HomeMy WebLinkAboutResolutions - 2008.11.06 - 9577MISCELLANEOUS RESOLUTION #08 .233 November 6, 2008
BY: FINANCE COMMITTEE, Mike Rogers, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET — TRANSFER OF INMATE
ACCOUNT DATA FROM THE REIMBURSEMENT UNIT'S LEGACY SYSTEM AND THE JAIL
MANAGEMENT INFORMATION SYSTEM TO RDK, INC.
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the Board of Commissioners passed MR#07276 in support of competitively bidding
out the Reimbursement Unit's collection services; and
WHEREAS the Department of Management & Budget issued an REP in January of 2008 for
inmate board & care account collection services; and
WHEREAS a selection committee and bid evaluation team under the oversight of the Purchasing
Division received three qualified bids and after conducting its due diligence selected RDK, inc., of
Troy, MI, as the finalist; and
WHEREAS a detailed Scope of Work and Professional Services Contract has been negotiated
with the assistance of Corporation Counsel; and
WHEREAS to assign the current inmate board & care accounts to RDK so that they may pursue
collection, a copy of the historical data from the Reimbursement Unit's legacy information system
must be transferred to RDK by Information Technology: and
WHEREAS to assign the future inmate board & care accounts to RDK so that they may pursue
collection, a data transfer program and mechanism must be created by Information Technology to
send daily account data from the Jail Management information system to RDK; and
WHEREAS the Finance/Administration Leadership Group has sized and approved a project to
transfer historical account data and create a data transfer program and mechanism for day-
forward accounts for a total cost of $63,928; and
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes that $63,928
be appropriated from the designated fund "Balance for Operational Improvements" (GL account #
371350) to fund an Information Technology development project to transfer historical account
data and create a data transfer program and mechanism for day-forward accounts from the
Reimbursement Unit's legacy information system and the Jail Management information system,
respectively, to RDK as follows:
General Fund (10100) FY2009
Revenues:
9010110-196030-665882 Planned Use of Fund Balance $ 63,928
Expenditures:
9090101-196030-788001-63600 Operating Transfers-Out 63.928
$ - 0 -
Information Technology Fund (63600)
Revenues:
1080101-152000-695500-10100 Operating Transfers-In
Expenditures:
1080201-152010-731458 Professional Services
$ 63,928
$ 63,928
$ - 0 -
Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution.
FINANCE *MM EE
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FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Greimel absent.
Resolution #08233 November 6. 2008
Moved by Clark supported by Nash the resolutions (with fiscal notes attached) on the Consent Agenda be
adopted (with accompanying reports being accepted).
AYES: Burns, Clark, Coleman, Coulter, Crawford, Douglas, Gershenson, Gingell, Gosselin,
Greimel, Jacobsen, KowaII, Long. Middleton, Nash, Potter, Potts, Rogers, Scott, Spector,
Woodward, Zack. (22)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
APPROVE THE FOREGOING RESOLUTION
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
November 6, 2008, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 6th day of November, 2008,
Gat
Ruth Johnson, County Clerk