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HomeMy WebLinkAboutResolutions - 2009.05.07 - 9878May 7, 2009 MISCELLANEOUS RESOLUTION #09103 BY: Public Services Committee. Jeff Potter, Chairperson IN RE: SHERIFF'S OFFICE — FISCAL YEAR 2009 HIGHWAY SAFETY CHALLENGE AWARD GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Sheriff's Office applied to the Michigan State Police, Office of Highway Safety Planning. for $3.000 in grant funding to purchase law enforcement equipment related to highway safety; at a total cost of $3,000: and WHEREAS the most recent award of this grant was for FY 2006 in the amount of $5,000; and WHEREAS the grant funding period for this grant is October 1• 2008 through September 30. 2009: and WHEREAS the Michigan State Police has awarded Oakland County with a grant in the amount of 53.000; and WHEREAS no County grant matching funds are required to accept this grant nor to purchase the equipment: anc WHEREAS the acceptance of this grant does not oPligate the County to any future commitment; and WHEREAS the continuation of this program is contingent upon future levels of grant funding. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of cipplu'VeS the Fiscal Year 2009 Highway Safety Challenge Award Grant from the Michigan State Police in the amount of 53.000 and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute said agreement as attached. Chairperson. on behalf of the Public Services Committee, I move adopton of the foregoing resolution. PUBLIC SERVICES COMMITTEE Public Services Committee Vote: Motion carried unanimously on a roll call vote with Potter absent Page I of Nancy Wenzel From: Pill, Gala [piirg©oakgov.cor-ri] Sent: Thursday, April 16, 2009 2:54 PM To: 'Cunningham, Dale': 'Seaman, Lori': 'Pizzini, Gordon'; 'Malone, Prentiss' Subject: Grant Sign Oft: Sheriffs Office - 2009 Highway Safety Grant - Grant Acceptance The complete sign off package is attached. GRANT REVIEW SIGN OFF — Sheriff's Office GRANT NAME: 2009 Highway Safety Grant — Challenge Award Grant FUNDJNG AGENCY: Michigan Department of State Police — Office of Highway Safety Planning (OFTSP) DEPARTMENT CONTACT PERSON: Lori Seaman 2 -2110 STATUS: Grant Acceptance DATE: April 16. 2009 Pursuant to Misc. Resolut:on 401320, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract. Finance Committee Fiscal Note, and this t Off email containing arant review comments) may be requested to be placed on the appropriate Board of Commissioners' ccmmittee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. - Laurie Van Pelt (48/2009) Department of Human Resources: Approved. - Cathy Shallal (4/8/2009) Risk Management and Safety: Approved. - Andrea Plotkowski (4/15:2009) Corporation Counsel: There are no legal issues that must be resolved regarding the above-referenced grant acceptance. - Jody Hall (4/10.12009) COMPLIANCE The grant agreement (bv, reference of the application) references a number of specific federal and state regulations. Below is a list of these specifically cited compliance related documents for this grant. Single Audit Act of 1984 with amendments in 1996) littp±www.whitehousc.L.:ov:ombliraK ial;IirL ,5irts.Law.iit.han Federal Office of Management and Budget (OMB) Circular No. A-133. This Circular sets forth standards for obtaining consistene) and uniformity among Federal agencies for the audit of States, local governments, and non-profit organizations expending federal awards. nt-tp::!,...wv,.. i) house.g.ov/umbleireu larsia 133./a 33,htin Title V11 of the Civil Rights Act of 1964 (PI, 88-352) hup: www.ceoc...,lov Him I STATE OF MICHIGAN DEPARTMENT OF STATE POLICE LANSING JENNIFER M. GRANHOLM GOVERNOR COL PETER C. MUNOZ DIRECTOR March 27, 2009 Lt. Gordon Pizzini Oakland County Sheriffs Office 1201 North Telegraph Road Pontiac, Michigan 48341 Dear Lieutenant Pizzinir SUBJECT: PT-09-64 The Michigan Office of Highway Safety Planning (OHSP) has approved $3,000 in federal funds for Highway Safety Project grant number PT-09-64, "MACP Award Grant," for the grant period of March 27, 2005, through September 30, 2009. This grant is approved with the following condition(s): 1. Funding is contingent upon the availability of U.S. Department of Transportation Highway Safety Funds. 2. A grant orientation conducted by OHSP is mandatory for all grant project directors. 3. Please contact your regional coordinator to schedule an orientation and on-line report training via telephone. 4. Any grant revision request that adds or deletes objectives and/or activities must have OHSP approval. Electronic progress and financial reports are due in the same quarter that the purchases are made but no later than October 30, 2009. The progress report must include a description of the equipment purchased and any information on activities generated as a result of the purchase. Copies of newspaper articles and/or press announcements are also requested. You may electronically attach progress and/or financial support documentation under the attachment section of the progress report. If faxing or mailing documentation please include the above grant number on any paperwork. It is not necessary to send a paper copy of any information that has been electronically submitted. Failure to comply with the 'Grant Management Requirements or the conditions set forth in this approval letter may result in the delay of reimbursement or disallowance of reported costs. A copy of the final approved grant can be obtained from the MAGIC website under the "management activities section," then select the "View a PDF of this application" line If your reporting entity receives more than $500,000 a year in federal funds, you must report the amounts received on your audited financial statements, along with the appropriate CFDA number (enclosed). The Page 1A lists the funding sources included in your grant. If you need additional information, please contact Spencer Simmons of OHSP at 517-333-5326. Please contact your OHSP regional coordinator, Pat Eliason at (517) 333-5318 if you have any questions regarding your grant or the "Grant Management Requirements." We look forward to working with you during the course of the project Visit our website regularly at www.michigan.gov/ohsp for additional information regarding traffic safety issues. Sincerely, MICHAEL L. PRINCE, DIRECTOR Office of Hignway Safety Planning bsr Enclosures cc: Mr, Tim Soave Chairman Bill Buliard Office al Hkhway Safety Planning {OHSP) OHSP-31 (312006) PAGE 'IA - FOR OFISP USE ONLY FISCAL YEAR: 2009 PROJECT TITLE: MACP Award Grant GRANT NUMBER: PT-09-64 • APPLICANT: Oakland County Sheriffs Office APPROVED GRANT PERIOD: 3/27/09 through 9/30/2009 Fl itun TVPFKIFIlA it TASK FEDERAL FUNDS COMMITTED PAP 402 - 20.600 09:03 $ 3,000 - NON-FEDERAL $ 01 $ 0 01 0 0 3,000 1 0 01 0 $ 3,000 1 $ 0 TOTAL 3,000 $ 3,000 PERSONNEL COSTS CONTRACTUAL QPIZ.VirsFq OPERATING COSTS EQUIPMENT INDIRECT COSTS TOTAL APPROVED Tc TITLE Division Director DATE APPROVED 3/27/09 SIGNATURE BREAM) isrAL PAGE 1A To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance resolution and finds: 1 The Michigan Office of Highway Safety Planning (OHSP) has approved $3,000 in federal funds to the Oakland County Sheriffs Office for Highway Safety Project 'Challenge Award Grant". 2. Funding for the project will be used to purchase one (1) Kustom Signals Pro-Lite+Laser, eight (8) Galls-2 Cell LED Traffic Batons, eight (8) Galls-StreetPro Soft Trunk Organizers, eight (8) Galls-SureFire G@ Nitrolon Flashlights, eight (8) Pairs of Galls-Reflective Safety Gloves, and eight (8) D.R. Ebel-Steamlight Stylus UV. 3. No additional or matching funds are necessary from the General Fund. 4. The grant reimbursement period is October 1, 2008 through September 30, 2009. 5. A budget amendment to the Fiscal Year 2009 Special Revenue Budget is recommended to recognize the grant award as follows: Committee has reviewed the above referenced FISCAL NOTE (MISC. #09103) May 7, 2009 BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF'S OFFICE — FISCAL YEAR 2009 HIGHWAY SAFETY CHALLENGE AWARD GRANT ACCEPTANCE FY 2009 GRANT FUND #27345 Revenue 4030601-110000-610313 Federal Operating Grants $3,000 Total Grant Fund Revenue $3,000 Expenditures 4030501-110000-750170 Other Exp. Equipment $3,000 Total Grant Fund Expenses FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Potter and Coulter absent. 5-//z/c7 Resolution tt09103 May 7, 2009 Moved by Middleton supported by Jackson the resolutions (with fiscal notes attached) on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Burns, Capello, Coleman, Coulter : Douglas, Gershenson, Gingell, Gosselin, Greimel, Hatchett, Jackson, Jacobsen, McGillivray, Middleton, Nash, Potter, Runestad, Schwartz, Scott, Woodward, Zack, Bullard. (22) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted (with accompanying reports being accepted). I KEY APPROVE THE FOREGOING RESOLUTION STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 7, 2009, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 7th day of May, 2009. Ruth Johnson, County Clerk