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HomeMy WebLinkAboutResolutions - 2008.02.07 - 9445REPORT (MISC. 108025) February 7, 2008 BY: Planning and Building Committee, Sue Ann Douglas, Chairperson IN RE: PARKS AND RECREATION COMMISSION — APPROVAL AND ACCEPTANCE OF FINANCIAL REIMBURSEMENT FROM MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY REFINED PETROLEUM FUND — TEMPORARY REIMBURSEMENT PROGRAM FOR LEAKING UNDERGROUND STORAGE TANK SITES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Planning and Building Committee, having reviewed the above-titled resolution on January 29, 2008, reports with a recommendation that the resolution be adopted. Chairperson, on behalf of the Planning and Building Committee, I move acceptance of the foregoing report. PLANNING AND BUILDING COMMITTEE PLANNING & BUILDING COMMITTEE VOTE: Motion carried unanimously on a roll call vote. MISCELLANEOUS RESOLUTION 108025 February 7, 2008 BY: General Government Committee, Christine Long, Chairperson IN RE: PARKS AND RECREATION COMMISSION - APPROVAL AND ACCEPTANCE OF FINANCIAL REIMBURSEMENT FROM MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY REFINED PETROLEUM FUND - TEMPORARY REIMBURSEMENT PROGRAM FOR LEAKING UNDERGROUND STORAGE TANK SITES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS, the Michigan Department of Environmental Quality has approved Oakland County Parks and Recreation's application for financial reimbursement from the Refined Petroleum Fund for the purpose of implementing corrective actions at the Springfield Oaks Golf Course facility; and WHEREAS, eighty percenl of eligible expenses for said corrective actions will be reimbursed up to an amount of $50,000; and WHEREAS, the Oakland County Parks and Recreation Commission has funds available for the twenty percent co-pay and additional costs associated with said corrective actions; and WHEREAS, the Oakland County Parks and Recreation Commission on January 9, 2008, supported the approval and acceptance of said reimbursement; and WHEREAS, the Grant Project Agreement has been approved by the County Executive Contract Review Process and Board of Commissioners' Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that Ile Oakland County Board of Commissioners authorizes the Parks and Recreation Commission to receive said reimbursement as stated above, with said monies for this project to come from Parks and Recreation funds. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE GENERAL GOVERNMENT COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Gregory, Suarez and Greimel absent. GRANT REVIEW SIGN OFF — Parks & Recreation GRANT NAME: Refined Petroleum Fund — Temporary Reimbursement Program for Leaking Underground Storage Tank Sites. FUNDING AGENCY: Michigan Department of Environmental Quality DEPARTMENT CONTACT PERSON: Mike Thibodeau 858-4630 STATUS: Grant Application/Acceptance DATE: January 4, 2008 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. - Laurie Van Pelt (12/20/2007) Department of Human Resources: Approved by HR. - Jennifer Mason (12/21/2007) Risk Management and Safety: Approved By Risk Management - Andrea Plotkowski (1/2/2008) Corporation Counsel: Corporation Counsel has reviewed the Refined Petroleum Temporary Reimbursement Program Application, The application, which is for reimbursement of work which will be completed sometime in the future, contains no outstanding legal issues. - Joe Pittel (1/4/2008) COMPLIANCE The grant application/agreement references a number of specific federal and state regulations. Below is a list of these specifically cited compliance related documents for this grant. Michigan Natural Resources and Environments Protection Act 451 of 1994 (Part 213 Leaking Underground Storage Tanks and Part 215 Refined Petroleum Fund) htt ://www.le slature.mi. ov/ /mil x? age- etOb'ect&ob-G ectnatne=me1-Act-451 -of-1994 J. C-161•; Gaia Piir From: Laurie VanPelt ivanpeltl@oakgov.corni Sent: Thursday, December 20, 2007 5:15 PM To: 'Gaia Piir% 'Davis, Patricia (davisp@co.oakland.mi.us )% 'Mason, Jennifer; 'Secontine, Julie (secontinej©co.oakland.mi.us )' Cc: 'Mike Thibodeau% 'Joan Goddard', 'Dan Stencil', loseph matkosky'; 'Diane Creguer' Subject: RE: Grant Review: Parks & Recreation - Refined Petroleum Fund - Temporary Reimbursement Program for Leaking Underground Storage Tank Sites Approved. —Original Message From: Gala Piir jmaitto:piirg@oakgov.comj Sent: Thursday, December 20, 2007 11:42 AM To: 'VanPelt, Laurie (vanpelti@co.oakiand.mi.us )'; Davis, Patricia (davisp©co.oakiand.mi.us )'; 'Mason, Jennifer'; 'Secontine, Julie (secontinej@co.oakland.mi.us)' Cc: 'Mike Thibodeau'; 'Joan Goddard'; Dan Stencil'; 'joseph matkosky'; 'Diane Creguer' Subject: Grant Review: Parks & Recreation - Refined Petroleum Fund - Temporary Reimbursement Program for Leaking Underground Storage Tank Sites Project Note: I spoke to Mr. Robert Reisner, Unit Chief, and he stated that the attached approval letter is all they send. There is not an official contract. The State does not hold a contract with anyone. The township/county contracts with a consultant to perform the work. The State then reimburses eligible costs. GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Jennifer Mason — Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Oakland County Parks and Recreation (0CPR) Refined Petroleum Fund — TEMPORARY REIMBURSEMENT PROGRAM FOR LEAKING UNDERGROUND STORAGE TANK SITES Michigan Department of Environmental Quality Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: January 4, 2008 GRANT INFORMATION Date: December 20, 2007 Operating Department: Oakland County Parks and Recreation Department Contact: Mike Thibodeau Contact Phone: 858-4630 Document Identification Number: REVIEW STATUS: Application/Acceptance — Resolution Required Funding Period: 540 days from receipt of letter New Facility / Additional Office Space Needs: None IT Resources (New Computer Hardware / Software Needs or Purchases): None MWDBE Requirements: [No] Level: [1 Required by: Funding Continuation/New: New Application Total Project Amount: Unknown 12/21/2007 JENNIFER M. GRANHOLM GOVERNOR • STATE OF MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY LANSING D E- STEVEN E. CHESTER DIRECTOR December 11, 2007 CERTIFIED MAIL RETURN RECEIPT REQUESTED Oakland County Parks 2800 Watkins Lake Road Waterford, Michigan 48328 ATTENTION: Mr. Mike Thibodeau SUBJECT: Refined Petroleum Fund - Temporary Reimbursement Program Second Round Pre-Certification Application Springfield Oaks Golf Course, Facility ID 00007769 12450 Andersonville Road, Davisburg, Michigan Refined Petroleum Fund Claim Number 0804 Your application for pre-certification to be eligible to access the second round of funding from the Temporary Reimbursement Program (TRP), established under Part 215,1 was received by this office on August 28, 2007. After reviewing the information that you provided, we have determined that you have met the eligibility requirements of Section 21556 of Act 451 and that your application is approved. Please use the claim number shown in the subject line for all future correspondence sent to this office. You are eligible to receive up to $50,000 in costs related to necessary corrective actions taken in response to the confirmed release at the above-mentioned facility on October 21, 1992 (C-1857-92). You will be required to provide a 20 percent co-pay for all expenses that are deemed to be eligible for reimbursement by the TRP. Eligibility Requirements 1. Corrective action costs must be incurred after the receipt of this letter. You have 540 days from the date of receipt of this letter to complete eligible work at your site. 2. All work must be performed by a Qualified Underground Storage Tank Consultant (QC) pursuant to Part 213.2 3. The work performed must be consistent with the requirements of Part 213 and be necessary and appropriate considering the conditions at the site of the release. 1 Part 215, Refined Petroleum Fund, of the Natural Resources and Environmental Protection Act, 1994 PA 451, as amended (Act 451). 2 Part 213, Leaking Underground Storage Tanks, of Act 451. CONSTITUTION HALL - 525 WEST ALLEGAN STREET • P.O. BOX 30426 • LANSING. MICHIGAN 48909-7926 vvvvw michigan.gov • (517) 373-983 7 . S. . DE' . . . REFINED PETROLEUM TEMPORARY REIMBURSEMENT PROGRAM SECOND ROUND PRE-CERTIFICATION APPLICATION Authority: Section 21557 of the Natural Resources and Environmental Protection Act. 1994 PA 451, as amended (Act 451). FACILITY NAME: FACILITY ID: Springfield Oaks Golf Course 7769 STREET ADDRESS: CITY: ZIP: COUNTY: 12450 Andersonville Rd. Davisburg 48350 Oakland APPLICANT NAME: (The applicant name must match the MUSTFA claimant name or entity exactly) MUSTFA CLAIM NO: Oakland County Parks 021395-6385C STREET ADDRESS: CITY: STATE: ZIP: 2800 Watkins Lake Road Waterford Mi. 48328 CONTACT PERSON: Mr. Mike Thibodeau PHONE NUMBER: E-mail: Ms. 248 8584630 Thibodeaum@oakgov.com , CERTIFICATION :of APPLICANT ... . . . I, the undersigned, hereby attest, to the best of my knowledge and belief that the information provided in this form and any attachments is true, accurate, and complete. 8/28/07 SIGNATURE DATE Mike Thibodeau Golf Course Superintendent PRINTED NAME TITLE Instructions: Submit the completed form to Remediation and Redevelopment Division (RRD), DEQ, P.O. Box 30426, Lansing, MI 48909- 7926. For personal delivery, the address is Constitution Hall, 4 m Floor South Tower, 525 West Allegan Street, Lansing, MI 48933. if you have any questions, please contact Mr. Robert Reisner, Funding & Support Unit Chief, RRD: phone (517) 335-6843, E-mail: reisnerre.michiganoov. For further details, click on the 'Temporary Reimbursement Program" link on the RRD homepage www.michigan.govideqrrd. This completed form must be received by the Michigan Department of Environmental Quality (DEQ) between July 30, 2007, and 5 P.M. on August 29, 2007.. Applications received outside this window cannot be considered. Eligibility: In order to be pre-certified for reimbursement of corrective action costs from the Refined Petroleum Fund Temporary Reimbursement Program, the following criteria must be met: • The applicant is an owner/operator who had an approved claim under MUSTFA or the applicant has a valid assignment of an approved claim. • The release for which the approved claim was obtained has not been closed pursuant to Part 213, Leaking Underground Storage Tanks, of Act 451. • The release for which the application is being submitted caused the site to be a class I or class 2 site based on the most recent reports submitted to the DECI. • If there are underground storage tank systems that are operating at the location from which the release occurred, the owner or operator, if he or she is the applicant, is currently in compliance with the registration and fee requirements of Part 211, Underground Storage Tank Regulations of Act 451. Note that per Part 211 a tank remains in operation until it has been properly closed. If you have an approved first round pre-certification application for a given site, you cannot re-apply for the same site. You may, however, apply for a different site(s) provided that you meet the eligibility criteria in Section 21557 of Part 215). You must use a separate application form for each MUSTFA claim. If your first round application was denied because the risk classification (class 1 or class 2) was based on data after May 9, 2005, you may re-apply with supporting classification data. liorDEQ4lie -ggly:'. ' Data entered in SID by (initials): Date: RPF Claim No (4 digits): The Michigan Department of Environmental Quality will not discriminate against any individual or group on the basis of race, color, religion, national origin or ancestry, age, sex, marital status, or handicap. Form Approval Code: EQP 4481 (Aug 2007) FISCAL NOTE (MISC. 1081325) February 8, 2008 BY: Finance Committee, Mike Rogers, Chairperson IN RE: PARKS AND RECREATION COMMISSION - APPROVAL AND ACCEPTANCE OF FINANCIAL REIMBURSEMENT FROM MICHIGAN DEPARTMENT OF ENVIROMENTAL QUALITY REFINED PETROLEUM FUND - TEMPORARY REIMBURSEMENT PROGRAM FOR LEAKING UNDERGROUND STORAGE TANK SITES TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced Miscellaneous Resolution and finds: 1) The Michigan Department of Environmental Quality has approved the Oakland County Parks and Recreation application for financial reimbursement from the Refined Petroleum Fund for the purpose of implementing corrective actions at the Springfield Oaks Golf Course facility, in the amount not to exceed $50,000. 2) The Oakland County Parks and Recreation Commission has sufficient funds available for the twenty percent (20%) co-pay and additional costs associated with the corrective actions, which amounts to $10,000. 3) Current total estimated costs of the project are $18,000. 4) A budget amendment to the FY 2008 Parks and Recreation Fund is required as detailed below. Parks and Recreation Fund 450800 FY 2008 Revenue 5060330-160010-650104 Spring Oaks GS Golf Op. Contributions $18,000 Operating Contributions Expense 5060330-160010-730814 Spring Oaks GS Golf Grds. Maint. $18,000 -$0- FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Douglas, Potter and Middleton absent. Resolution #08025 February 7, 2008 Moved by Gregory supported by Potter the resolutions (with fiscal notes attached) on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Burns, Coleman, Coulter, Crawford, Douglas, Gershenson, Gingell, Gosselin, Gregory, Greimel, Hatchett, Jacobsen, Long, Middleton, Nash, Potter, Potts, Rogers, Scott, Spector, Woodward, Zack, Bullard. (23) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted (with accompanying reports being accepted). 't1 TIE MGM RESOLUTION /jOr 9 /'& STATE OF MICHIGAN) COUNTY OF OAKLAND) Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on February 7, 2008, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 7th day of February, 2008. ;-County Clerk