HomeMy WebLinkAboutResolutions - 2008.11.06 - 9591REPORT (mIsc. #08247 ) November 6,2008
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: OAKLAND COUNTY SHERIFF'S OFFICE — PALM SCAN ELECTRONIC
CAPTURE DEVICE GRANT ACCEPTANCE — COPS I
To: The Oakland County Soard of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the aoove-referenced resolution,
recommends that the resolution ue adopted with an amendment to strike from the second
WHEREAS paragraph the second statement "from the U.S. Department of Justice" and to
strike from the third WHEREAS paragraph the word 'applicator)."
Chairperson, on behalf of the Finance Committee, I move acceptance of the
foregoing report.
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote.
Novernber 6, 2008
MISCELLANEOUS RESOLUTION #0821,7
BY; Public Services Committee, Jeff Potter, Chairperson
IN RE: OAKLAND COUNTY SHERIFF'S OFFICE — PALM SCAN ELECTRONIC CAPTURE DEVICE
GRANT ACCEPTANCE COPS I
To the Oakland County Board of Commissioners
Chairperson, Lacies and Gentlemen:
WHEREAS the Oakland County Sheriffs Office, on behalf of CLEM1S of Oakland County and
other participating law enforcement agencies, request to implement a program to replace obsolete Live
Scan fingerprint capture units with Pairn Suer) UltA.rtlurlit, pLure devices; and
WHEREAS the Oakland County Sheriffs Office, on cehalf of CLEMiS of Oakland County and
other participating law enforcement agencies, has solicited and received federal funding under the U.S.
Department of Justice - Office of Community Oriented Policing Services from the U.S, Deoartrnent of
JustiCe in the amount of $222,134 fo7' the period of December 26, 2007 througn December 25. 201C: and
WHEREAS the grant award nas been processed through the County Executive's Contract
Review Process and the Board of Commissioners Grant Application Procedures; :and:
, WHEREAS the acceptance of this grant does not obligate the County to any future commitment
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
grant funding from Ihe U.S. Department of Justice in the amount of $222,134 with no County match
requirement; and that the Board Chairperson, on behalf of the County of aklarid, is authorized to
execute said agreement as attached.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing
resolution
Public Services Committee
Public Services Committee Vote:
Motion carried unanimously on a roll pall vote with Potter, angell, Potts and Gregory absent
Page 1 of 3
Nancy Wenzel
From: Piir. Gala [piirg@bakgov.corn:
Sent: Tues5day, October 14, 2008 9:15 AM
To rossmank@oakgov.com ; 'Bozarth, Marge'; 'Holly Conforti'
Subject: Grant Sign Off: Sheriff's Office COPS FY 2005 Technology Pi -ogram - 5rant Acceptance
Th.e complete_sigti,fft package_is_a_ttache_d,
GRANT REVIEW SIGN OFF - Sheriff's Office
GRANT NAME: COPS FY 2008 Technology Program 1
FUNDING AGENCY: U.S. Department of Jut ice
DEPARTMENT CONTACT PERSON: Lt Kim Rossman 8081 7 Marge Botarth (LT.)8087.5
STATUS: tirant Acceptance
DATE: October 14, 2008
Pursuant to Misc. Resolution 401320, please be advised the captioned grant materials have completed internal grant review.
Below are the returned comments.
The captioned grant materials and grant acceptance package (wi'neh should include the Board of Commissioners' Liaison
Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant
review comments) may be requested to be. placed on the appropriate Board of Commissioners' col= ittee(s) for grant acceptance
by Board resolution.
F.) E P ARUM E NT REVIEW
Department of Management and Budget:
Approved. - Art 1leldsworth (1, 0/13/2008)
Department of Human Resources:
Approved. - Cathy Shalial (10/2/2008)
Risk Management and Safety:
A pproved.- Andrea Plotkowski (10/6/2008)
Corporation Counsel:
1 haw: review the above referenced Grant and approve same for submission to the Board of Commissioners for acceptance. -
John. Ross (10W10/2008)
COMPLIANCE
The grant agreement references a number of specific faleral and stare rectilation. Below is a list of these specifically cited
compliance related documents for this grant.
US floilL Uniform Administrative Requirements for Grants and Cooperative Agreements (28 CFR Part 66 and 28 CFR
Part 70)
lutp://www,acsess.gpolovinaralcfriwaisidx_04/28cftv2_04.11nn I
10/14/2008
sl4piec 05?
Department Of Justice
Office of Community Oriented Pulicing Services (COPS)
.SEP I 1 P 3:5
Office a/the Director
1100 47-gront Ave. NW
Washington, DC 20530
September
Sheriff Michael Bouchard
Oakland County Sheriff's Department
1201 North Telegraph Road
Pontiac, MI 48341
Technolou Program Grant 14 2008C1(WX0004
ORM: MI63163
Dear Sheriff Etoucharn:
Congratulations! On behalf of the Department ofJustiec, lam pleased to inform you that the COPS
Office has approved your agnncy's request for funding under- the COPS Technology Program_ Encirised
in this packet is your grant award. The award document must be signed and returned to the COPS
Office within 90 days to officially accept your grant. On the reverse tide of the grant. award is a list of
conditions that apply to your grant. You should read and familiarize yourself with these conditions. This
package also contains other important information to assist with the implementation oryour grant,
including your Grant Owner's Manual.
The official s:art date of your grant is December 26, 2007. Therefore, you can be reimbursed for
approved expenditures after this date, ?lease carefully review your financial clearance memorandum to
determine your approved budget, as some of your requested items ma y not have been approved by the
COPS Office during the budget review process, and gram funds may onl y be used for approved net/16:
Please be aware that an y vendor or contractor who participated in drafting your grant application may not
receive federal funding for any procurement under this award. •
Within a few weeks, you will receive a PAPRS package from the Office of the Comptroller, Office
of Justice Programs, This important package will contain form::: and instructions necessary to begin
drawing down funds for"your grant.
Once again, cengratularions on your Technology Pro gram award. If you have any questions about
your grant award, please do not hesitate to call your Grant Proiram Specialist throu gh the COPS Office
Response Center at 1..800,421.6770.
Sincerely, ry-Th
Carl R. Peed
Director
f7M. r.-21 rittkal var
.e:M7••n eVir47.- rintz
U. S. Department Qf Justic
je FALietakkf .- din 'sfilkioii Division (GAD)
Law Enforcement Technology
L
Shr-iffMichtel BOLiC
6nrcletr411,1q tiflow4 gurtv.,e
(248) 853-5001
(248) 858-5 i 412
ifir:q e
Law nfreerrtent
irlddrussf. '77 4.1—":0.1.2., • 4.11 r
ViLt-111 '.\k,‘•L,441" Aiiithoite7
Fax;
tr,z
V
Rd . ..FP, • .
P4X- 1:)1 a - itr' . C., tvti 4341
Telephrm. (248) 858-1000
(248).24-a-w9,
41-14V 6
Taa
4..; —
" AVard Start Date:
Award Amount:
4
Typed Nm-ne and Title cf Law Enfotc; ..,rrir.t)t Dr
Eo.r.
OfficiM . ,-
k
' 1. ,,r-
e
,...--"' 1,-.:.?-4._°'- zi 1,L,
..,
rg. 1144ap
rAmalife,OLTAETWeeirnaiFbfMi! v.Fith tht
Authurity to Accpt this Giant Award
Sim:tore of Gave:I-uncut Official with the Authority to
Accept this Grant Award
WV-
a - kSV: /IIF
qmilifts40
— Typed Vame ar.d hf Qig.t.grern.tgbat 209tiTterifia10,-.7
-7!
•
1
P
•
.
' Tiarrit ip.a.t-ing inYétieraill irants or contracz, and/or any remedy available by law to the Federal Goveriimer
S.. 3:- Jar.. ,L...... ..
.. .^ 1 • , n ! ..
g.: •1•-• --.-Vt— "--",- .....
ttg. ?i'i p•--,,A,WS.
;Ttc --,r--t
'I ,- , L=-,...4:t., ..74 ,4.:. 1 ...-.-.Th,y 11'
,.,_..v ,:,,
/ 1 i. ,..7 ., i r..%./ it ""Tai‘- L, ,...:i Z Gr...., ' ....... ''''
Z7 3,
177:. -7
-
• -. . ,
it, '-•=. .r k..= - ,.L'.- =471, tr,... AC TZ.1. c'' .mar'="" ti-, -•-'--7,:,- ..k ‘- v.,.. r:-- I, -w. -,-,..-- ..I .=•-•
ri‘
U. S. DepartrnOnt Of Justice
Office cif COmirtUnily ()rimed P oilcing Services
Technology, Prngratal Gr0111 Terms and Condit -5)w
f3 y sighing the Amid Document to accept this Technoiogy Program g:mnt, yOur agency arms to abide by the fbilowing grant conditions:
1. 'The grantee agreei Co comply ve:th the tears, conditions and regulanons as found in the COPS 2008 Trrithrology Program Gran: °voter's Won]; the COPS statute (42
§. 379,5dd)., 2. cr.R. Pq..-164 (OMB Citootar A402) or 28 C.F.P, Pr; 79 OMB Circular pplicable (governing arimiotsurnive requirornenta for grans and cooperative
ageerneno;; 2 C.F.R. Par1225 (OMB Cilcular A-87). 2 C F.P.. 220 OM 3 Cireular A-21), 2.C.F.8,. Part 230 (OMB Circular A-122) eitd 48 C.F.R, Part 1.000, N seq. (FAR
appricable (governing (x3,51 pripo:ples); OMB Circular A-13.:3 (governing eurfrts1; the mart: conditions', Pita reptesentanons made It the grant application fur the Technology
Program; anti with al applicable pror;rarn requirements, laws, orders, tegulatierz, o; circulars.
2. Th grantee aeknewledgel its agrimment tu comply with the Assurances and Certifications fon% the were submitted as pan Of ha Technology Program application
j. Tie fund in under this projem is for the payment of approved costs ferrite watinuce developinalr tcchaologies and fuornatcd w4imns 10 aSSi:g st:20, local, and tribal law
carmenmil a arcic5 ut invensting. tw,neing In, m.-.4 veyeming erimc, T;It alietyfabiC CCIS5Ic licli yam agencys grant has been approved are lirrpied to Incur listed on tht
Vinetheial Clearamin Memorandum, with is included in your agency's awaid pauket
4, Travel costs for trortspariar.loa, lodging and subsistence, and related items are allOwab le under the Technology Program with prior approval from the COPS Office, Payrostit fot
allowable travel costs wl be aecortiarke with 2 C.F,R. Parr 2ZI (ONITt Cirecthir A-87, Cos; PrIno3la.fit Sze., Local, and iodian (Iovernmerac), 2 C.F, R. 229 (OhiS
Circular A-21, art Principles for Educational lnstitutlons), 2 CFA. Pall 230 (0M11 Cirilar A-122, Coat Principle: .for Non-Profit Organizations), and .4q3 CFA, Part 31,000, et
Seq. (?AI{-3L2, Cosa Principle-a for Commercial Organize:ions). a$ applicable.
5. The gran= acknowledges Slier when procuring hardware, .softwlie. D i protessinnai =vim i',/r an infonnniren-shwing i niriative, a standoicis-based approaca liüudin used.
ir,formacon-sharing .initintives should be compatible with the CioWd los!icz XI& On:a kludel (G.170M)/National Information P_Kehange Model (IglE), as
guidelines. in askition, when procuringtolpmetn tor communitativn syssam neyelopmerit and expansion, a stamiteds-trasen approach should be used to begin migration to multi-
jurisdictional and mild-disciplinary iraeroperability. Speclfically, all new ellgitat voiee systems shock be onlaplithu with the Project 25 (P25) suite of standards,
5. 'State, kraa, end trirml goventrnant3 must us Techroiosy Program grant funds to supplement, and not 5uppiaLL, gate, IXel, CC Btrealt of Indian AffairS thuds the; are eiready
corm :lied or otherwie would have been committed for g.i-tint purposesthirmn training, purchte", anthor activities) during the grant pm toC. lt other words, gx0,11= may tan use
COP'S funds to supplant (replace) store, local, or bureau of Indian Affairs funds dm would have been aadicated to the COPS-fimdcd item(s) in the absence nfrh• COPS grant,
7, 'Your ageany may ran (lest an extension of t.hc grant award peilod to receive additi3r,a1 I.1PE o Implement your grant program. Suell extensions do POI orOvide odd Inourd
folding. Only chose grantees that ran provide a reasonable justiiiutrtn for delays will ix gran= iro-conlextemrioas, Extension triqtrests must be received prior to we end dare af
the awartl, as extension requests received after an award has oxpired will be approved only undei very rjt1itc eireurn.5rance.
8, The grantee must promptly notify the CUPS Office, in wri tirg. at any elmss to the award budget. end inev obtes winnen approual from COp5 for any thence., in rums uf
ten pereenr cif We mai mrvard amount before incurring the proposed sorsu,
9. The COPS Office may conduct monitoring or sponsor national evaluations oldie COPS Tzehnologt Prograth Tito grantee agrees to cooperate with the monitors and
evaluators.
0 To assist the COPS Office in the rooni:cring of your award, your agency wifl be responsible for submitting periodic programmatic progress reports and gam-tut), financia:
reports.
I L. The COPS Office performs various Tantalum,. to ensetz compiiance with all grant requirements, toll:15= the implementation of community -praiiciog in awarded jurisdictions
and to provide technical asaiStait= to graniceS. Grant monitor-mg activities are routine during the gram period and /nay =or tra tO three years fo1lowing the official closure of the
yorli award. These functions, and others, often requir c the produeiron of grant. Mated documentation arid cater unactials, As a COPS Technology Program grantee, yeu tote to
cooperate with any sur-h requests for information.
IS. Grantees Mat have 30 or mere employees and a single ;:r.vart: fur S.:00,00(I or mole mon; submit an arzeistable Equal hinOoymem Opportunity Pim (EEO?) or EEOP shorr
form, if required tu submie an EEC.? truer 26 4230, that is approved by tnc Ortka Justek! Programs, Office eciyit Rig_hta, within 60 days or OK awarel start date.
13. Grant= using Technology Program funds to operate art imerjorisdicrional criminal intelligcnee sysICID filUSt comply with on:sizing principles of 28 C.F,R. Part 23. The
grantee aolenowledges thal it has comolete,d, signed and submitted with its grant award the relevant Spezia! Condition tertifyisig its compliance with 22t C F.K Par 73,
14. Grantees who have Ossa awarded Funding for dm pceaurernern of an item (or iL.oup oirsirl or servie: in excess ufSILk,Orifl and wan plan to use a non-competitive
procurement process most provide a written sole source justificarvn to the COPS Office Mr approval orior to obligating,. expending, or drawing clown grant funds for that item,
15 The gtLlItLee agrees o submil one copy of all reports and proposed publications resulting from this gram 20 days !obr to pat' release. Any pub)ications (including written,
software, v(1sual, or retold, but exotuding press releases, news letrers, ar,ti issue analyses), lqirttier published at die recipient's or government's expense, shall contain the fudowing
statemmit, projeet was suppooed t,y crrant a•,44 flea by the U.S. Department or dus;lee, Office of Commoniry Oriented Policing Services. The portions
remained herein are those of the aulhdr(s) and do not necessarily represent the official position or polio-x.5 of the U.S. Department of JasIkt: References to specific companies,
foixKlo eta, or icrt,11.72 clic-Into not te conadCmil au et:dor-semen; by the auchor(s)er SrLt US, Deparmorit cf Justice, Rather, the references are illwArations to supplement diligataitm
of the issiie4,"
16. The grantee agrees to complete and keep on file, as appropriate, a Bureau of Chianship and Immi,Fation Services itipiriyintrir El igilailiry Verification Rein (1-9). This form
is to be used by recipients of fee.cral limos to verify that persons are eligible to work in the Unitod States.
17, To l'acti nate communication among local and state gnYurnirtentai agencies regarding Vaitoos infir;ontion (esanology projects, the grantee agrees to n2tit the nopro7nett Slate
Information eenothergy point oi Contact et thy receipt or ficts grant aware, For a list of tate )11Thratanan icahnolog.v :Pcnnts Comacl, visit
ratpAt-dip rjrdt'Aon:g.',irt'took: id=3 (.
18. The grantee agrees to comply with 23 Part 6 I (Prot-tat:es fer Implementing the National Environmental Polley Act),
19. False starcment or claims made in connection with COP.i'. grant; may result let fines, debument from parneipming it feetrai granth or contracts. andicr say
other remeoy available by law.
U. S. Department of Justice
Community Oriented Policing Servives
Grants Administration Division (GAD)
Law Enforcement Teehnolou
110 Ye MUNI: 41.111NA trhi
WasturEmer. DC 1933G
Memorandum
To: Sheriff Mioliaul Bouchard
Oaldund County Sheriffs Department
From: Andrew A. Don., Assistant Director for Grams Administration
Verlena Braxton, Grant Program Specialist •
Budge: Prepared By: Judy Smith, Grant Program Specialist
Re: Law Enforcement Technolug, Financial( Clearance Memo
A financial analysis oittidgeted costs 1;11-2 been complete& Costs under this award appear reasonable, allowaLle, and
consistent with existing g -tidelincs. Exceptions if Adjustments arc ito:ed below.
OJP Vendor #: 386004876 011.1 #: M163163 Grunt 2008CKWX0004
pudget Category_
Equipment
Direct Costs:
Grand Total
Proposed BudEet Approved Budget Adipotrvienti Dibalitoved/AditiOed - Reas-onsiCophnienis
S222,134.00 $222,134,40 50.00
$222,134.00 $222,134..00 SO..00
$222,134.00 S222,134.00 S0.00
Grand Total: Federal Share:
Applicant Share:
$ 222,134.00
$ 0.00
Silf1/2008 Ckared Date:
Owrall Comments;
All costs Ksted ii. this budget were prog;arii, uatically approved based on the final budget deta!1 worksheet submitted rtly your agency to
the CUPS Office. Maintenance agreements fffapplicable) must be purchased within We three year grant period. Prior to the ohl:gat;on,
expenditure or drawdown of grain funds for non-compethiye contracts in excess of $1O0...00;.;, grantee must submit a sole source
justification ro the COPS Office for review and apprcval_ Prior to the obligation, expenditure, or tirawdawn of grant fonds for
consul:Ant fees in excess of 5.550 per day when the kt4 nsultatn is hired through a hoccoLyetitive bidding. prccesa, approval naust be
obtained from the COPS Office. lithe vendor number on this form differs from tile LIN number inctuded Ia your application, then for
administrative purposes only, we are assigning a different vendor number to your agency. The reason for this administrative change is
that yaw-original EIN number ha.; been ass:gned to ancther agency If this applies to your agency, please use the new vendor number
on all ftrialLciai docamcnts related to this gran aware. The vendor number should nc: be used for IRS purposes and only applies to this
grant.
FISCAL NOTE (MISC. #06247) November 6, 2008
BY: FINANCE COMMITTEE, MIKE ROGERS, CHAIRPERSON
IN RE: OAKLAND COUNTY SHERIFF'S OFFICE — PALM SCAN ELECTRONIC CAPTURE
DEVICE GRANT ACCEPTANCE — COPS I
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladles and Gentlemen:
Pursuant to Rule Xll-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. CLEMIS of Oakfano County and other participating law enforcement agencies
request to implement a program to replace obsolete Live Scan fingerprint capture
units witl Palm Scan electronic capture devices.
2: he U.S. Department cf Justice — Office of Community Oriented Poking Services
has awarded Technology Program grant funding in the amount of $222,134 for the
period of December 26. 2007 through December 25, 2010.
3_ Grant funding will cover 100% of the equipmert costs No additional personnel costs
are requested.
4. No County match is required.
5. A budget amendment is recvmmended to the FiSc3( Year 2009 Special Revenue
Budget as follows:
Law Enforcement Grant Fund #27337
Revenue
1080305-116130-610314 Grants-Federal
Total Revenue
Expenditures
1080305-110130-760132 Capital-Computer Equip
Total Expenditure
FY 2009
$222,134
fl_222_14
22.14
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote vote,
November 6, 2008 Resolution #08247
Moved by Potter supported by Grelmel the resolution (with fi5cal note attached) be adopted.
Moved by Potter supported by Greimel tho Finance Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Moved by Potter supported by Grecrnei the resolution be ameneed to coincide with the recommendation
in the Finance Committee Report.
A sufficient majority having voted in favor, tne amendment carried.
Vote on resolution, as amended:
AYES: Gingell, Gossefin, Grelmel, Hatchett, Jacobsen, KowalL, Long. Middleton, Nash, Potter,
Potts, Rogers, Scott, Spector, Woodward, Zack, Burns, Clark, Coleman, Coutier, CravirfcrC,
Douglas, Gershenson. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution (with fiscal note attached), as amended, was
adopted.
Y APPROVE THE FORE6ONG RESOtOTION
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland. do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
Novombat 6, 2005, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 6th clay of November, 2008.
Gde
Ruth Johnson. County Clerk