HomeMy WebLinkAboutResolutions - 2008.10.23 - 9631October 23, 2008
REPORT MR # 08227
BY: Personnel Committee, Thomas F. Middleton, Chairperson
RE: Sheriff's Office — Fiscal Year 2009 Jail Alliance With Support for Inmates
with Co-Occurring Disorders Program and Community Mental Health
Authority Letters of Agreement
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee having reviewed the above referenced Resolution on
October 15, 2008 Reports with the recommendation the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the
foregoing report.
PERSONNEL COMMITTEE
Personnel Committee Vote:
Motion carried unanimously on a roll call vote with Clark and Coleman - absent
October 23, 2008
MISCELLANEOUS RESOLUTION *08227
BY: Public Services Committee, Jeff Potter. Chairperson
IN RE: SHERIFF'S OFFICE — FISCAL YEAR 2009 JAIL ALLIANCE WITH SUPPORT FOR INMATES WITH CO-
OCCURRING DISORDERS PROGRAM AND COMMUNITY MENTAL HEALTH AUTHORITY LETTERS OF
AGREEMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Sheriff's Office established the Jail Alliance With Support (JAWS) program in 2004 through a grant from
the Michigan Department of Community Health Office of Drug Control Policy; and
WHEREAS the Community Health Authority has provided supplemental grant funding towards the JAWS program and
funded one (1) SR part-time non-eligible (PTNE) Inmate Substance Abuse Technician position (#10308) since 2006;
and
WHEREAS the Jail Alliance With Support (JAWS) program has been grant staffed with one (1) full-time- eligible (FTE)
Inmate Caseworker (Pos. #10307). one (1) PINE 1.000 hr./year Inmate Caseworker (Pos.#10359) located in the
Sheriffs Office/Corrective Services Division/Inmate Program Services Unit and two (2) FTE Substance Abuse Program
Analysts (Pos.#10306 and 10360) locatea in the Human Services Department/Health Division/Substance Abuse Unit
until September 30, 2008; and
WHEREAS the elimination in grant funding for this fiscal year has prompted an agreement between the Community
Mental Health Authority (CMHA) and Oakland County for one-time funding in the amount of $102,266 for Fiscal Year
2009 JAWS program; and
WHEREAS to support the JAWS program the Sheriff is requesting the creation of one (1) GF/GP FTE Inmate
Caseworker position to be OF/GP CMHA Reimbursement funded with a sunset of 9/30109:and
WHEREAS this new agreement with CMHA also results in the deletion of one (1) SR PTNE Inmate Substance Abuse
Technician position (#10308) effective September 30, 2008: and
WHEREAS adjustments have been made to the program budget to operate within the existing award: and
WHEREAS in addition to the JAWS program, the agreement, with CMHA agrees to continue partial funding in the
amount of 864,468 for one (1) GF/GP Full-time Inmate Caseworker (Pos.#06577) assigned to Inmate Program Services
with funds being deposited into the General Fund; and
WHEREAS the acceptance of this new agreement does not.obligate the County to any future commitment: and
WHEREAS the continuation of the program is contingent upon future levels of funding.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the Fiscal Year 2009
CMHA Letter of Agreement in the amount of $102,266 to continue the Jail Alliance with Support for Inmates with Co-
occurring Disorders program and that the Board Chairperson, on behalf of the County of Oakland, is authorized to
execute said agreements, as attachee. - •
BE IT FURTHER RESOLVED that the Oakland County Board of Corniiiissioneis duc,ep ls the Fiscal Year 2009 CMHA
Letter of Agreement in the amount of $64,468 and that the Board Chairperson, on behalf of the County of Oakland, is
authorized to execute said agreements as attached.
BE IT FURTHER RESOLVED that to support the JAWS program one (1) GF/GP CMHA Reimbursed funded FTE Inmate
Caseworker position be created in the Sheriff's Department/Corrective Services-Detention Facilities Division/Inmate
Program Services Unit effective October 1. 2008 with a sunset date of September 30, 2009.
BE IT FURTHER RESOLVED the deletion of one (1) SR 1,000 hrs. /yr. PTNE Inmate Substance Abuse Technician
position (#10308) in the Sheriff's Department/Corrective Services-Detention Facilities Division/Inmate Program Services
Unit effective September 3t, 2008.
BE IT FURTHER RESOLVED that one (1) SR full-time- eligible (FTE) Inmate Caseworker (Pos. #10307), one (1) SR
PINE 1,000 hr. /year Inmate Caseworker (Pos,#10359) • located in the Sheriff's Office/Corrective Services
Division/inmate Program Services Unit and two (2) SR FTE Substance Abuse Program Analysts (Pos.#10306 and
10360) located in the Human Services Department/Health Division/Substance Abuse Unit Michigan Department of
Community Health Office of Drug Control Policy grant funded be deleted retroactive to September 30, 2008
BE IT FURTHER RESOLVED to continue one (1) OF/GP Full-time Inmate Caseworker (Pos. #06577) in the Corrective
Services-Detention Facilities Division/Inmate Program Services which will continued to be partially funded by CMHA.
BE IT FURTHER RESOLVED that the continuation of this program and position (s) are contingent upon continued
reimbursement funding.
Chairperson, on behalf of the Public Services Committee, I move adoption of the forgoing resolution.
PUBLIC SERVICES COMMITTEE
Public Services Committee Vote:
Motion carried unanimously on a roll call vote
rey LIBrown
xecutive Director
JEFFREY L. BROWN, Executive Director
September 23 2008
Ms. Ann Russell, Correaons Administrator
Oakland County Sheriff's Office
Sheriff Michael J. Bouchard
County Service Center, Building *38 East
Pontiac. Michigan 48341-1044
Mr: Bill Bulla.-d, Jr:, Cllairperson
Oakland County Board of Commissioners
County Servte Center, Building 12 East
1200 North Telegraph Road
Pontiac, Michigan 48341
Re: Letter of Agreement for the JAWS (Jail Alliance With Support) FY 09 Funding
Dear Ms.. Russell and Mr. Bullard:
This Letter of Agreement (LOA) is entered Into between Oakland County Community Mental Health
Authority (OCCMHA) and the Oakland County Sheriffs Office (Oa)and County).
OCCMHA shall fund (mond County in the amount NOT TO EXCEED (NTE) of $102,266 for Fiscal Year
09 for the JAWS (Jail Alliance With Support Protocol). The NTE indicates the maximum possible financial
obligation of OCCMHA regardless of Oakland County's total costs and expenditures under tnis
agreement. This funding is to be used for the following:
Salary and benefits for one Inmate Caseworker whose responsibilities will include the needs of
J.A.W.S, participants in over 31 Michigan Counties and 8 States along with other inmate
. casework needs as possible ($102,266). The salary for the JAWS inmate Caseworker is $64,468
and the Fringe Benefits are $37,798 for a total of $102,266.
Oakland County will be.compensated the amount of $102,266 upon commencement of this LOA. Prior to
the close of FY 09, Oakland County will provide a cost settlement breakdown of the funding to
OCCMHAls 'Chief Financial Officer, Rick Grove. A Financial Status Report on the total fiscal year
expenses must be submitted to the Chief Financial Officer of the Authority 20 days after the end of the
fiscal year. Cost settlement of this agreement will be based upon d up-morison of the actual allowable
expense of the program and the amount paid by OCCMHA to Oakland County. Any unspent funds will be
returned by Oakland County to OCCMHA within 30 days of the final settlement letter..
To errsure timely payment, Oakland County snail invoice OCCMHA for the full amount and .direct the
invoice to the attention of Rick Grove, Chief Financial Officer.
have enclosed two (2) signed originals. and would appreciate it if you would return one (1) signed
original to my office. Please feel free to call me at 248.858.1221 if you have any questions.
Thank you and we look forward to our continued work together.
Sinc5rely, Accepted on behalf of the
Oakland County Boa-d of Commissioners:
Bill Bullard, Jr.
Chairperson
cc: Kathleen Kovach, Deputy Executive Director
Rick Grove, Chief Financial Officer
Rita M. Duff, Manager of Grants & Special Projects
Sue Pelkey, Manager of Purchase Management
Supporting the Advancement of Social Equity and Improved Quality of Life for those we sen/e.
',n't I Fvenutive Hills Boulevard • Auburn Hills. MI 48326-2944 Telephone (248) 858-1210 Fax (248) 976-9768
V15
MEM:Mei
ffrey L. Brown Bill Bullard, Jr.
Executive Director Chairperson
September 23, 2008
Ms. Arm Russell, Corrections Adminis -ator
Oakland County Sheriff's Office
Sheriff Michael J. Bouchard
County .Service Center, Building *38 East
1201 North Telegraph Road
Pontiac, Michigan 48341-1044
,EFFRE'.{ L. BROWN, Executive Director
[31:; Buiard, Chairperson
Oakland County Board of Commissioners
County Service Center, Building 12 East
1200 North Telegraph Road
Pontiac, iv;.:e.higan 48341
Caseworker Position Re: Letter of Agreement for the FY 09 ir.nute
Dear Ms. Russell and Mr. Bullard:
This Letter of Agreement (LOA) is entered into between Oakland County Community Mental Health Authority
(OCCMHA.) and the Oakland County Sheriff's Office (Oakland County).
OCCMHA shall fund Oakland County in the amount NOT TO EXCEED (NTE) of $64,468 (includes salary.
benefits and County Cost of Living percentage increase if applicable) for the cost of the one (1) Inmate. Caseworker
position. The NTE indicates the maximum possible financial obligation of OCCMHA regardless of Oakland
County's total costs and expenditures under this agreement.
Oakland County will be compensated the amount of $64,468 upon commencement of this LOA. Prior to the close
of FY09, Oakland County will provide a cost settlement breakdown of the ainding to OCCMHA's Chief Financial
Officer, Rick Grove. A Financial Status Report on the total fiscal year expenses must be submitted to the Chief
Financial Officer of OCCMHA 20 days after the end of the fiscal year. Cost sett:ement of this agreement wilt be
based upon a comparison of the actual allowable expense for the Inmate Caseworker position and the 'amount paid
by OCCM.HA to Oakland County_ Any unspent funds will be returned by Oakland County to OCCMHA within 30
days of the final-settlement letter.
To ensure timely payment. Oakland County shall invoice OCCIVIHA for the full amount and direct the invoice to the
attention of Rick Grove, Chief Financial Officer.
I have enclosed two (2) signed originals and would appreciate it if you would return one (1) signed original to my
office. Please feel ii.ee to call me at 248.858.a221 if you have any questions. . .
Thank you and we look forward to our continued collaboration together.
Sincerely, Accepted on behalf of the
Oakland County Board ot' Commissioners:
cc: Kathleen Kovach, Deputy Executive Director
Rick Grove, Chief Financial Officer
Rita M. Duff, Manager of Grants & Special Projects
Sue Pelkey, Manager of Purchase Management
Supporting the Advancement of Social Equity and improved Cuality of Life for those we serve.
9n11 PYRri thy'? HillA RI-5F ilpsmrd -Airhijrn Mi 48326-2944 • TeleDhone (248) 858-1210 • Fax (248).975-9768
$ 78,333 ($ 78,333) $ 0
$ 41,396 ($41,396) $ 0
$ 47,506 ($ 47,506) $
$ 71,938 ($ 71,938) $
$107,908 ($107,908) $ 0
$347,081 ($347,081) $
$116,121 ($116,121) $ 0
$ 42,060 ($ 42.060) $ 0
$ 9 054 ($ 9,054) S 0
$121.698 ($121,698) $ 0
$ 58,148 ($ 68,148) $ 0
$347,081, (S347,081 $ 0
$64,468
$64,468
$41,167
$23,301
$64,468
$ 102,266 $ 166,734
$ 102,266 Ll_66_,71.4
$ 65,304 $106,471
$ 36,962 $ 60,263
$102,266 $166,711
October 23, 2008 FISCAL NOTE (MISC. #08 227)
BY: Finance Committee, Mike Rogers, Chairperson
IN RE: SHERIFF'S OFFICE — FISCAL YEAR 2009 JAIL ALLIANCE WITH SUPPORT FOR INMATES WITH CO-
OCCURRING DISORDERS PROGRAM AND COMMUNITY MENTAL HEALTH AUTHORITY LETTERS OF
AGREEMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The Sheriffs Office prior to FY 2009 received grant funding for its Jail Alliance With Support (JAWS) program
from the Michigan Department of Community Health through the Office of Drug Control Policy, the balance of the
program funding was derived from Oakland County GE/OP grant matching funds, and from the Oakland County
Community Mental Health Authority (CMHA) contributed funding representing the total JAWS program funding.
2. The funding arrangement has changed effective 10/1/08 with the termination of the State grant funding and is
replaced and fully funded by CMHA GF/GP contributed funding.
3. Total program funding is established by two (2) CMHA funding authorization letters of $102,266 and $64,468 for
total program funding of $166,734.
4. CMHA agrees to provide this supplemental funding arrangement for one (1) year for the period October 1, 2008
through September 30, 2009 at which time this funding arrangement will be evaluated for extension and renewal.
5. Funding of $102,266 will be used to create one (1) GF/GP Full-Time Inmate Caseworker in the Sheriffs
Department/Corrective Services Division, Inmate Program Services Unit; continuation of this newiy created
position is contingent upon continued funding from CMHA.
6. CMHA will continue partial funding of $64,468 for one (1) GF/GP Full-Time Inmate Caseworker (Pos. #06577)
assigned to the Inmate Program Services is partially funded; continuation of this position is contingent upon
continued funding from CMHA.
7. The resolution also deletes one (1) SR FTE Inmate Caseworker (Pos. #10307), one (1) SR PTNE 1,000 hr.
Inmate Caseworker (Pos. #10359), and two (2) SR FTE Substance Abuse Program Analysts (Pos. #10306 and
#10360).
8. A budget amendment to the Fiscal Year 2009 Special Revenue and GE/OP budgets is recommended to
recognize program funding changes and the supplemental funding from CMHA, which totals $166,734 as follows:
FY 2009 FY 2009 FY 2009
Adopted Adjustment Amended
DRUG POLICY GRANT FUND #27320
Project GR#0000000268, Activity A,
Analysis Type GLB Budget Ref 2008
Revenue
4030301-112620-631799 Reinnb. Contracts
4030301-112620-610313 Grants-Federal
4030301-112620-695500-10100 Trf. frm Gen.
1060261-134440-610313 Grants-Federal
1060261-134440-695500-20221 Trf. frm Health
Total Drug Policy Grant Fund Revenue
Expenditures
4030301-112620-702010 Salaries
4030301-112620-722740 Fringe Benefits
4030301-112620-750399 Supplies
1060261-134440-702010 Salaries
1060261-134440-722740 Fringe Benefits
Total Drug Policy Grant Fund Expenses
GENERAL FUND #10100
Revenue
4030301-112620-631869 Reimb. Salaries
Total General Fund Revenue
Expenditures
4030301-112620-702010 Salaries
4030301-112620-722740 Fringe Benefits
Total General Fund Expenses
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Kowall and Greimel
Absent.
Resolution #08227 October 23, 2008
Moved by Long supported by Greimel the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Burns, Coulter, Crawford, Douglas, Gershenson, Gingell, Gosselin, Gregory, Greimel,
Hatchett, Jacobsen, Kovvall, Long, Middleton, Nash. Potter, Potts, Rogers, Scott, Spector,
Woodward, Zack, Bullard. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying repoits being duuepted).
Y APPROVE THE FOREGONG RESOLUTION
ACTING PURSUANT TO 1973 PA 139
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clark of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October
23, 2008, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 23rd day of October, 2008.
eat
Ruth Johnson, County Clerk