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Home My WebLink AboutResolutions - 2008.08.21 - 9415tA August 21, 2008 MISCELLANEOUS RESOLUTION #08162 BY: Public Services Committee, Jeff Potter, Chairperson IN RE: CIRCUIT COURT/FAMILY DIVISION 2008 JUVENILE DRUG COURT — JUVENILE JUSTICE AND DELINQUENCY-PREVENTION ACT — GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Michigan Department of Human Services (DHS), Bureau of Juvenile Justice (BJJ) Juvenile Justice and Delinquency Prevention Act — Juvenile Justice Grant Unit (JJGU) has awarded grant funding to the Circuit Court Family Division in the amount of $125,000 with a grant period of March 1, 2008 through February 08, 2009, With a two year renewable option; and WHEREAS this award represents continuation of program funding that targets youth with co-occurring disorders (substance abuse and mental health) that are non-violent repeat offenders charged with alcohol and/or controlled substance related offenses or charged with minor delinquency where substance abuse is a contributing factor; and WHEREAS one of the barriers that has prevented identified youth from participating in the Oakland County Juvenile Drug Court program has been lack of transportation, childcare and wraparound support; and WHEREAS participation in this program will increase skill building and help to improve family relationships, reduce dropout rate, and increase likelihood of success after completion of the program; and WHEREAS this program is to insure that the Circuit Court Family Division Juvenile Drug Court is utilized to maximum capacity throughout the year; and WHEREAS the Circuit Court Family Division — Juvenile Drug Court, is awarded $125,000 in State funds with general purpose Child Care Fund match support of $125,000, for a total program budget of $250,000; and WHEREAS the grant award also funds contractual substance abuse and mental health treatment and consultation services; training, training supplies, incentives, promotional supplies; also provide travel and transportation . in support of this grant; and WHEREAS MiscellaneouS Resolution #90004 established a fiscal policy to maintain proportionate funding fOr Federal, State and Private grants; and WHEREAS the grant agreement has been processed through the County Executive Contract Review Process and in accordance with the Board of Commissioners Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the Michigan Department of Human Services Bureau of Juvenile Justice (BJJ) — Juvenile Justice Grant Unit (JJGU) grant, in the amount of $250,000 with $125,000 matching funds from the Child Care Fund. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the contract agreement and that the chairperson may approve amendments and extensions up to fifteen (15%) percent variance from the award, consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon continued interpretation of the contract consistent with the February 6, 2001, letter from the Michigan Supreme Court, State Court Administrative Office, providing that assurance #4 of the grant application shall not be construed as a mandate for future funding of the program from the funding unit, said fetter attached hereto and incorporated by reference herein. BE IT FURTHER RESOLVED that this grant will fund contractual substance abuse, wraparound, child care services, mental health treatment, and consultation services; training, training supplies, incentives, and promotional supplies; travel; and transportation. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Public Services Committee Vote: Motion carried unanimously on a roll call vote Nancy Wenzel rage i 01 _I • From: ..Cooperrider, John [cooperriderj@oakgov.com ] Sent: Monday, August 11, 2008 3:17 PM To: Nancy Wenzel Subject: • FW: Grant Sign Off: Circuit Court - Family Division - 2008 Juvenile Justice and Delinquency Prevention Act - Grant Acceptance Importance: High Hi Nancy — we received the signoff package — how would you like us to handle this for the meeting tomorrow? Original Message From: Piir; Gala [mailto:piirg@oakgov.com] Sent: Monday, August 11; 2008 2:23 PM To: 'Cooperrider, John', 'Pamela L. Davis'; 'Riegal, Robert F Subject: Grant Sign Off: Circuit Court - Family Division - 2008 Juvenile Justice and Delinquency Prevention Act - Grant Acceptance Importance: High The complete sign off package is attached. . GRANT REVIEW SIGN OFF — Circuit Court - Family Division GRANT NAME: 2008 Juvenile Justice and Delinquency Prevention Act FUNDING AGENCY: Michigan Department of Human Services, Bureau of Juvenile Justice, Juvenile Justice .Grant Unit 'DEPARTMENT CONTACT PERSON: Pamela Davis / 80247 STATUS: Grant Acceptance DATE: August 11,2008 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The-captioned grant materials and grant acceptance package (which should include the-Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (7/31/2008) Department of Human Resources: Approved. — Cathy Shallal (7/31/2008) Risk Management and Safety: Approved. - Andrea PlotkoNmski (8/6/2008) Corporation Counsel: After reviewing this grant contract, provided the State modifies the contract to note that subcontractors will be handling the direct services as they have agreed to do, there appear to be no unresolved legal issues that require additional action at this time. — Karen Agacinski (8/8/2008) 8/12/2008 - OE -01 01 16P1 rnastkenzia FE-Q1 '2;4? rem:SCA-WM 248-305-9747 P02 1 5113732W 1T-420 P.32/02 Joir-111 Sincorcly, <7.1 Dawn A. Monk Deputy State Court Administrator Michigan Supreme Court State Court Administrative Office P.O. Box .300411 LInsing, Mioltigan 48909 ?twee (517) 373.0130 Nut D. Ferryjr... Staid Court A thninis =tar February 6. 2001 Honorable Brian IsdaelCertzie 52nd District Court 41)50 Grand River Ave. . Novi. MI 48314-222. Dear Judge MacKenzie: Pursuant to our conversation this noOrning regarding the Michigan Dnig Court Grant Program, I am providing information concerning Assurance #4 in the application materials. The assurances included in the Michigan Drug Court Grant application materials are the same as the assurances required to apply for and ancept fedora1 program funding for arug court programs. A33ttralCe #4 culls for the applicant to provide assurance of a program's intent to continue f=incling whether that be from local, other state 1 or federal sources of funding. The ?vlielligen Drug Court Grant Program la a atatc-approprietcd program funded with limited general fund dollars, The Amding is intended to assist in developing and implementing new programs and provide limited support to continuing programa. It is, however, the program's responsibility to eventually seek additional sources of funding. This should not be construed as a nundate for filtalre funding of a program from the funding unit. If you have any further questions, please contact me. Michigan Department of Human Services — Office of Contracts and Rate Setting 13,1,1 — Grant Format (CM -F160) Cover Sheet Grantee Name: Grant #: OAKLAND COUNTY CIRCUIT COURT-FAMILY DIVISION .3DMEIC- 08-63001 Amount: • $250, 000.00 ri $125,000.00 $125,000.00 CS-138#: Expires: Commodity Code: Mail Code: _Non-Juris 02/08/09 95243 025 Contract Administrator: Phone #: Shirley M. Winston 517-335-6478 SS# or Fed. I.D. # Award Status: 38-6004875 _fl Bid gal Sole Source 0 Fair Market Rate -Begin day and month of Grantee's fiscal year: 1 . day of month March month of year 2008 Audit Status: 0 Vendor fl No Federal Funds Faith Based: 1 Sub-recipient If checked, record CFDA numbers(s) below Yes I No 16.540 Count(ies): OAKLAND Org. Type: Private, Non-profit D Private, Proprietary El Public 0 University Payment Type: CLI Actual Cost Unit Rate 0 Fair Market Rate Grantee is a state employee: Grantee is a retired state employee: fl Yes A, No D Yes 1,... No Index Code: PCA: AOC: 65210 47 827 6325 - The contract administrator by submission of this document assures no changes have been made to the contract General Provisions as stated in Article III of standard DHS contract format. CM-F160 (Rev. 9-07) Previous edition obsolete. MS Word A. B. C. Grant No: JD MHC-08-63001 County: OAKLAND Contract Amount: $125,000.00 Method of Payment: Actual Cost AGREEMENT between Michigan Department of Human (DHS) & 235 South Grand Avenue P.O. Box 30037 Lansing, Michigan 48909 Services OAKLAND COUNTY CIRCUIT COURT-FAMILY DIVISION 1200 North Telegraph Road Pontiac Michigan 48341 This Agreement is effective from March 1, 2008 through February 08, 2009. GRANTEE RESPONSIBILITIES Geographic Area The Contractor shall provide services described herein in the following geo- graphic area: Oakland County. Location of Facilities The Contractor shall provide services described herein at the following location(s): Oakland County Circuit Court Family Division, 1200 North Telegraph Road Pontiac Michigan 48341. Crossroads for Youth 930 E. Drahner Road Oxford Michigan 48371 and Oakland Family Services 114 Orchard Lake Road Pontiac Michigan 48341. Client Eligibility Criteria 1. Youth 19 and under that have been court ordered to participate in the juvenile drug/mental health court. 2. Determination of Eligibility The grantee shall determine eligibility D. Employee Credentials and Clearances CM-F160 (Rev. 9-07) Previous edition obsolete. MS Word The Contractor shall assure that appropriately credentialed or trained staff shall perform functions under this Agreement. As a condition of this Agreement, each Grantee certifies the grantee will conduct or cause to be conducted, for each applicant, employee, subcontractor, agreement, an Internet Criminal History Access Tool (ICHAT) and for each applicant, employee, subcontractor, subcontractor employee or volunteer who works directly with clients under this agreement and who has not resided or lived in Michigan for each of the previous (10) years, a National Crime Information Date .(NCID) criminal record check and an (IC HAT) CHECK. The Grantee further certifies that the Grantee shall not submit claims for or assign to duties under this Agreement, any employee, subcontractor subcontractor employee, or volunteer based on a determination by the grantee that the results of a positive (ICHAT) or (NCID) response record make the individual ineligible to provide services. Grantees may consider the. recency and type of crime when making this determination. The Grantee must have a written policy describing the criteria on which it is determinations shall be made. Failure to comply with this provision may cause for immediate cancellation of this Agreement. E. Services to be Delivered Service #1 of 4: Mental Health Therapy 1. Activities the Grantee shall perform: The Grantee shall: a. Provide a minimum of 1 weekly 50 min. Mental Health Therapy sessions, individual, family or group. 2. Volume of Service Clients: The estimated number of unduplicated eligible clients to be served during the period of this Agreement shall be: 15 3. Unit Definition(s): One unit equals one 50 min therapy session 4. Units: The estimated number of units of service to be provided per term of agreement shall be: 780 5. From the total amount, the estimated number of units that may be expended during the following period is: Fiscal Year Estimated Number of Units March 1, 2008 through September 30, 2008 255 -2- CM-F160 (Rev. 9-07) Previous edition obsolete. MS Word October 1, 2008 through February 08, 2009 - 525 Service #2 of4: Respite Care 1. Activities the Grantee shall perform: The Grantee shall: a. Provide Respite Care for youth and family; the services provided by subcontractors, Oakland Family Services and Crossroads for Youth, separate the parents from the youth. The youth is engaged in individual or group therapy facilitated by therapists and counselors which can included recreational or team building activities. At the end of the weekend respite a family session is held and the parents and youth agree to have "time outs" at home to de-escalate situations that may occur. Parents and youth devise a plan that outlines how they will follow the plan, and both parties sign a agreement and the family return to their homes. 2. Volume of Service Clients: The estimated number of unduplicated eligible clients to be served . during this period shall be 15. 3. Units Definition(s): One unit equals 1 weekend of respite care for youth and family 4. The estimated number of number of units of service to be provided per term of agreement shall be 45. 5. From the total amount, the estimated number of units . that maybe expended during the following period is 675. Fiscal Year Estimated number of Units March 1, 2008 through September 30, 2008 281 October 1, 2008 through February 08, 2009 394 Services#3 of 4 1. Activities the Grantee shall perform: Child Care Services. The Grantee shall: -3- CM-F160 (Rev. 9-07) Previous edition obsolete. MS Word a. Provide Child Care for clients during Drug Court hearings and family counseling sessions to allow parents to participate in drug court programs and services. 2. Volume of Service Clients-The estimated number of unduplicated eligible clients to be served during the period of this Agreement shall be: 10 3. Units Definition (s): One unit equals Child Care Services for one drug court or family counseling session. 4. The estimated number of units of service to be provided per term of Agreement shall be 52. 5. From the total amount, the estimated number of units that may be expended during the following period is 520 Fiscal Year Estimated Number of Units March 1, 2008 through September 30, 2008 170 October 1, 2008 through February 08, 2009 350 Service #4 of 4 1. Activities the Grantee shall perform Wraparound Services. -The Grantee shall: a. Provide community based Wraparound Services to youth providing guidance and positive activities. Few youth recognize their own talents and interest. They require guidance to explore positive options and outcomes. 2. Volume of Service Clients: The estimated number of unduplicated eligible clients to be served during the period of this Agreement shall be 15. 3. Units: Definition(s): One unit equals 1 hour of Wraparound Services per youth. 4. The estimated number of units of service to be provided per term of agreement shall be 52. 5. From the total amount, the estimated number of units that may be expended during the following period is 780. -4- CM-F160 (Rev. 9-07) Previous edition obsolete. MS Word Fiscal Year Estimated Number of Units • March 1, 2008 through September 30, 2008 255 October 1, 2008 through February 08, 2009 525 F. Evaluation Reporting Requirements The Grantee shall submit to DHS all JJDPA expenditure and Program Reports that indicate the status and effectiveness of activities performed under this Agreement as indicated: 1. Submit the Financial Status Reports on a monthly basis by the 10 11 of the month: Personnel, Fringes, Construction, Consultant/Contractual, Travel, Supplies/Operating and Equipment. 2. Submit the Monthly Program Reports: Program Goals, Objectives, Narrative, Output and Outcome Measures. 3. Submit a year-end Final Expenditure and Program Report to contain the following information within 60 days after termination of this Grant Award: Program Objectives and Narrative and Purpose Area Expenditures to date. G. Audit Language 1. Subrecipient Relationship This Agreement constitutes a subrecipient relationship with DHS. The Grantee is required to comply with all federal regulations related to the accounting and auditing of the federal award used to fund this contract. This includes, but is not limited to, compliance with OMB Circular A-133. Regulations applicable to funding sources are included in the Catalog of Federal Domestic Assistance (CFDA). The Federal Program Title, CFDA number, and federal financial participation (FFP) rate DHS will use for this Agreement are: Federal Program Title CFDA # • FFP% Juvenile Justice and 16.540 100% Delinquency Prevention- Allocation to States -5- CM-F160 (Rev. 9-07) Previous edition obsolete. MS Word However, DHS may change the CFDA number and/or FFP rate during the course of this Agreement. CFDA numbers and FFP rates for this Agreement shall be posted quarterly on the DHS web site. The Grantee is required to check the web site to obtain up to date information regarding the DFDA numbers. The Grantee shall consult the following website to obtain CFDA numbers, payments, program updates, and other audit information: http://vvww.michigan.gov/dhs/0,1607,7-124-5455 7199 8380—,00.html DHS agrees to participate in audit cost related to the audit as described in other sections of this contract. 2. Reporting Requirements The Grantee must immediately report to the DHS Office of Internal Audit accounting irregularities including noncompliance with contract provision. If the Grantee is required per OMB Circular A-133 to have a Single Audit performed, the Grantee must submit the Reporting Package and an Audit Transmittal Letter to the DHS Office of Internal Audit at the address that follows and in accordance with the time frame established in the Circular. Reporting Package includes: a. Financial statements and schedule of expenditures of Federal awards b. Summary schedule of prior audit findings c. Auditor's report(s) d. Corrective action plan, if applicable 3. Audit Transmittal Letter The Contractor is responsible to identify in the Audit Transmittal Letter all organizations it operates that administer DHS subrecipient programs and the different names the Contactor may use to contract with DHS. The Contractor is responsible for proper completion and submission of the Audit Transmittal Letter. This letter, to be accurately processed by DHS, must include the following information: a. Grantee's name as reported in the DNS contract(s) b. Grantee's Federal Identification number(s) as reported in the DHS contract(s) -6- CM-F160 (Rev. 9-07) Previous edition obsolete. MS Word c. Grantee's fiscal year end. d. Identify other name(s) and other Federal Identification number(s) used by the Grantee. If a Single Audit is not required per OMB Circular A-133, the Contractor must still submit an Audit Transmittal Letter stating why a Single Audit was not required and the Contractor's fiscal year to which the letter pertains. The Audit Transmittal Letter should include items stated in the section, "Audit Transmittal Letter," described below. The letter may be mailed to the address below or FAX to (517) 373-8771. Mailing address for all information: Michigan Department of Human Services Office of Internal Audit 235 S. Grand Ave. Suite 1112 Lansing, MI 48909 Attention: William Addison, CPA If the Grantee is a subrecipient of DHS, but asserts it is not required to have a Single Audit performed, the Grantee shall submit an audit transmittal letter to the DHS Office of Internal Audit stating the reason the Single Audit is not required. Failure by the Grantee to submit the transmittal letter shall result in invoking the same sanctions on the Grantee as failure to submit the Single Audit report. 4. Audit Cost Cost of the Single Audit can only be charged tot his agreement if there is a provision within this Agreement that allows payment for the Single Audit cost. No audit cost may be charged to this agreement if the Grantee is not required to have a Single Audit. No audit costs may be charged to DHS when audits required by this contact have not been performed or have not been performed in accordance with OMB Circular A-133 requirements. Late submission (as defined in OMB Circular A-133) of the Single Audit report and/or Audit Transmittal Letter is considered non-compliance with this section and may be grounds to impose sanctions. 3. Sanctions DHS may impose sanctions if the Grantee fails to adhere to any of the audit requirements in this Agreement, including the audit transmittal letter. In -7- CM-F160 (Rev. 9-07) Previous edition obsolete. MS Word cases of continued inability or unwillingness on the part of the Grantee to comply with audit requirements, DHS may recoup all federal payments made to the Grantee during the period for which a single audit was required but not performed. H. Client Records For each eligible client served under this Agreement, the Grantee shall maintain client case records consisting of: DHS-provided forms which certify eligibility. Date of contact with client. Problem identification. Methods of service delivery. Significant contacts with client and significant events. Other materials as may be specified by DHS. I. Service Documentation The Grantee agrees to maintain program records required by DHS, program statistical records required by DHS, and to produce program narrative and statistical data at times prescribed by, and on forms furnished by, DHS. Fiscal Requirements The Grantee shall install and maintain an accounting system to identify and support all expenditures billed to DHS under this Agreement. The accounting system must record all income and expenses for the Grantee's total program of which services provided under this Agreement are a part. The accounting system, as a minimum, shall consist of a chart of accounts, cash receipts journal, cash disbursements journal, and general ledger. All expenditures and income must be supported by vouchers and receipts that detail the reason for the transaction The Grantee shall comply with all provisions of Office of Justice Programs' "Financial Guide" (copy may be obtained from DHS' Bureau of Juvenile Justice). The Grantee shall maintain, within the accounting system, salary and fringe benefits accounts that break out positions, hospitalization, retirement, workmen's compensation and other fringe benefits. The Grantee shall establish and maintain payroll records for all employees. The Grantee, in establishing and allocating salary and wages for employees, shall support these charges by electing to establish either: -8- CM-F160 (Rev. 9-07) Previous edition obsolete. MS Word 1. An adequate appointment and workload distribution system, accompanied by monthly reviews showing the actual changes in the workload distribution of each employee (i.e., an exception reporting system); or, 2. A monthly after-the-fact certification system that requires persons in supervisory positions having first-hand knowledge of the services performed to report the distribution of effort (i.e., a positive reporting system). K. Billing/Payment Method As used in this Agreement, "Cost Documentation" refers to the CM-468 Total Program Budget Summary, and the Contract Budget Statement Detail sheets attached hereto. The Actual Cost Reimbursement Method shall be used in claiming reimbursement under this Agreement. The Cost Documentation is hereby made a part of this Agreement. The Grantee certifies that this budget has been prepared in accordance with the Budget Completion Instructions provided by DHS. This document details the amount and object of expenditures for which the Grantee shall use funds paid under this Agreement. The Grantee is authorized to expend funds only for those resources indicated in the budget that are allowable, properly allocated and reasonable as defined in the Budget Completion Instructions. Only cost actually incurred may be billed to DHS. The Grantee shall follow and adhere to the budget. However, expenditures up to a 5% increase or $1,500, whichever is greater above the direct cost line item budget categories are permissible provided the sum of all expenditures doe not exceed the total amount of the contract. The Grantee shall not be reimbursed for any expenditures incurred in budget line items that do not include dollar amounts. The Grantee must obtain prior written approval from DHS to increase any line item by more than 5% or $1,500, whichever is greater. The OHS representative authorized to approve budget revisions is the Director, Office of Contracts and Rate Setting. The Grantee's request for DHS approval must contain sufficient information to allow DHS to identify which budget line items are to be increased and which line items are to be decreased, staying within the originally approved budget total. For travel costs, including mileage, meals, and lodging, incurred related to services provided under this Agreement, the Grantee may bill DI-IS the premium state rate, or Contractor's usual reimbursement rate for employees, whichever is less. State of Michigan travel rates may be found at the following website: http://vvvvw.michigan.gov/dmb/0,1607,7-150-9141 13132---,00.html The Contractor can not charge DHS more for a provision of service than is charged to other entities for whom the contractor provides services. -9- CM-F160 (Rev. 9-07) Previous edition obsolete. MS Word I. Billing Procedure The Grantee shall submit a monthly Financial Report to DHS. This Statement of Expenditures shall indicate actual expenditures incurred broken out by category of expense in the performance of this Agreement for the period being billed and the units of service delivered. This Statement shall be submitted to DHS within ten (10) days from the end of the billing period. For the month of September, billings shall be submitted as reasonably directed by the contract administrator to meet fiscal year end closing deadlines. In no event, shall the DHS make payment to the Grantee for billings submitted more than 90 days after the end of a billing period. For mileage costs incurred related to services provided under this agreement, the Grantee may bill DHS the State of Michigan premium travel rates or Grantee's usual reimbursement rate for employees, whichever is less. State of Michigan travel rates may be found at the following website: http://www.michigan.gov/dmb/0,1607,7-150-9141 13132--00.html Obligations incurred prior to or after the period covered by this Agreement shall be excluded from the Grantee's monthly invoices. M. Special Conditions Evaluation The Grantee shall: 1. Develop an evaluation that will be able to track the priority risk factors that the Grantee identified as part of the three-year or five-year plan. 2. Document the process utilized in developing the plan and in implementing the project. 3. Thru an outside consultant/subcontractor, develop an outcome specific evaluation design as incorporated in the evaluation tools. Specific data on individuals must remain confidential. 4. Make evaluation designs and instruments developed with funds under this agreement shall be available to DHS and the general public. Evaluation designs and instruments shall be considered in the public domain. Documents prepared through the process are public documents and are to be provided by the grantee upon request. -10- CM-F160 (Rev. 9-07) Previous edition obsolete. MS Word 5. Submit final evaluation reports to DHS within sixty (60) days of the grants end date. Failure by the Grantee to submit the final evaluation report may result in the termination of the grant retroactive to the date of receipt of the monthly report by DHS. If this occurs, DHS may also require re-payment of • grant funds. Failure to comply with this requirement may also affect future continuation grant consideration. II. OHS RESPONSIBILITIES A. Payment DHS shall make payments to the Grantee within forty-five (45) days after receipt by DHS of the Grantee's Financial Status Report detailing program related budgeting expenditures as set forth in the Cost. B. Maximum Amount DHS hereby agrees to pay the Grantee an amount not to exceed One Hundred' twenty five thousand dollars and 00 /100 ($125,000.00) for services performed in accordance with these terms of this Agreement exclusively during the fiscal period March 1, 2008 to February 08, 2009. Obligations incurred prior to or after the period covered by this Agreement shall be excluded from the Grantee's monthly invoices. From the total amount, the maximum amount that may be expended during the following periods is: Fiscal Year Contract Amount March 1, 2008 through February 08, 2009 $125,000.00 C. Evaluation Criteria The services provided by the Grantee under this Agreement shall be evaluated by DI-IS on the basis of the following criteria: 1. DHS shall review all Expenditure and Program Reports that indicate the status and effectiveness of activities performed under this Agreement as indicated under Grantee Responsibilities. Ill. GENERAL PROVISIONS — PUBLIC A. Conclusion, Termination, and Cancellation Terms -11 - CM-F160 (Rev. 9-07) Previous edition obsolete. MS Word 1. DHS' Source of Funds-Termination DHS' payment of Federal or State funds for purposes of this Agreement is subject to and conditional upon the availability of those funds for such purposes. No commitment is made by OHS to continue or expand activities covered by this Agreement. Funding for services to be provided beyond the end of the initial State fiscal year is dependent on legislative appropriation. DHS may terminate this Agreement immediately upon written notice to the Contractor at any time prior to the completion of this Agreement if, in the sole discretion of OHS, funding becomes unavailable for this service or such funds are restricted. 2. Cancellation of Agreement DHS may cancel this Agreement upon thirty days written notice if DHS determines that the Contractor, its agent, or its representative has offered or given a gratuity, kickback, money, gift, or anything of value to an officer, official, or employee of the State to obtain a contract or favorable treatment under a contract. By signing this Agreement, the Contractor hereby certifies that no funds have been given to any state officer, official, or state employee for influencing or attempting to influence such officer, official, or employee of the State. Except as indicated below, DHS may cancel this Agreement without further liability to DHS or its employees by giving the Contractor written notice of such cancellation thirty days prior to the date of cancellation. The Contractor may terminate this Agreement upon thirty days written notice to DHS at any time prior to the completion of the Agreement period. In case of default by the Contractor, OHS may immediately cancel this Agreement without further liability to DHS or its employees, and procure the services from other sources. In addition, DHS may immediately cancel this Agreement without further liability to DHS or its employees if the Contractor, an officer of the Contractor, or an owner of a 25% or greater share of the Contractor is convicted of a criminal offense incident to the application for or performance of a State, public, or private contract or subcontract; or convicted of a criminal offense including but not limited to any of the following: • embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, attempting to influence a public employee to breach the ethical conduct standards for State of Michigan employees; convicted under State or Federal antitrust statutes; or convicted of any other -12- CM-F160 (Rev. 9-07) Previous edition obsolete. MS Word criminal offense which, in the sole discretion of OHS, reflects on the Contractor's business integrity. B. Closeout Responsibilities 1. Closeout When this Agreement is concluded or terminated, the Contractor shall provide DHS, within thirty (30) days of conclusion or termination, with all financial, performance and other reports required as a condition of the Agreement. OHS shall within the limit of this Agreement reimburse the Contactor for allowable costs not previously reimbursed. The Contractor shall immediately refund to DHS any payments or funds advanced to the Contractor in excess of allowable reimbursable expenditures. 2. Fixed Assets DHS reserves the right to obtain or transfer title to all fixed assets, real or personal, included in the approved budget of this Agreement, billed in full or in part to OHS by the Contractor, and not fully utilized at the conclusion of the Agreement. Fixed asset costs billed to DHS shall be limited to straight- line determination or a use charge pre-approved by OHS and shall be used only for the performance of the Agreement unless another use is authorized in writing by OHS. At least 30 days prior to the end date of this Agreement (which includes cancellation of the Agreement) the Contractor shall report to DHS the book value of all fixed assets and non-consumables purchased with DHS funds and request written instructions regarding the disposal of these fixed assets and consumable and/or non-consumable supplies that have been acquired with funds under this Agreement. Any gain on the sale or disposition of fixed assets before completion of this Agreement must be immediately reported and refunded to DNS. No disposal, sale or transfer of fixed assets obtained under this contract in whole or part, may occur without the express written consent of DHS. 3. Continuing Responsibilities Termination, conclusion, or cancellation of this Agreement shall not be construed as terminating the ongoing responsibilities of the Contractor or rights of OHS contained in Section III, "Examination and Maintenance of Records" and Section Ill, "Closeout" of this Agreement. C. Compliance with Rules and Regulations -13- CM-F160 (Rev. 9-07) Previous edition obsolete. MS Word 1. Compliance with Federal and State Requirements The Contractor shall comply with all Federal, State and local statutes, regulations and administrative rules, and any amendments thereto, as they may apply to the performance of this Agreement. This shall include, but shall not be limited to, those laws and regulations that could have a material effect on the Federal program. In addition, the Contractor shall comply with all federal grant agreements, provisions stated within the Catalog of Federal Financial Assistance, and state and federal laws and other rules and regulations related to this funding source. The Contractor shall comply with the following Federal Office of Management and Budget circulars: • A-87 for cost principles, Relocated to 2 CFR, Part 225 • A-102 for administrative requirements, and • A-133 for audit requirements The Contractor shall keep informed of federal, state, and local laws, ordinances, rules, regulations, orders, and decrees of bodies or tribunals having any jurisdiction/authority that in any manner affects those engaged in or employed on the work done under this Agreement or that in any manner affects the conduct of the work done under this Agreement. 2. Civil Service Rules and Regulations The State of Michigan is obligated to comply with Article XI, Section 5, of the Michigan Constitution and applicable civil service rules and regulations. Other provisions of this Agreement notwithstanding, the State personnel director is authorized to disapprove contractual disbursements for personal services if the State personnel director determines that the contract violates Article XI, Section 5 of the Michigan Constitution or applicable civil service rules and regulations. 3. Compliance with Civil Rights, Other Laws The Contractor shall not discriminate against any employee or applicant for employment with respect to hire, tenure, terms, conditions, or privileges of employment, or a matter directly or indirectly related to employment, because of race, color, religion, national origin, age, sex, height, weight or marital status pursuant to 1976 Public Act 453, Section 209. The Contractor shall also comply with the provisions of the Michigan Persons with -14- CM-F160 (Rev. 9-07) Previous edition obsolete. MS Word Disabilities Civil Rights Act, 1976 Public Act 220, as amended (M.C.L. 37.1101 et. seq.) and Section 504 of the Federal Rehabilitation Act of 1973, P.L. 93-112, 87 Stat. 355, which states that no employee or client or otherwise qualified handicapped individual shall, solely by reason of this handicap, be excluded from participation, be denied the benefits of, or be. subjected to discrimination under any program or activity receiving Federal financial assistance. Further, the Contractor shall comply with the Americans with Disabilities Act of 1990 (ADA), P. L. 101-336, 104 Stat. 327, which prohibits discrimination against individuals with disabilities and provides enforcement standards. The Contractor shall comply with all other Federal, State or local laws, regulations and standards, and any amendments thereto, as they may apply to the performance of this Agreement. 4. Freedom of Information Act All information in this Agreement is subject to the provisions of the Freedom of information Act. 1976 Public Act 442, as amended, MCL 15.231, et seq. 5. Prohibition against Using Funds to Support Religious Activities The Contractor shall not use financial funds administered by the State or Federal government to support inherently religious activities, such as worship, religious instruction, or proselytization. If the Contractor engages in such activities, it must offer them separately, in time or location, from the programs or services funded with State or Federal assistance, and participation must be voluntary for the beneficiaries of the State or Federally funded programs or services. The Contractor shall follow guidelines in 42 USC 604a. D. Fees and Other Sources of Funding The Contractor guarantees that any claims made to DHS under this Agreement shall not be financed by any source other than DHS under the terms of this Agreement. If funding is received through any other source, the Contractor agrees to deduct from the amount billed to DHS the greater of either the fee amounts, or the actual costs of the services provided. The Contractor may not accept reimbursement from a client unless the • Agreement specifically authorizes such reimbursement in the "Contractor Responsibility" section. In such case, a detailed fee scale and criteria for charging the fee must be included. If the Contractor accepts reimbursement from a client in accordance with the terms of the Agreement, the Contractor shall deduct these fees from billings to DHS. -15- CM-F160 (Rev. 9-07) Previous edition obsolete. MS Word Other third party funding sources, e.g., insurance companies, may be billed for contracted client services. Third party reimbursement shall be considered payment in full unless the third party fund source requires a co-pay, in which case DHS may be billed for the amount of the co-pay. No supplemental billing is allowed. E. Confidentiality The use or disclosure of personally identifying information concerning services, applicants or recipients obtained in connection with the performance of this Agreement shall be restricted to purposes directly connected with the administration of the programs implemented by this Agreement. Disclosure shall be made only when required by federal and state laws, including HIPAA, rules and regulations, court orders and subpoenas, or subpoenas issued by a grand jury. Such disclosures must conform to all state and federal confidentiality provisions. F. Examination and Maintenance of Records The Contractor shall permit DHS or any of its authorized agents access to the facilities being utilized at any reasonable time to observe the operation of the program. Further, the Contractor shall retain all books, records or other documents relevant to this Agreement for six years after final payment, at the Contractor's cost. Federal auditors and any persons duly authorized by DHS shall have full access to and the right to examine and audit any of said material during said period. If an audit is initiated prior to the expiration of the six-year period and extends past that period, all documents shall be maintained until the audit is completed. OHS shall provide findings and recommendations of audits to the Contractor. DHS shall adjust future payments or final payment if the findings of an audit indicate over payment to the Contractor in any period prior to the audit. If no payments are due and owing the Contractor, the Contractor shall refund all amounts which may be due DHS within 30 days notice by DHS. The Contractor shall assure, as a condition of any sale or transfer of ownership of the Contractor agency, that the new purchasers or owner maintains the above-described books, records or other documents for any unexpired portion of the six-year period after final payment under this Agreement or the Contractor shall otherwise maintain said records as DHS may direct. If business operations cease, the Contractor shall maintain records as DHS may direct. The Contractor shall notify DHS when and if the Contractor operations cease during the six-year period after final payments and provide for appropriate storage of records at the Contractor's expense. The Contractor shall, as a provision of the Agreement between the Contractor and the auditor, assure that OHS may make reasonable inquiries of the auditor -16- CM-Fl 60 (Rev. 9-07) Previous edition obsolete. MS Word relating to audit workpapers and, furthermore, that DHS may review the auditor's workpapers in support of the audit. G. Reporting and Monitoring 1. Reporting The Contractor shall comply with all program and fiscal reporting procedures as are or may hereinafter be established by DHS. The Contractor shall also comply with all reporting procedures established by OHS in completion of progress reports at time intervals, on forms, in formats, and by means specified by OHS. In particular, reports or billing documents denoting event dates shall record month, day and year as specified by OHS. In all electronic filings, four digits shall be used to designate century. Any additional reports as deemed necessary by DHS shall be made and submitted by the Contractor upon request. 2. Monitoring Requirements DHS reserves the right to perform unscheduled on-site visits during normal business hours, to monitor the Contractor's activities under this Agreement at any time, either during the term, or within one year after termination of the Agreement. The Contractor shall cooperate with DI-IS during the monitoring process by making available all records, facilities, and other resources necessary to perform the review. If DHS detects noncompliance with this Agreement, and/or questioned costs during the course of its review, these items shall be identified and conveyed to the Contractor in an exit conference. OHS shall provide the Contractor with a detailed written report of these findings within thirty (30) days of the exit conference. The Contractor is required to address each item in OHS' report by providing a Corrective Action Plan (CAP) to eliminate or correct each issue of noncompliance. The Contractor shall submit the Corrective action plan to DI-IS within thirty (30) days from issuance of DHS' report. If DHS identifies questioned costs that cannot be substantiated, OHS may, at its discretion, and after consultation with the Contractor, require the Contractor to submit revised DHS-3469, "Statement of Expenditures" to reflect adjustment for disallowed costs. Submission of revised billings to OHS shall be made within a time schedule established by DHS and the Contractor. if the Contractor fails to comply with monitoring requirements as set forth in this Agreement, and within allotted time frames mutually established, DHS may, at its discretion, invoke sanctions on the Contractor, -17- CM-F160 (Rev. 9-07) Previous edition obsolete. MS Word which may include, but are not limited to, actions to collect disallowed costs and/or cancellation of the Agreements. The Contractor shall complete and sign an annual monitoring questionnaire for this Agreement within 90 days of the begin date of the Agreement and yearly thereafter. The Contractor can locate the questionnaire at wvvw.michigan.gov/dhs by clicking on "Doing Business with DHS", then "Contractor Resources", then "Forms and Publications." The Contractor shall submit the questionnaire to the DHS office to which billings are submitted. If the Contractor bills electronically, the contractor shall submit the completed and signed questionnaire to the DHS office where this Agreement was initiated. The Contractor shall assure that an individual with program oversight responsibility within the Contractor organization signs each questionnaire. DHS shall suspend its authorization and payment of billings if the Contractor fails to submit the questionnaire in a timely manner. Billing authorization and payment shall not be resumed until the Contractor has complied with the requirement. Continued failure on the part of the Contractor to submit the questionnaire may result in termination of this Agreement. 3. Audit Reports that Contain a Going Concern Statement If an audit firm conducts an audit of the Contractor and issues an audit report with a finding of a Going Concern, the Contractor must submit this audit report to the DHS Office of Internal Audit within 10 days from the date of the audit report. The submission of this audit report to OHS is required regardless of whether an audit is required under this Agreement. A Contractor receiving a Going Concern must submit a financial plan to the DHS Office of Internal Audit no later than 25 days from the date of the audit report issued by the audit firm. The financial plan must be approved by OHS. Failure of the Contractor to either timely submit the audit report with the Going Concern, or timely submit a financial plan, or DHS' rejection of the Contractor's financial plan, are grounds for immediately terminating the contract. Mailing address for all audit information: Michigan Department of Human Services Office of Internal Audit •235 S. Grand Ave., Suite 1112 Lansing, MI 48909 Attention: William Addison, CPA H. Recoupment of Funding and Repayment of Debts. -18- CM-F160 (Rev. 9:07) Previous edition obsolete. MS Word 1. - Recoupment of Funding If the Contractor fails to comply with monitoring requirements as set forth in this Agreement, or fails to submit a revised DHS-3469, "Statement of Expenditures" within allotted time frames established by DHS in consultation with the Contractor, OHS may, at its discretion, recoup or require the Contractor to reimburse payments made under this Agreement which OHS has determined that the Contractor has been overpaid. The Contractor is liable for any cost incurred by DHS in the recoupment of any funding. Upon notification by DHS that repayment is required, the Contractor shall make payment directly to DHS within 30 days or DHS may withhold current or future payments made under this or any other agreements, current or future, between DHS and the Contractor. If the Contractor fails to: (1) correct noncompliance activities identified by DHS, (2) submit revised billings as requested as part of a Corrective Action Plan when required; or (3) remit overpayments or make arrangements to have the overpayments deducted from future payments within 30 days, such failure shall constitute grounds to terminate immediately any or all of DIAS' agreements with the Contractor. DHS shall also report noncompliance of the Contractor to Michigan's Department of Management and Budget. Such report may result in the Contractor's debarment from further contracts with the State of Michigan. 2. Repayment of Debts and Other Amounts due DHS By entering into this Agreement, the Contractor agrees to honor all prior repayment agreements established by OHS with the Contractor or Contractor's predecessors. If the Contractor has an outstanding debt due to DHS but does not have a repay agreement, the Contractor agrees to make monthly payments to DHS at an amount not less than 5% of any outstanding balance and to begin on the date this Agreement is executed. If the Contractor fails to honor prior repayment agreements, or the Contractor fails to begin repayment on an obligation due DI-{S that is not subject to a repayment agreement, OHS will initiate the administrative process to reduce payments to the Contractor under this Agreement to recoup the debt. The payment reduction will be made at the amount originally established in the repayment agreement or at an amount not less than 5% of any outstanding balance effective on the date this Agreement is executed. -19- CM-F160 (Rev. 9-07) Previous edition obsolete. MS Word I. Publication - Approval and Copyright The State of Michigan shall have copyright, property and publication rights in all written or visual material or other work products developed in connection with this Agreement. The Contractor shall not publish or distribute any printed or visual material relating to the services provided under this Agreement without prior written permission of the State of Michigan. If the Contractor or an agent of the Contractor creates and/or reproduces under this Agreement materials which are developed for consumption by the general public or as a general information tool and which are funded in whole or in part with State of Michigan funds, the Contractor or its agent must include one of the statements referenced below, as they apply: This program is funded by the State of Michigan or This program is funded in part by the State of Michigan News releases (including promotional literature and commercial advertisements) pertaining to this Agreement shall not be made without prior written DHS approval, and then only in accordance with the explicit written instructions from DHS. No results of the activities associated with the Agreement are to be released without prior written approval of DHS and then only to persons • designated. J. Property Title Equipment acquired with Juvenile Justice Act formula and Victims of Crime Act Assistance (Formula) Funds (OJJDP & OVC). Equipment acquired under an award shall be used and managed to ensure that the equipment is used for criminal justice purposes. Standards and procedures governing ownership, use, management, and disposition are asfollows: 1. Title Title to equipment acquired under an award or subaward will vest upon acquisition in the recipient or subrecipient subject to the obligations and conditions set forth in 28 CFR Part 66. 2. Use a. A State shall use equipment acquired under an award by the State in accordance with State laws and procedures. The awarding agency encourages the States to follow the procedures set forth in this Guide. -20- CM-F160 (Rev. 9-07) Previous edition obsolete. MS Word b. Other .government recipients and subrecipients shall use equipment in accordance with the following requirements: 1) Equipment must be used by the recipient or subrecipient in the program or project for which it was acquired as long as needed, whether or not the project or program continues to be supported by Federal funds. When no longer needed for the original program or project, the equipment may be used in other activities currently or previously supported by a Federal agency. The recipient or subrecipient shall also make equipment available for use on other projects or programs currently or previously supported by the Federal government, providing such use does not interfere with the work on the projects or programs for which it was originally acquired. First preference for other use shall be given to other programs or projects supported by the awarding agency. User fees should be considered and treated as program income to the project, if appropriate. Notwithstanding program income, the recipient or subrecipient shall not use equipment acquired with funds to provide services for a fee to complete unfairly with private companies that provide equivalent services, unless specifically permitted or contemplated by Federal statute. 4. When acquiring replacement equipment, recipients or subrecipients may use the equipment to be replaced as a trade- in or sell the equipment and use the proceeds to offset the cost of the replacement equipment subject to the written approval of the awarding agency. K. Subcontracts The Contractor shall not assign this Agreement or subcontract this Agreement to other parties without obtaining prior written approval of the DHS Office of Contracts and Rate Setting. OHS, as a condition of granting such approval, shall require that such assignees or subcontractors shall be subject to all conditions and provisions of this Agreement including Criminal Record and Central Registry background checks when applicable. The Contractor shall be responsible for the performance of all assignees or subcontractors. If subcontracting, the Contractor must obligate the subcontractors to maintain the confidentiality of OHS' client information in conformance with State and Federal requirements. At DHS request, any employee of the Contractor and of any subcontractor having access or continued access to DHS' confidential information -21- CM-F160 (Rev. 9-07) Previous edition obsolete. MS Word may be required to execute an acknowledgment that the employee has been advised of the Contractor's and the subcontractor's obligations under this section and of the employee's obligation to DHS, the Contractor or subcontractor, as the case may be, to protect such confidential information from unauthorized use of disclosure. L. Disputes The Contractor shall notify DHS in writing of intent to pursue a claim against DHS for breach of any terms of this Agreement. No suit may be commenced by the Contractor for breach of this Agreement prior to the expiration of ninety (90) days from the date of such notification. Within this ninety (90) day period, the Contractor, at the request of OHS, must meet with the Director of OHS or designee for the purpose of attempting resolution of the dispute. M. Agreement Inclusiveness/Amendment This Agreement contains all the terms and conditions agreed upon by the parties. No other understanding, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. The Contractor shall, upon request of OHS and receipt of a proposed amendment, amend this Agreement, if and when required in the opinion of DHS, due to the revision of Federal or State laws or regulations. If the Contractor refuses to sign such amendment within fifteen (15) days after receipt, this Agreement shall terminate upon such refusal. This Agreement may otherwise be amended only by the written consent of all the parties hereto. N. Reporting of Retiree Employment All other contract provisions notwithstanding, no reimbursement may be claimed under this agreement for salary or subcontracting expense for any employee who retired from the State of Michigan using the early retirement program authorized by 2002 Public Act 93. The Contractor shall provide written notification within fifteen (15) days of hiring to DHS Office of Contracts and Rate Setting (OCRS) the name, social security 'number, and work site of any employee who retired from the State of Michigan using the early retirement program authorized by 2002 Public Act 93. Failure to notify the OCRS within the allotted time period may result in the disallowance of all costs related to this Agreement up to the time the proper notification is received by OCRS. 0. Certifications Re:larding Lobbying -22- CM-F160 (Rev. 9-07) Previous edition obsolete. MS Word As required by section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the Contractor certifies that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any persons influencing or attempting to influence an officer or employee of an department, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any department, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard form — LLL, "Disclosure of Lobbying Activities," in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including sub-grants, contracts under grants and cooperative agreements, and subcontracts) and that all sub-recipients shall certify and disclose accordingly. Certification Regarding Debarment, Suspension, and Other Responsibility Matters The Contractor certifies that they and their principals: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal or State department or agency. 2. Have not within a three-year period preceding this agreement been convicted of or had civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain', or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. -23- CM-F160 (Rev. 9-07) Previous edition obsolete. MS Word 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in 28 CFR 67, et sec. 4. Have not within a three-year_ period preceding this Agreement had one or more public transactions (Federal, State or local) terminated for cause and default. Where the parties are unable to certify to any of the statements in this certification, the Contractor shall attach an explanation to this Agreement. The Contractor shall promptly notify DHS of any criminal litigation, investigations or proceeding which may have arisen or may arise involving the Contractor or any of the Contractor's subcontractors, or any of the foregoing entities then current officers or directors during the term of this Agreement and three years thereafter. All notices shall be provided in writing to DHS within fifteen business days after the Contractor learns about any such criminal or civil investigations and within fifteen days after the commencement of any proceeding, litigation, or arbitration, as otherwise applicable. Details of settlements, which are prevented from disclosure by the terms of the settlement, shall be annotated as such. However, the Contractor shall disclose if any terms of such settlement would impede the Contractor's performance of this Agreement. The Contractor may rely on similar good faith certifications of its subcontractors, which certification shall be available for inspection at the option of DHS. The Contractor certifies to the best of its knowledge that within the past three (3) years, the Contractor has not; 1. Failed to substantially perform a state contract or subcontract according to its terms, conditions, and specifications within specified time limits. 2. Refused to provide information or documents required by a contract including, but not limited to information or documents necessary for monitoring contract performance. 3. Failed to respond to requests for information regarding contract compliance, or accumulated repeated substantiated complaints regarding performance of a contract. 4. Failed to perform a state contract or subcontract in a manner consistent with any applicable state or federal law, rule, regulation, order, or decree. -24- CM-F160 (Rev. 9-07) Previous edition obsolete. MS Word The Contractor shall include Section 0. (Certification Regarding Debarment, Suspension, and Other Responsibility Matters) language as written above in all subcontracts with other parties. The Contractor shall require each primary subcontractor, whose subcontract will exceed $25,000, to disclose to the Contractor, in writing, whether at of the time of the award of the subcontract, the subcontractor, or its principals, is or is not debarred, suspended, or proposed for debarment by the State of Michigan. The Contractor shall then inform DHS of the subcontractor's status and reasons for the Contractor's decision to use such subcontractor, if the Contractor so decides. If it is determined that the Contractor knowingly rendered an erroneous certification under this provision, in addition to the other remedies available to the state, DHS may immediately terminate this Agreement. If the state finds that grounds to debar exist, it shall send notice to the Contractor of proposed debarment indicating the grounds for proposed debarment and the procedures for requesting a hearing. if the Contractor does not respond with a written request for a hearing within twenty (20) calendar days, the state shall issue the decision to debar without a hearing. The debarment period may be of any length up to eight (8) years. After the debarment period expires, the Contractor may reapply for inclusion on bidder lists through the regular application process by authority of Executive Order 2003-1. -25- CM-F160 (Rev. 9-07) Previous edition obsolete. MS Word i IN WITNESS WHEREOF, the DHS and the Grantee have caused this Agreement to be executed by their respective officers duly authorized to do so. The Undersigned has the lawful authority to bind the Grantee to the terms set forth in this Agreement. • OAKLAND COUNTY 119.7-f Dated at , Michigan - - - CHAIRPERSON (Grantee) - this day of , By: Witness: Dated at , Michigan DEPARTMENT OF HUMAN SERVICES this day of , By: Director Witness: Grant #: JDMHC-08-63001 -26- CM-F160 (Rev. 9-07) Previous edition obsolete. MS Word MICHIGAN DEPARTMENT OF HUMAN SERVICES BUREAU OF JUVENILE JUSTICE-JUSTICE GRANT UNIT JUVENILE JUSTICE AND DELINQUENCY PREVENTION ACT (APPLICATION) i 1. Applicant Agency 3, Federal 1.D. Number OAKLAND COUNTY CIRCUIT COURT - FAMILY DIViSION 38-6004876 - Address 5. Application Status 5A. [ ] First [ ] Other ' 1200 NORTH TELEGRAPH ROAD [ ] New [ ] Second _ [XX] Continuation [ XX] Third City Zip 5B. Previous JJGU Project # OCRS Number PONTIAC 48341 2. Implementing Agency 6. Start Date End Date OAKLAND COUNTY CIRCUIT COURT - FAMILY DIVISION JANUARY 1, 20078 DECEMBER 31, 2008 i 4. Project Title (Maximum of 2 lines130 characters each) 7. Program Area • FAMILY-FOCUSED JUVENILE DRUG COURT PROGRAM SUBSTANCE ABUSE/MENTAL HEALTH 8. Civil Rights Contact Person in Applicant Agency Telephone NANCY SCARLETT 248-858-053715211 Address 1200 N. TELEGRAPH RD., PONTIAC, MICHIGAN 48341 • 9. Certification: We certify that the program proposed in this application meets applicable requirements of the Juvenile Justice And Delinquency Prevention Act of 1992, that all information presented is correct, and that the applicant agency will comply with the provisions of the Act and all other applicable federal laws. _ _ Project Director (Name and Title) ' Signature Date Pamela L. Davis Manager - Court Services Address City Zip Telephone , 1200 N. TELEGRAPH ROAD PONTIAC 48341 248-858-0247 Fax E-mail 248-858-1126 i davisplgoakgov.com _ - • Financial Director (Name and Title) Signature Date John Cooperrider, Business Division Administrator Address City Zip Telephone 1200 N. TELEGRAPH ROAD PONTIAC 48341 248-858-0247 I Fax 1 E-mail • (248) 858-1999 Cooperriderj@oakgov.com _ Authorized Official (Name and Title) ' Signature Date Bill Bullard Jr., Chair, Oakland County Bd. Of Commissioners Address City Zip Address 1200 N. Telegraph Rd. Pontiac, MI 48341 1200 N. Telegraph Rd. Fax E-mail . (248) 858-1572 Bullardb@oakgov.corn I "'The Authorized Official must be duly authorized to sign contracts on behalf of the applicant agency. By authority of the Federal Juvenile Justice and Delinquency Prevention Act of 1992, submission of this application isrequired to participate in this program. JJGU/201 10. Jurisdiction 10a. County(ies) in which the project will operate Oakland 10b. Senate District(s) 10c. Representative District(s) 13, 14, 15, 16, 28 15, 34, 46 10d. U.S. Congressional District(s) 10e. Population to be served 8,9,11,12 1.5 Million - 11. Service Impact If awarded, these funds will [ ] Create a new service or activity [ ] Enhance or expand an on-going service or activity 12. Budget Summary LINE ITEM FEDERAL AMOUNT LOCAL SHARE TOTAL AMOUNT Personnel 0 0 Consultant/Contractual $102,800 $125,000 $227,800 Travel $ 9,766 $** $ 9,766 _ Supplies/Operating $ 12,434 $** $ 12,434 Equipment 0 $** 0 TOTAL $250,000 $ $250,000* Authorized Official* Date , • • The Authorized Official must be duly authorized to sign contracts on behalf of the applicant agency. BUDGET DETAIL (USE WHOLE DOLLARS ONLY) PERSONNEL I A.Salaries & Wages Hourly or Daily Hours or Days Name and Position Title Salary Rate Devoted Amount , Salaries & Wages Subtotal _ $ B. Fringe Benefits* Description and Calculation $ FICA $ Unemployment $ . Workers Comp $ Fringe Benefits Subtotal $ Total Personnel $ CONSULTATION/CONTRACTUAL SERVICES Hourly or Daily Hours or Days Name/Affiliation Rate Devoted Amount Mental Health Treatment* 15 fam. @ $1751wk 52 weeks $136,500 Theraov: individual. and family /home based) Respite Care* for 15 families $400/weekend 46 weekends $ 18,000 _ Child Care* _ $3,500 per family 10 families $ 35,000 Wrap around services:* Details found on 15 fam. @ $2,553 $ 38,300 Camp, team memberships, classes, etc. pages 7 & 12 per year _ _ Total Consultant/Contractual Services $227,800* I BUDGET DETAIL (USE WHOLE DOLLARS ONLY) Travel Travel costs are allowed for project personnel only. List lodging and meals separately. Use rates set by the applicant agency for project personnel. Description Description Description Description Total Training: National Drug Court Conference $1,600 (est. $1,440.00 $ 2000.00 (reg. $ 5,040.00 F 4 plane fare for (lodging for 4 for 4 staff x or staff 4 staff x $400 staff x 120 per $500 per staff) per staff) _ night x 3 nights) Training: MADCP Conference $ 315.25 $ 1100 (2 nights $ 100 (Dinner $ 1515.00 F 5 Staff (Mileage to for 5 staff for 5 staff at or Lansing for 5 @$110 per $20.00/ meal) staff x 130 night) miles round trip per staff = 650 miles x $.485 per mile = $315.25) _ Other Trainings as Required/ $ 1261 (.485 $ 800 ($100 per $ 150 (meals $ 3211.00 Recommended (e.g. those offered by FIA estimate: 4 - night; estimate & gratuity for 4 Children's Bureau & Bureau of Juvenile trainings in 2 nights for 4 staff) Justice, Michigan Dept. of Community Lansing; 4 staff.) Health, Michigan Council on Crime & staff per Delinquency, the State Court Admin Office, training; 130 $ 1000.00 (reg. & Mich Assoc of CMH Boards; includes miles per trip fees for 4 staff local trainings) - $1,000 for registration fees. per staff) @ $2501 staff) _ • Total Travel $ 9,766.00 Supplies/Operating Expenses _ _Item Explanation Unit Price Amount t Training supplies Training Materials NIA 11000 Copying N/A N/A $1000 _ Incentives Athletic & Recreational 15 youth $5434 Equipment (musical instruments, @$362.26* (*Ave. amount spent on sanctions/ art supplies, etc), Drivers' each youth per incentives per youth/ per year) Training, etc. year , Art Through Photography Program Art Framing Supplies, disposable 10 youth @ $2,000. Supplies cameras, printing supplies, etc. $10/per youth Promotional Supplies: Brochures, pamphlets, N/A $3,000 Promotional Videos, etc. Total Operating Expenses $12,434 Equipment Monthly Lease Quantity Purchase Price If Applicable Amount Item _ $ $ $ _$ $ $ Total Equipment $ Federal Share $125,000.00 Local Share $125,000.00* . TOTAL PROJECT COST $250,000.00 Authorized Official Date *Please refer to Budget Narrative located on pages 6 & 7. **We will continue to use local Juvenile Drug Court staff, county facilities and equipment paid for through the SCAO grant and Child Care Fund dollars, as well as through in-kind matches provided by Oakland County to implement this project. % 6,217 $ 62,500 $ 62,500 FISCAL NOTE (MISC. #08162) August 21, 2008 BY: Finance Committee, Mike Rogers, Chairperson IN RE: CIRCUIT COURT/FAMILY DIVISION 2008 JUVENILE DRUG COURT - JUVENILE JUSTICE AND DELINQUENCY PREVENTION ACT - GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Circuit Court Family Division has received a grant from the Michigan Family Independence Agency Bureau of Juvenile Justice (BJJ) - Juvenile Justice Grant Unit (JJGU) in the amount of $125,000, providing funding for a grant period of March 1, 2008 through February 8, 2009. 2. The total program cost is $250,000 representing State grant funding of $125,000, funding from the Child Care State funds in the amount of $62,500 and Child Care County match funds of $62,500. 3. The program funds contractual substance abuse and mental health treatMent and consultation services, training, training supplies, incentives, and promotional supplies, travel and transportation in support of this grant. 4. The County is expected to incur administrative and support costs of $1,280 over the grant funding period, which this grant does not allow for recovery of these costs. 5. The FY 2008 Special Revenue Budget for Bureau of Juvenile Justice and Delinquency reflects total BJJ grant funding of $152,794, of which $125,000 is from the March 1, 2008 to February 8, 2009 BJJ grant award and the carried over amount of $27,794 from the previous award. 6. FY 2009 and FY 2010 estimated grant budgets are reduced by 50% from $125,000 to $62,500 to reflect a decline in future year funding. 7. The following budget amendments are recommended to adjust the FY 2008, FY 2009 and FY 2010 Special Revenue Budgets to the current FY 2009 BJJ Grant Award less any future funding estimations: SPECIAL REVENUE FUND (#27195) Revenue 3010402-121200-615571 Grants-State Total Revenue Expenditures 3010402-121200-702010 3010402-121200-722750 3010402-121200-722760 3010402-121200-722790 3010402-121200-722820 3010402-121200-730373 3010402-121200-731458 3010402-121200-732018 3010402-121200-732165 3010402-121200-750154 3010402-121200-750245 3010402-121200-750280 3010402-121200-776661 Salaries Regular Workers Compensation Group Life Social Security Unemployment Insurance Contracted Services Professional Services Travel and Conference Workshops and Meetings Expendable Equipment Incentives Laboratory Supplies Motor Pool FY2008 ($97,206) $ 62,500 $ 62,500 ($97,206) $ 62,500 $ 62,500 ($15,198) (690) (40) - (1,163) - (30) - (63,533) 51,400 51,400 25,213 - (234) 4,883 4,883 384 (44,810) 658 7,434 6,217 (5,197) ($97,206) Total Expenditures FY2009 FY2010 FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Zack and Potter absent. Resolution #08162 August 21, 2008 Moved by Long supported by Burns the resolutions (with fiscal notes attached) on the Consent Agenda, be adopted (with accompanying reports being accepted). AYES: Burns, Coleman, Coulter, Crawford, Douglas, Gershenson, Gingell, Gosselin, Gregory, Greimel, Hatchett, Jacobsen, KowaII, Long, Middleton, Nash, Potter, Potts, Rogers, Scott, Spector, Woodward, Zack, Bullard. (24) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted (with accompanying reports being accepted). I HEREBY APPROg THE figEGOING RESOLUTION , • 6." • STATE OF MICHIGAN) \-----"-FV72--.? /a I COUNTY OF OAKLAND) I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 21, 2008, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 21st day of August, 2008. t Ruth Johnson, County Clerk