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Resolutions - 2008.10.02 - 9609
October 2, 2008 MISCELLANEOUS RESOLUTION fitC 8213 BY . Public Services Committee, Jeff Potter. Chairperson IN RE: PROSECUTING ATTORNEY — FISCAL YEAR 2009 COOPERATIVE REIMBURSEMENT PROGRAM (CRP) GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Michigan Department of Human Services has awarded the Office of the Prosecuting Attorney funding in the amount of 52,430.000 for the period October 1, 2008 through September 30, 2009; and WHEREAS this is the 36th year of grant acceptance for this program: and WHEREAS the Federal contribution is S1,603,800 (66%) and the County contribution is $826,200 (34%). The State supplement has been eliminated; and WHEREAS the required County match of $826.200 has been included in the Fiscal Year 2009/Fiscal Year 20/0 Adopted Budget: and WHEREAS this grant includes continued funding for 24 positions, as follows: one (1) Chief (#4010201- 2946), one Legal Secretary (#4010201-2932), one (1) Office Supervisor (#4010201-979), three (3) Assistant Prosecutors (#4010201-2052, #4010201-2492, #401D201-7046), three (3) Prosecutor Investigators (#4010201-1002, *4010201-1847, #4010201-9646), four (4) Support Specialists (#4010201- 916, #4010201-4690, #4010201-6388, #4010201-7379), and eleven (11) Office Assistants (#4010201- 361, #4010201-514, #4010201-2160, #40-.0201-2612. #4010201-3224, #4010201-3366, #4010201-4691, #4010201-4692, #4010201-5412. #4010201-7045. *4010201-7380): and WHEREAS acceptance of this contract does not obligate the County to any future commitment; and WHEREAS the grant agreement has been processed through the County Executive Contract Review Process and the Board of Commissioners Grant Acceptance Procedures.. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the contract renewal for the Prosecuting Attorney's Cooperative Reimbursement Program in the total amount of S2,430,000 for the period of October 1, 2008 through September 30. 2009. BE IT FURTHER RESOLVED that the future level of service, including personnel, will be contingent upon the level of grant funding available for this program. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the contract agreement and to approve amendments and extensions up to fifteen (15%) percent variance from the award, consistent with the original agreement as approved. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Public Services Committee Vote: Motion carried unanimously on a roll call vote with Gingell absent r);v•_.e 1 of Gala Piir • From: Agacinsid, Karen (agacinsla@nakgoy.corni Sent: Friday, September 05, 2008 6:01 PM To; 'Case, David';' maionep©oakgev.com ; 'Piir..Gaia'; Shailal, Cathy; JulIe Secontine; 'VanPeltLaurie'; Davis, Patricia' Subject: Grant Review:,prosecuting Attorney - FY 2009 Cooperative Reimbursement Program - Grant • Acceptance GRANT DitORMATION Operating Department: Prosecuting Attorney Department Contact: David G. Case Contact none: 858-5377 Funding Period: October 1, 2008 through September 30, 2009 New Facility / Additional Office Space seeds: N/A IT Resources (New Computer I:lard -ware! Software Needs or Purchases): N/A M/WBE Requirements: No Funding: Continuation Application Total Project Amount: $ 2,430,000 Prior Year Total Funding: $ 2,425,803 New Grant Funded Positions Request: N/A Changes ta Current Positions: No Changes Grantor Funds: $ 1,603,800 Total Budget: $ 2,430,000 Match and Source; $826,200 County match — General Fund • PROJECT SYNOPSIS The Prosecutor's CRP Contract is part of a federal, state, and county effort to establish and enforce child support orders against parents who are failing to suppc.r .1 their children. Authorized under Title IV-D of the Social • Security Act, this grant provides 66% federal fandixig for the Prosecutor's family Support Division. to perform • legal services to establish paternity, est4blisia court orders for payment of child support, and to investigate, arrest, extradite, and prosecute deadbeat paaents who fail to Make court-ordered cbild support payments. This is the 36 t11 year of our participation in the program. REVIEW STATUS: Acceptance Resolution required After reviewing this grant agreement, there appear to be no unresolved legal issues that require additional action. Thank you, Karen P. Agacinsiti, Assistant Corporation Counsel Phone Number-. (248) 858-8677 Fax Number: (248) 858-1003 E-mail: agaeinskik@eakqDV.COM P RIVILEED AN QNflDENTIL et. MICA TION This e-mail is intended only for those persons o whom it is specifically- acidressed. It is confidential and is protected by the attorriey-client privilege and work product doctrine. This privilege belongs tc tkioCounty of Oakland, and individual . addressees are net authorized to waive or modfty this privilege in anyway. Individuals are advised that any dissernination, reproduction or unauthorized review of this information by persons ,orther than those listed at-vie may constitute a waiver of this privilece and is therefore prohibited. If you have received this message in error, please notify the sender immediately. if you V,ave any questions, please contact the Department of Corporation Counsel at (248) 853-0550. Thank you for your cooperation. 9/8/2008 GRANT REVIEW SIGN OFF — Prosecuting Attorney GRANT NAME: FY 2009 Cooperative Reimbursement Program FUNDING AGENCY: Michigan Office of Child Support DEPARTMENT CONTACT PERSON: David G. Case 858-5377 STATUS: Grant Acceptance • DATE: September 9, 2008 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials :have completed internal grant review. Below are the retirne.d carnFient.g. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners Liaison Committee Resolution, the rant agreemeoticontract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on. the appropriate R rir1 nt-Cr.inamissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Departoxent of Management and Budget: Approved. — Laurie Van Pelt (9/3/2008) Departm wit of TiliMan Resources: Approved. — Cathy Shallal (9/2/2008) Risk Management and Safety: Approved. 7 Andrea Plotkowski 9/8/2008) Corporation Counsel: After reviewing this grant ageement, th ere appear to be no unresolved legal issues that require additional action..— Karen Agacinski (9/512008) COMPLIANCE The grant agreement references a number of specific federal and state regulations. Below is a list of these specifically cited compliance related documents for this grant. Title FV-D of the Social Security Act hup://.www.ssa.gov/OPHon.e/ssactkitie04/0'10Ohtrn Federal Office of Management and Budget (OMB) Circular No. A-87. This Circular establishes principles and standards for determining costs for Federal awards carried out through grants, cost reimbursement contracts, and other agreements with State and local governments and federally recognized Indian tribal governments (governmental units). http://www whiteh ouse.goviontkireuIarstaOS 7/a87 2004:mmitiatta Child Support Performance and Incentive Act of 1998 (Public Law 105-200) • hun://trwebpatc.access.gpo.aoviczi-hin4;etdoc.ri?dbriaTne=105 con i laws&docid-f:pub120 3.] 05 .ndf Federal Office of Management and Budget (OMB) Circular No, 'A-133. This Circular sets forth standards for obtaining consistency and uniformity among Federal agencies for the audit of States, local governments, and nonprofit organizations expending federal awards. htto://1.mw.wlittelw)use..goviornb/circul ars/a i 3./o I 33.thn I Contract No County: Net Budget Amount: Total Contract Amoun:: Method of Payment: CSPA-09-63002 Oakland • S2,430,000.00 $1 1 603,800,00 Actual Cost AGREEMENT between Michigan Department of Human (hereinafter referred to as 235 South Grand Avenue P.0, Box 30037 Lansing, Michigan 48909 Services The County of Oakland (hereinafter referred to as the "Contractor") 1200 N. Telegraph Road Pontiac, MI 48341 This Agreement, effective October 1, 2008 through September 30, 2009 is by and between the DHS, the County of Oakland, a public organization and the Prosecuting Attorney (together, referred to as the "Contractor"). L CONTRACTOR DUTIES ANIELaaQUIELLT.F.5 The Contractor shall comply with all requirements of Title IV-D of the Social Security Act, and shall implement all applicable Federal regulations arid requirements, statutes, court rules, and DHS policies and procedures that relate to obtaining child support court orders and establishing paternity. The Contractor will use the automated Michigan Child Support Enforcement System (hereinafter referred to as MiCSES System), the Prosecuting Attorney Handbook, the Prosecuting Attorney Letters, the Michigan Department of Human Services Office of Child Support (hereinafter referred to OCS) 1V-D Combined Manual and the Michigan 1V-D Action Transmittals (hereinafter referred to as 'Title IV-D Standards'). A. Enforcement Services The Contractor shall: 1. Make IV-D services available to all eligible persons. 2. Make all reasonable efforts to establish paternity and secure orders as needed for the establishment of court ordered child support for thildren born in or out of wedlock, as provided by law. 3. Initiate locating action when necessary. CM-F1C14 (Rev. 8-08) Previous enien Obso.sw. MS 4. Allow DHS, and is identified agents, access to al IV-D case records for the purpose of annual Title IV-D Self-AsSesement case readings, including but not limited to: a. Central system case records; b. Paper case records; and c. MiCSES System and PAAM IV-D electronic case records. B. Report The Contractor shall prepare, complete and submit the following report (in the cycle indicated) to the unit named. It is expressly understood that the timeline for the report set forth in this document is dependent on the ability of the Contractor to access MiCSES System and extract this information: 1. Form: DHS-286 - Title IV-D Cooperative Reimbursement Expenditure Report, including appropriate time and caseload documentation, including the FPRO Report run within thirty (30) days after the month of service. Cycle: Due by the thirtieth (30th) day after month of service To: Michigan Department of Human Services Contract Manager, Office of Child Support 2. Form: OCS Tax Data Confidentiality Questionnaire Cycle: Due by April 30"n To: Michigan Department of Human Services Contract Manager, Office of Child Support 3. Form: Criminal Background Check Plan Cycle: Due by September 30, 2009 To: Michigan Department of Human Services Contract Manager, Office of Child Support C. Client Grievance System The Contractor shall have a written office grievance system which provides the opportunity to seek relief for those who believe they have not received services required by the IV-D program, or believe the services tney have received are not in accordance with IV-D regulations. Information about the grievance system shall be provided to clients or DHS upon request. D. Statewide Automated System The Contractor agrees o use the automated ',v1iCSES System for processing infra- and inter-state data pursuant to The IV-D Stanoards throughout the life of -2- OM-F164 (Rev. 6-08) PRwioLit editor this Agreement, and agrees to comply with all V-D, 005 and DHS reporting requirements. E Billing Method The Contractor, as a sub-recipient of Federal Financial Assistance, agrees to abide by applicable provisions of the Cost Principles for State and Local Governments issued by the Federal Office of Management and Budget (OMB) Circular No. A-87. This Circular provides cost principles to be used in determining the availability of Federal Financial Assistance for Child Support activities under Title IV-D of the Social Security Act. 1. The Actual Cost Reimbursement Method shall be used to claim reimbursement under this Agreement, The Contractor certffies that this budget has been prepared in accordance with the Budget Completion Instructions provided by DHS. This document details the amount and object of expenditures for which the contractor shall use funds paid under this Agreement. The Contractor is authorized to expend funds only for those resources indicated in the budget that are allowable, properly allocated and reasonable as defined in the Budget Completion Instructions. Only actual costs may be billed to DHS. The Title IV-D Program Budget Summary is attached and made a part of this Agreement. The Title IV-D Program Budget and Application details the amount and object of expenditures for which the Contractor shall use funds paid under this Agreement. The Contractor shall follow and adhere to the Budget. a. However, expenditures up to a five (5)% increase or $3,000, whichever is greater, above the direct cost line item budget categories are permissible provided the sum of all expenditures does not exceed the total amount of the Agreement. 2. The Contractor must submit a budget revision request and obtain prior written approval from DHS to increase any line item by more than five (5)% or $3,000, whichever is less, or decrease line items in the budget. a. The written request for DHS approval must contain sufficient information to allow DHS to identify which budget line items are to be increased, which line items are to be decreased, the reason for change and the programmatic impact of the budget changes. If the budget changes stay within the originally approved budget total, the request shall be submitted as a line item transfer. A request that increases the originally approved budget shall be submitted as an amendment. -3- CM-F1B4 fRe,,, 8-0B) Previous Edition obsoleie. Vicir2 b. A budget revision request will not be accepted earlier than six (6) 'months after the Agreement effective date. The due-date to submit a line item transfer request and/or amendment to DHS is ninety (90) days prior to the end date of the Agreement. c. The person authorized to approve budget revisions is the OHS Office of Child Support. OHS shall provide an initial response to line item transfer requests within thirty (30) days of receipt. cf. If any staff funded in part or whole by IV-D funds do not work full-time on IV-D matters, detailed time-records for such employees are required to document the amount of time spent on reimbursable activities. 3. Actual costs include the cost of fringe benefits provided for contract employees billed under this Agreement. The fringe benefits billed must be proportional to the time the employees are engaged in IV-D reimbursable activities. Further, those fringe benefits shall be no greater than fringe benefits provided to similar non-IV-D employees. Fringe benefits may include longevity, vacation, personal leave, holiday, sick leave, medical, dental, optical, life insurance, disability insurance, retirement, social security, workers compensation, and unemployment insurance. F. Billinq Procedure The Contractor shall submit a monthly 'Title IV-D Cooperative Reimbursement Expenditure Report" (Form DHS-286)1 to OHS detailing program-related expenditures. The DHS-286 shall indicate actual expenditures incurred broken out costs by category of expense in the performance of this Agreement for the period being billed. The [)HS-286 report shall be submitted to DHS within thirty (30) days from the end of the monthly billing period. For the month of September, DHS-286 reports shall be submitted as reasonably directed by DE-1S to meet fiscal year-end closing deadlines. At its discretion, DHS may not make payment to the Contractor for billings submitted more than 90 (ninety) days after the end of a billing period. G. Reinvestment of Incentive Payments to the Contractor Aft claims for expenditure reimbursement shall be made in accordance with Federal regulations implementing Public Law 105-200, 45 CFR Part 305 and applicable OHS instructions. To remain eligible for State and Federal reimbursement under this Agreement, all Title IV-D Federal incentives received by the Contractor must be reinvested in the Title 1V-D program. Reinvestment of incentives must be consistent with 45 CFR pet' 3Q5.35: non-IV-D activities must have prior approval by the Director, Office of Child Support. and OHS. -4- CM-F 154 (Rev. 8-08) Prpuion edition ms WOI 93.563 100')/0 Title IV-D H. Sub-recipient Reiationsnip This As - - * ' - ub-recipient relationship with DHS. The Contractor is required to comply witn all Federal regulations that relate to the accounting and auditing of the Federal award(s) used to fund this Agreement. This includes, but is not limited to, compliance with OMB Circular A-133. Regulations applicable to funding sources are included in the Catalog of Federal Domestic Assistance (CFDA). The CFDA number and Federal Financial Participation (FFP) rate DI-IS plans to use for this agreement are: Federal Program Title CFDA# FFP% Note: The FFP percentage above refers to the percentage of Federal funding represented in the reimbursement OHS makes to the Contractor. However, OHS may change the CFDA number and will implement any changes made by the Federa Government to the CFDA# and/or FFP rate during the course of this Agreement. CFDA numbers and FFP rates for this Agreement shall be posted quarterly on the DHS web site. The Contractor is required to check the web site to obtain up to date information regarding the CFDA numbers. The Contractor shall consult the following website address to obtain CFDA numbers, payments, and other audit information: hftpliwww. michiga n. govldhs/0,1607,7-124-5455_7199_8380—, 00. htm I OHS agrees to participate in audit costs related to the audit as described in other sections of this Agreement. Reporting Requirements The Contractor must immediately report to the OHS Audit Liaison accounting irregularities including noncompliance with Agreement provisions. If the Contactor is required per OMB Circular A-133 to have a Single Audit performed, the Contractor must submit the Reporting Package and an Audit Transmittal Letter to the DHS Audit Liaison at the address that follows and in accordance with the tiine fame established in the Circular. Reporting Package includes: 1. Financial statements and schedule of expenditures of Federal awards -5- CM•F164 (Rev. 8-08) Prevtus cdiiOn obscie:e. M5 'Nat 2. Summary schedule of prior audit findings 3. Auditor's report(s) 4. Corrective Action Pian if applicable J. Audit Transmittal Letter The Contractor responsible to identify in the Audit Transmittal Letter all organizations it operates That administer DHS sub-recipient programs and the different names the Contractor may use to enter into an Agreement with DHS. The Contractor is responsible for proper completion and submission of the Audit Transmittal Letter. This letter, to be accurately processed by DHS, must include the following information: 1. The Contractor's name as reported in the OHS Agreement(s). 2. The Contractor's Federal Identification Number(s) as reported in the OHS Agreements(s). 3. The Contractor's fiscal year end. 4. Identify other name(s) and other Federal Identification Number(s) used by the Contractor. If a Single Audit is not required per OMB Circular A-133, the Contractor must still submit an Audit Transmittal Letter stating why a Single Audit was not required and the Contractors fiscal year the letter pertains to. The Audit Transmittal Letter should include items stated in the section, ''Audit Transmittal Letter," described above. The letter may be mailed to the address below or faxed to (517) 373-8771, Mailing address for all information: Michigan Department of Human Services Audit Liaison 235 S. Grand Avenue, Suite 1112 Lansing, MI 48909 Attention: William Addison, CPA If the Contractor is a sub-recipient of DI-IS, but asserts it is not required to have a Single Audit performed, the Contractor shall submit an Audit Transmittal Letter to the DHS Audit Liaison stating the reason the Single Audit is not required. Failure by the Contractor to submit the Audit Transmittal Letter shall result in invoking the same sanctions on the Contractor as failure to submit the Single Audit Report, K. Audit Cost Cost of the Single Audit can only be charged to this Agreement if there is a provision within this Agreement that allows payment for the Single Audit cost. No -6- C M-F1134 (Rev. 6-0a) P;-evfr)us ecrition ob50;ei:i? ,v.S Word audit cost may be charged to this Agreement if the Contractor is not required to have a Single Audit. No audit costs may be charged to DHS when audits required by this Agreement have not been performed or have not been performed in accordance with OMB Circular A-133 requirements. Late submission (as defined in Circular A-133) of the Single Audit Report and/or Audit Transmittal Letter is considered non- compliance with-this section-and may be grounds to impose sanctions. L. Sanctions DHS may impose sanctions if the Contractor fails to adhere to any of the audit requirements in this Agreement including the Audit Transmittal Letter in this Agreement in cases of continued inability or unwillingness on the part of the Contractor to comply with audit requirements, DHS may impose sanctions such as: 1. Withholding a percentage of Federal awards until the audit is completed satisfactorily. 2. Withholding or disallowing overhead costs. 3. Suspending Federai awards until the audit is conducted. 4. Terminating the Federal award. 5. Recouping all Federal payments made to the Contractor under this or any other agreements-between DHS and the Contractor. M. Fiscal Requirements The Contractor shag install and maintain an accounting system to identify and support all expenditures billed to DHS under this Agreement. The accounting system must record all income and expenses for the Contractors total program of which services provided under this Agreement are a part. The accounting system, as a minimum, shall consist of a chart of accounts, cash receipts journal, cash disbursements journal, and general ledger. All expenditures and income must be supported by vouchers and receipts that detail the reason for the transaction. The Contractor shall maintain, within the accounting system, salary and fringe benefits accounts that break out positions, hospitalization, retirement, workers' compensation and other fringe benefits. The Contractor shall establish and maintain payroll records for all employees. -7- CM-F164 (Rev. B-08) Previous edit or obsoq;:c. ,s15 Ww II. DHS DUTIES AND RESPONSIBILITIES A. Program Administration DHS, as a recipient of Federal Financial Assistance, shall administer the Title N- D program in Michigan. and shall maintain tne approved Title IV-D State Plan consistent with Federal reauirements. DHS shall distribute program regulations, forms and instructions to the Contractor through the IV-D Program prosecuting Attorney Handbook, the Prosecuting Attorney Letter Series, the OCS IV-D Combined Manual, the Michigan IV-D Action Transmittais, and the Mi-Support Website. DHS will provide timely processing of all claims for-expenditure reimbursement in accordance with State regulations implementing § 2, Public Act 279 of 1984. B. Payment 1. DHS shall complete its processing of payments to the Contractor within forty-five (45) calendar days after receipt of the Contractor's monthly DHS- 286,'Title IV-D Cooperative Reimbursement Expenditure Report," detailing program related expenditures. Payments shall be made in accordance with the budget attached to and made part of this Agreement. For DI-IS-286 Expenditure Reports submitted after the due date, processing and payment may be delayed to the next available cycle. 2. Further, OHS reserves the right to defer or disallow payment of any claim submitted by the Contractor for failure to document and provide any required paper or electronic records, statistics, or reports, to DHS as . required by this Agreement or as are required by applicable State statutes or Federal regulations, provided that such requests are within the capacity of the Contractor to obtain. DHS must provide the Contractor with thirty (30) days notice of such an action as well as the Contractor's right to appeal that decision. C. Program Compliance Monitoring and Evaluation 1. DHS shall monitor and evaluate Contractor performance for compliance with Title IV-D standards, all Contractor duties and responsibilities, as identified in § I of this Agreement, Contractor Duties and Responsibilities, and all other terms set forth in this Agreement. DEIS shall provide access to all Federal reporting, DHS agrees to provice the Contractor with quarterly performance data no later than thirty (30) business days after the close of each quarter. -8- CM-E164 (Rev 8-08) Prev:o edi:ior Worc 2. DHS shall conduct an annual self-assessment review to evaluate its 1V-D program to determine if Federal recuirements are oeing met and to provide an annual report to the Secretary of the Department of Health and Human Services on tie findings; and, 3. OHS' agents will comply with the Contractor's information technology acceptable_ese_policies and guidelines for the county computer system and protect the confidentiality of the case records. D. Administrative Lien and Levy of Financial Assets For the purpose of Administration Lien and Levy of Financial Assets, the DHS Central Enforcement Unit shall abide by the Central Financial Institution Data Match (FIDM) Business Rules developed by the State Court Administrative Office and OHS. E. Incentive Payments to the Contractor OHS shall distribute Federal incentive payments to the Contractor in accordance with Federal regulations implementing Public Law 105-200, 45 CFR Part 305 and applicable Office of Child Support, OHS procedures. F. Maximum Amount of Aareement • 1. The total maximum amount OHS agrees to pay the Contractor for services performed during this fiscal period of October 1, 2008 through September 30, 2009 as defined by the terms of the Agreement is ONE MILLION SIX HUNDRED THREE THOUSAND EIGHT HUNDRED AND NO/100 DOLLARS ($1,603,800.00). 2. If review of the Contractor's financial records indicates costs are projected to exceed the current budget, the Contractor is required to submit an Amendment request. The due-date or submission of this request is ninety (90) days prior to the end-date of the Agreement. DHS shall provide an initial response to budget amendments within thirty (30) days of receipt. Obligations incurred prior to or after the Period covered by this Agreement shall be excluded from the Cantradone ri iunthly invoices. G. Additional Funding OHS shall notify the Contractor of additional funding availability associated with this Agreement through a Notice of Funds Avaiable (NFA), DNS-255. The NFA shall be signed by OHS and incorporated by reference in:o this Agreement unless the Contractor series written notice of disagreement with the terms specified in -9- CM-164 (Rev. 3-0B) Previous editor. obsoetei_ M:7; Worc the NFA within fourteen (14) days of its receipt. DHS hereby agrees to pay the Contractor an amount not to exceed the amount identified in the NFA for activities performed under this Agreement exclusively during the period October I 1 2008 to September 30, 2009. 111. GENERAL PROVISIONS A. DHS' Source of Funds-Termination DHS' payment of Federal or State funds for purposes of this Agreement is subject to and conditional upon the availability of those funds for such purposes. No commitment is made by the DHS to continue or expand activities covered by this Agreement. Funding for services to be provided beyond the end of the initial State fiscal year is dependent on legislative appropriation. OHS may terminate this Agreement immediately upon written notice to the Contractor at any time prior to the completion of this Agreement if, in the sole discretion of the DI-IS, funding becomes unavailable for this service or such funds are restricted. B. Civil Service Rules and Regulations The State of Michigan is obligated to comply with Article Xl, Section 5, of the Michigan Constitution and applicable Civil Service rules and regulations. Other provisions to this Agreement notwithstanding, the State personnel director is authorized to disapprove contractual disbursements for personal services if the State personnel director determines that the Agreement violates Article Xl, Section 5 of the Michigan Constitution or applicable Civil Service rules and regulations. C. Fees and Other Sources of Funding The Contractor may not submit a claim for any service under this Agreement if the same service has been reimbursed in whole or in part with funds under another program. If the Contractor receives fees or reimbursement of costs for a service provided under this Agreement, the amount of fees or costs, whichever is greater, shall be deducted from any amounts billed under this Agreement. D. Reporting The Contractor shall comply with all program and fiscal reporting procedures as are or may hereinafter be established by DHS. The Contractor shall also comply with all reporting procedures established by DHS in completion of progress reports at time intervals, on forms, in formats, and by means specified by DHS. In particular, reports or bill' rig documents denoting event dates shall record month, -10- CM-71434 8-05) Previeusedijc obsolelc MS ',Nor:: day and year as specified by OHS, In all electrode filings, four (4) digits shall be used to designate century. Any additional reports deemed necessary by OHS as may be required to comply with Federal and/or State law or regulation shall be made and submitted by the Contractor upon request E. Examination and Maintenance of Records The Contractor shall permit OHS or any of its authorized agents access to the facilities being utilized at any reasonable time to observe the operation of the program. Further, the Contractor shall retain all books, records or other documents relevant to this Agreement for six (6) years after final payment, at the Contractor's cost. Federal auditors and any persons duly authorized by OHS shall have full access to and the hght to examine and audit any of said material during said period. If an audit is initiated prior to the expiration of the six (6) year period and extends past that period, all documents shall be maintained until the audit is completed. OHS shall provide findings and recommendations of audits to the Contractor. DNS shall adjust future payments or final payment if the findings of an audit indicate over or under payment to the Contractor in any period prior to the audit. If no payments are due and owing the Contractor, the Contractor shall refund all amounts which may be due OHS within sixty (60) days notice by OHS. The Contractor shall assure, as a condition of any sale or transfer of ownership of the Contractor agency, that the new purchasers or owner maintains the above- described books, records or other documents for any unexpired portion of the six (6) year period after final payment under this Agreement or the Contractor shall otherwise maintain said records as the OHS may direct. if business operations cease, the Contractor shall maintain records as the OHS may direct. The Contractor shall notify OHS when and if the Contractor operations cease during the six (6) year period after final payments and provide for appropriate storage of records at the Contractor's expense. The Contractor shall, as a provision of the Agreement between the Contractor and the auditor, assure that the OHS may make reasonable inquiries of the auditor relating to audit work papers and furthermore, that the 01-IS may review the auditor's work papers in support of the audit. F. Compliance with Civil Rights, Other Laws The Contractor shall not discriminate against any employee or applicant for employment with respect to hire, tenure, terms, conditions, or privileges of employment, or a matter directly or indirectly related to employment, because of race, color, religion, national origin, age. sex, neight, weight or marital status pursuant to 1976 Public Act 453, Section 209, The Contractor shall also comply with the provisions of the Michigan Persons with Disabilities Civil Rights Act, 1976 Public Act 453, No. 220, as amended (M.C.L. Sectior 37.1101 et. seq.) and Section 504 of the Federal Rehabilitation Act of 1973, ?L. 93-112, 87 Stat. 355, -11 - CM-F164 (Rev. 8-001 Previous edilion obsolete: (A Wo7J which states that no employee or dent or otherwise qualified handicaPped individual shall, solely t)y reason of this handicap, oe excluded from participation, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal Financial Assistance. Further, the Contractor shall comply with the Americans with Disabilities Act of 1990 (ADA), P.L. 101-336, 104 Stat. 327, which prohibits discrimination against individuals with disabilities and provides enforcement standards. The Contractor shall comply with all other Federal, State or loca laws, regulations and standards, and any amendments thereto, as they may apply to the performance of this Agreement G. Criminal Background Check As a condition of this Agreement, the Contractor certifies that, prior to hiring, the Contractor shall conduct or cause to be conducted: 1. For each applicant for employment, who works directly with clients under this Agreement, or who has access to client information, an Internet Criminal History Access Tool ()CHAT) check 2. For each applicant for employment, who works directly with children under this Agreement, a Central Registry (CR) check. The Contractor further certifies that the Contractor shall develop and submit a plan to DHS/OCS no later then September 30, 2009 describing a process and timeline for completion of the CHAT and CR background checks for all existinc employees, subcontractors, subcontractor employees, or volunteers. The plan shall include the Contractor's written policy describing the criteria on which its determinations shall be rnade upon receipt of a positive ICHAT or CR response record. The Contractors may consider the amount of time that has elapsed since the crime and type of crime when making this determination. The plan shall include the Contractors plan for implementation of this provision for unionized staff if applicable. Information about CHAT can be found at httaflapps.michican.doviichat. H. Publication - Approval and Copyright The State of Michigan shall have copyright, property and publication rights in all vvritten or visual material or other work products funded under the terms of this Agreement. The Contractor shall not publish or distribute any printed or visual material relating to the services provided under this Agreement without prior written permission of the State of Michigan. If the Contractor or an agent of the Contractor creates and/or reproduces under this Agreement materais which are developed or consumption by the general -12- CM-.1--164 (R8v, 6-0a) Pr&4i, ed ri M Vior.: public or as a general information toot and which are funded in whole Olin part with State of Michigan funds, the Contractor o- its agent must include one of the statements referenced below, as they apply: This program is funded by the State of Michigan or This program is funded in part by the State of Michigan Confidentiality The use or disclosure of personally identifying information concerning services, applicants or recipients obtained in connection with the performance of this • Agreement shall be restricted to purposes directly connected with the administration of the programs implemented by this Agreement and when not prohibited by law. In all cases, use or disclosure of confidential information shall • only be allowed when that use or disclosure is in compliance with Federal and State laws, including HIPAA, Rules and Regulations, Court Orders and Subpoenas, or subpoenas issued by a grand jury. Such disclosures must conform to all State and Federal confidentiality provisions. Confidentiality provisions related to casework activities, family situations and issues, family demographics and any other information that shares case specific details must be strictly observed and may not be disseminated in any way except as specified above. Unauthorized use or disclosure of confidential information is a violation of this Agreement and may also be subject to criminal penalty pursuant to Federal and State statutes and regulations as they may apply. J. Fixed Assets OHS reserves the right to obtain or transfer title to all fixed assets, real or personal, included in the approved budget of this Agreement, billed in full . or in part to OHS by the Contractor and not fully utilized at the conclusion of the Agreement. Fixed asset cost billed to DNS shall be limited to straight-line depredation or use charge pre-approved by OHS and shall be used only for the performance of the Agreement unless another use is authorized in writing by DRS. OHS property shall be used only for the performance of the Agreement unless another use is authorized in writing by OHS, and shall promptly be returned or the DHS portion of the residual value refunded to OHS upon expiration of this Agreement, in its original condition, reasonable wear and tear excepted. At least sixty (60) days prior to the end of this Agreement (which includes cancellation of the Agreement), the Contractor shall report to OHS the book value of all fixed assets and non-c.',onsurnables purchased with IDHS funds and request written instructions regarding the disposal of these fixed assets and consumable -1 3- CM-F Vo4 (Rev. B-DB.; Fi-evious edition obsolete. MZ,VCd • and/or non-consumable supplies that have been acquired with funds under this Agreement. Any aain on the sale or disposition of fixed assets before completion of the Agreement must be immediately reported and refunded to DHS. No disposal, sale or transfer of fixed assets obtained under this Agreement in whole or part, may occur without the express written consent of DHS. K Subcontracts The Contractor shall not assign this Agreement or subcontract this Agreement to other parties without obtaining prior written approval of the DI-IS Division of Contracts and Rate Setting. DHS, as a condition of granting such approval, shall require that such assignees or subcontractors shall be subject to all conditions and provisions of this Agreement including Criminal Record and Central Registry background checks, when applicable. The Contractor shall be responsible for the performance of all assignees or subcontractors. If subcontracting, the Contractor must obligate the Subcontractor(s) to maintain the confidentiality of OHS' client information in conformance with State and Federal requirements. At OHS' request, any employee of the Contractor and of any Subcontractor having access or continued access to the DHS' confidential information may be required to execute an acknowledgement that the employee has been advised of the Contractor's and the Subcontractor's obligations under this section and of the employee's obligation to DI-IS, the Contractor or Subcontractor; as the case may be, to protect such confidential information from unauthorized use or disclosure. Cancellation of Agreement DHS may cancel this Agreement upon thirty (30) days written notice if OHS determines that the Contractor, its agent, or its representative has offered or given a gratuity, kickback, money, gift, or anything of value to an officer, official or employee of the State to obtain an Agreement or favorable treatment under an Agreement. By signing this Agreement, the Contractor hereby certifies that no funds have been given to any State officer, official, or State employee for influencing or attempting to influence such officer, official, or employee of the State. Except as indicated below, OHS may cancel the Agreement without further liability to DI-IS or its employees by giving the Contractor written notice of such cancellation thirty (30) days prior to the date of cancellation. The Contractor may terminate this agreement upon thirty (30) days written notice to OHS at any time prior to the completion of the Agreement period. -14- CM-F164 t,Rev. 5-08) P(eviclos edit:cr. In case of default by the Contractor, the OHS may immediately cancel the Agreement without further liability to the OHS or its employees, and procure the services from other sources. The Contractor, by signing this Agreement, certifies to the best of his/her knowledge that no funds or other items/services of vaiue have been given to any State officer, official, or employee for influencing or attempting to influence such officer, official, or employee to obtain a contract or favorable treatment under this Agreement. M. Stop Work Orders OHS may, at any time, by written stop work order to the Contractor, require that the Contractor stop all, or any part, of the work called for by the Agreement for a period of up to ninety (90) calendar days after the stop work order is delivered to the Contractor, and for any further period to which the parties may agree. The stop work order shall be specifically identified as such and shall indicate that it is issued under this section of the Agreement. Upon receipt of the stop work order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the stop work order during the period of work stoppage. If a stop work order issued under this section of the Agreement is canceled or the period of the stop work order or any extension thereof expires, the Contractor shall resume work. The parties shall agree upon an equitable adjustment in the services to be delivered, the Agreement price, or both, and the Agreement shall be modified, in writing, accordingly, if: (a) the stop work order results in an - increase in the time required for, or in the Contractor's cost properly allocable to the performance of any part of this Agreement; and (b) the Contractor asserts its right to an equitable adjustment within thirty (30) calendar days after the end of the period of work stoppage, provided that, if OHS decides the facts justify the action, DHS may receive and act upon a Contractor billing submitted at any time before final payment under the Agreement. Where Contractor performance is statutorily required. or where the work may not be suspended because of other reasons of Jaw or regulation, a stop work order means that no payment pursuant to this Agreement shalt be made to the Contractor for the work performed while the stop order is in effect, .unless funds are specifically appropriated, and become available to DHS specifically for payment of the work performed under this Agreement while the stop work order is in effect. Closeout -1 5- CM-F164 (Rev. 8-06) Previous eorc...psoiee ME Word When this Agreement is concluded or terminated, the Contractor shall provide the DHS, within thirty (30) days of conclusion or termination, with all financial, performance and other reports required as a condition of the Agreement. OHS shall within the limit of tnis Agreement reimburse the Contractor for allowable casts not previously reimbursed. The Contractor shall immediately refund to DHS any payments or funds advanced to the Contractor in excess of allowable reimbursable expenditures. 0. Continuing_ Responsibilities Termination, conclusion, or cancellation of this Agreement shall not be construed as terminating the ongoing responsibilities of the Contractor or rights of the DI -IS contained in Section III, E, "Examination and Maintenance of Records ' and Section III, N, ''Closeout" of this Agreement. Disputes The Contractor shall notify the 01-IS in writing of intent to pursue a claim against the OHS for breach of any terms of this Agreement. No suit may be commenced by the Contractor for breach of this Agreement prior to the expiration of ninety (90) days from the date of such notification. VVithin this ninety (90) day period, the Contractor, at the request of the DHS, must meet with the Director of the OHS or designee for the purpose of attempting resolution of the dispute. Q. Agreement Inclusiveness/Amendment This Agreement contains all the terms and conditions agreed upon by the parties. No other understanding, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. The Contractor shall, upon request by the OHS and receipt of a proposed amendment, amend this Agreement, if and when required in the opinion of the OHS, due to the revision of Federal or State Jaws or regulations. If the Contractor refuses to sign such amendment within fifteen (15) days after receipt, this Agreement shall terminate upon such refusal. This Agreement may otherwise be amended only by the written consent of all the parties hereto. R. Monitoring Requirements OHS reserves the right to perform on -site visits during normal business hours to monitor the Contractor's activities under this Agreement at any time, either during the term, or within three (3) years after termination of the Agreement, The Contractor shall cooperate with OHS during the morqoring process by making available all records, facilities, and other resources necessary to perform the review. -15- CM-F14 /Rev. 8--o8r; pre,6s ealtien cbnoi.,Rte.. m-5 wv:: ( If OHS detects noncompliance with this Agreement ; and/or questioned costs during the course of its review, these items shall be identified and conveyed to the Contractor in an exit conference. OHS shall provide tne Contractor with a detailed written report of these findings within sixty (60) days of the exit conference. The Contractor is required to address each item in DI-IS' report by providing a Corrective Action Plan (CAP) to eliminate or correct each issue of noncompliance. The Contractor shall submit the CAP to OHS within sixty (60) days from issuance of DNS report. • If OHS identifies questioned costs that cannot be substantiated, OHS may. at its discretion, and after consultation with the Contractor, require the Contractor to submit a revised OHS-286, "Title IV-D Cooperative Reimbursement Actual Expenditure Report" to reflect adjustment for disallowed costs. Submission of revised billings to OHS shall be made within a time schedule established by DHS and the Contractor. If the Contractor fails to comply with monitoring requirements as set forth in this Agreement, and within allotted time frames mutually established, OHS may, at its discretion, invoke sanctions on the Contractor, which may include, but are not limited to, actions to collect disallowed costs and/or cancellation of the Agreement. S. Certifications Regarding Lobbvino As required by section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the Contractor certifies that 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any persons influencing or attempting to influence an officer or employee of any department, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard form — •LL. "Disclosure of Lobbying Activities," in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award documents for all sup-awards at all tiers (including -17- CM-F164 (Rev. EJ-08) Previous edifier' obsoi. MS V2ord sub-grants, contracts under grants and cooperative Contracts, and subcontracts) and that all sub-recipients shall certify and disclose accordingly. T. Recoupment of Funding If the Contractor fails to comply with monitoring requirements as set forth in this Agreement, or fails to submit a revised DHS-286, "Title IV-D Cooperative Reimbursement Actual Expenditure Report" within allotted time frames established by DHS in consultation with the Contractor, OHS may, at its discretion, recoup or require the Contractor to reimburse payments made under this Agreement that DHS has determined that the Contractor has been overpaid. The Contractor is liable for any cost imposed on OHS by the Federal government in the recoupment of any funding. • Upon notification by DHS that repayment is required, the Contractor shall make payment directly to DHS within thirty (30) days or DHS may withhold current or future payments made under this or any other agreements, current or future, between DHS and the Contractor. If the Contractor fails to' (1) correct noncompliance activities identified by DRS, (2) submit revised billings as requested as part of a Corrective Action Plan when required; or (3) remit overpayments or make arrangements to have the overpayments deducted from future payments within thirty (30) days, such failure shall constitute grounds to terminate immediately any or all of OHS' Contracts with the Contractor, DHS shall also report noncompliance of Contractor to Michigan's Department of Management and Budget. Such a report may result in the Contractor's debarment from further Agreements with the State of Michigan. U. Compliance with Federal and State Requirements The Contractor shall comply with all Federal. State and local statutes, regulations and administrative rules, and any amendments thereto, as they may apply to the performance of this Agreement The Contractor shall keep informed of Federal, State, and local laws, ordinances, rules, regulations, orders, and decrees of bodies or tribunals having any jurisdiction/authority that in any manner affects those engaged in or employed on the work done under this Agreement or that in any manner affects the conduct of the work done under this Agreement. -18- CM-F154 (Rev. 6-05) Previous er.li:icr, obsolei.E. V. Freedom of I eformation Act The Contractor and DHS wi:1 abide by all of tne requirements of the Freedom of Information Act. 1976 Publ:c Act No. 442, as amended, MCL 15.231, et seq. . W. Prohibition against Using Funds to Support Religious Activities The Contractor shall not use financial funds administered by the State or Federal government to support inherently religious activities, such as worship, religious instruction, or proselytization. If the Contractor engages in such activities, it must offer them separately, in time or location, from the programs or services funded with State or Federal assistance, and parttipation must be voluntary for the beneficiaries of the State or Federally funded programs or services. The Contractor shall follow guidelines in 42 USC 604a. X. Audit Reports that Contain a Gomm Concern Stntement If an audit firm conducts an audit of the Contractor and issues an audit report with a finding of a Going Concern, the Contractor must submit this audit report to the OHS Audit Liaison within ten (10) days from the date of the audit report. The submission of this audit report to OHS is required regardless of whether an audit is required under this Agreement. A Contractor receiving a Going Concern must submit a financial plan to the OHS Audit Liaison no later than twenty-five (25) days from the date of the audit report issued by the audit firm. The financial plan must be approved by OHS. Failure of the Contractor to either timely submit the audit report with the Going Concern, or timely submit a financial plan, or OHS' rejection of the Contractors financial plan, are grounds for immediately terminating the Agreement. Mailing address for all audit information: Michigan Department of Human Services Audit Liaison 235 S. Grand Ave., Suite 1112 Lansing, MI 48909 Attention: William Addison, CPA Y. Repayment of Debts and Other Amounts Due OHS By entering into this Agreement, the Contractor agrees to honor all Oa - repayment agreements established by DHS with the Contractor or Contractor's predecessors, if the Contractor has an outstanding debt due to OHS but does not have a repay agreement, the Contractor agrees to mate monthly payments to -19- CM--F1 84 (Rev. 8-08) Previous edition cbsolo,IL VS Ac OHS at an amount not less than five (5)% of any outstanding balance and to begin on the date this Agreement is executed. If the Contractor faiis to honor prior repayment agreements, or the Contractor fails to begin repayment on an obligation due DHS tha: is not subject to a repayment agreement, OHS will initiate the administrative process to reduce repayments to the Contractor under this Agreement to recoup the debt. The payment reduction will be made at the amount originally established in the repayment agreement or at an amount not less than five (5)% of any outstanding balance effective on the date this Agreement is executed. -20- CM,F 164 (Rev. 8418) Previ...)us erhior MS IN WITNESS WHEREOF, the OHS and the Contractor have caused this Agreement to be executed by their respective officers duly authorized to oo so. The Undersigned has the lawful authority to bind the Contractor to the terms set forth in this Agreement. Dated at , Michigan Oaknd County Prosecuting Attorn_ This day of ,2008 By: Prosecuting Attorney. Witness: (Print Name) Dated at , Michigan The County of Oakland (Contractor) This day of , 2008 By: Chairperson, County Board of Commissioners Witness: (Print Name) Dated at , Michigan Department of Human Services This day of , 2008 By: Director or Designee Witness: Contract #: CSPA-09-63002 -21- OM-F164 (Rev. 8-081 Previous edition, obsiri.e. 4';5 !It‘o CZ ,70C BUDGET SUMMARY PAGE A. CONTRACT DESCRIPTION COUNTY: OAKLAND PROVIDER: FISCAL YEAR: CONTRACT NO:C.`,S; PA-09-63002 COMB COLUMN III COLUMN IL COLUMN I 13. State Share @ 66% if Lire 12 1.603.800 14. Count:Ohare (Cp, -.?.4% of Line 2 825,200 I .15 15. State Share same as Lrle. 13 1,603,800 Michigan Department of Human Services t FISCAL_ YEAR (FY) 2009 TITLE IV-D COOPERATIVE REIMBURSEMENT PROGRAM APPLICATION and WORKSHEETS ATTACHMENT E PROPOSED PROVIDER'S I SECTION G. 2009 TOTAL ALLOCATION FACTORS IV-D BUDGET I ELIGIBLE BUDGET 1 FTE POSITIONS (FOC,PA,CCM3) 23.50 A. Enforcement (FOC MDR COMB) I 23.50 6. Establishment (PA WOR com-E.) 23.50 23.50 . 2. % OF TOTAL FTE'S (W-D Arooatir;T1 rat ro 100,00% A. Enforcement (FCC ,./OR COMB; , 13: Establishment (PA &OR COME. 100 00% 3 CASELOAD % (FOC, Comb) . _ L _______--____. I PROPOSED I PROVIDER'S SECTION C. 2009 TOTAL BUDGET CATEGORIES IV-D BUDGET ELIGIBLE BUDGET 1; Personnel $ 1,977,069 I 1,977,069 2. Data Processing S 19,572 5 19,872 3. Other Direct .I S 246,659 5 246.659 _ 4. Central Servicen 183,430 5 183,400 5. Paterni:y Testing (PA/COMB Only) S 3.00C S 3.000 - 6 Total Expense S 2,430,000 S 2,430,000 ,7. Service Fees (FOC & COMB ONO - S -- 8. Judgment Fees (FOC & DOMIE4 - S 9. Other Income (describe) S - $ ,10. Net Expense (Line 6 minus 7-9) $ 2,430.000 $ 2,430,000 11. Ircentive $ 11 NET BUDGET (Line 10 minus Lire 111 $ 2,430.000 16. DRA Incentive Match 17 SECT. 905 Suppiemert '3. SECT 506 Suac'emen: 19, TOTAL CONTRACT AMOUNT (Sum Lines 15-18) 1,503.800 2000-2.5 Atta:2hrnarl. E C-11 October 2, 2008 FISCAL NOTE (MISC. #08 .213) BY: Finance Committee, Mike Rogers. Chairperson IN RE: PROSECUTING ATTORNEY - FISCAL YEAR 2009 COOPERATIVE REIMBURSEMENT PROGRAM (CRP) GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Prosecuting Attorney is requesting the acceptance of the Fiscal Year 2009 Cooperative Reimbursement Program Grant for the period of October 1, 2008 through September 30, 2009. This is the 36th year of grant acceptance. 2. The grant award of $2,430,000 is 2.0% greater than the current award ($2,425,803). The Federal contribution is $1.603,800 (66%) and the County match is $826,200 (34%).The State supplement has been eliminated. 3. In addition to the County match requirements, the County is expected to incur $183,400 in administrative and support costs, which have been included in the Fiscal Year 2009 Adopted Budget, This grant allows for recovery of those costs. 4. The grant match amount of $826,200 is included in the Fiscal Year 2009 Adopted Budget Non-departmental grant match line item. 5. A budget amendment is requested to the Fiscal Year 2009 Adopted Budget as follows: Total FY 2009. FY 2009 FY 2009 Adopted Amendment Amended GENERAL FUND (#10100) Expenditures 9090101-196030-730800 Grant Match 4010201-126070-788001-27315Transfers Out Total General Fund Expenditures $6,748,257 ($826,200) $5,922,057 0 826 200 826,200 $6,748,257 $ -0- $6,748,257 CRP GRANT FUND #27315 Revenues 4010201-126070-630434 CRP Contract $1,601,030 4010201-126070-825212 CRP State Suppl. 0 4010201-126070-695500-10100Transfers In 824,773 Total Grant Revenue $2,425,803 Expenditures 4010201-126070-702010 Salaries $1,251,144 4010201-126070-722740 4010201-126070-730163 4010201-126070-730303 4010201-126070-730338 4010201-126070-730688 4010201-126070-730695 4010201-126070-730772 4010201-126070-730926 4010201-126070-731213 401 0201-1 26070-731220 4010201-126070-731241 4010201-126070-731339 4010201-126070-731346 4010201-126070-731388 4010201-126070-731458 4010201-126070-732018 4010201-126070-750154 4010201-126070-750399 Fringe Benefits Blood Tests (Paternity) Clothing Allowance Computer Research Serv Expert Witness Fees Extradition Expense Freight & Express Indirect Costs Membership Dues Microfilming & Reprod Miscellaneous Periodicals Books Publ Personal Mileage Printing Professional Services Travel & Conference Expendable Equipment Office Supplies $ 2,770 $1,603,800 -0- 1,427 826,200 $ 4,197 $2,430,000 (S 7,187) $1,243,957 733,417 ( 1,598) 731,819 3,000 -0- 3,000 1,294 -0- 1,294 10,000 -0- 10,000 402 -0- 402 25,000 -0- 25,000 0 -0- -0- 154,534 28,866 183,400 1,000 -0- 1,000 0 -0- -0- 2,000 -0- 2,000 200 -0- 200 1,700 -0- 1,700 2,500 -0- 2,500 13,000 ( 4,050) 8,950 6,000 -0- 6,000 1,000 -0- 1,000 7,000 -0- 7,000 FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Rogers absent. -o n • 4010201-126070-770631 Building Space Cost 79,551 -0- 79,551 4010201-126070-770667 Convenience Copier 7,100 -0- 7,100 4010201-126070-774636 IT Operations 19,872 -0- 19,872 4010201-126070-774667 Insurance Fund 8,970 -0- 8,970 4010201-126070-775657 Mail Room 30,316 -0- 30,316 4010201-126070-776661 Motor Pool 29,243 -0- 29,243 4010201-126070-777666 Print Shop 5,047 -0- 5,047 4010201-126070-777560 Radio Communications 3,578 -0 3,578 4010201-126070-778675 Telephone Communications 28 935 ( 11,833) 17,102 Total Grant Expenditures $2,425,803 $ 4,197 $2,430,000 FINANCE COMMITTEE * Y- • :I,' • Resolution #08213 October 2, 2008 Moved by Rogers supported by Gershenson the resolutions (with fiscal notes attached) on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Burns, Coulter, Crawford, Gershenson, Gingell, Gosselin, Gregory, Greimel, Hatchet Jacobsen, Kowall, Long, Middleton, Nash, Potter, Potts, Rogers, Scott, Spector, Woodward, Zack, Bullard. (22) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted (with accompanying reports being accepted). HEREBY APPROW THE FOREGOING RESOLUTION ACTING PURSUANT TO 1973 PA 139 STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Ruth Johnson, Clark of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 2, 2008, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 2nd day of October, 2008. Gat Ruth Johnson, County Clerk