HomeMy WebLinkAboutResolutions - 2009.09.24 - 9975September 24, 2009
MISCELLANEOUS RESOLUTION #09215
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: PROSECUTING ATTORNEY — FISCAL YEAR 2010 COOPERATIVE REIMBURSEMENT
PROGRAM (CRP) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Human Services has awarded the Office of the Prosecuting
Attorney funding in the amount of $2.516.439 for the period October 1, 2009 through September 30, 2012
with annual renewals beginning October 1:2010 for each subsequent fiscal year, and
WHEREAS this is the 37th year of grant acceptance for this program; and
WHEREAS the Federal contribution is $1,660,850 (66%) and the County contribution is $855,589 (34%).
The State supplement has been eliminated; and
WHEREAS the required County match of $855,589 has been included in the Fiscal Year 2010 County
Executive Recommended Budget; and
WHEREAS this grant includes continued funding for 24 positions. as follows: one (1) Chief (#4010201-
2946), one Legal Secretary (#4010201-2932), one (1) Office Supervisor (#4010201-979), three (3)
Assistant Prosecutors (#4010201-2052, #4010201-2492, #4010201-7046), three (3) Prosecutor
Investigators (#4010201-1002, #4010201-1847, #4010201-9646), four (4) Support Specialists (#4010201-
916. #4010201-4690, #4010201-6388. #4010201-7379), and eleven (11) Office Assistants (#4010201-
361. #4013201-514. #4010201-2160, #4010201-2612, #4010231-3224, #4010201-3366, #4010201-4691,
#4010201-4692 #4010201-5412, #4010201-7045, #4010201-7380); and
WHEREAS acceptance- tli uiitt does not obligate the County to any future commitment: and
WHEREAS the grant agreement has been processed through the County Executive Contract Review
Process and the Board of Commissioners Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
contract renewal for the Prosecuting Attorney's Cooperative Reimbursement Program in the tote' amount
of $2,516.439 for the period of October 1, 2009 through September 30. 2012.
BE IT FURTHER RESOLVED that this agreement shall be amended each fiscal year period beginning
October 1 2010 through September 30, 2012 to authorize funding for subsequent fiscal year periods
covered by this agreement.
BE IT FURTHER RESOLVED that the future level of service, including personnel, will be contingent upon
the level of grant funding available for this program.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the contract agreement and to approve amendments and extensions up to fifteen (15%) percent
variance from the award, consistent with the original agreement as approved.
Chairperson, on behalf of tie Public Services Committee, I move the adoption of the foregoing resolution
PUBLIC SERVICES COMMITTEE
Public Services Committee Vote:
Motion carried unanimously on a roll call vote with Runestad absent
1 7
GRANT REVIEW SIGN OFF — Prosecuting Attorney
GRANT NAME: FY 2010 Cooperative Reimbursement Program
FUNDING AGENCY: Michigan Office of Child Support
DEPA1TMEN77 CONTACT PERSON: David G. Case 858-5377
STATUS: Grant Acceptance
DATE: August 21, 2009
Pursuant to Misc. Resolution MA 320, please be advised the captioned grant materials have completed
internal grant review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of
Commissioners Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal
Note_ and this Sign Off email containing grant review conainents) may be requested to be placed on the .
appropriate Board of Cortunissioners' committee(s) for grant acceptance by Board resolution.
DE'PARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pei', (8/14/2009)
Department of [Inman Resources:
Approved. — Cathy Shallal (8/14/2009)
Risk Management and Safety:
Approved. - Andrea Plotkowski (8/17/2009)
Corporation Counsel:
After reviewing this ;_=rarit contract, there appear to be no unresolved legal issues that require action at this
time. — Karen Agacinski (8/17/2009)
COMPLIANCE
The rant agreement references a number of specific federal and state regulations. Below is a list of these
specifically cited compliance related documents for this rant.
Social Security — Grants to States for Aid and Services to Needy Families with Children and for Child-Welfare
Services — Child Support and Establishment of Paternity (42 U.S.C, Chapter 7, Subchapter IV, Part D)
littp:guF.cotieshouse.govidownloa1/pis:42C7.txt
Title IV-D of the Social Security Act
bitp:/?www.ssaOP lIcroc/ssactititic04/040tin
Department of Health and Human Services Office of Child Support Enforcement, Administration for Children
and Families (45 CFR Part — 399)
hitg:„_/4%,=access.eno.govirlaraicfriwai§ftdx_05/45cfrv2 g5.t-nria1
Department of Health and Human Senrices Uniform Administrative Requirements for Grants and Cooperative
Agreements to State. Local' and Tribal Governments (45 CFR Part 92)
.tain://www.access. -rn.00vtnara/cfriwaisidx 05/45cfr92 05.himf
Department of Health and Hunan Services General Administration — Grant Programs (45 CFR Part 95)
brip:fi govinara/cfrivini
4
Michigan Department of Human Services — Division of Contracts arid Rate Setting
Child Support — Prosecuting Attorney Contract (CM-F164) — Actual Cost
Cover Sheet
Contractor Name' Contract #:
Oakland Prosecuting Attorney CSPA10-63002
Totat Contract Amount: Net Budget Arnoun::
$ 1,66C,850.00 $ 2,516,439.00
Total Contract Amount - (spelled out)
one mi2.1.ion, six hundred sixty thousand, eight hundred fifty
CS-138#: Commodity Code:
N4TVENDOR FT-1002
County Name(s).
Oakland
Fed. I.D. #: Lea t Mail Corte: Payment Mail Code.
38-6004876 E00 E00 —
Contractor Address:
Address. City/State/Zip:
1200 N Telegraph Road Pontiac MI 48341
Convector FY begin date (day/month):
January day of month 1 month of year _
Org, Type:
0 Private. Non-profit 0 Private, Proprietary MI Public • Universi
Audit Status: Vendor No ederal lunds Faitl Based
Sub-reciprent Ft checked, record CEDA numbers(s) below Yes 1131,No
93 .563
Contratoris a State empIoye: Contractor is a rehired State eriip4oyee:
DYes No R Yes
Award Shatus:
Bid Sole Source • Fair Market Rate
?ayment Type:
A Actual Coot • Unit Rate Fair Mark - -.
Index Code: PCA and percentage: AOC:
50700 83202/100% 6155
Contract Adm.nistrator Name: Phone Number:
Kathy Swartout 5172415056
The contract administrator by submission of this document assures no changes have
been made to the contract General Provisions as stated in Article 111 of standard OHS
contract format.
CM-F164 (Rev 8-09) Previous edition obsolete. MS Word
6
Michigan Department of Human Services ATTACHMENT C
FISCAL YEAR (FY) 2010
TITLE IV-D COOPERATIVE REIMBURSEMENT PROGRAM APPLICATION and WORKSHEETS
CRP application is hereby made to the Michigan Department of Human Services for approval of a proposal to
provide services in accord with the approved Title 1V-D state plan to establish paternity. secure support orders and
enforce support orders.
SECTION I - IDENTIFICATION AND SIGNATURES
A. PROGRAM IDENTIFICATION CONTRACT NO.:CS/ PA-10-63002
1) LOCATION OF PRO3RAM 1200 N. Telegraph Road (4 & Street Name)
OAKLAND County Courthouse P.O( Sox)
(County) Pontiac) MI 46341 (City, State Zip)
I 2) LEGAL ADDRESS: The contract Will be mailed to this location. Ms address must be registered as a
legal adrress on the State of Monigen MAIN system. The county Treasure's office will be registered on.
MAIN and therefore for MAIN registration inforrnation you rney want lo contact them.
E00 MAIN Mail Code
't 200 N Telegraph Road (# & Street Narrie)
OAKLAND County Courthouse (P.O. BIM)
(County) Pontiac • MI 46341 (city, State Zo)
a) PAYMENT ADDRESS. This lb the location to which payment will be mailed. This address must be registered as a payment address on th.e
State of Michigan MAIN system. ',f the county receives an electronic funds transfer you will only need to enter the mail code.
The county Treasurer's office wilt se registered on MAIN and therefore for MAIN registration information you may Want to contact them.
EDO MAIN Mail Code
1200 N. Teiegraph Road Of & Street Name)
OAKLAND County Courthouse (P.0 Box)
(County) Pontiac . poi 48341 (City. Stale Zip)
4) TYPE OF APPLICATION s) PROGRAM DATES 6) TYPE OF PROGRAM
FRIEND OF THE COURT, CIRQUIT CT. ft
New COntract 10i1/2009 to 9130;2010 X PROSECUTING ATTORNEY
ATTORNEY GENERAL
COMBINED PA AND FOC, DIRCUIT CT. #
B. SIGNATURES
7) PROGRAM PROVIDER
(See #2 above)
(SIGNATURE) (DATE)
8) PROGRAM CONTRACTOR
(Optional Signature )
(See #3 above)
(SIGNATURE) (DATE
9) CONTRACT MANAGER
(For Office of Child Support Use)
(SIGNATURE) (JATE)
Please submit Two (2) copies of the Application with original signature(s) to your OCS Contract Manager.
Retain a third copy for your files.
RETURN TO THE ATTENTION OF YOUR CONTRACT MANAGER, 236 S. GRAND AVENUE, SUITE 1215, LANSING, MI 0909.
0-1
7
PA.
COUNTY: OAKLAND
PROVIDER: FOC
FISCAL YEAR: 2010
CONTRACT NO, CS/PA-10-63002
AG COMB
Michigan Department of Human Services ATTACHMENT C
FISCAL YEAR (FY) 2010
TITLE IV-D COOPERATIVE REIMBURSEMENT PROGRAM APPLICATION and WORKSHEETS
SECTION II - MANAGEMENT PLAN
AI _00PERATIVE REIMBURSEMENT SUPERVISOR-
Name, title, mailing address, telephone number, e-mail address and fax number of the designated person
with responsibility for the cooperative reimbursement goals and operations (FOG or PA)
within the program provider's office,
David 0, Case
Family Support Division Chief
1200 N. Telegraph Road
Pontiac, MI 48341-0403
Telephone Number: 248-858-5377
E-Mall Address: cased@oakgovrcom
Fax Number: 248-452-9994
2r.garaalituaigUrio rmriaalasione nurn - 'dress and fax number
of the official financial officer authorized to sign the Title IV-D Cooperative Reimbursement
Expenditure Reports certifying that the expenditures reported are accurate and allowable for Title IV-D reimbursement.
Note: This person cannot be the same person as the Cooperative Reimbursement Supervisor.
Tim Soave
Director - Fiscal Services
1200 N. Telegraph Road
Pontiac, MI 48341-0403
Telephone Number: 248-858-0807
E-Mail Address: soavet@oakgovrcom
Fax Number: 248-452-2148
C.1.—ClitaabliZADDN CHART - AttaCh Current Chart to Application.
Chart must indicate FTE count for each person/position.
D) POSITION DESCRIPTIONS -
NOTE: Please attach a copy of position descriptions for all IV-0 employees.
EL SHARE OF FEDERAL INCENTIVES
N/A-100%
Pil PIPJ.0J%
C-2
8
r-r
Oakland County
Prosecutor's Family Support Division
2010 Organizational Chart
23.5 FTE's
Card Cam.
Farnity Support Division
0 FIE)
ii
Leonard Gcrz
Assistant ProsePubr
F 1E)
_
Kett Surma
Prosecutor's Inyasttgator
(I FIE)
Kerma Peters
Prosecutor's Invest:plot'
Ii F rEi
—777:
Jennrer Wregand
Leigai Secretary
(1 FTE) _ .
Dt:Inra Curran
Support SpecialiSt
ji FTE1
Kristin Simpkinson
Support SpetiCist
ti rin
_
Arny FcrOon
Orrice Assistant
FTE,
Pamela Green
Ofir.IM Assistant II
I FTE)
Nancy McKelvey
Office Assistant I
FtE.) _
Ctarednda Shaer
Oriloe Assistant
F rE)
Pamera Crnney
Office Assistant
t I TE)
Etnrbara tritnor
OtiNce Assislant I
(.50 F-SE) _
— .
SuSail liarVEy
AssiStanl FrOSeCtr.Or III
C FIE)
Mangan Eloylv
Assistant Prosecutor Ili
CI FIE)
Roland Ganda t
Prosexuares Inyealtalor
FT) -
'1 Nancy Stratheelry
Office Supervisor II •
FIE)
DittilTZ Page
Support Specialist
FTF )
FICSefflAry
Support Specragst
0 FT E)
Nitotil Glare
Ofara Assistant 9
fi FTEI
_
Irstrate Hammond ,
°Mae Assistant II
FTE)
Sue Mirinatd
Unice Assistant II
TE)
Lisa Slandfietd
Office Assistant II
PTE)
Cwal Wandan'
°nice Assistant II
FTEI
3. Total IV-D Collections
(Add lines 1 and 2 above for each column)
4 Total Net IV-D Expenditures
1. Total Current and Fenner Assistance Collections
(From the 2fl-4A add Lines 25b 25c, 276 and 270)
2. Total Never Assistance Conectiohs
FRIEND OF THE COURT
Number of dollars collected per dollar spent
(Divicie line 3 by line 4 above for each column)
2010
PROJECTION
Michigan Department of Homan Services ATTACHMENT C
FISCAL YEAR (FY) 2010
TITLE IV-D COOPERATIVE REIMBURSEMENT PROGRAM APPLICATION and WORKSHEETS
SECTION III - PERFORMANCE INDICATORS
The following activity and collection levels are projected as indicators of IV-D program
performance anticipated during the FY 2010 contract with the resources budgeted in
Section IV of this Application. It is understood that payment pursuant to tnis Agreement
is not conditional to attaining these goals.
A. STATE PERFORMANCE FACTORS:
INCENTIVE PERFORMANCE FACTORS FY 2008 PERFORMANCE FY 2008 PERFORMANCE °A needed to meet
Estimate
— il :. COUNTY AVG. Federal Requirements
3 Port Order PerfDrrnance Level 80.6% 81.5% 80%
Cases with Support Order 755.004 799,580
Total Number of Cases 934.432 981.059 —
Current Pa , ent Performance Level 62.0% 62.8% 80%
Total Current Support Collected $1,025,694.319 51,035,120,734
Total Current Supoort Owed $1 .655,258,856 $1641484005
Arreara - Pa merit Performance Levet 56.7% 55.7% 80%
Cases Paying Arrea's During FY 340,938 342 007
Cases with Arrears Due in FY 600.775 603.450
Cost-Effectiveness Perfonnance Level 55.98 59.55 $5.00
Tote' Collection $1,48.8,423,997 51 ,488.432.712
"Total Expendltues $248,888.959 $153,712,043
, Paternity Establ:snment Percentage 88,1% 88,8% 80%
Total Cases Open 515.237 554.805
Total Estabfished/Acknowedgeo 454,150 .402,8E3
in data sent to °CBE. OCS is measured on Statewide PEP
httplimi-supp ['Moses -state .mi, usf orogramsirpdidefaulLaspx
B. COST BENEFIT INDICATOR COMPARISON:
C, FOG OTHER PERFORMANCE INDICATOR PROJECTIONS:
Objective: 1
Objective: 2
Objective. 3
Not Applicable to Prosecuting Attorney
C-3
10
DEPARTMENT OF HUMAN SERVICES ATTACHMENT C
FISCAL. YEAR (FY) 2010
TITLE IV-D COOPERATIVE REIMBURSEMENT PROGRAM APPLICATION and WORKSHEETS
COUNTY OAKLAND
FISCAL YEAR 2010
IV-D CASELOAD DOCUMENTATION WORKSHEET
(FOC & COM only)
CASELOAD DOCUMENTATION
(FOCs and COM only)
a. Number ot Active IV-D Cases
b Number of Active non-IV-D Cases
c. Number of Total Actve Cases ( a+ b)
d. IV-D Caseload % a ic ),
NOT APPLICABLE
TO PROSECUTING ATTORNEY
Round percentage to two decimal places.
E.G .23455 = 23.46%
Enter onto (C--5) Col. F
and
Budget Page (C-71), Section B, Line 3
0-4
I i
Nrickaaa barartaarei or Hamm Servnta$
YFAR cm 2 r
Tit-LER/13 COOPERATIVE FrEaMhIRSEU.'WT APPUCATICIli arra Wrart1451-4f£IS
COUNtY.,
PROVIDER. FOC PA X AG CON%
FISCAL YEAR 7010
OAKLAND
ArT.CHNEFIT C
PERSONNEL LINE ITEM WORKSHFET -NON ADMINISTRATIVE EMPLOYEES
Norb4aMmis-r RA.1 OLE SF
• ColuriiinA cuturrin e column c Clow 0 Coiumn E column F Column G Column I-1 - Column I Column J Column K C•olurnn 1 Column, NI
P4 renting Parenting
Pa.snting "rime a
Chltd Support 1.7.0 Coaaiqoad lit.-0 Fib Cc...1'A rime & .No.n.IV-10 Share Employee Name Job Title T..0. I Cert FTE Count Time & Salary 5. Frioge IIV-.0 Share tE. x F x ji Custody
Custridy % Shale ^ F TEs 1,11 IC Ill
I :::./46,PAVI0 CPIEF FAMILY sUPP OR T Cerk 1 .i10 10100% 1041.00.%1:00 0.C10 168 524 S , BS 5.34 S -
It ZIRONEY PAN1ELA OFFICE ASSIVANT 1 i _ --- Ced 1.00 100 ocev. loc.ao% oo o.,cio°4 o QC 04 323 $ s4,3:71 5 • 5•
_3 7,JRRAN,pONNA :SUPPORT SPECIAL'S I Carl 1.00 NM. INA 100.90% 1.00 . _P.O0% 10.0C1 701,51B $ 7i7.5".37 5 - 3
4 °YEE MEAGAN ASST PRO,SGUI.OFT it Ceti -1.00 .100.00% 100.00% :50 , a MA 0.00 5 121
R001^1 AMY . 07FICE ASSISTANT II Ced 1..110 150.0051. 100.00% _ _ . 0.00% 0.nt:i 53 059 $ 3 -
--:',I.tXrf,KRC,1041) r _____ rr illifVES7h1,4 rcm3 _Ceti. -1-1 1 00 1 100.00% 100.00% 00 . 0.00% 0.00 3 103 891 $ 103,691 $ .
IEIRS, NIKO-It. 0•1''FICE ASSIlaTAN-1 il Owl i 1.01.) ___.1 100.00' _ 100.00% _00 0.00% 0 3 54 18 r s 64 157 $ - -
ORZ.L1EONAP.g .ASST PROSCCUTOFT IV t Ced 100 10000% 100.00% . _ .00 . .00% 0.00S 1E3535 I 16.3 53t5_S ,... ... ......
GREFN, PAMgli A_ ._ :,().Fic... ASSISI:Ann:II Cart_ i 00 100 00V. tc0 00% 00 0.1)0 0.0.0 _ 633 5 63 037 $
....__ - _- _ I SAMMONO PAMELA _ i OFFicE ASEISTANT It Cied . 1.00 100.00..6 100.00% _ ; .1.1t.1 60 1360 5 60,960 5 - 1 aRy.eN.- sqs.Ari .2A55T FROSECU1OR III cer. .1. 1.CV 1oo.ixin _ 1a0.00% I) .0D J D OVA 17.V5, J2 771 S .132,77 , 5 , - ----- 1,4C1c.94yy. NANCY _ WO 2051 100.004 I .00 l 0.00% , 0.90 1 VAST 3. 65,887 $ $ .._
tvetrapt.LsuE orricE ASsis rAN I II Cerl 1.00 100.00% 100.00% .00 li 0 00% i 000 50 e 1 o s ea silo $ _......,___. -
10.1N011 BARBARA CIFFICE .ASSISTANT 1 crill 0,50 100.00% _ 100.00% 0.50 0.00% _ I . 0.00 I s 17 104.1 ; _17 104 $ - S
I PAGE_LO__FOGRA SUPPORT SPEC1ALIS7 Cert 1.04 100.01% 100. kV% , 1.E0 0.0010 0.09 I 79 205 I $ 70,200, S :. 5_ _ .-
16 PETERS KERMIT INVESTIGATOR Gerl 1.09 100. % 100.20% .1.00 0 00% GOO _ 01)01 3. 01,651 5 S___--- 7
171 SlikiNcLAREF4NILIA OFI-ICE ASS'S TAM" il Ger! VICO 1430.00% 100.0010_ 11.0r ._ am% 0.00 53 205 .3. 56,200 5 _ $ _ ._ ..__
16 SIMPKINSON. KRISTINA supp 4 RI SPECFALIST Celt ._ 1.00la, 2.9.0% toc.cc9s I ac _ 0.01)% ORO 3 I30 56_3 3 60 563 .3 _ - 5
iig STA5CF/ELD. LISA OFFICE A-53:5•TielT q Ce.,1 1.07, I. lAg.00% 100.00% i .00 . G.00% -0.45 S 179 07 , 57 11P $ - ....___ .
20 1.."...131 born adrlitiormi sthtdoe, 5.00 i 5..09 407 605 3 407,665 5 i
1111 0ONT RADII EL. EMPLOYEES !LOC - Con iplele ail columns e cEpt 0,G and I. PA - Corr 1116t all columns except D. C3.11, 1,1. and M. i -..-- ..-
'1. illr,:lifiv.:-.1,-',!!," I 1 __ _Jii i
2 .:-,1-!'ik.rit''..:1:.I.,:.1 i • - -
4 Tula( frtin arlditirjial SChetirias .....;:f...'-:::-.7'L'.-;3!,A - '--
1-1 SUB-TOTAL - tial•AIDN111,1 23.50 ".'"i_ :ii'..,1.,i . ,,iii,• 7 .1^1.7,7....,11-,.$,,„ 20.50 '
.. 0.00 5 2,005.136 3 2,000,116 $
I...Z NONADISTNESTRATIVE 6 TE PERCENTAGS 100.00% 0.00%
To caltatlate 61 e Non.Poitnn . I V-D FTC % lm.Coludln G.,1.2" Oixide• Column (3,11 by Column 0, IA. (i Ite resulting nurober wi be used in oicjmn . fines. 1-20 for ADMIM ' T1VE STAFF - C1iild SoPPoil 51i, below.
10 cia"mtlels the PararAing nrrle 4 CruslOd PIE '!5 Icif Column 112: Uhdde COlurnm I L 1 • aurrui C Li. Mos less . rx,mter WI be used in column 1-4, liner 1.20 tor ADMINISTRATIVE STAFF- Parerlkin Time & Custody % heluwil
comwlete the Per sonol Warls;he et Se for Adr1lnutra11.2. eon pi:risen and Tata 1
U.rhiruweibleopta aut..h as Parerithi9 Time & envied y. "Work First, Ct, Atlni M43'111'11041, eft
--
1
I
PA X AG — _ 110
PERSONNFL
C011.48.
STEM WORKSHEET - NON ADMINISTRATIVE ErdipLoyEEs
FROVIOFRi FOC
FISCAL YEAR i010
LINE
ulichkgart Depolnioni of Human Stoics*
FIScAL YEAR iE•1 auto
TITIF n/-0 CCOPERATNE PEIkkkuRSZMENT APPLiCknON and WOR.K.SHEErS
C01.111TV: OAKLAND
actraCHMENT c
NON.ACI INS RAT V • $ 1 AI-F .. -.-
Column A Column B col me C Cuiumn 0 Column F CultIM1 F Column 0 Cokann fl Column I Column J Column K (Alums t. Column M
Parenting Parenting
Parertft lime & Child Support 49-13 Caseload VV-0 FTE Count Time & Salary & Non-IV.0 Share Employee Name Job Ma T.D.; Ore FTE COP nt Time & IV-0 Share tE x F x .1) CustOdY % % lt1x.ExF) Custody Fringe
Custody I& Share ' FTE.1 fD x it)
STRELEC1-41NANCY OFFIC SliPEKVISORH cart 1 00 .111000% 100.00% 1.00 1)Q 0-00 $ I 00.9.10
S1.1PIALA kt.B:il _ if,a/CT1GATOR Cell 1.00 1.00.00% 100.130% 1 OC 0,00% 0.00 $ 92,57/ $
22 vvrt4D0REsiv:10L .FroCE ASSISTANT il OW .l01) 100.00% 100.01.1% 1.00 0 04./g 0_0 5 03,017, 5 51 u:ti' $•a-or_.=__
VVIEGAND,JENMFEN LEGAL SECRETARY xt 1.02 100.00% 1110.00'.. _ 1.00 c.cir.% c.co $ EU 575 . 1 60,75 5 - 5
WILSON RD'EMAR I SUPPORT. SPCIAL1S- part i.00 100.00% _ 10C.110% _ 1.00 0 01 0.00 5 80 Stil $ Br 553 _ S
— -- . - —
26 _ _ ..
._ -- — ...
115 _ ------- —
r
.
1
_
.
_ _ _ -------
40 Total from additionat SChtsltiles — _ -.-
CONTRACTEP EMPLOYEES iFOC -Complete all columns ex 1),G. awl I. PA- Complete ell columns e .10.0 H. I. L. and IL
:i;',.... VIft .Er;..-4 5:'1412-'1,iivitAV‘L -..'.:-.P7:-::>...1% _
_ _
Totai from additional schedules air.p.iliallt: ). ,.'.',...:,':'..4:.-q.;
SUSIE) nal_ - fioN4t,DrAIN MM." _ 5110 5..30 :: ; 000 ti 407,1:485 S 407,885 $ -
12 NOM-ADMINISTRATIVE Fria PERCENTAGES 100.00% 0.00%
To =loalSfe The Nan-Admin. IV-D FTE % 'for Coluirm +3,1_2! Civide Cohimn G. LI by C.:Arlin Ci. 1 1 , (The resulting IOU btl Ya bP Med in Ce1um.n E, lines 1-20 kr ALNYVNISTRI '1.)VE STAFF - Child Buraorl % beow.)
To calculate the Parentilq Mlle & Cu stody FTF. % for Column I L2.. Divide Cabello I. L 1 by Column D. Ll (The rosaltin• number will be used ir Column I-I, I:Iasi-20 for ALIMINtS rpA) IVE S TAFF ...oarehtlha. 'lime & custody % bclow:l
Corn ml e e Person ci Worksheet 5a n .i In ,r tiv t • • otath
Unallowable Costs such as Para.-ping Time at custody, -Work Pint, Cl. Administration, arc.
L. A ,Solon,:n
E'rnployee Roma
_
3
4
7
,1101-il from oddalanal sthrrdulos
L$ suet rAL • Aomir4
-
Job
CO/UnIn C! Cot:F.01a
AdmInI EIF Count
ctaumn E
ri-
Adrefinisirs.tlwe
FTE le from (.2,
Column G
103.0C%
.1 q.
IV-D Cassloacl %
Non- Admidatrative
Parenting lima &
Coarody % from L3,
Column
a.00%
FTE
Count
10 x El
23,5t1
100.00%
r-
23,50
COluron L Column 01
Parerting Timot
Cusf.acly Shore Non•ni. 0 Share
p-it.t I
To etregat Papa Cts 113 Latkot Paue (C 1)
Column lii Co4urno
Section C. line 1 Section C. Line 4
I SttugotRne (C-11).
Cofumn if
Squirm F. krraI and 2
Monlgan Dapartmant Zr Human twyka
aiscA". YEAR rill tolo
T1TLE!V-0 COOPERARVE FzemBuR:swENT APPLICATioN and WOR-E
CLAIN Y: OAKLAFIC
PROVIDER: FOC PA X AG
FISCAL
PERSORAIEL LINE I Ttf71 WORKSHEET - AtimiMS riRATNE tmPLoyEr_s AND TOTALS
AL:IfalurSTRAA n 4/E STAFF
COMB
AT'AcTIMENT
L1707A4 (Non- AdI1LI i.t3 11
LZ. Sr-AFT PERCEN TAG:
To calcutate the oyffiraII IV FIE % for Coa,m n 0..1 Diyich Cott.mn G. 14 by Cdumo 0, 1.4.
C4LAIIEM ITO Parantlrug Tgno F. CO.Votv %los Coltsrm I, LS 0103A Catumn I LA b1S.34uvo 0, L4.
To knIldkpel Foga {C.11 y
Cntrorr lii
SerVon F, Lino
5a
44-
Michigan Department of Human Services ATTACHMENT C
FISCAL YEAR (FY) 2010
TITLE IV-D COOPERATIVE REIMBURSEMENT PROGRAM APPLICATION and WORKSHEETS
COUNTY: CAKLANU
PROVIDER . FOC PA X AG COMB
FISCAL YEAR:
DATA PROCESSING LINE ITEM WORKSHEET
County Budget Line Items' A. Provider s County B. Cost UnallOwable for IV-D C. Provider's D IV.D E. Amount Allocated to
Total Contract Total Eligible Atiottation IV-D Budget (C x D}
Budget (AB ) Fa°161-°4
MICSES OTHER , .....— _
iSF 10C 00%
A -
li. INFO TECH ORE RATIONS* 519,872 $19 872 1C1 )O% Sin 117
2
,
, t
4
Central Services Cost 'Plan --t .
5
6
,
IBA
'already, ..'
1 1 Deprecialion""
fact°7' al. SiQ It7') _TOTAL I $19872 $0 $0 $19 872
. . .
,
h
2010
To Budget Page (C-1 1):
Column Ill
Seclum C. Line 2
Use figures from the "Decreciation Worksheet" ',C-7a)
To Wage Page(C-`-1 .1):
Column II
5ec1onC. Liie 2
AT 2008-036 Attachment C C-6
?5
COUNTY
PROVIDER;
FISCAL YEAR:
OAKLAND
FOG
2010
OTHER DIRECT LINE ITEM WORKSHEET
PA COMB _ AG
Michigan Department of Human Services
FISCAL YEAR (FY) 2010
TITLE IV-O COOPERATIVE REIMBURSEMENT PROGRAM APPLICATION and WORKSHEETS
ATTACHMENT C
Count y' Budget Line items 1 A. Provider's B. Cost
County Total Unallowable for
IV-D Contract'
Source: ISF, or
IBA, or 1SF but
not billed, or
direct cost
C. Providers total
Eligible Budget iA-8)
D. IV-0 E. Amount
Allocation Factor Allocated to IV-11
Endget (C x 0)
COMPU I ER RESEARCH
MISCELLANEOUS
PERIODICALS BOOKS PUELL SUB
PERSONAL MILEAGE
PRINTING
PROFESSIONAL SERVICES
:TRAINING _
TRAVEL AND CONFERENCE
EXPENDABLE EQUIPMENT _
FA EXPENDABLE EQUIPMENT _
,OFFICE SUPPLIES
CAPITAL OUTLAY
BLDG SPACE COST .ALLOCATION'
CONVENIENCE COPIER'
EQUIPMENT RENTAL
14SURANCE FUND'
[MAIL ROOM*
'MOTOR POOL*
'PR1NT SHOP+ -
'RADIO COMMUNICATIONS*
iTELEPHONE COMMUNICATIONS*
EXPERT WITNESS FEES & MILEAGE
FREIGHT AND EXPENSE _
MEMBERSHIP DUES & PUBLIC
MICROFILMING & REPRODUCTIONS
EX TRADITION EXPENSES
• 8,970.
qs 316
29,243
5,04 -7
If 0,000
402
30,000
1,110e
7,000
2.16-LT)
1,700
2,500
13,000
70,551
28,935
11,000
6,000
1,000
7,100
10,000 10,000
De r eel ati err*
Direct
Direct
Direct
Direct
Direct
Direct
Direct
Direct
Direct
Direct
Direct
Direct
Direct
Direct
ISE
[SF
1SE
ISF
1SF
ISF
ISF
30,000 loom%
- 100.00%
1,000 100
100.00%
7,000 )P0,00%
200 100,00%
1,700 100.00%
2,500 100.00%
30,000
7,000_
200
1,700
2,506_
13,000 100.00%1 13,000
100.00%1
11,000
1,000
100.00%
100.00%
100.00%
100.0C% 11,000
6,000
7'0,551
7,100
8,970
35,316
29,243
5,047
3,578
28,935
/00.00%
100.00%
100.00%
100.00%
100.00%
100.00%
100.00%
already ..fared:
on C-76
100.00% 3,970
100.00%
100.00%
35 316
29,243
5,047
_3,578
28,93761
/9,551
•,100
n1.11nLI=11
TOTAL $281,542 $281_,54
Tc Budget Page IC-11):
Column II
Section C, Line 3
$281,542
Subcontracts: (List)
COMMENT S
* Costs of Access & Visitation, 'Work First", Court Administration etc.
Use figures from "Depreciation Woikshoet"
CC-72)
To Budget Pa ge (C-11)
Column III
Section C, Line 3
C-7
Michigan Department of Human Services ATTACHMENT C
FISCAL YEAR (FY) 2D10
TITLE IV-D COOPERATIVE REIMBURSEMENT PROGRAM APPLICATION and WORKSHEETS
COUNTY: OAKLAND
PROVIDER: FOG PA X AG COMB
FISCAL YEAR: 2010
DEPRECIATION WORKSHEET
' —S. C. D. E. . G. H.
Useful .V-D Amount
Life 1 Allocation Allocated Silting
Total In Yews Yearly Factor To IV-D Month &
Eouipment Date Cost (Per IRS Amount % Budget Year to
Items Purchased ,4,)4.6 (010) (E x F1 Rooto 1= 1.1,1
Mij=111/MIIMMi
Data Processine
D P Sulo-Totals
..
To DRo
Processing
Worksheet (0-
5) tine A.11
Other Equipment
11111 1111 MINIM IMME MINI .1111111M1111=111 MINIIIMIIIIIIIIIIIi im NIMIi11111Mili
=MEI 11.1.111M11 IIIIIIIIIMMInsill.
: . - l
• • . • Other Eq. Sub -Totals .' . /' e i' %I
t
•
To Other Direct
Worksheet (C-7)
Line A-23
1, New equipment ritth an acquisition cost of less than $5,000 tweed not be depreciated, but may be expensed,
hicyleve7, the equipment must be maintained on property veer:pits =tit disposal,
2. Any equipment which is in the process of deoreciation must continue to e deprWated on its origiral schedule.
3. Data process .ng depreciation costs should be entered on the Data ProCess:ng worksheet while other deoreciabe
equipment should be ente7ed un tne OtheT Diren worksheet.
AT 2308-036 Attachment C C-7a
17
ATTACHMENT C Michigan Department of Human Services
FISCAL YEAR (FY) 2010
TITLE IV-D COOPERATIVE REIMBURSEMENT PROGRAM APPLICATION
COUNTY: oAK-LAN 3 PROVIDER: FOG COUNTY BUDGET IS ON (CHECK ONE)
PA Fiscal Yr. x ._ 1 FISCAL YEAR 2010 AG Calendar. Yr,
COMB (Please use the correct section below.) _
CENTRAL SERVICES LINE ITEM WORKSHEET
-SECTION .ONE ': • .. :...,-- . ' C6untie's..ori.Cale-ndar Year
A. B. Cl. C2. % e3. D. I E.
County Providers Costs Eligible 01 2007 Providers IV-D 1 Amount Allocated
Name Cost Plan Charge Unallowable Costs Cost Total Allocation 1 to IV-O Budget
{Actual 2007) I for IV-D* (A-B) Plan , Eligible Budget Factor (%)i (C3 x D)
IIIIIIIIIMIBIMII IEE i 11121111=1111111111111n11111n111111 11111====111nM . MINIIIMINNIIIIII___ . 25% 1.111.11111 .
I 25% 111•=1=1111111111111 1
5 Total 11.11.1111111111.1111111111111= '-' 111.11111111111111 $ - 'n•nnn•=1.m...ftimummimumingmningimmilmmingimummoll
A. B. Cl. -2, % C3. D. I E.
County Providers Costs Eligible Of 2008 Provider's IV-D I Amount Allocated
Name Cost Plan Charge Unallowable Costs Cost 1 Total Allocallon I to IV-I) Budget ROM for IV-13* i A • El ) Plan Eligible Budget actor l'Aii IC3 x D }
1IIMMIMMIIIIIIIIIMMIEM1111. 75,6 11.1111.1.1
11111.111111111 1.1111111111111...111MMECOMMIEMI
11.111111111.11.1111111111101111.1111 1112211111111111111.1 MIIIMIIIIMINEMnMOMMILITIMMINEMEUEMEIMMONIMMINI
ri
To MIIIIIIIIIMIIIIIIO $ - 11111111111111.11.11.1111111.1111
SECTION' TWO .. ' ' - ouniieill.mfiscal;Year._:-
A. B. i Cl. CZ. % C. 0. E.
County Provider's Costs Eligible Of 2098 Provider's nr-D Amount Allocated i
Name Cost Plan Charge Unallowable Costs FY Cost Total 'Allocation to IV-D Budget I
(2008) for nr-Er (A-B) Plan Eligible Budget Parlor (.4; (C3 x 0)
1 OAKLAIII-1 $203,869 1 $203,889 100% $203,689 100.00% S203,869
2 1111111.111111111111M/10111 111111.11.11111 "ooN ME 3 IIIMIIIIIIIIIIIIMIIMIIIMIIIMIIMMIII 100% 111111111.1111111MIMMEMIll .1..iromran IMMINIIIIMIMMI 1111.111111.1. _
1111 Total $ 203.e80 raillINIMEME $ 203.88D MIEMINIEM
-.SECTION, THREE '.TOTAL To Be'ApOlied TO Meal Year2010 Budget: ... •.
Sum A, B. Cl. C. c3. ID. E
For Column C3 & E
SEC. ONE, lines 5 4 10 Providers Costs Eligible Portion Provider's ni-D Amount Allocated
andfor Combined Unallowable Costs conhact Total Allocation to hf-D Budget
SEC. Two. 1ine:5 Cost Plans in IV-D• C A - B ) Year Eli ible Budget Factor (%) (C3 x D )
• -.
Total $ 203.689 $ - $ 205,889 100% $203.880 ' $283,869
Comments:
• Costs of Access & Visitation, "Work First", Court Administration m,
Bucl9et aaya ;col):
Column II
Se.agn C. Jre 4
To Bunpeil Page (lr; 1' ):
Cgluen,
C, Lme 4
A copy of summary page from your Most Current county's cost allocation plan must accompany the application.
Note; The 2008 Cos: Allocation Plan has not been finalized,
The 2000 Actual amount is estimated based on 2097 Attiel plus a prolecte 10% increase.
18
T udgel Page (C-1 i;:
Column lit
Section C. Lire 5
TCt Budpet Pegc (C-11):
Column
Section C. Line 5
Michigan Department of Human Services ATTACHMENT C
FISCAL YEAR (FY) 2010
TITLE IV-D COOPERATIVE REIMBURSEMENT PROGRAM APPLICATION and WORKSHEETS
COUNTY. OAKLAND
PROVIDER: FOG PA X AG COMB
FISCAL YEAR: 2010
PATERNITY TESTING LINE ITEM WORKSHEET
For PA and COMBINED Contracts ONLY
County Budget Line Items A. Provider's Counts B. Cost I C. Provider s
Total Unallowaole for Total Eligible
IV-0 Contract* Budget IA-13)
BLOOD TEST PATEM4ITY CASE $3,000 -3,000
/91111111111.111111
111 IMI
1 -1111111.11111•11
II
6
II
II.1
I MEI
11 _ 12
11 TOTAL 3 000 1111.1.1111
SUOCONTRACTS
COMMENTS:
Costs of Access 8 Visitation, "Work First", Court Administration etc.
C-9
19
PA COM X AG
TO Budget Page (C-1
Cottnon III
Sectico C. LIII9 7
To Budget Page (C-1 -0.
ColurnePt
fSetlion C, 'Line
Michigan Department of Human Serves
FISCAL YEAR (FY) 2010 ATTACHMENT C
TITLE IV-D COOPERATIVE REIMBURSEMENT PROGRAM APPLICATION and WORKSHEETS
COjNTY: OAKLAND
PROVIDER: FOG
FISCAL YEAR: 2010
FEES AND OTHER INCOME WORKSHEET
qPPVir..P FPFS __-
B . C,E.
Type of Provider's Fees not Used Provider's Caseload Amount
Service Service Fees lc Offset Costs Total % Allocate
Fee County lo The IV-1:3 CR Eligible or To IV-D
Total Contract Budget Specific ID Budget
Other* C&V (A-B) (C x D) ,
MI Not Applicable II r
TOTAL . . .. . 1
--- . 0.
Type of Providers Fees not Used Provider's Caseload Amount
Judgment Judgment cees ',.o Offset Costs Total To Allocated
Fee County in The IV-.D CR Eligible or To IV-D
Totai Contract Budget Specific ID Budget
Other C&V (A-B) (C x 0)
Nol Applicable _ _ -
2
— ,-
3
_
TorAL ----., -7. -
Bildget Page (CA 1):
Column III
Svolv) C, Late B
TI-1P
To Budget Page (C-11)-
Columo II
Section C, Line 15
I.
A B. C. D. E.
Type Of Provides Fees not Used Providers FTE % Amount
Other Other Income lo Offset Casts Total or AI:pealed
Income County In The IV-D CR Eligible Caseload To IV-D
Total Contract . Budget % Budget
Other (A-6) (C x D)
- _ _
1 Not Appltuale
,
2 _
3 1
4.... )
i
TOTAL
C-1 0
Tco BLdgek Page (C.11)•
CotLimo III
SeoLon C Line
T4 Bninget Page 4C.11.
Golu-nn II
ection
Michigan Department of Human Services ATTACHMENT E
FISCAL YEAR (FY) 2010
TITLE IV-D COOPERATIVE REIMBURSEMENT PROGRAM APPLICATION and WORKSHEETS
SECTION A.
CONTRACT DESCRIPTION
Attachment E
COUNTY: OAKLAND
PROVIDER.
FISCAL YEAR: i010
FOC PA X AG
CONTRACT NO:CS1 PA-10-63N2
COIV1B
111=1n11n111111
COLUMN I COLUMN It COLUMN!!!
PROPOSED PROVIDER'S
SECTION B. 2010 TOTAL
ALLOCATION FACTORS IV-D BUDGET ELIGIBLE BUDGET
1. FTE POSITIONS (FOC,PA.COMB) 23.50 23.50
A. Enforcement ;FOC WOR COMB)
B Establishment (PA WOR COMB) 23.50 23.50
2 % OF TOTAL FIE'S (IV-D Allocatior Factor) 100.00%
A Enforcement (FOC &/OR COMB)
B Establishment (PA VOR COMB) 100.00%
3. CASELOAD % (FOC, Comb)
PROPOSED PROVIDER'S
SECTION C. 2010 TOTAL
BUDGET CATEGORIES IV-D BUDGET ELIGIBLE BUDGET
1. Personnel 2,008,136 $ 2,008,136
2, Data Processing $ 19,872 $ 19,872
3 Other Direct $ 281.542 $ 281.542
4. CentraI Services $ 203.889 $ 203,889
5. Paternity Testicg (PA/COMB Only) $ 3.000 $ 3,000
6. Total Expense $ 2,516,439 $ 2,516.439
7. Serv.te Fees (FOC & COMB Ortly) $ $
8 Jadgment Fees (FOC & COMB) $ - $
9. Other Income (describe) - $
10. Net Expense (Line 6 minus 7-9) 2.516,439 $ 2,515,439
11. Federal Incentive
12. NET BUDGET 2,516,439
.13. State Share @ 66% of Line 12 $ '1.660.850
14. County Share @ 34% of Line 12 855,589
15 State Share same as Line 13 1,660,850
16 DRA Incentive Match
17 Section 905 Supolement
.1B. Section 906 Supplement
19. Section 909 Supolement
20. TOTAL CONTRACT AMOUNT S 1,660.850
(Sum Lines 15-19)
21
OAKLAND COUNTY, MICHIGAN
PROSECUTING ATTORNEY
201E1 LINE ITEMS
ACCOUNT ACCOUNT PROPOSED pRoPOSED CENTRAL TOTAL
DEScRIP11ON5 NUMBERS FY 2010 FY 2010 SERVICES FISCAL N10
_ . • 15 FY 2010 BUDGET _
. -
SALARIES.' 5 WAGES - PERM S t 29' 22t1 . , ... 1.293,224
FRINCE BENEFITS 74,_8,819 $ 713.619
BLOOD TEST PATERNITY CASE: 3.00G 3 300 _ $
CLOTHING ALLOWANCE 5 1,29 i 1 293
COMPUTER RESEARCH $ 10,000 1 $ 10 000
EXPERT WITNESS FEES & NAILeAGE 3 402 5 4c2
EXTRADITION EXPENSES $ 30,000 $ 2Q,000
IREIG'-11" AND EXL-7.N5 $ -
NOIRECT COSTS I 3 203880 I $ laraa
MEMBERSHIP ILES & PuBL'C $ 1 00D 1 $ 1,000 i
MICROFILmiNG & REPROOUCTIONS S • $ •
MISCELLANEOUS $ 7.000•- .
PERIODUALS1300KS Pust SUB $ .200_ .200
PERSONAL mY...EAG,F. $ 1.700 . $ _ _.1 .70C
PRINTING . $ Z 500 1 S . 2,50C
PROFESSIONAL SERVICES ¶S 13,000
TRAINING , 1-$ . $ :
TRAv.EL Arlp CONF.ERENcE $ .. .6,CIDD i
,EXt'ENDABLE EOJIPMEN7' $ 1 000 l $ 1 000
FA EXPENDABLE EQUIPMENT $ - $ . r
OFPIcE SUPPLIES $
CAPITAL CAMAY $ . S '
SLOG SPACE COST ALLOCATION' $ 79 651 5 7q 5,51
CONVENIENCE COPIER $7 100
, . $ 7,100
,BOUIRMENT RENTAL' $ . -
INFO TECH ORERAVONS• . S 15 872 . $ ..9.872
INSURANCE FUND' $ 8 970
. 8,570
MAILROOM' $ _ 3.8,315 4.316
MOTOR POOL' 3 29,243 S 25243
[PRINT S-10p• 8,047 $ 6 047
,PADL) COMMUNICATIONS' 3P8 I 3,578
1 ,TELEpsont COMMUNICATIONS• 28.935 $ 28,935
_ 203,809 • $ 2 516 45;
ACCOUNT ACCOUNT PROPOSED CENTRAL TOTAL
DESCRIPTIONS NUMBERS FY 2010 SERVICES FISCAL MO
L Fund 2T31S FY 2010 BUDGET
REVENUES
CR0 REIMBURSEMENT 5 1,5,X1,550 , 1.6I30,85E
$ ,
H-- Tyral. i Frn mrs ;1nnnn . I I WO 850 .—..........n„
41‘7002 c.ovore BiJDGEr 4'01 I'M
RE: Fiscal Year 2010-2012 Title IV-D Cooperative Reimbursement
Program Agreement
for Oakland County CS/PA-10-63002
Your Cooperative Reimbursement Program agreement (agreement) is
attached. Please note that the current agreement will cover three fiscal
years, however, it will be amended each fiscal year to incorporate a new
annual budget.
Please print two copies of the agreement and the budget and take the
actions listed in the attached Michigan Department of Human Services
Contract Signature Process. Do not return the agreements to your
contract manager.
Return the signed agreement to the Division of Contracts and Rate Setting
by Auqust 27, 2009.
After the Division of Contracts and Rate Setting receives the signed
agreements, they will obtain the signature of the Director of the
Department of Human Services or his debignee at id return a fully signed
agreement to you. The signed agreement will be sent to the address
on the contract.
Also attached is a summary of the agreement language that was changed,
and reviewed by the Program Leadership Group, compared to the FY 2009
agreement.
A copy of your agreement application will be mailed to you upon your request to
your contract manager.
23
The followinc are 20 j()j2k1. 2 mMrw language changes:
The agreement has been changed to cover three fiscal years October 1, 2009
through September 30, 2012. The Agreement shall be amended each fiscal year
period beginning October 1, 2010 through September 30, 2012 to authorize funding
for subsequent fiscal year periods covered by the Agreement. The change to an
Agreement covering three fiscal years also required some language changes to
provide for subsequent fiscal years budgets in: Section 1 Contractor Duties and
Responsibilities, Subsection E (COIVI) or D (FOC, PA), Billing Method and Section II,
DHS Duties and Responsibilities, Subsection F, Maximum Amount of Agreement.
"Audit Liaison' wherever used was changed to Office of Monitoring and Internal
Control.
Section I, Contractor Duties and Responsibilities, The introductory paragraph was
changed to update the references and now reads as follows (note: the following
language is in the COM agreement, language specific to the FOC was removed for
the PA agreement and language specific to the PA was removed from the FOC
agreement): The Contractor shall establish paternity and obtain child support court
orders and enforce and seek modification of all child support orders, over which it has
jurisdiction. The Contractor shall comply with all requirements of the following
(hereinafter referred to as "Title IV-D Standards") that relate to establishing paternity or
obtaining and enforcing support orders (and any amendments to the following): U.S.
Code Title 42, Chapter 7, subchapter IV, Part D, all applicable Federal regulations at
45 CFR Part 300 to 399, 45 CFR Part 92, 45 CFR Part 95, statutes, court rules, the
Michigan Friend of the Court Manual Section 4000, the Prosecuting Attorney
Handbook, the Friend of the Court and Prosecuting Attorney Letters, the Michigan
Department of Human Services Office of Child Support (hereinafter referred to as
OCS) IV-D Combined Manual and the Michigan IV-D Action Transmittals and any
DHS issued policies and procedures. The Contractor agrees to use the automated
Michigan Child Support Enforcement System (hereinafter referred to as MiCSES
System). (Note: wherever they appeared the same references were updated in other
sections of the Agreement.)
Section I, Contractor Duties and Responsibilities, Subsection A (FOC or COM)
Enforcement Services, Paragraph 11, was added to read as follows: Use Bench
Warrant Funds in accordance with Action Transmittal (AT) 2007-036, or its successor,
and if applicable the DHS Memorandum of Understanding (MOU) with the Contractor.
This paragraph was part of Section II, Subsection B. Paragraph 3 in the FY 2009
Agreement,
Section I. Contractor Duties and Responsibilities, Subsection C (COM) or B (FOC.
PA), Reports, the following language was deleted from the introductory paragraph: It
is expressly understood that the timelines for reports set forth in this document are
dependent on the ability of the contractor to access the MICSES system and extract
the information,
24
Section I, Contractor Duties and Responsibilities, Subsection C (COM) or B (FOC,
PA), Reports, the Criminal Background Check Plan due date was changed from
September 30, 2009 to due annually by July, 30.
Section I, Contractor Duties and Responsibilities, Subsection C (COM) or B
(FOC), Reports, the Bench Warrant Report was added as a report and is due
annually by November 30. This change puts the requirements of AT 2007-036
into the terms of the Agreement.
Section I. Contractor Duties and Responsibilities, Subsection E (COM) or ID (FOC,
PA), Bluing Method, paragraph 1, subparagraph (a) was changed so that this
subparagraph and paragraph 2 of the same section now both read as follows:
However, expenditures up to a 5% increase or $3,000, whichever is less, above
the direct cost line item budget categories are permissible provided the sum of all
expenditures does not exceed the total amount of the contract.
Section I, Contractor Duties and Responsibilities, Subsection H (COM) or G (FOC,
PA), Reinvestment of Incentive Payments to the Contractor that appeared in the
FY 2009 agreement was deleted because the requirements of that paragraph
are covered by the language in the introductory paragraph. The paragraph read
as follows: All claims for expenditure reimbursement shall be made in accordance
with Federal regulations implementing Public Law 105-200, 45 CFR Part 305 and
applicable DHS instructions. To remain eligible for State and Federal
reimbursement under this Agreement, all Title IV-D Federal incentives received by
the Contractor must be reinvested in the Title IV-D program. Reinvestment of
incentives must be consistent with 45 CFR Part 305.35; non-IV-D activities must
have prior approval by the Director, Office of Child Support, and OHS.
Section I, Contractor Duties and Responsibilities, Subsection F (COM) or E (FOG.
PA ), Billing Procedure, the last sentence related to late billings was changed from
90 days to 60 days to read as follows: At its discretion. OHS may not make
payment to the Contractor for billings submitted more than 60 days after the end of
a billing period.
Section 1, Contractor Duties and Responsibilities, Subsection G (COM) or F (FOC,
PA), Sub-recipient Relationship, the CFDA number for the incentive payments
was added and the last paragraph was added to clarify the meaning of TITLE IV-D
DHS-286 Reimbursement in the table. The paragraph reads as follows: Note: The
Federal Program 'TITLE IV-D DHS-286 Reimbursement" refers to the DHS
reimbursement of amounts billed to OHS on the DHS-286. DHS reimburses 66%
of the amounts billed. The entire amount reimbursed is federal funding, therefore
the above table uses 100%. The Federal Program "TITLE IV-D, Incentive
Payment" is 100% federal funding.
Section I, Contractor Duties and Responsibilities, Subsection M (COM) or L (FOC I
PA), Criminal Background Check, was added to replace Subsection G of Section
III, General Provisions of the FY 2009 Agreement. Subsection M or L reads as
follows:
As a condition of this Agreement, the Contractor certifies that, prior to hiring,
the Contractor shall conduct or cause to be conducted:
• For each applicant for employment, who works directly with clients
under this Agreement, or who has access to client information, either an
Internet Criminal History Access Tool OCHAT) check, or an alternative
background check approved in writing by OCS that would be more in
depth or comprehensive than that provided by ICHT. Information about
ICHAT can be found at http://apps.michigan.gov.fichat OCS will
consider a written request from the Contractor for approval to use an
alternative criminal background checks methodology. Requests must
be submitted and approved prior to implementation and must include
detailed description of the method and rationale for why it meets or
exceeds the end product provided by ICHAT.
• For each applicant for employment, who works directly with children
under this Agreement, a Central Registry (CR) check.
The Contractor further certifies that the plan, that was required to be submitted
to DHS/OCS no later than September 30. 2009, which describes a process
and timeline for completion of the ICHAT and CR background checks for all
existing employees, subcontractors, subcontractor employees, or volunteers,
shall be implemented as required. The Contractor shall report the progress
related to each task outlined in the plan no later than July 30 of each contract
year, until such time as the Contractor provides notification in its report that the
plan has been fully implemented.
Section III, General Provisions, Subsection E, Compliance with Federal and State
Requirements was changed to read as follows:
The Contractor shall comply with all Federal, State and local statutes,
regulations and administrative rules, and any amendments thereto, as
they may apply to the performance of this Agreement. This shall include,
but shall not be limited to, those laws and regulations that could have a
material effect on the Federal program.
In addition. the Contractor shall comply with all federal grant agreements,
provisions stated within the Catalog of Federal Financial Assistance, and
state and federal laws and other rules and regulations related to this
funding source.
26
The Contractor shall comply with all Federal Office of Management and
Budget circulars, which comply to the federal funding provided under this
Agreement which include but are not limited to:
• A-133 for audit requirements
• A-102 for administrative requirements
• A-87 Cost Principles for Government
• Special Federal Grant Provisions
The Contractor shall keep informed of Federal, State, and local laws,
ordinances, rules, regulations, orders, and decrees of bodies or tribunals
having any jurisdiction/authority that in any manner affects those engaged
in or employed on the work done under this Agreement or that in any
manner affects the conduct of the work done under this Agreement.
Section III, General Provisions, Subsection I, Confidentiality was changed to read
as follows:
1 . The Contractor and the State of Michigan (hereinafter referred to as
the State) each acknowledge that the other possesses and will
continue to possess confidential information that has been
developed Of received by it, As used in this Section, 'Confidential
Information" of the Contractor must mean all non-public proprietary
information of the Contractor (other than Confidential Information of
the State as defined below) which is marked confidential, restricted,
proprietary or with a similar designation. "Confidential Information" of
the State must mean any information which is retained in confidence
by the State (or otherwise required to be held in confidence by the
State under applicable federal, state and local laws and regulations)
or which, in the case of tangible materials provided to the Contractor
by the State under its performance under this Agreement, is marked
as confidential, proprietary or with a similar designation by the State.
"Confidential Information" excludes any information (including this
Agreement) that is publicly available under the Michigan Freedom of
Information Act,
2. The State and the Contractor will each use at least the same degree
of care to prevent disclosing to third parties the Confidential
Information of the other as it employs to avoid unauthorized
disclosure, publication or dissemination of its own confidential
information of like character, but in no event less than reasonable
care. Neither the Contractor nor the State will (i) make any use of the
Confidential Information of the other except as contemplated by this
Agreement, (ii) acquire any right in or assert any lien against the
Confidential Information of the other, or (iii) if requested to do so,
refuse for any reason to promptly return the other party's Confidential
27
Information to the other party. Each party will limit disclosure of the
other party's Confidential Information to employees and
Subcontractors who must have access to fulfill the purposes of this
Agreement. Disclosure to, and use by, a Subcontractor is
permissible where (A) use of a Subcontractor is authorized under
this Agreement, (B) the disclosure is necessary or otherwise
naturally occurs in connection with work that is within the
Subcontractor's scope of responsibility, and (C) the Contractor
obligates the Subcontractor in a written Contract to maintain the
State's Confidential Information in confidence. At the State's request,
any employee of the Contractor and of any Subcontractor having
access or continued access to the State's Confidential Information
may be required to execute an acknowledgement that the employee
has been advised of the Contractor's and the Subcontractor's
obligations under this Section and of the employee's obligation to the
Contractor or Subcontractor, as the case may be, to protect the
Confidential Information from unauthorized use or disclosure.
Promptly upon termination or cancellation of this Agreement for any
reason, the Contractor must certify to the State that the Contractor
has destroyed all State's Confidential Information,
Section III, General Provisions, Subsection Y, Governing Law was added and
reads as follows: This Agreement shell in all respects be governed by, and
construed in accordance with, the laws of the State of Michigan. Any dispute
arising herein shall be resolved in the State of Michigan.
Section III, General Provisions, Subsection Z, Severability was added and reads
as follows: Each provision of this Agreement shall be deemed to be severable
from all other provisions of this Agreement and, if one or more of the provisions of
this Agreement shall be declared invalid, the remaining provisions of this
Agreement shall remain in full force and effect.
The rep for FY 2010-2012:
The following is a new reports for FY 2010 (note: this report has been due under
terms of AT 2007-036, it is therefore in effect not a new report requirement it is
only an addition to the agreement language) The Bench Warrant Report due
annually on November 30.
28
Michigan Department of Homan Services
CONTRACT SIGNATURE PROCESS
A binding contractual agreement requires the signatures of both the contractor and the Department
of Human Services (DHS) Director or designee. Any questions concerning these procedures can be
directed to the Division of Contracts and Rate Setting by calling (517) 373-3724.
1. Verify that the contract or amendment contains the agreed upon terms. If a disagreement is
noted, do not sign. Contact the DHS contract administrator with an explanation of the problem.
The contract administrator will resolve the issue. If the disagreement can be resolved by making
pen and ink changes to the document, the contractor must initial all changes made.
2. Sign two (2) copies of the contract or amendment in the space adjacent to "By:" beneath the
contractor name on the last page. A person authorized to sign for the organization must sign the
contracts or amendments.
3. Print the name and title of the person signing the contracts or amendments beneath the
signature.
4. Obtain the signature of a witness to the contract/amendment signer's signature. Record signature
in the "Witness" section located to the left of the contract/amendment signature.
5. Mail two (2) copies of the contract/amendment with original signatures, along with two copies of
the approved budget, to the Department of Human Services, Division of Contracts & Rate Setting,
Grand Tower Suite 1201, PO Box 30037, Lansing, Ml 48909.
6. The space provided for a signature binding the Department of Human Services to the Agreement
is for the use of the DI-{S Agency Director or authorized designee. This space should remain
blank.
NOTE: All contractors must be registered on the Michigan Accounting Information Network (MAIN) to
receive payment. You may register as a Vendor online at www.cpexpress.state.mi.us or by calling
Vendor Registration at 517-373-4111.
Department of Human Setvices (01-1S iil not discriminate against an/y individual or group because oi race reigion, age nafonal origin. coior, hergnt,
weght marital status, sex. sexuat orientation gender identity or expression oolitical beliefs or disabiltty. If you need help witt. reading, writing hearing.
etc., under the Americans with Disabilitles Act. you are invited lc make your needs known to a DHS offiCe in your area.
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Contract No:
Total Contract Amount:
Net Budget Amount:
County:
Method of Payment:
CSPA10-63002
$1,660,850.00
$2,516,439.00
Oakland
Actual Cost
AGREEMENT
between
Services Michigan Department of Human
(hereinafter referred to as "OHS"),
235 South Grand Avenue
P.O. Box 30037
Lansing, Michigan 48909
& The County of Oakland (hereinafter
referred to as the "Contracto()
1200 N Telegraph Road
Pontiac MI 48341
This Agreement, effective October 1, 2009 through September 30, 2012 is by and between
the DHS, the County of Oakland, a public organization and the Prosecuting Attorney
(together, referred to as the 'Contractor"). This Agreement shall be amended each fiscal year
period beginning October 1. 2010 and through September 30, 2012, to authorize funding for
subsequent fiscal year periods covered by this Agreement.
I. CONTRACTOR DUTIES AND RESPONSIBILITIES
The Contractor shall establish paternity and obtain child support court orders or enforce
child support orders for all actions over which it has jurisdiction. The Contractor shall
comply with all requirements of the following (hereinafter referred to as ("Title IV-
Standards") that relate to establishing paternity or obtaining and enforcing support
orders (and any amendments to the following): U.S. code Title 42, Chapter 7,
subchapter IV, Part D, all applicable Federal regulations at 45 CFR Part 300 to 399, 45
CFR Part 92, 45 CFR Part 95, statutes court rules, the Prosecuting Attorney Handbook,
the Prosecuting Attorney Letters, the Michigan Department of Human Services Office
of Child Support (hereinafter referred to as OCS) IV-D combined Manual and the
Michigan IV-D Action Transmittals and any DHS issued policies and procedures. The
Contractor agrees to use the automated Michigan Child Support Enforcement System
(hereinafter referred to as MiCSES System),
A. Establishment Services
The Contractor shall:
1. Make IV-D services available to all eligible persons.
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2. Make all reasonable efforts to establish paternity and secure orders as
needed for the establishment of court ordered child support for children born
ir or out of wedlock, as provided by law.
3. Initiate locating action when necessary.
4. Allow 01-IS, and its identified agents, access to ail IV-D case records for the
purpose of annual Title IV-D Self-Assessment case readings, including but
not limited to:
a. Central system case records;
b. Paper case records; and
c. MiCSES System and PAAM IV-D electronic case records.
B. Report
The Contractor shall prepare, complete and submit the following report (in the
cycle indicated) to the unit named.
1. Form: DHS-286 - Title IV-D Cooperative Reimbursement Expenditure
Report, including the following supporting documentation;
Personal Expense Report.
Cycle: Due by the thirtieth (30th) day after month of service
To: Michigan Department of Human Services
Contract Manager. Office of Child Support
2. Form: OCS Tax Data Confidentiality Questionnaire
Cycle: Due annually by April 30th
To: Michigan Department of Human Services
Contract Manager, Office of Child Support
3. Form: Criminal Background Check Plan
Cycle: Due annually by July 30
To: Michigan Department of Human Services
Contract Manager, Office of Child Support
C. Client Grievance System
The Contractor shall have a written office grievance system which provides the
opportunity to seek relief for those who believe they have not received services
rewired by the IV-D program, or believe the services they have received are not
in accordance with IV-D regulations. Information about the grievance system shall
be provided to clients or DHS upon request.
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ID. Billing Method
The Contractor, as a sub-recipient of Federal Financial Assistance, agrees to
abide by applicable provisions of the Cost Principles for State and Local
Governments issued by the Federal Office of Management and Budget (OMB)
Circular No. A-87. This Circular provides cost principles to be used in determining
the availability of Federal Financial Assistance for Child Support activities under
U, S. Code Title 42, Chapter 7, Subchapter IV, Part D.
1 . The Actual Cost Reimbursement Method shall be used to claim
reimbursement under this Agreement. The Contractor certifies that the Title
IV-D Program Budget Summary for the current fiscal year period that is
attached and made part of this Agreement has been prepared in
accordance with the Budget Completion Instructions provided by DHS. Title
IV-D Program Budget Summaries subsequently submitted and approved for
each fiscal year covered under this Agreement shall be attached and made
part of this Agreement. The Title-IV-0 Program Budget Summary for the
current fiscal year details the amount and object of expenditures for which
the Contractor shall use funds paid under this Agreement. The Contractor is
authorized to expend funds only for those resources indicated in the Title !V-
D Program Budget Summary for the current fiscal year that are allowable,
properly allocated and reasonable as defined in the Budget Completion
Instructions. Only actual costs may be billed to OHS. The Contractor shall
follow and adhere to the Budget,
a. However, expenditures up to a five (5)% increase or $3,000,
whichever is less, above the direct cost line item budget categories
are permissible provided the sum of all expenditures does not exceed
the total amount of the Agreement.
2. Th'e Contractor must submit a budget revision request and obtain prior
written approval from OHS to increase any lime item by more than five (5)%
or $3,000, whichever is less, or decrease fine items in the budget. The
increase or decrease of line items in the budget must stay within the
originally approved fiscal year budget total. Budget revision requests must
be submitted in accordance with Michigan IV-1) Action Transmittal 2008-
027 or its successors.
a. The written request for DHS approval must contain sufficient
information to allow DHS to identify which budget line items are to be
increased, which line items are to be decreased; the reason for the
change and the programmatic impact of the budget changes. If the
budget changes stay within the originally approved budget total, the
request shall be submitted as a line item transfer. A request that
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increases the originally approved budget shall be submitted as an
amendment as described under Section II.F. of this Agreement.
b. A line item transfer will not be accepted earner than six (6) months
after the Agreement effective date. The due-date to submit a line item
transfer request andior amendment to DHS is ninety (90) days prior to
the end date of the Agreement.
c. The DHS Office of Child Support is authorized to approve line item
transfers. OHS shall provide an initial response to line item transfer
requests within thirty (30i days of receipt.
3. Actual costs include the cost of fringe benefits provided for contract
employees billed under this Agreement. The fringe benefits billed must be
proportional to the time the employees are engaged in !V-D reimbursable
activities. Further, those fringe benefits shall be no greater than fringe
benefits provided to similar Non-IV-D employees. Fringe benefits may
include longevity, vacation, personal leave, holiday, sick leave, medical,
dental, optical, life insurance, disability insurance, retirement, social security,
workers compensation, and unemployment insurance.
4. If any staff funded in part or whole by IV-D funds do not work full-time on IV-
D matters, detailed time-records in the form of personal activity reports
(PAR) for such employees are required to document the amount of time
spent on reimbursable activities.
E. Billing Procedure
The Contractor shall submit monthly to DHS, a OHS 286 'Title IV-D Cooperative
Reimbursement Expenditure Report" detailing program-related expenditures. The
DHS-286 shall be submitted to DFIS within thirty (30) days from the end of the
monthly billing period. For the month of September, DHS-286 reports shali be
submitted as reasonably directed by OHS to meet fiscal year-end closing
deadlines. At its discretion, DHS may not make payment to the Contractor for
billings submitted more than sixty (60) days after the end of a billing period.
F. Sub-recipient Relationship
This Agreement constitutes a sub-recipient relationship with OHS. The Contractor
is required to comply with all Federal regulations that relate to the accounting and
auditing of tne Federal award used to fund this Agreement. This includes, but is
not limited to, compliance with OMB Circular A-133.
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Te---D —Kam Title _ Title IV-D DHS-286 Reimbursement
Title IV-D Incentive Payment
Regulations applicable to funding sources are included in the Catalog of Federal
Domestic Assistance (CFDA). The Federal Program Title, CFDA number and
Federal Financial Participation (FFP) rate OHS will use for this agreement are:
CFDA# FFP%
93.563 I 100%
93.563 100%
Note: The Federal Program "TITLE IV-D, DHS-286 Reimbursement" refers to the
DHS reimbursement of amounts billed to OHS on the DHS-286. DHS reimburses
66% of the amounts billed. The entire amount reimbursed is federal funding,
therefore, the above table uses 100%. me Federal Program "TITLE IV-D,
Incentive Payrnent" is 100% federal funding.
DHS may change the crDA number and wili implement any changes made by
the Federal Government to the CFDA number and/or FFP rate during the course
of this Agreement. CFDA numbers and FFP rates for this Agreement shad be
posted quarterly on the DHS website. The Contractor is required to check the
website to obtain up to date information regarding the CFDA numbers.
The Contractor shall consult the following website address to obtain CFDA
numbers, payments, and other audit information:
http://www.michigan.govidhs/0,1607,7-124-5455_7199_8380 —.00.html
DHS agrees to participate in audit costs related to the audit as described in other
sections of this Agreement.
G. Reportinq Requirements
The Contractor must immediately report to the OHS Office of Monitoring and
Internal Control accounting irregularities including noncompliance with Agreement
provisions.
if the Contractor is required per OMB Circular A-133 to have a Single Audit
performed, the Contractor must submit the Reporting Package and an Audit
Transmittal Letter to the DHS Office of Monitoring and Internal Control at the
address that follows and in accordance with the time frame established in the
Circular.
Reporting Package includes:
1. Financial statements and schedule of expenditures of Federal awards
2. Summary schedule of prior audit findings
3. Auditor's report(s)
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4. Corrective Action Plan if applicable
H. Audit Transmittal Letter
The Contractor is responsible to identify in the Audit Transmittal Letter all
organizations it operates that administer DHS sub-recipient programs and the
different names the Contractor may use to enter into an Agreement with OHS.
The Contractor is responsible for proper completion and submission of the Audit
Transmittal Letter. This letter. to be accurately processed by OHS, must include
the following information:
1. The Contractor's name as reported in the DHS Agreement(s).
2. The Contractor's Federal Identification Number(s) as reported in the DHS
Agreement(s).
3. The Contractor's fiscal year end.
4. identify other name(s) and other Federal Identitcation Number(s) used by
the Contractor.
If a Single Audit is not required per OMB Circular A-133, the Contractor must still
submit an Audit Transmittal Letter stating why a Single Audit was not required
and the Contractor's fiscal year to which the letter pertains. The Audit Transmittal
Letter should include items stated in the section, "Audit Transmittal Letter,"
described above. The letter may be mailed to the address below or faxed to (517)
373-8771.
Mailing address for all information:
Michigan Department of Human Services
Office of Monitoring and Internal Control
Grand Tower, Suite 1112
P.O. Box 30037
Lansing, MI 48909
Attention; William Addison, CPA
If the Contractor is a sub-recipient of OHS, but asserts it is not required to have a
Single Audit performed, the Contractor shall submit an Audit Transmittal Letter to
the DI-IS Office of Monitoring and Internal Control stating the reason the Single
Audit is not required. Failure by the Contractor to submit the Audit Transmittal
Letter shall result in invoking the same sanctions on the Contractor as failure to
submit the Single Audit Report.
I. Audit Cost
Cost of the Single Audit can only be charged to this Agreement if there is a
provision within this Agreement that allows payment for the Single Audit cost. No
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35
audit cost may be charged to this Agreement if the Contractor is not required to
have a Single Audit.
No audit costs may be charged to DHS when audits required by this Agreement
have not been performed or have not been performed in accordance with OMB
Circular A-133 requirements. Late submission (as defined in Circular A-133) of
the Single Audit Report and/or Audit Transmittal Letter is considered
noncompliance with this section and may be grounds to impose sanctions.
J. Sanctions
DHS may impose sanctions if the Contractor fails to adhere to any of the audit
requirements in this Agreement including the Audit Transmittal Letter in this
Agreement. In cases of continued inability or unwillingness on the part of the
Contractor to comply with audit requirements. DHS may impose sanctions such
as:
1. Withholding a percentage of Federal awards until the audit is completed
satisfactorily.
2. Withholding or disallowing overhead costs.
3. Suspending Federal awards until the audit is conducted.
4. Terminating the Federal award.
5. Recouping all Federal payments made to the Contractor under this or any
other agreements between DHS and The Contractor.
K. Fisc21.13gauir
The Contractor shall install and maintain an accounting system to identify and
support all expenditures billed to DHS under this Agreement. The accounting
system must record all income and expenses for the Contractors total program of
which services provided under this Agreement are a part The accounting system,
as a minimum. shall consist of a chart of accounts, cash receipts journal, cash
disbursements journal, and general ledger. All expenditures and income must be
supported by vouchers and receipts that detail the reason for the transaction.
The Contractor shall maintain, within the accounting system, salary and fringe
benefits amounts that break out positions, hospitalization, retirement, workers'
compensation and other fringe benefits. The Contractor shall establish and
maintain payroll records for all employees.
L. Criminal Background Check
As a condition of this Agreement, the Contractor certes that, prior to hiring, the
Contractor shall conduct or cause to be conducted:
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For each applicant for employment, who works directly with clients under
this Agreement, or who has access to client information, either an Internet
Criminal History Access Tool (ICHAT) check, or an alternative background
check approved in writing by OCS that would be more in depth or
comprehensive than that provided by ICHT. Information about ICHAT can
be found at htte://apps.michician.qov.lichat OCS will consider a written
request from the Contractor for approval to use an alternative criminal
background checks methodology. Requests must be submitted and
approved prior to implementation and must include detailed description of
the method and rationale for why it meets or exceeds the end product
provided by ICHAT.
2. For each applicant for employment, who works directly with children under
this Agreement, a Central Registry (CR) check.
The Contractor further certifies that the plan, that was required to be
submitted to DHS/OCS no later than September 30, 2009, which describes a
process and timeline for completion of the ICHAT and CR background
checks fia- all existing employees, subcontractors, subcontractor employees,
or volunteers, shall be implemented as required. The Contractor shall report
the progress related to each task outlined in the plan no later than July 30 of
each contract year, until such time as the Contractor provides notification in
its report that the plan has been fully implemented.
II. DHS DUTIES AND RESPONSIBILLTIES
A. Program Administration
DHS, as a recipient of Federal Financial Assistance, shall administer the Title IV-
D program in Michigan, and shall maintain the approved Title IV-D State Plan
consistent with Federal requirements. OHS shall also distribute program
regulations, forms and instructions to the Contractor through the IV-D Program
Prosecuting Attorney Handbook, the Prosecuting Attorney Letter Series, the OCS
IV-D Combined Manual, the Michigan 1V-D Action Transmittals, and the Mi-
Support Website,
B. Payment
1. DHS will provide timely processing of all claims for expenditure
reimbursement in accordance with State regulations implementing § 2.
Public Act 279 of 1984. DHS shall complete its processing of payments to
the Contractor within forty-five (45) calendar days after receipt of the
Contractor's monthly DHS-286. Payments shall be made in accordance
with each fiscal year budget attached to and made part of this Agreement.
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Processing and payment may be delayed to the next available cycle for any
DHS-286 submitted after the due date.
2. DHS reserves the right to defer or disallow payment of any claim submitted
by the Contractor for failure to document and provide any required paper or
electronic records, statistics, or reports, to DHS as required by this
Agreement or as are required by applicable State statutes or Federal
regulations, provided that such requests are within the capacity of the
Contractor to obtain. OHS must provide the Contractor with thirty (30) days
notice of such an action as well as the Contractor's right to appeal that
decision.
C. aziram_Compliano& Monitoring and Evaluation
1.
OHS shall monitor and evaluate Contractor performance for compliance
with Title IV-D standards, all Contractor duties and responsibilities, as
identified in § 1 of this Agreement, Contractor Duties and Responsibilities,
and all other terms set forth in this Agreement. DHS shall provide access to
all Federal reporting. DHS agrees to provide the Contractor with quarterly
performance data no later than thirty (30) business days after the close of
each quarter.
2. DHS shall conduct an annual self-assessment review to evaluate its IV-D
program to determine if Federal requirements are being met and to provide
an annual report to the Secretary of the Department of Health and Human
Services on the findings; and,
3. DHS' agents will comply with the Contractor's information technology
acceptable use policies and guidelines for the county computer system and
protect the confidentiality of the case records.
D. Administrative Lien and Levy of Financial Assets
For the purpose of Administration Lien and Levy of Financial Assets, the DHS
Central Enforcement Unit shall abide by the Central Financial Institution Data
Match (FIDM) Business Rules developed by the State Court Administrative Office
and DHS.
E incentive Payments to the Contractor
OHS shall distribute Federal incentive payments to the Contractor in accordance
with Federal regulations implementing Public Law 105-200, 45 CFR Part 305 and
applicable Office of Child Support, DHS procedures.
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Maximum Amount of Agreement
1. The total maximum amount DHS agrees to pay the Contractor for services
performed during the fiscal period of October 1, 2009 through September
30, 2010 as defined by the terms of the Agreement is one million, six
hundred sixty thousand, eight hundred fifty and 00/100 dollars
($1,660.850.00) which is 66% of the net budget identified in the Title IV-D
Program Budget Summaries.
2. A Title IV-D Program Budget for each subsequent fiscal year covered by
this Agreement shall be submitted to the OCS Contract Manager for review
and approval by the deadline provided by DHS. in no event shall DHS
make payment to the Contractor for billings submitted for payment within a
fiscal year prior to receipt and approval of the budget for that fiscal year.
The contractor shall submit a budget for each of the following periods:
Fiscal Year
October 1, 2009 through September 30, 2010
October 1. 2010 through September 30, 2011
October 1, 2011 through September 30, 2012
3. If review of the Contractor's financiai records indicates costs are projected o
exceed an approved fiscal year's budget, the Contractor is required to
submit an Amendment request for that fiscal year period, The due date for
submission of this request is ninety (90) days prior to the end date of the
fiscal year period. DHS shall provide an initial response to budget
amendments within thirty (30) days of receipt,
Obligations incurred prior to or after the period covered by this Agreement shall
be exclueed from the Contractor's monthly invoices.
G. Additional Funding
OHS shall notify the Contractor of additional funding availability associated with
this Agreement through a Notice of Funds Available (NFA), DHS-256. The NFA
shall be signed by OHS and incorporated by reference into this Agreement unless
the Contractor sends written notice of disagreement with the terms specified i n
the NFA within fourteen (14) days of its receipt. DHS hereby agrees to pay the
Contractor an amount not to exceed the amount identified in the NFA for activities
performed under this Agreement exclusively during the fiscal period of the NFA.
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III, GENERAL PROVISIONS
A. DHS' Source of Funds-Termination
OHS payment of Federal or State funds for purposes of this Agreement is subject
to and conditional upon the availability of those funds for such purposes. No
commitment is maae by the DHS to continue or expand activities covered by this
Agreement. Funding for services to be provided beyond the end of the initial State
fiscal year is dependent on legislative appropriation.
OHS may terminate this Agreement immediately upon written notice to the
Contractor at any time prior to the completion of this Agreement if, in the sole
discretion of OHS, funding becomes unavailable for this service or such funds are
restricted.
B. Fees and Other Sources of Funding
The Contractor may not suernit a claim for any service under this Agreement if
the same service has been reimbursed in whole or in part with funds under
another program. If the Contractor receives fees or reimbursement of costs for a
service provided under this Agreement, the amount of fees or costs, whichever is
greater, shall be deducted from any amounts billed under this Agreement,
C. Reporting
The Contractor shall comply with all program and fiscal reporting procedures as
are or may hereinafter be established by OHS. The Contractor shall also comply
with all reporting procedures established by DI-IS in completion of progress
reports at time intervals, and on forms, in formats, and by means specified by
OHS. In particular, reports or billing documents denoting event dates shall record
month, day and year as specified by OHS. In all electronic filings, four (4) digits
shall be used to designate century. Any additional reports deemed necessary by
OHS as may be required to comply with Federal and(or State iaw or regulation
shall be made and submitted by the Contractor upon request.
D. Examination and Maintenance of Records
The Contractor shall pen-nit the DHS or any of its authorized agents access to the
facilities being utilized at any reasonable time to observe the operation of the
program. Further, the Contractor shall retain all books, records or other
documents relevant to this Agreement for six (6) years after final payment, at the
Contractor's cost. Federal auditors and any persons duly authorized by the VHS
shall have full access to and the right to examine and audit any of said matenal
during said period. If an audit is initiated prior to the expiration of the six (6) year
period and extends past that period, all documents shall be maintained until the
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audit is completed. DHS shall provide findings and iewnia ler Idations of audits to
the Contractor. DHS shall adjust future payments or final payment if the findings
of an audit indicate over or under payment to the Contractor in any period prior to
the audit. If no payments are cue and owing the Contractor, the Contractor shall
refund all amounts which may be eue OHS within sixty (60) days notice by DHS.
The Contractor shall assure, as a condition of any sale or transfer of ownership of
the Contractor agency, that the new purchasers or owner maintains the above-
described books, records or other documents for any unexpired portion of the six
(6) year period after final payment under this Agreement or the Contractor shall
otherwise maintain said records as the OHS may direct. If business operations
cease, the Contractor shall maintain records as the OHS may direct The
Contractor shall notify OHS when and if the Contractor operations cease during
the six (6) year period after final payments and provide for appropriate storage of
records at the Contractor's expense.
The Contractor shall, as a provision of the Agreement between the Contractor
and the auditor, assure that the OHS may make reasonable inquiries of the
auditor relating to audit workpapers and, furthermore, that the DHS may review
the auditor's workpapers in support of the audit.
E. Compiiance with Federal and State Reouirements
The Contractor shall comply with all Federal. State and local statutes, regulations
and administrative rules, and any amendments thereto, as they may apply to the
performance of this Agreement. This shall include, but shall not be limited to,
those •aws and regulations that could have a material effect on the Federal
program,
In addition, the Contractor shall comply with all federal grant agreements,
provisions stated within the Catalog of Federal Financial Assistance, and state
and federal laws and other rules and regulations related to this funding source.
The Contractor shall comply with all Federal Office of Management and Budget
circulars, which comply to the federal funding provided under this Agreement
which inclade but are not limited to:
• A-133 for audit requirements
• A402 for administrative requirements
• A-87 Cost Principles for Government
• Special Federal Grant Provisions
The Contractor shall keep informed of Federal, State, and local laws, ordinances,
rules, regulations, orders, and decrees of bodies or tribunals having any
jurisdiction/authority that in any manner affects those engaged in or employed on
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the work done under this Agreement or that in any mariner affects the conduct of
the work done under this Agreement.
F. Compliance with Civil RiRhts, Other Laws
The Contractor shall not discriminate against any employee or applicant for
employment with respect to hire, tenure, terms, conditions, or privileges of
employment, or a matter directly or indirectly related to employment, because of
race, color, religion, national origin, age, sex, height, weight or marital status
pursuant to 1976 Public Act 453, Section 209. The Contractor shall also comply
with the provisions of the Michigan Persons with Disabilities Civil Rights Act, 1976
Public Act 453, No. 220, as amended (M.C,L. Section 37.1101 et. seq.) and
Section 504 of the Federal Rehabilitation Act of 1973, P.L. 93-112, B7 Stat. 355,
which states that no employee or client or otherwise qualified handicapped
individual shall, solely by reason of this nandicap, be excluded from participation,
be denied the benefits of, or be subjected to discrimination under any program or
activity receiving Federal Financial Assistance. Further, the Contractor shall
comply with the Americans with Disabilities Act of 1990 (ADA), P.L. 101-336, 104
Stat. 327, which prohibits discrimination against individuals with disabilities and
provides enforcement standards. The Contractor shall comply with all other
Federal. State or local laws, regulations and standards, and any amendments
thereto, as they may apply to the performance of this Agreement,
G. CM! Service Rules and Reoulations
The State of Michigan is obligated to comply with Article XI, Section 5. of the
Michigan Constitution and applicable Civil Service rules and regulations. Other
provisions to this Agreement notwithstanding, the State personnel director is
authorized to disapprove contractual disbursements for personal services if the
State personnel director determines that the Agreement violates Article Xl,
Section 5 of the Michigan Constitution or applicable Civil Service rules and
regulations.
H. Publication - Approval and Copyright
The State of Michigan shall have copyright, property and publication rights in all
written or visual material or other work products funded under this Agreement.
The Contractor shall not publish or distribute any printed or visual material relating
to the services provided under this Agreement without prior written permission of
the State of Michigan.
If the Contractor or an agent of the Contractor creates and/or reproduces under
this Agreement materials which are developed for consumption by the general
public or as a general information toot and which are funded in whole or in part
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with State of Michigan funds, the Contractor or its agent must include one of the
statements referenced below, as they apply:
• This program is funded by the State of Michigan or
• This program is funded in part by the State of Michigan
L Confidentiality
1. The Contractor and the State of Michigan (hereinafter referred to as the
State) each acknowledge that the other possesses and will continue to
possess confidential information that has been developed or received by it.
As used in this Section, "Confidential Information" of the Contractor must
mean all non-public proprietary information of the Contractor (other than
Confidential information of the State as defined below) which is marked
confidential, restricted, proprietary or with a similar designation. "Confidential
Information" of the State must mean any information which is retained in
confidence by the State (or otherwise required to be held in confidence by
the State under applicable federal, state and local laws and regulations) or
which, in the case of tangible materials provided to the Contractor by the
State under its performance under this Agreement, is marked as
confidential, proprietary or with a similar designation by the State.
'Confidential Information" excludes any information (including this
Agreement) that is publicly available under the Michigan Freedom of
Information Act.
2. The State and the Contractu- will each use at least the same degree of care
to prevent disclosing to third parties the Confidential Information of the other
as it employs to avoid unauthorized disclosure, publication or dissemination
of its own confidential information of like character, but in no event less than
reasonable care. Neither the Contractor nor the State will (i) make any use
of the Confidential Information of the other except as contemplated by this
Agreement, (ii) acquire any right in or assert any lien against the
Confidential Information of the other, or (iii) if requested to do so, refuse for
any reason to promptly return the other party's Confidential Information to
the other party. Each party will limit disclosure of the other partys
Confidential Information to employees and Subcontractors who must have
access to fulfill the purposes of this Agreement. Disclosure to, and use by, a
Subcontractor is permissible where (A) use of a Subcontractor is authorized
under this Agreement, (B) the disclosure is necessary or otherwise naturally
occurs in connection with work that is within the' Subcontractor's scope of
responsibility, and (C) the Contractor obligates the Subcontractor in a
written Contract to maintain the State's Confidential Information in
confidence. At the State's request, any employee of the Contractor and of
any Subcontractor having access or continued access to the States
Confidential Information may be required to execute an acknowledgement
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that the employee has been advised of the Contractor's and the
Subcontractor's obligations under this Section and of the employee's
obligation to the Contractor or Subcontractor, as the case may be, to protect
the Confidential Information from unauthorized use or disclosure. Promptly
upon termination or cancellation of this Agreement for any reason, the
Contractor must certify to the State that the Contractor has destroyed all
State's Confidential Information.
J. Fixed Assets
DHS reserves the right to obtain or transfer title to all fixed assets, real or
personal, included in the approved budget of this Agreement, billed in full or in
part to DHS by the Contractor and not ful!y utilize° at the conclusior of the
Agreement. Fixed asset cost billed to OHS shall be limited to straght-line
depreciation or use charge pre-approved by OHS and shall be used only for the
performance of this Agreement unless another use is authorized in writing by
DHS. DHS property shall be used only for the performance of the Agreement
unless another use is authorized in writing by OHS, and shall promptly be
returned or the DHS portion of the residual value refunded to OHS upon
expiration of this Agreement, in its original condition, reasonable wear and tear
excepted.
At least sixty (SO) days prior to the end of this Agreement (which includes
cancellation of the Agreement), the Contractor shall report to DHS the book value
of all fixed assets and non-consumables purchased with 01-IS funds and not fully
utilized by the end of the Agreement. The Contractor shall request written
instructions regarding the disposal of these fixed assets and consumable and/or
non-consumable supplies that have been acquired with funds under this
Agreement. Any gain on the sale or disposition of fixed assets before completion
of the Agreement must be immediately reported and refunded to OHS.
No disposal, sale or transfer of fixed assets obtained under this Agreement in
whole or part, may occur without the express written consent of OHS.
K. Subcontracts
The Contractor shall not assign this Agreement or subcontract this Agreement to
other parties without obtaining prior written approval of DHS' Division of Contracts
and Rate Setting. OHS, as a condition of granting such approval, shall require
that such assignees or subcontractors shall be subject to all conditions and
provisions of this Agreement including Criminal Record and Central Registry
background checks, when applicable. The Contractor shall be responsible for the
performance of all assignees or subcontractors.
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If subcontrac-tng, the Contractor must obligate the Subcontractor(s) to maintain
the confidentiality of DHS' client information in conformance with State and
Federal requirements. At OHS request, any employee of the Contractor and of
any Subcontractor having access or continued access to the DHS' confidential
information may be required to execute an acknowledgement that the employee
has been advised of the Contractor's and the Subcontractor's obligations under
this section and of the employee's obligation to DHS, the Contractor or
Subcontractor, as the case may be, to protect such confidential information from
unauthorized use of disclosure.
L. Cancellation of Agreement
DHS may cancel this Agreement upon thirty (30) days written notice if DI-IS
determines that the Contractor, its agent, or its representative has offered or given
a gratuity, kickback, money, gift, or anything of value to an officer, official or
employee of the State to obtain an Agreement or favorable treatment under an
Agreement. By signing this Agreement, the Contractor hereby certifies that no
funds have been given to any State officer, official, or State employee for
influencing or attempting to influence such officer, official, or employee of the
State.
Except as indicated below. DHS may cancel the Agreement without further
liability to DHS or its employees by giving the Contractor written notice of such
cancellation thirty (30) days prior to the date of cancellation. The Contractor may
terminate this agreement upon thirty (30) days written notice to OHS at any time
prior to the completion of the Agreement period.
In case of default by the Contractor, the DHS may immediately cancel the
Agreement without further liability to DHS or its employees, and procure the
services from other sources.
The Contractor, by signing this Agreement, certifies to the best of his/her
knowledge that no funds or other items/services of value have been given to any
State officer, official, or employee for influencing or attempting to influence such
officer, official, or employee to obtain a contract or favorable treatment under this
Agreement.
M. Stop Work Orders
DHS may, at any time, by written stop work order to the Contractor, require that
the Contractor stop all, or any part, of the work called for by the Agreement for a
period of up to ninety (90) calendar days after the stop work order is delivered to
the Contractor, and for any further period to which the parties may agree. The
stop work order shall be specifically identified as such and shall indicate that it is
issued under this section of the Agreement. Upon receipt of the stop work order,
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the Contractor shall immediately comply with its terms and take all reasonable
steps to minimize the incurrence of costs allocable to the work covered by the
stop work order during the period of work stoppage.
If a stop work order issued under this section of the Agreement is canceled or the
period of the stop work order or any extension thereof expires, the Contractor
shall resume work. The parties shall agree upon an equitable adjustment in the
services to be delivered, the Agreement price, or both, and the Agreement shall
be modified, in writing, accordingly, if: (a) the stop work order results in an
increase in the time required for, or in the Contractor's cost properly allocable to
the performance of any part of this Agreement; and (b) the Contractor asserts its
right to an equitable adjustment within thirty (30) calendar days after the end of
the period of work stoppage, provided that, if DHS decides the facts justify the
action, DHS may receive and act upon a Contractor billing submitted at any time
before final payment under the Agreement.
Where Contractor performance is statutorily required, or where the work may not
be suspended because of other reasons of law or regulation, a stop work order
means that no payment pursuant to this Agreement shall be made to the
Contractor for the work performed while the stop order is effect, unless funds are
specifically appropriated, and become available to DHS specifically for payment
of the work performed under this Agreement while the stop work order is in effect.
N. Closeout
When this Agreement is concluded or terminated, the Contractor shall provide the
OHS, within thirty (30) days of conclusion or termination, with all financial,
performance and other reports required as a condition of the Agreement. The
OHS shall within the limit of this Agreement reimburse the Contractor for
allowable costs not previously reimbursed. The Contractor shall immediately
refund to DHS any payments or funds advanced to the Contractor in excess of
allowable reimbursable expenditures.
0. Continuine Responsibilities
Termination, conclusion, or cancellation of this Agreement shall not be construed
as terminating the ongoing responsibilities of the Contractor or nghts of the OHS
contained in Section 111, E, "Examination and Maintenance of Records" and
Section 111, M, "Closeout" of this Agreement.
P. Disputes
The Contractor shall notify the OHS in writing of intent to pursue a claim against
the DHS for breach of any terms of this Agreement. No suit may be commenced
by the Contractor for breach of this Agreement prior to the expiration of ninety
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(90) days from the date of such notification. Within this ninety (90) day period, the
Contractor, at the request of the DHS, must meet with the Director of the DHS or
designee for the purpose of attempting resolution of the dispute.
Q. Agreement Inclusiveness/Amendment
This Agreement contains all the terms arid conditions agreed upon by the parties.
No other understanding, oral or otherwise, regarding the subject matter of this
Agreement shall be deemed to exist or to bind any of the parties hereto. The
Contractor shall, upon request by the DHS and receipt of a proposed
amendment, amend this Agreement, if and when required in the opinion of the
DHS, due to the revision of Federal or State laws or regulations. If the Contractor
refuses to sign such amendment within fifteen (15) days after receipt, this
Agreement shall terminate upon such refusal. This Agreement may otherwise be
amended only by the written consent of all the parties hereto.
R. Monitoring Requirements
DHS reserves the right to perform on-site visits during normal business hours to
monitor the Contractor's activities under this Agreement at any time, either during
the term, or within three (3) years after termination of the Agreement. The
Contractor shall cooperate with DHS during the monitoring process by making
available all records, facilities, and other resources necessary to perform the
review,
If DHS detects noncompliance with this Agreement, and/or questioned costs
during the course of its review, these items shall be identified and conveyed to the
Contractor in an exit conference. DHS shall provide the Contractor with a detailed
written report of these findings within sixty (60) days of the exit conference. The
Contractor is required to address each itern in DHS' report by providing a
Corrective Action Plan (CAP) to eliminate or correct each issue of
noncompliance. The Contractor shall submit the CAP to DNS within sixty (60)
days from issuance of DHS' report.
If DHS identifies questioned costs that cannot be substantiated, DHS may, at its
discretion, and after consultation with the Contractor, require the Contractor to
submit a revised DHS-286, "Title IV-D Cooperative Reimbursement Actual
Expenditure Report" to reflect adjustment for disallowed costs. Submission of
revised billings to OHS shall be made within a time schedule established by DI-IS
and the Contractor. If the Contractor fails to comply with monitoring requirements
as set forth in this Agreement, and within allotted time frames mutually
established, DHS may, at its discretion, invoke sanctions on the Contractor, which
may include, but are not limited to, actions to collect disallowed costs and/or
cancellation of the Agreements.
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S. Certifications Regarding Lobbying
As required by section 1352, Title 31 of the U.S. Code, and implemented at 28
CFR Part 69, for persons entering into a grant or cooperative agreement aver
$100.000, as defined at 28 CFR Part 69. the Contractor certifies that:
1. No Federal appropriated funds have been paid or will be paid, by or on
behalf of the undersigned, to any persons influencing or attempting to
influence an officer or employee of any department, a member of Congress.
an officer or employee of Congress. or an employee of a member of
Congress in connection with the making of any Federal grant, the entering
into of any cooperative agreement, and the extension, continuation.
renewal, amendment, or modification of any Federal grant or cooperative
agreement,
2. If any funds other than Federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or
employee of any agency, a member of Congress, an officer or employee of
Congress, or an employee of a member of Congress in connection with this
Federal grant or cooperative agreement, the undersigned shall complete
and submit Standard form — LLL, "Disclosure of Lobbying Activities," in
accordance with its instructions.
3. The undersigned shall require that the language of this certification be
included in the award documents for all sub-awards at all tiers (including
sub-grants. Agreements under grants and cooperative Agreements, and
subcontracts) and that all sub-recipients shall certify and disclose
accordingly.
Recouornent of Funding
If the Contractor fails to comply with monitoring requirements as set forth in this
Agreement, or fails to submit a revised DHS-286. "Title IV-13 Cooperative
Reimbursement Actual Expenditure Report" within allotted time frames
established by DHS in consultation with the Contractor, OHS may, at its
discretion, recoup or require the Contractor to reimburse payments made under
this Agreement that OHS has determined that the Contractor has been overpaid.
The Contractor is liable for any cost imposed on OHS by the Federal government
in the recoupment of any funding.
Upon notification by OHS that repayment is required, the Contractor shall make
payment directly to OHS within thirty (30) days or OHS may withhold current or
future payments made under this or any other agreements, current or future,
between DHS and the Contractor.
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48
If the Contractor fails to: (1) correct noncompliance activities identified by OHS, (2)
submit revised billings as requested as part of a Corrective Action Plan when
required; or (3) remit overpayments or make arrangements to have the
overpayments deducted from future payments within thirty (30) days, such failure
shall constitute grounds to terminate immediately any or all of OHS' Agreements
with the Contractor. DHS shall also report noncompliance of the Contractor to
Michigan's Department of Management and Budget. Such a report may result in
the Contractor's debarment from further Agreements with the State of Michigan.
U. Freedom of Information Act
The Contractor and OHS will abide by all of the requirements of the Freedom of
Information Act. 1976 public Act No. 442, as amended, MCL 15.231, et seq.
V.
The Contractor shall not use financial funds administered by the State or Federal
government to support inherently religious activities, such as worship, religious
instruction, or proselytization. If the Contractor engages in such activities, it must
offer them separately, in time or location, from the programs or services funded
with State or Federal assistance, and participation must be voluntary for the
beneficiaries of the State or Federally funded programs or services.
The Contractor shall strictly adhere to provisions of federal law and regulation,
including those found in 42 U.S.C. 604a.
W. Audit Reports that Conc'.ffl
If an audit firm conducts an audit of the Contractor and issues an audit report with
a finding of a Going Concern, the Contractor must submit this audit report to the
OHS Office of Monitoring and Internal Control within ten (10) days from the date
of the audit report. The submission of this audit report to DI-IS is required
regardless of whether an audit is required under this Agreement
A Contractor receiving a Going Concern must submit a financial plan to the DRS
Office of Monitoring and Internal Control no later than twenty-five (25) days from
the date of Vie audit report issued by the audit firm. The financial plan must be
approved by DHS. Failure of the Contractor to either timely submit the audit
report with the Going Concern, or timely submit a financial plan, or 01-IS' rejection
of the Contractor's financial plan, are grounds for immediately terminating the
Agreement.
Mailing address for all audit information:
Michigan Department of Human Services
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Office of Monitoring and Internal Audit
Grand Tower, Suite 1112
P.O. Box 30037
Lansing, MI 48909
Attention: William Addison, CPA
X. Repayment of Debts and Other Amounts Due DHS
By entering into this Agreement, the Contractor agrees to honor all prior
repayment agreements established by OHS with the Contractor or Contractor's
predecessors. If the Contractor has an outstanding debt due to OHS but does not
have a repayment agreement, the Contractor agrees to make monthly payments
to OHS at an amount not less than five (5)% of any outstanding balance and to
begin on the date this Agreement is executed.
If the Contractor fails to honor prior repayment agreements, or the Contractor fails
to begin repayment on an obligation due OHS that is not subject to a repayment
agreement, OHS will initiate the administrative process to reduce repayments to
the Contractor under this Agreement tO recoup the debt. The payment reduction
will be made at the amount originally established in the repayment agreement or
at an amount not less than five (5)% of any outstanding balance effective on the
date this Agreement is executed.
Y. Governing Law
This Agreement shall in all respects be governed by, and construed in
accordance with, the Jaws of the State of Michigan. Any dispute arising herein
shall be resolved in the State of Michigan.
Z. Severabilitv
Each provision of this Agreement shall be deemed to be severable from all other
provisions of this Agreement and, if one or more of the provisions of this
Agreement shall be declared invalid, the remaining provisions of this Agreement
shall remain in full force and effect.
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IN WITNESS WHEREOF, the OHS and the Contractor have caused this Agreement to be
executed by their respective officers duly authorized to do so.
The Undersigned has tne lawful authority to bind the Contractor to the terms set forth in this
Agreement.
Dated at Michigan Oakland Prosecuting Attorney
This day of , 2009 By:
Prosecuting Attorney
Witness:
(Print Name)
Dated at , Michigan The County of Oakland
(Contractor)
This day of 2009 By:
Chairperson, County Board of Commissioners
Witness:
(Print Name)
Dated at __ , Michigan Department of Human Services
This day of , 2009 By:
Director or Designee
Witness:
Contract #: CSPA1D-63002
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FY 2010 - 2012 Total
Fin Comm FY 2010-2012 FY 2010-2012
Recomm Amendment fludeet
$7,200,000 ($855,589) $6,344,411
0 855 589 855,589
$7_200,000 $ -0- $7,200,000
Salaries
Fringe Benefits
Blood Tests (Paternity)
Clothing Allowance
Computer Research Serv
Contracted Services
Expert Witness Fees
Extradition Expense
Indirect Costs
Membership Dues
Miscellaneous
Periodicals Books Publ
Personal Mileage
Printing
Professional Services
Travel & Conference
Expendable Equipment
Office Supplies
Building Space Cost
Convenience Copier
$ 64,731 $1,293,224
21,826 713,619
-0- 3,000
1,293 t
-0
1
-
)
10,000
(45,754) 0
-0- 402
5,000 30,000
20,489 203,889
-0- 1,000
5.000 7.000
-0- 200
-0- 1,700
-0- 2,500
4,050 13,000
-0- 6,000
-0- 1,000
4,000 11,000
( 9,736) 79,551
-0- 7,100
$1,228,493
691,793
3,000
1,294
10.000
45 764
402
25,000
183,400
1.000
2,000
200
1,700
2,500
8,950
6,000
1,000
7.000
89,287
7,100
FISCAL NOTE (M1SC. #09215)
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: PROSECUTING ATTORNEY - FISCAL YEAR 2010 COOPERATIVE REIMBURSEMENT PROGRAM
(CRP) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson. Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and
finds:
1. The Prosecuting Attorney is requesting the acceptance of the Fiscal Year 2010 Cooperative
Reimbursement Program Grant for the period of October 1, 2009 through September 30, 2012. This is
The 37th year of grant acceptance.
2. This contract acceptance is for three years, and requires an annual fiscal year budget funding
authorization.
3. The grant award of $2,516,439 is 3,5% greater than the current award ($2,430,000). The Federal
contribution is $1,660,850 (66%) and the County match is $855.589 (34%).The State supplement has
been eliminated.
4. In addition to the County match requirements, the County is expected to incur $183,400 in
administrative and support costs, which have been included in the Fiscal Year 2010 - 2012 Finance
Committee Recommended Budget. This grant allows for recovery of those costs.
5. The grant match amount of $855,589 is included in the Fiscal Year 2010 - 2012 Finance Committee
Recommended Budget Non-departmental Grant Match line item.
6. A budget amendment is requested to the Fiscal Year 2010 through FY 2012 Finance Committee
Recommended Budget as follows:
September 24, 2009
GENERAL FUND (#10100)
Expenditures
9090101-196030-730800 Grant Match
4010201-126070-788001-27315Transfers Out
Total General Fund Expenditures
CRP GRANT FUND (#27315)
Revenues
4010201-126070-630434 CRP Contract
4010201-126070-625212 CRP State Suppl.
4010201-126070-695500-10100Transfers In
Total Grant Revenues
Expenditures
4010201-126070-702010
4010201-126070-722740
4010201-126070-730163
4010201-126070-730303
4010201-126070-730338
4010201-126070-730373
4010201-126070-730688
4010201-126070-730695
4010201-126070-730926
4010201-126070-731213
4010201-126070-731241
4010201-126070-731339
4010201-126070-731346
4010201-126070-731388
4010201-126070-731458
4010201-126070-732018
4010201-126070-750154
4010201-126070-750399
4010201-126070-770631
4010201-126070-770667
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote,
$1,603,800 $ 57.050 $1,660,850
0 0 -0-
826,200 29,389 855,589
$2,430,000 $ 86,439 $2,516,439
4010201-126070-774636
4010201-126070-774667
4010201-126070-775667
4010201-126070-776661
4010201-126070-777666
4010201-126070-777560
4010201-126070-778675
IT Operations 19,872
Insurance Fund 8,970
Mail Room 30,316
Motor Pool 29,243
Print Shop 5,047
Radio Communications 3,578
Telephone Communications 17 101
Total Grant Expenditures $2,430,000
-0-
-0-
5000
-0-
-0-
-0
11 834
$ 86,439
19,872
8,970
35,316
29,243
5,047
3.578
28,935
$2,516,439
FINANCE COMMITTEE
•••
15111 LIKE
117i
7/9/1
Resolution #09215 September 24, 2009
Moved by Capella supported by Coleman the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Burns, Capella, Coleman, Coulter, Douglas. Gershenson, Gingell, Gosselin, Greirnel,
Hatchett, Jackson, Jacobsen, Long, McGillivray, Middleton, Nash, Potter, Potts, Runestad,
Schwartz. Scott, Taub, Woodward, Zack, Bullard. (25)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
0001.
Y APPROV,VIE FOREG9G RESOLIM
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
September 24, 2009, with the original record thereof now remaining in my office.
In Testimony Whereof. I have hereunto set my hard and affixed the seal of the County of Oakland at
Pontiac. Michigan this 24th day of September, 2009.
eat
Ruth Johnson, County Clerk