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Home My WebLink AboutResolutions - 2008.04.24 - 9408April 24, 2008 REPORT MR kb8080 BY: Personnel Committee, Thomas F. Middleton, Chairperson RE: Prosecuting Attorney and Circuit Court / Family Division — Program Year 2008 Juvenile Accountability Block Grant (JABG) Acceptance TO: Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee having reviewed the above referenced resolution on April 16, 2008 Reports with the recommendation the resolution be adopted. Chairperson, on behalf of the Personnel Committee, l move the acceptance of the foregoing report. PERSONNEL COMMITTEE Personnel Committee Vote: Motion carried on a unanimous roll call vote with Suarez, Rogers, Coleman and Hatchett absent April 24, 2008 MISCELLANEOUS RESOLUTION 108080 BY: Public Services Committee, Jeff Potter. Chairperson IN RE: PROSECUTING ATTORNEY, AND CIRCUIT COURT - FAMILY DIVISION — PROGRAM YEAR 2008 JUVENILE ACCOUNTABILITY BLOCK GRANT (JABG) ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Department of Human Services has awarded grant funding to the Prosecuting Attorney, and Circuit Court Family Division. under the Juvenile Accountability Block Grant (JABG) for the program year of April 1,2008 through March 31, 2009: and WHEREAS this is the tenth (10th) year of grant acceptance for this program: and WHEREAS due to the late receipt of the agreement from the State and the short tirneframe for submission prior to start of the Agreement, the Agreement has been sent to the BoC Chair for signature prior to the review by the County Executive's Contract Review Process and according to the Board of Commissioners' Grant Application Procedures; and WHEREAS the Department of Human Services approved the grant application as submitted, and awarded Oakland County a grant totaling $96,393 of which $86,754 is from the State as a Federal pass-through, and the balance of $9,639 is the County's match amount; and WHEREAS the required County match is included in the Fiscal Year 2008/Fiscal Year 2009 Adopted Budget; and WHEREAS the grant award provides funding for the following: Circuit Court Juvenile Drug Court— Art Therapy Program, Circuit Court Juvenile Forum and Peer Groups to address the problem of high recidivism, a Teen Court to provide a justice model within a peer setting, and Prosecuting Attorney juvenile offender backlog reduction staffing (see fiscal attachments A. B1 and B2); and WHEREAS the grant award continues funding for one (1) Probation Officer I position (4010201-09330) and reduces one (1) 1,000 hr. part-time non-eiigible Assistant Prosecutor II position (4010201-10418) to 289 hr. PTNE in the Prosecutor's Office; and NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts grant funding from the Department of Human Services in the amount of 896.393. including County matching funds of $9,639 for the period of April 1.2008 through March 31, 2009. BE IT FURTHER RESOLVED that 1,000 hour part-time non-eligible Assistant Prosecutor II position (4010201- 10418) in the Prosecutor's Office be reduced to 289 hr. PINE. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment, and continuation of the special revenue positions is contingent upon future levels of grant funding. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the grant agreement and to approve any grant extensions or changes within fifteen percent (15%) of the original award, which is consistent with the original agreement as approved. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE GRANT REVIEW SIGN OFF - Multi-Departmental GRANT NAME: PY 2008 Juvenile Accountability Block Grant (JABG) FUNDING AGENCY: Michigan Department of Human Services DEPARTMENT CONTACT PERSON: Gaia Piir, Fiscal Services, 24.8 858-1037 STATUS: Grant Agreement DATE: April 7, 2008 Pursuant to Misc. Resolution #01320, please be advised the captioned grant Materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' conunittee(s) for grant acceptance by Board resolution., DEPARTMENT REVIEW Department of Management and Budget; Approved. — Laurie Van Pelt (3/21/2008) Department of Human Resources: Approve. — Cathy Shallal (4/7/2008) Risk Management and Safety: Approved By Risk Management - Andrea Plotkowski (41312008) Corporation Counsel: After reviewing this grant contract, there appear to be no unresolved legal issues that require additional action at this time. A few provisions should be highlighted because they include changes that seem especially relevant to this year's grant activities. Section 1B is entirely new. In addition to requiring that trained or appropriately credentialed staff perform functions under the agreement, the Grantee must conduct (or have conducted) a criminal background check on each applicant, employee, subcontractor, subcontractor employee or volunteer who works directly with clients under the agreement (using either ICHAT or NCID). An unfavorable criminal check may exclude an individual from being paid or performing duties under the grant. The Grantee may exercise some discretion based on the type of crime and how long ago it occurred, provided the grantee has a written policy describing the criteria. Section I (G) contains a new seif-reporting requirement regarding accounting irregularities or non-compliance with other grant terms and conditions. Section II (A) has extended the period in which DHS will pay Grantee to 45 days (last year, the payment period was 30 days) Section 11(1) contains a provision that all news releases pertaining to the agreement require prior written DHS approval. Since both teen court and the proposed Youth Summit are newsworthy events, please check with DIIS before releasing information about them. — Karen Agacinski (3/2512008) COMPLIANCE The grant agreement contains the following requirements which will impact Oakland County: • Grant records need to be retained for six years after final payment • ALL printing and publishing need prior written permission from the State of Michigan • Any subcontracts with Oakland County must include the language in Part 0 of the contract, Additionally, the grant agreement references a number of specific federal and state regulations. Below is a list of these specifically cited compliance related documents for this grant. Federal Office of Management and Budget (OMB) Circular No, A-87, A-102, and A-133 http://wvy-w.whitelaouse.aeviornb/cireulars/iudex..htnii Federal Office of Management and Budget (OMB) Circular No. A-102. This Circular establishes consistency and uniformity among Federal agencies in the management of grants and cooperative agreements with State, local, and tribal governments. htto: ifwww.wh itehouse. go vforn b/ci real arsia I 02/a102.htm I Federal Office of Management and Budget (OMB) Circular No. A-87. This Circular establishes principles and standards for determining costs for Federal awards carried out through grants, cost reimbursement contracts, and other agreements with State and local governments and federally recognized Indian tribal governments (governmental units). htte://www,whitehouse.eovion -ibicircu1ars/a087/a87_2004.htmitiatta Federal Office of Management and Budget (OMB) Circular No. A-133. This Circular sets forth standards for obtaining consistency and uniformity among Federal agencies for the audit of States, local governments, and non-profit organizations expending federal awards. http://www.ub itehou se. ov.lorn.b/circularsia133/al 33.htnil Michigan State Constitution of 1.963 (Excerpt), Article :§4,1 § 5 httudiwww.11egislature.mi , go v S(niwv zws45k_liv22255solxhn55Wrnile2.aRnx9paoy=vett)hapeitr. obiectl\laine--=m01-Article X1-5 Michigan Elliott-Larsen Civil Rights Act — "Act 453 of 1976" into: //ww-w. leRi slature.mi • gov/truu3lxileitrnri5z55z2uiwv45 i leg a ctixonagn---getnhi ectk al ex-in • arne—rriel-Act-453-of- I 97 ,6&uuervi d=14718540 The Rehabilitation Act of 1973, Section 504(29 Section 794) htto://www.dol..novioasainireg ,;:statutesfsec594.4trn The Americans with Disabilities Act of 1990 (42 U.S.C., Sec 12101) htt0://frwebnate4.ac.cess.g_po.gov/egji- hin/waisgate.eRi?WAISdociD-42030427315+0-0+0&W A Nieli on—rettrievq Michigan — Freedom of Information Act 442 of 1976 (MCL 15.231) http://www.Icgislature.rni.gov/( S(Trocubra5fivb5uhavil...- 03 x0e f Wm ile2.asox?page--getObject&oh jectNarue=mcl-15-231 Federal use of funds "Services provided by charitable, religious, or private organizations" http://fhveligate.access.gpo.gov/Ggi- bin/getdoc.t.azi?dhnainehrowse use&docidite:+421,.;SC604a Restrictions on Lobbying (28 CFR part 6)) btto://www.access.goo.govinara1cfriwaisidx_04/28cfr69 04.4i ml rage Prentiss Malone From: Agacinski, Karen [agacinskik@cakgov.corn] Sent: Tuesday, March 25, 2008 11:25 AM To: Laurie VanPelt; Patricia Davis; Julie Secontine; Sheila!, Cathy; Gaia Piir Cc: Malone, Prentiss; Carley, Debbie: 'Pamela L. Davis' Subject: Grant Review: Multi-Departmental - 2008 Juvenile Accountability Block Grant - Agreement GRANT INFORMATION Operating Department: Prosecuting Attorney, Circuit Court — Family Division Department Contact: Gain Piir, Fiscal Services Contact Phone: 248 858-1037 Document Identification Number: JAIBG-08-6300 I Funding Period: April 1, 2008 through March 31, 2009 New Facility / Additional Office Space Needs: None IT Resources (New Computer Hardware / Software Needs or Purchases): None MiWBE Requirements: Yes, Compliance with OMB Circular A-102 Funding: Continuation Application Total Project Amount: $96,393 Prior Year Total Funding: $152,133 New Grant Funded Positions Request: None Changes to Current Positions: Continue position number #41201-09330; continue PTNE position #10418 until funding expires (approximately 268 hours) Grantor Funds: $86354 Total Budget; $96,393 Match and Source: $9,639, 10% match is included in the General Fund Non-Departmental grant match budget PROJECT SYNOPSIS The multi-departmental grant is focusing on four project areas of opportunity to increase accountability for juvenile criminal offenses and increase accountability in the juvenile justice system within the larger existing juvenile justice needs continuum. The four projects include: 1) Accountability Teen Court, 2) Reducing Recidivism — Female Peer Group, 3) Reducing Recidivism — Male Peer Group, and 4) Information Sharing — Juvenile Forum. REVIEW STATUS: Acceptance — Resolution Required After reviewing this grant contract, there appear to be no unresolved legal issues that require additional action at this time. A few provisions should be highlighted because they include changes that seem especially relevant to this year's grant activities. Section 1B is entirely new. In addition to requiring that trained or appropriately eredentialed staff perform functions under the agreement, the Grantee must conduct (or have conducted) a criminal background check on each applicant, employee, subcontractor, .subcontractor employee or volunteer who works directly with clients under the agreement (using either 1CHAT or NCID). An unfavorable criminal cheek may exclude an individual from being paid or performing duties under the grant. The Grantee may exercise some discretion based on the type of crime and how long ago it occurred, provided the grantee has a written policy describing the criteria. Section I(0) contains a new self-reporting requirement regarding accounting irregularities or non-compliance with other grant terms and conditions. Section II(A) has extended the period in which DIIS will pay Grantee to 45 days (last year, the payment period was 30 days) Section 11(1) contains a provision that all news releases pertaining to the agreement require prior written DI-IS approval. Since both teen court and the proposed Youth Summit are newsworthy events, please check with DHS before releasing information about them. 3/25/2008 Page 2 ot Thank you, Karen P. Ag.aeinski, Assistant Corporation Counsel Department of Corporation Counsel 1200 N. Telegraph Road, Bldg. 14 East Courthouse West Wing Extension, 3rd Floor Pontiac, MI 48341 Phone Number: (248) 858-8677 Fax Number: (248) 858-1003 agaoinskik ioakgov.com pRIALE.0ED. AND CONFIDENTIAL.—.ATTORNEY CLIENT COMMUNICATION This e-mail is intended only for those persons to whorl it is soL:;..ifically w..?::',resaed, It IS c.r.feht:al and is p ,otocted by the attorney-client privilege and work product doctrine. This privilege belongs to the County of OaKlond, and il•ividi.;e1 addressees ere not authorized to wave Or modify this privilege in anyway. individuals are advised that any dissemination, reproduction Or unauthorizec review of Ns informatim by persorF. other tran those listed above may constitute a waiver of this privilege and is therefore prohibited. If you have received this message in error, please 7 -iotiti the seric'cr imrneoiotely. if you have any questions, please contact the Department of Corporation Counsel at (248) 858-0550. Thank. yoJ U- your cooperation. 3/25/2008 Yage 1 01 2 Prentiss Malone From: Piir, Gaia [piirg@oakgov,com] Sent: Friday, March 21, 2008 11:14 AM To: 'VanPelt, Laurie': Davis, Patricia': 'Secontine, Shallal, Cathy Cc: 'Malone, Prentiss'; Deborah Caney'; 'Pamela L. Davis' Subject: Grant Review: Multi-Departmental - PY 2008 Juvenile Accountability Block Grant - Agreement Please note: Due to the late receipt of the agreement from the State and the short timeframe for submission prior to start of the Agreement, the Agreement has been sent to the BoC Chair for signature prior to the Review Process. GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Cathy Shallal — Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Multi-Departmental PY 2008 Juvenile Accountability Block Grant (JABG) Michigan Department of Human Services Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: April 4, 2008 GRANT INFORMATION Date: March 21, 2008 Operating Department: Prosecuting Attorney, Circuit Court — Family Division Department Contact: Gaia Piir, Fiscal Services Contact Phone: 248 858-1037 Document Identification Number: JAIBG-08-63001 REVIEW STATUS: Acceptance — Resolution Required Funding Period: April 1, 2008 through March 31, 2009 New Facility / Additional Office Space Needs: None IT Resources (New Computer Hardware / Software Needs or Purchases): None NliWBE Requirements: Yes, Compliance with OMB Circular A-102 - Funding Continuation/New: Continuation Application Total Project Amount: 596,393 Prior Year Total Funding: 8152,133 New Grant Funded Positions Request: None Changes to Current Positions: Continue position number #41201 -09330; continue PTNE position #104 .18 until funding expires (approximately 268 hours) Grantor Funds: $86,754 Total Budget: $96.393 3/21/2008 ragu L 01 L Match and Source: $9,639, 10% match is included in the General Fund Non-Departmental grant match budget PROJECT SYNOPSIS The multi-departmental grant is focusing on four project areas of opportunity to increase accountability for juvenile criminal offenses and increase accountability in the juvenile justice system within the larger existing juvenile justice needs continuum. The four projects include: I) Accountability — Teen Court, 2) Reducing Recidivism — Female Peer Group, 3) Reducing Recidivism — Male Peer Group, and 4) Information Sharing — Juvenile Forum. Gaia V. Piir Oakland County Fiscal 5ervites Division Phone (MB) 85B-1037 Fax (Z415) B58•9724 piirg@ockgov.com 3121/2008 ' Purpote Areas - Detail for Juvenie A.uocuntabi ity aoc'K Grant - 2008 , 3h212008 Agency; Oakland County Application: Juvenile Accountability Block Gra;lt - 2008 E tt) 6 R14-Ah -- Line Item Grant Amount Cash Total Prosecutors (staffing) I(0 )-o 1).- 045 6R 06200oon321-1 1 Salary & Wages i - _ Prosecuting Attorney 8,328.001 925.00 9,253.00 2 Fringe Benefits i Othors[General Fringe Benefits 750.03 83.00 833.00 Prosecutor 11] Sub Total for Prosecutors (staffing) 9,078.00 , 1,008.00 10,086.00 Line Item Juvenile drug courts a 2 1 )6.5- 3016 p Of/000/0a 3$0 Supplies/Operating Expenses I Office Supplies 460.03 50.00 500.00 ConsultantsiCentractual Services Others[Facilitator - Juv Drug Court M 900.C3 100,00 1,000.00 Thera@ _ Sub Total for Juvenile drug courts 1,350.00 150.00 1,500.00 ,lAccountability 4- II 2734s- if 0 l )-D 1)- 5-oeo (.e. 040Onnr-)2Ro Salary & Wages Probation Officer 45 032.00, 5,304.001 50,036.30 F nnA - e'i. Iii I . -Iruiijii - 666.00 74.00 740.00 3.445.00 383.00 3,828.001 8,584.00 954.00 9,538.00 - • 213.00 24.00 207,00 •n medic 1 -nce 90.00 10.00 100.00 Work an Cornoensaon 06.00 12.00 118.00 13.946.00 1549,00 15,495.00 194.00 21.03 215.00 Total for Frinoe Benefits 27,244.0J 3,027.00 30,271.00 Sub Total for Accountability 72,276.00. 8,031,00 80,307.0C School safety -* I 3 )-7 3 I. s"" :1 0 4-1 CI If 3 Oas- 4-/C riJe7 Or3O0 31'0 Supplies/Operating Expenses Office Supplies 3e.3.001 40.001 400.03 Consultants/Contractual Set-vices Others[Facililator - Yout'i Forum' 810.00 93.00 903.00 Others[Facility/Equipment Rentai, 18C.L0 2000, 200.00 Total for Consultants/Contractual 990.30 110.00 1,100.00 Services Ve7ion Page: 20 of 20 Purpose Areas - Detai for Juvenile Accountaci.ity Floclc Grant - 2008 Agency: Oakland County Application: Juvenile Accountability Block Grant - 2008 311212008 I mi•=1111•• i Sub Total for School safety 1,350.03 150.001 1,500,00 Juvenile courts and probation 4i. (5. d 13 .S 3 ô totio 1 a 1--48.0 WrZywar)-.`, 1 _ I_Consultants1Contractua1 Services Others[Female Substance Abuse 1,350.03 153.00 1,500.00 Resiliency] ,Others]Male Substance Abuse 1,350.00 150.00 1,500.00 _ Resiliency; Total for Consultants/COntractual 2,700.33 300.30 3,000.00 Servlces Grand Total 86,754.0C (9.639.07:) 96,303.00 Vers6r, Nge: 21 of 26 Contractor Name: Controct #: Clak!RixiCrgintv JA1BG-08-63001 i Total Contract Amount: rialta CS-'138 #: Expires: Commodity Code: Mail Code: N.I , 92460 E00 Contract Administrator. Phone tt: rriAnn Ppris (517) 335 3539 SS# Or Fed. ID. # Award Status: 38-6004876 C Bid F. Sole Source r Fair Market Rate _ Begin day and month of Contractors fiscal year: I dav nf OntohRr month of year Audit Status: E: Vendor 0 No Federal Fon , ds Faith Based: g Sub-recipient if checked, record Z;FDA number(s) below Eyes F No ghoW . Counties: giaill0 Org. Type: E Private, Non-Profit r Private, Proprietary w, Public or Local r University ' Government Payment Type: E Actual Cost E.. Unit Rate E Fair Market Rate Contractor is a state employee: Contractor is a retired state employee: 17.1Yes g No n Yes 7 No Index Code: PCA: AOBJ: RS7511 47783 6320 — The grant Administrator by submission of this document assures no changes have been made to the General Provisions of standard DI-IS Grant formats, 03/20E2008 Contract/Grant No: JAIBG-08-83001 County: Oakland Contract/Grant Amount: $ 86,754.00 Method of Payment: Monthly Reimbursement AGREEMENT between Michigan Department of Human Services Oakland County (hereinafter referred to as (DHS) & the "Grantee") 235 South Grand Ave 2100 Pontiac Lake Rd • P.O. Box 30037 Fiscal Services Division, Bldg #41W Lansing MI 48909 Waterford, MI 48328 0403 This Agreement is effective from April 1, 2008, through March 31, 2009 1 GRANTEE RESPONSIBILITIES A. Program Description The Grantee shall perform the following activities: Purpose Area #11 - Accountability — Teen Court: Funding under this area will directly support one Probation Office I pubikioli diid associeted fringe benefits as identified and explained in the program expense section of this application. The plan of action is to directly address the identified needs in this area by continuing the program of Teen Court which was implemented by the Prosecutor's Office in January of 2000. The project provides enhanced system options using a restorative justice model within a peer setting. Teen Court is a term describing a voluntary diversion program for first time juvenile offenders, which involves youth and the community in the justice system. Additionally, the Teen Court will inc.:la:Ise tile capacity to develop youth competence and responsibility. Cases are referred to the Teen Court by local law enforcement, the Prosecuting Attorney's Office, Parents and School Officials. Cases which may be considered for Teen Court are those involving lower-level misdemeanor crimes such as: Minor in Possession of Alcohol, Possession of Marijuana, Possession of Tobacco, Assault & Battery, Retail Fraud II & LII, Violation of Curfew, Reckless Driving, and Malicious Destruction of Property. if the referral is accepted, the juvenile may avoid having a delinquency record by offering a plea to the charges and appearing before the Teen Court Jury for sentencing. At the Teen Court session, the Jury, Prosecuting Attorney, Defense Attorney, Bailiff and Court Clerk are youth volunteers who have been previously trained by the Teen Court Staff. The Judge is a District or Family Court Judge or an adult attorney who has also volunteered his/her time to act as Teen Court Judge. Upon listening to a presentation of the facts by the Teen Prosecuting Attorney and Teen Defense Attorney, the Teen Jury deliberates and returns with a constructive sentence Oakland C.ounty Zuvenlia Accountability Mod. Grant - 2008 Pap: 1 of 23 Versian it 1.0 03/2012008 derived from a pre approved list of sentencing alternatives. These alternatives may include community service, restitution, apologies, essays and future service on a Teen Court Jury. It is important to note that jurisdictions which have an operating Teen Court report less thee a 10% recidivism rate following successful completion of the Teen Court program. Purpose Area #15 - Reducing Recidivism — Female Peer Group: Funding under this area will directly support contractual services for the development and implementation of substance abuse resiliency toward reducing recidivism as identified and explained in the program expense section of this application. It is hoped that funding will be made available to develop a program for girls on both Youth Assistance and Probation caseloads, ages 13 through 17, to address gender- specific issues. Substance abuse would be either the primary or secondary reason for referral, identified by an initial assessment completed by the Probation Officer or VA Caseworker. Purpose Area #15 - Reducing Recidivism — Male Peer Group: Funding under this area will directly support contractual services for the development and implementation of substance abuse resiliency toward reducing recidivism as identified and explained in the program expense section of this application. It is hoped that funding will be made available to develop a program for boys on both Youth Assistance and Probation caseloads, ages 13 through 17, to address gender-specific issues. Substance abuse would be either the primary or secondary reason for referral, identified by an initial assessment completed by the Probation Officer or VA Caseworker. Purpose Area #13 - Circuit Court's County-Wide Youth Summit on Accountability Based Programs: JABG funding under this area will directly support contractual services through open bid to host the Summit. Funding will be utilized to host a 2-day, County-wide Youth Summit, comprised of Middle School and High School aged youth from the 28 Oakland County School Districts, and selected Oakland County Child Welfare Stakeholders. Additionally, all youth will be selected based on their involvement with the criminal justice system (diversion, consent, probation, etc.). Youth Summit Partners include: United Way - Providing funding (approx. $10,000 for speaker, food, transporation, etc) Oakland Schools - Providing space for the event (in-kind) Circuit Court - Family Division - Printing of materials (in-kind) Welcome Missionary Baptist Church - Printing of materials (in-kind) Purpose Area #4 - Juvenile Offender - Backlog Reduction: The project plan to address the backlog of police reports awaiting review as well as the constant flow of new police reports, was to create a new PTNE Assistant Prosecutor position with the following responsibilities: 1) review police agency reports 2) deem-line if there should be fomnal charges issued 3) determine the eligibility of a referral to Teen Court Diversion Program , in lieu ofissuing charges 4) communicate with police agencies to aid in the investigation juvenile crimes, JABG Funding will provide salaries CQl_nty: Arvenilo A=untability Black Gran! DC 8 Page: 2 of 23 VnrSion # 1.0 o3r2orzooa and fringes for the Assistant Prosecutor position for approximately 289 hours. Purpose Area #8 - Juvenile Drug Court Art Therapy Program: Art is the combination of content (idea) and form. Art is a creative and visual way to communicate ideas. This communication can be powerful and personally insightful. It is understood that in art therapy, the art process and the art product are equally essential to the communication of thoughts and ideas. It uses art as a method of exploration of ideas for many different groups of people. Photography was chosen as the medium in the "Art through Photography" project of the Family- Focused Juvenile Drug Court. This drug Court prograrn is called Options, the Power to Choose. Participants range in age from 12 to 17 years old. Participants identified as potentially benefiting from the art therapy process will meet for ten weekly ninety minute sessions. The group look at the elements of art that apply to the process of taking a photograph. The photographs are expected to present an idea and have personal meaning to the photographer. Each week, the group members participate in art experientials. Art experientials are art projects that have a therapeutic focus, such as problem solving. There is also weekly discussions about the technical aspects of photography. Each group member is given 3 disposable cameras to take home and record their ideas visually. After developing the photographs, the participants are asked to write a short narrative about the photo's message. It is hoped that funding will be made available to contract for an art therapist and to purchase supplies for the art through photography therapy program for J DC participants, to increase their self-esteem and self-confidence and to provide a positive personal enrichment experience. B. Credentials and Employee Clearances The Grantee shall assure that appropriately credentialed or trained staff shall perform functions under this Agreement. As a condition of this Agreement, each Grantee certifies the Grantee will conduct or cause to be conducted, for each applicant, employee, subcontractor, subcontractor employee or volunteer who works directly with clients under this agreement, an Internet Criminal History Access Tool (ICHAT) check and for each applicant employee, subcontractor, subcontractor employee or volunteer who works directly with clients under this agreement and who has not resided or lived in Michigan for each of the previous ten (10) years, a National Crime Information Date (NCID) criminal record check and an !CHAT check. The Grantee further certifies that the Grantee will not submit claims for or assign to duties under this Agreement, any employee, subcontractor, subcontractor employee, or volunteer based on a determination by the grantee that the results of a positive !CHAT or NCID response record make the individual ineligible to provide the services. Grantees may consider the recenand type of crime when making this determination. The Grantee must have a written policy describing the criteria on Oalcionu County, -tot.onilo Accountubdity Btods Grant - 2008 Page: 3 of 23 Vorvon 4 1.0 Oa/20/2008 which its determinations shall be made. Failure to comply with this provision may be cause for immediate cancellation of this Agreement. Information about ICHAT can be found at http://apps.michigan.gov/ichat C. Substance Abuse Testing Policy The Grantee shall maintain and enforce the substance abuse testing policy as submitted by the Grantee in application for this Grant and as approved by OHS. D. Local Juvenile Crime Enforcement Coalition: Each grantee must establish a Juvenile Crime Enforcement Coalition (JCEC) including, but not limited to, individuals representing (1) The State or local police department; (2) the local sheriffs department: (3) the State or local prosecutor's office; (40) the State or local Juvenile Court; (5) the State or local probation office; (6) the State or local educational agency; (7) the State or local social services agency; (8)a nonprofit, nongovernmental victim advocacy organization; and (9) a nonprofit, religious or community group. E. Service Documentation The Grantee agrees to maintain program service records required by DRS, program statistical records required by OHS, and to produce program narrative. and statistical data at times prescribed by, and on forms furnished by, Dila F. Evaluation Reporting Requirements 1. The Grantee shall comply with all program and fiscal review reporting procedures established by OHS. 2. The Grantee shall submit to DHS all JAIBG Expenditure, Performance Measurement, and Program Reports that indicate the status and effectiveness of activities performed under this Agreement as indicated: a. Performance Measurement Reports must be submitted on a monthly basis prior to submitting the monthly financial report. b. Submit the Monthly Financial Reports on a monthly basis by the 15th of the month: Personnel, Fringes, Construction, Consultant/ Contractual, Travel, Supplies/Operating and Equipment and other. c. Submit the Biannual Progress Reports on a biannual basis: Program Objectives and Narrative and Purpose Area Expenditures to date. 3. Submit a year-end Final Expenditure and Program Report to contain the following information within 60 days after termination of this Grant Award: Program Objections and Narrative and Purpose area expenditures to date. 4. These reports shall be submitted via E GRAMS @ https://egrams- mi.comfdhs G. Audit Requirements Subrecipient Relationship This Agreement constitutes a subrecipient relationship with OHS. The Grantee is required to comply with all federal regulations related to the Oakland Cat qty. Juvenile AccountelAtty Block Grant - 2JOB ?age! 4 of 23 Vtrrekvi # 1.0 CFDA# FFP% 16.523 90% 03/20(2008 accounting and auditing of the federal award used to fund this grant. This includes, but is not limited to, compliance with OMB Circular A-133. Regulations applicable to funding sources are included in the Federal Catalog of Domestic Assistance (CFDA). The CFDA number and federal financial participation (FFP),rate DHS plans to use for this Aweement are: However, OHS may change the CFDA # andlor FFP rate during the course of this agreement. CFDA numbers and FFP rates for this agreement shall be posted quarterly on the DHS web site. The Grantee is required to check the web site to obtain up to date information regarding the CFDA numbers. The Grantee may consult the following website address to obtain CFDA numbers, payments, and other audit information: httpliwww.michigan.gov/dhs/0,1607,7-124-5455_7199 8380—,00.html DI-IS agrees to participate in audit cost related to the audit as described in other sections of this contract Reporting Requirements The Grantee must immediately report to the DHS Office of Internal Audit accounting irregularities including noncompliance with grant provisions. If the Grantee is required per OMB Circular A-133 to have a Single Audit performed. the Grantee must submit the Reporting Package and an Audit Transmittal Letter to the OHS Office of Internal Audit at the address that follows and in accordance with the time frame established in the Circular. Reporting Package includes: 1. Financial statements and schedule of expenditures of Federal awards 2. Summary schedule of prior audit findings 3. Auditor's report(s) 4. Corrective action plan, if applicable Audit Transmittal Letter The Grantee is responsible to identify in the Audit Transmittal Letter all organizations it operates that administer OHS subrecipient programs and the different names the Grantee may use to contract with OHS. The Grantee is responsible for proper completion and submission of the Audit Transmittal Letter. This letter, to be accurately processed by DHS, must include the following information: 1. Grantee's name as reported in the OHS contract(s) 2. Grantee's Federal Identification number(s) as reported in the DF-IS contract(s) Oakland County Juvenile Axountatrility Bivk Grart 2CC:i Raga! 5 of 23 Version X 1,0 03124/200a 3. Grantee's fiscal year end 4, Identify other name(s) and other Federal identification number(s) used by the Grantee If a Single Audit is not required per OMB Circular A-133, the Grantee must still submit an Audit Transmittal Letter stating why a Single Audit was not required and the Grantee's fiscal year to which the letter pertains. The Audit Transmittal Letter should include items described above. The letter may be mailed to the address below or faxed to (517) 373-8771. Mailing address for all information: Michigan Department of Human Services Office of Internal Audit • 235 S. Grand Ave. Suite 1112 Lansing, MI 48909 Attention: William Addison, CPA If the Grantee is a subrecipient of OHS, but asserts it is not required to have a Single Audit performed, the Grantee shall submit an audit transmittal letter to the OHS Office of Internal Audit stating the reason the Single Audit is not required. Failure by the Grantee to submit the transmittal letter shall result in invoking the same sanctions on the Grantee as failure to submit the Single Audit report. Audit Cost Cost of the Single Audit can only be charged to this agreement if there is a provision within this Agreement that allows payment for the Single Audit cost. No audit cost may be charged to this agreement if the Grantee is not required to have a Single Audit. No audit costs may be charged to OHS when audits required by this contract have not been performed or have not been performed in accordance with OMB Circular A-133 requirements. Late submission of the Single Audit report is considered non-compliance with this section and may be grounds to impose sanctions. Sanctions OHS may impose sanctions if the Grantee fails to adhere to any of the audit requirements in the contract. In cases of continued inability or unwillingness to comply with audit requirements, 01-IS may recoup all federal payments made to the Grantee during the period that a single audit was required but not performed. H. Fiscal Requirements 1. The Grantee shall maintain an accounting system to identify and support aj expenditures billed to the OHS under thiE, Agreement. The accounting system must record all income and expenses for the Grantee's total program of which OiJkland Co..ofy: Jxgenile Accountability blocrk - 2006 Page: 6 o 23 VerS.ar. ft 1.0 Version # 1 .0 ,0312012008 services provided under this Agreement are a part. The accounting system, as a minimum, shall consist of a chart of accounts, cash receipts journal, cash disbursements journal, and general ledger. All expenditures and income must be supported by vouchers and receipts that detail the reason for the transaction. 2. The Grantee shall comply with all provisions of Office of Justice Programs' "Financial Guide" (copy may be obtained from DHS' Bureau of Juvenile • Justice). 3. The Grantee shall maintain, within the accounting system, salary and fringe benefits accounts that break out positions, hospitalization, retirement, workmen's compensation and other fringe benefits. The Grantee shall establish and maintain payroll records for all employees, The Grantee, in establishing and allocating salary and wages for employees, shall support these charges by electing to establish an adequate appointment and workload distribution system, accompanied by monthly reviews showing the actual changes in the workload distribution of each employee (i.e., an exception reporting system). 4. The Grantee shall assure that funds from this Agreement will not be used to supplant other state or local funds which provide services described in this Agreement, and shall not use this Agreement to substitute or replace other state or other focal funds which would otherwise be used to provide the services described in this Agreement. 5. The Grantee shall contribute a cash match of ten percent (10%) of the program's total cost (other than costs of construction of permanent corrections facilities, which require a fifty percent (50%) match). 6. The Grantee shall assure that funds received from any federal sources other than those listed below will not be used as the cash match required for the JA1BG Grant, (1) Funds from States and units of local government; (2) Housing and Community Development Act of 1974; (3) Appalachian regional Development Act; (4) Equitable Sharing Program, a Federal asset forfeiture distribution program to State and local officials; (5) Private funds; (6) Program income and the related interest on that program income may be used as match provided it is identified and approved; (7) Program income funds earned from seized assets and forfeitures: (8) Funds appropriated by Congress for the activities of any agency of a Tribal government or the Bureau of Indian Affairs performing law enforcement function on Tribal lands; (9) Otherwise authorized by law. 7. The Grantee shall allow for no more than a maximum of live percent (5%) of the total program costs to be allocated for administrative costs. I. Billing Method 1. As used in this Agreement, 'Cost Documentation" refers to the JA1BG Budget Summary attached hereto. OALLtnd Coulty, JiVes.:So Aa;oun4Dbkity [Pad: Gra-t 20T3 Nge; 7 of 23 03/20/2COS 2. The Actual Cost Reimbursement Method shall be used in claiming reimbursement under this Agreement. The cost documentation is hereby made a part of this Agreement. The Grantee certifies that this budget has been prepared in accordance with the Budget Completion Instructions provided by DHS. This document details the amount and object of expenditures for which the Grantee shall use funds paid under this Agreement. The Grantee is authorized to expend funds only for those resources indicated in the budget that are allowable, properly allocated and reasonable as defined in the Budget Completion Instructions. Only costs actually incurred may be billed to DHS. 3. The Grantee shall follow and adhere to the budget. However, expenditures up to a 10% increase or S3,000 whichever is greater above the direct cost line item budget categories are permissible provided the sum of all expenditures does not exceed the total amount of the Agreement. a. The Grantee must obtain prior, written approval from DHS to increase any line itern by more than 10% o,r S3.000, whichever is greater. The Grantee shall not be reimbursed for any expenditure incurred in budget iine items that do not include dollar amounts. The DHS representative authorized to approve budget revisions is the Director, Contracts and Rate Setting Division. e. The Grantee's request for DHS approval must contain sufficient information to allow DHS to identify which budget line items are to be increased and which line awns are to be decreased, staying within the originally approved budget total. 4• For mileage costs incurred related to services provided under this agreement, the Grantee may bill DHS' established standard rate, or Grantee's usual reimbursement rate for employees, whichever is less. State of Michigan travel rates can be found at the following website: ww.michi an, ovidn,1607 3-150-9. 141_13132---,00.html The Grantee can not charge DHS more for a provision of service than is charged to other entities for whom the contractor provides services. J. Billing Procedure In order to receive the payment, Monthly Performance Measurement reports must be submitted on EGrAMS prior to the submission of the Monthly Financial Reports. The Grantee shall submit a monthly Financial Report or other BJJ form as identified by JAIBG unit to DHS. This report shall indicate actual expenditures incurred broken out by category of expense ln the performance of this Agreement for the period being billed and the units of service delivered. This Statement shall be submitted to DHS within fifteen (15) days from the end of the billing period. For the month of September, billings shall be submitted as reasonably °Mound Courtly. A: ianila Awl:m*1:410.y Binck aaril - DOB Page: 5 0123 VerAlr, Ir 1.0 CMG/2008 directed by the contract administrator to meet fiscal year end closing deadlines. In no event, shall the OHS make payment to the Grantee for billings submitted more than 90 days after the end of a billing period. Obligations incurred prior to or after the period covered by this Agreement shall be excluded from the Grantee's monthly invoices. II DHS RESPONSIBILITIES • A. Payment DI-IS shall make payments to the Grantee within forty-five (45) days after receipt by OHS of the Grantee's monthly financial reports detailing program related budgeting expenditures as set forth in the Cost Documentation attached to this Agreement. B. Maximum Amount The Grantee is eligible for up to $ 96,393.00. Of that amount, OHS hereby agrees to pay the Grantee an amount not to exceed $ 86,754.00 for services performed in accordance with the terms of this Agreement exclusively during the period April 1, 2008- March 31, 2009. C. Evaluation Criteria The services provided by the Grantee under this Agreement shall be evaluated by the OHS on the basis of the following criteria: Reduced juvenile crime and recidivism. • • III GENERAL PROVISIONS - PUBLIC A. Conclusion, Termination, and Cancellation Terms t OHS' Source of Funds-Termination OHS' payment of Federal or State funds for purposes of this Agreement is subject to and conditional upon the availability of those funds for such purposes. No commitment is made by DHS to continue or expand activities covered by this Agreement. Funding for services to be provided beyond the end of the initial State fiscal year is dependent on legislative appropriation. OHS may terminate this Agreement immediately upon written notice to the Contractor at any time prior to the completion of this Agreement if, in the sole discretion of OHS, funding becomes unavailable for this service or such funds are restricted. 2. Cancellation of Agreement OHS may cancel this Agreement upon thirty days written notice if OHS determines that the Contractor, its agent, or its representative has offered or given a gratuity, kickback, money, gift, or anything of value to an officer, official, or employee of the State to obtain a contract or favorable treatment under a contract. By signing this Agreement. the Contractor hereby certifies that no funds have been given to any state officer, official, or state employee Oaidowl County, Juvenile Accountability (2:An1 - 2J0t. Page! 9 of 23 Versior, ft 1.0 03/200008 for influencing or attempting to influence such officer, official, or employee of the State. Except as indicated below, DHS may cancel this Agreement without further liability to OHS or its employees by giving the Contractor written notice of such cancellation thirty days prior to the date of cancellation. The Contractor may terminate this Agreement upon thirty days written notice to DHS at any time prior to the completion of the Agreement period. In case of default by the Contractor. OHS may immediately cancel this Agreement without further liability to DHS or its employees, and procure the services from other sources. In addition, OHS may immediately cancel this Agreement without further liability to DHS or its employees if the Contractor, an officer of the Contractor, or an owner of a 25% or greater share of the Contractor is convicted of a criminal offense incident to the application for or performance of a State, public, or private contract or subcontract; or convicted of a criminal offense inoluding but not limited to any of the following: embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, attempting to influence a public employee to breach the ethical conduct standards for State of Michigan employees; convicted under State or Federal antitrust statutes; or convicted of any other criminal offense which, in the sole discretion of OHS, reflects on the Contractor's business integrity. B. Closeout Responsibilities 1, Closeout When this Agreement is concluded or terminated, the Contractor shall provide DHS, within thirty (30) days of conclusion or termination, with all financial, performance and other reports required as a condition of the Agreement. DHS shall within the limit of this Agreement reimburse the Contactor for allowable costs not previously reimbursed. The Contractor shall immediately refund to Di-IS any payments or-funds advanced to the Contractor in excess of allowable reimbursable expenditures. 2, Fixed Assets DHS reserves the right to obtain or transfer title to all fixed assets, real or personal, included in the approved budget of this Agreement, billed in full or in part to OHS by the Contractor, and not fully utilized at the conclusion of the Agreement. Fixed asset costs billed to OHS shall be limited to straight-Line determination or a use charge pre-approved by OHS and shall be used only for the performance of the Agreement unless another use is authorized in writing by OHS. At least 30 days prior to the end date of This Agreement (which includes cancellation of the Agreement) the Contractor shall report to OHS the book value of all fixed assets and non-consumables purchased with OHS funds (MS4jr`j Accountabiaty Black Crart - 2008 Page: 10 at 23 Verp.On # 1 0 03120/200B and request written instructions regarding the disposal of these fixed assets and consumable anclior non-consumable supplies that have been acquired with funds under this Agreement. Any gain on the sale or disposition of fixed assets before completion of this Agreement must be immediately reported and refunded to DHS. No disposal, sale or transfer of fixed assets obtained under this contract in whole or part, may occur without the express written consent of DHS, 3. Continuing Responsibilities Termination, conclusion, or cancellation of this Agreement shall not be construed as terminating the ongoing responsibilities of the Contractor or rights of DHS contained in Section lii, "Examination and Maintenance of Records" and Section 111, "Closeout" of this Agreement. C. Compliance with Rules and Regulations 1. Compliance with Federal and State Requirements The Contractor shall comply with all Federal, State and local statutes, regulations and administrative rules, and any amendments thereto, as they may apply to the performance of this Agreement. This shall include, but shall not be limited to, those laws and regulations that could have a material effect on the Federal program. In addition, the Contractor shall comply with all federal grant agreements, provisions stated within the Catalog of Federal Financial Assistance, and state and federal laws and other rules and regulations related to this funding source. The Contractor shall comply with the following Federal Office of Management and Budget circulars: • A-87 for cost principles, Relocated to 2 CFR, Part 225 • A-102 for administrative requirements, and • A-133 for audit requirements The Contractor shall keep informed of federal, state, and local laws, ordinances, rules, regulations, orders, and decrees of bodies or tribunals having any jurisdictionfauthority that in any manner affects those engaged in or employed on the work done under this Agreement or that in any manner affects the conduct of the work done under this Agreement. 2. Civil Service Rules and Regulations The State of Michigan is obligated to comply with Article Xi, Section 5, of the Michigan Constitution and applicable civil service rules and regulations. Other provisions of this Agreement notwithstanding, the State personnel director is authorized to disapprove contractual disbursements for personal services if the State personnel director determines that the contract violates Article Xl, Section 5 of the Michigan Constitution or applicable civil service rules and regulations. csworrc :Luunty, Juverale Amountabioty Block Grant - 2:10s Versone '1.0 Page: 11 of 23 0312012008 3. Compliance with Civil Rights, Other Laws The Contractor shall not discriminate against any employee or applicant for employment with respect to hire, tenure, terms, conditions, or privileges of employment, or a matter directly or indirectly related to employment, because of race, color, religion, national origin, age, sex, height, weight or marital status pursuant to 1976 Public Act 453, Section 209. The Contractor shall also comply with the provisions of the Michigan Persons with Disabilities Civil Rights Act, 1976 Public Act 220, as amended (M.C.L. 37.1101 et. seg.) and Section 504 of the Federal Rehabilitation Act of 1973, Pl. 93-112, 87 Stat. 355, which states that no employee or client or otherwise qualified handicapped individual shall, solely by reason of this handicap, be excluded from participation, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. Further, the Contractor shall comply with the Americans with Disabilities Act of 1990 (ADA), P.L. 101-336, 104 Stat. 327, which prohibits discrimination against individuals with disabilities and provides enforcement standards. The Contractor shall comply with all other Federal, State or local laws, regulations and standards, and any amendments thereto, as they may apply to the performance of this Agreement. 4. Freedom of Information Act All information in this Agreement is subject to the provisions of the Freedom of Information Act. 1976 POtic Act 442, as amended. MCL 15.231, et seq. 5. Prohibition against Using Funds to Support Religious Activities The Contractor shall not use financial funds administered by the State or Federal government to support inherently religious activities, such as worship, religious instruction, or proselytization. if the Contractor engages in such activities, it must offer them separately, in time or location, from the programs or services funded with State or Federal assistance. and participation must be voluntary for the beneficiaries of the State or Federally funded programs or services. The Contractor shall follow guidelines in 42 USC 604a. D. Fees and Other Sources of Funding The Contractor guarantees that any claims made to OHS under this Agreement shall not be financed by any source other than OHS• under the terms of this Agreement. If funding is received through any other source, the Contractor agrees to deduct from the amount billed to OHS the greater of either the fee amounts, or the actual costs of the services provided. The Contractor may not accept reimbursement from a client unless the Agreement specifically authorizes such reimbursement in the "Contractor Responsibility" section. In such case, a detailed fee scale and criteria for charging the fee must be included. If the Contractor accepts reimbursement from a client in accordance with Oaktv,c GoLnty..;Uvenila Accountubikty laius* C•7ares - 23011 Pago-. 12 of 23 VD7sion # 1.1) 1:13i2W2D013 the terms of the Agreement, the Contractor shall deduct these fees from billings to OHS. Other third party funding sources, e.g., insurance companies, may be billed for contracted client services. Third party reimbursement shall be considered payment in full unless the third party fund source requires a co-pay, in which case DHS may be billed for the amourt of the co-pay. No supplemental billing is allowed. E. Confidentiality The use or disclosure of personally identifying information concerning services, applicants or recipients obtained in connection with the performance of this Agreement shall be restricted to purposes directly connected with the administration of the programs implemented by this Agreement. Disclosure shall be made only when required by federal and state laws, including HiPAA, rules and . regulations, court orders and subpoenas, or subpoenas issued by a grand jury. Such disclosures must conform to all state and federal confidentiality provisions. F. Examination and Maintenance of Records The Contractor shall permit OHS or arty of its authorized agents access to the facilities being utilized at any reasonable time to observe the operation of the program. Further, the Contractor shall retain all books, records or other documents relevant to this Agreement for six years after final payment, at the Contractor's cost. Federal auditors and any persons duly authorized by OHS shall have full access to and the right to examine and audit any of said material during said period. If an audit is initiated prior to the expiration of the six-year period and extends past that period, all documents shall be maintained until the audit is completed. OHS shall provide findings and recommendation's of audits to the Contractor. DI-IS shall adjust future payments or final payment if the findings of an audit indicate over payment to the Contractor in any period prior to the audit. If no payments are due and owing the Contractor, the Contractor shall refund all amounts which may be due OHS within 30 days notice by OHS. The Contractor shall assure, as a condition of any sale or transfer of ownership of the Contractor agency, that the new purchasers or owner maintains the above-described books, records or other documents for any unexpired portion of the six-year period after final payment under this Agreement or the Contractor shall otherwise maintain said records as DHS may direct. If business operations cease, the Contractor shall maintain records as OHS may direct. The Contractor shall notify OHS when and if the Contractor operations cease during the six year period after final payments and provide for appropriate storage of records at the Contractor's expense. The Contractor shall, as a provision of the Agreement between the Contractor and the auditor, assure that OHS may make reasonable inquiries of the auditor relating to audit workpapers and, furthermore, that OHS may review the auditor's workpapers in support of the audit. G. Reporting and Monitoring 1. Reporting Ooklami Co.nty, JuvrwiloAccctuntaVity e nock Gran' - 2008 Version N t.0 Pap: 13 of 23 03/20(2008 The Contractor shall comply with all program and fiscal reporting procedures as are or may hereinafter be established by OHS. The Contractor shall also comply with all reporting procedures established by OHS in completion of progress reports at time intervals, on forms, in formats, and by means specified by OHS. In particular, reports or billing documents denoting event dates shall record month, day and year as specified by DHS. In all electronic filings, four digits shall be used to designate century. Any additional reports as deemed necessary by OHS shall be made and submitted by the Contractor upon request. Monitoring Requirements OHS reserves the right to perform unscheduled on-site visits during normal business hours, to monitor the Contractor's activities under this Agreement at any time, either during the term, or within one year after termination of the Agreement, The Contractor shall cooperate with DI-IS during the monitoring process by making available all records. facilities, and other resources necessary to perform the review. If OHS detects noncompliance with this Agreement, and/or questioned costs during the course of its review, these items shall be identified and conveyed to the Contractor in an exit conference. OHS shall provide the Contractor with a detailed written report of these findings within thirty (30) days of the exit_ conference. The Contractor is required to address each item in OHS' report by providing a Corrective Action Plan (CAP) to eliminate or correct each issue of noncompliance. The Contractor shall submit the Corrective action plan to OHS within thirty (30) days from issuance of DHS' report. If DHS identifies questioned costs that cannot be substantiated, OHS may, at its discretion, and after consultation with the Contractor, require the Contractor to submit a revised financial status report in EGrAMS to reflect adjustment for disallowed costs. Submission of revised billings to OHS shall be made within a time schedule established by OHS and the Contractor. If the Contractor fails to comply with monitoring requirements as set forth in this Agreement, and within allotted time frames mutually established, OHS may, at its discretion, invoke sanctions on the Contractor, which may include, but are not limited to, actions to collect disallowed costs and/or cancellation of the Agreements. The Contractor shall complete and sign an annual monitoring questionnaire for this Agreement within 90 days of the begin date of the Agreement and yearly thereafter. The Contractor can locate the questionnaire at www,michigan.gov/dhs by clicking on "Doing Business with DHS", then "Contractor Resources", then "Forms and Publications." The Contractor shall submit the questionnaire to the OHS office to which billings are submitted. if the Contractor bills electronically, the contractor shall submit the completed and signed questionnaire to the DHS office where this Agreement was okihttind cw ray, JuvenilEt AGGeuntabiLly Mock .*rart ,2008 Page; 14 of 23 Vor54cw• Ak 1.0 03/20/2008 initiated. The Contractor shall assure that an individual with program oversight responsibility within the Contractor organization signs each questionnaire. DHS shall suspend its authorization and payment of billings if the Contractor fails to submit the questionnaire in a timely manner. Billing authorization and payment shall not be resumed until the Contractor has complied with the requirement. Continued failure on the part of the Contractor to submit the questionnaire may result in termination of this Agreement, 3. Audit Reports that Contain a Going Concern Statement If an audit firm conducts an audit of the Contractor and issues an audit report with a finding of a Going Concern, the Contractor must submit this audit report to the DHS Office of Internal Audit within 10 days from the date of the audit report. The submission of this audit report to DHS is required regardless of whether an audit is required under this Agreement. A Contractor receiving a Going Concern must submit a financial plan to the DHS Office of Internal Audit no later than 25 days from the date of the audit report issued by the audit firm. The financial plan must be approved by DNS, Failure of the Contractor to either timely submit the audit report with the Going Concern, or timely submit a financial plan, or DHS' rejection of the Contractor's financial plan, are grounds for immediately terminating the contract. Mailing address for all audit information: Michigan Department of Human Services Office of Internal Audit 235 S. Grand Ave., Suite 1112 Lansing, MI 48909 Attention: William Addison, CFA H. Recoupment of Funding and Repayment of Debts. 1. Recoupment of Funding If the Contractor fails to comply with monitoring requirements as set forth in this Agreement, or fails to submit a revised financial status report in EGrAMS within allotted time frames established by DI-IS in consultation with the Contractor, DHS may, at its discretion, recoup or require the Contractor to reimburse payments made under this Agreement which DHS has determined that the Contractor has been overpaid. The Contractor is liable for any cost incurred by DHS in the recoupment of any funding. Upon notification by DHS that repayment is required, the Contractor shall make payment directly to DHS within 30 days or DHS may withhold current or future payments made under this or any other agreements, current or future, between DHS and the Contractor. If the Contractor fails to: (1) correct noncompliance activities identified by Oaknand CDunty, Javenile ACOOUntability P.Ic G%-Ant - ?MI Vpr # 1,0 Page: 15 e 23 03/20/2Q08 DHS, (2) submit revised billings as requested as part of a Corrective Action Plan when required; or (3) remit overpayments or make arrangements to have the overpayments deducted from future payments within 30 days, such failure shall constitute grounds to terminate immediately any or all of OHS' agreements with the Contractor. DHS shall also report noncompliance of the Contractor to Michigan's Department of Management and Budget. Such report may result in the Contractor's debarment from further contracts with the State of Michigan. 2. Repayment of Debts and Other Amounts due DHS By entering into this Agreement, the Contractor agrees to honor all prior repayment agreements established by DHS with the Contractor or Contractor's predecessors. If the Contractor has an outstanding debt due to DHS but does not have a repay agreement, the Contractor agrees to make manthly payments to OHS at an amount not less than 5% of any outstanding balance and to begin on the date this Agreement is executed. If the Contractor fails to honor prior repayment agreements, or the Contractor fails to begin repayment on an obligation due OHS that is not subject to a repayment agreement, OHS will initiate the administrative process to reduce payments to the Contractor under this Agreement to recoup the debt. The payment reduction will be made at the amount originally established in the repayment agreement or at an amount riot less than 5% of any outstanding balance effective on the date this Agreement is executed. Publication - Approval and Copyright The State of Michigan shall have copyright, property and publication rights in all written or visual material or other work products developed in connection with this Agreement. The Contractor shall not publish or distribute any printed or visual material relating to the services provided under this Agreement without prior written permission of the State of Michigan. lithe Contractor or an agent of the Contractor creates and/or reproduces under this Agreement materials which are developed for consumption by the general public or as a general information tool and which are funded in whole or in part with State of Michigan funds, the Contractor or its agent must include one of the statements referenced below, as they apply: • This program is funded by the State of Michigan or This program is funded in part by the State of Michigan News releases (including promotional literature and commercial advertisements) pertaining to this Agreement shall not be made without prior written DHS approval, and then only in accordance with the explicit written instructions from DI-IS. No results of the activities associated with the Agreement are to be released without prior written approval of DHS and then only to persons designated. d. Subcontracts Coalklailt Coady .iirdwriiie Accountability eiloc:K Grant 2ufa Page: 16 of 23 version c moose The Contractor shall not assign this Agreement or subcontract this Agreement to other parties without obtaining prior written approval of the DHS Office of Contracts and Rate Setting. DI-IS, as a condition of granting such approval, shall require that such assignees or subcontractors shall be subject to all conditions and provisions of this Agreement including Criminal Record and Central Registry background checks when applicable. The Contractor shall be responsible for the • performance of all assignees or subcontractors. • If subcontracting, the Contractor must obligate the subcontractors to maintain the confidentiality of DHS client information in conformance with State and Federal requirements. At OHS' request, any employee of the Contractor and of any subcontractor having access or continued access to DHS' confidential information may be required to execute an acknowledgment that the employee has been advised of the Contractor's and the subcontractor's obligations under this section and of the employee's obligation to OHS. the Contractor or subcontractor, as the case may be, to protect such confidential information from unauthorized use of disclosure. K. Disputes The Contractor shall notify OHS in writing of intent to pursue a claim against DHS for breach of any terms of this Agreement. No suit may be commenced by the Contractor for breach of this Agreement prior to the expiration of ninety (90) days from the date of such notification. Within this ninety (90) day period, the Contractor, at the request of DHS, must meet with the Director of DHS or designee for the purpose of attempting resolution of the dispute. L. Agreement Inclusiveness/Amendment This Agreement contains all the terms and conditions agreed upon by the parties. No other understanding, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. The Contractor shall, upon request of OHS and receipt of a proposed amendment, • amend this Agreement, if and when required in the opinion of OHS, due to the revision of Federal or State laws or regulations. If the Contractor refuses to sign such amendment within fifteen (15) days after receipt, this Agreement shall terminate upon such refusal. This Agreement may otherwise be amended only by the written consent of all the parties hereto. M. Reporting of Retiree Employment ALL OTHER CONTRACT PROVISIONS NOTWITHSTANDING, no reimbursement may be claimed under this agreement for salary or subcontracting expense for any employee who retired from the State of Michigan using the early retirement program authorized by 2002 Public Act 93. The Contractor shall provide written notification within fifteen (15) days of hiring to DHS Office of Contracts and Rate Setting {OCRS) the name, social security number, and work see of any employee who retired from the State of Michigan using the early retirement program authorized by 2002 Public Act 93. Failure to Ot-114a14::-Ouncy, tkrtoenllo &Gout-4,74111N Dlodi (Men.' 20c, Page: 17 Of 23 Version tg 1.0 193/20/2008 notify the OCRS within the allotted time period may result in the disallowance of all costs related to this Agreement up to the time the proper notification is received by OCRS. N. Certifications Regarding Lobbying As required by section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the Contractor certifies that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any persons influencing or attempting to influence an officer or employee of an department, a member of Congress, an officer or employee of Congress, or an emp!oyee of a member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any department, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard form — LLL, "Disclosure of Lobbying Activities," in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including sub- grants, contracts under grants and cooperative agreements, and subcontracts) and that all sub-recipients shall certify and disclose accordingly. 0. Certification Regarding Debarmenension, and Other Responsibility Matters The Contractor certifies they and their principals: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal or State department or agency. 2. Have not within a three-year period preceding this agreement been convicted of or had civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumorated in paragraph (1)(b) of this certification; and Vcrjt>n # Opmand Juvvnlo Acnournability Black Grant • 2:108 Page! 18 ol 23 03/20/2098 4. Have not within a three-year period preceding this Agreement had one or more public transactions (Federal, State or local) terminated for cause and default. Where the parties are unable to certify to any of the statements in this certification, the Contractor shall attach an explanation to this Agreement, The Contractor shall promptly notify DHS of any criminal litigation, investigations or proceeding which may have arisen or may arise involving the Contractor or any of the Contractor's subcontractors, or any of the foregoing entities' then current officers or directors during the term of this Agreement and three years thereafter. All notices shall be provided in writing to DI -IS within fifteen business days after the Contractor learns about any such criminal or civil investigations and within fifteen days after the commencement of any proceeding, litigation, or arbitration, as otherwise applicable. Details of settlements, which are prevented from disclosure by the terms of the settlement, shall be annotated as such. However, the Contractor shall disclose if any terms of such settlement would impede the Contractor's performance of this Agreement. The Contractor may rely on similar good faith certifications of its subcontractors, which certification shall be available for inspection at the option of DHS. The Contractor certifies to the best of its knowledge that within the past three (3) years, the Contractor has not; 1. Failed to substantially perform a state contract or subcontract according to its terms, conditions, and specifications within specified time limits. 2. Refused to provide information or documents required by a contract including, but not limited to information or documents necessary for monitoring contract performance. 3. Failed to respond to requests for information regarding contract compliance, or accumulated repeated substantiated complaints regarding performance of a contract. 4. Failed to perform a state contract or subcontract in a manner consistent with any applicable state or federal law, rule, regulation, order, or decree. The Contractor shall include Section 0. (Certification Regarding Debarment, Suspension, and Other Responsibility Matters) language as written above in all subcontracts with other parties. The Contractor shall require each primary subcontractor, whose subcontract will exceed $25,000, to disclose to the Contractor, in writing, whether at of the time of the award of the subcontract, the subcontractor, or its principals, is or is not debarred, suspended, or proposed for debarment by the State of Michigan. The Contractor shall then inform DI-IS of the subcontractor's status and reasons for the Contractor's decision to use such subcontractor. if the Contractor so decides. If it is determined that the Contractor knowingly rendered an erroneous certification under this provision, in addition to the other remedies available to the OL114431(.: Cokinty, Juvenilp Accainiataiiiy ercth lri - 2308 Versiun g 1.0 Page: 1901'23 03/111/2000 state, DHS may immediately terminate this Agreement. If the state finds that grounds to debar exist, it shall send notice to the Contractor - of proposed debarment indicating the grounds for proposed debarment and the procedures for requesting a hearing. If the Contractor does not respond with a written request for a hearing within twenty (20) calendar days, the state shall issue the decision to debar without a hearing. The debarment period may be of any length up to eight (8) years. After the debarment period expires, the Contractor may reapply for inclusion on bidder lists through the regular application process by authority of Executive Order 2003-1. Oak1and Codnly, J.vtiile Accouniability 6lock Grant • 2003 Version N 1.0 Page: 20 of 23 03,t24120()8 IN WITNESS WHEREOF, the DHS and the Grantee have caused this Agreement to be executed by their respective officers duly authorized to do so. The Undersigned has the lawful authority to bind the Grantee to the terms set forth in this Agreement. Dated at , MICHIGAN This day of By Dated at , MICHIGAN This day of By Contract # JAIBG-08-63001 Ver5ian# 1.0 Caklant Accaufitability Biod‹. 2C0:9 Page: 21 of 23 03/2012008 Attachments B1 Attachment B1 - Program Budget Summary DATE PREPARED Juvenile Accountability Block Grant - 2003 3120/2008 CONTRACTOR NAME 1BUDGET PERIOD Oakland County Erm: 4/112008 To : 3/3112009 MAILING ADDRESS (Number and Street) BUDGET AGREEMENT AMENDMENT 2100 Pontiac Lake Rd Original P. Amendment C 0 Fiscal Services Division, Bl_#41W ZIP CODE STATE FEDERAL ID NUMBER 48328- MI 38-6004876 0403 June Item Grant Amount' Cash Total DIRECT EXPENSE; I DT) ram Exoense 1 Salary &Wages 53,360.00 5,929.00 59,289.00 Prime Benefits 27,994.00 3,110.00 31,104.00 Transportation 0.00 0.00 0.00 Eauioment 0.00 0.00 0.00 5 Supplies/Operating Expenses 810.00 90.00 900.00 6 Construction - Remodel 0.00 0.00 0.00 7 New Construction 0,00 0.00 0.00 _ 8 Consultants/Contractual Services , 4,590.00 510.00 5,100.00 9 Miscellaneous 0.00 0.00 0.00 Total Prooram Expenses 86,754.00 9,639.00 96,393.00 TOTAL DIRECT EXPENSES 86,754 00 9,639.00 96,393.00 TOTAL EXPENDITURES 86,754.00 9,639.00 96,393_00 PROGRAM CITY Waterford Oaklami Go oniy. Jagenlie Acceuntatkey MOCK (2wVAI - 2008 Page; 22 O12.3 Version At 1,0 3 4 L5 Cash Grant Amount 0.00 0.00 0.00 0.00 0.00 0.00 • 1,008.00 9,078.00 0.00 0.00 ID! School safety Restorative Justice 72,276.00 0.00 1,350.00 0.00 0.00 150.00 0.00 0.00 8,031.00 0.00 150.00 0_00 Juvenile drug courts 1,350.0D,' Juvenile courts and probation 2,700.00 300.00 3,000.00 15 16 17 0.00 0.00 0.00 0.00 9,639.00 96,393.00 0.00 0.00 G3/20/2008 B2 Attachment B2 - Program Budget Summary by Purpose Areas Line Item Graduated sanctions Corrections/detention facilities Court staffing and pretrial services Prosecutors (staffino) Prosecutors (funding) 6 'Training for law enforcement 1 0.00 0.00 18, court personnel 1 Total 0.00 0.00 0.00 10,086.00 0.00 0.00 0.00 1 , 5 0 . 0 0.00 0.00 80,307.00 0.00 1,500,00 0.00 7 Juvenile gun courts 0 00 1.19 IJuvpnile record systems 0,00 information sharing LE) 0.00 Accountability Risk and needs assessment I Detention/corrections rsonnel Administrative Costs Totals 86,754.00 Versim gi 1 0 Oakla%;:ounly, 4usvrelo Accourgabilily Dock c,rare 7008 Paocl: 23 of 23 Public Meeting of the Oakland County Juvenile Crime Enforcement Coalition Advisory Board February 27, 2008 Oakland County Executive Office Building Fiscal Services 3rd Floor 2100 Pontiac Lake Road Waterford, MI Meeting Minutes Advisory Board Members Present: Laurie Van Pelt - Chair, Dan Cojanu, Barb Hankey, Hal Lanfear (with proxy for Major Snarey), Greg Alessi (with proxy for Joanna Overall), Lt. Kelly Mukomel, Debbie Carley and Pamela Davis (for herself and with proxy for Lisa Langton) Advisory Board Members Not Represented: Pastor Doug Jones, Monetta Foster, Margo Eby Others: Diane Creguer, Gala Piir I. Call to Order — Laurie Van Pelt called the meeting to order at 1007 a.m. IL Introductions III. Public Comment — There were no public comments offered. IV. Approval of the minutes from the October 2, 2007 Advisory Board meeting Motion by Greg Alessi, second by Pamela Davis to approve the minutes from the last Advisory Board meeting. Motion passed unanimously. V. PY 2008 Juvenile Accountability Block Grant (JABG) a. Juvenile Forum program reductions — Pamela Davis provided an update on discussions with the State regarding the maximum allowable amounts for the Youth Summit — out of $13 086 approximately $1,500 will be allowed, leaving $11,586 for reallocation b. Additional PY 2008 Allocations (beginning 4/1/08) 1. Pamela Davis — Juvenile Drug Court Art Therapy Program "Art through Photography", where selected drug court participants use disposable cameras (possibly digital), display and sell artwork, approximate cost $1,500 2. Debbie Carley — Prosecuting Attorney Juvenile Backlog program — continue PTNE position until remaining funds run out, approximately $10,086 VI. PY 2007 Juvenile Accountability Block Grant (MG) a. Information Sharing program requests 1. Debbie Carley provided a list of equipment needs for the Prosecuting Attorney Juvenile Division, approximately $6,650 2. Greg Alessi provided a list of training room equipment needed for Children's Village, approximately $2,500. Motion by Dan Cojanu, second by Greg Alessi to approve the proposed budget and program change recommendations. Motion passed unanimously. 3. Other — There were no comments offered. 4. Adjournment — The meeting was adjourned at 10:39 a.m. Public Meeting of the Oakland County Juvenile Crime Enforcement Coalition Advisory Board October 2, 2007 Oakland County Executive Office Build;rig Fiscal Services 3rd Floor 2100 Pontiac Lake Road Waterford, MI Meeting Minutes Advisory Board Members Present: Laurie Van Pelt - Chair, Dan Cojanu, Barb Hankey, Hal Lanfear (with proxy for Major Snarey), Greg Alessi (with proxy for Joanna Overall), Lt. Kelly Mukomei, Debbie Carley and Pamela Davis (for herself and with proxy for Lisa Langton) Advisory Board Members Not Represented: Pastor Doug Jones, Monetta Foster Others: Diane Creguer, Gala Piir, Joe Matkosky, David VandeGrift I. Cali to Order - Laurie Van Pelt called the meeting to order at 10:07 a.m. II. Introductions III. Public Comment - There were no public comments offered, IV. Approval of the minutes from the November 2, 2006 Advisory Board meeting Motion by Barb Hankey, second by Pamela Davis to approve the minutes from the last Advisory Board meeting. Motion passed unanimously. V. PY 2007 Juvenile Accountability Block Grant (JABG) a. Review of current projects/budget I. Debbie Carley - Prosecuting Attorney Teen Court and Juvenile Backlog programs are staffed and operational. 2, Pamela Davis - Circuit Court Drug Court equipment has been purchased. Circuit Court Peer Groups have identified facilitators and locations and will begin in January. 3. Greg Alessi - Children's Virlage Shelter Care Cottage security cameras have been installed and are fully operational. 4. Pamela Davis - Juvenile Forum Program - Youth Summit Overview handout was distributed. The handout explains the objectives, purpose, selection criteria, stakeholders, as well as itineraries and an Implementation Plan. The Youth Summit is scheduled for February. 5. Multi-Dept Information Sharing - discussion regarding possible projects. Suggestions must be submitted to Diane Creguer and Gala Piir by November 1, 2007. b. Juvenile Forum program requirements - discussion of handouts highlighting excerpts of the application and agreement. All requirements are currently being met. c. Information sharing program requirements — discussion regarding allowable projects within the definition of the Information sharing purpose area. Diane Creguer verified the following definition for purpose area 10: Establishing and maintaining interagency information-sharing programs that enable the juvenile and criminal justice systems, schools, and social service agencies to make more informed decisions regarding the early identification, control, supervision, and treatment of juveniles who repeatedly commit serious delinquent or criminal acts, d. Printing requirements — reminder that any printed material must be approved by the State of Michigan and must contain a statement regarding funding of the program. e. Discussion/samples of the mid-year reports — reviewed mid-year report requirements due on October l9.Reminder that monthly reports due October 11. VI. PY 2008 Juvenile Accountability Block Grant (3A8G) a. Application process/overview/due dates — reviewed calendar handout and the need to get sign-off from Judge Potts b. PY 2008 Allocations (beginning April 1, 2008) — reviewed handout c. Notice of Intent — reviewed handout d. Budget Strategies — program continuation/cuts — discussed the reduced allocation and reviewed the budget worksheet. Final budget and programs recommendations are as follows: 1. Continue Prosecuting Attorney Teen Court program 2. Discontinue Prosecuting Attorney Juvenile Backlog reduction program, eliminate PTNE position 3. Continue Circuit Court Peer Groups 4. Eliminate Circuit Court Drug Court equipment 5. Continue Juvenile Forum program development based on results from PY 2007 Youth Summit, move program from Community Corrections to Circuit Court — Family Division 6. Discussed the possible creation of a Truancy Court if continued funding is not necessary for the Juvenile Forum program Motion by Barb Hankey, second by Dan Cojanu to approve the proposed budget and program recommendations. Motion passed unanimously. VII. Other — There were no comments offered. VIII. Adjournment — The meeting was adjourned at 10:59 a.m. s'• FISCAL NOTE (MISC. /08080a April 24, 2008 BY: Finance Committee, Mike Rogers, Chairperson IN RE: PROSECUTING ATTORNEY AND CIRCUIT COURT - FAMILY DIVISION — PROGRAM YEAR 2008 JUVENILE ACCOUNTABILITY BLOCK GRANT (JABG) ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. GENERAL FUND (#10100) Expenditures 9090101-196030-730800 4010201-122060-788001-27365 4010201-122065-788001-27365 3010401-121200-788001-27365 3010401-121240-788001-27365 3010401-113005-788001-27365 4010201-111030-788001-27365 The Michigan Department of Human Services has awarded grant funding to the Prosecuting Attorney and Circuit Court-Family Division under the Juvenile Accountability Block Grant (JABG) for the period of April 1, 2008 through March 31, 2009. 2. The grant award of $96,393 provides funding to the following: Circuit Court Juvenile Drug Court — Art Therapy Program and Juvenile Forum Peer Groups to address the problem of high recidivism. a Teen Court to provide a justice model within a peer setting, and Prosecuting Attorney juvenile offender backlog reduction staffing. 3. The State contribution is $86,754 (90%) and the County grant match is $9,639 (10%), which is included in the General Fund FY 2008/2009 Adopted Budget Non-departmental Grant Match line item. 4. In addition to the County match requirements, the County is expected to incur administrative and support costs of $5,514. which have been included in the FY 2008/FY 2009 budget. This grant does not allow for recovery of those costs. 5. The grant continues partial funding for one (1) FTE Probation Officer I (position # 4010201- 09330) and one (1) PTNE Assistant Prosecutor II (position #4010201-09330 for 268 hours) in the Prosecutor - Administration Division. 6. A budget amendment is recommended as follows: Adopted FY 2008 FY 2008 Arnendecl Adiustment FY 2008 ($ 9,639) $ -0- 8,031 8,031 1,008 1,008 150 150 300 300 150 150 0 $ -0- $ 9,639 Grant Match S 9,639 Transfer Out -0- Transfer Out -0- Transfer Out -0- Transfer Out -0- Transfer Out -0- Transfer Out -0- Total General Fund Expenditures $ 9,639 JABG GRANT FUND (#27365) Revenues 4010201-122060-610313 Grants - Federal 4010201-122060-695500-10100 Transfer In 4010201-122065-610313 Grants - Federal 4010101-122065-695500-10100 Transfer In 3010401-121200-610313 Grants - Federal 3010401-121200-695500-10100 Transfer In 3010401-121240-610313 Grants - Federal 3010401-121240-695500-10100 Transfer In 1060501-131010-610313 Grants - Federal 1060501-131010-695500-10100 Transfers In 3010401-113005-610313 Grants - Federal 3010401-113005-695500-10100 Transfers In 4010201-111030-610313 Grants - Federal 4010201-111030-695500-10100 Transfers In Total JABG Grant Fund Revenues $ 70,010 $ 2,266 $72,276 7,780 251 8,031 35,158 (26.080) 9,078 3,906 ( 2,898) 1,008 1,080 270 1,350 120 30 150 2.700 -0- 2,700 300 -0- 300 19.296 ( 19,296) -0- 2,144 ( 2,144) -0- 16,200 (14,850) 1,350 1,900 ( 1,650) 150 7 689 ( 7,689) -0- 854 ( 854) -0- $169037 L .,t 1 $96,393 FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Rogers absent. Expenditures Prosecuting Aftorney Teen 4010201-122060-702010 4010201-122060-722740 30 271 Sub-Total Pros. Atty. Teen 80,307 Court Program Salaries $ 49,539 $ 497 $ 50,036 Fringe Benefits 28,251 2.020 $ 2,517 Ct Program $ 77,790 Prosecuting Attorney Juvenile Offender Backlog Reduction 4010201-122065-702010 Salaries 4010201-122065-722740 Fringe Benefits 4010201-122065-750294 Materials/Supplies Sub-Total Pros. Atty. Juv. Offender Backlog Circuit Court Drug Court 3010401-121200-730373 Contracted Services S -0- $ 1,000 $ 1,000 3010401-121200-750399 Office Supplies -0- 500 500 3010401-121200-750154 Exp Equip Expense _ 1,200 (1,200) -0- Sub-Total Circuit Court Drug Court $ 1,200 $ 300 $ 1,500 $33,774 $( 24,521) $ 9,253 3,073 (2,240) 833 2,217 (2,217) -0- $39,064 ($28,978) $10,086 Circuit Court Peer Groups 3010401-121240-730373 Contracted Services $ 3,000 3,000 Sub-Total Circuit Court Peer Groups $ 3,000 3,000 Children's Village Shelter Care Cottage 1060501-131010-750490 Security Supplies 0 Sub-Total Circuit Court Peer Groups $21,440 $21,440 $ 0 $ 0 ($21,440) $ ($21,440) $ Juvenile Forum 3010401-113005-730373 Contracted Services $16000 ($15,100) $ 900 3010401-113005-730653 Equipment Rental 0 200 200 3010401-113005-750399 Office Supplies 2000. (1,600) 400 Sub-Total Juvenile Forum $18.000 ($16,500) $ 1,500 Information Sharing 4010201-111030-731388 Printing $ 2,848 -0- 4010201-111030-750154 Exp Equip Expense 5,695 -0- Sub-Total Information Sharing $ 8,543 -0- ($ 2,848) ( 5,695) ($ 8,543) $ Total JABG Grant Fund Expenditures $169.037 i=,1 $96,393 FINANCE COMMITTEE a •.11 • April 24, 2008 Resolution #08080 Moved by Scott supported by Gregory the resolution be adopted. Moved by Scott supported by Gregory the Personnel Committee Report be accepted. A sufficient majority having voted in favor, the report was accepted. Vote on resolution: AYES: Gosselin, Gregory, Greimel, Hatchett, Jacobsen, KowaII, Long, Middleton, Nash, Potts, Scott, Spector, Zack, Bullard. Burns Coleman, Crawford, Douglas, Gershenson. (19) NAYS: None. (0) A sufficient majority having voted in favor, the resolution was adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April 24, 2008, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my [-and and affixed the seal of the County of Oakland at Pontiac, Michigan this 24th day of April, 2008. Ruth Johnson, County Clerk