HomeMy WebLinkAboutResolutions - 2008.10.02 - 9595October 2, 2008
REPORT MR #08164
BY: Public Services Committee, Jeff Potter, Chairperson
RE: Department of Management and Budget Purchasing Division — Inmate Billing
and Collections — Authorization for Settlement Authority for Private Vendor
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Public Services Committee having reviewed MR #08164 on September 9, 2008
Reports with the recommendation the resolution be amended and adopted as follows:
The second NOW THEREFORE BE IT RESOLVED paragraph be changed to BE IT
FURTHER RESOLVED.
Chairperson, on behalf of the Public Services Committee, I move the acceptance of the
foregoing report
PUBLIC SERVICES COMMITTEE
Public Services Committee Vote:
Motion carried unanimously on a roll call vote with Potter and Gregory absent
•-•
October 2, 2008
REPORT MR #08164
BY: Personnel Committee, Torn Middleton, Chairperson
RE: Department of Management and Budget — Purchasing Division — Inmate Billing
and Collections — Authorization for Settlement Authority for Private Vendor
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee having reviewed MR #08164 on September 24, 2008
Reports with the recommendation the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the
foregoing report.
PERSONNEL COMMITTEE
Personnel Committee Vote:
Motion carried unanimously on a roll call vote with Rogers & Coleman absent
MISCELLANEOUS RESOLUTION #08164 August 21, 2008
BY: FINANCE COMMITTEE, Mike Rogers, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET — PURCHASING DIVISION --
INMATE BILLING AND COLLECTIONS - AUTHORIZATION FOR SETTLEMENT
AUTHORITY FOR PRIVATE VENDOR
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS by Miscellaneous Resolution #94329, enacted pursuant to 1984 P.A. 118, being
MCL 801,81 et. seq, the Oakland County Board of Commissioners authorized the maximum
charge of $60.00 per day for sentenced inmates housed in the Oakland County Jail and in
accordance with the General Appropriations Act authorized the Reimbursement Unit of the
Department of Management and Budget to collect these charges; and
WHEREAS in Miscellaneous Resolution #07276 the Oakland County Board of Commissioners
endorsed and supported the efforts of the County Executive to evaluate alternative cost-
effective methods of delivering County Services; and
WHEREAS such alternative service delivery methods typically include leveraging the expertise
of the private sector which can often specialize in a given service area and thereby bring to the
table economies of scale and efficiencies that the public sector cannot easily achieve; and
WHEREAS Miscellaneous Resolution #08097 reorganized the Reimbursement Division and
merged it into the Fiscal Services Division and eliminated and reclassified several positions in
anticipation of the possibility of handling Inmate Billing and Collections through the private
sector; and
WHEREAS through the Oakland County Purchasing Division a Request for Proposal (RFP) was
sent out on behalf of the Sheriffs Office and Reimbursement Unit to obtain sealed bid proposals
for Inmate Billing and Collection Professional Services; and
WHEREAS proposals were received, evaluated and a prospective Vendor (RDK Collection
Services, Inc., "RDK") wab elu(,tud dud d Professional Services Contract (PSC) is currently
being negotiated; and
WHEREAS the PSC provides that the Vendor immediately assume all aspects of the operation
and management of the Inmate Billing and Collection processes, including all legal compliance,
regulatory, and personnel necessary to perform any and all Inmate Billing and Collection
responsibilities; and
WHEREAS, this proposal provides that the Vendor will receive no additional payments from the
County for any Vendor services, but shall only receive a percentage of the moneys the Vendor
deposits into County held accounts as payment in full for all RDK collection efforts, and
WHEREAS the County Executive and the Sheriff believe the RDK proposal is most
advantageous to Oakland County and its taxpayers.
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Zack and Potter absent,
WHEREAS within the anticipated scope of work, it will be necessary for the Vendor to be able to
settle certain Inmate Claims for lesser amounts than the calculated Inmate "ability to pay"
amount; and
WHEREAS the Department of Management and Budget, and the Sheriff's Office concur and
recommend the following settlement authority for the prospective Vendor:
Pre-Contract (historical) Accounts:
0-2 years old, as calculated from the date the Inmate is released, shall be 80% of
original calculated Inmate "ability to pay" amount; and
2-4 years old, as calculated from the date the Inmate is released, shall be 70% of
original calculated Inmate "ability to pay" amount; and
Over 4 years old, as calculated from the date the Inmate is released, shall be
50% of original calculated Inmate "ability to pay" amount; and
Post Contract (day-forward) Accounts:
0-2 years old, as calculated from the date the Inmate is released, shall be 90% of
original calculated Inmate "ability to pay" amount
2-4 years old, as calculated from the date the inmate is released, shall be 70% of
original calculated Inmate "ability to pay" amount; and
Over 4 years old, as calculated from the date the Inmate is released, shall be
50% of original calculated Inmate "ability to pay' amount.
WHEREAS the Vendor's proposal obligates RDK to immediately assume all aspects of the
Inmate Billing and Collection processes, to be fully responsible for compliance with state and
federal statutory and regulatory codes, cost reports, contracts, insurances, employment,
training, and any and all other aspects of Inmate Billing and Collection processes for a term of
up to three years; and
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the County Executive to negotiate and execute a Professional Services Contract with
RDK that requires RDK to be fully responsible for day-to-day operation, compliance with state
and federal statutory and regulatory codes, contracts, insurances, employment, collection
activities, training, and retention of all staff necessary to perform all Inmate Billing and Collection
services.
BE IT FURTHER RESOLVED that the Vendor shall be authorized to settle claimed amounts
due and owing from Inmates according to the following schedule:
Pre-Contract (historical) Accounts:
0-2 years old, as calculated from the date the Inmate is released, shall be 80% of
original calculated Inmate "ability to pay" amount; and
2-4 years old, as calculated from the date the Inmate is released, shall be 70% of
original calculated Inmate "ability to pay" amount; and
Over 4 years old, as calculated from the date the Inmate is released, shall be
50% of original calculated Inmate "ability to pay" amount; and
Post Contract (day-forward) Accounts:
0-2 years old, as calculated from the date the Inmate is released, shall be 90% of
original calculated Inmate "ability to pay" amount
2-4 years old, as calculated from the date the Inmate is released, shall be 70% of
original calculated Inmate "ability to pay" amount; and
Over 4 years old, as calculated from the date the Inmate is released, shall be
50% of original calculated Inmate "ability to pay" amount.
NOW THEREFORE BE IT RESOLVED that pursuant to Board of Commissioner Rules this
resolution be referred to both the Personnel and Public Services Committees,
Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution.
FINANCE COMMITTEE
Resolution #08164 August 21, 2008
The Chairperson referred the resolution to the Public ServiGe Committee and the Personnel Committee.
There were no objections.
Resolution #08164 October 2, 2008
Moved by Rogers supported by Greimel the resolution (with fiscal note attached) be adopted.
Moved by Rogers supported by Greimel the Public Services Committee Report and the Personnel
Committee Report be accepted.
A sufficient majority having voted in favor, the reports were accepted.
Moved by Rogers supported by Greimel the resolution be amended to coincide with the recommendation
in the Public Services Committee Report and the Personnel Committee Report.
A sufficient majority having voted in favor, the amendment carried.
Vote on resolution, as amended:
AYES: Coulter, Crawford, Gershenson, Gingell. Gosselin, Gregory, Greimel, Hatchett,
Jacobsen, Kowall, Long, Middleton, Nash, Potter, Potts, Rogers, Scott, Spector, Woodward,
Zack, Bullard, Burns. (22)
NAYS: (0)
A sufficient majority having voted in favor, the resolution (with fiscal note attached), as amended, was
adopted.
I HEREBY APPROVE THE FOREGOING RESOLUTION
ACTING PURSUANT TO 1973 PA 139
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October
2, 2008, with the original record thereof now remaining in my office
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 2nd day of October, 2008.
Ruth Johnson, County Clerk