HomeMy WebLinkAboutResolutions - 2009.09.02 - 9940September 2, 2009
MISCELLANEOUS RESOLUTION 109183
BY: Finance Committee. Tom Middleton, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY — ESTABLISHMENT OF ENHANCED ACCESS FEE
SHARING STRUCTURE FOR MONIES OBTAINED FROM CLEMISO REPORT AND CLEMISO CITATION
TO THE OAKLAND COUNTY BOARD OF COMMISSlONERS
Chairperson, Lames and Gentlemen
WHEREAS the Department of Information Technology, pursuant to the Ennanced Access to Public Records
Act, 1996 PA 462, being MCL 15.441 et seqo has created a new application called CLEWS® Report that provides
electronic access to law enforcement reports by various law enforcement agencies, the courts. and the public: and
WHEREAS the Department of Information Technology, pursuant to the Enhanced Access to Public Records
Act, 1996 PA 462, being MCL 15.441 et seq.. has also recently implemented an application called CLEMIS® Citation
that provides electronic access to information contained in a citation and improves the flow of information between and
among local law enforcement agencies. the courts and the public; and
WHEREAS the Board of Commissioners, through Miscellaneous Resolution # 97165, dated August 14 1997.
adopted the Oakland County Ennanced Access to Public Records Policy: and
WHEREAS the Board of Commissioners, pursuant to the Enhanced Access to Public Records Policy: by
Miscellaneous Resolution #09042, dated March 5, 2009, approved the current Master Fee Structure for all Oakland
County Enhanced Access Products and Services; and
WHEREAS the Enhanced Access Master Fee Structure adopted by Miscellaneous Resolution #09042 permits
the County to charge a fee for providing an electronic version of a report and the proposed CLEM'S® Report
enhanced access fee fits within that category of charges; and
WHEREAS each local unit may also charge a separate local fee for reports it provides to members of the
public: and
WHEREAS the County proposes to return to the local units the local fees they are entitled to charge: and
WHEREAS tie Oakland County Enhanced Access to Public Records Policy also permits the County to charge
a reasonable fee in order to recover tie costs of develooing, implementing and maintaining CLEMIS® Citation and
CLEMIse Report; and
WHEREAS the costs incurred in implementing CLEMIS® Report and CLEMISO Citation include not only those
born by the County, but also those Porn by the law enforcement agencies of various local units of government; and
WHEREAS in recognition of the collaboration between the County and the local units necessary for the
successful implementation of CLEMIS® Report and CLEMIS® Citation. the County proposes to return to the local units
the fees they are permitted to charge for issuing reports through CLEMIS® Report and to share a portion of the
County's enhanced access fees in the amount of one dollar per transaction from CLErVIISO Citation with the local units
of government; and
WHEREAS the Department of Information Technology wishes to obtain the approval of the Board of
Commissioners for the pricing and revenue allocation schedule for CLEMIS® Report, as required by the Oakland
County Enhanced Access to Public Records Policy; and
WHEREAS the Department of information Technology wishes to obtain approval to designate the remainder
of the reasonable enhanced access fees charged for CLEMIS® Report and CLEMIS® Citation for cost recovery and
operating costs of maintenance and support of the CLEMIS® system.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
aforementioned pricing and revenue allocation schedule (copy attached) for the CLEMISO Report.
BE IT FURTHER RESOLVED that Oakland County Board of Commissioners approves sharing one dollar of
each CLEMISO Citation enhanced access fee paid to the County via the Oakland County eCornmerce system with the
local units of government.
BE IT FURTHER RESOLVED that both the estimate of revenue generated and operating costs of
maintenance and support for FY 2009 have been included in a prior resolution and identified in the County Executive
Recommended Budget for FY 2010-FY2012; therefore no budget amendment is required.
Chairperson. on behalf of the Finance Committee, I move adoption of the foregoing resolution
FINECOMMIMEE
Finance Committee Vote .
Motion carried unanimously on a roll call vote with Zack absent
$40.00 per month
$80.00 per month
$120_00 per month
$200.00 per month
$1-00 per document
$2.000,00 to $5,000.00 per
month
$5.00 per search
$1.00 Der document
$,17 per line item, $2.00
r711111173tiffi
$.17 per line item. $200
minimum
$20_00 per order item
$5.00 per additional cep)/
$500 Annual Fee/company for
unlimited use
$200.00 Annual Fee
$.50 per search
$.25 per document
$6.00
$110 per City/VillagefTownship
Per system (L-T-A)
$1.690 per Quarter
ADDITIONAL GIS SUB-GROUPS:
GIS Digita( Orthophotegraphy
GIS Parcel Data
GIS Contour Data
GIS Road Centerline and Address Range Data
GIS Thematic Layers (Cataloged by One Stop Shop)
$1.00 per megabyte
$10.00 per megabyte, min
$15/max $450
$10.00 per megabyte
$4500 for Ent:re County
$350 for Entire County
ACCESS OAKLAND
MASTER OEE STRUCTURE
PRODUCT NAME
Residential Property Profile (RPF) - Subscription
Residential Properly Profile (RPP) - Any Transaction
Commercial & Industrial Property Profile - Subscription
Commercial & Industrial Property Profile - Any Transaction
Residential Property Analyzer (RPA) - Any Transaction
Mortgage Application Acceleration Program (MAAP) -Any Transaction
Delinquent Tax Statement Program - Account Transaction
Delinquent Tax Statement Program - Non Account Transaction
Current Tax Profile - Any Transaction
Map Atlas Viewer (MAV) - Any Transaction
Land Product Bundle (LPB)-(Bundle includes the above RPP, RPA. MAAP and MAV
product offerings.)
100 fusers) to 400 (users)
401 (users) to 700 (users)
701 (users) +
Recorded Document Profile - Subscription
80 searches
170 searches
260 searches
450 searches
Document view an War print
Unlimited usage
Recorded Document Profile - Non Subscription
Document view and/or print
CVT Property Sales Report - Non Subscription Transaction
Recorded Document Type Report - Non Subscription Transac:ion
Vital Records Order (VRO) - Any Transaction
Each Additional Vital Record Copy (statutory fee)
Survey Oakland - Subscription
Land Corner Recordation Certificate - Subscription
Land Corner Recordation Certificate - Non Subscription Transaction
Mainframe Land Tax Appraisal (L-T-A)
Mainframe Sales Data
PRODUCT PRICE
$13.00 per month
$7.50 per transaction
$15.00 per month
$12.50 per transaction
$20.00 per transaction
$20.00 per transaction
$1.50 per transaction
$2-00 per transaction
$2.50 per transaction
$4.00 per transaction
$10.00 (per month, per user)
$7.00 (per month. per user)
$5.00 (per month. per user)
Shopping Cart, Payment, and Express Checkout Products
Payment Via Credit/Debit Card:
Order Price Range Enhanced Access
From To
$0.00 $49.99
$50.00 $99.99
$100.00 $199.99
$200.00 $29999
$300.00 $399.99
$400.00 $499.99
$500.00 $590.99
$600.00 $699.99
$700.00 $799.99
$800.00 $899.99
$900.00 $999.99
$1,00000 and over
Payment Via electronic Check:
Fees Pricing Description
$2.50 Flat Rate per order
$4.00 Flat Rate per order
$5 50 Flat Rate per order
$8.25 Flat Rate per order
$11.00 Flat Rate per order
$13.75 Flat Rate per order
$16.50 Fiat Rate per order
$19.25 Fiat Rate per order
$22.00 Flat Rate per order
$24.75 Flat Rate per order
$27.50 Flat Rate per order
2.75% of Order
$2.50 Fiat Rate per Order
Note: All oncing is for access to this information, which may include the ability to download and/or print this data, subject to
use restrictions that may be necessary to protect the County's intellectual property rights in this data, and any software
underlying the access.
3
CLEM'S Revenue
Report online Revenues shared
cost (per shared with local with
Local Police Department report PD • - r re oft) CLEM**
Autlium Hills $12.00 $4.00 $8.00
Berkle $13.00 $5.00 $8.00
Beverl Hills $13.00 $5.00 $8,00
Bloomfield Township $13,00 $5.00 $8.00
Bloomfield Hills $15.00 $7.00 $8.00
Canton $12,00 $4.00 $8.00
Centenine 513.00 $5.00 $8.00
Clarkston Villa .e $13.00 $5.00 $800
Clawson $11.00 $3,00 $8.00
anton Townshi. $18_00 $10.00 $8,00
East. ointe $13.00 $5.00 $8.00
Eastern Michisan Univ $18.00 $10,00 $8,00
Farmington Cit $13.00 $6.00 $8.00
Farmington Hills $13.00 $5.00 $8.00
Fenton $18.00 $10.00 $8.00
Ferndale $12.00 $4.00 $8.00
Franklin Village $13.00 $5.00 $800
Fraser $14.00 $6.00 $8.00
Garden City $13,00 $5.00 $8.00
Grosse Pointe Farms $13.00 $5.00 $8.00
Grosse Pointe Park $18.00 $10.00 $8.00
Grosse Pointe Woods $15,00 $7.00 $8,00
Hamtramck $18.00 $10.00 $8.00 .. Hazel Park $13.00 $5.00 $8.00
Hoy PO $13.00 $5.00 $8.00
Howell $13.00 $5.00 $8.00
Hudson Mills Metro Park $13,00 $5.00 $8.00
Huntington Woods $13.00 $5,00 $8.00
Kensington Park $13.00 $5.00 $8,00
Lathrup Villa be $16.00 $8.00 $8.00
Livonia $13.00 $5.00 $8.00
Lower Huron Metro Park $13.00 $5.00 $8.00
Macomb Count Sheriff $13.00 $5.00 $8.00
Madison Hei.nts $13.00 $5.00 $8.00
Metro Beach $13.00 $5.00 $8.00
Milford $13.00 $5.00 $8.00
Northfield $13.00 $5.00 $8.00
Northville Cit $13.00 $5.00 $8.00
Novi $18.00 $10.00 $8.00
Oak park $12.00 $4.00 $8.00
Oakland Communit Coll $13.00 $5.00 $8.00
Oakland University $13.00 $5.00 $8.00
Orchard Lake $12.00 $4.00 $8.00
Oxford $13.00 $5.00 $8.00
Pittsfield Twp $11,00 $3.00 $800
Pleasant Ridge $13.00 $5.00 $8.00
4
Plymouth City $13.00 $5.00 $8.00
PI mouth TvaD $13.00 $5.00 $8.00
Pontiac $13.00 $5.00 $8,00
Rochester $11.00 , $3.00 ' $8.00
Roseville ------. $13.00 $5.00 $8.00 a cityal Oak $13.00 $5.00 $8.00
St Clair Shores $13.00 $5,00 $8.00
Shelby Two $14,00 $6.00 Pt -00
Southfield $16.00 $8.00 $8.00
Sterling Heights $16.00 $8.00 $8.00
Stone Greek Metro Park $13.00 $5.00 $8.00
Troy $15.00 $7.00 , $8.00
Utica $15.00 $7.00, $8_00
Van buren $13.00 55.00 ' $8.00
Walled Lake $13.00 $5.00 $8.00
Washtenaw Cy Sheriff $13.00 $5,00 , $8.00
Waterford $13.00 $5.00 $8.00
Wa ne PD ____i $18.00 $10.00 $8.00
Westland $13.00 $5.00 $8.00
VVhite Lake $13.00 $5-00 $8.00
Wixom $13.00 $5,00 $8.00
• Covers ongoing maintenance, support, upgrades, transaction fees and any other associated costs
Also will provide revenues for CLEM'S operations
5.
7/ to 7
Resolution #09183 September 2, 2009
Moved by Middleton supported by Nash the resolutions (with fiscal notes attached) on the Consent
Agenda. be adopted (with accompanying reports being accepted).
AYES: Burns, Capello, Coleman, Coulte .-, Douglas. Gershenson, Gingell, Gosselin, Greimel,
Hatchett, Jackson, Jacobsen, Long, McGillivray. Middleton, Nash, Potter, Potts, Runestad.
Schwartz, Scott, Taub, Woodward, Zack. Bullard. (25)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda, were adopted (with accompanying reports being accepted).
I HEREBY APPROVE THE FOREGOING RESOLUTION
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I. Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
September 2. 2009. with the original record thereof now remaining in my office.
in Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 2nd day of September, 2009.
eat
Ruth Johnson, County Clerk