HomeMy WebLinkAboutResolutions - 2008.11.06 - 9578MISCELLANEOUS RESOLUTION #08234 November 6, 2008
BY: FINANCE COMMITTEE, MIKE ROGERS. CHAIRPERSON
IN RE: FACILITIES MANAGEMENT — AUTHORIZATION TO PROCEED AND AWARD OF CONTRACT
FOR 2008 ELEVATOR MODERNIZATION PROJECT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS elevators located in the Courthouse for the Judges (1), Jail (1), Golden Oaks Facility (2), and
Public Works Building (1) have all exceeded normal life expectancy of the major components and should
be rehabilitated and brought up to current elevator, building safety and ADA codes; and
WHEREAS the elevators are becoming increasingly prone to downtime and overtime repair and parts are
difficult to obtain due to the age of the equipment; and
WHEREAS having these elevators out of service creates ADA violations and liabilities in transporting in-
custody prisoners; and
WHEREAS the Fiscal Year 2008 Capital Improvement Program identified the Elevator Maintenance
Project; and
WHEREAS modernization and equipment upgrades include repair or replacement of drive motors,
brakes, hoist cables, electrical, fire controls, door operators, motion controls, and door landing/leveling
devices to bring these elevators up to current elevator, building safety and ADA codes; and
WHEREAS the Planning & Building Committee on November 6, 2007 authorized Facilities Management
to proceed with bidding for the project: and
WHEREAS in accordance with Purchasing Division procedures, bids were received and reviewed on July
16, 2008; and
WHEREAS the lowest responsible bidder is Kone, Inc. of Livonia. Michigan with a bid in the amount of
$496,000; and
WHEREAS total project costs are estimated to be $559,350, including the contract award of $496,000.
Inspection costs of $7,500. FM&O costs of $5,000 and Project Contingency of $50,850: and
WHEREAS funding for the proposed elevator upgrades was previously approved by the Board of
Commissioners for the Golden Oaks Facility for $70,000 (Project #100000000448), the Law Enforcement
Complex for $50,000 (Project #100000000805), and the Courthouse for $60,000 which currently has a
remaining balance of $36,513.55 (Project #100000000369), totaling $156,513.55; and
WHEREAS funding for the balance of $402,836.45 is available for transfer from Facilities Maintenance &
Operations Fund Equity (#63100) to the Project Work Order Fund (#40400) for the 2008 Elevator
Modernization Project.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the 2008 Elevator
Modernization Project in the amount of $559,350.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes an award of contract for the
2008 Elevator Modernization Project to Kone. Inc. of Livonia, Michigan in the amount of $496,000. •
BE IT FURTHER RESOLVED that remaining funding of $156,513.55 originally approved by the Board of
Commissioners for the proposed elevator modernization be transferred and consolidated to the 2008
Elevator Modernization Project
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes transfer of funding in the
amount of $40283645 from Facilities Maintenance & Operations Fund Equity (#63100) to the Project
Work Order Fund (#40400) to establish the 2008 Elevator Modernization Project (#100000001214).
BE IT FURTHER RESOLVED that the FY 2009 Budget is amended as follows:
Facilities Maintenance & Ops_rtiois Fund #63100 FY 2009
1040702-140010-665882 Planned Use Fund Bal. $402,836.45
1040719-141000-788001-40400 Transfer Out 402 836.45
$ -0-
PL9ject Work Order Fund #40400
1040101-148020-695500-63100
1040101-148020-796500
Transfer In $402,836.45
Budgeted Equity Adj. 402,836.45
$ -0-
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Greimel and Crawford absent.
Project #100000000369 Transfer Out $ (36.513.55)
Project #100000000448 Transfer Out (70,000.00)
Project #100000000805 Transfer Out (50.000.00)
Project #100000001214 Transfer In 156,513 55
$
Chairperson, on behalf of the Finance Committee. I move the adoption of the foregoing resolution.
!CE
CE COMULTTEE
November 6, 2008 Resolution #08234
Moved by Clark supported by Nash the resolutions (with fiscal notes attached) on the Consent Agenda be
adopted (with accompanying reports being accepted).
AYES: Burns, Clark, Coleman, Coulter, Crawford, Douglas, Gershenson, Gingell, Gosselin,
Greimeh Jacobsen, KowaII, Long, Middleton, Nash, Potter, Potts, Rogers, Scott, Spector,
Woodward. Zack. (22)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted)
I 1113E8Y APPROVE THE FOREGOING RESOLUTION
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
1, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
November 6, 2008, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 6th day of November, 2008.
gat
Ruth Johnson, County Clerk