HomeMy WebLinkAboutResolutions - 2009.09.02 - 9943MISCELLANEOUS RESOLUTION #09186 September 2, 2009
BY: General Government Committee, Christine Long, Chairperson
IN RE; DEPARTMENT OF HEALTH AND HUMAN SERVICES/CHILDREN'S VILLAGE DIVISION -
2009/2010 EQUIPMENT ASSISTANCE GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Education (MDE) has awarded the Oakland
County Children's Village Division funding in the amount of $25,000; and
WHEREAS this amount is for capital outlay equipment purchases; and
WHEREAS a power washihg and sanitizing pots and pans system will be
installed; and
WHEREAS the equipment purchase will be used to improve the safety of food
served in compliance with the National School Lunch Program; and
WHEREAS this funding is for the period of July 1, 2009 through March 31,
2010; and
WHEREAS the award acceptance has been submitted through the County
Executive Review Process and is recommended for approval.
NOW THEREFORE BE 17 RESOLVED that the Oakland County Board of Commissioners
hereby accepts the 20C9/201G American Recovery and Reinvestment Equipment
Assistance funding in the amount of $25,000 for the period of July 1, 2009
through March 31, 2010,
BE 17 FURTHER RESOLVED that the future level of service, including
personnel, be contingent upon the level of funding for this program.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute
this agreement, any changes and extensions to the agreement not to exceed fifteen
percent (1W, which is consistent with the agreement as originally approved.
Chairperson, on behalf of the General Government Committee, 1 move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
ac
GENERAL GOVERNMENT COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Hatchett absent.
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Cathy Shallal —Julie Secontine — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Health and Human Services - Children's Village
2009-2010 ARRA Equipment Assistance
Michigan Department of Education
Attached to this email please find the grant document(s) to be reviewed. Please provide your review
stating your APPROVAL, APPROVAL WITH MODIFICATION, OT DISAPPROVAL, with supporting
comments, via reply (to all) of this email.
Time Frame for Returned Comments: August 7, 2009
GRANT INFORMATION
Date: July 28, 2009
Operating Department: Oakland County Children's Village
Department Contact: Patricia Lahar
Contact Phone: 248-858-1162
Document Identification Number: 091995
REVIEW STATUS: Acceptance — Resolution Required
Fund ing Period: 7-17-09 through 3-31-10
New Facility / Additional Office Space Needs: No
IT Resources (New Computer Hardware / Software Needs or Purchases): No
M/WBE Requirements: No
Funding: New
Application Total Project Amount: $25.000
Prior Year Total Funding: 0
New Grant Funded Positions Request: 0
Changes to Current Positons: None
Grantor Funds: $25,000
Total Budget: 525,000
Match and Source: None required
PROJECT SYNOPSIS
The purchase and installation of a power washing and sanitizing pots and pans system into Oakland
County Children's Village base kitchen, which daily serves an average of two-hundred-forty (240)
children and youth at eleven (11) different sites.
GRANT REVIEW SIGN OFF — Children's Village
GRANT NAME: 2009-2010 ARRA Equipment Assistance
FUNDING AGENCY: Michigan Department of Education
DEPARTMENT CONTACT PERSON: Patricia Lahar 858-1162
STATUS: Grant Acceptance
DATE: August 10, 2009
Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed
internal grant review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of
Commissioners Liaison Committee Resolution, the grant agreement/contract, Finance Committee
Fiscal Note, and this Sign Off email contRining grant review comments) may be requested to be place
on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (7/28/2009)
Department of Human Resources:
Approved. — Cathy Shallal (8/7/2009)
Risk Management and Safety:
Approved. - Andrea Plotkowski (8/3/2009)
Corporation Counsel:
Alter reviewing this grant contract, there appear to be no unresolved legal issues that require action at
this time. — Karen Agacinski (8/3/2009)
COMPLIANCE
The grant agreement references a number of specific federal and state regulations. Below is a list of
thc specifically cited compliance related documents for this grant.
American Recovery and Reinvestment Act of 2009 (Recovery Act)
ht://www.recovery.govflq--=contentiact
Richard B. Russell National School Lunch Act
lattp://www.fns,usda.goviend/Govemance/LegislationiNSLA-10-2008.ndf
Federal Office of Management and Budget (OMB) Circular No. A-87. This Circular establishes
principles and standards for determining costs for Federal awards carried out through grants,
cost reimbursement contracts, and other agreements with State and local governments and
federally recognized Indian tribal governments (governmental units).
http: //www.whitehouse.goviorab/circularsia087/a87 2004.hthal#atta
Department of Agriculture Nondiscrimination (7 CFR Parts 15, 15a -15b)
bttp://w ww. access. gpo•g.ovinarakfilwaisidx 09/7cfrvl 09.html
Department of Agriculture - National School Lunch Program (7 CFR Part 210)
littp://www.acccss.gpo uovinaraicfr/waisidx 09/7cEr2 1 0 09.htm1
Department of Agriculture - Office of the Chief Financial Officer (7 CFR Parts 3015 -3018,
3021, 3052)
bttp://www.amess.epo.govinaraiefewaisidx 09/7efrv15 09,html#300b
Title VI of the Civil Rights Act of 1964 (42 U.S.0 Section 2000d)
httv://www.usdoj.govicrtieoricoord/titievistai.htm
Nondiscrimination; Equal Employment Opportunity; Policies and Procedures (28 CFR Part 42)
littp://www.accesS.2130.govfnaralefr/waisidx 01/28cfr42 01.htral
Implementation of Executive Order 12550, Nondiscrimination on the basis of handicap in
federally assisted programs (28 CFR Part 41)
http://www access.. epo .govinaraiefewaisidx_01/28cfr41 01.html
The Education Amendments of 1972 (20 U.S.C., Sec 1681, 1683, 1685-86)
http://www.usdoj.govierticoticoord/titleixstat.htm
The Rehabilitation Act of 1973. Section 504 (29 U.S.C. Section 794)
http://www dol. govioasainfreasistatut es/sec504.htm
Age Discrimination Act of 1975 42 U.S.C. Sections 6101-6107
http://w-ww.dol.p.ovioasarniregsfstatutesiage act.htm
Single Audit Act of 1984 (with amendments in 1996)
http:/Avww.whitehouse.gov/ombffinanthal/fin single_audit.himl
STATE OF IVIICHIGAN
DEPARTMENT OF EDUCATION
LANSING
JENNIFER M. GRANHOLM
GOVERNOR
July 17, 2009
MICHIGANt)
Education
MICHAEL P. FLANAGAN
SUPERINTENDENT C*
PUBLIC INSTRUCTION
S in
Ike PlazIaga
Supentenclent
GRANT AWARD
Ms. Patricia Lahar, Administrator
Oakland County Childrens Village
1200 NORTH TELEGRAPH ROAD, BLDG 63 WEST
PONTIAC , M1 48341
Dear Ms. Lahar:
This letter is to inform you that the application for 2009-2010 AR.R.A Equipment Assistance
for Oakland County Childrens Village has been approved.
The details of this award can be found in the Grant Award Notification form(s), Included
with this document.
On behalf of the Department, I congratulate you on the success of your application.
Questions regarding this grant program may be directed to Linda Stull at (517) 373-3347
or MDE-SchoolNutritIon@mi.gov.
STATE BOARD OF EDUCATION
KATHLEEN N. STRAUS - PRESIDENT • JOHN C. AuSTTN - VICE PRESIDENT
CAROLYN L CURTIN - SECRETARY • MARIANNE YARED MCGUIRE -TREASURER
NANCY DANHOF - NASBE DELEGATE • ELIZABETH W. BAUER
REGINALD M. TURNER • CASANDRA E ULBRZF-1
4608 WEST ALLEGAN STREET • P.O. BOX 30006 • LANSING. MICHIGAN 48909
www.michgan.govimcle • (517) 373-3324
MICHIGAN DEPARTMENT OF EDUCATION
608 W. Allegan PO Box 30008
LANSING, MICHIGAN 48909
GRANT AWARD NOTIFICATION
1 District/Recipient Code: G30008046 5 District/Recipient Contact Person for Grant:
Recipient Name: Ninne:ms: Patricia Lahar
Oakland County Childrens Village Positi0B;Admrnistrater
1200 143R711 TELEGRAPH ROAD TelCphODC: (248) 1:18-1162
BLDG 63 WEST Email: labarpOoakgav. . cm PCNTLAC, M2 48341
2 Award Information 6 Authorized Funding Activity; lirOriginal Ifi7mendment
Grant Program Title: Original Award: $25,000-00
ARRA Equipmeat Annistance Amendments:
Grant Number — Project Number: Q9I995 - 0006
Regular/Carryover Funds: Regt..1 a r
Award 'Type: Federal Competitive
Cutrent Authorized Amount: :25.000.00
3 MDE Staff Contacts; 1 7 Expenditure Period:,
Program Contact: Beginning date: 7/1/2009
Linda Stull (=,17) 373-3347 Ending date; 3/31/2010
Payment Contact:
nrbby Roberta (517) 335-0034
4 Final Report Due Dates: 8 Method of Obtaining Payment:
Performance Report Recpest Ord iue a!: L https : Hindve , st ate . cd .usionsi
i .
Fxnen ii ri ire Renort chnhcinl , ,-
,
9 Administrative Information:
CFDA Number: io .
CFDA Title: Child Nunr1tion Recovery Act
10 Regulations Pertaining to Award;
Public Law 111-5, the Ameriran Recovery and Reinvestment Act of 201)9 (ARRA)
Richard B. Ruaell 1/...icnal sr,u-K11 Lunrb Act
CM5 Circular A-87
7 CFR Part 15. Ports 15a-13b, Part 210, Parts 3015-3018, Part 3021, and Part 3052
7it1e VI of the Civil Rights Act of 1964 (42 U.S.C. 200d- at seq.)
28 CFR Part 42 and Part 41
Title 71 Qf the BT..)caLion AmenGments Cet 1972 (11.Z.C. 1681 at seq.)
Screicn 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794)
Age Discrimination Act of 1975 (42 U.S.C. 6101 e.:. seq.)
II. Authorizing Official:
D
...,...---------\/ V
Date: 7/17/7nq
Notice: Fiscal Agents receiving over S500,000 from all federal funds in any fiscal year art subject to federal Single Audit
requirements.
Michigan Department of Community Health
OFFICE OF DRUG CONTROL POLICY
320$. Walnut SL, Lansing, Michigan 48913
AUTHORITY: P.L. 107-110
COMPLETION: Voluntary. (Consideration for
funding will not be posstole if form is not filed.)
Generated on 05/29/2009
Direct questions iuganfing this form j
to the Ofricc of Drug Control Policy
at (517) 373 -470a
GOVERNOR'S DISCRETIONARY GRANT
APPLICATION FOR 2009-2010
s _. .
Legal Name of Applicant District Code Telephone
APPLICANT Oakland County Childrens Village , 6300080 06
.ORGANIZATION Address city zip Code
3.200 N TELEGRAPH RD 63 WEST RONTIAC MI 4 834 3. - 0444
Name of Contad Person Telephone Fax NJrnber
Ms. Patric±L a Lahar (248) 858-1162 (248) 452-9754
CONTACT Address City Zip Code
PERSON 1200 N ri-l-I Tplearalch Road 34 East Pontiac'. 48341-0432
County Email Address
Oakland laharpQoak3ov.com -%
Page l of 7
District Code
630008006
Grant Number I Project Number
091995
C.NDA Ntwaber Project Type
Regular
Starting Date
07/01/2009
aiding Date
06/30/2011
Lliscal Year
2010
Email
Email
CONTACT INFORMATION
(248) 858-1037
PHONE
(248) 858-1162
PHONE
Gaia Piir
UUSFNESS OPPICE REPRESENTATIVE,
Patricia Lahar
PROJECT CONTACT PERSON
ARRA Equipment Assistance
FY 2009-2010
B udget S military
BUDGET SUMMARY
Legal Name of Applicant Oakland County Childrens Village
' PURCEIASED SUPPLIES & OTHER
FUNCTION SERVICES MATERIALS EXPENSES
CODE FUNCTION TITLE 3000, 4000 5000 7000, 8000 TOTAL
290 Support Services - Other $25,000
SUBTOTAL $25,000
Indirect Costs $ Eater dollar amount only, do not enter %. Restricted Rate
(Max allowed: 13%) $0 _
Toral 1--- $25,000
Allocation TOTAL AMOUNT (Estimated) : $25,000 SO Balance:
$26,000
$25,000
$2,5,033
125,000
$28,000
$25.000
$25,13430
$25,DOD
ARRA National School Lunch Program Equipment Assistance 2010 Budget Detail
For Oakland County Childrens Village
290 - Support Serv;ces - Other
f unction Coda Description F IE I Hours Purchased SeNices Suppliaa S Ma [aril:Lis Glottal Outlay °ZIP Expenses Trial
300,), 40e0 SCSKI 11000 1000, aCtKit
797 - Foot Services Power Wagang and Sanitizing Foie end Pane Syslein $26,000
Sub•Totat Ogth 4,28,1:10
Sub-Total for Equipment ?wines thee sefaty of food served in tnatithool meal* wograms.
Stub Toile
indirect Coat ;Pax Allowed' 0,9
Giand Taal
Allocation
atfae
Page 3 of 7
ARRA Equipment Assistance
FY 2009-2010
Needs Assessment
Agency: Oakland County Childrens Village _ District Code: 630008006
1. How long will it take to complete procurement and expenditure activities for this equipment? (Only one
box must be checked.)
El Up to 3 months
3 — 6 months
El Over 6 months
2. Is the site an on-site or base kitchen?
(Note: An on-site kitchen is defined as a kitchen where food is prepared and served at this site/building
only; a base kitchen is defined as a kitchen where food is prepared and served at the site/building and
also sent out to satellite kitchens for serving.)
Check what type of kitchen this site is (One box must be checked. If Base is checked, must check one of
the six boxes below.)
El On-site
Bast
- If a base kitchen is indicated above, to how many satellite sles does the base kitchen send food?
(Check only one box)
— 3 satellite sites
El 4 — 6 satellite sites
El 7 — 9 satellite sites
10 — 14 satellite sites
El 15 — 20 satellite sites
El Over 20 satellite sites
(Note: A satellite kitchen is defined as a kitchen where food is received for serving from a base kitchen.
No major food prep is done at this type of kitchen.)
3. The equipment purchased by the grant will be used for the National School Lunch Program, and may be
used for other school meal programs, including the School Breakfast Program, Afterschool Snack Program,
Fresh Fruit and Vegetable Program, and Summer Food Service Program. (One box must be checked.)
Yes
El No
ES
Page 4 of 7
Off No is selected, please check this box indicating that you understand that your SFA is
responsible for paying for the percentage of the equipment that is not used for the National School
Lunch Program and other school meal programs, such as the School Breakfast Program,
Afterschool Snack Program, Fresh Fruit and Vegetable Program, and Summer Food Service
Program. This portion of equipment cost must not be included in your budget request. Grant funds
are not allowed to subsidize other activities of the SFA that also use the equipment.
4. Average Daily Participation: 57.69%
(Note: Average Daily Participation (ADP) is based on October 2008 NSLP claim data.)
5. % of Students eligible for Free/Reduced Price Meals: 100%
(Note: Percentages are based on October 2008 NSLP claim.)
Page 5 of 7
Subject: 2009-2010 ARRA Equipment Assistance Grant Funds
Important clarifications regarding the 2009-2010 ARRA Equipment
Assistance Grant Funds follow:
• ARRA Equipment Grant funds can be requested ONLY as
reimbursement after the equipment, identified in your approved MEGS
budget, has been purchased. Grant funds must be requested based on your
invoice receipts.
• ARRA Equipment Assistance Grant funds are for capital outlay
equipment purchases and cannot be used to pay for indirect costs.
• Information on the Michigan Department of Education Cash
Management System (CMS) is located
at: httpi/j_www.michigan.govimde/0,1607,7-140-5236---,00.html,
click on Podcast: CMS Overview Video.
Questions regarding the content of this email may be directed to Jill
chooNutriionmicbigangov or phone 517-373-3347.
7/27/2009
MEGS [Assurances] Page 1 of 7
SECTION III: ASSURANCES AND CERTIFICATIONS
—FEDERAL PROGRAMS-
rFRTTFIC.ATION REGARDING LOBBYING FOR GRANTS AND
COOPERATIVE AGREEMENTS
No federal, appropriated funds have been paid or will be paid, by or
on behalf of the undersigned, to any person for influencing or
attempting to influence an officer or employee of a federal agency,
a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the making
of any federal grant, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment,
or modification of any federal grant or cooperative agreement. If
any funds other than federal appropriated funds have been paid or
will be paid to any person for influencing or attempting to influence
an officer or employee of any agency, a Member Of Congress, an
officer or employee of Congress, or an employee of a Member of
Congress in connection with this federal grant or cooperative
agreement, the undersigned shall complete and submit Standard
Form - LL*Disclosure Form to Report Lobbying*, in accordance with
its instructions. The undersigned shall require that the language of
this certification be included in the awards documents for all
subawards at all tiers (including subgrants, contracts under grants
and cooperative agreements, and subcontracts) and that all
subrecipients shall certify and disclose accordingly.
cFRTIFICATTON RFGARDING DEBARMENT. SUSPENSION,
"WI IGTRII ITV. AND VOLUNTARY EXCLUSION - LOWER TIER
COVERED TRANSAL i IONS
The prospective lower tier participant certifies, by submission of this
proposal, that neither it nor its principals are presently debarred,
suspended, pi oposed ic.n debar lie! It, declared ineligible, or
voluntarily excluded from participating in this transaction by any
Federal department or agency. Where the prospective lower tier
participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an
explanation to this proposal,
ASSURANCE WITH SECTION 511. OF THE U.S. DEPARTMENT_Qf
EDUCATION PPROPRIAT1ON ACT QF 1990
When issuing statements, press releases, requests for proposals,
solicitations, and other documents describing this project, the
recipient shall state clearly: 1) the dollar amount of federal funds
1-th-n-finlem tritie! rrri mirne.p/AccirrarineAandreilifications_agn?iD=.978LFY--=2010&Vi... 7420/2009
MEGS [Assurances] Page 2 of 7
for the project, 2) the percentage of the total cost of the project
that will be financed with federal funds, and 3) the percentage and
dollar amount of the total cost of the project that will be financed
by nongovernmental sources.
ASSURANCE CONCERNING MATERIALS DEVELOPED WiTH FUNDS
AWARDED UNDER THIS GRANT
The grantee assures that the following statement will be included
on any publication or project materials developed with funds
awarded under this program, including reports, films, brochures,
and flyers: "These materials were developed under a grant awarded
by the Michigan Department of Education."
NONDISCRIMINATION
FEZERALLY AND STATE ASSISTED PROGRAMS
The applicant hereby agrees that it will comply with all federal and
Michigan laws and regulations prohibiting discrimination and, in
accordance therewith, no person, on the basis of race, color,
religion, national origin or ancestry, age, sex, marital status or
handicap, shall be discriminated against, excluded from
participation in, denied the benefits of, or otherwise be subjected to
discrimination in any program or
activity for which it is responsible or for which it receives financial
assistance from the U.S. Department of Education or the Michigan
Department of Education.
PARTICIPATION OF NONPUBLIC SCHOOLS
The applicant assures that private nonprofit schools have been
invited to participate in planning and implementing the activities of
this application.
AUDIT REQUIREMENTS
All grant recipients who spend $500,000 or more in federal funds
from one or more sources are required to have an audit performed
In compliance with the Single Audit Act (effective July 1, 2003).
0G-4996
ACCI1R4NCF RFGARDING ACCESS TO RECORDS AND FINANCIAL
STATEMENTS
The applicant hereby assures that it will provide the pass-through
entity, i.e., the Michigan Department of Education, and auditors
with access to the records and financial statements as necessary for
the pass-through entity to comply with Section 400 (d) (4) of the
U.S. Department of Education Compliance Supplement for A-133.
CERTIFICATION S 'Num
TTIFS ACT (A.D.A.), P.L. 101 -336. STATE AND LOCAL
GOVERNMENT SERVICE (for Title II applicants only)
The Americans with Disabilities Act (ADA) provides comprehensive
1-11-i-n-/hylpac mdp cintpnij 11Rirnroc/Agcurnnctecancrertificatinns.agn2TD -=-978zFY--20108Ni... 7/20/2009
•
MEGS [Assurances] Page 3 of 7
civil rights protections for individuals with disabilities. Title II of the
ADA covers programs, activities, and services of public entities.
Title H requires that, "No qualified individual with a disability shall,
by reason of such disability be excluded from participation in or be
denied the benefits of the services, programs, or activities of a
public entity, or be subjected to discrimination by such entity." In
accordance with Title II ADA provisions, the applicant has
conducted a review of its employment and program/service delivery
processes and has developed solutions to correcting barriers
identified in the review.
CERTIFICATION REGARDING TITLE III OF THE AMERICANS WITH
DISABILITIES ACT (A.D.A.), P.L. 101-336.. PUBLIC
ACCOMMODATIONS AND COMMERCIAL FACILITIES (for Title III
applicants only)
The Americans with Disabilities Act (ADA) provides comprehensive
civil rights protections for individuals with disabilities. Title HI of the
ADA covers public accommodations (private entities that affect
cornmerce, such as museums, libraries, private schools and day
care centers) and only addresses existing facilities and readily
achievable barrier removal. In accordance with Title III provisions,
the applicant has taken the necessary action to ensure that
individuals with a disability are provided full and equal access to the
goods, services, facilities, privileges, advantages, or
octornmoddijuns offered by the applicant. In addition, a Title III
entity, upon receiving a grant from the Michigan Department of
Education, is required to meet the higher standards (Le., program
accessibility standards) as set forth in Title III of the ADA for the
program or service for which they receive a grant.
SPECIFIC GRANT ASSURANCES
GENERAL
The School Food Authority (SFA) agrees to conduct the grant
project as described in the grantee's approved application and any
subsequent revisions and correspondence containing clarifications
and any guidance/clarification provided by the United States
Department of Agriculture, Food and Nutrition Service (USDA/FNS)
or the State Agency (SA).
USE OF FuliDa
The SFA shall ensure that funds are expended, In accordance with
guidance material issued by the SA and USDA/FNS, for school food
service equipment and other allowable costs.
Each equipment item identified in the grant budget with a cost less
than $5,000 must meet or exceed the cost limit defined as a capital
expense in the individual district's board -adopted purchasing policy.
Districts will be required to submit proof of the lower limit upon
request.
The SFA may not retain any of the allocated funds for its use. The
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- , MEGS [Assurances] • Page 4 of 7
American Recovery and Reinvestment Act (ARRA) of 2009 does not
provide for any portion of the funds to be used for administrative
purposes.
The SFA acknowledges that access to funds not obligated or
expended may terminated.
PROCUREMENT
In purchasing equipment with ARRA grant funds, all local, state,
and federal procurement laws must be followed.
http://www.michigan.govidocuments/rnde/Administrative_Policy_Memo_7_276774_7.doc
REPORTING
The SFA must maintain detailed records of all expenditures and
allocations of ARRA funds. The ARRA equipment assistance grant
funds must be tracked and reported separately and must not be
comingled with other program funds.
The SFA will comply with all reporting requirements issued by the
Office of Management and Budget (OMB) for recipients/sub
recipients of the ARRA grants.
The SFA will provide information requested by the SA regarding the
use of ARRA funds in a timely manner. The information is due each
calendar quarter, beginning July 2009 and for End of Year (EOY)
Reports. The (EOY) Report due date will be established by the SA
for each fiscal year.
The SEA will provide the approved board policy that identifies the
agencies' per unit capitalization threshold if grant funds are used for
a per unit purchase of less than $5,000.
REGULATIONS
The SFA must comply with the requirements of the following
regulations and the corresponding cost circular that establishes the
principles for cost determination found at OMB Circular A-87, Cost
Principles for State, Local and Indian Tribal Governments and OMB
Circular A-122, Cost Principles for Non-Profit Organizations. The
SFA must also comply with the following:
a, 7 CFR Part 210: "National School Lunch Program" (only that
which applies and
does not conflict with the provisions of Public Law 111-5).
b. 7 CFR Part 3016: "Uniform Administrative Requirements for
Grants and
Cooperative Agreements to State and Local Governments other
than Entitlement
Programs" (Reference OMB Circular A-102 Common Rule)
c. 7 CFR Part 3015: "Uniform Federal Assistance Regulations"
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•MEGS [Assurances] Page 5 of 7
d. 7 CFR Part 3017; "Government -wide Debarment and Suspension
(Non-Procurement)"
e. 7 CFR Part 3018: "New Restrictions on Lobbying''
f. 7 CFR Part 3019: "Uniform Administrative Requirements for
Grants and
Cooperative Agreements with Institutions of Higher Education,
Hospitals and other Non-Profit Organizations."
g. 7 CFR Part 3021: "Government-wide Requirements for Drug-free
Workplace (Financial Assistance)
h. 7 CFR Part 3052: 'Audits of States, Local Governments, and
Non-Profit Organizations'
SUSPENSION AND DEBARMENT
The SFA agrees to ensure that all vendors are neither excluded or
disqualified under the Suspension and Debarment rules found at 7
CFR sec. 3017.300 by:
a. Checking the Excluded Parties List System (EPLS). This
information can be found at www.epls.gov .
NONDISCRIMINATION
The SFA will comply with the following nondiscrimination statutes
and regulations, any other related regulations, and any USDA
nondiscrimination directives:
a. Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq.),
USDA regulations at 7 CFR Part 15, Nondiscrimination, and
Department of Justice regulations at 28 CFR Part 42,
Nondiscrimination; Equal Employment Opportunity; Policies And
Procedures;
b. Title IX of the Education Amendments of 1972 (20 U.S.C. 1681
et seq.) and USDA regulations at 7 CFR Part 15a, Education
Programs or Activities Receiving or Benefiting from Federal Financial
Assistance;
c. Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794),
USDA regulations at 7 CFR Part 15b, Nondiscrimination on the Basis
of Handicap in Programs and Activities Receiving Federal Financial
Assistance, and Department of Justice regulations at 28 CFR Part
41, Implementation Of Executive Order 12250, Nondiscrimination
On The Basis Of Handicap In Federally Assisted Programs; and
d. Age Discrimination Act of 1975 (42 U.S.C. 6101 et seq.).
The SFA assures that it will immediately take any measures
necessary to effectuate the requirements in these laws, regulations,
and directives. The SFA gives this assurance in consideration of and
for the purpose of obtaining the funds provided under this
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Page 6 of 7 MEGS [Assurances]
agreement.
EVALUATION
The SFA will cooperate with any evaluation of the program by
providing the SA or USDA/FNS requested data and access to
records. The SFA will cooperate with any, as needed, on-site
financial and/or technical reviews and audits at any time during the
term of the agreement. In addition, the SFA shall make all records
pertaining to activities under the grant available for audit purposes.
The SFA will require the school(s) to comply with the requirements
of this agreement and ensure that the SA or USDA/FNS has access
to any school for purposes of evaluating, monitoring or reviewing
their operations or records as they relate to this grant.
COPYRIGHTS
USDA/FNS reserves a royalty-free, nonexclusive, and irrevocable
license to reproduce, publish or otherwise use, and to authorize
others to use, for Federal Government purposes, the following:
a. The copyright of any work developed under a grant, sub-grant,
or contract under
a grant or sub -grant; and
b. Any rights of copyright to which a grantee, sub-grantee or a
contractor purchases ownership with grant support.
USDA/FNS ACKNOWLEDGEMEN
Unless otherwise advised by USDA/FNS, the SFA will acknowledge
the support of USDA/FNS whenever publicizing the work under this
grant. To this end, the SFA must include in any publication resulting
from work performed under this grant an acknowledgment in
substantially the form set below:
This project has been funded at least in part with Federal funds
from the U.S. Department of Agriculture. The contents of this
publication do not necessarily reflect the view or policies of the U.S.
Department of Agriculture, nor does mention of trade names,
commercial products, or orgaiiiLations imply endorsement by the
U.S. Government.'
triARILME.S.
The SFA may not seek any financial recourse from USDA/FNS or the
SA as a result of any liabilities the SFA might incur for bodily injury
or personal property damage resulting from negligent acts, errors,
or omissions of the SA, their officers, agents or employees, or if
applicable its sub-grantees or their officers, agents, or employees,
in performing this agreement. Liabilities of the United States are
governed by the Federal Tort Claims Act, 28 U.S.C. 2671 et seq.
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• • - . MEGS [Assurances] Page 7 of 7
FUNDING
The SA will provide funds to the SFA in the amount specified in the
grant award letter, for use in accordance with this agreement.
Funds will be provided through the established claim process,
including Michigan Department of Education - Michigan Electronic
Grant System (MEGS) and Cash Management System (CMS).
GRANT PERIOD
The purpose and intent of the ARRA grants is to concurrently
improve the infrastructure in the National School Lunch Program
and provide an economic stimulus. SFAs are encouraged to fully
expend equipment assistance grants within three months of the
grant award, no later than end of September 30, 2009.
NONCOMPLIANCE
The SA may unilaterally terminate this grant agreement or recover,
withhold, or cancel payment of up to 100 percent of the funds made
available under the agreement if the srA fails to comply with any
term of the agreement. The SA will consider failure to comply with
the reporting requirements of this grant agreement to be a material
failure to comply with the agreement and a basis for termination.
Grantee agrees to comply with all applicable requirements of all
state statutes, federal laws, executive orders, regulations, policies
and award conditions governing this program. Grantee understands
and agrees that if it materially fails to comply with the terms and
conditions of the grant award, the Michigan Department of
Education may withhold funds otherwise due to the grantee from
this grant program, any other federal grant programs or the State
School Aid Act of 1979 as amended, until the grantee comes into
compliance or the matter has been adjudicated and the amount
disallowed has bee recaptured (forfeited). The Department may
withhold up to 100 percent of any payment based on a monitoring
finding, audit finding or pending final report. If the SA decides to
take action against the SFA for noncompliance under the grant
agreement, the SA will provide the SFA written notice of the basis
for its determination.
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• r.
EXPENDITT.IRES
1060501-112090-760157 Equipment 2S, COO
S29, COO
September 2, 2009
YESCAL NOTE (MISC. 109186)
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/CHILDREN'S VILLAGE DIVISION -
2009/2010 EQUIPMENT ASSISTANCE GRANT ACCEPTANCE
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rile XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds;
The Michtgan Department of Education (DE) has awarded the Oakland
County Children's Village Division funding in the amount of $25,000,
for the purchase and installation of a power washing and sanitizing
pot:s and pans system.
2. Ite system wil: be installed in the Children's ViiIage base kitchen,
which on a daily basis serves an average of two-hundred-forty (240)
children and youth at eleven (11) different sites.
3. Funding perioc.,' is July 1, 2009 thru March 31, 2010.
4. There is no county match or additional positions required,
E. A budget amendment is recommended to the Fiscal Year 2009 budget as
specified below to reflect the award:
FY 20_09
FUND 28005 Equip Asst. Child Village
ri.Ev7--NUES
1063501-112090-610313 Federal Operating Grants $25,000
$25,000
FINANCE COMMITTEE
Finance Committee Vote:
Motion carried unanimously on a roll call vote with Zack absent
Resolution #09186 September 2, 2009
Moved by Middleton supported by Nash the resolutions (with fiscal notes attached) on the Consent Agenda, be
adopted (with accompanying reports being accepted).
AYES: Burns, Capello, Coleman, Coulter, Douglas, Gershenson, Gingell, Gosselin. Greimel,
Hatchett, Jackson, Jacobsen, Long, McGil'ivray, Middleton, Nash, Potter, Potts, Runestad, Schwartz,
Scott, Taub, Woodward, Zack, Bullard. (25)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda
were adopted (with accompanying reports being accepted).
I EERY APPROVE THE FOREGOING RESOLUTION
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson. Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 2, 2009.
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac.
Michigan this 2nd day of September, 2009.
Ged
Ruth Johnson, County Clerk