HomeMy WebLinkAboutResolutions - 2009.05.07 - 9874May 7, 2009
REPORT MR if 09092
BY: Human Resources Committee, Sue Ann Douglas. Chairperson
RE: DEPARTMENT OF FACILITIES MANAGEMENT — AUTHORIZATION FOR
CONSOLIDATION OF CLERICAL RESOURCES AND POSITION DELETIONS
TO UH-sti UUb is OF PUBLIC WORKS BUILDING GROUND FLOOR
RENOVATION
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee having reviewed the MR # 09092 on April 29. 2009
Reports with the recommendation the resolution be adopted.
Chairperson. on behalf of the Human Resources Committee. I move the acceptance of
the foregoing Report.
HUMAN RESOURCES COMMITTEE
Human Resources Committee Vote:
Motion carried unanimously on a roll call vote with Capella and Coleman absent
MISCELLANEOUS RESOLUTION,. #09092 April 23, 2009
BY: Planning & Building Committee — JOhn A. Scott, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT — AUTHORIZATION FOR CONSOLIDATION
OF CLERICAL RESOURCES AND POSITION DELETIONS TO OFFSET COSTS OF PUBLIC WORKS
BUILDING GROUND FLOOR RENOVATION
To the Oakland County Board of Commissioners
Chairperson, Ladies. and Gentlemen:
WHEREAS the Oakland County Executive has assigned new departmental budget tasks and declared a
triennial budget plan for fiscal years 2010 ; 2011 and 2012; and
WHEREAS the offices of the Director and Property Management Specialist are on the Second Floor of
the Public Works Building (PWB) with the Oakland County Water Resources Commissioner staff offices;
and
WHEREAS the Department of Facilities Management proposes to renovate its office space and relocate
the Director and Property Management Specialist to the Pulgc Works Building (PWB) Ground Floor with
the rest of the department's staff; and
WHEREAS this renovation will allow for more effective use of current office space on the Ground Floor,
sharing several printers: a copier. plotter, laminator, and fax machine: and the mail center with all office
resources via a common work area; and
WHEREAS to assist in meeting the County Executive's budget task reduction, this renovation will allow
for the better utilization of current clerical resources and office space, thereby allowing Facilities to delete
Position #00101 — Account Clerk I I PTE and Position #01771 — Technical Assistant; and
WHEREAS Facilities Management is recommending several other positior consolidations and changes to
the certain line items that will take place during FY 2009 to further reduce costs; and
WHEREAS additional departmental budget reduct ons will be included in the FY 2010— FY 2012 County
Executive's Recommended Budget: and
WHEREAS the proposed position changes and line item changes will provide a total cost savings in
FY2009 such that the PWB ground floor office renovation project is 5109,193, and thus is expected to
provide a payback of just over one year: and
WHEREAS all work will be done using exsting contracts and in-house labor such that no additional third-
party contracting is required.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
following position changes as detailed below:
1. To delete the following positions:
Position Title Status Funding
Technical Assistant FTE GF/GP
Account Clerk II PIE PR
Student Engineer FTE PR
Property Mgmt Spec. FTE GE/GP
Dept and Position Number
1040101-01771 (effective 9/12109)
1040701-00101 (effective 6/20/09)
1040105-05374 (effective 5/9/09)
1040101-04654 (effective 5/9/09)
2. To create a PTNE (1000 hour/year) Property Management Specialist position in 1040101.
3. To downwardly reclassify tne following PR positions:
DeptiPos #
1040725-01587
1040725-02113
1040718-00858
1040718-02377
From
Position Title
Groundskeeper Crew Chief
Groundskeeper Crew Chief
Custodial Work Supervisor!!
Custodial Work Supervisor!!
To
Position Title
Groundskeeper 11
Groundskeeper Specialist
Custodial Worker II
Custodial Worker II
BE IT FURTHER RESOLVED tnat the Oakland County Board of Commissioners approves the Public
Works Building ground floor renovation project in the amount of $109.193.
Chairperson, on behalf of the Planning & Building Committee, I move adoption of the foregoing resolution.
LANNING,&bUILIDINO-COMMITTEE
PLANNING & BUILDING COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Carkila.a13,5-ent.
Resolution #09092 April 23, 2009
The Chairperson referred the resolution to the Human Resources Committee and the Finance
Committee. There were no objections.
FISCAL NOTE (M.R. #09092) May 7, 2009
BY: FINANCE COMMITTEE. TOM MIDDLETON, CHAIRPERSON
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT AUTHORIZATION FOR CONSOLIDATION
OF CLERICAL RESOURCES AND POSITION DELETIONS TO OFFSET COSTS OF PUBLIC WORKS
BUILDING GROUND FLOOR RENOVATION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
I. The Department of Facilities Management is proposing to renovate office space in the
Public Works Building and relocate office space for the Director — Facilities Management
and Property Management Specialist positions to the ground floor to allow for more
effective use of space and clerical resources and to consolidate staff in one common
area.
2. The estimated cost of the Public Works Building Ground Floor Renovation Project
(Project #100000001264) is $109,193. The project will be performed using existing
contracts and in-house staff.
3. The department is proposing position changes and operating reductions to the FY 2009
Facilities Management General Fund and Proprietary Budgets to cover the cost of the
office renovation and relocation project.
4. Position changes result in a net reduction of $79,768 to the FY 2009 Budget including
$34,782 to the General Fund and $44,986 to the Facilities Maintenance & Operations
Fund. The position changes are effective 05/09/2009 unless otherwise noted and
include:
a. Deletion of two (2) General Fund positions:
Technical Assistant #1040101-01771 (effective 9/12/09)
Property Management Spec alist — FTE #1040101-04654
b. Deletion of two (2) Facilities Maintenance & Operations Fund positions:
Account Clerk ll PINE #1040701-00101 (effective 6/20/09)
Student Engineer #1040105-05374
c. Creation of One (1) Property Management Specialist PTNE in #1040101
d. Downward Reclassification of four (4) positions:
Groundskeeper Crew Chief to Groundskeeper II #1040725-01587
Groundskeeper Crew Chief to Groundskeeper Specialist #1040725-02113
Custodial Work Supervisor II to Custodial Worker ll #1040718-00858
Custodial Work Supervisor II to Custodial Worker II #1040718-02377
5. Operating reductions to the FY 2009 Budget totaling $31,940 include $15,000
Professional Services in the Facilities Engineering General Fund Budget and $9,000
Sublet Repairs, $4,659 Custodial Services, and $3,281 Maintenance Supplies in the
Faci:ities Maintenance & Operations Fund Budget.
6. Total position and operating reductions to the FY 2009 Budget are $111.708, which
exceed estimated office renovation project costs of $109,193 by $2,515.
7. Total reductions to the FY 2010 Budget are $279,478, including $155,742 to the Facilities
Management Department's General Fund Budget and $123,736 to the Facilities
Maintenance & Operations Fund Budget.
3. These reductions and additional departmental budget reductions will be included in the
FY 2010— FY 2012 County Executive Recommended Budget to assist in meeting the
County Executive's budget task reduction.
9. The FY 200912010 Budget is amended as follows:
General Fund (10100)
Expenditure FY 2009 FY2010
1040101-140000-702010 Salaries — Regular ($17.076) ($83,269)
1040101-140000-722750 Workers Compensation (365) (1,503)
1040101-140000-722760 Group Life (89) (367)
1040101-140000-722770 Retirement (9,541) (39,231)
1040101-140000-722780 Hospitalization (4,669) (18,890)
1040101-140000-722790 Social Security (2,375) (9,768)
1040101-140000-722800 Dental (460) (1,862)
1040101-140000-722810 Disability (117) (482)
1040101-140000-722820 Unemploy. Insurance (61) (252)
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Potter and Coulter absent.
, . 1040101-140000-722850 Optical (29) (118)
1040801-148020-731458 Professional Services (15,000)
1040101-140000-740023 Budget Transition 2,515 155,742
1040101-140000-788001-40400 Transfer Out 47,267 -
Total $ -0- $ -0-
Facilities Maintenance & Operations Fund (63100)
Expenditure
1040105-140030-702010 Salaries — Regular ($13,049) ($32,940)
1040105-140030-722750 Workers Compensation (149) (376)
1040105-140030-722760 Group Life (36) (92)
1040105-140030-722770 Retirement (3,886) (9,806)
1040105-140030-722780 Hospitalization (1,821) (4,596)
1040105-140030-722790 Social Security (967) (2.442)
1040105-140030-722800 Dental (180) (453)
1040105-140030-722810 Disability (48) (121)
1040105-140030-722820 Unemploy. Insurance (25) (63)
1040105-140030-722850 Optical (11) (29)
1040701-140101-702010 Salaries — Regular (5,871) (20,910)
1040701-140101-722750 Workers Compensation (82) (294)
1040701-140101-722760 Group Life (20) (72)
1040701-140101-722770 Retirement (2,153) (7,659)
1040701-140101-722780 Hospitalization (1,008) (3,589)
1040701-140101-722790 Social Security (535) (1907),
1040701-140101-722800 Dental (99) (354)
1040701-140101-722810 Disability (26) (94)
1040701-140101-722820 Unemploy. Insurance (14) (49)
1040701-140101-722850 Optical (6) (22)
1040718-140299-702010 Salaries — Regular (10,902) (27.518)
1040718-140299-722750 Workers Compensation (117) (294)
1040718-140299-722760 Group Life (29) (73)
1040718-140299-722770 Retirement (3,033) (7,656)
1040718-140299-722790 Social Security (755) (1,906)
1040718-140299-722810 Disability (37) (95)
1040718-140299-722820 Unemploy. insurance (19) (49)
1040718-140200-750063 Custodial Supplies (4,659)
1040719-141000-731878 Sublet Repairs (9,000) -
1040719-141000-750287 Maintenance Supplies (3.281) -
1040725-140599-702010 Salaries — Regular (5)
1040725-140599-722750 Workers Compensation (3) (8)
1040725-140599-722760 Group Life (1) (2)
1040725-140599-722770 Retirement (76) (210)
1040725-140599-722790 Social Security (21) (53)
1040725-140599-722810 Disability (1) (3)
1040725-140599-722820 Unemploy. Insurance (1) (1)
1040701-140101-740023 Budget Transition 123,736
1040701-140101-788001-40400 Transfer Out 61 926
Total $ -0- ($ -0-
Project Work Order Fund (40400)
Revenue
1040101-141000-695500-10100 Transfer In $ 47,267
1040101-141000-695500-63100 Transfer In 61 ,926
$109,193
Expenditure
1040101-141000-796500 Budgeted Equity Adjust. $109,193
$ -0-
FINANCE COMMITTEE
t IRBY WAVE THE FOREGOING RESOLUTION
sliz/a7
Resolution #09092 May 7, 2009
Moved by Middleton supported by Jackson the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Burns, Capello, Coleman, Coulter, Douglas, Gershenson, Gingeli, Gosselin, Greimel,
liatchett, Jackson, Jacobsen, McGillivray, Middleton, Nash, Potter, Runestad, Schwartz, Scott,
Woodward, Zack, Bullard. (22)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 7,
2009, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac. Michigan this 7th day of May. 2009.
Gaie
Ruth Johnson, County Clerk