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HomeMy WebLinkAboutResolutions - 2009.03.26 - 9823MISCELLANEOUS RESOLUTION #09062 March 26, 2009 BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON IN RE: FACILITIES MANAGEMENT/FACILITIES ENGINEERING - AWARD OF CONTRACT FOR THE 2009 ROOF REPLACEMENT PROGRAM — CHILDREN'S VILLAGE SCHOOL PROJECT TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen; WHEREAS the Fiscal Year 2009 Capital Improvement Program identifies the Roof Replacement Program for the Children's Village School and the Sheriffs Marine Storage Building in the amount of $424,400; and WHEREAS the Facilities Engineering Division recommends complete replacement of the 30 year-old Children's Village School roof at this time; and WHEREAS a recommendation regarding the Sheriffs Marine Storage Building will be forthcoming later in FY 2009, and WHEREAS the Planning & Building Committee on October 14, 2008, authorized the Facilities Engineering Division to prepare drawings and specifications and to advertise and receive bids for the replacement of the roofing of the Children's Village School; and WHEREAS in accordance with Purchasing Division procedures, bids for the project were received and reviewed on March 2, 2009 by the Facilities Engineering Division and the Purchasing Division; and WHEREAS the lowest responsible bidder is Ann Arbor Roofing of Ann Arbor, Michigan, which has successfully performed similar projects for the County in the past, with a bid in the amount of $299,744; and WHEREAS total project costs of $325,000 are recommended by the Facilities Engineering Division, including the contract award of $299,744, engineering costs of $2,000, landscape restoration costs of $5,000, and contingency of $18,256; and WHEREAS the additional insulation has a five (5) year return on investment (ROI) due to heating fuel savings; and WHEREAS the initial CIP budget for the Children's Village School roof replacement was $397,400; and WHEREAS funding in the amount of $325,000 for the project is available for transfer from the FY 2009 Capital Improvement Program/Building Improvement Fund (#40100) to the Project Work Order Fund (#40400) for the 2009 Roof Replacement Program — Children's Village School Project. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes an award of contract for the 2009 Roof Replacement Program — Children's Village School Project to Ann Arbor Roofing of Ann Arbor, Michigan in the amount of $299,744. BE IT FURTHER RESOLVED that the Board of Commissioners authorizes transfer of funding in the amount of $325,000 from the Capital Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400) to establish the 2009 Roof Replacement Program — Children's Village School Project (#100000001256). BE IT FURTHER RESOLVED that the FY 2009 Budget is amended as follows: Building improvement Fund #40100 1040101-148020-788001-40400Transfer Out ($325,000) Proiect Work Order Fund #40400 1040101-148020-595500-40100Transfer In Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. $325,000 FINANCE COMMITTEE tA FINANCE COMMITTEE Motion carried unanimously on a roll call vote. BY APPROVE THE FOREGOING REMOTION _ 0 )72- tE/d CM!, •1n••n Resolution #09062 March 26, 2009 Moved by Long supported by Jackson the resolutions (with fiscal notes attached) on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Burns, Capelio, Coleman, Coulter, Douglas. Gershenson, Gingell, Gosselin, Greimel, Hatchett, Jackson, Jacobsen, Long, McGillivray, Middleton, Nash, Potter, Potts, Runestad, Schwartz, Scott, Woodward, Zack. Bullard. (24) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted (with accompanying reports being accepted). STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on March 26, 2009. with the original record thereof now remaining in my office. In Testimony Whereof. I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 26th day of March, 2009. gat Ruth Johnson, County Clerk