The URL can be used to link to this page

Home My WebLink AboutResolutions - 2008.12.11 - 9429December 11, 2008 MISCELLANEOUS RESOLUTION :^.# ° 8273 BY: PUBLIC SERVICES COMMITTEE : JEFF POTTER, CHAIRPERSON IN RE: CIRCUIT COURT — FY 2009 JUVENILE AND ADULT DRUG COURT COMBINED GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Circuit Court applied for two grants with the State Court Administrative Office (SCA0)., Michigan Drug Court Grant Program with granting periods of October 1, 2008 through Sentember 30, 2009; and WHEREAS MR *08160 approved the Circuit Court's Drug Court reorganization; and WHEREAS the court intends to continue the Adult and Juvenile Drug Courts to deal with the problems of increasing recidivism, increasing use of alcohol and illegal drugs, rising systems costs. and the increase in jail days ordered; and WHEREAS these awards provide funding for drug testing supplies and kits, contractual services for individual and family treatment, and transitional housing; and WHEREAS the acceptance of these awards will continue to fund the following positions: one (1) special revenue FTE Youth and Family Caseworker Supervisor position (3010402-09712). one (1) special revenue FTE Technical Assistant position (3010402-10677). and two (2) special revenue Youth and Family Caseworker II positions (3010402-09835 & 3010402-09711); and WHEREAS the SCAO grant awards, PA 511 Community Correction funds. Child Care Funds, DHS/BJJ funds, Oakland County Drug Forfeiture funds and General Fund in-kino support make up the total program funding for FY 2009; and WHEREAS MR *08044 approved a FY 2008 one time transfer of Prosecutor Drug Forfeiture funds to partially fund the Adult Drug Court; and WHEREAS the remaining funds not used from the one time FY 2008 transfer per MR 08044 be appropriated from Drug Forfeiture, to be used to partially fund the FY 2009 Adult Drug Court; and WHEREAS the Prosecutors Office recognizes that the Adult Drug Court reduces the daily Jail count per day, and recommends the Board of Commissioners considers a FY 2009 one-time appropriation, not to exceed the FY 2008 remaining Drug Forfeiture funds for operational expenses, and WHEREAS MR *90004 estabished a fiscal policy to maintain proportionate funding for Federal, State and Private grants; and WHEREAS due to the grantor's constrained 10 day time frame (November 4. 2008 — November 14, 2008) within which the executed grant agreements must be returned to the State Court Administrative Office; the agreement was sent to the Board of Commissioners' Chairperson for signature prior to the completion of the Board of Commissioners' Grant Procedures. WHEREAS the grant agreement has li LA...ebbed through the County Executive Contract Review Process, NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the Adult and Juvenile Drug Court SCAO grant awards tctaling $130,000, PA 511 Community Corrections in-kind support totaling $100,000. General Fund in-kind support of $58162, and a one time appropriation from the Drug Forfeiture fund of S19,212. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the contracts and that the chairperson may approve amendments and extensions up to fifteen (15%) percent variance from the awards, consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon the continued interpretation of the contract consistent with the February 6. 2001, letter from the Michigan Supreme Court, State Court Administrative Office, the grant applications shall not be construed as a mandate for future funding of the program from the funding unit, said letter is attached and incorporated by reference herein. BE IT FURTHER RESOLVED that this award continues funding for one (1) special revenue FTE Youth and Family Casework Supervisor position (3010402-09712), one (1) special revenue FTE Technical Assistant position (3010402- 10677), and two (2) special revenue Youth and Family Casework II positions (3010402-09835 & 3010402-09711). BE IT FURTHER RESOLVED that no expenditures are authorized until a grant agreement is fully executed with the County's obligation limited to the grant funding period. BE IT FURTHER RESOLVED that continuation of the positions associated with this grant is contingent upon continuation of state funding, and receipt of additional funding sources. Chairperson, on behalf of the Public Services Committee, I move adoption of thsfpregoing resolution. Public Services Committee Vote: Motion carried unanimously on a roll call vote with Gregory ab Gala Piir From: Agacinski, Karen lagacinskik@oakgov.coml Sent: Thursday, November 06, 2008 10:54 AM To: 'Plir, Gala'; Shallal, Cathy; 'VanPelt, Laurie'; 'Secontine, Julie' Cc: 'Davis, Pamela'; 'john cooperrider (cooperridel@oakgov.com )'; 'Davis, Patricia', 'Riegel, Robert F Dr; Worthington, Pam; Doyle, Larry; Easterling, Theresa; Plotkowski, Andrea'; 'Fournier, Nancy'; Candace Frederick; 'Guy, Scott; 'Hanger, Helen'; 'Holdswortn, Art; 'Johnson, Sandy; Johnston. Drenthy; Knope, Penny; 'Mitchell, Sheryl'; Motyka, Lori; 'Edwin Poisson'; 'Scarlet, Nancy'; 'Smith, Laverne .; Wenzel, Nancy Subject: Grant Review: Circuit Court Family Division — FY 2009 Family-focused Juvenile Drug Court Program and 6th Circuit Adult-Treatment Court Program — Combined Acceptance GRANT INFORMATION • Operating Department: Circuit Court Department Contact: Pamela L. Davis .& John Coopenider Contact Phone: 8-0247 & 8-0256 Document Identification Number: SCA0-2009-013 and SCAO-2009-014 Funding Period: October 1, 2008 to September 30, 2009 New Facility / Additional Office Space Needs: None IT Resources (New Computer Hardware / Software Needs or Purchases): None MWDBE Requirements: No Funding: Continuation Application Total Project Amount: $772,661 (5263,93( Adult and $508,725 Juvenile) Prior Year Total Funding: $ 764,681 ($255,956 Adult and $508,725 Juvenile) • New Grant Funded Positions Request: None Changes to Current Positions: Per MR # 8160: Upward reclassify FIE SR 3010402-09712 from Community Service Coord. (salary grade 11) to FiE SR Youth and Family Casework Supervisor (salary grade 14); delete HE SR 3010301-09837 - Community Service Coord,; delete PTNE SR Technical Aide #3010402-09836; *create FTE SR Technical Assistant (salary grade - 8) #3010402-10677 Grantor Funds: $130,000 ($85,000 Adult and 545,000 Juvenile) . Total Budget: $736,971 (S130,000 SCAO; $379,597 Child Care Fund; S50,000 BSJ (3rant; $100,000 PA 511 funds; $19,212 Drag Forfeiture funds carried forward from FY2008; 558,162 in-kind) Match and Source: None required; please refer to contract budget detail for other support information. PROJECT SYNOPSIS This review is submitted to continue the Juvenile Drug Court in Oalcland County. Entitled options, this family-focused juvenile drug treatment court graduated 69 youth since its inception. This post-adjudication program targets severely substance abusing youth that are non-violent repeat offenders, charged with alcohol and controlled substance related violations. Clients are expected to participate in a 12-15 month program consisting Of three, 12-week pba.ses and an aftercare component. It is also to continue the Adult Treatment Court provides non-violent criminal defendants, whose substance abuse leads them to commit crimes, a positive alternative of intensive probation and substance abuse treatment instead of long terms of incarceration. The ATC seeks to break the cycle of recidivism, and enhance public safety and participants' lives. Additionally, the use of jail/prison beds is reduced. REVIEW STATUS: Acceptance Resolution required Once SCAO makes the agreed-upon changes to the language in Section 17 of the contract (regarding liability) and provides you with a copy, there appear to be no unresolved legal issues that require additional action or resolution. Thank you, Karen P. Agacinsld Assistant Corporation Counsel Phone Number (248) 858-8877 Fax Number (248) 868-1003 agacinskikoakciov.corn LELLANTallininnISITIAc- LATTORWV JE, This e-mail i5 intended only for those person to whom it is specificatly addressed. It is Gorrfidential and is protected by the attorney-client priviiens and work product dDdrins. This priviisoe beion.et_z to the County of Oakland, and individual addres-saes are not authorized to v.five or mc,,AiN 1 .4.;,n0fr GRANT REVIEW SIGN OFF — Circuit Court Family Division =n1 GRANT NAME: FY 2009 Family-Focused Juvenile Drug Court Program and 6' Circuit Adult Treatment Court Program FUNDING AGENCY: Michigan Drug Court (rant Program — State Court Administrative Office (SCAO) DEPAKIMENT CONTACT PERSON: Pamela L. Davis 8-0247 & John Cooperrider 8-0256 STATUS: Combined Grant Acceptance DATE: November 6, 2008 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners Liaison Committee Resolution, the grant assrcementleontract, Finance Committee Fiscal ' Note, and this Sign Off email containing gam review comments) may be requested to be place on the appropriate Board of Commissioners committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget • Approved. — Laurie Van Pelt (10/27/2008) Department of Haman Resources: Approved. — Cathy Shallal (11/12008) Risk Management and Safety: Approved. - Andrea Plofxowski (11/3/2008) Corporation Counsel: Once SCAO makes the agreed-upon changes to the language in Section 17 of the contract (regarding liability) and provides you with a . copy, there appear to be no unresolved legal issues that require additional action orresolution. — Karen Agaeinsld (1116/2008) COMPLIANCE The grant agTeements reference a number of specific federal and state regulations. Below is a list of the specifically cited compliance related documents for this grant. 2004 PA 224 • lutp..//www.legislature.mi.govidoeurnents1200:0004/Dublicactitamt2004-PA-0224.titta The Ten Guiding Principles of WI Courts. htm://www.ndci.onztpdfiGuidim Principks of DWI Court.pdf Federal rienItiansurance Portability and Accountability Act of 1996 (HJPAA TWe IL) 1-imfiwww.crus.hhs.gov/HIPAAUeninfraQsamlaadsdiTPAAlawderail.pdf Department of Health and Human Services Confidentiality of Alcohol and Drug Abuse Patient Records (42 CFR Part 2) lattp://www.aczess.Ap9,Etwinara/cfri -waisidx 02/42cfr2 Budget Summary Budget Category MDCGP .Award SC.A0 2.008 Byrne Award SCAO or • ODCP Other Grant or Funding Sources BS/R.1,? Grata J. 2 Other Grant or Funding Sources Child OM' Mind Cash In Kind 'Total Cost 28,735 $ $ 16,265 $ 50,000 45,000 50,000 A II $ 22,3:12 11,914 $ 13,480 Summary of Drug Court Fuudrng 34,226 508,823 Person COIVI Odin .Budget (Signatur-e) Print Name ( Name: Oakland County 6 1 Circuit Court Family Focused Drug Court Contract Year: FY2009 B LJDCET SUMMARY 34,226 Personnel Fringe Benefits 1 C Contractual -7 - - . -- --7. - I) Si' pp lies/Operat mg, _ _ I Travel . , $ 169,931 $ 96,184 $ 100,000 $ 379,597 I $ 220,980 124,363 ' $ 150.000 $ 13,480 508,823 Total Project Cost (by. Funding Source) - n••n•• 45,000 MDCG.P Award SCAO ti 1 Byrne Award = Granted bw: SCAO or ODCP (circle one) . . ..7_, Other Grant or .Funding Sources (Wen*: e.g.. Child Care Fund, .BJA Discretionary GI -ant, etc.) 1. Child Care Fond (k"" NoTv ,,,,, 50% of the Child Care Fund expenditures are paid by the county) 2. 1JI1SiliJi Grant 3. •_ *" Note 70% of salary and fringes of Supervisor and Technical Local Contributions arc applied to .11./C. and 30% to ATC _________ _ I . Cash (**** NOTE """ 50% of the Child Care Fund expenditures are paid by the county and could be considered cash match) - • _ 2. In Kind • Total Alt Funding Sources $-379,5-97 p,000 Date !RCM:, Finance: Approved By (Signature) Date Contact .Number SCAO Finance: Print Name Page 1 Contact Number BVI)GET NARRATIVE The budget narrative should justify all costs associated with the proposed project. Use additional pages as needed. A. Personnel: Supervisor: The supervisor perharms the job duties of staff supervision and training, backup coverage for probation officers caseloads in staff absence, coordination of weekly case conferences, initial case screening for eligibility, liaison and contract oversight with service providers, and preparation and 'maintenance of program procedural manuals. Oakland County established the pay grade for this position as the equivalent of a "Youth and Family Casework Supervisor". The incumbent is a tenured employee who is paid at the 4-year step of the salary grade, based on her experience and qualifitations_ (FTE 30% of time charged to ATC and 70% charged to JDC))' Drug Court Probation Specialists: Conduct the daily activities of juvenile supervision_ Other duties are outlined in the position description_ These positions are equivalent to Merit System 'Youth and Family Caseworker U. Personnel Committee Advisors recommended this pay level to the Oakland County Board of Commissioners, front the. County Executive's Fiscal Services Depalitnent. Technical Assistant: Performs duties of a paraprofessional nature. They gather, organize and record data for project evaluation activities and reports. They may assist in preparing written reports and assist with interviews and phone requests for information. Clerk may accompany professional staff on assignments related, to juvenile drug court (FIE 30% of time charged to ATC and 70% charged to JDC). B. Fringe :Benefits: Benefits are paid according to the Oakland County Merit System. The rate fin' fun time employees. is estimated at . . 56.6% of the salary (9.0% paft time): C. Contractual; Treatment: Individual, group and family treatment is provided to drug court participants, with the assistance and oversight of the Office Of Substance Abuse Services. • D. Supplies and Operating: Incentives for participants in the program. E. Travel and MADCP Can Page 2 ; Computation (Hours/Rate) MDCGP Award 'SCA.° ilyrne Award SCA0-00C1' (circle one) Other Grant or Funding Other Grant or Funding Child Care Fund Nan-le/Position Contributions Total eaSh in Kind 40 hours at $32.89/hour 40 hours at $30.52/hour 40 hours at $30.52/hour 20 hours at $17.82/hour 4 hours at $42.76,1hour 4 hours at $16.131hour 4 hours at $4 3.38/hour $ 47,900 $ 62,28.3 $ 62,283 -- $ 26,202 $ 8,894 _ $ 3,355 _ $ 40,063 $ :2,20,980 $ 8,894 $ 3.35.5 $ 10,063 22,112 $ 8,533 $ 39,367 I $ - $ $ 54,516 . $ $ 54,516 _ $ 21,534 $ S 169,933 l 7,767 $ 7,767 $ 28,735 $ 4,668 BUDGET DETAIL WORKSHEET A. l'erstritne I Vacant, .Superv isor Jackie llowes-Banson, Probation Officer Megan Wentz, Probation Officer Candace Sere:no, Technical Assistant Ian Sitki011S. Prosecutor Edward Sosnick, Circuit Co Lilt ..ludge (County portion only) Marty Alvin, Juvenile Court Referee PerstuuieI Tistal B.." Fr itige .Benefits. ' Employer FICA _ _ t Vision insurance t/15 % [ ] Other Disability_ Composite Rate ILI Retirement 29.5627o nemployment insurance _0.20__% 0.43_% I .1-fospital insursnce_15.71% .1 Workers' Compensation _1.1"7„_% [1 Otlier Dental insurance 1.49 24 i Life isssurance 56.6a % Page 3 MDCGP Byrne Award Other Grant Other Grant Contributions Award SCAO-ODCP or Funding or Funding Total SCAO (circle one') CCF Cash In kind Fringe:Benefit:Total 16,265 $ $ 96,184 $ 11,914 $ 124,363 , ToOlPerminitel.and Fringe Page 4 C. Cutitractual ;::. Unit Cost of Service & # of Units 'Name of Contractor Contributions Cash Total In Kind 5,000 $ 10,000 5,000 95,000 $ 140,000 $ 45,000 Co ii tractor Services to be Provided ,- , . .. . .. .... . . ... , , • MDCGP . Byrne Award Other Grant - Other Grant or Funding ' Award SCAO-C111C1) or Li,un.ding DI4SiBi3 SCAO (circle one) CCF Grant .. --.--------„---- • Contractor Jail Alternative of Michigan (JAMS) Services to be 'Provided To provide drug testing services for participants ($.10/test kit). Contractor Office of Substance Abuse Set-vices (OSAS) $ $ Services to be Provided Individual, group, and family therapy provided to drug court participants by various agencies, With the assistance and oversight of the Office of Substance Abuse Services, Group sessions are $18/day or $27/day..lndividual sessions are $63/da., IS I S I S Services to be -Provided Services to be .Provided $ 50,000 $ .100,000 S 150,000 Page 5 MDCCP Awa rd SCAO Byrne .Awn rd SCAO-ODCP (circle one) Other Grant or Funding Other Grant or Funding Type of Travel Expense (:4ImputAion Contributions Cash Total In kind D. Stipplies/O.perating .,:. _....• Unit Cost of MDCGP Byrne Award Other Grant Other Grant Contributions Item & Award SCA0-0 DC1) or Funding or-Funding - Total Item 4 of tinits SCAO (circle one) . CCF . Cash In kind Incentives S S $ . $ S 6,000 S S 6,000 Graduation supplies $ $ S $ $ , 3,480 $ $ $ 3,480 1)rug Test Kits $ $ $ $ $ 4,000 $ $ $ 4,000 $ $ $ $ $ $ $ _ $ _......- $ $ $ $ $ $ , $ $ $ $ $ S $ $ $ $ $ S $ — .....___ , $ $ $ , S S iolalSupplies/Opeiating .... $ . $ $ $ $ 13,480 $ $ $ 13,480 • Travel (mileage for participant purposes and/or MADCP registration) - Total TiaVel Page 6 ”lio t Name: Oakland County C" Circuit Adult Treatment Court Contract Year: FY2009 1. PA 511 Fund* 2. Drug Forfelture -I 3. - — — - -- j Local Contributions . I. Cash Note-30% of salary and fringes of Supervisor and Technical .Assistant are applied to .,vrc and 70% to J.DC _ $ 100,000_ $ 19.212 L $ 2. In Kind 23,936 228,148 Person Co•p!eting (Paidget (Situature) SCAO Finance: Approved By (Signature) Date • Date Print Name Contact Number SCAO Finance: Print Name Contact Number Rig !t 17 BUDGET SUMMARY dget Sunualarv. .. . .. r . G.: _ 7. ' r. .. .. .....: . . . ..::: .1:, .,.'' . . ' . 'r: .. . n • . • • ' rn- MDCG I ' Award Byrne Award Other or Other Grant or Contributions Budget Cate SCAO SCAO or Funding Sources Funding Sources Total Cost gory ODCP DruE Forfeiture RA 511 Foods Cash In Kind (Citcle one) (Circle One) (Specify) Personitei $ 31,75R $ $ S 15,604 47,362 • Fringe Benefits . 17,975 $ 5 $ $ $ 8,332 5 26,307 Con tractual 5 30,910 ' $ 17,090 $ 100,000 $ $ $ 148,000 Supplies/Operating $ 4,357 5 5 2,122 $ $ $ $ 6,479 Travel $ $ $ S. 5 .5 .5 'Eotal Project Cost $ 85,000 5 5 1 2 1 5 100,000 $ 5 23.936 $ 22R,148 (by Funding Source) :, . -----...--.--.--.------------,—.J• mnnpnan g iinnIiug ("7:1 Byrne Award -= tiranted by: SCAO or ODCP (circle one) Other Crant or Funding, Sources (Identify: e.g., Child Care Fund, E I A Discretionary Gratit, etc.) Page 1 BUDGET NARRATIVE The budget narrative should justify all costs associated with the proposed project. Use additional pages as needed. A. .Personnel: Supervisor: The supervisor performs the job duties of staff supervision and training, backup coverage for probation officers caseloads in staff absence, coordination of weekly case conferences, initial case Screening for eligibility, liaison and contract oversight with service providers, and preparation and maintenance of program procedural manuals. Oakland County established the pay grade for this position as the equivalent of a 'Youth and Family Casework Supervisor". The incumbent is a tenured employee who is paid at the 4-year step of the salary grade, based on her experience and .qualifications. (FTE position 30% of time charged to .ATC and 70% to 3[)C) • 'fechnical Assistant: Performs duties of a para-professional nature.. They gather, organize and .record data for project evaluation activities and reports. They may assist in preparing written reports and assist with interviews and phone requests f:or . information. Clerk May accompany profesional slat :Von assignments related to juvenile drug court (FTF 30% of time charged to ATC and 70% charged to MC). B. Fringe Benefits: llenefit5 are paid according to the Oakland County 'Merit Systen). The rate .1cr Nil time employees is estimated at 56.6% of the salary. The rate for part-time non-eligible employees is estimated at 9%. C. Contractual: Treatment: individual and family treatment is provided to drug court participants as part of the step-down process. Transitional !lousing: Transitional housine. is .provided to drug court participants as a step-down from residential treatment, especially in cases where a participant has no family with which to reside. or the family home is considered an unstable situation. D. Supplies and Operaling: This line item will be used to purchase urine test kits and incentives for clients including supplies for graduation coren-KAlics. E. Travel and ENIADCI) Conference: Page 2 MDCGP Award SCAO 1.7,975 Byrne Award Other Grant SCAO-ODCP or Funding I (circle on -lag Grant Fringe Benefit Total .; Other Grant or Fundiug Total Cash Contributions In Kind S 8,332 26,307 nuoGET DETAIL WORKSHEET ,. Pet'sonnel .., z ' •.: : _ :, ,... .. AIM:GP Byrne .Awiird Other Grant Other Grant Contributions Computation total :Name/Position m Award SCAO-ODCP or Funding or Funding (Hours./112te) SCAO . (circle one) _.JAG Grant) Cash In Kind • 40 hours at 20,529 20,529 'Vacant, Supervisor S32.89/hour Candace Sereno, 20 hours at • H,229 5 11,229 Technical Assistant $ 1 7. 82/hour _ 4 Rand y Soo:116m,, hours at . : 5 S.894 8.894 $42.76/hour Assistant Prosecutor III Colleen O'Brien. Circuit 4 hours at Court Judge (county . 3,35c 3,3.55 5;16.13/hour portion of -salary only) . Joan Young, Circuit Court 4 Judge (c hours at (county portion of $ 3,355 5 3,355 $16.1.3/hour salary only) _____ _____________ Ibei.sonnel Total S 31,758 , S S $ 115,604 S 47,362 B. Fringe Benefits ] Employer FICA 7.65 •!•;) H Vision insurance 0.15 % [I Other Disability • Ouniposite Rate ____5660% [1 Retirement _29.56_% [ ] Unemployment insurance 0.20 % 0.43_% I ] Hospital histirance 15.7 I_ 2,•'0 []Workers Compensation [ ] Other [ ) Dental insurance 1.49 % _ [ ] Life insurance _0.26_% Page •3 $ Total Personnel and Fringe Benefits $ 49,733 $ $ $ 23,936 $ 73,669 Page 4 • . Contractual Unit Cost of Service :4 of Units MUCCI' Award SCAO Byrne Award SCA0-010CP (circle one) Other Funding IbrucF Forfeiture Other C.:. rant or Funding PA 511 Funds Contributions Name of Contractor Total Cash In Kind Contractor . . . Solutions to 'Recovery and . Sequoia Recovery $ 5 4,000 , $ $ 4,000 $ $ $ Services to be Provided . -Fronsitional housing expenditures for participants in the program. (moveLin -fees $19/day -- cost of housing is approximately $221day) $ 8,000 Contractor Office of Substance .Abttsc Services providers and other • providers i.e., Oakland .Family Services . $ 5 26,9.10 $ $ 13,090 $ 100,000 S S $ 1,10,000 Services to be Provided Group and individual therapy services — Group services are either $18/day or $27/day depending on size of group. individual services are $63/day! Cou tractor Services to be .Provided Contractor Services to be Provided -- Contractor Services to be Provided Total Contractual $ 30,910 17 090 $ 100,000 $ 148,000 Page 5 M.DCC P Award SCAO Byrne Award SCA0-coi)CP _ (circle one) Other Grant or Funding Other Grant or Funding 'Type of Travel Expense Computation Contributions 'rota! Cash In Kind Total Travel • . • Supplies/Operating '... •• •••• • . . , ••- %.,- • .....,• . Unit Cost of MDCGP Byrne Award Other Grant Other Grant Contributions Item & . Award SCA0-00Cr or Funding or Funding Total [tern • 4 of Units SCAO (circle one) Cash I in Kind $ $ , $ $ Incentives S . $ $ $ 2,583 $ $ $ $ 2,583 Ding Test Kits ($10/kit) $ $ 4,357 5 5 5 5 5 S 4,357 $ $ $ $ $ $5 $ S $ $ $ , 1 S $ $ S $ S S $ $ ._ $ $ $ $ $ $ $ $ , Total Supplies/Operating - $ 4,357 S S 2,583 $ 6,940 E. Travel (mileage for participant purposes and/or MA.D .(71` registration): •. . . ['age 6 MICHIGAN SUPREME COURT STATE COURT ADMINISTRATIVE OFFICE MICHIGA-N DRUG COURT GRANT PROGRAM 2009 GRANT CONTRACT 6th Circuit Court — Juvenile Grantee 38-6004876 Federal ID Number SCAO-2009-014 SCAO Contract Number $45,000 Grant Amount . 2004 PA 224. effective January 1, 2005, authorizes the creation of drug treatment courts in circuit and district courts and the family division of circuit courts in Michigan. In addition, 2008 PA 250, effective July 18, 2008, provides funding for the Michigan Drug Court Grant Program (MDCGP) for FY 2009. This program is administered by the State Court Administrative Office (SCA0). The purpose of the MDCGP is to provide funding assistance to operational drug treatment courts and drug treatment courts in the planning stage. The grant agreement is designated as a subrecipient relationship. Funds from the MDCGP are awarded based upon the Grantee's agreement to comply with 2004 PA 224, the policies and procedures set forth in the application assurances and administrative requirements for the program, and this contract. 1. Contract This contract incorporates the Grantee's approved grant request and final approved budget. 2. Contract Administration The State Court Administrator or his agent shall have full authority to act for the grantor in the administration of this contract consistent with the following provisions. 3. Term of Contract This contract shall be effective upon the signature of the State Court Administrator or Deputy State Court Administrator, and the signature of the Grantee's authorizing official and chief judge. The contract shall commence October 1, 2008, and shall terminate on September 30, 2009, unless terminated earlier according to provisions in section 20. Funding under this contract does not guarantee future funding from the MDCGP. 4. Contract Funding Upon approval of the Grantee's application and signing of this contract, SCAO agrees to provide funding from the MDCGP in an amount not to exceed the amount of the grant contract. In no event does this contract create a charve against any other funds of SCAO or the Michigan Supreme Court. S. Conduct of the Project A_ The Grantee shall abide by all terms and conditions required by the application assurances, budget requirements, and the Grantees approved program outline and budget. The Grantee must obtain prior approval from SCAO before any program changes or budget adjustments exceeding S1,000 are implemented during the grant period. B. The Grantee shall operate its drug court project in accordance with the Ten Key Machigart Drug Cvart Grant Prograrc. — components of drug courts as outlined in the application assurances. C. The Grantee shall comply with all applicable federal, state, and local laws, rules, and regulations. D. The Grantee agrees that funds awarded under this grant will not be used to support any inherently religious activities, such as worship, religious instruction, or prose lytization. If the Grantee refers participants to, or provides, a non- federally funded program or service that incorporates such religious activities; (1) any such activities must be voluntary for program participants, and (2) program participants may not be excluded from participation in a program or otherwise penalized or disadvantaged for any failure to accept a referral or services. If participation in a non-federally funded program or service that incorporates inherently religious activities is deemed a critical treatment or support service for program participants, the Grantee agrees to identify and refer participants who object to the inherently religious activities of such program or service to a comparable secular alternative program or service. 6. Assignments and Subcontracts All provisions and requirements of this contract shall apply to any subcontracts or agreements the Grantee may enter into in furtherance of its obligations under this contract. The Grantee shall provide copies of all subcontracts for services funded in whole or in part by this grant to the SCAO for review and approval prior to entering into a subcontract agreement and shall be responsible for the performance of any subcontractor, lviichigazI)ru;: Lra71: — 10i 7. Human Subjects The Grantee must submit all research involving human subjects conducted in programs sponsored by SCA°, or in programs that receive funding from or through the state of Michigan, to the Michigan Department of Community Health's (MDCH) Institutional Review Board (IRB) for approval prior to the initiation of the research. • 8. Confidentiality Both SCAO and the Grantee shall assure that medical services to, and information • contained in medical records of, persons served under this contract, or other such recorded information required to be held confidential by federal or state law, rule, or regulation, in connection with the provision of services or other activity under this agreement shall be privileged communication. It also shall be held confidential, and shall not be divulged without the wriaun consent of either the patient or a person responsible for the patient, except as may be otherwise required by applicable law or regulation. Such information may be disclosed in summary, statistical, or other form, which does not directly or indirectly identify particular individuals. 9. Health Insurance Portability and Accountability Act and 42 CFR Part 2 To the extent that this act and these regulations are pertinent to the services that the Grantee provides under this contract, the Grantee assures that it is in compliance with the Health Insurance Portability and Accountability Act (HIPAA) and 42 CFR Part 2 requirements including the foilowing: The Grantee must not share any protected health or other protected data and information provided by SCAO or any other source that falls within HIPAA Michigan Dig Cm.:1-1 Grant T-rogran: and/or 42 CFR Part 2 requirements, except to a subcontractor as appropriate under this contract. B. The Grantee must require that the subcontractor not share any protected health or other protected data and infbrmation from SCAO or any other source that falls under I-IIPAA and/or 42 CFR Part 2 requirements in the terms and conditions of the subcontract. C. The Grantee must use the protected data and information only for the purposes of this contract. D. The Grantee must have written policies and procedures addressing the use of protected data and information that falls under the HIPAA and/or 42 CFR Pan. requirements. The policies and procedures must meet all applicable federal and state requirements including HIPAA and 42 CFR Part 2 regulations. These policies and procedures must include restricting access to the protected data and information by the Grantee's employees. E. The Grantee must have a policy and procedure to report to SCAO unauthorized use or disclosure of protected data and information that falls under the I-HPAA and/or 42 CFR Part 2 requirements of which the Grantee becomes aware, F. Failure to comply with any of these contractual requirements may result in the termination of this contract in accordance with section 20. G. In accordance with HLPAA and/or 42 CFR Part 2 requirements, the Grantee is liable for any claim; loss, or damage relating to unauthorized use or disclosure of , protected data and information received by the Grantee from SCAO or any other source. •`.2.ar—• 10. Independent Contractor Status A. Both parties to this contract will be acting in an independent capacity and not as an agent, employee, partner, joint venturer, or associate of one another. The employees or agents of one party shall not be deemed or construed to be the agents or employees of the other party for any purpose. B. The Grantee understands and agrees that all persons furnishing services pursuant to this contract are, for purposes of workers' compensation liability or other . actions of employee-related liability, not employees of SCAO or the Michigan Supreme Court_ The Grantee bears the sole responsibility and liability for furnishing workers' compensation benefits to any of its employees for injuries arising from or connected with services performed pursuant to this contract. • 11. Liability AD liability to third parties, loss, or damage as a result of claims, demands, costs, or judgments arising out of activities, such as direct service delivery, carried out by the Grantee in the performance of this contract shall be the responsibility of the Grantee, and • not the responsibility of the SC:AO, provided that nothing herein shall be construed as a waiver of the governmental immunity that has been provided to the Grantee or its employees by statute or court decision. All liability to the third parties, loss, or damage as a result of claims, demands, costs, or judgments arising out of activities, such as direct service delivery, carried out by the SCAO in the performance of this contract shall be the responsibility of the SCAO, and not the responsibility of the Grantee, provided that nothing herein shall be construed as a waiver of the governmental immunity that has been provided to the SCAO or its employees by statute or court decision. Yikiligwi I toT-t. rirun: - :',• 2!1.. - 12. Debarment and Suspension The Grantee may not contract with or make any award of the SCAO drug court grant funds at any time to any party that has been debarred or suspended or is otherwise excluded from, or ineligible for, participation in federal assistance programs under Executive Order 12549, "Debarment and Suspension." 13. Acquisition, Accounting, Recordkeeping, and inspection A. The Grantee agrees that all expenditures from this contract, including the acquisition of personnel services, contractual services, and supplies, shall be in accordance with: (1) the standard procedures of the Grantee's unit of government, and (2) the administrative and budget requirements of the MDCGP, B. •The Grantee agrees to maintain accounting records following generally-accepted accounting principles for the expenditure of funds for the purposes identified in the approved grant request, final approved budget, and any applicable approved contract addendum and/or budget amendment. C. The Grantee agrees that the Michigan Supreme Court, State Court Administrative Office, the local government audit division of the Michigan Department of Treasury, the State Auditor General, or any of their duly authorized representatives, including proaram evaluators and auditors, shall have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent transaction, books, accounts, data, time cards, or other records related to this contract. The Grantee shall retain all books and records, including all pertinent cost reports, accounting and financial records, or other documents related to this contract, for five years after final payment at the Grantee's cost. Federal and/or state auditors, and any persons duly authorized by SCAO, shall have full access to and the right to examine and audit any of the materials during the term of this contract and for five years after final payment. If an audit is initiated before the expiration of the five-year period, and extends past that period, all documents shall be maintained until the audit is complete. SCAO shall provide audit findings and recommendations to the Grantee. SCAO may adjust future or final payments if the findings of the audit indicate over- or under-payment to the Grantee for the period audited, subject to the availability of funds for such purposes. If an audit discloses an overpayment to the Grantee, the Grantee shall immediately refund all amounts that may be due SCAO. Failure of the Grantee to comply with the requirements of this section shall constitute a material breach of this contract upon which the State Court Administrative Office may cancel, terminate, or suspend this contract. D. The Grantee's accounting system must maintain a separate fund or account that segregates /s/f1DCGP contract receipts and expenditures from other receipts and expenditures of the Grantee. 14. Accountability for Michigan Drug Court Grant Program Funds The Grantee agrees that it will not expend funds obtained under this contract for any purpose other than those authorized in the administrative requirements specified in the application and revised approved budget for the Michigan Drug Court Grant Program, and will expend grant funds only during the period covered by this contract unless prior written approval is received from SCAO. 15. Program Review and Monitoring The Grantee shall give SCAO and any of its authorized agents access to the drug court at any reasonable time to evaluate, audit, inspect. observe, and monitor the operation of the Coln (JraInfl'irOgrarc - program. The inspection methods that may be used include, but are not limited to onsite visits; interviews of staff and drug court participants; and review of case records, receipts, monthly/quarterly statistical reports, and fiscal records. 16. Reports The Grantee agrees to provide reports as identified in the application assurances and administrative requirements for the Michigan Drug Court Grant Program to SCAO as follows: A. Financial Reports: Financial reports are due quarterly, one month following each quarter of The fiscal year, with the exception of the 4th quarterly report which will be due October 10, in order to meet fiscal year-end reporting requirements. The financial quarterly reports will be due by January 31, April 30, July 31, and October 10. SCAO will provide copies of the financial report forms upon request. B. Progress Reports: Progress reports are due semi-annually. The reports will be due on April 30 and October 20, The progress reports will list the drug court program's goals and objectives, detail the status of accomplishments for each goal and objective, discuss any changes in the program's goals and objectives as set forth in the application for grant funding, and describe program activities during the reporting period. The final report must provide a summary of progress toward achieving the goals and objectives of the award, significant results, and any products developed under the award. C, Data Reports: Recipients of the MDCGP operational funding are required to submit quarterly to SCAO a DCCMIS Data Validation and DCOlvilS Data Exception Report : Druf! - 2E" ,. • 19. Data Validation Report: The number of admissions, discharges, • and open cases for the quarter. 20. Data Exception Report: SCAO will provide to each court a list of cases in which data is either missing or appears to be incorrect. The court must review each case and correct the entry or advise SCAO of the reason(s) for the missing data or why the data submitted appears incorrect. These reports will be due February 15, May 15, August 15, and November 15. Should a Grantee awarded funds for planning purposes become operational during the contract period, the Grantee will be responsible for submitting the appropriate Data Validation and Data Exception Report for the quarter immediately following program implementation and for all subsequent quarters as required above for courts receiving operational funding. 0. Yenorting Comuliance: The Grantee is responsible for the timely submission of each required report as outlined in sections A, B, and C above. If any report is thirty days past the due date, a delinquency notice will be sent out via e-mail notifying courts that they have fifteen days to comply with the reporting requirement. Forty-five days past the due date, a forfeiture notice will be sent out to courts via the U.S. Postal Service notifying them that their funding award has been rescinded due to contract noncompliance. E. Grant Funding ReaHocatign; SCAO retains the right to reallocate grant funding if ongoing progress is not being made toward achieving the program's goals and objectives and/or in the implementation of the drug court grant project as defined Michigx% Lrup. Court C.irart:Prograr, — 0(!. in the approved grant request. Reimbursement for grant costs and/or future funding may be withheld or denied if any of the required reports in this section are received forty-five days past their due date. 17. Reimbursement A. Reimbursement from SCAO is based on the understanding that SCAO funds will be paid up to the total SCAO allocation as agreed to in the approved budget. B. The Grantee should sign up through the online vendor registration process to receive all state of Michigan payments as Electronic Funds Transfers (EFT)/Direct Deposits. Registration information is available through the Department of Management and Budget's ‘vebsite at: hrtp://www.cpexpress.state.mi.us . 18. Budget Modification Adjustments in expenditures up to $1,000 within line item categories in the approved budget and transfers up to $1,000 between line item categories in the approved budget may be made without the prior written approval of SCAO. Requests for adjustments in expenditures within line items and between line item categories exceeding S1,000 must be made using a Contract Adjustment Request form which can be obtained from SCAO. 19. Funding Hold or Termination SCAO may place a funding hold on contracted amounts not yet disbursed, or terminate this contract if it concludes that the Grantee is not in compliance with the conditions and provisions of this contract, the application assurances and administrative requirements, or the budget requirements of tbelVIDCGP. SCAO may extend an opportunity for the Grantee to demonstrate compliance. Notification of a funding hold or termination will be in writing. Miciaiatu 1:17,1gowi Grantkro.y.ran - T2!!'! 20. Contract Termination SCAO may cancel this contract without further liability_ or penalty to SCAO for any of the following reasons: A. This contract may be terminated by either party by giving thirty days written notice to the other party stating the reasons for termination and the effective date. B. This contract may be terminated on thirty days prior written notice upon the failure of either party to carry out the terms and conditions of this contract, provided the alleged defaulting party is given notice of the alleged breach and fails to cure the default within the thirty day period. C. This contract may be terminated immediately if the Grantee or an official of the Grantee is convicted of any activity referenced in section 12 of this contract during the term of this contract or any extension thereof. D. This contract may be terminated immediately without further financial liability to SCAO if funding for this contract becomes unavailable to SCAO. 21. Conflict of Interest The Grantee and SCAO are subject to the provisions of 1968 PA 317, as amended, MCL 15.321 et seq., MSA 4.1700(51) et seq., and 1973 PA 196, as amended, MCL 15.341 et seq., MSA 4.1700 (71) et seq. 22. State of Michigan Contract This is a state of Michigan contract and is governed by the laws of Michigan. Any litigation arising as a result of this contract shall be resolved in courts of the state of Michigan. Aelich:,,:_rari Drug Court Cfrant Program —V lcoc uthorizing Official (Signature and TWO Authorizing Official (Signature and Title) Date g,c22' Authorizin aline and title) Chief Chief J i) Jease'print na Authorized By: State Court Administrative Office Acceptance by Grantee: Date /7/y v Date Mk...a:can DruE, ()ran,. L- ran. - MICHIGAN SLTRE1SI1 COURT STATE COURT ADMINISTRATIVE OFFICE MICHIGAN DRUG COURT GRANT PROGRAM 209 GRANT CONTRACT 6th Circuit Court — Adult Grantee 38-6004876 Federal ID Number SCAO-2009-013 SCAO Contract Number $85,000 Grant Amount 2004 PA 224, effective January 1, 2005, authorizes the creation of drag treatment courts in circuit and district courts and the family division of circuit courts in Michigan. In addition, 2008 PA 250, effective July 18, 2008, provides funding for the Michigan Drug Court Grant Program (MDCGP) for FY 2009. This program is administered by the State Court Administrative Office (SCAO). The purpose of the M1DCGP is to provide funding assistance to operational drug treatment courts and drug treatment courts in the planning stage. The grant agreement is designated as a subrecipient relationship. Funds from the IVIDCGP are awarded based upon the Grantee's agreement to comply with 2004 PA 224, the policies and procedures set forth in the application assurances and administrative requirements for the program, and this contract. 1. Contract This contract incorporates the Grantee's approved grant request and final approved budget. 2. Contract Administration The State Court Administrator or his agent shall have fall authority to act for the grantor in the administration of this contract consistent with the following provisions. 3. Term of Contract This contract shall be effective upon the signature of the State Court Administrator or - Deputy State Court Administrator, and the signature of the Grantee's authorizing official and chiefjudge. The contract shall commence October 1, 2008, and shall terminate on September 30, 2009, unless terminated earlier according to provisions in section 20. Funding under this contract does not guarantee future funding from the IvEDCGP. 4. Contract Funding Upon approval of the Grantee's application and signing of this contract, SCAO azrees to provide funding from the 1VIDCGP in an amount not to exceed the amount of the grant contract. In no event does this contract create a charge against any other funds of SCAO or the Michigan Supreme Court. 5. Conduct of the Project A. The Grantee shall abide by all terms and conditions required by the application assurances, budact requirements, and the Grantee: s approved program outline and budget. The Grantee must obtain prior approval from SCAO before any program changes or budget adjustments exceeding 51,000 are implemented during the grant period. B. The Grantee shall operate its drug court prqlect in accordance with the Ten Key DruaCoT j - • Components of drug courts as outlined in the application assurances. C. The Grantee shall comply with all applicable federal, state, and local laws, rules, and regulations. D. The Grantee agrees that funds awarded under this grant will not be used to support any inherently religious activities, such as worship, religious instruction, or proSelytization. If the Grantee refers participants to, or provides, a non- federally funded program or service that incorporates such religious activities: (1) any such activities must be voluntary for program participants, and (2) program participants may not be excluded from participation in a program or otherwise penalized or disadvantaged for any failure to accept a referral or services. If participation in a non-federally funded program or service that incorporates inherently religious activities is deemed a critical treatment or support service for program participants, the Grantee agrees to identify and refer participants who object to the inherently religious activities of such program or service to a comparable secular alternative program or service. 6. Assignments and Subcontracts All provisions and requirements of this contract shall apply to any subcontracts or agreements the Grantee may enter into in furtherance of its obligations under this contract The Grantee shall provide copies of all subcontracts for services funded in whole or in part by this grant to the SCAO for review and approval prior to entering into a subcontract agreement and shall be responsible for the performance of any subcontractor. Michigaz In-w.j. Court Cinr:. Pro-ran - 7. Human Subjects The Grantee must submit all research involving human subjects conducted in programs sponsored by SCAO, or in programs that receive funding from or through the State of Michigan, to the Michigan Department of Community Health's (IvIDCH) Institutional Review Board (IRB) for approval prior to the initiation of the research. 8. Confidentiality Both SCAO and the Grantee shall assure that medical services to, and information contained in medical records of, persons served under this contract, or other such recorded information required to be held confidential by federal or state law, rule, or regulation, in connection with the provision of services or other activity under this agreement shall be privileged communication. It also shall he held confidential, and shall not be divulged without the written consent of either the patient or a person responsible for the patient, except as may be otherwise required by applicable law or regulation. Such information may be disclosed in summary, statistical, or other form, which does not directly or indirectly identify particular individuals. 9. Health Insurance Portability and Accountability Act and 42 CFR Part 2 To the extent that this act and these regulations are pertinent to the services that the Grantee provides under this contract, the Grantee assures that it is in compliance with the Health Insurance Portability and Accountability Act (I-ELPAA) and 42 CFR Part 2 requirements including the following: A. The Grantee must not share any protected health or other protected data and information provided by SCAO or any other source that falls within HIPAA fir nuriu.ro.- -- andlor 42 CFR Part 2 requirements, except to a subcontractor as appropriate under this contract. B. The Grantee must require that the subcontractor not share any protected health or other prorezterl data and infrirrnoinn frnrn qr A 0 or any other source that falls under BIPAA and/or 42 CFR Part 2 requirements in the terms and conditions of the subcontract. C. The Grantee must use the protected data and information only for the purposes of this contract. D. The Grantee must have written policies and procedures addressing the use of protected data and information that falls under the HIPAA and/or 42 CFR Part 2 requirements. The policies and procedures must meet all 5IPPii"}-11 P ferif.ral and state requirements including BIPAA and 42 CFR Part 2 regulations. These policies and procedures must include restricting- access to the protected data and information by the Grantee 's employees. E. The Grantee must have a policy and procedure to report to SCAO unauthorized use or disclosure of protected data and information that falls under the HIPAA and/or 42 CFR Part 2 requirements of which the Grantee becomes aware. F. Failure to comply with any of these contractual requirements may result in the terrninatic-In of this enntract in accordance with section 20. G. In accordance with HIPAA and/or 42 CFR Part 2 requirements, the Grantee is liable for any claim, loss, or damage relating to unauthorized use or disclosure of protected data and information received by the Grantee from SCAO or any other source. LIME,iirt &far:, i-Togn.2 - 10. Independent Contractor Status A. Both parties to this contract will be acting in an independent capacity and not as an agent, employee, partner, joint venturer, or associate of one another. The • employees or agents of one party shall not be deemed or construed to be the agents or employees of the other party for any purpose. B. The Grantee understands and agrees that all persons furnishing services pursuant to this contract are, for purposes of workers' compensation liability or other actions of employee-related liability, not employees of SCAO or the Michigan Supreme Court, The Grantee bears the sole responsibility and liability for furnishing workers' compensation benefits to any of its employees for injuries arising from or connected with services performed pursuant to this contract. 11. Liability All liability to third parties, loss, or damage as a result of claims, demands, costs, or judgments arising out of activities, such as direct service delivery, carried out by the Grantee in the performance of this contract shall be the responsibility of the Grantee, and not the responsibility of the SCAO, provided that nothing herein shall be construed as a waiver of the governmental immunity that has been provided to the Grantee or its employees by statute or court decision. All liability to the third parties, loss, or damage as a result of claims, demands, costs, or judaments arising out of activities, such as direct service delivery, carried out by the SCAO in the performance of this contract shall be the responsibility of the SCAO, and not the responsibility of the Grantee, provided that nothing herein shall be construed as a waiver of the governmental immunity that has been provided to the SCAO or its employees by statute of court decision. 12. Debarment and Suspension The Grantee may not contract with or make any award of the SCAO drug court grant funds at any time to any parry that has been debarred or suspended or is otherwise excluded from, or ineligible for, participation in federal assistance programs under Executive Order 12549, "Debarment and Suspension." 13. Acquisition, Accounting. Recordkeeping, and Inspection A. The Grantee agrees that all expenditures from this contract, including the acquisition of personnel services, contractual services, and supplies, shall be in accordance with: (1) the standard procedures of the Grantee's unit of government, and (2) the administrative and budget requirements of the IviDCGP. The Grantee agrees to maintain accounting records following generally-accepted accounting principles for the expenditure of funds for the purposes identified in the approved grant request, final approved budget, and any applicable approved contract addendum and/or budget amendment. C. The Grantee agrees that the Michigan Supreme Court, State Court Administrative Office, the local unvernment audit division of the Michigan Department of Treasury, the State Auditor General, or any of their duly authorized representatives, including program evaluators and auditors, shall have access to • and the right to examine, audit, excerpt, copy, or transcribe any pertinent transaction, books, accounts, data, time cards, or other records related to this contract. The Grantee shall retain all books and records, including all pertinent cost reports, accounting and financial records, or other documents related to this contract, for five years after final payment at the Grantee's cost. Federal and/or state auditors, and any persons duly authorized by SCAO, shall have full access to KIcailla. ;2 ,714. ourt and the right to examine and audit any of the materials during the term of this contract and for five years after final payment. If an audit is initiated before the expiration of the five-year period, and extends past that period, all documents shall be maintained until the audit is complete. SCAO shall provide audit findings and recommendations to the Grantee. SCAO may adjust future or final payments if the findings of the audit indicate over- or under-payment to the Grantee for the period audited, subject to the availability of funds for such purposes. If an audit discloses an overpayment to the Grantee, the Grantee shall immediately refund all amounts that may be due SCAO. Failure of the Grantee to comply with the requirements of this section shall constitute a material breach of this contract upon which the State Court Administrative Office may cancel, terminate, or suspend this contract. D. The Grantee's accounting system must maintain a separate fund or account that segregates IvIDCGP contract receipts and expenditures from other receipts and • expenditures of the Grantee. 14. Accountability for Michigan Drug Court Grant Program Funds The Grantee agrees that it will not expend funds obtained under this contract for any purpose other than those authorized in the administrative requirements specified in the application and revised approved budget for the Michigan Drug Court Grant Program, and will expend grant funds only during the period covered by this contract unless prior written approval is received from SCAO. 15. Program Review and Monitoring The Grantee shall Live SCAO and any of its authorized agents access to the drug court at any reasonable time to evaluate, audit, inspect, observe, and monitor the operation of the iiCh3.21% DrI4 0;:a Tart at- - program. The inspection methods that may be used include, but are not limited to onsith visits; interviews of staff and drug court participants; and review of case records, receipts, monthly/quarterly statistical reports, and fiscal records. 16. Reports The Grantee agrees to provide reports as identified in the application assurances and administrative requirements for the Michigan Drug Court Grant Program to SCAO as follows: A. Financial Reports: Financial reports are due quarterly, one month following . each quarter of the fiscal year, with the exception of the 4th quarterly report which will be due October 10, in order to meet fiscal year-end reporting requirements. The financial quarterly reports will be due by January 31, April 30, July 31, and October 10. SCAO will provide copies of the financial report forms • upon request, B. • Progress Reports: Progress reports are due semi-annually. The reports will be due on April 30 and October 20. The progress reports will list the drug court program's goals and objectives, detail the status of accomplishments for each goal and objective, discuss any changes in the program's goals and objectives as set forth in the application for grant funding, and describe program activities during the reporting period. The final report must provide a summary of progress toward achieving the goals and objectives of the award, significant results, and any products developed under the award. C. Data Reports: Recipients of the MDCGP operational funding are required to submit quarterly to SCAO a DCCM1S Data Validation and DCCMIS Data Exception Report : Miehigarl LTUF Court Grim 1-70grarr, -- T7' .)00 n., 15, Data Validation Report: The number of admissions, discharges, and open cases for the quarter. 16. Data Exception Report: SCAO will provide to each court a list of cases in which data is either missing or appears to be incorrect. The court must review each case and correct the entry or advise. SCAO of the reason(s) for the missing data or why the data • submitted appears incorrect. These reports will be due February 15, May 15, August 15, and November 15. Should a Grantee awarded funds for planning purposes become operational during • the contract period, the Grantee will be responsible for submitting the appropriate Data Validation ancii)ata Exception Repon for the quarter immediately following program implementation and for all subsequent quarters as required above for courts receiving operational funding. D. Reporting Compliance: The Grantee is responsible for the timely submission of each required report as outlined in sections A. B, and C above. If any report is thirty days past the due date, a delinquency notice will be sent out via e-mail notifying courts that they have fifteen days to comply with the reporting requirement. Forty-Eve days past the due date, a forfeiture notice will be sent out to courts via the U.S. Postal Service notifying them that their funding award has been rescinded due to contact noncompliance. E. Grant Funding Reallocation: SCAO retains the right to reallocate grant funding if ongoing progi. -ess is not being made toward achieving the program's goals and obiectivs and/or in the implementation of the drug court grant project as defined C.our, cr - • in the approved grant request. Reimbursement for grant costs and/or future funding may be withheld or denied if any of the required reports in this section are received forty-five days pas•their due date. 17. Reimbursement A. Reimbursement from SCAO is based on the understanding that SCAO funds will be paid up to the total SCAO allocation as agreed to in the approved budget. B. The Grantee should sim up through the online vendor registration process to • receive all state of Michigan payments as Electronic Funds Transfers (EFT)/Direct Deposits. Registration information is available through the Department of Management and Budget's website at: • http://www.cpexpress.state.mi.u.s . 18. Budget Modification Adjustments in expenditures up to $1,000 within line item categories in the approved budget and transfers up to S1,000 between line item categories in the approved budget may be made without the prior written approval of SCAO. Requests for adjustments in expenditures within line itenas and between line item categories exceeding $1,000 must be made using a Contract Adjustment Request form which can be obtained from SCAO. 19. Funding Hold or Termination SCAO may place a funding hold on contracted amounts not yet disbursed, or terminate this contract if it concludes that the Grantee is not in compliance with the conditions and provisions of this contract, the application assurances and administrative requirements, or the budget requirements of the ]VIDCGP. SCAO may extend an opportunity for the Grantee to demonstrate compliance. Notification of a funding hold or termination will be in writing. Mich.inn Druz% CQua - 1.7-5 20. Contract Termination SCAO may cancel this contract without further liability or penalty to SCAO for any of the following reasons: A. This contract may be terminated by either party by giving thirty days written notice to the other party stating the reasons for termination and the effective date. B. This contract may be terminated on thirty days prior written notice upon the failure of either party to carry out the terms and conditions of this contract, provided the alleged defaulting party is given notice of the alleged breach and fails to cure the default within the thirty day period. C. This contract may be terminated immediately if the Grantee or an official of the Grantee is convicted of any activity referenced in section 12 of this contract . during the term of this contract or any extension thereof. D. This contract may be terminated immediately without further financial liability to SCAO if funding for this contract becomes unavailable to SCAO. 21. Conflict of Intcrest The Grantee and SCAO are subject to the provisions of 1968 PA 317, as amended, MCL 15.321 et seq., NISA 4.1700(31) et seq., and 1973 PA 196, as amended, MCL 15.341 et seq.. MSA 4.1700 (71) et seq. 22. State of Michigan Contract This is a state of Michigan contract and is governed by the laws of Michigan. Any litigation arising as a result of this contract shall be resolved in courts of the state of - Michigan. rf-,7ran• — 2(Y1 t. Chief ChiefbAclige'(please print naAe) Authorizing rint name and title) Authorized By: State Court Administrative Office Acceptance by Grantee: 61,41 _12. Authorizing Official (Signature and itle) Date Date D// // Of Michigan DruE Cow: a-z--11Prograa. - FY 11 MISCELLANEOUS RESOLUTION #08160 BY: Public Services Committee, Jeff Potter, Chairperson IN RE: CIRCUIT COURT/CIVIL/CRIMINAL AND FAMILY 2008 ADULT AND JUVENILE DRUG COURT REORGANIZATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen.: WHEREAS the Circuit Court has reviewed their current business practices and identified several changes that could be made to increase efficiency and lower the operational costs without impacting the services currently provided to clients of the Adult am Juvenile Drug Court programs; and ' WHEREAS with diminishing Federal and State funding and two impending Community Service Coordinator vacancies in the Adult and Juvenile Drug Courts; and WHEREAS the Circuit Court proposes to combine the Adult and Juvenile Drug Program Courts by combining the duties of both the Ault Drug Court Community Service Coordinator and the Juvepile Drug Court Community Coordinator into one position by upwardly reclassifying a Community Service Coordinator position to a Youth and Family Casework Supervisor position; and WHEREAS due to the implementation of the DCCMIS system through SCAO and to meet reporting requirements, the Circuit Court requests to oelete the SR oart-time non-eligible Technical Aide position and replace it by creating a SR full-time eligible Technical Assistant position; and WHEREAS to offset the cost of the upgrades, the.Circuit Court requests to delete one (1) SR Community Service Coordinator position in the Circuit Court Civil/Criminal Division. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the reorganization of the Circuit Court as follows: 1. To upwardly reclassify SR position #3010402-09712 from Community Service Coordinator (salary grade '11) to Youth and Family Casework Supervisor (salary grade 14); and 2. To create a SR full-time eligible Technical Assistant (salary grade 8) position in the Family Court Services unit (3010402) of the Circuit Court Family avision (30104); and 3. To delete a SR part-time non-eligible Technical Aioe (excepted from salary plan) position #3010402-09836 in the Circuit Court Family division; and 4. To delete a SR full-time eligible Community Service Coordinator (salary graO4 11) position #3010301-09837 in the Circuit Court Civil/Criminal division, Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE • FISCAL NOTE (MISC. #08160) BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: CIRCUIT COURT/CIVIL/CRIMINAL AND FAMILY 2008 ADULT AND JUVENILE DRUG COURT REORGANIZATION • To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Effective October 1, 2008 the Circuit Court will reorganize the Juvenile and Adult Drug court personnel to combine the responsibilities and operations into one Drug Court. 2. Total estimated grant cost savings is 547,734. The total savings are comprised of the following: $94,696 in cost savings from deleting one CI ) Special Revenue Community Service Coordinator position #3010402-09837, $17,283 in cost savings from deleting one (1) Special Revenue PTNE 1,000/hr. Technical Aide position #3010402-09836, ($6,208) in additional cost from upwardly reclassifying one Special Revenue Community Services Coordinator position #3010402-09712 (Grade 111 to a Special Revenue Youtn and Family Casework Supervisor (grade 14), and ($58,037) in additional cost from the creation of one Special Revenue FTE Technicai Assistant (grade 8). 3. The Drug Court reorganization is dependent upon the following. SCAO approval, Fiscal Year 2009 SCAO Drug Court Eirents awards, and Fiscal Year 2009 Child Care Fund approval. 4. No budget amendment is recommended at this time. The budget savings will be recognized at the time of the grants acceptances and aperovN of the reorganization by the State Court's Administrative Office. FINANCE COMMITTEE FISCAL NOTE (CR, #08273) BY: -FINANCE COMMITTEE, MIKE ROGERS, CHAIRPERSON IN RE: CIRCUIT COURT - FY 2009 JUVENILE AND ADULT DRUG COURT COMBINED GRANT ACCEPTANCE. To The Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule X1I-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Circuit Court has received two grants from the State Court Administrators Office (SCAO), Michigan Drug Court Program, for the period of October 1, 2000 through September 30, 20C9. 2. Per MR #08160, The Circuit Court reorganized the Juvenile and Adults Drug Court personnel to combine the responsibilities and operations into one Drug Court. 3. Total funding of $736,971 is derived from the following sources: - Juvenile SCAO award (fund 27140) of $45,000. Adult SCAO award (fund. 2713C) of $85,000. General Fund (in-kind) support of $58,162. Child Care Fund (20293) support of $379,597 for position costs, and controllable operating costs. - PA 511 Community Corrections funds of $100,000 for contractual services. Drug Forfeiture Funds of $19,212. Department of Human Services/Bureau of Juvenile Justice grant (DHS/BJJ) fund (27170) (in-kind) grant funding support of $50,000 for contractual services for drug testing and therapy. 4. There are four (4) special revenue ul time eligible positions established to support both the Adult and Juvenile Drug Courts. These positions are proportionately funded as follows: • One (1) full-time eligible special revenue Youth and Family Casework Supervisor position ;3010402-09712) with the total personnel cost of $107,16C. This position is funded as follows: 30% Adult Drug Court SCAO funds totaling $32,148, 12% Juvenile Drug Court SCA° funds totaling $13,363, and 58% Child Care Funds totaling $61,649. One (1) full-time eligible Youth and Family Caseworker II position (3010402-09711) with the total personnel cost of $97,536. This position is funded as follows: 12% Juvenile Drug Court SCAO funds totaling $11,704, and 88% Child Care Funds totaling $85,832. One (1) full-time eligible Youth and Family Caseworker If position ;3010402-09035) with the total personnel cost. of $97 This position is funded as follows: 12% Juvenile Drug Court SCAO funds totaling $11,704, and 88% Child Care Funds totaling $95,832. One (1) full-time eligiblt? Technical Assistant position (30:0402-10677) with the total personnel cost of $58,618. This position is funded as follows: 30% Adult Drug Court SCA° funds totaling $17,585, la Juvenile Drug Court SCAO funds totaling $7,311, and 58% Juvenile Drug Court Child Care funds totaling $33,722: 5. The Courts utilize contracted services for individual, group and family treatment. Total contractual cost for FY 2009 is $298,000. Contracted Services will be funded as follows: $30,910 of Adult Drug Court SCAO funds, $17,090 of Adult Drug Court Forfeiture Funds, $100,000 of PA 511 funds, $100,000 of Juvenile Drug Court Child Care Funds, and $50,000 of B5J/DHS grart funds. FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Potter, Coulter, Woodward and • Greimel absent. December 11, 2008 6. The Courts Supplies and Operating Expenditures total $19,959. These expenditures will be funded as follows: $4,357 of Adult Drug Court SCAO funds, $2,122 of Adult Drug Court Drug Forfeiture Funds, and $13,460 of Juvenile Drug Court Child Care Funds. 7. The approval of the Child Care fund contract per MR 408170 permitted the court to charge 20% of one (1) GE/GP Manager of Court Services position (3010402-06843) to the Child Care fund totaling $28,263. The Child Care fund is 50% reimbursable from the State of Michigan, therefore $13,132 of GFIGP savings was recognized to offset the Drug Court reorganization costs. 8. During FY 2008 the Adult Drug Court received $45,000 in funding from Drug Forfeiture funds per- MR #08044. During FY 2008 $25,788 was expensed, leaving a remaining balance of $19,212 which was transferred back to Prosecutor's Drug Forfeiture funds in FY 2008. The Circuit Court and Prosecuting Attorney have agreed to use the remaining balance as a one time appropriation to assist in funding the Adult Drug Court for FY 2009. 9. Cakland County's in-kind contribution is estimated to be $58,162 for FY 2009. This amount is derived by estimating Judges, Prosecutors, and Court Referees time spent specifically on the drug courts. All in-kind general fund contributicns are included in the FY 2009 Adopted Budget. 10. In addition to the County match contribution, the County is expected to incur administrative and support costs of $15,408 This grant .does not allow for recovery of these costs. 11. Acceptance of this crant will not require the County to continue the program beyond the grant-funding period 12. A budget amendment is recommended to transfer funding from the Prosecuting Attorney's Seized funds Deferred Revenue account (#222440) to the Fiscal Year 2309 budget, to accept SCAO grant awards, and to amend the Child Care Fund as follows, FY 2009 Amendment Child Care Fund 20293 Non-Deptfl/Circuit Court/Family Division Revenues 9010101-121200-615359 Child Care Subsidy 9090101-121200-695500-10100 Transfer-In from GF Total Child Care Fund Revenue Adj. Expenditures 3010402-121200-702010 3010402-121200-702240 3010402-121200-722740 3010402-121200-722790 3010402-121200-722770 30104027121200-722810 3010402-121200-722820 3010402-121200-722760 3010402-121200-722750 3010402-121200-722780 3010402-121200-722800 3010402-121200-722050 3010402-121200-722500 Total Child Care General Fund-101G0 Non -Dept'l/Cir. Ct.-Family Div./Prosecutor Revenue Salaries Salary Adjustment Fringe Benefits Social Security Retirement Disability Unemployment Group Life Workers Compensat i on Hospitalization Dental Optical Fringe Senefit Adj. Fund Expenditures Adj. $23,943 23,943 $47,886 $26,973 (1,649) (81,123) 14,169 55,919 704 370 537 2,186 26,672 2,630 167 (665) $47,886 Expenditures 3010402-121100-702010 3010402-121100-722740 3010402-121100-722790 3010402-121100-722770 3010402-121100-722810 3010402-121100-722820 3010402-121100-722760 3010402-121100-722750 3010402-121100-722780 3010402-121180-722800 3010402-121100-722850 9010101-196030-730259 3010301-121100-788001-20293 3010301-121100-788001-27130 Total Expenditure Adj. 4010101-123030-670285 Total Revenue Adj. Salaries Fringes Social Security Retirement Disability Unemployment Group Life Workers Compensation Hospitalization Dental Optical Contingency Transfer Out Transfer Out Enhanced Funds S19,212 $19,212 $(18,093) (40,852) 4,438 17,826 220 116 168 685 8,353 824 52 2,320 23,943 19,212 $ 19,212 Juvenile Drug Court (SCAO) Grant Fund #27140 Circuit Court Fymily Division Revenue 3010402-121200-615571 Grants - State Total Revenue Adj. Expenditures 3010402-121200-702310 3010402-121200-722740 3010402-121200-722790 3010402-121200-722770 3010402-121200-722810 3010402-121200-722820 3010402-121200-722760 3010402-121200-722750 3010402-121200-722780 3010402-121200-722800 3010402-121200-722850 Total Expenditure Adj. Adult Drug Court (SCAC) Grant Fund ii2713C Circuit Court Civil Criminal Division Revenue 3010301-121200-815571 Grants State 3010301-121200 -695500-10100 Transfer In Total Revenue Adj. Expenditure 3010301-121200-7 0201C 3010301-121200-722740 3010301-121200-722790 3010301-121200-722770 3010301-121200-722810 3010301-121200-722820 3010301-121200-722760 3010301-121200-722750 3010301-121200-722780 3010301-121200-722800 3010301-121200-722850 3010301-121200-731458 3010301-121200-750280 Total Expenditure Adj. $(15,000) $(15,000) $(11,265) (20,000) 2,209 8,872 110 58 84 341 4,157 410 24 S(15,000) $(35,318) 19,212 $(16,106) $(28,712) (34,418) 2,441 9,804 121 64 93 376 4,594 453 29 24,060 5,049 $(16,108) Salaries Fringe Benefits Social Security Retirement Disability Unemployment Group Life Workers Compensation Hnspita1i7a1ion Dental Optical Salaries Frfnge Benefits Social Security Retirement Disability Unemployment Group Life Workers Compensation Hospitalization Dental . Optical Professional Services Lab Supplies FINAN 8 CDMITTEE 4 Resolution #08273 December 11, 2008 Moved by Rogers supported by Clark the resolutions (with fiscal notes attached) on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Burns, Clark, Coulter, Crawford, Douglas, Gershenson, Gingell, Gosselin, Gregory, Greimel, Hatchett, Jacobsen, Kowah, Long, Middleton, Nash, Potts, Rogers, Scott, Spector, Woodward, Zack, Bullard. (23) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (w0 fiscal notes attached) on the Consent Agenda were adopted (with accompanying reports being accepted). STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 11, 2008, with the original record thereof now remaining in my office. in Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 11th day of December, 2008. edt Ruth Johnson. County Clerk