HomeMy WebLinkAboutResolutions - 2008.06.12 - 9512MISCELLANEOUS RESOLUTION 108113 June 12, 2008
BY: PLANNING AND BUILDING COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS — COMMUNITY &
HOME IMPROVEMENT DIVISION — 2008 ANNUAL ACTION PLAN AND CONSOLIDATED GRANT
ACCEPTANCE FOR CDBG, HOME AND ESG PROGRAMS AND 2007-2008 ANNUAL ACTION PLAN
AMENDMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners authorized submittal of the Oakland
County 2008 Annual Action Plan to the U.S. Department of Housing and Urban Development (HUD); and
WHEREAS the 2008 Annual Action Plan contains a consolidated Federal grant application for
activities designed to accomplish the goals and objectives for the Community Development Block Grant
(CDEIG) Program, HOME Investment Partnerships (HOME) Program and the Emergency Shelter Grant
(ESG) Program; and
WHEREAS HUD, by letter dated May 12, 2008, transmitted to the Community & Home
Improvement Division a Program Year 2008, consolidated allocation of $5,438,789 including $3,739,885
for COBG, $1,516,854 for HOME, $14.309 for the HOME Program American Dream Downpayment
Initiative (ADDI) and $167,721 for ESG, for the period of May 1, 2008 through April 30, 2009; and
WHEREAS this is the thirty-fourth year of grant funding and acceptance for these programs; and
WHEREAS total program revenue for the 2008-2009 CDBG Program will be $4.757,119 including
$3,739.885 grant allocation, $1.000.000 in estimated CDBG Revolving Loan Funds and $17,234 In
Community Program Income; and
WHEREAS total program revenue for the 2008-2009 HOME Program will be $2,472,455
including $1,516,854 HOME grant allocation. 8341,292 grant match, $14.309 ADD1 grant allocation and
$600,000 in estimated HOME Program Income; and
WHEREAS funding for the HOME program match is appropriated in the Oakland County 2008
Adopted Budget; and
WHEREAS total program revenue for the 2008-2009 ESG Program will be the grant allocation of
$167,721: and
WHEREAS the CDBG and EGG grants are 100 percent federally funded, and no County funds
are required; and
WHEREAS fund schedules and program descriptions for the 2008-2009 CDBG, HOME and ESG
programs appear in attachments A, 13, C, D and E; and
WHEREAS the CDBG, HOME and ESG grant agreements have been reviewed by County
Executive Departments through the County grant process (MR. #01320); and
WHEREAS acceptance of these grants does not obligate Oakland County to any future
commitment: and
WHEREAS program budget amendments for 2008 CDBG Home Improvement Program
Revolving Loan Fund and HOME Program Income actual amounts will be requested by resolution in 2009
after compilation of additional information and fiscal year closing, ano
WHEREAS the 2007 Annual Action Plan and Consolidated Grant Acceptance for CDBG, HOME
and ESG (MR. #07164) estimated Home Improvement Program Revolving Loan Fund revenue of
$1.500,000 and Home Investment Partnership Act Program Income revenue of $680,000: and
WHEREAS the Home Improvement Revolving Loan Fund generated $1,011,742.79, the Home
Investment Partnership Act Program Income generated $732.765.00, and the Home Investment
Partnership Act CHDO Program Income generated $34,469 81 in Program Year 2007.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accepts consolidated CDBG. HOME and EGG grant funding from the U.S. Department of Housing and
Urban Development in the amount of $5.438.769, $1.000,000 in estimated Home Improvement Revorving
Loan Funds, $17,234 in Community Program Income, $600,000 ln estimated HOME Program Income
and HOME County match of $341,292 for a consolidated 2008 program year grant package totaling
$7,397,295.
PLANNING & BUILDING COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
NING ARO BUILDING COMMITTEE
BE IT FURTHER RESOLVED that the 2007 Annual Action Plan and Consolidated Grant
Acceptance be amended to reflect CDBG Home Improvement Revolving Loan Funds totaling
$1,011,742.79, Home Investment Partnership Act Program Income totaling $732,765.00, and Home
Investment Partnership Act CHDO Program Income totaling $34.469.81 in the program year period of
May 1, 2007 through April 30, 2008.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners approves the
Emergency Shelter Grant subject to the clarifieations provided by HUD in the letter from Jeannette Harris,
Director, Community Planning and Development, Detroit Field Office, U.S. Department of Housing and
Urban Development dated March 20. 2007 that Oakland County's obligations under the grant for
discharge policies and participation in the HMIS System is to make these requirements for ESG funded
entities. The letter from Ms. Hams is attached and incorporated into this Agreement; and
BE IT FURTHER RESOLVED that the future level of service, including personnel, will be
contingent upon the level of Federal funding available for these programs: and
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes both
the Board of Commissioners' Chairperson and the County Executive to execute the grant agreements
and to approve amendments and extensions up to fifteen (15) percent variance from the award,
consistent with the agreement as originally approved: and
Chairperson, on behalf of the Planning and Building Committee, I move the adoption o,f the
foregoing resolution.
Copy of attachments A, B, C. D and E on file in County Clerk's office.
Oakland County, Michigan
PY 2008 Annual Action Plan
ATTACHMENT A
County of Oakland, Michigan PY 2008 Annual Action Plan
Comparison of Grant Application with Grant Award
GRANT APPLICATION AWARD VARIANCE ,
ommunit Develooment Block Grant CDBG 3 739 885.00 ' '.3 739 885.00 I .
OME Investment Partnershi s Grant HOME ',1 531 087.00 ' ',1 531 16 A 0 Ili 0
me enc alter rant .167721.00 iffiffnaral •°
otal 5 438 693.00 5 438 769.00 ii 0
Page 1 of 15
Oakland County, Michigan
PY 2008 Annual Action Plan
ATTACHMENT B
County of Oakland, Michigan PY 2008 Annual Action Plan
Community Development Block Grant (CDBG) Program Description
Statement of Need - Median household income grew by almost 10% in Oakland County during
the 1990s. Oakland County is number one in both family income and per capita income.
However, household income varies by community, housing tenure, and race/ethnicity. Royal
Oak Township had the lowest median household income at $36,324. Owner occupants had
consistently higher average median household incomes than renter occupants. A relatively
small but significant share of Oakland County households, earn very low incomes. Almost 5% of
Oakland County households had incomes below $10,000 in 2000; 12% (almost 57,000
households) earned less than $20,000. Almost 21% (nearly 100,000) of households earned less
than $30,000. While these shares are lower than in many other counties in the state, they are
still striking in their implications for housing affordability. Poverty is a problem for single-parent
households. The county's overall poverty rate is low, but it is far more prevalent among single-
parent families than married couple families. Single-parent, male-headed families with children
are almost four times more likely to be in poverty than married-couple families with children.
Single-parent, female-headed families with children are 8.7 times more likely to be in poverty.
Poverty levels vary considerably by community. Poverty is particularly problematic in a few
communities. The overall poverty rate ranged from a high of 23.5% to 2.2% or less. The lowest
rate for any community was the 2.2% in Novi and the highest was Royal Oak Township (23.5%).
National Objectives - The national objectives of Oakland County's Community Development
Block Grant Program (CDBG) is the development of viable urban communities by providing
principally for low-income persons:
• Decent Housing
• Suitable Living Environments
• Expanded Economic Opportunities
• County Oblectives
Ensure that not less than 70% of CDBG funds received annually are used for activities that principally benefit low- 1
and moderate-income persons.
Improve the human environment through infrastructure and public facr:ities projects in eligible areas.
Provide public services for eligible residents.
Improve, upgrade, and increase property values through concentration of rehabilitation efforts.
Reduce number of substandard dwelling units within the county through rehabilitation of existing units.
Improve living conditions within housing and reduce financial burden on the low and moderate-income.
Reduce housing maintenance and fuel costs and enable lower-income persons to remain in housing.
Instill within homeowners the incentive to maintain and improve conditions within the housing unit.
Assist homeowners in using available fundina sources to accomplish housing rehabilitation activities.
Reduce isolation of income groups and increase housing opportunities for low and moderate-income.
Minimize displacement and relocation through a detailed plan in accordance with Uniform Relocation and Real
Property Acquisition Policies Act reauirements.
I Ensure that tne county maintains no more than 1.5 times its current year's allocation worth of CDBG funds
unexpended in accordance with HUD spending performance guidelines.
Encourage communities to realist calN plan for, and invest in, future develoPment.
Assist communities in developing the capacity to implement activities. '
Provide technical assistance to participating communities to effectively carry out CDBG projects and ensure
compliance with federal regulations.
Protect the interest of low-income housing consumers tnrough comprehensive housing counseling.
Page 2 of 15
Oakland County, Michigan
PY 2008 Annual Action Plan
Oakland County gives maximum feasible priority to housing and community development
projects funded through CDBG, which are consistent with one or more of the programs national
objectives:
1. Ensure benefit to low and moderate income persons (70% or more of Oakland County's
aggregate CDBG funds shall be used to support activities that benefit low and moderate
income persons)
2. Aid in the prevention or elimination of slums or blighting conditions
3. Meet other community development needs having a particular urgency because existing
conditions pose a serious and immediate threat to the health or welfare of the community
where other financial resources are not available to meet such needs
The County philosophy is that local communities know local needs best; therefore by formula
participating communities receive two-thirds of all CDBG funds less administration. The
communities then determine how to allocate resources within the program's overall objectives,
regulations, and laws. The Oakland County Board of Commissioners approved a revised CDBG
distribution formula in 2003. The formula still follows the federal "option one method of CDBG
distribution to grantees as found in the Housing and Community Development Act of 1974, as
amended [42 USC 5306(b)(2)]. The county formula is expressed as: (P-F3L)/4
P= ratio of participating community's population to population in all participating communities
L= ratio of the community's low-income population to all communities
The low-income ratio is factored three times and then multiplied by the total amount of CDBG
funds available to communities in a given year. All communities falling below $8,000.00 receive
$8,000.00 as a minimum amount. The formula applies to the "non- minimum allocation"
communities. The product is the community allocations for that given program year.
PY 2008 CDBG Revenues
Revenue Amount
Federal CDBG Allocation $3,739,885.00
County Revolving Loan Fund (estimated) $1,000,000.00
Community Program Income $17,234.00
Total Revenues $4,767,119.00
PY 2008 CDBG Allocations
Allocation Amount
Home Improvement Revolving Loan Fund (estimated) ; $800,000.00 1 i Home Improvement Revolving Loan Fund Admin. (est.) $200,000,00 .
Home Improvement Program Project Costs $1,100,661.00 1
CDBG Administration $512,966.00 '
Housing Counseling $131,551.00 .
Community Allocations 31.994,707.00 ' , , Community Program Income $17,234.00 ,
Total Allocations $4,757,119.00
Page 3 of 15
Oakland County, Michigan
PY 2008 Annual Action Plan
PY 2008 CDBG Benefit Distribution -
_ _ Classification Amount Percentage
Benefit to Low- and Moderate-Income Persons $3,504,408.00 73.67%
-Prevention/Elimination of Slums/Blight $307,510.00 6.46%
Meeting an Urgent Community Need i $0.00 0%
Administration $887,470.00 18.66% __.... ,
Planning $57,731.00 1.21% _ Public Service Activities (*14.79% - independent Calc)
Total _ $4,757,119.00 100.00%
• Public Service activities cannot exceed 15% of the total and are calculated indepen.lently .
• Public service activity tunes are included in the benefit to low/mod income amounts
PY 2008 CDBG Cateoorical Distribution
Account Project Classification Community County Total
Public Facilities and Improvements
172170-731619 Remove Architectural Barriers $134.358.00 $0.00 $134,358.00
172170-731696 ' Senior Centers $107,124.00 $0.00 $107,124.00 ,
172170-731332 1 Parks-Recreational Facilities $60.291.00 $0.00 $60.291.00
172170-730744 Flood Drain Improvements $84.811,00 $0.00 I $84,811.00 ,
172170-732114 Water Sewer Improvements $5,500.00 $0.00 $5.500.00
172170-731745 Street Improvements 828 139.00 $0.00 $28,139.00
172170-731745 Sidewalks $29,770.00 $0.00 $29,770.00
172170-732021 Tree Planting $14.266.00 $0.00 $14,266.00
172170-730733 i Fire Station Equipment ! 88,579.00 $0.00 $8.579.00
Public Services
172160-730535 Disabled Services 811.273 r $0.00 i $11,273
172160-730137 Battered and Abused Spouses $100,467 ' $0.00 , $100467
172160-730571 Emergency Services $46,348 ! $0.00
$46,348
172160-730880 Housekeeping Services $9,539 $0.00 $9 539
172160-731665 Safety and Repair Services $13,260 1 $0.00 $13 260
172160-731712 Senior Services $96.796 $0.00 $96,796
172160-732011 Transportation Services $112,899 $0.00 $112,899
172160-732170 Yard Services $219,086 $0.00 $219,086
172160-732185 Youth Services $94,061 $0.00 $94,061
Housing
132290-730898 ' Housing Rehabilitation 858.817.00 I $0.00 $58,817.00
172170-731227 Minor Home Repair (MHR) $265.615.00 ' $0.00 $265,615.00-
172170-731227 Minor Mobile Home Repair $60,627.00 $0.00 $60,627.00)
172160-731602 Rehab Public Owned Res Buildings $5,000.00 $0.00 $5,000.00
132280-731605 Rehabilitation Administration $11,500.00 I $1,100,661.00 $1,112,161.001
Administration and Planning
172140-730789 ' Gen Program Administration $42,953.00 $512,966.00 $555,919.00
132280-702010 - Gen Program Admin RLF (est) $0.00 $200,000.00 $200,000.00
172150-731360 Planning 857,731.00 $0.00 $57,731.00
, 132210-702010 Housing Counseling Services 80.00 $131,551.00 $131,551.00
Other Projects
172170-730310 Code Enforcement 8307.510.00 I 80.00 $307,510.00
172170-730541 Downtown Revitalization 88.387.00 $0.00 $8,387.00
, 731227-40380 Novi Program Income (MHR) 817.234.00 ! $0.00 $17,234.00
, 132290-730905 HsgRehab RecPaybacks RLF (est) $0.00 . $800,000.00 $800,000.00
b Total , £2,011,941.00 $2,745,178.00 $4,757,119.00
Page 4 of 15
Oakland County, Michigan
' PY 2008 Annual Action Plan
ATTACHEMENT C
County of Oakland. Michigan PY 2008 Annual Action Plan
HOME Investment Partnerships Grant (HOME) Program Description
Statement of Need - According to the Oakland County Comprehensive Housing Needs Assessment
almost 103,000 households (22% of all households) face affordability problems. Nine percent (almost
40,600 households) face severe affordability problems. Oakland County's elderly households face
affordability problems much more frequently than younger households. 29% of all elderly households
face cost burden (2nd highest rate in the state). 14% face severe cost burden (highest rate in the state).
Affordability problems impact all income groups in the county. Affordability problems are especially
prevalent among households at or below low-income, but a considerable number of middle-income
families also face affordability problems. The amount of older housing stock continues to increase, and
the need for home improvement loans is expected to rise. in addition, many septic fields in the County
are beginning to fail and many wells are failing due to lower water tables. Subsequently, houses in many
older communities are in need of connections to municipal water and sewer systems.
National Objectives - The County of Oakland will administer the HOME Investment Partnerships
Program (HOME) in accordance with Title 11 of the Cranston-Gonzalez National Affordable Housing Act
of 1990 (P.L. 101-625). The programs national objectives are to;
• Expand the supply of decent, safe, sanitary, and affordable housing for very low and low-income
residents;
• Strengthen the ability of the county to design and implement strategies for achieving adequate
supplies of decent, affordable housing; and
• Encourage public, private, and nonprofit partnerships in addressing affordable housing needs.
County Objectives
Fund housing rehabilitation for very low income households.
Work to nurture Community Housing Development Organizations (CHDO) to provide decent, safe,
sanitary, and affordable housing for low- and moderate-income persons.
Strengthen public-private partnership through provision of HOME match. .,
Promote homeownership through homebuyer progrdnis dud ciS i Ldriee for low- and moderate-income
, persons.
Estimated Use of HOME Funds and Matching Contributions - The Consolidated Plan indicates that
Oakland County's housing stock s overwhelmingly single-famiiy owner-occupied. The goal of the HOME
Program is to "expand the supply of decent, safe, sanitary, and affordable housing" for low-income
persons (s.92.1). Oakland County meets the goal through the rehabilitation of single-family homes
owned and occupied by low-income persons. The county's Consolidated Plan puts great emphasis on
housing rehabilitation as a proven method for improving the quality of housing stock in which low-income
persons reside. The following details the county's plan for use of PY 2007 HOME funds.
HOME Tenant-Based Rental Assistance - Tenant based rental assistance is a need in Oakland
County, However, single family housing rehabilitation is the priority need in fulfilling the County's HOME
Program goal of "expanding the supply of decent, safe, sanitary, and affordable housing" for low-income
persons. Due to limited HOME funding and the County's neeo to maxsnize returns on investments in
providing additional affordable housing, tenant based rental assistance is not funded as a primary
housing need for the County.
Other Forms of Investment - Oakland County will not invest HOME funds in a loan guarantee account
as an eligible activity as indicated in 24 CFR 92.205(b)
Page 5 of 15
Oakland County, Michigan
PY 2008 Annual Action Plan
Reservation of HOME Funds for County Operated Programs
According to the Oakland County Comprehensive Housing Needs Assessment, Oakland County's
housing stock is dominated by single family structures (78% of all in 2000), most of them traditional
detached units.
Moderate Rehabilitation - Oakland County plans to undertake moderate rehabilitation of single-family
owner-occupied housing for low-income families. Specifically, the program is used to rehabilitate the
principal residence of an owner whose family qualifies as low-income (Le. income not exceeding 80% of
area median income) at the time HOME funds are committed to the housing (s.92.254 (b)). Participants
will reside in one of the fifty communities participating in the Oakland County HOME Program. The value
of the property, after rehabilitation, will not exceed the area's mortgage limit for single-family housing
under HUD's single-family insuring authority, the National Affordable Housing Act (s.92.254 (b)). For
Oakland County, the value of housing ; after HOME-funded repairs, may not exceed $226,100
(56FR36985). These figures may vary as HUD publishes new limits in the Federal Register.
Housing that is assisted with HOME funds will comply with the Michigan Residential Code. the
Residential Construction Performance Guidelines published by the National Association of Home
Builders, the Oakland County Community & Home Improvement Guidelines and any and all codes
adopted by the governmental unit in which the property is located. Examples of rehabilitation work that
can be financed through this program may include, but are not limited to the following: plumbing, wells,
septic systems, structural repairs, electrical work, heating, roof replacement, masonry work, energy
items, lead remediation, and barrier-free access.
The total property-related indebtedness after improvement may not exceed property value. This value is
determined by a market analysis or by the Mortgage Application Acceleration Program (MAAP) through
the Oakland County Equalization Division. Total indebtedness is determined as a sum of the existing
property debt and the amount of the home improvement loan. Income eligibility will be determined for
each household based on gross household income and family size in accordance with HUD Section 8
Lower Income Limits. Eligible homeowners will receive a zero percent interest deferred loan, a 3%
interest loan or a combination loan based on income. Loans will be limited to $18,000 plus a $2,000
contingency for a total possible loan amount of $20,000. On a case by case basis, the loan amount may
increase due to the amount of lead based paint remediation. (Maximum loan amounts are subject to
periodic updates.)
County Program Administration - Ten percent of the County's PY 2007 HOME allocation will be
reserved for administrative and planning costs per s.92.207.
Reservation of HOME Funds for Community Housing Development Organizations
Community Housing Development Organizations (CHDO) receive the required fifteen percent of HOME
funds, per regulations at s92.300. In keeping with Consolidated Plan goals, qualified CHDO may receive
funds to implement Home Buyer Assistance through acquisition with rehabilitation and /or new
construction.
Page 8 of 15
Maximum Per-Unit Subsid as of 1/1/2006
Oakland County, Michigan
' PY 2008 Annual Action Plan
Home Buyer Assistance - Oakland County will continue to provide technical assistance to the three
certified Oakland County CHDO under contract with Oakland County to ensure continued successes with
HOME funding. A CHDO may use HOME funds to acquire and rehabilitate existing single family homes
and/or acquire vacant property and construct new or emplace modular homes for sale to qualified low-
income homebuyers. HUD has established a maximum HOME funded investment level based on the
number of bedrooms per unit.
0-Bedroom 1-Bedroom 2-Bedroom 3-Bedroom 4-Bedroom
$114,936 $131,753 $160.212 $207.259 $227,508
Source: U.S. Department of Housing and Urban Development (HUD)
The appraised value of the property after rehabilitation may not exceed the limits established by HUD
($226,100 for a single-family unit). The sale price of the home may not exceed the appraised value limit.
At the time of purchase, housing that is newly constructed or rehabilitated using HOME funds must
comply with the Michigan Residential Code, the Residential Construction Performance Guidelines
published by the National Association of Home Builders, the Oakland County Community & Home
Improvement Guidelines and any and all codes adopted by the governmental unit in which the property is
located.
Congress mandates that all housing rehabilitation and/or new construction projects funded with PY 2007
HOME funds are subject to matching fund requirements. Oakland County ensures that rehabilitation
projects receive one-dollar of matching funds per every four dollars of HOME funds expended, in
accordance with federal guideline (s.92.218).
Before disbursement of any HOME funds, the CHDO/PJ must execute a contract. This grant agreement
will identify the grant amount, grant terms and the programmatic responsibilities of the CHDO.
Resale/Recapture Provisions - [24CFR 92.254(a)(5)] states that housing that qualifies as affordable
and is for purchase is subject to resale and/or recapture provisions. Oakland County uses a recapture
provision. Under the county's recapture provision, the HOME investment that is subject to recapture is
the HOME assistance that enables the homebuyer to buy the dwelling unit. This homebuyer assistance
is a subsidy ($1,000.00 minimum) that makes the home affordable to a low-income homebuyer.
HUD accepts three different options under the recapture requirements including full recapture, reduction
during affordability, and shared net proceeds. Oakland County follows the recapture provision that
allows for the entire amount of homebuyer assistance to be recaptured.
Oakland County's home buyer assistance is a deferred payment loan with 0% interest. Oakland County
Community & Home Improvement secures its interest in the property with a mortgage and note. One
hundred percent of the HOME investment is recaptured upon conversion of property use and/or
ownership unless, due to foreclosure, there are not enough proceeds to pay the full amount of the loan.
Oakland County will accept the balance of the net proceeds as payment in full, the debt will be
extinguished and the affordability period ends. The recaptured funds must be used to carry out HOME-
eligible activities.
Page 7 of 15
Oakland County, Michigan
PY 2068 Annual Action Plan
Monitoring - The county and CHDO will follow a monitoring plan for the HOME program. The plan
includes technical assistance to CHDO, program monitoring, required single audits, spending
performance reviews, on-site property inspections, project reviews for compliance with program
requirements and necessary documentation. As necessary, CHDO will receive letters of deficiencies to
ensure corrective actions.
Refinancing - Oakland County does not iri1iid lu viir Id! IL.• existing debt secured by multifamily housing
rehabilitated with HOME funds.
Affirmative Marketing - In accordance with 24 CFR 92.351(a), Oakland County will carry out the
following affirmative marketing procedures for all HOME assisted homebuyer projects of five or more
units. Affirmative marketing will uuribisL of dulith lb to provide information to attract eligible persons in the
housing market area to the available housing without regard to race, color, national origin, sex, religion,
familial status or disability. CHDO will develop an advertising campaign within the market area to provide
information concerning Federal fair housing laws and equal housing opportunities. All promotional
materials will include the use of the Equal Housing Opportunity logotype or slogan in press releases and
solicitations.
Each Community Housing Development Organization (CHDO) under contract with Oakland County must
certify that they will affirmatively market projects of five or more housing units in accordance with the
County's Affirmative Marketing Plan. In addition, each CHDO must provide written procedures indicating
their plan to inform and solicit applications from persons in the housing market area who are not likely to
apply for the housing without special outreach.
The County will maintain records to document each CHDO affirmative marketing efforts for HOME
pr.- _ • - results of each Annually, Oakland County will meet with each certified Oakland
County CHDO to assess the success of their affirmative marketing actions and discuss corrective actions
that will be taken where affirmative marketing requirements were not met.
Women and Minority Business Enterprise (W/MBE) Outreach - Oakland County's strategy to achieve
W/MBE participation in the HOME Program focuses on enhancing and overseeing the existing W/MBE
outreach program designed for the single family owner-occupied nousing rehabilitation program
administered by Oakland County. The county will maintain a list of licensed and insured
contractors/residential builders for both the CDBG and HOME financed home improvement programs.
Contractors on the contractor list may bid on home improvement jobs on an alternating basis. The
county will make every effort to ensure that at least one W/IvIBE receives an invitation to bid every home
improvement job under the HOME and CDBG funded home improvement programs. The Division will
participate with the Oakland County Purchasing and Planning Divisions in their outreach activities to
expand W/MBE opportunities in Oakland County. The county will distribute contractor brochures at area
home improvement stores to promote the Home Improvement Program to potential W/MBE contractors.
The Division will advertise contractor participation through its Website, Annual Report, newsletters.
brochures and other media. CHDO will be required to maximize WRVIBE opportunities in the
development of affordable housing.
Page 8 of 15
, Oakland County, Michigan
PY 2008 Annual Action Plan
Section 215 Guidelines - HUD requires that the County comment upon its adherence to Section 215
guidelines of the HOME program. The guidelines provide that rental housing shall qualify as affordable
housing only if households qualifying as low-income occupy the units. Oakland County has not
addressed Section 215 requirements for rental units inasmuch as tne County does not fund rental
projects. Oakland County meets Section 215 requirements for homeownership projects as:
• 100% of the HOME - assisted units are for individuals and households with no more than 80% of
area median income (AMI)
• Initial purchase price of the unit does not exceed 95% of the median purchase price for area
• The units serve as the principal residence of the owner
• All newly constructed housing meets energy efficiency standards
• Recapture provisions allow Oakland County to provide subsidies to make homes affordable to low-
income honnebuyers. The assistance is a deferred loan, secured by a mortgage and note, (0%
interest) payable upon property conversion and/or ownership
Worst Case Needs - Low Income Renters
Severe Cost Burden - In three participating communities, over 50% of renters pay more than 30% of
their income on housing. Lathrup Village, Rose Township, and Royal Oak Township have 1,156 cost
burdened renters. The Oakland County Housing Counseling Unit offers services to low-income renters
and each year the Unit assists more than 2000 people with referrals and counseling.
Substandard Housing - The American Housing Survey provides detailed information on housing
conditions for the county as a whole. Generally, the data suggest that physical problems with housing in
the county are modest. In fact, when asked to rate their structure on a scale of 1 to 10 (with 10 being
best), 79 percent of respondents rated their structures a 6 or higher. Two percent of households were
estimated to have experienced severe physical problems related to plumbing, heating, electrical,
hallways, or upkeep during the 12 months preceding the survey. An estimated one percent had moderate
physical problems. Six percent reported having open cracks, broken plaster, or peeling paint on the
interior of their home. The most common problem reported by households was water leakage during the
last 12 months. Eleven percent said they had experienced water leakage from the outside of the
structure (e.g. water coming from roof, basement, walls, windows, doors, or other source). Ten percent
reported leakage from a source inside the structure. Most of these leaks (53%) resulted from leaking
pipes.
Involuntarily displaced - The Oakland County Housing Counseling Unit offers services to low-income
renters whom may be involuntarily displaced. Each year the Unit assists more than 2000 people.
Page 9 of 15
Oakland County, Michigan
PY 2008 Annual Action Plan
American Dream Down payment Initiative (ADD°
Primary Objective - As a participating jurisdiction under the HOME Program, Oakland County will
administer the American Dream Down payment Initiative (ADD I) in accordance with the American Dream
Down payment Act, an amendment to Subtitle E of title ll of the Cranston-Gonzalez National Affordable
Housing Act (42 U.S.C. 12821). The goals of the ADDI are to increase the overall homeownership rate,
create greater opportunity for homeownership among lower income and minority households, and
revitalize and stabilize communities.
Program Design — The funding for down payment assistance from PY 2007 ADD1 is limited to $35,414.
Loans will be made available to eligible first time homebuyers. on a first-come, first-serve basis, in
accordance with established administrative procedures through the Oakland County Community & Home
Improvement Division. The Division, in partnership with Participating financial institutions, will evaluate
homebuyer suitability for this program. No ADDI funds may be used for administrative costs.
Geographic Location - ADDI eligible properties are locatec in Oakland County HOME Program
participating communities.
Eligible Property — Down payment assistance will be available to purchase single family housing,
attached to a permanent foundation, or a condominium. An eligible property is one that will serve as the
recipient's principal residence and may not be located in a 100-year flood plain. Homes purchased under
this program may not displace a tenant. Properties purchased must meet minimum HUD Section 8
Housing Quality Standards and conform to the Residential Lead-Based Paint Hazard Reduction Act of
1992. The value of the eligible property may not exceed the applicable HUD single family mortgage limit
under Section 203(b) of the National Housing Act.
Eligible Applicants - Applicants gross income must be at or below eighty percent (80%) of area median
income based on household size and a maximum of $50,000 in cash assets. Income is determined in
accordance with 24 CFR 92.203. Families must be first-time homebuyers as defined by ADDI
regulations. Eligible applicants must prove U.S. citizenship or permanent residency status and must live
or work in Oakland County at the time of application. Applicants must be credit worthy and qualify for a
fixed rate first mortgage. Land contracts are not eligible.
Targeted Outreach - The Community & Home Improvement Division has developed a targeted outreach
plan to those low-income households who may qualify for ADDI assistance. The Division targets
residents of public housing, mobile home parks, manufactured housing and other families assisted by
public service and public housing agencies on an ongoing basis.
Financing Guidelines — The amount of ADDI assistance is a $10,000 loan. ADDI funds will only pay for
down payment assistance and reasonable and customary closing costs as defined in 24 CFR 92.602.
Homebuyers cannot receive cash back at mortgage closing. The homebuyer is responsible for a
minimum cash contribution equal to 2% of the purchase price.
Recapture Policy - The down payment assistance wil! be a deferred payment loan with 0% interest,
payable upon the conversion of the property use and/or ownership and will be secured by an Oakland
County Community & Home Improvement mortgage and note. Recaptured funds must be used to carry
out HOME eligible activities,
Home Ownership Counseling - One-on-one counseling with the County's housing counselor is required
before home purchase. Post purchase counseling is also required within six months of property closing.
Page 100' 15
Oakjand County, Michigan
PY 2008 Annual Action Plan
PY 2008 HOME Budget Revenues
Revenue Amount
HOME Allocation 1 $1,516,854.00
ADDI Allocation 1 $14,309.00
Match Obligation 1 $341,292.00
HOME Program Income (estimated) $600,000.00
' Total $2,472,455.00
PY 2008 HOME Budget Allocations
1 HOME Allocation HOME Funds 25% Match* Total PI (est)
' Housing Rehabilitation $1,137,641.00 ; $284,410.00 $600,000.00 $2,022,051.00 Home Improvement Program
Community Hsg Day Organization
$227,528.00 $56,882.00 $284,410.00 (CHDO) Activities (15% of Allocation)
American Dream Down payment Initative $14,309.00 $14,309.00
• County Administration (10% of Allocation) $151,685.00 $151,685.00
Total $1,531,163.00 I $341,292.00 $600,000.00 . $2,472,455.00
*HCINIF rprnitirAs A 7SW., mati-th nf f/ Inds fnr linusinn rnhabilitation 2 nci new construction activities.
Paae 11 of 15
Oakland County, Michigan
PY 2008 Annuai Action Plan
ATTACHEMENT D
County of Oakland, Michigan PY 2007 Annual Action Plan
Emergency Shelter Grant (ESG) Program Description
Statement of Need - Assessment of the six shelters that participated in the 2006 Oakland County
Emergency Shelter Grant (ESG) program reveals 1,810 men, women, and children used these facilities
from June 2005 - May 2006. Homelessness continues to be a countywide problem
National Objective - The national objective of Oakland County's Emergency Shelter Grant Program
(ESC) is to:
• Increase the number and quality of emergency shelters and transitional housing facilities for
homeless individuals and families, to operate these facilities and provide essential social services,
and to help prevent homelessness.
County Objectives -
Expand and improve the quality of existing emergency shelters.
Provide essential services, homeless prevention activities and operational support for area shelters.
Specific Homeless Prevention Elements
Source of Funds - The Oakland County Taskforce on Homelessness & Affordable Housing annually
applies for McKinney-Vento Targeted Homeless Assistance Programs, to work toward the goal of ending
homelessness. For fiscal year 2006, $3,152,711 was awarded for renewal of 14 projects of transitional
housing, permanent supportive housing, and shelter plus care. In addition, three new programs were
funded. One of the projects is to create additional letisilig asstai lee for the chronically homeless; one is
to provide supportive services to a State of Michigan funded newly created leasing assistance program
for the chronically homeless within the City of Pontiac; and one project is a new permanent supportive
housing program for homeless persons with disabilities (10% dedicated to the chronically homeless).
All Emergency Shelter funds are matched dollar by dollar by the shelter through other funding sources or
in-kind donations.
In August, 2006, The State of Michigan created 31 new Section 8 Housing Choice Vouchers earmarked
for homeless individuals and families in Oakland County.
Eliminating chronic homelessness by 2012 - In October 2006, Oakland County adopted its community
plan to end homelessness. Specific action steps to assist the chronically homeless include:
• Holding a project connect day in March 2007
• Increasing the supply of permanent supportive housing for the chronically homeless by a minimum of
12 units per year
• Strengthen job training and placement links
• Maintain effective links to mainstream resources including social security, TANF funds, and veteran's
assistance
• Create an effective outreach program to locate and build trust among the chronic homeless.
Page 12 of 15
Oakland County, Michigan
PY 2008 Annual Action Plan
Homeless Prevention - As the rate of foreclosure has increased 85 percent over the past year, the
three countywide HUD-approved Housing Counseling Agencies, funded through housing counseling
dollars and other sources, including Private donation, banks, etc., are jointly sponsoring foreclosure
intervention seminars as well as providing one-on-one counseling to prevent homeowners from losing
their homes.
State Emergency Relief dollars and emergency assistance programs (partially funded through CDBG)
are available to assist low income residents remain housed by offering security deposits, short-term
leasing assistance, and utility assistance.
Discharge Coordination Policy - Currently, corrections, mental health, and foster care have statewide
implemented discharge planning policies mandated by the State of Michigan that Oakland County
agencies are following. The Oakland County jail has begun a jail diversion program and providing
housing counseling prior to release for those requesting the service. It will begin participating in a state-
funded prisoner re-entry program in 2007. Although Oakland County does not have a publicly funded
health care facility, representatives from the Oakland County Taskforce on Harnetessness-and Affordable
Housing have been in dialogue with private hospitals in the county regarding discharge planning. All the
hospitals currently have discharge policies in place and work toward placing patients in housing rather
than releasing them into the streets or shelters.
Inventory of Facilities and Assistance Serving the Homeless - The six shelters that received 2006
ESG program funds are the South Oakland Shelter (SOS), Place of Hope Warming Center, HAVEN
(Help Against Violent Encounters Now), New Bethel Outreacn Ministry, Lighthouse PATH, and the
Common Ground Sanctuary (A Step Forward and Graduate Apartment Program). Each participating
shelter provides services for residents from all parts of Oakland County. Place of Hope, HAVEN, and
New Bethel Outreach Ministry, are all located in the City of Pontiac. Lighthouse PATH is located in
Pontiac and provides added services in the City of Oak Park. The Common Ground Sanctuary is located
in the City of Royal Oak. All of the shelters except the South Oakland Shelter are permanently sited.
SOS rotates its site each week throughout many of the County's CDBG participating jurisdictions.
The South Oakland Shelter is a consortium of approximately 55 sites designed to provide a weekly
rotating emergency shelter program. The sites of the SOS network consist of churches and synagogues.
Each site has the capacity to house and provide services to approximately 30 homeless individuals each
night. During program year 2005, 340persons were assisted. The mission of SOS is to provide safe
emergency shelter, work with individuals and families toward their goals of improving their existing
situation (le, attaining employment/income, budgeting and saving, and locating affordable and
appropriate housing) and ultimately eliminating the cycle of homelessness one person at a time. SOS
provides overnight lodging; morning anc evening meals: box Inches +or those seeking employment;
professional counseling; personal care packages; laundry service; transportation; and clothing, housing,
employment, social service, social security, medical, veteran matter, and substance abuse referrals.
Based on client need, SOS has increased the length of stay, extended business hours, and made
improvements in business operations. South Oakland Shelter was at capacity 99 days last year.
Lighthouse PATH (Pontiac Area Transitional Housing). a subsidiary of Lighthouse of Oakland County (a
Pontiac-based nonprofit social service agency), is a transitional housing program for homeless women
and tneir young children. PATH operates 18 private apartments and six adjacent residential structures
within a two-block radius. In acdition, 12 scattered site apartments are available (7 in Oak Park and 5 in
Waterford). The program is in the process of adding 15 beds for homeless women with high-risk
pregnancies and pregnant teens.
Paoe 13 of 15
Oakland County, Michigan
PY 2008 Annual Action Plan
Guests can stay up to 24 months, While the program currently has 132 beds, Oakland County's ESG
program funds a portion of the Pontiac campus, which consists of 75 beds. 124 individuals were
assisted, 79 were children, during program year 2005. Among the support that this facility provides its
clients is shelter, counseling, training, mentoring, and day care. Each adult is required to work, attend
school, or volunteer 40 hours per week. Lighthouse PATH program was at capacity 79 days last year.
HAVEN is a private, nonprofit agency that serves Oakland County residents as an emergency shelter for
women and children left homeless due to physical, sexual, and/or emotional abuse. HAVEN relocated
from its temporary shelter at POH Medical Center to a newly renovated shelter in December of 2004.
The current shelter has a capacity of 45 beds. HAVEN provides food, shelter, clothing, transportation,
counseling services, child care, advocacy, parenting classes, and referral services to financial, legai,
housing, medical, and other agencies that aid family stabilization. HAVEN serves all of Oakland County.
Haven's shelter assisted 479 clients (264 children) last year.
Common Ground Sanctuary's A Step Forward program is a transitional living program for homeless
runaway/throwaway youth ages 16-20. Teens may stay for up to 18 months. A Step Forward shelter has
7 beds and is located in Royal Oak. For those who need less than 24-hour supervision, the Graduated
Apartment Program has three scattered site apartments which houses two teens each. Teens may stay
up to 24 months. Programs promote self-sufficiency through various residential and non-residential
services such as a 24-hour crisis line; information/referrals; training; meals; individual, family, group,
aftercare, and peer counseling; mentoring; substance abuse education and assessment; family
preservation; and support groups for youth. parents, and families. 23 teens were assisted during PY
2005.
New Bethel Outreach Ministry is a short term, 30-day emergency shelter for women with or without
children. The shelter teams with other agencies to provide counseling, mental health services, food,
medical, clothing, furniture, first and fast month's rent, and security deposits. They are also assisted with
minimal transportation, housing search, life skill management, and employment search. 527 clients (268
children) were served during the past 12 months. New Bethel was over capacity 184 days during the
program year.
Place of Hope is a warming center that currently operates out of Baldwin United Methodist Church,
Pontiac, from January 1 to the week before Easter. They hope to expand to a year round rotating shelter
for northern Oakland County. They have a capacity of 65 individuals and served 317 people during the
three-month period in PY2005. Place of Hope does not accept children. They offer food, warmth,
hospitality and support. Hygiene kits and a limited number of showers are available. Place of Hope does
not screen its clients and will accept any individual who will abide by its rules.
Shelters respond to the immediate needs of the County's homeless population. Emergency Shelter
Grant funds will enable providers to target services to the homeless to foster economic autonomy, self-
sufficiency, and functional family units. The Emergency Shelter Program as an essential component in
assisting the homeless.
Many homeless lack jobs, the basic means to take care of themselves and social support networks and
may also face substance abuse; physical, emotional and/or mental health concerns; and vocational
needs.
HAVEN, New Bethel Outreach Ministry, Place of Hope, anc SOS have taken the first step in attempting
to address a very complex issue by simply offering a safe place to sleep, a warm meal, and a listening
ear. The Lighthouse PATH and Common Ground Sanctuary offer both housing and independent living
options,
Page 14 of 15
• Oakland County, Michigan
PY 2008 Annual Action Plan
Summan, of Specific Homeless/Special Needs Objectives ,
Priority Need Specific Objective Performance Measure 5 Year Goal
Increase supply of permanent supportive Decrease number of
Homeless housing by 20 units per year throughout ' repea:tethepisodas_of 100
County homelessness
Provide public services and home repairs,
Persons with to 2 persons with HIV/AIDS (county-wide) Maintain 10 HIV/AIDS per year to allow them to remain in their independent living
nome
Provide public services and home repairs, Maintain Elderly to 1000 elderly per year to allow them to 5000 independent living remain in their home I .
Provide public serv;ces and home repairs
including safety equipment, to 25 frail Maintain 125 Frail Elderly ,, elderly per year to allow them to remain in independent living , their home ,
Provide public services, homeless
Severe Mental assistance, and home repairs to 25 Maintain 125 Illness severely mentally ill persons per year to independent living
allow them to remain in their home
' Provide public services anc home repairs
Developmentally to 25 developmentally disabled persons Maintain
i per year to allow them to remain in their independent living 125 Disabled 1
1 home
' Provide public services anc home repairs
Physically : including safety equipment to 25 disabled Maintain 125 Disabled persons per year to allow them to remain independent living
in their home
Provide supports and homeless
Persons with assistance, to 25 persons with addictions Maintain 125 Addictions per year to allow them to remain in their independent living
, home
Oakland County plans to allocate ESG monies based on program goals to expand and improve the
quality of existing emergency shelters. Local non-profit organizations will receive funding to support
certain operating expenses such as maintenance, insurance, utilities, and furnishings as well as essential
service expenses and organizational support (shelter administration) costs as provided by ESG
regulations. Allocations are competitive and based on the following elements: ratio of beds utilized at
100% capacity (utilization), ratio of clients whose last know address was an Oakland County participating
community weighted twice (residency), and number of available beds (capacity).
The following budget assumes that each participating shelter will take the maximum allowable for
essential services (30 percent) and organizational support and shelter administration (10 percent).
Donations of time, material, and labor satisfy match requirements.
PY 2008 ESG Allocations
Project Classification Amount ,
Operations and Maintenance Expenses $100,633.00
Essential Services Expenses $50,316.00
Organizational Support (Shelter Administration) $16,772.00
Total $167,721.00
Page 15 of 15
C. 0
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iMp
v —MENT
eanctts Harris,
FianaLn,:r
0.1.E&T 0... Q...
I'
Cu* 1 ,fj r._ '0
3: * (1,1 •Tii. '
.1' gill il 'It;
R.' 4Arilvte,P
U.S. Department of Housing and Urban Deveopment
Det-A Finla Offte
Off)r.e P`znnir.9 anti Deveiolment
Patr):-...k: V. ,M,-..-INJ7-ixa Federa Builcrfr.g
477 gcnigan Avanue, Room 1713
Detc"., V 48225-2592
TeL (373) 22.-)-7900 FAX (313) 22E)-66E19
March 20, 2007
Ms. Yarry Rieth
Oakland County
Department of Community and Economic Development.
Oakland Pointe Suite 1900
250 Elizabeth Lake Road
Pontiac, MI 48341-0414
Dear Ms. Rieth:
SUBJECT: ESG and HMIs Certifications
Thank you for the memo dated March 16, 2007, regarding
Oakland County's response o the ESG and kiMS Certifi=ations
reauired by HUD. I have read through each action Oakland County
will take as they pertain to the compliance issues listed in the
ESG C.e.rZIficati.oms. Each action outlined by Oakland County is
approved. I will place a copy of the memo along with this
response in the Oakland County file.
I understand your concern about signizag a r,-rifirArinn in
regard to inatituLianai discharge policies. Rowever, the ESG and
HMXS rp,rtifirai-iiart as well 4z the Discharce Policy for= are
not subject to change. Each form must be signed to insure
release of funds. HURA's reasoning for including the discharge
policy in the rprtifinati=s wa.6 to bring awareness, to all
parties involved in homeless provision, of the need for solid
discharge policies. While NM understands that Oakland County
itself cannot enforce discharge policies of other insi-itutinp3,
Oakland County can require that these policies be developed
and/or followed as part of contractual obligation. The idea is
to get the word out that having these policies in place is not
only good practice but should be a requirement for operation.
Regarding the HMIS issue, Oakland County's assertion that
it will ensure each ESG funded sub-recipient institutes an EMIS
system is completely acceptable. Oakland County is under no
obligation to do anything more than that.
Please contact your Community Planning and Development
Relarmmtmtd-v-e, Ms. Shannon Hefter, if you need any further
claiLLLcation. She can he reached at (13) 225-7900, extension
8148.
Carla Spradlin
From: Plir, Gaia [piirg@oakgov.com ]
Sent: Tuesday, May 27, 2008 4:33 PM
To: Spredlin, Carla; 'Kerry Rieth': 'Wayne Keller'
Subject: Grant Sign Off: Community & Home Improvement - 2008 - Consolidated Grant Acceptance for CDBG,
HOME and ESG
Importance: High
The complete grant sign off package is attached.
GRANT REVIEW SIGN OFF — Community & Home Improvement Division
GRANT NAME: 2008 - Consolidated Grant Acceptance for Community Development Block Grant (CDBG), HOME
Investment Partnership Grant (HOME), and Emergency Shelter Grant (ESG)
FUNDLNG AGENCY: U.S. Department of Housing and Urban Development
DEPARTMENT CONTACT PERSON: Karry L. Rieth (248) 858-5403
STATUS: Grant Acceptance
DATE: May 27, 2008
Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal grant
review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison
Committee Resolution, the grant agreementicontract, Finance Committee Fiscal Note, and this Sign Off email containing
grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for
grant acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (5/19/2008)
Department of Human Resources:
Approved. — Cathy Shallal (5/19/2008)
Risk Management and Safety:
Approved By Risk Management - Andrea Plotkow ski (5/20/2008)
Corporation Counsel:
There are no outstanding legal issues with this grant. — Joe Pittel (5/27/2008)
COMPLIANCE
The4grant agreement references a number of specific federal and state regulations. Below is a list of these specifically
cited compliance related documents for this grant.
HUD Community Development Block Grants (24 CFR, Part 570)
http://www.access.gpo.cov/nara/cfr/waisidx_04 .24cfr570_04.1ilml
HUD Environmental Review Procedures for Entities Assuming HUD En% ironmental Responsibilities (24 CFR,
Part 58)
http://www.access.po.govinaralcfr/wai5idx_04/24cfr58 04.html
Executive Order 12372 - Intergovernmental review of Federal programs
httw//www.fws.gov/policy/libraryirgeo12372.ptif
HUD Intergovernmental Review of Department of Housing and Urban Development Programs and Activities (24
CFR, Part 52)
http://www.aceess.gpo.20v/nara/efr/waisidx_04/24cfr52 04.html
HUD Emergency Sheller Grants Program (24 CFR, Part 576)
intp://www.aceess.gpo.gov/nara/cfrAvaisidx_04.'24cfr5 76_04.html
HUD Home Investment Partnerships Program (24 CFR, Part 92)
http://www.access.vo.gov/naraicfriwaisidx 04 '24efr.92 04.btm1
HUD Consolidated Submissions for Community Planning and Development Programs (24 CFR, Part 91)
http://www.access.po.govfnara/cfriwaisidx_04'.24cfrgl 04.htm1
&sic V. Piir
Ookland County Fiscal 5ervices Division
Phone (248) 858-1037
Fax (248) 858-9724
piirg@oakgov.com
a '
11,,,LE NT
* lab *44. ‘c2
484,4 r'Orf
RAY .1 2 2008
Honorable L. Brooks Patterson
County Executive
County of Oakland
1200 North Telegraph Road
Pontiac, M.1 48341-1043
Dear Mr. Patterson;
Deparenont of Housing and Urban Development
Mid:man State On=
Office of Corri.unizt, Planning and Development
Patrick V. McNamara Federal Building
477 Miciligan Avenue, Roar. 1710
Detroit, MI 48225-2592
Tel. (313) 225-6233 FAX ;313) 226-6689
SUBJECT: Opk-land County
2008 Consolidated Plan Approval
B-08-UC-26-0002
M-08-UC260210
S-08-IJC-26-0002
We are pleased to approve your Fiscal Year 2008 Consolidated Plan, The grant
assistance that is approved with the Plan is as follows:
Community Development Block Grant (CDBG) Program 53,739,885
HOME Investment Partnerships (HOME) Program $1,516,854
American Dream Downpayment Initiative (ADDI) $14,309
Emergency Shelter Grant (ESG) Program S167,721
The total allocation for your community is £5,438,769.
Your 2008 program year began on May 1, 2008.
We would like to take this opportunity to commend the City on your successful
completion of this year's Consolidated Plan. We believe that the goals and objectives developed
through this process provide the foundation for the formulation of new partnerships at all levels
of government and with the private sector including for-profit and non-profit organizations.
These partnerships are invaluable as you and your partners address the problems of affordable
housing, homelessness, and economic opportunities for all citizens, particularly for very low-
income and low-income persons.
Enclosed are three copies of each of the required Grant Agreements and Funding
Approvals. This constitutes the contact between our Department and the County. You should
note any special conditions listed in the Funding Approvals. Please return two executed copies
for each Grant to the Detroit Office of Community Planning and Development, and retain the
other for your records. In addition to the Grant Agreements, we have also enclosed a copy of
"Consolidated Plan Advice and Guidance" applicable to the various Programs,
Again, we congratulate you and your staff on the preparation of this year's Consolidated
Plan. We look forward to working with you during the year to accomplish the goals the City has
set forth and to further refme and improve the Consolidated Plan development process. In the
meantime, if you have any questions or desire assistance concerning this letter or other items
related to the community development programs please contact M. Shannon Heller, your
Community Planning and Development Representative, at (313) 226-7900, Extension 8148.
tie Harris, Director
unity Planning and Development
ixoit Field Office
Enclosures
cc: !Carry Rieth
386004876
5a. Projet,t'Grant No. 1
B -08-IJC-26-0002
b.Projecnant No. 2
4, Dale use of funds may begin
(rnaitcifyyyy) 05/01/2008
6e. Amount Approved
$3,739,885
611 AmootArermed
6c. Amount Approved
Tee Title
FY (200g) FY
3739885
12c. Name of AuVrottzed Oka: tor Dmignated Pubic Agency
Title
Sigiature
HUD Accounting use Only
Batch TAG Program Y A Reg Area Document NS Project Number Cu:agory
Effective Date
(rnoVarni) Amount
L--11
Amount -
Amount
Funding Approval/Agreement
Title I of the Housing and Community
Development Act (Public Law 930383)
H1-00515R of 20515R
US. Department of Housing and Urban Development
Office cf Community Planning and Development
Community Development Slcck Grant Program
1. Narne et Grantee (as shown in item 5 of StarvJard F01'11424) I 3. Gragai's Tax tD Numtier
COUNTY OF OAKLAND
Z (rantee's C,ompfete Address (as shown in torn 5 of Standard Form 42)
1200 NORTH TELEGRAPH ROAD
PONTIAC, Mi 434l4 O43 043
Sc. P*-stIGrart No. 3
Grant Agreement This Grant Agreement between Die Depa.-irnent of 1101:sing and Cann Develop-men: ;HUD) and the above named Grantee is made pursuant to the
authority of Trile I of the Housing and Community Development Act of I 974, as amended, (42 USC 5301 et seep). The Grantee's submissions for Title I assistance, the
HUD regulations at 24 L'FR Part 570 (as now in effect and as may be amended from litike to time), and this Funding Approval, including any spacial conditions,
constitute part of the Agreement Subject to the provisions of this Gran: Agrocment, HUD will make the funding as,stance specified II= available to the Grantee tow
execution of the Agreement by the parties. The tinidirig assistmce specified in the funding Approval may h: used to pay costs incurred after the date s pcctfled in item
4 above provided the activities la which such ousts are related arc carried out in eornplixne with all apptiabie mut:erne:its. Pre-agreement costs may not be paid with
funding assistance specified here unkas they are authorized in HUD regulations or :approved by waiver and listed in the special conditions to the Funding Approve.
The Grantee agrees to assume all of the responsibilities for environmental review, decision making, and azdons, as specified and required in regulations issued by the
Secretary pursuant to Section 104(g) of Title I and published it 24 CFR Par: 58. The Grantee fo:tiar acitmowIedges its ms -rionsibility for adherence to the Agreement by
sub-recipient entities to which it mikes funding assistance hereunder available.
U.S. Department Of Housing and Urban Development (By Name) Graniee Name
Jeanette Harris
Li ...lilt!.
. •
ce of Cc Pluming and Development
Date fmmiad/yyyy)
05/12/2008
Signature Dab (raddriThy)
7, GategWo/Ti
at..341 ement, Sec 16)6(b)
. Slate-Administered, Sec 106(d)(1)
a HUD-Administemel Small Cities, Sac 106(dX2XB) D d. Indian CING Programs, See 106(aX1)
0 e. Surplus Urban Renewal Funds, Si3C 112(h) 0 1. Special Purpose Grants, Sec iffi
g. Loan Guarantee, Sec 108
12a. AWIDIMI of Loan Guarantee Condiment betng Approved
m.°78a. 1deFUD Recend Sucmisson
(nvrociciMyy) 03/14/2008
51). Date Giantee Notified
(rilmerYY)
Date DI Start of Program Year
IrornindTtyy) 05/01/2008
It Amount of Garrnunity Develcipmeol
Block Grant
a. Funds Reserved ior this Grantee
l.Fun@s ricr beiApptoved I, 3739885
e. Reservation to be Cancekd
(11a minus 11h)
12b. Name and complete Address of PitilicAgency
I Assistance for this Funding
only
8. STecial Conditions
(check one) D None E Atka:tell
10. choa one
a. Grig,Fundina
APProval
b. Anieridrsent
Arnett:heal Number
Loan Guarantee Acceptance Provisions for Designated Agencies:
The public agency hereby accepts the Grant A.greurnot executed by the
Depaninent of Housing and Urban Developrriunt on the above date with
respect to the above grant nunitasi(s) as Grantee designated to recetve
loan guarantee assistance, and agrees to comply with the terms and
conditions of the Agreement, applicable regulations, and other
requirements of HUD now or horeafter in effect, pertaining to the
assistance provided ii.
Date Entered PAS (rnmicidiyyyy) Date Entered LOCGS (mrniactiny ; Number Transaaon Gods Entered By Verified Ey
24 CFI-1 570 form HJD-7082 (41$13)
SPECIAL CONTRACT CONDITIONS - FISCAL YEAR 2008
Notwithstanding may other provision of this agreement, no funds provided under this agreement
may be obligated or expended for the planning or construction of water or sewer facilities until
receipt of written notification from HUD of the release of funds on completion of the review
procedures required under Executive Order (E.0.) 12372, Intergovernmental Review of Federal
Programs, and HUD's implementing regulations at 24 CFR Part 52. The recipient shall also
complete the review procedures required under E.O. 12372 and 24 CFR Part 52 and receive
written notification from HUD of the release of funds before obligating or expending any funds
provided under this agreement for any new or revised activity for the planning or construction of
water or sewer facilities not previously reviewed under E.O. 12372 and implementing
regulations.
2008 ANNUAL PLAN ADVICE AND GUIDANCE
Reporting Requirements for Fiscal Year 2007 Grants
The Consolidated Annual performance and Evaluation Reports (CAPER) which includes CDBG,
ESG, and HOME, for the 2007 Program Year are to be submitted to this Office no later than July
29, 2008 (g0 days after your Program Year ends).
Environmental Review Procedures
Certain activities included in the Consolidated Annual Plan are subject to the provisions of 24
CFR Part 58 (Environmental Review Procedures for the CMG Program). Funds for all non-
exempt activities must not be obligated or expended unless the release of funds has been
approved in writing by HUD. A request for the release of funds must be accompanied by an
environmental certification, Appropriate forms are enclosed.
Emergency Shelter Grant Guidance
There are two critical deadlines set forth in the ESG program regulations. Title 24 of the Code
of Federal Regulations (CFR), Section 576.55(b), requires that all ESG grant amounts be
obligated by 180 days and expended by 24 months after the date of the grant award letter. Any
grant amounts that are not obligated and expended by these dates may be recovered ad
reallocated for USG in accordance with 576.67 of the regulations. These deadlines represent
maximum time periods. HUD is sure that each grantee will make every effort to obligate and
expend all funds within these periods.
ES G funds may be used to fund nf Care's Homeless Management Information
System (HMIS). ESG funds may be used to implement and operate a. Continuum of Care's
HMLS system among homeless services providers and ESG-funded homeless prevention
programs. HMIS costs may be considered an eligible activi',-y as an essential service, operation,
or administrative expense. ESG funds ma -y not be, usedfar plmainsLosts.
1. Participant Name and Address
County of Oakland
1200 North Telegraph Road
Pontiac, MI 48341-1043
2. Participant Number
M08-1.7C260210
3. Tax identification Number
38-6004876
4. A,opropriation Number
See 118 below
7. Current Transaction (+ or -) $ 1,531,163
5. FY (yyyy)
2008
6, Previous Obligation (Enter '0" for Initial FY aliocation
b. Community Housing Development Org. (CHDO) Competitive E1111111111
b. CHDO Competitive Reallocation or Deobligabon (see #18 below)
6. Revised Obligation
a. Formula Funds
b. CHDO Competitive Reallocation
13. Date
04/23 / 2008
12. ure
PAS Cade
1-1MC
HMO
Amount
S14,309
61.516 854
18. Funding Information:
Source of Funds Appropriation Code
FY 2008 ADD; 868/90205
FY 2008 HOME 668/90205
CHDO C;ompstitiv6 Realfamtion
Sokrce of Funds Aporopdation Code PAS Cone Amount
oms Approval No. 2506-0171
(Exp. 03/31/2005) Funding Approval and HprviE
Investment Partnerships Agreement
Title El of the National Affordable Housing Act
U$. Department of Housing
and Urban Development
Office of Community Rannirig
and Development
Pubic reporting burden for this coilection of 11110 011Ls estimated to average 1 hour per response. including the time for reviewing instructions, searding
existing ClatE sources, gathering and maidaining the data needed, and completing and revieng the collection of information. This agency may not conduct or
sponsor, and a person is not required to respond to, a collection of information unless that xitection displays a valid OMB control number.
The HOME statute imposes a significant number of data cdlection arid reporting requr-emants. This includes information on assisted properties, on the
owners or tenants of the properties, and on other programmatic areas. The information will oe used: 1) to assist HOME participant in managing their
Programs; 2) to track performance of participants In meeting fund commitment and expenditure deadlines; 3) to pemilt HUD to determine whether each
participant meets the HOME statutory income targeting and affordability requirements; and 4) to pemitt. HUD to determine compliance with other statutory
and regulatory program requirements. This date dollec.t:or is authorized under Title It of Os. Cranston-Conzalcz National Affordable Housing Act or related
authortties. Access to Federal grant funds is contingent on the reporting of certain project-specific data elements. Records of information collected will be
maintained by the recipients of the assiatance. Information on acth ,ifies and expenditures of grant funds is public information arid is generally available for
disclosure. Recipients are responsible for ensuring confieentiality when public disclosure is nut required.
9. Special Conditions (eheok applicable box) 10. Date of Obligation (Congressional Release Date)
k Not applicable 0 Attached (mnniddiyyyy) 04 23 /2006
This Agreement between the Department of Housing and Urban Development (HUD) and the Participating Jurisdiction/Entity is made pursuant to the
authority of the HOME Investment Partnerships Act (42 U.S.C. 12701 et sea). The Participating Jurisdiction's Entity's approved Consadated Plan
submission/Application and the HUD regulations at 24 CFR Part 92 (as is now in effect and as tray be amended from time to time) and this HOME
Investment Partnership Agreement, form HUD-40093, including any special conditions, constitute part of this Agreement, Subjec:i to the provisions of this
Agreement, HUD will make the funds for the Fiscal Year tOecitied, available to the Partieipating Jurisdiction/Entity upon execution of this Agreement by the
parties. All funde for the sees:Mei Fiscal Year provided by HUD by formula reallocation are covered by this Agreement Upon eXeOution of an amendment
by HUD, without the Participating Jurisdiction's execution of the amendment or other consent. HUD's payment of funds under this Agreement is subject to
the Participating Jurisdiction's/Entity's compliance with HUD's electronic funds transfer and information reporting procedures issued pursuant to 24 CFR
92,50Z To the extent authorized by HUD regulations at 24 CFR Part 92, HUD may, by its execetion of an amendment, deobligate funds previously
awarded to the Participating Jurisdiction/Entity without the Panicioating Jurisdiction's/Entity's execution of the amendment or other consent. The
Participating Jurisdiction/Entity agrees that funds invested in affordable housing under 24 CFR Part 92 are repayaale when the housing no longer qualifies
as affordable rousing. Repayment shall be made as spefied in 24 CFR Part 92, The Participating Jurisdiction agrees to assume al of the responsibility
for environmental review, decision making, and actions, as soecified and required In regulalionA24 CFR 92.352 and 24 CFR Part 513.
11. For the U.S. Department of HUD (Name and Title of Authorized Official)
Jeanette Harris, Director, Community Planning & Developm
14. For the Participating Jurisdiction/Entity (Name and Title of Authorized OfRiall_.„-1-a. 5jgr1aturo 16. Date
17. Check one:
EI initial Agreement p Amendment
-I. NAME OF APPLICANT
County of Oakland
3. APPLICANT ADDRESS (Include Street, City, County, Slate, and Zip Code)
1200 North Telegraph Road
Pontiac, Ml 48341-1043
3. DATE APPLICATION RECEIVED BY
Hu° 03/14/08
2. GRANT NUMBER
S-08-UG-26-0002
4. DATE OF APPLICATION
03/06/08
. DATE APPLICANT NOTIFIED FUNDING HAS BEEN AUTHORIZED:
. AMOUNT OF EMERGENCY SHELTER GRANTS PiROGRAM FUNDS APPROVED
a, Amount of ES GP Funds Currently Reserved for this Applioent S 167,721
b. Amount of ESGP Funds Now Being Approved for this Applicant S 167.721
c. Amount of Reservation to be Cancelled (Line 7.a minus 7 .b &-4-
TI
May 12, 2098
DATE
U. S
45/12/08
Ifice of Community Plannind and Development
ENT OF HOUSthiG AND URBAN DEVELOPMENT
RED I AREA I pecumwritio. !MEM NUMBER
4 2 It
Funding Approval Under the
Steward B. McKinney Homeless
Assistance Act (Public Laws 100-77 and 100-68)
U. S. Department of Housing
and Urban Development
Emergency Shelter Grants Program
0. FUNDING APPROVAL
XX ORIGINAL
AMENDMENT NO.
12 13 14 'IC
..;CRTECICTRV I A440U41 EFFacTivE. LATE
DOCUMENT 2C
Grant No.: S-08-T5C 26-0002
[Insert rest of grant number beginning with WC" for Metro Cu).) or "LTC for Urban County)
Official Contact Person: Tarry Rieth
Telephone No: 248-858-5403
FAX: 248-858-5311
E-mail Address: riethkribco.uaklandani.us
Tax JD No: 38-6004876•
Unit of Government No: 269125
FY 2008 LOCAL GOVERNMENT GRANT AGREEMENT
EMERGENCY SHELTER GRANTS PROGRAM
This Grant Agreement is made by and between the United States Department of Housing
and Urban Development (HUD) and _Oakl and the Grantee, for FY 2008 of the
Emergency Shelter Grants Program in the amount of $ 167.721 , This grant was
authorized by Subtitle B of Title IV of the McKinney-Vento Homeless Assistance Act, 42
ESC 11301 (1988), as amended (the "Act"). In addition, the grant operates through HUD's
regulations at 24 CFR Part 576, as now in effect and as may be amended from time to time,
which are incorporated as part of this Agreement.
In reliance upon the Consolidated Plan and certifications, the Secretary agrees, upon
execution of the Giaut Ageement, to provide the Grantee with the agreed grant funds. The
grantee must comply with requirements for record keeping and annual performance
reporting to HUD within 90 days after the close of its consolidated program year, as
required by 24 CFR 91.520. This includes the periodic information collected through
HUD's Integrated Disbursements and Information System (IDIS). The grantee's IDIS
reporting must include information on grant activities, project sponsors, project sites, and
beneficiaries (including racial and ethnic data on participants). This information will be
used for program monitoring and evaluation purposes.
The grantee agrees to comply with all applicable laws and regulations in distributing funds
provided under this Grant Agreement and to accept responsibility for ensuring compliance
by recipient entities which may receive funding assistance.
The grantee agrees to comply with the provisions of the environmental requirements of 24
CFR Part 58 as applicable under 24 CFR 576.57(e) with respect to funds provided under
this Grant Agreement.
Signeture and Date
eanette Harris
•
The grantee further agrees to provide sufficient detail on matching funds so as to identify
the specific sources and amounts of the funds as required by 42 USC 11375(a)(1).
The following parties execute this Grant Agreement on the dates set forth below as follows:
UNITED STATES OF AMERICA
Secretary of Housing and Urban Development
05/1E2008
Typed Name of Signatory
Director, Community Planning and Development
Title
GRANTEE
By:
Signature and Date
Typed Name of Sigiatory
Title
f $341,292 is availab
re item of the FY 200
-9090101-196030-73080
is required.
associated with this
and planning limits.
nod is for the progr
also amends the 2007
rant Acceptance to re
he CDBO Home Improvem
tment Partnership Act
Housing Development
year period of May 1
le in the Non-Departmental
5 General Fund Budget,
0, No additional
grant are not paid due to
am year May 1, 2008 through
Annual Action Plan and
fleet actual funding
ent Revolving Loan Fund,
Revolving Loan Fund, and
Orrianization Program Income
, 2007 through April 30,
FISCAL NOTE (MISC. 108113) June 12, 2008
BY: FINANCE COMMITTEE, MIKE ROGERS, CHAIRPERSON
IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS - COMMUNITY
& HOME IMPROVEMENT DIVISION - 2008 ANNUAL ACTION PLAN AND CONSOLIDATED
GRANT ACCEPTANCE FOR CDBG, HOME AND ESG PROGRAMS AND 2007-2008 ANNUAL
ACTION PLAN AMENDMENT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule xi:-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. The resolution authorizes acceptance of grant funding from the
U.S. Department of Housing and Urban Development for program
year 2008 for the consolidated Community Development Block
Grant (CDBO), HOME Investment Partnership Grant (HOME), and
Emergency Shelter Grant (ESG) in the amount of $5,438,769.
2. The award includes $3,739,885 for the Community Development
Block Grant, $1,516,854 for the HOME Investment Partnership
Grant, $14,309 for the HOME American Dream Downpayment
Initiative and $167,721 for the Emergency Shelter Grant.
3. The award also includes $1,000,00 in estimated Home
Improvement Revolving Loan Funds, $17,234 in Community Program
Income, $600,000 in estimated HOME Program Income, and
requires a HOME County match of $341.292 for a consolidated
2008 program year grant total of $7,397,295.
4. The Federal grant award of $5,438,769 is $76 more than the
application of $5,438,693 and $225,701 (41) less than the 2007
program year award of $5,664,470.
5. Local County match of $341,292 (251) is required for grant
funding allocated to housing rehabilitation and/or new
construction activities for the HOME :nvestment Partnership
Grant, a reduction of $11,430 from the PY 2007 County Match of
$352,722. The 251 match percentage requirement is the same as
the match requirement in the 2007 HOME Investment Partnership
Grant.
6. County Match o
Grant Match li
account #10100
appropriation
7. Indirect costs
administrative
8. The funding pe
April 30, 2009
9. The resolution
Consolidated G
generated by t
the Home Inves
HOME Community
in the program
2008.
10. A FY 2006 Budget amendment is recommended as follows:
General Fund 010100
Expenditures
9090101-196030-730800 Non-Dept Grant Match
1090659-196030-786001-29711 Transfer Out
FINANCE COMMTITEE
Motion carried unanimously on a roll call vote.
($341,292)
341,292
$ -0-
Home Investment Partnership Fund #29711
Revenue
1090659-132240-695500-10100 Transfer In
1090659-132260-695500-10100 Transfer In
Expenditures
1090659-132240-730884
1090659-132260-730261
$284,410
56,882
$341,292
$284,410
56,882
$341,292
$ -0-
Housing Rehab Match
CHDO Match
F:NANCE CODNITTEE
Resolution #08113 June 12,2008
Moved by Rogers supported by Nash the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Coulter, Crawford, Douglas, Gershenson, Gingen, Gosselin. Gregory, Greimel, Hatchett,
Jacobsen. KowaII, Long, Middleton, Nash, Potter. Potts. Rogers, Scott, Spector, Woodward,
Zack, Bullard, Burns. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
I My APPROVE DE FOIES(OO REMO
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland. do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June
12, 2008, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac. Michigan this 12th day of June. 2008.
gat
Ruth Johnson, County Clerk