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HomeMy WebLinkAboutResolutions - 2007.09.20 - 9380-jilkEPORT (MISC. #07223) September 20, 2007 BY: Finance Committee, Mike Rogers, Chairperson In Re: PROSECUTING ATTORNEY - FY 2008 COOPERATIVE REIMBURSEMENT PROGRAM (CRP) GRANT ACCEPTANCE To: The Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Finance Committee, having reviewed the above-referenced resolution, reports with the recommendation that the resolution be adopted with the following amendments to the 1 s` BE IT FURTHER RESOLVED paragraph. BE IT FURTHER RESOLVED that THE future level of service, including personnel, will be contingent upon the level of GRANT funding available fr-om4he-State for this program. Chairperson, on behalf of the Finance Committee, I move acceptance of the foregoing report. FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Woodward absent. September 20, 2007 MISCELLANEOUS RESOLUTION 107223 BY: PUBLIC SERVICES COMMITTEE, JEFF POTTER. CHAIRPERSON IN RE: PROSECUTING ATTORNEY — FY 2008 COOPERATIVE REIMBURSEMENT PROGRAM (CRP) GRANT ACCEPTANCE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Michigan Department of Human Services has awarded the Office of the Prosecuting Attorney funding in the amount of $2,425,802 for the period October 1, 2007 through September 30, 2008; and WHEREAS this is the 35 th year of grant acceptance for this program; and WHEREAS the Federal contribution is $1,601,029 (66%) and the County contribution is $824,773 (34%). The State supplement has been eliminated; and WHEREAS the required County match of $824.773 has been included in the FY 2008/FY2009 Finance Recommended Budget; and WHEREAS this grant includes continued funding for 24 positions, as follows: one (1) Chief (#4010201-2946), one Legal Secretary (#4010201-2932), one (1) Office Supervisor (#4010201-979), three (3) Assistant Prosecutors (#4010201-2052, #4010201-2492, #4010201-7046), three (3) Prosecutor Investigators (#4010201-1002. 44010201-1847, #4010201-9646), four (4) Support Specialists (#4010201-916, #4010201-4690, #4010201-6388, 44010201-7379), and eleven (11) Office Assistants (#4010201-361, 44010201-514. #4010201-2160, #4010201-2612. #4010201-3224. #4010201-3366, #4010201-4691, 44010201-4692, #4010201-5412. #4010201-7045, #4010201-7380): and WHEREAS acceptance of this contract does not obligate the County to any future commitment; and WHEREAS the grant agreement has been processed through the County Executive Contract Review Process and the Board of Commissioners Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the contract renewal for the Prosecuting Attorney's Cooperative Reimbursement Program in the total amount of $2,425,802 for the period of October 1. 2007 through September 30, 2008. BE IT FURTHER RESOLVED that future level of service. including personnel, will be contingent upon the level of funding available from the State for this program. BE IT FURTHER RESOLVED that amendments be made to the Prosecuting Attorney's grant budget to reflect the changes in the award as detailed in Attachment A. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the contract agreement and to approve amendments and extensions up to fifteen (15%) percent variance from the award, consistent with the original agreement as approved. Chairperson, on behalf of the Public Services Committee. I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Public Services Committee Vote: Motion carried unanimously on a roll call vote GRANT REVIEW SIGN OFF — Prosecuting Attorney .n11CeM • GRANT NAME: FY 2008 Cooperative Reimbursement Program FUNDING AGENCY: Michigan Office of Child Support DEPARTMENT CONTACT PERSON: David G. Case / 858-5377 STATUS: Grant Acceptance DATE: August 30, 2007 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (08/27/2007) Department of Human Resources: Approved by HR. — Jennifer Mason (08/27/2007) Risk Management and Safety: Approved By Risk Management - Andrea Plotkowski (08/29/2007) Corporation Counsel: After reviewing the above-referenced Grant Acceptance/Agreement, I found no legal issues that must be resolved before execution of the Agreement. — Jody Hall (08/29/2007) COMPLIANCE The grant agreement references a number of specific federal and state regulations. Below is a list of these specifically cited compliance related documents for this grant. Federal Office of Management and Budget (OMB) Circular No. A-87. This Circular establishes principles and standards for determining costs for Federal awards carried out through grants, cost reimbursement contracts, and other agreements with State and local governments and federally recognized Indian tribal governments (governmental units). htto://wvvw.whitehouse.2ov/omb/eireulars/a087/a 87 2004 htmlfiattn Federal Office of Management and Budget (OMB) Circular No. A-133. This Circular sets forth standards for obtaining consistency and uniformity among Federal agencies for the audit of States, local governments, and non-profit organizations expending federal awards. http://www.whitehouse.gov/omb/circulars/a133/a133.html Contract No: CSPA-08-63002 County: Oakland Net Budget Amount: $2,425,802.00 Total Contract Amount: $1,601,029.00 Method of Payment: Actual Cost AGREEMENT between Michigan Department of Human (DHS) & 235 South Grand Avenue P.O. Box 30037 Lansing, Michigan 48909 Services The County of Oakland (hereinafter referred to as "Contractor") 1200 N. Telegraph Rd County Courthouse Pontiac, MI 48341 This Agreement, effective October 1, 2007 through September 30, 2008, is by and between the Department of Human Services, (referred to as "DHS"), the County of Oakland, a public organization, and the Prosecuting Attorney (together, referred to as "Contractor"). I. CONTRACTOR DUTIES AND RESPONSIBILITIES Contractor shall comply with all requirements of Title IV-D of the Social Security Act, and shall implement all applicable Federal regulations and requirements, statutes, court rules, and DHS policies and procedures that relate to obtaining child support court orders and establishing paternity. Contractor will use the automated Michigan Child Support Enforcement System, the Prosecuting Attorney Handbook, the Prosecuting Attorney Letters, the Office of Child Support (OCS) IV-D Combined Manual and the Michigan IV-D Action Transmittals (referred to as 'Title IV-D Standards"). A. Services The Contractor shall: Make IV-D services available to all eligible persons. 2. Make all reasonable efforts to establish paternity and secure orders as needed for the establishment of court ordered child support for children born in or out of wedlock, as provided by law. 3. Initiate locating action when necessary. 4. Allow DHS, and its identified agents, access to all IV-D case records for the purpose of annual Title 1V-D Self-Assessment case readings, including but not limited to: 1. CM-F164 (Rev. 6-07) Previous edition obsolete. MS Word This I .54:41ay of Witness:) By: ie AV ArALLArpr4 Proaecuting Attorney Ntir cf) Got-eye-4- ProAcuting Attorney • , Michigan The County of Oakland (Contractor) Dated at This day of Witness: , Michigan , 2007 Department of Human Services Director or Designee By: IN WITNESS WHEREOF, the DHS and the Contractor have caused this Agreement to be executed by their respective officers duly authorized to do so. The Undersigned has the lawful authority to bind the Contractor to the terms set forth in this Agreement. Dated at P0 144, Are. , Michigan Oakland Prosecuting Attorney (Print Name) Dated at This day of , 2007 By: Chairperson, County Board of Commissioners Witness: (Print Name) Contract #: CSPA-08-63002 -18- CM-F164 (Rev. 6-07) Previous edition obsolete. MS Word 2008 STATE SHARE ALLOCATION STATE SHARE UNDER (OVER) STATE MAXIMUM 1,601,030 1,601,029 -$1 , . , • Michigan Department of Human Services ATTACHMENT C F1SCAL,YEAR (FY) 2008 TITLE 1V-D COOPERATIVE REIMBURSEMENT PROGRAM APPLICATION and WORKSHEETS BUDGET SUMMARY PAGE A. CONTRACT DESCRIPTION COUNTY Oakland CONTRACT NO.: CSI PA-08-63002 PROVIDER FOC PAX AG COM FISCAL YEAR 2008 COLUMN I COLUMN II COLUMN III PROPOSED PROVIDER'S 1V-D TOTAL B. ALLOCATION FACTORS BUDGET ELIGIBLE BUDGET 1. Total FTE Positions (FOC, PA, COMB) 23.50 23.50 a. Enforcement (FOC &JOR COMB) b. Establishment (PA 8c/OR COMB) 23.50 23.50 2. % of Total FTE's (IV-D Allocation Factor) 100.00% a. Enforcement (FOC 84/OR COMB) b. Establishment (PA WOR COMB) 100.00% 3. Caseload % (FOC & COMB) PROPOSED PROVIDER'S IV-D TOTAL C. BUDGET CATEGORIES BUDGET ELIGIBLE BUDGET 1. Personnel $ 1,985,855 $ 1,985,855 . 2. Data Processing $ 19,872 $ 19,872 3. Other Direct $ 253,199 $ 253,199 4. Central Services $ 163,876 $ 163,876 5. Paternity Testing (PA/COMB Only) $ 3,000 $ 3,000 6. TOTAL BUDGET $ 2,425,802 $ 2,425,802 7. Service Fees (FOC & COMB Only) $ - $ 8. Judgment Fees (FOC & COMB) $ - $ 9. Other Income $ - $ 10. BUDGET $ 2,425,802 $ 2,425,802 11. Estimated Incentive $ - 12. NET BUDGET (Line 10 minus Line 11) $ 2,425,802 13. State Share @ 66% of Line 12 $ 1,601,029 14. County Share @ 34% of Line 12 $ 824,773 15. FUNDING SUMMARY $ 2,425,802 (Sum of Lines 11, 13& 14) 16. TOTAL CONTRACT AMOUNT (Same as Line 13) 1,601,029 NOTE: Attachment E must be used to submit an e-mail copy of this budget to your contract manager. Please be sure that the figures on this budget sheet match Attachment E. C-11 AT 2007-020 Attachment C Finance Recomm. FY 2008 ($763,694) 763,694 Total Amended FY 2008 ($824,773) 824,773 CRP Grant Fund #27315 4010201-126070-630434 CRP Contract $1,524,790 4010201-126070-625212 CRP State Suppl. 21,804 4010201-989999-695500-10100 Transfers In 763,694 Total Grant Revenue $2,310,288 FISCAL NOTE (MISC. 107223) BY: FINANCE COMMITTEE, MIKE ROGERS, CHAIRPERSON IN RE: PROSECUTING ATTORNEY - FY 2008 COOPERATIVE REIMBURSEMENT PROGRAM (CRP) GRANT ACCEPTANCE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Prosecuting Attorney is requesting the acceptance of the FY 2008 Cooperative Reimbursement Program Grant for the period of October 1, 2007 through September 30, 2008. This is the 35th year of grant acceptance. 2. The grant award of $2,425,802 is 5.0% greater than the current award ($2,310,288). The Federal contribution is $1,601,029 (66%) and the County match is $824,773 (34%).The State supplement has been eliminated. 3. In addition to the County match requirements, the County is expected to incur $154,534 in administrative and support costs, which have been included in the FY 2008 Finance Committee Recommended Budget. This grant allows for recovery of those costs. 4. The grant match amount of $824,773 is included in the FY 2008 Finance Committee Recommended Budget Non-departmental grant match line item. 5. A budget amendment is requested to the FY 2008 Finance Committee Recommended Budget as follows: September 20, 2007 General Fund (#10100) 9090101-196030-730800 Grant Match 4010201-989999-788001-27315 Transfers Out Total General Fund Expenditures FY 2008 Amendment ($61,079) 61,079 0 4010201-126070-702010 4010201-126070-722740 4010201-126070-730163 4010201-126070-730303 4010201-126070-730338 4010201-126070-730688 4010201-126070-730695 Salaries $1,205,529 Fringe Benefits 651,762 Blood Tests (Paternity) 3,000 Clothing Allowance 1,294 Computer Research Serv 10,000 Expert Witness Fees 500 Extradition Expense 25,000 $76,329 $1,601,030 (21,804) 61,079 824,773 $115,515 $2,425,802 $45,615 $1,251,144 81,655 733,417 O 3,000 O 1,294 10,000 (98) 402 O 25,000 FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Woodward absent. 4010201-126070-730772 4010201-126070-730926 4010201-126070-731213 4010201-126070-731220 4010201-126070-731241 4010201-126070-731339 4010201-126070-731346 4010201-126070-731388 4010201-126070-731458 4010201-126070-732018 4010201-126070-750154 4010201-126070-750399 4010201-126070-770631 4010201-126070-770667 4010201-126070-774636 4010201-126070-774667 4010201-126070-775667 4010201-126070-776661 4010201-126070-777666 4010201-126070-777560 4010201-126070-778675 Freight & Express 18 Indirect Costs 172,025 Membership Dues 1,000 Microfilming & Reprod 154 Miscellaneous 2,000 Periodicals Books Publ 166 Personal Mileage 1,700 Printing 2,500 Professional Services 13,000 Travel & Conference 6,000 Expendable Equipment 1,000 Office Supplies 7,000 Building Space Cost 75,827 Convenience Copier 7,100 IT Operations 19,872 Insurance Fund 8,970 Mail Room 36,687 Motor Pool 19,505 Print Shop 5,047 Radio Communications 3,578 Telephone Communications 30,054 $2,310,288 (18) 0 (17,491) 154,534 O 1,000 (154) 0 0 2,000 34 200 O 1,700 2,500 O 13,000 O 6,000 O 1,000 0 7,000 3,724 79,551 0 7,100 0 19,872 O 8,970 (6,371) 30,316 9,738 29,243 O 5,047 O 3,578 (1,119) 28,935 $115,515 $2,425,802 Total Grant Expenditures FINANCE COMMITTEE rsdn,'County Clerk Resolution #07223 September 20, 2007 Moved by Potter supported by Potts the resolution (with fiscal note attached) be adopted. Moved by Potter supported by Potts the Finance Committee Report be accepted. A sufficient majority having voted in favor, the report was accepted. Moved by Potter supported by Potts the resolution be amended to coincide with the recommendation in the Finance Committee Report. A sufficient majority having voted in favor, the amendment carried. Vote on resolution, as amended: AYES: Gregory, Greimel, Hatchett, Jacobsen, KowaII, Long, Middleton, Nash, Potter, Potts, Rogers, Scott, Spector, Suarez, Woodward, Zack, Bullard, Burns, Coleman, Coulter, Crawford, Douglas, Gershenson, Gingell, Gosselin. (25) NAYS: None. (0) A sufficient majority having voted in favor, the resolution (with fiscal note attached), as amended, was adopted. I SON N'PROVEIE FORGOING RESOLUTION STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 20, 2007, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 20th day of September, 2007.