HomeMy WebLinkAboutResolutions - 2009.11.12 - 9896November 12, 2009
MISCELLANEOUS RESOLUTION 109268
BY: PUBLIC SERVICES COMMITTEE, JEFF POTTER, CHAIRPERSON
IN RE: OAKLAND COUNTY SHERIFF'S OF1ICE-2009 COPS TECHNOLOGY PROGRAM GRANT
ACCEPTANCE
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Sheriff's Office along with CLEMIS of
Oakland County has solicited and received federal funding under the U.S.
Department of Justice - Office of Community Oriented Policing Services in the
amount of $625 ?C00 for the period of March 11, 2009 through March 10, 2012;
and
WHEREAS the acceptance of tkn_s grant for Oakland County Sheriff's
Office and CLEMIS of Oakland County will provide two types of Cogent Systems
remote access wireless biometric identification devices to participating law
enforcement agencies and supply additional hardware to enhance the internal
AFIS (Automated Fingerprint Identification System); and
WHEREAS the wireless devices will allow officers to capture finger-
print or mugshot images by capturing this information and transmitting it
electronically to the AFIS (Automated Fingerprint Identification System)
where it is analyzed for a match with a record on file; and
WHEREAS the goal of this program is to streamline the means of
processing searches from the wireless devices and to reduce the amount of
time the officer waits for an identification response from the backend
identification systems; and
WHEREAS the grant award has been processed through the County
Executive's Contract Review Process and the Board of Commissioners Grant
Application Procedures; and
WHEREAS the acceptance of this grant does not obligate the County to
any future commitment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the grant funding from the U.S. Department of Justice in the amount
of $625,000 with no County match requirement; and that the Board Chairperson,
on behalf of the County of Oakland, is authorized to execute said agreement
as attached.
Chairperson, on behalf of the Public Services Committee, I move adoption of
the foregoing resolution
PUBLIC SERVICES COMMITTEE
Public Services Committee Vote:
Motion carried unanimously on a roll call vote with Potter and McGillivray absent
GRANT REVIEW SIGN OFF — Sheriffs Office
GRANT NAME: 2009 COPS Technology Program
FUNDING AGENCY: U.S. Department of Justice
DEPARTMENT CONTACT PERSON: U. Chris Wundrach 8-5649 / Marge Bozarth (I.T.) 8-0875
STATUS: Grant Acceptance
DATE: October 19, 2009
Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal
grant review, Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of
Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note,
and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate
Board of Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVJEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (10/13/2009)
Department of Human Resources;
Approved. — Cathy Shallat (10/1312009)
Risk Management and Safety:
Approved, — Andrea Plotkowski (10/15/2009)
Corporation Counsel:
I reviewed the above-referenced grant and finding no legal issues APPROVE. the same on behalf of Corporation
Counsel. Please make sure to review and abide by grant terms and conditions as set forth on the reverse side of
our award document. If you have any questions regarding these conditions or other compliance issues, please
contact this office. - Mary Mara (10/15/2009)
COMPLIANCE
The grant agreement references a number of specific federal and state regulations. Below is a list of these
specifically cited compliance related documents for this grant.
2009 COPS Technology Program Grant Owner's Manual
http://www,cops,usdoLrov/odf7eO7OSI 71
US DoJ Uniform Administrative Requirements for Grants and Cooperative Agreements (28 CFR Part 66 and 28
CFR Part 70)
htto://www. acc e ss. . gOvinarakft/Wai s irbt 04n Refrv2 04 ,htrn1
Federal Office of Management and Budget (OMB) Circular No. A-21, A-87, A-102, A-110, A-122 and A-133
htto://www.whitehouse :goviombicirculardindex.html
Nondiscrimination; Equal Employment Opportunity; Policies and Procedures (28 CFR Part 42)
htro://www.access.gDa.gaLuaraisfilyzaisidix 01/28ofr42 01.html
Criminal Intelligence Systems Operating Policies (28 CFR, Part 23)
Jitti ://www.eccess. 04/28cfr23 04.htral
Procedures for Implementing the National Environmental Policy Act (28 CFR Part 61)
ten://www.acc-ess.m.Ntith_lara/cfriwaisidx 0 1 /28cfr6 1 0 1.1011
77 -1
' • ":.!!!
Office of Community Oriented Polking Services (COPS)
-4954/ U.S. epa ment of Justice .
Office of the Director
1100 Vermont Ave., NW
Washington. DC 20530
September 21, 2009
Sheriff Michael Bouchard
Oakland County Sheriffs Department
1200 North Telegraph Road
Building 38 East
Pontiac, MI 48341
Re: Technology Program Grant #2009CKWX0358
ORI#: M163163
Dear Sheriff Bouchard:
Congratulations! On behalf of Attorney General Eric Holder, I am pleased to inform you that the
COPS Office has approved your agency's request for funding in the amount of $625,000 under the COPS
Technology Program. Enclosed in this packet is your grant award. The award document must be
signed and returned to the COPS Office within 90 days from the date of this letter to officially
accept your grant. On the reverse side of the grant award is a list of conditions that apply to your grant.
You should read and familiarize yourself with these conditions. In addition, your Grant Owner's Manual
and other important information to assist you with the implementation of your award are available online
at http://www.cops.usdoj.gov/Default.asp?Item=2200.
The official start date of your grant is March 11, 2009. Therefore, you can be reimbursed for
approved expenditures made on or after this date. Please carefully review the Financial Clearance
Memorandum included in your award package to determine your approved budget, as some of your
requested items may not have been approved by the COPS Office during the budget review process, and
grant funds may only be used for approved items, Also, please be aware that arty vendor or cuntraetor
who participated in drafting your grant application may not receive federal funding for any procurement
under this award.
Within a few weeks, you will receive a financial documentation package from the Office of the
Chief Financial Officer, Office of Justice Programs. This important package will contain the forms and
instructions necessary to begin drawing down funds for your grant.
Once again, congratulations on your Teehnolou Program award. If you have any questions about
your grant, please do not hesitate to call your Grant Program Specialist through the COPS Office
Response Center at I .800.421.6770.
Sincerely,
David M. Buchanan
Acting Director
- Law E,nforcernent Executive; Sheriff Michael Bouchard
,s Address; 1200 Nurili Telegraph Road
Building 38 East
-i Ciiy, State, Zip Code: Pontiac, Mt 48341
Telephone. (248)858-5001
Fax: (248) 838-5140
Government Executive: Chairman of the Board Bill Bullard
- Address: 1200 NOni-CTelegi'aph Road
Cay, Ski, Zip Code: Pontiac, 141 48341
Telephone (24)_858-1000
Fax': (248) 858-1372 ; .
.f.* Award End Date: 3/10/2012
25:060.00
Award Start Date;
Award-Atnount:
David Buchanan = . Acting Director _
By signing this Award Document, the grantee agrees to abide by all 19 Grant Terms and Conditions on the reverse side of this
document and the attached pages:
Date
3/11/2009
Award ID:
95249
Date
U. S. Department of Justice
Community Oriented Policing Serpices
Grants Administration Division
'_Law Enforcement Technology
Treasury Account Symbol (TAS) 15X(406
Grant 0. 2009CKWX0358
OR1 :v1163163
Applicant Organizations Legal Name: Oakland County Sheriffs Department
al? Veniior 386004876
DUNS#: 136200362
Signature of Law Enforcement Official with the
Authority to Accept this Grant Award .
Michael J, Bouchard, Sheriff _
Typed Name and Title of Law Enforcement
Official
Date
Bill Bullard, Jr.
Signature of Government Official with the Authority to Typed Name and Title of Government Official
Accept this Gram Award
alse statements or claims made in connection with COPS grants may result in fines, imprisonment, debarment from
Irticipating in ellerai grant :i or contracts, and/or any remedy available by law to the Federal Government.
U.S. Department of Justice
Office of Communin., Oriented Policing Services
Technology Program Grant Terms and Conditions
By signing the Award Document to accept this Technology Program grant, your agency agrees to abide by the following gran( conditions:
1. The grantee agrees to comply with the terms and conditions in this 2009 COPS Technology Program Grant Owner's Manual; COPS statute (42 C S.0 .3796dd, et seq.); 28
C.F.R. Part 66 or 28 C.F.R. Part 70 as applicable (governing administrative requirements for grants and cooperative agreements): 2 C.Tele. Part 225 (OMB Circular A-87), 2
C,F.R. Part 220 (OMB Circular A-21). 2 C.F.R. Part 230 (OMB Circular A-122) and 48 C.F.R. Part 31.000 et seq. (FAR 3 i .2) as applicable (governing cost principles); OMB
Circular A-133 (governing audits), representations made in the COPS Tecimology Program grant application; and all other applieable program requirements, Jaws, orders,
regulations, or cireulars
2. The grantee acknowledges its arreement to comply with the Assurances and Certifications forms that were submitted as part of its Technoloey Program application.
3. The funding under this project is for the payment of aperoved costs for the continued development of technologies and automated systems to assist state, local, and tribal law
enforcement agencies in invesiigacing., responding to. and preventing crime. The allcwable costs for which your agency's grant has been approved are limited to those listed on
the Financial Clearance Memorandum, which is included in your agency's award package.
The Financial Clearance Memorandum speeifies the costs that your agency is allowed to fund with your Technology grant, It also describes any costs which have been
disallowed after review of your proposed budget. Your agency may not use Technology grant funds fur any costs that are not Identified as allowable in the Financial
Clearance Memorandum.
4. Travel costs for transportation, lodging and subsistence, and related items are allowable under the Technology Program with prior approval from the COPS Office. Payment
for allowable travel costs will be in accordance with 2 C.F.R. Part 225 (OMB Circular A-87, Cost Principles for State. Local. and Indian Tribal Governments), 2 C.F.R. Part 220
(OMB Circular A-21, Cost Principles for Educational Institutione), 2 C.F.R. Part 230 (OMB Circular A-122, Cost Principles for Non-Profit Organizations), and 48 C.F.R. Part
.31.000, et seq. (FAR-31.2, Cost Principles for Commercial Organizations), as applicable.
5. When procuring information-sharing services, hardware, software, or other equipment, the grantee agrees to procure and implement those items in accordance with die
applicable standards outlined in the terms and condrtions of the Grant Owner's Manual.
6. State, ltical, and tribal governments must use 'I ethnology Program grant funds to supplement, and not supplant, state, local, or Bureau of Indian Affairs (BIA) funds that are
already committed or otherwise would have been committed for grant purposes (hiring, training, purchases, and/or activities) during the grant period. In other words, grantees
may not use COPS funds to supplant (replace) state, local, or Bureau of Indian Affairs funds that would have been dedicated to the COPS-funded item(s) in the absence of the
COPS grant.
7. Your agency may request an extension of the grant award period to receive additional time to implement your grant program. Such extensions do in provide additional
funding. Only those grantees that can provide a reasonable justification for delays will be granted no-cost extensions. Extension requests most be received prior to the end
date of the award. Any extension requests received after an award has expired will be approved only under very limited circumstances.
8. Occasionally, a change in an agency's fiscal or law enforcement situation necessitates a change in its Technology Program award Grant modifications under the Technology
Program are evaluated on a case-by-case basis. Movement of dollars between approved budget categories (as reflected in the original Financial Clearance Memorandum
provided with the Award Document) or other budget modifications are allowed up to ten percent (10 0%) of the total award amount as last approved by the COPS Office, provided
there is no change in project scope. When arty cumulative changes exceed ten percent of the total award amount or change the scope of the project, prior approval from the
COPS Office is required. The grantee must promptly notify the COPS Office m writing of proposed changes in excess of ten percent of the total award amount, and must obtain
written approval from COPS for these changes before incurring the proposed costs, In addition, please be aware that the COPS Office will not approve any modification request
that results in an increase of federal funds.
9. The COPS Office may conduct monitoring or sponsor national evaluations of the COPS Technology Program. The grantee agrees to cooperate with the monitors and
evaluators.
10. To assist the COPS Office in the monitoring of your award, your agency will be responsible for submitting periodic programmatic progress reports and quarterly financial
reports.
11. Federal law requires that law enforcement agencies receiving federal funding from the COPS Office must be monitored to ensure compliance with their grant conditions and
other applicable statutory regulations. -The COPS Office is also interested in tracking the progress of our programs and the advancement of community polieng Both aspects of
grant implementation—compliance and programmatic benefits—are part of the monitoring process coordinated by the U.S. Department ofJustice. Grant motitoring activities
conducted by the COPS Office include site visits, office-based grant reviews, alleged noncompliance reviews, financial and program reporting, and audit resolution, As a COPS
Technology grantee, you agree to cooperate with and respond to any requests for information pertaining to your grant.
12_ All recipients of funding from the COPS Office must comply with the federal regulations pertainiee to the development and impleinentation of an Equal lemployment
Opportunity Plan 128 C.F.P_. Part 42 subpart
13. Grantees using Technology Program funds to operate an interjurisdictional criminal intelligence system must comply with operating principles of 28 C.F R. Part 23, The
grantee acknowledges that it has completed, signed and submitted with its grant application the relevant Special Condition certifying its compliance with 28 C. P,R. Part 23.
14. Crentets who have been awarded funding for the procurement of an item (or group of items) or service in excess of $1 00,000 and who plan te seek approval for use of a
noncompetitive procurement process must provide a written sole source Justification to the COPS Office for approval prior to obligating, expending, or drawing down grant
funds for that item.
15. The grantee agrees to submit one copy of all reports and proposed publications resulting from this grant 20 days prior to public release. Any publications ( incladaig written.
software, visual, or sound, but excluding press releases. newsletters, and issue anatyses -I. whether published at the recipient's or government's expense, snall contain the
following statement: "This project was supported by Grant # , awarded by the U.S. Department of Justice. Office of Community °treated Policing Services. 'I he
opinions contained herein are those of the author(s) and do not necessarily represent the official position or polieies of the C S. Department of.lust ice. References to specific
companies, products, or services should not be considered an endorsement by the author(s) or the U.S. Department ofiustice. Rather, the references are illustrations to
supplement discussion of the issues."
16. The grantee agrees to complete and keep on file, as appropriate, a Bureeu of Citizenship and Immigration Services rmploymera Eligibility Verification Form (I-9). This
form is to be used by recipients of federal funds to mil): that persons are eligibie to work in the United States.
U.S'.:Departmcnt of Justice •
Office of Communily Oriented Policing Services
. Teanology-PrOgr-am Grant Terms and Conditions
- -
I7 To facilitate communication among local Rnd state governmental agencies regarding various information technology projects, the grantee agrees to nut iFy the appropriate
State Information Technology Poirt of Cerrtact of the receipt. of tnis grant award For a list of Stale Information Technology Points of Contact, visit
hitt) .//www. it.otp,goviclefault aspx7arca—policyAncIPmeticeftrige=1046.
18. The grantee agrees to comply with 28 C.F R. Part 61 (Procedures for Implerneiting the National i7:nvircrmenta1 Policy Act)
19. False statements or claims made in corinntian with COPS grants may result in fines. imorisnnment, or debamtent from participating in federal grants or concacts, and/or
any other remedy available by law c .- • .- . -
Direct Costs:
Grand Total
U. S. Department of Justice
Communiv Oriented Policing Services
Grants Administration Division
Law Enforcement Technology
1169 vermonr Al,eque VW
WaskingionDC25531
Memorandum
To: Sheriff Michael Bouchard
Oakland County Sheriffs Department
From: Andrew A. Doff, Assistant Director for Grants Administration
LaTanya Henley, Grant Program Specialist
Budget Prepared By: LaTanya Henley, Grant Program Specialist
Re: Law Enforcement Technology Financial Clearance Memo
A financial analysis of budgeted costs has been completed. Costs under this award appear reasonable, allowable, and
consistent with existing guidelines, Exceptions / Adjustments are noted below.
OJT' Vendor #: 386004876 OR! #: M163163 DUNS #: 136200362 Grant #: 2009CKWX0358
Budget Categor-v Proposed Budget Approved Bucket Adjustments Disallowed/Adiu5ted - Reasons/Commeats
Equipment 5529.461.00 S529,461.00 $0.00
Consultants/Contractors $95,539.00 $95,539.00 $0.00 -
Grand Total:
$625,000.00 $625,000.00 $0.00
at•nz.72.rzz•—nn•--.::.2.••f
$625,000.00 $625,000.00 $0.00
Federal Share: S 625,000.00
Applicant Share: $ 0.00
Cleared Date:
Overall Comments:
All costs listed in this budget were programmatically approved based on the final Budget Detail Worksheets submitted by your agency
to the COPS Office. Maintenance agreements (if applicable) must be purchased and paid in full within the three-year grant period.
Prior to the obligation, expenditure or drawdown of grant funds for non-competitive contracts in excess of $100,000, grantee must
submit a sole source justification to the COPS Office for review and approval. Prior to the obligation, expenditure, or dravvdown of
grant funds for consultant fees in excess of $550 per day when the consultant is hired through a noncompetitive bidding process,
approval must be obtained from the COPS Office. If the vendor number on this form differs from the EIN number included in your
application, then for administrative purposes only, we are assigning a different vendor number to your agency. The reason for this
administrative change is that your original EN number has been assigned to another agency. If this applies to your agency, please use
the new vendor number on all financial documents related to this grant award. The vendor number should not be used for IRS purposes
and only applies to this grant.
8/21/2009
ACCEPTING YOUR GRANT AWARD
Frequently Asked Questions (Rev. August 2009)
cops
SOFESSIINITY OFIIENTED PouciNo scrwrcrs
U.S. DEPARTMENT OF JUSTICE
HOW DO I ACCEPT THIS AWARD?
Accepting your COPS award is a simple and straightforward process. The award document to accept
your new grant can be found in the award packet. Other important information about your award can be
found online at www.cops.usdoi.gov. You should carefully read all award information prior to signing the
award document and accepting your grant.
• COPS Grant Award Document — To accept your award, this document must be signed by the top
law enforcement and government executives or agency executives as indicated on your award
document, and then returned to the COPS Office.
WHERE CAN I FIN
GRANT OWNER'S MANUAL?
For your convenience, we have several supporting documents available online at www.cops.usdoj.gov to
assist you in implementing your grant. These resources include a Grant Owner's Manual, Financial
Status Report (SF-269A), "Helpful Hints'. Guide for Completing an SF-269A, Change of Information
Sheet, COPS Publication Request Form, and letter regarding federal civil rights laws.
WHO MUST SIGN TH___AaaliD, DOCLTMENT?
The law enforcement and government executives (as indicated on your award document) that have
ultimate financial and programmatic authority for the grant must sign the award document. They are
generally the highest-ranking officials within your jurisdiction (e.g., Chief of Police, Sheriff, or equivalent
for law enforcement executives, and Mayor, City Administrator, or equivalent for government
executives). For non-law enforcement agencies (universities, private organizations, etc.), the authorized
officials are the programmatic and financial officials who have the ultimate signatory authority to sign
contracts on behalf of your organization. Typically, these are the same executives who signed the forms
located in your application package.
ARE PHOTOCOP1E2
DOCUMENT?
DR_STA.ILEEILSIL/NATILli niv- 1-11-C A II! A TJT1
No. All signatures on the award document must be original. Stamped or photocopied signatures will riot
be accepted.
MAY I RETURN A SIG! PHOTOCOPY O
No. Only a signed. original award document (i.e., the actual document mailed to you by the COPS
Office) will be accepted.
HOW LONG DO I HAVE TO RETIIRN TIM suArrn ANiagnimainuifirpai
Your agency has 90 days from the date_Asittd on the award congratulatory letter to return your signed
award document to the COPS Office. Failure to return your signed award document within the 90-day
. time frame will result in your inability to access grant funds, and may result in your agency being
withdrawn from your COPS grant program.
THE GOVERNING BODY JURISDICTION Nrrnc vfnur TTIVIT PrPripv r-rumyr,
FINAL AP
If your agency needs more than 90 days to sign and return the award document, please contact your Grant
Program Specialist at 1.800,421,6770 to request an extension of the return period. All time extensions for
purposes of returning the award document will be considered on a case-by-case basis.
lIK 31 JaaifilL6aliajamarjai.ILRE MAIL THE
Your signed award document should be mailed to the following address:
For the Technology Program, Methamphetamine Initiative, or Safe Schools Initiative (SSI):
U.S. Department of Justice, COPS Office
ATTN: [Grant Program Name] Control Desk, 9 th Floor
1100 Vermont Ave, NW
Washington, DC 20530 (20005 for overnight delivery)
For the COPS Hiring Recovery Program (CHRP), Child Sexual Predator Program (CSPP), Tribal
Resources Grant Program (TRGP), or Secure Our Schools (SOS):
U.S. Department of Justice, COPS Office
ATFN: [Grant Program Name] Control Desk, 8 th Floor
1200 Vermont Ave, NW
Washington, DC 20530 (20005 for overnight delivery)
Before you can draw down these grant funds, the COPS Office must receive the signed award
document from your agency. To ensure that we receive your signed award in a timely manner, we
encourage you to submit your sinned awar4 hy exnrevz nr nvorniarWahisifirdigra,
WHAT IF GOV_E a=dailidiamiiiiXycjillailTHE RNEVIEN
INFORMATION ON TIIE.ailagarlatriajjapcjimiaca,
Please review the information on your award document carefully. If a change in information (address,
phone number, etc.) has occurred, do not change or correct that information on the award document
Rather, a Change of Information form should be submitted to our office. You may submit a Change of
Information online through Account Access at www,cops.usdoj.gov or you may print a finable form to
submit via fax or mail. Complete the relevant part(s) of that document and submit it to the COPS Office.
The COPS Office Will then update our records to reflect any changes.
If the actual law enforcement or government executive listed on the award document has changed, the
new executive in that position should simply sign the award document. Again, do not alter any
executive information Nhown on your award document, even if it needs to be updated. Simply
complete a Change of Information form as described above in order to reflect the new executive.
WIIERE CAN I FIND A LIST OF CONDITIONS THAiLigiagloymiajgarwrianianU-
+so reverse id oryotir dmird fliwirriii.311, you' will find ymluir nwriltliN grant terms and
conditions. The same conditions can also be found in the Grant Owner's Manual, which is available on
online at www.cops.usdoj.gov . Please read and familiarize yourself with these conditions.
I STILL HAVE QUESTIONS ABOUT MY AWARD. WHAT flfl I TW1'
If you still have questions, please feel free to call the COPS Office Response Center at 1.800,421.6770
and ask to speak with your Grant Program Specialist,
REPORT TO: BILL BULLARD JR., CHAIRPERSON, OAKLAND COUNTY
BOARD OF COMMISSIONERS
BY: Fiscal Services Division
IN RE: Oakland County Sheriff's Office —COPS FY2009 Technology Program
The Fiscal Services Division has reviewed the above referenced grant application
and finds:
1) The U. S. Department of Justice — notified Oakland County of the availability
of funding opportunity at the beginning of June 2009.
2) The grant application is a new application that will provide funding for two
types of Cogent Systems remote wireless biometric identification devices to the
participating law enforcement agencies. Officers will be equipped with wireless
handheld devices that will capture fingerprint or mugshot images. Upon capturing
images it will be transmitted electronically to the AFIS (Automated Fingerprint
Identification System) where is analyzed for a match with a record currently on
file. Additional goals of this project is to add enhancements to reduce the
timeframe of searching for fingerprints and decrease the amount of time the
officer waits for an identification response from the backend identification
systems.
3) No positions are funded by this grant and funding does not support hiring or
continuation of any special revenue positions.
4) The grant period is from January 2009 through December 2010.
5) The total grant request amount for the replacement and installation of the units
is $625,000. No local match is required.
6) Application and acceptance of this grant does not obligate the county to any
future commitment.
Informational Copies:
Public Services Committee
Finance Committee
Budget Narrative
C. Equipment Technolo2y
1 7 — Cogent Systems Mobile Ident II portable identification devices. Total Cost $44,200
Through a competitive bid process Cogent Systems has been selected to provide
Oakland County with 17 of their Mobile Ident II portable blot -nettle identification units.
The Mobile Ident H is a hand held device capable of performing a complete on the street
booking including the capturing of ten fingerprints, a set of photo images and detailed
demographic information. The device uses a standard Windows CE operating system
along with software designed by Cogent Systesm for the purpose of capturing and
formatting fingerprint images and data. The device uses a stylus pen with a build in
keyboard for recording information if not obtained via a bar code. Drop down lists are
used to guide the officer in the completion of an accurate record. Furthermore, the device
is configurable in that it can guide the user to capture up to 10 fingerprint impressions,
four photo impressions and four scars, marks and tattoos for each booking. Biometric
information can be gleaned into the field booking via a bar code scanner built into the
unit. In addition, the unit relays and receives information through it's built in Edge
modern card. Biometrically verified information about the suspect / arrestee would be
displayed on the screen for the officer to view. Booking information will be sent to a
central server for storage and retrieval.
6- Cogent Systems CSD3300 desktop fingemrint identification devjees. Total Cost:
j378
Cogent Systems has been selected to provide Oakland County with 6 of the
CSD330 desktop fingerprint biometrie units. This ruggedized device facilitates the
capture of two or more fingerprints from arrestee at the time of intake booking or release
from custody. The fingerprints are transmitted to a workstation using the Cogent
Systems WebID software. The software codes the minutae points on the fingerprint
images and sends them to the Cogent AFIS for identification. If an ident;fication is found
within the AFIS database two subsequent searches are launched by the system. The first
search is against the regional mugshot database for a recent arrest image while the second
search is against the State Police wants and warrants database for any outstanding
warrants. The aggregate information is bundled up and sent back to the originating
workstation for further action by the user.
1-Cogent Bluecheck Portable identification device. Total Cast: S1.983
Through a competitive bid process Cogent Systems has been selected to provide
the County with 1 of their Bluecheck portable biometric identification units. This device
is capable of capturing two or more fingerprints in the field. The fingerprints can then be
downloaded via a "blue tooth" connection back to the MDC in the patrol unit. In
addition, the fingerprints can also be downloaded to the MDC via an attached USB cable.
Once the fingerprint data is received by the MDC it is transmitted back to the central site
AVIS and associated data servers for identification processing. Identification responses
are returned back to the MDC and displayed through the use of Cogent's Mobile ID
software.
The device is small in size and would fit in the pocket of an officer's shirt. In
order to use the device the officer presses one of three buttons on the device to activate
the image capture process. Once the fingerprint impression is obtained, the officer presses
a second button to transmit the fingerprint impressions back to the MDC via a blue tooth
connection.
5- AFIS Programmable Matching Accelerator boards. Total Cost: $375.MQ
The County intends to upgrade its five existing Cogent Systems PMA
(Programmable Matching Accelerator) boards from the current dragon boards to the
phoenix version of the PMA boards. It is the PMA boards that allow for the rapid
searching the fingerprint images throughout the AFIS minutiae database. Moreover, by
increasing the speed of the boards the CAPFIS will be able to decrease the time to
process not only two finger identification transactions but also live scan and palm scan
transactions being submitted by the State Police and the CLEMIS law enforcement
agencies. This is significant due to the fact that as the database grows in size and the
number of portable ID devices are deployed to the law enforcement agencies there will be
increased pressure placed on the CAPFIS to keep up with the workflow. The Cogent
Systems PMA are specially designed for the Cogent Systems CAPFIS (Cogent
Automated Palm and Fingerprint Identification System)
2-Cogent Systems Mobile Identification Servers. Total Cost: $70.000
The Cogent Systems Mobile Identification server manages the transactions
coming into the central site servers, (AFIS, Mugshot, State Law Enforcement Information
Network) from the nearly 300 Portable Identification devices in the field. It would
establish a priority for the types of requests from the field along with providing system
auditing, transaction tracking and reporting functionality. Through this device we would
be able to determine patterns of portable identification device usage as well as identify
transaction based problems back to the specific unit. This server would also serve as an
intermediary device that communicates directly with the Cogent Interface Server for the
purpose of processing identification transactions.
1- Cogent Systems F5 BigIP Load Balancer. Total Cost: 525.000
The Cogent Systems F5 BigIP Load Balanccer server identifies and routes the
incoming two finger identification transactions to an available Mobile Identification
server and PlvIA subsystem. Adding this server will provide for the efficient handling of
portable identification transactions along with decreasing the amount of time it takes to
process a fingerprint transaction. The downstream effect will be a reduction in time for
the identification response to be returned to the patrol or corrections officers,
D. Other Costs
None
E. Supplies
None
F. Travel / Training
None
G. Contracts / Consultants
Cogent System software development services. Total Cost: 63,200
Cogent Systems will be contracted to perform the following modifications to the
CLEMIS Cogent System Palm AFIS. They will modify the palm AFIS to support the
submission of palm prints received from the 101 CLEMIS law enforcement agencies to
the Michigan State Police. Doing so will enhance the identification information database
available to all law enforcement agencies. Cogent Systems will also be contracted to
modify the existing Mobile Ident H software making it consistent with the CLEWS
requirements to perform a field based booking along with a subject identification search.
Finally Cogent Systems will be contracted to modify the software used by the CSD330
unit making it consistent with the current CLEMIS /Cogent Systems WebID software.
By having both the Cogent Systems BlueCheck and CSD330 unit utilize the same
software will reduce development time along with reducing ongoing support costs.
AT&T Edge Service for the Cogent Systems Mobile Ident H units. Total Cost: S30,600
While the Cogent Blued-leek device will leverage the modems already installed
in the patrol vehicles, the Cogent Systems Mobile 'dent 11 unit requires an Edge modem
and service from AT&T the County wireless provider. The Edge modem card will
facilitate the direct transmission of fingerprint images and data back to the County's
APIS servers via AT&T. This portability allows the Mobile Ident E device to be used in a
variety of situations and locations in which a laptop with corresponding modern card is
not available.
H. Indirect Costs
None
FISCAL NOTE (MSC. 109268) November 12, 2009
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: OAKLAND COUNTY SHERIFFS DEPARTMENT — 2009 COPS TECHNOLOGY
PROGRAM GRANT ACCEPTANCE
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. Oakland County Sheriffs Office, along with CLEWS of Oakland County, have been
awarded grant funding from the U.S. Department of Justice — Office of Community
Oriented Policing Services in the amount of $625,000 for the period of March 11,
2009 through March 10, 2012,
2. Grant funding will cover 100% of the equipment costs as well as the contractual
services for installation of hardware and software modifications to the Automated
Fingerprint Identification System (AFIS).
3. There are no additional personnel costs requested and no county match required.
4. A budget amendment is recommended to the Fiscal Year 2010 Special Revenue
Budget as follows:
Law Enforcement Grant Fund #27420
FY 2010
Revenue
1080305-116130-610314 Grants-Federal $625,000
Total Revenue $625,000
Expenditures
1080305-116130-760132 Capital-Computer Equip $529,461
1080305-116130-731458 Professional Services 95 539
Total Expenditure $625_,_000
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Potter absent.
/ /1
Resolution #09268 November 12, 2009
Moved by Middleton supported by Gershenson the resolutions (with fiscal notes attached) on the
amended Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Capello, Coulter, Douglas, Gershenson, Gingell, Gosselin, Greimel, Hatchett, Jackson,
Jacobsen, Long, McGillivray, Middleton, Nash, Potter, Potts, Runestad, Schwartz, Scott, Taub,
Woodward. Zack, Bullard, Burns. (24)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
I HEREBY ARM) THE fOXGOING RESOLUTION
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November
12. 2009, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 12th day of November, 2009.
Ruth Johnson, County Clerk