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HomeMy WebLinkAboutResolutions - 2008.07.17 - 9471July 17, 2008 MISCELLANEOUS RESOLUTION #08131. BY: Public Services Committee, Jeff Potter, Chairperson IN RE: SHERIFF'S OFFICE/PROSECUTOR'S OFFICE/CIRCUIT COURT/ COMMUNITY CORRECTIONS — FISCAL YEAR 2008 BYRNE JUSTICE ASSISTANCE GRANT (JAG) INTERGOVERNMENTAL AGREEMENT AND GRANT APPLICATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Sheriff's Office, Prosecutor's Office, Circuit Court, Community Corrections Division, the City of Southfield and City of Pontiac wish to apply to the U.S. Department of Justice, Office of Justice Programs for funding under the Byrne Justice Assistance Grant Program for the period October 1, 2007 through September 30, 2011; and WHEREAS the grant application requires the adoption of an intergovernmental agreement between the local units of government; and WHEREAS an agreement has been drafted (as attached) by the County's Corporation Counsel; and WHEREAS State statute (MCL 45.556P) states that the Board of Commissioners has the authority to enter into agreements with other governmental or quasi-governmental entities. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the attached intergovernmental agreements with the City of Pontiac and the City of Southfield and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute said agreement. BE IT FURTHER RESOLVED that one original intergovernmental agreement be filed with the Michigan Department of State, Office of the Great Seal. Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Public Services Committee vote: Motion carried unanimously on a roll call vote with Gingell absent Application Number: 2008-F4019-MI-DJ Intergovernmental Agreement Between and Among The County of Oakland The City of Pontiac and The City of Southfield This intergovernmental Agreement (Agreement) is made between the County of Oakland, a Constitutional and Municipal Corporation, 1200 N. Telegraph Road, Pontiac, Michigan, 48341 (the County), the City of Pontiac, a Municipal Corporation, 47450 Woodward Avenue, Pontiac, Michigan 48342 (Pontiac) and the City of Southfield, a Municipal Corporation, 26000 Evergreen Road, Southfield, MI 48076 (Southfield). In this Agreement, the County, Pontiac and Southfield may be referred to individually as."Party" or jointly as "Parties." In consideration of the mutual promises, obligations, representations and assurances in this Agreement, the Parties agree as follows: I. Purpose of Agreement The Parties to this Agreement are jurisdictions that have been, are, or may be certified as disparate by the Bureau of Justice Assistance (BJA) Edward Byrne Justice Assistance Grant (JAG) Program. By entering into this Agreement, the Parties acknowledge their intention to submit a joint application for the aggregate JAG Program funds that may be available to them in FY 2008, or, at the Parties' discretion, to submit a joint 'application in any year through 2012 in which the JAG Program requires a joint grant application. In any grant application required by the JAG Program, the Parties will specify the amount of funds that are to be distributed to each of them and the purposes for which the funds. will be used. 2. Definitions 2.1. "Oakland County (County)," "City of Pontiac (Pontiac)" and "City of Southfield (Southfield)" each shall be defined to include any and all departments, divisions, commissioners, elected and appointed officials, directors, board members, council members, commissioners, authorities, committees, employees, agents, subcontractors, volunteers and/or any such persons successors of the referenced governmental entity or unit ("Agents"). 2.2. "Bureau of Justice Assistance (BJA) Edward Byrne Justice Assistance Grant (JAG) Program" means the grant program of the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance, by which Federal funds are made available to support all components of the criminal justice system, from multi-jurisdictional drug and 'gang task forces to crime prevention and domestic 1.1. 2008-0544 Intergovernmental Agreement JAG grant application Oakland County, Pontiac, Southfield Final 06.10.2008 1 Application Number: 2008-F4019-1n41,-DJ violence programs, courts, corrections, treatment, and justice information sharing initiatives, as further and more fully defined in the grant application and other grant information. 3. Terms 3.1. The Parties agree that any and all funds granted pursuant to their joint grant application will be used only for equipment or in a manner that will serve the purposes defined in the grant. 32. The County agrees to act as fiduciary for any funds granted to the Parties pursuant to their joint grant application. • . 3.3. The County agrees that it will complete reports and provide other information required in order to fulfill grant requirements. 3.4. Southfield and Pontiac agree to comply with the County's repotting and fiscal management policies to the extent necessary to provide required information to- the Department of Justice regarding use of any funds granted to them and to provide any other information required pursuant to the grant application and/or grant agreement. 3.5. If grant funds are provided to purchase equipment, the County agrees to procure and pay for the agreed-upon equipment, in an amount not to exceed the grant funds allocated to each Party, according to the County's purchasing and financial management policies and procedures. 3.6. All equipment purchased with grant funds will be delivered to the individual requesting Party. Title to each ordered item, unless otherwise required by the conditions of the grant, will transfer to and vest in the requesting Party upon delivery. The requesting Party assumes all responsibility and liability for • inspecting and accepting ordered equipment and for the future management, maintenance, and care of the equipment, including obtaining and -maintaining any insurance that is required by the -Party's own policies and/or the terms and conditions of the grant agreement If the grant agreement requires an accounting of any sort or the return of equipment acquired with grant funds, each Party • assumes full responsibility for meeting those requirements for equipment acquired with grant funds that were allocated to it. 3.7. Southfield and Pontiac will notify the County's Grant Manager upon acceptance of equipment. The County's Grant Manager will authorize payment according to the Counts policies an . 3.8. If problems with equipment arise, the Parties will coordinate their communication, strategies and other actions to correct the problems. 2008-0544 Intergovernmental Agreement JAG grant application Oakland County, Pontiac, Southfield Final_ 06.10.2008 2 Date For the City of Southfield A/I / a. Ca, rint name) Brenda L. Lawrence, Mayor or the City of Southfield U,r\IN • . . • Application Number: 2008-F4019-MI-DJ recessions, waivers, or releases to this Agreement must be in writing and agreed to by the Parties. 3.18. Entire Agreement. This Agreement.represents the entire Agreement between the Parties and supercedes all other Agreements between the Parties governing the matters described here. The language of this Agreement shall be construed as a whole according to its fair meaning, and not construed strictly for or against any Party. 3.19. The Parties have taken all actiOns and secured all approvals necessary to authorize and complete this Agreement. The persons signing this.Agreement on behalf of each Party have legal authority to sign this Agreement and bind the Parties to the teams and conditions contained here. In consideration of the mutual promises, obligations, representations, and assurances in this Agreement, pursuant to the requirements of the Edward Byrne Justice Assistance Grant (JAG) Program that, in order to make application for grant funds that may be available, the Parties enter into this Agreement. For the City of Pontiac: For the County of Oakland: p:kty n-g,Ca - abOK Date (print name) Date 2008-0544 Intergovernmental Agreement JAG grant application Oakland County, Pontiac, Southfield Final 06.10_2008 4 REPORT TO: THE CHAIRPERSON, OAELAND COUNTY BOARD OF COMMISSIONERS BY: Fiscal Services Division IN RE: SHERIFF'S OFFICE/PROSECUTOR'S OFFICE/CIRCUIT COURT/COMMUNITY CORRECTIONS - FY 2008 BYRNE JUSTICE ASSISTANCE GRANT (JAG) INTERGOVERNMENTAL AGREEMENT AND GRANT APPLICATION The Fiscal Services Division has reviewed the above referenced grant application and finds: 1) This is the 4th year of grant application with the U.S. Department of Justice, Office of Justice Programs. The grant provides funding to purchase equipment and supplies for law enforcement purposes. 2) The grant period is October 1, 2007 through September 30, 2011, 3) The funding requested equals $98,869. Oakland County will receive $17,623 and the City of Pontiac will receive $44,058 and the City of Southfield $36,988. No local match is required. 4) The grant application requires the adoption of an intergovernmental agreement between the County and City of Pontiac and between the County and the City of Southfield. 5) Application and acceptance of this grant program does not obligate the county to any future commitment and continuation of the grant program is contingent upon continued future levels of grant program funding. Informational Copy: Public Services Committee Finance Committee Page 1 of 3 Janet Whitefield From: Piir, Gaia [piirg@oakgov.com ] Sent: Friday, June 27, 2008 5:31 PM To: 'Whitefield, Janet'; 'Cunningham, Dale': 'Hankey, Barb; 'Cooperrider, John'; 'Mary Larkin': 'Malone, Prentiss' Subject: Grant Sign Off: Sheriff's Office, Prosecuting Attorney, Community Corrections and Circuit Court - 2008 Byrne Justice Assistance Grant (JAG) - Application & Intergovernmental Agreement The complete sign off package is attached. GRANT REVIEW SIGN OFF — Sheriffs Office, Prosecuting Attorney, Community Corrections and Circuit Court GRANT NAME: 2008 Byrne Justice Assistance Grant (JAG) FUNDING AGENCY: U.S. Department of Justice DEPARTMENT CONTACT PERSON: Gaia Piir (248) 858-1037 STATUS: Application — requires resolution for Intergovernmental Agreement DATE: June 27, 2008 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant application package (which should include an application Report from Fiscal Services to the Chairperson of the Board of Commissioners', Board of Commissioners' Liaison Committee Resolution, Finance Committee Fiscal Note, the grant application, and this Sign Off email containing grant review comments) may be submitted to the Chairperson of the Board of Commissioners for review and signature, with informational copies to the appropriate Board of Commissioners' committee(s). DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (6/25/2008) Department of Human Resources: Approved. — Cathy Shallal (6/27/2008) Risk Management and Safety: Approved By Risk Management - Andrea Plotkowski (6/27/2008) Corporation Counsel: After reviewing this grant application, there appear to be no unresolved legal issues that require additional action at this time. — Karen P. Agacinski (6/24/2008) COMPLIANCE The grant application references a number of specific federal and state regulations. Below is a list of these specifically cited compliance related documents for this grant. Cl/WU-1R Pa2e 2 of 3 Federal Office of Management and Budget (OMB) Circular No. A-21, A-87, A-102, A-110, A-I22 and A- 133 ht-tp://www.whitehouse.gov/omb/circulars/index.htm1 Executive Order 12372 - Intergovernmental review of Federal programs http://www.fws.gov/policy/library/rgeo12372.pdf US DoJ Uniform Administrative Requirements for Grants and Cooperative Agreements (28 CFR Part 66 and 28 CFR Part 70) http://www.access.gpo.gov/nara/cfr/waisidx_04/28cfrv2_04.html Office of Justice Programs Hearing and Appeal Procedures (28 CFR Part 18) http ://www. access.gp6.gov/nara/cfr/wais idx_01/28cfr 1 8_01 htm I Confidentiality of Identifiable Research and Statistical Information (28 CFR Part 22) http://www.access.gpo.gov/nara/cfr/waisidx_04/28cfr22_04.html Criminal Intelligence Systems Operating Policies (28 CFR Part 23) http://www.access.gpo.gov/nara/cfr/waisidx_01/28cfr23_01.html Intergovernmental Review of Department of Justice Programs and Activities (28 CFR Part 30) http://www.access.gpo.gov/nara/cfr/waisidx 01/28cfr30_01.html Nondiscrimination of the basis of Disability in State and Local Government Services (28 CFR Part 35) hap ://www.acc ess. gpo. gov/nara/cfr/waisidx_01/28cfr35_01 . htm I Equal Treatment for Faith Based Organizations (28 CFR Part 38) http://www.usdoj. gov/ovw/docs/asgmemoreimplementationof28cfrpart38.pdf Nondiscrimination; Equal Employment Opportunity; Policies and Procedures (28 CFR Part 42) http://www.access.gpo.gov/nara/cfr/waisidx_01/28cfr42_01.htrn1 Procedures for Implementing the National Environmental Policy Act (28 CFR Part 61) http://www.access .gpo .gov/nara/cfr/waisidx_01/28cfr61_01.html Floodplain Management and Wetland Protection Procedures (28 CFR Part 63) http://www.access.gpo.gov/nara/cfr/waisidx_01/28cfr63_01.html National Historic Preservation Act of 1966 (16 U.S.C. 470) http://www.nps.gov/history/local-law/nhpa1966.htm Executive Order 11593— Protection and enhancement of the cultural environment http://www.gsa.gov/Portal/gsa/ep/contentView.do?contentType=GSA_B A S JC&contentId=12094 Archeological and Historic Preservation Act (16 U.S.C. 469) http://www.nps.gov/history/local-law/FHPL_ArchHistPres.pdf The National Environmental Policy Act of 1969 (42 U.S.C. 4321) http://www.nepa.gov/nepairegs/nepa/nepaeci ia.htm Omnibus Crime Control and Safe Streets Act of 1968 http ://www. usdoj .gov/crt/split/42 usc3 7 89d. htm Victims of Crime Act (42 USC Section 10604) imyllwww.usdoj.g.ov/crt/cor/byagency/dojl0604.htm • Page 3 of 3 Juvenile Justice and Delinquency Prevention Act http://ojjdp.ncjrs.org/about/jjdpa2002titlev.pdf Federal Civil Rights Act of 1964 http://www.uscioj.gov/crt/cor/index.htm The Rehabilitation Act of 1973 http://www.dol.gov/cornpliance/laws/comp-rehab.htm The Americans with Disabilities Act of 1990 (42 U.S.C., Sec 12131-34) http://frwebgate4.access.gpo. gov/cgi-bin/wais gate.cgi?WA1 Sdocrn=42o3 04273 5+0+0+0&WAlSactionretrieve The Education Amendments of 1972 (20 U.S.C., Sec 1681, 1683, 1685-86) http://www.usdoj.gov/crt/cor/coord/titleixstat.htm Age Discrimination Act of 1975 (42 U.S.C. Sections 6101-6107) http://www.dol.gov/oasam/regs/statutes/age_act.htm Executive Order 13279 - Equal Protection of the Laws for Faith-based and Community Organizations http://www.whitehouse.govinewskeleases/2002/12/20021212-6.html Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (42 U.S.C. Sec 4601) http://ecfr.gpoaccess.gov/cgi/t/text/text-idx.? c=ecfr&sid=764d9d5cb80fl 06e9aeaaa07f70d36f7&rgn=div5&.view=text&node=18 :2.0.4.3 .7&idno=18 Federal Hatch Act - Political Activity of Certain State and Local Employees http://www.osc.gov/hatchact.htm Restrictions on Lobbying (28 CFR part 69) hap ://www . access. gpo.gov/nara/cfr/waisidx_04/28cfr69 04.html Nonprocurement Debarment and Suspension (2 CFR, Part 2867) http://www.access.gpo.gov/nara/cfrAvaisidx_08/2cfr2867_08.html Government-Wide Debarment and Suspension (28 CFR, Part 67) http ://www. access.po • gov/nara/cfr/waisidx_04/28cfr67_04. html Government-Wide Requirements for Drug-Free Workplace (Grants) (28 CFR Part 83) http://www.access.gpo.gov/nara/cfr/waisidx_04/28cfr83 04. htrnl Executive Order 12549 — Debarment and Suspension http://www.arch ives.govifederal-register/cod ificati on/executive-order/I 2549. html Gaia V. Piir Grants Compliance and Programs Coordinator Oakland County Fiscal Services bivision Phone (248) 858-1037 Fax (248) 858-9724 piirgeoakgov.com fl /11111Q Application Correspondence 1Switch to .., Overview 1. TYPE OF SUBMISSION 3. DATE RECEIVED BY STATE State Application Identifier County of Oakland County Government Assurances and Certifications Review SF 424 Submit Application Help/Frequently Asked Questions GMS Home Loci Off 15. ESTIMATED FUNDING Federal Applicant State Local Other 3JA FY 08 Edward Byrne Memorial Justice Assistance Grant Program: Local Solicitation g. rage i ui BJA FY 08 Edward Byrne Memorial Justice Assistance Grant Program: Local Solicitation 2008-F4019-MI-DJ Review SF-424 Print a Cool/ Copy Application Handbook APPLICATION FOR FEDERAL ASSISTANCE 2. DATE SUBMITTED Applicant Identifier - Applicant Information Application Non-Construction 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier Project Information Budget and Program Attachments 5.APPLICANT INFORMATION Legal Name Organizational Unit Address 1200 N Telegraph Road Courthouse Building #12 East Pontiac, Michigan 48341-0403 6. EMPLOYER IDENTIFICATION NUMBER (EIN) 38-6004876 B. TYPE OF APPLICATION New 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 16.738 CFDA EDWARD BYRNE MEMORIAL JUSTICE TITLE; ASSISTANCE GRANT PROGRAM 12. AREAS AFFECTED BY PROJECT Name and telephone number of the person to be contacted ori matters involving this application Pill; Gala (248) 858-1037 7. TYPE OF APPLICANT County 19. NAME OF FEDERAL AGENCY Bureau of Justice Assistance 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT City of Pontiac - Police Departmerrc Taser Acquisition 8i Dispatch Center Upgrade, City of Southfield - Police Department Equipment Acquisition, County of Oakland: Sheriff's Office, Prosecuting Attorney, Community Corrections and Circuit Court Equipment Acquisition The geographic jusrlsdiction of the City of Pontiac, City of Southfield arid the County of Oakland, Michigan 13. PROPOSED PROJECT Start Date: October 01, 2007 End Date: September 30, 2011 $98,869 $0 $0 - $0 $0 14. CONGRESSIONAL DISTRICTS OF MI08 MI09 MIll MI12 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? This preapplication/application was made available to the state executive order 12372 process for review on 07/02/2008 a. Applicant b. Project tittps://gants.ojp.usdoi.gov/gmsexternal/applicationReview.do 6/20/2008 3JA FY 08 Edward Byrne-Memorial Justice Assistance Grant Program: Local Solicitation rage z ui z !Program Income 1$0 117. IS THE APPLICANT DELINQUENT ON ANY I FEDERAL DEBT? TOTAL $98,869 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY AUTHORIZED BY GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS REQUIRED. Cpntinue;:, lattps://grants.ojp.usdoj.gov/gmsexternallapplicationReview.do 6/20/210 ks•uranoes il6C LPL 1 OMB APPROVAL NUMBER 1121-0140 EXPIRES 06/30/2009 STANDARD ASSURANCES 40T_E: You must click on the "Accept" button at the bottom of the ge before Pie Applicant hereby assures and certifies compliance with all applicable Federal statutes, regulations, policies, guidelines, and equirements, including OMB Circulars A-21, A-87, A-102, A-110, A-122, A-133; Ex. Order 12372 (intergovernmental review of 'ecleral programs); and 28 C.F.R. pts. 66 or 70 (administrative requirements for grants and cooperative agreements). The applicant 31SO specifically assures and certifies that: 1. It has the legal authority to apply for federal assistance and the institutional, managerial, and financial capability (including funds sufficient to pay any required non-federal share of project oast) to ensure proper planning, management, and completion of the project described in this application. 2. it will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 3. It will give the awarding agency or the General Accounting Office, through any authorized representative, access to and the right to examine all paper or electronic records related to the financial assistance. 4. It will comply with ail lawful requirements imposed by the awarding agency, specifically including any applicable regulations, such as 28 C.F.R. pts. 18, 22, 23, 30, 35, 38, 42, 61, and 63. 5. It will assist the awarding agency (if necessary) in assuring compliance with section 106 of the National Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and protection of historic properties), the Archeological and Historical Preservation Act of 1.974 (16 U.S.C. § 469 a-1 et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C-. § 4321). 6. It will comply (and will require any subgrantees or contractors to comply) with any applicable statutorily-imposed nondiscrimination requirements, which may include the Omnibus Crime Control and Safe Streets Act of 1968(42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. § 10604(e)); The Juvenile Justice and Delinquency Prevention - Act of 2002 (42 U.S.C. § 5672(b)); the Civil Rights Act of 1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973 (29 U.S.C. § 7 94); the Americans with Disabilities Act of 1990 (42 U.S.C. § 12131-34); the Education Amendments of 1972 (20 U.S.C. §§1681, 1683, 1685-86); and the Age Discrimination Act of 1975(42 U.S.C. §§ 6101-07); see Ex. Order 13279 (equal protection of the laws for faith-based and community organizations). 7. if a governmental entity: a. it will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970(42 U.S.C. § 4601 et seq.), which govern the treatment of persons displaced as a result of federal and • federally-assisted programs; and b. it will comply with requirements of 5 U.S.C. §§ 1501-08 and §§ 7324-28, which limit certain political activities of State or local government employees whose principal employment is in connection with an activity financed in whole or in part by federal assistance. Accept https://gants.ojp.usdoj.gov/gmsexternai/GenAssurancesjsp?assured=N&assurelD=1321 • 6/20/200 !ertificatioas as'... .L v OTE: You must click on the "Accept" button at the bottom otthe page before closing this window I.S. DEPARTMENT OF JUSTICE IFFICE OF JUSTICE PROGRAMS iFFICE OF THE CHIEF FINANCIAL OFFICER ;ERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; AND IRUG-FREE WORKPLACE REQUIREMENTS Ipplicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants ihould also review the instructions for certification included in the regulations before Completing this form. Acceptance of this form irovides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying," 2 CFR Part 2867, DOJ Implementation of OMB Guidance of Nonprocurement Debarment and Suspension," and 28 CFR Part 83, "Government-wide )ebarment and Suspension," and Government-wide Requirements for Drug-Free Workplace (Grants):' The certifications shall be reated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award he covered transaction, grant, or cooperative agreement. I. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the applicant certifies that: ;a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an amployee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure ; of Lobbying Activities," in accordance with its instructions; (c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all sub-recipients shall certify and disclose accordingly. 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILrfY MATTERS (DIRECT RECIPIENT) As required by Executive Order 12549, Debarment and Suspension, and implemented at 2 CFR Part 2867, for prospective participants in primary covered transactions, as defined at 2 CFR Section 2867.20(a): A. The applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with -obtaining, attempting to obtain, or performing a public (Federal, State, or "local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default. B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) titt-ps://gants.ojp.usdoj.gov/goisexternal/GenCertifications.jsp?certified=N&ceriifyLD-1320 6/20/2008 c.rtifications ' r tigu4. Ul 4. vs required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 83, Subpart F, for grantees, as defined at 28 :FR Sections 83.620 and 83.650: k. The applicant certifies that it will or will continue to provide a drug-free workplace by: a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a :ontrolled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for riolation of such prohibition; b) Establishing an on-going drug-free awareness program to inform employees about 1) The dangers of drug abuse in the workplace; :2) The grantee's policy of maintaining a drug-free workplace; :3) Any available drug counseling, rehabilitation, and employee assistance programs; and :4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will (1) Abide by the terms of the statement; and (2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (e) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to: Department of Justice, Office of Justice Programs, ATTN: Control Desk, 810 7th Street, N.W., Washington, D.C. 20531: Notice shall include the identification number(s) of each affected grant; (f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications. Acceptj https://grants.ojp.usdoj.gov/gmsexternal/GenCertifications.jsp?certified=N8LcertifylD=1320 6/20/20a OAKLAND COUNTY FY 2008 JAG - Application 2008-F4019-MI-DJ Project Narrative — Attachment 1 Project: City of Pontiac — Taser Acquisition The Pontiac Police Department is seeking to acquire Tasers for our sworn personnel. The tasers have been shown to be a reliable non-lethal compliance/control measure. Acquiring the tasers will supplement previously purchased tasers, and allow us to provide all of our officers with an additional safety tool. Project: City of Pontiac — Dispatch Center Upgrade The Pontiac Police Department is seeking to upgrade our dispatching center. This will include replacing chairs, lighting, and flooring that is outdated/non-functional. The upgrades will provide a more professional and safe working area for our personnel to ensure that quality service will be provided to our citizens as well as police and fire field personnel. Project: City of Southfield — Police Records Management Capital equipment for this project involves the purchase of a mechanical assist movable shelving system for the systematic filing of police arrest and complaint records located in the police records bureau. The current filing shelves are beyond maximum capacity and do not provide any security features to protect personal information contained within the records. The proposed system allows for a 31% growth capacity and can be locked to secure and control the documents and their related personal information. Project: City of Southfield — Employee and Visitor Identification System Capital equipment for this project involves the purchase of employee identification systems for City of Southfield (MI) public safety, municipal workers, contractors and visitors. The present systems are out of warranty and have been in need of costly repairs. A service contract is not cost effective given the age of the system. The proposed solutions include a secure software management program which integrates with the controlled access system located within the police building and select municipal departments. The identification badges clearly identify the employee or individual and contain security features to prevent and/or identify fraudulent handling or use. Project: County of Oakland — Prosecutor's Office Equipment Acquisition Capital equipment for this project will purchase portable projectors for court room use to display power point presentations during jury trials. These projectors will enable trial prosecutors to convey and highlight for juries significant portions of testimony, elements of a crime and scene diagrams. Project: County of Oakland — Circuit Court Equipment Acquisition Capital equipment for this project to create a courtroom environment to allow users to improve the manner in which they can play back court testimony and present evidence. Project: County of Oakland — Community Corrections Equipment Acquisition Capital equipment for this project is to purchase a Multi Media LCD Projector to be used for training and educational purposes for our staff. Currently, there are nearly 60 full time and approximately 20 part time employees at Community Corrections. Ongoing training re: changing laws, methods, policies and procedures,iwitical_to maintain a professional work staff. Additionally, training is offeif tilaS Ore'red to court personnel and other partners in our efforts to reduce jail overcrowding. The Multi Media LCD Projector is necessary in order to access and use the most modern training materials available to reach our target audiences. Additional funds are necessary to purchase four (3) AlcoSensor 3 PBT machines. These units are used in our RESULTS drug testing unit, our Step Forward day reporting unit and our WWAM unit to test individuals for alcohol use. Project: County of Oakland — Sheriffs Office Digital Recording Systems The Oakland County Sheriffs Office is in the process of renovating the Main Jail. During this process we are constructing three new interview rooms, a line up room, and a polygraph room. The JAG funds will pay for a digital recording system for each room. These rooms will be used by the Oakland County Sheriffs Office, the Oakland County Prosecutors Office, and any Law enforcement agency who may wish to interview an inmate. OAKLAND COUNTY FY 2008 JAG - Application 2008-F4019-M1-DJ Project Budget — Attachment 2 Project: City of Pontiac — Taser Acquisition Description of Item Unit Cost Quantity Total Tasers $815.00 33 $26,895.00 Air Cartridges $18.03 66 $1,190.00 Taser/cartridge shipping & handling $300.00 PROJECT TOTAL $28385.00 Project: City of Pontiac — Dispatch Center Upgrade Description of Item Unit Cost Quantity Total Chairs, Lighting, Flooring, Installation $15.673.00 PROJECT TOTAL $15,673.00 CITY OF PONTIAC SUBTOTAL $44,058.00 Project: City of Southfield — Police Records Management Description of Item Unit Cost Quantity Total Mechanical Assist Movable Shelving System $24,000.00 1 lot $24,000.00 PROJECT TOTAL $24.000.00 Project: City of Southfield — Employee and Visitor Identification System Description of Item Employee Identification System Unit Cost Quantity Total $6,494.00 2 $12.988.00 PROJECT TOTAL $12.988.00 CITY OF SOUTHFIELD SUBTOTAL $36,988.00 Description of Item Portable projectors Unit Cost Quantity Total $1,250.00 2 $2,500.00 Project: County of Oakland - Prosecutor's Office Equipment Acquisition PROJECT TOTAL $2,500.00 Project: County of Oakland — Circuit Court Equipment Acquisition Description of Item Unit Cost Quantity Total LCD Wall-Mounted Television Screens $1,000.00 1 $1,000.00 Toshiba Projector $1,300.00 1 $1,300.00 Projector Mount $100.00 1 $100.00 TV mount $400.00 1 $ 400.00 Switch boxes and cable $500.00 1 $500.00 PROJECT TOTAL $3,300.00 Project: County of Oakland — Community Corrections Equipment Acquisition Description of Item Unit Cost Quantity Total Hitachi HITCPX401 $950.00 1 $950.00 Multi Media LCD Projector & Accessories AlcoSensor 3 PBT Machine $350.00 3 $1.050.00 PROJECT TOTAL $2,000.00 Project: County of Oakland - Sheriffs Office Equipment Acquisition Description of Item Unit Cost Quantity Total DR4NC-160 - MPEG4 digital video recorder with audio input and DVD $950.00 4 $3,800.00 15-20" flat panel monitors $246.67 4 $986.68 ISC90-CH3 - High resolution color cameras providing face view of subject $217.00 4 $868.00 Camera power supply $35.13 4 $140.52 Camera & Mic cable $112.50 4 $450.00 ASK-4 Kit #102 - Audio microphone $264.00 4 $1,056.00 & receiver system Installation $47.00 4 $188.00 Alarm interface $92.50 4 $370.00 Freight $75.00 4 $300.00 Labor/configure, test, and train users $1,500.00 Misc. accessories $363.80 PROJECT TOTAL $10,023.00 COUNTY OF OAKLAND SUBTOTAL $17.823.00 GRAND TOTAL $98,869,Q0 OAKLAND COUNTY (PLAN) FY 2008 JAG — Application 2008-F4019-MI-DJ Review Narrative — Attachment 3 Governing Body Review and Public Opportunity to Comment On June 6, 2008 — Notification was sent to eligible County Departments, the City of Pontiac and the City of Southfield of an internal meeting held June 11, 2008 to discuss internal allocations. On June 6, 2008 — Electronic mail was sent as part of an "Available Grants" notification to County Department heads and County Commissioners. On June 20, 2008 — The application was sent to the Oakland County internal executive review committee. Comments/approvals were returned by June 27, 2008. On July 2, 2008 — the completed application was forwarded to the State Administrative Agency for regional planning agency review under Executive Order 12372. On July 17, 2008 — The Oakland County Board of Commissioners, as part of their regularly scheduled meeting, will conduct a public hearing for the purpose of soliciting comments and input from the public regarding use of the grant funds. A copy of the complete application will be made available to the full Board. FISCAL NOTE (MISC. #08131) July 17, 2008 BY: Finance Committee, Mike Rogers, Chairperson IN RE: SHERIFFS OFFICE/PROSECUTOR'S OFFICE/CIRCUIT COURT/COMMUNITY CORRECTIONS — FISCAL YEAR 2008 BYRNE JUSTICE ASSISTANCE GRANT (JAG) INTERGOVERNMENTAL AGREEMENT AND GRANT APPLICATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule Xll-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The grant application requires the adoption of an intergovernmental agreement between the local units of government applying for this grant. 2. The State statute (MCL) 45.556P) states that the Board of Commissioners has the authority to enter into agreements with other governmental or quasi-governmental entities. 3. An intergovernmental agreement will be between Oakland County and the City of Pontiac as part of the application requirements for the Byrne Justice Assistance Grant Program for the period October 1, 2007, through September 30, 2011. 4. This intergovernmental agreement will be between Oakland County and the City of Southfield as part of the application requirements for the Byrne Justice Assistance Grant Program for the period October 1, 2007, through September 30, 2011. 5. The grant application is for $98,869 of which Oakland County is expected to receive $17,823, the City of Pontiac is expected to receive $44,058 and the City of Southfield is expected to receive $36,988. No local match is required. 6. Total funding of $98,869 will be given to Oakland County to acquire equipment for the City of Pontiac Police Department, for the City of Southfield Police Department, the Oakland County Sheriff's Office, Prosecutor's Office, Circuit Court, and Community Corrections. All equipment purchased with the grant funds will then be delivered to the individual requesting party. 7. Title to the equipment, unless otherwise required by the conditions of the grant, will transfer to the requesting party upon delivery. FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Woodward and Greimel absent. Resolution #08131 July 17, 2008 Moved by Rogers supported by Nash the resolutions (with fiscal notes attached) on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Burns, Coulter, Crawford, Douglas, Gershenson, Gosselin, Gregory, Greimel, Hatchett, Jacobsen, KowaII, Long, Nash, Potter, Potts, Rogers, Scott, Spector, Woodward, Zack, Bullard. (21) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted (with accompanying reports being accepted). 00•1.1. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 17, 2008, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 17th day of July, 2008. Gat Ruth Johnson, County Clerk