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Home My WebLink AboutResolutions - 2009.10.14 - 9914October 14, 2009 REPORT MR # 09237 BY: Human Resources Committee, Sue Ann Douglas. Chairperson RE: SHERIFF'S OFFICE — FY 2010 AUTO THEFT PREVENTION AUTHORITY (ATPA) GRANT ACCEPTANCE TO: Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Human Resources Committee having reviewed the above referenced resolution on October 14, 2009 Reports with the recommendation the resolution be adopted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing Report. HUMAN RESOURCES COMMITTEE Human Resources Committee Vote: Motion carried unanimously on a roll call vote, October 14, 2009 MISCELLANEOUS RESOLUTION 109237 BY: PubLc Services Committee. Jeff Pater, Chairperson IN RE: SHERIFF'S OFFICE — FISCAL YEAR 2010 AUTOMOBILE THEFT PREVENTION AUTHORITY (ATPA) GRANT ACCEPTANCE To the Oakland County Boarc of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the State of Michigan, Automobile Theft Prevention Authority (ATPA). awarded the Auto Theft Unit of the Sheriff's Office funding in the amount of 51,191 191 for the fiscal year period of October 1 : 2009 through September 30, 2010 and represents continuation funding; and WHEREAS for FY10 the Oakland County Sheriffs Department will administer the total of the grant award; and WHEREAS currently, the West Bloomfield Police Department and Wayne County Sheriff's Office are part of the ATPA program and will not be participating in the FY10 ATPA program; and WHEREAS the Waterford, Hazel Park, Farrrington Hills, and Pontiac Police Departments are included in the FY10 grant awarded to Oakland County; and WHEREAS Oakland County has been awarded $668.172 with a required 5334.086 local match, the Farmington Hills Police Department $113,554 with a requireo $56,792 local match, the Hazel Park Police Department $94,801 with a required $47,401 local match, the Waterford Township Police Department $113,645 witi a required $56823 local match, the Wayne County Sheriff Department $200,989 with a required $100,495 local match: and WHEREAS Wayne County has recently notified the ATPA that it will no longer participate in the Program, the ATPA has agreed that Wayne County funds be utilized to offset eXpellOb cl3Suuidld with the participation of the Pontiac Police Department and an additional agency new to the FY10 ATPA team; and WHEREAS the Oakland County matching funds requirement increased from forty percent (40%) to fifty percent (50%) and the County's share of $334,086 is available in the General Fund non-departmental grant match account and has been included in the Fiscal Year 2010 Adopted Budget; and WHEREAS the total program required match is $595,595 and is met by each participating municipalities local matching funds; and WHEREAS the award provides full time funding for the following current positions with the Sheriff's Department one (1) Sergeant (# 4030915-10333) and four (4) Deputy II's (#4030915 -06108, 06109, 06147, 06148), and WHEREAS this grant provides funding for the creation of one (1) additional Deputy II in the Sheriff's/Investigative & Forensic Services/Special Teams Unit. WHEREAS the acceptance of this grant does not obligate the County to any future commitment; and WHEREAS the continuation of the program is contingent upon future levels of grant funding: and WHEREAS this grant award has been processed through the County Executive's Contract Review process and the Board of Commissioners' Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the Fiscal Year 2010 Automobile Theft Prevention Authority Grant award in the amount of $1 '191.191. BE IT FURTHER RESOLVED that one (1) Deputy II be created in the Sheriff's/Investigative & Forensic Services/Special Teams Unit. BE IT FURTHER RESOLVED that one (1) unmarked vehicle with radio be added to the County Fleet, BE IT FURTHER RESOLVED that the Board Chairperson on behalf of the County of Oakland, is authorized to execute the grant acceptance. BE IT FURTHER RESOLVED that continuation of this program, including positions, is contingent upon continued grant funding of this program. Chairperson, on oehalf of the Public Services Committee, I move adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Public Services Committee Vote: Motion carried unanimously on a roll call vote GRANT REVIEW SIGN OFF — Sheriffs Office GRANT NAME: FY 2010 Auto Theft Prevention Authority (ATPA) FUNDING AGENCY: State of Michigan Auto Theii Prevention Autholity DEPARTMENT CONTACT PERSON: Sgt. Kevin Banycky 858-5208 STATUS: Grant Acceptance DATE: September 11, 2009 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPA1fl1VIENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (9/4/2009) Department of Human Resources: Approved. - Cathy Shallal (9/4/2009) Risk Management and Safety: Approved. - Andrea Plotkowsld (9/9/2009) Corporation Counsel: I reviewed the ATPA Grant and, finding no outstanding legal issues, APPROVE the same on behalf of Corporation Counsel. — Mary Mara (9/10/2009) COMPLIANCE Michigan Auto Theft Prevention Authority (1992 PA 174, Chapter 61) http://wv,rw.rnichian.Roviclocumeots/Actl 74 55646 7.odf : Sergeant FY09 Salary Deputy fl , FY09 Salary $72,596 2,792.17 $47,622 1,831.63 $74,061 ' 575,676 2,848.50 J 2,910.61 554,494 2,095 94 560.546 I 364,803 2,328.70 2,492.43 558.411 2,246.57 $51,057 1,963.72 Annual Si-Wk Annual Bi-Wk PERTINENT SALARIES Class Period Base 1 Year 2 Year 3 Year 4 Year 5 Year Note: Annual rates are shown for illustrative purposes only. SALARY AND FRINGE BENEFIT COST Note: Fringe benefit rates displayed are County averages. Actual costs are shown for illustrative purposes only. Actual costs are reflected in the fiscal note. Annual Cost Create one (1) SR Deputy II © 1 Year Step $51,057 Fringes at 57.5% 29,358 Total: $80,415 Continue one (1) SR Sergeant @ 2 Year Step $75,676 Fringes at 57.5% 43,514 Total: $119,190 Continue four (4) SR Deputy II @ 5 Year Step $64,803 Fringes at 57.5% 37,22 Total One Position: $102,065 Total Four Positions: $408,259 Total Cost of Proposal: $607,864 "r4.k.i1716' JENNIFER M. GRANFIOLM GOVE.RNOR Since,re(y, 7-7 S TAIT OF MICHIGAN AUTOMOBILE THEFT PREVENTION AUTHORITY EAST LANSING COL, PETER C. MUNOZ DIRECTOR August 25. 2009 Capt. Mark Newman Oakland County Sheriff's Office 1200 North Telegraph Road, Bldg. 38E Pontiac, Michigan 48341 Dear Captain Newman: RE: Grant IA 08-10 Oakland County Auto Theft Unit am pleased to inform you that on August 20, 2009, the Board of Directors of the Automobile Theft Prevention Authority (ATPA) approved your grant in the amount of $595,596, which is 50% of the total amount of S1,191,191. The budget detail for your project is enclosed. Prior to the release of any funds, we require that both the grant's project director and financial officer attend an orientation meeting where the objectives, overall management, and grant payment procedures will be reviewed. if your project is a multi-agency task force, please inform the participating agencies' financial report preparer to attend this meeting, since number of requirements for FY2010 had been changed from the current year. Your orientation meeting is scheduled for 1:30 on September 9, 2009, at the Michigan State Police, CIO, 18050 Deering Road, Livonia. The ATPA's budget shortfall forced the Board of Directors to make the difficult decision of increasing the grantee matching requirement percentage from 40% to 50%. The board's main objective was to maintain the current number of personnel working in the auto theft grants. This increase in the matching requirement may cause participating agencies some difficulty, but the funding shortfall was large enough that the options avaiiable to the ATPA Board were limited. In order to operate within current fiscal restraints, the ATPA board of directors has changed various guidelines that ATPA's staff needs to cover during the grant orientation meeting. You and the financial report preparer are required to attend the above schedule orientation meeting. If you have any questions concerning this policy, please contact Newt Shoup at (517) 336-6693. Our best wishes for a successful program. DAVlD A. TJEPKE Acting Executive Director DAT;cp Enclosure cc: Sgt. Kevin Banycky, Ms. Tamm Cni. Peter C. Munoz - chair Warren Evans - Representing Lew Enforcement Ofacle!s PaLick Dolan, liu6sell Kohler- Reoresenhng Purchasers of Automni314e insurance Wiliam Heemer, Fausto Martin - Patiresenting Aut-,1--lobine Insurers 714 SOUTH HARRISON ROAD • EAST LANSfNG, M!CHIGAN 42',i www.niszNgan.goviatPa • i517) K,6-61S7 PrVid y rremben of COUNTY OF OAKLAND SHERIFF DEPARTMENT OAKLAND COUNTY AUTO THEFT SQUAD COMBINED BUDGET DETAIL 0-8-10 2010 TOTAL ATPA GRANTEE APPROVED SHARE SHARE BUDGET 50% 50% SWORN Etv:PLOYEES Salaries & Wages: (4) Oakland Co. Deputies & (1) Sgt.: 326,239 163,120 163,120 Overtime 16,312 8,156 8,156 (1) Oakland Co. Sheriff Deputy 63,298 31,649 31,649 Overtime 3,165 1,583 1,583 P. Officer-Farmington Hills PD 67,330 33,915 33,915 Overtime 3,392 1,696 1,696 P. Officer-Waterford Twp PD 62,927 31,464 31,464 Overtime 3,146 1,573 1,573 P. Officer-Hazel Park PA 59,444 29,722 29,722 Overtime 2,972 1,486 1,486 (2) Wayne Co.SD-Deputies 107,792 53,896 53,296 Overtime 5,390 2,695 2,695 Employees Benefits: (4) Oakland Co. SD Deputies •(1) Sgt: FICA 24,956 12,478 12,478 Retirement 100,251 50,126 50,126 ' Hospital Insurance 47,044 23,522 23,522 Life Insurance 948 474 474 Worker's Comp 3,850 1,925 1925, Disability Insurance 1,172 586 586 Denial Insurance 4,633 2,317 2,317 Unemployment 649 325 325 Optical Insurance 294 147 147 (1) Oakland Co. SD Deputie: FICA-Medicare 4,342 2,421 2,421 Retirement 19,451 9,726 9,726 Medical Insurance 9,115 4,558 4,558 Dental Insurance 899 450 450 Worker's Comp 747 374 374 Hear/Optical Insurance 57 29 29 Life/Disability Ins. 424 212 212 Unemployment 126 63 63 Farminr.on Hills PD-Officer: Workers Comp 634 317 317 Pension 10,514 5,257 5,257 B:ue Cross 18,283 9,142 9,142 FICA 5,706 2,853 2,853 Dental Insurance 1,000 500 500 Life Insurance 125 63 63 Waterford Twp PD: Pension 18,563 9,282 9,282 COUNTY OF OAKLAND SHERIFF DEPARTMENT OAKLAND COUNTY AUTO THEFT SQUAD COMBINED BUDGET DETAIL G-8-10 2010 TOTAL ATPA GRANTEE APPROVED SHARE SHARE BUDGET 5094, 50% Medical Insurance 16,736 8,368 8.368 Life Insurance 145 73 73 Dental Insurance 1,214 607 607 FICA 4,814 2,407 2,407 Hazel Park PD: Pension 8,495 4,248 4,248 Worker's Comp 1,511 756 756 BC/BS 13,193 6,597 6,597 Optical Insurance 169 85 85 Dental Insurance 1,775 888 888 Life Insurance 114 57 57 Medicare 1,028 514 514 (2) Wayne Co. SD-Deputies: Unemployment 552 276 276 FICA 8,243 4,122 4,122 Health Insurance 45,460 22,730 22,730 Disability Insurance 334 167 167 Worker's Comp 1,720 860 860 Retirement 18,958 9,479 9,479 TOTAL SWORN EMPLOYEES 1,120,651 560.326 560,326 VEHICLES (6) Sheriff Vehicle Rental 36,600 18,300 18,300 (1) Farmington Hills vehicle Usage 6,100 3,050 3,050 (1) Waterford Twp Veh. Usage 6.100 3,050 3,050 (1) Hazel Park Vehicle Usage 6,100 3,050 3,050 (2)Wayne Co. SD Veh. Usage 12,200 6,100 6,100 TOTAL VEHICLES 57,100 33,550 33,550 FIELD OPERATIONS Inv. Supplies-Wayne Co. SD 340 170 170 TOTAL FIELD OPERATIONS 340 170 170 OFFICE OPERATIONS Phone/Pager/Slipplies 3,100 1,550 1,550 TOTAL OFFICE CFERATIONS 3,100 :„7.30 ',,.„:150 GRAND TOTAL 1,191„191 595,596 595,596 VEHICLES (1) Vehicle Rental/Usage 6,100 3,050 3,050 FARMINGTON HILLS POLICE DEPARTMENT OAKLAND COUNTY AUTO THEFT SQUAD BUDGET DETAIL G-8-10 2010 TOTAL ATPA GFUNTEE APPROVED SHARE SHARE BUDGET 50% SWORN EMPLOYEES Salaries & Wages: Police Officer 67,830 33,915 33,915 Overtime 3,392 1,696 1,696 Employees Benefits: Worker's Comp 634 317 317 Pension 10,514 5,257 5.257 Blue Cross 18,283 9,142 9.142 FICA 5,706 2,853 2.853 Dental Insurance 1,000 500 500 Life Insurance 125 53 63 TOTAL SWORN EMPLOYEES 107,484 53,742 53,742 TOTAL VEHICLES 6,100 3,050 3,050 GRAND TOTAL 113,584 56792 56,792 VEHICLES [1) Vehicle Rental/Usage 6,100 3,050 3,050 HAZEL PARK POLICE DEPARTMENT GARLAND COUNTY AUTO THEFT SQUAD BUDGET DETAIL G-8-10 201C TOTAL ATPA GRANTEE APPROVED SHARE SHARE BUDGET SO% SO% SWORN EMPLOYEES Salaries ei Wages: Police Officer 59,444 29,722 29,722 Overtme 2,972 1,486 1,486 Employees Benefits: Pension 8,495 4,248 4,248 Worker's Comp 1,511 756 756 BC/BS 13,193 6,597 6,597 Optical Insurance 169 85 85 Dental Insurance 1,775 888 888 Life Insurance 114 57 57 Medicare 1,028 514 514 TOTAL SWORN EMPLOYEES 88,701 44,351 44,351 TOTAL VEHICLES 6,100 3,050 3.050 GRAND TOTAL 94,80: 47,401 47,401 COUNTY OF DAKLAND SHERIFF DEPARTMENT OAKLAND COUNTY AUTO THEFT SQUAD BUDGET DETAIL G-8-10 2010 TOTAL ATPA GRANTEE APPROVED SHARE SHARE BUDGET 50% 50% SWORN EMPLOYEES SaInries & Wages: (4) Sheriff Deputies & (1) Sgt.: 326,239 153,120 163,120 Overtime 16,312 8,156 8,136 (1) Sheriff Deputy 63,298 31,649 31;649 Overtime 3,165 1,583 1,583 Employees Benefits: ,...4) Sheriff Deputies 84(1) Sgt: FICA 24,956 12,478 12.478 Retirement 100,251 50,126 50,126 Hospital Insurance 47,044 23,522 23,522 Life Insurance 948 474 474 Worker's Comp 3,850 1,925 1,925 Disability Insurance 1,172 586 586 Dental Insurance 4,633 2.317 2,317 Unemployment 649 325 325 Optical Insurance 294 147 147 (1) Sheriff Deputy: FICA-Medicare 4,842 2,421 2,421 Retirement 19,451 9,726 9,726 Medical Insurance 9,115 4,558 4,558 Dental Insurance 899 450 450 Worker's Comp 747 374 374 Hear/Optical Insurance 57 29 29 Life/Disability Ins. 424 212 212 Unemployment 126 63 63 TOTAL SWORN EMPLOYEES 628,472 314,236 314,236 VEHICLES . (6) Sheriff Vehicle Rental TOTAL VEHICLES OFFICE OPERATIONS Phone/Pager/Supplies TOTAL OFFICE OPERATIONS GRAND TOTAL 36,600 18,300 18,300 36,500 18.300 18,300 3,100 1,550 1,550 3,100 1,550 1,550 668,1/2 334,u8b 334,086 WAYNE COUNTY SHERIFF DEPARTMENT OAKLAND COUNTY AUTO THEFT SQUAD BUDGET DETAIL G-8-10 2010 TOTAL ATFA GRANTEE APPROVED SHARE SHARE BUDGET 50% 50% SWORN EMPLOYEES Salaries & Wages: (2) Sheriff Deputies 107,792 33,896 53,896 Overtime 5,390 2,695 2.695 Employees Benefits; Unemployment 552 276 276 FICA 8,243 4,122 4,122 Health Insurance 45,460 22,730 22,730 Disability Insurance 334 167 167 Worker's Comp 1,720 860 860 Retirement 18,958 9,479 9,479 TOTAL SWORN EMPLOYEES 188,449 94,225 94,225 VEHICLES (2)Vehicle Rental/Usage 12,200 6,100 6,100 TOTAL VEHICLES 12,200 6,100 6,100 FIELD OPERATIONS Inv. Supplies-Wayne Co. SD 340 170 170 TOTAL FIELD OPERATIONS 340 170 170 GRAND TOTAL 200,989 100,495 100.495 WATERFORD TOWNSHIP POLICE DEPARTMENT OAKLAND COUNTY AUTO THEFT SQUAD BUDGET DETAIL G-8-10 2010 TOTAL ATPA GRANTEE APPROVED SI-LARE SHARE BUDGET 50')6 50% SWORN EMPLOYEES Salaries & Wages: Police Officer 62,927 31,464 21,464 Overtime 3,146 1,573 1.573 Employees Benefits: Pension 18,563 9,282 9,282 Medical Insurance 16,736 8,368 8,368 Life Insurance 145 73 73 Dental Insurance 1,214 607 607 FICA 4,814 2,407 2,407 TOTAL SWORN EMPLOYEES 107,545 53,773 53,773 VEHICLES (1.) Vehicle Rental/Usage 6,100 3,050 3,050 TOTAL VEHICLES 6,100 3,050 3,050 GRAND TOTAL 113.645 56,523 55,823 FISCAL NOTE (4ISC #09237) October 14, 2009 BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF'S OFFICE — FISCAL YEAR 2010 AUTOMOBILE THEFT PREVENTION AUTHORITY (ATPA) GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Automobile Theft Prevention Authority (ATPA) awarded the Sheriffs Office, Auto Theft Unit, funding in the amount of $1,191,191. 2. Of the total award of $1.191191, Oakland County administers $895,401, which excludes the Wayne County Sheriffs Department ($200,989) and Hazel Park Police Department ($94,801) who each receive their funding directly from the State. 3. Of the total $895,401 in award funds administered by Oakland County. the County will receive $334,086 with a required $334.086 in local match, the Farmington Hills Police Department will receive $56,792 with a required $55.792 local match, the Wayne County Sheriff Department will receive $100,495 with a required $100,494 local match, the Hazel Park Police Department will receive $47,401 with a required $47,400 local match, and the Waterford Township Police Department will receive $56,823 with a required $56,822 local match. 4. The County's required local match of 50% in the amount of $334,086 is available in the Non-Departmental Grant Match account. 5. The grant continues funding for four (4) Deputy II positions (#'s 06108, 06109. 06147, and 06148) and one (1) Sergeant position (#10333). 6. With this award one (1) new SR FTE Deputy II position is created in the Sheriff's Investigative & Forensic Services/Special Teams Unit. 7. The FY 2010 award reflects an increase of $1,571 over the FY 2009 award. however, it is below the total FY 2010 application budget of $1,424,073. 8. Na Sheriff Auto Theft Prevention — Forfeiture Deferred Revenue Funds are needed to supplement the grant award or required matching funds for this grant acceptance. 9. In support of the creation of the new Deputy II position, an additional vehicle is needed, and the Sheriff plans to reactivate an unmarked vehicle recently turned in to the Motor Pool, which requires no new capital cost and sufficient operating cost for this vehicle is included in the award. 10. In addition to the County match requirements, the County is expected to incur administrative and support costs of $35,462 for FY 2010, which have been included in the FY 2010 Adopted Budget. This grant does not allow for recovery of those costs. 11. A Special Revenue Fund budget amendment is recommended as follows: GENERAL FUND #10100 Expenditures 9090101-196030-730800 Grant Match 4030901-116270-788001-27310Transfer Out Total General Fund Expenditures FY 2010 FY 2010 FY 2010 Adopted Adjustment Amended $1,979,137 ($334.086) $1,645,051 0 $334,086 $ 334,086 $1,979,137 $ 0 $1,979,137 SPECIAL REVENUE FUND #27310 Revenues 4030901-116270-695500-10100 Transfer In $271,458 $ 62,628 $334,086 4030901-116270-615571 Grants-State $492,312 ($ 158,226) $334,086 4030901-116270-625558 Local Match $115,763 $ 145,748 $261,511 Total Sheriff - ATPA Grant Revenues $879,533 $ 50.150 $929,683 FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Potter absent. $488,970 $ 33,923 $303,630 $ 7,830 $ 43,920 $ t260 $879,533 $ 49,566 ($ 6,995) $ 5,469 ($ 4,730) $ 7,930 ($ 1,090) $ 50,150 $538,536 $ 26,928 $309,099 $ 3,100 $ 51,850 $ 170 $ 929,683 Expenditures 4030901-116270-702010 Salaries 4030901-116270-712020 Overtime 4030901-116270-722740 Fringe Benefits. 4030901-116270-778675 Telephone 4030901-116270-776661 Motor Pool 4030901-116270-750070 Deputy Supplies Total Sheriff - ATPA Grant Expenditures FINANCE COMMITTEE Resolution #09237 October 14, 2009 Moved by Schwartz supported by Potter the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Bullard, Burns, Capella, Coleman, Coulter, Douglas, Gershenson, Gingell, Gosselin, Greimel, Hatchett. Jackson, Jacobsen, Long, McGillivray, Middleton, Nash, Potter, Potts, Runestad, Schwartz, Scott, Taub, Woodward, Zack. (25) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). STATE OF MICHIGAN) COUNTY OF OAKLAND) I. Ruth Johnson. Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 14, 2009, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 14th day of October, 2009. eat Ruth Johnson, County Clerk