HomeMy WebLinkAboutResolutions - 2009.06.11 - 9808MISCELLANEOUS RESOLUTION #09126
BY: Public Services Committee. Jeff Potter, Chairperson
IN RE: MULTIDEPARTMENTAL: SHERIFF'S OFFICE, COMMUNITY CORRECTIONS, CIRCUIT
COURT, PROSECUTING ATTORNEY AND 52-3 DISTRICT COURT — 2009 RECOVERY ACT:
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM -
INTERGOVERNMENTAL AGREEMENT AND GRANT APPLICATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Sheriffs Office, Community Corrections, Circuit Court, Prosecuting
Attorney and 52-3 District Court. along with 20 Local jurisdictions, have been allocated $1,991,207 and
wish to apply to the U.S. Department of Justice, Office of Justice Programs for funding under the 2009
Recovery Act: Edward Byrne Memorial Justice Assistance (JAG) Program for the period of March 1, 2009
through February 28. 2013; and
WHEREAS a joint application between Oakland County and the City of Birmingham, City of Ferndale, City
of Hazel Park, City of Lathrup Village, City of Madison Heights, City of Oak Park, City of Pontiac, City of
Royal Oak, City of South Lyon, City of Tray, City of Walled Lake, Uty of Wixom, City of Novi, City of
Southfield, City of Auburn Hills, City of Farmington Hills, Bloomfield Township, Waterford Charter
Township, West Bloomfield Charter Township and White Lake Charter Township is required; and
WHEREAS Oakland County's share of the $1,991,207 is $285,521; $232,769 for County departments
and $52,752 Administrative Fee. The remaining $1,705,686 is distributed among the 20 local jurisdictions
based on Federal allocation less a 3% County Administrative Fee. There is no grant match requirement.
WHEREAS the grant application requires the adoption of an intergovernmental agreement between
Oakland County and the local units of government; and
WHEREAS an agreement has been drafted (as attached) by Oakland County Corporation Counsel; and
WHEREAS State statute (MCL 45.556P) states that the Board of Commissioners has the authority to
enter into agreements with other governmental or quasi-governmental entities: and
WHEREAS Oakland County has been elected to serve as fiduciary and lead agency for the entire award.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
attached intergovernmental agreement with the local units of government Ilsted above and in Appendix A
of tie agreement and that the Board Chairperson, on behalf of the County of Oakland, is authorized to
execute said agreement.
BE IT FURTHER RESOLVED that one original intergovernmental agreement be filed with the Michigan
Department of State, Office of the Great Seal.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution
PUBLIC SERVICES COMMITTEE
GRANT REVIEW SIGN OFF — Multi Departmental: Sheriff's
Office, Community Corrections, Circuit Court, Prosecuting
Attorney and 52-3 District Court
GRANT NAME: 2009 Recovery Act: Edward Byrne Memorial Justice Assistance Grant
(JAG) Program
FUNDING AGENCY: U.S. Depot :went of Justice
DEPARTMENT CONTACT PERSON: Gaia P'iir (248) 858-1037 .
STATUS: Application
DATE: May 6, 2009
Pursuant to Misc.. Resolution #01320, please be advised the captioned grant materials have completed
internal gran: reVICw. Below are the returned comments.
The captioned gran: materials and grant application package (which should include an application
Report from Fiscal Services to the Chairperson of the Board of Commissioners', the grant application,
and t'as Sign Off email containing grant review comments) may be submitted to the Chairperson of
the Board of Commissioners for review and signature, with informational copies to the appropriate
Board of Commissioners committee(s),
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (4/30/2009)
Department of Human Resources:
Approved. — Cathy Shallai (4/30/2009)
Risk Management and Safety:
Application #2009-G I 382-MI ,SB/CDFA 16.804
Grant Application, 2009-0212 Intergovernmental Agreement and Appendix C Transfer of
Ownership Agreement/Equipment Receipt and Acceptance (Purchases under C.FDA Number 16.804)
approved by Risk Management. - Andrea Plotk-owski (5/5/2009)
Corporation Counsel:
Atter reviewing this grant application, there appear to be no unresolved iegal issues that require
additional action at this time. — Karen P. Agacinski (5/4/2009)
COMPLIANCE
The grant application references a number of specific federal and state regulations. Below is a list of
these specifically cited compliance related documents for this grant.
Office of Justice Programs (0JP) Recovery Act Additional Requirements (Applicable to Programs
Funded under the American Recovery and Reinvestment At of 2909, Public Law 111-5) - Recovery Act
Reporting Requirenients; Section 1512(c) or the Recovery Act
litto:liwww.ojp..uscloj.tiovirecoveiy/sniicitationvequiresoents.lum
Federal Office of Management and Budget (OMB) Circular No. A-21, 4-87, A-102, 4-110, 4-122 and A-
133
w,whtchoiie.gc Anutiiircularsiinaex.himi
Executive Order 12372 - Intergovernmental review of Federal programs
www. fws.go v;r01icvilibrar.:Tv,eol 2372,pdf
US NJ Uniform Administrative Requirements for Grants and Cooperative Agreements (28 CFR Part 66
and 28 CFR Part 70)
ajp: :VC w.access.gpc na:a: etrikk 04s2c.: Irv2 04.1;tml
Office of Justice Programs Hearing and Appeal Procedures (28 CFR Part 18)
01128cfri S 0
Confidentiality of Identifiable Research and Statistical Information (28 CFR Part 22)
tttp:.!'w .);).vfna ale 04/2Sefr22 04.1itair 1
Criminal Intelligence Systems Operating Policies (28 CFR Part 23)
C Ir25cfr23 Cl .ht mj
Intergovernmental Review of Department of Justice Programs and Activities (28 CFR Part 30)
htio7/.4 ww.access_gpo _2o vilara/cfr-waisidx 01/28cfr30 01.111,mi
Nondiscrimination of the basis of Disability in State and Local Government Services (28 CFR Part 35)
Up: • :www. access. gio, u:ovinam/c friwaisidx 0 1 l28cfr35_01.1itrai
Equal Treatment for Faith Based Organizations (28 CFR Part 38)
hity:.,'‘‘' VON 1.'40 V,' OVW:ClOcla5t:rriernoreirrmicilientationor2Scfrpat_18.rtf
Nondiscriniination: Eq ual Employment Opportunity; Policies and Procedures (28 CFR Part 42)
Impyiwv(w.aece.;s,uro.gov'paraicitiwaisidx 01128cfr42 01,htm1
Procedures for Implementing the National Environmental Policy Act (28 CFR Part 61)
w ruira cfriwaisidx 01i2gefr61 01 ,Ittim 1
Floodplain Management and Wetland Protection Procedures (28 CFR Part 63)
iiitmiAckcw.access.2.po,2tw'fiaratlY:waisi6x_01/28cfr63_01_1 1tml
Title 2 — Grants and Agreements — Award Term (2CFR Part 175.15)
ltitp::rfcclocketaccess.gPomovicfr 2008ij anturipdt72cfrl 75.15 .pd
National Historic Preservation Act of 1966 (16 U.S.C. 470)
http:!7ww w/rihpal 966. htm
Executive Order 11593 — Protection and enhancement of the cultural eavironment
Int-$: KW VC L:Na \ :Porta liue iconlentView Ao?cortcri:Tv e - GSA BAS I C.-& content id —12(P4
Archeological and Historic Preservation Act (16 U.S.C. 469)
wv.:Ato,v00:torvrIocal-law/FHPL ArchnistPre.pdf
The National Environmental Policy Act of 1969 (42 U.S.C. 4321)
him Pr' WV+ . Jlqu. la) v fipa 're,is'nepa'nepaegia.htm
Omnibus Crime Control and Safe Streets Act of 1968
NAV .+0.0 rt:sp I (1.hun
Victims of Crime Act (42 1...:SC Section 10604)
httr -crt!coribl:a.,qcv;clui10604,110-11
Application Number: 2009-61382-MJ-SB
Intergovernmental Agreement
Between and Among
Participants in the 2009 Federal Bureau of Justice Assistance
Edward Byrne Justice Assistance Grant Program
This Intergovernmental Agreement (Agreement) is made between and among the governmental
entities. Constitutional and Municipal Corporations in the State of Michigan whose names are
listed in Appendix A. In this Agreement, any reference to a "Paly - is a reference to each and
every governmental entity that is identified in Appendix A and any reference to "Parties" is a
reference to all the governmental entities listed in Appendix A.
In consideration of the mutual promises, obligations, representations and assurances in this
Agreement, the Parties agree as follows:
1. Purpose of Agreement
The Parties to this Agreement are Governmental Entities, including the County of
Oakland and various cities, villages and townships within the County of Oakland, that
have been, are, or may be certified as disparate by the Bureau of ittstice Assistance (BJA)
Edward Byrne Justice Assistance Grant (JAG) Program, By entering into this
Agreement, the Parties acknowledge their intention to submit a joint application for the
aggregate JAG Program funds that may be available to them in FY 2009, or, at the
Parties discretion, to submit a joint application in any year through 2013 in which the
JAG Program requires a joint Grant application. In any Grant application required by the
JAG Program, the Parties shall sped y the amount of funds that are to be distributed to
each of them and the purposes for which the funds will be used and their individual and
collective intention to comply with any and all Grant requirements established by the
Bureau of Justice Assistance.
Definitions
2.1. Agreement means the terms and conditions of this Agreement, any .Appendices to
this Agreement, and any other mutually agreed upon written modification,
amendment, or addendum signed by the Parties to this Agreement.
Bureau of Justice Assistance (BJA) Edward Byrne Justice Assistance Grant
(JAG) Program means the Grant program of the U.S. Department of Justice,
Office ofJuKict.‘, Programs. Bureau of justice Assistance, by which Federal funds
are made available to support all components of the criminal justice vsteni, from
n&:i-jurisdictional drug and gaga task forces to crime prevention and domestic
violence prol,,rams. courts, corrections, treatment, and :; ustice information shoring
initiatives, as further and more fully defined in the Grant application and other
federal Grant information.
200-}-C12 12
Inters2ovcrtimcnial ,Areeinem
JAG Grant noptication
1
Applicat:on Number: 2009-G1382-MI-SB
funding invests in the American workforce, The -Recovery Act" imposes various
requirements upon successful applicants for awards under the Office of Justice
Programs (0JP) with which the Parties agree to fully comply.
3. Appendices
3.1. Appendix A: List of Governmental Entities Certified as Disparate by the Bureau
of Justice Assistance for Purposes of Applying for Edward Byrne Justice
Assistance Gran: Funds,
3.2. Appendix B: Grant Fund Allocations
3.3. Appendix C: Transfer of Ownership Agreement/Equipment Receipt and
Acceptance for Purchases under CFDA Number 16.804
3.4. Appendix D: bi$e of the Equipment
3.5. Appendix E: Equipment Request Form
4. Terms
Grant Compliance. Each Party agrees that any and all funds granted to it
pursuant to the joint Grant application to the Bureau of Justice Assistance (.133A)
Edward Byrne Justice Assistance Grant (JAG) Program shall be used by it only as
described in the Grant application, only according to the provisions in the Grant
agreement and its amendments, if any, and only in a manner that will serve the
purposes defined in the Grant.
4.2, Grant Assurances, Certifications and Audit Requirements, Each Party agrees -
that it will comply with any and all standard assurances set forth in the grant
application and grant contract; will conform its behavior to the requirements set
((vat in the relevant United States Office of Management and Budget (OMB)
circulars identified in the grant application and grant contract; will remain in
compliance with the Federal requirements regarding lobbying, debarment,
responsibility, drug free environment, and non-discrimination; and, will conduct
such audits as may be required by the grant application, contract and award of
grant funds.
4.3. Intergovernmental Agreement Requirement. The Panics acknowledge that in
order to be eligible for the JAG funds, the Federal Government, and not any
individual Party to this Agreement, requires them to enter into this
Intergovernmental Agreement settMe forth their obligations regarding the
management and oversight of Grant funds.
4.4. Intergovernmental Agreement Compliance. The Part ies agree to abide by the
terms and conditions set forth in this Intergovernmental Agreement relating to any
and all aspects of the Grant and management of Grant fonds, including hut not
limited to: receipt of Grant funds; use of Grant funds: reporting on the use of
Grant funds; and the effectiveness of G:Tun funds in achieving the purposes for
which they were granted. The Parties shall comply with all other requirements
4.1.
'7 309-07 17
Aecin.:71
JAG Grart appiic;n;on 7 1 4.22.0c4.
Application Number: 2009-6 i 382-MISB
original recipient of the Grant funds, is able to perform all tasks and activities
necessary to satisfy its obligations as Fiscal Agent under the Grant.
4.9. Equipment and Property Acquisition.
4.9.1, It' Grant funds are provided to any Party to purchase equipment or
property. the County shall be responsible for procuring and paying for the
equipment according io the County's procurement policies or as otherwise
required by the Grant agreement.
4.9.2. Title to the equipment or property shall be transferred to the requesting
Party according to the provisions in Appendix C. Transfer of Ownership
Agreement/Equipment Receipt and Accentance. which is fully
incorporated here by reference. The Parties represent and warrant that
only those A rents duly authorized and empowered to transfer or accept
property or equipment on behalf of the County and the Party shall sign the
Transfer of Ownership/Equipment Receipt and Acceptance.
4.9.3. The Governmental Entity agrees that it will refrain from using or
permitting any Agent to use the equipment until the Fiscal Anent has
acknowledned receipt of the Transfer of Ownership
Agreement/Equipment Receipt and Acceptance. Upon transfer of title,
the Party's rights and obligations regarding the property are as described
in Appendix D, which is fully incorporated into this Agreement.
4.9.4. Each Party shall be responsible for creating, maintaining and updating a
listiinventory of all equipment purchased for with Grant funds,
beginning on the date on which title to the property is transferred to the
Party and ending three (3) years after the Grant has expired.
4.9.5. Annually, no later than 30 days following the end of the calendar year,
each Parry shall submit an updated report on the property and equipment it
has received under the Grant to the County. The list/inventory shall
inciude I) the name of the equipment and any identifying tracking
numbers; 2) the cost of the item; 3) the physical location of the equipment:
and, 4) the condition of the equipment.
4.10. Hiring Employees. Parties shall complete such reporting requirements as may he
set fnrth in the grant anreement that will bn executed by the County and is the
subjent Of this intergovernmental agreement. Parties agree to provide, as required
by the Grant agreement ; salary certificatons and any other detail that may he
required r each and every position.
1). Administrative Fee. Each Party, other than. Oakland County, for whom 0Aland
County is acting as Fiscal Anent for purposes of this Grant agrees to pay three
percent of its Grant award for the work the County must peribm in the role
'000-001
Irven2ove:1111);'REC,1 A ,2rveimrit
,1 AG
(:am applf.,:a::or
Application Number: 2009-C1382-M1-S B
4.18. No Employee-Employer Relationship. Nothing in this Agreement shall be
construed as creating an employer-employee relationship between any Party
(including any of its Agents), and any other Party (including any of its Agents).
4,19. No indemnification. Each Party shall be responsftl'ic for its own acts aud:cr
omissions and the acts and7cr omissions of its Agents. Nothing in this Agreement
shall be construed as creating an obligation to indernray or defend any other
Party or Parties for any ci aim, damage or liability ai"/sing out of or sternming from
any act or action of any Party, including, but not !Milted to the use of Grant funds
:Jursuant to this Agreement,
4.20. No Third Party Beneficiaries. Except as provided fir the benefit of the Parties.
Clis Agreement does not and is not intended to create any obligation, duty,
promise, contractual riubt or benefit, right to indemnification, right to subrogation
and/or any other right in favor of any other rerson or entity.
4.21. Reservation of Rights. This Agreement does not, and is not intended to impair,
divest, delegate, or contravene any constitutional, statutory, and/or other legal
right, privileg,e, power, obligation, duty or immunty of the Parties. Nothing in
this Agreement shall be construed as a waiver of governmental immunity.
4.22. Agreement Modifications or Amendments. Any modifications, amendments,
recessions, waivers, or releases to this Agreement must be in writing and agreed
to by the Parties.
4.23, No Implied Waiver. Absent a written waiver, no act, failure, or delay by a Party
to pursue or en Ione any rights or remedies under this Agreement shall constitute
a waiver of those lints with regard to any existing or subsepent breach of this
Agreement. No waiver of any term, condition, or provision of this Affeement,
whether by conduct or otherwise, in one or more instances, shall be deemed or
construed as a continuing waiver of any terrn, condition, or provision of this
Agreement. No waver by any Party shall subsNuently affect its right to require
strict ?erfornanee of this Agreement.
4.24. Sevcrability. If a court of competent jur',sdic.ttion finds a term or condition of this
A;:reetnent to be illegal or invatd, then the tet -in or condition shall be deemed
severed frorn this Agreement. All other terms, conditions, and provisions of thi s
Agreement shall remain in full force and effect.
4.25. Discrimination. The Parties shall not discriminate against their employees,
agems, applicants for employment, or another person or entities wIth respect to
hire, tenure, terms, conditions. and privileges of emp!ornent, or any ;natter
directly or indirectly related to employment in violation of any federal, state or
loL:al law.
4.26. Permits and Licenses. Each party shall he responsible for obtaining and
70N-021 , 7 Interovemmc:-,:z41 A p-,....n1L-nt
JAG Grant arpii ,211.1on :IN.
/
Date
Application Number: 2009-G1382-MI-SB
debarment in the event that the BJA determines that the Party has misused granted
funds or failed to abide by the terms and conditions of the Grant Agreement or if
the BJA determines that the Party's representations made in preparation of the
Grant application or acceptance cf the Grant Agreement regarding, by way of
example and not limitation, lobbying, supplanting and compliance- with other
federal regulations require. in the BJA's opinion, a penalty.
4.33. Notice. Notices given under this Agreement shall be in writing and shall be
personally delivered, sent by express delivery service, certified mail, or first class
U.S. mail, postage prepaid and addressed to the contact persons listed in
Appendix A. Notice will be deemed given on the date when one of the following
first occurs: 1) the date of actual receipt; 2) the next business day when notice is
sent express delivery service or personal delivery: or 3) three days after mailing
first class or certified U.S. mail. A Party may change the contact person by
notifying the other Parties in writing.
4,34. Governing Law. This Agreement shall be governed, interpreted and enforced by
the laws of the State of Michigan.
4.35. The Parties have taken all actions and secured all approvals necessary to authorize
and complete this Agreement. The persons signing this Agreement on behalf of
each Party have legal authority to sign this Agreement and bind the Parties to the
terms and conditions contained here.
4.36. Entire Agreement. This Agreement represents the entire Agreement between the
Parties and supereedes all other Agreements between the Par:ies governing the
matters described here. The language of this Agreement shall be construed as a
whole according to its fair meaning, and not construed strictly for or against any
Party.
In consideration of the mutual promises, obligations, representations, and assurances in this
Agreement, pursuant to the requirements of the Edward Byrne Justice Assistance Grant (JAG)
Program that, in order to make application for Grant funds that may be available, the Parties
enter into this Agreement.
iZ4 For the City of : Al‘Y/1
/ 0,-?
Date
E
(Pifu-rulate s
/924770.8.71.e.„--
For the City ofJ
f----P12M/dShi)
2009-02-1:2
Intergovt,m1rneniat Afn-ecnitnt /:,---A1176"; 9
JAG Grart application :1.4,22.09.
(print name) Edward Klobucher ity 161anager
(print nt
2009-02
Jntelgovtinmental Agreement
JAG Grant applicatjo:i r1.4.22.09.
Application Number: 2009-G .382-MI-SB
dcbarrncrt in the event that the I3JA detcrinines that the Party has misused granted
funds or faded to abide by the terms and conditions of the Grant Agreement or i f
the WA determines that the Party's representations made in preparation of the
Grant application or acceptance of the Grant Agreement regarding, by way of
example and not Innitation, lobbying, supplanting and compliance with other
federal regulations require, in the BJA's opinion, a penalty.
4.33. Notice. Notices given under this Agreement shall be in writing and shall be
personally delivered, sent by express delivery service, cert.fied mail, or fIrs: class
U.S, mail, postage prepaid and addressed to the contact persons listed in
Appendix A. Notice will be deemed given on the date when one of the following
first occurs: 1) the date of actual receipt; 2) the next business day when notice is
sent express delivery service or personal delivery: or 3) three days after mailing
first class or certified U.S. mail, A Party may change the contact person by
notifying the other Parties in writing.
4,34. Governing Law. This Agreement shall be governed, interpreted and enforced by
the laws of the State of Michigan,
4.35. The Parties have taken all actions and secured all approvals necessary to authorize
and complete this Agreement. The persons signing this Agreement on behalf of
each Party have legal authority to sign this Agreement and bind the Parties to the
terms and conditions contained here.
4,36. Entire Agreement. This Agreement represents the entire Agreement between the
Parties and supercedes all other Agreements between the Parties governing the
matters described here. The language of this Agreement shall be construed as a
whole according to its fair meaning, and not construed strictly for or against any
Party.
In consideration of the mutual promises, obligations, representations, and assurances in this
Agreement, pursuant to the requirements of the Edward Byrne Justice Assistance Grant (JAG)
Program that. ;11 order to make application for Grant funds that may be available. the Parties
enter into this Aereement.
For the City of: HAZEL PARK
For the City of: HAZEL PARK
47-.) Y -c),
Date
4.1
Fdward C. Swanson, Mayor
K7/ OCi
DAte
9
oy-J
Marilyn Iiaiey,-eii& Clerk
2009-0212
1ntergOver1lnienta1 Agre.mient
JAG Gram app]ication ri .4.22.09.
Application Number: 2009-G1382-MI-SB
debarment in the event that the BJA determines that the Party has misused granted
funds or failed to abide by the terms and conditions of the Grant Agreement or if
the BJA determines that the Party's representations made in preparation of the
Grant application or acceptance of the Grant Agreement regarding, by way of
example and not limitation, lobbying, supplanting and compliance with other
federal regulations require, in the BJA's opinion, a penalty.
4.33. Notice. Notices given under this Agreement shall be in writing and shall be
personally delivered, sent by express delivery service, certified mail, or first class
U.S. mail, postage prepaid and addressed to the contact persons listed in
Appendix A. Notice will be deemed given on the date when one of the following
first occurs: 1) the date or actual receipt; 2) the next business day when notice is
sent express delivery service or personal delivery: or 3) three days after mailing
first class or certified U.S. mail. A Party may change the contact person by
notify ing the other Parties in writing. -
4.34. Governing Law, This Agreement shall he governed, interpreted and enforced by
the laws of the State of Michigan.
4.35. The Parties have taken all actions and secured all approvals necessary to authorize
and comp]ete this Agreement. The persons signing this Agreement on behalf of
each Parry have legal authority to sign this Agreement and bind the Parties to the
terms and conditions contained here.
4.36. Entire Agreement. This Agreement represents the entire Agreement between the
Parties and supercedes all other Agreements between the Parties governing the
matters described here. The language of this Agreement shall be construed as a
whole according to its fair meaning, and not construed strictly for or against any
Party.
In consideration of the mutual premises, obligations, representations, and assurances in this
Agreement, pursuant to the requirements of the Edward Byrne Justice A scistanee Grant (JAG)
Program that. in order to make application for Grant funds that may be available, the Parties
enter into this Agreement.
For the City of Madison Heights
For the City of Madison Heights
Application Number: 2009-G ] 382-MI-SB
4,33. Notice. Notices given under this Agreement shall be in writing and shall be
personally delivered, sent by express delivery service, certified mail, or first class
U.S. mail, postage prepaid and addressed to the contact persons listed in
Appendix A. Notice will be deemed given on the date when one of the fol:owing
first occurs: I) the date of actual receipt; 2) the next business day when notice is
sent express delivery service or personal delivery: or 3) three days after mailing
tirst class or certified U.S. mail. A Party may change the contact person by
no:ifying the other Parties in writing.
4.34. Governing Law. This Agreement shall be governed. interpreted and enforced by
the laws of the State of Michigan.
4.35. The Parties have taken all actions and secured all approvals necessary to authorize
and complete this Agreement. The persons signing this Agreement on behalf of
each Party have legal authority to sign this Agreement and bind the Parties to the
terms and conditions contained here.
4.36. Entire Agreement. This Agreement represents the entire Agreement between the
Parties and supercedes all other Agreements between the Parties governing the
matters described here. The language of this Agreement shall be construed as a
whole according to its fair meaning, and not construed strictly for or against any
Party.
in consideration of the mutual promises, obligations, representations, and assurances in this
Agreement, pursuan: to the requirements of the Edward Byrne Justice Assistance Grant (JAG)
Program that, in order to make application for Grant funds that may be available, the Parties
enter into this Agreement.
For the City of:
Date (print name)
For the City of: Pontiac, Michigan r
11.4,1 L
(print name) Free; P. Lech
7)009-0212
Inler2DVernmental Agreement
JACi Gram appi:cation r I ,4.22.,r,9.
\--id M. Murphy, City
Application Number: 2009-G I382-MI-ST3
debarment in the event that the BJA determines that the Party has misused granted
funds or failed to abide by the terms and conditions of the Grant Agreement or if
the BJA determines that the Party's representations made in preparation of the
Grant application or acceptance of the Grant Agreement regarding, by way of
example and not limitation, lobbying, supplanting and compliance with other
federal regulations require, in the BJA's opinion, a penalty.
4.33. Notice, Notices given under this Agreement shall be in writing and shall be
personally delivered, sent by express delivery service, certified mail, or first class
U.S. mail, postage prepaid and addressed to the contact persons listed in
Appendix A. Notice will be deemed given on the date when one of the following
first occurs: 1) the date of actual receipt; 2) the next business day when notice is
sent express delivery service or personal delivery: or 3) three days after mailing
flrst class or certified U.S. mail. A Party may change the contact person by
notifying the other Parties in %wiling.
4.34. Governing Law, This Agreement shall be governed, interpreted and enforced by
the laws of the State of Michigan.
4.35. The Parties have taken all actions and secured all approvals necessary to authorize
and complete this Agreement. The persons signing this Agreement on behalf of
each Party have leui authority to sign this Agreement and bind the Parties to the
terms and conditions contained here.
4.36. Entire Agreement. This Agreement represents the entire Agreement between the
Parties and supercedes all other Ageements between the Parties governing the
matters described here. The language of this Agreement shall be construed as a
whole according to its fair meaning, and not construed strictly for or against any
Party.
In consideration of the mutual promises, obligations, representations, and assurances in this
Agreement, pursuant to the requirements of the Edward Byrne Justice Assistance Grant (JAG)
Program that. in order to make application for Grant funds that may be available, the Parties
enter into this Agreement.
For truly of South Lyon:
John Dkle, Jr., Mayor
For the City of South Lyon:
2009-0212
Intergovernmental Agreement
JAG Grant application tl.<4.22.09,
i4„,--)at.,,,./,:
C (71
Date
For the City of Walled Lake:
)1" 1,
(print name)
Date
01 ,1,H
Date -
5 .
Application Number: 2009-G 1382-MI -SB
debarment in the event that the BJA determines that the Party has misused granted
funds or failed to abide by the terms and conditions of the Grant Agreement or if
the &TA determines that the Party's representations made in preparation of the
Grant application or acceptance of the Grant Agreement regarding, by way of
example and not limitation, lobbying, supplanting and compliance with other
federal regulations require, in the BJA's opinion, a penalty.
4.33, Notice. Notices given under this Agreement shall be in writing and shall be
personally delivered, sent by express delivery service, certified mail, or first class
rnail, postage prepaid and addressed to the contact persons listed in
Appendix A. Notice will be deemed given on the date when one of the following
first occus: 1) the dale of actual receipt; 2) the next business day when notice is
sent express delivery service or personal delivery: or 3) three days after mailing
first class or certified U.S. mail. A Party may change the contact person by
notifying the other Parties in writing.
4.34. Governing Law. This Agreement shall be governed, interpreted and enforced by
the laws of the State of Michigan,
4.35. The Parties have taken all actions and secured all approvals necessary to authorize
and complete this Agreement. The persons signing this Agreement on behalf of
each Party have legal authority to sign this Agreement and bind the Parties to the
terms and conditions contained here.
4.36. Entire Agreement. This Agreement represents the entire Agreement between the
Parties and supercedes all other Agreements between the Parties governing the
matters described here. The language of this Agreement shall be construed as a
whole according to its fair meaning, and not construed strictly for or against ally
Party.
In consideration of the mutual promises, obligations, representations, and assurances in this
Agreement, pursuant to the requirements of the Edward Byrne Justice Assistance Grant (JAG)
Program that, in order to make application for Gran: funds that may be available, the Parties
enter into this Agreement.
For the City of Walled Lake:
2009-0212
Intergovernmental Agreement
JAG Grant apOcation 714 .22.09.
Application Number: 2009-G1382-MI-SB
debarment in the event that the ELIA determines that the Party has misused granted
funds or failed to abide by the terms and conditions of the Grant Agreement or if
the BJA determines that the Party's representations made in preparation of the
Grant application or acceptance of the Grant Agreement regarding, by way of
example and not limitation, lobbying, supplanting and compliance with other
federal regulations require, in the BJA's opinion, a penalty.
4.33. Notice, Notices given under this Agreement shall be in writing and shall be
personally delivered, sent by express delivery service, certified mail, or first class
U.S. mail, postage prepaid and addressed to the contact persons listed in
Appendix A. Notice will be deemed given on the date when one of the following
first occurs: I) the date of actual receipt; 2) the next business day when notice is
sent express delivery service or personal delivery: or 3) three days after mailing
first class or certified U.S. mail. A Party may change the contact person by
notifying the other Parties in writing.
4.34. Governing Law. This Agreement shall be governed, interpreted and enforced by
the laws of the State of Michigan.
4.35. The Parties have taken all actions and secured all approvals necessary to authorize
and complete this Agreement. The persons signing this Agreement on behalf of
each Party have legal authority to sign this Agreement and bind the Parties to the
terms and conditions contained here.
4,36. Entire Agreement. This Agreement represents the entire Agreement between the
Parties and supercedes all other Agreements between the Parties governing the
matters described here. The language of this Agreement shall be construed as a
whole according to its fair meaning, and not construed strictly for or against any
Party.
In consideration of the mutual promises, obligations, representations, and assurances in this
Agreement, pursuant to the requirements of the Edward Byrne Justice Assistance Giant (JAG)
Program that, in order to make application for Grant funds that may be available, the Parties
enter into this Agreement.
For the City of: NovI
41/4y r
(print name< avid Landry, Mayor Date
For thepty of:
(print name) Date
2009-0212
Intergovernmental Agreement
JAG Grant application rl .4.22.09.
9
For the City of Auburn Hills:
9
Application Number: 2009-G1382-MI-SB
debarment in the event that the 13JA determines that the Party has misused granted
funds or failed to abide by the terms and conditions of the Grant Agreement or if
the BJA determines that the Party's representations made in preparation of the
Grant application or acceptance of the Grant Agreement regarding, by way of
exampie and not limitation, lobbying, supplanting and compliance with other
federal regulations require, in the SJA's opinion, a penalty.
4.33. Notice. Notices given under this Agreement shall be in writing and shall be
personally delivered, sent by express delivery service, certified mail, or first class
U.S. mail, postage prepaid and addressed to the contact persons listed in
Appendix A. Notice will be deemed given on the date when one of the following
first occurs: 1) the date of actual receipt; 2) the next business day when notice is
sent express delivery service or personal delivery: or 3) three days after mailing
first class or certified U.S. mail. A Party may change the contact person by
notifying the other Parties in writing.
4.34. Governing Law, This Agreement shall be governed, interpreted and enforced by
the laws of the State of Michigan.
4.35. The Parties have taken all actions and secured all approvals necessary to authorize
and complete this Agreement. The persons sigqiing this Agreement on behalf of
each Party have legal authority to sign this Agreement and bind the Parties to the
terms and conditions contained here.
4.36. Entire Agreement. This Agreement represents the entire Agreement between the
Parties and supercedes all other Agreements between the Parties governing the
matters described here. The language of this Agreement shall be construed as a
whole according to its fair meaning, and not construed strictly for or against any
Party.
In consideraIion of the 'mutual promises, obligations, representations, and assurances in this
Agreement. pursuant to the requirements of the Edward 13yrric Justice Assistance Grant (JAG)
Program. that, in order to make application for Grant funds that may be available, the Parties
enter into this Agreement.
Peter EfAuizer. City Miriager
—
For the City of Auburn Hills:
• -Th
Gail A. Ratliff, Deq---:1Thc
2D09-0212
Intervovernmenial Aerezment
JAG Grant application /1_4.22.09,
)2 1/3 A C0 t 7 ,1
- • `-/
Application Number: 2009-(1382-MI-SB
debarment it the event that the BJA determines that the Party has misused granted
funds or Jailed to abide by the terms and conditions of the Grant Aereement or it'
the WA determines that the Party's representations made in preparation of the
Grant application or acceptance of the Grant Agreement regarding, 'ny wav of
example and not limitation, lobbying. supplanting and compliance with other
federal regulations require, in the WA's opinion, a penalty.
4.33. Notice. Notices given under this Agreement shall be in writing and shali be
personall delivered, sent by express delivery service, certified mail, or first class
mail, postage prepaid and addressed to the contact persons listed in
Appendix A. Notice will be deemed given on the date when one of the following
first occurs: I) the date of actual receipt: 2) the next business day when notice is
sent cxress delivery service or personal delivery: or 3) three days after mailing
first class or certified U.S. mail. A Party may change the contact person by
notifying the other Parties in writing.
4.34. Governing Law, This Agreement shall he governed, interpreted and enforced by
the laws of the State of Michigan.
4.35. The Parties have taken all actions and secured all approvals necessary to authorize
and complete this Agreement. The persons signing this Agreement on behalf of
each Party have legal authority to sign this Agreement and bind the Parties to the
terms and conditions contained here.
4.36, Entire Agreement. This Agreement represents the entire Agreement between the
Parties rind supercedes all other Agreements between the Parties governing the
matters described here. The language of this Agreement shall be construed as a
whole according to its fair meaning, and not construed strictly for or against any
Party.
in consideration of the mutual promises. obligations. representations, and assurances in this
Agreement, pursuant to the requirements of the Edward Byrne Justice Assistance Grant (JAG)
Program that, in order to make application for Grant funds that may be available, the Parties
enter into this AgreAment.
For the Townstiip.of: Bloomfield
,
./7
Dave Payne. Suptrvi bate
Janet Ronceili_ Clerk Janet Ronceili, Clerk
2009-0212
lnierg.overnmentai A exeernem
JAG Grant applicatiun r1.4.22.09.
For the TOWD ship or: Bloomfield
1)(6111,,,Li
Date
Date (7-ir/Nie
9
(
Application Number: 2009-G1382-MI-SB
debarment in the event that the BJA determines that the Party has misused granted
funds or failed to abide by the terms and conditions of the Grant Agreement or if
the BJA determines that the Party's representations made in preparation of the
Grant application or acceptance of the Grant Agreement regarding, by way of
example and not limitation, lobbying, supplanting and compliance with other
federal regulations require, in the BJA's opinion, a penalty.
4.33. Notice. Notices given under this Agreement shall be in writing and shall be
personally delivered, sent by express delivery service, certified mail, or first class
U.S. mail, postage prepaid and addressed to the contact persons listed in
Appendix A. Notice will be deemed given on the date when one of the following
first occurs: I) the date of actual receipt; 2) the next business day when notice is
sent express delivery service or personal delivery: or 3) three days after mailing
first class or certified U.S. mail. A Party may change the contact person by
notifying the other Parties in writing.
4.34. Governing Law. This Agreement shall be governed, interpreted and enforced by
the laws of the State of Michigan.
4.35. The Parties have taken all actions and secured all approvals necessary to authorize
and complete this Agreement. The persons signing this Agreement on behalf of
each Party have legal authority to sign this Agreement and bind the Parties to the
terms and conditions contained here.
4.36. Entire Agreement. This Agreement represents the entire Agreement between the
Parties and supercedes all other Agreements between the Parties governing the
matters described here. The language of this Agreement shall be construed as a
whole according to its fair meaning, and not construed strictly for or against any
Party.
In consideration of the mutual promises, obligations, representations, and assurances in this
Agreement, pursuant to the requirements of the Edward Byrne Justice Assistance Grant (JAG)
Program that, in order to make application for Grant funds that may be available. the Parties
enter into this Agreement.
For the Township of : West Bloomfield
Township Supervisor
(Michele Economou Ureste) dr-,...grpHro..--- Date ,--//-4
For the City of
Township Clerk
(Catherine Shaughnessy)
2009-0212
Intergovernmental Agreement
JAG Grunt application r1.4.22.09.
Application Number: 2009-G1382-MI-SB
7'009-0'1:2
Interlyverninentz;
JAG Gran; Lippli,:a!ion
App:ication Number: 2009-G13P-N1I-SB
Appendix
List of Governmental Entities Certified as Disparate by the Bureau of Justice Assistance
for Purposes of Applying for Edward Byrne Justice Assistance Grant Funds
State J -,:risdiction Name Contact
MI OAKLAND COUNTY Gaia Piir
MI BIRMINGHAM CITY Deputy Chief Don Studt
MI FERNDALE CITY Captain Ti ;:a
MI HAZE. PARK CITY Lieutenant Mike Kolp
MI - r,ATHRLT VILLAGE CITY Chief Robert Jones
MI MADISON HEIGHTS CITY Chief Kevin Sagan
MI OAK PARK CITY Admin, Lt./Tire Marshal Christopher
Pen-ides
MI PONTIAC CITY Sergeant Robert Ford
MI ROYAL OAK CITY Interim Chief Chris Jahnkc
MI SOUTH LYON CITY Lieutenant Steve Sharpe
MI TROY CITY Sergea3t Don Ostrowski
MI WALLED LAKE. CITY Semeant Paul Shakinas
MI WIXOM CITY Sergeant Char:es Yon
MI NOVI CITY Chief David Malloy
MI SOUTHFIELD CITY Sergeant Michele Kuzila
MI AUBURN HILLS CITY Chief Doreen Olko
MI FARMINGTON HILLS CITY Commander Tim Connor
MI BLOOMFIELD TOWNSEIP Deputy Chief Geof Gaud:1rd
Mt WATERFORD CHARTER TOWNSHIP Deputy Chief Jeff James
MI WEST BLOOMFIELD CHARTER TOWNSHIP Lieutenant Cur: Lawson
MI WHITE LAKE CHARTER TOWNSHIP Chief Ron Stephens
2)C9-U2 ]
Interov:2111mcntal A vrcment
JAG Grant Lirp1k:1110I1 T1.4,22.09.
2
Application Number: 2009-G1382-MI-SR
Appendix C
TRANSFER OF OWNERSHIP AGREEMENT/EQUIPMENT RECEIPT AND
ACCEPTANCE
FOR PURCHASES UNDER CFDA NUMBER 16.804
This Transfer of Ownership Agreement ("Ownership Agreement") is executed by and between
the County of Oakland, 1200 North Telegraph Road, Pontiac, Michigan 4g34 I (Fiscal Agent)
and (Insert name and address of Governmental Entity) (Governmental Entity) on (insert
date),
In consideration of the mutual promises, obligations, representations, and assurances in this
Ownership A4reement, the Fiscal Agent and Governmental Entity agree to the following terms
and conditions:
I. Definitions,
1,10 Ownership Agreement means the terms and conditions of this Ownership
Agreement and any other mutually agreed to written and executed modification,
amendment, or addendum.
1.2. Claim means any alleged loss, claim, complaint, demand for relief or damages, cause
of action, proceeding, judgment, deficiency, liability, penalty, fine, litigation, costs,
and/or expenses, including, but not limited to, reimbursement for attorney fees,
witness fl:es. court costs, investigation expenses, litigation expenses, and amounts
paid in settlement, which are imposed on. incurred K or asserted against the Fiscai
Agent and Governmental Entity, as defined herein, whether such claim is brought in
law or equity, tort, contract, or otherwise.
Dav means any calendar day beginning at '12:00 a.m. and ending at 11:59 p.m,
1.4. Equipment means the equipment purchased with Grant Program funds which is
listed and described in Section 2 of this Ownership Agreement.
1.5. Fiscal Agent means Oakland County, a Constitutional Corporation including, but not
limited to, its Board, any and all of its departments, divisions, elected and appointed
officials, directors, board members, council members, commissioners, authorities,
committees, emp:oyees, agents, volunteers, and/or any such persons successors.
.6. Governmental Entity means the , a MichiLan Municipal Corporation.
includinp-, any and al; departments, divisions, commissioners, .eccted and appointed
officials, boards, cc)uncils, directors, board members. council Members,
commissioners, aLtorities, committees, employees, agents, subcontractors,
'004712
intervevernmemal Agreement
JAC) Grant arphcouo n r 4 ..i .L2.',
14
Application Number: 2009-G 1382-MrSB
Instiring the equipment if required by law or if the Governmental Entity deems it
appropriate i7.1 its discretion;
5.1.6. Training fir use of the equipment, if training is not included with the purchase of
tile equipment; and
5.1.7. Assuming Liability for all Claims arising out of the Governmental Entity's use of
the equipment,
The Governmental Entity shall comply with and shall use the Equipment in
accordance with the Bureau of Justice Assistance (JA) Edward Byrne Justice
Assistance Grant (JAG) Program and the associated Intergovernmental Agreement
5.3. The Governmental Entity shall keep the Fiscal Agent informed of the location of the
Equipment. If the 1-Auipmerit by its nature is mobile, the Governmental entity must
provide a general location or "home-base" where the Equipment can be found. If the
location of the Equipment changes. the Governmental Entity shall provide the new
location to the Fiscal Agent immediately. The infonnation required by this Section
shall be provided to the Fiscal Agent upon execution of this Ownership Agreement
and continue until three (3) years after the close of this Grant Program,
5.4: The Governmental Entity shall list all Equipment transferred to it pursuant to this
Ownership Agreement on its Schedule of Expenditures of Federal Awards.
5.5. Except tOr Equipment that is disposable or expendable, the Governmental Entity shall
inform the Fiscal Agent if it plans to dispose of the Equipment and work with the
Fiscal Agent regarding any issues associated with disposal of the Equipment.
The Governmental Entity shall be so]eiy responsible for all costs, fines, and fees
associated with the use and misuse of the Equipment, including but not limited to,
costs for replacing the Equipment or cos -ks, fines, or fees associated with an ineligible
use determination by auditors.
5.7. The Governmental Entity shall make any Equipment purchased with grant fiinds
available for inspection to the Fiscal Agent and State and Federal Auditors upon
request..
6 y o Third Party Benoticiarie$. Except as ptovided for the benefit of the Parties, this
Ownership Agreement does not and is not intended to create any obligation, duty, promise.
contractual right or benefit, right to indemnification, right to sAbrogation, and4m - any other
right. in favor of an:v other person er entity.
7. Discrimination, The Parties shall not discriminate against their employees, agents,
applicants tbr employment, or another persons or entities with respect to hire, tenure, terms,
conditions, and privileges of cmployment, or any matter direct ly or indirectly rel ated to
employment tit violation of any federal, state or local law.
16 iirrer.Ok ernMcntai
JAG CiM111 r1. .4.22,09.
Application Number: 2009-G1382-M1-SD
14.2. If notice is sent to the Governmental Entity, it shall be addressed to:
14.3. Either Party may change the address and/or individual to which notice s sent by
notifying the other Party in writing of the change.
15. Governing Law, This Ownership Agreement shall be governed, interpreted, and enforzcd
by the laws of the State of Michigan.
16. Agreement Modifications or Amendments, Any modifications, amendments, recessions,
waivers. Or releases to this Ownership Agreement must be in writing and executed to by both
Parties.
17. Entire Agreement, This Ownership Agreement represents the entire am -cement and
understanding between the Parties. This Ownership Agreement supersedes al: other oral or
written 4.„Treements between the Parties. The language of this Ownership Agreement shall be
construed as a whole according to its fair meaning, and not construed strictly for or against
flny Party.
The individual or official executing this Ownership Agreement certifies that by his or her
signature that he or she is authorized to sign this Ownership Agremen; and bind the Fiscal
Agent and Governmental Entity to the terms and conditions of this Ownership Agreement.
Fisca A nnt; The County of Oakland
Date
(iovernmental Entity: [Insert Name)
Date
2009-021 7'
JAG Grill:: iTriicotion r) 4:2..OP.
18
I Fund I Department
I I- —I
i 1 • I I__ I 1
Above is for Fiscal Agent use
Appendix E
2009 Justice Assistance Grant (JAG) Program
Purchase Request Form
_
Pro2Tam I Account ' Grant # Bud Op PCBU Activity :
Ref I i
Application Number: 2009-G1382-MI-SB
Agency Information
A2ency Name
Agency Contact
I Contact Phone
I Contact e-mail
Equip ill ent Information
1 Type of Equipment
Delivery Information
Contact Name
Delivery Location
Street Address
City, State. ZIP
Contact phone
. Contact e-mail
Potential Vendor Information
I Sum,ested Vendor
I Street Address
: City, State, ZIP
endor Contact
Contact Phone
Intenl,ovcrnmemal
lAG Cimnt fipplication r1,4.22.0.
,--....—
APPLICATION FOR 2. DATE SUBMITTED _pplicant Identifier
FEDERAL ASS IST,CsICF,
I TYPE OF SUBMISSION 3, DATE RECEIVED BY STATE State Applicaticr, Identifier
Application Non-Construction 4. DATE RECEIVED BY Federal Identifier
FEDERAL AGENCY
5..APPIJCANT INFORMATION
Legal Name Organizational Unit
- Oakland County County Government
Address Name and telephone number of the person to be contacted
on matters involving this application
1200 N Telegraph Road
Courthouse Building, #12 East Piin Gaia
Pontiac, Michigan (248) 858-1037
48341-0403
6. EMPLOYER IDENTIFICATION NUMBER (FIN) 7, TYPE OF APPLICANT
38-6004900 County
S. TYPE OF APPLICATION 9. NAME OF FEDERAL AGENCY
New Bureau of Justice Assistance
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE 11. DESCRIPTIVE TITLE OF APPLICANT'S
PROJECT
NUMBER: 16,804 County of Oakland: Sheriffs Office, Conununity CFDA 16,804 - Recovery Act - Justice Assistance Corrections Circuit Court and 52-3 District Court TITLE: Grants - Localities equipment acquisition, Prosecuting Attorney Specialized
Training Programs. City of Birmingham Dispatch Center
Consolidation, City of Ferndale Multiple Projects, City
of Hazel. Park - 911 System System Upgrade, City. of
, Lathrup Village, City of Madison Heights - Multiple
' Projects, City of Oak Park - Digital In-Car Video
Acquisition, City of Pontiac - Multiple Projects, City of
Royal Oak - Dispatch Center E-911 Upgrade, City of
South Lyon - Server Acquisition, City of Troy, City of
Walled Lake - Mobile Data Computer Acquisition, City
of Wixom _-- Equipment Acquisition, City of Novi -
Livesean Applicant System, City of Southfield - Multiple
Projects, City of Aubtzn Hills - In-Car Audio/Video
Recording System, City of Farmington Hills - Multiple
Projects, Bloomfield Township - Dispatch Center
Consolidation, Waterford Charter Township - Police
Departrn.ent Trailing, -Equi-pment & Software
Acquisition, \Vest Bloomfield Charter Township -
IRecording Equipment. Acquisition, White Lake Charter
Township - Dispatch Center Upgrade
12. AREAS AFFECTED BY PROJECT
The geographic jurisdictions of the City of Birmingham, City of 'Ferndale, City of Hazel Park, City of I,athrup Village,
7,,ity of Madison Heights, City of Oak Park, City of Pontiac, City of Royal Oak, City of South Lyon, City of Troy, City
OAKLAND COUNTY
FY 2099 JAG - Application 2009-G1382-MT-SB
Project Narrative — Attachment 1
yroiect: Countv of Oakland — Prosecutor's Office Equipment Acquisition
Equipment request for Smart Phones for all Assistant Prosecutors and support staff in the
Narcotics Section. This e.quipment is necessary to communicate with the Prosecutors in
this unit who are on call 24 hours a day to all local law enforcement agencies in Oakland
County. These phones will enable staff to communicate via email as well as regular
phone communieation. Prosecutors can also be contacted during court hearings via email
if an emergency arises.
This prograin is consistent with the President's goals of the Recovery Act in reference to
building a foundation for economic growth, It is no secret that the vigorous prosecution
of drug offenses results in a better business climate where drug dealing exists, Besides
the human toll, businesses cannot prosper with ongoing drug ac-,ivity in or outside their
place of business. By utilizing technology such as this, we can make the Narcotics
Section more efficient in dealing with drug offenders.
As soon as funding: is approved, this project can begin implementation upon delivery of
these phones.
The goals of this particular program may be assessed by a survey at the end of the
funding period. This survey may include an assessment by each Asst. Prosecutor as to
how effective this tool has been and whether it has enhanced their ability to perform their
job duties,
Project: County of Oakland — Prosecutor's Office Training
With current budgets being drastically reduced, the Prosecuting Attorney is concerned
about keeping our staff abreast of changes in the law as well as new techniques for the
successful prosecution of criminal eases. Our office will send both new and experienced
attorneys to trainings hosted by the Prosecuting Attorneys Association of Michigan. This
organization has a long standing history of providing low cost, high quality trainings for
Assistant Prosecutors throughout the State of Michigan.
One of the primary objectives of this program is the retention of staff. With ongoing
training being: available, staff will feel that the office is in fact concerned about retaining
qualified staff and providing opportunities to improve their legal skills.
Due to our internal accounting system, staff chosen to participate in these trainings will
be loggc.d and have all expenditures tracked.
This project wt11 be implemented as soon as JAG funding is released. Training dates were
selected to allow ample time for funding to be established to maximize job creation
through the ability of Asst. Prosecutors to apply for the special prosecution sections of
our office. Upon successful completion of a specific training, staff may submit a
memorandum requesting a new assignment.
OAKLAND COUNTY
FY 2009 JAG - Application 2009-G1382-MI-SB
Project Narrative — Attachment 1
:Additionally, the ATR allows the flexibility for clients to call 24 / 7 thus eliminating any
telephone scheduling: difficulties that could result in a violation for non-reporting.
We anticipate the ATR will be implemented within 9 months of the release of grant
funds.
This program ts Con si stent with the President's goals of the Recovery Act in reference to
stabilizing Stale and local government budgets in order to minimize and avoid reductions
in essemial services and counterproductive State and local tax increases.
Project: County of Oakland — 52" District Court. 3" Division — Rochester Hills —
Equipment Acquisition
Capital equipment acquisition to thrnish one magistrate's courtroom with digital audio
recording equipment. This equipment is needed to properly record court proceedings so
that they may be transcribed pursuant to Michigan Law. This project can begin
immediately upon release of grant funding.
Capital equipment acquisition to furnish fbur courtrooms with a DVD Player that will
play arid display police car videos of crime scenes which will be used as evidence during
trials and evidentiary hearings. This project can begin immediately upon release of grant
funding.
These District Court projects are consistent with the President's goals of the Recovery
Act in reference to stabilizing State and local government budgets in order to minimize
and avoid reductions in essential services and counterproductive State and local tax
increases.
Project: County of Oakland — Sheriff's Office Investizative & Forensic Servicej —
Forensic Science Laboratory Project
Capital equipment for this project includes a GC/MS to provide reliable drug testing
confirmation testing. The lab's Drug Chemistry Unit has only one GC/MS which is over
15 years old and currently not operational, The Sheriffs Office is about to implement a
Drug Testing Program :hat is scheduled to star in the second (parer of this year. This
equipment is a crucial factor in the implementation of this program.
The goal and objective of this project is to purchase one Agilent GC/MS for use by the
Forensic Lab's Drug Chemistry Unit to increase the capability to provide valid and
effective drug testing results. This project can begin immediately upon release of grant
articling.
Project: County of Oakland — Sheriff's Office Investitlation & Forensic Services —
Narcotics Enforcement Team (N.E.T.) Project
Capital equipment to increase the safety and security of narcotics investigators through
the purchase of body transm:tters and receivers, a vehicle tracking system. and a wireless
OAKLAND COUNTY
FY 2009 JAG - Application 2009-G1382-M1-SB
Project Narrative – Attachment I
dispatch center. Both jurisdictions have agreed to combine their 2009 JAG Allocated
funds to off set the costs of the required renovation. This consolidation effort will
maintain the high standards both Bloomfield Township and Birmingham residents
demand; while reducing annual operating costs.
This program is consistent with the President's goals of the Recovery Act in reference to
stabilizing State and local government budgets in order to minimize and avoid reductions
in essential services and counterproductive State and local tax increases.
Project: City of Ferndale –Body Armor
The Ferndale Police Department provides body armor for all sworn personnel, and
mandates that body armor is worn in the field. Body armor has an approximate life of
five years, and the department is diligent in replacing it during this time frame. Although
some funds arc available through the Federal Government for vest purchases, this money
has been drastically reduced in recent years. This project will provide body armor for all
sworn personnel of the Ferndale Police Department. The JAG funds used in this project
will be after all other dedicated Federal body armor funds have been expended.
Project: City of Ferndale – Motor DiitaI Computer (MDC) Replacements
The Ferndale Police Department utilizes Motor Digital Computers in all marked patrol
cars. These M.DC's are used to communicate with the dispatch center, write peice
reports in the field via the county-wide records management system (NETRMS), access
the Law Enforcement Information Network (LEIN) and the Courts and Law Enforcement
Management Information System (CLEMIS). The Ferndale Police Department has
incrementally replaced eight of our ten patrol MDC's ever the last two years and would
use JAG funds to replace the remaining two.
Project: City of Ferndale—Detective Bureau Copier/Scanner/Fax machine
The Ferndale Poiicc Department's Detective Bureau currently has an eight year old copy
machine in their office. This project will replace this copier with .a state of the art copier
whicll will be connected to our department's computer network as well as connected to
each Detective's work station with faxing capabilities. This will allow Detectives to scan
documents (two sided at once) and attach them to case reports electronically. Further,
Detectives will be able to electronically transfer documents to the Oakland County
Prosecutor's Office from their workstations. Additionally, Detectives will be able to fax
information sheets to other police departments and prosecutors offices. This device will
save a great deal of time for both detectives and prosecutors during investigations and
ease preparation.
Project: City of Ferndale—Radio Controlled Tracked_ jaroet Stern
The Ferndale Police Department currently conducts firearms training a minimum of six
tiates a year. Additionally, Sworn Personnel are required to attend one outside range day
for rifle and handgun :raining. Further, Ferndale Police is a founding member of the
Southeast Oakland Special Weapons And Tactics team (SE.0-SWAT), who conduct
weapons training on a monthly basis. This project would provide a moving target system
OAKLAND COUNTY
FY 2009 JAG - Application 2009-G1382-M1-SR
Project Narrative — Attachment 1
This program is consisten.t with the President's goals of the Recovery Act in reference to
stabilizing State r.uid local government budgets in order to minimize and avoid reductions
in essential servi.ees and counterproductive State and local tax increases,
Project: The City of Lathrpp Village- Digital Recording_System
The City of Lathrup Village is seeking to acquire the necessary video and audio
equipment for our interview room. In this process we would use JAG funds to purchase a
recording system (currently there is no system in place). This system would allow
for the recording, both video and audio, of interviews of suspects and witness. This
system will record valuable information that can be used to assist in prosecution as well
as protect officers from false accusations. This project will require the hiring of an
outside contractor to install the equipment.
Project: The City of Lathrup Villau -Station Lobby/Exterior Surveillance Cameras
The City of Lathrop Village is seeking to acquire up dated surveillance cameras for the
station exterior and lobby. In this process we would use JAG funds to purchase the
cameras and recording system. Ths would assist in providing security to the faclity and
aid in deterrence and or apprehension of any suspects involved in crimes at the facility.
The above City of Lathrop Village programs are consistent with the President's goals of
the Recovery Act in reference to stabilizing State and local government budgets in order
to minimize and avoid reductions in essential services and counterproductive State and
local tax increases.
Pro jcct: City of Madison Heights — laser Acquisition
The Madison Heights Police Department is seeking to acquire Tasers to replace some of
the older units for our sworn personnel. The tasers have been shown to be a reliable non-
lethal compliance/control measure. Some laser units have experienced high
maintenance costs and since all units are out of warant replacing the most worn units
with decrease on-going maintenance costs and reduce departmental expenditures in this
area. Expeditiously purchasing these new lasers will quickly supplement previously
purchased Tasers, and ailow us to provide ail of our officers with an additional safety
tool. The Department will track and report the amount of JAG funds used to purchase
this equipment through invoices and payments,
Project: City of Madison Heights —.Dispatch Center Copier
The Madison Heights Police Department is seeking to replace our existing Dispatch
copier. This current copier is out of date, unsupported and in need of continual
maintenance. This proposed upgraded copier will also replace an existing fax and offer
scanning and printing for Dispatch Computers to improve Dispatch operations and
efficiencies, The new copier/fax/scanner/printer will replace outdated equipment with
new technology and replace a separate copier, scanner, fax and printer in One unit. This
improvement will also reduce costs of multiple toners and electrical draw of four devices,
The Department will track and report the amount of JAG funds used to purchase this
equipment through invoices and payments.
OAKLAND COUNTY
FY 2009 JAG - Application 2009-G138241J-0
Project Narrative — Attachment 1
Project: City of Oak Park — Di2ital In-Car Video Acquisition
The objective of the Oak Park Department of Public Safety is to use the Justice
Assistance Grant (JAG) funds to purchase II in-car digital video recorders for the
departments patrol car fleet. This technology enhancement project will replace the aging
VHS systems currently in use, The current system is no longer manufactured and it is
experiencing extensive down time for maintenance and repair, Audio is rarely captured
due to system problems. This situation is leaving the department exposed to liability and
will reduce our effectiveness as a law enforcement agency unless it is remedied. Our goal
once funded is to replace the video systems in our entire fleet so that we will be prepared
to meet the challenges of modern policing.
One of the reasons a department needs a recorder is to record the verbal exchange
between the officer and any citizens the officer may encounter. Often during civil rights
complaints, the verbal exchange between the citizen and the officer is the subject of the
inquiry and its' absence in the video may result in a reliance on only the visual
information in the video. Helping departments comply with civil rights laws and utilizing
technology enhancement as a way to better monitor compliance is a goal of the
Department of Justice and is in line with projects funded by grants under the Recovery
Act.
We will also use the video to capture criminal activity and document it for later use at
trial. Video evidence is a powerful tool in criminal investigation and often leads to
suspects pleading guilty because they are unable to refute the evidence against them,
saving trial time and expense and ensuring that only truly guity persons are convicted.
Video evidence may also assist in exonerating an innocent party.
With this new equipment, it will be very easy for us to achieve our goal of being able to
use the captured video for criminal investigations, complaint investigations. FOIA
requests and training. The lead time for obtaining the video equipment is short and the
system can be in place within about 30 days of bid award. Once funded, bid authorization
and award will take about 45 days. Our goal is to obtain the digital in-car video by
September I', 2009 and train our staff in the operation of the units by September 1.5 th,
7009.
Our organization has obtained grants under the Byrne Memorial Grant Program, the
Jnstice Assistance program, the Bulletproof Vest Partnership Program and the Homeland
Security Assistance to Firefighters Grant Program and well as others. We are experienced
- in managing these programs and have done so in a satisfactory manner. We will also
track performance measures, and report them accordingly to Oakland County, the fiscal
agent for the joint funds.
This program is consistent with the President's goals of the Recovery Act in reference to
stabilizing Slate and local government budgets in order to minimize and avoid reductions
in essential services and counterproductive State and local tax increases.
OAKLAND COUNTY
FY 2009 JAG - Application 2009-G1382-MI-SB
Project Narrative — Attachment 1
stabilizing State and local government budgets in order to minimize and avoid reductions
in essential services and counterproductive State and local tax increases,
Project: City of Royal Oak — Dispatch Center E-91 Upgrade
The Royal Oak Police Department is seeking to upgrade our E-911dispatehing center.
This current system is a 15 year old antiquated system that is in need of frequent repair.
The upgrade will provide a technological superior digital system that will result in fewer
problems. The total cost of the updated system will be in excess of 5;180,000 arid we will
use the JAG funds to offset a portion of the expenditere. The new E-911 system will
ensure that quality service will be provided to our citizens as well as police and fire field
personnel.
This program is consistent with the President's goals of the Recovery Act in reference to
stabihzine State and local government budgets in order to minimize and avoid reductions
in essential services and counterproductive State and local tax increases.
Project: City of South Lyon-Server Aconisition
The South Lyon Police Department seeks to acquire a Server. The Server will increase
infOrmation storage from the current 80 gigs to 1050 gigs as well as increase speed of
information exchange by approximately 100%. Benefits resulting from this enhancement
include: increase in amount of information storage, increased security from spyware an.d
viruses, an increase in administrative functions and an increase in the speed of
information to officers in the field and to the public.
This program is consistent with the President's goals of the Recovery Act in reference to
stabilizing State and local government budgets in order to minimize and avoid reductions
in essential services and counterproductive State and local tax increases,
Project: City of Troy — Building SecuritY_Upgrade
The Troy Police Department is seeking to cquire a new 16 Channel DVR with 1 TB of
storage to enhance both the Police Department and City Hall. Acquiring the DVR wLi
allow us to record and add additional cameras and save it for a longer period of time.
Safety of employees and ci tizens will be greatly increased.
Project: City of Troy — Tactical Support Team Upgrade
The Troy Police Department is seeking to purchase 4 new sniper rifle scopes. These new
scopes will provide the police department with an enhanced capability and will allow for
a safer community.
Project: City of Troy — Patrol 'Utility Vests
The Troy Police Department is seeking to purchase 50 patrol utility vests arid carrying
bag.: for the vests, The vest will be placed into the patrol vehicles and used to carry patrol
rifle magazines which are used for active shooter, barricaded gunman or officer down
incidents. These vests will enhance not only the safety of the officers but also the citizens
end businesses in Troy,
1 1
OAKLAND COUNTY
FY Mg JAG - Application 2000-G1382-MI-SB
Project Narrative — Attachment I
while freeinn, up officers to handle other assignments - count and statistical information
will show where and when additional patrols may be needed thereby using our personnel
resources more effectively.
Additionally, the count and statistical package will allow us to easily, and in a more cost
effective manner, comply with recent state directives to cheek posted speed limits on
local streets and roads as to whether they are appropriate or in need of chorine.
This program is consistent with the President's goals of the Recovery Act in reference to
stabilizing State and local government budgets in order to minimize and avoid reductions
in essential servees and counterproductive State and local tax increases.
Project: City of Novi — Livescan Applicant System
The Novi Police Department is seeking to acquire an Applicant Livesean System. This
equipment would enhance our detective's investigative ability by immediate access to a
liveseon for elimination prints. In addition, it will provide the police department staff the
•ability to fingerprint citizens of Nevi and surrounding communities via an approved state
livescan system for applicant purposes. The system allows for immediate transmission of
the fingerprints to the state for processing. The state has mandated that specific applicant
fingerprints must be transmitted to the state via a livesean system. Currently the closest
location is Livonia with limited hours. In additon to Novi, citizens from surrounding
cities will benefit from the convenience of the location resulting in a savings of time and
money and also timely submission of fingerprints. The system will provide net only our
detectives an efficient tool for crime prevention, but citizens with a new, quality service
at a reasonable fee. This investment will allow for efficiencies at the local and state levels
due to electronic submission. This system will interface with Oakland County's Livesean
System with direct submission to the sate.
This investment wil? fulfill the general purpose of the recovery act which is to create and
preserve jobs and promote economic recovery by increasing the workload of current staff
and their skills base. Should the demand for the service be significant, there is the
potential for creation of additional staff In addition, due to fee assessed for this service,
this investment will provide long term economic benefits and increase revenue for the
city which would offset loss revenue projections. While not specific to the JAG, this is in
line with other recovery act goals of "green" by no paper documents, only electronic
images.
Ths project is shovel ready and can be started and completed expeditiously. Training
required is minimal. Oakland County will serve as the Fiscal Agent.
Project: City of Southfield (MI) — Public Safety Industrial Generator
Capital equipment for this project involves a replacement purchase of a 300 kilowatt
industrial generator located in the lower level of the police building. The cut -rent
generator was installed in 1978. It is obsolete and is at its maximum load capacity. In
2008. a power surge caused the generator to automatically start: however, the generator
OAKLAND COUNTY
FY 20(fq JAG - Application 2009-G082-MI-SR
Project Narrative — Attachment I
as safety partitions, to allow for the transport of prisoners. As such, the PoJee
Department transports prisoners to the main Jail using a scout car. This is personnel and
time intensive because transports require two road patrol officers and the scout car is only
able to transport two prisoners at a time. On average, five prisoners are transported on
Saturday's, therefore 1-CqUirillQ: three round-trips to the main jail. Each round trip is
approximated at taking one and one half hours, or four and one half hours for three round
trips.
The financial resources to purchase a prisoner transport van are not available in the
current or upcoming budget. Due to significant and mandatory budget restrictions. the
City of Southfield does not have budget funding to purchase a prisoner transport van.
Without the autherization to use grant finds for this purchase, the Police Department wiil
have no choice but to continue using two police officers with a marked scout car to
transport prisoners, which is a poor use of personnel resources and equipment.
The City of Southfield has identified this project as a priority need. Therefore, upon
approval of the project and drawdown of funds, implementation will begin as soon as
possible and is anticipated to be completed within a 12 month period. The proposed
vehicle will be an Anierican made product.
The purchase of a prisoner transport vehicle is expected to reduce the amount of
personnel hours needed to complete this task and improve overall operational efficiency.
The data needed to substantiate this performance measure will be collected by the
Southfield Police Department proeet manager to determine the personnel cost savinus
and improved efficiency for grant reporting purposes.
Project: City of Southfield (MI) — Primary and Back-Un Duty Pistols
Capital equipment for this project involves a replacement purchase of the primary and
back-up duty pistols (primary .357 caliber Sig Sauer P226: back-up .357 caliber Sig
Sauer P239 or .38 caliber Smith & Wesson) for the authorized police personnel (sworn
police officers and animal control officer) for the Southfield Police Department. The
current weapons were purchased and issued to authorized police personnel in 1999. The
manufacturer recommends replacing police issued firearms on a ten year basis due to the
stress place on the weapon's frame, pins and springs. Fatigue to these components start to
appear around ten years of use and weapon failure is a primary concern.
Over the past year, the Police Department has experieneed.three primary weapon failures.
Fortunately, two of the failures were during firearms range training and the other was a
ViCiCLIS dog. in which the officer was able to retreat without injury. In light of the recent
failures, confidence in the current weapons has diminished. Maintaining the safety of our
police officers and ann.-nal control officer is a priority for the City of Southfield.
Therefore, the recommendation is to replace the primary and back-up weapons for all
authorized police personnel.
Additionall, replacement of these firearms will aLow the Police Department to consider
new weapon technology not available in 1999. For instance, currently all authorized
15
OAKLAND COUNTY
FY 2000 JAG - Application 2009-G1382-MI-SB
Project Narrath e — Attachment 1
Project: City of Farminqon Hills - 800 MHz Radio Equipment
This Department, as are all police agencies in Oakland County, is involved in the
migration to a new 800 IV,..Ez radio system. The new radio system has many benefits,
primary among them being that its interoperable nature allows for communication among
all law enforcement and fire departments in the County.
Project: City of Farmington Hills — Telephone Call Routing System
The Department's fiscal situation required a reduction in the number of 9-1-1
operators/dispatchers in its Communications Section. Recognizing that reduced staffing
levels negatively impact the volume of telephone calls which the Section can handle. the
installation of a routing system for incoming non-emergency telephone calls is necessary.
This software addition to the City's current Avaya Repartee — Active Voice phone system
would allow computer software to automatically direct an incoming call to the desired
office ("For the Detective Section, push 1,1'ff the Records Section, push 2 No
additional hardware equipment is required; however software programming costs to
accomplish this will cost $1,500.
Project: City of Farmington Hills — Digital Eyewitness Media Manager Server
System
The Department currently manages its inventory of in-car video tapes using a time-
consuming, cumbersome and costly manual system. In-car video is captured on
computer hard drives, which are periodically removed from patrol cars, stored for a 30-
day retenton period, inspected, purled of files and returned to service, a labor-intensive
process. Likewise, the process of servicing discovery/subpoena requests for
video footage is a cumbersome multi-step process to identify the correct hard drive,
locate it, extract the video footage, transfer it onto another medium, and so on, The
Records Section and the Support Services Division are responsible for managing this
system and servicing requests. Budget cutbacks have forced manpower reductions in
both sections, forcing the Department to look to technology to accomplish what was once
done by now vacant clerical positions. The Digital Eyewitness Media Manager system, a
product proprietary to Kustom Signals, the Department's in-car video equipment
provider, soives all of the above issues. This system allows for the quick transfer of a
hard drive's video onto a 14 TB computer server, The footage can then be quickly
searched fen accessed, copied and provided, while the hard drive is immediately placed
back into service. Hardware and software costs for the DENIM are S28,635.
Project: City of Farmington Hills — Digital Camcorders
The Depaament's detective/investigators, evidence technicians, traffic investigators,
school liaison cificers and undercover surveillance officers are in need of several b;.isic
technology items, the absence of which hinders their ability to investigate and prosecute
offenders. The Department's constrained fiscal situation cannot provide for the purchase
of these items.
17
OAKLAND COUNTY
FY 2009 JAG - Application 2009-G1382-MI-SB
Project Narrative — Attachment I
by, the F.B.I. Such units can be disereet)., placed on a vehicle and transmit hack to the
Department the vehicle's location on a periodic basis. The Department currently has an
outdated unit, which is nearing the end of its service life and is of limited ranee and
reliability. The tracker unit itself costs S700, including re-chargeable battery: charger and
hard shell carry case. The tracker requires the purchase of a wireless usage plan. The
identified plan costs S1,000 annually. Total cost for the GPSit is $1,700.
These City of Farmington Hills programs are consistent with the President's goals of the
Recovery Act in reference to stabilizing State and local government budgets in order to
minimize and avoid reductions in essential services and counterproductive State and local
tax increases.
Project: Charter Township of Waterford — Police Department Training—
Equipment & Software Acquisitions
The Waterford Township Police Department (WTPD) is seeking to acquire laptop
computers, monitoring software for existing in-dash cameras in patrol ears, and
additional cameras for patrol cars that are not currently equipped. All officers will also
be provided with training for the in-dash cameras and software. in-dash cameras are an
asset to patrol. They expedite investigations by providing solid evidence for drug-related,
drunken driving, and other criminal investigations. The devices act as an "eyewitness"
dur:ng crimina: prosecution, therefore reducing time spent in litigation and saving
taxpayer's money. The monitoring software is vital to the management of digital video
footage. it prevents unauthorized access and editing of the files, provides the user with
secure files and this virtually tamper-proof evidence. The system enables users to
archive, search, copy and view video evidence. Footage can be downloaded and
transferred easily and efficiently.
Objectives related to this project, in conjunction with the goals of the Recovery Act.
include preservation of jobs at the equipment manufacturing and software companies.
Additionally. IT consultants arc continuously employed by -Waterford Township to
instal], maintain, monitor and service this equipment and software.
Grant funding and expenditures are managed by the WTPD Administration Department,
in cooperation with the Charter Township of Waterford Accounting Department,
Specific accounting line entries are utilized to separate and track the use of federal
tlind',ng. The WTPD also hired a Grant Project Coordinator recently to assist with grant
financial management. planning and organization. The WTPD Administration and Grant
Project Coordinator will track progress of the project to ensure that grant objectives are
being met in a timely manner. Results will he reported accordingly to Oakland County,
the fiscal agent for the joint funds.
:tis anticipated that I.aptop Computers will be purchased within 120 days of receipt of
JAG funds. Purchase, installation and implementation of in-dash cameras is expected to
take plac e throughout 2009-2010. The enf.re project would he completed nrior to the
conclusion of the en-ant period of four years, which ends in 20 2,
19
PROJECT TOTAL
PROSECUTING ATTORNEY SUBTOTAL
$20.840,00
526.640.00
PROJECT TOTAL
CIRCUIT COURT SUBTOTAL
S23.000.00
S39,200.00
1 $40.000,00 $40,000.00
OAKLAND COUNTY
FY 2009 JAG - Application 2009-G1382-MI-SB
Project Budget— Attachment 2
Project: County of Oakland — Prosecutor's Office Equipment Acquisition
Description ofltern
Smart Phones
Cellular service
PROJECT TOTAL
Unit Cost Quantity Total
$200.00 5 $1,000.00
$80.00/per phone 12 ma. $4.800.00
$5,800,00
Project: County of Oakland — Prosecutor's
Description ci Item
July (FBA) Forensic Interviewing
July l5 th Nuts and Bolts of OWI interviewing
July 29th-Au2.1 PAAM Annual Conf,
July 29th-Aug.1 PAAM Annual Conf.
Aug 4th-6:h Child Abuse 'training Adv.
Aug :7-18 th Basic Training
Aug 11 th Evidence Update
Sept (TBA) Medicai Issues in Child Neglect
Sept 15-16th Advanced OWI Prosecution
Oct. 5-7th Appellate Conf.
Office Training
Unit Cost _Quantity
S433,00 4
$275.00 5
$1.238.00
$1.498.00 1
$535.00 4
$565.00 7
$94.00 6
S114.00 4
$579.00 4
$541.00
Total
$1,732.00
$1,375.00
$ 2,476.00
$1,498,00
.$2,140.30
$3,955.00
564,00
$ 456,00
52,316.00
54,328 ,03
Project: County of Oakland — Circuit Court Equipment Acquisition
Description of Item Unit Cost Quantity Total
LCD Wail-Mounted Television Screens $1,000.00 6 $6,000.00
Toshiba Projector $1,200.00 6 $7,200.00
Projector Mount $100.00 6 $600.00
TV mount $400.00 6 $2,400,00
Switch boxes and cable $500.00 6 $3,000.00
PROJECT TOTAL 519,200,00
Project: County of Oakland — Circuit Court Equipment Acquisition
Description of Item Unit Cost Quantity Total
Polycom Video Conference System $10,000.00 . 2 20,000.00
Project: County of Oakland — Community Corrections Contractual Support for an
Automated Telephone Reporting System (AIR)
Docription of It cr.-1 Unit Cost Quantity Total
Automated telephone reporting
web-based monitoring system
PROJECT TOTAL
CITY OF BIRMINGHAM SUBTOTAL
S16.116.00
$16,116.00
PROJECT 'I OTAL 514.760.50
MWS 10 Mobil Workstation w(WLAN
Modem
Instal) tion
5,195.00
$325.00
S10.390.00
5650.00
$7,000.00
5700.00
$7,000.00
S700.00
OAKLAND COUNTY
FY 2009 JAG - Application 2009-G1382-ME-SR
Project Budget — Attachment 2
Project: City of Birmingham — Dispatch Center Consolidation (with Bloomfield
Township)
Description of Item Unit Cost Quantity Total
Equipment/building renovation: S16,116.00 1 S16,116.00
answering point position
Positron IAP
CLEWS CAD/Talon workstation
Chair. cabinets
Project: Bloomfield Township — Dispatch Center Consolidation (with City of
Birmingham)
Deseri don of item Unit Cost uantitv Total
Equipment/building renovation $12,534.00 1 S12,534,00
S12.534.00
S12,534.00
PROJECT TOTAL
BLOOMFIELD TOWNSHIP SUBTOTAL
Project: City of Ferndale —Body Armor
Unit Cost Quantity Total
Gator Lite Level 2 Body Armor 5465.00 42 S19,530,00
Adktional Vest Carrier 50.00 42 $0.00
Soft Trauma Plate 50,00 42 $0.00
Hard Trauma Plate 531.50 42 51,323.00
Less Federal Bulletproof Vest
Partnership (BVP) Grant Funds
Description of' Item
L$6.092.501
Project: City of Ferndale — Motor Digital Computer (MDC) Replacements
Description of Item Unit Cost uantity Total
PROJECT TOTAL $11,040.00
Project: City of Ferndale — Detective Bureau CopieriScanner/Fax machine
Descrilmon of Item Unit Cost Quantity Tota:
Cop icr
lax
OAKLAND COUNTY
FY 2009 JAG - Application 2009-61382-MI-SB
Project Budget — Attachment 2
Project: The City of Lathrnp Village- Digital Recording System
Description of item Unit Cost Quantity Total
Digital Recording System $7,995.00 1 17.995.00
PROJECT TOTAL $7_995.00
Project: The City of Lathntp Village -Station Lobby/Exterior Surveillance Cameras
Description of hem Unit Cost Quantity Total
Surveillance Cameras/system $886.00 2 S1,772,00
PROJECT TOTAL
CITY OF LATHRUP VILLAGE SUBTOTAL
Project: City of Madison Heights —
Description of Item
Tasers
Air Cartridges
Laser/cartridge shipping & handling
PROJECT TOTAL
Project: City of Madison Heights — Dispatch Center Copier
Descrution of Item Unit Cost Quantity
Copier, Fax, Scanner for Dispatch Center
PROJECT TOTAL
51.77100
$9.767.00
Total
83..260.00
$360,60
$99,40
$3.72,0,00
Total
$1.600.00
SL600.00
Taser Acquisition
Unit Cost Quantity
5815.00 4
518.03 1 0
Project: City of Madison Heights — Station Training Equipment Acquisition
Description of hem Unit Cost Quantity Total
LCD Wall-Mounted Television Screens $1,000.00 2 S2,000.00
TV mounts
DVD.NFIS player recorders
PROJECT TOTAL
Description of Item
LCD Ceiling -Mounted Monitors
Closed Circuit camera system
Power and cable installation
PROJECT TOTAL
$200,00 2 S 400.00
S30000 2 5600.00
S3.000.00
Equipment Acquisition
Unit Cost Quantity Total
$400.00 . 4 $1,600.00
$1,300.00 I - S1,300.00
$500.00 1 $500.00
$3.400.00
Project: City of Madison Heights — Dispatch Closed Circuit
5
Quantit
4
Total
$15.336.00
Quantity Total
S1.800.00
PROJECT TOTAL $1.800.00
OAKLAND COUNTY
FY 2009 JAG - Application 2009-G1382-MI-SB
Project Budget — Attachment 2
Project: City of South Lyon-Server Acquisition
Description of Item Unit Cost
Microsoft Windows SBS File Server $5,652.00
Quantity
1
Total
$5,652.00
I.
1
1
1
1
17" LCD Monitor for File Server
PowerCOM Kin i Pro 1500VA Network UPS
Syinantec Backup Exec 12 for Windows for
Small Business
NA.S USB/ESATA 750GB External Storage
Drive $249.00
Netgear Prosafe FirewallIVPN Router w/25
Concurrent Remote Connections $499.00
On-Site Installation, Configuration & Training $3,000.00
PROJECT TOTAL
CITY OF SOUTH LYON SUBTOTAL
S147.00
$239.00
$546.00
$498.00
$499.00
$3.000.00
510,581.00
$10,581,00
$147.00
$239.00
$545.85
Project: City of Troy — Sniper Rifle Scopes
Description of Item Unit Cost
Rifle Scopes $3.834,00
PROJECT TOTAL
Project: City of Troy- Patrol Utility Vests
Description of Item Unit Cost
Parol Utility Vest 1,V./Bag $100.00
PROJECT TOTAL
Project: City of Troy- Investigations Laptops
Description of Item Unit Cost
Dell Laptops $3,200.00
PROJECT TOTAL
$15,336.00
Quantity Total
50 S5.000,00
S5.000.00
Quantity Total
$6,400.00
$6.400.00
Project: City of Troy — Investigations DVR
Description of Item Unit Cost
Networkable 4 channel DVR $1,800,00
OAKLAND COUNTY
FY 2009 JAG - Application 2009-G1382-MI-0
Project Budget — Attachment 2
Project: City of Southfield (MI) — Public Safety Industrial Generator
ar:%61;ii— ',don of item Unit Cost Quantity Total
750 KW Diesel Fueled Generator Set with
2,000 gallon sub-base tank (inc)udes 1 year
comprehensive factory warranty) $160,000.00 1 S160,000.00
1200 Amp 480 Volt Nema 3 R Transfer
Switch $20,000.00 I $20,000.00
Disable and Disconnect Existing 300 KW
Generator S4,500.00 I S4,500.00
Engineered Sealed Drawings for Project $15,000.00 1 $15,000.00
Complete Concrete, Excavation, Restoration
& Landscape Work (for new venerator site
location) $38,500.00 I $38,500.00
Equipment to Off Load & Set Up New
Generator S2,500.00 1 $2,500.00
An Underground Conduits, Electrical Wiring,
Connections and Terminations (multiple
locations as directed by customer) $105,000.00 I $105,000.00
On-Site Start Up and Initialization $1,000.00 1 $1,000.00
Extended Factory Warranty $3,500.00 I 500.00
PROJECT TOTAL 5350,000.00
Project: City - of Southfield (MI) — Prisoner Transport Van
pt.tscr:ption of Item Unit Cost Quantity Total
Customiied. Fully Marked Prisoner
Transport Van £36.659.00 1 659Q
PROJECT TOTAL $36,659.00
Project: City of Southfield (Ml) — Primary and sack-Up Duty Pistols
escri-hition of Item Unit Cost Quantity
Primary nut Firearm (make S.-. model TBD)
with night sivhts, 3 mavazines, storage case,
vun lock & manual $450.00 180
Total
$81,000
Single destop prep chargers $97,50 5 $585.00
PROJECT TOTAL
CIA' OF FARM INCi TON HILLS SUBTOTAL
.51.700,00
574.068,00
OAKLAND COUNTY
FY 2009 JAG - Application 2009-G13S2-MI-SB
Project Budget — Attachment 2
PROJECT TOTAL .S2,433,00
Project: City of Farmington Hills — Telephone Call Routing System
Description of Item Unit Cost Quantity Total
Software Programming $1,500.00 1 51.500.00
PRO:ECT TOTAL $1.500.00
Project: City of Farmington Hills — Digital Eyewitness Media Manager Server System
Description of Item Unit Cost Quantity Total
Ihardware and Software $28,635.00 1 $28.635,00
PROJECT TOTAL $28.635,00
Project: city of Farmington Hills — Digital Camcorders
Description of Item Unit Cost Quantity Total
Digital Camcorder $600.00 3 S1,800.00
PROJECT TOTAL 5] ,800.00
Project: City of Farmington Hills — Celle Brite Extraction Device
Description of Item Unit Cost Quantity Total
Hardware, Software warranty and Accessories $7,00000 1 57.000.00
PROJECT TOTAL S7.000.00
Project: City of Farmington Hills — Undercover Transmitters/Recorders
Desziption of Item Unit Cost Quantity Total
Device with bateries and monitoring Equipment $5,000.00
PROJECT TOTAL 55.000.00
Project: City of Farmington Hills GPSit Tracker
Description of Item Unit Cos., Quantity Total
GPS.it Tracker Unit, rechargeable Battery,
charer, hard shell carry case $700.00 I $700.00
Wireless 1:safie Plan 51,000.00 1 51.000.00
11
I :
I I
City of Southfield
L., cl.-..1.0211 riox .j)55 \II 4037-.20:7.5 • kk
June 1, 2039
ames IL Burch,
Acting Director of the Bureau o EJustice Assistance
Office of Justice Programs
810 Seventh Street NW.
Fourth Floor
Washington, DC 20531
Dear Sir:
Pursuant to be requirements of the Recovery Act: Justice Assistance Grant (JAG) Formula
Program, the City of Southfield, Michigan is seeking certification for the purchase of a fully
marked prisoner transport vehicle for use by the Southfield Police Department. Presently, the
prisoners are transported using a Ford Crown Victoria police cruiser; which only allows fOr two
prisoners per trip. This method is time and personnel intensive, especially on days tha: involve
the conveyance of more than two prisoners. For instance, the police department averages five
prisoners that require transport to the Oakland County Sheriff's Department main jail on
Saturday's alone; in other words three prisoner transports. This results in six hours of personnel
time and nearly a full tank of gasoline to complete this task. The purchase of a prisoner transport
vehicle will allow the Police Department's personnel to safely and efficiently transport multiple
prisoners to and from the Oakland County Sheriff's Department's main jail and other facilities.
Furthermore, this vehicle can be used to support the police department during special events or in
times of civil emergencies.
The financial resources to purchase a prisoner transport vehicle are not available in our current cr
t;pcoming budget. Due to significant and mandatory budget restrictions, the City of Southfield
does not have the funding to purchase a prisoner transport vehicle. Without the authorization to
use grant funds far this purchase, the Police Department will have no choice but to continue to
operate under the current procedure, which is a poor use of personnel resources and equipment.
Sincerely,
17644%,"6, 1,1(4nAvF
James G. Scharret
Ci t y Administrator
Office: (248) 796-5110
Fax: (243) 796-5115
(
%.1 .\J. I
Sr
FISCAL NOTE 4 (MISC. 409126)
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: MULTIDEPARTMENTAL: SHERIFF'S OFFICE, COMMUNITY CORRECTIONS,
CIRCUIT COURT, PROSECUTING ATTORNEY AND 52-3 DISTRICT COURT — 2009
RECOVERY ACT: EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG)
PROGRAM - INTERGOVERNMENTAL AGREEMENT AND GRANT APPLICATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finarce Committee has reviewed the above referenced
resolution and finds:
1. Oakland County, along with 20 local jurisdictions, has been allocated $1,991,207 and
plans to apply to the U.S. Department of Justice, Office of Justice Programs for
funding under the 2009 Recovery Act: Edward Byrne Memorial Justice Assistance
Program.
2. The grant funding period is March 1, 2009 through February 28, 2013,
3. The grant application requires the adoption of an intergovernmental agreement
between Oakland County and the local units of government applying for this grant.
4. The State statute (MCL) 45.556P) states that the Board of Commissioners has the
authority to enter into agreements with other governmental or quasi-governmental
entities.
5. An intergovernmental agreement between Oakland County and the City of
Birmingham, City of Ferndale, City of Hazel Park, City of Lathrup Village, City of
Madison Heights, City of Oak Park. City of Pontiac. City of Royal Oak, City of South
Lyon. City of Troy, City of Walled Lake, City of Wixom, City of Novi, City of Southfield,
City of Auburn Hills, City of Farmington Hills, Bloomfield Township, Waterford Charter
Township. West Bloomfield Charter Township and White Lake Charter Township is
included as part of the application packet.
6. Oakland County's share of the $1,991,207 is $285,521: $232,769 for County
departments (Sheriff $111,427, Community Corrections $40,000, Circuit Court
$39,200, Prosecuting Attorney $26,640. 52-3 District Court $15,502) and $52,752
Administrative Fee. The remaining $1,705,686 is distributed among the 20 local
jurisdictions based on Federal allocation less a 3% County Administrative Fee. There
is no grant match requirement.
7. Oakland County has been elected to serve as fiduciary and lead agency for the entire
award.
8. Total funding of $1,991,207 will be given to Oakland County to acquire equipment for
the County departments and 20 local jurisdictions as detailed in the narrative and
budget portions of the application. All equipment purchased with the grant funds will
be delivered to the individual requesting party.
9. Title to the equipment, unless otherwise required by the conditions of the grant, will
transfer to the requesting party upon delivery.
FINANCE COMMITTEE
IF
Resolution #09126 June 11,2009
Moved by Potter supported by McGillivray the resolution (with fiscal note attached) be adopted.
AYES: Coulter. Douglas. Gershenson, Girgell, Gosselin, Greimel, llatchett. Jackson, Jacobsen,
Long, McGillivray, Middleton, Nash, Potter, Runestad, Schwartz, Scott, Taub, Woodward, Zack,
Bullard, Burns. Capello, Coleman. (24)
NAYS: Potts. (1)
A sufficient majority having voted in favor, the resolution (with fiscal note attached) was adopted.
I INBY DE FOREGOING RESOLUTION
STATE OF MICHIGAN) (6/).1 --jdi
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 11,
2009, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 11th day of June, 2009.
eat
Ruth Johnson, County Clerk