HomeMy WebLinkAboutResolutions - 2008.04.10 - 9387April 10, 2008
MISCELLANEOUS RESOLUTION # 08061
By; Public Services Committee, Jeff Potter, Chairperson
IN RE: CIRCUIT COURT/FRIEND OF THE COURT FISCAL YEAR 2008
COOPERATIVE REIMBURSEMENT PROGRAM (CRP) AMENDMENT #1
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Human Services, Office of Child Support has
amended the Oakland County Friend of ('.ourt's Fiscal Year 2008 Title IV-D Cooperative
Reimbursement Program (CRP) Contract covering October 1, 2007 through September
30, 2008; and
WHEREAS MR #07212 accepted the CRP FY2008 contract for a total program budget
$7,320,538.
WHEREAS the result is additional funding of $1.101,543 which will reduce the grant
match from $3,771,186 to $2.669,643 for FY 2008; and
WHEREAS the amendment represents 15.04% of the total award ($7;320,538), requiring
approval from the full Board of Commissioners of Oakland County; and
WHEREAS the amendment has been approved by the County Executive's Contract
Review Process.
WHEREAS the acceptance of this amendment does not obligate the County to any future
commitment; and
WHEREAS the continuation of the program and positions are contingent upon future
levels of grant program funding.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts the Fiscal Year 2008 Cooperative Reimbursement Program
Amendment #1 through September 30, 2008 for the Friend of the Court in the amount of
$1,101,543 (representing all Title IV-L) program).
BE IT FURTHER RESOLVED that future levels of service, including personnel, are
contingent upon the level of funding from the State for this program.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is
authorized to execute this reimbursement agreement and to approve amendments and
extensions up to fifteen (15%) percent variance from the award, consistent with the
agreement as approved.
Chairperson, on behalf of the Public Services Committee, 1 move the adoption of the
foregoing resolution.
PUBLIC SERVICES COMMITTEE
Public Services Committee Vote:
Motion carried unanimously on a roll call vote with Gingell absent
,
*I%
Curt L. arisen
Office of Contract and Rate Setting
JENNIFER M. GRANHOLM
GOVERNDR
STATE Or MICHIGAN
DEPARTMENT OF HUMAN SERVICES
LANSING
otr'im s liaik4p"
Mae
6.4Q/Alx$'
ISMAEL AHMED
DIRECTOR
February 1Z 2008
RE: Fiscal Year 2008 Title INT-D Cooperative Reimbursement Amendment for Oakland County
CSF0008-63001.
Dear Provider:
Two copies oftlie Cooperative Reimbursement Amendment are enclosed. The enclosed
amendment distributes additional funding for the referenced agreement as required by the
Department of Human Services (DITS) Appropriations Act (PA 131 of 2007) including the Deficit
Reduction Act general fund backfll and Sections 905 and 906 funding. The amendment also
specifies payments, payment schedules, and expenditure and accounting requirements pursuant to
-s budget revision.
Please take the following actions and return the enclosed two copies of the amendment to the
Office of Contracts and Rate Setting at:
Office of Contract and Rate Setting
235 S. Grand Avenue
Suite 1201,
Lansing, MI 48909
1. Sign, date and witness both Amendments (provider or designee).
2. Obtain the program contractor (Chair, County Board of Commissioners; or the designee's)
signature; date and witness both Amendments.
3. Make one copy of the signed Amendment for your files and return both siggied Amendments
(originals) to this office at the address noted above by March 15, 2008.
After we receive the signed Amendments, we will obtain the signature of the Director of DRS
and return a fully executed Amendment to you.
Please contact your Offioeof Child Support Contract Manager, D. Lynn Walker at 517-241-5011,
if you have any questions.
Enclosures
235 SOUTH GRAND AVENUE • P.O. BOX 300:37 • LANSING. MICHIGAN 4239C1
www.michaan.gov m (517) 373.-2035
Contract No: CSFOC 08-63001
County: Oakland
AGREEMENT
between
STATE OF MICHIGAN
DEPARTMENT OF HUMAN SERVICES
and
THE COUNTY OF OAKLAND
AMENDMENT # 1
WHEREAS, the Department of Human Services (hereinafter referred to as "DHSr), entered
into a contractual Agreement effective October 1, 2007, with the County of Oakland, a public
organization (hereinafter referred to as 'Contractor"), with a mailing address of 230 Elizabeth
Lake •Rd, PO Box 436012, Pontiac, Michigan 48341-0404, and the 6th Circuit Court
(hereinafter referred to as "Contractor), for the provision of certain services as set forth
therein; and,
WHEREAS, it is mutually desirable to DHS and Contractor to amend this Agreement.
THEREFORE, in consideration of the promises and mutual covenants hereinabove and
hereirTeiler watair led, the parties agree to the following amendment of said Agreement
ARTICLE I
A. In addition to the line items currently included in the budget to the aforesaid
Agreement, the DHS appropriations act, PA 131 of 2007, included the following three
line items for funding that shall be distributed to the Contractor as identified in this
Amendment and attached budget Section 901(7) (hereinafter referred to as the
Deficit Reduction Act (DRA) Incentive Match), Section 905 (hereinafter referred to as
the Section 905 Supplement) and Section 906 (hereinafter referred to as the Section
906 Supplement).
• DHS shall pay the DRA Incentive Match to the Contactor as follows and in
accordance with the attached budget: First and second quarterly amounts shall be
combined and disbureed on or before March 31, 2008. The Third quarterly
disbursement shall be paid on or before June 30, 2008 and the fourth quarterly
disbursement shall be paid, subject to the conditions described in article B, on or
before August 31, 2008.
• The Section 905 Supplement shall be paid in full on or before March 31, 2008.
• The Section 906 Supplement shall be paid in full on or before June 30, 2008.
CM 162-A (Rev. 2-07) MS Word
• All payments are conditional upon full execution of this Agreement prior to September
30, 2008. Payments shall be made on the dates specified above or within 45 days
after execution otthis Agreement, whichever is later.
B. The total of the three supplement payments for this Agreement shall be
$1,101,543.00, and are broken out as follows:
• Total DRA Incentive Math shall be $1,038,297.00, total
• Section 905 Supplement shalt be $37,439O0 and
• Section 906 Supplement shall be $25,807.00
In accepting these payments the Contractor agrees to use the DRA Incentive Match,
the Section 905 Supplement and the Section 906 Supplement to enhance, not replace
or supplant, county funding for the Friend of the Court (FOC) IV-D program in the
county. The county agrees that it will maintain county spending on the IV-D program
at the same percentage as it provided to the IV-D program in FY 2007. This
percentage is the required maintenance of effort (IVIOE) and is calculated as follows:
County share of FY 2007 !V-D funding from the DSS-286 billing reports divided by the
total IV-D spending from the DSS-286 billing reports,
The Contractor shall submit to the OCS contact manager, by July 31, 2006, a Report
of Expenditures. The report shall detail the year to date FY 2008 actual IV-D
expenditures for the period October 1, 2007 through June 30, 2008 and provide an
estimate of the IV-D expenditures for each month July 1 through September 30, 2008
compared to actual IV-D expenditures for FY 2007 (October 1, 2008 through
September 30, 2007). OHS shall not make the e quarter payment of the ORA
Incentive Match if the required report is not received, is not properly completed, or is
not provided on the form as required by OHS. 005 will use the schedule to determine
whether the county is expected to meet the MOE requirements for the current year.
Based on the information received by DHS in the report submitted by the Contractor, if
the MOE will not be met, DHS shall withhold from the fourth quarter installment or any
unpaid DSS-286 billing related to the aforesaid Agreement, the amount necessary to
return the county funding to the appropriate percentage.
DHS shall make a final calculation related to the MOE requirements when the 'final
billings for all months have been received. If the MOE was not met the county agrees
that OCS may withhold from any unpaid CRP billings under the aforesaid Agreement
the amount necessary to return the Contractor funding to the appropriate percentage.
C. § (G) (1), DHS Duties and Responsibilities, Maximum Amount of Agreement, of said
AGREEMENT, is hereby amended, for the period of October 1, 2007 through
September 30, 2008, and the cumulative maximum dollar amount, shall be increased
by $1,101,543.00 to a cumulative total maximum amount of costs to be reimbursed by
OHS of EIGHT MILLION FOUR HUNDRED TWENTY TWO THOUSAND EIGHTY
ONE DOLLARS AND NO CENTS ($8,422,081.00).
-2-
CIO-F 102-A (Rev. 2-07') MS Word
This Amendment shall be attached to the Agreement, and is effective March 15,2008, said
Agreement being hereby reaffirmed and made a part hereof.
The Undersigned has the lawful authority to bind the Contractor and Court to the terms set
forth in this Agreement.
Dated at , Michigan 6th CIRCUIT COURT
this day of _ By:
Chief Circuit Court Judge
Witness: Print Name:
Dated at , Michigan THE COUNTY OF OAKLAND
Contractor
this day of By:
Chair, Board of Commissioners
Witness: Print Name:
Dated at , Michigan DEPARTMENT OF HUMAN SERVICES
this day of By:
Director or Designee
Witness:
Contract # CSFOC 08-63001
-3-
CM-F 162-A (Rev. 2-07) MS Word
AMENDMENT
SECTION IV
BUDGET CALCULATION
BUDGET SUMMARY
SECTION A. CONTRACT DESCRIPTION
COUNTY: Oakland
PROVIDER: Friend of the Court
FISCAL YEAR: 2008
CONTRACT NO.: CSFOC 08-63001
---
- 4 I COLUMN IV COLUMN V
CURRENT ADJUSTMENT REVISED TOTAL
SECTION B. 2008 TO IV-D 200 PROVIDER
IV-D BUDGET BUDGET iv-o BUDGET EXPENDITURES
—
1. FIE POSITIONS (FOC.PA,COMB) 122.15 122.15 149.50
A Enforcement (FOC &OR COMB) 122.16 122.16 ' 126.26
B. Establishment (PA &/OR COMB) - "
2. % OF TOTAL RE'S (IV-D Atlocalion Factor) 81.71% 81.71%
A Enforcement (FOC &JOR COMB) 81,71% 81.71%
5 Establishment (PA WOR COMB) - -
3 CASELOAD % — • 91.52% 111.1111111111111111
CURRENT ADJUSTMENT REVISED TOTAL
SECTION C. 2608 TO 2008 PROVIDER
BUDGET,Calrgardloomm„_ IV-D BUDGET IV-b BUDGET IV-D BUDGET EXPENDITURES
1. Personnel 10,535,821.00 10,535,821.00 13,255.804.00
, 2. Data Processing 601.853.00 861,853.00 1,054,771.00 __.
3, Otter Direct 783,225.00 783,225.00 , 958.541.00
4. Central Services
806,291.00 606.201.00 742,004.00 - — 5. Paterni Test dCOMB Onl "
II, 2 , 12 787 190.00 - 787 190.00 18,011.120.00
7. Service Fees FCC 8 COMB Orn1 11.11.11111111111.1111=111 " -
S. Judgment Fees (FOC & COMB) 56,074.00 56,074.00 57 500.00
9. Other Income (describe) , 54,757.00 54 757.00 61 500.00
12 075 358.00 12,678,359.00 ;. 15,892,120.00 _
11. Estimated irrcentive 1,84 635.00 1.564.635.00 N/A
IMMIIIIIIIIIIIPIIIIIIIIIIIIIIIMIIIIIIIPNPIII 11,091 724.00 N/A - – —
13. State Share le.p. 65% If Line 12 • 7.,320,538.00 - 7,320,538.00 N/A
14. County Share @ 34% of Line 12 o 3.771,186.00 . 3771,186.00.
•i, (5 SUMMARY Sum Lines 11,13.1 J 12 678 359 00 - 12876,359.00•
16. DRA incentive Match - 1,038,297.00 1,038,207,00 r
17. SECT. 905 Supplement 37,439.00 1 37,439.00
1 18. SECT 906 Supplement 25,807_00 1 25,807.00 i 19. TOTAL CONTRACT AMOUNT
(Sum Lines 13, 16-18) 7,320,538.00 .101,543.00 1 8,422,081.00 -
Amendment 1
GRANT REVIEW SIGN OFF — Friend of the Court
GRANT NAME: Friend of the Court FY 2008 Cooperative Reimbursement Program
FUNDING AGENCY: Michigan Dept of Human Services
DEPARTMENT CONTACT PERSON: Suzanne Bayer 248 858-0431
STATUS: Amendment #11 Over 15% of Original Agreement
DATE: March 14, 2008
Pursuant to Misc. Resolution *01320, please be advised the captioned grant materials have
completed internal grant review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the 13oard of
Commissioners' Liaison Committee Resolution, the grant agreemen(/contract, Finance
Committee Fiscal Note, and this Sign Off email containing ...rrant review comments) may be
requested to be placed on the appropriate Board of Commissioners' corn rnittee(s) for grant
acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (3/11'2008)
Department of Human Resources:
Approve. - Cathy Shalial (3/1012008)
Risk Management and Safety:
Approved By Risk Management - Andrea Plotkowski (3110)2008)
Corporation Counsel:
After reviewing this grant amendment and the clarifying email from the Office of Child Support
regarding maintenance of effort and funding levels, there appear to be no unresolved legal issues
that require action at this time. — Karen Agacinsid (3/1312008)
FISCAL NOTE MSC. #08061) April 10, 2008
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: CIRCUIT COURT/FRIEND OF THE COURT - FISCAL YEAR 2008 COOPERATIVE
REIMBURSEMENT PROGRAM (CRP) AMENDMENT #1 ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above
referenced resolution and finds:
1. The Michigan Department of Human Services, Office of Child Support has
amended the Oakland County Friend of Court's Fiscal Year 2008 Title IV-D
Cooperative Reimbursement Program (CRP) Contract covering October 1, 2007
through September 30, 2008.
2. The amendment increases the total funding from the Cooperative Reimbursement
Contract by $1,101,543. The total revenue from the contract will increase
from $7,320,538 to $8,422,081.
3. The Oakland County general fund share is reduced by $1,101,543. The general
fund portion is reduced for the FY 2008 to $3,229,508.
4. In the Friend of the Court Fund, a budget amendment is recommended to
reclassify the grant match of $6,331,051 into the Transfer Out account.
5. In the General Fund, a budget amendment is recommended to appropriate
$2,559,865 from Non-Dept Grant Match to Circuit Court Family division per
MR. 407212 which accepted the FY 2008 grant.
6. The following amendments are recommended to recognize the additional revenue
per the Cooperative Reimbursement Contract:
General Fund(410100)
Expenditures FY 2008
3010301-121100-788001-27100 Circuit Court - Criminal -Transfer Out ($3,771,186)
3010401-121100-788001-27100 Circuit Court Family -Transfer Out 5,229,508
9090101-196030-730800 Non-Dept Grant Match ( 1,458,322)
Total General Fund Expenditures $ _ _0
Friend of Court (#27100)
Revenues
3010404-126030-630434 Friend of Court -CRP Contract $1,101,543
3010404-126030-620467 Friend of Court - Grant Match ( 6,331,051)
3010404-126030-695500-10100 Friend of Court - Transfer In 5,229,508
Total Friend of Court Revenue S 0
FINANCE COMMITTEE
FINANCE COMMITTEE:
Motion carried unanimously on a roll call vote with Greimel absent.
Resolution #08061 April 10, 2008
Moved by Middleton supported by Spector the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Burns. Coulter, Crawford, Douglas, Gershenson. Gingell, Gosselin, Gregory, Greimel,
Hatchett, Kowall. Long, Middleton, Potter. Potts. Rogers, Scott, Spector, Woodward, Zack,
Bullard. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being acceptee).
I HEREBY APPROVE THE FOREGOING RESOLUTION ACTING PURSUANT TO 1973 PA 139
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April
10, 2008, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 10th day of April, 2008.
Gat
Ruth Johnson, County Clerk