HomeMy WebLinkAboutResolutions - 2008.08.21 - 9413July 31, 2008
MISCELLANEOUS RESOLUTION #08159
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: CIRCUIT COURT and PROBATE COURT — FISCAL YEAR 2008 CIRCUIT AND PROBATE
COURT'S REPLACEMENT OF COURT REPORTERS WITH AUDIO VIDEO DIGITAL COURT
RECORDING SYSTEMS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Circuit and Probate Courts are committed to administering justice while working to
improve the quality and efficiency of their operations.
WHEREAS the Circuit and Probate Courts currently have sixteen (16) fully operational Digital Court
Recording Systems in judicial courtrooms and five (5) in referee hearing rooms within the Courthouse.
WHEREAS the Circuit Court has decided to eliminate one (1) Court Reporting Position (Position #2079,
Effective 10/1/08) and replace it with one (1) Digital Recording System.
WHEREAS the Circuit Court has decided to eliminate two (2) Court Reporting Positions (Position # 2287
& 3641, Effective 10/1/09) and replace them with two (2) Digital Recording Systems,
WHEREAS the Probate Court has decided to eliminate one (1) Court Reporting Position (Position # 1274,
Effective 1/1/09) and replace it with one (1) Digital Recording System.
WHEREAS the Equipment Fund will begin charging replacement costs to the Circuit and Probate Courts
to ensure funds will be available upon retiring the equipment.
WHEREAS the total amount charged to the Circuit and Probate Courts will include replacement cost,
maintenance contract and an anticipated replacement cost increase.
WHEREAS the Equipment Fund is responsible for all incidental replacements and the support contract.
WHEREAS the estimated cost of the equipment and installation is $200,000.
WHEREAS a support contract will be needed to maintain the systems with an approximate cost per
system is $3,000 per year.
WHEREAS the useful life of a system is five (5) to ten (10) years.
WHEREAS no additional expertise will be required to maintain the operations of the four (4) new systems
and there will be no disruption in court operations during the installation.
WHEREAS the Courts plan to have all four (4) systems installed and operational by no later than January
1,2009.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
one time appropriation from the Designated Fund Balance for the purchase of four (4) Audio Video Digital
Court Recording Systems.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Public Services Committee Vote:
Motion carried unanimously on a roll call vote with Gingell absent
Resolution #08159 July 31, 2008
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE(KISC. #08159) L August 21, 1,008
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: CIRCUIT COURT and PROBATE COURT - FISCAL YEAR 2008 CIRCUIT AND PROBATE COURT'S
REPLACEMENT OF COURT REPORTERS WITH AUDIO VIDEO DIGITAL COURT RECORDING SYSTEMS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above
referenced resolution and finds:
1. The Circuit and Probate courts are deleting (4) four Court Reporter positions
effective January 1, 2009, and replacing them with (4) four Digital Court Reporting
Systems.
2. The estimated cost for installation and equipment is $200,000.
3. The estimated FY 2009 maintenance contract expense for all four new systems is
$12,000. The actual cost will be determined at the time of the contract acceptance.
The Equipment Fund will pay for the maintenance contract and then be reimbursed by
the departments for actual expenditures.
4. The Equipment Fund will charge a future replacement cost for FY 2009 of $11,880 to
the Probate and Circuit Court's general fund budget. The future replacement charge
will start January 1, 2009 and end January 1, 2014. The total estimated future
replacement cost for all (4) four systems is $79,200. ($19,800 per system)
5. The Equipment Fund will charge rental $31,840/yr. Due to the effective date of
January 1, 2009, the FY 2009 charge will represent 75 of the estimated annual cost;
totaling $23,880.
6. The FY 2009 cost savings for all (4) four court reporter positions is $303,785. The
FY 2009 and FY 2010 County Executive Recommended Budget reflects Savings of
$158,175, and a budget amendment will be introduced to recognize the additional
savings of $145,610 during the FY 2009 budget process.
7. The total estimated net savings for FY 2009 is $79,905.
8. The total estimated annual net savings after FY 2009 is $342,586.
9. The initial cost of the (4) new Digital Court Reporting Systems will be paid from
the Designated Fund Balance (Operational Improvements 10100-9010101-196030-371350).
10. A budget amendment for Fiscal Years 2008, 2009 and 2010 is recommended as follows:
Fund 10100 General Fund:
Revenue:
9010101-196030-665882 Planned Use of Fund Balance
Total Revenue Fund 10100
FY2008 FY2009 FY2010
$200,000
$200,000
Expenditure:
3010301-182060-788001-66400 Transfer Out $150,000 $ -
3040101-124015-788001-66400 Transfer Out 50,000 - -
3040403-124015-772618 Equipment Rental 5,970 7,960
3010101-121130-702010 Salaries (23,880) (31,840)
3010301-121130-772618 Equipment Rental 17,910 23,880
Total Expenditure Fund 10100 $200,000 $ - $
Fund 66400 - Office Equipment Fund:
FY2008 FY2009 FY2010
Revenue:
1020640-182060-695500-10100 Transfer In $200,000 $ - $ -
1020640-182060-630658 Equipment Rental - 23,880 31,840
1020640-182060-665882 Planned Use of Fund Balance - 18,120 24,160
Total Revenue Fund 66400 $200,000 $42,000 $56,000
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Zack and Potter absent.
Expenditure:
1020640-182060-750170 Expendable Equipment
1020640-182060-761121 Depreciation Equipment
1020640-182060-731150 Maintenance Contract
Total Expenditure Fund 66400
$200,000 $ - $ -
30,000 40,000
- 12,000 16,000
$200,000 $42,000 $56,000
Total $ -0- $ -0 - $ -0-
FINANCE COMMITTEE
Resolution #08159 August 21, 2008
Moved by Long supported by Burns the resolutions (with fiscal notes attached) on the Consent Agenda,
be adopted (with accompanying reports being accepted).
AYES: Burns, Coleman, Coulter, Crawford, Douglas, Gershenson, Gingell, Gosselin, Gregory,
Greimel, Hatchett, Jacobsen, KowaII, Long, Middleton, Nash, Potter, Potts, Rogers, Scott,
Spector, Woodward, Zack, Bullard. (24)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
I HEREBY APPROVEE FORE
4
RESORMON
WO I/
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August
21, 2008, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 21st day of August, 2008.
Gat
Ruth Johnson, County Clerk