/2007 13. THIRD YEAR'S BUDGET PERIOD I 14. THIRD YEAR'S BUDGET AMOUNT 15. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse) The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states, tribes, and local governments to support a broad range of activities to prevent and control crime based on their own local needs and conditions. Grant funds can be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, and information systems for criminal justice for any one or more of the following purpose areas: I) law enforcement programs: 2) prosecution and court programs, 3) prevention and education programs; 4) corrections and community corrections programs; 5) drug treatment programs; and 6) planning, evaluation, and technology improvement programs. OJP FORM 4000/2 (REV. 4-88) Oakland County will serve as the fiscal agent and distribute $124,933 of JAG funds to the City of Pontiac and $116,023 to the City of Southfield. Pontiac will purchase four police vehicles to provide officers safer and more reliable vehicles and minimize maintenance and fuel costs. Southfield will purchase necessary equipment for police vehicles and scanning equipment to link supplemental police reports (e.g., handwritten reports) to the CLEMIS records management system. Oakland County will use funds for equipment needed for courtroom presentations, a security system and other equipment required by community corrections, and equipment for Sheriffs deputies to enhance court security and officer safety. NCA/NCF OAKLAND COUNTY FY 2007 JAG - Application 2007-F2953-MI-DJ Project Narrative — Attachment 1 Project: City of Pontiac — Patrol Vehicles The Pontiac Police Department has vehicles in its fleet that are in need of replacing. We will use the grant funds to purchase two (2) Chevy Impalas, and two (2) Chevy Tahoes. The purchase of the vehicles will provide safer and more reliable vehicles, as well as minimize the associated maintenance and fuel costs. Project: City of Southfield — Police Vehicle Enuipment Enhancement Dual Long Gun Mounts: Capital equipment for this project will replace the single shotgun mount in each marked police vehicle. Presently, uniform officers are assigned two long guns; 12 gauge shotgun and M16 rifle. The shotgun is carried within the front passenger compartment and the rifle is carried in the trunk. The dual mount will allow both long guns to be immediately accessible during critical incidents. Police Vehicle Safety Partitions: Capital equipment for this project will replace the existing safety partitions in the marked police vehicles. The current safety partitions are outdated and will require modification for new police vehicle models. Additionally, the proposed partition is more accommodating for the dual long gun mount, police radio and computer system. Prisoner Containment Modules: Capital equipment for this project to replace the standard rear seat with a solid molded polyethylene rear seat and foot well. The plastic material will not absorb body fluids which will help protect officers and occupants from potentially infectious disease and pathogens. Additionally, the solid seat design helps to eliminate cavities for hiding weapons or contraband. Project: City of Southfield — Document Management Solution Capital equipment for this involves the purchase of high capacity / high volume color document scanners to link supplemental police reports, such as handwritten statements, ownership and financial documents, etc. to the CLEMIS records management system (NetRMS). Due to the large volume of supplemental reports received daily and the various personnel that will be responsible for scanning and attaching these documents to the NetRMS report file, scanners will be placed throughout various bureaus in the police department. Project: County of Oakland — Prosecutor's Office Equipment Acquisition Capital equipment for this project will replace and supplement existing outdated/incompatible equipment used by staff members. The new equipment is needed for courtroom presentations to juries and training Assistant Prosecutors and police officers. Project: County of Oakland — Circuit Court Equipment Acquisition Capital equipment for this project to create a courtroom environment to allow users to improve the manner in which they can play back court testimony and present evidence. Project: County of Oakland — Community Corrections Security System and Equipment Acquisition Capital equipment for this project is to purchase and install a security system in the building used for our Weekend/Weekday Alternative for Misdemeanant (WWAM) program. An average of 250 court ordered people frequent the building each Saturday and Sunday with another 50-75 people each Tuesday, Wednesday and Thursday. The security system is necessary in order to prevent and detect any crimes that may occur on the premises. Additional funds are necessary to purchase six (6) AlcoSensor 3 PBT machines. These units are used in our RESULTS drug testing unit, our Step Forward day reporting unit, and our WWAM unit to test individuals for alcohol use. Project: County of Oakland — Sheriff's Office Equipment Acquisition Stun cuffs: equipment for this project is to be used in the Circuit and District Courts for Security and safety of the Court staff, public, inmates and deputies. The new equipment will enhance court security and transportation of inmates. We found that it would be very beneficial to place on defendants who are in trial, where the actual hand cuffs and belly chains would need to be removed in the court room. These devices are concealable and yet still could be activated by a Deputy should the defendant become out of control (aggressive inmate, escape risk, etc.). Helmets — Mounted Unit: equipment for this project is to be used by the Sheriff's Mounted Unit. The helmets they are requesting will be replacing an older style helmet that was not designed for use by Mounted Deputies. The helmets will enable them to be compliant with insurance regulations, workers compensation and liability insurance etc. that come with riding a horse in a police activity. Description of Item Dual Weapons System Unit Cost Quantity Total $325 50 $16,250.00 Installation (on-site) $275 50 $13,750.00 OAKLAND COUNTY FY 2007 JAG - Application 2007-F2953-MI-DJ Project Budget — Attachment 2 Project: City of Pontiac — Patrol Vehicles Description of Item Chevy Impala with build up Unit Cost Quantity Total $25,000.00 2 $50,000.00 Chevy Tahoe with build up $37,466.50 2 $74,933.00 PROJECT TOTAL $124,933.00 CITY OF PONTIAC SUBTOTAL $124,933.00 Project: City of Southfield - Police Vehicle Equipment Enhancement Setina Left to Right Prisoner Partition with Polycarbonate Window and Recessed Panel for Dual Weapons $550 50 S27,500.00 Lower Extension Panel for Recessed Panel Partition $50 50 $2,500.00 Prisoner Containment Module; includes seat and foot well for the Ford Crown Victoria $405 50 $20,250.00 PROJECT TOTAL $80,250.00 Project: City of Southfield — Document Management Solution Description of Item Unit Cost Quantity Total High Capacity Color Digital Scanner/Sender with 3 year warranty $4,600 7 $32,200.00 Ethernet Cabling & Installation $3,573 1 $3,573.00 PROJECT TOTAL $35,773.00 CITY OF SOUTHFIELD SUBTOTAL $116,023.00 Unit Cost Quantity Total necr-ription Ttem Project: County of Oakland - Prosecutor's Office Equipment Acquisition LCD Televisions for courtroom use $1,600 2 $3,200.00 (plus cart, cords) LCD Television for °CPO training room $1,600 1 $1,600.00 (plus mounting device) LCD Television and DVD/VCR player $1,300 I $1,300.00 for Prosecutor's Office for viewing news coverage/developments of cases assigned to °CPO "Elmo" Presenters $700 2 $1,400.00 Portable, mini-projector for off-site $1,100 1 $1,100.00 Training Wireless mouse presenters for use $225 5 $1,125.00 with PowerPoint presentations in court Color printers $600 2 $1,200.00 Laptop speakers $75 3 $225.00 Memory sticks $29 20 $580.00 Scanner $300 1 $300.00 Portable tape players $75 3 $225.00 DVDNCR combo players $100 4 $400.00 Clip-on microphone/speaker $75 1 $75.00 Tape recording device for one-party $106.11 1 $106.11 consent phone calls PROJECT TOTAL $12,836.11 Project: County of Oakland — Circuit Court Equipment Acquisition aci5,cirjutigaLgiatrzu rcos thrfc2tal. LCD Wall-Mounted Television Screens $2,100 3 $6,300.00 Digital Camera $336 1 $336.00 Ceiling Mounted Wireless Projectors $3,100 2 $6,200.00 PROJECT TOTAL $12,836.00 Project: County of Oakland — Community Corrections Security System and Equipment Acquisition Description of Item Unit Cost Quantity Total Indoor Dome Camera $310.75 3 $932.25 Outdoor Dome Camera $329.96 2 $659.92 Camera Power Supply $131.08 1 $131.08 250 GB DVR $5,678.25 1 $5,678.25 Labor $1,215.00 $1,215.00 Cabling $1,526.50 $1,526.50 Misc. Parts $258.00 $258.00 Monitor $500.00 $500.00 AlcoSensor 3 $322.50 6 $1,935.00 PROJECT TOTAL $12,836.00 Project: County of Oakland - Sheriff's Office Equipment Acquisition Description of 'Item Unit Cost Quantity Total Stun Cuffs $700.01 17 $11,900.17 Helmets-Mounted Unit $225.02 36 $8,100.72 PROJECT TOTAL $20,000.89 COUNTY OF OAKLAND SUBTOTAL $58,509.00 GRAND TOTAL $299,465.00 Commissioners Minutes Continued. June 14, 2007 FISCAL NOTE (MISC. #07152) BY: Finance Committee, Mike Rogers, Chairperson IN RE: BUILDING AUTHORITY — RESOLUTION APPROVING SUBLEASE IN CONNECTION WITH THE OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY HOUSING PROJECT LOCATED IN OAKLAND COUNTY, MICHIGAN To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds that since the Community Mental Health Authority will cover all applicable debt service payments, there is no fiscal impact on Oakland County. FINANCE COMMITTEE Moved by Douglas supported by Zack the resolution (with fiscal note attached) be adopted. AYES: Greimel, Hatchett, Jacobsen, KowaII, Long, Middleton, Nash, Potter, Potts, Rogers, Scott, Spector, Suarez, Woodward, Zack, Bullard, Burns, Coulter, Crawford, Douglas, Gershenson, Gingell, Gosselin, Gregory. (24) NAYS: None. (0) A sufficient majority having voted in favor, the resolution (with fiscal note attached) be adopted. MISCELLANEOUS RESOLUTION #07153 BY: Public Services Committee, Jeff Potter, Chairperson IN RE: SHERIFF'S OFFICE/PROSECUTOR'S OFFICE/CIRCUIT COURT/ COMMUNITY CORRECTIONS — FISCAL YEAR 2007 BYRNE JUSTICE ASSISTANCE GRANT (JAG) INTERGOVERNMENTAL AGREEMENT AND GRANT APPLICATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Sheriffs Office, Prosecutor's Office, Circuit Court, Community Corrections Division, the City of Southfield and City of Pontiac wish to apply to the U.S. Department of Justice, Office of Justice Programs for funding under the Byrne Justice Assistance Grant Program for the period June 1, 2007 through May 31, 2011; and WHEREAS the grant application requires the adoption of an intergovernmental agreement between the local units of government; and WHEREAS an agreement has been drafted (as attached) by the County's Corporation Counsel; and WHEREAS State statute (MCL 45.556P) states that the Board of Commissioners has the authority to enter into agreements with other governmental or quasi-governmental entities. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the attached intergovernmental agreements with the City of Pontiac and the City of Southfield and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute said agreement. BE IT FURTHER RESOLVED that one original intergovernmental agreement be filed with the Michigan Department of State, Office of the Great Seal. Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Copy of Sheriff/Prosecutor/Circuit Court/Community Corrections Justice Assistance Grant (JAG) Comparison of Fiscal Year 2006 Grant Award to Fiscal Year 2007 Grant Application, Grant Review Sign Off — Multi- Departmental, Intergovernmental Agreement Between and Among The County of Oakland, The City of Pontiac, and The City of Southfield, Application for Federal Assistance, Project Narrative — Attachment 1, Project Budget — Attachment 2, Review Narrative — Attachment 3, Standard Assurances, Other Requirements for OJP Applications, and Report from Fiscal Services Division on file in County Clerk's office. 293 Commissioners Minutes Continued. June 14, 2007 FISCAL NOTE (MISC. #07153) BY: Finance Committee, Mike Rogers, Chairperson IN RE: SHERIFF'S OFFICE/PROSECUTOR'S OFFICE/CIRCUIT COURT/COMMUNITY CORRECTIONS — FISCAL YEAR 2007 BYRNE JUSTICE ASSISTANCE GRANT (JAG) INTERGOVERNMENTAL AGREEMENT AND GRANT APPLICATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The grant application requires the adoption of an intergovernmental agreement between the local units of government applying for this grant. 2. The State statute (MCL) 45.556P) states that the Board of Commissioners has the authority to enter into agreements with other governmental or quasi-governmental entities. ; 3. An intergovernmental agreement will eb etween Oakland County and the City of Pontiac as i part of the application requirements r the Byrne Justice Assistance Grant Program for the period June 1, 2007; through May 31, 011, 4. This intergovernmental agreement will be between Oakland County and the City of Southfield as part of the application requirements for the Byrne Justice Assistance Grant Program for the period June 1, 2007, through May 31, 2011. 5. The grant application is for $299,465 of which Oakland County is expected to receive $58,509, the City of Pontiac is expected to receive $124,933 and the City of Southfield is expected to receive $116,023. No local match is required. 6. Total funding of $299,465 will be given to Oakland County to acquire equipment for the City of Pontiac Police Department, for the City of Southfield Police Department, the Oakland County Sheriffs Office, Prosecutor's Office, Circuit Court, and Community Corrections. All equipment purchased with the grant funds will then be delivered to the individual requesting party. 7. Title to the equipment, unless otherwise required by the conditions of the grant, will transfer to the requesting party upon delivery. FINANCE COMMITTEE Moved by Potter supported by Gregory the resolution (with fiscal note attached) be adopted. AYES: Hatchett, Jacobsen, Kowall, Long, Middleton, Nash, Potter, Potts, Rogers, Scott, Spector, Suarez, Woodward, Zack, Bullard, Burns, Coulter, Crawford, Douglas, Gershenson, Gingen, Gosselin, Gregory, Greimel. (24) NAYS: None. (0) A sufficient majority having voted in favor, the resolution (with fiscal note attached) was adopted. MISCELLANEOUS RESOLUTION #07154 BY: Jim Nash, District #15, Helaine Zack, District #22, Marcia Gershenson, District 17, Karen Spector, District #16, Tim Greimel, District #11, Eric Coleman, District #23, David Woodward, District #18, David Coulter, District #25 IN RE: BOARD OF COMMISSIONERS — SUPPORT FOR THE MICHIGAN HOUSING AND COMMUNITY DEVELOPMENT FUND To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS recognizing that building and sustaining vibrant cities is central to any plan to revitalize Michigan, Public Act 479 of 2004, was adopted with bi-partisan support to establish the Michigan Housing and Community Development Fund, with the goal of creating a vibrant Michigan with well-kept neighborhoods and affordable housing that will attract companies and people; and WHEREAS resources and funds for the development of affordable housing continue to decline while economic conditions for lower income households become even more difficult. In Michigan, data shows 294 FISCAL NOTE (MISC. #07214) September 20, 2007 BY: Finance Committee, Mike Rogers, Chairperson IN RE: SHERIFF'S OFFICE, PROSECUTOR'S OFFICE, CIRCUIT COURT AND COMMUNITY CORRECTIONS — FISCAL YEAR 2007 BYRNE JUSTICE ASSISTANCE GRANT (JAG) ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The United States Department of Justice has awarded Oakland County, the City of Southfield and the City of Pontiac grant funding in the amount of $299,465. 2. Oakland County's share of the award is $58,509. The Sheriffs Office will receive $20,000.89, Prosecutor's Office $12,836.11, Circuit Court $12,836 and Community Corrections $12,836 for the purchase of capital equipment, 3. Oakland County will purchase and transfer ownership of the capital equipment estimated at $124,933 for the City of Pontiac pursuant the Interlocal Agreement approved by Miscellaneous Resolution #07153. 4. Oakland County will purchase and transfer ownership of the capital equipment estimated at $116,023 for the City of Southfield pursuant the Interlocal Agreement approved by Miscellaneous Resolution #07153. 5. The grant funding period is October 1, 2006 through September 30, 2010. 6. No County match or positions are required. 7. An amendment to the Fiscal Year 2007 budget is recommended as follows: GRANT FUND #27375 FY 2007 Revenue 1020601-110030-610313-40420 M&B — Grants — Federal 1020601-112670-610313-40460 M&B — Grants — Federal 1070401-113140-610313 Comm. Correct.- Grants-Federal 4030601-116181-610313 Sheriff/Road Patrol - Grants-Federal 4030401-121280-610313 Sheirff/Corrective Svc Sat - Grants-Fed 3010101-121100-610313 Circuit Court - Grants-Federal 4010101-122050-610313 Prosecuting Attorney - Grants-Federal Total Grant Fund Revenue $124,933.00 $116,023.00 $ 12,836.00 $ 8,100.72 $ 11,900.17 $ 12,836.00 $ 12,836.11 $299,465.00 GRANT FUND #27375 Expenditures 1020601-110030-750170-40420 M&B/City of Pontiac - Equip 1020601-112670-750170-40460 M&B/City of Southfield — Equip 1070401-113140-750170 Comm. Correct.- Other Exp. Equip 4030601-116181-750170 Sheriff/Road Patrol - Other Exp. Equip. 4030401-121280-750170 Sheirff/Corrective Svc Sat - Other Exp. Eq 3010101-121100-750170 Circuit Court - Other Exp. Equip 4010101-122050-750170 Prosecuting Attorney - Other Exp. Equip Total Grant Fund Expenditures $124,933.00 $116,023.00 $ 12,836.00 $ 8,100.72 $ 11,900.17 $ 12,836.00 $ 12,836.11 $299,465.00 FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Woodward absent, Resolution #07214 September 20, 2007 Moved by Gosselin supported by Suarez the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted. AYES: Burns, Coleman, Coulter, Crawford, Douglas, Gershenson, Gingell, Gosselin, Gregory, Greimel, Hatchett, Jacobsen, KowaII, Long, Middleton, Nash, Potter, Potts, Rogers, Scott, Spector, Suarez, Woodward, Zack, Bullard. (25) NAYS: None. (0) A sufficient majority having voted in favor, the resolution (with fiscal notes attached) on the amended Consent Agenda were adopted. ,01.••• Y APPROVE)IE FOREGOING RESOLUTION STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 20, 2007, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, F/2-1 /o-7 Michigan this 20th day of September, 2007. Ruth Johnson, County Clerk