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HomeMy WebLinkAboutResolutions - 2008.12.11 - 9420' MISCELLANEOUS RESOLUTION: #08262 ()venter 20, 2008 BY: Personnel Committee, Thomas F. Middleton, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT - SALARY ADMINISTRATION PLAN 4th QUARTERLY REPORT FOR FY2D08 TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Salary Administration Plan approved by the Board of Commissioners for Salary Grades 1 - 21 provides a process for aepartments arid employees to request a review of the salary grade placement of classifications; and WHEREAS the 4th Quarterly Report for FY 2008 identifies the job studies conducted and the salary grade changes recommended by the Human Resources Department after cornpletion of this review process; and WHEREAS funding is available in the Classification and Rate Change fund to implement GF/GR salary grade changes resulting from this Salary Administration Quarterly Report recommendations; and WHEREAS funding is available in the FM&O Fund to implement salary grade changes resulting from recommended Proprietary salary grade changes. NOW THEREFORE BE IT RESOLVED that the Oakland Board of Commissioners authorizes implementation of the Salary Administration Plan Li th Quarte0y Report for FY 2008, which includes the following classification changes: Salary Grade Classification From: To: Position Number Supervisor FM&O Administrative Services 11 12 1040701-03646 Retitle one (1) ADR Coordinator to Caseflow/ADR Coordinator 11 11 3010301-07257 BE IT FURTHER RESOLVED that the following unused classification tities be deleted: Psychiatrist PT Consultant Psychiatrist PhD Storekeeper Helper Water Meter Technician Chairperson, on behalf of the Personnel Committee, I move the emotion of the foregoing resolution. RSONN_ EliCVMMITTEE r 4rx..mo ",-) i I A-0-4 111. Iv. V. VL OAKLAND COUNTY SALARY ADMINISTRATION FOURTH QUARTERLY REPORT FOR FY2008 11/12108 E----7111cONTENTS=7 Miscellaneous Resolution Background Summary Human Resources Department Recommendations Reasons for Recommended Changes Job Descriptions for New Classifications OAKLAND COUNTY SALARY ADMINISTRATION FOURTH QUARTERLY REPORT FOR FY2008 11112108 PART 11-BACKGROUND BACKGROUND Per Merit Rule 2, the Salary Administration Plan provides for a review and appeal process of salary grade placements. It requires presentation of a quarterly report to the Personnel Committee of reviews conducted during the quarter by the Human Resources Department, arid of appeals heard by the Job Evaluation Review Panel if applicable. The Personnel and Finance Committees and the Board of Commissioners must approve any recommended changes in grade level prior to becoming effective. Funds are contained in the FY08 Budget specifically for classification and rate changes resulting from these reviews. in cases where the Human Resources Department is not recommending a change in salary grade, an additional appeal step has been provided. Departments wishing to appeal one of their requests may appeal directly to the Job Evaluation Review Panel. Employees wishing to appeal their re-evaluations must submit a request in writing to the Personnel Committee. The Personnel Committee may receive and file the request, or advance the request to the Job Evaluation Review Panel. PR / SR $2,610 261 1,160 GF/GP $0 0 Remainder of FY Total Increase: $4,031 OAKLAND COUNTY SALARY ADMINISTRATION FOURTH QUARTERLY REPORT FOR FY2008 11/1212008 PART III - SUMMARY PAGE Position Activity Summary Activity Classes Positions Up: 1 1 Same: 1 1 Down: Newly Placed on Plan: Removed from the Plan: Total Requested for Review: 2 2 Pay Period Information Number of Pay Periods this FY: 26 Number of Remaining Pay Periods in FY: 20 Effective Date: 12120108 Salaries increase Summary Remainder of FY Salaries Increase: Remainder of FY S.I. Increase: Remainder of FY Benefits Increase: Fiscal Year Salaries Increase: $0 $3,393 FY Service Increment (S.I.) Increase: 0 339 Fiscal Year Benefits Increase: 0 1,508 $5,240 Fiscal Year Total Increase: Note: Rates are shown for illustrative purposes only. Actual costs are reflected in the fiscal note. OAKLAND COUNTY SALARY ADMINISTRATION FOURTH QUARTERLY REPORT FOR FY2008 11/12/08 PART IV - HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS — ,ItU iiiAifidiiig..6 ;,',': - ' '., - . ' s .a. iiii - ' b 6 ii . 6 gt; - §4 ' '.. 0 HM0,0 /9 l 'el0 ii0111'egilij . 0Std ed Pos t o n Grade:, ons Points ir Circuit Court i ADR Coordit iator to l'ivil-Criminal Caseflow MDR Coordinator 2006 1 11 11 373 378 GF1GP ----- ---- - ___ l'aciliVes iligrrit / Supervisor - FM & 0 r iwz.0 Administrative Services 2000 1 11 12 393 408 PR OAKLAND COUNTY SALARY ADMINISTRATION FOURTH QUARTERLY REPORT FOR FY2008 11112108 PART V REASONS FOR RECOMMENDED CHANGES Thin ‘: ADR Coordinator ...S. 77-7. .0013.-ifilfitet11101W00.:., Division Increase Factor 3, Supervision from 5A/23 to 513/26 to reflect the correct number of employees supervised increase Factor 0, Accountability, from 3N35 to 3B/37 to reflect that the position reports to a supervisor an( also directly to a Judge. Title change to Case flow/ADR Coordinator to encompass ADR and Caseflow duties performed. FciIlies Mgmt/FM&O Supervisor - FM&D Administrative Services Increase Factor 7, Mental Concentration, Iron 3/40 to 4/55 to take into consideration that Ms. Bohn's job involves substantial periods during which she is required to maintain a high level of mental concentration. , DRAFT 11/04/08 OAKLAND COUNTY. MICHIGAN Class Title: CASEFLOW/ADR COORDINATOR Department: Circuit Court! Civil / Criminal Division Reports To: Caseflow ADR Supervisor GENERAL SUMMARY A. DESCRIPTION Under general supervision, assists the Caseflow/ADR (Alternative Dispute Resolution) Supervisor in the daily operations of the Circuit Court/Civil/Criminal Division/Case Management Office, Coordinates maintenance and office related issues. Assists in overseeing changes of venue, case transfers, case consolidations, and visiting judge use for assistance with docket, convenience of location or due to bench disqualification for both circuit and Probate Courts. Regularly meets with judges and staff to resolve scheduling and related issues. Conducts research and analysis relating to the development, implementation and evaluation of caseflow office operations and procedures. Reviews and interprets federal, state, and local legislation to ensure office operations are in compliance. Utilizes current county-wide and/or department specific software to complete assignments. SUPERVISION EXERCISED Functions as a working supervisor over lower level employees, instructs, assigns, schedules, and checks work. Assists as needed with performance appraisals, and participates in decisions to hire, discipline ; discharge, and award pay increases and/or promotions. TYPICAL DUTIES AND RESPONSIBILITIES Oversees the Case Assignment process for the Circuit Court/Civil/Criminal Division and Family Division' s jurisdiction. Assists the supervisor in the daily management functions of the office, such as recruitment and selection of personnel, assigning and reviewing work, reviewing and updating office policies and procedures, and implementing new policies and procedures. Handles requests for case reassignment, joint assignments, case consolidation (companion files) and disqualifications of assigned judge or referee. Assists in managing mass. judicial docket reassignments, including attending meetings with a variety of departments. Coordinates joint assignments where Probate Judge sits as Probate and Circuit Judge or where Circuit Judge sits as Circuit and Probate Judge. As appropriate, contacts State Court Administrative Regional Office and/or Circuit Court Administrator's office. DRAFT 11704/08 • Class Title: Caseflow/ADR Coordinator Page A2 Coordinates changes of venue with other Probate Courts in Michigan_ As appropriate, confers with Senior Referee or Chief Judge regarding case specifics. Assists in the preparation of specific orders reflecting the intent of the transferring judge. Monitors jury trial activity throughout the year for Probate Court. Coordinates activities with the Supervisor— Jury Office and Jury Commission. Attends meetings with court personnel to discuss problems and to participate in decision-making process for Circuit Court, Civil/Criminal and Family Division operations. Rectifies processing problems, and assists supervisor in handling the more difficult and complex complaints and questions concerning court activities, Under direction of the supervisor, develops and generates statistical reports as needed for the Circuit Court, Civil/Criminal and Family Divisionsjudges, Circuit Court Administrator, and the State Court Administrative Office_ Ensures that reports are in compliance with various requirements of the State Court Administrative Office. Assists with administering the Visiting Judge program for Probate Court. Processes requests for assignment, contacts State Court Administrative Regional Office, contacts visiting judge, makes logistical arrangements including courtroom, chambers, and support staff required. Notifies parties as appropriate, processes payrric,rit requests, and assists as necessary. Maintains records of visiting juthae usage. cost, eases assigned, and other statistical data. Coordinates with other Courts where assiemment is for convenience of locaticre May represent the Circuit Court, Civil/Criminal and Family Divisions at meetings with other justice system agencies, civic groups, and seminars. Assists supervisor with special projects such as settlement week and visiting judge assignments, Attends administrative meetings with court personnel, judges and Bar as needed and/or assigned. As needed, confers with the Manager-Civil/Criminal Division and/or SCAO regarding interpretation and implementation issues and ensures that the staff complies with legal regulations and court policies and procedures. Assists the Court Administrator and Judges in coordinating judicial activities. DRAt"T 11/04/08 Class Title: Caseflow/ADR Coordinator Page A3 Responds to requests for assistance from Judges and their respective staff in regard to Caseflow, ADR, and quality issues along with requests from attorneys and the public regarding issues such as court procedures, case status, and departmental regulations and procedures without giving legal advice. Ensures accurate information is provided to attorneys and the general public regarding procedures for documents required by the court to be filed with the Case Management Office. Utilizes current County-wide and/or department specific software to complete assignments. APPROVED BY: - DATE: IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range for this job classification.- Generally, only those. key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor. CRAFT 11/04/08 OAKLAND COUNTY, MICHIGAN Class Title: CASEFLOW/ADR COORDINATOR Department: Circuit Court Civil / Criminal Division Reports To: Casellow / ADR Supervisor B. QUALIFICATIONS EXPERIENCE. TRAINING. KNOWLEDGES. SKILLS St. ABILITIES A. REQUIRED MINIMUM QUALIFICATIONS I. a. Possess an Associates degree from an accredited college or university with a major in • Criminal Justice, Business Administration. Public Administration or related field; OR b. Possess a cert:ficate or degree sanctioned by the American Bar Association as a Para-Lent or Legal Assistant; AND 2. Have two (2) years of full-time experience in a law office, court setting or legal environment. 3. Pass the complete examination, including the employment medical established for this classification. 4. Successfully complete the six month probationary period. ADDITIONAL DESIRABLE. QUALIFICATIONS I. Considerable knowledge of department rules, terminology and procedures. 2. Considerable ability and skill in initiaing improvements in departmental operations. 1. Considerable ability in interpreting departmental programs, procedures and legal requirements to officials and the general public. 4. Considerable ability to establish and maintain effective working relationships with judges, attorneys, co-workers and the general public. 5. Reasonable ability to effectively handle multiple projects. 6. Reasonable ability to follow complex oral and written instructions. 7. Reasonable knowledge of modern office practices and procedures. 8. Reasonable ability to make general decisions in accordance with departmental policies and procedures. • . DRAFT 11/04/08 Class Title: Caseflow/ADR Coordinator Page 82 9. Reasonable ability to utilize current word processing, spreadsheet, database, e-rnail and Internet software AP PROV,=' DATE: Resolution #08202 November 20, 2008 The Chairperson referred the resolution to the Finance Committee. Tnere were no objections. FISCAL NOTE (MR. #08262) December 'ii, 2006 FINANCE COMMITTEE, MIKE ROGERS, CHAIRPERSON IN RE: HUMAN RESOURCES DEPARTMENT — SALARY ADMINISTRATION PLAN 4th QUARTERLY REPORT FOR FY 2008 TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule X11-0 of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1) The Human Resources Department, with approval from the Board of Commissioners, provides a process for departments and employees requesting a review of the salary grade placement classifications for Grades 1 — 21, 2) One (1) Proprietary Fund Supervisor-FM&O Administrative Services position in the Facilities Maintenance and Operations Division will be upgraded from a grade 11 to a grade 12, at an annual cost of $5,227 and $4,021 for the remainder of FY 2009 in salaries and fringe benefits. 3) There are no General Fund/General Purpose position changes. 4) The cost to upgrade the Supervisor-FM&O Administrative Services position will be covered by the Facilities Maintenance and Operations Fund (#83100). 5) One (1) ADA Coordinator position in the Circuit Court-Civil/Criminal Division is to be retitled to Casefiow/ADA Coordinator. 6) The following unused classification titles are to be deleted: • Psychiatrist PT Consultant Psychiatrist PhD Storekeeper Helper Water Meter Technician 7) The classification upgrade, position retitle and deletion of unused classifications will be effective December 20, 2008, 8) No budget amendment is recommended. FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Potter, Coulter, Woodward and Greimel absent. Resolution #08262 December 11, 2008 Moved by Rogers supported by Clark the resolutions (with fiscal notes attached) on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Burns, Clark, Coulter, Crawford, Douglas. Gershenson, Gingell, Gosselin, Gregory, Greimel, Hatched, Jacobsen, KowaII, Long, Middleton, Nash, Potts, Rogers, Scott, Spector. Woodward. Zack, Bullard. (23) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted (with accompanying reports being accepted). STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Ruth Johnson. Clerk of the County of 0a ,cland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 11, 2008, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 11th day of December, 2008. ede Ruth Johnson, County Clerk