HomeMy WebLinkAboutResolutions - 2009.09.02 - 9946September 2, 2009
REPORT (MISC. 109189)
BY: Human Resources Committee, Sue Ann Douglas, Chairperson
RE: HEALTH AND HUMAN SERVICES — HOMELAND SECURITY DIVISION —
ACCEPTANCE FOR 2008 FEMA STATE HOMELAND SECURITY GRANT
PROGRAM —OAKLAND COUNTY
TO: Oakland County Board of Commissioners
Chairperson. Ladies and Gentlemen:
The Human Resources Committee having reviewed the above-mentioned resolution on
August 26, 2009 Reports with the recommendation the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of
the foregoing Report,
HUMAN RESOURCES COMMITTEE
Human Resources Committee Vote:
Motion carried unanimously on a roll call vote
MISCELLANEOUS RESOLUTION # 09189 September 2, 2009
By: General Government Committee, Christine Long, Chairperson
IN RE: HEALTH AND HUMAN SERVICES • HOMELAND SECURITY DIVISION - ACCEPTANCE FOR 2008
FEMA STATE HOMELAND SECURITY GRANT PROGRAM-OAKLAND COUNTY
TO: OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Lathes and Gentlemen:
WHEREAS funding was released unaer the U. S. Department of Homeland Security, through the Federal
Emergency Management Agency (FErVIA), for the 2008 State Homeland Security Grant Program; and
WHEREAS the State of Michigan has awarded Oakland County reimbursement for qualified expenses up
to, but not exceeding $151,417 for the State Homeland Security Program; and $1,549,353 for the Urban Area
Security Initiative for a total of $1700.770 during the period of September 1,2008 through May 31, 2011; and
WHEREAS this funding will De leveraged to support the four mission areas of homeland security (prevent.
protect. respond. and recover) and address the 8 national priorities and 37 target capabilities as they relate to
terrorism. In addition, the grant will support implementation of the National Preparedness Guidelines,
Strengthening of improvised explosive device (IED) attack deterrence, prevention, and protection capabilities, and
Strengthening preparedness planning, and
WHEREAS the Oakland County Grant Allocation Committee will determine projects in the solution areas
of Planning, Training. Equipment and Exercise to undertake with this funding that will improve Oakland County's
overall ability to prevent, respond to, and recover from incidents of National Significance. including threats and
incidents of terrorism; and
WHEREAS two (2) special revenue full-time eligible Homeland Security- Regional SAP positions will be
reassigned to and funded by the Regional Fiduciary Program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
grant funding from the State of Michigan in an amount up to $1,700,770 with no County match or in-kind match
required.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes its
Chairperson or his designee to execute and enter into this agreement on behalf of the County of Oakland.
BE IT FURTHER RESOLVED that two (2) special revenue, full-time eligible Homeland Security-Regional
SAP positions (1060601- 10296 & 10520) be reassigned to and funded by the Regional Fiduciary Program.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant agreement and to approve any grant extensions or changes, within fifteen percent (15%) of the
original award, which are consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
GENERAL GOVERNMENT COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners approves to fund the
continuation of two (2) special revenue full-time eligible Homeland Security -Regional SAP, positions #10296 and
10520 under the Regional Fiduciary Program througn the performance period of the grant.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the Grant Agreement and to approve an grant extensions or changes, within fifteen percent (15%) of the
original award, which are consistent with the original agreement as approved.
BE FT FURTHER RESOLVED that all positions and other program costs associated with this grant are
contingent upon continuation of grant funding.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNEMENT COMMITTEE
Page 1 of 3
Brandon Lewis
From: Piir, Gala [piirg@oakgov.com]
Sent: Friday, August 14. 2009 10:06 AM
To: 'Lewis, Brandon': 'Novak, Gail; QUISENBERRYT@oakgov.corn; 'Smith, Tricia'; 'Pearson, Linda'
Subject: Grant Sign Off: Homeland Security Division - 2008 State Homeland Security Grant Program -
Oakland County - Grant Agreement
GRANT REVIEW SIGN OFF — Homeland Security
GRANT NAME: 2008 State Homeland Security Grant Program - Oakland County
FUNDING AGENCY: US Department of Homeland Security through Michigan State Police Emergency
Management and Homeland Security Division
DEPARTMENT CONTACT PERSON: Brandon Lewis 8 -1598
STATUS: Grant Acceptance
DATE: August 14, 2009
Pursuant to Misc. Resolution ft01320, please be advised the captioned grant materials have completed internal
grant review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of Commissioners'
Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off
email containing grant review comments) may be requested to be placed on the appropriate Board of
Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. - Laurie Van Pelt (8/5/2009)
Department of Human Resources:
Approved. - Cathy Shallal (8/7/2009)
Risk Management and Safety:
Approved. - Andrea Plotkowski (8/1212009)
Corporation Counsel:
I have reviewed the above-referenced grant agreement and I have found no legal issues that must be resolved
prior to accepting the grant agreement. However, there is one section of the grant I would like to bring to your
attention, which might require agreements in the future.
Section V,G. of the grant agreement requires that the County make equipment available for pick-up by other
governmental agencies per equipment assignments by the Region 2 Homeland Security Planning Board. "This
process needs to include legal transfer of the equipment to the designated governmental agencies,- "At minimum
(sic), the Subgrantee should prepare documents, which when signed, will indicate other designated government
agencies accept full legal and financial responsibility fbr pieces of equipment.- Therefore, when the County
purchases equipment with the grant money for other governmental entities documents will have to be prepared
evidencing such purchase and/or transfer. The type of document needed will depend on the equipment being
purchasing. The document could be as simple as the receipt of equipment used in the past or the lengthier
"Transfer of Ownership Agreement" used for the previous of Homeland Security Grants, when the County was
acting as the fiduciary. - Jody S. Hall (8/12/2009)
8)14/2009
Page 2 of 3
COMPLIANCE
The grant agreement references a number of specific federal and state regulations. Below is a list of these
specifically cited compliance related documents for this grant.
Michigan Emergency Management Act, Act 390, P.A. of 1976, as amended
http://www.michigan.govidocuments/mspemd-Act_ 390_of 1976_7125_7.pdf
Robert T. Stafford Disaster Relief and Emergency Assistance Act (Public Law 93-288, as amended)
http://www fetna.govipdfabout/stafford act,p4f.
FEMA - Uniform Administrative Requirements for Grants and Cooperative agreements with State and
Local Governments (44 CFR Part 13)
http://www.access.Epo.goCrlaraicfr/waisidx 06/44c1r13..06.html
Cost Principles for State, Local and Indian Tribal Governments (OMB CIRCULAR A-87) (2 CFR Part
225)
http://www.access.gpo.gov/naralcfr/waisidx 08/2cfr225_08.1itrol
Federal Office of Management and Budget (OMB) Circular No. A-87, A-102, and A-133
http://www.whitehouse4ovionibleircu1ar5findex.htm1
Single Audit Act of 1984 (with amendments in 1996)
http://www.whitehouse.goviomb.ifinancial/fin_sinzle_audit.html
Executive Order 13347 - Individuals With Disabilities in Emergency Preparedness
http://www.fema.govi_pdfiemergency/nimsinims_exccutive_order_13347.pdf
Title VI of the 1964 Civil Rights Act (42 U.S.0 Section 2000d)
http://www.usdaluovierticoricoord/titlevistat.him
Michigan Elliott-Larsen Civil Rights Act — "Act 453 of 1976"
http://WW1A., gi J atu re mi (tici3 lxEzeltmrj5z55z2uiwv45)imileg.aspx?page=getobject&objectnainc=mcl-Act-
453-of-1976&.queryid=14718540
Michigan Persons with Disabilities Civil Rights Act — "Act 220 of 1976"
http://www.legislature.mi.govjuq3 I xzeitmrj5z55z2uiwv45)/mileg.a_spx?page=uetobject&objeetname=inel-Aet-
220-of-1976&queryid ---14718589
Michigan State Contracts with Certain Employers Prohibited — Act 278 of 1980
http://www.legidature.mi.govi (S(calragy4unc I gbvh I 0821355))/mi1cg.aspx?page=getObject8objeetName--inel 7
Act-278-of-1980
Michigan — Freedom of Information Act 442 of 1976 (M.CL 15.231)
http: //ww w. legislature. m i .gov4S(mxubm511vb5 ubaylcp3 x0cfl ))/mi le g. aspx?pago---getOhjee t&ohj ectN ame=m cl-
15-231
Department of Homeland Security — Protected Critical Infrastructure Information (6 CFR Part 29)
http://ecfr.gpoaccess.zovicgiititextitext-idx ?c=ecfr&tpl=iecfrbrowselTitie06/6cfr29_main_02.tpl
Department of Homeland Security — Protection of Sensitive Security Information (49 CFR Part 1520)
http://www.access.gpo.zovinaraicfriwaisidx_04/49cfr1520_04.html
Restrictions on Lobbying (28 CFR part 69)
http/www.accesszpo.govinaraicfr/waisidx_0428cfr69 =04.htral
8/14/2009
Page 3 of 3
Government-Wide Debarment and Suspension (28 CFR, Part 67)
http://www,access.gpo..zovinaralcfr/wai$idx 04/28cfr67 04.html
Drug-Free Workplace Act of 1988
http://frwebgatc.access.uolovlegi-bin/setdoc.egi?dbrome=brovv'se lisc&docid=Cite:-41USC701
Gaia V. Piir
Grants Compliance and Programs Coordinator
Oakland County Fiscal Services Division
Phone (248) 856-1037
Fax (248) 858-9724
piirg@ookgov.com
8/14/2009
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State of Michigan
2008 Homeland Security Grant Program
Grant Agreement
September 1,2006 to May 31, 2011
CFDA Number: 97.067
53 F2
This Homeland Security Grant Program (HSGP) Grant Agreement is hereby entered into between thOliclijia. n
Department of State Police, Emergency Management and Homeland Security Division (hereinafter ciZted th
Subgrantor). and
COUNTY OF OAKLAND
(hereinafter called the Subgrantee)
1. Purpose
The purpose of this Grant Agreement is to provide federal funds to the Subgrantee for preventing, deterring,
responding to. and recovering from Incidents of National Significance, including threats and incidents of terrorism.
The 2008 HSGP is a primary funding mechanism, operated by the United States Department of Homeland Security
(DHS) for building and sustaining national preparedness capabiiitles. HSGP is comprised of four separate grant
programs. of which two are covered by this grant agreement
• The State Homeland Security Program (SHSP) is a core assistance program that provides funds to build
capabilities at the state and local levels through planning, organization, equipment, training, and exercise
activities. SHSP also supports the implementation of state homeland security strategies and key elements of
the national preparedness architecture, including the National Preparedness Guidelines, the National Incident
Management System and the National Response Framework. Activities implemented under SHSP must
support terrorism preparedness by building or enhancing capabilities that relate to the prevention of, protection
from, or response to terrorism in order to be considered eligble. However many capabilities which support
terrorism preparedness simultaneously support preparedness for other hazards. Grantees must demonstrate
this dual-use quality for any activities implemented under this program that are not explicitly focused on
terrorism preparedness
• Urban Areas Security Initiative (UASI) addresses the Lnique multi-disciplinary planning. organization,
equipment, training, and exercise needs of high-threat high-density urban areas, and assists them in building
and sustaining capabilities to prevent, protect against, respond to, and recover from threats or acts of
terrorism. This program provides funding to high-risk urban areas based on risk and effectiveness, The FY
2008 UASi program Is intended to enhance regional preparedness efforts. Urban Areas must use these funds
to employ regional approaches to overall preparedness and are encouraged to adopt regional response
structures whenever appropriate.
Funding Priorities
OHS funding priorities for the FY 2008 HSGP are focused on risk-based funding and capability-based planning. FY
2008 HSGP identifies three objectives as its highest priorities. These three objectives are:
I Measuring progress In achieving the National Preoaredness Guidelines
2. Strengthening improvised explosive device (1ED) attacK deterrence, prevention, and protection capabilities
3. Strengthening preparedness Planning
At least 25 percent (25%) of FY 2008 HSGP SHSP, UASS MMRS, and CCP funding must be allocated to
objectives 2 and 3.
In addition, at least 25 percent (25%) of SHSP funds and 25 percent (26%) of UASI award funds must be dedicated
towards law enforcement terrorism prevention -oriented planning. organization, training, exercise, and equipment
activities
2008 HSGP Grant Agreement
County of Oakland
Page 2 of 1
II. Objectives
The principal objective of this Grant Agreement is to provide financial assistance to the Subgrantee for allowable
costs in the following program areas.
State Homeland Security Program (SHSP):
a Planning
• Equipment
• Training
• Exercise
Urban Areas Security initiative (UAS1):
• Planning
• Organizatios
• Equipment
• Training
• Exercise
For guidance on allowable costs for these program areas, please refer to the 2008 HSGP Guidance, located at
http://waav.fema.govigcvemment/granttsgpiindex08.shtm.
To assist Subgrantees, the Subgrantor, in conjunction with the Michigan Homeland Security Preparedness
Committee, has created a !ist of priority projects that Subgrantees shall use their 2008 HSGP funds to support.
These projects were derived from the 10 Investment Justifications deveioped by Michigan that are to be
implemented at the regionaflocal level. Additional information is provided in the Michigan FY 2008 HSGP
Supplemental Grant Guidance. Subgrantees must take a regional approach when determining the best use of FY
2008 HSGP funds Subgrantees must consider the needs of local units of government and applicable volunteer
organizations in the projects and activities included in their FY 2008 HSGP application.
III. Statutory Authority
Funding for the Fiscal Year (FY) 2008 Homeland Security Grant Program (HSGP) is authorized by the
Consolidated Security, Disaster Assistance. and Continuing Appropriations Act, 2009 (Public Law 110-329).
The Subgrantee agrees to comply with all HSGPG program requirements in accordance with the Michigan
Emergency Management Act, Act 390, P A of 1976, as amended, located at
http://www.rnichigan.govidocuirents/mspemd-Act_390_of 1976_7125_7.pdf and the Robert T Stafford Disaster
Relief and Emergency Assistance Act, as amended, located at http.//www tema.goviaboutistafact.shtm. The
Subgrantee also agrees to comply with the following regulations .
A. Administrative Requirements
1 44 CFR. Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments, located at http:lleCRR. gpoaccess.govicgia/text/text-
idx?c=ecfr&tp!=iecfrbrowseiTitle44/44cfr13_main_02.tpl)
2. 2 CFR, Park 215, institutions of Higher Learning, Hospitals, and Other Non-Profit Organizations (0Iv1B
Circular A-110), located at http llecfr.gpoaccess.gov/ogiit/textitext-
idx?c= ecfr&sid:=5f900818355757091bb65e393f163c6a&tpl=fecfrbrowseiT itle02/2 cfr215_ma ln_02.tp I
B. Cost principals
1. 2 CFR, Part 225, Cost Principals for State, Local, and Indian Tribal Governments (OM El Circular A-87)
located at http://ecfr.gpoaccess.govicgi/t/text/text-
idx?c=ecfr&tpl=lecfrorowse/Title02/2cfr225_main_02.tpl
2. 2 CFR. Part 220, Cost Principals for Educational Institutions (OMB Circular A-21) located at
http://ecfr.gpoaccess.acivicginitext/text-idx7c=ecfr&rgn-div5Siview=text&node=2 ." 1.2.3.4&idno=2
2008 HSGP Grant Agreement
County of Oakland
Page 3 of 11
3. 2 CFR, Part 230, Cost Principals for Non-Profit Organizations (OMB Circular A-122) located at
http:llecfr.gpoaccess.govlogiNtextitext-idx?c=ecfrettpl=tecfrbrowsefritle02/2cfr230_main_02.tpl
C. Audit Requirements
1. OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, located at
http://www.whitehouse.gov/ornb/circulars/a133/a 1 33,html
IV. Homeland Security Grant Program Award Amount and Restrictions
The COUNT( OF OAKLAND is awarded $1,700,770 under the FY 2008 HSGP, which has been broken down into the
following program categories:
A. The SHSP award is $151,417,
B. The LISA award is $1,549,353.
For all program categories, reimbursement is based on completion of requirements listed in Sections IV, V and VII
of this grant agreement.
This Grant Agreement designates HSGP funds for reimbursement of authorized costs. Grant Agreement funds
shall not be used for other purposes. The funds awarded in the Grant Agreement shall only be used to cover
allowable costs that are incurred during the FY 2008 Grant Agreement period. Allocations for the FY08 HSGP
have been determined on a regional basis through a funding methodology consistent with current Department of
OHS guidance. Regional Boards have been created to ensure that all jurisdictions within a designated region have
an equal say in how funds are spent.
Final determination on how funds awarded by this grant agreement will be spent will be determined
through a review process by the State Administrative Agency (SAA) of projects submitted by the Region 2
Homeland Security Planning Board, not by the Sub grantee.
V. Responsibilities of the Subgrantee
FY 2008 HSGP funds must supplement, not supplant, state or local funds. Federal funds will be used to
supplement existing funds, and will not replace (supplant) funds that have been appropriated for the same purpose.
Potential supplanting wit be carefully reviewed in the application review, in subsequent monitoring, and in the audit.
The Subgrantee may be required to supply documentation certifying that it did not reduce non-federal funds
because of receiving federal funds. Federal funds cannot be used to replace a reduction in non-federal funds or
solve budget shortfalls in general fund programs.
The Subgrantee agrees to follow all responsibilities in Section V of this grant agreement. If the Subgrantee
becomes unable to fulfill the responsibilities of Section V, refer to Section XII for instructions on how to terminate
this agreement. The Subgrantee agrees to comply with all applicable federal and state regulations, including the
following:
A. In addition to this 2008 HSGP Grant Agreement, Subgrantees shall complete, sign, and submit to
Svbgrantor the following documents, which are incorporated by reference into this Grant Agreement:
1. Standard Assurances
2. Certifications Regarding Lobbying; Debarment Suspension and Other Responsibility Matters; and
Drug-Free Workplace Requirement
3. State of Michigan Audit Certification Form (EMD-053)
4. W-9 Request for Taxpayer Identification Number and Certification
5. Other documents that may be required by federal or state officials
2008 HSGP Grant Agreement
County of Oakland
Page 4 of 11
B. The FY08 Homeland Security Grant covers eligib.e costs from September 1,2008 until May 31, 2011
Please refer to the Fiscal Year 2008 Homeiand Security Grant Program Guidance, located at
http://weeeefema.gov/goverr menegrant/hsgpiindex08.srem, for a detailed list of what costs are eligible
under this grant. Allowable costs are specifically addressed in Appendix B of the Guidance.
C. Submit project applications to the Subgrantoe which have been prepared and approved by the Homeland
Security Regional Board, for evaluation and approval of projects prior to starting a project. All projects
must meet DHS & Emergency Management and Homeland Security Division (EMHSD) grant guidelines
and must be related to one of the 10 approved state investments, 8 required projects, and supported ey an
assessment of at least one of the 37 targeted capabilities. Any project that proposes a change i.n scope of
work during the grant performance period must be resubmitted to the Subgrantor for approval.
D. Make all purchases in accordance with grant guidance and local purchasing policies.
E. Submit an Allowable Cost Justification (ACJ) form for all costs that are part of approved projects prier to the
encumbering of the cost. If an ACJ is not submitted, the Subgrantee will be held responsible for al; costs
determined to be ineligible by the Subgrantor or MS.
F. Create and maintain an inventory of all FY08 HSGP equipment purchases that Ists, at minimum, the piece
of equipment, the cost of the equipment, what agency the equipment is assigned to and the physical
location of the equipment for the grant period and at least three years after the grant is closed. Any
equipment purchasee with HSGP funds must be prominently marked as purchased with funds provided by
the U.S. Department of Homeland Security.
G. Make FY08 HSGP equipment available far pick-up by other government agencies per equipment
assignments by the Region 2 Homeland Security Planning Board, This process needs to include legal
transfer of the equipment to the designated government agencies. At minimum, the Subgrantee should
prepare documents, which when signed. will indicate other designated government agencies accept full
legal and financial rasp:Dr-1511:04y for pieces of equipment.
H. At the end of the Fiscal Year, the Sutegrantee must supply a document to the other local government
agencies reporting the dollar amount spent on their behalf; so the local government agencies can submit
the information on their Schedule of Expenditures of Federal Awards (SEFA) report. NOTE: Copies of
these documents must also be provided to the Michigan State Police, Emergency Management and
Homeland Security Division. Audit line, 4000 Collins Road. Lansing, Michigan 48910-5883
Submit the Reimbursement Cover Sheet (EMD -054) and all required attached documentation to the
Subgrantor at a min.mutTi at the end of each quarter (or more frequently, as needed). The Subgrantee
must submit the quarterly reimbursement request even if it has no expenditures for that quarter. The due
dates for quarterly reimbursement requests are listed in Section VII of this agreement. Reimbursement
Cover Sheets must be filled out completely cr they will be returned to the Subgrantee for proper
completion. The Reimbursement Cover Sheet (EMD-054) and other reimbursement forms can be found on
the EMHSD website at http://www nnichigan.govimsp/0,1607,7-123-1593_3507-113992—,00.html.
Please note: One Reimbursement Cover Sheet and related forms must be completed for each
exercise.
J. Submit quarterly progress reports to the Subgrantor on the status of all approved projects. Quarterly
progress reports, at minimum, need to contain a description of the project. the actions taken that quarter to
complete the project, a percentage estimate of the completeness of the project and an expected
completion date of the project The due dates for quarterly work reports are listed in Section VII of this
agreement. The Subgrantor will provide the Subgrantee with a form to complete this report within 60 days
of issuing the grant agreement.
K. Submit updated project and allocation information on a regular basis through the Biannual Strategy
Implementation Reports (BSIR). The BSIR is due within 20 days after the end of the reporting period. The
2008 HSGP Grant Agreement
County of Oakland
Page 5 of "1
due dates for tne BSIR are on January 20, 2009, July 20, 2009, January 20, 2010, July 20, 2010. January
20, 2011, and July 20, 2011. The reporting periods are from January 1 through June 30 and July 1 tnrougn
IDecember 31, The final BSIR is due 90 days after the end date of the FY08 Homeland Security Grant
award period.
L Comply with FY08 NINIS implementation requirements and move towards completion by September 30,
2011. FY08 NIMS requirements must be fully complied with by September 30, 2011. NIMS information is
available at httee/www.fema.gov/emergencylnims.
M. Comply with applicable finaecial and administrative requirements set forth in the current edition of 44 CFR,
Part 13 including the following provisions:
1, Account for receipts and expenditures, maintain adequate financial records, and refund expenditures
disallowed by federal or state audit.
2. Retain all financial records, supporting documents, statistical records, and all other records pertinent to
the FY08 HSGP for at least three years after the financial close-out date of this grant program, for
purposes of federal and/or state examination and audit,
3. Perform the required financial and compliance audits in accordance with the Single Audit Act of 1984,
as amended, and OMB Circular A-133, "Audits of States, Local Governments. and Non-Profit
Organizations," as further described in 44 CFR, Part 13. Random audits shall be performed to ensure
compliance with applicable !provisions.
4. Subgrantor and Subgrantee FY08 HSGP information constitutes records subject to the Michigan
Freedom of Information Act (FOIA), MCL 15.231 et seq. However, section 13(1)(d) and (y), MCL
15.243(1)(u) and (y) of the FOIA, permit the exemption from public disclosure of the records of a public
body's ''security measures, including security plans, security codes and combinations, passwords,
passes keys, and security procedures, to the extent that the records relate to the ongoing security of
the public body." anc "of measures designed to protect the security or safety of persons or property,
whether public or private, including, but not limited to, building, public works, and public water supply
designs to the extent that those designs relate to the ongoing security measures of a public body,
capabilities and plans for responding to a violation of the Michigan anti-terrorism act... emergency
response plans risk planning documents, threat assessments, and domestic preparedness strategies.
unless disciosure would not impair a public body's ability to protect the security or safety of persons or
property or unless the public interest in disclosure outweighs the pubic interest in nondisclosure in the
particular instance."
Much of the information submitted in the course of applying for funding under this program. or provided in
the course of grant management activities, may be considered law enforcement sensitive or otherwise
critical to national security interests This may include threat, risk, and needs assessment information; and
discussions cf demographics, transportation, public works, and industrial and public health infrastructures
Therefore. each Subgrantee agency Freedom of Information Officer will need to determine what
.nformation is to be withheld on a case-by-case basis.
Note. The Subgrantee will only be heid responsible for expenditures disallowed by 'ecieral or state audit
that are determined to be caused by the negligence of the Subgrantee or by the Subgrantee not complying
wite tie responsibilities of Section V.
N. Integrate individuals with disabilities Into emergency planning, Executive Order 13347.
O. Environmental and Historic Preservation Program (EHP): Federal environmental and historic preservation
laws and Executive Orders provide the basis and direction for the implementation of federal environmental
and historic preservation review requirements for FEMA-funded projects. These laws and executive orders
are aimed at protecting our nation's water, air, coastal, wildlife, land, agricultural, historical and cultural
resources, as wel' as rnidmizing potential adverse effects to children, low-income and minority populations.
Failure to comply with these laws could result in project delays and denial of funding. FEMA through the
Environmental and Historic Preservation Program engages in a review Process to ensure that FEMA
funded activities comply with these laws.
2008 HSGP Grant Agreement
County of Oakland
Page 6 of 11
VI. Responsibilities of Subgrantor
The Subgrantor, in accordance witn the general purposes and objectives of this Grant Agreement, will.
A. Administer tie FY08 HSGP in accordance w'th all applicable federal and state reguiations and guidelines
and provide quarterly reports documenting this administration.
B. Provele direction and technical assistance to the Subgrantee.
C. Provide any specie' report forms and reporting formats (templates) required by the Subgrantor for operation
of the program
0. Reimburse the Subgrantee in accordance with this Grant Agreement based on appropriate documentation
submitted by the Subgrantee
E. Independently, or in conjunction with the U.S. Department of Homeland Security (OHS), conduct random
on-site reviews with Subgrantee(s).
F. Subgrantor and Subgrantee FY08 1-1SGP information constitutes records subject to the Michigan Freedom
of Information Act (FOIA), MCL 15.231 et seq. However, section 13(1)(u) and (y), MCL 15.243(1)(u) and
(y) of the FOIA permits the exemption from public disclosure of the records of a public body's "security
measures, including security plans, security codes and combinations, passwords, passes, keys, and
security procedures, to the extent that the records relate to the ongoing security of the public body;" and "of
measures designed to protect the security or safety of persons or property, whether public or private,
including, but not limited to, building. public works, and public water supply designs to the extent that those
designs relate to the ongoing security measures of a public body, capabilities and plans for responding to a
violation of the Michigan anti-terrorism act,.. .emergency response plans, risk planning documents, threat
assessments and domestic preparedness strategies, unless disclosure would not impair a public body's
ability to protect the security or safety of persons or property or unless the public interest in disclosure
outweighs the public interest in nondisclosure in the particular instance."
Much of the information submitted in the course of applying for funding under this program, or provided in
the course of grant management activities, may be considered law enforcement sensitive or otherwise
critical to national security interests. This may include threat, risk, and needs assessment information; and
discussions of demographics, transportation, public works, and industrial and public health infrastructures.
Therefore. each Subgrantee agency Freedom of Information Officer will need to determine what
information is to be withheld on a case-by-case basis.
VII. Payment and Reporting Procedures
The Subgrantee agrees to prepare the Reimbursement Cover Sheet (EMD-054) and all required attached
documentation, including all required authorized signatures, and submit it at a minimum at the end of each quarter
or more frequently, as needed) if there are eligible expenses to be reimbursed. See below quarterly report
scnedule for due dates. Please note: One Reimbursement Cover Sheet and related forms must be
completed for each grant project, solution area, allocation type, and individual exercise. Please refer to the
Reimbursement Requirements n order to meet the documentation requirements.
Drawdown of Funds in Advance; Subgrantees may request funds up to 120 days prior to expenditure. All of the
following requirements must be met to obtain advanced funds: 1) The Subgrantee must complete a letter stating
the reason they are requesting an advance, 2) The Subgrantee must submit a copy of an approved purchase order
showing the delivery date for the items ordered to be within 120 days of the purchase order date: 3) These funds
must be placed in an interest-bearing account. The Subgrantee may keep interest up to $100 per year for
administrative expenses for all Federal Grants combined. Funds cannot be advanced for more than 120 days. If
2008 HSGF Grant Agreement
County of Oakland
Page 7 of 11
the Subgrantee is notified by the vendor of delays in the delivery date of equipment. funds must be returned to the
Subgrantor. Advances cannot be outstanding for more than 120 days; 4) Any interest earned over $100 must
promptly, but at least quarterly, be remitted to' Michigan State Pace, Emergency Management and Homeland
Security Division. Financial Section, 4000 Collins Road, Lansing, Michigan 48910-5883. The Subgrantee must also
notify the Subgrantor in writing of any interest earned over $100 quartefiy.
THE QUARTERS ARE AS FOLLOWS:
1 st Quarter: September 1, 2008 to December 31, 2008 (this quarter has four months)
rd Quarter: January 1, 2009 to March 31, 2009
31d Quarter: April 1, 2009 to June 30, 2009
41h Quarter: July i, 2009 to September 30, 2009
5th Quarter: October 1, 2009 to December 31, 2009
6th Quarter: January 1, 2010 to March 31, 2010
7th Quarter: April 1, 2010 to June 30,2010
8th Quarter: July 1, 2010 to September 30, 2010
9th Quarter: October 1, 2010 to December 31, 2010
10th Quarter: January 1, 2011 to March 31, 2011
111h Quarter: April 1, 2011 to May 31, 2011 (this quarter has two months)
r DEADLINES TO SUBMIT QUARTERLY REQUESTS FOR REIMBURSEMENT AND WORK REPORTS ARE AS
FOLLOWS:
1 31 Quarter: January 31, 2009- No Submittal Necessary
rd Quarter: April 30, 2009 - No Submittal Necessary
3rd Quarter: July 31, 2009
4th Quarter: October 31, 2009
5th Quarter: January 31, 2010
61h Quarter: April 30, 2010
7Ih Quarter: July 31, 2010
8th Quarter: October 31, 2010
9th Quarter: January 31, 2011
10th Quarter: April 30, 2011
11 th Quarter: June 30, 2011
Reporting Requirements
The reporting requirements are designed to provide the EIVINSD with sufficient information to monitor project
implementation and ensure proper use of federal funds. Accounting systems must allocate costs to the project
activities. Expenditures must be summarized, correspond with the project budget detail. scope of the project, or
work plan attached to the award. and be supported with source documentation as appropriate.
2008 HSGP Grant Agreement
County of Oakland
Page 8 of 11
Subgrartees are required to subrn't Quarterly Progress Reports by Project and supporting documentation for
expenditures in accordance with their project budget detail and project scope of work. Progress reports compare
actual expenditures to the project budget detail for the reporting period Any significant cost deNeations from the
approved budget detail and subsequent impact on the project, etc. shall be reported in the Narrative Progress
Report
The Quarterly Progress Report must support the expenditures and financial activity in financial progress reports
and reimbursement requests The information on this form will be used by the Subgrantor to monitor grantee cash
flow and encumbrances, grantee performance, project implementation, and compliance with 2 CFR, Part 215 (OMB
Circular A-110); 2 CFR, Part 220 (OMB Circular A-21), 2 CFR, Part 225 (OMB Circular A-87): and 2 CFR, Part 230
(OMB Circular 122). This information will also be used to monitor compliance with OMB Circulars A-102 and A-
133, ano with the U.S. Dept. of Homeland Security/Office of Grant Operations Financial Guide, to ensure proper
use of federal funds.
Quarterly Progress Reports are required whether or not expenditures are incurred.
Subgrantees failure to fulfill the quarterly reporting requirements, as required by the grant, may result in the
suspension of grant activities until reports are received.
Reimbursement requests and work reports should be mailed to the Michigan State Police, Emergency
Management and Homeland Security Division, 4000 Collins Road, Lansing MI 48910, unless the Subgrantee
Is otherwise notified by the Subgrantor. Please refer to the Reimbursement Requirements in order to meet
the documentation requirements.
SUBGRANTEE WILL NOT BE REIMBURSED FOR FUNDS UNTIL ALL REQUIRED SIGNED DOCUMENTS
AND REIMBURSEMENT DOCUMENTS ARE RECEIVED.
VIII. Memorandum of Understanding Procedure
The Subgrantee may enter into Memorandums of Understanding (MOU) with the Subgrantor for the Subgrantor to
pay other loca: jurisdictions within Homeland Security Region 2 directly in accordance with current OHS guidance.
An MOU must be initiated by the Subgrantee. The Subgrantee must submit an MOU every time it would like
another jurisdiction to receive direct reimbursement from the Subgrantor. Each MOU must be signed by the
authorized representative 'or the Subgrantee and Subgrantor and agreed to prior to a payment being made to a
jurisdiction other than the Subgrantee.
IX. Employment Matters
Subgrantee shall comply with Title VI of the Civil Rights Act of 1964, as amended, the Elliott-Larsen Civil Rights
Act, 1976 PA 453 as amended. MCL 37.2101 at seq., the Persons with Disabilities Civil Rights Act, 1975 PA 220,
as amended, MCL 37.1101 at seq., and all other federal, state and local fair employment practices and equal
opportunity laws and covenants that it shall not discriminate against any employee or applicant for employment, to
be employed in the performance of this Grant Agreement, with respect to his or her hire : tenure, terms, conoitions,
or privileges of employment; or any matter directly or indirectly related to employment because of his or her race,
religion, color, nationai origin, age, sex, height, weight. marital status, limited English proficiency, or handicap that is
unrelated to the individual's ability to perform the duties of a particular job or position. Subgrantee agrees to
include in every subcontract entered into for the performance of this Grant Agreement this covenant not to
discriminate in employment. A breach of this covenant is a material breach of the Grant Agreement.
The Subgrantee shall ensure that no subcontractor, manufacturer, or supplier of Subgrantee on this Project
appears in the register compiled by the Michigan Department of Labor and Economic Growth, Bureau of
Commercial Services, Licensing and Enforcement Divisions, pursuant to 1980 PA 278, as amended, MCL 423.321
2008 RSGP Grant Agreement
County of Oakland
Page 9 of 11
et seq. (State Contractors with Certain Employers Prohibited Act), or on the Federal excluded party list system
database located at wyvw.epls.gov .
X. Limitation of Liability
Subgrantor and Subgrantee to this Grant Agreement agree that each Must seek its own legal representative and
bear its own costs, including judgments, in any litigation that may arise from performance of this contract. It is
specifically understood and agreed that neither party will indemnify the other party in such litigation.
This is not to be construed as a waiver of governmental immunity.
XI. Third Parties
This Grant Agreement is not intended to make any person or entity, not a party to this Grant Agreement, a third
party beneficiary hereof or to confer on a third party any rights or obligations enforceable in their favor.
XII. Grant Agreement Period
This Grant Agreements in fsli force and effect from September 1,2008 through May 31, 2011. No costs eligible
under ttss Grant Agreement shall be incurred before the starting date of this Grant Agreement except with prior
written approval. This Grant Agreement consists of two identical sets simultaneously executed; each is considered
an original having identcai legal effect. This Grant Agreement may be terminated by either party by giving thirty
(30) days written notice to the other party stating reasons for termination and the effective date. or upon the failure
of either party to carry out the terms of the Grant Agreement. Upon any such termination, the Subgrantee agrees
to return to the Subgrantor any funds not authorized for use. and Subgrantee shall have no further obligation to
make payments,
XIII. Entire Grant Agreement
This Grant Agreement is governed by the laws of the state of Michigan and supersedes all prior agreements,
documents, and representations between Subgrantor and Subgrantee, whether expressed, implied, or oral. This
Grant Agreement constitutes the entire agreement between the parties and may not be amended except by written
instrument executed by both parties prior to the termination date set forth in Section XII above. No party to this
Grant Agreement may assign this Grant Agreement or any of his/her/its rights, interest, or obligations hereunder
without the prior consent of the other party. Subgrantee agrees to inform Subgrantor in writing immediately of any
proposed changes of dates, budget, or services indicated in this Grant Agreement, as well as cnanges of address
or personnel affecting this Grant Agreement. Changes in dates, budget, or services are subject to prior written
approval of Subgrantor. If any provision of this Grant Agreement shall be deemed void or unenforceable, the
remainder of the Grant Agreement shall remain valid.
The State may suspend or terminate sub-grant funding. in whole or in part, or other measures may be imposed for
any of the following reasons.
• Failure to expend funds in a timely manner consistent with the grant milestones, guidance and assurances.
• Failure to cornp!y witn the requirements or statutory objectives of federal or state law
• Failure to make satisfactory progress toward the goals or objectives set forth in the sub-grant application.
• Failure to follow grant agreement requirements or special conditions.
• Proposal or implementatkan of substantial plan changes to the extent that, if originally submitted, tne project
would rot have been approved for funding.
• Failure to submit required reports.
2008 HSGP Grant Agreement
County of Oakland
Page 1C of 11
• Filing of a false certification in the application or other report or document.
• Failure to adequately manage, monitor or direct the grant funding activities of their sub-recipients.
Before taking action, the Subgrantor will provide the Subgrantee reasonable notice of intent to impose corrective
measures and will make every effort to resolve the problem informally.
XIV. Business Integrity Clause
The Subgrantor may immediately cancel the grant without further liability to the Subgrantor or its employees if the
Subgrantee, an officer of the Subgrantee or an owner of a 25% or greater share of the Subgrantee is convicted of
a criminal offense incident to the application for or performance of a State, public, or private grant or subcontract, or
convicted of a criminal offense, including but not limited to any of the following: embezzlement, theft, forgery,
bribery, falsification or destruction of records, receiving stolen property, attempting to influence a public employee
to breach the ethical conduct standards for State of Michigan employees; convicted under State or Federal antitrust
statutes; or convicted of any other criminal offense which, in the sole discretion of the Subgrantor, reflects on the
Subgrantee's business integrity.
XV. Freedom of Information Act (FOIA)
OHS recognizes that much of the information submitted in the course of applying for funding under this program, or
provided in the course of its grant management activities, may be considered law enforcement sensitive or
otherwise important to national security interests. This may include threat, risk, and needs assessment information,
and discussions of demographics, transportation. public works, and industral and public health infrastructures
While this information, under Federal control, is subject to requests made pursuant to the Freedom of Information
Act (FOIA), 5. U.S.C. §552, all determinations concerning the release of information of this nature are made on a
case-by-case basis by the OHS POIA Office, and may likely fall within one or more of the available exemptions
under the Act. The applicant is encouraged to consult its own State and local laws and regulations regarding the
release of information, which should be considered when reporting sensitive matters in the grant application, needs
assessment and strategic planning process. The applicant may also consult the DNS Office of Grants and Training
regarding concerns or questions about the release of information under State and local laws. The grantee should
be familiar with the regulations governing Protected Critical Infrastructure Information (6 CFR, Part 29) and
Sensitive Security Information (49 CFR, Part 1520). as these designations may provide additional protection to
certain classes of homeland security information.
Printed Name Title
Capt. W. Thomas Sands
Printed Name
Deputy State Director of _ememencv
blaraareacaPLarld Homeland Security
Title
71(CA
Date
2008 HSGP Grant Agreement
County of Oakland
Page 11 of 11
XVI. Official Certification
For the Subgrantee. The individual or officer signing this Grant Agreement certifies by his or her signature that he
or she is authorized to sign this Grant Agreement on behalf of tie jurisdiction he or she represents.
County of Oakland
Name of Jurisdiction
Signature Date
For the Subgranthr (Mlchistan State Police - Emergency Management and Homeland Security Division)
1:::"'4 • Z1,2',i
r
1.1 il
PEPSI
•Vj AMR
SUBGRANTEE CHECKLIST
FY 2008 HOMELAND SECURITY GRANT PROGRAM (HSGP)
GRANT AGREEMENT
CFDA No: 97.067
Submit the following items as necessary to; ATTN: HSGP Grant Audit Section, Michigan
State Police, 4000 Collins Road, Lansing, Michiar! _48910
SUB-GRANTEE WILL NOT BE REIMBURSED FOR FUNDS UNTIL ALL REOUiREp_SIGNED DOCUMENTS ARE RECEIVED
0 1. Grant Agreement (NOTE: There are two (2) sets of the Agreement enclosed.
Please sign both, but retain one signed document for your records and return
the other signed document to us.)
2. Standard Assurances
LI 3. Certifications Regarding Lobbying; Debarment, Suspension and Other
Responsibility Matters; and Drug-Free Workplace Requirement
(OJP Form 406116)
0 4. State of Michigan Audit Certification (Form EMD-53)
n 5, W-9 Tax Identification Form
POST REIMBURSEMENT REQUIRIMENIS
Participate with Subgrantor in an on-site monitoring of financial documents. Also retain financial
records, supporting documents, and all other records pertinent to the grant for at least three years
after the final grant report. Be sure to comply with Single Audit requirements of OMB Circular,
A-133. if required, the Subgrantee submits audit copy to: Michigan Department of State
Police, Budget and Financial Services Division, 714 South Harrison Road, East Lansing,
Michigan 48823.
ie
MIINE=MENrn
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND
OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations Cited below to determine the certification to which they are required to
attest. Applicants should a'.so review the instructions for cert'fication included in the regulations eefore completing this
form, Signature or this form prceides for compliance with Certification requirements Under 28 CFR Part 69, 'New
Restrictions On Lobbying and 28 CFR Part 67. 'Government-wide Debarment and Suspension (Nonpro-curement) and
Government...Mae Requirements for Drug-Free Workplace (Grants): The cart ications snail be treated as a material
representation of fact upon wiheb reliance wili be placed when the Department of Justice determines to award the
covered transaction. greet, or cooperative agreement.
1. LOBBYING
As required by Section 1352, Title 31 of the U.S. Cede, and
implemented at 28 CFR Part 69. for persons entering into a
grant or cooperative agreement over $100e000, as darned at
28 CFR Part 69. the applicant certi!'es that:
(a) No Federal appropriated funds have been paid or will be
paid, by or on behalf of the undersigned, to any person for in-
fluencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in con-
nection with the making of any Federal grant, the entering into
of any cooperative agreement, and the extension, continuation,
renewal, amendment, or marefication of any Federal greet or
cooperative agreement;
(b)
If any funds other than Federal appropriated funds have
been paid or will be paid to any person for influeecine or at-
tempting to influence anCer or employee of any agency, a
Member of Congress, an etheer or employee of Coogress, or
an employee of a Member of Congress in connection w'th this
Federal grant or cooperative agreement, the undersigned saaa
complete and subrna Standard Form - LLL, "Disciesure of
l_obbyieg Activities.' in accordance wit" its instructiors:
(e) The orvdessived shall require that the :ainguage of this cer-
tification be incleeed in the award documents for all eubawards
at all tiers (including subgrants, contracts under grants end
cooperative agreements, and subcontracts) arid that all sub-
recipients shall certify and disclose accordingly.
nn••nnnn
2. DEBARMENT, SUSPENSION, AND OTHER
RESPONSIBILITY MATTERS
(DIRECT RECIPIENT)
fs requited by EAtt,uttive Order 12549, Debarment and
Suspension, and implemented at 28 CFR Part 6 7 for prospec-
tive participants in primary covered transactions, as defined at
25 CFR Part 57. Section 67.51C—
A. The applicant certifies that it anc its principais:
(a) Are not presently debarred. suspenCed, proposed for debar-
ment, ceclared ineligible. sentenced to a denial of Federal
benefits by a State or Federal court, or voluntarily excluded
from ccvered transactions by any Feccra; eepartment
or agency:
(b) Have not within a three-year period preceding this anplica-
tien been conv.cted Of or had a G'vii eidgment rendered against
them for cammissior of fraud or a criminal offense in connec-
tion with obtaining. attempting to obtain, or performing a
pebtic (Federal, State, or lace!), transaction or contract under a
public transaction; violation of Federal or State antitrust statutes
or commission of embezzlement, theft, forgery.
bribery, (aielficatitre or destruction el reeords, making false
slater-rents, or receiving stolen property;
(c) Are not presently melded (or or otherwise criminaity or
civilfy chargea by a governmental entity (Federal, State, or
local) with commission of any of the offenses enumerated in
paragraph (11(b) of this eellification; and
(0) Have not within a three-year period preceding this applica-
tion had one or more public transactions (Federal. State, or
local) terminated for cause or default; and
B. Where trie applicant is unable to certify to any of the
statements in this certification, he or she shall attach an
explanation to this application.
3_ DRUG-FREE WORKPLACE
(GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug-Free Workplace Act of 1968. arid
implemented at 20 CFR Part 67, Subpart F for grantees, as
defined at 28 CFR Part 67 Sections 67.616 and 6762(1-
A. The applicant certifies that it will or will continue to provide
a drug-free workplace by.
(a) Publishing a statement notifying employees that the
unlawful reanetacture, distribution, dispensing, possession, or
use of a controlled substance is prohibited in the grantee's
workplace and specify ng the actions that wilt be taken against
employees for violation of such prolatetiere
(b) Establishing an on-going drug-free awareness peararn to
inform employees about—
(1) The dangers of drug abuse in the workplace,
(2) The grantee's policy of maintairing a drug-free werk.place
(3) Any available drug coUnse.ing. rehabilitation, anti employee
assistance programs; and
14) The penalties that may be Imposed upon employees for
drug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged
in the performance of the grant be given a copy of the state-
ment required by paragraph (a):
Id) Notifying the employee in Me statement required by para-
graph (a) that as a condition of employment under the grant,
the employee wil-
0.IP FORM 405116 3•9•I) FIEPLACES 0.P FORMS 4Q61 /. 40,510 AND 4061/4 WHICH APE CPBSOLETE.
2, Application Number anclior Project Name 3. Grantee IRS/Vendor Number
('1) Abide by the terms of trio statement; arid
(2) Notify Me emptoyer in writing of his or her conviction for a
violation of a criminal drug statute Occurring in the workplace
no later than five calendar days after such conviction;
(0) Notifying the agency, in writing, within 10 calendar days
after receiving notice once' subparagraph ([1)(2) from an
employee or otherwise receiving actual notice of such convic-tion.
Employers of convicted employees must provide notice, including
position litle, to: Department of .;i1Vice, Office of
Justice Programs, ATTN: Control Des, 633 incliana Avenue.
NW.. Washington, D.C. 20531. Notice shall include the ider-
tification number(s) of each auected grant;
(f) Taking one of the following actions, within 30 calendar
days of receiving notice under subparagraph (d)(21, with
respect to any emoloyee who is so convicted_
(1) Taking appropriate personnel action aga.nst such an
employee, up to and including termination. consistent with the
requirements of the Rehabilitation Act of 1973. as amended; or
(2) Requiring such employee to participate satisfactorily in a
drug abuse assistance or rehabilitation program approved for
such purposes by a Feceral, Slate, or local health, law enforce-
ment, or other appropriate agency;
(g) Making a good faith effort to contain to maintain a drug-
free workplace through implementation of paragraphs (a). (b),
(c). (0). (e), and (f).
(3, The grantee may insert ir the space provided be'ow the
site(s) for the performance of work done in connection with
the sPeCiriC grant:
Place of Performance (Street atioress, city. county: state. zip
code)
Check E if there are workplaces on fs'e that are not indentlfied
here
Section 67, 630 of the regulations provides trlat a grantee Mat
is a State may elect to make one certification in each Federal
fistral year. A copy of which should be incfuced with each ap-
plication for Department of Justice funding States and Stale
agencies may e'ect to use OJP Form 4061 /7
Check 0 if the State has elected to complete OW Farm
4061/7.
DRUG-FREE WORKPLACE
(GRANTEES WHO ARE INDIVIDUALS)
As required by the Drug-Free Workplace Act of 1988. and
implemented at 28 CFR Part 67, Subpart F, for grantees, as
defined at 28 cm Pal 67; Sections 67,615 and 57 620—
A, As a condition of the grant. I certify that I will not engage
in Inc unlawful manufacture, distribution, dispensing. posses-
sion, or uso of a controlled substance in conducting any
activity with the grant; a nd
B. if convicted of a criminal drug offense resulting from a
violation occurring during the conduct of any grant activity.
will report the conviction, in writing, within 10 calendar days
of the conviction, to: Department of Justice, Office of .:luatice
Programs, ATTN: Control Desk, 819 Seventh Street NW.,
Washington, DC 20531.
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications.
1 Grantee Name and Address:
4 Typed Name and Titie of Authorized Representative
5 Signature 6 Dale
.1.J.S.Goregment PrInUng 015C4 1555. 405-03NC014
EMD-053 (03-2044)
MICHIGAN STATE POLICE
Emergency Management & Homeland Security Division
STATE OF MICHIGAN
AUDIT CERTIFICATION
Federal Audit Requirements
Fiscal Years Beginning After June 30, 1996
Non-Federal organizations which expend $500,000 or more in Federal funds during their fiscal year are required to
have an audit performed in accordance with the Single Audit Act of 1984, as amended, and Office of Management
and Budget (OMB) Circular A-133. Subgrantees must submit a CODY of audit report to: Budget and Financial
Services Division, Michigan Department of State Police, 714 South Harrison Road, East Lansing, Michigan 48823
for each year they meet the funding threshold.
Program: 2008 Homeland Security Grant tporiin
CFDA Number: 97.067
Subgrantee Information
Jurisdiction Name: __
Street Address:
City, State, Zip Code:
Certification for Fiscal Year Ending (mmlddlyyyy):
(Check appropriate box)
0 I certify that the subgrantee shown above does not expect it will be required to have an audit performed under
the Single Audit Act of 1984, as amended, and the OMB Circulars as revised, for the above listed program.
II l certify that the subgrantee shown above expects it wiI be required to have an audit performed under the Single
Audit At of 1984, as amended, and the OMB Circulars as revised, during at least one fiscal year funds are
received for the above listed program. A copy of the audit report will be submitted to,: Budget and Financial
Services Division, Michigan Department of State Police, 714 South Harrison Road, East Lansing, Michigan
48823.
(Signature of Subgrantee's Authorized Representative) (Date)
Please mail completed form to: Michigan Department of State Police
Emergency Management and Homeland Security Division
Finanoat Section
4000 Collins Road
Lansing, Michigan 48910
For NISP-EMD Use Only
Reviewed By: Date:
Authotity: Ad 390. P A. 0119713, as amended
Completion; Voluntary. but completion
necessary to be considered for L._ assistance. _ -
; Check approoriate box. ;NhvidualiSoie proptalor n Corporation E partriershi. Li Other
Lad:tress eiumper. Street.anu apt. or suite no.)
L Ciiy. state, ano ZIP code
Taxpayer Identification Number (TIN
Reouester's name and address loptional)
list account number(s1 here loptioria) •
1Soc4al security nuMib4r
1"
or
Employer identification number
t I I
For U.S. Payees Exempt From
Backup Withholding (See Me
instructions on page 2.)
Part II
Signature of , U.S. person w
Sign
Here
Form W-9
(Rev December 2000)
Popetrriere ol the Treasury mein* Revenue Service
Request for Taxpayer
Identification Number and Certification
Give form to the
requester. Do not
send to the IRS.
Name Mee Sped-fie Instructiens on page 2.i
Susiress earoe, if different from above ISee Specific Instructions on page 2.1
Enter your TIN In the auprupriete box. For
individuals tnis is your social Security number
(55N), However, for a resident alien, sole
proprietor, or disregarded eTtity, sue the Part I
Instructions on page 2. For other entities. it is your
employer identification nember (EIN). If you do not
have a number, see How to get a TIN on page 2.
Note: the account Is in rhore than one name, see
the chart on page 2 for guidelines on whose number
to enter
Part III Certification
Under penalties of perjury. I certify that
1. The number shown on th's form Is my correct taxpayer identification number (Or I am waiting for a number to be Issued to me), and
2, 1 am not subject to backup withholding because: la) I am exempt from backup withholding. or (b) I have riot been notified by the Internal
Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all 'Merest or dividends, Or (G) the IRS has
notified me that I am no longer subject to backup withholding, and
3. I arn a U.S. person (inceicling a U.S resident alien).
Certification instructions. You must cross Out item 2 above if you have been notified by the IRS that you are currently subject to backup
withholding because you have failed to report all interest and dividends on your tax return, e .ar real estate transactions, item 2 does not apply.
For mortgage interest paid. acquisition or abandonment of secured property. cancellatiOn of debt, contributions to an individual retirement
arrangement (IRA), and generally, payments other than interest and dividends, you are not required to Sign the Certification, but you must
provide your correct TIN (See the instructions on page 2.)
Purpose of Form
A person who is required to fie an information
return with the IRS must get your correct
taxpayer identification number fTIN) to report for
example, income paid to you, real estate
transactions. mortgage interest you paid,
acquisition or abandonment of secured property,
cancellation hl debt, cr contributions you made
to an IRA.
Use Form W-9 only If you are a U.S. person
(including a resident alien), to give your correct
TIN to the person requesting it (the ref:wester)
and_ when applicable, to:
1. Certify the TIN you we givng is correct (or
you are waiting for a ',umber to be issued).
2- Certify you we not suDject to baCkLID
withhokang. or
3, claim exemption from backup withholding if
you are a U.S exempt payee.
If you are a foreign person. use the
appropriate Form W-9. See Pub. 515,
Withholding cf Tax on Nolvesilent Athens and
FOreigc CorpOratiOos,
Note: If a requester gives you a form other than
Form 1449 to request your TIN. you must use the
requester's form if it is substantialIy ro theS
Form W-9
What is backup eilltiroklIng? Persons making
certain payments Co you must withhold and pay
to the IRS 31% of such payments under certain
conditions_ This is called "backup withholding."
Payments that mey be s..rbjeut to backup
wIthholhang include 'interest. dividends, broker
and barter exchange transactions,
royalties, noneroployee pay, and certain
payments from fishing boat operators. Real
estate transactions are not subject to backup
withholding.
:1 you give the requester your correct TN,
make the proper certifications, and report all
your taxable interest arid dividends lan your tax
return, payments you receive will not be subject
to backup withholding. Payments you receive
will be subject to backup withholding if
1. You do not furnish your TIN to the
requester, or
2. You do not certify your TIN when metered
(see the part 'I' instlictiOrtS on page 2 for
details). or
3. The IRS tells the requester that you
furnished an incorrect TIN, or
a. The IRS tells you that you are subject to
backup withholding because you did not report
all your interest arid dividends on your tax return
(for reportable interest and dividends only), or
Date P.
S. You do pet certify to the requester that you
are riot subject to backup withholding under 4
above (for reportable interest and dividend
accounts (veiled after 19B3 only).
Certain payees and payments are exempt
from back,ip wrthholding. See the Part II
instructions and the separate Instructions for
the Requester of Form W-9.
Penalties
Failure to furnish TIN. if you fail to furnish your
correct TIN to a requester. you are subject to a
penaky of $50 for each such failure unless your
failure is due to reasonable cause and not to
willful neglect.
Civil peneky for false information with respect
to withholding. If you make a false staterneet
With no reasonable basis that results in no
backup withholding, you are subject to a $500
penalty
Criminal penalty for falsifying information.
Wilfully falsifying ced,fications or affirmations
may subject you to crimiral penalties including
fines and/or imprisonment.
Misuse of TINs. If the requester discloses or
uses TiNs in vtelatinn of Federal law, the
requester may be subject ho civil and criminal
penalties
Foim W-9 (Rev. 12-2000) Cat. No. 10211X
Give name and Eli of:
The owlet
eeear enilty '
The corporatier
The ereanization
The partnership
The baker Cr norrnnee
The nublit entel
Form eli•9 (Rev. 12-Z0001
Specific Instructions
Name, If you are an irdividual, you must
generally enter the name serpent on your social
Security Card. HnWeyer, if yOu nave changed
your last name, for instance, du e to marriage
witheet Informing the social security
Administration of the name change, enter your
first eame, the last name shown on your social
security card, and your new last name.
If the account is in joint remes, list rest and
the circle the name of the person or ent Ey
whose nerniber you enter in Part . of the form,
Sole proprietor. Enter your individual name
as shown on your social security card on the
"Name' line, You may enter your businees.
trade, Of 'doing business as IDBA} name on tre
"Business name" line.
Limited liability company (LLC). If you ee a
single-member LLC (ineluding a foreign LLC with
a domestic owner) that is disregarded as an
entity separate teem Its owner untie Treasury
regulations section 301.7701-3, timer Me
owner's name on the "Name" line. Lear the
LLC's name on the "Besseess name' tee.
Caution: A dieregeeded doniestic entity that has
a foreogn owner most use the appropriNe
Form W-8.
Other entitles.. Eeter your business name as
shown on required Federal tax documents or
tee 'Name' lees. This name should match the
name shown on the charter or other !eget
document creating the entity. You may erre"' any
bueinees, 'cede, or DBA name on tee "eosiness
name" line.
Part I—Taxpayer identiacation Number (TIN)
Enter your TIN In the appropriate box.
If you are a resident alien and you do riot
have and are not eligible to get an SSN, your
TIN is your tRS individual taxpayer identification
number (iTiee Enter it in the social security
number box. If you do riot have an !TIN, see
New to gat a TIN below.
If you are a sole proprietor and you have an
EIN, you may enter ether your SSN or EIN
However, the IRS prefers that you use your SSN.
If you are an LLC that is disregarded as an
entity separate from its owner (see Limited
"ability company (LW) above), and are owned
by an individual. enter your 55N (or "pre-LLC"
EIN, if desired). If the owner of a disregarded
LLC is a corporation, partnership. etc.. enter the
Clymer's r1N.
NOW: See the chart on MIS page for further
clarification of flame and TIN combirlatjons.
How to get ia TIN. if you do not heee a TIN.
apply for one immediately. To apply for art SSN,
get Form S5.5, ApplicatIoe for a Social Security
Card, from your local Social Security
Administration office_ Get Form W-7, Application
for IRS Individuel Taxpayer leertiecatierl
Number, to apply 'or an ITIN of Form SSA,
ApplicatiOn for Employer iclentiecatsoo Number,
to apply for an EIN. You can get Forms W-7 and
55-4 from the IRS by eating 1-800-TAX-FORNI
f1-1100-829-3676) or torn the IRS's Internet Web
Site at wwwers.gov
if you do not have a TIN, write "Applied For"
in the space for the TIN, sign and date the form,
and give it to the requester. Fix- interest anc
dividend payments, and Certain payments Made
Wen respect to readily tradable instruments,
generally you wit have 60 days to get a TIN and
give it to the resuester before you are subject tu
backup withholding on payments The 00-day
rule does not apply to ether types of payments.
You will be subject to backup withholdlog on al!
such payments until you provide your TIN to the
requester.
Note: Writing 'Applied FOr" means Mat you have
already applied for a TIN or that you Weenie to
apply for one soon
Part 11—Fur U.S. Payees Exempt From Backup
Withholding
individuals (including sole proprietors) are not
exempt from backup withholding. Corporations
are exempt from backup withholding hat certain
payments. such as Interest and dAridenes. For
more informatfer, On exempt payees, see the
separate instructions for tee Requester of
Form W-9.
II you are exempt !torn backup witheolding.
you should still complete this form to avoid
possible erroneous backup withholding. Enter
your correct TIN in Part I. write 'Exempt" II
Part II. and sign and date the form.
If you are a nonresident atop or a foreign
entity not subject to backup withholding. give
the requester the appropriate completed Fo'm
Part In--Certification
To establish to the withhakfing agent that you
are a U.S. person, or resident alien, sign Form
W-9. You may be requested to ego by the
withholding agent even if items 1. 3, and 5
below indicate othervase.
For a Joint account, only the person whose
TIN is Snown in Part I should sign (when
required).
1. Interest, dividend, and barter exchange
accounts opened before 1904 and broker
accounts considered settee during 19113. You
must give your correct TIN, but you do riot have
IC sign the certification.
2. interest, dividend, broker, and barter
exchange accounts opened after 19113 and
broker accounts considered inactive during
1903. You must sign the certification Of backup
YethholOing will men, if you are subject to
backup withholeing and you are merely providing
your correct TIN to the requester, you must
cross Out item 2 in the certification before
signing the form.
3. Real estate transactions, You Must sign
the certification. You may cress out item 2 of the
certification.
I. Other payments. You MUSK give your
correct TIN. but you CO not have to sign the
certification unless you rave bean neer-tee that
you have previously given an incorrect TIN.
'Other payments' include payments made in the
course of the requester's trade or business for
rents, royalties, goods (other than bills for
merchandise), medical and health care services
(including payments to corporations), payments
to a nonempioyee for Services, payments to
certain fishing boat crew members ard
F shermen. and gross proceeds paid to attorneys
(including payments to corporations).
5. Mortgage interest pad by you,
acquisition or abaridonment of secured
property, cancellation of debt. quakfied state
tuition program payments, IRA or MSA
contributions or distributions, and pension
distribtilions. YOU Must give your correct TiN,
but you do not have to sign the certification.
Privacy Act Notice
Section 6109 of the Internal Revenue Code
requires you to give your correct TIN to persons
who must lee information fattens with the PS to
Eau&
report interest, dividends, and certain other
income paid to you. mortgage interest you paid.
the acquisition or abandoorneet of secured
property. cancellation of debt. Or contributions
you made to an IRA or MSA. The MS uses the
numbers for identification purposes and to help
verify the accuracy of your tax return. The IRS
May also provide this informatlen to the
Department of Justice for chili and criminal
litigation, ancl to cities, states, and the District of
Columbia to carry out their tax laws.
You must provide your TIN whether or riot you
are required to file a tax return Payers must
generally withhold el.% of taxable interest,
dividend, anti certain other payments to a payee
who does not give a TIN to a payer. Certain
penalties may also aply.
What Name and Number To
Give the Requester
For this type of account Give name and SSN of:
, I -. • .
1. Cussodiem arscount of
a minor (Uniform (3.11
to Minors Act)
4. a. The ogre*
revocable savings
trust (grantor .5
8150 troSlee)
b So-called Vost The actual owner
account diet is not
a kval or valid tru5t
undef state law
5. Sole proprietorselo I The oymer '
For this type of account:
5, Sole proprietorship
7. A valid trust. estate, 0,
pension vest
S. Corporate
9. Association. club.
relieves. charitable.
educetion.al. or other
lax-exempt
caganitatiol
10. Partnership
11. A broker or registered
riominve
12. Accoura with trie
°apartment or
Agricueure in Vie name
Of e Public entity (seen as a stale or lOce!
government school
district, or reisoni that
receives agrocullura
preemie payineets
List f.rst and cede the name of the person whose
number you furnish. If only one person on C 00l
account has an See. teat person's viewer must be fume/ell
'Circe the minor's name and furnish the minor's SSM.
3 '1Ou must show your individuai nail*. but you may also enter you otisiness or -I.H3A- name. You may use ether
your See or Eile lir you tiara trio
'Let first and circle the name of the legal eust, estate.
or Per:wi, U061.00 out furnISh The TIN 01 tf.e personal
reoreseriLature or emote unless the legal entity welt is
riot designated in the account tele.;
Note: if no name is circled when more than one
name is fisted the nuatber will be considered to
be that or the first name listed.
I. Indtvkluat
2, Two or MiXt
individuals [pint
account)
; The intlivklua4
The actual Owner of the
acceure or, if combined
fUnds, ihe resi indieclott
on are account'
The minor 2
The grantor-trustee
2008 HOMELAND SECURITY GRANT PROGRAM
INTERLOCAL FUNDING AGREEMENT
BETWEEN
OAKLAND COUNTY
AND
(NAME OF POLITICAL SUBDIVISION]
This Interlocal Funding Agreement ("the Agreement") is made between Oakland County, a
Constitutional Corporation, 1200 North Telegraph, Pontiac, Michigan 48341 ("Fiduciary"), and the
[Name and Address of Political Subdivision], a Michigan Municipal Corporation ("Political
Subdivision"). In this Agreement the Fiduciary and the Political Subdivision may also be referred to
individually as "Party" or jointly as "Part"
PURPOSE OF AGREEMENT. Pursuant to the Urban Cooperation Act of 1967. 1967 PA 7, MCI,
124.501, et seq., the Fiduciary and the Political Subdivision enter into this Agreement for the purpose of
delineating the relationship and responsibilities between the Fiduciary, the Political Subdivision, and the
Region 2 Planning Board regarding the 2008 Homeland Security Grant Program ("Grant Program") and
use of Grant Program funds, including but not limited to, the purchase, use, and tracking of equipment
purchased with Grant Program funds, purchase or reimbursement of services with Grant Program funds,
and/or reimbursement for certain salaries and/or overtime with Grant Program funds.
Oakland County, Michigan was elected and appointed Fiduciary for the 2008 Homeland Security Grant
Program by Region 2 Planning Board via a resolution dated November 15, 2007.
Oakland County accepted the position of Fiduciary and as a result entered into the 2008 Homeland
Security Grant Program Agreement with the State of Michigan and became the Subgrantee for the Grant
Program.
In consideration of the mutual promises, obligations, representations, and assurances in this Agreement,
the Parties agree to the following:
1. DEFINITIONS. The following words and expressions used throughout this Agreement, whether
used in the singular or plural, within or without quotation marks, or possessive or nonpossessive,
shall be defined, read, and interpreted as follows.
Agreement means the terms and conditions of this Agreement, the Exhibits attached hereto,
and any other mutually agreed to written and executed modification, amendment, or
addendum.
1.2. Claim means any alleged loss, claim, complaint, demand for relief or damages, cause of
action, proceeding, judgment, deficiency, liability, penalty, fine, litigation, costs, andior
expenses, including, but not limited to, reimbursement for attorney fees, witness fees, court
costs, investigation expenses, litigation expenses, and amounts paid in settlement, which are
imposed on, incurred by, or asserted against the Fiduciary or Political Subdivision, as defined
herein, whether such claim is brought in law or equity, tort, contract, or otherwise.
Pagel
2008 Homeland Security Grant Program Funding Agreement — Final
1.1.
1.3. Day means any calendar day beginning at 12:00 a.m. and ending at 11:59 p.m.
1,4. Fiduciary means Oakland County, a Constitutional Corporation including, but not limited to,
its Board, any and all of its departments, divisions, elected and appointed officials, directors,
board members, council members, commissioners, authorities, committees, employees,
agents, volunteers, and/or any such persons successors.
1.5, Political Subdivision means the , a Michigan Municipal Corporation
including, 'aut not limited to, its Council, Board, any and all of its departments, its divisinns,
elected and appointed officials, directors, board members, council members, commissioners,
authorities, committees, employees, agents, subcontractors, attorneys, volunteers, and/or any
such persons successors.
1.6. Region means the area comprised of the City of Detroit and Macomb, Monroe, Oakland, St.
Clair, Washtenaw, and Wayne Counties. This Region mirrors the existing State emergency
management district and the Office of Public Health Preparedness bio-defense network
region.
1.7. Region 2 Homeland Security Planning Board ("Region 2 Planning Board"ymeans the
Regional Homeland Security Planning Board for Region 2, as created by the Michigan
Homeland Protection Board, and is comprised of the City of Detroit and Macomb, Monroe,
Oakland, St Clair, Washtenaw, and Wayne Counties. The Region mirrors the existing State
emergency management district and the Office of Public Health Preparedness bio-defense
network region.
1.8. 2008 Homelat Grant "Grant Pro rm ate means the grant program
described and explained in Exhibit B which began September 1, 2008 and ends May 31,
2011. The purpose of the Grant Program is to prevent, deter, respond to, and recover from
incidents of national significance including, but not limited to, threats and incidents of
terrOriSITI.
2. AGREEMENT EXHIBITS, The Exhibits listed below and their properly promulgated
amendments are incorporated and are part of this Agreement.
2.1. Exhibit A — Region 2 Homeland Security Planning Board Resolution; re: 2008 Homeland
Security Grant Program Fiduciary;
Exhibit B 2008 Homeland Security Grant Program Agreement between Fiduciary and the
State;
2.3. Exhibit C — Transfer of Ownership Agreement/Equipment Receipt and Acceptance; and
2.4. Exhibit D — Request for Reimbursement Forms.
3. FIDUCIARY RESPONSIBILITIES.
3.1. The Fiduciary shall comply with all requirements set forth in the Grant Program Agreement
between the Fiduciary and the State of Michigan.
Page 2
2008 Homeland Security Grant Program Funding Agreement — Final
3.2. The Fiduciary shall comply with all requirements set forth in the 2008 Homeland Security
Grant Program Guidance,
3.3. The Fiduciary shall purchase equipment with the Grant Program funds in accordance with
the Fiduciary's purchasing policies and procedures. The Region 2 Planning Board shall
determine what type of equipment will be purchased and who shall receive such equipment.
3.4. The Fiduciary shall create, maintain, and update a :istlinventory of all equipment purchased
with Grant Program funds beginning at the time the Grant Program Agreement is executed
and ending three (3) years after the Grant Program is closed. The list/inventory , shall include
the following: (1) the equipment purchased; (2) the cost for each piece of equipment; (3)
what Political Subdivision the equipment is transferred to; and (4) the physical location of the
equipment.
3.5. The Fiduciary shall transfer ownership and legal title to the equipment purchased with Grant
Program funds to Political Subdivisions, designated by the Region 2 Planning Board, via the
Transfer of Ownership Agreement attached as Exhibit C. The Fiduciary's Emergency
Response and Preparedness Administrator shall execute the Transfer of Ownership
Agreement on behalf of the Fiduciary and shall execute the Transfer of Ownership
Agreement on behalf of the Political Subdivision.
3.6. The Fiduciary shall notifY each Political Subdivision at the end of the Fiduciary's fiscal year
of the dollar amount of equipment that has been transferred to the Political Subdivision.
3.7. The Fiduciary shall reimburse or purchase services for the Political Subdivision with Grant
Program funds, as directed by the Region 2 Planning Board. Such funds shall only be
transferred or services purchased after the applicable Request for Reimbursement Forms,
attached as Exhibit D, are properly executed by the Parties. The Fiduciary's Emergency
Response and Preparedness Administrator shall execute the Forms on behalf of the Fiduciary
and shall execute the Forms on behalf of the Political Subdivision.
3.8. The Fiduciary shall reimburse the Political Subdivision, as directed by the Region 2 Planning
Board, with Grant Program funds for salaries and overtime for Political Subdivision
employees and/or agents. Such funds shall only be transferred after the applicable Request
for Reimbursement Forms, attached as Exhibit D, are properly executed by the Parties. The
Fiduciary's Emergency Response and Preparedness Administrator shall execute the Forms on
behalf of the Fiduciary and shall execute the Forms on behalf of the Political
Subdivision.
3.9. The Fiduciary shall file this Agreement pursuant to law and provide executed copies of this
Agreement to the Region 2 Planning Board Secretary and the applicable Political
Subdivision.
4. POLITICAL SUBDIVISION RESPONSIBILITIES.
4.1, Upon receipt of equipment purchased with Grant Program funds, the Political Subdivision
shall execute the Transfer of Ownership Agreement, attached as Exhibit C, for each piece of
equipment. The Political Subdivision will not obtain title to the equipment and will not be
permitted to use the equipment until the Fiduciary receives an executed Transfer of
Page 3
2008 Homeland Security Grant Program Funding Agreement — Final
Ownership Agreement. The Political Subdivision agrees to be bound by all terms and
conditions of the Transfer of Ownership Agreement, attached as Exhibit C
4.2. Upon execution of the Transfer Ownership Agreement, Exhibit C, the Political Subdivision
shall be solely responsible for the equipment, including but not limited to the following:
4.2.1. Operation of the equipment;
4.2.2. Maintenance and repair of the equipment;
4.23. Replace or repair equipment which is willfully or negligently lost, stolen, damaged, or
destroyed
4.2.4. Investigate, fully document, and make part of the official Grant Program records any loss,
damage, or theft of equipment;
4.2,5. insurance for the equipment if required by law or if the Political Subdivision deems it
appropriate in its discretion;
4.2.6. Training for use of the equipment, if training is not included with the purchase of the
equipment; and
4.2_7. Liability for all Claims arising out of the Political Subdivision's use of the equipment.
4.3. The Political Subdivision shall comply with and shall use the equipment in accordance with
the 2008 Homeland Security Grant Program Guidance.
4.4. The Political Subdivision shall keep the Fiduciary informed of the location of the equipment.
If the equipment by its nature is mobile, the Political Subdivision must provide a general
location or "home-base" where the equipment can be found. If the location of the equipment
changes, the Political Subdivision shall provide the new location to the Fiduciary
immediately. The information required by this Section shall be provided to the Fiduciary
upon execution of the Transfer Ownership Agreement and continue until three (3) years after
the close of this Grant Program.
4.5. The Political Subdivision shall list all equipment transferred to it pursuant to the Transfer
Ownership Agreement on its Schedule of Expenditures of Federal Awards.
4.6. Except for equipment that is disposable or expendable, the Political Subdivision shall inform
the Fiduciary if it plans to dispose of the equipment and work with the Fiduciary regarding
any issues associated with disposal of the equipment.
4.7. The Political Subdivision shall be solely responsible for all costs, fines, and fees associated
with the use and misuse of the equipment, including but not limited to, costs f -or replacing the
equipment or costs, fines, or fees associated with an ineligible use determination by auditors:
4.8. The Political Subdivision shall make the equipment available to the Fiduciary and State and
Federal Auditors upon request.
Page 4
2008 Homeland Security Grant Program Funding Agreement — Final
4.9. Prior to reimbursement for the purchase of services and/or for salaries or overtime, the
Political Subdivision shall properly execute the applicable Request for Reimbursement
Forms, attached as Exhibit D. The Political Subdivision shall not receive reimbursement for
services, salaries, and/or overtime until all applicable Request for Reimbursement Forms are
properly executed. The Fiduciary, in its sole discretion, shall determine if the Request for
Reimbursement Forms are properly executed.
5. REGION 2 PLANNING BOARD RLS_POISSUIRMES. The Parties agree and acknowledge
that the Region 2 Planning Board shall have the following responsibilities:
5.1, Undertake studies and make recommendations on matters of emergency management and
homeland security to Political Subdivisions in the Region;
5.2, Prepare and present to the State Homeland Security Advisory Council findings of activities
and initiatives undertaken in the Region;
5.3, hold public meetings, subject to the Michigan Open Meetings Act;
5.4. Perform such other acts or functions as it may deem necessary or appropriate to fulfill the
duties and obligations imposed by Federal and State homeland security program
requirements;
5.5. Establish sub-committees to carry out its work;
5.6. Advocate for, monitor, and actively engage in the implementation of the Regional Homeland
Security Strategy: and
5.7. Determine what type of equipment will be purchased with the Grant Program finds,
determine what equipment each Political Subdivision will receive, and convey this
information to the Fiduciary immediately after such determinations are made.
6. DURATION OF INTERLOCAL AGREEMENT,
6.1. The Agreement and any amendments hereto shall be effective when executed by both Parties
with concurrent resolutions passed by the governing bodies of each Party and shall end three
(3) years from the date the Grant Program is closed. The approval and terms of this
Agreement and any amendments hereto shall be entered in the official minutes of the
governing bodies of each Party.
7. ASSURANCES.
7.1. Each Party shall be responsible for its own acts and the acts of its employees, and agents, the
costs associated with those acts, and the defense of those acts.
The Parties have taken all actions and secured all approvals necessary to authorize and
complete this Agreement. The persons signing this Agreement on behalf of each Party have
legal authority to sign this Agreement and bind the Parties to the terms and conditions
contained herein.
Page 5
2008 Homeland Security Grant Program Funding Agreement — Final
7 1 . .
73. Each Party shall comply with all federal, state, and local ordinances, regulations,
administrative rules, laws, and requirements applicable to its activities performed under this
Agreement, including but not limited to the Grant Program Agreement, attached as Exhibit B
and the 2008 Homeland Security Grant Program Guidance.
8. TERMINATION OR CANCELLATION OF AGREEMENT. Either Party may terminate and/or
cancel this Agreement upon thirty (30) Days notice to the other Party. The effective date of
termination and/or cancellation shall be clearly stated in the notice. If this Agreement is terminated
andlor cancelled. the Transfer of Ownership Agreements executed prior to the date of termination
and/or cancellation, shall remain valid and govern the Parties' duties and obligations regarding
equipment transferred to the Political Subdivision and the Parties shall execute Transfer of
Ownership Agreements for all equipment ordered by the Fiduciary prior to the date of termination
and/or cancellation.
9. NO THIRD PARTY BENEFICIARIES. Except as provided for the benefit of the Parties, this
Agreement does not and is not intended to create any obligation, duty, promise, contractual right or
benefit, right to indemnification, right to subrogation, and/or any other right, in favor of any other
person or entity.
10. DISCRIMINATION. The Parties shall not discriminate against their employees, agents, applicants
for employment, or another persons or entities with respect to hire, tenure, terms, conditions, and
privileges of employment, or any matter directly or indirectly related to employment in violation of
any federal, state or local law.
11. PERMITS AND LICENSES. Each Party shall be responsible for obtaining and maintaining,
throughout the term of this Agreement, all licenses, permits, certificates, and governmental
authorizations necessary to carry out its obligations and duties pursuant to this Agreement.
12. RESERVATION OF RIGHTS. This Agreement does not, and is not intended to waive, impair,
divest, delegate, or contravene any constitutional, statutory, and/or other legal right, privilege,
power, obligation, duty, or immunity of the Parties.
13. DELEGATION/SUBCONTRACT/ASSIGNMENT, Neither Party shall delegate, subcontract,
and/or assign any obligations or rights under this Agreement without the prior written consent of the
other Party.
14. NO IMPLIED WAIVER. Absent a written waiver, no act, failure, or delay by a Party to pursue or
enforce any rights or remedies under this Agreement shall constitute a waiver of those rights with
regard to any existing or subsequent breach of this Agreement. No waiver of any term, condition, or
provision of this Agreement, whether by conduct or otherwise, in one or more instances, shall be
deemed or construed as a continuing waiver of any term, condition, or provision of this Agreement.
No waiver by either Party shall subsequently affect its right to require strict performance of this
Agreement.
15. SEVERABILITY. If a court of competent jurisdiction finds a term, or condition, of this Agreement
to be illegal or invalid, then the term, or condition, shall be deemed severed from this Agreement.
All other terms, conditions, and provisions of this Agreement shall remain in full force.
Page 6
2008 Homeland Security Grant Program Funding Agreement — Final
16. CAPTIONS, The section and subsection numbers, captions, and any index to such sections and
subsections contained in this Agreement are intended for the convenience of the reader and are not
intended to have any substantive meaning. The numbers, captions, and indexes shall not be
interpreted or be considered as part of this Agreement. Any use of the singular or plural number,
any reference to the male, female, or neuter genders, and any possessive or nonpossessive use in this
Agreement shall be deemed the appropriate plurality, gender or possession as the context requires.
17. NOTICES. Notices given under this Agreement shall be in writing and shall be personally
delivered, sent by express delivery service, certified mail, or first class U.S. mail postage prepaid,
and addressed to the person listed below. Notice will be deemed given on the date when one of the
following first occur: (1) the date of actual receipt; (2) the next business day when notice is sent
express delivery service or personal delivery; or (3) three days after mailing first class or certified
U.S. mail.
17.1. If Notice is sent to the Fiduciary, it shall be addressed and sent to: Oakland County Board of
Commissioners Chairperson, 1200 North Telegraph, Pontiac, Michigan 48341, with a copy
to Oakland County Homeland Security Division, Manager, 1200 N. Telegraph Dept 410,
Building 47 West, Pontiac, Michigan 48341.
17.2, If Notice is sent to the Political Subdivision, it shall be addressed to:
17,3, Either Party may change the address and/or individual to which Notice is sent by notifying
the other Party in writing of the change.
18. GOVERNING LAW. This Agreement shall be governed, interpreted, and enforced by the laws of
the State of Michigan.
19. AGREEMENT MODIFICATIONS OR AMENDMENTS. Any modifications, amendments,
recessions, waivers, or releases to this Agreement must be in writing and executed by both Parties.
20. ENTIRE AGREEMENT. This Agreement represents the entire agreement and understanding
between the Parties. This Agreement supersedes all other oral or written agreements between the
Parties. The language of this Agreement shall be construed as a whole according to its fair meaning,
and not construed strictly for or against any Party.
IN WITNESS WHEREOF, Bill Bullard, Jr., Chairperson, Oakland County Board of Commissioners,
hereby acknowledges that he has been authorized by a resolution of the Oakland County Board of
Commissioners, a certified copy of which is attached, to execute this Agreement on behalf of the
Oakland County, and hereby accepts and binds the Oakland County to the terms and conditions of this
Agreement.
EXECUTED: DATE:
Chairperson
Oakland County Board of Commissioners
WITNESSED:
Clerk/Reg ster of Deeds
County of Oakland
DATE:
Page 7
2008 Homeland Security Grant Program Funding Agreement — Final
(Political Subdivision Signature Block}
Page 8
2008 Homeland Security Grant Program Funding Agreement — Final
TRANSFER OF OWNERSHIP AGREEMENT/EQUIPMENT RECEIPT AND ACCEPTANCE
FOR PURCHASES UNDER CFDA NUMBER 97.067
This Transfer of Ownership Agreement ("Ownership Agreement -) is executed by and between the
County of Oakland, 1200 North Telegraph Road. Pontiac, Michigan 48341 ("Fiduciary") and (Insert
name and address of Political Subdivision) ("Political Subdivision") on (insert date).
In consideration of the mutual promises, obligations, representations, and assurances in this Ownership
Agreement, the Fiduciary and Political Subdivision agree to the following terms and conditions:
1. Definitions.
1,1. Ownership Agreement means the terms and conditions of this Ownership Agreement and
any other mutually agreed to written and executed modification, amendment, or addendum.
1.2. Claim means any alleged loss, claim, complaint, demand for relief or damages, cause of
action, proceeding, judgment, deficiency, liability, penalty, fine, litigation, costs, and/or
expenses, including, but not limited to, reimbursement for attorney fees, witness fees, court
costs, investigation expenses, litigation expenses, and amounts paid in settlement, which are
imposed on, incurred by, or asserted against the Fiduciary or Political Subdivision, as defined
herein, whether such claim is brought in law or equity, tort, contract, or otherwise.
1.3. Day means any calendar day beginning at 12:00 a.m. and ending at 11:59 p.m.
1.4. Equipment means the equipment purchased with Grant Program funds which is listed and
described in Section 2 of this Ownership Agreement,
1.5. Fiduciary means Oakland County, a Constitutional Corporation including, but not limited to,
its Board, any and all of its departments, divisions, elected and appointed officials, directors,
board members, council members, commissioners, authorities, committees, employees,
agents, volunteers, and/or any such persons successors,
1.6. Political Subdivision means the , a Michigan Municipal Corporation
including, but not limited to, its Council, Board, any and all of its departments, its divisions,
elected and appointed officials, directors, board members, council members, commissioners,
authorities, committees, employees, agents, subcontractors, attorneys, volunteers, and/or any
such persons successors.
1,7. Region means the area comprised of the City of Detroit and Macomb, Monroe, Oakland, St.
Clair, Waslitenaw, and Wayne Counties. This Region mirrors the existing State emergency
management district and the Office of Public Health Preparedness bio-defense network
region.
1.8. Region 2 Homeland Security P1annin2 Board ("Region 2 Planning Board") means the
Regional Homeland Security Planning Board for Region 2, as created by the Michigan
Homeland Protection Board, and is comprised of the City of Detroit and Macomb, Monroe,
Oakland, St Clair, Washtenaw, and Wayne Counties. The Region mirrors the existing State
emergency management district and the Office of Public Health Preparedness bio-defense
network region.
2. Transfer of Title.
2.1. Pursuant to the 2006 Homeland Security Grant Program Interlocal Funding Agreement, the
Fiduciary purchased the following Equipment with 2006 Homeland Security Grant Program
funds as directed by the Region 2 Planning Board:
Transfer of Ownership Agreement/Equipment Receipt and Acceptance — Final
Page 1
2.1.1. [List Equipment Purchasedl
2.2. The Fiduciary grants all right, title, and interest to the Equipment to the Political Subdivision,
3. Acceptance of Equipment.
3.1. By signing this Ownership Agreement, the Political Subdivision accepts the Equipment in its
current condition, "AS IS", acknowledges that it had an opportunity to inspect the
Equipment.
4. FidueiarEMsurances. The Fiduciary represents the following:
4.1. The Fiduciary has full right and title to transfer ownership of the Equipment to the Political
Subdivision.
4.2. The Fiduciary has no knowledge of any judgments, liens, mortgages, pledges, claims, rights,
security, interests, encumbrances, or any other adverse interests against the Equipment.
4.3. To the extent possible, the Fiduciary transfers all warranties to the Equipment to the Political
Subdivision.
4.4. The Fiduciary shall notify each Political Subdivision at the end of the fiscal year of the dollar
amount of Equipment that has been transferred to the Political Subdivision.
5. Political Subdivisions Responsibilities.
5.1. Upon execution of this Ownership Agreement the Political Subdivision shall be solely
responsible for the Equipment, including but not limited to the following:
5.1.1. Operation of the Equipment:
5.1.2. Maintenance and repair of the Equipment;
5.1.3. Replace or repair Equipment which is willfully or negligently lost, stolen, damaged, or
destroyed;
5.1.4. Investigate, fully document, and make pan. of the official Grant Program records any loss,
damage, or theft of Equipment;
5.1.5. Insurance for the Equipment if required by law or if the Political Subdivision deems it
appropriate in its discretion;
5.1.6. Training for use of the Equipment, if training is not included with the purchase of the
Equipment; and
5.1.7. Liability for all Claims arising out of the Political Subdivision's use of the Equipment.
5.2. The Political Subdivision shall comply with and shall use the Equipment in accordance with
the 2006 Homeland Security Grant Program Guidance.
5,3. The Political Subdivision shall keep the Fiduciary informed of the location of the Equipment.
If the Equipment by its nature is mobile, the Political Subdivision must provide a general
location or "home-base where the Equipment can be found. If the location of the
Equipment changes, the Political Subdivision shall provide the new location to the Fiduciary
immediately, The information required by this Section shall be provided to the Fiduciary
upon execution of this Ownership Agreement and continue until three (3) years after the
close of this Grant Program.
5.4. The Political Subdivision shall list all Equipment transferred to it pursuant to this Ownership
Agreement on its Schedule of Expenditures of Federal Awards.
Transfer of Ownership Agreement/Equipment Receipt and Acceptance — Final
Page 2
5.5. Except for Equipment that is disposable or expendable, the Political Subdivision shall inform
the Fiduciary if it plans to dispose of the Equipment and work with the Fiduciary regarding
any issues associated with disposal of the Equipment.
5.6. The Political Subdivision shall be solely responsible for all costs, fines, and fees associated
with the use and misuse of the Equipment, including but not limited to, costs for replacing
the Equipment or costs, fines, or fees associated with an ineligible use determination by
auditors.
5.7. The Political Subdivision shall make the Equipment available to the Fiduciary and State and
Federal Auditors upon request.
6. No Third Party Beneficiaries. Except as provided for the benefit of the Parties, this Ownership
Agreement does not and is not intended to create any obligation, duty, promise, contractual right or
benefit, right to indemnification, right to subrogation, and/or any other right, in favor of any other
person or entity.
7, Discrimination. The Parties shall not discriminate against their employees, agents, applicants for
employment, or another persons or entities with respect to hire, tenure, terms, conditions, and
privileges of employment, or any matter directly or indirectly related to employment in violation of
any federal, state or local law.
8. Permits and Licenses. Each Party shall be responsible for obtaining and maintaining, throughout
the term of this Ownership Agreement, all licenses, permits, certificates, and governmental
authorizations necessary to carry out its obligations and duties pursuant to this Ownership
Agreement.
9. Reservation of Rights. This Ownership Agreement does not, and is not intended to waive, impair,
divest, delegate, or contravene any constitutional, statutory, and/or other legal right, privilege,
power, obligation, duty, or immunity of the Parties.
10. Dele2ation/SubcontractiAssignment. Neither Party shall delegate, subcontract, and/or assign any
obligations or rights under this Ownership Agreement without the prior written consent of the other
Party.
11. No implied Waiver. Absent a written waiver, no act, failure, or delay by a Party to pursue or
enforce any rights or remedies under this Ownership Agreement shall constitute a waiver of those
rights with regard to any existing or subsequent breach of this Ownership Agreement, No waiver of
any term, condition, or provision of this Ownership Agreement, whether by conduct or otherwise, in
one or more instances, shall be deemed or construed as a continuing waiver of any term, condition,
or provision of this Ownership Agreement. No waiver by either Party shall subsequently affect its
right to require strict performance of this Ownership Agreement.
12. Severability. If a court of competent jurisdiction finds a term, or condition, of this Ownership
Agreement to be illegal or invalid, then the term, or condition, shall be deemed severed from this
Ownership Agreement. All other terms, conditions, and provisions of this Ownership Agreement
shall remain in full force.
13. Captions, The section and subsection numbers, captions, and any index to such sections and
subsections contained in this Ownership Agreement are intended for the convenience of the reader
and are not intended to have any substantive meaning. The numbers, captions, and indexes shall not
be interpreted or be considered as part of this Ownership Agreement. Any use of the singular or
plural number, any reference to the male, female, or neuter genders, and any possessive or
Transfer of Ownership Agreement/Equipment Receipt and Acceptance — Final
Page 3
nonpossessive use in this Ownership Agreement shall be deemed the appropriate plurality, gender or
possession as the context requires.
14. Notices. Notices given under this Ownership Agreement shall be in writing and shall be personally
delivered, sent by express delivery service, certified mail, or first class U.S. mail postage prepaid,
and addressed to the person listed below. Notice will be deemed given on the date when one of the
following first occur: (1) the date of actual receipt; (2) the next business day when notice is sent
express delivery service or personal delivery; or (3) three days after mailing first class or certified
U.S. mail.
14.1. If notice is sent to the Fiduciary, it shall be addressed and sent to: Oakland County Board of
Commissioners Chairperson, 1200 North Telegraph, Pontiac, Michigan 48341, and to
Oakland County Emergency Response and Preparedness. Administrator, 1200 N. Telegraph
Dept 410, Building 47 West, Pontiac, Michigan 48341.
14.2. If notice is sent to the Political Subdivision, it shall be addressed to:
14.3. Either Party may change the address and/or individual to which notice is sent by notifying
the other Party in writing of the change.
15. Governing Law. This Ownership Agreement shall be governed, interpreted, and enforced by the
laws of the State of Michigan.
16. Agreement Modifications or Amendments. Any modifications, amendments, recessions, waivers,
or releases to this Ownership Agreement must be in writing and executed to by both Parties.
17. Entire Agreement, This Ownership Agreement represents the entire agreement and understanding
between the Parties. This Ownership Agreement supersedes all other oral or written agreements
between the Parties. The language of this Ownership Agreement shall be construed as a whole
according to its fair meaning, and not construed strictly for or against any Party.
The individual or official executing this Ownership Agreement certifies that by his or her signature that
he or she is authorized to sign this Ownership Agreement and bind the Fiduciary and Political
Subdivision to the terms and conditions of this Ownership Agreement.
Fiduciary: The County of Oakland
Date
Political Subdivision: 'insert Name]
Date
Transfer of Ownership Agreement/Equipment Receipt and Acceptance — Final
Page 4
Year _
Amount
$0.00
$0.00
$0.00
$0.00
$0.00
Comments CCilimerrts Comments
EMD-054 (072008)
10.:CHICAN STATE POLICE REIMBURSEMENT COVER SHEET
For all OHS Homeland Security grants, use a new cover sheet for eactlgroject,
Contact and Activity information (a) EMHSD Tracking Number J _
Local Emergency Management Program ! Fiduciary Year and Title of Grant from Grant Agreement
Page _ of _
Primary Agent's Phone Primary Agent's Name Type of Activity or Event
Primary Agent's Fax Agency's Name and Phone # completing the form if different than the local EM Program (Sub-recIpienti Date of Activity or Event
( )
Check the appropriate Solution Area (SA). ChniLene beE.Ortly. EKpenses must meet SA allnwability guidelines.
Management &
Administration
Check the appropriate Allocation Type, if applicable. Check one (fl box only.
SHSP L LETPP liAS1 L] Other 0 Exercise D Equipment rl Training Planning
0 °al - Dec. 31 U Jan. 1 - Mar. 31
Reimbursement Category 04- Attach all backup detail karms to this cover sheet.
I Allowable Cost Justification (ACJ) form(s) is required to be attached to this Reimbursement Cover Sheet for all reimbursement costs requested.
Payroll Detail Total
Travel Detail Total
Supplies and Other Detail Total
Equipment Invoice Total (attach all invoice copes)
Total Request
Quarter Apr. 1 - Jun. 30 111 Jul. 1 - Sep. 30
Sub-grantee's Authorized Financial Representative CO
Print Name and Title Phone Number Signature Date
I certify that the above information is true and accurate, that reimbursement is being requested for only the
authorized cipenditures approved on the above tracking number, and that documentation for these transactions is
available for audit
)
X_
FOR MSP-EiVIHSD USE ONLY
Signature Vale
Content Erpert (as needed}
Date
Payment Processed By
Signature
Payment Released By
Signature Date
[ Authority 1976 PA 190. as amended
Completion. Voluntary, hut completion necessary to be
considered for assistance.
DO NOT submit requests for reimbursement unless all documentation is enclosed.
Please return to Michigan State Police. Eme.rgency Management and Homeland Security Division, 4ttn: Financial Section, 4000 Collins Rd.. Lansing, MI 48910
ENID-0541(07/2008;
INSTRUCTIONS FOR COMPLETION OF REIMBURSEMENT COVER SHEET (EMD-054)
General information
• A separate Reimbursement Cover Sheet IENID-064) must be completed for each. grant ovolect, solution area, ailocation type, and
Individual exercise. Only this cover sheet will be accepted.
• A ReimOu-sement Cover Sheet EMD-054) must be completed whenever requesting e m Ix] rs e m e t No exceptions.
• Calcwated fields on the Reimbleserrent Cover Sheet EMD-054) a'e protected and cannot be accessed electronically.
• The Reimbursement Covet' Sheet (EMD-054) must be submitted with tne corresponding reimbursement detail focrns
• Mail completed cover sheets with attached appropriate detail forms to Michigan State Police, Emergency Management and
Homeland Security Division, Attn: Financial Section, 4000 Collins Rd., Lansing, MI 48910.
a. Contact and Activity Information:
- EMHSD Tracking Number - Suogrartee wilt input the associated EMHSD Tracking Number that is listed on their approved Protect Justification Form.
- FJI applicable Contact and Activity !I.-formation must be completed.
- Primary Agent is the locally designated Contact for the grant.
• Agency is a Sub-recipient receiving funds through tne Local Emergency Management Program.
- Type o grant Activity or Evert e g., IT Exercise, Flood Disaster. Mitigation Project, Trai-Ing, Conference, etc
b. Reimbursement Category:
- For each type of category, enter the total of at attached detail forms under "Amount."
- Note: Contractors and consultants must be included on the Supplies and Other Items Detail (EMD-056.
C. Sub-grantee's Authorized Financial Representative
An autnorized linancial representative (person who can certify that all travel expenses have been paid) must print their name, title.
and phore number, as well as sign and date the Rermbffsernent Cover Sheet (EMD-054)
Page of
_
Type of Activity or Event
Oats of Actim v Event
IPOrnatry ;gent's Name
Total
Regelar
Wages
II)
$0 00
$0.00 -
$O 00
$0.00
50 00
so.oe
$0 00
$0.00
$0 00
• L- L
_
Erne.
Code
$0 33 Iota Per Diem (4) $0.00
0.00%
50. 011
Full Time Wm TN) Part Tim, New(PIN) Eack-nii re)
Total Wages (2.3,4)
Total 'Benefits Ai)
Grand Total (this page only)
Volunteer (V)
$0 00
$0 00 $0.00 1
( )
Print Name and Title
- _
• ;veal. vio Ern1.30:1
C4 Vcrk.nlorY, I=fArnolotur,
pr.....rd
-
f
EMD-055 (1,200E)
MICHIGAN STATE POt ICF PAYROLL REIMBURSEMENT DETAIL
Reference the attached instruction sheet before completing this detail
Contact and Activity Information (a)
Lace! Fmergency Management Program / Fiduciary -1-Ther Cnri I- we of Gram frOrT, Gran, Agreernent
_ - • - • • - ±Agency's Name and Phone it completing this foro it different than the local FM Program45ub-Rocipieinii
)
- Date arTdIiistire Iliorl-T-id Each Day (4
-r Per Diam
Rate
(0)
Please enter the fringe benefit percentage rates on the instruction sheet before completing the Payroll Reimnurseineni Detail.
Primary Agent's Phone
Li .. -
PrIrriary Asivill's Fax
Employee's Name
(Last, First, N11.)
Total Regular Wage (21 ¶000 -
x Fringe Benefit Rote -
Date L
Hours
Hours . .
+ours
liours
Hours _
I lours
lours
F inurs
Flours
hours
Hours
Hours
4-louts
Hours _
Hours
Hours
Hours
Hours _
Hours
Hours
otal Overtime '1/age (3.)
S Fringe dierretit Rate =
Overtime ET erefits (1)
Part I kit* Eitisting )PE)
Regulars Crwer ttrrieti
Total Rale Per
Hours HOilt
te) If?
000
9 00
0.00
0 in
0 CC _.... _
0 CC
_!. 0 00
090
000
0.00
0150
0.00 , .-
IT flf)
0 00
L 0.00
F 0
000
0.00
0 00
0.00
Total
Overtime
Wages
S0.00 -
SU 00 . -
50 00
$1.1 00
$0 00
SO 00
50 00
$0.00
$000
$0 00 $0.00
$0.00 5000
00{) $0.00
S0.00 $0 00 . -
$0 00 $0.00
$0 00 $0.00
$0 $000
$001) 50 00 _
$0.00 $000
$0.00
Toter Per Total
[Nene wages
(i)
$0.00 $0.00 -
$000 $000
$0.00 $000
$0 00 $0.00
$1000 $0 0IJ
$000 $0.00
¶0 ,00 $0 00
$0 00 $0 .00
$0 00 $0 00 _
$000 $0.00
5000 $3.00
$0 $000
50 00 $0.00
$000 $0.00
VI 00
$00
$0 .00 $0.00
50.00 i $0.00
$9 .00 $000
$0 01) $0.00
kiegalar Benet is (I) $0 00
EMPLOYEE CODE * ( C ) full TWA Es.'orging t FE) -- - .
Sete Per
How
(9)
5000
!
$0.00 . -$0.00 $0.00 $000
Tatals = $0.00 $0.00 i $0.00 50.10
L 7(2) (31 .441
Sub-grantee's Authorized Financial Representative (LI) --
Date Signature
certnV that the above halos atlon is true and accurate, that pavm-ent has been made to the eieolovees
Identified. foe doceinionkalion &tile Se transactions is available for audit
Return detail (attached to the Reimbursement Request Coversheet; to
Michigan State Police, Emergency Ma,7agement and Homeland Security Division, Attn. Financial Section, 40120 Collins Rd , Lansing, MI 40910
General Information:
• A separate Payro71Peirobursemert Detal (EVC-55) EESt be completed foreol, Tent sulLtion
area and individual exercise.
• A Payroll Retell:Eraser-rem Detal E.EIVD.CS5) iTE,ist be completed whenever requestarg payroll
reArnbursernent.to Except o' s.
• Calculated halos WI the Payrd Reintowisemert Detat ;EMD-055) are protected
and cannot or, accessed electircricelly.
• Each change ra employees wage rate reitt.n re con:Acton of ar additonal Ira, even
it it is the same employee
• The Payroll Reimbursement Detei• ;EMD (l.5; corsidered dooLimr-tation and must be soOrn tted
with the corresponding Reimbursement Request Cove-sheet
• Malt completed forms to: Mehigor State FOiice. Eme-gency fianagernent Division and Homeland
Security Division, Atirt rnancal Section, 4000 Collins. Rd , Larsing Id 4890:
a. Contact and Activityinformalio7;
- All applicablo Contact and Activity Information must be completed.
• Primary Agent is the locally dosigoated izonract or re g -wt.
- Agency is a .5!b-rec'qient receiving funds tr-cuigh toe .ocal Emergency Management
Program.
- Type of grant Activity or Event, e g. IT Exe,-ciso, Flood Diseete ,, Mitigation P -oject,
Training. Corfere.oce, etc.
• Eirlpipyea Name:
- Enter ernpioyee's last rtaTe, oarre: art] msrldie tta
c: Employee Code' '
- Enter empioyee code from legend on Mc front WtOrr. o f011).
- If the employee $ performing backfill, add Codo "B" to the erlpVyee oriole
Volunteer Sli,'.4%31Stis paid-fps-oats, caid on-catt, and paid-pei•-call, and non.pairi volunteer
personnel.
d. Date & Hours Worked Each Day!
• Enter the date(s) worked on the top tris $ection.
- Enter each employee's heirs worked under the ceriesponding date,
- For per diem rate, enter a "1" in re hours coil below the corresponding date worked,
e. -olaE Hours:
- No entry required: his is a caicuatea
f Regular Wage Rate FE lour: (Do rot :nclude `ringe benefits with this rate)
- Complete a separate tine for each u iferent wee rate, even for the same employee_
g. Overtime Wage Rate Per hour: Co not inciJde fringe benefits iw!th this rate)
- Complete a separate :.Ene for each different wage rate, even for the same emoioyee
h. Per Orem Rate PU7 AoliyIty, hurc.ton oF Event.
• Complete a 5eoarate line for eazr chLferont per diem -ate: even for the same employee
- enter the per diem rate for eacn eavity : fJncticir. event or
• Per diem rate applies wner no hourly wage rice has been e5tab!ished, e.g., pard-pe--ca t, etc.
'• Total Regular Wages:
- No entry required. th s is a calcu'ateo tie d.
j, Total Overtime Wages:
• No ac-try 7equired, this is a caiculWed led.
k Total Per Diem
- No entry reittlec, this so caol.E'atect told.
' Total Wages:
NQ entry rea_red. tins leOca Et,ilated field
Sub•granteeS Autootized Finartc:.at Represeotetyei
- An autriorizea finaric:a representative 1parson who ;an u:eni!ry. each employee was paid wages
and benefits listed} roLst print -.5 or her name. I tie. date and onone number, end sign this detail.
EMC-05i 11 /20081
INSTRUCTIONS FOR COMPLETION OF DETAIL (EMD-055,)
Fringe Benefit Rate Calculation
Worksheet Instructions
• Ftirtigi. Uerretr'.s for force account la'aor are e4ble Fris).g.e be-sefsts tor
oveilime WI be significantly less than iegular tire. A ctiflereitt rate is
charged for regular time al d overrrre.
• Only FICA (social security & Medicare), unemployment Insurance,
worker's compensation, and retirement are eligible fringe benefits for
overtime.
• if fringe benefit percentages vary from person to person, fill
Out a separate payroll form for each person. Do not mix
employees with different fringe benefit rates on the same form.
Complete a different form each time the fringe benefit rate
changes.
The foliowjng steps w1 assist in emulating the perce7tage of fringe oenef rs pad
ors at esnotoyee-s saieni. Hi:ME 1%77'5 art percentages vi vary c:,..:rr one entity
to ancr,hor.
1. The normai year consists of 2080 hours (52 weeks x 3
woridavS(week. x 8 !lours/day) The does not ,nClude holidays aid
vacations_
2. Determ're the employee's basic houry pay rate (anrJa. samry12083
hoxs).
3. Frige beneft percentage for vaEtatior Pita,: Oiv,de ri.ortv of hours
of annual vacation provithd to the employee by 2080 (80 hours (2
weeks)/2080 = 3.85%).
4. Frrige benefit percentage fcr paid h.o.idays: avide the number
of pod ho day hews by 2580 (64 hours (a noliclaysy2D80 =
3.07%).
5. Retirement pay. Because this measure varies widely, use only
the cierceritage of salary matched by Me employer.
I6. Social SuoJrty, Medicare, and Unemployment Insurance A i three
are standard Percentages of salary.
7, Insurance: The benefit varies by employee. Di.v,de the amu...nl.
paid Oy the enoioyer by the basic pay rate deternaned ,n step two.
8. Worker's Corpensation} Tfts benefit also vanes by emp;oyee.
Divide the amount p&d by tie errpoyer by the Dasic pay rate
delerrnired ir step two. Use the rate per 500 to determine
the correct percentage.
Fringe Benefits (%) Regular Time _Neql_itti
Holidays 0.00%
Vaoation Leave 0.00% ---nmi.--....
Sick Leave 0.00%
Social Security MC% C.0007,
Medicare 0.00% C.O.OV
Unemployment C.30°/.
Worker's Comp, 0,00% _QJ G %,
Retirement 0.00% C1,00%
Health Benefits 0.0094
Life Ins. Benefits CODS'. -
Other 0.00%
Total % of annual
;salary
- • - '
flsruCOn cowi r nge ..rre rt Ca cu at ons
MUST be submitted wrtri the Payton Reimbursement Detail (EMI-J-055i.
Rev sed 31r2Do9
Primary Agent's Phone
Primary Agent's 'Fax
Primary Agent's Name
Agency's Name and Phone # completing the form if different than the local EM Program (5uh-recipient)
Company or Vendor Name
(one Invoice, purchase order, or receipt per Fine)
(b)
Description of Supplies and Other Items
(contractors, consuitants,lestructor feel, courts fees, food, non-al ;phone
beverages, buildingisite rental,
(di
- ---
Total
Expenses
te)
Paid Amount
Grand Total
$0.00
—
$0.00
$0.00 —
$0.00 _
$0.00
$0.00 —
$0.00
$0.00 _
$0.00
Sub-grantee's Authorized Financial Representative (f)
Type of Activity or F.vent
Date of Activity or Event
50.00
$000
$0.00
. ..__ $0.00
5000
$0.00
$0.00
$0_00
$0.00
— -
$0.00
$0 .00
$0.00
$0.00
$0.1.11
$0 00
—
$000
$0.00
.—
$000
50.00
5000
—
$1.1.00
—
$0.00
Print Name and Title Phone Number I Signature Date
( )
19 rE. P.S.J.K.n amanC9d "
VAL,rilinix, Dal
rooscrart
to La Lan s•nbrs0
for ....511:404...
Compkqinn
FM-35$ {1.23C/3
MICHIGAN STATE POLICE
Local Emergency Management Program I Fiduciary
SUPPLIES AND OTHER ITEMS REIMBURSEMENT DETAIL
Reference the attached instruction sheet before completing this detail
Contact and Activityinformation (a)_.
Year and Title of Grant from Grant Agreement
Page of
I certify that the ebuve infdrmation IS true and accurate, that reimbursement Is being requested for atitnonzed expenditures
only,. and dOuumentation far these transabrOns is available to, audit
X
Return detail (attached to the Reimbursement Request Coverstieet) to
Michigan State Police, Emergency Management and Homeland Security Division, Attn Financial Section, 4000 Collins Rd., Lansing, Mt 48910
EMD-056 (112008)
INSTRUCTIONS FOR COMPLETION OF SUPPLIES AND OTHER ITEMS REIMBURSEMENT DETAILEf.(1A4156.)
Gene re. Information
• A separate Supplies and Other Items Reimbursement Detail (EMD-056) must be completed for each grant solution area and individual
exacIse.
Only this form will be accepted.
• A SuaPiies and Other !terns Reimburserent Detail (EMD-U5b) mast be completed whenever requesting reirnbJi -serrent for supplies and other items.
No Exceptions.
• CalcJlated felds on the Supplies and Other items Reimbursement Detail (EMD-055) are protected and canr ot be accessed electronically.
• The Supplies and Other Items Reimbursement Detail -(EMD-056) must be submitted with the corresponding Reirburserert Coversheet rEMD-054).
• Mail comp:eted forms to: Michigan State Police, Emergency Management and Homeland Security Division,
Attn: Financial Section, 4006 Collins Rd., Lansing, Ml 48910.
a. Contact and Activity Information:
- All applicable Contact and Activ'ty Infonnatici must be completed.
• Primary Agent is inc ocallv des.gnated contact for the gradt
- Agency is a Sub-recipient receiving fends througn tne Local Emergency Management Program:
- Type of grant Aavity or Event, e g IT Exercise Flood Disaster. M tigalron Project. Training, Conference. etc.
b. Company or Vendor Name..
- Enter the Company or Vendor Name.
- Eacn invoice. purchase order and receipt must be listed separately .
- Sub-grantee must keep and ma Ke avai:alee at time of auda a copy of a paid receipt or check
c. Paid Amount:
- Enter one iota for each invoice, purcriase order, or receipt. Do riot list each item separately.
d. Description of Supplies and Other Items Expenses:
• Briefly describe the types of supplies arid other items purchased.
- Other Items elclude contractors. consultants. 'instructor fees course fees, food. non-alcohotc beverages, building/site rentals. etc.
e. Total Expenses:
- 4o entrY meMted. this is a calculated field
I. Sub-grantee's Authorized Financial Representative
- An authoezec financial representative (person whe car. certify that all supplies and other items purchased have been paid for)
must print their name, title aid phone number, as weli as sign and date the Supplies and Other Items Reimbursement Detail (EMD-056)
• iRevisecl 01/2008
Primary Agent's Phone Primary Agent's Name Type of Activity or Event
Primary Agent's Fax
)
Agency's Name and Phone # completing the form if different than local EM Program (Sub-recipient)
(
Date of Activity or Event
Travel
Start
Date
c)
Travel
End Date
Id)
Total Miles
(f)
Employee Name
(Last First, Mi.) Mileage
Rate
(e)
Toted Expenses
(1)44()44)
(n)
$0.00
$0.00 _
$0_00
$0.00 _
$0.00 _ _
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00 _
$0.00
$0.00
$0.00
$0.00 _
$0.00
$0.00
$0.00
10 .00
Date
EULD-Oor it r2l.K.k9':.
MiCHGAN STATE ?OUCE
Local Emergency Management Program fiduciary
TRAVEL REIMBURSEMENT DETAIL
Reference the attached instruction sheet before completing this detail
Contact and Act ivy Information (a)
Year and Title of Grant from Grant Agreement
Page of
LL
Number
Mileage of Days Lodging
Amount Lodging Amount
(0) (h) (i)
$0.00 $0.00
- -
$0.00 30 00
$0 00 $000
$0.00 $0.00
.$0 00 $0.00
-
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0 00
$0.00 $0.00 _ .
$0.00 $0.00
$0.00 $0.00
$0.00 $D 00
$000 $0.00
$0 010 $0.00 _ .
$0.00 $0.00
$0.00 50.00
$0.00 $0.00
50.00 $0.00
(1 ) (2)
Meal Amount Other
(k) ExpenseS
[IL
$ 0 00 $0.00
$0.00 $0.00
$0..00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $.0.00
$0.00 50.00
$0.00 $0.00
$0.00 $0.00 _ „
$0 00 $0.00
50.00 50.0C
50.00 50.00
$000 $000
$0 00 S0.00
$0.00 $0.00
$0.00 $0.00
50 00 50 00
(3) (4)
Description of Other Fxpenses
0n)
Grand Total =1 $0.00 - •
Print Name and Title
Sub-grantee's Authorized Financial Representative (o)
Phone Number Signature
I certify that the above irtformatico is true ail accurate, that parent ha-s been 1717(11.1i, thd'empl.byees identified, and
documentation of these treniactions Is available for audit.
)
ILL
Return detail (attached to the Reimbursement Request Coversheet) to.
Michigan State Police. Emergency Management and homeland Security Division. Altn. Financial Section 4000 Collins Rd . Lansing, MI 48910
• :WM PA M. us Innermien ▪ Voluntary. tr.! toMq•elper
tr, Du cart swrierscl
assisLonze _ -
Primary Agent's Phone
Page_ of•
Type of Activity or Event Primary Agent's Name
Travel
Start
Date
)
Trays/
End Date
(d)
Print Narn• and Title
Primary Agent's Fax
)
Employee Name
(Last, First, Mi.)
(b)
awns/ woae)
micHiGgow STAFF POI ICE TRAVEL REIMBURSEMENT DETAIL
Reference the attached instruction sheet before completing this detail
- Local Emergency Management Pregram /Fiduciary
- Contact and Activity information (a)
Year and Title of Grant from Grant Agreement
Agency's Name and Phone ft completing the form if different than local EM Program (Sub-recipient)
Mileage
Rate i_. Total Miles
IC)
)
Date at Activity or Event
Numberl
Mileage of Days Lodging
Amount Lodging Amount
CY) (b) (1)
$0.00 $0 00 -
$O 00 $0.00 _
SO 00 30.00
$0 00
$0.00 SO 00
$0.0-0 $0.00
SO 00 $0.00
50.00 50.00
$0 00 50 00
$0.00 $0.00
$0.00
$0 00 $00
$0.00 50,00
SO OD
$000
$0.00 $0 00 _
$0.00 $000
$0.00 $0.00
$0.00 $4 00
$0 OC $0 00
(2)
_
Meal Codes
[B,L,D1 Meal Amount
(k)
$0.00
$000
$000
-
$0.00
s000
$0.00
- -
O00
-
$0.00
$0.00 -
.$0.00
--
$0.00
--
$0.00
5000
$0.00
$000
$0.00
$0.00
$000
$000
(3)
Other
Expenses
(0
$0.00
$0.00
$0.00
So po
30.00
- -
50.00
-
50.00
$0.00
$0.00
$0.00
-
$000
$0.00
-
$0.00
- $0.00
$0.00
SO 00
$0.00
$0.00
$0.00
(4)
Description of Other Expenses
Cm)
Grand Total =
Total Expenses
{1 )44()44)
(n)
EOM _
WOO
WOO
MOO
-
$0.00
MOD
$0.00
50.00 _
$0.00
$0.00
$0.00
$0.00 -
$0.00
$0.00
$0.00 _
$0.00
$0.00
$0.00
50.00
$0.00
Date
Sub-grantee's Authorized Financial Representative (o)
Phone Number I Signature
I certify that the above information Is true and accurate. that parTlefil ha S been rnades eenSiOyCKIS identified, aria
documentation of these transactions is available for audit.
Au!leedy
Ccenpeeen
'WA PA 3.X., es lerande7
Velbrtert bet CPee:Pellz,
nereq.en, PI, be 7.ens4.,,d
S F In Fr Return detait (attached to the Reimbursement Request Covershee1)
Michigan State Police Emergency Management and Homeland Security Uivision, Attn: Financial Seolion, 4000 Collins Rd., Lansing, MI 48910
• ...
O
Em0-0.3710/20oe)
a • •
I INSTRUCTIONS FOR COMPLETION OF TRAVEL REIMBURSEMENT DETAIL (EMD-057)
General Information
• A separate Travel Reimbursement Detail (EMD-057) must be completed for each grant solution area and individual exercise.
Only this form will be accepted.
• A Travel Rei'mtiursement Detail (EMD-057) must De comeleted whenever requesting travel reenbursement NO Exceptions
• Ca ciliated fields oe the Travel Reimbursement Detail (EMD-057) are protected and 'Cannot be accessed electronically.
• The Travel Reimbersemerit Detai (EMD-057) must be submitted with the corresponding Reimbursement CoVersheet
• Me I completed ferrns to Michigan State Police, Emergency Management and Homeland Security Division,
Attn: Financial Section, 4000 Collins Rd., Lansing, MI 48910.
a. Contact and Activity Information:
- Al appl cable Contact and Activity Information must be completed
• Primary Agent is the locally designated contact for the great
- Agency would be a Sob-recipient receiving funds through the Local Emergency Management Progrem.
- Type re` grant Activity or Event, a , TT Exercise Fiocd Disaster, Mitigation Project. 'Training, Cortference. etc
b. Employee Name:
- Enter ernmoyee's last 'lame. first name, and midche initial.
c. Trevel Start Date:
- Eeter start date of amp oyee's travel.
d. Travel End Date:
- Enter end date or employee's travel
e. Mileage Rate:
• Enter apelieable mileage rate per mile.
- Mileage reimbursement rate cannot exceed allowable sub-grantee rate or state rate, whichever is less.
-ft sub-grantee has not established a mileage rate, then state rate must be used,
- For the current list or state mileage rates http://wwv • michigen.govidmb/0.1907.7-150-9141_13132--.00.atee
- DO NOT sebmit for reirehereemeee on the Travel Reimbursement Detail (EMD-057) for `est responder vehicle use based on the FEMA
Equipment Rale Schedule Those reimbursements MUST be submitted on the Supplies and Other Items Detail (EMD-056).
f. Total Miles:
- Enter total miles traveled round trip
g. Mileage Amount:
- No entry required, this is a calculated field.
h. Number of Days Lodging:
- Enter total number of days lodging.
Lodging Amount:
- Enter Mal amount for ilDeging, This cell does NOT automatically calculate the total.
- Lodging reirabursement carrot exceed allowable sub-grantee rate or state rate, whichever is less.
• Fe the current list of state lodging rates: ettp://www.michigan.govidmb/0.16071-150-914 -__13132---,C0.html
- Lodging reimbursement is !Mateo to room charge applicable taxes, and local use tees. No other additional expenses will be reimeursed,
- Sub-grantees must keep copies of paid receipts to verify lodging expenses and make them available at time of audit.
Meal Codes:
- Enter Inc meal code ("B" - breaefast. "L" - lurch, and "D" -dinner) followed by the number of eligible meals for each Example . 4B.21.,eD„
- Group meals are NOT submitted on the Travel Reimbursement Detal (EMD-057), but are submitted on the Suppiies and Other Items
Reimbursement Detail (E MD-056)
K, Meal Amount:
- Enter the total cost for all eligible meals tistee in the "Meal Code' column. This cell does NOT automatically calculate tee total.
- meal reimbursement cannot exceed altowaple sub-grantee rate or stale rate, whichever is less.
- For the current ast of state meal rates: lettp:fiwww michigan.govidribl0.1607,7-153-9141_13132--.007itrel
I. Other Expenses:
- Enter any "other" eligible expenses lecurrec while traveling, such as tolls or parking fees.
m. Description of Other Expenses:
- Briefly describe the "ether eiigib e expenses the employee incerred while traveling
n. Total Expenses:
- No entry required. this is a calculated field.
o. Sub-grantee's Authorized Financial Representative
- An authorized nrancial representative (person who can certify that all travel expenses have been paid) must print their name. tile.
• and phone number, as well as sign and date the Travel Reimbursement Detail (EMD-057)
1-7.111St
September 2. 2009
FISCAL NOTE (MISC. 109189)
BY: FINANCE COMMITTEE, TOM MIDDlETON, CHAIRIERSON
IN RE: HEALTH AND HUMAN SERVICES - HOMELAND SECURITY DIVISION - ACCEPTANCE FOR
2008 FEMA STATE HOMELAND SECURITY GRANT PROGRAM - OAKLAND COUNTY
TO THE 3AKLA2D COUNTY BOARD OF COMMISSIONERS
Chairperson. Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee, has
reviewed the above reference a resolution, and finds:
1. The U.S. r_%epartment of Homeland Security, through the Feaeral
Emergency Management Agency (FEMA) for the State Homeland Security
Grant Proc:ram has awarded Oakland County reimbursement for
qualified expenses up to, but not exceeding, $151,417 for the
State Homeland Security Program and $1,549,253 for the Urban Area
Security Initiative, for a total of $1,700,770.
2. The grant period is September 1, 2008 tnrough May 31,2011.
3. The US Department of Homeland Security Program is comprised of
four mission areas of homeland security (prevent, protect,
respond, and recover) and address the 8 national priorities and 37
target capabilities as they relate to terrorism.
4. The grant will also support implementation of the National
Preparedness Guidelines, Strengthening of improvised explosive
device (IED attack deterrence, prevention, and protection
capabilities, and strengthening preparedness planning.
S.
The future level of service will be contingent upon the level of
funding available from the state.
6. A budget amendment is recommended to the FY 2009, FY 2310 and FY
2011 Budget to recognize the grant award as follows:
FY 2009
Thru FY 2009
FY 2011 thru
Finance FY 2011
Committee Amended
Recommend., Amend :_ Budget
Fund 29340 GRC000000455
Revenue
l060601-115125-61)313 Federal Grant Rev. $ 3 1,700,770 $1,70,770
Fpenditures - State Homeland Security 2 .1„-logram
10606C1-11125-7 50377 Disaster Supp. 0 722,312 722,3i.-2
1060601-11125-750154 Expendable Equip. C 489,229 489,229
1060601-115125-760126 Capital Outlay-Misc. 0 489 229 _ , 489,229
Total Expenditures 8 0p'i 700 770 __.1.-._ 703 81 770 - ._. 2__ _
FINANCE COMMITTEE
Finance Committee Vote:
Motion carried unanimously on a roll call vote with Zack absent
I OBI APPROq THE FOREGOING RESOLUTION
? /
4
Resolution #09189 September 2, 2009
Moved by Middleton supported by Nash the resolutions (with fiscal notes attached) on the Consent
Agenda. be adopted (with accompanying reports being accepted).
AYES: Burns, Capella Coleman, Coulter, Douglas, Gershenson, Gingell, Gosselin, Greimel,
Hatchett, Jackson, Jacobsen Long, McGillivray, Middleton, Nash, Potter, Potts, Runestad,
Schwartz, Scott. Taub, Woodward, Zack, Bullard. (25)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda, were adopted (with accompanying reports being accepted).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
i, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
September 2, 2009, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 2nd day of September, 2009.
eat
Ruth Johnson, County Clerk