HomeMy WebLinkAboutResolutions - 2009.09.24 - 9995September 24, 2009
RE PORT (MISC. #09235)
BY: Human Resources Committee, Sue Ann Douglas, Chairperson
IN RE: RECOMMENDED FISCAL YEAR 2010 SALARY RECOMMENDATIONS
To The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human lesources Committee recommends the followimz actions:
1. Decrease the current salary ranges for salary . grades 1 - 21 by 2.5% effective
September 26. 2009. This date is the beginning. of the nrst pay period for !iscal
year 2010.
Decrease all remaining classifications not represented by bargaining units by 2.5% effective
September 26, 2009, including County Executive, appointed officials, classes designated as
exceptions to salary grades 1 - 21, summer, student and seasonal classes, and part-timeihourlv
classes but excluding:
a. Circuit, Probate and District Court Judges which are currently at the maximum rate
allowed: and
Appointed Board and Commission members; and
C. Commissioners addressed by Miscellaneous Resolution #08206 and
Note: The Commissioners are exempted because 1966 PA 261, as amended by 2005
PA 20, MC L 46. 415 provides that changes in Commissioners compensation shall
become effective only at the time members of the county board of commissioners
commenceth&r terms of office oiler a general election. However, given the economic
conditions facing the State and County and given the reductions proposed herein, in
order to maintain and stabilize service levels tbr Oakland County taxpayers it is
recommended that the Comm ksioners voluntarily donate an amount equivalent to
2.5% of their salary, adjusted for taxes, to the County.
d. The County ClerkiRcgister of Deeds, the Water Resources Commissioner. the
Sheriff, the County Treasurer, the Prosecuting Attorney and the Assistant
Prosecutors.
Note; The county-wide elected officials are exempted because 1879 PA 1:34, MCI,
45.421 provides that the annual salary of each salaried county officer shall be fixed
b) the Board bet-bre November t each year and shall not be diminished during the
term fOr which the officer has been elected or appointed. Similarly. I 925 PA 329.
NICL 49.34 provides that the salaries of assistant prosecuting attorneys shall be fixed
by the Board and shall not be diminished during the term for which they were
appointed. llow ever. given the economic situation facing, the State and County and
the reductions proposed herein, in order to maintain and stabilize service levels for
Oakland County taxpayers it is- recommended that the Elected Officials and Assistant
Prosecuting Attorneys voluntarily donate an amount equivalent to 2.5% oh' their
salary, adjusted for taxes, back to the County.
b.
HUMAN RESOURCES COMMITTEE
7
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3. Change the fiscal year 2009 salary range 4:.)1 the Liienard classification from a three year
maximum range to a two year maximum range as shown below:
From
Base 1 Year 2 Year 3 Year
9.8628 10.5953 11.3910 12.2608
To
9.8628 10.5953 11 .3910
4. C:-eatc a new classification of Grants Writer at salary grade I 1 .
5. Re-title the Chief Deputy Prosecutor classification and position (401010 -03115) to Chid'
Assistant Prosecutor with no change in salary.
6. Delete the Commissary Supervisor classification from the County - s Salary Schedule.
Chairperson. on behalf of the Human Resources Committee, I move the acceptance of the foregoing report.
Human Resources Committee Vote:
Motion carried unanimously on a roll call vote with Coleman absent
2
COUNTY OF OAKLAND
FISCAL YEAR 2010 BUDGET
GENERAL APPROPRIATIONS ACT
MISCELLANEOUS RESOLUTION 109235
BY: Finance Committee, Tom Middleton., Chairperson
IN RE: FISCAL YEAR 2010 GENERAL APPROPRIATIONS ACT AND 2010 COUNTY GENERAL PROPERTY T.AX RATES
To .the Oakland County Board of Commissioners
Chairperson, Lad ies and Gentlemen:
WI IEREAS in accordance with the provisions of Public Act 139 of 1973, the Unified Form of County Government Act, and Public Act 621 of 1978 (as
amended by P.A. 493 of 2000), the Uniform Budgeting and Accounting Ad for Local Government, it is the responsibility of the Oakland County Board of
Commissioners to establish and adopt the annual County Budget and work program; and
IEREAS the Finance Committee received budget requests from all County Departments, and has reviewed in detail the County Executive's Fiscal
Year 2010 Budget Recommendation; and
WHEREAS the Finance Committee, after due deliberation, has fonnulated a Recommended General Appropriations Act balancing total appropriations
with available resources at $819,382,627 for Fiscal Year 2010, a summary of which was included in the Notice of Public Hearing published in newspapers of
general circulation; and
WHEREAS the further intent of this resolution is to maintain a budgetary system for the County of Oakland on the same basis of accounting (generally
accepted accounting principles) as the actual financial information is maintained: to define the powers and duties of the County's officers in relation to that
system; to designate the Chief Administrative Officer and Fiscal Officer; and to prey id e that the Board of Commissioners and committees thereof, as well as the
Fiscal Officer, shall he furnished with information by the departments, boards, commissions and offices relating to their financial needs, revenues and
expenditures/expenses, and general affairs; to prescribe a disbursement procedure, to provide for an allotment system; and to provide remedies for refusal or
neglect to comply with the requirements of this resolution; and
IFREAS the Circuit Court Mediation Fund (Miscellaneous Resolution #90177) is used to cover the total cost of Attorney Mediators, with the balance
to be used for enhancement of Court operations as requested by the Court and approved by the Board of Commissioners; and
WHEREAS the Board of Commissioners supports the concept of cultural diversity training for Oakland County employees and requires all supervisory,
division manager and director level employees to attend cultural diversity training.
NOW THEREFORE BE IT ft.ESOLVED the Oakland County Board of Commissioners does hereby adopt and amend the Fiscal Year 2010 General
( Ft')
Appropriations Act recommended by the Finance Committee as advertised and placed in the Clerk's Office for public inspection.
BE IT FURTHER R.ESOLVFD that $540,000 of CigaretteTa.x Revenue distributed by the State to Oakland County under the authority of the I Ieal.th and
Safety Fund Act, P.A. 264 of 1987, be divided between the I . lealth Division (12/17 or $381,176) and the Sheriff's Department (5/17 or $158,824).
BEll FURL! IF,R RESOLVED that funds from the Civil Mediation Account (10100-240201) be utilized to cover the total. costs incurred in Fiscal Year 2010
for the Civil Mediation Program.
BE IT FURTHER RFSOLVED that the following policy be established regarding administration of the Delinquent Tax Revolving Fund:
1) The Delinquent Tax Revolving Fund (DTRF) was established in accordance with the provisions of Public Act 206 of 1893 (as amended) for the
purpose of paying local taxing units within. the County their respective shares of delinquent: ad valorem real property taxes, in anticipation of
the collection of those taxes by the County Treasurer. This policy statement, which encompasses the precept of self-funding, ensures that
utilization of unrestricted DTRF funds does not impair the functional intent or operational success of the DTRE as originally established..
2) To that end, at no time shall funds be diverted from the DTRIF that would cause the unrestricted balance to fall below a. level that would assure
a prompt payment of all cu rrent and future outstanding General Obligation Limited Tax Notes, as well as assure the continued operation of the
DTRF as specified in the preceding paragraph..
3) Penalties and investment interest generated by the DTRF may be transferred,_ in whole or in part -, to the General Fund of the County upon
majority vote of the Board of Commissioners so long as such transfer(s) meets the provisions of paragraph t42 above.
4) Any and all appropriations from unrestricted DTRF funds, excepting penalties and investment interest, shall be limited to one-time
expenditu TeS, as opposed to recurring operations.
Unless otherwise specified, appropriations from the DTRF shall be considered long- or short-term advances (with specific time frames detailed
in the authorizing resolution), to be repaid with interest as specified below.
Any appropriations from unrestricted. DTRF funds, excepting penalties and investment interest, not considered advances to be repaid within a
time certain shall require a two-thirds majority vote of the Board of Commissioners.
7) All appropriations from unrestricted DTRF funds considered to be advances to be repaid. within a time certain shall require a majority vote of
the Board of Commissioners.
8) Terms and conditions of any and all advances from the DTRF shall be specified in the authorizing resolution, including interest obligations
detailed as follows:
a. Interest on each payment will he based on. the average monthly rate pa id during the term of the agreement by the a.gent of the DTRF for
that year's outstanding borrowing, or
b. In the event no borrowing occurs for the MAE, principal and interest payments will be made i.n accordance with the previously .
established "Loan of County Funds Policy' (Miscellaneous Resolution #89276) which requires Board approval of repayment terms at an
interest rate n.o Jess than the prevailing six-month. Treasury Bill rate and that such rates shall be computed and compounded quarterly.
IW IT FURII /ER RESOLVED that $21,650,000 in DTRF interest earnings will be transferred to the General Fund to support General Fund/General
Purpose activities.
BE IT FURTI IF.R. RESOLVED that an indirect cost charge will be billed by the Genera! Fund to the DIRE in accordance with Oakland County's
approved Central Service . Indirect Cost Allocation Plan.
BE IT FURn WR RESOLVED that $1,450,000 (or one-ha I.f of the $2,900,000 convention facility tax revenues distributed by the State to Oakland County
under the authority of the State Convention Faci.lity Developm.ent Act, F.. A. 106 of 1985, be earmarked for substa.nce abuse programs.
BE IT EURTI IER RESOLVED that the Oakland County Board of Commissioners, in accordance with the requirements of Public Act 214 of 1899„ as
amended, authorizes that .0004 mills Current Property Tax Levy be designated for the purpose of funding Veterans' Services Soldier Relief.
BE IT FURTHER RESOLVED that each Supervisor of the various townships and Assessing Officers of the several cities of Oakland County are
authorized and directed to spread on their respective township of city tax rolls for the year 2010 a. County General Property Tax Levy of 41900 Mills to be
applied to the 201.0 Taxable Value of all property located within their respective jurisdictions.
BE IT ELJR11 IER RESOLVED that the Manager - Equalization perform the function of Equalization Director including the examination of the assessment
rolls of the several townships and cities within Oakland County to ascertain whether the real and personal property in the respective townships and cities has
been equally and. uniformly assessed. at 50% of true cash valu.e and, to make recommendation to that fact to the County Board of Commissioners.
BE IT FURTHER RESOLVED that:
1. The County- Executive is hereby . designated. the Chief Administrative Officer of the County of Oakland and, further, that the Director of Management
and Budget shall perform the duties of the Fiscal Officer as specified in this resolution.
2. The Fiscal Officer shall provide an. orientation session and written instructions for preparing department budget requests. These instructions shall
include information that the Fiscal Officer determines to be useful and necessary - to assure that the budgetary estimates of the agencies are prepared in a
consistent manner and the needs of the Board of Commissioners and Committees are met..
(a)
())
(c)
(d)
(2)
3. Any offices, departments, commissions and boards of the County of Oakland financed in whole or in part by the County of Oakland shall transmit to the
Fiscal Officer their estimates of the amounts of money required tor each activity in their respective agencies, as well as their estimate of revenues that
will be generated from charges for services. They shall also submit any other information deemed relevant by the Fiscal Officer and/or the Board of
Commissioners and committees thereof.
4. The Fiscal Officer shall prescribe forms to be usecl by the offices, departments, commissions and boards of the County of Oakland in submittin.g their
budget estimates and shall prescribe the rules and regulations the Fiscal Officer deems necessary for the guidance of officials in preparing such budget
estimates. The Fiscal Officer may require that the estimates be calculated on the basis of various assumptions regarding level of service. The Fiscal.
Officer may also require a statemen for any proposed expenditure and a justification of the services financed.
5. the Fiscal Officer shall prepare estimates of revenue for each budgeted fund, classified to show in detail the amount expected to be received from each.
source. Estimates of expenditures and revenues shall also be classified by character, object, function and activity consistent with the accounting system
classification.
6. The Fiscal Officer shall review the agency estimates with a representative from each agency of the County of Oakland that has submitted such estimates.
The purpose of the review shall be to clarify the estimates, ensure the accuracy, and to determine their adherence to the policies previously enumerated
by the Fiscal Officer and the Board of Commissioners or committees thereof as herein required.
The Fiscal Officer shall consolidate the estimates received from the various agencies together with the amounts of expected revenues and shall make
recommendations relating to those estimates which shall assure that the total of estimated expenditures including an accrued deficit does not exceed the
total of expected revenues including an unappropriated surplus.
8. The recommended budget shall include at least the following:
Expenditure data for the most recently completed fiscal year and estimated expenditures, or amended budget, for the current fiscal
year,
An estimate of the expenditure amounts required to conduct -, the government of Oakland County, including its budgetary centers,
Revenue data for the most recently completed fiscal year and estimated revenues, or amended budget, for the current fiscal year,
An estimate of revenues, by source, to be raised or received by Oakland County in the ensuing fiscal years,
The amount of surplus or deficit from prior fiscal years, together with an estimate of the amount of surplus or deficit expected in the
current fiscal year,
An. estimate of the amount needed for deficiency, contingent or emergency purposes and the amounts needed to pay and discharge the
principal and interest of the dent of Oakland County due in the ensuing fiscal years,
(g) The amount of proposed capital outlay expenditures, except. those financed by enterprise, capital projects, or internal service funds,
including the estimated total costs and proposed method of financing of each capital construction project and the. projected additional
annual operating cost and the method of financing the operating costs of each ca.pital construction project for three (3) years beyond the
fiscal year covered by the budget,.
(h) An informational sum mary of projected revenues and expenditures/expenses of any capital projects, internal service, and enterprise
funds,
(i) A com.parison of the revenue and expenditure amounts in the recommended budget to the most recently approved budget-adopted by
the Board of Commissioners with appropriate explanation of the variances,
(i)
Any other data relating to fiscal conditions that the Fiscal Officer or the Board of Commissioners or committees thereof consider to be
useful in evaluating the financial needs of the County.
Not less than ninety (90) days before the next succeeding fiscal year, the County Executive shall transmit the recommended budget to the County Board
of Commissioners. The recommended budget shall be accompanied by:
A proposed general appropriations measure, consistent with the budget, which shall set forth the anticipated revenue and requested
expenditure/ expense authority in such form and in such detail deemed appropriate by the Board of Commissioners or committees
thereof. No appropriations measure shalt be submitted to the Board of Commissioners hi, which estimated total
expenditures/expenses, including an. accrued deficit, exceed estimated total revenues, including an available surplus..
(b) A budget message which shall explain the reasons for increases or decreases in budgeted. items compared with the current fiscal year,.
the policy of the County Executive a.s it relates to important budgetary items, and. any other information that the County Executive
determines to be useful to the Board of Commissioners in its consideration of proposed appropriations.
(c) A comparison of the recommend.ed budget to the most recently approved current year budget, together with an analysis and.
explanation of the variances therefrom, such variances being divided to show the portion. attributable to the current year budget
amendments and the portion resulting from the recommended budget.
The County Board of Commissioners. or any committee thereof, rn ay direct the County Executive and/or other elected officials to submit any a.dditional
(a)
information it deems relevant in its consideration of the budget and proposed. appropriations measure. The Board of Commissioners or the committees
thereof may conduct budgetary reviews with the Fiscal Officer, and/ or County departments and divisions or agencies, etc., for the purpose of
clarification or justification of proposed budgetary items.
11. The County Board of Commissioners may revise, alter, or substitute for the proposed. general appropriations measure in any way, except that it may not
change it in a way that would cause total appropriations, including an accrued deficit, to exceed total estimated revenues, including an unappropriated.
surplus. An accrued. deficit shall be the first item to be resolved in th.e general appropriations measure..
12. The County Board of Commissioners shall fix the time and place of a public hearing to be held on the budget and proposed appropriations measure.
The Clerk/Register sh.all then have published, in a newspaper of general circulation within the County of Oakland., notice of the hearing and an
indication of the place at which (he budget and proposed appropriations measure may be inspected by the public. This notice must be published at least
seven days before the date of the hearing.
13. No later than September 30, the Board of Commissioners shall pass a general a ppropriations measure providing the authority to make expenditures and
incur obligations on behalf of the County of Oakland. The supporting budgetary data to the general appropriations measure shall include at least the
following:
(a) Expenditure data for the most recently completed fiscal year,
(b) The expenditures budget as originally adopted by the Board of Commissioners for the current fiscal year,
(c) The amended current year appropriations,
(d) An estimate of the expenditure amounts required to conduct, the government of Oakland County, including its budgetary centers,
(e) Revenue data for the most recently completed fiscal year and estimated revenues, or amended budget., for the current: fiscal year,
Bud.geted revenue estim.a.tes as originally adopted byT the Board of Commissioners for th.e current fiscal year,
(8) The amended current year Budgeted revenues,
(h) An estimate of revenues, by source, to be raised or received by Oakland County in the ensuing fiscal year,
(i) The amou.n.t. of surplus or deficit from prior fiscal years, together with an estimate of the amount of surplus or deficit expected in the
current fiscal year,
(i) An estima to of the amount needed for deficiency, contingent on emergency purposes, and the amounts needed to pay and to discharge
the principal and interest of the debt of Oakland County due in the ensuing fiscal year,
(k) The amount of proposed capital outlay expenditures, exc -ept those financed by enterprise, capital project, or internal service funds,
including the estimated. total costs an.d proposed method of fina.ncin.g of each capital construction project and the projected additiona l
annual operatin.g cost and the method of financing the operating costs of each ca.pital construction project fot three (3) years beyond the
fiscal year covered by the budget,
An informa Ilona] summary of projected revenues and expenditures/expenses of capital projects, internal service, and enterprise funds,
(m) Any other data relating to fiscal conditions that the Board of Commissioners considers to be useful in considering the financial needs of
the County,
(n) Printed copies of the Board of Commissioners Adopted Budget, Financial Plan or any facsimile thereof shall contain all of the above
data unless otherwise approved by the Board of Commissioners,
14. The Board. of Commissioners may authorize transfers between appropriation items by the County Executive or Fiscal Officer within limits stated in the
appropriations measure. In no case, however, may such limits exceed those provided for in paragraph #22 and #23 of this resolution.
15. A deviation from the original general appropriations measure. shall not be made without first amending the general appropriations measure through
action by the Board. of Commissioners, except within those limits, provided for in paragraph #16 of this resolution.
16. Appropriations accumulated a.t the following three summary levels of expenditure within each County Department will be deemed maximum
authorization to incur expenditures: Personnel Expenditures, Operating Expenditures., and Internal Support Expenditures . The County - Executive or the
Fiscal Officer shall exercise supervision and control of all budgeted expenditures within these limits, holding expenditures below individual line-item.
appropriations or allowing overruns in individual line-items providing that at no time shall the net expenditures exceed the total appropriation for
Personnel and Operating Expenses, respectively, for each. department as originally authorized or amended by the Board. of Commissioners. Further,
Personnel Expenses are authorized only for positions specifically authorized pursuant to this Act as adopted and amended by 13oard. of Commissioner
resolution, and. appropriated overtime, holiday overtime, on-call pay, shift premium summer help, emergency -salaries, and any adjustments required by
collective bargaining agreements. The Fiscal Officer shall submit to the Finance Committee a quarterly listing of new governmental funded
a.ppropria lions and internal service fund line items created ad.ministTatively which were not properly classifiable. I ineitem. detail, division, unit or coat
center detail and allotments, which provide a monthly caIenda.rization of annual appropriations, as deemed necessary by the Fiscal Officer shall be
maintained and utilized as an administrative tool for management information and cost control. The Fiscal. Officer shall not approve any expenditure
beyond that necessary to accomplish stated program. or work objectives authorized in the general appropriation measure a.s originally approved unless
amended, in which case the amendment takes precedence.
17. In order to amend the General Appropriations Act the amendment in identify the fund., department, division, unit, program and account
affected by the amendment. Additionally, if the amendment increases an appropriation, the source of funding for that additional a.ppropriation„
whether an increase in revenue or an offsetting decrease in expenditure, must be presented as part of the amendment.
18. The Fiscal Officer shall maintain, for all budgeted funds, appropriation ledger accounts in which are to be recorded such expenditure encumbrances and
obligations for the future payment of appropriated, funds as the Fiscal Officer may approve.
19. Each purchase order, voucher or contract of Oakland County shall specify the funds and appropriation designated by number assigned in the
accounting system classification from which it is payable and shall be paid from no other fund or appropriation. The necessary amount of the
appropriation from such account shall be transferred pursuant to the provisions of this resolution to the appropriate general appropriation account and
the expenditure then charged thereto.
20. No obligation shall be incurred against, and no payment shall be made from, any appropriation account unless there is a sufficient unencumbered
balance in the appropriation and sufficient funds are or will be available to meet the obligation. All capital projects funded from the Capital
Improvement Fund shall require approval of the Board of Commissioners on recommendation, of the appropriate liaison committee (Planning and
Building Committee) prior to initiation of the project. Any obligation incurred or payment authorized in violation of this resolution shall be void and
any payment so made illegal except those otherwise ordered by court judgment or decree.
21. The Fiscal Officer, after the end of each quarter, shall transmit to the Board of Commissioners a report depicting the financial condition, of budgeted
operations, including, but not limited to:
(a) A forecast of actual revenues by major source compared with budgeted revenues a.ccompa.nied by an explanation of any significant.
variances„
(b) A forecast of actual expenditures and encumbrances by department compared. with authorized appropriations accompanied by an.
explanation of any significant variances, and
(c) A forecast of actual expenditures, encumbrances and transfers from each of the several. non .departmental appropriations accounts
compa.re.d with authorized appropriations accompanied by an explanation of any significant variances.
22. Direct expenditure and/or transfers of any unencumbered, balance or any portion thereof in any appropriation for transfer account to any other
appropriations account may not be made without amendment of the general appropriation measure as provided for in this resolution., except that
transfers within and between. budgeted fund.s and departments may be made by the Fiscal Officer in the following instances:
(a) Transfers may. be made from the non-departmental overtime account and fringe benefit adjustment account to the appropriate
departmental budget as specific overtime requests are review ed and approved by the Fiscal Services Division.. Additionally, overtim.c
appropriations may be transferred between divisions within, a department: at the request of the Department 1 .lead, if authorized by the
Fiscal Officer or his designee.
(b) Transfers- may be made from the non-departmental appropriation accounts for Maintenance Department Charges and Miscellaneous
Capital Outlay to the appropriate departmental budget as specific requests for these items are reviewed and approved, by the Fiscal
Officer.
(c) -Ira nsfers may be made from the non-departmental appropriation accounts Emergency Salaries and.Summer 1 lelp as specific requests
for these items are reviewed and approved by the I turnan Resources Department.
(d) Transfers may Lie made from salary and fringe benefit savings, resulting from, use of Merit System Administrative Leave without Pay
provisions, from departmental. budgets to a non-departmental Administrative Leave account. Quarterly reports identifying such
transfers and detailing the status of the non-departmental Administrative Leave account shall. be . provided to the appropriate Board
committees.
(e) Fringe benefit rates shall be established annually in. the budget process to charge all General Fund/General Purpose, Special Revenue
and Proprietary funds for actual employer fringe benefit costs. Such rates shall be sufficient to meet all fringe benefit costs including
sic.k, leave and annual leave accumulations, tuition reimbursement, employee training, retirees medical, required debt service on. the
Intermediate Retiree Medical Benefit Trust established pursilant to M.R. 07147, and retirement administration. All funds collected for
Retirement, Tuition Reimbursement„ Social Security (FICA), Medical for active and retired. employees, Dental, Optical, and
Life and Accident Insurance shall be transferred to the Employee Fringe Benefit Fund as established by Miscellaneous Resolution. #81-
312. Sufficient funds shall be maintained in thc Employee Fringe Benefit Fund liability account for sick leave and annual leave to cover
the accumulated liability- a t- an amount equal to 50% of the sick leave accumulation and. 100% of the annual leave a.ccu.mulation,
including applicable Social Security (F/CA) taxes thereon.. All funds collected by Workers' Compensation and Unemployment
Com pertsation shall be transferred to the Fringe Benefit Fund as established by Miscellaneous Resolution #81-012 and modified by
Miscellaneous Resolution. #96-024.
The transfer of funds to the Capital improvement Fund and Building Fund shall not be made prior to September 30, without approval
from th.e Finance Committee of the Board of Commissioners.
(g) Transfers (advances) may be made as necessary from the Drain Revolving Fund to Drain Construction Funds and Drain Maintenance
Funds as short tPTITI advances for costs incurred such as preliminary engineering fees and ongoing maintenance costs. Costs incurred
by Drain Maintenance Funds and Drain Construction Funds will be repaid by the Drain. Fund through assessments. Specific requests
will be reviewed and approved by the Fiscal Officer.
(h) A transfer of any or all of the appropriation allocated under the Non-Departmental account for Legislative Expense (#10100 9090101-
196030731080) shall not, be made to any departmental budget without adoption of an Oakland County Board of Commissioners
resolution.
23. 'The Board of Commissioners may make supplemental a ppropria lions by amending this general appropriations measure EIS provided by this resolution,
provided that revenues in excess of those anticipated in the original general appropriations measure become available due to:
(a) An u.nobligated surplus from prior years becoming available;
(b) Current year revenue exceeding original estimate in amounts sufficient enough to finance increased appropriations. The Board of
Commissioners may make a supplemental appropriation by increasing the dollar amount of an appropriation item in the original
general appropriations measure or by adding additional items. At the same time the estimated. amount. from the source of revenue to
which the increase in revenue may be attributed shall be increased, or other source and amount added in a sum sufficient to equal the
supplemental, expenditure amount. In no case may such appropriations cause total estimated expenditures, including an accrued
deficit, to exceed total estimated revenues, including an unappropriated surplus.
24. Whenever it appears to the County Executive or the Board of Commissioners that actual and probable revenues in any fund will be less than the
estimated revenues upon which appropriations from such fund were based, the County Executive shall present to the Board of Commissioners
recom mendations which, if adopted, will prevent expenditures from exceeding available revenues for the current fiscal year. Such recommendations
shall include proposals for reducing appropriations, increasing revenues, or both. After receiving the recom mend ali on.s of the County Executive for
bringing appropriations into balance with estimated revenues, the Board of Commissioners shall amend the general appropriations measure to reduce
appropriations or shall approve such measures necessary to provide revenues sufficient to equal appropriations, or both.
All appropriations are annual and the unexpended portion shall lapse at year-end. Encumbrances and appropriations carried forward shall be recorded
as a designated fund ha lance, and the su.bsequen.t. year's budget amended to provide authority to complete these transactions. A.ppropria (ions shall not
be carried forward. for more than six (6) months into the budget year following the year in which they were originally a.ppropri.a ted.. A status report on
Appropriations Carried Forw ard, as required by Miscellaneous Resolution #93456, will be incorporated as an integral part: of the ensuing year's Second.
Qua rter Financial Forecast: for the purposes of determinin.g their continuation for the remainder of th.e year. The recommended year-end budget
amendment shall be supported with a statement of revenues and expenditures and operating surplus or deficit wh ich shall contain the following data;
(1) budget as adopted; (2) budget amendments; (3) budget as adjusted; (4) revenues and expenditutes, operating surplus or deficit; (5) accrued revenue
and expenditures; (6) transfers; (7) total revenues and expenditures and transfers, operating surplus or deficit, including accruals and transfers; (8)
encumbrances; (9) appropriations carried forward; (10) total revenues and appropriations utilized, operating surplus or deficit, including encumbrances
and appropriations carried forward; (11) balance of revenues not collected, unencumbered appropriation balance, operating surplus or deficit; (1.2)
detail of adjustments to designated and undesignated fund balance, detail of adjustment to reserves and/or any other utilization of surplus; (13) final
surplus or deficit: or undesignated fund balance carried forward to the subsequent year's budget.
26. A member of the Board of Commission.ers, the County Executive, any elected officer, the Fiscal Officer, any other administrative officer or ern.ployee of
Oakland County shall not: (1.) create a debt, incur a financial obligation on behalf of the County against an appropriation account in excess of the amount
authorized, (2) apply or divert money of the County for purposes inconsistent with those specified in this general appropriations measure as approved
and amended by the Board of Commissioners, nor (3) forgive a debt or write off an. account receivable without appropriate authorization of the Board of
Commissioners, a.s described in Miscellaneous Resolution #93-135. Specifically, application of the foregoing Bad Debt:Write Off Policy shall be invoked
for all amounts in, excess of $1,000; transactions of a lesser amount shall be considered, within the administrative authority of the Fiscal Officer.
Furth.ermore, the Fiscal Services Division in ust submit to the Board of Commissioners., as part of the quarterly financial report, a listing of all had debt
write offs occurring during the preceding three months. In addition, transactions relating to Inmate Prisoner Billings which are billed in. excess of ability
to pay, as determined by the Fiscal Services Division., are hereby authorized to be adjusted in accordance with Public Act 212 of 1.994 with th.0 resultant
amount of the write-off su bsequently reported to the Board of Commissioners as part of the Quarterly Financial Report. Also, within the a.dministra Eve
authority of the Fiscal Officer and with the general approval of the Court, Circuit Court and Probate Court financial orders for $2,500 or less may be
reduced and amended by the Fiscal Services Division based on an individual's ability to pay. Waiver of fees in excess of $2,500 shall require the
approval of the Court. Except as otherwise stated. in the General Appropriations Act, funds shall. not be expended without specific appropriation or
other appropriate action by the Board of Commissioners from reserved, designated or undesignated fund, equity; from balance sheet accounts for the
purchase of fixed assets not cited in paragraph 26 of the General Appropriations Act, non-routine prepaid items or non-routine obligations related to a
specific a.ppropriation; or from funds not budgeted.
AR Internal Service Fund budgets that have depreciable assets shall have a capital budget with detail supporting the amount of annual depreciation
therein included, as well as a fiscal plan for replacing, upgrading or disposing of those assets.
28. The budgetary system shall be ma intairted on. the same basis of accounting (generally accepted accounting principles) as the actual financial information.
is maintained.
29. Any violation, of the general a ppropriata on.s measure by the County Executive, the Fiscal Officer, any administrative officer, em.ployee or member of the
Board of Commissioners detected through application of generally accepted accounting procedures utilized by Oakland County or disclosed in an audit
of the financial records and accounts of the County shall be filed with the State .Freasurer and reported by the State Treasurer to the Attorney General.
Pursuant to Public Act 621 of 1978, the Uniform Budgeting Act, the Attorney General shall review the report and initiate appropriate action, against the
person or persons in violation, For use and benefit of the County of Oakland, the Attorney General or Prosecuting Attorney may institute a civil and/or
criminal action in a. court of competent jurisdiction for the recovery of County kinds disclosed by an examin.ation to have been illegally expended or
collected as a result of malfeasance, and for the recovery of public property disclosed to have been converted or misappropriated.
30. The provisions of this act shall be applied to the General Fund and all Special Revell Lte and Proprietary Eunds of the County, including Enterprise Funds
and Internal Service Funds.
BE IT FURTlIER RESOLVED that as a condition of appropriation to a Community Mental. Health Authority, the Community Mental. Health Authority
shall submit to an annual performance audit by an entity . to be selected by the Board of Commissioners with the parameters of said annual performance audit to
be determined by the County's Audit Committee.
Ch.airperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution which embodies the Fiscal. Year 2010 General
Appropriations Act as detailed, in the Fiscal Year 2010 Budget document, including subsequent amendments.
FINANCE Cele,DAMITTEE
Tom Middleton, Chairperson
Resolution #09235 September 24, 2009
Moved by Middleton supported by Gingell the resolution be adopted.
Moved by Middleton supported by Gingell the Human Resources Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Discussion followed.
Moved by Coulter supported by Zack the resolution be amended as follows:
I move to amend the County Executive's Recommended Budget to eliminate the proposed budgeted
cut in salary of all county employees by 2.5% in 2010, eliminating an anticipated $5,326.939 in
savings otherwise realized. To replace these savings, f move that the administration propose a plan
to the Board of Commissioners as soon as reasonably possible for mandatory furlough days for all
General Fund/General Purpose Full-Time Eligible position employees in a manner least disruptive to
the delivery of county services to residents. This motion does not affect the proposed budgeted
reduction of 2.5% for all vacant and under-filled FTE positions, no does it affect the proposed 2.5%
salary reduction for all employees in FY 2011.
Dscussion followed.
Vote on amendment:
AYES: McGillivray, Nash, Schwartz. Woodward, Zack, Burns, Coleman. Coulter. Gershenson,
Greirnel. Hatchett, Jackson. (12)
NAYS: Long, Middleton, Potter. Potts, Runestacl, Scott. Taub. Builard, Capeilo, Douglas, Gingell.
Gosselin, Jacobsen. (13)
A sufficient majority not having voted in favor, the amendment failed.
Discussion followed.
Vote on resolution:
AYES: McGillivray. Middleton, Nash, Potter, Potts, Runestad ; Schwartz, Scott, Taub, Woodward,
Zack, Bullard, Burns. Capelip, Coleman, Coulter, Douglas, Gershenson, Gingell, Gosselin, Greimel,
Hatchett, Jackson, Jacobsen, Long. (25)
NAYS: None (0)
A sufficient majority having voted in favor, the resolution was adopted.
lo•'`
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereloye-ertify that the for
accurate copy of a resolution adopted by the Oakland County Board of Coftf-missioners on September 24,
2009. with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,
Michigan this 24th day of September, 2009.
Ruth Johnson, County Clerk
THE F ING RESOLUTION
44#frell-----'74 0
• ing resolution is a true and